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23062014 Council MINTown of Tillsonburg Minutes of Council Meeting Date: Monday June 23, 2014 6:00PM Council Chambers Chair: Mayor Dave Beres MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private MINUTES Town of Tillsonburg . . Council Meeting on June 23, 2014 6:00 PM Council Chambers Chair: Mayor Dave Beres Ord~rs of the Day: ATTENDANCE Mayor Dave Beres Deputy Mayor Mark Renaud Councillor Brenda Carroll Councillor Mel Getty Councillor Marty Klein Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Darrell Eddington, Director of Finance Kevin De Leebeeck, Manager of Engineering Kelly Batt, Parks and Facilities Manager Jeff Bunn, Deputy Clerk CALL TO ORDER The meeting was called to order at 4:30 p.m. ADOPTION OF AGENDA Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT the Agenda as prepared for the Council Meeting of June 23, 2014, be adopted. Carried. CLOSED MEETING SESSION Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT Council move into Closed Session, to consider: 062314 1. advice that is subject to solicitor-client privilege, including communications necessary for that Page 1 MINUTES: Meeting for the Committee "Open Council" purpose (Planning Application). 2. a proposed or pending acquisition or disposition of land by the municipality or local board (Hardy Ave). Carried. MOMENT OF REFLECTION ITEMS OF PUBLIC INTEREST A staff report was requested to investigate the need for MTO traffic lights between Concession Street and North Street, or, if MTO traffic lights are not warranted, the installation of a cross walk at Glendale. DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Meeting of June 12, 2014 CJ Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT the Minutes of the Council Meeting of June 12, 2014, be approved. Carried. DELEGATIONS 1. Toronto Hydro Corporation Re: Tillsonburg Hydro Presented by: Michelle Vrbik, Business Development Administrator, Toronto Hydro Corp. Ms. Vrbik was in attendance with her colleagues Aisha Bukhari, Babak Aghdaee and Ivana Labricciosa from Toronto Hydro Corporation (THC) to speak to options available to Tillsonburg Hydro Inc. (THI). In particular, the presentation suggested a partnership solution with shared economic resources between THC and THI. CHIEF ADMINISTRATIVE OFFICER 2. CAO 14-07, Tillsonburg Hydro Inc. CJ Presented By: David Calder, CAO Moved By: Councillor Getty Seconded By: Councillor Rosehart That Council receive report CAO 14-07, Tillsonburg Hydro Inc. for information. Carried Page2 MINUTES: Meeting for the Committee "Open Council" 3. Deferred from February 27, 2014 Council Meeting Report CAO 14-04 Disposition Process of THI [:t Presented By: David Calder, CAO Councillor Getty proposed an amendment to the motion deferred from the February 27, 2014 Council meeting. The follow amendment was proposed: Moved by: Councillor Getty Seconded by: Councillor Rosehart THAT Tillson burg as the sole shareholder of Tillson burg Hydro Inc. investigate future opportunities for Tillson burg Hydro Inc. through a Request for Proposal (RFP) process; AND THAT the issuance of an RFP does NOT mean that Tillsonburg Hydro will be disposed of, but in the spirit of openness and transparency, all options need to be explored before any decision is made; AND THAT the four independent members of the Board of Directors of Tillson burg Hydro Inc. be requested to act as a nonvoting resource group to Council throughout the RFP process; AND FURTHER THAT Council authorize the hiring of the appropriate experts in the area of legal, financial and communications to facilitate the investigation of future opportunities for Tillson burg Hydro Inc. A recorded vote as requested by Councillor Klein: NAME VOTE IN FAVOUR VOTE AGAINST Councillor Klein X Deputy Mayor Renaud X Councillor Rosehart X Councillor Stephenson X Mayor Beres X Councillor Carroll X Councillor Getty X The recorded vote reflects the vote is two in favour of the Motion and five against the Motion. Defeated Council then dealt with the following Motion which was deferred from the February 27, 2014 Council Meeting. Moved By: Councillor Stephenson Seconded By: Councillor Beres Page 3 MINUTES: Meeting for the Committee "Open Council" THAT Tillsonburg Council as the sole shareholder of Tillson burg Hydro Inc. approves the disposition of Tillson burg Hydro Inc. through the Request for Proposal (RFP) process. AND THAT Tillson burg Council as shareholder of Tillsonburg Hydro Inc. directly oversees the disposition process of Tillson burg Hydro Inc. AND THAT the four independent members of the Board of Directors of Tillson burg Hydro Inc. be requested to act as a nonvoting resource group to Council throughout the RFP process. AND FURTHER THAT Council authorize the hiring of the appropriate experts in the area of legal, financial and communications to facilitate the disposition of Tillson burg Hydro Inc. A recorded vote as requested by Mayor Beres: NAME VOTE IN FAVOUR VOTE AGAINST Mayor Beres X Councillor Carroll X Councillor Getty X Councillor Klein X Deputy Mayor Renaud X Councillor Rosehart X Councillor Stephenson X The recorded vote reflects the vote is one in favour of the Motion and six against the Motion. Defeated Council moved into a recess at 7:17p.m. Council resumed at 7:32 p.m. The Deputy Mayor assumed the position of Chair for the Public Meeting. PUBLIC MEETINGS Council moved into the Committee of Adjustment 4. Minor Variance Application A-03/14 I) Presented By: Eric Gilbert, Development Planner Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented Application A-03/14 Opportunity was given for comments and questions. Page4 MINUTES: Meeting for the Committee "Open Council" No one appeared in support, or opposition of the application. The Committee of Adjustment passed the following resolution: Moved By: Councillor Stephenson Seconded By: Councillor Carroll That the Town of Tillsonburg Committee of Adjustment approve Application File A-03/14, submitted by 1551991 Ontario Inc, for lands described as Part Lot 26, Plan 41 M-171, Town of Tillsonburg, as it relates to: 1. Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions, to decrease the minimum exterior side yard width from 7.5 m (24.6 ft) to 5.9 m (19.3 ft) to facilitate the construction of a single detached dwelling on the subject lands. Subject to the following condition: i. A building permit for the single detached dwelling shall be issued within one year of the date of the Committee's decision. Carried 5. Minor Variance Application A-04/14 C1 Presented By: Eric Gilbert, Development Planner Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented Application A-04/14 Opportunity was given for comments and questions. Harry Frousass was in attendance on behalf of Punjab Property Development Inc. to answer questions. David Calder, CAO, Town of Tillsonburg, spoke in opposition to changing the minimum required landscape open space from from 15% to 13%, but rather to 13.6% Rebecca Sawchuk, spoke in opposition of having the proposed propane tank within a close proximity to her residential property where her children play. No other person spoke to the matter. The Committee of Adjustment passed the following resolution: Moved By: Councillor Stephenson Seconded By: Councillor Carroll That the Town of Tillson burg Committee of Adjustment approve Application File A-04/14, submitted by Punjab Property Developments Inc., for lands described as Part Lot 77, Plan 500, & Part Lot 34, Plan 551, Town ofTillsonburg, as it relates to: 1. Relief from Section 14.2, Service Commercial Zone Provisions, to decrease the minimum required landscaped open space from 15% of the lot area to 13.6%. Carried. PageS MINUTES: Meeting for the Committee "Open Council" 6. Minor Variance Application A-05/14 C'l Presented By: Eric Gilbert, Development Planner Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented Application A-05/14 Opportunity was given for comments and questions. No one appeared in support, or opposition of the application. The Committee of Adjustment passed the following resolution: Moved By: Councillor Carroll Seconded By: Councillor Klein That the Town of Tillson burg Committee of Adjustment approve Application File A-05/14, submitted by Southridge Heights Inc., for lands described as Lot 39, Plan 41 M-145, Town of Tillson burg, as it relates to: 1. Relief from Section 6.2, Low Density Residential Type 1 Zone Provisions, to decrease the minimum exterior side yard width from 7.5 m (24.6 ft) to 4.5 m (14.8 ft) to facilitate the construction of a single detached dwelling on the subject lands. Subject to the following conditions: i. A building permit for the single detached dwelling shall be issued within one year of the date of the Committee's decision; ii. A preliminary lot grading certificate be provided reflecting the reduced setback and forwarded to the Town Engineering Department for review and acceptance. Carried. Council rose from the Committee of Adjustment. 7. Application for Zone Change ZN 7-14-01. TDL Group, Oxford Street 0 Presented By: Eric Gilbert, Development Planner Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented Application for Zone Change ZN 7-14-01. Opportunity was given for comments and questions. No one appeared in support, or opposition of the application. Council passed the following resolution: Moved By: Councillor Carroll Seconded By: Councillor Klein THAT Council of the Town of Tillson burg approve the zone change application submitted by The TDL Group Corporation., whereby the lands described as Part Lots 1432 & 1433, and Lots 1415 & Page 6 MINUTES: Meeting for the Committee "Open Council" 1416, Plan 500, Town ofTillsonburg, known municipally as 73 Oxford Street are to be rezoned from 'Central Commercial Zone (CC)' to 'Special Central Commercial Zone' (CC-3); AND THAT By-Law 3837, to amend Zoning By-Law Number 3295, as amended, be brought forward for Council consideration. Carried. 8. Application for Zone Change ZN 7-14-03, Heath Care Group. Broadway Street ~ Presented By: Eric Gilbert, Development Planner Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented Application for Zone Change ZN 7-14-03. Opportunity was given for comments and questions. No one appeared in support, or opposition of the application. Council passed the following resolution: Moved By: Councillor Klein Seconded By: Councillor Carroll THAT that Council of the Town of Tillsonburg approve the zone change application submitted by Health Care Group Inc., whereby the lands described as Lot 5, Plan 1033 & Lot 73A, Plan 500, Town of Tillsonburg, known municipally as 590 & 594 Broadway are to be rezoned from 'Service Commercial Existing Plaza Zone' (SC-E) to 'Special Service Commercial Zone' (SC-18); AND THAT By-Law 3838, to amend Zoning By-Law Number 3295, as amended, be brought forward for Council consideration. Carried Mayor Beres resumed the position of Chair. INFORMATION ITEMS 9. AMO New Building Canada Fund -Member Update [:l 10. Muscular Dystrophy Canada Thank-you to Tillson burg Fire Department CJ CLERK 11. CL 14-22 Appointment to a Court of Revision CJ Presented By: Donna Wilson, Town Clerk Moved By: Councillor Klein Seconded By: Councillor Carroll THAT Council receive report CL 14-22, Appointment to the Court of Revision; AND THAT Council appoint Mark Renaud to the Court of Revision. Page7 MINUTES: Meeting for the Committee "Open Council" Carried. 12. CL 14-23 Special Occasion Permit Ribfest 2014 Presented By: Donna Wilson, Town Clerk CL 14-23-SOP Ribfest.pdf_IMG_20140620_0001.jpg Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein THAT the 2014 Ribfest Event, organized by George and Michele Dagg, be designated as an event of "municipally significance" for the purpose of obtaining a Special Occasion Permit under the Alcohol and Gaming Commission of Ontario. Carried. PARKS & RECREATION SERVICES 13. PRS 14-24-Updated Housekeeping Contracts Presented By: Kelly Batt, Parks and Facilities Manager PRS 14-24 -Updated Housekeeping Contracts.pdf Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein THAT Council receives Report PRS 14-24-Updated Housekeeping Contracts; AND THAT Council award the housekeeping contracts for 2014-2018 as follows at the rates submitted through the tender process: • Tillson burg Community Centre Zones 1,2 and 3, Corporate Offices, Public Works and Fire Hall to Steam Canada • Annandale House to SQM Janitorial • O.P.P. Station to Precise Janitorial • Customer Service Centre to Supreme Cleaners Carried. 