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160916 Town Hall MIN= Attendance Present: Mayor Stephen Molnar, Councillor Penny Esseltine, Rick Strouth, Andrew Gilvesy Staff: David Calder, Lana Lund Regrets: Marty Klein, John Veldman In the absence of Marty Klein, Andrew Gilvesy chaired the meeting. 1. Call to Order - 4:02pm 2. Adoption of Agenda Moved By: P. Esseltine Seconded By: R. Strouth Resolution THAT the Agenda as prepared for the Committee meeting of September 16, 2015, be adopted. ‘Carried’ 3. Disclosure of Pecuniary Interest None 4. Approval of Previous Minutes Moved By: R. Strouth Seconded By: S. Molnar Resolution THAT the Minutes for the July 15, 2015 meeting be approved. ‘Carried’ 5. General Business and Reports i) Space Needs Study Discussion was held about efficiencies, and how a space needs study is a critical piece of the puzzle that will need to be completed. The Committee discussed The Corporation of the Town of Tillsonburg Town Hall Project Steering Committee September 16, 2015 4:00pm Annex Board Room, Corporate Office 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 MINUTES Council Meeting – Agenda - 2 - recommending the preparation of a RFP, which would also include how the public engagement piece would be accommodated. The following motion was made. Resolution Moved By: P. Esseltine Seconded By: R. Strouth THAT the Town Hall Project Steering Committee direct the CAO to prepare a Request for Proposal for a space needs study in the Town of Tillsonburg. ‘Carried’ All were in favour. ii) First Capital Renovations (Town Centre Mall), Report from the CAO dated December 11, 2011 (Report attached) D. Calder commented on the 2011 report. It was specific to a location, and the Town signed a lease extension to 2018. The report was provided as information only. iii) Central Area Design Study, dated August 2012 (Study attached) Copies of the Study were provided, as requested at the July 15th meeting. This item to be brought forward at the next meeting for discussion purposes. L. Lund to provide a copy to John Veldman in advance of the next meeting. iv) Remembrance Day – Appropriate Space The Legion would like the location to remain status quo. If other ideas are suggested at a later time, that can be discussed with the Legion. 6. Closed Session - 4:33pm Moved By: P. Esseltine Seconded By: R. Strouth Resolution THAT Committee move into Closed Session to consider: Council Meeting – Agenda - 3 - 1. A proposed or pending acquisition or disposition of land by the municipality or local board (TVDSB). ‘Carried’ Committee moved back into Open Session at 4:48pm. 7. Round Table Consultants for Space Needs Study – In response to a question from the Chair, D. Calder advised that consultants are not necessarily real estate based. There are many other companies that do space design. He has contacts from previous experience. Town Owned Land – D. Calder to provide a current inventory/map of Town owned land for the next meeting. Hemson Growth Study (County document, 2014) – L. Lund to circulate prior to the next meeting. Restoration vs New – P. Esseltine noted that she had found some information about Meaford Hall, and will email a link. 8. Next meeting L. Lund to confirm the date of the next meeting with Chair Klein. The 3rd Wednesday in October was suggested, or a date agreeable to all. 4:00pm works well. 9. Adjournment Moved By: S. Molnar Resolution THAT the September 16, 2015 meeting be adjourned at 5:00pm.