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12062014 Council MINTown of Tillsonburg Minutes of: Council Meeting Date: Thursday June 12, 2014 6:00PM Council Chambers Chair: Mayor Dave Beres MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private The meeting was called to order at 6:00p.m. ATTENDANCE Mayor Dave Beres Deputy Mayor Mark Renaud Councillor Brenda Carroll Councillor Mel Getty Councillor Chris Rosehart Councillor Brian Stephenson Staff: Donna Wilson, Town Clerk Darrell Eddington, Director of Finance Kevin De Leebeeck, Manager of Engineering Rick Cox, Director of Parks & Recreation Services Jeff Bunn, Deputy Clerk REGRETS Councillor Marty Klein David Calder, CAO ADOPTION OF AGENDA Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT the Agenda as prepared for the Council Meeting of June 12, 2014, be adopted. Carried CLOSED MEETING SESSION Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT Council move into Closed Session, to consider: 061214 a proposed or pending acquisition or disposition of land by the municipality or local board (Hardy Page 1 MINUTES: Meeting for the Committee "Open Council" Ave). Carried MOMENT OF REFLECTION ITEMS OF PUBLIC INTEREST Irene Hurley introduced Margret Fishback-Powers, author of "Footprints in the Sand," who is celebrating the 50th anniversary of her poem. Along with her husband Paul, Mrs. Fishback-Powers extended greetings to the community and read her famous poem to Council. Mayor Beres presented Mrs. Fish back-Powers with a 50th anniversary celebration plaque for the Margret Fishback Museum in Tillsonburg. DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Meeting of May 26, 2014 ~ Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT the Minutes of the Council Meeting of May 26, 2014, be approved. Carried DELEGATIONS 1. PRS 14-20 Update on Lake Lisgar Project 1}1 Presented By: Robert Marsden, Chair, Heritage, Beautification and Cemetery Committee Mr. Marsden was in attendance to speak in opposition of the proposed storage shed adjacent to Lake Lisgar. The Heritage, Beautification and Cemetery Committee oppose the proposed storage shed adjacent to Lake Lisgar, specifically as noted in Report PRS 14-20 by the Director of Parks and Recreation Services, to avoid precedent setting concerns. Staff received Mr. Marsden's comments and noted that the project was being revisited and a report will be brought back for Council consideration. 2. Cultural Advisory Committee Application for funding 'Gathering of Harvard's and Hero's', 75th Anniversary of the North American AT6 Harvard Airrcraft. Page 2 MINUTES: Meeting for the Committee "Open Council" Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT Council support the application by the Canadian Harvard Aircraft Association in the amount of$1000. Carried INFORMATION ITEMS 3. AMO Provincial Election Update: Ontario NDP Responds to AMO's Municipal Priorities Ctl 4. AMO Delivers the Federal Gas Tax Fund to 443 Ontario Municipalities ~ 5. AMO Provincial Election Update-Latest on the Key Municipal Priorities IJj CLERK 6. CL 14-20, Polling Hours at Retirement Homes and Hospitals ~ Presented By: Donna Wilson, Town Clerk Staff are directed to ensure reduced hours are well advertised in both the paper and on the Town's website. Moved By: Councillor Stephenson Seconded By: Councillor Carroll THAT Council receives Report CL 14-20, Polling Hours at Retirement Homes and Hospitals; AND THAT By-law 3832, to establish reduced voting hours for the 2014 Municipal Election, be brought forward for Council consideration. Carried 7. CL 14-21. Executive Sumary to By-law 3833, to adopt a Schedule of Fees ~ Presented By: Donna Wilson, Town Clerk Moved By: Councillor Stephenson Seconded By: Councillor Carroll THAT Council receives report CL-14-21, Executive Summary to By-Law 3833, to adopt a Schedule of Fees; AND THAT By-Law 3833, to adopt a Schedule of Fees for certain Municipal applications, services and permits, be brought forward for Council's consideration. Carried Page 3 MINUTES: Meeting for the Committee "Open Council" DEVELOPMENT & COMMUNICATIONS 8. DCS 14-31 Airport Transformer-Additional Information Deferred Item from May 26, 2014 ~ Report DCS 14-29 Airport Transformer.pdf Dill.. ---;_. Report DCS 14-31 Airport Transformer-Additionallnformation.pdf A staff report was requested that includes the final dollar value of this project once completed. Moved By: Councillor Carroll Seconded By: Councillor Stephenson THAT Council receive Report DCS 14-29 and Report DCS 14-31 Airport Transformer for information purposes; AND THAT Council approve the reallocation of $10,000 in funding from outsourced grass cutting towards the installation of a new transformer at the Tillson burg Regional Airport to support new hangar investments; AND THAT staff be authorized to sole source the costs related to the connection of the transformer to Harry's Electric Inc. Carried FINANCE 9. FIN 14-24 Phone System Cfl Presented By: Darrell Eddington, Director of Finance Moved By: Councillor Carroll Seconded By: Councillor Stephenson THAT Council receives report FIN 14-24 Phone System; AND THAT Council approves transferring $15,000 from the IT operating budget to a new IT Phone capital project. Carried 10. FIN 14-26 Development Charges Information [J) Presented By: Darrell Eddington, Director of Finance Page4 MINUTES: Meeting for the Committee "Open Council" Consultant Stefan Krzeczunowicz was in attendance to answer any question from Council. •a•~.;. .~ By Law 3827 Development Charges.pdf Moved By: Deputy Mayor Renaud Seconded By: Councillor THAT Council receive Report FIN 14-26 Development Charges Information. And THAT Council has determined that a further Development Charges Public Meeting is not necessary; AND THAT By-Law 3827 to establish Development Charges be brought forward at this meeting for Council consideration for two readings, amended to exclude parking charges. A recorded vote as requested by Deputy Mayor Renaud: NAME VOTE IN FAVOUR VOTE AGAINST Deputy Mayor Renaud X Councillor Rosehart X Councillor Stephenson X Mayor Beres X Councillor Carroll X Councillor Getty X The recorded vote reflects the vote is six in favour of the Motion and none against the Motion. Carried OPERATIONS 11. OPS 14-12 Tender Results for Ridge Boulevard Reconstruction I) Presented By: Kevin De Leebeeck, Manager of Engineering Moved By: Councillor Carroll Seconded By: Councillor Stephenson THAT Council receive Report OPS 14-12, Tender Results for Trottier Subdivision/Ridge Boulevard Reconstruction -Stage 2; AND THAT Tender T2014-004 be awarded to Birnam Excavation Ltd. of Watford, Ontario at a cost of $594,089.31 (HST Included); AND THAT the placement of surface asphalt on Thistle Court be delayed until 2015 to align with the placement of surface asphalt on Ridge Boulevard. Carried Page 5 MINUTES: Meeting for the Committee "Open Council" PARKS & RECREATION SERVICES 12. PRS 14-21 -Recreation Guide RFQ Results 1J Presented By: Rick Cox, Director of Parks and Recreation Services Moved By: Deputy Mayor Renaud Seconded By: Councillor Carroll THAT Council receives Report PRS 14-21 -Recreation Guide RFQ Results; AND THAT Council award for 2014-2018 to Sun Media (Tillsonburg) at their quoted per-issue cost. Carried NOTICE OF MOTION BY-LAWS 13. By-Laws for the Meeting of June 12, 2014 IDl... --;.. By Law 3827 Development Charges.pdf Moved By: Deputy Mayor Renaud Seconded By: Councillor Carroll THAT By-Law 3827, to establish development charges for the Corporation of the Town of Tillsonburg, By-Law 3833, to Adopt a Schedule of Fees for Certain Municipal Applications, Services and Permits ~ By-Law 3832, to Establish Reduced Voting Hours for the 2014 Municipal Election, and ~ By-Law 3834, to confirm the proceedings of Council at its meetings held on the 12th day of June, 2014, be read for a first and second time and this constitutes the first and second reading thereof. CJ Carried Moved By: Deputy Mayor Renaud Seconded By: Councillor Carroll THAT By-Law 3832, to Establish Reduced Voting Hours for the 2014 Municipal Election, and l:l By-Law 3834, to confirm the proceedings of Council at its meetings held on the 12th day of June, 2014, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. Carried ADJOURNMENT Moved By: Councillor Carroll Page 6 ' . \ ) MINUTES: Meeting for the Committee "Open Council" THAT the meeting be adjourned at 7:20PM Carried Approval Received: (0 of 1) Donna Wilson!Tillsonburg (Wednesday June 18, 2014 12:02 PM) Town ofTillsonburg Page 7 ) MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private Town o~ Tillson bu rg Council MeetimgJ Olll Ma¥ 26, 201 4 6:@0 IPM Cour~cil Clilarnlbers Chair: Ma~~:>r OaiVe Belies Orders af the IDa}": CALL TO ORDER The meeting was called to office at 6:00 p.m. ATIENDANCE Mayor Dave Beres Deputy Mayor Mark Renaud Councillor Brenda Carroll Councillor Mel Getty Councillor Marty Klein Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Darrell Eddington, Director of Finance Steve Lund, Director of Operations Rick Cox, Director of Parks & Recreation Services Jeff Bunn, Deputy Clerk ADOPTION OF AGENDA Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT the Agenda as prepared for the Council Meeting of May 26, 2014, be adopted. Carried 052614 Page 1 MINUTES: Meeting for the Committee "Open Council" At this point Council addressed item 25 of the Agenda. 25. PRS 14-19 Cultural Advisory Committee recommendation re Tri-County Agricultural Society Funding Request ~ . Presented By: Rick Cox, Director of Parks & Recreation Services Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT Council receives report PRS 14-19 Cultural Advisory Committee recommendation re Tri-County Agricultural Society Funding Request as information; AND THAT Council approve a $750 grant to the Society from the Cultural Grants Program as recommended by the Cultural Advisory Committee. Carried 3. Development Charges Background Study ~ Presented By: Stefan Krzeczunowicz Staff to report further information on: • Population forecasts for the Town of Tillsonburg • Development charges can be waived for parking spaces and whether additional parking spaces will be required within the Town between 2014-2033 • Why there are development charges on pre-existing buildings undergoing reinvigoration • Whether fire truck upgrades and replacements should be removed from development charges Moved By: Councillor Klein Seconded By: Councillor Stephenson THAT the Development Charges Background Study dated May 9, 2014 be received as information. Carried 4. Waste Management Strategy ~ Presented By: Pamela Antonio, Waste Management Coordinator WMS May 26 2014 Town of Tillson burg Council Presentation.pptx Pamela Antonio, Waste Management Coordinator, informed members of Council of the Draft Waste Management Strategy from the County of Oxford. Ms. Antonio outlined the next steps of delivering the Strategy to members of the public. The completed strategy will be delivered to County Council by August 2014. Page 3 MINUTES: Meeting for th e Committee "Open Council" 8. 2014 Senior Achievement Award Program Nominations [g:) CLERK 9. CL 14-13. Filling the Vacancy for the Position of Councillor JYl Presented By: Donna Wilson, Town Clerk 10. Councillor Appointment Process & Oath of Office ~ Presented By: Donna Wilson, Town Clerk Candidates were given 5 minutes to address council, the order was selected by lot. The candidates spoke in the following order, Stephen Molnar, Sam Lamb, Brenda Carroll, and Rick Miggens. A vote was held and Candidate Brenda Carroll received the majority vote. Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT Council, as required by subsection 263 (1) of the Municipal Act, 2001, hereby appoint Brenda Carroll as Councillor for the Town of Tillsonburg for the remainder of the term of Council. Carried By-Law Appointment for the Councillor position. Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein THAT By-Law 3818, to appoint a Councillor for the Town of Tillsonburg, be given a first, second and third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. 11!) Carried Councillor Carroll joined Council for the remainder of the meeting. Council took a 5 minute recess at 8:55p.m Council resumed at 9:03 p.m. Council agreed to deal with items 12, 26 and 22 at this time. Page 5 MINUTES: Meeting for the Committee "Open Council" 11. CL 14-17 Compliance Audit Committee ~ Presented By: Donna _Wilson, Town Clerk Moved By: Councillor Stephenson Seconded By: Councillor Klein THAT Council receives Report CL 14-16, Joint Compliance Audit Committee; AND THAT a By-law to appoint a Joint Compliance Audit Committee be brought forward for Council consideration. Carried 12. CL 14-18. Sale of 3 John Pound Road !g) Presented By: Donna Wilson, Town Clerk This item was moved up after item 10 on the agenda 13. CL 14-19 Oakpark Subdivision-Front Ending Agreement ~ Presented By: Donna Wilson, Town Clerk Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein THAT Council receives Report CL 14-19, Oak Park Subdivision Front Ending Agreement; AND THAT the matter be resolved and that payment be provided to the Developer, 1300908 Ontario Inc. in the amount of $79,251 .29, to be funded from reserves. Carried DEVELOPMENT & COMMUNICATIONS 14. Report DCS 14-29 Airport Transformer ~ Presented By: Cephas Panschow, Development Commissioner Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT Council receive Report DCS 14-29 Airport Transformer; AND THAT Council approve the reallocation of $10,000 in funding from outsourced grass cutting . towards the installation of a new transformer at the Tillson burg Regional Airport to support new Page 7 ) MINUTES: Meeting for the Committee "Open Council" 17. OPS 14-11 Tender Results for Concrete Curb and Gutter ~ Presented By: Steve Lund, Director of Operations Moved By: Councillor Klein Seconded By: Councillor Stephenson THAT Council receive Report OPS 14-11 Tender Results for Concrete Curb & Gutter and Sidewalk; AND THAT Tender T2014-002 be awarded to Fortese Concrete Ltd. of London, Ontario at a cost of $96,112.15 (HST included). Carried 18. OPS14-12 Tender Results for Hot Mix Asphalt Paving ~ Presented By: Steve Lund, Director of Operations Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein THAT Council receive Report OPS 14-12 Tender Results for Hot Mix Asphalt Paving; AND THAT Tender T2014-003 be awarded to Ekum-Sekum Incorporated o/a Brantco Construction of Cambridge, Ontario at a cost of $221,924.66 (HST included). Carried PARKS & RECREATION SERVICES 19. PRS 14-11 Agreement With Tillsonburg Scouting Association For Their Use Of Gibson House ~ This item was dealt with after item 5 earlier on the agenda. 20. PRS 14-14 Tri-County Agricultural Society Funding Request fYl Presented By: Rick Cox, Director of Parks & Recreation Services Page 9 MINUTES: Meeting for the Committee "Open Council" 22. PRS 14-16 Municipal Facility Housekeeping Tender Results ~ Presented By: Rick Cox, Director of Parks & R_ecreation Services This item was dealt with earlier on the agenda 23. PRS 14-17-Health Club Entrance Accessibility Renovations ~ Presented By: Rick Cox, Director of Parks & Recreation Services Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein THAT Council receives Report PRS 14-17-Health Club Entrance Accessibility Renovations; AND THAT Council award the project to Dean Masson at the tendered price of $40,165.00 plus H.S.T. Carried 24. PRS 14-18-Tender Results O.P.P. Flooring Replacement !g) Presented By: Rick Cox, Director of Parks & Recreation Services Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT Council receives Report PRS 14-18-Tender Results O.P.P. Flooring Replacement for information; AND THAT Council award the work to Rick's Carpet at the tendered price of $16,445.56 plus H.S.T. Carried 25. PRS 14-19 Cultural Advisory Committee recommendation re Tri-County Agricultural Society Funding Request fQl This item was dealt with after item 2 earlier on the agenda. 