The URL can be used to link to this page

27022014 Council MIN (3)Town of Tillson burg Minutes of Council Meeting Date: Thursday February 27, 2014 2:30PM Council Chambers Chair: Johr:1 Lessif : 1: 1: i ,! IVIII'tU I L...V. IVIVVUIIH lVI liiV VUIIIIIIIllVV Vt..JVII \..JUUII\....11 Review Access: e Public 0 Private MI~_u-r~es T~Wil ~i~~~~~~fl~rg Cou.ncil ··M·e.~ting , ' '' .. ~-' .. ·. Thti~~¥~~~;~~~'~t~"~q;~~ . . :J\" .·,!,_· . ; , Orde.~$ oOh~ t>~.y: The meeting was called to order at 4:30 pm. ATTENDANCE Mayor John Lessif Deputy Mayor Mark Renaud Councillor Dave Beres Councillor Mel Getty Councillor Marty Klein Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Steve Lund, Director of Operations Rick Cox, Director of Parks & Recreation Services Regrets: Darrell Eddington, Director of Finance ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Stephenson THAT the Agenda as prepared for the Council Meeting of February 27, 2014, be adopted. "Carried" EMPLOYEE RECOGNITION AWARDS 022714 The Mayor and Senior Management presented staff with recognition certificates and pins for 5 years to 40 years of service. There were also a couple of special recognition's from employees respective associations. Page 1 IVIII~U I Cu. IVIt:t::LIIIl,j lUI lilt: vUITHTIIllt:t: VfJt::ll vUUIIGII Council took a recess at 5:15p.m. Council reconvened at 6:00 p.m. MAYOR'S OPENING REMARKS MOMENT OF REFLECTION DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF No disclosure's of pecuniary interest were declared MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Meeting of February 10, 2014 [d1 Resolution No. 2: Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT the Minutes of the Council Meeting of February 10, 2014 be approved. "Carried" DELEGATIONS 1. Rockstar Pro National Motocross Races at Gopher Dunes [d) Presented By: Frank Schuster Mr. Frank Schuster appeared before Council and provided background on his business. He showed an example of a commercial that show cased Norfolk County and would like to offer that segment to Tillson burg. The Development Commissioner and the Marketing and Partnership Officer to work with Gopher Dunes to get the video completed. 2. Tillsonburg Airport-Analysis of Arable Lands G]) Presented By: Matt Versteegh, Field and Flock Farms Ltd. Mr. Matt Versteegh appeared before Council to request a reduction of the lease due to non arable lands. Staff to provide a report regarding the request for Council consideration. INFORMATION ITEMS 3. 2014 Farmland Forum -March 7, 2014 lil Page 2 IVIII'lU It:;:,: IVIeellfi\:J lUI Ule vUITHIIIUee vper1 vUUIICII 4. Getting There: A study of transportation needs in Tillsonburg -March 6, 2014 G:l 5. Town of Arnprior Correspondence-Resolution to Not Support Electricity Rates [J RESOLUTION: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud THAT the Town of Tillson burg supports the Town of Arnprior's Resolution No. 059-14, passed on February 10, 2014 with the exception of the final paragraph which speaks to no increases for electricity; AND THAT the Town of Tillson burg urges the Ontario Energy Board that there be lower increases of electricity rates than the approximate 50% proposed within the next 5 years AND THAT the resolution be sent to Premier Kathleen Wynne and the Ontario Energy Board. "Carried" 6. Lupus Foundation of Ontario ~ 7. 2014 OSUM Conference & Trade Show fiil PLANNING APPLICATIONS 8. Extension to Draft Approved Plan of Subdivision 32T -09004 0 Presented By: Eric Gilbert, Development Planner Mr. Eric Gilbert, Development Planner, Community and Strategic Planning Office appeared before Council to request support for expansion of the draft plan approved 32T-09004 subdivision. The following resolution was passed. Resolution No. 3: Moved By: Councillor Stephenson Seconded By: Councillor Beres THAT Tillsonburg Council advise Oxford County that the Town supports a 3 year extension to the draft approval of the Town Industrial Plan of Subdivision, (32T-09004), for lands described as Part Lots 1 &2, Concession 5 (Middleton),Town ofTillsonburg, to March 9, 2017. "Carried" CHIEF ADMINISTRATIVE OFFICER 9. CAO 14-04, Disposition Process-Tillsonburg Hydro Inc. Presented By: David Calder CAO 14-04 Disposition Process of THI.pdf Schedule A Disposition Process.pdf Schedule B Estimated transition Costs.pdf Page 3 MINUTES: Meeting for the Committee "Open Council" Council allowed the public to provide comments on the matter. Mr. Adolf Kunkel appeared before Council and spoke against the disposition of THI particularly selling the utility to Hydro One. He has requested that the taxpayers be able to have input regarding a sale. Mr. Ernie Turner appeared before Council and suggested that the disposition should be discussed through a public process. He asked the following questions: What pressure is there now and in the future regarding disposal of Hydro companies? Can the process be completed before the new term of Council? Could there be a plebiscite on the ballot for the 2014 Election? Can there be a guarantee that there will be no rate increases? Mr. Cam McKnight appeared before Council and spoke to the word disposition which he interprets as to dispose of. He would support a public process and supports the motion by Councillor Klein to defer the proposed resolution until a public meeting is held for public input. Mr. Larry Donnely appeared before Council and recommend that council provide a pro forma of what could take place so the community could look at it with information in order to provide a better decision. Proposed Resolution No. 4: Moved By: Councillor Beres Seconded By: Councillor Stephenson THAT Tillson burg Council as the sole shareholder of Tillsonburg Hydro Inc. approves the disposition of Tillson burg Hydro Inc. through the Request for Proposal (RFP) process. AND THAT Tillson burg Council as shareholder of Tillsonburg Hydro Inc. directly oversees the disposition process of Tillson burg Hydro Inc. AND THAT the four independent members of the Board of Directors of Tillsonburg Hydro Inc. be requested to act as a nonvoting resource group to Council throughout the RFP process. AND FURTHER THAT Council authorize the hiring of the appropriate experts in the area of legal, financial and communications to facilitate the disposition of Tillson burg Hydro Inc. DEFERRAL The following resolution was brought forward. Moved By: Councillor Klein Seconded By: Councillor Beres RESOLVED THAT a vote on proposed resolution #4 be deferred pending a public meeting to provide information to receive input from the public; FURTHER RESOLVE THAT Mr. Calder, GAO, develops a format and reports back at the Council Meeting of March 24th, 2014. Recorded Vote: NAME VOTE IN FAVOUR VOTE AGAINST Mayor Lessif X Councillor Rosehart X Deputy Mayor Renaud X Page4 MINU 1 t:::>: MeeHng ror me Gommmee "Upen Gouncll" Councillor Stephenson X Councillor Beres X Councillor Getty X Councillor Klein X The recorded vote reflects the vote is _7_in favour of the Motion and _O_against the Motion. The motion is "Carried" CLERK 10. CL 14-08 Sewage System Management Agreement GJJ Presented By: Town Clerk Resolution No. 5: Moved By: Councillor Klein Seconded By: Councillor Beres THAT Council receive Report CL 14-08, Sewage System Management Agreement; AND THAT a Bylaw to authorize the Agreement be brought forward for Council consideration. "Carried" DEVELOPMENT & COMMUNICATIONS 11. Report DCS 14-11 Economic Development 2014 Work Plan ~ Presented By: Cephas Panschow Resolution No. 6: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein THAT Council receive Report DCS 14-11 Economic Development 2014 Work Plan for information purposes. "Carried" 12. DCS 14-09 Sign By-Law ~ Presented By: Geno Vanhaelewyn Staff to review the restrictive requirement for "A Frame" signs on commercial properties. Restricting this type of signage to one only, may cause hardships for some commercial businesses. Council also suggested that staff review the fees and the fine structure to ensure they are in line. Resolution No. 7: Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT Council receive Report DCS 14-09 Sign By-Law; AND THAT Sign By-Law 3798, to regulate signs and other advertising devices of a commercial Page 5 MINU 11=::>: Meetmg tor the commtttee "Open counctl" nature in the Town of Tillson burg be brought forward for Council consideration. "Carried" 13. Report DCS 14-12 Service Agreement with Tillsonburg District Craft Guild IJl Presented By: Cephas Panschow Resolution No.8: Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT Council receive Report DCS 14-12 Service Agreement with Tillsonburg District Craft Guild; AND THAT a by-law, to authorize a service agreement with the Tillsonburg District Craft Guild for a three year period be brought forward for Council Consideration. "Carried" PARKS & RECREATION SERVICES 14. Report PRS 14-04 Historical Society Application to Ontario Trillium Foundation ~ Presented By: Rick Cox Resolution No. 9: Moved By: Councillor Stephenson Seconded By: Councillor Beres THAT Council receive Report PRS 14-04 Historical Society Application to Ontario Trillium Foundation; AND THAT Council direct staff to issue a letter of support for the application. "Carried" COMMITTEE MINUTES & REPORTS 15. Long Point Region Conservation Authority Minutes January 15. 2014 ~ 16. Committee Minutes January 2014 Eh NOTICE OF MOTION BY-LAWS 17. By-Laws for the Meeting of February 27, 2014 Resolution No. 10: Moved By: Councillor Beres Seconded By: Councillor Stephenson Page 6 IVIII'IU I Cv: IVIt::t::liii!:J lUI lfle vUIIIffllllee Vpen vUUflCII THAT By-Law 3801, To Authorize a Sewage System Management Agreement with the County of Oxford; !;£) AND THAT By-Law 3802, To Authorize a Service Agreement with Tillson burg District Craft Guild ;~ AND THAT By-Law 3798, To Regulate Signs and other Advertising Devices of a Commercial Nature in the Town of Tillson burg; GJl AND FURTHER THAT By-Law 3800, To Confirm the Proceedings of the Meeting, G;;l be read for a first and second time and this constitutes the first and second reading thereof. "Carried" Resolution No. 11: Moved By: Councillor Beres Seconded By: Councillor Stephenson THAT By-Law 3801, To Authorize a Sewage System Management Agreement with the County of Oxford AND THAT By-Law 3802, To Authorize a Service Agreement with Tillsonburg District Craft Guild AND FURTHER THAT By-Law 3800, To Confirm the Proceedings of the Meeting, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein THAT the meeting be adjourned at 9:09p.m. Approval Received: (0 of 1) Donna Wilson!Tillsonburg (Friday February 28, 2014 05:05PM) Town of Tillsonburg Page 7 MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private lowm orTillsomlt>t:Jrg Council Meeting 0111 Mom day IFeiDruary 10, 2014 06:0([) PM CotJmcil Cfilarnbers Cfilair: Jolhm Lessif Or;l!ielis o1 the !Day: CALL TO ORDER The meeting was called to order at 6:10 pm. ATTENDANCE Mayor John Lessif Deputy Mayor Mark Renaud Councillor Dave Beres Councillor Mel Getty Councillor Marty Klein Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Darrell Eddington, Director of Finance Steve Lund, Director of Operations Rick Cox, Director of Parks & Recreation Services Jeff Smith, Fire Chief ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT the Agenda as prepared for the Council Meeting of February 10, 2014, be adopted. "Carried" CLOSED MEETING SESSION Resolution No. 2: Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT Council move into Closed Session, to consider: 021014 Page 1 MINUTES: Meeting for the Committee "Open Council" 6. AMO Correspondence -Recent Developments in Joint and Several Liabilitv -Municipal Action Needed AMO Communications.pdf Council has agreed to send out the correspondence as requested by AMO and a copy will be also sent to MPP Ernie Hardeman. 7. AMO Correspondence-OPP Billing Steering Committee -m AMO Corr. OPP Billing Steering Committee.pdf CHIEF ADMINISTRATIVE OFFICER 8. CAO 14-03 Consent to Non-Disturbance Agreement-Bulk Barn jg} Presented By: David Calder, CAO Resolution No. 4: Moved By: Councillor Klein Seconded By: Councillor Beres THAT Council receive report CAO 14-03, Consent to Non-Disturbance Agreement-Bulk Barn; AND THAT a By-Law to authorize the Mayor and Clerk to sign the Non-Disturbance Agreement- Bulk Barn be brought forward for Council consideration. "Carried" DEVELOPMENT & COMMUNICATIONS 9. DCS 14-10 Request for Expressions of Interest-253 Broadway Property IQ) Presented By: Cephas Panschow, Development Commissioner Resolution No. 5: Moved By: Councillor Klein Seconded By: Councillor Beres THAT Council receive Report DCS 14-10 Request for Expressions of Interest -253 Broadway Property; · AND THAT staff be authorized to release the Request for Expressions of Interest for the 253 Broadway Property. "Carried" FIRE & RESCUE SERVICES Page 3 MINUTES: Meeting for the Committee "Open Council" Resolution: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein THAT Council receive Cultural Advisory Committee-Award of Cultural Funds; AND THAT the Tillsonburg Family Day Committee receive $500 to be used toward events on Tillsonburg Family Day (February 17, 2014) including a free skate and swim. "Carried" BY-LAWS 13. By-Laws for the Meeting of February 10, 2014 By-Law 3795 to amend 3726 Parking Levy.pdf By-Law 3795, Schedule 'A'.pdf Resolution No. 8: Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT By-Law 3795, To amend By-Law 3726,To Authorize a Special Municipal Levy on certain lands within the Business Improvement Area (BIA) By-Law 3796, To Authorize an Agreement with Bulk Barn Limited and RMM Tillsonburg Centre Property Inc. [g) By-Law 3797, To Confirm the Porceedings of the Council Meeting of February 10, 2014. ~. be read for a first and second time and this constitutes the first and second reading thereof. "Carried" Resolution No. 9: Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT By-Law 3795, To amend By-Law 3726,To Authorize a Special Municipal Levy on certain lands within the Business Improvement Area (BIA); By-Law 3796, To Authorize an Agreement with Bulk Barn Limited and RMM Tillsonburg Centre Property Inc.; By-Law 3797, To Confirm the Porceedings of the Council Meeting of February 10, 2014. be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein THAT the meeting be adjourned at 7:39p.m. "Carried" ) Page 5 Page 1 of2 RE: Gopher Dunes-Town ofTillsonburg Barb Schuster to: · 'John Lessif/Tillsonburg' 02/18/14 09:23AM Cc: dewilson Hide Details From: "Barb Schuster" <schuster@oxford.net> To: "'John Lessif/Tillsonburg'" <JLessif@Tillsonburg.ca>, Cc: <dewilson@tillsonburg.ca> 1 Attachment • imageOO l.gif Good Morning Donna & John - Thank you John for your follow-through. As per Donna's request, we would like to make this request In writing to the Town oflillsonburg. On behalf of Gopher Dunes, Frank Schuster would like to do a presentation to the Town at your upcoming meeting on Thursday, February 27. He would like to discuss the ability to make an agreement with the town in offering them a complimentary advertising spot on the Rockstar Pro National Motocross Races taking place at Gopher