170126 Museum Advisory MIN=
ATTENDANCE Bob Marsden, Patty Phelps, Dianne MacKeigan, Aleksandra Webber, Marianne Sandham, Mary Lou Sergeant, Jami lee Stephenson, Chris Rosehart
MEMBERS ABSENT/REGRETS
1. Call to Order
The meeting was called to order at 4:35 pm
2. Adoption of Agenda
Moved By- Jami lee Stephenson Seconded By- Aleksandra Webber
Proposed Resolution #_1
THAT the Agenda for the Museum Advisory Committee meeting of January 26, 2017, be
adopted as amended. Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof- none
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of November 24, 2016
Moved By: Marianne Sandham Seconded By: Mary Lou Sergeant
Proposed Resolution #_2
THAT the Minutes of the Museum Advisory Committee Meeting of November 24,2016
be approved. Carried
5. Delegations and Presentations- None
The Corporation of the Town of Tillsonburg
Museum Advisory Committee
Thursday, January 26 , 2017
4:30 pm
Program Room- 2nd floor Annandale NHS
30 Tillson Ave., Tillsonburg
MINUTES
6. General Business & Reports
6.1. Financial- Balance in the Annandale House Trust Account- $103,234.85
6.2. Tour Guides- Guides are being booked for guided house tours on the hour, beginning
at 10 am, for Family Day, February 20.
6.3. Curator’s Report- The Curator’s report was circulated and included the following
highlights:
1. Numbers for Christmas season 2016 were up over the previous year.
2. The Christmas décor has been taken down in a timely fashion.
3. Wrap-up meeting for Christmasfest 2016 has taken place. Four committee
members have stepped down and no meeting has been scheduled yet for 2017.
4. 23 school classes visited the museum in Nov. and Dec.
5. The Mayor’s Levee was a success with 153 visitors.
6. First exhibit of 2017 in the Pratt Gallery will be a Poetry and Art Show hosted by
Oxford Creative Connections Inc.
7. Budget deliberations are still ongoing. 4th quarter report for Recreation, Culture and
Parks department will go to Council in February.
8. Summer student positions were advertised over Christmas and interviews will be
conducted in Feb/ Mar with students starting the end of May.
9. The World War One project continues into its fourth year with a calendar of events
coming soon. April 9th marks the 100th anniversary of Vimy Ridge.
10. An upcoming event of note is the Dr. Hevenor Art Show to open Friday, May 26,
with a closing date of July 22.
11. Information on the requirements for our CMOG grant have been received. The
deadline for application is June 20.
Moved by Patty Phelps Seconded by Mary Lou Sergeant
Proposed Resolution # 3
THAT the reports be adopted as circulated. Carried
7. Correspondence- none .
8. Other Business
8.1. East porch work is to begin when weather improves. Concern was voiced that the
work becomes more acute the longer it is delayed. The peak on the front porch has not
been tightened down and concern grows that water leaking there will cause damage.
8.2. Concern was raised that there is no surveillance camera in the program room or in the
2nd floor hallway outside the washrooms. Cameras for both these areas are
recommended.
8.3. Oxford Creative Connections Inc. has approached museum staff with a proposal to use
the program room as a gallery to showcase local art. 20% of sales of the works would
come to us. They would hang the art and look after it for ten months of the year with
the understanding that November and December we would require the room for the
Christmas Penny Sale.
Moved by Mary Lou Sergeant Seconded by Jami lee Stephenson
Proposed Resolution #4
THAT Oxford Creative Connections Inc. be allowed to use the program room as a
gallery to display work by local artists for ten months of the year with November and
December being cleared for Christmas at Annandale. 20% of proceeds from sales for
one year will go into the Annandale House Trust Fund. Carried
Moved by Dianne MacKeigan Seconded by Mary Lou Sergeant
Proposed Resolution #5
THAT we suggest to OCCI that the gallery in the program room be called
The Corner Gallery. Carried
9. Next Meeting- Thursday February 23,2017 at 4:30 pm
10. Adjournment
Moved by Jami lee Stephenson
Proposed Resolution #6
THAT the Museum Advisory Committee meeting of January 26, 2017 be adjourned at
5:30 pm