26. PRS 14-20 -Update on Lake Lisgar Project This item was dealt with earlier on the agenda . STAFF INFORMATION REPORTS Page 11 MINUTES: Meeting for the Committee "Open Council" THAT By-Law 3826, to establish a service fee for payment card processing services with respect to utility bill payments, ~ Bylaw 3826.pdf By-Law 3828, to appoint a Joint Compliance Audit Committee, ~ By-Law 3830, to authorize the Sale of Land known as 3 John Pound Road, !ill By-Law 3831, to authorize an Airport Lease Agreement with Greg Harvey ~ By-Law 3829, to confirm the proceedings of Council at its meetings held on the 26th day of May, 2014, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. Carried ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein THAT the meeting be adjourned at 10:53 PM Carried Approval Received: (1 of 1) Donna Wilson/Tillsonburg (Wednesday May 28, 2014 04:33 PM) Town of Tillsonburg Page 13 Page 1 of2 AMO Provincia.! El~tion Update-Ontario NDP Responds to AMO's Municipal Priorities AMO Commumcations to: ·----dewilson@tillsonburg.ca 05/29/14 04:50PM Hide Details From: AMO Communications <communicate@amo.on.ca.> To: "dewilson@tillsonburg.ca" <dewilson@tillsonburg.ca>, History: This message has been f01warded TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL May 29,2014 AMO Provincial Election Update: Ontario NDP Responds to AMO's Municipal Priorities The Ontario New Democratic Party has responded to AMO President Russ Powers regarding municipal priorities and the NDP's platform. A similar letter has been sent to Liberal and Progressive Conservative Party Leaders and members will be updated when these are received and clarification provided. NDP Municipal Commitments: The NDP has committed to action on many Of the priorities that AMO sought clarification on. The party has provided a detailed response to each of the items raised by AMO. Major commitments included in the response are summarized below. To read the full document, please go to AMO's Provincial Election 2014 web page and select the AMO NDP Response. Provincial-• Wdl support and maintain the Memorandum of Understanding (MOU) process and work with Municipal municipalities to consider fairer representation for their Interests. Relationship Municipal Finance • Upload: maintain the agreed upload schedule of social seNices and court security costs and additional $2 million per year funding to municipalities to protect tenants and enforce building maintenance rules • OMPF: the NDP will work with municipalities to ensure the right level of funding is provided • OPP Billing: The NDP would consult widely with municipalities and examine all funding options to come up with an effective solution to help municipalities with policing costs • POA-the NDP supported Bill 34 and will take steps to Implement changes to assist municipalities In collecting unpaid fines • Joint and several Liability -the NDP supports changes to the joint and several liability framework that can place an undue burden on municipalities • Development Charges-the NDP Is committed to a review of the Development Charges Act working with stakeholders and would start by removing the discounts related to recreation, libraries, old age homes, child care, health departments, and ambulance stations Municipal • Transit and Transportation -the NDP will reinstate the Ontario Bus Replacement Program; Infrastructure maintain a dedicated $29 billion fund over 10 years for transit and transportation Investment across the province and prioritize high impact transit projects with an additional $250 million Investment annually. Will also make Investments in bike lanes, expand cycling infrastructure networks and support complete street design with an additional $5 million annually. • Small, Rural and Northern Municipal Infrastructure Fund -the NDP will proceed with this funding for ~rltical road, bridge, water, and wastewater projects and projects Identified as priorities In municipal asset management plans Municipal Labour • Interest Arbitration -they recognize emerging difficulties for municipalities and are open to Matters working with stakeholders to consider options to reform the arbitration system Municipal • The NDP is open to considering new, streamlined processes for municipal reporting Administration Mattets • Ombudsman -the NDP will consult and work with municipalities if they make any changes involving municipalities in the Ontario Ombudsman's oversight file:/1/C:/Users/DEWilson/ AppData/Local/Temp/notesD39658/~web1945.htm 6/03/14 May 29, 2014 Sent via email only Mayor Dave Beres_ Town of Tillson burg 200 Broadway Street, 2nd Floor Tillsonburg ON N4G 5A7 Dear Mayor Beres, AMO delivers the federal Gas Tax Fund to 443 Ontario municipalities. A small portion of the Fund is set aside to fulfil our role as Fund Administrator and cover our costs. Through our efficient and innovate delivery model, our costs are less than expected. As a result, we are distributing the unused administrative funds back to municipalities to invest in infrastructure. Town ofTillsonburg will receive $12,147.13 in surplus administrative funds in 2014. Your municipality can expect a cheque by the end of June. Payments are being made on a per capita basis using populations from the 2006 Census and funds are subject to the terms and conditions of the federal Gas Tax Fund . These funds are in addition to your regular federal Gas Tax Fund payment, the first of which is scheduled to be distributed in July. AMO delivers more than half a billion dollars per year of federal Gas Tax Funds at a cost of less than 0.5% of program allocation. We try to ensure that as much of the Fund as possible goes toward building and revitalizing local infrastructure. Ontario municipalities are the only ones to receive additional Gas Tax funds in 2014. AMO is a national leader in the delivery of the Fund and we're proud of it. We encourage you to share the benefits of the federal Gas Tax Fund in your community with residents, businesses, Members of Parliament and the media. For more information about AMO's administration, and to learn more about how the Gas Tax is at Work across Ontario, visit bit.ly/AMOGasTax or follow @GasTaxinOntario on Twitter. The Ontario model is unique and it recognizes that municipalities are a mature, accountable order of government. Our success in delivering the Fund, and your success in investing it in local priority projects, demonstrates this fact and means more money for local infrastructure across Ontario. If you should have any questions, please contact Judy Dezell, Manager Gas Tax Implementation at AMO 416-971-9856 ext 306 or jdezell@amo.on.ca. Russ Powers AMO President Page 1 of 1 AMO Provincial Election Update -Latest on the Key Municipal Priorities AMO Communications to: dewilson@tillsonburg.ca 06/03/14 04:37PM Hide Details From: AMO Communications <communicate@amo.on.ca> To: "dewilson@tillsonburg.ca" <dewilson@tillsonburg.ca>, TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL June 3, 2014 AMO Provincial Election Update -Latest on the Key Municipal Priorities The major parties have each provided information as it relates to your key municipal priorities. The Municipal Priorities Chart is now complete based on the platforms, correspondence, and meeting notes with senior staff. Take a few minutes and review this information on AMO's Provincial Election 2014 web page so that you are informed about how municipal priorities will or will not be considered. All parties have affirmed each would honour the Memorandum of Understanding (MOU) between the Ontario Government and AMO. The MOU requires pre-consultation with AMO on proposed provincial legislation and programs that impact municipal governments. AMO will be monitoring the Leaders' Debate tonight and will update members on any new announcements or commitments relating to municipal governments and their roles and responsibilities over the course of the rest of the campaign. Contact: Pat Vanini, Executive Director, pvanini@amo.on.ca, 416-971-9856 ext. 316 or Monika Turner, Director of Policy, mturner@amo.on.ca, 416-971-9856 ext. 318. PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council, administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies that may have been transmitted with the electronic version. The printed versions of the documents stand as the official record. file:// /C:/Users/DEWilsonl AppData/Local/Temp/notesD39658/~webS 180.htm 6/04/14 \ ) Report Title: Report No.: Author: Meeting Type: Council Date: Attachments: RECOMMENDATION: STAFF REPORT CLERK POLLING HOURS AT RETIREMENT HOMES AND HOSPITALS CL 14-20 Donna Wilson COUNCIL MEETING JUNE 12, 2014 MUNICIPAL ELECTIONS ACT EXCERPTS. 45 (7)-46(3) BY-LAW 3832, TO ESTABLISH REDUCED VOTING HOURS THAT Council receives Report CL 14-20, Polling Hours at Retirement Homes and Hospitals; AND THAT By-law 3832, to establish reduced voting hours for the 2014 Municipal Election, be brought forward for Council consideration. EXECUTIVE SUMMARY To establish reduced voting hours at various locations within Tillsonburg to allow the elderly and individuals in institutions that are unable to attend the regular voting location on election day the opportunity to vote. BACKGROUND The Municipal Elections Act, 1996, Section 45 requires municipalities to provide a voting place on voting day at institutions and retirement homes. Section 46(3) allows municipalities to pass a by-law stating the voting place is for the use of the residents of the institution or the retirement home and shall set out the reduced voting hours at each location. The locations and voting hours set out in the by-law have been followed for the past two municipal elections and have proven to be effective in allowing citizens at all locations ample time to cast their vote. Staff have confirmed with each location regarding available space and times. Municipal Elections Act, 1996 Voting places in institutions, retirement homes 45. .(1} On voting day, a voting place shall be provided on the premises of the following: 1. An institution for the reception, treatment or vocational training of members or former members of the Canadian Forces. 2. An institution in which, on nomination day, 20 or more beds are occupied by persons who are disabled, chronically ill or infirm. 3. A retirement home in which, on nomination day, 50 or more beds are occupied. 1996, c. 32, Sched., s. 45 (7). Attendance on resident 00 The deputy returning officer for a voting place described in subsection (7) may attend on an elector who is a resident of the institution or retirement home, to allow him or her to vote. 1996, c. 32, Sched., s. 45 (8). Attendance on electors with disabilities .(2) To allow an elector with a disability to vote, a deputy returning officer shall attend on the elector anywhere within the area designated as the voting place. 2001, c. 32, s. 30 (3). Other persons .(lQ} The other persons described in subsection 47 (1) are entitled to accompany a deputy returning officer when he or she attends on an elector under subsection (8) or (9). 1996, c. 32, Sched., s. 45 (10). VOTING PROCEDURE Hours of voting, location 46.(1 )On voting day, voting places shall be open for the electors to vote from 10 a.m. until 8 p.m. 1996, c. 32, Sched., s. 46 (1 ). By-law re earlier opening ffiThe council of a local municipality may pass a by-law providing that specified voting places shall be open on voting day at a specified time before 10 a.m. 1996, c. 32, Sched., s. 46 (2). By-law re institutions, retirement homes .Q}Despite subsection (1 ), the council of a local municipality may pass a by-law with respect to a voting place described in subsection 45 (7) that is only for the use of residents of the institution or retirement home, providing for reduced opening hours. 1996, c. 32, Sched., s. 46 (3). THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3832 BEING A BY-LAW to establish reduced voting hours for the 2014 Municipal Election. WHEREAS Section 46.(2) of the Municipal Elections Act, S.O. 1996 provides that a municipal council may pass a by-law providing that specified voting places shall be open on voting day at a specified time before 10:00 a.m; AND WHEREAS Section 46.(3) of the Act provides that a municipal council may pass a by-law with respect to reduced voting hours in voting places in retirement homes or those institutions as defined in Section 45.(7) of the Act, where the voting place is only for the residents; THEREFORE on Monday, October 27, 2014 the following locations will have reduced voting hours: Location Voting Hours Maple Manor Nursing Home, 10:00 a.m.-11:00 a.m. 73 Bidwell Street Tillsonburg District Memorial Hospital, 11:30 a.m. -12:30 p.m. 167 Rolph Street Woodingford Lodge (Tillsonburg) 1:30 p.m.-2:30p.m. Tillsonburg Retirement Centre, 3:00p.m.-4:00p.m. 183 Rolph Street 31 Maple Lane 4:30p.m.-5:30p.m. 53 Queen Street 6:00p.m.-7:00p.m. NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. That voting locations be established in the named locations within this By-law; 2. That this By-Law is passed pursuant to the Municipal Elections Act, 1996 S.O. 1996 Chapter 32; and 3. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 12TH DAY OF JUNE, 2014. READ A THIRD AND FINAL TIME AND PASSED THIS 12TH DAY OF JUNE, 2014. MAYOR-Dave Beres TOWN CLERK-Donna Wilson Report Title: Report No.: Author: Meeting Type: Council Date: Attachments: RECOMMENDATION: STAFF REPORT CLERK CL 14-21, Executive Summary to By-law 3833, to adopt a Schedule of Fees CL 14-21 Jeff Bunn/Donna Wilson COUNCIL MEETING JUNE 12, 2014 • BY -LAW 3833 • SCHEDULE OF RATES AND FEES THAT Council receives report CL-14-21, Executive Summary to By-Law 3833, to adopt a Schedule of Fees; AND THAT By-Law 3833, to adopt a Schedule of Fees for certain Municipal applications, services and permits, be brought forward for Council's consideration. EXECUTIVE SUMMARY The purpose of this report is to provide information regarding the proposed changes to municipal rates and fees By-law. Council will recall that on April 28, 2014, they passed By-law 3798 to Regulate Signs and Other Advertising Devices of a Commercial Nature in the Town of Tillsonburg. This By-law was the result of Report DCS 14-09 Sign By-law (February 27, 2014), Report DCS 14-14 Sign By-law (April 14, 2014) and Report DCS 14-25 Sign By-law (April 28, 2014), which recommended the implementation of new regulations and fees on the use of temporary mobile signs of a commercial nature within the Town of Tillsonburg. The additions to the rates & fees pertaining to By-Law 3798 are set out below. Parks & Recreation Services had a few additions to their rates and fees as indicated below: COMMUNITY CENTRE If a program is cancelled less than 24hours due to insufficient registrations, a 30% discount will apply on a future registration. Multi Advertising opportunities-promotional rates, A 2nd advertisement receives 10% off of both ads, a 3rd ad receives 20% off all 3 and a 4th ad receives 30% off the total for all4. MUSEUM Active volunteers receive free admission to the museum. This applies only to the volunteer not their family and/or guests. By-law 3833 reflects the additional rates and fees as indicated above. FINANCIAL IMPACT/FUNDING SOURCE The increase in revenues for the permanent signs will be approximately $400.00 per year and the variance fees where there were no fees prior to the by-law will be approximately $1,000.00 per year. There was no fee for sign removal in the past therefore there is no data available to provide a revenue estimate. The Community Centre discount fees are added for incentives and are intended to create increased revenue and participation; however there are no benchmarks to determine impact at this point. APPROVALS Author Name/Signature Finance Name/Signature CAO Name/Signature Jeff Bunn/Donna Wilson Date: May 30, 2014 Darrell Eddington Date: June 3, 2014 David Calder Date: June 3, 2014 Page 3 I 4 CAO \......