Dunes on Saturday, July 12, which will be followed by a concert. Round 5 of this annual National event will be televised periodically throughout the year, along with the other 9 Canadian National Rounds. This 30 second slot promoting lillsonburg and what It has to offer to the public, gets incorporated with the 1 hour 1V version, of which Frank has samples of Norfolk County ad's from previous years. He would also like to further discuss other possibilities of marketing lillsonburg and area, its shops and public services, to make our many out-of-town enthusiasts aware and Inspired during this July event. Please give this valuable opportunity your consideration, as It can only be a win-win situation for all ·concerned! We await your favourable response in allowing Frank to give his brief presentation at your upcoming Council Meeting on February 27th. Looking forward to hearing from you. Regards, Barb & Frank Schuster 519-842-2781 Gopher Dunes Inc. From: John Lessif{Tillsonburg [mailto:Jlessif@Tillsonburq.ca] _ file:///C:/Users/DEWilson/AppData!Local/Temp/notesD39658/~web0892.htm 2/18/14 January 22, 2014 To the Tillsonburg Town Council, We were excited to have the opportunity to rent the land at the Tillsonburg Airport, allowing us to grow more hay and continue to expand our business. Although the majority of the crops we planted in 2013 did well, it became evident throughout the year that there were many areas ofland surrounding the airport that are completely unworkable, due to drainage issues. When we first viewed this land to rent, it was during a very dry year. Last year was more indicative of a normal year, and it is now apparent that the drainage currently in place is not adequate. There are many large wet-holes, areas with standing water, and areas that will not grow crop and cannot be considered workable acreage. The contract between Field and Flock Farms, and The Corporation of the Town of Tillsonburg speaks of a term, "arable land." By definition, arable land is land that is "fit for, or used for the growing of crops." There are many large areas ofland that were included in the approximate estimate of"350.8 acres of arable land" stated in the contract, that are not arable acres. These areas of land we are describing will always be a problem and cannot be considered arable acres until the drainage issues are dealt with. We suspect that this has been a problem in the past for renters, and know that it will continue to be a problem in the future of our rental contract. This land at the Tillsonburg Airport was rented at a top rate, and land rent prices have since dropped significantly. The benefit to us is that we have secured the land for a long period of time, which was supposed to allow us to grow a crop that remains on the land for upwards of 5 years. Initially, we had intended to plant all of the acres at the airport in a blend of alfalfa hay. Unfortunately, due to these drainage issues, we had to attempt to plant some acres into beans. The reason for this is that alfalfa is especially susceptible to problems arising from overly wet land, and would not grow. When we first obtained this rental land, we assessed the land and planned how it would be farmed, intending to increase our inventory of hay to supply our growing customer base. We changed this plan to attempt to deal with the drainage issues. After soil testing, the land was found to be lacking in many nutrients and organic matter. These types of conditions are created from a lack of conscientious care of the land, including a well-managed fertilizing program. For those who farm the land on yearly contracts, the incentive to look ahead and fertilize accordingly is not there as the farmer does not have expectations of being on the field the next year. A failure to rotate crops (i.e. planting com back-to-hack in consecutive years) can also strip the land of nutrients. That being said, we were left with land that required considerable fertilizer be laid down, at our expense. The areas that are now considered non-arable due to the apparent drainage issues were also fertilized, and some areas were also planted. This was a considerable waste of resources for us. The cost to run the tractor, pay the driver, the fuel, fertilizer and seed all contribute to these wasted resources. In addition to the rent paid for areas of wet-holes and wasted input costs, there is also an area that is approximately 10 feet wide of crop damage and loss that was caused by driving an excavator through the length of the field of beans. Worse yet, it appears that this occurred simply due to a lack of thought as there is no apparent reason for driving through the middle of the field. The excavator appears to have been used to help clear a few of the ditches surrounding the farm of shrubbery and vegetative growth. Unfortunately, the vegetation that was "removed" from the ditches was GPS Readings from Lands Surrounding Tillson burg Airport GPS readings were done on November 23, 2013 and November 26, 2013 by Field and Flock Farms Ltd. In addition to non-arable acres, there are some discrepancies between the actual GPS readings and the acreage marked on Appendix A of the contract between Field and Flock Farms Ltd and the Corporation of the Town of Tillson burg. Parcel # 1 GPS 24.36 acres *marked as 25.1 acres on Appendix A Parcel #2 GPS@ 10.6 acres *marked as 11.3 acres on Appendix A Parcel #3 GPS@ 59.8 acres subtract 9.63 acres of non arable land equals 50.17 acres 9.3 acres of non-arable acres located in Parcel3: • 1 acre (new building development) • 2.46 acres • 3.72 acres • 0.21 acres • 0.18 acres • 0.11 acres • 0.8 acres • 0.9 acres • 0.25 acres Parcel #4 GPS @ 35 acres *marked as 36.3 acres on Appendix A Parcel #5 GPS@ 8.4 acres subtract 1.07 non-arable acres equals 7.33 acres 1.07 acres of non-arable acres located in Parcel 5: • 0.78 acres • 0.19 acres • 0.1 acre Parcel #6 GPS@ 7.2 acres subtract 0.27 acre of non-arable land equals 6.93 acres Parcel #7 GPS@ 11.69 acres subtract 4.53 acres of non-arable land equals 7.16 *marked as 11.9 acres on Appendix A 4.53 acres of non-arable acres located on Parcel 7: • 1.1 acres 8.36 acres of non-arable land located in the West triangle of Parcel #9 • 1.1 acres • 0.73 acres • 2.32 acres • 0.9 acres • 0.5 acres • 0.81 acres • 0.33 acres • 0.67 acres • 0.44 acres • 0.56 acres Parcel # 1 0 GPS @ 3.2 acres Parcel # 11 GPS @ 31.19 acres subtract 2.06 areas of non-arable acres equals 29.13 acres *marked as 31.6 acres on Appendix A Areas of non-arable land located in Parcel # 11 • 0.85 acres • 0.51 acres • 0.35 acres • 0.35 acres Parcel# 12 GPS@ 14.5 acres (no issues in this parcel) These measurements were obtained using accurate GPS technology. Upon adding up all of the actual acres of land from each parcel and subtracting the non-arable acres the total ARABLE ACRES is 301.13 ACRES Time to GPS the fields= 12.3 hours Accurately go around every individual wet-hole with A TV and GPS unit. We usually charge $1 00/hour for this job. THIS COST NOT APPLIED. Not only did we experience a loss on the acreage that is under water for bean production, but also fertilizer applied in spring across entire farm (150lbs potash and 150lbs MAP per acre) as well as other input costs. THESE COSTS NOT APPLIED. -'+---oi= V) Q) ~..c a. I-t: E ........, o ro ro e- x -c ·-UJ c <( -c ro c.....J ro OJ -Vl_c QJ ro -!1..-0<( :c. I C ........, 0 ~z AREAS OF NON-ARABLE ACRES Areas that were not accessible or able to be planted flowing into areas that cou ld then not be harvested. Example of many areas of wet spots (frozen ice ponds seen here) intertwined with arable acres. Only the wet spots were included as non-arable acres, although navigating arable acres to plant and harvest was difficult. AREAS OF NON-ARABLE LAND Bean field. No crop grew here. Stil l water laden as seen by frozen pond. Already sparse area due to standing water, now flooded and cannot be harvested. The combine must work around this large area. V) UJ ct:: u <( UJ _J co <( ct:: <( I z 0 z u.. 0 V) <( UJ ct:: <( V) UJ a:: u <( UJ ....J ca <( a:: <( I z 0 z u.. 0 V) <( UJ a:: <( V)• UJ a:: u <( UJ ....J co <( a:: <( I z 0 z LL 0 Vl <( UJ a:: <( V) UJ a:: u <( UJ _J CCl <( a:: <( I z 0 z LL 0 V) <( UJ a:: <( MORE PHOTOS Actual acreage of Parcel #9 Ditch full of brush, impeding water flow. Join us at our 101h annual Forum, as we explore the challenges of urban growth management and the protection of agriculture in On~tario's near-urban farming communities, by asking: • How permanent is farmland protection policy in Ontario? • Are current policies effectively curbing sprawl and protecting agriculture? • Can policy makers & community stakeholders work more collaboratively to improve farmland protection? learn from the experts, and share your concerns a~nd recommendations to help inform the policy debate ln advance of the 2015/16 Greenbelt & Greater Golden Horseshoe Growth Plan reviews. You're Invited. .. Getting There: A study of transportation needs in Tillsonburg How does a lack of transportation weaken our community? What can we do as a community to support a transportation strategy? Join us by registering at: http://getting-there.eventbrite.ca When: Time: Where: Room: Thursday, March 6, 2014 lpmOR 7pm Tillson burg Community Centre 45 Hardy Avenue Lions Den Questions? Contact Ashley Farrar at (519) 539-1111 Ext. 227 or ashley.farrar@spcoxford.ca .J' Social Planning Council Oxford y www .spcoxford.co ARNPR IOR February 11, 2014 105 Elgin St. West Arnprior, ON K7S OA8 Kathleen Wynne, Premier Legislative Building Queen's Park Toronto, ON M7A 1A1 Dear Premier Wynne, tel 613 623 4231 fax 613 623 8091 arnprior@arnprior .ca www .arnprior .ca Please be advised that Council of the Corporation of the Town of Arnprior, at their meeting held on February 10, 2014, adopted Resolution No. 059-14, as follows: "WHEREAS the Council of the Corporation of the Town of Arnprior recognizes that increased electricity rates are challenging for the economic competitiveness of the Town of Arnprior and its residents; AND WHEREAS the County of Renfrew passed a resolution on November 27, 2013 encouraging the Government of Ontario to ensure that our electricity rates both in the short and long-term, allow our businesses to remain competitive in a global environment and ensure that the vulnerable residents of our communities are not overburdened by ever-increasing electricity rates; AND WHEREAS the Council of the Corporation of the Town of Arnprior supports the County of Renfrew in its attempt to encourage the Government of Ontario to not approve any further rate increases for electricity; AND WHEREAS it is estimated that electricity costs will increase by approximately 50% within the next five years; AND WHEREAS an increase in electricity rates by the Ontario Energy Board will exacerbate an existing problem for industry and consumers with low or fixed incomes in Arnprior; ·WHERE THE RIVERS MEET • Honorary Patron: The Hon. David C. Onley Lieutenant Governor of Ontario Town of Tillsonburg 200 Broadway Tillsonburg ON N4G 5A7 To Whom It May Concern: Lupus Foundation of Ontario February 11 , 2014 294 Ridge Road N · Box 687 Ridgeway ON LOS lNO (800) 368-8377 ON Only ~ (905) 894-4611 ~ (905) 894-4616 e~ lupusont@vaxxine.com Website: www.vaxxine.com/lupus SerVing Ontario since 1977 (Inc.) The international lupus patient community is requesting your assistance in promoting public awareness and advocacy for "the least known major disease -lupus". We have two very important events planned for 2014 which are: World Lupus Day, May lOth and the entire month of October which is known, world-wide, as "October is Lupus Awareness Month". Lupus affects more than just the person diagnosed with the disease-it also impacts their family, friends and colleagues. It is widely under-recognized as a global health problem by the public, health professionals and governments which drives the need for greater awareness. Early recognition and a definitive diagnosis help to slow the debilitating effects of this disease. Proper treatment, a healthy diet and lifestyle are essential. Lupus is difficult to diagnose as the symptoms frequently mimic common illnesses. With your help, public awareness and education will save lives. We are enclosing two Proclamations, for May and October that we ask to be added to your municipal websites for all citizens to access. We know that many are unaware of the signs and symptoms of lupus and it is our hope to make every person aware that their vague health concerns could be lupus. Our office has been located in Ridgeway for the past forty years. Receiving no funding from any level of government, we depend upon personal and corporate donations to provide our programmes, attend provincial Health Fairs, contribute financially to much-valued research, and distribute literature throughout Ontario to all those who request information. In the past, irve have received amazing support from many communities in Ontario who do read our Proclamations during televised meetings for their viewers, and add the Proclamation to their websites in the designated months. Many have passed resolutions to ask their local MPs and MPPs to assist with lupus funding for research. We would be honoured to have your support for both of these events. Thank you. Charitable Registration Number 10764 9410 RROOOl Very truly yours, cl Kathy Crowhurst Life without lupus I I Honorary Patron: The Hon. David C. Onley Lieutenant Governor of Ontario Lupus Foundation of Ontario 294 Ridge Road N Box 687 Ridgeway ON LOS INO (800) 368-8377 ON Only \. (905)894~611 \f' {905) 894~16 e~ lupusont@vaxxine.com Website: www.vaxxine.com/lupus Serving Ontario since 1977 (Inc.) Whereas, lupus is an autoimmune disease that can cause severe damage to the tissue and organs in the body and, in some cases, death; and Whereas, more than five million people worldwide suffer the devastating effects of this disease and each year over a hundred thousand young women, men and children are newly diagnosed with lupus, the great majority of whom are women of childbearing age; and Whereas, medical research efforts into lupus and the discovery of safer, more effective treatments for lupus patients are under-funded in comparison with diseases of comparable magnitude and severity; and Whereas, many physicians worldwide are unaware of symptoms and health effects of lupus, causing people with lupus to suffer for many years before they obtain a correct diagnosis and medical treatment; and Whereas, there is a deep, unmet need worldwide to educate and support individuals and families affected by lupus; and Whereas, there is an urgent need to increase awareness in communities worldwide of the debilitating impact of lupus; Now, Therefore, Be It Resolved that October 2014 is hereby designated as "October is Lupus Awareness Month" during which lupus organizations around the globe call for increases in public and private sector funding for medical research on lupus, targeted education programs for health professionals, patients and the public and worldwide recognition of lupus as a significant public health issue. Charitable