10032014 Council MINTown of Tillsonburg
Minutes of Council
Meeting Date:
Monday March 10, 2014
6:00PM
Council Chambers
Chair: Deputy Mayor Mark Renaud
Review Access: e Public 0 Private
MINUTES
Town of Tillson burg
Council Meeting
on
Monday March 10,201406:00 PM
Council Chambers·
Chair: Deputy Mayor Mark Renaud
Orders of the Day:
The meeting was called to order at 6:00p.m.
ATTENDANCE
Deputy Mayor Mark Renaud
Councillor Marty Klein
Councillor Chris Rosehart
Councillor Dave Beres
Councillor Brian Stephenson
Councillor Mel Getty
REGRETS:
Mayor John Lessif
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Darrell Eddington, Director of Finance
Jeff Smith, Fire Chief
ADOPTION OF AGENDA
Resolution No. 1:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT the Agenda as prepared for the Council Meeting of March 10, 2014, be adopted.
"Carried"
CLOSED MEETING SESSION
Resolution No. 2:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT Council move into Closed Session, to consider:
031014
Matters relating to advice that is subject to solicitor-client privilege, including communications
necessary for that purpose (TGCC);
Matters relating to personal matters about an identifiable individual, including municipal or local
board employees (Fire Services).
Page 1
"Carried"
MOMENT OF REFLECTION
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Meeting of February 19, 20140
Minutes of the Meeting of February 27, 2014 [;;)
Resolution No. 3:
Moved By: Councillor Beres Seconded By: Councillor Stephenson
THAT the Minutes of the Council Meeting of February 19, 2014 and February 27, 2014 be
approved.
"Carried"
DELEGATIONS
1. Kiwanis Club of Tillson burg -Presentation of Funds towards Water Rescue Boat
Presented By: Michael Dean, Kiwanis Club of Tillson burg
Cheques were presented by the Kiwanis Club to the Town of Tillson burg and Fire Fighters to help
cover the costs of the water rescue boat.
The Town continues to accept donations to help cover the cost of this project.
INFORMATION ITEMS
2. Multi Service Centre Correspondence 18
3. Ministry of Community Safety & Correctional Services Correspondence -Municipal Emergency
Management Programs @I
4. Town of Aurora Resolution re: Municipal Recall Election Legislation til
5. Thames Centre Correspondence re: School Closings lj
6. Tillsonburg Curling Club Correspondence [d)
7. People First Community Forum-Friday March 14. 2014
Page2
People First Flyer.pdf
8. AMO Communications February 12, 2014. CJ
9. AMO Breaking News -Joint and Several Liability-Request for Support to Proposed Solution C1
Resolution No. 4:
Moved By: Councillor Beres Seconded By: Councillor Stephenson
THAT the Town of Tillson burg support the government's consideration and adoption of measures
which limit the impact of joint and several liability on municipalities;
AND THAT Tillsonburg supports the third Combined Model as described by AMO's March 4, 2014
policy update;
AND FURTHER THAT the draft letter provided by AMO be endorsed by the Mayor and submitted
to the provincial government for consideration.
"Carried"
10. AMO Communications -Bill 69, The Prompt Payment Act [j
Resolution No. 5:
Moved By: Councillor Klein Seconded By: Councillor Beres
THAT the Town of Tillsonburg supports AMO's amendment to Bill 69, The Prompt Payment Act,
2013, to allow municipalities to continue to exert prudent stewardship over public financial
resources;
AND FURTHER THAT the draft letter provided by AMO be endorsed by the Mayor and submitted
to the provincial government for consideration.
"Carried"
QUARTERLY REPORTS
11. FIN 14-07 2013 Financial Results 0
Presented By: Director of Finance
Staff to bring forward a policy to deal with surplus and reserves after the second quarter.
Resolution No. 6:
Moved By: Councillor Klein Seconded By: Councillor Beres
THAT Council receives report FIN 14-07 2013 Financial results;
AND THAT the 2013 surplus be allocated to general reserves and that the allocation be visited
later within the year after the second quarter.
"Carried"
12. FIN 14-08 2013 Finance Department Results fJl
Presented By: Director of Finance
Page 3
Resolution No.7:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT Council receives report FIN 14-08 2013 Finance Department results as information.
"Carried"
13. OPS 14-05 Operations Services Fourth Quarter Report
Presented By: Kevin Deleebeeck, Manager of Engineering
Fourth Quarter 2013 Operations Services Report. pdf
Staff to review the parking by-law regarding parking on municipal streets and a report brought to
council after the winter season.
Staff to bring the petition received to council for review and comment ..
Resolution No. 8:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT Council receives OPS 14-05-Operations Services 2013 Fourth Quarter Report, as
information.
"Carried"
14. Report DCS 14-16 Economic Development Fourth Quarter Report [,]
Presented By: Cephas Panschow, Development Commissioner
Staff to include a line item in the quarterly reports regarding the number of new businesses to
Tillson burg and the number of businesses that are lost.
Resolution No. 9:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT Council receive Report DCS 14-16 Economic Development Fourth Quarter Report as
information.
"Carried"
15. PRS 14-06-Fourth Quarter 2013 PRS Department Results 0
Presented By: Kelly Batt, Parks & Facilities
Manager
Staff to add best practices for risk management as well as statistics on programs.
Staff to provide further details on the electronic parks and facility inspection tracking software.
Resolution No.1 0:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
Page4
THAT Council receives report PRS 14-06 Fourth Quarter 2013 PRS Department Results as
information.
"Carried"
16. FRS 14-03, Fourth Quarter 2013 Department Results I)
Presented By: Jeff Smith, Fire Chief
Resolution No. 11:
Moved By: Councillor Stephenson Seconded By: Councillor Beres
THAT Council receives Report FRS 14-03 Fourth Quarter 2013 Fire & Rescue Services results as
information.
"Carried"
DEVELOPMENT & COMMUNICATIONS
17. DCS 14-06 Building and By-Law Services 2013 Annual Report [j
Presented By: David Calder, CAO
Resolution No. 12:
Moved By: Councillor Stephenson Seconded By: Councillor Beres
THAT Council receive Report DCS 14-06; Building and By-Law Services 2013 Annual Report, as
information.
"Carried"
18. DCS 14-13 Noise Issues -A & W Noise -Sound Barrier and MOE Investigation C1
Presented By: David Calder, CAO
Staff to ensure that the report was provided to the property owners and bring the report back at the
next Council meeting.
FIRE & RESCUE SERVICES
19. FRS 14-04 Fire Communications Division
Presented By: Jeff Smith, Fire Chief
FRS 14-04 Fire Communications Open.pdf
Resolution No. 14:
Page 5
Moved By: Councillor Beres Seconded By: Councillor Stephenson
THAT Council receives FRS 14-04 Fire Communications Division, as information.
"Carried"
OPERATIONS
20. OPS 14-06 Tender Results for Glendale Drive Area Reconstruction i]
Presented By: Kevin Deleebeeck, Manager of Engineering
Staff to provide Council further information regarding the width of the road widening for Glendale
Dr.
Resolution No. 15:
Moved By: Councillor Klein Seconded By: Councillor Beres
THAT Council receive Report OPS 14-06 Tender Results for Glendale Drive Area Reconstruction.
AND THAT Tender T2014-001 be awarded to Tri-Con Excavating Inc. of London, Ontario at a
cost of $1,411,767.76 (HST Included).
"Carried"
PARKS & RECREATION SERVICES
21. PRS 14-05 Culture Development Fund Project Funding Agreement [;}
Presented By: Kelly Batt, Parks & Facilities
Manager
Resolution No. 16:
Moved By: Councillor Klein Seconded By: Councillor Beres
THAT Council receive Report PRS 14-05 Culture Development Fund Project Funding Agreement;
AND THAT Council authorizes the Mayor and Clerk to sign the Funding Agreement.
"Carried"
Councillor Beres took over as chair at 7:55 p.m.
NOTICE OF MOTION
Moved By: Deputy Mayor Renaud
RESOLVED THAT Town Staff be directed to add the following question to the Municipal Election
Ballot on October 27, 2014;
The question to be asked of the electors, following the guidelines outline in the Ontario Municipal
Elections Act, 1996, Chapter 32, Section 8, is as follows:
Page 6
"Are you in favour of the Town of Tillson burg maintaining 100% ownership and control of
Tillsonburg Hydro Inc." YES OR NO
Deputy Mayor Renaud resumed the chair at 7:57 p.m.
BY-LAWS
22.By-Laws for the Meeting of March 10, 2014
Resolution No. 17:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT By-Law 3804, To Authorize an Agreement with Her Majesty The Queen In Right Of Ontario
for the Grants Ontario Case# 2013-08-1-16303746 Ql;
AND THAT By-Law 3803, To Confirm the Proceedings of the Council Meeting of March 10, 2014
[3, be read for a first and second time and this constitutes the first and second reading thereof.
"Carried"
Resolution No. 18:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT By-Law 3804, To Authorize Agreement with Her Majesty The Queen In Right Of Ontario for
the Grants Ontario Case# 2013-08-1-16303746;
AND THAT By-Law 3803, To Confirm the Proceedings of the Council Meeting of March 10, 2014,
be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the
same, and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved By: Councillor Klein THAT the meeting be adjourned at 8:06p.m.
Approval Received: (0 of 1)
Donna Wilson!Tillsonburg (Tuesday March 11, 2014
02:19PM)
Town of Tillson burg
Page 7
MINUTES: Meeting for the Committee "Open Council"
Review Access: e Public 0 Private
Town of TiUsombwrg
Col!:llllcil Meeting
Olil
Wednesday Febrruary 19, 2014 02:30 PM
Council Clha111loerrs
Chair: Ma rrk IRenaw€1
Orders of tile Da~:
CALL TO ORDER
The meeting was called to order at 2:30 pm.
ATTENDANCE
Mayor John Lessif arrived at 3:30 pm .
Deputy Mayor Mark Renaud
Councillor Dave Beres
Councillor Mel Getty
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
Donna Wilson, Town Clerk
Regrets:
Councillor Marty Klein
ADOPTION OF AGENDA
Resolution No. 1:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT the Agenda as prepared for the Council Meeting of February 19, 2014, be adopted.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
No disclosure of pecuniary interest was declared.
DELEGATIONS
1. Tillsonburg Community Strategic Plan. Council Workshop ~
021914
Page 1
MINUTES: Meeting for the Committee "Open Council"
Donna Wilson/Tillsonburg (Thursday February 20,
2014 01:57 PM)
Page 3
MINUTES: Meeting for the Committee "Open Council"
Review Access: e Public 0 Private
Town of lillsombwrg
Coi!Jmcil Meeting
on
l tmrrstday IFebliuary 27, 2014 0~:30 PM
Council Clrlambers
Clhair: John k.essif
Ordefis ot the IDa~:
CALL TO ORDER
The meeting was called to order at 4:30pm.
ATTENDANCE
Mayor John Lessif
Deputy Mayor Mark Renaud
Councillor Dave Beres
Councillor Mel Getty
Councillor Marty Klein
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Steve Lund, Director of Operations
Rick Cox, Director of Parks & Recreation Services
Regrets:
Darrell Eddington, Director of Finance
ADOPTION OF AGENDA
Resolution No. 1:
Moved By: Councillor Rosehart Seconded By: Councillor Stephenson
THAT the Agenda as prepared for the Council Meeting of February 27, 2014, be adopted.
"Carried"
EMPLOYEE RECOGNITION AWARDS
022714
The Mayor and Senior Management presented staff with recognition certificates and pins for 5
years to 40 years of service.
There were also a couple of special recognition's from employees respective associations.
Page 1
MINUTES: Meeting for the Committee "Open Council"
4. Getting There: A study of transportation needs in Tillsonburg-March 6, 2014 [bJ)
5. Town of Arnprior Correspondence-Resolution to Not Support Electricity Rates [!)
RESOLUTION:
Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud
THAT the Town of Tillsonburg supports the Town of Arnprior's Resolution No. 059-14, passed on
February 10, 2014 with the exception of the final paragraph which speaks to no increases for
electricity;
AND THAT the Town of Tillsonburg urges the Ontario Energy Board that there be lower increases
of electricity rates than the approximate 50% proposed within the next 5 years
AND THAT the resolution be sent to Premier Kathleen Wynne and the Ontario Energy Board.
"Carried"
6. Lupus Foundation of Ontario ~
7. 2014 OSUM Conference & Trade Show I1J)
PLANNING APPLICATIONS
8. ·Extension to Draft Approved Plan of Subdivision 32T -09004 I1J)
Presented By: Eric Gilbert, Development
Planner
Mr. Eric Gilbert, Development Planner, Community and Strategic Planning Office appeared before
Council to request support for expansion of the draft plan approved 32T-09004 subdivision.
The following resolution was passed.
Resolution No. 3:
Moved By: Councillor Stephenson Seconded By: Councillor Beres
THAT Tillsonburg Council advise Oxford County that the Town supports a 3 year extension to the
draft approval of the Town Industrial Plan of Subdivision, (32T-09004), for lands described as Part
Lots 1 &2, Concession 5 (Middleton),Town ofTillsonburg, to March 9, 2017.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
9. CAO 14-04. Disposition Process-Tillsonburg Hydro Inc.
Presented By: David Calder
~ -m
CAO 14-04 Disposition Process of THI.pdf Schedule A Disposition Process.pdf
~
Schedule B Estimated transition Costs.pdf
Page 3
)
MINUTES: Meeting for the Committee "Open Council"
Councillor Stephenson X
Councillor Beres X
Councillor Getty X
Councillor Klein X
The recorded vote reflects the vote is _7_in favour of the Motion and _O_against the Motion.
The motion is "Carried"
CLERK
10. CL 14-08 Sewage System Management Agreement IIJ)
Presented By: Town Clerk
Resolution No. 5:
Moved By: Councillor Klein Seconded By: Councillor Beres
THAT Council receive Report CL 14-08, Sewage System Management Agreement;
AND THAT a Bylaw to authorize the Agreement be brought forward for Council consideration.
"Carried"
DEVELOPMENT & COMMUNICATIONS
11 . Report DCS 14-11 Economic Development 2014 Work Pian 11})
Presented By: Cephas Panschow
Resolution No. 6:
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
THAT Council receive Report DCS 14-11 Economic Development 2014 Work Plan for information
purposes.
"Carried"
12. DCS 14-09 Sign By-Law !g)
Presented By: Gena Vanhaelewyn
Staff to review the restrictive requirement for "A Frame" signs on commercial properties.
Restricting this type of signage to one only, may cause hardships for some commercial
businesses.
Council also suggested that staff review the fees and the fine structure to ensure they are in line.
Resolution No. 7:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT Council receive Report DCS 14-09 Sign By-Law;
AND THAT Sign By-Law 3798, to regulate signs and other advertising devices of a commercial
Page 5
MINUTES: Meeting for the Committee "Open Council"
THAT By-Law 3801, To Authorize a Sewage System Management Agreement with the County of
ilifu~; ~ .
AND THAT By-Law 3802, To Authorize a Service Agreement with Tillson burg District Craft Guild
;~
AND THAT By-Law 3798, To Regulate Signs and other Advertising Devices of a Commercial
Nature in the Town of Tillson burg; !g)
AND FURTHER THAT By-Law 3800, To Confirm the Proceedings of the Meeting, !g) be read for
a first and second time and this constitutes the first and second reading thereof.
"Carried"
Resolution No. 11:
Moved By: Councillor Beres Seconded By: Councillor Stephenson
THAT By-Law 3801, To Authorize a Sewage System Management Agreement with the County of
Oxford
AND THAT By-Law 3802, To Authorize a Service Agreement with Tillsonburg District Craft Guild
AND FURTHER THAT By-Law 3800, To Confirm the Proceedings of the Meeting, be given third
and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and
place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved By: Councillor Klein THAT the meeting be adjourned at 9:09p.m.
Approval Received: (1 of 1)
Donna Wilson!Tillsonburg (Friday February 28, 2014
05:05PM)
Town of Tillsonburg
Page 7
February 20, 2014
Tlllsonburg & District
Multi-Service Centre (MSC)
(in the Livingston Centre)
96 Tillson Avenue, Tillson burg, ON N4G 3A 1
Phone: (519) 842-9000 Fax: (519) 842-4727 Email: info@multiservicecentre.com
www.multiservicecentre.com
Serving the Community since 1978 -Celebrating 35 years in 2013
Corporation of the Town of Tillsonburg
John Lessif
200 Broadway, 2nd Floor
Tillsonburg Town Centre
Tillsonburg, Ontario
N4G5A7
Dear John Lessif:
On behalf of the Multi-Service Centre {MSC), we would like to extend a sincere thank you for your support.
Date
17/09/2013
Amount
$5000
Campaign Tracking#
2525
Your contribution will help to support our programs, which include Home Support Services, Literacy &
Essential Skills and Employment Services.
Our primary focus is to provide much-needed client services. While we do receive regular funding in some
of our programming areas, we also actively fundraise to provide enhanced services or to meet unfunded or
underfunded service gaps. Fund raising also enables us to meet budget requirements and to plan for future
needs.
We encourage and appreciate our supporters. We commend your investment in the Multi-Service Centre,
in its services, in the communities, and in the clients that we serve.
Should you have any comments or questions regarding your contribution, please contact the Multi-Service
Centre at (519) 842-9008 Ext 270.
Sincerely,
~s ~; 21~~vu-Q
Valerie Foerster,
Board of Directors Fund raising Coordinator
MSC does not sell, rent or trade your information with any other organizations or individuals.
If you wish to be removed from Published MSC documents (e.g., Annual Reports) please call 519-842-9008, ext. 270.
Please send your email address to: mvandenberohe@multiservicecentre.com if you wish to receive updates and information!