14. PRS 14-23 -Green Energy Act Reporting Requirements D Presented By: Kelly Batt, Parks and Facilities Manager Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT Council receives Report PRS 14-23 Green Energy Act Reporting Requirements; Page8 MINUTES: Meeting for the Committee "Open Council" AND THAT Council supports the implementation of a detailed energy management plan for the Town of Tillson burg facilities to reduce energy consumption and reduce greenhouse gases; AND THAT Council approve submission of the Energy Consumption and GHG Emissions report for 2012 and the Energy Management Plan to the Province. Carried. COMMITTEE MINUTES & REPORTS 15. Committee Minutes [:l 16. LPRCA Minutes June 4. 2014 [J NOTICE OF MOTION BY-LAWS 17. By-Laws for the Meeting of June 23. 2014 Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT By-Law 3837, to amend Zoning By-Law Number 3295, as amended (73 Oxford Street), 0 By-Law 3838, to amend Zoning By-Law Number 3295, as amended (594 Broadway), C":l By-Law 3836, to confirm the proceedings of Council at its meetings held on the 23th day of June, 2014, be read for a first and second time and this constitutes the first and second reading thereof. CJ Carried . .... J-By Law 3827 Development Charges. pdf ~ By-Law 3837 A By-Law to amend Zoning By-Law Number 3295, as amended (73 Oxford Street).pdf ·•t By-Law 3838, A By-Law to amend Zoning By-Law Number 3295, as amended (594 Broadway) .. pdf Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT B¥;:Law 3833, to Adopt a Schedule of Fees for Certain Municipal Applications, Services and Permits lJ By-Law 3827, to establish development charges for the Corporation of the Town of Tillsonburg, By-Law 3837, to amend Zoning By-Law Number 3295, as amended (73 Oxford Street), By-Law 3838, to amend Zoning By-Law Number 3295, as amended (594 Broadway), Page9 ~ . ' . MINUTES: Meeting for the Committee "Open Council" By-Law 3836, to confirm the proceedings of Council at its meetings held on the 23rd day of June, 2014, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. Carried. ADJOURNMENT Moved By: Councillor Klein THAT the meeting be adjourned at 9:20PM Carried. Approval Received: (1 of 1) Donna Wilsonrrillsonburg (Friday June 27, 2014 10:23 AM) David Calderrrillsonburg (Tuesday August 19, 2014 11:36 AM) Town ofTillsonburg Page 10 MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private The meeting was called to order at 6:00 p.m. ATTENDANCE Mayor Dave Beres Deputy Mayor Mark Renaud Councillor Brenda Carroll Councillor Mel Getty Councillor Chris Rosehart Councillor Brian Stephenson Staff: Donna Wilson, Town Clerk Darrell Eddington, Director of Finance Kevin De Leebeeck, Manager of Engineering Rick Cox, Director of Parks & Recreation Services Jeff Bunn, Deputy Clerk REGRETS Councillor Marty Klein David Calder, CAO ADOPTION OF AGENDA Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT the Agenda as prepared for the Council Meeting of June 12, 2014, be adopted. Carried CLOSED MEETING SESSION Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT Council move into Closed Session, to consider: 061214 a proposed or pending acquisition or disposition of land by the municipality or local board (Hardy Page 1 MINUTES: Meeting for the Committee "Open Council" Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT Council support the application-by the Canadian Harvard Aircraft Association in the amount of $1000. Carried INFORMATION ITEMS 3. AMO Provincial Election Update: Ontario NDP Responds to AMO's Municipal Priorities ~ 4. AMO Delivers the Federal Gas Tax Fund to 443 Ontario Municipalities ~ 5. AMO Provincial Election Update -Latest on the Key Municipal Priorities ~ CLERK 6. CL 14-20, Polling Hours at Retirement Homes and Hospitals ~ Presented By: Donna Wilson, Town Clerk Staff are directed to ensure reduced hours are well advertised in both the paper and on the Town's website. Moved By: Councillor Stephenson Seconded By: Councillor Carroll THAT Council receives Report CL 14-20, Polling Hours at Retirement Homes and Hospitals; AND THAT By-law 3832, to establish reduced voting hours for the 2014 Municipal Election, be brought forward for Council consideration . Carried 7. CL 14-21, Executive Sumary to By-law 3833, to adopt a Schedule of Fees ~ Presented By: Donna Wilson, Town Clerk Moved By: Councillor Stephenson Seconded By: Councillor Carroll THAT Council receives report CL-14-21 , Executive Summary to By-Law 3833, to adopt a Schedule of Fees; AND THAT By-Law 3833, to adopt a Schedule of Fees for certain Municipal applications, services and permits, be brought forward for Council's consideration. Carried Page 3 ) MINUTES: Meeting for the Committee "Open Council" Consultant Stefan Krzeczunowicz was in attendance to answer any question from Council. ~ By Law 3827 Development Charges.pdf Moved By: Deputy Mayor Renaud Seconded By: Councillor THAT Council receive Report FIN 14-26 Development Charges Information. And THAT Council has determined that a further Development Charges Public Meeting is not necessary; AND THAT By-Law 3827 to establish Development Charges be brought forward at this meeting for Council consideration for two readings, amended to exclude parking charges. A recorded vote as requested by Deputy Mayor Renaud: NAME VOTE IN FAVOUR VOTE AGAINST Deputy Mayor Renaud X Councillor Rosehart X Councillor Stephenson X Mayor Beres X Councillor Carroll X Councillor Getty X The recorded vote reflects the vote is six in favour of the Motion and none against the Motion . Carried OPERATIONS 11. OPS 14-12 Tender Results for Ridge Boulevard Reconstruction !g) Presented By: Kevin De Leebeeck, Manager of Engineering Moved By: Councillor Carroll Seconded By: Councillor Stephenson THAT Council receive Report OPS 14-12, Tender Results