-. enclosure is kept free of animal enclosure is kept in a Fine-Fail to ensure the animal can be readily observed unless the natural habits of animal reauire otherwise Fine -fail to Fine -fail to Fine-Fail to obtain license Fines set by province, approved by not r-nnt~inQrl Fines set by province, approved by Justice of not contained Fines set by province, approved by Justice of the not contained Fines set by province, approved by Justice of the not contained Fines set by province, approved by an animal from runninn "'' l<>rn.. I 1'l0 nn1 150.001 nonel not """'"'in~>rl G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 Permit Review Fee-or amendment to G :\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 province, approved by Justice of the not contained Fines set by province, approved by Justice of the none I not contained Fines set by province, approved by Justice of none I not contained Fines set by province, approved by Justice of not contained ' \.._.., Sales License thousand 3% with min. 50150 Raffle of$25 $10 per wheel, Bazaar 3 wheels max ~azaar/Bingo 2 percent 3 % up to Bazaar/Raffle $5000 2 percent up Nevada @ other location I prize/unitl Nevada (Q) own location I L'1o X "If OT Unit~~ X total G :\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 !li1 per thousand 3% with min. of $25 $10 per wheel, 3 wheels max 2 percent 3 % up to $5000 3% x #of units X total prize/unitl 2% x # of units X total orize/unitl none none none none none none none none Refer to Town Business Licence Bylaw for definitions and uirements for Clerk Issued Licences. Alcohol and Gaming Commission Alcohol and Gaming Commission Alcohol and Gaming Commissio Alcohol and Gaming Commission Alcohol and Gaming Commission Alcohol and Gaming Commission Alcohol and Gamina Commission \-..- $1.50 $1.50 nonel Cou Blue Box $6.00 $6.00 none Com poster $10.00 $10.00 none Photocopying/ Printing double sided I $0.311 $0.311 HST Photocopying/ Printing single sided $0.27 $0.271 HST Rain barrels $45.00 $45.00 I none Tax Department Tax certificate $40.00 $40.00 none Tax registration service costs $2,100.00 $2,100.00 none Tax Bill reorint $10.00 $10.00 none $5.00 $5.00 none G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 National Lifeguard Instructor $140.00 $142.80 HST Examiner Standards/Advanced Instructors $35.00 $35.70 HST Pleasure Craft Operator License $45.00 $45.90 HST Community Centre-classes, courses, and camps Abs Only $30.25 $30.85 HST Ballroom Dancing $90.00 $91.80 HST Workshops -1/2 day $25.00 $25.50 HST Workshops - 8 hours $50.00 $51.00 HST Workshops -Specialty Course $75.00 $76.50 HST Workshops-8 hours $100.00 $102.00 HST Best Loser Challenge $100.00 $102.00 HST Boot Camp $40.00 $40.80 HST Cardio Kickboxing $40.00 $40.80 HST Fitness for Teens $65.00 $66.30 HST Learn to Run (Clinic) $65.00 $66.30 HST Beginner Fitness $40.00 $40.80 HST Stability Ball $40.00 $40.80 HST Step Class $40.00 $40.80 HST Yoga Stretch $40.00 $40.80 HST Birthday Parties $163.00 $166.26 HST Birthday Parties -Additional Child $15.00 $15.30 none Dance 30 min class $30.50 $31.10 none Dance 45 min class $40.00 $40.80 none Aero 30 min class $40.00 $40.80 none Aero 60 min class $46.00 $46.95 none Babysitting Course $50.00 $51.00 none Kids Karate $54.00 $55.00 none G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 \_, IIKII~ '.111~11~ "''·-Arena Floor-Flat Fee (no set up) $500.00 $510.00 HST Arena Floor -Chilled $0.00 $2,000.00 HST Arena Floor -League Fee $63.00 $64.26 HST Arena Storage Rooms $102.00 $104.04 HST Arena -Mini Pad w/ equipment $70.00 $71.40 HST Arena -Mini Pad w/o equipment $41.00 $41.82 HST Auditorium -Friday or Saturday with kitchen $495.18 $505.08 HST Auditorium -Sunday-Thursday with kitchen $272.98 $278.44 HST Auditorium -Hourly Daytime $55.20 $56.30 HST Room Set up & Decorating Fee (Day before) $100.00 $105.00 HST Ball Diamond -Occasional Use $71.77 $73.20 HST Ball Diamond -Youth T earn fee $70.00 $71.40 HST Ball Diamond-Team Practice Fee $255.00 $260.10 HST Ball Diamond-Adult Team fee $423.30 $431.75 HST Ball Diamond-Tournament $400.00 $500.00 HST Ball Diamond -Keys $10.00 $11.00 HST Coronation Park Pavilion $52.00 $53.00 HST Damage Deposit $500.00 $500.00 None Den -Fri or Sat with kitchen $342.82 $170.00 HST Den -Sun -Thursday with kitchen $125.00 HST Den -Hourly Daytime $30.00 HST Entire Building - 1 arena 9am-4pm (excluding Senior Centre) $2,000.00 HST Entire Building - 2 arenas 9am-4pm (excluding Senior Centre) $2,500.00 Kinsmen Canteen (per day) $25.00 $25.50 HST Lobby Area $30.00 $30.60 HST Table Rentals $5.00 $5.25 HST !Chair Rentals $2.00 $2.05 HST G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 L Waterpark 101-300 swimmers $408.00 $416.16 HST hour $306.00 $312.12 HST Waterpark 300+ swimmers $561.00 $572.22 HST Waterpark 300+ swimmers -extra half hour $443.70 $452.57 HST Waterpark Board of ed 1 00 swimmers $271.47 $276.90 HST Waterpark Board of ed 100 swimmers add. Hr. $150.82 $153.83 HST Waterpark Board of ed 150+ swimmers $482.61 $492.27 HST Hr. $241.31 $246.14 HST Memberships Court Membership -Adult $25.00 $50.00 HST Court Membership-Youth $9.00 $18.00 Dodgeball Individual $55.00 $56.10 HST Dodgeball T earn $355.00 $362.10 HST Tennis Lessons $80.00 Membership -Aqua Fit/Aqua Jogging -12 month $296.06 HST Membership -Parent Pass $33.29 $33.96 HST Membership -Personal Training - 1 0 $186.92 $190.65 HST Membership -Personal Training - 5 $104.04 $106.10 HST Membership -Pool -12 month $183.60 $187.27 HST Membership -Pool - 6 month $128.52 $131.10 HST Membership -Pool 20 Punch Card Pass $61.20 $62.40 HST Membership -Weight Training $52.53 $53.58 HST Membership -HC Adult - 1 month $67.83 $69.19 HST Membership -HC Adult -12 month $399.84 $407.84 HST Membership -HC Adult-3 month $178.50 . $182.07 HST G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 $7.25 HST $2.75 $3.00 $10.52 $10.73 $2.00 $2.00 none $8.41 $8.60 HST $3.98 $4.10 HST $11.28 $11.50 HST $2.50 $0.00 none $3.98 $4.50 HST $3.75 $4.00 none $1.77 $2.00 HST $28.00 $28.50 none Pass-10-60 & over I $40.68 $41.50 HST $60.75 $61.95 HST rk Pass -10 -Family $209.05 $213.25 HST 1rk Pass-20 -Child 6 -14 $52.50 $53.55 none trk Pass-20 -60 & over $81.36 $83.00 Hst rk Pass-20 -Adult $128.50 $131.05 HST $0.00 $25.00 HST $0.00 $40.001 HST G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 '- $50.00 $50.001 Hst $50.00 $50.001 HST -Fence -Per Season I $100.00 Fence-Per of Ice $2.50 $2.55 HST Camping -Non Serviced per site $30.00 $30.60 HST Camping -Serviced per site $50.00 $51.00 HST Memorial Tree $500.00 $510.00 Included Memorial Bench $1,000.00 $1 ,020.00 Included G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 Fee for each fire apparatus assigned to a fire watch authorized bv Fire Chief any requested inspection above compliance with the Fire Code at initial G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 subsequent inspections following second. Fee charged to registered owner. '- Item 2013 Fee D D~ 0 $ 0 Utility-Sewer Camera Job (flat rate/job) $50.00 Utility-Special Meter Reading $30.00 Utility-Truck Charges -#20 $15.00 Utility-Truck Charges -#26 $15.00 Utility-Truck Charges -#28 $15.00 Utility-Truck Charges -#29 $15.00 Utility-Truck Charges -#30 $15.00 Utility-Truck Charges -#41 $18.00 Utility-Truck Charges -#44 $18.00 Utility-Truck Charges -#65 $35.00 Utility-Truck Charges-#66 $35.00 Utility-Truck Charges -#67 $35.00 Utility-Truck Charges -#86 $35.00 Utility-Water Heater Rental -40 gal. $6.25 2014 Fee Tax g;~ 50 plus HST $50.00 plus HST Notes Changes to rates must be approved by the THI Board of Directors or OEB Changes to rates must be approved by the THI Board of Directors or OEB (][) $30.001 plus HSTIChanges to rates must be approve~"~ the THI Board of Directors or OEB $15.00iplus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $15.00iplus HSTIChanges to rates must be ap the THI Board of Directors or OEB . $15.00iplus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $15.00iplus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $15.001 plus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $18.00iplus HSTit;nanges to rates must be ap the THI Board of Directors or OEB $18.00iplus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $35.001 plus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $35.001 plus HSTIChanges to rates must be the THI Board of Directors or OEB $35.001 plus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $35.001 plus HSTIChanges to rates must be approved by the THI Board of Directors or OEB I I I I Item Tax Notes I 2013 Fee 2014 Fee ' Museum Museum-Admission-Adult 5.00 5.00 none Museum-Admission-Annual-Family 45.00 45.00 Rate none Museum-Admission-Annual-20.00 20.00 Individual none Museum-Admission-Child 2.00 2.00 none Museum-Admission-Family Rate 10.00 10.00 none Museum-Admission-Group Rate 4.00 4.00 none Museum-Admission-Senior . 4.50 4.50 none Museum-Admission-Student 3.00 3.00 none Museum Volunteer-Admission-Free Museum-Education Programs-2.50 2.50 Students none Museum-Permission Fees-Personal 2.00 2.00 Use HST Museum-Permission Fees-5.00 5.00 Puhir.::~tinn L l!=:P. HST Museum-Rentals-Audio Visual Eauioment-Coroorate HST Museum-Rentals-Program Room or 50.00 50.00 Grounds & Gardens -25 -50 people HST Museum-Rentals-Grounds & 50.00 50.00 I Gardens-Coroorate HST Museum-Rentals-Kitchen 25.00 25.00 HST Museum-Rentals-Kitchen -35.00 35.00 Coroorate HST Museum-Rentals-Program Room 50.00 50.00 HST Museum-Rentals-Program Room 75.00 75.00 HST Museum-Rentals-Program Room-75.00 75.00 Corporate HST Museum-Rentals-Program Room-100.00 100.00 Cor HST Museum-Rentals-Tour Surcharge-100.00 100.00 Groups 100-150 none Museum-Rentals-Tour Surcharge-60.00 60.00 Grouos 25-50 none Museum-Rentals-Tour Surcharge-75.00 75.00 Groups 51-100 none Museum-Seasonal Childrens 20.00 20.00 Programs none Relocation in Another Cemetery- ult Casket Disinterment/Exhumation- Relocation in Another Cemetery- ult Casket in Vault 17.00 2,056.021 HST 1,785.001 HST 1,839.60 HST 1,570.65 HST 822.41 HSTI(Iength is 5' or less) 17 per cubic foot THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3833 BEING A BY-LAW to adopt a Schedule of Fees for certain Municipal applications, services and permits and to repeal By-law 3687. WHEREAS it is necessary and expedient to establish a Schedule of Fees for certain Municipal applications, services and permits; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. THAT Schedule "A" to this By-Law is adopted as the Schedule of Fees for certain Municipal applications, services and permits listed therein. 2. Should the provisions of any other By-Law of the Town of Tillson burg or other documents purporting to set the Fees listed in Schedule "A" be in conflict with the provisions of this By- Law, the provisions of this By-Law shall prevail. 3. That Schedule "A" to this By-Law forms part of this By-Law as if written herein. 4. This By-Law shall come into full force and effect on the day of its passing. 5. That By-Law 3687 passed on the 28th day of January, 2013, shall be hereby repealed. READ A FIRST AND SECOND TIME THIS 12TH DAY OF JUNE, 2014. READ A THIRD AND FINAL TIME AND PASSED THIS 12TH DAY OF JUNE, 2014. MAYOR-Dave Beres TOWN CLERK-Donna Wilson STAFF REPORT DEVELOPMENT AND COMMUNICATION SERVICES REPORT TITLE: AIRPORT TRANSFORMER Report No.: DCS 14-29 Author: ANNETTE MURRAY Meeting Type: COUNCIL MEETING Council Date: MAY 26, 2014 Attachments: RECOMMENDATION: "THAT Council receive Report DCS 14-29 Airport Transformer AND THAT Council approve the reallocation of $10,000 in funding from outsourced grass cutting towards the installation of a new transformer at the Tillsonburg Regional Airport to support new hangar investments; AND THAT staff be authorized to sole source the costs related to the connection of the transformer to Harry's Electric Inc." EXECUTIVE SUMMARY Electrical service at the airport is provided through Hydro One Networks Inc who has previously installed three transformers and related electrical infrastructure. These transformers are used to supply electricity to the Airport Terminal building and both the commercial and private hangars. These transformers provide a number of connections for tenants and all of the connections have been allocated. Hence, a new transformer is required to support the growth and expansion of the airport through new hangar construction. As Council is aware, the construction of new hangars drives revenue at the airport through both land lease and fuel fees and the new transformer will enable up to eight additional hangars to be constructed. Increased revenue supports the Corporation's goal of decreasing the net levy requirement for Airport operations. STAFF REPORT DEVELOPMENT AND COMMUNICATION SERVICES REPORT TITLE: AIRPORT TRANSFORMER -ADDITIONAL INFORMATION Report No.: DCS 14-31 Author: CEPHAS PANSCHOW Meeting Type: COUNCIL MEETING Council Date: JUNE 12, 2014 Attachments: Report DCS 14-29 Airport Transformer RECOMMENPATION; "THAT Council receive Report DCS 14-31 Airport Transformer -Additional Information for information purposes; AND THAT Council approve the reallocation of $10,000 in funding from outsourced grass cutting towards the installation of a new transformer at the Tillsonburg Regional Airport to support new hangar investments; AND THAT staff be authorized to sole source the costs related to the connection of the transformer to Harry's Electric Inc." EXECUTIVE SUMMARY Staff provided report DCS 14-29 Airport Transformer to Council on May 26, 2014 regarding the installation of a new transformer to support the addition of up to 8 new hangars at the Airport. At that meeting, Council requested information as to whether or not the work could be completed by Tillsonburg Hydro Inc. Staff have reviewed the work with Tillsonburg Hydro Inc and have determined that Harry's Electric Inc is able to complete the work at a lower cost. FINANCIAL IMPACT /FUNDING SOURCE The following is a summary of the installation costs: Description Harry's Electric Inc Tillsonburg Hydro Inc Transformer Connection $4,975.00 $8,566.19 • Concrete transformer Title: Report No.: Author: Meeting Type: STAFF REPORT FINANCE PHONE SYSTEM FIN 14-24 DARRELL EDDINGTON COUNCIL MEETING Council/Committee JUNE 12, 2014 Date: Attachments: RECOMMENDATION THAT Council receives report FIN 14-24 Phone System. AND THAT Council approves transferring $15,000 from the IT operating budget to a new IT Phone capital project. EXECUTIVE SUMMARY To request Council to approve a new 2014 IT capital project funded from the IT operating budget. CONSULTATION/COMMUNICATION Discussion with County IT and phone vendors. BACKGROUND At the Council meeting of May 26, 2014, Staff reported that there was an issue with the Town's phones that had been identified by IT: the phones are not compatible with the Town's new switches. The Town's current phones are at least 10 years old. County IT explored options and recommended that new phones be purchased. Competitive quotes were obtained and the supplier that was chosen is Unity Telecom, the Town's current phone service provider. The