Mission
A community organization committed to supporting personal independence through:
• innovative and responsive resources • Partnerships and collaboration • Striving far excellence
Vision
Embracing Persona/Independence • Celebrating a Caring Community
Ministry of
Community Safety and
Correctional Services
Office of the
Fire Marshal and
Emergency Management
77 Wellesley Street West .
Box222
Toronto ON M7A 1N3
Tel: 418-314-3723
Fax: 416-314-3758
February 18, 2014
Town of Tillsonburg
His Worship John Lessif
200 Broadway.
2nd Floor
Tillsonburg ON N4G 5A7
Dear Mayor Lessif:
Mlnlat8re de ta
securltlt communautelre et
des Services correctlonnels
Bureaudu .
commlssaire deS lncendles et
de Ia gestlon des sltUatlons d'urgence
77, rue Wellesley Ouest
C.P.222
Toronto ON M7 A 1 N3
Tat.: 416-314-3723
Tetec.: 416-314-3758
f'V--
t?ontario
The Office of the Fire f\1arshal and Emergency Management (OFMEM) has conducted
an annual review of your municipal emergency management program and its elements.
Municipalities are required, in_~ccoi'dance with the Emergency Management and Civil
Protection Act (EMCPA) to provide the folloWing:
Municipal emergency management programs
2.1 (1 > ·Every municipality shall develop and implement an emergency management
program and the council of the municipality shall by by~law adopt the emergency
management program. 2002, c. 14, s. 4. ·
Same
.{2)_ The emergency management program shall consist of,
(a) an emergency plan as required by section 3; ·
(b) training programs and exercises for employees of the municipality and other persons
with respect to the provision of necessary services and the procedures to be followed in
emergency response and recovery activities; · .
(c) public education on risks to public safety and on public preparedness for
emergencies; and
(d) any other element required by the standards for emergency management" programs
set under section 14. 2002, c. 14, s. 4.
Based on our review of your emergency management program and its elements, your
municipality has complied with all of the following requirements c_:>f the EMCPA:
Community Emergency Management Coordinator (CEMC) appointed
O.Re .380/04,s.10 1
February 21, 2014
Randy Hillier, MPP Lanark-Frontenac-Lennox & Addington
4 Market Square
Napanee, ON K7R 1J3
Dear Mr. Hillier:
Warren Mar
Director Legal and Legislative
Servicesrrown Solicitor
905-727-3123 ext. 4758
wmar@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
C03-C14-06
Re: Introduction of Municipal Recall Election Legislation
Please be advised that this matter was considered by Council at its meeting held on
February 11, 2014 and in this regard Council adopted the following resolution:
WHEREAS there are few means to remove an elected official from ·office other
than through the election process; and
WHEREAS the time between municipal election periods has grown to four years;
and
WHEREAS significant damage can be caused in a four-year period should an
elected official act to the detriment of the municipality; and
WHEREAS it is not the most effective use of time for municipal representatives to
police one another through Codes of Conduct and Integrity Commissioners; and
WHEREAS the penalties that can be imposed through Codes of Conduct are
relatively minor; and
WHEREAS there is a problem with Codes of Conduct and Integrity
Commissioners being used for political purposes; and
WHEREAS Codes of Conduct have proven ineffective in curtailing detrimental
behaviour; and
WHEREAS establishing Codes of Conduct and employing Integrity
Commissioners can be an expensive endeavour; and
·~~
Cowmunity
• • ··•.-·····-~ •• ••-••~•·•: -~-c--···•···-·.-.-.• ,., ... , .• , . .-.. • ' •' '' ' .. '' '• ••,••··-.•.•··-·'"-'·"'·" •,•• '•"' ·•.•.•• •.• .• , ... ,_ •.. , ~-• ·•,•·• •.• ·• • • • • -' •• • •. •.• • . •• ·'··.' ··: .• '•:··•·,····.-, .•. ,. •··-·.·v ,,,_.,_.,,.,..,.,,,,,,, ..•.• --••••• ... •• ···.·•·.·· -··.-·~-·-•·--·-··••
..........,__,. ____ ~---
Corporation of the Municipality of Tham~s C~ntre
4305 Hamilton Road, Dorchester, Ontario NOL 1G3-Phone 519·268·7334-Fax 519-268-3928-www.thamescenlre.on.ca -lnqulrles@thamescentre.on.ca
February 19, 2014
By Email: JimVerwer@huroniawelding.com
Jim Verwer
Councillor Ward 3
Township of Zorra
RE: SCHOOL CLOSINGS
Dear Councillor Verwer and Mr. Ryan,
By Email: marcusryan27@gmail.com
Marcus Ryan
SAVE A.J. Baker Committee
At its last regular meeting held on February 13, 2014, the Council reviewed your request
for support of the resolution enacted by the Township of Zorra regarding school closings
iri Zorra Township. ·
As you are aware, the Members of Council expressed concerns regarding school
closings as well and enacted the following resolution:
"RESOLVED THAT all school closings in any municipality be stopped, and that
any School Board commit to providing education based on the premise that: Fair
is not that everyone gets the same, fair is that everyone gets what they need;
AND THAT a process be established whereby educational benefits must be
proven to tfle students and broader social costs are considered and quantified
before decisions are made to close schools;
AND THAT this resolution be forwarded to the Thames Valley District School
Board Chair and Trustees, the Minister of Education, the Premier, the Rural
Ontario Municipal Association, Ontario Ministry of Agriculture, Food and Rural
Affairs, MJ'.P. Ernie Hardeman, M.P.P. Jeff Yurek, and Oxford County member
municipalities for their endorsement."
On behalf of the Members of Council, I wish you every success with your endeavor to
get a better process in place before decisions are made to close schools.
Town ofTillsonburg
Tillsonburg, On
February 28, 2014.
5~onlwu;J ewJing ew.
[/JCJQ; 72
5ilban8wuJ-, ~IIJ4tdo,
.N4(J.4at3
Mr. Mayor, Members of Council.
On behalf of the Tillsonburg Curling Club I would like to thank you for your
continued sponsorship of the Tobacco Belt Bonspiel. This is a premiere curling event in
our club and was a great success once again this year, thanks especially to our generous
sponsors. We are very grateful for your continued support of this event and hope that we
can look forward to your sponsorship again next year.
Sincerely,
Wm. Young
Convenor
Facilitated by:
1w_ANr
TO JOIN IN
Jack Pearpoint and Lynda Kahn
Jack and Lynda together share a passion for
life, as husband and wife, and as partners in
their work as creators of books and learning
materials that assist people experiencing
disability to live full lives. They share a
wealth of knowledge and skill developed
through experience as executive leaders in
government and non-profit organizations, as
educators, and as facilitators of processes of
collaborative change.
;:::::::::::::;::=.~ Their work as consultants, educators, and
facilitators takes them all over the world.
Strategic planning, visioning and leadership development
are among the array of resources offered to people who
are committed to co-creating the futures we want. and
building a just world where communities welcome the gifts
of all. Please visit www.tncluslon.com to learn more.
)
-.. ~. People
First
Please Join Us in this
Important Discussion
and Let's Create a More
Welcoming Community
March 14, 2014
10 am
Tillsonburg Community
Centre -Lion's Den
Tillsonburg, ON
To Register Contact
Della @519-842-7816
'e ; of Ontario
Ministry of Community Safety
and Correctional Services
Office of the Fire Marshal
and Emergency Management
Place Nouveau Building -
7th Roar
5775 Yonge Street
North York ON M2M 4J1
Telephone 416-32~100
Facsimile: 416-325-3119
February 12, 2014
Dear Mayor iri Council:
Minlstere de Ia 86curlt8
communautalre et des Services correctl0nna18 ·· ·
Bureau du commlssaire des lncendies
et de·la gesHori des sttuatJOilS d'urgence .
~dlfice Place Nouveau
7" ~e.
5775 rue Yonge .
North York ON M2M 4J1
Telephone: 416 325-3100
Telecopleur: 416 325-3119
'.· ..
As of January 1, 2014, Ontario became the first province to require the retrofit of automatic
sprinklers in all vulnerable occupancies, Which include care Occupancies (e.g. group homes and
supportive housing where residents need care for cognitiVe or 'physical disabilities and require
assistance to evacuate), care and treatment ·o'ccupancles (e:g.' long:.:tetm care homes-formerly
known as nursi,ng homes, municipal homes for the aged and charitable homes) and licensed
retirement homes '(Lei homes for seniors\vh6 may require assis'tance with daily living). I would
like to clarify what this means for municipalities like yours. , · ::: '.
Mandatory sprinklers are but one part of a comprehensive set of changes to the province's fire
safety regulations. There are a number of other fire safety changes that are required, by law, in
care occupancies, care and treatment ocoopaiicies and·llcensed'retirerrient homes. These
changes and the timelines for their c6mpletion are ·listed bel~w:
Beginning January 1, 2014, the changes will be phased in as follows:
In Care Occupancies and licensed Retirement Home&: (within scoj)e of Section 9~7 of
Division B of the Fire Code) ·
• Two months to in.stall·smoke alarms ·in individual sleeping rooms(New • Deadline Is
March 1; 2014); ' · · ·
• One year to install fire alarm monitoring and emergency lighting (New & Deadline is January 1; 2016); ·· · ·· · · · ·
• Two years to install self-closers and voice communication systems (New & Deadline
Is January 1, 2016); .· . · · ·
• Five years to install automatic sprinklers (New & Deadline is January 1; 2019).
Refer to Section 9:7for details, design 9P.tions and exemptions ..
. .
In Care and Treatment Oceupancies (within sc:Ope' of Section 9.4 of Division B of the Fire
Code, excluding hospitals) · ·
• Eleven years to Install sprinklers~ to coincide with the existing Long-Term Care Home
Renewal Strategy for redevelopment (NeW.& Deadline is Ja.nuary 1, 2026).
1
3~ Training wlthMunlclpal Fire Departments
Beginning in February,·OFMEM Field Services staff will be attending some municipalitiesto
speak about the new requirements with the local fire serviCe$. In exchange; the local fire
service has made arrangements for OFMEM staff to visit care occupancies and care and
treatment occupancies in the municipality with the local-fire-service to conduct inspections,
witness fire drills and review the occupancy's fire safety plan among other Items. Field staff will
be able to use this hands-on experience to support advice-al'ld:assistancethey provide to other
municipalities.
Why are there two d~erent phase-in times for sprinklers?
I want to clarify this. Most private and government funded group homes and supportive housing
captured under the new rules will have up to five years to install sprinklers~ Licensed long-term
care homes, such as nursing homes, will have an 11-year phase-in period to be completed by
2025.
This difference in phase-in periods is because older long-term ~re homes.are part of a long-
term redevelopment plan to bring the buildings up.to more current standards. I must emphasize
that these long-term care homes are already subject to a stricter set of fire safew requirements
than those required in care occupancies and licensed retirem~!'l~. homes, -lo addition to the
minimum staffing requirements to carry out evacuations in a fire emergency, physical barriers to
fire (such as walls with a certain fire endurance), fire alarms, fire-e>,eits·and emergency,li_ghting, -
these long-term care homes are also required, t~ have_al'lhanc~d fire alarm monitoring and-
detection, and zone separations (pre-determined-areas Where residents .are assiSted to _as part
of a phased evacuation). The requirement for sprinklers builds on these existing strict
requirements.
The mandatory sprinkler retrofit requirements have been included as part of a redevelopment
plan for these long-term care homes. If not, construction costs could .be duplicated by installing
sprinklers in homes already scheduled to be redeveloped.
The new regulation allows five years in some cases, and 11 years in others, to meet the new
sprinkler requirements, however, it does not necessarily mean that it will take that long to get all
of these homes sprinklered. In fact, I am informed that at least 70 per cent of long-term care
homes, and 60 per cent of retirement homes, are already sprinklered, and that others plan to
proactively sprinkler well' ahead of the compliance deadlines.
Committed to Working Together
This new strategy will help reduce impacts of fire on occupants and property through a multi-
pronged approach of enhanced inspections, enhanced training and fire safety retrofits. It will
also help the fire service be better able to pre-plan so that they will be better prepared to
respond to a fire in one of these occupancies. Their role is a crucial part of this integrated
strategy.
It remains the responsibility of facility owners and operators in all municipalities to ensure their
buildings are In full compliance with the changes to Ontario's fire safety regulations. As listed
above, mandatory sprinklers are but one part of these regulations.
My Office will continue to support municipalities, local fire services, facility owners and operators
by providing advice and assistance, hands-on training and ongoing communication about
upcoming deadlines to ensure all care occupancies, care and treatment occupancies and
licensed retirement homes are in compliance with the new rules. To learn more about the work
3
j
I i
I
I
t l !
From: AMO Communications [ communicate@amo.on.ca]
Sent: 03/04/2014 11:01 PM GMT
To: John Lessif
Subject: AMO Breaking News -Joint and Several Liability
TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL
March 4, 2014
Legislature Supports Motion on Municipal Liability Reform -More
Municipal Action Needed
On February 27, 2014, MPPs from all parties supported a motion calling on the
government to reform joint and several liability. Passage ofthis resolution marks a
significant milestone in the municipal campaign for reform. Now that the issue has
captured the attention of the Legislature, it is time for your municipality to consider the
endorsement of a more detailed legislative solution.
Nearly 200 municipalities supported the motion introduced by Randy Pettapiece, MPP
for Perth-Wellington which called on the government to implement a comprehensive,
long-term solution no later than June 2014. Many more also wrote to the Attorney
General, the Honourable John Gerretsen in response to AMO's February 7, 2014 call for
support.
Currently, the Ministry of the Attorney General is consulting municipalities and the legal
community on a comprehensive long-term solution. The Ministry describes three options
below:
The Saskatchewan model: This modification to joint and several liability was adopted
in Saskatchewan in 2004. Under the Saskatchewan model, where there is a shortfall due
to one defendant being insolvent and the plaintiffs own negligence contributed to the
harm, the shortfall is to be divided among the remaining defendants and the plaintiff in
proportion to their fault. This model would apply to all types of defendants in all types of
negligence claims.
The Multiplier model: In road authority cases (auto accident cases in which a
municipality is sued for breach of duty to maintain a public road), where there is a
shortfall due to one defendant being insolvent, the municipality would never be liable for
more than two times its proportion of damages, even if this means that a plaintiff does not
fully recover. Because this rule has the potential to result in a seriously injured plaintiff
being unable to fully recover, the proposal would be limited to municipalities and to the
specific subset of cases that municipalities tell us impose the most significant and unfair
burden -road authority cases.
I write to you in support of this third Combined Model as described by AMO's March 4,
2014 policy update. We support AMO's advice to the government that such changes
would represent a significant incremental step to address a pressing municipal issue. This
places some reasonable limits on the damages that may be recovered from a municipality
under limited circumstances.
The provisions of the Negligence Act have not been updated for decades and the
legislation was never intended to place the burden of insurer of last resort on
municipalities. It is entirely unfair to ask municipalities to carry the lion's share of a
damage award when at minimal fault or to assume responsibility for someone else's
mistake.
For this reason, [I or we] support the adoption ofthe Combined Model under
consideration. We strongly encourage the government to immediately proceed with
legislation which gives effect to this model.
Sincerely,
Name
cc: AMO
AMO Contact: Matthew Wilson, Senior Advisor, 416-971-9856 Ext. 323 or
mwilson@amo.on.ca.
TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL
February 24, 2014
Prompt Payment Act, 2013-Immediate Municipal Action Required
Bill69, The Prompt Payment Act, 2013 has been referred to the Standing Committee on
Regulations and Private Bills of the Ontario Legislature. Municipalities are urged to write to the
members of the Standing Committee, the party leaders and their local MPPs. Following is a
sample letter municipalities can use to voice their concerns.
The Prompt Payment Act, a Private Members Bill proposed by Liberal MPP Steven Del Duca
will set strong limits on municipalities' freedom of contract for construction and infrastructure
projects if it is passed without amendment. To ensure contractors and sub-contractors are paid
quickly when they undertake work, the Act would:
• Amend all construction contracts to conform -no ability to negotiate payment terms;
• Eliminate any hold-back (including warranty and maintenance) beyond that allowed
under the Construction Liens Act and allow one day to release that hold back;
• Not permit payments tied to contract or construction milestones;
• Require progress payments every 31 days or less;
• Deem payment applications as accepted within 10 days unless the payer provides written
notice and full particulars;
• Payment applications can be based on services performed or materials delivered -or
services and materials to be supplied;
• Allow suspension or termination of a contract if progress payments are not paid on time;
and
• Allow contractors to request financial information regarding the construction owners'
viability to undertake a project without limit.
Bill 69 provides for extremely short payment timelines that will not allow for appropriate review
ofwork and certification of the payments process. The Bill could result in costly work stoppages
and restarts and potential litigation to settle disputes.
AMO is requesting that Bill 69, The Prompt Payment Act, 2013 be amended to allow
municipalities to continue to exert prudent stewardship over public financial resources by:
• reflecting more realistic timelines for payments in infrastructure projects;
• allowing time for due diligence before accepting work and certifying payments; and
• allow payments to continue to be tied to project milestones;
AMO Contact: Craig Reid, Senior Advisor, E-mail creid@amo.on.ca, 416.971.9856 ext. 334.
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
FINANCE
2013 FINANCIAL RESULTS
FIN 14-07
DARRELL EDDINGTON
COUNCIL MEETING
Council/Committee MARCH 10, 2014
Date:
Attachments: Q4 ACTUAL VARIANCES
RECOMMENDATION
THAT Council receives report FIN 14-07 2013 Financial results.
AND THAT the 2013 surplus be allocated to General Reserves and equally split
amongst the following reserve categories: Tax Stabilization; Future Capital Projects;
Winter Maintenance; and Debt Reduction.
EXECUTIVE SUMMARY
To provide Council with the January 1, 2013 to December 31, 2013 Town wide actual
financial results.
SUMMARY OF OPERATIONAL RESULTS
The attached spreadsheet summarizes by department the significant variances between
2013 actual results as at February 14, 2014 and the 2013 annual budget. The overall
Town wide consolidated surplus as at December 31, 2013 is $391,365, subject to
verification by the Town's auditor.
Through the 2014 budget process, Council and Staff discussed the need for reserves for
certain matters. Staff is therefore recommending that this year's surplus be equally split
amongst four general reserve categories, Tax Stabilization, Future Capital Projects, Winter
Maintenance and Debt reduction, so as to set aside general reserves for these topical
matters.
Questions or comments relative to departmental 2013 revenues and expenditures should
be referred to the other members of Senior Management for commentary.
