161201 HBC MIN=
ATTENDANCE:
Bob Marsden, Chair, Councillor Penny Esseltine, Charlie Baldwin, Paul DeCloet, Christine
Nagy, Janet Wilkinson, Sue Saelens, Paul Wareing
Regrets: Ken Butcher, Marian Smith, Maurice Verhoeve
STAFF:
Corey Hill, Manager of Recreation & Facilities
Tricia Smith, Deputy Clerk
1. Call to Order
The meeting was called to order at 9:01 a.m.
2. Adoption of Agenda Moved By: Councillor Esseltine Seconded By: Christine Nagy
Resolution #1:
THAT the Agenda as prepared for the Committee meeting of December 1, 2016 be adopted
as amended.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Moved By: Councillor Esseltine Seconded By: Paul DeCloet
Resolution #2:
THAT the Minutes for the November 3, 2016 meeting be approved, as amended.
Carried
The Corporation of the Town of Tillsonburg
HERITAGE, BEAUTIFICATION &
CEMETERY ADVISORY COMMITTEE
December 1, 2016 9:00 a.m.
Annex Meeting Room
200 Broadway, 2nd Floor
MINUTES
Heritage, Beautification & Cemetery Committee, Minutes – December 1, 2016 - 2 -
5. Delegations and Presentations
6. General Business & Reports
6.1. Report from Beautification Working Group
A presentation and budgetary request will be made by the Heritage, Beautification &
Cemetery Advisory Committee to Council on December 1, 2016.
A request was made to also include Recommendation #1 from the Beautification
Working Group Multi-Year Plan presentation which states:
“That Tillsonburg Parks and Facilities head up beautification efforts in the Town of
Tillsonburg including design, planting, watering and maintenance of gateway gardens,
gardens at municipal buildings, park entrances and trail heads as well as maintenance
and watering of street urns. The dollars currently used to contract out beautification
efforts could be re-directed to appropriate staffing and equipment”.
7. Correspondence
7.1. Community Heritage Ontario – Annual Membership Application Renewal
Resolution #3
Moved By: Sue Saelens Seconded By: Christine Nagy
THAT the Heritage, Beautification & Cemetery Advisory Committee recommends that
staff submit the 2017 Membership Renewal on behalf of the committee to Community
Heritage Ontario.
Carried
8. Other Business
8.1 Scattering Gardens
Discussion took place regarding the incorporation of a scattering garden in the
Tillsonburg Cemetery.
Staff to provide a copy of the Memorial Park Master Plan to the committee at the
January, 2017 meeting for review.
Paul Wareing has offered to make arrangements for a tour in the spring for the
committee of a municipal cemetery in Kitchener which features a scattering garden.
Staff have submitted a report regarding costing for exterior repairs to the Joy Mausoleum
to be included with the 2017 capital list.
Heritage, Beautification & Cemetery Committee, Minutes – December 1, 2016 - 3 -
8.2 Sandwich Boards
Costing for sandwich boards for the cemetery entrances is being considered for the
2017 budget.
Local Funeral Directors have requested that lead-ins continue to be provided in the
Tillsonburg cemetery.
8.3 Update on Columbaria
The two urns that were previously unable to fit into the new columbaria were
successfully re-interred. The first urn was physically altered with the consent of the
family and the second urn was replaced with a smaller version.
The granite slab from the former columbaria has been set aside for future projects.
8.4 Rolph Street Public School
Staff identified that further information regarding any proposed redesign of the heritage
designated Rolph Street Public School property would be provided during the Site Plan
application process.
Moved By: Sue Saelens Seconded By: Christine Nagy
Resolution #4
THAT the Heritage, Beautification & Cemetery Advisory Committee recommends to staff
that the committee be part of the review of site plan applications from a heritage
designation standpoint and be involved in the consultation process.
Carried
8.5 21 Bidwell Street
A letter of interest regarding the possible designation of 21 Bidwell Street (formerly
known as the Millman Home) was sent to the current owner on behalf of the committee.
The previous owner of the property, Don Millman has indicated that he would like to
present information to the committee at a future meeting.
Heritage, Beautification & Cemetery Committee, Minutes – December 1, 2016 - 4 -
8.5 Beautification Working Group Minutes
Moved By: Christine Nagy Seconded By: Sue Saelens
Resolution #5
THAT the Minutes of the Meetings of the Beautification Working Group for May 9, 2016,
July 6, 2016, July 27, 2016, and September 14, 2016, be received as information.
Carried
9. Next Meeting – January 5, 2017 at 9:00 a.m. in the Annex Meeting Room.
10. Adjournment
Moved By: Paul DeCloet Seconded By: Sue Saelens
Resolution #6
THAT the December 1, 2016 meeting of the Heritage, Beautification & Cemetery Advisory
Committee be adjourned at 9:45 a.m.
Carried