Registration Number 10764 9410 RR0001 Proclaimed this day during October 2014 Life without lupus I l I 1 I f February 14, 2014 Dear Head of Council, Members of COUJ1Cil arid Municipal Staff, RE: 2014 OSUM Conference & Trade Show larry J. McCabe, Secretary-Treasurer 57 West St., Goderich, ON N7 A 2K5 lmccabe@goderich.ca RECEIVED Ff~ 1 4 7ttt4 Please join us in the Town of Parry Sound for the OSUM 61 st Annual Conference and Trade Show from April 30th to May 2nd, 2014. This year's theme is the "Conference at the Cottage., · Registration, accommodation and program information have been distributed by the Town of Parry Sound and general inquiries may be directed to Lynn Middaugh at 705 746-2101 or at middaugh@townofparrysound.com Cheques for registration fees should be made payable to The Town of Parry Sound. Additional Conference and Tradeshow details can also be provided by clicking on the OSUM Conference link at www.townofparrysound.com or www.osum..ca For those interested in serving on the OSUM Executive Committee, a nomination form is enclosed and will be received by the undersigned until March 31,2014 by 4:00p.m. The Conference Program has a wide variety of topics and allows for opportunity for delegate participation. There will be more than 70 Exhibitors in:attendance. Please plan on attending the Conference to obtain current information on munici~al issues. .! LJM/afl Encl. S·"''rdCoun~ r ~~owing stronger. .. together Report No: CASPO 201 4-29 COMMUNITY AND STRATEGIC PLANNING Council Date: February 27, 2014 To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Development Planner, Community and Strategic Planning Request for Extension to Draft Approved Plan of Subdivision 32T -09004: Town of Tillson burg Industrial Subdivision REPORT HIGHLIGHTS • The Town of Tillsonburg has initiated a request to extend the draft plan approval for the Town's Industrial Subdivision for a further three years. • Agency circulation did not indicate any concerns with the proposed extension. • Planning staff recommend support of the three year extension to grant additional time to satisfy the conditions of draft plan approval and allow for the registration of the industrial plan of subdivision. DISCUSSION Background APPLICANT/OWNER: Town of Tillsonburg 200 Broadway, Suite 204, Tillsonburg ON N4G 5A7 LOCATION: The subject lands are described as Part of Lots 1 & 2, Concession 5, in the former Township of Middleton, now in the Town of Tillsonburg . The lands are located on the south side of Highway 3, between Bayham Drive and the CNR Right of Way. OFFICIAL PLAN : Schedule "T-1 " Protection Town of Tillsonburg Land Use Plan -Industrial and Environmental TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: General Industrial Zone (MG) & Future Development Zone (FD) ) RECOMMENDATION Report No: CASPO 2014-29 COMMUNITY AND STRATEGIC PLANNING Council Date: February 27, 2014 1. That Tillsonburg Council advise Oxford County that the Town supports a 3 year extension to the draft approval of the Town Industrial Plan of Subdivision, (32T-09004), for lands described as Part Lots 1 &2, Concession 5 (Middleton), Town of Tillsonburg, to March 9, 2017. SIGNATURES Authored by: Approved for submission: ATTACHMENTS Report Mapping Plate 1, Existing Zoning and Location Map Plate 2, Draft Plan of Subdivision Eric Gilbert, MCIP, RPP, M. Sc, Development Planner Gordon K. Hough, MCIP, RPP Director, Community and Strategic Planning Page 3 of 3 ) CURRENT AGRICUL lURE CURRENT AGRICULRIRE SCHLEIS$ ; DEVELOPMENT ; COMPANY \ CURRENT AGRICUL lURE LOT 1 CON 5 NTR ( ( ( I I I \ I \ \ \ \ FORMER I LANDFILL \. I \ \ \ \ \ \ \ \ \ \ G H VV ~Y_ .. ~·· ••• IIJ' t \ I I I I -BLOCK 12 (D.3"' R£s<RI/E) ( \ \ /~ \ \....._ i \ I I I ( i I / . ....... . 'i .// / '....._\ '\ --./ \'-' \\ I /". \ '-....._.// -...____ _ _/ -~, \ \ p~~-~4 '-......~'---___ / // -~-/ Plate 2: Applicant's Draft Plan of Subdivision (Revised December 3, 2010) Part of Lots 1 & 2, Concession 5 (Middleton) Applications: 32T-09004 & ZON 7-09-5-Town of Tillson burg South of Highway 3, Between Bayham Drive and CNR Right of Way DRAFT PLAN OF BUSINESS PARK PART OF REF. PLAN 41 R-8326 PART OF LOTS 1 AND 2 CONCESSION 5 NORTH OF TALBOT ROAD GEOGRAPHIC TOWNSHIP OF MIDDLETON MUNICIPALITY OF THE TOWN OF TILLSONBURG COUNTY OF OXFORD AREA SUMMARY BLOCK DESCRIPTION AREA 1 TO 4 COMMERCIAL, INDUSTRIAL (t!Q..Il.K.ll) 5, 6 (INCl..ll.lt.\4-17 ROAD ALLOWANCES 7, 11 FUTURE ROAD ALLOWANCE 8 (t!Q..(l.K.Ig) STORMWATER MANAGEMENT AREA c..£·J.0201 CONSERVATION 12. 13 MTO RESERVES TOTAL INFORMATlON REQUIRED UNDER SECTION 51 (17) OF THE PLANNING ACT RSO 1990 {A) 90UN0ARIES: AS SHOWN (B) STREETS: AS SHOI'oN (C) KEY PLAN: AS SHOWN (D) PURPOSE FOR LOTS: CQI.1t-,j[RCIAL, INDUSTRIAL (E) USE OF ADJACENT LANDS: AS SHOWN (F) DIMENSION OF PROPOSED LOTS: AS SHOWN (G) NATURAL & ARTIFICIAL FEATURES: AS SHOWN (H) NATURE OF WATER SUPPLY: MUNICIPAL {I) NATURE OF SOILS: VARIABLE (J) EXISTING CONTOURS: AS SHO'M'I (K) MUNICIPAL SERVICES· ALL AVAILABLE (L) TOWN OF TILLSONBURG OFFICIAL PLAN AND ZONING BY-LAWS RESTRICTIONS/EASEMENTS: AS SHO\'.N SURVEYOR'S CERTIFICATE (ho) 15.32 1.10 0.68 3.11 3.89 0.01 24.11 1 HEREBY CERTIFY THAT THE BOUNDARIES OF THE LANDS TO BE SUBDIVIDED (BOLD LINES HEREON) AND THEIR RELATIONSHIP TO THE ADJACENT LANDS ARE ACCURATELY AND CORRECTLY SHO .... 'N ON THIS PLAN. OArED: 2010 ONTARIO LAND SURVEYOR · LEGEND I \ ORIPUNE (C.<JL ·'"""'" 2009) ~ \ w~= ... ·"--· ~ I \ \,, SCALE 1 : 1500 METRIC \ '"' 100 200 50 150 DISTANCES SHOWN ON THIS PLAN ARE IN METRES AND CAN BE CONVERTED TO FEET BY DIVIDING BY 0.3048 BASE PLAN AND TOPOGRAPHIC CONTOURS FROM AERIAL PHOTOGRAPHY COMPILED BY NORTHWAY SURVEY CORPORATION UMITEO, TORONTO -APRIL 1971; VERIFIED BY, RECENT TO'M'I AND CJOL SURVEYS. CJDL Con.uttlng EnglnHrs 0904 11 SEPT. 2009 RE'o1SED P£JI ..._COICV CQijUOHS 5 NOV. 2010 RE'o1SED P£JI UIO & Ul)t.IOP..._t CO&N£1lr.i J QEC. 2010 Report Title: Report No.: Author: Meeting Type: Council Date: Attachments: RECOMMENDATION: STAFF REPORT DEPARTMENT Disposition Process -Tillsonburg Hydro Inc. CAO 14-04 David Calder COUNCIL MEETING FEBRUARY 27, 2014 APPENDIX "A" AND "B" That Tillson burg Council as the sole shareholder of Tillsonburg Hydro Inc. approves the disposition of Tillsonburg Hydro Inc. through the Request for Proposal (RFP) process. And That Tillsonburg Council as shareholder of Tillson burg Hydro Inc. directly oversees the disposition process of Tillson burg Hydro Inc. And That the four independent members of the Board of Directors of Tillson burg Hydro Inc. be requested to act as a nonvoting resource group to Council throughout the RFP process. And Further That Council authorize the hiring of the appropriate experts in the area of legal, financial and communications to facilitate the disposition of Tillson burg Hydro Inc. EXECUTIVE SUMMARY The purpose of this report is to obtain approval from the Town of Tillson burg Council as the sole shareholder of Tillsonburg Hydro Inc., for a process to undertake the disposition of Tillsonburg Hydro Inc. (ie. Sale/Merger, etc). Staff is recommending a public process where any qualified entity may submit a proposal in response to the Request for Proposal (RFP). A private process is one where Council predetermines those utilities that it is willing to enter into an agreement. In addition, staff is recommending that the process be open in that any advertised solicitation may be supplemented by contacting directly parties that might be interested in THI. Conversely, with a closed process the parties are contacted directly and such solicitation is carried out in confidence and a public announcement is made at the end of the process when an agreement has been reached by all parties. The Request for Proposal process is both a public and open process which provides for a wider number and variety of ·possible proposals to be considered and any qualified entity Staff would also recommend that a communications expert be hired in order to provide a communication strategy so that the public can be informed as the process advances over the next number of months. Included in this report as Appendix "A" are the major steps to a sale or merger and Appendix "B" outlines the associated costs for legal and financial support that may be associated with a sale or merger of THI. Staff would anticipate that costs for communications support would be based on an hourly rate in the range of $125 to $200. FINANCIAL IMPACT /FUNDING SOURCE As noted previously, there will be transaction costs associated with a sale or merger. The major costs are outlined in Appendix "B". Professional fees for legal services would range from $150,000 to $350,000 and professional fees for financial advisory fees would range from $25,000 to $40,000 or a total high of $390,000 to a low of $175,000 in transaction costs. Fees would likely fluctuate within these ranges depending on the type of disposition. These costs would have to be funded by the shareholder with the goal of recovering costs where possible. In order to be prepared for any transaction of the magnitude that is envisioned and a sale of THI is the end result, as opposed to a merger or other such arrangement, it has been suggested by other entities that in advance of any proceeds coming to the shareholder an investment policy specific to the use of the proceeds from any sale of the THI asset be established. This ensures that there is a defined policy in advance of any proceeds coming to the Town of Tillson burg. Staff would prepare some options for Council's consideration as Council moves through the divestiture process. APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature David Calder Page 3 I 3 Date: January 24, 2014 Date: Date: CAO Schedule 'A' Disposition Process-Sale or Merger of Tillson burg Hydro Inc. Sale Option 1. Selection of Legal Agent The management ofthe process of a sale of a Local Distribution Company (LDC) can be a complicated one and should engage the skills of an experienced legal agent and financial advisor. An experienced legal agent is one that has overseen successful transactions and has a familiarity with potential bidders. 2. Preparation of Bid Documents The bid documents consist of a detailed Request for Proposal (RFP) to purchase the LDC which would outline the steps involved and may include a draft sale-purchase agreement. 3. Solicitation Process The municipal council as the shareholder has some decisions to make regarding the process. a. Will the process be public or private? In a public process the legal agent is instructed to commence a public process where any qualified entity may submit a proposal. For a private process Council predetermines those entities with whom it is wanting to negotiate with. b. Will the process be open or closed? In an open process a solicitation process is supplemented by direct contact with qualified entities. In a closed process parties are contacted directly in confidence with a public announcement made at the end of the process when an agreement has been reached. 4. Confidentiality Agreement and the RFP All prospective proponents are required to execute a Confidentiality and Non-disclosure agreement and to provide a deposit to qualify and receive the RFP and any additional confidential and sensitive information (employee details, outstanding litigation, environmental issues, financial details, etc) 5. Site Visit and Data Room Those qualified to receive the RFP and confidential information may be invited to attend a scheduled tour of the LDC site. Access is also given to a data room containing due diligence material which is usually hosted on a special web site. 4. Confidentiality Agreement Same as a sale with the addition ofthe shareholder having to sign a confidentiality agreement as well as the proponent due to the fact that the proponent will be sharing some of their confidential information during any merger discussions. 5. Business Case for the Merger In the case of a merger, the shareholder will have to identify the source and magnitude of the benefits of a merger and any related costs. This may differ from merger proponent to merger proponent. This can be a lengthy step in the merger process. 6. Preparation of Merger Documents Agreements can be complicated and time consuming to draft. This step will require negotiations and understanding of conditions by all parties in order to come to agreement. 7. Selection and Announcement of Successful Proponent lfthere is an acceptable proposal successfully negotiated a definitive transaction agreement is required. A public announcement can then be communicated. 8. Merger, Acquisition, Amalgamations and Divestitures (MAADS) Application Same as a sale. 9. Closing Transaction Same as a sale. Note: The steps as outline have been compiled from information provided by individuals with experience in such divestiture processes. Schedule 'B' Estimated Transaction Costs Transactions costs related to a sale of an electricity distribution company (LDC) depend on a number of factors. In the case ofTillsonburg Hydro Inc., it is considered a small (less than 10,000 customers) LDC with no holding company or other subsidiaries. Regardless, the cost can still vary depending on the complexity of the sale. The following factors may impact the transaction costs: • Number of respondents to an RFP-many interested parties prepared to request a copy of the RFP increases the costs; • Council involvement as shareholder will require time and resources to meet and make decisions as the process moves forward; • There will be a need to prepare and make data available which will involve staff of the LDC and municipal staff. The creation of "data room" will assist proponents when doing their due diligence; • The sooner a preferred bid is determined the quicker negotiations can take place which will lower costs. Submitted bids will need to be analysed in an expeditious fashion. Fees have been estimated based on two possible Options. Staff in the staff report have recommended Option 2 below. Option 1-Small LDC Share Sale-Restricted Bid Process/Full Involvement of LDC staff • Based on a very limited bid process with pre identified bidders-maximum 3; • LDC/municipal staff conducts the search and produces due diligence data; • No stakeholder involvement (i.e. staff, public); • No affiliate transactions included; • Legal agreements negotiated by legal representatives; • MAADS application prepared by hired expertise; • OEB regulatory process is uncontested meaning no interveners at OEB hearing to approve transaction. Professional Fee Range for legal -$100,000 to $150,000 Professional Fee Range for financial advisor-$20,000-$30,000 Title: Report No.: Author: Meeting Type: Council/Committee Date: Attachments: RECOMMENDATION STAFF REPORT CLERKS OFFICE SEWAGE SYSTEM MANAGEMENT AGREEMENT CL 14-08 DONNA WILSON COUNCIL MEETING FEBRUARY 27, 2014 SEWAGE SYSTEM MANAGEMENT AGREEMENT THAT Council receive Report CL 14-08, Sewage System Management Agreement; AND THAT a Bylaw to authorize the Agreement be brought forward for Council consideration. EXECUTIVE SUMMARY In 1998, when the on-site sewage system program regulations