2013-Quarter 4
2013 Operating & capital Status Report r---Budget Actual Variance Sur Ius Deficit I I I YTD Budget 1 YTD Budget YTD Budget YTD Actual YTD Actual YTD Actual Rev~ue I Exoend~ures I Net:vv I Revenue Exoendltures Net levv Revenue Exoendltures Net levv ExDianatlons
Council lo zo,ooo 1 $ 227,897 1 $ 207,897 $ 3,459 1 $ 19s,3ss 1 $ 194,896 $ 16,541 1 $ (29,542)1 $ (13,001)1Net labour under $6,800; Training under
$6,500; Advertising over $5,100, (budget
was $900); All other net expenses under
$6,100; Capital Project-Sound System over
Customer Service lo zn,4o9 1 $ ---zss~-33z 1 $ (7,077}! I• zs7,s84 1 $ 236,929 1 $ (30,955)[ I$ 4,szs 1 $ fi8~3)f $ (23,878) Net labour under $4,700; Equipment Rental
under $8,000 and Supplies under $24,000-
allocation to THI & Water dept.; Net Building
Exp over $10,200 -Boiler, OH door, Roof;
Licence revenue under $4,300
Protection I$ 72,297 I"$ 259,3u 1 $ 187,0141 I$ 79,o23 I$ 246,o84 I $ 161,o61 I I$ (6,726>1 $ (13,227H $ (19,953)INet revenue over budget $6,700-mainly due
to licensing; Advertising Exp over $1,500; Subcontractor Exp under $15,400-Animal
Development & Communication Services I• 1, 7o3, 349 1 $ 2,o1s,921 1 $ 312,578 (22,095) Net labour under budget $24,800-vacant Director position; Net "Discover Tlllsonburg"
Is under budget $10,400; Net Revenue
Economic Development I$ 450,312 l $ 674,75o 1 $ 224,4381 I• 59,1781 $ 283,6161 $ 224,4381 I• 391,1341 $ (391,134)1 $ ~~~~~e~e~~;~ssoV~r9ft8oo; Net labour over
$2,300; Contribution to Reserves $13,750-
SOMA savings; Advertising exp Is under
$6,400; Meeting Expenses over $4,100;
Grants over $4,000; Total Memberships
Expense under $18,400-SOMA, $20,000;
Subcontractor Exp over $4,800
Finance I$ 977,289 1 $ 2,651,396 I $ -1,674,107 1 I• 1,045,872 1 $ 2,550,7191 $ 1,504,8471 I• (68,583)1 $ (100,677)1 $ (169,260)1Net labour under budget $119,500-Vacant
IT Manager and savings from combined Tax
Revenue and CSC Manager; Net Computer
Costs over $3,600; Net Building Maintenance
Under $5,600; Net Interest Revenue over
$73,900-no use of line of credit; Mise
Revenue over $93,600-Project Surplus;
Mise Exp over $71,100-Mill Pound
allowance; Grant revenue under $12,000-
reduction to OMPF; Legal costs over $33,000
Taxation I I I$ (12,413,8775f 1 I• (12,733,933) $ (320,056) $82,600 over In Supplementary revenue;
$262,000 under In adjustments; $10,000 under In PILS; $44,000 under In Penalties &
Pollee
Fire {29,130) Net capital projects under $15,600; Net
labour under $34,400 -Vacant Deputy Fire
Chief; Net revenue over $20,000-
Suppression, Dispatch, Public Education;
Special Events over $21,800-Fire fighters
contract settlement; Equipment Supplies &
Repairs over $23,900-Suppression related
costs; HLW under $5,700
Airport I! 394,677 1 $ 499,956 1 $ 105,2791 I! 415,793 1 $ 559,544 1 $ 143,751 1 I! (21,116)1 $ 59,5881 $ 38,472 I Net Revenue over budget $2,400; Net fuel
revenue over $1,000; Net Building
Maintenance over budget $5,300; Net
labour over $6,600-OT and Benefits;
Consutlng costs over $15,200-Master Plan,
Apron expansion engineering/design costs;
Subcontractor Exp over $16,800-Soil
survey, tree removal costs, crack ;""'"
Cemetery I• 176,9031 $ 256,418 1 $ 79,5151 I• 126,853 1 $ 251,3391 $ 124,486 1 I$ 5o,o5o 1 $ (5,079)1 $ 44,971 Net labour over $6,200, Full time OT and
Part time; Shortfall in operating revenue of
$30,000-Funding of Prepaid Trust; Supplies
over $7,000; Capital projects over $6,400-
Columbarlum; All other net expenses under
~i"b"rary -Town Net Building Costs T 1• 8,364T$ 8,364TT$ 6,9841$ 8,7381 $ 1,754-rr$ (6,984~$ ~---(6,610) Unexpected revenue relating to: Book sales,
I Museum I' 90,377 I $ 266,3751 $ 175,998 1 I , 86,375 I $ 271,771 I $ 185,3961 I, 4,0021 $ 5,3961 $ 9,398 Subcontractor Exp over $14,100-Cleaning
costs; Insurance Claim $5,100; HWL over
$1,300; Net labour under $4,900-mainly
Part time; Net Revenue under $4,000;
Advertising under $4,600; All other net
H:\Finance\Financial Plans\2013\2013 Quarterly Analysls\2013 Actual variances· Q4 04/03/2014
\..._ 2013-Quarter 4
tal Status· Report Revenue Variance
(Surplus)/Deficit
YTD Buaget YTD Actual
I Revenue Revenue Variance
Council $ 20,000 $ 3,459 $ 16,541
Customer Service 272,409 267 884 4,525
Protection -General: Licenses & M isc 2,298 1,295 1,003
Protection -Parking Enforcement 23,499 24,373 (874)
Protection -Animal Control 46,500 53,355 (6,855)
Protection -Capital ---'
Protection 72,297 79,023 (6,726
Development & CS -Mise 35,637 30,510 5,127
Development & CS -Permits -7,590 (7,590
Development & CS -Certificates -1,600 (1,600
Development & CS -Urban Renewal 161,601 161,601 -
Development & CS -Land Sales -488,361 (488,361)
Development & CS -Contr. From Reserves 50,001 16,824 33,177
Development & CS -Capital 1,456,110 1,460,778 (4,668
Development & Communication Services 1,703,349 2,167,264 (463,915
Economic Development 450,312 59 178 391,134
Finance-Grants 664,758 652,787 11,971
Finance-Interest 12,000 85,967 (73,967
Finance-Certificate 15,996 15,400 596
Finance-Other 284,535 291,719 (7, 184)
Finance 977,289 1,045,872 (68,583
Police -Rent 265,176 265,179 (3)
Police -Grants 130,002 130,918 (916)
Police-Mise 23,604 24,770 (1,166)
Police -All Other 16,854 16,855 (1
Police .435,636 437,722 (2,086
Fire-Mise 2,000 7,054 (5,054)
Fire -Suppression 21,000 27,547 (6,547)
Fire -Prevention 4,002 3,260 742
Fire -Communication -Program Rev 210,000 219,160 (9,160)
Fire 237 003 257,022 (20,019
Airport 394,677 415,793 (21,116
Cemetery 176,903 126,853 50,050
Library -6,984 (6,984)1
Museum 90,377 86,375 4,002 1
Parks-Grants ---
Parks-Mise 4,500 3,075 1,425
Parks-Capital 109,249 9,778 99,471
Programs-Arena 506,655 481,684 24,971
Programs-Aquatics 280,011 264,949 15,062
Programs-Water park 145,500 118,606 26,894
Proqrams-Health club 162,498 134,358 28,140
H:\Finance\Financial Plans\2013\2013 Quarterly Analysis\2013 Actual variances-Q4 04/03/2014
\._' 2013-Quarter 4
tal Status Report Expenditures
Surplus)/Deficit
YTD Budget Y 1 LJ Actual
Expenditures Expenditures Variance
Council $ 227,897 $ 198,355 $ (29 542)
Customer Service $ 265,332 $ 236,929 (28,403)
Protection -Labour 203,505 205,161 1,656
Protection -Subcon Exp 37,000 21,827 (15,173)
Protection -Adv&Promo 1,200 2,668 1,468
Protection -Training 2,700 3,083 383
Protection -Capital ---
Protection -All Other 14,906 13,345 (1,561)
Protection 259,311 246 084 (13,227)
Development & CS -Labour 277,902 253,162 (24,740)
Development & CS -Consult/Legal/ Aud it 50,000 16,824 (33,176)
Development & CS -Land Sales -488,361 488,361
Development & CS -Capital 1,456,108 1,460,778 4,670
Development & CS -All Other 231,917 238,622 6,705
Development & Communication Services 2,015,927 2,457,747 441,820
Economic Development 674,750 283,616 (391,134)
Finance -Labour 1,168,621 1,049,070 (119,551)
Finance -Special Projects 68,500 87,131 18,631
Finance -Consult/Legal/ Audit 131,100 165,839 34,739
Finance -Interest/Finance Charges 28,000 19,441 (8,559)
Finance -Subcon Exp 174,990 170,398 (4,592)
Finance -All Other 1,080,185 1,058,840 (21,345)
Finance 2,651,396 2,550,719 (100,677)
Police -Service Board : Training 4,101 5,922 1,821
Police -Service Board: All Other 3,846 2,277 (1,569)
Police -Labour 86,202 96,658 10,456
Police -Subcon Exp 3,325,140 3,048,373 (276,767)
Police -Net Building Maint. 192,195 200,265 8,070
Police -All Other 39,402 319,679 280,277
Police 3,650,886 3,673,174 22,288
Fire -Labour 838,194 803,813 (34,381)
Fire -Special Events 1,750 23,550 21,800
Fire -Training 14,475 11,104 (3,371)
Fire -Suppl ies 27,700 19,800 (7,900)
Fire -Eq uipment S&R 13,950 37,850 23,900
Fire -Equipment Maint. Contract 33,075 28,470 (4,605)
Fire -Capital 56,568 40,945 (15,623)
Fire -All Other 205,918 216,987 11,069
Fire 1,191,630 1,182,519 (9,111)
Airport 499 956 559 544 59 588
Cemetery 256,418 251,339 (5,079)
Library 8,364 8,738 374
Museum 266,375 271 771 5 396
H:\Finance\Financial Plans\2013\2013 Quarterly Analysis\2013 Actual variances-Q4 04/03/2014
$100,000
2013 Q4 Estimated YE Net Levy Variances
$50,000
-·;:;
~ c S· 0 -;;; ::> e. ::> VI :;;;
$(50,000) +---------------1
$(100,000) t---------------1
$(150,000) +---------------1
$(200,000)
$(250,000) ·1----
$(300,000) +---------------1
$(320,056)
$(350,000) "--------
H:\Finance\Financial P/ans\2013\2013 Quarterly Analysis\2013 Actual variances-Q4 04/03/2014
$79,502
$4,260 $5•729 $2,057
$(20,581)
Estimated YE Net Surplus
($391,365)
$64,048
•Customer Service
• Development &
Communintlon Services
• Economic Development
•Police
•Airport
•Cemf!tery
•Ubrary-TownNetSulldlng
"""
•Roads
•Parlc.lng
•Building
• Operations Admin
•Engineering
•Enterprise Services
Title:
Report No.:
Author:
Meeting Type:
•.. ~d · :...A;;:..tiJJI~ .... ··u~ ~~. . ,;pit:~:
STAFF REPORT
FINANCE
2013 FINANCE DEPARTMENT RESULTS
FIN 14-08
DARRELL EDDINGTON
COUNCIL MEETING
Council/Committee MARCH 10, 2014
Date:
Attachments:
RECOMMENDATION
THAT Council receives report FIN 14-08 2013 Finance Department results as
information.
EXECUTIVE SUMMARY
To provide Council with the January 1, 2013 to December 31, 2013 Finance Department
financial results.
SUMMARY OF OPERATIONAL RESULTS
2013 Business Objectives
Obiective Taraet Date Status
Centralize A/R Q2 2013 Complete
Investment Policy Q2 2013 Complete
Audit RFP Q3 2013 Revised to Q2 2014
Development Charges By-Law Q2 2013 to 2014 County meetings began Q2; to
Update be adopted in Q3 2014
ACR/Knowledgebase Maintained Q4 2013 Ongoing
Customer Satisfaction Surveys Q1-Q4 2013 Ongoing
Improve/ Automate CSC Q4 2013 Ongoing
Processes
Northstar CIS Upgrade Q3 2013 2015
Grid Implementation Q1-Q4 2013 Complete
The most significant variance for the Finance department is with taxation adjustments.
The 2013 budget was set based on the mall and DDM reassessments. However,
subsequent to adoption of the budget, these costs were attributed to the 2012 financial
year end. The actual 2013 tax adjustments were $148,648 and the 2014 budget for tax
adjustments was set at $286,000, while the five year average for tax adjustments is
$362,000.
APPROVALS
Author
Name/Signature
Director
Name/Signature
Finance
Name/Signature
DARRELL EDDINTON
Darrell Eddington
Darrell Eddington
DATE: 03/04/14
DATE: 03/04/14
DATE: 03/04/14
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
DEPARTMENT
Operations Services 2013-Fourth Quarter Report
OPS 14-05
S.T.Lund, P.Eng., PWLF, Director of Operations
COUNCIL MEETING
Council/Committee MARCH lOTH, 2013
Date:
Attachments: NONE
RECOMMENDATION
THAT Council receives OPS14-05 -Operations Services 2013 Fourth Quarter Report.
EXECUTIVE SUMMARY
To provide Council with the January 1, 2013 to December 31, 2013 Operations Services
financial results.
SUMMARY OF OPERATIONAL RESULTS
2013 Business Objectives
Obiective Taraet Date Status
Complete Cost of Service Q2 Complete
Electricity Rates
Trottier 1 -Phase 1 Thistle Q4 Complete to base asphalt.
Court, Golden Rod Dr. to Cui-de-
Sac
Wabash Road Paving Q3 Complete
Brock Street, Maple Lane to Q3 Complete
Tillson Avenue -Top-lift Asphalt
Annual Paving and Concrete Q3 Complete
Repairs
GIS Solutions Q4 On-going 2014
Electrical Voltage Conversion Q4 On-going
Ice Resurfacer Replacement Q3 Complete
F:\Lund\My Documents\Word\Memos\Quarterly Reports\Fourth Quarter 2013 Operations Services RJ h
CAO
I Fleet
APPROVALS
Director
Name/Signature
Finance
Name/Signature
64,048
31,842
S.T.Lund, P.Eng., PWLF, Director of DATE: 4 Mar.2014
Operation
D. Eddington, Director of Finance DATE: 4 Mar.2014
F:\Lund\My Documents\Word\Memos\Quarterly Reports\Fourth Quarter 2013 Operations Services RJ b
CAO
STAFF REPORT
DEVELOPMENT AND COMMUNICATION SERVICES
REPORT TITLE:
Report No.:
ECONOMIC DEVELOPMENT FOURTH QUARTER REPORT
DCS 14-16
Author: CEPHAS PANSCHOW
Meeting Type: COUNCIL MEETING
Council Date: MARCH 10, 2014
Attachments:
RECOMMENDATION:
"THAT Council receive Report DCS 14-16 Economic Development Fourth Quarter
Report for information purposes."
EXECUTIVE SUMMARY
Economic Development Activity
2011 2012 2013
Lead Files Opened 82 88 69
Lead Files Closed 46 74 70
Corporate Visits 12 14 22
Client Visits N/A N/A 19
New Businesses 2 10 13
Opened
Website Activity N/A 1,170 3,297
(Main Business Page)
Website Activity N/A 2,087 5,931
(Business Directory)
2013 was a year of transition for investment attraction activities as reliance upon external
agencies for lead generation was reduced and increased effort was placed on Tillsonburg
specific lead generation and cold-calling. This transition is reflected in a reduced amount of
leads in 2013 although this number is right at the 8 year average for lead generation (69).
Airport Activity
2011 2012 2013
Lead Files Opened N/A N/A 11
(Hangar Inquiries)
Fuel Sales (Litres) 118,455 161,417 143,956
Fuel Sales Profit N/A $38,045 $37,390
Movements 11,967 11,217 12,658
Although fuel sales were down from the record achieved in 2012, 2013 was the second
highest level of fuel sales on record and if one removes airshow volumes from the 2012
figures, 2013 was actually a record year for fuel sales. More importantly, fuel profit margin
increased by 1% in 2013.
Aircraft movements, both local and from other airports, reached 12,658 in 2013 and this is
the second highest level of activity at the airport since 2002.
Marketing & Communications
The launch of the Discover Tillsonburg initiative in 2013 was key to the Town's Residential
Marketing goals. This initiative was successful in partnering with three of the Town's
builders with another two committed for 2014 involvement.
A branding and marketing program has been developed and builders are already seeing
increased traffic and sales due to this initiative. Attracting more residents is strategic for a
number of reasons and will contribute to increased population growth, economic vitality and
increased workforce for our local companies.
Some of the key metrics for the Discover Tillson burg initiative are summarized below.
2013
Website Activity (Visits) 12,507
Google Ad Words Click Through 4,823
A full report will be brought forward in the near future.
Page 3 I 5 CAO
FINANCIAL IMPACT /FUNDING SOURCE
The Economic Development Office variances for 2013, including Airport, Tourism and
Discover Tillsonburg, are as follows:
Department
Economic Development
Airport
Discover Tillson burg
(Development &
Communications Budget)
APPROVALS
Author
Name/Signature
Director
Name/Signature
Finance
Name/Signature
Variance
0
38,472
($10,400)
CEPHAS PANSCHOW
DAVID CALDER (ACTING)
DARRELL EDDINGTON
Page 5 I 5
Explanation
Remaining amount from
SOMA membership fees
contributed to reserves
Higher revenues offset by
higher heating/cooling costs,
labour, Consulting and
subcontracting costs. Also,
15,400 in tree harvesting
revenue identified as
tentative for 2013 deferred
until 2014.
Partnership revenue of
$20,000 offset increased
expenditures
Date: MARCH 5,
2014
Date: MARCH 5,
2014
Date: MARCH 5,
2014
CAO
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
PARKS & RECREATION SERVICES DEPARTMENT
FOURTH QUARTER 2013 PRS DEPARTMENT RESULTS
PRS 14-06
Rick Cox
COUNCIL MEETING
Council/Committee MARCH 10, 2014
Date:
Attachments:
RECOMMENDATION
THAT Council receives report PRS 14-06 Fourth Quarter 2013 PRS Department Results
as information.