cost for 50 phones is $14,655.52 plus net HST. Staff is recommending that $15,000 be transferred from the IT operating surplus resulting from Microsoft licensing costs to a new IT phone capital project. Not doing this new capital project in 2014 is not an option since installing new switches is the first key step in implementing new IT infrastructure in the upcoming months. CAO Title: Report No.: Author: Meeting Type: STAFF REPORT FINANCE Development Charges Information FIN 14-26 Darrell Eddington COUNCIL MEETING Council/Committee JUNE 12, 2014 Date: Attachments: HEMSON MEMORANDUM APPENDIX B-DEVELOPMENT CHARGE PARKING/FIRE RATES APPENDIX C -COUNTY REDEVELOPMENT BY-LAW WORDING RECOMMENDATION THAT Council receive Report FIN 14-26 Development Charges Information. And THAT Council has determined that a further Development Charges Public Meeting is not necessary. AND THAT By-Law 3827 to establish Development Charges be brought forward at this meeting for Council consideration for two readings. EXECUTIVE SUMMARY To provide written responses and further information to Council questions asked at the Development Charges Public Meeting on May 26, 2014. CONSULTATION/COMMUNICATION At the Development Charges Public Meeting, May 26, 2014, Council asked for a follow up report from Hemson Consulting on questions asked at that meeting. Hemson Consulting has prepared the attached memorandum for Council consideration. In addition, under section 12(3) of the Development Charges Act, there is a requirement that if a proposed by-law is changed following a public meeting, that Council shall determine whether a further meeting is necessary. The Town's proposed by-law is minimally changing for wording pertaining to the definition of temporary dwelling unit. It is Hemson Consulting and Staff's recommendation that a further public meeting is not required. With respect to the County's wording of Redevelopment and Development Charges, see Appendix C attached, the County Director of Corporate Services has confirmed that if the County's wording were in place when the 157 Tillson Ave property acquired a building permit, this property would be exempt from Development Charges considering the original building was constructed prior to September 1, 1999. I CAO HEMS ON Co n s u I t i n g L t d. 30 St. Patrick Street, Suite 1000, Toronto, Ontario, Canada M5T 3A3 To: From: Date: Re: Facsimile (416) 595.:.7144 Telephone (416) 593-5090 e-mai I:. hemson@hemson.com MEMORANDUM Darrell Eddington, Director of Finance/Treasurer, Town of Tillsonburg Stefan Krzeczunowicz May 30, 2014 Response to Issues Raised at Development Charges Public Meeting This memorandum summarizes my responses to issues raised at a public meeting held on May 26, 2014 at Tillsonburg Council Chambers. The public meeting was held pursuant to section 12 of the Development Charges Act (DCA) and followed the release of the Town's Development Charges Background Study, May 2014 (the DC Study) and draft development charge by-law (the By-Law). A. POPULATION FORECASTS FOR THE TOWN OF TILLSONBURG The DCA requires the Town to estimate "the anticipated amount, type and location of development" for which development charges may be imposed. The development forecast must cover both residential and non-residential development and be specific enough with regards to quantum, type, location and timing of development to allow the Town to prepare a reasonable development-related capital program. A ten-year development forecast, from 2014 to 2023, has been used for all the development charge eligible services in the Town, except for the Roads and Related and Stormwater services which are based on a horizon extending from 2014 to 2031. The forecasts of population, households and employment are based on the Tillsonburg forecasts in the Oxford County Population, Households and Employment Forecasts and Employment Lands Study dated March 5, 2014. These forecasts were 3 Amendments to the DC By~Law to incorporate these adjustments can be made at any time over the 5 years. B. ON THE NEED FOR A PARKING CHARGE The Town currently own and operates 1,771 parking spaces. The DC Study assumes that it is Council's intent to provide the equivalent of about 50 additional spaces to meet the demand for parking arising from the additional 999 persons and 820 jobs forecast for the Town over the next 10 years. It is noted that the Town would need to provide about 117 parking spaces in order to maintain historical average levels of service by the end of the 10 year period. Council may impose any Parking charge it wishes up to the maximum charge set out in the DC Study ($233 per single or semi~detached unit), or no charge at all. However, should a lower~than~maximum charge be imposed and Council approve capital expenditures for new parking in the next 5 years, these expenditures would have to be funded from non~development charge sources (almost certainly property taxes). C. REDEVELOPMENT AND DEVELOPMENT CHARGES Municipalities are required by the DCA to develop rules to determine when a development charge is payable on land that is being redeveloped. It is current practice among municipalities to provide a development charge credit to development if it involves the redevelopment of existing buildings. Section 11 of the Town's draft DC By~Law provides a credit equivalent to the development charges that would have been paid on a previous residential building: • where a building permit for redevelopment has been issued within 5 years of demolition of the previous building; and • where the redevelopment involves the replacement or conversion of an existing building from one use to another HEMS ON 5 HEMS ON Appendix B DC Residential Rate Less Fire Residential Charge By Unlt\ifype ~ Se!Yice Singles& Apartments Apartments Semis Other Multiples 2+Bedrooms Bachelor or 1 Bedroom General Government $34 $32 $24 $18 Fire Protection $0 $0 $0 $0 Parks And Recreation $347 $327 $238 $178 Public Works And Fleet $721 $679 $494 $370 Parking $233 $219 $159 $120 Subtotal General Services $1 ,335 $1 ,257 $915 $686 Roads And Related $1 ,812 $1,707 $1 ,241 $931 Stormwater $81 $77 $56 $42 Subtotal Engineering Services $1 ,893 $1,784 $1 ,297 $973 TOTAL CHARGE PER UNIT $3,228 $3,041 $2,212 $1,659 DC Residential Rate Less Fire and Parking Residential Charg,e By Unit lype Service Singles& Apartments Apartments Semis I 'Other Multiples 2+ Bedrooms Bachelo~ or ~ Bedroom General Government $34 $32 $24 $18 Fire Protection $0 $0 $0 $0 Parks And Recreation $347 $327 $238 $178 Public Works And Fleet $721 $679 $494 $370 Parking $0 $0 $0 $0 Subtotal General Services $1 ,102 $1 ,038 $756 $566 Roads And Related $1 ,812 $1,707 $1,241 $931 Stormwater $81 $77 $56 $42 Subtotal Engineering Services $1,893 $1,784 $1 ,297 $973 TOTAL CHARGE PER UNIT $2,995 $2,822 $2,053 $1,539 ) 1 APPENDIX C 11 . If a development involves the demolition of and replacemen~ of all or part of a building or structure, or the conversion from one principal use to another:_ {1} a credit shall be allowed, provided that the land was improved by occupied structures, or structures capable of being occupied without structural improvement, within the five years prior to the issuance of the building permit, and the building permit has been issued for the development within five years from the date the demolition permit has been issued; and {2} subject to section 12 a credit shall be allowed equivalent to: (a) the number of residential dwelling units demolished/converted multiplied by the applicable residential development charge in place at the time the development charge is payable, and/or (b) the gross floor area of the non-residential building demolished/converted multiplied by the non-residential development charge in place at the time the development charge is payable. 12. A credit can, in no case, exceed the amount of the development charge that would otherwise be payable. No credit is available if the use for which the demolished/converted buildings or structures was last lawfully occupied is exempt under this by-law, unless such demolished/converted buildings or. structures were constructed prior to September l 5r, 1999 and are not farm buildings, as defined herein. THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3827 A by-law to establish development charges for the Corporation of the Town of Tillsonburg WHEREAS subsection 2(1) of the Development Charges Act, 1997 c. 27 (hereinafter called "the Act") provides that the council of a municipality may pass By-laws for the imposition of development charges against land for increased capital costs required because of the need for services arising from development in the area to which the by-law applies; AND WHEREAS the Council of The Corporation of the Town of Tillsonburg ("Town of Tillsonburg") has given Notice in accordance with Section 12 of the Development Charges Act, 7997, of its intention to pass a by-law under Section 2 of the said Act; AND WHEREAS the Council of the Town of Tillsonburg has heard all persons who applied to be heard no matter whether in objection to, or in support of, the development charge proposal at a public meeting held on May 26, 2014; AND WHEREAS the Council of the Town of Tillsonburg had before it a report entitled Development Charges Background Study dated May 2014 prepared by HEMSON Consulting Ltd., wherein it is indicated that the development of any land within the Town of Tillsonburg will increase the need for services as defined herein; AND WHEREAS the Council of the Town of Tillson burg on May 26, 2014 approved the applicable Development Charges Background Study, dated May 2014, in which certain recommendations were made relating to the establishment of a development charge policy for the Town of Tillson burg pursuant to the Development Charges Act, 1997. NOW THEREFORE THE COUNCIL OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: DEFINITIONS 1. In this by-law, 1) "Act: means the Development Charges Act, 1997, c.27; 2) "Apartment dwelling" means any dwelling unit within a building containing more than four dwelling units where the units are connected by an interior corridor; 3) "Affordable housing" means dwelling units and incidental facilities primarily for person(s) of low and moderate income that meet the 8) "Council" means the Council of the Corporation of the Town of Tillson burg; 9) "Development means any activity or proposed activity in respect of land that requires one or more of the actions referred to in section 7 of this by-law and including the redevelopment of land or the redevelopment, expansion, extension or alteration of a use, bu9iolding or structure except interior alterations to an existing building or structure which do not change or intensify the use of land; 1 0) "Development charge" means a charge imposed pursuant to this By-law; 11) "Dwelling unit" means a room or suite of rooms used, or designed or intended for use by, one person or persons living together, in which culinary and sanitary facilities are provided for the exclusive use of such person or persons; 12) "Grade" means the average level of finished ground adjoining a building or structure at all exterior walls; 13) "Local board" means a public utility commission, public library board, local board of health, or any other board, commission, committee or body or local authority established or exercising any power or authority under any general or special Act with respect to any of the affairs or purposes of the municipality or any part or parts thereof; 14) "Local services" means those services or facilities which are under the jurisdiction of the municipality and are related to a plan of subdivision or within the area to which the plan relates, required as a condition of approval under s.51 of the Planning Act, or as a condition of approval under s.53 of the Planning Act] 15) "Multiple dwelling" means all dwellings other than single detached dwellings, semi-detached dwellings, and apartment dwellings; 16) "Municipality" means The Corporation of the Town of Tillson burg; 17) "Non-residential uses" means a building or structure used for other than a residential use; 18) "Official plan" means the Official Plan of the County of Oxford and any amendments thereto; 19) "Owner" means the owner of land or a person who has made application for an approval for the development of land upon which a development charge is imposed; CALCULATION OF DEVELOPMENT CHARGES 2. 1) Subject to the provisions of this By-law, development charges against land in the municipality shall be imposed, calculated and collected in accordance with the base rates set out in Schedule "B", which relate to the services set out in Schedule "A". 2) The development charge with respect to the use of any land, buildings or structures shall be calculated, in the case of residential development or redevelopment, or a residential portion of a mixed-use development or redevelopment, based upon the number and type of dwelling units. 3) Council hereby determines that the development or redevelopment of land, buildings or structures for residential uses will require the provision, enlargement or expansion of the services referenced in Schedule "A". PHASE IN OF DEVELOPMENT CHARGES 3. The development charges imposed pursuant to this by-law are being phased in according to the schedule set out in Schedule B. APPLICABLE LANDS 4. 1) Subject to Section 4, this by-law applies to all lands in the municipality, whether or not the land or use is exempt from taxation under Section 3 of the Assessment Act, R.S.O. 1990, c.A.31 2) This by-law shall not apply to land that is owned by and used for the purposes of: a) a board of education; b) any municipality or local board thereof; c) a place of worship exempt from taxation under s.3 of the Assessment Act; d) a public hospital under the Public Hospitals Act; e) a non-residential farm building; f) temporary buildings or structures as defined herein; g) affordable housing as defined herein. 2) This by-law shall not apply to non-residential uses as defined herein. 3) This by-law shall not apply to lands designated as "Central Business District" and Entrepreneurial District" in the County of Oxford Official Plan, Schedule T-1, attached here as Schedule "C". v. a consent under Section 53 of the Planning Act, R.S.O. 1990, c.P. 13; vi. the approval of a description under Section 50 of the Condominium Act, R.S.O. 1980, c.84; or vii. the issuing of a permit under the Building Code Act, in relation to a building or structure. 2) Subsection (1) shall not apply in respect to a) local services installed or paid for by the owner within a plan of subdivision or within the area to which the plan relates, as a condition of approval under Section 51 of the Planning Act, R.S.O. 1990, c.P. 13; b) local services installed or paid for by the owner as a condition of approval under Section 53 of the Planning Act, R.S.O. 1990, c.P. 13. LOCAL SERVICE INSTALLATION 7. Nothing in this by-law prevents Council from requiring, as a condition of an agreement under section 51 or 53 of the Planning Act, that the owner, at his or her own expense, shall install or pay for such local services, within the Plan of Subdivision or within the area to which the plan relates, as Council may require. MULTIPLE CHARGES 8. 1) Where two or more of the actions described in subsection 5(1) are required before land to which a development charge applies can be developed, only one development charge shall be calculated and collected in accordance with the provisions of this by-law. 2) Notwithstanding subsection (1 ), if two or more of the actions described in subsection 5(1) occur at different times, and if the subsequent action has the effect of increasing the need for municipal services as set out in Schedule "A", an additional development charge on the additional residential units shall be calculated and collected in accordance with the provisions of this by-law. SERVICES IN LIEU 9. 