were transferred from the Environmental Protection Act to the Building Code Act, Oxford County Public Health & Emergency Services entered into an agreement with the area municipalities of Oxford County to continue providing related services. The current "Sewage System Management Agreement" with the Town of Tillsonburg which defines the services and fees will expire on April 7, 2014. Pursuant to Section 6.2(1) of the Building Code Act, 1992, the area municipality may enter into an agreement with the County of Oxford for the purpose of delegating to Public Health certain responsibilities under the Act and the Building Code with respect to on-site sewage systems with a capacity of less than 10,000 litres per day. On March 14, 2011, through By-law 3484, Council authorized the Mayor and Clerk to enter into a Sewer System Management Agreement with the County of Oxford for a three year term. The County of Oxford is now requesting that the Town of Tillsonburg renew the "Sewage System Management Agreement" with Oxford County Public Health and Emergency Services for an additional four (4) years. The agreement will allow the County to continue providing environmental services for on-site sewage systems as required by the Building Code Act. Proposed changes to the agreement have been highlighted in yellow on the attached agreement. The changes include the four year term from April 8, 2014 to AprilS, 2018 and fee structure in Schedule 'A'. There are minimal fee increases for the Sewage System building Permit-Categories of Daily Sewage Flow not exceeding 10,000 litre/day to be D CAO SEW AGE SYSTEM MANAGEMENT AGREEMENT BETWEEN COUNTY OF OXFORD or any subsequent assigns including the County of Oxford AND THE CORPORATION OF THE TOWN OF TILLSONBURG ebruary 7, 2014 Section 1.04 The parties acknowledge that the Chief Building Official and Inspectors of the Municipalities appointed under Sections 3 and 4 of the Building Code Act shall not exercise their powers under the Act in respect to sewage systems once this Sewage System Management Agreement is in effect. Section 1.05 This Sewage System Management Agreement may, by mutual agreement, be amended in writing from time to time, to reflect changes in the programs of the parties to this Sewage System Management Agreement, and/or as a result of changes in legislation or provincial policies, and/or as a result of subsequent discussions between the parties. Section 1.06 Schedules A to D form part of this Management Agreement. ARTICLE TWO DEFINITIONS Section 2.01 In this Agreement, (i) "Director" means the Director of the Department of Public Health & Emergency Services for County of Oxford. (ii) "Sewage System" means any works for the collection, transmission, treatment and disposal of sewage or any part of such works to which the Act applies with a capacity of less than 10,000 litres which is not owned and operated by the Crown, a municipality, or an organization acceptable to the Director responsible for issuing a Certificate of Approval under the Water Resources Act. (iii) "Inspector" means an inspector appointed under the Building Code Act, 1992, as amended; and Section 5.01 ofthis agreement. ARTICLE THREE SERVICES OF PUBLIC HEALTH Section 3.01 Services: Public Health shall provide the following services in relation to the Lands: (i) Must carry out an inspection of land which is planned to be divided by severance where no municipal sewage services are proposed to ensure that each lot will be suitable for the installation of a Sewage System. 3 .... (xiv) Investigate complaints and malfunctioning Sewage Systems, undertake compliance counseling and preparation of reports for abatement action as it relates to existing and proposed Sewage Systems. (xv) Issue orders under the Act relating to Sewage Systems. (xvi) Prepare documentation necessary for prosecution activities relating to Sewage Systems under the Act and the Building Code. Administer proceedings relating to Sewage Systems pursuant to the Provincial Offences Act, R.S.O. 1990, c .P.33. (xvii) Public Health shall provide all forms necessary for the administration of this Agreement. (xviii) Any other matters related to the administration or enforcement of the Act or Building Code relating to Sewage Systems. (xix) Public Health, for the purposes of the administration and enforcement of the Act and the Regulations and for carrying out the powers and duties under the Act, shall collect statistical and other information and keep such records in accordance with the provisions ofthe County of Oxford's Records Retention By-law. The Municipality may require information from Public Health concerning the administration of the Act and Regulations as they pertain to Sewage Systems and statistical and other information relevant to the quality of the environment. Public Health will provide such information from time to time in a form stipulated by the Municipality to enable the Municipality to combine this data with data from other parts of the province. ARTICLE FOUR FEES Section 4.01 Collection of Fees: Public Health shall collect and retain all fees, as set out in Schedule A, payable by any person for work performed by Public Health hereunder as compensation for its services provided hereunder and all persons required to pay any such fee shall pay the fee to Public Health. Section 4.02 Amendment of Fee Schedule: Public Health shall have the sole discretion, acting reasonably, to amend the fees as set out in Schedule A from time to time and shall give notice to the Municipality of any such change. Section 4.03 The Municipality shall provide assistance, subject to availability of resources, with respect to prosecutions, appeals, and other matters that come before municipal tribunals or tribunals under the Act and Regulations. 5 .... ARTICLE EIGHT MISCELLANEOUS Section 8.01 Preamble: The preamble hereto shall be deemed to form an integral part hereof. Section 8.02 Gender: Whenever the singular form is used in this Agreement and, when required by the context, the same shall include the plural, the plural shall include the singular, and the masculine gender shall include the feminine and neuter genders. Section 8.03 Amendments: This Agreement shall not be changed, modified, terminated or discharged in whole or in part except by instrument in writing signed by the parties hereto, or their respective successors or permitted assigns, or otherwise as provided herein. Section 8.04 Assignment: This Agreement shall not be assignable by either party hereto without the written consent of the other party being first obtained. Section 8.05 Notices: Any notice, report or other communication required or permitted to be given hereunder shall be in writing unless some other method of giving such notice, report or other communication is expressly accepted by the party to whom it is given and shall be given by being delivered or mailed to the following addresses of the parties respectively: (a) To Public Health: County of Oxford Public Health & Emergency Services 41 0 Buller Street Woodstock, Ontario N4S 4N2 Attention: Lynn Beath, Director of Public Health & Emergency Services (b) To the Municipality: The Corporation ofthe Town ofTillsonburg Attention: Clerk Any notice, report or other written communication, if delivered, shall be deemed to have been given or made on the date on which it was delivered to any employee of such party or, if mailed postage prepaid, shall be deemed to have been given or made on the third business day following the date on which it was mailed (unless at the time of mailing or within forty-eight hours thereof there shall be a strike, interruption or lock-out in the Canadian postal service, in which case service shall be by way of delivery only). Either party may at any time give notice in writing to the other party of the change of its address for the purpose of this Section. Section 8.06 Headings: The section headings hereof have been inserted for the convenience of 7 .... SCHEDULE "A" Sewage System Management Agreement Proposed Fee Structure Sewage System Building Permit Categories A. Daily Sewage Flow not exceeding 10,000 Litres /day (Class 4,5) B. Class 2 System (Leaching Pit) Certificate of Approval required C. Septic Tank Only D. Change of Use Permit E. Performance Level Review (file and site inspection) F. Site Review Assessment (site inspection) Land Control Reviews G. Subdivision (per lot to maximum $1,500.00) H. Severance/Minor Variance/Zoning (per lot) Services I. File Search J. Urgent File Search (Mortgage Appraisal less than 2 weeks) Schedule of Fees--2014-2018 Permit Category 2014* 2015 2016 2017 A $765 765 780 780 D $328 328 334 334 E $219 219 223 223 I $164 164 167 167 *as of April 81\ 2014 * * Ends April 8th, 20 18 2018** 795 340 227 170 $765.00 $250.00 $250.00 $300.00 $219.00 $100.00 $80.00 $100.00 $164 I+ $50 9 .... I) The Site Plan SCHEDULE "C" List of Plans or Working Drawing to accompany applications for permits 2) Sewage System Drawing 3) Soils Report or Percolation Results Report 11 .... Report Title: Report No.: Author: Meeting Type: Council Date: Attachments: STAFF REPORT DEVELOPMENT AND COMMUNICATIONS ECONOMIC DEVELOPMENT 2014 WORK PLAN DCS 14-11 CEPHAS PANSCHOW COUNCIL MEETING FEBRUARY 27, 2014 PRESENTATION-ECONOMIC DEVELOPMENT 2014 WORK PLAN RECOMMENDATION: "THAT Council receive Report DCS 14-11 Economic Development 2014 Work Plan for information purposes." EXECUTIVE SUMMARY The purpose of this report is to provide Council with an overview of the Town's Economic Development 2014 work plan to attract new investment to Tillsonburg. The plan identifies a significant change in the Town's philosophy with respect to investment attraction and proposed a new "bottom up" or grassroots approach to building investment attraction initiatives. In essence, the top investment priorities for the community are identified and the economic development budget will be used to develop specific action plans for each of these properties. CONSULTATION/COMMUNICATION The Development Committee reviewed the Economic Development 2014 Work Plan at their February 13, 2014 meeting and suggested a number of changes and additions, which have been included in the revised work plan. r:: .... ~ cu r:: Q) Q) +-' -+-' D. E Q) co ~ c. I.. 0 (/) 0 (/) - == Q) Q) > c ~ Q) (/) ::J ,....c co 0 C\1(.) 0) ·-c E "'0 0 r:: ::J 0 co (.) w ... ... ..c (.) ro 0 ~ a. a. <( c ~ 0 "'0 I a. 0 ~ en ::::J en ~ Q) > c a. 0 ::::J I ·-E +-1 (.) 0 ::J +-' +-' "'0 0 0 (() ... ... ~ +-1 c - Industrial • 20 Clearview Dr -12.45 Acres of vacant industrial land • 3001 Highway 3-40 Acre business park • 50 Clearview Dr (former DDM Building) • Rokeby Rd (rail site) Budget . ... Trade shows, network events, meetings I 12,000 I Advertisements, newsletters, promotional events/items I 23,749"1111 Website lead generation I ~ 7,080 i Memberships in retail/connnercial associations for lead generatio~ .... 2,422 I Outsourced lead generation I] ..... 2,400 I I • Total of $47,651 for initiatives Role Of Regional Groups • Avoid the alphabet soup of groups (e.g. WEDA, SOMA, OCT A, OFC* • *Note: Ontario Food Cluster (OFC) opportunity may be explor~d c. ·- .... c: C1) E c. 0 -C1) > C1) c C1) (.) I.. 0 '1-~ I.. ~ (J) (J) Q) c (J) ::::l ((l en c ·-"'0 c: -c: 0 ... ;::r:: c: C1) C1) E ...... (1)·-a:::::J I.. tn (.) tn C1) (1)0: c: ·-tn ::l m ..... 0 C1) -0 a: (/) (/) Q) c (/) ::J (]) 0) c ·-"0 Desired Future State: Industrial • "The Town of Tillsonburg has experienced a significant diversification of its industrial base and is known for its pro-business attitude. Additional serviced lands have also been made available for industrial uses elsewhere in the Town and have also proven to be attractive." Desired Future State: Downtown • Stores and business locations in downtown Tillsonburg are occupied with a dynamic mix of activities occurring. This is complemented with increasing residential densities throughout the downtown area. In addition, the historic character of the Town has been restored and a new Town Hall constructed whose architecture is symbolic of the Town's historic roots. Tillsonburg has become the region's most significant commercial and retail centre possessing a unique and attractive identity. Metrics & Evaluation • Lead files opened & closed • Prospecting calls to companies • Client visits • Website traffic • Number of businesses opened • Status of Strategy items Lead Statistics Year II 2006 It __ :_ 2007 2og8 -=-~~~~[_ ... _ 2009 --.. -IC 2010 2011 ~ !I 2012 . ---~-·-~ . --.. ·-· . ~ .. --. - 2013 * Green Energy & Economy Act ** SOMA membership in other regional groups 8 Year average of 69 leads per year Leads Generated -20 - 54 65 ---- 65 .... 106* 82 -88** 69 Company Change'Air Products & Services E&E Mclaughlin Ltd Hayhoe Homes International Beams Kool Jet Refridgeration Systems Marwood Metal Fabrication Saffire Blue Siemens Tillson burg Richer Hangar Hinks Hangar Details Significant investment in consolidating 4 facilities to Tillson burg in existing 42,400 SF building Rehabilitation of 157 Tillson Ave property Investment in new residential subdivision $2.4 M in grant/loan funding from SWODF Relocation within Tillson burg and expansion from 6,000 SF to 20,000 SF Major investment in a 12,000 SF addition for new stamping line Lease of $15,000 SF building with 10 employees First blade shipment. $1.1 Min follow on investment to original investment for paint booth and curing building 7,000 SF hangar at Airport with 5 aircraft 3,300 SF hangar at Airport Comments 65 FTE jobs, future growth prospects New location at 1444 Bell Mill Rd Employment now at 320 C'-· C'-· C'-· CJ) c 0 ·-+-' CJ) Q) :::::J 0 STAFF REPORT DEVELOPMENT AND COMMUNICATION SERVICES Title: SIGN BY-LAW Report No.: DCS 14-09 Author: GENOA. VANHAELEWYN, Chief Building Official Meeting Type: COUNCIL MEETING Council/Committee FEBRUARY 27, 2014 Date: Attachments: • Proposed Sign By-Law 3798 • Table of Proposed Changes • Draft -Red lined changes from consultation • Proposed Sign By-Law Fees • Proposed Sign By-Law Fines RECOMMENDATION THAT Council receive Report DCS 14-09 Sign By-Law for information; and AND THAT Sign By-Law 3798 to regulate signs and other advertising devices of a commercial nature in the Town of Tillsonburg, be brought forward for council consideration. EXECUTIVE SUMMARY This report is a follow up to Report "DCS 14-03 Draft Sign By-Law -Consultation" presented to Council on January 13, 2014. The purpose of this report is to present an updated Sign By-law for Councils review and approval. The Town's current Sign By-Law 2976 was last reviewed and adopted by Municipal Council in 2001. Since the last revision, legislative changes, increased administrative demands, and advancements within the advertising industry have precipitated the need for an updated by-law. The necessitated by-law update provides ease in clarity, alters fees collected for sign permits, and enhances enforcement provisions. The primary intent of the Sign By-Law is to regulate signs of a commercial nature intended to be viewed from any vehicular or pedestrian right-of-way. The Sign By- law serves two main purposes: to coordinate the type, placement and scale of signs within the different land-use zones; and to recognize the commercial communication requirements of all-sectors of the business community. 