EXECUTIVE SUMMARY
To provide Council with the January 1, 2013 to December 31, 2013 PRS Department
operational and financial results.
SUMMARY OF OPERATIONAL RESULTS
20 3 B Ob' 1 usiness nectives
Objective Target Date Status
Strategic Master Plan implementation:
Marketing Strategy ( 1-14) ( def. from In progress
2012)
Long Term Staffing Review (2-4) Complete
Non-resident user strategy (3-1, 3-2) Deferred to 2014
Internal performance measures (1-7) Q1-Q4 Deferred to 2014
Best practices implementation (1-3, 1-4) In progress
TCC concept design process (3-7, 6-15) Deferred to 2014
Memorial Park concept design process (6-Deferred to 2014
15)
Ball Diamond relocation study (3-18 3-19) Complete
As part of the Marketing Strategy , create
Tourism packages to be distributed to our
User Groups (2-16) and use social media (1-Q1-Q2 Complete 17). To be developed in partnership with the
Development and Communication Services
Department.
Assist Lake Lisgar Revitalization Committee
with implementation of Phase 3 & 4 (2-5, 2-Q2-Q3 In progress
1~ 6-14)
114
PRS 14-06-2013 PRS Fourth Quarter Report.docx CAO
Update Health Club equipment to be more Q1 Complete competitive in busy marketplace (3-10)
Grow advertising sales for Recreation & Q1, Q3 Complete Leisure Guide & Rink Boards (3-1)
Develop Volunteer Database (2-2) and begin
development of policies and procedures to Q1-Q4 In progress incorporate into a Volunteer Management
Strategy (2-1)
Expand existing retail operations at the TCC
and Museum to include Tillsonburg and Q1-Q4 In progress Annandale merchandise., and specialty items
(1-101
Implement summer beach volleyball league Q2 -Q3 Complete -no participation (5-1 5-5)
Kev Indicators 2013 2012 Ofo CHANGE
Museum: attendance 10,450 10,356 +1%
Programs: Rink bookings (ice) 4 964 hrs 5 209 hrs -5%
Programs: Rink bookings (floor) 281 217 +29%
Programs: Health Club attendance 21 178 21,972 -4%
Programs: Memberships 750 548 +37%
Programs: Aquatic registrations 2,879 2,728 +6%
Programs: Adult registrations 302 440 -31%
Programs: Youth registrations 1857 (85%) 2061 (87%) -10%
Programs: Waterpark attendance 24 498 28 877 -15%
Programs: Ball Tournaments 9 7 +29%
Programs: Room rentals 557 346 +61%
Programs: Advertising revenue $4,489 $2,437 +84%
Cemetery: Niche & Plot sales 64 68 -6%
Cemetery: Interments 144 124 +16%
FINANCIAL IMPACT /FUNDING SOURCE
Overall the 2013 Q4 PRS Department variance summary is as follows:
4th__Ouarter Budaet vs. Actual Variance Summarv
Department (under)/over
Cemetery $44 971
Library -Town Net Building Costs ($6 610)
Museum $9 398
Facilities $40 336
Parks $1 995
Programs $37 172
Parks & Recreation Subtotal $79 502
EFC $8 812
Total variances $136,073
3/4
PRS 14-06-201 3 PRS Fourth Quarter Repon.docx CAO
Title:
Report No.:
STAFF REPORT
FIRE & RESCUE SERVICES
FOURTH QUARTER 2013 DEPARTMENT RESULTS
FRS 14-03
Author: JEFF SMITH
Meeting Type: COUNCIL MEETING
Council/Committee MARCH 10, 2014
Date:
Attachments: NIL
RECOMMENDATION
THAT Council receives report FRS 14-03 Fourth Quarter 2013 Fire & Rescue Services
results as information.
EXECUTIVE SUMMARY
To provide Council with the January 1, 2013 to December 31, 2013 Fire & Rescue Services
financial results.
SUMMARY OF OPERATIONAL RESULTS
2013 Business Objectives
Ob_i_ective Target Date Status
Market Fire Communications to potential Q1-Q4 Ongoing
clients
CAD Server Computer & Digital Voice Q2 Cancelled
Recording System
Annual replacement of Personal Protective Q2 Complete
Eguipment (PPEl
High Building_ firefighting equipment Q3 Com_Q_Iete
Self-contained Breathing Apparatus (SCBA) Q1 Complete
lease agreement
C:\Users\Dewilson\Appdata\Local\Temp\Notesd39658\FRS 14-03 Q4.Docxl
CAO
Fire Communication Reoort
Fire Communications Dispatched Incidents
Til/so
Non-Emergency Calls (Customer Service, Burn Activation Lines etc.)
FINANCIAL IMPACT /FUNDING SOURCE
The following variances are projected through to December 31, 2013:
2013 Annual Summary
Department
Fire & Rescue Services
Total variances
APPROVALS
Author
Name/Signature
Director
Name/Signature
Finance
Name/Signature
JEFF SMITH
JEFF SMITH
DARRELL EDDINGTON
(under)/over
($29,130)
($29,130)
DATE: FEBRUARY,
27,2014
DATE: February
27, 2014
DATE:Mar4/14
C:\Users\Dewilson\Appdata\Local\Temp\Notesd39658\FRS 14-03 Q4.Docx3
CAO
Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
STAFF REPORT
DEVELOPMENT&. COMMUNICATION SERVICES
Building and By-Law Services 2013 Annual Report
DCS 14-06
GENO VANHAELEWYN -Chief Building Official
COUNCIL MEETING
MARCH 10, 2014
RECOMMENDATION
THAT Council receives Report DCS 14-06; Building and By-Law Services 2013 Annual
Report, as information.
EXECUTIVE SUMMARY
2013 Building Permit Activity
Total Permits Issued
Total Construction Value
Total Permit Revenue
315
$19,442,337.00
$214,700.00
2013 -Permit Class Comparison
Single Other Detached Residential lnstitutiona I Commercial
Dwellings
Permits 67 143 12 85 Issued
Estimated 10,162,224 2,470,956 917,675 2,430,382 Value
Industrial
17
3,412,100
CAO
2013-MAJOR CONSTRUCTION PROJECTS
• Siemens - 1 Clearview -site development & paint booth
• Marwood -35 Spruce -addition/renovation
• Library - 1 Library Lane -addition/renovation
• Reynolds Way Subdivision -Colin Ave
• Future Transfer -291 Tillson Ave -warehouse renovation
• Siemens - 1 Clearview -curing plant
• E & E Mclaughlin -157 Tillson Ave -commercial renovation
• Applewood Mini Storage -188 Lincoln -storage buildings
• Royal LePage Wood Realty -55 Brock E -exterior renovation
• St. Mary's Church -51 Venison W -life safety upgrades
2013 -Building & By-Law Activity
Output Measures-Quantity 2009 2010 2011 2012 2013
Actual Actual Actual Actual Actual
Building Permits Issued 284 318 319 301 315
Building Inspections Completed 1,298 1,247 1,201 1,173 1,152
Parking Tickets Issued 943 840 904 753 873
Animal Tags Cats 601 788 755 772 874
Issued Dogs 1 219 1 637 1 615 1 671 1,963
Enforcement -Parking, Noise, 102 115 151 107 119 Complaints and Taxi
Occurrences Property Stds,
Zoning, Clean 200 214 193 204 186 Yard, Sign,
Fence etc.
Animal Control -320 403 436 384
2013 -Planning Activity
Output Measures/ Activity Quantity
Minor Variance Applications 6
Zone Change Application 8
Site Plan Formal Consultations 15
Site Plan Approvals 4
Site Plan Applications (in progress) 5
Subdivision Agreements 0
Subdivision Amendment Agreements 2 (in progress)
3
CAO
STAFF REPORT
DEVELOPMENT AND COMMUNICATION SERVICES
Report Title:
Report No.:
Authors:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
A & W Noise -Sound Barrier and MOE Investigation
DCS 14-13
Lisa VanderWallen
Geno Vanhaelewyn
COUNCIL MEETING
MARCH 10, 2014
DCS 13-77, SOUND BARRIER QUOTATION GUIDELINES,
MOE CORRESPONDENCE
THAT council receives "DCS 14-13 A & W Noise -Sound Barrier and MOE
Investigation" report as information.
EXECUTIVE SUMMARY:
As presented to council in report DCS 13-77: in 2013, the A & W restaurant on Broadway
Street converted the hours of its drive thru to 24 hour operation, prompting citizens living
on Allen Street to complain to Town staff about noise related issues and various concerns
for their properties.
Proposed solutions in report DCS 13-77, presented to council in October of 2013, suggested
that: "a noise barrier fence has been proposed and is currently being investigated by Town
staff; and a referral has been made to the Ministry of the Environment (MOE)".
Following up from the October 2013 report, the purpose of this submission is to update
council on findings from a noise investigation from the MOE and elaborate on noise barrier
fence options. Council also requested that this report include information on revising the
noise by-law to determine if an amendment is possible and asked staff to contact the Police
Services Board for addressing OPP patrolling of the area.
RESULTS FROM MINISTRY OF ENVIRONMENT INVESTIGATION:
Requested by the Town By-law enforcement officer, MOE Environmental Officer Pawel
Kucharski met with a complainant from Allen Street and conducted an investigation.
Admitting that MOE investigations are limited to only dealing with stationary sources and
cannot limit the noises from transportation corridors, Mr. Kucharski conducted readings and
recorded observations at the A & W site on December 11, 2013. The complainant's request
that the MOE return to do tests in the summer to measure noises from customers in the
parking lots was rejected by MOE, since they do not have jurisdiction to regulate noisy
Page 3 I 3 CAO
STAFF REPORT
DEVELOPMENT AND COMMUNICATION SERVICES
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
Noise Issues - A & W and Allen Street Citizens
DCS 13-77
LISA VANDERWALLEN
COUNCIL MEETING
OCTOBER 15, 2013
MINUTES FROM JULY 16 2013 MEETING
MINUTES FROM AUGUST 13 2013 MEETING
THAT council receives DCS 13-77 Noise Issues - A & W and Allen Street Citizens
report as information.
EXECUTIVE SUMMARY
Town staff has received various complaints from citizens of Allen Street about noise issues
as a result of the recent conversion to 24-hour drive thru at the Broadway Street A & W
restaurant. DCS 13-77 summarizes for council, the results of the complaints and
subsequent attempts at resolution.
BACKGROUND
In the spring of 2013, the A & W restaurant on Broadway Street converted the hours of its
drive thru from 7am -llpm to 24 hour operation. Since this transition, citizens living on
Allen Street, located behind the restaurant, have complained to Town staff about noise
related issues and various concerns for their properties, as they see the 24 Drive Thru as
disruptive. Management from A & W, citizens from Allen Street, and Town Staff met on July
16th 2013 and August 13th 2013 to share concerns and have attempted to find solutions.
On top of meeting with all involved parties, Town staff has investigated all bylaw complaints
made to the office.
Noise Bylaw Issues:
Brought first to the attention of the municipal bylaw enforcement officer, the first noise
bylaw complaints in the spring of 2013 included a few specific issues which warranted
investigation. A complaint about the dumpsters being emptied too early on April 26th 2013
led to an investigation into the waste removal contractor who assured Town officials that
the contractor's GPS-tracked vehicles showed that the dumpster was emptied in error too
A & W Restaurant Response:
At meetings with Town staff and Allen Street citizens, A & W provided a response to the
various concerns. A & W affirmed its commitment to being good neighbours in the
community. The transition to 24 hour drive thru occurred in an attempt to generate more
business for the restaurant and the company claims that remaining open 24 hours is
profitable, and unlikely to change. A & W says that the restaurant sees about 250 cars
during the overnight during an average week, the majority of which are shift workers
coming in late to get food during their lunch breaks. A & W has conferred with their
corporate offices to find solutions and have offered to post signs reminding people to be
quiet and conscious of the neighbours nearby. The volume of the speaker box has been
turned down and A & W has assured Town staff that the staffing at night are mature and
have been given additional training for special late night issues which may arise.
Proposed Solutions:
Looking to find a resolution, meetings in July and August facilitated by Town staff have
allowed conversation between complainants and the restaurant. The request for the
restaurant to move to original drive thru operating hours (7am -llpm) has been rejected
by A & W and 24 hour operation will resume. Proposals for further changes to the call box
will likely not be sufficient for resolving the overall problems. A noise barrier fence has
been proposed and is currently being investigated by Town staff. A referral has been made
to the Minister of the Environment and Oxford County OPP have been involved throughout
the entire investigation.
APPROVALS
Author
Name/Signature
Director
Name/Signature
Finance
Name/Signature
Lisa VanderWallen
David Calder
Page 3 I 3
Date: September
19, 2013
Date:
September 27,
2013
Date:
CAO
j
Sound Barrier Quotation Guidelines:
In the spring of 2013, the A & W restaurant on Broadway Street converted the
hours of its drive thru from 7am -llpm to 24 hour operation. Since this
transition, citizens living on Allen Street, located behind the restaurant, have
complained to Town staff about noise related issues and various concerns for their
properties, as they see the 24 Drive Thru as disruptive. Management from A & W,
citizens from Allen Street, and Town Staff met on July 16th 2013 and August 13th
2013 to share concerns and have attempted to find solutions. On top of meeting
with all involved parties, Town staff has investigated all bylaw complaints made to
the office. Considered as an option to mitigate the noise, a sound barrier fence
system could be installed behind the restaurant and this report will serve as a
guideline for different options.
Ministrv of Environment Standards:
In their October 1997 report, "Noise Assessment Criteria in Land Use Planning:
Requirements, Procedures and Implementation", the MOE has some
recommendations as to the effective implementation of Noise Barriers. Outlined in
section 5.1.1 of the report the MOE states:
If a barrier is used as a noise control measure, its height must be such that
the line of sight between the source and the receiver is obstructed. It is
required that the surface density of the noise barrier be a minimum of 20
2
kg/m . It is further required that the barrier be designed and constructed
without cracks or gaps. Any gaps under the noise barrier that are necessary
for drainage purposes must be minimized and localized, and must not
deteriorate the acoustical performance.
Consultation with different installers of sound walls confirms that a major strategy
for noise mitigation includes separating the sight line with a barrier wall. For the
application required for A & W, the sound barrier would have to intersect the sight
line between the bedroom windows of the Allen Street citizens and the drive
through lanes, with emphasis on the call box area.
Experience From Other Municipalities:
The Mississauga Planning and Building department established design reference
notes for drive thru which was approved by council January 30th 2008. The
guidelines say, that "where lanes require noise mitigation, noise barriers adjacent
to a residential zone should be maximum height of 2.4 m (7.9 ft.) to minimize the
visual impact." The guidelines go on to say that "a combination berm/noise barrier
is an acceptable solution in circumstances where a 2.4 m (7 .9ft.) noise barrier
does not provide adequate noise mitigation." Mississauga's guidelines highlight the
difficulty in installing barriers that work to block the noise yet are still visually
attractive.
593 Broadway-A&WNoise Complaint
Kucharski, Pawel (ENE)
to:
Kathleen Musselman/Tillsonburg (KMusselman@tillsonburg.ca)
23/12/2013 12:23 PM
Cc:
Geno Vanhaelewyn/Tillsonburg, "Slivar, Bob (ENE)"
Hide Details
From: "Kucharski, Pawel (ENE)" <Pawel.Kucharski@ontario.ca>
To: "Kathleen Musselman/Tillsonburg (KMusselman@tillsonburg.ca)"
<KMusselman@tillsonburg.ca>,
Page 1 of2
Cc: Geno Vanhaelewyn/Tillsonburg <GVanhaelewyn@tillsonburg.ca>, "Slivar, Bob (ENE)"
<Bob.Slivar@ontario.ca>
History: This message has been forwarded.
Good morning Kathleen,
One Wednesday December 11,2013 I conducted some noise readings backyard.
Prior to conducting the readings I sat down and spoke with-I informed him that I the MOE
does not typically deal with sounds from fast food restaurants. His biggest concerns which he repeated
many times were the individuals who were in the parking lot at late hours and the vehicles with load
exhausts ordering in the drive-thru. His concern with the speaker seemed to be lesser of a concern. He
was adamant that I do readings in the summer when all the high school kids hang out in the parking lot
and when there are more loud vehicles passing through. I informed him that we do not regulate noisy
people, mobile equipment and speakers for a drive-thru, and that responsibility is with the city by-laws
and planning.
After conducting a number of tests, I came to the conclusions that the only exceedance in noise levels
that I observed was when loud vehicles drove past on Broadway (18 wheelers, 4x4's) and when.
-forced air furnace exhaust came on.
I also conducted readings only when vehicles were in the drive-thru. The three vehicles that I did
readings on resulted in noise levels less than 45 dB which included the motor running, the speaker, and
person to person conversation at the window. During the readings I stood nearby the whole time and
actually noticed that the window attendant speaking in person to the driver at the window was equally as
loud as the conversations held at the speaker.
MOE does not have any authority to deal with noises from transportation corridors, i.e., railways and
roadways (including off-site
haul routes); occasional movement of vehicles on the property such as delivery of goods to and the
removal of goods/refuse from convenience stores, fast
food restaurants and similar commercial facilities, etc.; and parking lots for private passenger vehicles at
offices or commercial facilities such as retail stores, plazas or shopping malls, or employee parking lots
at industries and commuter parking lots, noise resulting from gathering of people at facilities such as
restaurants.
I hope some of this information is helpful moving forward. If you have any questions, please do not
hesitate to contact me.
I will inform~f my observations and will be recommending to close the file.
file:/ I /C:IU sers/ gvanhaelewyn/ AppData/Local/Temp/notesF 19128/~web4 770.htm 04/03/2014
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
STAFF REPORT
DEPARTMENT
Fire Communications Division
FRS 14-04
Jeff Smith, Fire Chief
COUNCIL MEETING
MARCH 10, 2014
That Council receives Report FRS 14-04 Fire Communications Division as information.
EXECUTIVE SUMMARY
During the November 20, 2013 Council Budget meeting, Council directed the following:
Staff to provide a report regarding the forecast revenue and expenses for dispatch
centre and the capital investment required. Three years of actual dispatch results to
be provided in the report.