1) Council may authorize an owner, through an agreement under Section 38 of the Act, to substitute such part of the development charge applicable to the owner's development as may be specified in the agreement, by the provision at the sole expense of the owner, of services in lieu. Such agreement shall further specify that where the owner provides services in lieu in accordance with the agreement, and defined by various references in the Development Charges Act, on the date that the first building permit is issued in related to a building or structure on land to which a development charge applies. 2) Where development charges apply to land in related to which a building permit is required, the building permit shall not be issued until the development charge has been paid in full. RESERVE FUNDS 14. 1) Monies received from payment of development charges under this bylaw shall be maintained in two separate reserve funds as follows: non- discounted services of fire services, police services and roadways; and discounted services of general government, library, recreation and public works. 2) Monies received for the payment of development charges shall be used only in accordance with the provisions of Section 35 of the Act. 3) Council directs the Municipal Treasurer to divide the reserve funds created hereunder into separate sub accounts in accordance with the service sub-categories set out in Schedule "A" to which the development charge payments shall be credited in accordance with the amounts shown, plus interest earned thereon. 4) Where any development charge, or part thereof, remains unpaid after the due date, the amount unpaid shall be added to the tax roll and shall be collected as taxes. 5) Where any unpaid development charges are collected as taxes under subsection (4), the monies so collected shall be credited to the development charge reserve funds referred to in subsection (1 ). 6) The Treasurer of the Municipality hall, in each year commencing in 2015 for the 2014 year, furnish to Council a statement in respect of the reserve funds established hereunder for the prior year, containing the information set out in Section 12 of O.Reg. 82/98. BY -LAW AMENDMENT OR APPEAL 15. 1) Where this by-law or any development charge prescribed thereunder is amended or repealed either by order of the Ontario Municipal Board or by resolution of the Municipal Council, the Municipal Treasurer shall calculate forthwith the amount of any overpayment to be refunded as a result of said amendment or repeal. DATE BY -LAW EFFECTIVE 22. This by-law shall come into force and effect on June 23, 2014. SHORT TITLE 23. This by-law may be cited as the "Town of Tillsonburg Development Charges By-law, 2014". READ a first and second time in Open Council this the 12th day of June, 2014. READ a third time and passed in Open Council this the 23rd day of June, 2014. Dave Beres, Mayor Donna Wilson, Clerk Service General Government Fire Protection Parks And Recreation Public Works And Fleet Parking Roads And Related Stormwater SCHEDULE"B"TO BY-LAW NO. 3827 SCHEDULE OF DEVELOPMENT CHARGES Residential Development Charges Residential Charge By Unit Type Singles& Other Multiples Apartments Semis 2+ Bedrooms $34 $32 $24 $444 $418 $304 $347 $327 $238 $721 $679 $494 $233 $219 $159 $1,812 $1,707 $1,241 $81 $77 $56 TOTAL CHARGE PER UNIT $3,672 $3,459 $2,516 Apartments Bachelor or 1 Bedroom $18 $228 $178 $370 $120 $931 $42 $1,887 SCHEDULE"C"TO BY -LAW NO. 3827 MAP OF CENTRAL BUSINESS DISTRICT AND ENTREPRENEURIAL DISTRICT ~~r .. L:=J ~~~MI ·""''-"' ~J;:::'..tft. 'Wk...,!~~ -~~,.....~~~ -~~~~·-·.......,, • =--;~.~·;.;.~ THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3827 A by-law to establish development charges for the Corporation of the Town of Tillson burg WHEREAS subsection 2(1) of the Development Charges Act, 1997 c. 27 (hereinafter called "the Act") provides that the council of a municipality may pass By-laws for the imposition of development charges against land for increased capital costs required because of the need for services arising from development in the area to which the by-law applies; AND WHEREAS the Council of The Corporation of the Town of Tillsonburg ("Town of Tillsonburg") has given Notice in accordance with Section 12 of the Development Charges Act, 7997, of its intention to pass a by-law under Section 2 of the said Act; AND WHEREAS the Council of the Town of Tillsonburg has heard all persons who applied to be heard no matter whether in objection to, or in support of, the development charge proposal at a public meeting held on May 26, 2014; AND WHEREAS the Council of the Town of Tillsonburg had before it a report entitled Development Charges Background Study dated May 2014 prepared by HEMSON Consulting Ltd., wherein it is indicated that the development of any land within the Town of Tillsonburg will increase the need for services as defined herein; AND WHEREAS the Council of the Town of Tillson burg on May 26, 2014 approved the applicable Development Charges Background Study, dated May 2014, in which certain recommendations were made relating to the establishment of a development charge policy for the Town of Tillson burg pursuant to the Development Charges Act, 1997. NOW THEREFORE THE COUNCIL OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: DEFINITIONS 1. In this by-law, 1) "Act: means the Development Charges Act, 1997, c.27; 2) "Apartment dwelling" means any dwelling unit within a building containing more than four dwelling units where the units are connected by an interior corridor; 3) "Affordable housing" means dwelling units and incidental facilities primarily for person(s) of low and moderate income that meet the 8) "Council" means the Council of the Corporation of the Town of Tillson burg; 9) "Development means any activity or proposed activity in respect of land that requires one or more of the actions referred to in section 7 of this by-law and including the redevelopment of land or the redevelopment, expansion, extension or alteration of a use, bu9iolding or structure except interior alterations to an existing building or structure which do not change or intensify the use of land; 1 0) "Development charge" means a charge imposed pursuant to this By-law; 11) "Dwelling unit" means a room or suite of rooms used, or designed or intended for use by, one person or persons living together, in which culinary and sanitary facilities are provided for the exclusive use of such person or persons; 12) "Grade" means the average level of finished ground adjoining a building or structure at all exterior walls; 13) "Local board" means a public utility commission, public library board, local board of health, or any other board, commission, committee or body or local authority established or exercising any power or authority under any general or special Act with respect to any of the affairs or purposes of the municipality or any part or parts thereof; 14) "Local services" means those services or facilities which are under the jurisdiction of the municipality and are related to a plan of subdivision or within the area to which the plan relates, required as a condition of approval under s.51 of the Planning Act, or as a condition of approval under s.53 of the Planning Act] 15) "Multiple dwelling" means all dwellings other than single detached dwellings, semi-detached dwellings, and apartment dwellings; 16) "Municipality" means The Corporation of the Town of Tillsonburg; 17) "Non-residential uses" means a building or structure used for other than a residential use; 18) "Official plan" means the Official Plan of the County of Oxford and any amendments thereto; 19) "Owner" means the owner of land or a person who has made application for an approval for the development of land upon which a development charge is imposed; CALCULATION OF DEVELOPMENT CHARGES 2. 1) Subject to the provisions of this By-law, development charges against land in the municipality shall be imposed, calculated and collected in accordance with the base rates set out in Schedule "B", which relate to the services set out in Schedule "A". 2) The development charge with respect to the use of any land, buildings or structures shall be calculated, in the case of residential development or redevelopment, or a residential portion of a mixed-use development or redevelopment, based upon the number and type of dwelling units. 3) Council hereby determines that the development or redevelopment of land, buildings or structures for residential uses will require the provision, enlargement or expansion of the services referenced in Schedule "A". PHASE IN OF DEVELOPMENT CHARGES 3. The development charges imposed pursuant to this by-law are being phased in according to the schedule set out in Schedule B. APPLICABLE LANDS 4. 1) Subject to Section 4, this by-law applies to all lands in the municipality, whether or not the land or use is exempt from taxation under Section 3 of the Assessment Act, R.S.O. 1990, c.A.31 2) This by-law shall not apply to land that is owned by and used for the purposes of: a) a board of education; b) any municipality or local board thereof; c) a place of worship exempt from taxation under s.3 of the Assessment Act; d) a public hospital under the Public Hospitals Act; e) a non-residential farm building; f) temporary buildings or structures as defined herein; g) affordable housing as defined herein. 2) This by-law shall not apply to non-residential uses as defined herein. 3) This by-law shall not apply to lands designated as "Community Improvement Areas" in the County of Oxford Official Plan, Schedule T- 1, attached here as Schedule "C". v. a consent under Section 53 of the Planning Act, R.S.O. 1990, c.P. 13; vi. the approval of a description under Section 50 of the Condominium Act, R.S.O. 1980, c.84; or vii. the issuing of a permit under the Building Code Act, in relation to a building or structure. 2) Subsection (1) shall not apply in respect to a) local services installed or paid for by the owner within a plan of subdivision or within the area to which the plan relates, as a condition of approval under Section 51 of the Planning Act, R.S.O. 1990, c.P. 13; b) local services installed or paid for by the owner as a condition of approval under Section 53 of the Planning Act, R.S.O. 1990, c.P. 13. LOCAL SERVICE INSTALLATION 7. Nothing in this by-law prevents Council from requiring, as a condition of an agreement under section 51 or 53 of the Planning Act, that the owner, at his or her own expense, shall install or pay for such local services, within the Plan of Subdivision or within the area to which the plan relates, as Council may require. MULTIPLE CHARGES 8. 1) Where two or more of the actions described in subsection 5(1) are required before land to which a development charge applies can be developed, only one development charge shall be calculated and collected in accordance with the provisions of this by-law. 2) Notwithstanding subsection (1 ), if two or more of the actions described in subsection 5(1) occur at different times, and if the subsequent action has the effect of increasing the need for municipal services as set out in Schedule "A", an additional development charge on the additional residential units shall be calculated and collected in accordance with the provisions of this by-law. SERVICES IN LIEU 9. 1) Council may authorize an owner, through an agreement under Section 38 of the Act, to substitute such part of the development charge applicable to the owner's development as may be specified in the agreement, by the provision at the sole expense of the owner, of services in lieu. Such agreement shall further specify that where the owner provides services in lieu in accordance with the agreement, and defined by various references in the Development Charges Act, on the date that the first building permit is issued in related to a building or structure on land to which a development charge applies. 2) Where development charges apply to land in related to which a building permit is required, the building permit shall not be issued until the development charge has been paid in full. RESERVE FUNDS 14. 1) Monies received from payment of development charges under this bylaw shall be maintained in two separate reserve funds as follows: non- discounted services of fire services, police services and roadways; and discounted services of general government, library, recreation and public works. 2) Monies received for the payment of development charges shall be used only in accordance with the provisions of Section 35 of the Act. 3) Council directs the Municipal Treasurer to divide the reserve funds created hereunder into separate sub accounts in accordance with the service sub-categories set out in Schedule "A" to which the development charge payments shall be credited in accordance with the amounts shown, plus interest earned thereon. 4) Where any development charge, or part thereof, remains unpaid after the due date, the amount unpaid shall be added to the tax roll and shall be collected as taxes. 5) Where any unpaid development charges are collected as taxes under subsection (4), the monies so collected shall be credited to the development charge reserve funds referred to in subsection (1 ). 6) The Treasurer of the Municipality hall, in each year commencing in 2015 for the 2014 year, furnish to Council a statement in respect of the reserve funds established hereunder for the prior year, containing the information set out in Section 12 of O.Reg. 82/98. BY -LAW AMENDMENT OR APPEAL 15. 