for Trottier Subdivision/Ridge Boulevard Reconstruction -Stage 2; AND THAT Tender T2014-004 be awarded to Birnam Excavation Ltd. of Watford, Ontario at a cost of $594,089.31 (HST Included); AND THAT the placement of surface asphalt on Thistle Court be delayed until 2015 to align with the placement of surface asphalt on Ridge Boulevard. Carried Page 5 MINUTES: Meeting for the Committee "Open Council" THAT the meeting be adjourned at 7:20 PM Carried Approval Received: (1 of 1} Donna Wilson!Tillsonburg (Wednesday June 18, 2014 12:02 PM) Town of Tillson burg Page7 Report Title: Report No.: Author: Meeting Type: Council Date: Attachments: RECOMMENDATION: STAFF REPORT DEPARTMENT Tillsonburg Hydro Inc. CAO 14-07 David Calder COUNCIL MEETING JUNE 23, 2014 REPORT CAO 14 -04 DISPOSITION PROCESS - TILLSONBURG HYDRO INC. COUNCIL MINUTES FEBRUARY 27, 2014 That Council receive report CAO 14-07, Tillsonburg Hydro Inc. for information. EXECUTIVE SUMMARY The purpose of this report is to update Council on the decision making process around the future of Tillsonburg Hydro Inc. following the Special Council Meeting held on Wednesday, May 14th, 2014 to hear public input. CONSULTATION/COMMUNICATION At its Special Council Meeting of Wednesday, May 14th, 2014 Council heard delegations regarding the future of Tillsonburg Hydro Inc. At the meeting, the public was advised that Council would be considering the public input as part of their deliberations addressing the future of Tillsonburg Hydro Inc. As noted at the public meeting, Council at its meeting of February 27th, 2014 deferred the following motion until after the public meeting was scheduled and held. "That Tillsonburg Council as the sole shareholder of Tillsonburg Hydro Inc. approves the disposition of Tillson burg Hydro Inc through the Request for Proposal (RFP) process. And That Tillsonburg Council as shareholder of Tillsonburg Hydro Inc. directly oversees the disposition process of Tillson burg Hydro Inc. And That the four independent members of the Board of Directors of Tillsonburg Hydro Inc. be requested to act as a nonvoting resource group to Council throughout the RFP process. Report Title: Report No.: Author: Meeting Type: Council Date: Attachments: RECOMMENDATION: STAFF REPORT DEPARTMENT Disposition Process -Tillsonburg Hydro Inc. CAO 14-04 David Calder COUNCIL MEETING FEBRUARY 27, 2014 APPENDIX "A" AND "B" That Tillsonburg Council as the sole shareholder of Tillsonburg Hydro Inc. approves the disposition of Tillsonburg Hydro Inc. through the Request for Proposal (RFP) process. And That Tillson burg Council as shareholder of Tillsonburg Hydro Inc. directly oversees the disposition process of Tillsonburg Hydro Inc. And That the four independent members of the Board of Directors of Tillsonburg Hydro Inc. be requested to act as a nonvoting resource group to Council throughout the RFP process. And Further That Council authorize the hiring of the appropriate experts in the area of legal, financial and communications to facilitate the disposition of Tillsonburg Hydro Inc. EXECUTIVE SUMMARY The purpose of this report is to obtain approval from the Town of Tillsonburg Council as the sole shareholder of Tillsonburg Hydro Inc., for a process to undertake the disposition of Tillsonburg Hydro Inc. (ie. Sale/Merger, etc). Staff is recommending a public process where any qualified entity may submit a proposal in response to the Request for Proposal (RFP). A private process is one where Council predetermines those utilities that it is willing to enter into an agreement. In addition, staff is recommending that the process be open in that any advertised solicitation may be supplemented by contacting directly parties that might be interested in THI. Conversely, with a closed process the parties are contacted directly and such solicitation is carried out in confidence and a public announcement is made at the end of the process when an agreement has been reached by all parties. The Request for Proposal process is both a public and open process which provides for a wider number and variety of possible proposals to be considered and any qualified entity Staff would also recommend that a communications expert be hired in order to provide a communication strategy so that the public can be informed as the process advances over the next number of months. Included in this report as Appendix "A" are the major steps to a sale or merger and Appendix "B" outlines the associated costs for legal and financial support that may be associated with a sale or merger of THI. Staff would anticipate that costs for communications support would be based on an hourly rate in the range of $125 to $200. FINANCIAL IMPACT /FUNDING SOURCE As noted previously, there will be transaction costs associated with a sale or merger. The major costs are outlined in Appendix "B". Professional fees for legal services would range from $150,000 to $350,000 and professional fees for financial advisory fees would range from $25,000 to $40,000 or a total high of $390,000 to a low of $175,000 in transaction costs. Fees would likely fluctuate within these ranges depending on the type of disposition. These costs would have to be funded by the shareholder with the goal of recovering costs where possible. In order to be prepared for any transaction of the magnitude that is envisioned and a sale of THI is the end result, as opposed to a merger or other such arrangement, it has been suggested by other entities that in advance of any proceeds coming to the shareholder an investment policy specific to the use of the proceeds from any sale of the THI asset be established. This ensures that there is a defined policy in advance of any proceeds coming to the Town of Tillson burg. Staff would prepare some options for Council's consideration as Council moves through the divestiture process. APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature David Calder Page 3 I 3 Date: January 24, 2014 Date: Date: CAO Review Access: Public CALL TO ORDER The meeting was called to order at 4:30 pm. ATTENDANCE Mayor John Lessif Deputy Mayor Mark Renaud Councillor Dave Beres Councillor Mel Getty Councillor Marty Klein Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Steve Lund, Director of Operations Rick Cox, Director of Parks & Recreation Services Regrets: Darrell Eddington, Director of Finance ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Stephenson THAT the Agenda as prepared for the Council Meeting of February 27, 2014, be adopted. "Carried" EMPLOYEE RECOGNITION AWARDS 022714 The Mayor and Senior Management presented staff with recognition certificates and pins for 5 years to 40 years of service. There were also a couple of special recognition's from employees respective associations. INFORMATION ITEMS 3. 