This report will provide Council with an explanation of the services provided by Fire
Communications, discussion regarding future direction for Fire Comm, and a summary of
the capital investment required. The revenue and expenses forecast and a summary of the
past three years of actual results will be presented to Council in a subsequent report.
CONSULTATION/COMMUNICATION
The history of dispatching emergency services in Tillsonburg goes back over 60 years, with
the combined Town of Tillsonburg Police & Fire dispatching. With the disbanding of the
Town of Tillsonburg Police force in 2000, the dispatch service assumed front desk duties at
the OPP building on Concession Street and fire dispatch duties for the Town of Tillsonburg,
the Town of Ingersoll and the former Township of Norfolk.
In 2006, the process to move the fire dispatch service to the fire station was initiated and in
2007, Tillsonburg Fire Communications (Fire Comm) began operating out of the second
floor of the fire station as a dedicated fire dispatch and communications service. Initial
customers included the Town of Ingersoll, all Elgin County municipalities (excluding the City
of St. Thomas) and Norfolk County.
regular business hour follow-up. By addressing and even resolving customer service
inquiries and requests, unnecessary page-outs of on-call municipal staff, and the associated
costs, are minimized. In the 2014 budget, Fire Comm will be compensated by other
departments $79,240 for providing after hours customer service.
Currently Fire Comm dispatches ten (10) municipalities, including the Tillsonburg Fire &
Rescue. All Elgin County municipalities are billed on a per capita basis. Ingersoll and
Chippewas of the Thames are billed per incident. All contracts contain wording regarding
early termination of the agreement as well as renewal options. Typically, twelve (12)
months notice is required by either party to terminate the agreement.
During the 2013 Budget deliberations, Council requested comparison data regarding our per
capita rate versus other dispatch services. Rates for eight vendors were compared; 3 police
department based and 5 fire department based. The overall average in 2013 was $2.76 per
capita. The average for police department based service was $2.21 per capita and the
average for fire department based service was $3.09 per capita.
ANALYSIS
Strategies that can be employed to increase the Fire Communications Program Revenue
include increasing customer base, offering additional services as a new revenue stream,
expand after-hours customer service to other municipalities or explore merger opportunities
with similar sized, fire department based dispatch services.
Tillsonburg Fire Communications has remained a near invisible entity. Very few of our own
residents know of its existence. If our own residents do not know about Fire Comm, it is
unlikely that potential customers are aware of the service either. Historically, marketing
Fire Communications and responding to tenders has been completed using only the
resources of the Fire Department. The expertise of our Town's Marketing & Partnerships
Officer has never been utilized beyond taking photographs of the facility. Marketing
materials beyond an introductory PowerPoint presentation have never been produced.
Communications services that are willing to increase their customer base are becoming
fewer in southern Ontario. In 2012, Norfolk County invited 5 fire dispatch agencies to bid
on their Request for Proposal, of those 3 submitted bids and only 2 met the technical
requirements of the RFP. Proper marketing to fire departments in southern Ontario will
increase awareness of the services we offer.
When the dispatch CAD was purchased and the phone lines installed, provisions were made
for the eventual growth of services offered to include monitoring fire alarms. The CAD
software purchased supports this function and a sufficient capacity was designed into the
phone system at the fire station for this as well. While private sector fire alarm companies
may be reluctant to partner with a public sector monitoring company, a residential home
fire alarm monitoring service such as Kitchener Fire Department's Direct Detect could be
implemented with limited capital investment and without the addition of staff. Kitchener
has expanded this service beyond the City of Kitchener and offers it to residents of the
communities that they dispatch under contract. Potentially, Tillsonburg has a population
base of 77,765 to rna rket such a service to.
Page 3 I 5 CAO
the primary dispatch location. This project can and should be deferred until such time as
additional customers are secured.
The computer workstations were evaluated and considered as part of the Information
Technology Strategy for the Town of Tillson burg. Replacement of these 6 year old
computers is included in the I.T. Replacement budget.
The CVDS Telephone and Radio digital voice recording system was scheduled to be replaced
as part of the 2013 budget process. The transition from an analogue to digital radio system
by Elgin County resulted in the cancellation of this project as it is unknown at this time what
equipment will be needed for their system expansion. Elgin County will be responsible for
all necessary upgrades or replacements to accommodate their move to digital, including the
radio and telephone voice recording equipment.
APPROVALS
Author
Name/Signature
CAO
Name/Signature
Finance
Name/Signature
JEFF SMITH Date: Mar 6/14
DAVID CALDER Date: Mar 6/14
DARRELL EDDINGTON Date: Mar 6/14
Page 5 I 5 CAO
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
OPERATIONS SERVICES
Tender Results for Glendale Drive Area Reconstruction
OPS 14-06
K.Deleebeeck,P.Eng, Manager of Engineering
S.T.Lund, P.Eng., PWLF, Director of Operations
COUNCIL MEETING
Council/Committee MARCH 10, 2014
Date:
Attachments: NONE
RECOMMENDATION
THAT Council receive Report OPS 14-06 Tender Results for Glendale Drive Area
Reconstruction.
THAT Tender T2014-001 be awarded to Tri-Con Excavating Inc. of London, Ontario at
a cost of $1,411,767.76 (HST Included).
EXECUTIVE SUMMARY
Tenders were called for the reconstruction of the Glendale Drive Area with thirteen (13)
plan takers and a total of nine (9) bids received on February 215\ 2013 with the lowest bid
from Tri-Con Excavating Inc. of London Ontario of $1,271,340.60 (Net HST Included).
COMMENTS
The project includes the total reconstruction of Hawthorne Street, Parkside Drive, and
Glendale Drive from Victoria Street to Poplar Street including the replacement and
restoration of the culvert, road, curb, sidewalk, storm sewers and boulevards as well as
County of Oxford funded sanitary sewer and water main replacement. The project has
been staged so as to limit construction activity along Glendale Drive until the school
season has ended. The first stage will consist of some minor sanitary sewer outlet works
along Glendale Drive to facilitate the reconstruction of Hawthorne Street and Parkside
Drive while the second stage consists of reconstructing Glendale Drive including the
culvert replacement.
The entire project is planned in the 2014 budget at a cost of $1,800,001 which includes
County water main and sanitary sewer funding of $1,217,019 and Town funding of
$582,982. Top lift asphalt is planned for 2015.
CAO
STAFF REPORT
PARKS &. RECREATION SERVICES DEPARTMENT
Report Title: Culture Development Fund Project Funding Agreement
Report No.: PRS 14-05
Author: Rick Cox, Director of Parks &. Recreation
Meeting Type: COUNCIL MEETING
Council Date: FEBRUARY 27, 2014
Attachments: • Funding Letter
• Funding Agreement
RECOMMENDATION:
THAT Council receive Report PRS 14-05 Culture Development Fund Project Funding
Agreement;
AND THAT Council authorizes the Mayor and Clerk to sign the Funding Agreement.
EXECUTIVE SUMMARY
In September, Council approved the submission of an application to the Ontario
Government's Cultural Development Fund program to request up to $60,000 over 2 years.
The project asked for and has received approval of funding for $49,578. The Funding
Agreement was received March 5, and requires Council Approval by March 14.
BACKGROUND
In a consortium with the Tillsonburg Arts & Crafts Guild (Station Arts Centre), the
Tillsonburg & District Historical Society and Oxford Creative Connections Inc., an application
for funding from the Cultural Development Fund program was submitted in September
2013. The project is intended to develop governance and operational capacity within the
cultural sector in Tillsonburg through a common support network called the Tillsonburg
Cultural Improvement Alliance (CIA).
The project will launch after April 1 once the Funding Agreement is in place.
A steering committee consisting of representation from PRS, the Guild, OCCI, and the
Historical Society as well as any other partners who sign on will oversee the project.
Funding from each consortium member was committed as part of the submission.
The attached Funding Agreement sets out the contract between the Province of Ontario and
the Town of Tillsonburg with respect to the funding and the project's workplan, deliverables
and measures of success.
1/2
PRS 14-05 -Culture Development Fund Project Fllllding Agreement.docx CAO
Ministry of Citizenship
and Immigration
Ministry of Tourism,
Culture and Sport
Regional Services Branch
4275 King Street East, 2"d Floor
Kitchener, ON N2P 2E9
Phone: 1-800-650-0200
Fax: (519) 650-3425
March 5, 2014
Mr. Rick Cox
Director of Parks & Recreation
200 Broadway, 2nd Floor
Tillsonburg, ON N4G 5A7
Dear Mr. Cox:
Ministere des Affaires civiques
et de !'Immigration
Ministere du Tourisme,
de Ia Culture et du Sport
Direction des services regionaux
4275 rue King Est, bureau 200
Kitchener ON N2P2E9
Tel.: 1-800-650-o2oo
Telec. : (519) 650-3425
('~
t?ontario
Congratulations on being approved for a Culture Development Fund (CDF) grant.
To move forward, please find attached documents for your review and action:
1) An electronic copy of the Funding Agreement covering your 2013-14 CDF project. Please read through
the entire agreement and contact your Regional Advisor if any details are inaccurate or unclear.
2) Print the Signature page (i.e. page 16 only), and ensure it is signed by an authorized signing officer(s)
of your organization and return to the CDF program office by email or regular mail to the address noted
below. Once received, the copy will be countersigned by the Province and returned to you for your
records.
3) With regard to our requirements for a Certificate of Insurance that confirms the insurance coverage as
provided for in Article 11.1 of the Agreement, please share the attached document with your insurance
provider.
Please note that your first funding instalment will not be processed until all of the above documentation is
received in the CDF program office by March 14, 2014. These documents can be sent by email to: cdf-
fdc@ontario.ca or delivered personally or by mail to the following address:
Ministry of Tourism, Culture and Sport
Attn: Culture Development Fund
Programs and Services Branch
401 Bay Street, Suite 1700
Toronto, ON M7A OA7
If you have any questions, please contact Sonja Erstic, your Regional Advisor by email as copied above or
telephone: (519) 650-5482.
Sincerely,
THE AGREEMENT effective as of February 10, 2014
BETWEEN:
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO
as represented by the Minister of Tourism, Culture and Sport
(the "Province")
-and-
TOWN OF TILLSONBURG
(the "Recipient")
BACKGROUND:
The Province funds projects similar to the Project.
The Recipient has applied to the Province for funds to assist the Recipient in carrying out the Project
and the Province wishes to provide such funds.
CONSIDERATION:
In consideration of the mutual covenants and agreements contained herein and for other good and
valuable consideration, the receipt and sufficiency of which are expressly acknowledged, the Parties
agree as follows:
ARTICLE 1
INTERPRETATION AND DEFINITIONS
1.1 Interpretation. For the purposes of interpretation:
(a) words in the singular include the plural and vice-versa;
(b) words in one gender include all genders;
(c) the background and the headings do not form part of the Agreement; they are for
reference only and shall not affect the interpretation of the Agreement;
(d) any reference to dollars or currency shall be to Canadian dollars and currency; and
(e) "include", "includes" and "including" shall not denote an exhaustive list.
"Project" means the undertaking described in Schedule "8".
"Project End Date" means the last date when Eligible Expenses can be incurred for this
Project.
"Reports" means the reports described in Schedule "A".
"Timelines" means the Project schedule set out in Schedule "8".
ARTICLE 2
REPRESENTATIONS, WARRANTIES AND COVENANTS
2.1 General. The Recipient represents, warrants and covenants that:
(a) it is, and shall continue to be for the term of the Agreement, a validly existing legal
entity with full power to fulfill its obligations under the Agreement;
(b) it has, and shall continue to have for the term of the Agreement, the experience and
expertise necessary to carry out the Project; and
(c) unless otherwise provided for in the Agreement, any information the Recipient provided
to the Province in support of its request for funds (including information relating to any
eligibility requirements) was true and complete at the time the Recipient provided it and
shall continue to be true and complete for the term of the Agreement.
2.2 Execution of Agreement. The Recipient represents and warrants that:
(a) it has the full power and authority to enter into the Agreement; and
(b) it has taken all necessary actions to authorize the execution of the Agreement.
2.3 Governance. The Recipient represents, warrants and covenants that it has, and shall
maintain, in writing, for the period during which the Agreement is in effect:
(a) a code of conduct and ethical responsibilities for all persons at all levels of the
Recipient's organization;
(b) procedures to ensure the ongoing effective functioning of the Recipient;
(c) decision-making mechanisms;
(d) procedures to provide for the prudent and effective management of the Funds;
(e) procedures to enable the successful completion of the Project;
(f) procedures to enable the timely identification of risks to the completion of the Project
and strategies to address the identified risks;
(g) procedures to enable the preparation and delivery of all Reports required pursuant to
Article 7; and
Page 3 of 20
(i) reduce the amount of the Funds and, in consultation with the Recipient, change
the Project; or
(ii) terminate the Agreement pursuant to section 13.1.
4.3 Use of Funds and Project. The Recipient shall:
(a) carry out the Project:
(i) in accordance with the terms and conditions of the Agreement; and
(ii) in compliance with all federal and provincial laws and regulations, all municipal
by-laws, and any other orders, rules and by-laws related to any aspect of the
Project;
(b) use the Funds only for the purpose of carrying out the Project; and
(c) spend the Funds only in accordance with the Budget.
4.4 No Changes. The Recipient shall not make any changes to the Project, the Timelines and/or
the Budget without the prior written consent of the Province.
4.5 Interest Bearing Account. If the Province provides Funds to the Recipient prior to the
Recipient's immediate need for the Funds, the Recipient shall place the Funds in an interest
bearing account in the name of the Recipient at a Canadian financial institution.
4.6 Interest. If the Recipient earns any interest on the Funds:
(a) the Province may deduct an amount equal to the interest from any further instalments
of Funds; or
(b) the Recipient shall pay an amount equal to the interest to the Province as directed by
the Province.
4.7 Maximum Funds. The Recipient acknowledges that the Funds available to it pursuant to the
Agreement shall not exceed the Maximum Funds.
4.8 Rebates, Credits and Refunds. The Recipient acknowledges that the amount of Funds
available to it pursuant to the Agreement is based on the actual costs to the Recipient, less
any costs (including taxes) for which the Recipient has received, will receive, or is eligible to
receive, a rebate, credit or refund.
ARTICLE 5
ACQUISITION OF GOODS AND SERVICES, AND DISPOSAL OF ASSETS
5.1 Acquisition. Subject to section 32.1, if the Recipient acquires supplies, equipment or
services with the Funds:
(a) it shall do so through a process that promotes the best value for money; and
Page 5 of20
(d) ensure that all Reports and other reports are signed on behalf of the Recipient by an
authorized signing officer.
7.2 Record Maintenance. The Recipient shall keep and maintain:
(a) all financial records (including invoices and proof of payments) relating to the Funds or
otherwise to the Project in a manner consistent with generally accepted accounting
principles; and
(b) all non-financial documents and records relating to the Funds or otherwise to the
Project.
7.3 Inspection. The Province, its authorized representatives or an independent auditor identified
by the Province may, at its own expense, upon twenty-four hours' Notice to the Recipient and
during normal business hours, enter upon the Recipient's premises to review the progress of
the Project and the Recipient's expenditure of the Funds and, for these purposes, the
Province, its authorized representatives or an independent auditor identified by the Province
may:
(a) inspect and copy the records and documents referred to in section 7.2; and
(b) conduct an audit or investigation of the Recipient in respect of the expenditure of the
Funds and/or the Project.
7.4 Disclosure. To assist in respect of the rights set out in section 7.3, the Recipient shall
disclose any information requested by the Province, its authorized representatives or an
independent auditor identified by the Province, and shall do so in a form requested by the
Province, its authorized representatives or an independent auditor identified by the Province,
as the case may be.
7.5 No Control of Records. No provision of the Agreement shall be construed so as to give the
Province any control whatsoever over the Recipient's records.
7.6 Auditor General. For greater certainty, the Province's rights under this Article are in addition
to any rights provided to the Auditor General pursuant to section 9.1 of the Auditor General Act
(Ontario).
ARTICLE 8
CREDIT
8.1 Acknowledge Support. Unless otherwise directed by the Province, the Recipient shall, in
accordance with Schedule "D", acknowledge the support of the Province in any publication of
any kind, written or oral, relating to the Project.
8.2 Publication. The Recipient shall indicate, in any of its publications, of any kind, written or oral,
relating to the Project, that the views expressed in the publication are the views of the
Recipient and do not necessarily reflect those of the Province.
Page 7 of20
12.2 Consequences of Termination on Notice by the Province. If the Province terminates the
Agreement pursuant to section 12.1, the Province may:
(a) cancel all further instalments of Funds;
(b) demand the repayment of any Funds remaining in the possession or under the control
of the Recipient; and/or
(c) determine the reasonable costs for the Recipient to wind down the Project, and:
(i) permit the Recipient to offset the costs determined pursuant to section 12.2(c),
against the amount owing pursuant to section 12.2(b); and/or
(ii) subject to section 4.7, provide Funds to the Recipient to cover the costs
determined pursuant to section 12.2(c).
ARTICLE 13
TERMINATION WHERE NO APPROPRIATION
13.1 Termination Where No Appropriation. If, as provided for in section 4.2(d), the Province does
not receive the necessary appropriation from the Ontario Legislature for any payment the
Province is to make pursuant to the Agreement, the Province may terminate the Agreement
immediately by giving Notice to the Recipient.
13.2 Consequences of Termination Where No Appropriation. If the Province terminates the
Agreement pursuant to section 13.1, the Province may:
(a) cancel all further instalments of Funds;
(b) demand the repayment of any Funds remaining in the possession or under the control
of the Recipient; and/or
(c) determine the reasonable costs for the Recipient to wind down the Project and permit
the Recipient to offset such costs against the amount owing pursuant to section
13.2(b).
13.3 No Additional Funds. For purposes of clarity, if the costs determined pursuant to section
13.2(c) exceed the Funds remaining in the possession or under the control of the Recipient,
the Province shall not provide additional Funds to the Recipient.