1) Where this by-law or any development charge prescribed thereunder is amended or repealed either by order of the Ontario Municipal Board or by resolution of the Municipal Council, the Municipal Treasurer shall calculate forthwith the amount of any overpayment to be refunded as a result of said amendment or repeal. DATE BY-LAW EFFECTIVE 22. This by-law shall come into force and effect on June 23, 2014. SHORT TITLE 23. This by-law may be cited as the "Town of Tillsonburg Development Charges By-law, 2014". READ a first and second time in Open Council this the 12th day of June, 2014. READ a third time and passed in Open Council this the 23rd day of June, 2014. Dave Beres, Mayor Donna Wilson, Clerk SCHEDULE"B"TO BY -LAW NO. 3827 SCHEDULE OF DEVELOPMENT CHARGES Residential Development Charges Residential Charge By Unit Type Service Singles& Other Multiples Apartments Semis 2+ Bedrooms General Government $34 $32 $24 Fire Protection $444 $418 $304 Parks And Recreation $347 $327 $238 Public Works And Fleet $721 $679 $494 Subtotal General Sen/ices $1,546 $1,456 $1,060 Roads And Related $1,812 $1,707 $1,241 Stormwater $81 $77 $56 Subtotal Engineering Sen/ices $1,893 $1,784 $1,297 TOTAL CHARGE PER UNIT $3,439 $3,240 $2,357 Apartments Bachelor or 1 Bedroom $18 $228 $178 $370 $794 $931 $42 $973 $1,767 SCHEDULE"C"TO BY-LAW NO. 3827 Map of Community Improvement Areas Report Title: Report No.: Author: Meeting Type: Council Date: Attachments: RECOMMENDATION: STAFF REPORT OPERATION SERVICES Tender Results for Ridge Boulevard Reconstruction OPS 14-12 Kevin De Leebeeck, P.Eng. Manager of Engineering COUNCIL MEETING JUNE 12, 2014 NONE THAT Council receive Report OPS 14-12, Tender Results for Trottier Subdivision/Ridge Boulevard Reconstruction -Stage 2. AND THAT Tender T2014-004 be awarded to Birnam Excavation Ltd. of Watford, Ontario at a cost of $594,089.31 (HST Included). AND THAT the placement of surface asphalt on Thistle Court be delayed until 2015 to align with the placement of surface asphalt on Ridge Boulevard. EXECUTIVE SUMMARY Tenders were called for the reconstruction of the Ridge Boulevard Area with eleven (11) plan takers and a total of seven (7) bids received on May 22nd, 2014 with the lowest bid from Birnam Excavation Ltd. of Warwick Township, Ontario of $534,995.82 (Net HST Included). COMMENTS The project includes the reconstruction of Ridge Boulevard from Goldenrod Drive to Woodhaven Boulevard including the installation of new storm sewers, curb and gutter, asphalt roadway and boulevards as well as County of Oxford funded water main replacement. The project was added to the 2014 budget at the April 14th 2014 Council meeting at a cost of $602,520 which includes County water main funding of $230,552, and Town funding of $371,968. Top lift asphalt is planned for 2015. Title: Report No.: Author: Meeting Type: STAFF REPORT PARKS AND RECREATION SERVICES RECREATION GUIDE RFQ RESULTS PRS 14-21 JANET McCURDY COUNCIL MEETING Council/Committee JUNE 12, 2014 Date: Attachments: RECREATION GUIDE RFQ RESULTS SUMMARY RECOMMENDATION THAT Council receives Report PRS 14-21 -Recreation Guide RFQ Results; AND THAT Council award for 2014-2018 to Sun Media (Tillsonburg) at their quoted per-issue cost. EXECUTIVE SUMMARY An RFQ was issued for production of the Recreation Guide. The RFQ was advertised using approved procurement procedures and closed on May 30th, 2014. Seven bids were received. Staff recommend production of the guide be awarded to Sun Media from Tillsonburg as per their quoted pricing. BACKGROUND INFORMATION The Parks and Recreation Services Department produces a Recreation Guide a minimum of twice per year. Choosing a multi-year Term of Service for the procurement process allows the Department to establish budget costs for production for several years. PRS staff recommends moving to three Guides per year as part of improving marketing of program information to the community and increasing customer service. Currently 9,000 Recreation Guides are delivered to the community through our local newspaper. Advertising revenue will increase with the additional edition per year. The recent departmental restructuring established a staff role with the responsibility of producing the Guide 3x per year and increasing advertising sales. Guides will be published in March, August & December. The results of the RFQ process are summarized in the table below with additional information in the attached file. Prices listed do not include HST. 112 PRS 14-21-Recreation Guide RFQ Results.docx RFQ Leisure Guide Summary Name of Business Contact References Proof of Proof of Price 2014 P~r Issue Price 2015 Perlss!,Je '" Price 2016 Per Issue -Price 2017 Per Issue Name Insurance WSIB Mclaren Graphics Drew Yes Yes Yes $ 11,370.00 $ 5,6!!5.00 $ 17,225.00 $5,741.67 $ 17,396.00 $5,798,67 $17,567.00 $5,855.67 Mclaren Aylmer Express Don Yes Yes $ 12,176.00 $ (';,08~.00 $18,264.00 $6,088.00 $18,264.00 $6,088.00 $18,264.00 $ 6,0!!8.00 Nicholson yes --· -- Sun Media Terry Bond No No No $ 9,332.40 $4,666.20 $14,137.20 $4,'712.40 $14,275.80 $4,758.60 $14,418.60 $4,806.~0 -.• Fergus Printing Inc. Robert Yes Yes Yes $ 13,210.08 $ !'i,{iQ$.40 $ 19,816.20 $6,6Q5.4Q $19,816.20 $. 6,605.40 $19,816.20 $6,605.40 Willmets - Sportswood Printing Ben Lanthier yes Upon Upon $ 12,680.00 s 6,~40.00 possible possible possible awarding awarding incr. in cr. incr. -- Keykorp Jason Cherun No No No $ 10,140.00 $ S,070.QP $15,210.00 $~,Q7Q.OO $15,210.00 $5,070.00 $15,210.00 $ ~,070.QO I CanWeb Printing Mike .·7'< -1 Inc. Melitzer Yes Yes Yes $ 9,070.00 $.4,53~,00 $14,175.00 $4,72_!?,1;')0 $14,505.00 $4,835.00 $14,505.00 $4,835.QQ Request for Quotation Specifications: Quantity: 12,000 per issue Number of pages: 28 plus cover I Size: 7.125" X 10.75" Stock: Cover-701b Gloss Text Inside-351b Bright Newsprint Ink: Covers-Full Process Inside-Full Process Production: Customer supply all content files by email Proof: Customer has final sign off Bindery: Fold, stitch and trim Delivery: 9000 to Delivery Agent, 3000 to Tillsonburg CC Price: All inclusive-to include materials, setup and design Term of Service: Four year term: 2014-2 publications, 2015-2017-3 publications Job Completion: 15 business days prior to Brochure Delivery Date THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3827 A by-law to establish development charges for the Corporation of the Town of Tillsonburg WHEREAS subsection 2(1) of the Development Charges Act, 1997 c. 27 (hereinafter called "the Act") provides that the council of a municipality may pass By-laws for the imposition of development charges against land for increased capital costs required because of the need for services arising from development in the area to which the by-law applies; . AND WHEREAS the Council of The Corporation of the Town of Tillsonburg ("Town of Tillsonburg") has given Notice in accordance with Section 12 of the Development Charges Act, 7997, of its intention to pass a by-law under Section 2 of the said Act; AND WHEREAS the Council of the Town of Tillsonburg has heard all persons who applied to be heard no matter whether in objection to, or in support of, the development charge proposal at a public meeting held on May 26, 2014; AND WHEREAS the Council of the Town of Tillsonburg had before it a report entitled Development Charges Background Study dated May 2014 prepared by HEMSON Consulting Ltd., wherein it is indicated that the development of any land within the Town of Tillsonburg will increase the need for services as defined herein; AND WHEREAS the Council of the Town of Tillsonburg on May 26, 2014 approved the applicable Development Charges Background Study, dated May 2014, in which certain recommendations were made relating to the establishment of a development charge policy for the Town of Tillson burg pursuant to the Development Charges Act, 1997. NOW THEREFORE THE COUNCIL OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: DEFINITIONS 1. In this by-law, 1) "Act: means the Development Charges Act, 1997, c.27; 2) "Apartment dwelling" means any dwelling unit within a building containing more than four dwelling units where the units are connected by an interior corridor; 3) "Affordable housing" means dwelling units and incidental facilities primarily for person(s) of low and moderate income that meet the 8) "Council" means the Council of the Corporation of the Town of Tillson burg; 9) "Development means any activity or proposed activity in respect of land that requires one or more of the actions referred to in section 7 of this by-law and including the redevelopment of land or the redevelopment, expansion, extension or alteration of a use, bu9iolding or structure except interior alterations to .an existing building or structure which do not change or intensify the use of land; 1 0) "Development charge" means a charge imposed pursuant to this By-law; 11) "Dwelling unit" means a room or suite of rooms used, or designed or intended for use by, one person or persons living together, in which culinary and sanitary facilities are provided for the exclusive use of such person or persons; 12) "Grade" means the average level of finished ground adjoining a building or structure at all exterior walls; 13) "Local board" means a public utility commission, public library board, local board of health, or any other board, commission, committee or body or local authority established or exercising any power or authority under any general or special Act with respect to any of the affairs or purposes of the municipality or any part or parts thereof; 14) "Local services" means those services or facilities which are under the jurisdiction of the municipality and are related to a plan of subdivision or within the area to which the plan relates, required as a condition of approval under s.51 of the Planning Act, or as a condition of approval under s.53 of the Planning Act] 15) "Multiple dwelling" means all dwellings other than single detached dwellings, semi-detached dwellings, and apartment dwellings; 16) "Municipality" means The Corporation of the Town of Tillson burg; 17) "Non-residential uses" means a building or structure used for other than a residential use; 18) "Official plan" means the Official Plan of the County of Oxford and any amendments thereto; 19) "Owner" means the owner of land or a person who has made application for an approval for the development of land upon which a development charge is imposed; CALCULATION OF DEVELOPMENT CHARGES 2. 1) Subject to the provisions of this By-law, development charges against land in the municipality shall be imposed, calculated and collected in accordance with the base rates set out in Schedule "B", which relate to the services set out in Schedule "A". 2) The development charge with respect to the use of any land, buildings or structures shall be calculated, in the case of residential development or redevelopment, or a residential portion of a mixed-use development or redevelopment, based upon the number and type of dwelling units. 3) Council hereby determines that the development or redevelopment of land, buildings or structures for residential uses will require the provision, enlargement or expansion of the services referenced in Schedule "A". PHASE IN OF DEVELOPMENT CHARGES 3. The development charges imposed pursuant to this by-law are being phased in according to the schedule set out in Schedule B. APPLICABLE LANDS 4. 1) Subject to Section 4, this by-law applies to all lands in the municipality, whether or not the land or use is exempt from taxation under Section 3 of the Assessment Act, R.S.O. 1990, c.A.31 2) This by-law shall not apply to land that is owned by and used for the purposes of: a) a board of education; b) any municipality or local board thereof; c) a place of worship exempt from taxation under s.3 of the Assessment Act; d) a public hospital under the Public Hospitals Act; e) a non-residential farm building; f) temporary buildings or structures as defined herein; g) affordable housing as defined herein. 2) This by-law shall not apply to non-residential uses as defined herein. 3) This by-law shall not apply to lands designated as "Community Improvement Areas" in the County of Oxford Official Plan, Schedule T- 1, attached here as Schedule "C". v. a consent under Section 53 of the Planning Act, R.S.O. 1990, c.P. 13; vi. the approval of a description under Section 50 of the Condominium Act, R.S.O. 1980, c.84; or vii. the issuing of a permit under the Building Code Act, in relation to a building or structure. 2) Subsection (1) shall not apply in respect to a) local services installed or paid for by the owner within a plan of subdivision or within the area to which the plan relates, as a condition of approval under Section 51 of the Planning Act, R.S.O. 1990, c.P. 13; b) local services installed or paid for by the owner as a condition of approval under Section 53 of the Planning Act, R.S.O. 1990, c.P. 13. LOCAL SERVICE INSTALLATION 7. Nothing in this by-law prevents Council from requiring, as a condition of an agreement under section 51 or 53 of the Planning Act, that the owner, at his or her own expense, shall install or pay for such local services, within the Plan of Subdivision or within the area to which the plan relates, as Council may require. MULTIPLE CHARGES 8. 1) Where two or more of the actions described in subsection 5(1) are required before land to which a development charge applies can be developed, only one development charge shall be calculated and collected in accordance with the provisions of this by-law. 2) Notwithstanding subsection (1 ), if two or more of the actions described in subsection 5(1) occur at different times, and if the subsequent action has the effect of increasing the need for municipal services as set out in Schedule "A", an additional development charge on the additional residential units shall be calculated and collected in accordance with the provisions of this by-law. SERVICES IN LIEU 9. 1) Council may authorize an owner, through an agreement under Section 38 of the Act, to substitute such part of the development charge applicable to the owner's development as may be specified in the agreement, by the provision at the sole expense of the owner, of services in lieu. Such agreement shall further specify that where the owner provides services in lieu in accordance with the agreement, \ and defined by various references in the Development Charges Act, on the date that the first building permit is issued in related to a building or structure on land to which a development charge applies. 2) Where development charges apply to land in related to which a building permit is required, the building permit shall not be issued until the development charge has been paid in full. RESERVE FUNDS 14. 1) Monies received from payment of development charges under this bylaw shall be maintained in two separate reserve funds as follows: non- discounted services of fire services, police services and roadways; and discounted services of general government, library, recreation and public works. 2) Monies received for the payment of development charges shall be used only in accordance with the provisions of Section 35 of the Act. 3) Council directs the Municipal Treasurer to divide the reserve funds created hereunder into separate sub accounts in accordance with the service sub-categories set out in Schedule "A" to which the development charge payments shall be credited in accordance with the amounts shown, plus interest earned thereon. 4) Where any development charge, or part thereof, remains unpaid after the due date, the amount unpaid shall be added to the tax roll and shall be collected as taxes. 5) Where any unpaid development charges are collected as taxes under subsection (4), the monies so collected shall be credited to the development charge reserve funds referred to in subsection (1 ). 6) The Treasurer of the Municipality hall, in each year commencing in 2015 for the 2014 year, furnish to Council a statement in respect of the reserve funds established hereunder for the prior year, containing the information set out in Section 12 of O.Reg. 82/98. BY -LAW AMENDMENT OR APPEAL 15. 1) Where this by-law or any development charge prescribed thereunder is amended or repealed either by order of the Ontario Municipal Board or by resolution of the Municipal Council, the Municipal Treasurer shall calculate forthwith the amount of any overpayment to be refunded as a result of said amendment or repeal. DATE BY-LAW EFFECTIVE 22. This by-law shall come into force and effect on June 23, 2014. SHORT TITLE 23. This by-law may be cited as the "Town of Tillsonburg Development Charges By-law, 2014". READ a first and second time in Open Council this the 12th day of June, 2014. READ a third time and passed in Open Council this the 23rd day of June, 2014. Dave Beres, Mayor Donna Wilson, Clerk SCHEDULE"B"TO BY-LAW NO. 3827 SCHEDULE OF DEVELOPMENT CHARGES Residential Development Charges Residential Charge By Unit Type Service Singles& Other Multiples Apartments Semis 2+ Bedrooms General Government $34 $32 $24 Fire Protection $444 $418 $304 Parks And Recreation $347 $327 $238 Public Works And Fleet $721 $679 $494 Subtotal General Services $1,546 $1,456 $1,060 Roads And Related $1,812 $1,707 $1,241 Stormwater $81 $77 $56 Subtotal Engineering Services $1,893 $1,784 $1,297 TOTAl.. CHARGE PER UNIT $3,439 $3,240 $2,357 Apartments Bachelor or 1 Bedroom $18 $228 $178 $370 $794 $931 $42 $973 $1,767 ) SCHEDULE"C"TO BY-LAW NO. 3827 Map of Community Improvement Areas THE CORPORATION OF THE TOWN OF TILLSONBURG BY -LAW NUMBER 3833 BEING A BY-LAW to adopt a Schedule of Fees for certain Municipal applications, services and permits and to repeal By-law 3687. WHEREAS it is necessary and expedient to establish a Schedule of Fees for certain Municipal applications, services and permits; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. THAT Schedule "A" to this By-Law is adopted as the Schedule of Fees for certain Municipal applications, services and permits listed therein. 