2014 Farmland Forum -March 7, 2014 4. Getting There: A study of transportation needs in Tillsonburg -March 6, 2014 5. Town of Arnprior Correspondence -Resolution to Not Support Electricity Rates RESOLUTION: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud THAT the Town of Tillsonburg supports the Town of Arnprior's Resolution No. 059-14, passed on February 10, 2014 with the exception of the final paragraph which speaks to no increases for electricity; AND THAT the Town of Tillsonburg urges the Ontario Energy Board that there be lower increases of electricity rates than the approximate 50% proposed within the next 5 years AND THAT the resolution be sent to Premier Kathleen Wynne and the Ontario Energy Board. "Carried" 6. Lupus Foundation of Ontario 7. 2014 OSUM Conference & Trade Show PLANNING APPLICATIONS 8. Extension to Draft Approved Plan of Subdivision 32T -09004 Presented By: Eric Gilbert, Development Planner Mr. Eric Gilbert, Development Planner, Community and Strategic Planning Office appeared before Council to request support for expansion of the draft plan approved 32T -09004 subdivision. The following resolution was passed. Resolution No. 3: Moved By: Councillor Stephenson Seconded By: Councillor Beres THAT Tillsonburg Council advise Oxford County that the Town supports a 3 year extension to the draft approval of the Town Industrial Plan of Subdivision, (32T -09004), for lands described as Part Lots 1 &2, Concession 5 (Middleton),Town ofTillsonburg, to March 9, 2017. "Carried" Recorded Vote: NAME VOTE IN FAVOUR VOTE A GAl NST Mayor Lessif X Councillor Rosehart X Deputy Mayor Renaud X Councillor Stephenson X Councillor Beres X Councillor Getty X Councillor Klein X The recorded vote reflects the vote is _7_in favour of the Motion and _O_against the Motion. The motion is "Carried" CLERK 10. CL 14-08 Sewage System Management Agreement Presented By: Town Clerk Resolution No. 5: Moved By: Councillor Klein Seconded By: Councillor Beres THAT Council receive Report CL 14-08, Sewage System Management Agreement; AND THAT a Bylaw to authorize the Agreement be brought forward for Council consideration. "Carried" DEVELOPMENT & COMMUNICATIONS 11. Report DCS 14-11 Economic Development 2014 Work Plan Presented By: Cephas Panschow Resolution No. 6: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein THAT Council receive Report DCS 14-11 Economic Development 2014 Work Plan for information purposes. "Carried" COMMIITEE MINUTES & REPORTS 15. Long Point Region Conservation Authority Minutes January 15, 2014 16. Committee Minutes January 2014 NOTICE OF MOTION BY-LAWS 17. By-Laws for the Meeting of February 27, 2014 Resolution No. 10: Moved By: Councillor Beres Seconded By: Councillor Stephenson THAT By-Law 3801, To Authorize a Sewage System Management Agreement with the County of Oxford; AND THAT By-Law 3802, To Authorize a Service Agreement with Tillsonburg District Craft Guild; AND THAT By-Law 3798, To Regulate Signs and other Advertising Devices of a Commercial Nature in the Town of Tillsonburg; AND FURTHER THAT By-Law 3800, To Confirm the Proceedings of the Meeting, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" Resolution No. 11: Moved By: Councillor Beres Seconded By: Councillor Stephenson THAT By-Law 3801, To Authorize a Sewage System Management Agreement with the County of Oxford AND THAT By-Law 3802, To Authorize a Service Agreement with Tillsonburg District Craft Guild AND FURTHER THAT By-Law 3800, To Confirm the Proceedings of the Meeting, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein THAT the meeting be adjourned at 9:09p.m. Town of Tillsonburg Report Title: Report No.: Author: Meeting Type: Council Date: Attachments: RECOMMENDATION: STAFF REPORT DEPARTMENT Disposition Process -Tillsonburg Hydro Inc. CAO 14-04 David Calder COUNCIL MEETING FEBRUARY 27, 2014 APPENDIX "A" AND "B" That Tillsonburg Council as the sole shareholder of Tillsonburg Hydro Inc. approves the disposition of Tillson burg Hydro Inc. through the Request for Proposal (RFP) process. And That Tillson burg Council as shareholder of Tillson burg Hydro Inc. directly oversees the disposition process of Tillsonburg Hydro Inc. And That the four independent members of the Board of Directors of Tillson burg Hydro Inc. be requested to act as a nonvoting resource group to Council throughout the RFP process. And Further That Council authorize the hiring of the appropriate experts in the area of legal, financial and communications to facilitate the disposition of Tillsonburg Hydro Inc. EXECUTIVE SUMMARY The purpose of this report is to obtain approval from the Town of Tillsonburg Council as the sole shareholder of Tillsonburg Hydro Inc., for a process to undertake the disposition of Tillsonburg Hydro Inc. (ie. Sale/Merger, etc). Staff is recommending a public process where any qualified entity may submit a proposal in response to the Request for Proposal (RFP). A private process is one where Council predetermines those utilities that it is willing to enter into an agreement. In addition, staff is recommending that the process be open in that any advertised solicitation may be supplemented by contacting directly parties that might be interested in THI. Conversely, with a closed process the parties are contacted directly and such solicitation is carried out in confidence and a public announcement is made at the end of the process when an agreement has been reached by