160107 HBC MIN=
Attendance: Ken Butcher, Paul DeCloet, Penny Esseltine, Corey Hill, Robert Marsden, C. Nagy, Sue
Saelens, Marian Smith, Trisha Smith, Maurice Verhoeve, Janet Wilkinson
Regrets and Absent: Charles Baldwin, Rick Cox
1. Call to Order: The meeting was called to order at 9:01 a.m. by Robert Marsden.
2. Adoption of Agenda
Moved By: S. Saelens Seconded By: Christine Nagy
Proposed Resolution: THAT the Agenda as prepared for the Committee meeting of January 7, 2016 be
adopted with additions under General Business. Carried
3. Disclosure of Pecuniary Interest: None
4. Approval of previous minutes
Moved By: P. Esseltine Seconded By: K. Butcher
Proposed Resolution: THAT the minutes for the December 3, 2015 meeting be approved. Carried
5. Presentations and Deputations:
6. General Business and Reports:
a) Goals for Terms of Reference – P. Esseltine read the amended Goals for the term of 2015 – 2018.
Moved By: P. Esseltine Seconded By: S. Saelens
Proposed Resolution
THAT the Goals which are an Appendix to the Terms of Reference be approved. Carried.
b) Annandale NHS tree report was presented to the committee by Paul DeCloet. The report was
compiled by P. DeCloet with Charles Baldwin and Dolp Winnia, a retired professional forester. The
report confirms the findings of the report that was commissioned by the Town and adds a few other
notations about trees on this property (a copy is attached with these minutes). There needs to be a
plan in place to start planting new trees to replace the old ones when they have to be removed.
Moved By: P. DeCloet Seconded By: S. Saelens
Proposed Resolution: THAT the report prepared by P. DeCloet, C. Baldwin and D. Winnia be accepted by
this committee. Carried.
c) Tree By-Law - has been completed and is now ready to be submitted to Council for approval.
d) Keep Tillsonburg Beautiful Event is scheduled for the first Saturday in May (May 7). The site for
tree planting is yet to be chosen and approved but a possible site is the South Ridge School area.
7. Correspondence:
The Corporation of the Town of Tillsonburg
Heritage, Beautification &
Cemetery Advisory Committee
January 7, 2016
9:00 a.m.
Marwood Lounge
Tillsonburg Community Centre
Minutes
Heritage, Beautification & Cemetery Advisory Meeting – Minutes - 2 -
a) Council has endorsed the appointment of Matthew Fenn by the Heritage, Beautification & Cemetery
Advisory Committee to the Beautification Working Group Sub-Committee. Mr. Fenn is not a member
of the groups that make up this sub-committee and was unable to vote as a result. This appointment
will give him full voting rights on the sub-committee.
b) Council has endorsed the revised Terms of Reference of the Heritage, Cemetery & Beautification
Advisory Committee.
c) An e-mail was received from Laurel Beechey who offered to attend the February meeting to give a 40
minute power point presentation on the heritage architecture of Tillsonburg. This will assist the
committee in preparing a register of significant heritage properties (Goal #1 of the approved goals).
The Secretary will request Laurel’s attendance at the next meeting.
8. Other Business:
a) Beautification sub-committee report – C. Nagy gave a brief summary of the last meeting (a copy of the
minutes are attached with these minutes). For 2016 there will be minimal beautification of the
downtown area due to funding issues and the need for design planning. P. Esseltine confirmed that
the group will have the services of a professor and students from the Fanshawe College Faculty of
Environmental Design and Planning; Landscape Design Studio 04 Class to assist with long term
design planning for the central area of the town.
b) Heritage Designation Process – T. Smith reviewed a number of different resources available including
the previous TACAC process. It is advisable to follow the Provincial guidelines for heritage
designation.
c) The budget has not been finalized yet so there is no word of our grant application.
d) M. Verhoeve asked about updates of the cemetery. C. Hill advised that funds have been requested
for the replacement of the defective columbarium; the scattering gardens are still in future planning;
there is no long term plan for acquisition of more cemetery land.
9. Next meeting: February 4, 2016 at 9:00 a.m. in the Marwood Lounge.
10. Adjournment
Moved By: C. Nagy
Proposed Resolution: THAT the January 7, 2016 meeting be adjourned at 9.43 a.m. Carried