ARTICLE 14
EVENT OF DEFAULT, CORRECTIVE ACTION AND TERMINATION FOR DEFAULT
14.1 Events of Default. Each of the following events shall constitute an Event of Default:
(a) in the opinion of the Province, the Recipient breaches any representation, warranty,
covenant or other material term of the Agreement, including failing to do any of the
following in accordance with the terms and conditions of the Agreement:
(i) carry out the Project;
Page 9 of 20
14.4 Recipient not Remedying. If the Province has provided the Recipient with an opportunity to
remedy the Event of Default pursuant to section 14.2(b), and:
(a) the Recipient does not remedy the Event of Default within the Notice Period;
(b) it becomes apparent to the Province that the Recipient cannot completely remedy the
Event of Default within the Notice Period; or
(c) the Recipient is not proceeding to remedy the Event of Default in a way that is
satisfactory to the Province,
the Province may extend the Notice Period, or initiate any one or more of the actions provided
for in sections 14.2(a), (c), (d), (e), (f), (g), (h) and (i).
14.5 When Termination Effective. Termination under this Article shall take effect as set out in the
Notice.
ARTICLE 15
FUNDS AT THE END OF A FUNDING YEAR
15.1 Funds at the End of a Funding Year. Without limiting any rights of the Province under Article
14, if the Recipient has not spent all of the Funds allocated for the ~unding Year as provided
for in the Budget, the Province may:
(a) demand the return of the unspent Funds; or
(b) adjust the amount of any further instalments of Funds accordingly.
ARTICLE 16
FUNDS UPON EXPIRY
16.1 Funds Upon Expiry. The Recipient shall, upon expiry of the Agreement, return to the
Province any Funds remaining in its possession or under its control.
17.1 Debt Due. If:
ARTICLE 17
REPAYMENT
(a) the Province demands the payment of any Funds or any other money from the
Recipient; or
(b) the Recipient owes any Funds or any other money to the Province, whether or not their
return or repayment has been demanded by the Province,
such Funds or other money shall be deemed to be a debt due and owing to the Province by
the Recipient, and the Recipient shall pay or return the amount to the Province immediately,
unless the Province directs otherwise.
Page 11 of 20
ARTICLE 21
WAIVER
21.1 Waivers in Writing. If a Party fails to comply with any term of the Agreement, that Party may
only rely on a waiver of the other Party if the other Party has provided a written waiver in
accordance with the Notice provisions in Article 18. Any waiver must refer to a specific failure
to comply and shall not have the effect of waiving any subsequent failures to comply.
ARTICLE 22
INDEPENDENT PARTIES
22.1 Parties Independent. The Recipient acknowledges that it is not an agent, joint venturer,
partner or employee of the Province, and the Recipient shall not take any actions that could
establish or imply such a relationship.
ARTICLE 23.
ASSIGNMENT OF AGREEMENT OR FUNDS
23.1 No Assignment. The Recipient shall not assign any part of the Agreement or the Funds
without the prior written consent of the Province.
23.2 Agreement to Extend. All rights and obligations contained in the Agreement shall extend to
and be binding on the Parties' respective heirs, executors, administrators, successors and
permitted assigns.
ARTICLE 24
GOVERNING LAW
24.1 Governing Law. The Agreement and the rights, obligations and relations of the Parties shall
be governed by and construed in accordance with the laws of the Province of Ontario and the
applicable federal laws of Canada. Any actions or proceedings arising in connection with the
Agreement shall be conducted in Ontario.
ARTICLE 25
FURTHER ASSURANCES
25.1 Agreement into Effect. The Recipient shall do or cause to be done all acts or things
necessary to implement and carry into effect the terms and conditions of the Agreement to
their full extent.
ARTICLE 26
CIRCUMSTANCES BEYOND THE CONTROL OF EITHER PARTY
26.1 Force Majeure Means. Subject to section 26.3, Force Majeure means an event that:
(a) is beyond the reasonable control of a Party; and
(b) makes a Party's performance of its obligations under the Agreement impossible, or so
impracticable as reasonably to be considered impossible in the circumstances.
Page 13 of 20
(c) Schedule "C"-Budget; and
(d) Schedule "D"-Requirements for Use of the Ontario Logo and Acknowledgement of
Funding.
ARTICLE 29
COUNTERPARTS
29.1 Counterparts. The Agreement may be executed in any number of counterparts, each of
which shall be deemed an original, but all of which together shall constitute one and the same
instrument.
ARTICLE 30
JOINT AND SEVERAL LIABILITY
30.1 Joint and Several Liability. Where the Recipient is comprised of more than one entity, all
such entities shall be jointly and severally liable to the Province for the fulfillment of the
obligations of the Recipient under the Agreement.
ARTICLE 31
RIGHTS AND REMEDIES CUMULATIVE
31.1 Rights and Remedies Cumulative. The rights and remedies of the Province under the
Agreement are cumulative and are in addition to, and not in substitution for, any of its rights
and remedies provided by law or in equity.
ARTICLE 32
BPSAA
32.1 BPSAA. For the purposes of clarity, if the Recipient is subject to the BPSAA and there is a
conflict between any of the requirements of the Agreement and the requirements of the
BPSAA, the BPSAA shall prevail.
ARTICLE 33
FAILURE TO COMPLY WITH OTHER AGREEMENTS
33.1 Other Agreements. If the Recipient:
(a) has failed to comply (a "Failure") with any term, condition or obligation under any other
agreement with Her Majesty the Queen in right of Ontario or a Crown agency;
(b) has been provided with notice of such Failure in accordance with the requirements of
such other agreement;
(c) has, if applicable, failed to rectify such Failure in accordance with the requirements of
such other agreement; and
(d) such Failure is continuing,
Page 15 of 20
j
SCHEDULE "A"
PROJECT SPECIFIC INFORMATION AND ADDITIONAL PROVISIONS
PROJECT SPECIFIC INFORMATION AND ADDITIONAL PROVISIONS
Maximum Funding
Funding Instalments
Address for notice if to
the Province
Address for notice if to
the Recipient
Reporting
Additional Funding
Requirements
. ,
Lesser of $49,289 or 50% of total eligible cash expenditures as shown in Schedule "C", see
Budget.
Subject to section 4.2 of this Agreement,
I. Fifty percent (50%) of the maximum funding amount, i.e. $24,645 upon execution by
both parties of the Agreement;
II. Up to twenty-five percent (25%) of the maximum funding amount upon receipt and
acceptance of a satisfactory Interim Report;
Ill. Up to twenty-five percent (25%) of the maximum funding amount or applicable portion
of eligible cash expenditures upon receipt and acceptance of a satisfactory Final
Report. ·
Culture Development Fund
Ministry of Tourism, Culture and Sport
Programs and Services Branch
401 Bay Street, Suite 1700
Toronto, ON M7 A OA7
Email: cdf-fdc@ontario.ca
Mr. Rick Cox
Director, Parks and Recreation
Town of Tillsonbu~
200 Broadway, 2" Floor
Tillsonburg, ON N4G 5A7
Tel: (519) 688-3009 ext 4228
Email: rcox@tillsonburg .ca
An Interim Report is due: January 30,2015 and must include the following:
• A print-out of your organization's general ledger of account for this project reflecting cash
transactions earned and incurred up to the Interim Report due date.
, • An expenditure forecast that reflects total eligible project costs as of the Interim Report
due date through Project End Date; and
• A completed Interim Report Form, signed on behalf of the Recipient by an authorized
signing officer.
A Final Report is due on or before: June 30, 2016 and must include the following:
• Copies of invoices and proof of payment for all eligible cash expenditures incurred on or
before the Project End Date. N.B.: A print-out of your organization's general ledger of
account that supports actual project expenditures can serve as proof of payment.
• An electronic copy of all reports and publications produced as part of the Project
including samples indicating how the Province's support has been acknowledged
• A completed Final Report Form, signed on behalf of the Recipient by an authorized
signing officer, and
• Any other details that may be requested by the Province.
Interim and Final Report Forms can be obtained from your local Ministry contact or
downloaded from the Grants Ontario web portal.
The Province will not provide any Funds to the Recipient until the Recipient has provided:
• Proof of Insurance in accordance with Article 11 of this Agreement.
Note:
• Staffing costs will be subject to review at time of interim report .
Page 17 of 20
! o_tal Eligible Project Expenditures
SCHEDULE "C"
BUDGET
·50% of Total Eligible Proj~ct Expenditures*
i Eligible Project Expenditures Year 1
-·
5_taffing &_ Benefits Expenses
, ProJect Coordinator(MTCS Funding $42,229) $ 20,805.00
'Project Assistant (MTCS Funding $7,060) $ 5,398.00 . .
Pr~gram Expenses
Mileage $ 3,600.00
Database/display /software development $ 4,017.00
, Database hosting $ 309.00
! Training IM>rkshops $ 5,000.00
'Multi-media panels $ 9,000.00
Information package~ for ~r~s-~Opl) $ 1,200.00
Admin/Other Exp~nse!; _
$
TOTAL ELIGIBLE EXPENDITURES .$ 49,329.00
Year2
$ 21,424.00
$ 10,716.00
$ 3,600.00
$
$ 309.00
$ 12,000.00
$ 1,200.00
$
$ 49,249.00
$
$
$
$
$
'$
$
$
$
$
$
$
98,578.00
49,289.00 .
Total
42,229.00
16,114.00
7,200.00
4,017.00
618.00
5,000.00
21,000.00
2,400.00
98,578.00
*N.B.: Please be reminded that per the funding terms outlined in the 2013-14 Culture Development Fund program guidelines, this is a
Shared Cost Agreement. In all cases, the maximum funds from the Province will not exceed fifty percent (50%) of the project's total
eligible cash expenditures. The holdback is contingent on receipt and acceptance of a satisfactory Interim/Final Report, including
invoices and appropriate proof of payment.
Page 19 of20
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3804
A BY-LAW to enter into an Agreement with Her Majesty The Queen In Right Of Canada for the Grants
Ontario Case# 2013-08-1-16303746.
WHEREAS The Town ofTillsonburg is desirous of entering into Agreement with Her Majesty The Queen
In Right Of Canada represented by the Minister of Tourism, Culture and Sport in order to receive
Grants Ontario Case #2013-08-1-16303746 to complete the Tillson burg Cultural Improvement
Alliance project.
THEREFORE the Council of the Town of Tillson burg enacts as follows:
1. THAT the agreement attached hereto forms part of this by-law;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement on behalf
of the Corporation of the Town ofTillsonburg.
READ A FIRST ANDSECONDTIMETHIS lOth DAY OF March 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS lOth DAY OF March, 2014.
Mayor-John Less if
Town Clerk-Donna Wilson
THE AGREEMENT effective as of February 10, 2014
BETWEEN:
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO
as represented by the Minister of Tourism, Culture and Sport
(the "Province")
-and-
TOWN OF TILLSONBURG
(the "Recipient")
BACKGROUND:
The Province funds projects similar to the Project.
The Recipient has applied to the Province for funds to assist the Recipient in carrying out the Project
and the Province wishes to provide such funds.
CONSIDERATION:
In consideration of the mutual covenants and agreements contained herein and for other good and
valuable consideration, the receipt and sufficiency of which are expressly acknowledged, the Parties
agree as follows:
ARTICLE 1
INTERPRETATION AND DEFINITIONS
1.1 Interpretation. For the purposes of interpretation:
(a) words in the singular include the plural and vice-versa;
(b) words in one gender include all genders;
(c) the background and the headings do not form part of the Agreement; they are for
reference only and shall not affect the interpretation of the Agreement;
(d) any reference to dollars or currency shall be to Canadian dollars and currency; and
(e) "include", "includes" and "including" shall not denote an exhaustive list.
"Project" means the undertaking described in Schedule "8".
"Project End Date" means the last date when Eligible Expenses can be incurred for this
Project.
"Reports" means the reports described in Schedule "A".
"Timelines" means the Project schedule set out in Schedule "8".
ARTICLE 2
REPRESENTATIONS, WARRANTIES AND COVENANTS
2.1 General. The Recipient represents, warrants and covenants that:
(a) it is, and shall continue to be for the term of the Agreement, a validly existing legal
entity with full power to fulfill its obligations under the Agreement;
(b) it has, and shall continue to have for the term of the Agreement, the experience and
expertise necessary to carry out the Project; and
(c) unless otherwise provided for in the Agreement, any information the Recipient provided
to the Province in support of its request for funds (including information relating to any
eligibility requirements) was true and complete at the time the Recipient provided it and
shall continue to be true and complete for the term of the Agreement.
2.2 Execution of Agreement. The Recipient represents and warrants that:
(a) it has the full power and authority to enter into the Agreement; and
(b) it has taken all necessary actions to authorize the execution of the Agreement.
2.3 Governance. The Recipient represents, warrants and covenants that it has, and shall
maintain, in writing, for the period during which the Agreement is in effect:
(a) a code of conduct and ethical responsibilities for all persons at all levels of the
Recipient's organization;
(b) procedures to ensure the ongoing effective functioning of the Recipient;
(c) decision-making mechanisms;
(d) procedures to provide for the prudent and effective management of the Funds;
(e) procedures to enable the successful completion of the Project;
(f) procedures to enable the timely identification of risks to the completion of the Project
and strategies to address the identified risks;
(g) procedures to enable the preparation and delivery of all Reports required pursuant to
Article 7; and
Page 3 of20
(i) reduce the amount of the Funds and, in consultation with the Recipient, change
the Project; or
(ii) terminate the Agreement pursuant to section 13.1.
4.3 Use of Funds and Project. The Recipient shall:
(a) carry out the Project:
(i) in accordance with the terms and conditions of the Agreement; and
(ii) in compliance with all federal and provincial laws and regulations, all municipal
by-laws, and any other orders, rules and by-laws related to any aspect of the
Project;
(b) use the Funds only for the purpose of carrying out the Project; and
(c) spend the Funds only in accordance with the Budget.
4.4 No Changes. The Recipient shall not make any changes to the Project, the Timelines and/or
the Budget without the prior written consent of the Province.
4.5 Interest Bearing Account. If the Province provides Funds to the Recipient prior to the
Recipient's immediate need for the Funds, the Recipient shall place the Funds in an interest
bearing account in the name of the Recipient at a Canadian financial institution.
4.6 Interest. If the Recipient earns any interest on the Funds:
(a) the Province may deduct an amount equal to the interest from any further instalments
of Funds; or
(b) the Recipient shall pay an amount equal to the interest to the Province as directed by
the Province.
4.7 Maximum Funds. The Recipient acknowledges that the Funds available to it pursuant to the
Agreement shall not exceed the Maximum Funds.
4.8 Rebates, Credits and Refunds. The Recipient acknowledges that the amount of Funds
available to it pursuant to the Agreement is based on the actual costs to the Recipient, less
any costs (including taxes) for which the Recipient has received, will receive, or is eligible to
receive, a rebate, credit or refund.
ARTICLE 5
ACQUISITION OF GOODS AND SERVICES, AND DISPOSAL OF ASSETS
5.1 Acquisition. Subject to section 32.1, if the Recipient acquires supplies, equipment or
services with the Funds:
(a) it shall do so through a process that promotes the best value for money; and
Page 5 of 20
(d) ensure that all Reports and other reports are signed on behalf of the Recipient by an
authorized signing officer.
7.2 Record Maintenance. The Recipient shall keep and maintain:
(a) all financial records (including invoices and proof of payments) relating to the Funds or
otherwise to the Project in a manner consistent with generally accepted accounting
principles; and
(b) all non-financial documents and records relating to the Funds or otherwise to the
Project.
7.3 Inspection. The Province, its authorized representatives or an independent auditor identified
by the Province may, at its own expense, upon twenty-four hours' Notice to the Recipient and
during normal business hours, enter upon the Recipient's premises to review the progress of
the Project and the Recipient's expenditure of the Funds and, for these purposes, the
Province, its authorized representatives or an independent auditor identified by the Province
may:
(a) inspect and copy the records and documents referred to in section 7.2; and
(b) conduct an audit or investigation of the Recipient in respect of the expenditure of the
Funds and/or the Project.
7.4 Disclosure. To assist in respect of the rights set out in section 7.3, the Recipient shall
disclose any information requested by the Province, its authorized representatives or an
independent auditor identified by the Province, and shall do so in a form requested by the
Province, its authorized representatives or an independent auditor identified by the Province,
as the case may be.
7.5 No Control of Records. No provision of the Agreement shall be construed so as to give the
Province any control whatsoever over the Recipient's records.
7.6 Auditor General. For greater certainty, the Province's rights under this Article are in addition
to any rights provided to the Auditor General pursuant to section 9.1 of the Auditor General Act
(Ontario).
ARTICLE 8
CREDIT
8.1 Acknowledge Support. Unless otherwise directed by the Province, the Recipient shall, in
accordance with Schedule "D", acknowledge the support of the Province in any publication of
any kind, written or oral, relating to the Project.
8.2 Publication. The Recipient shall indicate, in any of its publications, of any kind, written or oral,
relating to the Project, that the views expressed in the publication are the views of the
Recipient and do not necessarily reflect those of the Province.
Page 7 of 20
12.2 Consequences of Termination on Notice by the Province. If the Province terminates the
Agreement pursuant to section 12.1, the Province may:
(a) cancel all further instalments of Funds;
(b) demand the repayment of any Funds remaining in the possession or under the control
of the Recipient; and/or
(c) determine the reasonable costs for the Recipient to wind down the Project, and:
(i) permit the Recipient to offset the costs determined pursuant to section 12.2(c},
against the amount owing pursuant to section 12.2(b); and/or
(ii) subject to section 4.7, provide Funds to the Recipient to cover the costs
determined pursuant to section 12.2(c).
ARTICLE 13
TERMINATION WHERE NO APPROPRIATION
13.1 Termination Where No Appropriation. If, as provided for in section 4.2(d), the Province does
not receive the necessary appropriation from the Ontario Legislature for any payment the
Province is to make pursuant to the Agreement, the Province may terminate the Agreement
immediately by giving Notice to the Recipient.
13.2 Consequences of Termination Where No Appropriation. If the Province terminates the
Agreement pursuant to section 13.1, the Province may:
(a) cancel all further instalments of Funds;
(b) demand the repayment of any Funds remaining in the possession or under the control
of the Recipient; and/or
(c) determine the reasonable costs for the Recipient to wind down the Project and permit
the Recipient to offset such costs against the amount owing pursuant to section
13.2(b).