all parties. The Request for Proposal process is both a public and open process which provides for a wider number and variety of possible proposals to be considered and any qualified entity Staff would also recommend that a communications expert be hired in order to provide a communication strategy so that the public can be informed as the process advances over the next number of months. Included in this report as Appendix "A" are the major steps to a sale or merger and Appendix "B" outlines the associated costs for legal and financial support that may be associated with a sale or merger of THI. Staff would anticipate that costs for communications support would be based on an hourly rate in the range of $125 to $200. FINANCIAL IMPACT /FUNDING SOURCE As noted previously, there will be transaction costs associated with a sale or merger. The major costs are outlined in Appendix "B". Professional fees for legal services would range from $150,000 to $350,000 and professional fees for financial advisory fees would range from $25,000 to $40,000 or a total high of $390,000 to a low of $175,000 in transaction costs. Fees would likely fluctuate within these ranges depending on the type of disposition. These costs would have to be funded by the shareholder with the goal of recovering costs where possible. In order to be prepared for any transaction of the magnitude that is envisioned and a sale of THI is the end result, as opposed to a merger or other such arrangement, it has been suggested by other entities that in advance of any proceeds coming to the shareholder an investment policy specific to the use of the proceeds from any sale of the THI asset be established. This ensures that there is a defined policy in advance of any proceeds coming to the Town of Tillson burg. Staff would prepare some options for Council's consideration as Council moves through the divestiture process. APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature David Calder Page 3/3 Date: January 24,2014 Date: Date: CAO Schedule 'A' Disposition Process-Sale or Merger ofTillsonburg Hydro Inc. Sale Option 1. Selection of Legal Agent The management of the process of a sale of a Local Distribution Company (LDC) can be a complicated one and should engage the skills of an experienced legal agent and financial advisor. An experienced legal agent is one that has overseen successful transactions and has a familiarity with potential bidders. 2. Preparation of Bid Documents The bid' documents consist of a detailed Request for Proposal (RFP) to purchase the LDC which would outline the steps involved and may include a draft sale-purchase agreement. 3. Solicitation Process The municipal council as the shareholder has some decisions to make regarding the process. a. Will the process be public or private? In a public process the legal agent is instructed to commence a public process where any qualified entity may submit a proposal. For a private process Council predetermines those entities with whom it is wanting to negotiate with. b. Will the process be open or closed? In an open process a solicitation process is supplemented by direct contact with qualified entities. In a closed process parties are contacted directly in confidence with a public announcement made at the end of the process when an agreement has been reached. 4. Confidentiality Agreement and the RFP All prospective proponents are required to execute a Confidentiality and Non-disclosure agreement and to provide a deposit to qualify and receive the RFP and any additional confidential and sensitive information (employee details, outstanding litigation, environmental issues, financial details, etc) 5. Site Visit and Data Room Those qualified to receive the RFP and confidential information may be invited to attend a scheduled tour of the LDC site. Access is also given to a data room containing due diligence material which is usually hosted on a special web site. 4. Confidentiality Agreement Same as a sale with the addition of the shareholder having to sign a confidentiality agreement as well as the proponent due to the fact that the proponent will be sharing some of their confidential information during any merger discussions. 5. Business Case for the Merger In the case of a merger, the shareholder will have to identify the source and magnitude of the benefits of a merger and any related costs. This may differ from merger proponent to merger proponent. This can be a lengthy step in the merger process. 6. Preparation of Merger Documents Agreements can be complicated and time consuming to draft. This step will require negotiations and understanding of conditions by all parties in order to come to agreement. 7. Selection and Announcement of Successful Proponent lfthere is an acceptable proposal successfully negotiated a definitive transaction agreement is required. A public announcement can then be communicated. 8. Merger, Acquisition, Amalgamations and Divestitures (MAADS) Application Same as a sale. 9. Closing Transaction Same as a sale. Note: The steps as outline have been compiled from information provided by individuals with experience in such divestiture processes. Schedule 'B' Estimated Transaction Costs Transactions costs related to a sale of an electricity distribution company (LDC) depend on a number of factors. In the case ofTillsonburg Hydro Inc., it is considered a small (less than 10,000 customers) LDC with no holding company or other subsidiaries. Regardless, the cost can still vary depending on the complexity of the sale. The following factors may impact the transaction costs: • Number of respondents to an RFP-many interested parties prepared to request a copy of the RFP increases the costs; • Council involvement as shareholder will require time and resources to meet and make decisions as the process moves forward; • There will be a need to prepare and make data available which will involve staff of the LDC and municipal staff. The creation of "data room" will assist proponents when doing their due diligence; • The sooner a preferred bid is determined the quicker negotiations can take place which will lower costs. Submitted bids will need to be analysed in an expeditious fashion. Fees have been estimated based on two possible Options. Staff in the staff report have recommended Option 2 below. Option 1-Small LDC Share Sale-Restricted Bid Process/Full Involvement of LDC staff • Based on a very limited bid process with pre identified bidders-maximum 3; • LDC/municipal staff conducts the search and produces due diligence data; • No stakeholder involvement (i.e. staff, public); • No affiliate transactions included; • Legal agreements negotiated by legal representatives; • MAADS application prepared by hired expertise; • OEB regulatory process is uncontested meaning no interveners at OEB hearing to approve transaction. Professional Fee Range for legal -$100,000 to $150,000 Professional Fee Range for financial advisor-$20,000-$30,000 -~,dCauHt){ r;,Q:W?