1/3 -4627750 CAO APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature -4627750 GENOA. VANAHELEWYN DATE: FEB 18/14 DATE: DATE: 3/3 CAO THE CORPORATION OF THE TOWN OF TILLSONBURG BY -LAW NO. 3798 BEING A BY -LAW TO PROHIBIT OR REGULATE SIGNS AND OTHER ADVERTISING DEVICES AND THE POSTING OF NOTICES WITHIN THE TOWN OF TILLSONBURG WHEREAS Section 11 (3) of the Municipal Act, 2001, S.O. 2001, c.25 states that a lower-tier municipality may pass by-laws, respecting matters within certain spheres of jurisdiction, including structures, fences, and signs. AND WHEREAS Section 99 (1) of the Municipal Act 2001 states that a by-law of a municipality respecting advertising devices, including signs, does not apply to an advertising device that was lawfully erected or displayed on the day the by-law comes into force if the advertising device is not substantially altered, and the maintenance and repair of the advertising device or a change \n the ~essage or contents displayed is deemed not in itself to constitute a substantial alteration. 2006, c. 32, Sched. A, s. 39. AND WHEREAS Section 391 (1) of the Municipal Act, 2001, S.O. 2001 c. 25 states that section 11 authorizes a municipality to impose fees or charges on persons, for services or activities provided or done by the municipality. AND WHEREAS the Council of the Corporation of the Town of Tillsonburg is desirous of adopting a new Sign By-Law to prohibit and regulate signs and other advertising devices and the positing of notices within the Town of Tillson burg. THEREFORE the Council of the Town of Tillson burg enacts as follows: 1 3 ' SECTION 7 PERMITTED SIGNS 28 7.1 Interpretation of Section 7 and Section 8 28 7.2 Signs in Schedules to this By-Law 28 7.3 Property Use Categories 28 SECTION 8 SPECIFIC SIGN REGULATIONS 29 8.1 Awnings 29 8.2 Billboard Signs 29 8.3 Canopy Signs 29 8.4 Electronic Message Board Signs 30 8.5 Ground Signs 30 8.6 Mobile Signs 30 8.7 Monolith/Pylon Signs 31 8.8 Multi-Unit Residential Signs 31 8.9 Personal Signs 32 8.10 Portable/A-Frame/Sandwich Board Signs 32 8.11 Promotional Subdivision Development Directional Signs 32 8.12 Promotional Construction Signs 33 \ .3.13 Sidewalk Signs 33 8.14 Subdivision Development Signs 34 8.15 Wall Signs 34 8.16 Window Signs 35 SECTION 9 VARIANCES 35 9.1 Approval Authority 35 9.2 Minor Sign Variance Considerations 36 9.3 Director Approved Exemptions 36 9.4 Variance Applications 36 9.5 Approval and Conditional Approval 37 9.6 A_Qj:>_eal Process 37 SECTION 10 ENFORCEMENT PROVISIONS AND REMOVAL OF UNLAWFUL 38 SIGNS 10.1 Town Property 38 10.2 Contravention Procedure 38 10.3 Sign Removal and Disposal 38 10.4 Unclaimed Signs 39 10.5 Unsafe Signs 39 :0.6 Maintenance 39 SECTION 11 OFFENCE AND PENAL TIES 39 11.1 Responsibility to Comply 39 11.2 Liability to Fine·s 39 SECTION 1 SCOPE OF BY -LAW 1.1 SHORT TITLE This By-law and any amendments thereto shall be known as the "Tillsonburg Sign By-law." 1.2 INTENT AND SCOPE The purpose of this By-law is to: a) regulate signs placed on lands, buildings, and other structures within the corporate limits of the Town of Tillson burg; and 5 b) implement the policies of the Tillsonburg Official Plan and Urban Design Guidelines. 1.3 COMPLIANCE WITH BY-LAW No person shall hereafter erect or display or cause or permit to be erected or displayed a sign except in conformity with the provisions of this By-law. 1.4 CONTENTS OF BY-LAW All references in the By-law to sections, regulations, exceptions, Tables, figures, schedules and maps, refer to those in this By-law unless otherwise indicated. 1.5 LAWFUL NON-CONFORMING SIGNS The provisions of this By-law shall not apply to a sign or the use of an existing sign that was lawfully erected on or before the day this By-law comes into force if the sign is not substantially altered and the maintenance and repair of the sign or a change in the message or content displayed is deemed not in itself to constitute a substantial alteration. 1.6 RELATION TO OTHER GOVERNMENT REQUIREMENTS (COMPLIANCE WITH OTHER REGULATIONS) This By-law shall not be construed so as to reduce or mitigate restrictions or regulations for any sign that are lawfully imposed by the Town, or by any governmental authority having jurisdiction to make such restrictions or regulations. Compliance with this By-law does not relieve a property owner from complying with: a) the requirements of the Ontario Building Code; CANOPY: Means any structure which projects from the exterior face of a building wall and extends across part or all of that exterior face of a building wall or is a self- supporting unenclosed structure. CELLAR: Means the portion of a building between two floor levels that has 50% or more of is height below the average finished grade of the lot on which the building is located. The term cellar shall not include a basement. CHIEF BUILDING OFFICIAL: Means the Chief Building Official or designate. COMMERCIAL: Means, for the purposes of this By-law, a use which includes tourism uses. COMMUNITY BULLETIN AREA: Means a display surface designated by the Town of Tillson burg for the purpose of providing temporary advertising of non-profit and community group event signs. COMMUNITY FACILITIES: Means facilities owned and operated by the Corporation of the Town of Tillson burg. COMMUNITY GROUP: 7 Means a volunteer based organization which has a constitution and by-laws in place or at minimum a mission statement or a statement of purpose. They have a Board of Directors/Slate of Officers and they provide direct services, programs or events that benefit the residents of Tillsonburg and operate within the Town of Tillsonburg. They may or may not be incorporated provincially and/or federally. Places of worship organizations are considered to be a community group for the purpose of this by-law. CONSERVATION AUTHORITY: Means a conservation authority having jurisdiction in the Town of Tillsonburg. The term conservation authority shall include Long Point Regional Conservation Authority. COPY: Means the wording, letters, numerals, graphics, logos, and artwork of a sign, on the display surface and is either permanent or removable. COUNCIL: Means the Council of The Corporation of the Town of Tillson burg. COUNTY: Means the County of Oxford. DIRECTOR: Means the Director of Development and Communications or their authorized designate. ILLUMINATED SIGN: Means a sign lit by artificial light which is direct, indirect, internal or external to the sign. INSPECTOR: Means any By-Law Enforcement Officer or any other inspector appointed by Council pursuant to a by-law. INSTITUTIONAL: 9 Means a use that includes community facilities, parks, schools under the jurisdiction of a board, government offices and hospitals. LANE: Means a public thoroughfare which affords only a secondary means of vehicular access to abutting lots and which is not intended for genera I traffic circulation. MOTOR VEHICLE: Means an automobile, truck, motorcycle, motor assisted bicycle and any other vehicle propelled or driven by other than muscular power. MUNICIPAL AGREEMENT: Means an agreement made with the Corporation of the Town of Til/sonburg. MUNICIPAL CLERK: Shall mean the Municipal Clerk of the Corporation of the Town of Tillsonburg or the Deputy Clerk acting in place of the Municipal Clerk in accordance with the Municipal Act. MUNICIPALITY: Means The Corporation of the Town of Til/sonburg. MUNICIPALITY'S ZONING BY-LAW: Means Zoning By-law 3295 and as amended. MURAL: Means a painting, illustration, or decoration applied to a free standing sign or the exterior wall of a building and that is otherwise not a sign as defined by this By-law. NON-PROFIT/NOT -FOR-PROFIT ORGANIZATION: Means an organization similar to a community group with a constitution, by-laws and a Board of directors. They are registered/incorporated as a not-for-profit organization, should be able to provide their not-for-profit number and operate within the Town of Tillsonburg. PUBLIC WORKS DEPARTMENT: Means the Public Works Department of the Corporation of the Town of Tillson burg. ) 11 PUBLIC PROPERTY: Means property owned by or under the control of the Town of Tillsonburg or any of its agencies, boards or commissions, and includes any lands belonging to or owned by the County of Oxford, a conservation authority, the Province or Government of Ontario or the Government of Canada. This shall include public highways, and shall be deemed to include utility poles located on public property including road allowances, regardless of whether the poles are owned by or under the control of the Town. RIGHT-OF-WAY: Means an area of land on which has been created and registered against the title of the lot on which it is located, perpetual easements appurtenant to one or more lots that provide access to such lots to a street. The term right-of-way shall not include a private road. ROAD ALLOWANCE: Shall have a corresponding meaning to that of street and shall include any shoulder, ditch or boulevard. SIGHTNISIBILITY TRIANGLE: Means a triangular-shaped area of land abutting a lane, street or private road that is required to be kept free of obstructions between a height of 0.6 meters (1.96 ft) and 3.0 meters (9.84 ft) above the center line grade of the intersecting lane, street or private road that could impede the vision of a pedestrian or the driver of a motor vehicle exiting onto or driving on the lane, street or private road. As illustrated, a sight/visibility triangle shall be determined as follows: a) the sight/visibility triangle adjacent to an exterior side lot line shall be the area enclosed by each of the street lines measured 9.0 meters (29.53 ft) back from the intersection of the street lines, and a diagonal line drawn between these two points b) the sight/visibility triangle from a driveway, lane, or right-of-way shall be the area enclosed by the line along the limits of the driveway and the street line measured to a point 3.0 meters (9.84 ft) back from the intersection of the street lines and the limit of the driveway, lane, or right-of-way and a diagonal line drawn between these two points. c) the sight/visibility triangle extends beyond private property into the road allowance as illustrated: Pre-Menu Board Sign: Means a sign erected as part of a drive-through facility and only used to display products and services available at the drive-through business. Portable Sign: 15 Means a sign not permanently attached to the ground or a permanent structure and which is designed to be moved readily and manually by one person from one location to another, and includes signs commonly referred to as A-Frame, Personal, Sandwich Board, Sidewalk, etc. Projecting Sign: Means a sign not directly supported from the ground but generally erected perpendicular to a supporting building wall, but shall not be a wall sign as defined in this By-law (Overhanging sign has the same definition) Projection Sign: Means a sign that is displayed on a surface, building, or structure, by the projection of a beam of light or other source of illumination. Promotional Construction Sign: Means a sign advertising construction, reconstruction, repair, renovation and/or development and may include the name of the project, the name of firms and personnel related to the project. Promotional Subdivision Development Direction Sign: Means a portable sign providing direction to a development site within a plan of subdivision or plan of condominium or a proposed plan of condominium. Public Use Sign: Means a sign erected by or under the jurisdiction of a Public Authority. Pylon Sign: Means a sign supported by one or more poles and with an open base. Real Estate Sign: Means a sign located on a property for the purpose of announcing the sale, lease, or rental of such property or building or part of a building located thereon. Roof Sign: Means a sign the entire face of which is above the lowest point at which the roof meets the building. 17 SIGN, ABANDONED: Means a sign which located on premises which becomes vacant and unoccupied for a period of ninety (90) days or more, or any sign that pertains to a time, event, or purpose that no longer applies. SIGN AREA: Means: SIGN AREA MEASURED BY DISPLAY SURFACE ll!m} SIGN AREA MEASURED BY FREE STANDING LETTERING, ETC. ll!m} SIGN, HEIGHT: a) in the case of a sign having one display surface, the area of the display surface; b) in the case of a sign having two display surfaces, which are separated by the thickness of the sign structure and the thickness is not used as a display surface, the area of one display surface; c) in the case of a free standing number, letter, picture, image, graphic, emblem, symbol, or shape, the smallest rectangle which will enclose the number, letter, picture, image, graphic, emblem, symbol, or shape. Means the vertical distance from the ground on which the sign is erected to the highest physical point of the sign. SIGN, LENGTH: Means the horizontal distance between the extremities of the sign. SIGN PERMIT: Means a permit issued under this By-law. SIGN SUPPORT STRUCTURE: Means the framework, bracing and support of a sign. SITE PLAN APPROVAL: Means the process of site plan approval as governed by the Municipality's Site Plan Control By-law, as amended, and the provincial Planning Act. STOREY: Means the portion of a building, other than an attic, basement or cellar, included between any floor level and the floor, ceiling or roof next above it. 19 corporations regardless of which term in question appears. b) In this By-law, reference to the singular includes the plural. c) All measurements and dimensions in this By-law are expressed in metric. d) "Schedule A" to this By-law shall be interpreted as if it is contained in the text of the By-law. SECTION 3 ADMINISTRATIVE PROVISIONS This By-law shall be administered and enforced by the Chief Building Official, or designate. 3.1 OWNER RESPONSIBILITY Neither the granting of a permit nor the review of the plans and specifications nor inspections made by the Town shall in any way relieve the owner or any other person from full responsibility for carrying out the work or having the work carried out in complete accordance with the requirements of this By-law or any other By- law or Law applicable to the sign. 3.2 RESPONSIBILITY: APPLICATION FOR PERMIT No person shall make an application for a sign permit who is not the owner of the property or the owners authorized agent. Nor shall any person submit false or misleading information or documents or make omissions that may mislead in connection with any application for a sign permit, detail of construction or revision thereto. 