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160209 Town Hall MIN= Attendance Present: Marty Klein, Mayor Stephen Molnar, Councillor Penny Esseltine, Andrew Gilvesy, Rick Strouth, John Veldman Staff: Lana White Regrets: David Calder 1. Call to Order – 10:07am 2. Adoption of Agenda Moved By: R.Strouth Seconded By: A.Gilvesy Resolution THAT the Agenda as prepared for the Committee meeting of February 9, 2016, be adopted. ‘Carried’ 3. Disclosure of Pecuniary Interest None 4. Approval of Previous Minutes Moved By: J.Veldman Seconded By: A.Gilvesy Resolution THAT the Minutes for the November 26, 2015 meeting be approved. ‘Carried’ The Corporation of the Town of Tillsonburg Town Hall Project Steering Committee February 9, 2016 10:00am Annex Board Room, Corporate Office 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 MINUTES Council Meeting – Agenda - 2 - 5. General Business and Reports i) Discussion Regarding Building Condition Assessment – 83 Rolph Street a) Report CAO 16-01 b) Resolution passed by Town Council January 25, 2016: Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives report CAO 16-01, Building Condition Assessment – 83 Rolph Street Public School for information; AND forwarded to the Town Hall Steering Committee for information and comment. Mayor Molnar commented on the CAO’s report and Council Resolutions. It was noted that the report is available to the public, as it was on an open Council agenda. The CAO had contacted TVDSB and there has been an extension given into March. R.Strouth suggested passing on purchase of the property without specific purpose. He also commented that it was too far removed from the centre of the activity in the downtown. A.Gilvesy commented that he had an expectation that it was in better shape than it was. J.Veldman commented that the property is too far from the downtown as well, and perhaps cost prohibitive. He suggested trade-offs for the building, for other potential properties. Perhaps there are some severance possibilities as well, dedicating some property back to parkland in the ravine. Mayor Molnar commented on this Committee identifying potential Town Hall locations within the community and bringing knowledge to this Committee. Following review and discussion of Report CAO 16-01, as well as Council’s resolution, Committee passed the following resolution. Moved by J. Veldman Seconded by R.Strouth THAT the Town Hall Project Steering Committee receive Report CAO 16-01 regarding Building Condition Assessment - 83 Rolph Street as information only at this time. ‘Carried’ Council Meeting – Agenda - 3 - Councillor Esseltine noted the heritage designation on the property. J.Veldman commented on discussion at the Development Committee as well. Committee members commented on some potential property considerations for a Town Hall. ii) KNY Draft Interim Report, dated February 5, 2016 – To be reviewed at the next meeting. The Consultant to be asked to attend. 6. Round Table R.Strouth - requested an updated map of Town owned properties as soon as possible. He also noted he will be away for a month, leaving February 28th. J.Veldman – spoke about engaging youth and attracting youth back to Town through downtown outdoor skating, markets, etc. He would like to look at a location in the downtown that would achieve those possibilities. Being close to trail connections and bike stalls would be beneficial as well. Mayor Molnar – commented and cautioned about thinking site specific at this point, until the needs assessment has been completed. The Chair commented that he shared those thoughts, and suggested meeting every couple weeks. 7. Next meeting – L.White to schedule a meeting for next week, when the Consultant can provide a verbal report and have discussion. Going forward meetings to be scheduled for every couple weeks. Committee requested that the Consultant attend the meetings. Lunch meetings would work well. Council Meeting – Agenda - 4 - 8. Adjournment Moved By: S.Molnar Proposed Resolution THAT the February 9, 2016 meeting be adjourned at 10:39am. ‘Carried’