160609 Town Hall MIN=
ATTENDANCE:
Marty Klein, Chair
Mayor Stephen Molnar
Councillor Penny Esseltine
Rick Strouth
John Veldman
David Calder
Lana White
Absent: Andrew Gilvesy
1. Call to Order - 12:09
2. Adoption of Agenda
Moved by J.Veldman
Seconded by R.Strouth THAT the Agenda as prepared for the Town Hall Project Steering
Committee Meeting of June 9, 2016 be adopted.
‘Carried’
3. Disclosures of Pecuniary Interest and the General Nature Thereof
None
4. Adoption of Minutes of Previous Meeting - April 13, 2016
Moved by P.Esseltine
Seconded by S.Molnar THAT the Town Hall Project Steering Committee Minutes dated April
13, 2016 be approved.
‘Carried’
The Corporation of the Town of Tillsonburg
TOWN HALL PROJECT COMMITTEE
June 9, 2016
12:00noon
Annex Board Room
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
Town Hall Project Steering Committee June 9, 2016 – Minutes - 2 -
5. General Business & Reports
5.1. Resolution of Council dated May 9, 2016
THAT Council receives Report CAO 16-05 Town Hall Project Steering Committee Space
Needs Study Project;
AND THAT Council approves the Town Hall Project Steering Committee's continued work
on investigating site locations, budget requirements and possible financing options for a
future Town Hall building.
5.2. Exploring Options
Discussion was held around the table about options. Possibilities include:
- Build to suit
- Either the Town owns the land or not
- Go for a RFP for a build to suit
- A long-term lease 20+ years
- Partnering
- A RFI
- A multi-purpose building
The CAO has been approached about partnering – just general interest.
Discussion was held about who makes the initial contacts, and also about asking
interested partners who are willing to discuss being a tenant or a partner to contact the
CAO or Development Commissioner. The Development Commissioner could filter and
provide us with information.
A RFI, posted in the usual places, may encourage more enquiries. If there is no interest
then we know the Town has to drive this itself.
5.3. Next Steps
The CAO will talk to the Purchasing Coordinator.
We need to develop a criteria. We want to be open and transparent and give anybody
the opportunity to be involved.
Letters could be sent to varies parties.
The following motion was passed.
Moved by R.Strouth
Town Hall Project Steering Committee June 9, 2016 – Minutes - 3 -
Seconded by J.Veldman THAT the CAO be directed to draft a Notice regarding the
Town Hall Project for public distribution;
AND THAT the draft Notice and a covering letter come back to the next Town Hall
Project Steering Committee Meeting for review.
‘Carried’
The Committee will meet again June 23rd.
After the 23rd, this would go to Council as information. We could be a delegation at the
June 27th Council Meeting.
6. Next Meeting – June 23rd @ 4:00pm.
7. Adjournment
Moved by R.Strouth
Seconded by P.Esseltine THAT the meeting adjourn at 12:54.
‘Carried’