2. Should the provisions of any other By-Law of the Town of Tillson burg or other documents purporting to set the Fees listed in Schedule "A" be in conflict with the provisions of this By- Law, the provisions of this By-Law shall prevail. 3. That Schedule "A" to this By-Law forms part of this By-Law as if written herein. 4. This By-Law shall come into full force and effect on the day of its passing. 5. That By-Law 3687 passed on the 28th day of January, 2013, shall be hereby repealed. READ A FIRST AND SECOND TIME THIS 12TH DAY OF JUNE, 2014. READ A THIRD AND FINAL TIME AND PASSED THIS 12TH DAY OF JUNE, 2014. MAYOR -Dave Beres TOWN CLERK-Donna Wilson \...-- animal enclosure are such that the animal would not be harmed and its health would not be neaativelv affected Fine-Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal reauire otherwise Fine -fail to license fixed on Fine -fail to ine-Fail to obtain license Fine-fail an animal from runn G :\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 150.00 300.001 none Fines set by province, approved by J 300.00 nonel not r.ont::.inPrl 300.00 none 150.00 '.._ Permit Review Fee-amendment to it G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 Fines set by province, aoorovea 150.001 none 305.00 150.00 40.00 set by province, approved by Justice of the none! not contained · approved by Justice of none I not contained Fines set by province, approved by Justice of not contained major changes to existing permit 3198 \_. none none Nevada @ other location 3% x #of units X total none Nevada @ own location 2% x # of units X total none G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 Refer to Town Business Licence Bylaw for definitions uirements for Clerk Issued · · Alcohol and G Alcohol and Commission Alcohol and Ga Commission .....__. $1.50 $1.50 nonel Cou Blue Box $6.00 $6.00 none Com poster $10.00 $10.00 none Photocopying/ Printing double sided I $0.311 $0.311 HST Photocopying/ Printing single sided $0.27 $0.271 HST Rain barrels $45.00 $45.00 T none Tax Department Tax certificate $40.00 $40.00 none Tax registration service costs $2,100.00 $2,100.00 none Tax Bill reorint $10.00 $10.00 none $5.00 $5.00 none G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 - ----~.l.~P:i·:'! -- National Lifeguard Instructor $140.00 $142.80 HST Examiner Standards/Advanced Instructors $35.00 $35.70 HST Pleasure Craft Operator License $45.00 $45.90 HST ,, Community Centre -classes, courses, and camps Abs Only $30.25 $30.85 HST Ballroom Dancing $90.00 $91.80 HST Workshops - 1 /2 day $25.00 $25.50 HST Workshops - 8 hours $50.00 $51.00 HST Workshops -Specialty Course $75.00 $76.50 HST Workshops-8 hours $100.00 $102.00 HST Best Loser Challenge $100.00 $102.00 HST Boot Camp $40.00 $40.80 HST Cardio Kickboxing $40.00 $40.80 HST Fitness for Teens $65.00 $66.30 HST Learn to Run (Clinic) $65.00 $66.30 HST Beginner Fitness $40.00 $40.80 HST Stability Ball $40.00 $40.80 HST Step Class $40.00 $40.80 HST Yoga Stretch $40.00 $40.80 HST Birthday Parties $163.00 $166.26 HST Birthday Parties -Additional Ch ild $15.00 $15.30 none Dance 30 min class $30.50 $31.10 none Dance 45 min class $40.00 $40.80 none Aero 30 min class $40.00 $40.80 none Aero 60 min class $46.00 $46.95 none Babysitting Course $50.00 $51.00 none Kids Karate $54.00 $55.00 none G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 .._..., -----i!l~ - Arena Floor-Flat Fee (no set up) $500.00 $510.00 HST Arena Floor -Chilled $0.00 $2,000.00 HST Arena Floor -League Fee $63.00 $64.26 HST Arena Storage Rooms $102.00 $104.04 HST Arena -Mini Pad w/ equipment $70.00 $71.40 HST Arena -Mini Pad w/o equipment $41.00 $41.82 HST Auditorium -Friday or Saturday with kitchen $495.18 $505.08 HST Auditorium -Sunday-Thursday with kitchen $272.98 $278.44 HST Auditorium -Hourly Daytime $55.20 $56.30 HST Room Set up & Decorating Fee (Day before) $100.00 $105.00 HST Ball Diamond -Occasional Use $71.77 $73.20 HST Ball Diamond -Youth T earn fee $70.00 $71.40 HST Ball Diamond-Team Practice Fee $255.00 $260.10 HST Ball Diamond-Adult Team fee $423.30 $431.75 HST Ball Diamond-Tournament $400.00 $500.00 HST Ball Diamond -Keys $10.00 $11.00 HST Coronation Park Pavilion $52.00 $53.00 HST Damage Deposit ' $500.00 $500.00 None Den -Fri or Sat with kitchen $342.82 $170.00 HST Den -Sun -Thursday with kitchen $125.00 HST Den -Hourly Daytime $30.00 HST Entire Building - 1 arena 9am-4pm (excluding Senior Centre) $2,000.00 HST Entire Building - 2 arenas 9am-4pm (excluding Senior Centre) $2,500.00 Kinsmen Canteen (per day) $25.00 $25.50 HST Lobby Area $30.00 $30.60 HST Table Rentals $5.00 $5.25 HST Chair Rentals $2.00 $2.05 HST G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 '-- 9 ~TI'i~ --. Waterpark 101-300 swimmers $408.00 $416.16 HST hour $306.00 $312.12 HST Waterpark 300+ swimmers $561.00 $572.22 HST Waterpark 300+ swimmers -extra half hour $443.70 $452.57 HST Waterpark Board of ed 1 00 swimmers $271.47 $276.90 HST Waterpark Board of ed 1 00 swimmers add. Hr. $150.82 $153.83 HST Waterpark Board of ed 150+ swimmers $482.61 $492.27 HST Hr. $241.31 $246.14 HST Memberships Court Membership -Adult $25.00 $50.00 HST Court Membership-Youth $9.00 $18.00 Dodgeball Individual $55.00 $56.10 HST Dodgeball Team $355.00 $362.10 HST Tennis Lessons $80.00 Membership -Aqua Fit/Aqua Jogging -12 month $296.06 HST Membership -Parent Pass $33.29 $33.96 HST Membership -Personal Training -10 $186.92 $190.65 HST Membership -Personal Training - 5 $104.04 $106.10 HST Membership -Pool -12 month $183.60 $187.27 HST Membership -Pool - 6 month $128.52 $131.10 HST Membership -Pool 20 Punch Card Pass $61.20 $62.40 HST Membership -Weight Training $52.53 $53.58 HST Membership -HC Adult-1 month $67.83 $69.19 HST Membership -HC Adult -12 month $399.84 $407.84 HST Membership -HC Adult-3 month $178.50 $182.07 HST G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 '- ---flir.i·~ - go/Admission Aquatfit/Aerobics Class $7.25 $7.40 HST Board of Education -Squash/HC $2.75 $2.75 Board of Education -Arena/Pool $3.00 $3.00 Court Fee $4.50 $5.00 Health Club Adult $10.25 $10.45 HST Health Club Child $4.50 $4.60 none Squash $10.52 $10.73 HST Swim/Skate Child $2.00 $2.00 none Swim/Skate Family $8.41 $8.60 HST Swim/Skate Adult $3.98 $4.10 HST go/Admission Wallyball $11.28 $11.50 HST Waterpark 2-5 yrs $2.50 $0.00 none Waterpark 55+ years $3.98 $4.50 HST Waterpark 6-14 yrs $3.75 $4.00 none Waterpark Additional Family Member $1.77 $2.00 HST Waterpark Adult $5.97 $6.75 HST Waterpark Family $24.00 $24.50 none Waterpark Pass-10-Child 6 -14 $28.00 $28.50 none Waterpark Pass -1 0 -60 & over $40.68 $41.50 HST Waterpark Pass -1 0 -Adult $60.75 $61.95 HST Waterpark Pass-10-Family $209.05 $213.25 HST Waterpark Pass-20 -Child 6 -14 $52.50 $53.55 none Waterpark Pass-20 -60 & over $81.36 $83.00 Hst Waterpark Pass-20 -Adult $128.50 $131.05 HST Pass (6 and up) $0.00 $25.00 HST Waterpark Non-resident Season Pass (Youth & Seniors over 60) $0.00 $40.00 HST G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 \_.-· $50.00 $50.001 Hst $50.00 $50.00 HST -Fence -Per Season $100.00 $102.00 HST Fence-Per Year $220.00 $224.40 HST of Ice $2.50 $2.55 HST site $30.00 $30.60 H -Serviced per site $50.00 $51.00 H Memorial Tree $500.00 $510.00 Included Memorial Bench $1,000.00 $1,020.00 Included G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 _.... Fee for each fire apparatus dispatched to a Hazardous Materials Incident. Fee for each fire apparatus assigned to a fire Fire Chief to conduct any requested inspection above is in compliance with the Fire Code at initial to conduct each required re-inspection after verification I Residential Carbon Monoxide or smoke detectors on loan G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 $41 0/hr + $205/ each half hr thereafter+ materials used $41 0/hr + $2051 each half hr $410/hr + subsequent inspections second. Fee charged to reaisteredl 100.00 100.00 information is not available since the fee HSTiwas collected bv the CSR Utility-Sewer Camera Job (flat rate/job) $50.00 Utility-Special Meter Reading $30.00 Utility-Truck Charges -#20 $15.00 Utility-Truck Charges -#26 $15.00 Utility-Truck Charges -#28 $15.00 Utility-Truck Charges -#29 $15.00 Utility-Truck Charges -#30 $15.00 Utility-Truck Charges -#41 $18.00 Utility-Truck Charges -#44 $18.00 Utility-Truck Charges -#65 $35.00 Utility-Truck Charges -#66 $35.00 Utility-Truck Charges -#67 $35.00 Utility-Truck Charges -#86 $35.00 Utility-Water Heater Rental -40 gal. $6.25 $3.501 plus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $50.001 plus HSTIChanges to rates must be the THI Board of Directors or OEB $30.001 plus HSTIChanges to rates must the THI Board of Directors or OEB $15.00lplus HSTIChanges to rates must be ap the THI Board of Directors or OEB $15.00 I plus HST 1 Changes to rates must be approved by the THI Board of Directors or OEB $15.00lplus HSTIChanges to rates must the THI Board of Directors or OEB $15.00lplus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $35.001 plus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $35.001 plus HSTI(.;nanges to rates must be ap the THI Board of Directors or OEB $35.001 plus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $35.001 plus HSTIChanges to rates must be approved by the THI Board of Directors or OEB ' t Item 2013 Fee 2014 Fee Tax Notes Museum Museum-Admission-Adult 5.00 5.00 none Museum-Admission-Annual-Family 45.00 45.00 Rate none Museum-Admission-Annual-20.00 20.00 Individual none Museum-Admission-Child 2.00 2.00 none Museum-Admission-Family Rate 10.00 10.00 none Museum-Admission-Group Rate 4.00 4.00 none Museum-Admission-Senior 4.50 4.50 none Museum-Admission-Student 3.00 3.00 none Museum Volunteer-Admission-Free Museum-Education Programs-2.50 2.50 Students none Museum-Permission Fees-Personal 2.00 2.00 Use HST Museum-Permission Fees-5.00 5.00 I P11hir.;:~tinn I I~P HST Museum-Rentals-Audio Visual Eauioment-Coroorate HST Museum-Rentals-Program Room or 50.00 50.00 Grounds & Gardens-25-50 people HST Museum-Rentals-Grounds & 50.00 50.00 I G;:~rnPn~-Cnrnor~tP. HST Museum-Rentals-Kitchen 25.00 25.00 HST Museum-Rentals-Kitchen -35.00 35.00 Co roo rate HST Museum-Rentals-Program Room 50 .00 50.00 HST Museum-Rentals-Program Room 75.00 75.00 HST Museum-Rentals-Program Room-75.00 75.00 Coroorate HST Museum-Rentals-Program Room-100.00 100.00 Co roo rata HST Museum-Rentals-Tour Surcharge-100.00 100.00 Groups 1 00-150 none Museum-Rentals-Tour Surcharge-60.00 60.00 Grouos 25-50 none Museum-Rentals-Tour Surcharge-75.00 75.00 Groups 51-100 none Museum-Seasonal Childrens 20.00 20.00 Proqrams none Disinterment/Exhumation- Relocation in Same Cemetery-Adult Casket Disinterment/Exhumation- Relocation in Same Cemetery-Adult Casket in Vault Disinterment/Exhumation- Relocation in Another Cemetery- ult Casket Relocation in Another Cemetery- ult Casket in Vault 17.00 I -I -I 2,056.02 HST 1,785.00 HST 1,839.60 HST 1,570.65 HST ,. 822.41 HST (length is 5' or less) 297.32 HST 17.34 HST per cubic foot THE CORPORATION OF THE TOWN OF TILLSONBURG BY -LAW NUMBER 3832 BEING A BY-LAW to establish reduced voting hours for the 2014 Municipal Election. WHEREAS Section 46.(2) of the Municipal Elections Act, S.O. 1996 provides that a municipal council may pass a by-law providing that specified voting places shall be open on voting day at a specified time before 10:00 a.m; AND WHEREAS Section 46.(3) of the Act provides that a municipal council may pass a by-law with respect to reduced voting hours in voting places in retirement homes or those institutions as defined in Section 45.(7) of the Act, where the voting place is only for the residents; THEREFORE on Monday, October 27, 2014 the following locations will have reduced voting hours: Location Voting Hours Maple Manor Nursing Home, 10:00 a.m. -11:00a.m. 73 Bidwell Street Tillsonburg District Memorial Hospital, 11 :30 a.m. -12:30 p.m. 167 Rolph Street Woodingford Lodge (Tillsonburg) 1:30 p.m.-2:30p.m. Tillsonburg Retirement Centre, 3:00 p.m. -4:00 p.m. 183 Rolph Street 31 Maple Lane 4:30p.m.-5:30p.m. 53 Queen Street 6:00 p.m. -7:00p.m. NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSON BURG ENACTS AS FOLLOWS: 1. That voting locations be established in the named locations within this By-law; 2. That this By-Law is passed pursuant to the Municipal Elections Act, 1996 S.O. 1996 Chapter 32; and 3. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 12TH DAY OF JUNE, 2014. READ A THIRD AND FINAL TIME AND PASSED THIS 12TH DAY OF JUNE, 2014. MAYOR-Dave Beres TOWN CLERK-Donna Wilson ) THE CORPORATION OF THE TOWN OF TILLSON BURG BY -LAW NUMBER 3834 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 12th day of June, 2014 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting and regular meeting held on June 12, 2014, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillson burg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillson burg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 12th DAY OF JUNE, 2014. READ A THIRD AND FINAL TIME AND PASSED THIS 12th DAY OF JUNE, 2014. MAYOR -Dave Beres TOWN CLERK-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3832 BEING A BY-LAW to establish reduced voting hours for the 2014 Municipal Election. WHEREAS Section 46.(2) of the Municipal Elections Act, S.O. 1996 provides that a municipal council may pass a by-law providing that specified voting places shall be open on voting day at a specified time before 10:00 a.m; AND WHEREAS Section 46.(3) of the Act provides that a municipal council may pass a by-law with respect to reduced voting hours in voting places in retirement homes or those institutions as defined in Section 45.(7) of the Act, where the voting place is only for the residents; THEREFORE on Monday, October 27, 2014 the following locations will have reduced voting hours: Location Voting Hours Maple Manor Nursing Home, 10:00 a.m.-11:00 a.m. 73 Bidwell Street Tillsonburg District Memorial Hospital, 11:30 a.m.-12:30 p.m. 167 Rolph Street Woodingford Lodge (Tillsonburg) 1 :30 p.m. -2:30p.m. Tillsonburg Retirement Centre, 3:00p.m. -4:00p.m. 183 Rolph Street 31 Maple Lane 4:30p.m.-5:30p.m. 53 Queen Street 6:00 p.m. -7:00p.m. NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. That voting locations be established in the named locations within this By-law; 2. That this By-Law is passed pursuant to the Municipal Elections Act, 1996 S.O. 1996 Chapter 32; and 3. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 121H DAY OF JUNE, 2014. READ A THIRD AND FINAL TIME AND PASSED THIS 12TH DAY OF JUNE, 2014. MAYOR -Dave Beres TOWN CLERK-Donna Wilson \ } COUNCIL RESOLUTION AGENDA ITEM NO.: ___ _ Date: June 12, 2014 RESOLUTION NO.: 1 MOVED BY: THAT the Agenda as prepared for the Council Meeting of June 12, 2014, be adopted. D Recorded Vote D Defeated D Deferred J2. Tabled , Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ___ _ Date: June 12, 2014 RESOLUTION NO.: 2 MOVED BY: THAT Council move into Closed Session, to consider: A proposed or pending acquisition or disposition of land by the municipality or local board (Hardy Ave). ~ied D Recorded Vote D Defeated D Deferred Tabled COUNCIL RESOLUTION AGENDA ITEM NO.: ___ _ Date: June 12. 