13.3 No Additional Funds. For purposes of clarity, if the costs determined pursuant to section
13.2(c) exceed the Funds remaining in the possession or under the control of the Recipient,
the Province shall not provide additional Funds to the Recipient.
ARTICLE 14
EVENT OF DEFAULT, CORRECTIVE ACTION AND TERMINATION FOR DEFAULT
14.1 Events of Default. Each of the following events shall constitute an Event of Default:
(a) in the opinion of the Province, the Recipient breaches any representation, warranty,
covenant or other material term of the Agreement, including failing to do any of the
following in accordance with the terms and conditions of the Agreement:
(i) carry out the Project;
Page 9 of 20
14.4 Recipient not Remedying. If the Province has provided the Recipient with an opportunity to
remedy the Event of Default pursuant to section 14.2(b), and:
(a) the Recipient does not remedy the Event of Default within the Notice Period;
(b) it becomes apparent to the Province that the Recipient cannot completely remedy the
Event of Default within the Notice Period; or
(c) the Recipient is not proceeding to remedy the Event of Default in a way that is
satisfactory to the Province,
the Province may extend the Notice Period, or initiate any one or more of the actions provided
for in sections 14.2(a), (c), (d), (e), (f), (g), (h) and (i).
14.5 When Termination Effective. Termination under this Article shall take effect as set out in the
Notice.
ARTICLE 15
FUNDS AT THE END OF A FUNDING YEAR
15.1 Funds at the End of a Funding Year. Without limiting any rights of the Province under Article
14, if the Recipient has not spent all of the Funds allocated for the Funding Year as provided
for in the Budget, the Province may:
(a) demand the return of the unspent Funds; or
(b) adjust the amount of any further instalments of Funds accordingly.
ARTICLE 16
FUNDS UPON EXPIRY
16.1 Funds Upon Expiry. The Recipient shall, upon expiry of the Agreement, return to the
Province any Funds remaining in its possession or under its control.
17.1 Debt Due. If:
ARTICLE 17
REPAYMENT
(a) the Province demands the payment of any Funds or any other money from the
Recipient; or
(b) the Recipient owes any Funds or any other money to the Province, whether or not their
return or repayment has been demanded by the Province,
such Funds or other money shall be deemed to be a debt due and owing to the Province by
the Recipient, and the Recipient shall pay or return the amount to the Province immediately,
unless the Province directs otherwise.
Page 11 of 20
ARTICLE 21
WAIVER
21.1 Waivers in Writing. If a Party fails to comply with any term of the Agreement, that Party may
only rely on a waiver of the other Party if the other Party has provided a written waiver in
accordance with the Notice provisions in Article 18. Any waiver must refer to a specific failure
to comply and shall not have the effect of waiving any subsequent failures to comply.
ARTICLE 22
INDEPENDENT PARTIES
22.1 Parties Independent. The Recipient acknowledges that it is not an agent, joint venturer,
partner or employee of the Province, and the Recipient shall not take any actions that could
establish or imply such a relationship.
ARTICLE 23
ASSIGNMENT OF AGREEMENT OR FUNDS
23.1 No Assignment. The Recipient shall not assign any part of the Agreement or the Funds
without the prior written consent of the Province.
23.2 Agreement to Extend. All rights and obligations contained in the Agreement shall extend to
and be binding on the Parties' respective heirs, executors, administrators, successors and
permitted assigns.
ARTICLE 24
GOVERNING LAW
24.1 Governing Law. The Agreement and the rights, obligations and relations of the Parties shall
be governed by and construed in accordance with the laws of the Province of Ontario and the
applicable federal laws of Canada. Any actions or proceedings arising in connection with the
Agreement shall be conducted in Ontario.
ARTICLE 25
FURTHER ASSURANCES
25.1 Agreement into Effect. The Recipient shall do or cause to be done all acts or things
necessary to implement and carry into effect the terms and conditions of the Agreement to
their full extent.
ARTICLE 26
CIRCUMSTANCES BEYOND THE CONTROL OF EITHER PARTY
26.1 Force Majeure Means. Subject to section 26.3, Force Majeure means an event that:
(a) is beyond the reasonable control of a Party; and
(b) makes a Party's performance of its obligations under the Agreement impossible, or so
impracticable as reasonably to be considered impossible in the circumstances.
Page 13 of 20
(c) Schedule "C"-Budget; and
(d) Schedule "D"-Requirements for Use of the Ontario Logo and Acknowledgement of
Funding.
ARTICLE 29
COUNTERPARTS
29.1 Counterparts. The Agreement may be executed in any number of counterparts, each of
which shall be deemed an original, but all of which together shall constitute one and the same
instrument.
ARTICLE 30
JOINT AND SEVERAL LIABILITY
30.1 Joint and Several Liability. Where the Recipient is comprised of more than one entity, all
such entities shall be jointly and severally liable to the Province for the fulfillment of the
obligations of the Recipient under the Agreement.
ARTICLE 31
RIGHTS AND REMEDIES CUMULATIVE
31.1 Rights and Remedies Cumulative. The rights and remedies of the Province under the
Agreement are cumulative and are in addition to, and not in substitution for, any of its rights
and remedies provided by law or in equity.
ARTICLE 32
BPSAA
32.1 BPSAA. For the purposes of clarity, if the Recipient is subject to the BPSAA and there is a
conflict between any of the requirements of the Agreement and the requirements of the
BPSAA, the BPSAA shall prevail.
ARTICLE 33
FAILURE TO COMPLY WITH OTHER AGREEMENTS
33.1 Other Agreements. If the Recipient:
(a) has failed to comply (a "Failure") with any term, condition or obligation under any other
agreement with Her Majesty the Queen in right of Ontario or a Crown agency;
(b) has been provided with notice of such Failure in accordance with the requirements of
such other agreement;
(c) has, if applicable, failed to rectify such Failure in accordance with the requirements of
such other agreement; and
(d) such Failure is continuing,
Page 15 of 20
SCHEDULE "A"
PROJECT SPECIFIC INFORMATION AND ADDITIONAL PROVISIONS
PROJECT SPECIFIC INFORMATION AND ADDITIONAL PROVISIONS
Maximum Funding
Funding Instalments
Address for notice if to
the Province
Address for notice if to
the Recipient
Reporting
Additional Funding
Requirements
Lesser of $49,289 or 50% of total eligible cash expenditures as shown in Schedule "C", see
Budget.
Subject to section 4.2 of this Agreement,
I. Fifty percent (50%) of the maximum funding amount, i.e. $24,645 upon execution by
both parties of the Agreement;
II. Up to twenty-five percent (25%) of the maximum funding amount upon receipt and
acceptance of a satisfactory Interim Report;
Ill. Up to twenty-five percent (25%) of the maximum funding amount or applicable portion
of eligible cash expenditures upon receipt and acceptance of a satisfactory Final
Report.
Culture Development Fund
Ministry of Tourism, Culture and Sport
Programs and Services Branch
401 Bay Street, Suite 1700
Toronto, ON M7A OA7
Email: cdf-fdc@ontario.ca
Mr. Rick Cox
Director, Parks and Recreation
Town of Tillsonbu~
200 Broadway, 2n Floor
Tillsonburg, ON N4G 5A7
Tel: (519) 688-3009 ext 4228
Email: rcox@tillsonburg. ca
An Interim Report is due: January 30, 2015 and must include the following:
• A print-out of your organization's general ledger of account for this project reflecting cash
transactions earned and incurred up to the Interim Report due date.
• An expenditure forecast that reflects total eligible project costs as of the Interim Report
due date through Project End Date; and
• A completed Interim Report Form, signed on behalf of the Recipient by an authorized
signing officer.
A Final Report is due on or before: June 30, 2016 and must include the following:
• Copies of invoices and proof of payment for all eligible cash expenditures incurred on or
before the Project End Date. N.B.: A print-out of your organization's general ledger of
account that supports actual project expenditures can serve as proof of payment.
• An electronic copy of all reports and publications produced as part of the Project
including samples indicating how the Province's support has been acknowledged
• A completed Final Report Form, signed on behalf of the Recipient by an authorized
signing officer, and
• Any other details that may be requested by the Province.
Interim and Final Report Forms can be obtained from your local Ministry contact or
downloaded from the Grants Ontario web portal.
The Province will not provide any Funds to the Recipient until the Recipient has provided:
• Proof of Insurance in accordance with Article 11 of this Agreement.
Note:
• Staffing costs will be subject to review at time of interim report.
Page 17 of 20
Total Eligible Project Expenditures
SCHEDULE "C"
BUDGET
.50% of Total Eligible Project Expenditures*
:Eligible Project Expenditures Year 1
: ~taffjng & E:Jenefits Expenses
! Project Coordinator (MTCS Funding $42,229) $ 20,805.00
Project Ass;istant (MTCS Funding $7,060) $ 5,398.00 .
-· Program Expenses
~ileE!ge $ 3,600.00
.Database/display/softvvare development $ 4,017.00
Database hosting $ 309.00
_ Trai11ing lllltlrkshops $ 5,000.00
_ Multi-~dia panels $ 9,000.00
Information packages for \lliOrkshops $ 1,200.00
Admin/Other Expenses
$
TOTAL ELIGIBLE EXPENDITURES $ 49,329.00
Year2
$ 21,424.00
$ 10,716.00
$ 3,600.00
$
$ 309.00
$ 12,000.00
$ 1,200.00
$
$ 49,249.00
$
$
:$
$
:$
$
$
$
:$
$
$
$
98,578.00 •
49,289.00 •
Total
42,229.00
16,114.00
-7,200.00 .
4,017.00
618.00 .
5,000.00:
21,000.00
2,400.00
98,578.00
*N.B.: Please be reminded that per the funding terms outlined in the 2013-14 Culture Development Fund program guidelines, this is a
Shared Cost Agreement. In all cases, the maximum funds from the Province will not exceed fifty percent (50%) of the project's total
eligible cash expenditures. The holdback is contingent on receipt and acceptance of a satisfactory Interim/Final Report, including
invoices and appropriate proof of payment.
Page 19 of 20
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3803
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 101h day of
March,Z014
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillson burg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held
on March lOth, 2014, with respect to every report, motion, by-law, or other action passed
and taken by the Council, including the exercise of natural person powers, are hereby
adopted, ratified and confirmed as if all such proceedings were expressly embodied in this
or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect
to the action of the Council of The Corporation of the Town of Tillson burg referred to in the
preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in
that behalf and to affix thereto the sea I of The Corporation of the Town of Tillson burg.
4. This By-Law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 101h DAY OF March, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 101h DAY OF March, 2014.
MAYOR-John Lessif
TOWN CLERK-Donna Wilson
COUNCIL RESOLUTION
AGENDA ITEM NO.: Date: March 10, 2014
RESOLUTION NO.: ---=-1 __
MOVED BY:
THAT the Agenda as prepared for the Council Meeting of March 10, 2014, be adopted.
G
D
Carried
Recorded
Vote
D Defeated D Deferred D Tabled
(/l J ~ayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: Date: March 10, 2014
RESOLUTION NO.: --=2 __
MOVED BY:
THAT Council move into Closed
Matters relating to advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (TGCC);
Matters relating to personal matters about an identifiable individual, including municipal
or local board employees (Fire Services).
ca Carried D Defeated D Deferred D Tabled
D Recorded ~ Vote Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: Date: March 10, 2014
RESOLUTION NO.: ____::e_3 __
MOVED BY:
THAT the Minutes of the Council Meeting of February 19, 2014 and February 27, 2014
be approved.
~ L:J
D
Carried
Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
AGENDA ITEM NO.: --==--9 __
RESOLUTION NO.:
MOVED BY:
COUNCIL RESOLUTION
'I /
Date: March 10, 2014
THAT the Town of Tillsonburg support the government's consideration and adoption of
measures which limit the impact of joint and several liability on municipalities;
AND THAT Tillsonburg supports the third Combined Model as described by AMO's
March 4, 2014 policy update;
AND FURTHER THAT the draft letter provided by AMO be endorsed by the Mayor and
submitted to the provincial government for consideration.
D
Carried
Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: --=..::10=-----Date: March 10, 2014
RESOLUTION NO.: ____::::5 __
THAT the Town of Tillsonburg supports AMO's amendment to Bill69, The Prompt
Payment Act, 2013, to allow municipalities to continue to exert prudent stewardship over
public financial resources;
AND FURTHER THAT the draft letter provided by AMO be endorsed by the Mayor and
submitted to the provincial government for consideration.
I QJ
D
Carried
Recorded
Vote
D Defeated D Deferred ~bled
1::: Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: --==12::____ Date: March 10, 2014
RESOLUTION NO.: --'-7 __
MOVED BY:
THAT Council receives report FIN 14-08 2013 Finance Department results as
information.
ri'carried
D Recorded
Vote
D Defeated D Deferred Tabled
Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: \ I Date: March 10, 2014
RESOLUTION NO.: ( 0
::~::::BY~~-
THAT Council receives report FIN 14-07 2013 Financial results;
AND THAT the 2013 surplus be allocated to general reserves and that the allocation be
visited later within the year.
D
Carried
Recorded
Vote
D Defeated D Deferred D Tabled
~ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: -=13:....___ Date: March 10, 2014
RESOLUTION NO.: --=-8 __
MOVED BY:
THAT Council receives OPS14--Operations Services 2013 Fourth Quarter Report,
as information.
~Carried
D Recorded
Vote
D Defeated D Deferred Tabled D
~ ___ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: --=-14'----Date: March 10, 2014
MOVED BY:
THAT Council receive Report DCS 14-16 Economic Development Fourth Quarter
Report as information.
[g Carried D Defeated D Deferred D Tabled
D Recorded /jv
Vote ..---Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: -=15"--Date: March 10, 2014
RESOLUTION NO.:
MOVED BY:
THAT Council receives report PRS 14-06 Fourth Quarter 2013 PRS Department
Results as information.
dcarried
D Recorded
Vote
D Defeated D Deferred D Tabled
./V ~ ___ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: ----=..:16:......__ Date: March 10, 2014
RESOLUTION NO.:
MOVED BY:
THAT Council receives Report FRS 14-03 Fourth Quarter 2013 Fire & Rescue Services
results as information.
D
Carried
Recorded
Vote
D Defeated D Deferred D Tabled
~ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: ---=..;17 __ Date: March 10, 2014
THAT Council receive Report DCS 14-06; Building and By-Law Services 2013 Annual
Report, as information.
52f Carried
D Recorded
Vote
D Defeated D Deferred Tabled
Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: --==19:....__ Date: March 10, 2014
RESOLUTION NO.: --=1....:..4 __
MOVED BY:
THAT Council receives FRS 14-04 Fire Communications Division, as information.
rstJ Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: ----=.,:,20'----Date: March 10, 2014
MOVED BY:
THAT Council receive Report OPS 14-06 Tender Results for Glendale Drive Area
Reconstruction.
AND THAT Tender T2014-001 be awarded to Tri-Con Excavating Inc. of London,
Ontario at a cost of $1,411,767.76 (HST Included).
~ied
D Recorded
Vote
D Defeated D Deferred D Tabled
___ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: ---=-=21::.__ Date: March 10, 2014
RESOLUTION NO.: --=1.:::..6 __
THAT Council receive Report PRS 14-05 Culture Development Fund Project Funding
Agreement;
AND THAT Council authorizes the Mayor and Clerk to sign the Funding Agreement.
r{carried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
NOTICE OF MOTION
MOVEDBY: ~llJ_ Date: fi1Nl C&t l 0 {t l(-
SECONDED BY: ---------
f<-E s D L\J EO 'TU1\l ..,-ovJN S17!fP 9E 0 ( R..e-t:rEl.)
10 ADD ~ Po LLo ttJ 1t-.b QV6"S710~ 'TO T{J-e IYiurJIUI'.d"L---
t~l.Zc.;:norJ €AU--o·\ OrJ Ot,.-\06~ 'Z-7, Zol f
-n~ eue:s-n or-J TI>
e-L-\? v'i"DfZ.S 1
DJI l.Ar..l £D I rJ ~
1'1'1~
~~ Q1\1()rJ'J fr(.,/ 15
c~s-z
bvJ-r-A1Z1 D ,1') vrJ I U Plh--
ftS 'F{) lA.,{) wJ':
f(;JU:l7o-f )7
\.\
A{)....€ '/ou I rJ t===-~Vl)uoZ 'Dr ~ --tovJvJ
1 ~ILl-S~>,J au (2.{, N'IA 1 ~( ~ I b 0 tl\o
ow~..st-tc~ ~ c.e~L i)f-(ILL-So rJfl~
(
-
COUNCIL RESOLUTION
AGENDA ITEM NO.: _2==2=----Date: March 10, 2014
RESOLUTION NO.: ---=.1.:._7 __
MOVEDBY: ~~
SECONDED BY: e; ~~...,.'-----
THAT By-Law 3804, To Authorize an Agreement with Her Majesty The Queen In Right
Of 8-snada for the Grants Ontario Case# 2013-08-1-16303746;
Ov1/JIV{J d<-J ~
AND THAT By-Law 3803, To Confirm the Proceedings of the Council Meeting of March
10, 2014, be read for a first and second time and this constitutes the first and second
reading thereof.
~rried
D Recorded
Vote
D Defeated D Deferred D Tabled
~ ___ Mayor's Initials
)
)
COUNCIL RESOLUTION
AGENDA ITEM NO.: ......!::.!22=----Date: March 10, 2014
RESOLUTION NO.: --=1=8 __
MOVEDBY: ~~
SECONDED BY: 'X:i:l £p----
C)Klff;/J;e) ~:? L
THAT By-Law 3804, To Authorize Agreement with Her Majesty The Queen In Right Of Gar1ada for the v-L
Grants Ontario Case# 2013-08-1-16303746;
AND THAT By-Law 3803, To Confirm the Proceedings of the Council Meeting of March 10, 2014, be
given third and final reading and the Deputy Mayor and Clerk be and are hereby authorized to sign the
same, and place the Corporate Seal thereunto.