3.3 RESPONSIBILITY: PERMITS AND PENALIZATION No person shall work or authorize work to proceed on any sign for which a permit is required and which has not been obtained. Where a sign is found to be in contravention of this By-law the Town, its servants or agents, may issue an Order as per Section 10.2 of this By-law and may impose a penalty under Section 11 of this By-law. 3.4 SIGN PERMIT REQUIRED a) Except as permitted in Section 4 (Exempt Signs), no person shall erect or alter a sign unless a permit under this bylaw for the sign has been obtained from the Chief Building Official. b) A sign permit shall not be issued to erect or alter a sign unless an application for the sign has been submitted in accordance with subsection 3.5 and has been approved by the Chief Building Official as 21 iv. When applicable include a site plan of the lands upon which the sign is to be erected indicating the location of the proposed sign on the site, street lines and other boundaries of the property, sight/visibility triangle and the location and dimensions of the building(s) thereon. v. Heritage review in accordance with the section 3.6. 3.6 HERITAGE REVIEW (a) In keeping with the intent and scope of the By-law, signs which are proposed to be erected on a building or property that is currently on the Town of Tillson burg's List of Heritage Properties are subject to review and approval by the Tillson burg Cemetery and Heritage Advisory Committee (TCHAC) prior to the issuance of the permit. (b) In addition to Section 3.5 every application in clause (a) above submitted to the TCHAC for review shall be accompanied by plans drawn to scale clearly showing; i. The type, character, dimensions and design of the proposed sign including historically appropriate colours of the sign and lettering. ii. The proposed means of illumination. iii. Any other information the TCHAC may prescribe or require. 3. 7 PERMIT FEES a) All applications for permits filed with the Chief Building Official shall be accompanied by payment of the permit fee in accordance with the Town Rates and Fees By-law as amended. b) If any sign is installed or placed on any property prior to receipt of a permit, the specified permit fee shall be doubled. 3.8 ISSUANCE AND DENIAL a) The Chief Building Official shall issue a permit if the completed application conforms to the provisions of this By-law and every other By- law of the Municipality plus the Ontario Building Code and regulations made thereunder and if all fees are paid; b) The Chief Building Official may: 23 specifications approved by the Town on which the permit was issued f) If any sign is installed or placed on any property prior to receipt of a permit, the specified permit fee shall be doubled. However, payment of the doubled fee shall not relieve any person of any other requirement or penalties prescribed in this By-law. 3.10 INSPECTIONS a) The Chief Building Official may require at the time of issuance of a permit that notification be provided for an inspection(s) prior to the installation of certain stages of the sign construction; and b) Any person installing, structurally altering or relocating a sign for which a permit has been issued shall notify the Chief Building Official upon completion of the work. The Chief Building Official may require a final inspection, including an electrical inspection. SECTION 4 EXEMPT SIGNS 4.1 SIGN PERMIT EXEMPTIONS No sign permit is required to erect the following signs provided the signs otherwise comply with the applicable provisions of this By-law: a) Election signs (see Election Campaign Sign By-Law); b) Real Estate signs; c) Personal signs; d) A-Board/Sandwich Board/Sidewalk signs; e) Promotional Construction Direction signs; f) A sign having a sign area less than 0.10 m2 (1.07 fe) (e.g. poster). g) Directional sign h) Community Bulletin Area signage. Events sponsored by non-profit, charitable organizations and community groups. Must have town approval, 1 sign per location, must be removed 3 days after the event. Not greater than 1.49 m2 (16 ft2) in size. Signs manufactured prior to the passing of this by-law, which are larger than 1.49 m2 (16 W), will be permitted for a period f) No Trespassing sign or other signs regulating the use of property provided such signs are no more than 0.2 m2 (2.15 ft2) in sign area. g) Memorial signs and plaques identifying a building or structure and its architectural or historical significance not exceeding 0.5 m2 (5.38 ft2) in sign area. 25 h) Signs affixed to a community entrance feature displaying the name and address of a residential community approved through a Planning Development approval process. i) Advertising on Town fixtures when approved by the Town. SECTION 5 PROHIBITIONS 5.1 SPECIFIC SIGN PROHIBITIONS Any sign not expressly permitted by this By-Law is prohibited and without limiting the generality of the foregoing, the following signs are specifically prohibited. No person shall erect, use or maintain, or cause or permit to be erected, used or maintained any of the following signs: a) A sign located on premises which does not specifically identify or advertise a business, service, or occupant of the premises where it is located, unless otherwise specified in this By-law; b) Roof sign; c) Overhanging sign/Projecting sign; d) Vehicle/Trailer sign on non-motorized vehicles where the purpose of the sign meets the definition of a sign under this By-law; e) A sign which may cause confusion with a traffic control sign or a traffic control signal; f) flashing or animated signs; g) posters, flyers, stickers on public property; except at a designated sign kiosk or designated location approved by the Town for such use; h) signs located so as to obstruct the view of any pedestrian or motor vehicle driver so as to cause an unsafe condition; i) signs interfering with or obstructing the view of an authorized traffic sign, e) No person shall nail, screw, tape or otherwise fasten a sign to a tree, fence or fence post other than a no trespass sign; 27 f) No person shall erect a sign with a footing/foundation less than 1.0 metre (3.28 ft) from a street line; g) No person shall erect a sign higher than 0. 75 metres (2.46 ft) within 3.0 metres (9.84 ft) of any road allowance where the sign may impede vision of an access from any improved public street to any lot; h) No person shall erect a sign within any road allowance other than a promotional subdivision development directional sign i) No person shall erect a sign within a sight/visibility triangle. SECTION 6 GENERAL PROVISIONS FOR ALL SIGNS 6.1 LIMIT ON NUMBER OF SIGNS PER PREMISES: Except as otherwise permitted in this By-law the number of signs shall be limited to: a) One (1) ground sign, pylon sign or monolith sign per lot; b) For single-tenant buildings walls signs, awning signs and canopy signs are only permitted on one wall face or elevation in accordance with the maximum sign area provisions for the zone in which they are located, except that where a business premise is located on a corner or through lot or has entrances on two (2) or more public streets, or has both a front and a rear public entrance, one (1) additional wall sign is permitted; (c) For multi-tenant buildings one (1) of any of the following per business premise: i. wall sign, awning sign or canopy sign, except that where a business premise is located on a corner or through lot or has entrances on two (2) or more public highways, or has both a front and a rear public entrance one (1) additional wall sign is permitted; 6.2 EXISTING SIGNS a) Nothing in this By-law applies to a sign that is lawfully erected on the day this By-law comes into force, provided the sign is not altered in any way. The maintenance and repair of the sign or a change in the message displayed shall be deemed not to in itself constitute an alteration. 29 RES residential IND industrial SC service commercial NC neighborhood commercial INS institutional FD future development EC entrepreneurial CC central commercial SECTION 8 SPECIFIC SIGN REGULATIONS 8.1 AWNING SIGNS a) No portion of an awning sign shall be located less than 2.4 meters (7.87 ft) above finished grade immediately below such sign. b) No awning sign, or part thereof, shall extend laterally beyond the extremities of the awning. c) Awning signs are not permitted to project into a lane or alley. 8.2 BILLBOARD SIGNS a) A billboard sign shall not be located, erected or displayed within 400 meters (1 ,312.24 ft) of any other billboard sign. b) Animated signs are not allowed as billboard signs. 8.3 CANOPY SIGNS No portion of a canopy sign shall be located less than 2.4 meters (7.87 ft) above finished grade immediately below such sign. a) A canopy sign is permitted to project a maximum of 150 mm (0.51 ft) from an existing canopy structure. b) A canopy sign shall be designed as an integral part of the attached or free standing canopy fascia. c) No canopy sign shall extend beyond the limits of the canopy fascia. d) Canopy signs may be illuminated internally or externally. 31 d) 30 meter (98.43 ft) distance between temporary or mobile signs e) Mobile sign permits are valid for 30 days f) Mobile sign permits may be renewed for a maximum of 180 days in a 12 month period g) Signs shall not be placed in sight/visual triangles or near driveways that may block motorists view h) Where the mobile sign is rented/leased from a sign company, the sign shall have the name and telephone number of the sign company affixed to the sign in a clear and visible location. 8. 7 MONOLITH/PYLON SIGNS a) Monolith or pylon signs can be used as ground signs where ground signs are allowed. The regulations for ground signs will apply in regards to height and size. b) All monolith and pylon signs must include the municipal street address if the sign is located on the street frontage pertaining to the street address and shall display the municipal address number in numerals and letters that are a minimum of 150 mm (0.51 ft) in height; c) Monolith signs shall not have a sign display surface located tower than 1.5 metres (4.92 ft) above finished grade. d) Pylon signs shall not have a sign display surface located lower than 2.44 metres (8.01ft) above finished grade. e) The distance between Monolith/Pylon signs on adjacent properties shall not be tess than 7.60 meters(~ 24.93 feet). 8.8 MULTI-UNIT RESIDENTIAL SIGNS a) The types of signs permitted as a multi-unit residential sign are the following: -ground signs, -wall signs, -awning signs and -canopy signs b) The maximum number, area and height of all signs shall comply with the provisions contained within "Schedule A". 33 c) No Promotional Subdivision Development Direction sign shall be located within 25 meters (82.02 ft) of an intersection measured from the intersecting edge of curb or traveled portion of the street. d) No Promotional Subdivision Development Direction sign shall be located in a manner that restricts the free and safe movement for any pedestrian, vehicle or other conveyance on any sidewalk, path, road allowance or driveway, or in a manner which impedes vision; e) No Promotional Subdivision Development Direction sign shall be located within 10 meters (32.81 ft) of another Promotional Subdivision Development Direction sign. 8.12 PROMOTIONAL CONSTRUCTION SIGNS Promotional construction signs shall be removed within thirty (30) days of substantial completion of the project. 8.13 SIDEWALK SIGNS No person shall erect, locate or display a Sidewalk sign except in accordance with the applicable regulations under this section of the By-law: a) No sidewalk sign shall exceed 0.75 metres (2.46 ft) in width or 1.0 metres (3.28 ft) in height including the sign frame and shall not exceed 0.75 metres (2.46 ft) squared in area including the sign structure; b) Only permitted in the Central Commercial Zone c) No sidewalk sign shall be permanently secured to the ground, any structure or tree. d) Where a sidewalk sign is erected, located, or displayed, it shall be erected, located, or displayed against the front wall of the business it is advertising. e) No sidewalk sign shall be erected, located, or displayed on public property except on a public sidewalk. f) Where a sidewalk sign is erected, located, or displayed on a public sidewalk, it shall be erected, located, or displayed against the front wall of the business it is advertising provided there is a minimum 1.5 meters (4.92 ft) of unobstructed sidewalk. g) No person shall erect, display or locate a Sidewalk sign on a public sidewalk except during the hours of operation of the business that it is 35 h) Wall signs shall not cover more than 20% in total aggregate area of the wall on which they are erected, displayed or placed. i) The total area of any single wall sign per business premise shall not exceed 35m2 (376.74 ft2). j) Wall signs shall not be painted on the exterior walls of any building excluding a mural which has been approved by Council. 8.16 WINDOW SIGNS a) Window signs shall not block the clear view of exits or entrances at anytime; b) All zones are permitted window signs of less than 1.0 meter (1 0. 76 ft) squared indicating that the business is "open"; c) No window signage shall be permitted above the second story of any building; and d) For premises on the second storey or higher level of a building which has a door or entrance at the street level, a window sign or sign shall be permitted at the street level. SECTION 9 VARIANCES 9.1 APPROVAL AUTHORITY The Director as the delegated authority, at his/her discretion, may approve minor sign variances to this Sign By-law in the following situations: a) The Director may vary the following provisions of the Sign By-law at the time of site plan approval: i. The location of any sign on a building or property. ii. The number of signs on a building or property, having regard for the sign type, property use and the size of the property b) The Director will consider minor sign variance applications for properties that are not subject to site plan approval for the provisions of the Sign By-law that are identified in Section 9.1 (a) c) At the discretion of the Director, applications which are deemed to be not minor in nature will be considered immediately by Town Council for a final decision. d) The plans, specifications, and drawings required and referred to above shall: 37 vi. Be drawn to scale and be of sufficient detail to establish that the work, when completed, will conform to the provisions of this By-law and all other relevant By-laws of the Corporation; vii. Include information with regard to materials used: message; lighting; colours; dimensions of the sign area; sign face and supporting members; the maximum height; clearance; projection and all other relevant structural information; viii. When applicable include an elevation of the premises upon which the sign is to be erected indicating the location and dimensions of the proposed sign on the building, vehicular access, doors, windows and other existing signs; and ix. When applicable include a site plan of the lands upon which the sign is to be erected indicating the location of the proposed sign on the site, street lines and other boundaries of the property, sight/visibility triangle and the location and dimensions of the building(s) thereon. x. Heritage review in accordance with the Section 3.6. e) Be made by an owner, or authorized representative of an owner, of the property on which the sign is to be erected. f) Be filed with the Town for consideration by the Director. g) Include a justification of why the provisions of the Sign By-Law cannot be complied with. 9.5 APPROVAL AND CONDITIONAL APPROVAL The Director may approve or refuse any variance application and may impose conditions upon an approval as deemed appropriate. 