161107 Town Hall MIN=
ATTENDANCE:
Mayor Stephen Molnar
Councillor Penny Esseltine
Andrew Gilvesy
John Veldman
Rick Strouth
David Calder
Donna Wilson
Laurie Kirwin
Cephas Panschow
Absent:
Marty Klein, Chair
Lana White
1. Call to Order
The meeting was called to order at 4:00 p.m.
2. Adoption of Agenda
Proposed Resolution #1
Moved By: John Veldman Seconded By: Penny Esseltine
THAT the Town Hall Project Steering Committee Agenda dated November 7, 2016 be
approved.
Carried
3. Adoption of Minutes – September 19, 2016
Proposed Resolution #2
Moved By: Stephen Molnar Seconded By: Penny Esseltine
THAT the Town Hall Project Steering Committee Minutes dated October 18, 2016, be
approved.
Carried
The Corporation of the Town of Tillsonburg
TOWN HALL PROJECT COMMITTEE
Tuesday, November 7, 2016
4:00 p.m.
Annex Board Room
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
(Committee Name) Meeting – Agenda - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Draft RFQ for Town Hall Project
Presented By: CAO & Development Commissioner
The document was reviewed by the committee and a number of suggestions were made for
revisions.
Staff to look at the wording in reference to a Public-Private Partnership. It was suggested
that this reference be removed throughout the document.
This document is to prequalify any available contributor to build a town hall.
This document is designed for companies who have land or a building to develop as
a town hall. It was suggested that the RFPQ go out to anyone interested.
Create greatest opportunity for engagement.
Staff to post on a variety of outlets for wider distribution and to be more inclusive.
Experience, financial capacity and operations could be the weighted and the option of
owning land at a lower score.
Financial statements – to ensure the company has the financial capacity to complete
the project.
The Development Commissioner to review the document again as a result of the
comments provided today.
Staff to refine this document and bring it back to this committee prior to going to
council.
A recommendation will come from this committee for council endorsement which
shall include a recommendation that this committee form the evaluation committee.
The evaluation process and the matrix should be determined prior to the process.
(Committee Name) Meeting – Agenda - 3 -
6. Next Meeting – November 21, 2016
7. Adjournment
Moved By: John Veldman Seconded By: Rick Strouth
The meeting was adjourned at 5:25 p.m.
Carried