~Carried D Defeated D Deferred D Tabled
D Recorded ~ Vote Mayor's Initials "'
Ministry of Community Safety
and Correctional Services
Office of the Fire Marshal
and Emergency Management
Place Nouveau Building
7th Floor
5775 Yonge Street
North York ON M2M 4J 1
Telephone 416-325-31 00
Facsimile: 416-325-3119
February 12, 2014
Dear Mayor in Council:
Ministere de Ia Securite
communautaire et des Services
correctionnels
Bureau du commissaire des incendies
et de Ia gestion des situations d'urgence
Edifice Place Nouveau
r etage
5775 rue Yonge
North York ON M2M 4J1
Telephone: 416 325-3100
Telecopieur: 416 325-3119
f'~ t > 1/r Ontario
As of January 1, 2014, Ontario became the first province to require the retrofit of automatic
sprinklers in all vulnerable occupancies, which include care occupancies (e.g. group homes and
supportive housing where residents need care for cognitive or physical disabilities and require
assistance to evacuate), care and treatment occupancies (e.g. long-term care homes-formerly
known as nursing homes, municipal homes for the aged and charitable homes) and licensed
retirement homes (i.e. homes for seniors who may require assistance with daily living). I would
like to clarify what this means for municipalities like yours.
Mandatory sprinklers are but one part of a comprehensive set of changes to the province's fire
safety regulations. There are a number of other fire safety changes that are required, by law, in
care occupancies, care and treatment occupancies and licensed retirement homes. These
changes and the timelines for their completion are listed below.
Beginning January 1, 2014, the changes will be phased in as follows:
In Care Occupancies and licensed Retirement Homes (within scope of Section 9.7 of
Division B of the Fire Code)
• Two months to install smoke alarms in individual sleeping rooms (New & Deadline is
March 1, 2014);
• One year to install fire alarm monitoring and emergency lighting (New & Deadline is
January 1, 2015);
• Two years to install self-closers and voice communication systems (New & Deadline
is January 1, 2016);
• Five years to install automatic sprinklers (New & Deadline is January 1, 2019).
Refer to Section 9.7 for details, design options and exemptions.
In Care and Treatment Occupancies (within scope of Section 9.4 of Division B of the Fire
Code, excluding hospitals)
• Eleven years to install sprinklers to coincide with the existing Long-Term Care Home
Renewal Strategy for redevelopment (New & Deadline is January 1, 2025).
1
3. Training with Municipal Fire Departments
Beginning in February, OFMEM Field Services staff will be attending some municipalities to
speak about the new requirements with the local fire services. In exchange, the local fire
service has made arrangements for OFMEM staff to visit care occupancies and care and
treatment occupancies in the municipality with the local fire service to conduct inspections,
witness fire drills and review the occupancy's fire safety plan among other items. Field staff will
be able to use this hands-on experience to support advice and assistance they provide to other
municipalities.
Why are there two different phase-in times for sprinklers?
I want to clarify this. Most private and government funded group homes and supportive housing
captured under the new rules will have up to five years to install sprinklers. Licensed long-term
care homes, such as nursing homes, will have an 11-year phase-in period to be completed by
2025.
This difference in phase-in periods is because older long-term care homes are part of a long-
term redevelopment plan to bring the buildings up to more current standards. I must emphasize
that these long-term care homes are already subject to a stricter set of fire safety requirements
than those required in care occupancies and licensed retirement homes. In addition to the
minimum staffing requirements to carry out evacuations in a fire emergency, physical barriers to
fire (such as walls with a certain fire endurance), fire alarms, fire exits and emergency lighting,
these long-term care homes are also required to have enhanced fire alarm monitoring and
detection, and zone separations (pre-determined areas where residents are assisted to as part
of a phased evacuation). The requirement for sprinklers builds on these existing strict
requirements.
The mandatory sprinkler retrofit requirements have been included as part of a redevelopment
plan for these long-term care homes. If not, construction costs could be duplicated by installing
sprinklers in homes already scheduled to be redeveloped.
The new regulation allows five years in some cases, and 11 years in others, to meet the new
sprinkler requirements, however, it does not necessarily mean that it will take that long to get all
of these homes sprinklered. In fact, I am informed that at least 70 per cent of long-term care
homes, and 60 per cent of retirement homes, are already sprinklered, and that others plan to
proactively sprinkler well ahead of the compliance deadlines.
Committed to Working Together
This new strategy will help reduce impacts of fire on occupants and property through a multi-
pronged approach of enhanced inspections, enhanced training and fire safety retrofits. It will
also help the fire service be better able to pre-plan so that they will be better prepared to
respond to a fire in one of these occupancies. Their role is a crucial part of this integrated
strategy.
It remains the responsibility of facility owners and operators in all municipalities to ensure their
buildings are in full compliance with the changes to Ontario's fire safety regulations. As listed
above, mandatory sprinklers are but one part of these regulations.
My Office will continue to support municipalities, local fire services, facility owners and operators
by providing advice and assistance, hands-on training and ongoing communication about
upcoming deadlines to ensure all care occupancies, care and treatment occupancies and
licensed retirement homes are in compliance with the new rules. To learn more about the work
3
TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL
February 24,2014
Prompt Payment Act, 2013-Immediate Municipal Action Required
Bill 69, The Prompt Payment Act, 2013 has been referred to the Standing Committee on
Regulations and Private Bills of the Ontario Legislature. Municipalities are urged to write to the
members of the Standing Committee, the party leaders and their local MPPs. Following is a
sample letter municipalities can use to voice their concerns.
The Prompt Payment Act, a Private Members Bill proposed by Liberal MPP Steven Del Duca
will set strong limits on municipalities' freedom of contract for construction and infrastructure
projects if it is passed without amendment. To ensure contractors and sub-contractors are paid
quickly when they undertake work, the Act would:
• Amend all construction contracts to conform -no ability to negotiate payment terms;
• Eliminate any hold-back (including warranty and maintenance) beyond that allowed
under the Construction Liens Act and allow one day to release that hold back;
• Not permit payments tied to contract or construction milestones;
• Require progress payments every 31 days or less;
• Deem payment applications as accepted within I 0 days unless the payer provides written
notice and full particulars;
• Payment applications can be based on services performed or materials delivered -or
services and materials to be supplied;
• Allow suspension or termination of a contract if progress payments are not paid on time;
and
• Allow contractors to request financial information regarding the construction owners'
viability to undertake a project without limit.
Bill 69 provides for extremely short payment timelines that will not allow for appropriate review
of work and certification of the payments process. The Bill could result in costly work stoppages
and restarts and potential litigation to settle disputes.
AMO is requesting that Bill 69, The Prompt Payment Act, 2013 be amended to allow
municipalities to continue to exert prudent stewardship over public financial resources by:
• reflecting more realistic timelines for payments in infrastructure projects;
• allowing time for due diligence before accepting work and certifying payments; and
• allow payments to continue to be tied to project milestones;
AMO Contact: Craig Reid, Senior Advisor, E-mail creid@amo.on.ca, 416.971.9856 ext. 334.
Members ofthe Standing Committee on Regulations and Private Bills
c/o Valerie Quioc Lim, Committee Clerk
valerie quioc@;ontla.ola.org
Local MPPs
Dear ( ):
Re: Bill 69, The Prompt Payments Act, 2013 -An Act respecting payments
made under contracts and subcontracts in the construction industry
I am writing to you today regarding Bill 69, The Prompt Payments Act, 2013. This legislation
will have significant impacts on my municipalities' ability to manage taxpayer funds prudently
in construction and infrastructure contracts. If it is passed as is, Bill 69 could negatively impact
municipalities, other public sector organizations, provincial government ministries and agencies
as well as potentially residents and homeowners.
In particular, Bill 69 will limit our ability to contract for the best payment arrangements to
safeguard public funds in each construction project we manage. It imposes unrealistic and
imprudent timelines for payment and to review work and certify payments; limits our ability to
hold back reserves for warranty and maintenance; and does not reflect the complex nature of
financial arrangements under large infrastructure projects.
As a result, we are requesting that Bill 69 be amended to:
• reflect more realistic timelines for payments in infrastructure projects;
• allow time for due diligence before accepting work and certifying payments; and
• allow payments to continue to be tied to project milestones;
Sincerely,
(Name)
cc: The Honourable Kathleen Wynne, Premier of Ontario
The Honourable Linda Jeffrey, Minister of Municipal Affairs and Housing
Steven DelDuca, MPP, Vaughan
Andrea Horwath, NDP Leader
Tim Hudak, PC Leader
From: AMO Communications [communicate@amo.on.ca]
Sent: 03/04/2014 11:01 PM GMT
To: John Lessif
Subject: AMO Breaking News -Joint and Several Liability
TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL
March 4, 2014
Legislature Supports Motion on Municipal Liability Reform -More
Municipal Action Needed
On February 27, 2014, MPPs from all parties supported a motion calling on the
government to reform joint and several liability. Passage of this resolution marks a
significant milestone in the municipal campaign for reform. Now that the issue has
captured the attention of the Legislature, it is time for your municipality to consider the
endorsement of a more detailed legislative solution.
Nearly 200 municipalities supported the motion introduced by Randy Pettapiece, MPP
for Perth-Wellington which called on the government to implement a comprehensive,
long-term solution no later than June 2014. Many more also wrote to the Attorney
General, the Honourable John Gerretsen in response to AMO's February 7, 2014 call for
support.
Currently, the Ministry of the Attorney General is consulting municipalities and the legal
community on a comprehensive long-term solution. The Ministry describes three options
below:
The Saskatchewan model: This modification to joint and several liability was adopted
in Saskatchewan in 2004. Under the Saskatchewan model, where there is a shortfall due
to one defendant being insolvent and the plaintiff's own negligence contributed to the
harm, the shortfall is to be divided among the remaining defendants and the plaintiff in
proportion to their fault. This model would apply to all types of defendants in all types of
negligence claims.
The Multiplier model: In road authority cases (auto accident cases in which a
municipality is sued for breach of duty to maintain a public road), where there is a
shortfall due to one defendant being insolvent, the municipality would never be liable for
more than two times its proportion of damages, even if this means that a plaintiff does not
fully recover. Because this rule has the potential to result in a seriously injured plaintiff
being unable to fully recover, the proposal would be limited to municipalities and to the
specific subset of cases that municipalities tell us impose the most significant and unfair
burden-road authority cases.
The Combined model: The Saskatchewan model and the Multiplier model could be
combined. In a case in which both models would apply-a road authority case involving
contributory negligence on the part of the plaintiff-the Saskatchewan model would be
applied first. The Multiplier model would be applied if needed to ensure that the
municipality would not be liable for more than two times its proportion of damages.
AMO supports the adopted of the "Combined model" listed above. This places some
reasonable limits on the damages that may be recovered from a municipality under
limited circumstances. It is a significant incremental step to address a pressing municipal
ISSUe.
The Ministry of the Attorney General is seeking your comments by April 16, 2014. We
urge all municipalities to express their support for this combined model. This includes
municipalities which supported either the Pettapiece motion or AMO's form letter of
February 7, 2014.
Below is a draft letter for municipalities to submit to the provincial government by April
16,2014. Please add your community's voice of support to this solution.
The Honourable Kathleen Wynne
Premier of Ontario
Legislative Building -Room 281
Queen's Park
Toronto ON M7 A 1A1
The Honourable John Gerretsen
Attorney General
McMurtry-Scott Building
720 Bay Street -11th Floor
Toronto ON M7 A 2S9
The Honourable Linda Jeffrey
Minister of Municipal Affairs and Housing
777 Bay Street -17th Floor
Toronto ON M5G 2E5
Dear Premier, Attorney General, MMAH Minister:
[I or we] support the government's consideration and adoption of measures which limit
the impact of joint and several liability on municipalities. Specifically, we understand
three options are under consideration -the Saskatchewan Model, the Multiplier Model,
or a third model which combines both.
I write to you in support ofthis third Combined Model as described by AMO's March 4,
2014 policy update. We support AMO's advice to the government that such changes
would represent a significant incremental step to address a pressing municipal issue. This
places some reasonable limits on the damages that may be recovered from a municipality
under limited circumstances.
The provisions of the Negligence Act have not been updated for decades and the
legislation was never intended to place the burden of insurer of last resort on
municipalities. It is entirely unfair to ask municipalities to carry the lion's share of a
damage award when at minimal fault or to assume responsibility for someone else's
mistake.
For this reason, [I or we] support the adoption of the Combined Model under
consideration. We strongly encourage the government to immediately proceed with
legislation which gives effect to this model.
Sincerely,
Name
cc: AMO
AMO Contact: Matthew Wilson, Senior Advisor, 416-971-9856 Ext. 323 or
mwilson~amo.on.ca.
------.._ ____ ____
Corporation of the Municipality of Thames Centre
4305 Hamilton Road, Dorchester, Ontario NOL I G3 -Phone 519-268-7334 --Fox 519-268-3928 -www.thomescentre.on.ca -inquiries@thamescentre.on.co
February 19, 2014
By Email: JimVerwer@huroniawelding.com
Jim Verwer
Councillor Ward 3
Township of Zorra
RE: SCHOOL CLOSINGS
Dear Councillor Verwer and Mr. Ryan,
By Email: marcusrvan27@gmail.com
Marcus Ryan
SAVE A.J. Baker Committee
At its last regular meeting held on February 13, 2014, the Council reviewed your request
for support of the resolution enacted by the Township of Zorra regarding school closings
in Zorra Township.
As you are aware, the Members of Council expressed concerns regarding school
closings as well and enacted the following resolution:
"RESOLVED THAT all school closings in any municipality be stopped, and that
any School Board commit to providing education based on the premise that: Fair
is not that everyone gets the same, fair is that everyone gets what they need;
AND THAT a process be established whereby educational benefits must be
proven to the students and broader social costs are considered and quantified
before decisions are made to close schools;
AND THAT this resolution be forwarded to the Thames Valley District School
Board Chair and Trustees, the Minister of Education, the Premier, the Rural
Ontario Municipal Association, Ontario Ministry of Agriculture, Food and Rural
Affairs, M.P.P. Ernie Hardeman, M.P.P. Jeff Yurek, and Oxford County member
municipalities for their endorsement."
On behalf of the Members of Council, I wish you every success with your endeavor to
get a better process in place before decisions are made to close schools.
Ministry of
Community Safety and
Correctional Services
Office of the
Fire Marshal and
Emergency Management
77 Wellesley Street West
Box222
Toronto ON M7 A 1 N3
Tel: 416-314-3723
Fax: 416-314-3758
February 18, 2014
Town of Tillsonburg
His Worship John Lessif
200 Broadway
2nd Floor
Tillsonburg ON N4G 5A7
Dear Mayor Lessif:
Ministere de Ia
Securite communautaire et
des Services correctionnels
Bureau du
commissaire des incendies et
de Ia gestion des situations d'urgence
77, rue Wellesley Ouest
C.P. 222
Toronto ON M7A 1 N3
Tel.: 416-314-3723
Telec.: 416-314-3758
('~
t?ontario
The Office of the Fire Marshal and Emergency Management (OFMEM) has conducted
an annual review of your municipal emergency management program and its elements.
Municipalities are required, in accordance with the Emergency Management and Civil
Protection Act (EMCPAJ to provide the following:
Municipal emergency management programs
2.1 (1) Every municipality shall develop and implement an emergency management
program and the council of the municipality shall by by-law adopt the emergency
management program. 2002, c. 14, s. 4.
Same
.(g} The emergency management program shall consist of,
(a) an emergency plan as required by section 3;
(b) training programs and exercises for employees of the municipality and other persons
with respect to the provision of necessary services and the procedures to be followed in
emergency response and recovery activities;
(c) public education on risks to public safety and on public preparedness for
emergencies; and
(d) any other element required by the standards for emergency management programs
set under section 14. 2002, c. 14, s. 4.
Based on our review of your emergency management program and its elements, your
municipality has complied with all of the following requirements of the EMCPA:
Community Emergency Management Coordinator (CEMC) appointed
O.Re .380/04,s.10 1
Tillsonburg & District
Multi-Service Centre (MSC)
(in the Livingston Centre)
96 Tillson Avenue, Tillsonburg, ON N4G 3A1
Phone: (519) 842-9000 Fax: (519) 842-4727 Email: info@multiservicecentre.com
www. multiservicecentre.com
Serving the Community since 1978 -Celebrating 35 years in 2013
February 20, 2014
Corporation of the Town of Tillsonburg
John Lessif
200 Broadway, 2nd Floor
Tillsonburg Town Centre
Tillsonburg , Ontario
N4G5A7
Dear John Lessif:
On behalf of the Multi-Service Centre (MSC), we would like to extend a sincere thank you for your support.
Date
17 /09/2013
Amount
$5000
Campaign Tracking#
2525
Your contribution will help to support our programs, which include Home Support Services, Literacy &
Essential Skills and Employment Services.
Our primary focus is to provide much-needed client services. While we do receive regular funding in some
of our programming areas , we also actively fundraise to provide enhanced services or to meet unfunded or
underfunded service gaps. Fund raising also enables us to meet budget requirements and to plan for future
needs.
We encourage and appreciate our supporters. We commend your investment in the Multi-Service Centre,
in its services, in the communities , and in the clients that we serve.
Should you have any comments or questions regarding your contribution, please contact the Multi-Service
Centre at (519) 842-9008 Ext 270 .
Sincerely,
~ ~u; 1.~~fou
Valerie Foerster,
Board of Directors Fundraising Coordinator
MSC does not sell, rent or trade your information with any other organizations or individuals.
If you wish to be removed from Published MSC documents (e.g., Annual Reports) please call 519-842-9008, ext. 270.
Please send your email address to: mvandenberghe@multiservicecentre.com if you wish to receive updates and information!
Mission
A community organization committed to supporting personal independence through:
• Innovative and re sponsive resources • Partnerships and collaboration • Striving for excellence
Vision
Embracing Persona/Independence • Celebrating a Caring Community
Town ofTillsonburg
Tillsonburg, On
February 28, 2014.
fl~cmfuvu; ewdimJ efu&
9Joa: 72
fJ i££6 cm&v«J, {!)nfattUJ.
.N4(J4:Jt3
Mr. Mayor, Members of Council.
On behalf of the Tillson burg Curling Club I would like to thank you for your
continued sponsorship of the Tobacco Belt Bonspiel. This is a premiere curling event in
our club and was a great success once again this year, thanks especially to our generous
sponsors. We are very grateful for your continued support of this event and hope that we
can look forward to your sponsorship again next year.
Sincerely,
Wm. Young
Convenor