9.6 APPEAL PROCESS Should the Director refuse a variance application the property owner, or authorized representative of the owner, may file an application with the Town for an amendment to the Sign By-law for consideration by Council. 10.4 UNCLAIMED SIGNS If there is no lessee of the sign or the lessee or owner of the sign or their agents cannot be determined with certainty, the Chief Building Official or designate may forward the notice to the person or agent thereof having the use or major benefit of the sign. 10.5 UNSAFE SIGNS Where in the opinion of the Chief Building Official a sign is unsafe, the Chief Building Official may have the sign removed immediately without notice. 10.6 MAINTENANCE 39 The owner of the lands or premises upon which any sign or advertising device is located shall maintain or cause such sign or advertising device to be maintained in a proper state of repair so that such sign or advertising device does not become unsafe, unsightly, dangerous or a nuisance. All signs shall be completely operative at all times. SECTION 11 OFFENCE AND PENAL TIES 11.1 RESPONSIBILITY TO COMPLY It shall be the duty of every person who erects, uses, maintains or causes a sign to be erected, used or maintained to ensure that any sign erected, used or maintained by them shall comply with all the provisions and requirements of this By-law. 11.2 LIABILITY TO FINES Every person who contravenes any provision of this By-law shall be guilty of an offence and on conviction is liable to a fine as provided for in the Provincial Offences Act, R.S.O. 1990, c. P. 33. 11.3 RECOVERING EXPENSES a) Where any person is directed or required by this by-law to do any matter or thing, such matter or thing may be done in default of its being done by the person directed or required to do it, at that person's expense, and such expense may be recovered by action or as municipal taxes in the manner prescribed by the Municipal Act. SECTION 17 EFFECTIVE DATE This by-law shall become effective upon the passing thereof. READ A FIRST TIME AND SECOND TIME THIS 27 day of February, 2014. READ A THIRD AND FINAL TIME AND PASSED this XX day of XXXXX, 2014. Mayor -John Lessif Clerk -Donna Wilson 41 C"'"l '<t "'0 Q) :1=: .E ..... Q) a_ ~ w ....J :::> 0 w I 0 (/) Poster Pre-menu Board Sign Promolional SUbdMslon Development Dlreclion Sign Promotions/ Construction Res/ Estate Sign Roof Sign Sidewalk Sign SUbdivision Wei/Sign Not Pennltted DEVELOPMENT I ENTREPRENEURIAL COMMERCIAL Not Permltled Not Pennltled Not Pemitled Not Perm lied Not Pennltled Not Permltled Not Pennltted Not Pemitled Not Permltled Not Pennltted Not Pemitled Not Pennlted Not Permltled Not Penntted Not Pennltled Not Permitted Not Pennltted Not Pa-mltled No!Pe~ed Not Pennltted Not Applicable Not Applicable Not Applcablo one s9!, must meet area requirements 50% of window area <istributed across 100% ofthe glass Residential buildings wUhin the OOWNTOV\tol area are allowed 10% ofthe window area -----------------------------1 I Proposed Changes to TIIIsonburg's Sign By-Law Section in Proposed By-law Limitations of Current By-Law 1: Scope of the By-law Current bylaw has 27 definitions, with little distinction made between the different types of signs 2: Definitions and Interpretation Without clear definitions, interpretation was challenging and sign types were often confused for each other 3: Administrative Provisions Current bylaw only outlines permit application requirements Current bylaw does prescribe some exemptions, 4: Exempt Signs but lacks details causing confusion in implementation Current bylaw does not outline prohibitions S:Prohibitions explicitly in one section -prhobitions are scattered throughout the entire bylaw, which can be hard to find - - Proposed Changes to Address Limitations Proposed bylaw has nearly 100 definitions with clear distinctions drawn between different sign types Clear definitions for each sign type means that enforcement officers can more easily process applications and explain regulations to the public. This section has been expanded on to provide more clarity. Specifically expanded on permit requirements and information required for applications. Heritage Review is a new item to help Town maintain heritage character; applications will need approval from Heritage Committee for designated Heritage Properties Issuance and denial of a permit has been expanded on to provide better direction to Town staff Permit Conditions, Refunds, Revisions, And Penalties has been expanded which will help with capturing the costs incurred by Town This section has been expanded on to include ... "Personal Signs", "Poster Signs" ,"Non-Profit Charitable Organization Signs", and exemptions are explained with more clarity New bylaw has clearly marked section for prohibited sign types and prohibited locations Prohbitions have been expanded on, to include "Roof Sign", "Vehicle Trailer Sign on Non-Motorized Vehicles", and any sign which depicts violence, nudity, or sexual explicit conduct, a moving, swinging, revolving, or rotating sign (except where they are specifically permitted). COUNCIL RESOLUTION AGENDA ITEM NO.: __ Date: ___ _ RESOLUTION NO.: MOVED BY: D Defeated D Deferred D Tabled 17( Recorded ~Vote __/j!._ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ---'!...9 __ Date: February 27, 2014 RESOLUTION NO.: MOVED BY: THAT Tillson burg Council as the sole shareholder of Tillson burg Hydro Inc. approves the disposition of Tillson burg Hydro Inc. through the Request for Proposal (RFP) process. AND THAT Tillsonburg Council as shareholder of Tillson burg Hydro Inc. directly oversees the disposition process of Tillsonburg Hydro Inc. AND THAT the four independent members of the Board of Directors of Tillsonburg Hydro Inc. be requested to act as a nonvoting resource group to Council throughout the RFP process. AND FURTHER THAT Council authorize the hiring of the appropriate experts in the area of legal, financial and communications to facilitate the disposition of Tillsonburg Hydro Inc. D D Carried Recorded Vote D Defeated I Jl Deferred D Tabled ____ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: .....:!10'-----Date: February 27, 2014 RESOLUTION NO.: MOVED BY: THAT Council receive Report CL 14-08, Sewage System Management Agreement; AND THAT a Bylaw to authorize the Agreement be brought forward for Council consideration. D Recorded Vote o Defeated o Deferred o Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ----=-oll'-----Date: February 27, 2014 MOVED BY: THAT Council receive Report DCS 14-11 Economic Development 2014 Work Plan for information purposes. [2(carried D Recorded Vote D Defeated D Deferred D Tabled --VMayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ---""12~-Date: February 27, 2014 RESOLUTION NO.: __,_7 __ MOVED BY: THAT Council receive Report DCS 14-09 Sign By-Law; AND THAT Sign By-Law 3798, to regulate signs and other advertising devices of a commercial nature in the Town of Tillsonburg be brought forward for Council consideration. ~ Carried D Recorded Vote D Defeated D Deferred D Tabled -¥L-Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: --=13'----Date: February 27, 2014 RESOLUTION NO.: ___,_8 ----, MOVED BY: ~~oM SECONDED BY: C~,:.:z; j:;g THAT Council receive Report DCS 14-12 Service Agreement with Tillson burg District Craft Guild; AND THAT a by-law to authorize a service agreement with the Tillson burg District Craft Guild for a three year period be brought forward for Council Consideration. I [t] Carried D Defeated D Deferred D Tabled D Recorded Vote ¥Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ----=--14'------Date: February 27, 2014 RESOLUTION NO.: MOVED BY: THAT Council receive Report PRS 14-04 Historical Society Application to Ontario Trillium Foundation; AND THAT Council direct staff to issue a letter of support for the application. D Recorded Vote D Defeated D Deferred D Tabled _{).L Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _1=7 __ Date: February 27. 2014 RESOLUTION NO.: ----"'10e..__ MOVED BY: THAT By-Law 3801, To Authorize a Sewage System Management Agreement with the County of Oxford; AND THAT By-Law 3802, To Authorize a Service Agreement with Tillsonburg District Craft Guild; AND THAT By-Law 3798, To Regulate Signs and other Advertising Devices of a Commercial Nature in the Town of Tillsonburg; AND FURTHER THAT By-Law 3800, To Confirm the Proceedings of the Meeting, be read for a first and second time and this constitutes the first and second reading thereof. &ied D Recorded Vote D Defeated D Deferred D Tabled ' ) COUNCIL RESOLUTION AGENDA ITEM NO.: _,_,17c....__ Date: February 27, 2014 RESOLUTION NO.: MOVED BY: THAT By-Law 3801, To Authorize a Sewage System Management Agreement with the County of Oxford; AND THAT By-Law 3802, To Authorize a Service Agreement with Tillson burg District Craft Guild; AND FURTHER THAT By-Law 3800, To Confirm the Proceedings of the Meeting, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Recorded Vote D Defeated D Deferred D Tabled kMayor's Initials n February 27, 2014 County of Oxford Community and Strategic Planning P.O. Box 1614, 21 Reeve Street Woodstock, ON N4S 7Y3 RE: Council Resolutions The Corporation of the Town of Tillson burg At the Tillsonburg Town Council Meeting of February 27, 2014, Council passed the following resolution: ) "THAT Till son burg Council advise Oxford County that the Town supports a 3 year extension to the draft approval of the Town Industrial Plan of Subdivision, (32T-09004}, for la nds described as Part Lots 1 &2, Concession 5 (Middleton},Town ofTillsonburg, to March 9, 2017 .. " ) If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3224. Regards, z:,:?c;;:::::--=---== Donna Wilson Town Clerk CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A 7, Telephone# (519) 842-6428, Fax# (519) 842-9431 Web: www.town.tillsonburg.on.ca PROGRAMME 4:30P.M. 4:45P.M. Social Presentations Opening Remarks ...... CAO David Calder Welcome .................. Mayor John Lessif 5 YEARS OF SERVICE DEVELOPMENT & COMMUNICATIONS Cephas Panschow FIRE SERVICES Vanesssa Devolin Lynette Facey Kristen Fansher Dave Gihnore Tim Harvey Anna-Marie Hewitt Terry Hildebrant Geno Vanhaelewyn Ryan Konrad Chad Lofthouse Shanon MeAra Dave Metslaar Ben Nichols Shaun Sanclliam Alden Turcotte OPERATIONS SERVICES Tim Crandall Greg Devos Stephen Gradish Kyle Jacob Laurie Kirw1n Thomas Puhr Ketth Trickett Don Wardle George Williams Grant Yarrn.ie PARKS & RECREATION SERVICES Kelly Batt Rick Loucks Abe Neufeld Sharlene Nevill Karen Patenaude Margaret Puhr Jeremy Ventnor "-.../ -· 10 YEARS OF SERVICE DEVELOPMENT & COMMUNICATIONS Christine Barnard ] ennifer Beard Christine Ga bot ] ulius Gabor FINANCE SERVICES Deanna Cuddy Darrell Edc!Wgton Jennifer Huot FIRE SERVICES Mark Locker Barb Johnson Sharon] ohnson Grant 1Yfitchell Shelley V elt Janet Weaver OPERATIONS SERVICES Tracy Hird Angela Hughes Todd Therrien PARKS & RECREATION SERVICES Jim Richardson 15 YEARS OF SERVICE DEVELOPMENT & COMMUNICATIONS Lidia Tromp FINANCE SERVICES Donna Wilson recreational leisure track and trail riding. There are exceptions on days of organized events and closed every Monday unless it is a stat holiday when we are open. Opening day for the trails is based on ground conditions. The 27 km. trail system is marked and one-directional and is divided into 3 trail sections which never crisscross. Side-by-side utility ')cles are also allowed to ride the trails. For track riding there is a beginner track for those just learning to ride, a pee-wee track and the main track to accommodate all sizes of dirt bikes and sport Quads. Recreational riding schedule is from llam to Bpm on weekends and stat days; then from llam to Y2 hour before dusk on Tuesday's through Friday's (days and hours are subject to change, so please view the website calendar). Gopher Dunes hosts numerous organized events throughout the season for bikes, A TV's & UTV's as well as 4x4 trucks. c::l - Sunday -11:00am to 6:00pm Monday -Glosed Tuesday -11:00am to 8:30pm Wednesday-11:00am to 8:30pm Thursday -11:00am to 8:30pm Friday -11:00am to 8:30pm Saturday -11:00am to 6:00pm *hours can vary, always check web calendar for exceptions* ·PRO SHOP RCTRACK APRil 6 --CMRC Practice Test & Tune (for bikes & QUads) APRil12 --Motocross School (for 85cc & up) APRil13 --CMRC Opener Motocross Race (for bikes & Quads) APRil18 --Good Friday 4x4 Mud Fest (for trucks & jeeps) APRil26 --Motocross School (for 50cc & 65ccl APR1l27 --TVR Opener Club Race MAY 4 --CMRC Amateur National Qualifier (bikes only) MAY 25 --Poker Run (for bikes, Quads & side-by-sides) JUNE 1 --TVR Club Race JUlY 6 --TVR Club Race JUlY 12 --Rockstar Energy Drink Motocross Nationals-Round 5 JUlY 13 --CMRC Provincial & Vintage Racing AUGUST 10 --Steel Gity Club Race SEPTEMBER 14--Poker Run (for bikes, Quads & side-by-sides) SEPTEMBER 21--Fall4x4 Mud Fest (for trucks & jeeps) OCTOBER 5 --CMRC Sandstorm MX & ATV Provincial Finale Race OCTOBER 11 & 12 --TVR Double-Header Finale Club Races **schedule is subject to changes** MOTOCROSS SCHOOLS Gopher Dunes features an on-site pro shop with parts and accessories to get riders through a day of riding The RG course is built out of clay and has School dates listed in schedule. Hours for schools are fOam to 4pm and are designed for several challenging and fun obstacles. Open riders already having a good grasp of riding and wanting to improve their motocross racing same hours as track and only a $10 fee to play! skills in loamy sand for the 2014 racing season. Email to register. GOPHER DUNES INC. 519·842-2781 INFO@GDPHERDUNES.CDM WWW.GDPHERDUNES.COM Page I of2 / : . ...., RE: Gopher Dunes-Town ofTillsonburg {~ Barb Schuster \ •... -•. ~~~hn Lessif/Tillsonburg' 02/18/14 09:23AM Cc: de wilson Hide Details From: "Barb Schuster" <schuster@oxford.net> _j ( To: "'John Lessif/Tillsonburg"' <JLessif@Tillsonburg.ca>, Cc: <dewilson@tillsonburg.ca> I Attachment ~' ·-·-·· imageOO !.gil Good Morning Donna & John - Thank you John for your follow-through. As per Donna's request, we would like to make this request in writing to the Town of Tillsonburg. On behalf of Gopher Dunes, Frank Schuster would like to do a presentation to the Town at your upcoming meeting on Thursday, February 27. He would like to discuss the ability to make an agreement with the town in offering them a complimentary advertising spot on the Rockstar Pro National Motocross Races taking place at Gopher Dunes on Saturday, July 12, which will be followed by a concert. Round 5 of this annual National event will be televised periodically throughout the year, along with the other 9 Canadian National Rounds. This 30 second slot promoting Tillson burg and what it has to offer to the public, gets incorporated with the 1 hour lV version, of which Frank has samples of Norfolk County ad's from previous years. He would also like to further discuss other possibilities of marketing