2014 THAT the Minutes of the Council Meeting of May 26, 2014, be approved. ~rried D Recorded Vote D Defeated D Deferred D Tabled COUNCIL RESOLUTION AGENDA ITEM NO.: ----=2=----Date: June 12, 2014 RESOLUTION NO.: MOVED BY: THAT Council support the application by the Canadian Harvard Aircraft Association in the amount of $1000. I [ZJ Carried D Recorded Vote D Defeated D Deferred Tabled \ ; COUNCIL RESOLUTION AGENDA ITEM NO.: -----=6~-Date: June 12. 2014 RESOLUTION NO.: MOVED BY: SECONDED BY: (~ ( o. JV.-o-L( THAT Council receives Report CL 14-20, Polling Hours at Retirement Homes and Hospitals; AND THAT By-law 3832, to establish reduced voting hours for the 2014 Municipal Election, be brought forward for Council consideration. / ~rried D Recorded Vote D Defeated D Deferred D Tabled L Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _ ___;.7 __ Date: June 12. 2014 RESOLUTION NO.: MOVED BY: THAT Council receives report CL-14-21, Executive Summary to By-Law 3833, to adopt a Schedule of Fees; AND THAT By-Law 3833, to adopt a Schedule of Fees for certain Municipal applications, services and permits, be brought forward for Council's consideration. ~Carried D Defeated D Recorded Vote D Deferred D Tabled ---~-Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ 8=-----Date: June 12. 2014 RESOLUTION NO.: 7 :~::::EYD BY: 1; ~ THAT Council receive Report DCS 14-29 and Report DCS 14-31 Airport Transformer for information purposes; AND THAT Council approve the reallocation of $10,000 in funding from outsourced grass cutting towards the installation of a new transformer at the Tillsonburg Regional Airport to support new hangar investments; AND THAT staff be authorized to sole source the costs related to the connection of the transformer to Harry's Electric Inc. [[] Carried D Defeated D Deferred D Tabled D Recorded /Lyor's Initials Vote . COUNCIL RESOLUTION AGENDA ITEM NO.: __ ...:.9 __ Date: June 12. 2014 RESOLUTION NO.: 8 MOVED BY: THAT Council receives report FIN 14-24 Phone System; AND THAT Council approves transferring $15,000 from the IT operating budget to a new IT Phone capital project. ~d D Recorded Vote D Defeated D Deferred ___ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ 1.:....:0 __ Date: June 12. 2014 RESOLUTION NO.: MOVED BY: THAT Council receive Report FIN 14-26 Development Charges Information. And THAT Council has determined that a further Development Charges Public Meeting is not necessary; AND THAT By-Law 3827 to establish Development Charges be brought forward at this meeting for Co~o~ideration for two readings.... ~ ·' ~ \. -d.--o -·~~ '-"----' y. c__ I '->--ct'-J'v-.-~ ~& G~ o.A ~ ~rried D Recorded Vote D Defeated D Deferred Tabled COUNCIL RESOLUTION AGENDA ITEM NO.: __ 1.!...,!1 __ Date: June 12. 2014 RESOLUTION NO.: MOVED BY: THAT Council receive Report OPS 14-12, Tender Results for Trottier Subdivision/Ridge Boulevard Reconstruction-Stage 2; AND THAT Tender T2014-004 be awarded to Birnam Excavation Ltd. of Watford, Ontario at a cost of $594,089.31 (HST Included); AND THAT the placement of surface asphalt on Thistle Court be delayed until 2015 to align with the placement of surface asphalt on Ridge Boulevard. c(carried D Recorded Vote D Defeated D Deferred D Tabled byor's Initials \ ) COUNCIL RESOLUTION AGENDA ITEM NO.: ___ 1=2=------ RESOLUTION N~~ MOVED BY: f'YU1l_G.., SECONDED BY: /:g eh.A~ Date: June 12. 2014 THAT Council receives Report PRS 14-21-Recreation Guide RFQ Results; AND THAT Council award for 2014-2018 to Sun Media (Tillsonburg) at their quoted per- issue cost. aLied D Recorded Vote D Defeated D Deferred D Tabled COUNCIL RESOLUTION AGENDA ITEM NO.: __ 1.:....=3:...._-----Pr Date: June 12, 2014 RESOLUTION NO.: 12 MOVEDBY: ~ SECONDED BY: ~~) (~~ Cl.h ''-..y--tL THAT By-Law 3827, to establish development charges for the Corporation of the Town of Tillson burg, By-Law 3833, to Adopt a Schedule of Fees for Certain Municipal Applications, Services and Permits By-Law 3832, to Establish Reduced Voting Hours for the 2014 Municipal Election, and By-Law 3834, to confirm the proceedings of Council at its meetings held on the 12th day of June, 2014, be read for a first and second time and this constitutes the first and second reading thereof. ~d D Recorded Vote D Defeated D Deferred D Tabled jJ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ ..:....::13:......_-+ Date: June 12. 2014 RESOLUTION Nn~ . MOVED BY: 1 J! rt..0v-. SECONDED BY: ~j co..Ab~ L.-· THAT By-Law 3832, to Establish Reduced Voting Hours for the 2014 Municipal Election, and By-Law 3834, to confirm the proceedings of Council at its meetings held on the 12th day of June, 2014, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. rni.ried D Recorded Vote D Defeated D Deferred D Tabled ~ Mayor's Initials Page 1 of 1 AMO Provincial Election Update -Latest on the Key Municipal Priorities AMO Communications to: dewilson@tillsonburg.ca 06/03114 04:37PM Hide Details From: AMO Communications <communicate@amo.on.ca> To: "dewilson@tillsonburg.ca" <dewilson@tillsonburg.ca>, TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL June 3, 2014 AMO Provincial Election Update -Latest on the Key Municipal Priorities The major parties have each provided information as it relates to your key municipal priorities. The Municipal Priorities Chart is now complete based on the platforms, correspondence, and meeting notes with senior staff. Take a few minutes and review this information on AMO's Provincial Election 2014 web page so that you are informed about how municipal priorities will or will not be considered. All parties have affirmed each would honour the Memorandum of Understanding (MOU) between the Ontario Government and AMO. The MOU requires pre-consultation with AMO on proposed provincial legislation and programs that impact municipal governments. AMO will be monitoring the Leaders' Debate tonight and will update members on any new announcements or commitments relating to municipal governments and their roles and responsibilities over the course of the rest of the campaign. Contact: Pat Vanini, Executive Director, pvanini@amo.on.ca, 416-971-9856 ext. 316 or Monika Turner, Director of Policy, mturner@amo.on.ca, 416-971-9856 ext. 318. PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council, administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies that may have been transmitted with the electronic version. The printed versions of the documents stand as the official record. file:/ I /C:IU sers/D EWilson/ AppData/Local/Temp/notesD3 965 8/ ~we b5180 .htm 6/04114 Page 1 of2 ~ AMO Provincia.! El~ction Update-Ontario NDP Responds to AMO's Municipal Priorities AMO Commumcatwns to: ---dewilson@tillsonburg.ca 05/29/14 04:50PM Hide Details From: AMO Communications <communicate@amo.on.ca> To: "dewilson@tillsonburg.ca" <dewilson@tillsonburg.ca>, History: This message has been forwarded. TO THE IMMEDIATE ATIENTION OF THE CLERK AND COUNCIL May 29,2014 AMO Provincial Election Update: Ontario NDP Responds to AMO's Municipal Priorities The Ontario New Democratic Party has responded to AMO President Russ Powers regarding municipal priorities and the NDP's platform. A similar letter has been sent to Liberal and Progressive Conservative Party Leaders and members will be updated when these are received and clarification provided. NDP Municipal Commitments: The NDP has committed to action on many of the priorities that AMO sought clarification on. The party has provided a detailed response to each of the items raised by AMO. Major commitments included in the response are summarized below. To read the full document, please go to AMO's Provincial Election 2014 web page and select the AMO NDP Response. Provincial-• Will support and maintain the Memorandum of Understanding (MOU) process and work with Municipal municipalities to consider fairer representation for their interests. Relationship Municipal Finance • Upload: maintain the agreed upload schedule of social services and court security costs and additional $2 million per year funding to municipalities to protect tenants and enforce building maintenance rules • OMPF: the NDP will work with municipalities to ensure the right level of funding is provided • OPP Billing: The NDP would consult widely with municipalities and examine all funding options to come up with an effective solution to help municipalities with policing costs • POA -the NDP supported Bill 34 and will take steps to implement changes to assist municipalities in collecting unpaid fines • Joint and Several Liability-the NDP supports changes to the joint and several liability framework that can place an undue burden on municipalities • Development Charges -the NDP is committed to a review of the Development Charges Act working with stakeholders and would start by removing the discounts related to recreation, libraries, old age homes, child care, health departments, and ambulance stations Municipal • Transit and Transportation-the NDP will reinstate the Ontario Bus Replacement Program; Infrastructure maintain a dedicated $29 billion fund over 10 years for transit and transportation investment across the province and prioritize high impact transit projects with an additional $250 million investment annually. Will also make investments in bike lanes, expand cycling infrastructure networks and support complete street design with an additional $5 million annually . • Small, Rural and Northern Municipal Infrastructure Fund -the NDP will proceed with this funding for critical road, bridge, water, and wastewater projects and projects identified as priorities in municipal asset management plans Municipal Labour • Interest Arbitration -they recognize emerging difficulties for municipalities and are open to Matters working with stakeholders to consider options to reform the arbitration system Municipal • The NDP is open to considering new, streamlined processes for municipal reporting Administration Matters • Ombudsman-the NDP will consult and work with municipalities if they make any changes involving municipalities in the Ontario Ombudsman's oversight file:/ I /C :IU sers/D EWilson/ AppData/Local/T emp/notesD3 965 8/ ~web 1945 .htm 6/03/14 ) Human Services Matters Environmental Matters Page 2 of2 • Ontario Works (OW) and Ontario Disability Support Program (ODSP)-the NDP would implement an increase of $190 to ODSP and work to have OW and ODSP reflect the actual cost of living • Child and Elderly Care-the NDP is committed to dental benefits for children of low income households, creating new childcare spaces and implementing a tax credit for families caring for ill or elderly relatives • Minimum Wage-the NDP will increase the minimum wage to $12 per hour phased over two years and use targeted tax credits to help small businesses manage the impact • Homeless ness-the NDP will increase the Community Homelessness Prevention Initiative by $42 million annually to $294 million over seven years • Building Standards Enforcement-the NDP will protect tenants by providing additional funding to municipalities to enforce building and maintenance standards • Waste-the NDP supports extended producer responsibility and is committed to working to ensure that Bill 91, the Waste Reduction Act works for producers, service providers, municipalities, and all Ontarians AMO will continue to update members on major announcements and commitments relating to municipal governments, particularly responses of the parties to AMO's priorities and communications. Members are encouraged to check AMO's Provincial Election 2104 web page often for updates and resources. Contact: Monika Turner, Director of Policy, mturner@amo.on.ca, 416-971-9856 ext. 318. PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council, administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies that may have been transmitted with the electronic version. The printed versions of the documents stand as the official record. file:///C:/Users/DEWilson/AppData/Local/Temp/notesD39658/~webl945.htm 6/03/14 New Building Canada Fund -Member Update AMO Communications to: dewilson@tillsonburg.ca 06/02/14 03:25PM Hide Details From: AMO Communications <communicate@amo.on.ca> To: "dewilson@tillsonburg.ca" <dewilson@tillsonburg.ca>, TO THE IMMEDIATE ATIENTION OF THE CLERK AND COUNCIL June 2, 2014 New Building Canada Fund-Member Update Page 1 of2 AMO members may have questions about the status and implementation of the New Building Canada Fund (NBCF) that was launched by the federal government on March 28,2014. While the federal government launched the program on March 28th, it has not attained agreements with any of the provinces or territories for the Provincial/Territorial Infrastructure Component (PTIC), which includes funds for the Small Communities Fund (SCF). The agreements with Infrastructure Canada are to set out the approval and payment processes and rules and will need to include matching funding commitments. · In Ontario, AMO understands that this work was started between officials at Infrastructure Canada and the Ministry of Infrastructure; however, the provincial election has delayed concluding a Canada- Ontario arrangement Municipal governments need to understand the steps to apply and the parameters for an application for the PTIC and Small Communities Fund. AMO will want to see this as a clear priority for post provincial election. At present, the only federal funds that can receive applications is i) the National Infrastructure Component for national or regionally significant projects and ii) the Public-Private Partnership Fund applications as these are directed and decided solely by the federal government Below is a reminder of the New Building Canada Plan as it relates to Ontario. AMO, as administrator of the Canada Gas Tax Fund (GTF), is working with municipalities to finalize their GTF agreements with AMO so that these funds can flow in July. Many municipalities have adopted the necessary by-law and have executed the agreement. Please ensure that you have given it priority as it will be only one of a few sources of immediate infrastructure funding. Overview of the New Building Canada Plan in Ontario over the next ten vears: • $3.9 billion for municipalities under the federal Gas Tax Fund. • $2.7 billion for the New Building Canada Fund Provincial and Territorial Infrastructure Component (PTIC) which is available to other groups besides municipal governments however $270 million is specifically dedicated as the Small Communities Fund (SCF) for municipal governments with fewer than 100,000 population. file:/ I /C:/Users/DEWilson/ AppData/Local/Temp/notesD39658/~web244 7 .htm 6/03/14 Page2 of2 • National Infrastructure Component (NIF) of $4 billion (no allocation by province or territory) for national or regionally significant projects; however, all projects over $100 million must be put through the federal P3 screen and, if indicated as a P3 project, federal funding is contingent on proceeding as a P3. The NBCF web site (http://www.infrastructure.gc.ca/plan/nbcf-nfcc-eng.html) provides a FAQ and some other background information. AMO will inform members of any new information relevant to these funding components and when applications to the PTIC and SCF are open. For more information please contact: Craig Reid, Senior Advisor, creid@amo.on.ca, (416) 971-9856 x 334. PLEASE NOTE AMO Breaking News will be broadcast to the member municipality•s council, administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies that may have been transmitted with the electronic version. 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