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160602 HBC MIN= ATTENDANCE MEMBERS PRESENT: Charles Baldwin, Paul DeCloet, Penny Esseltine, Corey Hill, Robert Marsden, Christine Nagy, Sue Saelens, Marian Smith, Tricia Smith, Maurice Verhoeve, Paul Wareing. Janet Wilkinson MEMBERS ABSENT/REGRETS: Ken Butcher, Penny Esseltine 1. Call to Order The meeting was called to order at 8:59 a.m. 2. Adoption of Agenda Moved By: S. Saelens Seconded By: C. Nagy Proposed Resolution #1_ THAT the Agenda for the Heritage, Beautification & Cemetery Advisory Committee meeting of June 2, 2016, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof: None 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of May 5, 2016 Moved By: S. Saelens Seconded By: P. DeCloet Proposed Resolution #2 THAT the Minutes of the Heritage, Beautification & Cemetery Advisory Committee Meeting of May 5, 2016, be approved. Carried 5. Delegations and Presentations 5.1. Heritage Designation Process – T. Smith gave a power point presentation on the important issues related to designation of heritage properties (a copy of this presentation will be forwarded to all members by e-mail) 6. General Business & Reports 6.1. Keep Tillsonburg Beautiful – P. DeCloet – 600 trees were successfully planted by about 10:30 a.m. and a BBQ was appreciated by the participants, many of whom were parents with children. Local donators were: Lions Club and Knights of Columbus – cash; McDonalds Restaurant – a large number of free bakery item and McFlurry coupons; Home Hardware – two bird feeders and a wooden insect habitat; Canadian Tire – free oil change coupon; Tim Hortons – coffee, hot chocolate and Timbits; Tillsonburg Community Centre – season pass to waterpark. It was noted that the local community in this subdivision were very displeased with the tree planting location. It is a large park The Corporation of the Town of Tillsonburg HERITAGE, BEAUTIFICATION & CEMETERY ADVISORY COMMITTEE June 02, 2016 9:00 a.m. Marwood Lounge Community Centre MINUTES but they claimed that children used this section to playing ball. They felt they should have been notified even though the notices were in the paper for a few weeks ahead of the planting. 6.2. Report from Beautification Working Group and Tillsonburg Horticultural Society – C. Nagy reported that the downtown hanging baskets should be installed any day. There will be 8 planters on the corners of Brock and Ridout at Broadway. Four of these are loaned by Garden Gate. Knights of Columbus have given $2,000 for the other four. This year these planters are being loaned as the decision has not been made yet as to which planters will be purchased for permanent use. Plans are to enhance the parkette at Oxford and Broadway with canopy trees and a more appropriate fountain. The plans and costing are in process and will be forwarded to this committee for approval before sending to Council. The Clock Tower property, much of which is currently parking, is another possibility for future enhancement. Moved By: P. DeCloet Seconded By: P. Wareing Proposed Resolution #3 THAT the Beautification Working Group continue to meet during the summer to expedite planning, funding applications deadlines to be met, etc. These actions would be reported back to the Heritage, Beautification and Cemetery Committee. Carried 7. Correspondence 8. Other Business 8.1. Rolph Street School – as a result of T. Smith’s power point presentation, a discussion took place about the importance of preserving Rolph Street School. Moved By: M. Verhoeve Seconded By: S. Saelens Proposed Resolution #3 THAT the Heritage, Beautification and Cemetery Advisory Committee ask Tillsonburg Town Council to consider, with some urgency, the possible purchase of Rolph Street School for future beneficial community uses. Carried 8.2. Trottier Woodlot – open for walking now 8.3. Annandale Field – the tree planting site from last year was reviewed. Estimated 15% mortality rate which is very good. 8.4. There will be a possible tour of a London cemetery planned for the fall. 9. Next Meeting The next meeting of the Heritage, Beautification & Cemetery Advisory Committee will be on September 1, 2016 at 9:0 a.m. in the Marwood Lounge. 10. Adjournment Moved By: P. DeCloet Seconded By: J. Wilkinson Proposed Resolution # THAT the Meeting of Heritage, Beautification & Cemetery Advisory Committee on June 2, 2016 be adjourned at 10:02 a.m. Carried.