Tillson burg and area, its shops and public services, to make our many out-of-town enthusiasts aware and inspired during this July event. Please give this valuable opportunity your consideration, as it can only be a win-win situation for all concerned! We await your favourable response in allowing Frank to give his brief presentation at your upcoming Council Meeting on February 2ih. Looking forward to hearing from you. Regards, Barb & Frank Schuster 519-842-2781 Gopher Dunes Inc. From: John Lessif/Tillsonburg [mailto:JLessif@Tillsonburg.ca] file:/1/C:/Users/D EWilson/ AppData/LocaVTemp/notesD39658/-web0892.htm 2/18/14 ) Febmary 14,2014 Dear Head of Council, Members of Council and Municipal Staff, RE: 2014 OSUM Conference & Trade Show Larry J. McCabe, Secreta ry-Treasurer 57 West St., Goderich, O N N7 A 2K5 lmccabe@goderich.ca RECEIVED Please join us in the Town ofPany Sound for the OSUM 61st Annual Conference and Trade Show from April301h to May 2nd, 2014. This year's theme is the "Conference at the Cottage." Registration, accommodation and program information have been distributed by the Town of Pany Sound and general inquiries may be directed to Lynn Middaugh at 705 746-2101 or at middaugh@townofparrysound.com Cheques for registration fees should be made payable to The Town of Parry Sound. Additional Conference and Tradeshow details can also be provided by clicking on the OSUM Conference link at www.townofpanysound.com or www.osum.ca For those interested in serving on the OSUM Executive Committee, a nomination form is enclosed and will be received by the undersigned until March 31,2014 by 4:00p.m. The Conference Program has a wide variety of topics and allows for opportunity for delegate patticipation. There will be more than 70 Exhibitors in.attendance. Please plan on attending the Conference to obtain current infotmation on municipal issues. Yours truly, ~-·~- abe LJM/afl Encl. .. ONTARIO SMALL URBAN MUNICIPALITIES Section of Association ofMnnicipalities of Ontario 2014 NOMINATION FORM Nomination for OSUM Executive Committee (Term 2014-2016) Name of Nominee ----------------- Representing Municipality of----------------- Is the municipality a current member of the Association of Mnnicipalities of Ontario? YES 0 NO 0 (please check one) Title Address ---------------- Telephone ---------- Fax E-mail Background information (municipal service, areas of municipal interest, etc.) Nominees should be aware that OSUM is not responsible for the cost of expenses associated with OSUM activities. Those interested should have a Municipal Council motion supporting their nomination. Signature of Nominee Signature of Nominator Date Signature of Seconder Please return to Larry J. McCabe c/o Town of Goderich, 57 West Street, Goderich ON N7A 2K5 by March 31, 2014 b\1 4:00p.m. )----------------------------------------- Honorary Patron: Lupus Foundation 294 Ridge Road N Box 687 Ridgeway ON LOS I NO The Hon. David C. Onley Lieutenant Governor of Ontario of Ontario csoo) 368-8377 o N onty February 11, 2014 ~ (905) 894-46 1 I ) Town of Tillsonburg 200 Broadway Tillsonburg ON N4G 5A7 To Whom It May Concern: ~ (905) 894-46 16 e~ lupusont@vaxxine.com Website: www.vaxxine.com/lupus Serving Ontario since 1977 (Inc.) The international lupus patient community is requesting your assistance in promoting public awareness and advocacy for "the least known major disease -lupus". We have two very important events planned for 2014 which are: World Lupus Day, May lOth and the entire month of October which is known, world-wide, as "October is Lupus Awareness Month". Lupus affects more than just the person diagnosed with the disease -it also impacts their family, friends and colleagues . It is widely under-recognized as a global health problem by the public, health professionals and governments which drives the need for greater awareness. Early recognition and a definitive diagnosis help to slow the debilitating effects of this disease. Proper treatment, a healthy diet and lifestyle are essential. Lupus is difficult to diagnose as the symptoms frequently mimic common illnesses. With your help, public awareness and education will save lives. We are enclosing two Proclamations, for May and October that we ask to be added to your municipal websites for all citizens to access. We know that many are unaware of the signs and symptoms of lupus and it is our hope to make every person aware that their vague health concerns could be lupus. Our office has been located in Ridgeway for the past forty years. Receiving no funding from any level of government, we depend upon personal and corporate donations to provide our programmes, attend provincial Health Fairs, contribute financially to much-valued research, and distribute literature throughout Ontario to all those who request information. In the past, we have received amazing support from many communities in Ontario who do read our Proclamations during televised meetings for their viewers, and add the Proclamation to their websites in the designated months. Many have passed resolutions to ask their local MPs and MPPs to assist with lupus funding for research . We would be honoured to have your support for both of these events. Thank you . Very truly yours, d Kathy Crowhurst Charitable Registration Number 10764 9410 RROOO I L~fe without lupus Honorary Patron: Lupus Foundation of Ontario 294 Ridge Road N Box 687 Ridgeway ON LOS I NO (800) 368-8377 ON Only ~ (905 ) 894-46 11 The Hon. David C. Onley Lieutenant Governor of Ontario ) ~ (905) 894-46 16 e~ lupusont@vaxxine.com Website: www.vaxxine.com/lupus Serving Ontario since 1977 (Inc.) Whereas, lupus is an autoimmune disease that can cause severe damage to the tissue and organs in the body and, in some cases, death; and Whereas, more than five million people worldwide suffer the devastating effects of this disease and each year over a hundred thousand young women, men and children are newly diagnosed with lupus, the great majority of whom are women of childbearing age; and Whereas, medical research efforts into lupus and the discovery of safer, more effective treatments for lupus patients are under-funded in comparison with diseases of comparable magnitude and severity; and Whereas, many physicians worldwide are unaware of symptoms and health effects of lupus, ca using people with lupus to suffer for many years before they obtain a correct diagnosis and medical treatment; and Whereas, there is a deep, unmet need worldwide to educate and support individuals and families affected by lupus; and Whereas, th ere is an urgent need to increase awareness in communities worldwide of the debilitating impact of lupus; Now, Therefore, Be It Resolved that 10 May 2014 is hereby designated as World Lupus Day on which lupus organizations around th e globe call for increases in public and private sector funding for medical research on lupus, targeted education programs for health professionals, patients and the public and worldwide recognition of lupus as a significant public health issue. Proclaimed This Day, 10 May 2014 Charitable Registration Number 10764 9410 RROOOI Life without lupus ()~----------------------------------------- Honorary Patron: Lupus Foundation 294 Ridge Road N Box 687 Ridgeway ON LOS I NO The Hon. David C. Onley Lieutenant Governor of Ontario of Ontario (800) 368-8377 oN o nty ~ (905) 894-4611 ) ~ (905) 894-4616 e~ lupusont@vaxxine.com Website: www.vaxxine.com/lupus Serving Ontario since 1977 (Inc.) Whereas, lupus is an autoimmune disease that can cause severe damage to the tissue and organs in the body and, in some cases, death; and Whereas, more than five million people worldwide suffer the devastating effects of this disease and each year over a hundred thousand young women, men and children are newly diagnosed with lupus, the great majority of whom are women of childbearing age; and Whereas, medical research efforts into lupus and the discovery of safer, more effective treatments for lupus patients are under-funded in comparison with diseases of comparable magnitude and severity; and Whereas, many physicians worldwide are unaware of symptoms and health effects of lupus, causing people with lupus to suffer for many years before they obtain a correct diagnosis and medical treatment; and Whereas, there is a deep, unmet need worldwide to educate and support individuals and families affected by lupus; and Whereas, there is an urgent need to increase awareness in communities worldwide of the debilitating impact of lupus; Now, Therefore, Be It Resolved that October 2014 is hereby designated as "October is Lupus Awareness Month" during which lupus organizations around the globe call for increases in public and private sector funding for medical research on lupus, targeted education programs for health professionals, patients and the public and worldwide recognition of lupus as a significant public health issue. Proclaimed this day during October 2014 Charitable Registration Number I 0764 94 10 RROOO I Life without lupus 0 ---------------------------------------- Honorary Patron: Lupus Foundation 294 Ridge Road N Box 687 The Hon. David C. Onley Lieutenant Governor of Ontario Ridgeway ON LOS l NO of Ontario 800-368-8377 oN o nty t,. 905-894-4611 ~ 905-894-4616 e~ lupusont@vaxxine.com Website: www .I upusfoundalionofontario .com Serving Ontario since 1977 (Inc.) Alors que le lupus erythemateux dissemine (LED) est une maladie auto-immune chronique qui peut causer de serieux dommages aux tissus et organes du corps et, dans certains cas, Ia mort; Et alors que plus de cinq millions de personnes a travers le monde souffrent des effets desastreux de cette maladie et que chaque annee plus de cent mille jeunes femmes, hommes et enfants en sont atteints, dont Ia majorite sont des femmes en age de procreer; Et alors que les efforts de recherche medicale sur le lupus et le developpement de traitements plus surs et plus efficaces pour les patients atteints de lupus ne disposent pas de fonds suffisants compare aux maladies graves semblables; Et alors que beaucoup de medecins a travers le monde ne connaissent ni les symptomes, ni les effets tiu lupus, contraignant ainsi les patients atteints de lupus a souffrir pendant plusieurs annees avant d'obtenir un diagnostic et un traitement medical approprie ; Et alors qu'il y a un grand besoin d'eduquer et de soutenir les individus et les families atteints du lupus ; Et alors qu'il y a un besoin urgent de sensibiliser les communautes diverses sur les metaits du lupus; Par ce texte, il est done resolu que le mois d'Octobre 2014 soit proclame "Mois de Ia sensibilisation au lupus" durant lequelles organisations qui luttent contre cette maladie a travers le monde sollicitent les secteurs publics et prives pour des fonds de recherche medicale, des programmes d'education pour les professionnels de Ia sante, les patients et le public ainsi que de fa ire reconnaitre que cette maladie est un probleme de sante publique majeur. Charitable Registration Number 10764 94 10 RROOOI Life without lupus You're Invited. .. Getting There: A study of transportation needs in Tillsonburg How does a lack of transportation weaken our community? What can we do as a community to support a transportation strategy? Join us by registering at: http://getting-there.eventbrite.ca When: Time: Where: Room: Thursday, March 6, 2014 lpm OR 7pm Tillson burg Community Centre 45 Hardy Avenue Lions Den Questions? Contact Ashley Farrar at (519) 539-1111 Ext. 227 or ashley.farrar@spcoxford.ca -....J' Social Planning Council Oxford y www .sp coxfo r d.ca Ministry of Citizenship and Immigration Minister 6th Floor 400 University Avenue Toronto ON M7A 2R9 Tel.: ( 416) 325-6200 Fax: (416) 325-6195 January 2014 Dear Friends, Ministere des Affaires civiques et de !'Immigration Ministre 69 etage 400, avenue University Toronto ON M7 A 2R9 Tel.: (416) 325-6200 Telec.: (416) 325-6195 Ontario I am pleased to inform you that we recently launched the Newcomer Champion Award and nominations for this program are now being accepted. The Newcomer Champion Award recognizes individuals and groups who celebrate and promote cultural heritage, foster an understanding of Ontario's cultural diversity and assist newcomers to successfully settle and integrate in their community and province. Award recipients are champions of voluntarism, supporters of newcomers and advocates of greater social and civic inclusion. Nominations are accepted in the following three categories: 1. Celebrating Inclusion and Diversity: Recognizes outstanding nominees who embrace inclusion and celebrate the rich dimensions of Ontario's diversity. 2. Promoting Cultural Heritage: Recognizes a nominee's contributions within a community to preserve the legacy and tradition of an ethnic group's cultural heritage. 3. Integration of Immigrants: Recognizes nominees whose actions helped to welcome and integrate newcomers into communities across Ontario. Nomination forms and more information are available on my ministry's website at www.ontario.ca/honoursandawards, or by phone at 416 314-7526, toll free 1877 832-8622 or TTY 416 327-2391. The deadline for nominations is March 15, 2014. (Since this date falls on a weekend, nominations will be accepted the next business day.) Ontario is dedicated to building a province where inclusive and diverse communities are celebrated, newcomers are valued and people work together to improve the quality of life for everyone. Please consider recognizing an individual or group who has made an outstanding contribution to our great province. To: premier@ontario.ca, Cc boardsec@ontarioenergyboard .ca. Bee: Sub)"ct'. Town otTillsonburg Council Resolution Attached, please find Tillson burg Town Council Resolution regarding electricity rates in Ontario. Resolution -Electricity Rates.pdf Resolution Support Electricity Rates.pdf Donna Wilson Town Clerk Town of Tillsonburg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Phone: 519-688-3009 Ext. 3224 www.tillsonburg.ca www.DiscoverTillsonburg.ca www.Facebook.comfTillsonburgON Individuals who submit letters and other information to Council should be aware that any personal information contained within their communications may become part of the public record and may be made available to the public through the Council Agenda process. \ I Ontario Energy Board P.O. Box 2319 27th. Floor 2300 Yonge Street Toronto ON M4P 1 E4 Telephone: 416-481-1967 Facsimile: 416-440-7656 Toll free: 1-888-632-6273 May 21, 2014 Ms. Donna Wilson Town Clerk Town ofTillsonburg 200 Broadway 2nd Floor Tillsonburg ON N4G 5A7 Dear Ms. Wilson: Commission de I'Gnergle de !'Ontario . C.P. 2319 27e etage 2300, rue Yonge Toronto ON M4P 1 E4 Telephone: 416-481-1967 Tl~lecopieur: 416-440-7656 Numero sans frais: 1-888-632-6273 ~ ~-r-Ontario BY E-MAIL The Ontario Energy Board has received the resolution adopted by the Council of the Corporation of the Town of Tillsonburg at its meeting on February 27, 2014 regarding electricity rates in Ontario. This resolution is publicly available through the Board's 2014 General Correspondence page. Yours truly, Original Signed By Kirsten Walli Board Secretary