~Sir•·-,W~eth~ Community and Strategic Planning P. 0. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421 -4712 Web site: www.oxfordcountv.ca Our File: A-03/14 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: June 23, 2014 REPORT NUMBER: 2014-153 OWNER: 1551991 Ontario Inc., (Riviera Homes) 151 Forest Way Trail, Woodstock, Ontario VARIANCE REQUESTED: Relief from Section 7 .2, Low Density Residential Type 2 Zone Provisions, to decrease the minimum exterior side ya rd width from 7.5 m (24.6 ft) to 5.9 m (19.3 ft) to facilitate the construction of a single detached dwelling on the subject lands. LOCATION: The subject lands are described as Part Lot 26, Plan 41 M-171 , in the Town of Tillsonburg. The subject property is located on the north east corner of Langrell Avenue and Quarter Town Line Road, and is known municipally as 2 Langrell Avenue. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule 'T-1' Town of Tillson burg Land Use Plan Residential Schedule 'T-2' Town of Tillson burg Residential Density Plan Low Density Residential TOWN OF TILLSONBURG ZONING BY-LAW: Low Density Residential Type 2 Zone (R2-S) SURROUNDING USES: surrounding uses include single detached dwellings to the east, south, and west, and vacant medium density residential land to the north and northwest. File Number: A 03-14 Report Number 2014-153 Page 3 widths and would not appear to have an adverse effect on traffic safety or adjacent neighbouring properties. Public notification of the application for minor variance was circulated to surrounding property owners on June 5, 2014. As of the writing of this planning report, no correspondence has been received from the public. The proposed reduced exterior side yard width for the proposed dwelling is not anticipated to have adverse impacts to the neighbouring land uses. If approved, the reduced setbacks would not establish an undesirable precedent for this neighbourhood or elsewhere in the Town as the amount of amenity space on the property would still be adequate. Therefore, the applicant's request can be considered desirable for the intended residential use of this property. RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A-03/14, submitted by 1551991 Ontario Inc, for lands described as Part Lot 26, Plan 41M-171, Town of Tillson burg, as it relates to: 1. Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions, to decrease the minimum exterior side yard width from 7.5 m (24.6 ft) to 5.9 m (19.3 ft) to facilitate the construction of a single detached dwelling on the subject lands. Subject to the following condition: i. A building permit for the single detached dwelling shall be issued within one year of the date of the Committee's decision. As the proposed variance is: (i) a minor variance from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295;and (iv) in-keeping with the general intent and purpose of the Official Plan. Authored by: original signed by Eric Gilbert, MCIP RPP, Development Planner Approved by: original signed by Gordon K. Hough, MCIP, RPP, Director EG June 13, 2014 S£..£0rdCount~ r~owing stronger. .. together 0 6 NAD_1983_UTM_Zone 17N Plate 2 -Aerial Map (201 0) File No.: A-03/14-1551991 Ontario Inc. (Riviera Homes) Part Lot 26, Plan 41 M-171, Town of Tillson burg-2 Langrell Ave 13Meters 0 This map is a user generated static output from an Internet mapping srte and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey June 5, 2014 Parcel Lines -Property Boundary Assessment Boundary -Unit -Road Municipal Boundary Environmental Protection/Flood Overlay tl Flood Fringe l!il Environmental Protection (EP1) "~ Environmental Protection (EP2) Zoning Floodlines/Regulation Limrt 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Road Restriction/Closures A-03/14-1551991 Ontario Inc. Site Photos Figure 1-View of Subject Lands (Facing north from Langrell Ave) File No. A-03/14 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT DECISION OF COMMITTEE Page 1 of2 WE, the undersigned members of the Town ofTillsonburg Committee of Adjustment, do hereby attest that the following was the decision reached by us at the meeting held on Monday June 23, 2014. OWNERS: 15 51991 Ontario Inc 151 Forestway Trail Woodstock ON, N4S 9A7 LOCATION: APPLICANT/AGENT: 15 51991 Ontario Inc 151 Forestway Trail Woodstock ON, N4S 9A 7 PLAN 41M171 PT LOT 26 RP 41R7299 PART 1 municipally known as 2 Langrell Ave, Town ofTillsonburg, County of Oxford. PURPOSE OF APPLICATION: An application has been received to permit the construction of a single family dwelling. The applicant requires relief from section 7.2 (Zone Provisions-Low Density Residential Type 2) of zoning bylaw no. 3295. The applicant requires relieffrom section 7.2, to reduce the exterior side yard width from 7.5 m to 5.94 m to facilitate the construction of a single family dwelling DECISION: APPROVED That the Town ofTillsonburg Committee of Adjustment approve Application File A-03114, submitted by 1551991 Ontario Inc, for lands described as Part Lot 26, Plan 41M-171, Town ofTillsonburg, as it relates to: 1. Relief from Section 7 .2, Low Density Residential Type 2 Zone Provisions, to decrease the minimum exterior side yard width from 7.5 m (24.6 ft) to 5.9 m (19.3 ft) to facilitate the construction of a single detached dwelling on the subject lands. Subject to the following condition: i. A building permit for the single detached dwelling shall be issued within one year of the date of the Committee's decision. Members concurring in above ruling: David Beres Mark Renaud Brenda Carroll Mel Getty Marty Klein Chris Rosehart Brian Stephenson ) Community and Strategic Planning P. 0 . Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcountv.ca Our File: A-04/14 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: June 23, 2014 REPORT NUMBER: 2014-154 OWNER: Punjab Property Developments Inc. (Harnek Singh Grewal) 83 Devonshire Avenue, Tillsonburg ON N4G 5C3 AGENT: Zelinka Priamo Ltd 318 Wellington Road, London ON N6C 4P4 VARIANCE REQUESTED: Relief from Section 14.2, Service Commercial Zone Provisions, to decrease the minimum required landscaped open space from 15% of the lot area to 13%. LOCATION: The subject lands are described as Part Lot 77, Plan 500, & Part Lot 34, Plan 551 in the Town of Tillsonburg. The subject property is located on the west side of Broadway, south of Carolina Street, immediately opposite Devonshire Avenue, and is known municipally as 509 Broadway Street. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule 'T-1 ' Town of Tillson burg Land Use Plan Service Commercial TOWN OF TILLSONBURG ZONING BY-LAW: SURROUNDING USES: Service Commercial Zone (SC) surrounding uses include single detached dwellings to the west, south, and south-east, with service commercial uses to the north and east. File Number: A 04-14 Report Number 2014-154 Page 3 access or exposure requirements. Generally, service commercial uses cater to vehicular traffic and single purpose shopping trips where customers are generated from passing traffic. The use of the lands for a gas station/convenience store with accessory car wash and propane dispensing and storage conforms to the 'Service Commercial' policies of the Official Plan. (d) Intent and Purpose of the Zoning By-law: The subject property is zoned Service Commercial Zone (SC) in the Town of Tillsonburg Zoning By-Law No. 3295. The SC zone provisions require a minimum landscaped open space of 15% of the lot area. Landscaped open space is defined as "the open unobstructed space at grade on a lot and which is suitable for the growth and maintenance of grass, flowers, bushes, trees and other landscaping and includes any surfaced walk, patio or similar area but does not include any driveway or ramp, whether surfaced or not, any curb, retaining wall, parking area or any open space beneath or within any building or structure. The purpose of requiring a minimum landscaped open space on a service commercial site is to ensure that a minimum amount of greenspace remains on the site to make the property and streetscape more visually attractive and to require a minimum greenspace and amenity area where rainwater and stormwater can infilitrate into the ground and reduce the impervious surface and stormwater discharge offsite and into municipal storm sewers. The applicant has indicated that the existing built conditions of the site reflect a landscaped open space 13.6% of total lot area, and the proposed propane dispensing/storage area will, if approved, reduce this by 0.6%, resulting in a total landscaped open space of 13%. Given that the subject property is currently developed for service commercial uses, the applicant's request to recognize the existing deficient landscaped open space of 13.6% and to further reduce it to 13% subject to the outcome of the OMB hearing for the propane storage and dispensing facility is a minor variation of the zoning standards and is not expected to negatively impact any adjacent properties or municipal stormwater infrastructure. (e) Desirable Development/Use: The applicant proposes to recognize existing minimum landscaped open space deficiencies (13.6% in lieu of the required 15%), and to permit a further reduction (0.6%) in the minimum landscaped open space to permit a propane storage and dispensing area, subject to the outcome of an OMB hearing. Public notification of the application for minor variance was circulated to surrounding property owners on June 5, 2014. As of the writing of this planning report, no correspondence has been received from the public. The proposed variances are not anticipated to have adverse impacts to the neighbouring land uses as the existing drainage swales are not being modified and there will only be a very slight 0.6% decrease in landscaped open space if the propane storage and dispensing area is approved by the OMB. Planning staff do not believe that the proposed reduction in landscaped open space will become precedent setting in other sites in the Town as this and other commercial sites are subject to site plan control in accordance with the Town's site plan control by-law which affords Town staff ordCount ~ ,__. ' growing stronger.Xogether 0 12 NAD_1983_UTM_Zone_17N Plate 1 -Location Map (with Existing Zoning and Parc\ •• c.nes) File No.: A-04/14-Grewal North Part Lot 77, Plan 500, South Part Lot 34, Plan 551, Town of TillsonburQ-509 Broadway Subject Property 23Meters 0 This map is a user generated static output from an Internet mapping stte and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey June 5, 2014 Parcel Lines Property Boundary Assessment Boundary Unit -Road -Municipal Boundary Environmental Protection/Flood Overlay lli Flood Fringe ?A Floodway i!i Environmental Protection (EP1) ~\' Environmental Protection (EP2) Zoning Floodlines/Regulation Limn ' • 1 oo Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000to 1:500) Road Restriction/Closures ~ ~-, a.. \ i:;' ·-- :::£ --•• ~ '·' \ \ I rq ~.u .. ~ "'o "'o: ..... ~e "'!i ~ .. Zx Slo o.:; g~ ! ~ ..... ... ~ u ,_..: ... ~ "' o:: ~w .... ~ Oz li::li ~5 ~2 au s~ -"'1 ':1! Vli:'j ;;;;!~ ~~ Vlo l5 ..... : --... P.l N. 00026 24 . I D jlk--· I -\ .~ ~o· 1.5' jQ fr1 \ / / ' ~ / / / / / / ; / / / / ,· ; / / -+ -, ..)0 0 lO "' c 0 0 (-------------, i ! UND[tr:_;:?(); /:VD J !A:Vk I I . I ~:::.~-=~···;.. ___ . ___ ,-----· ' ' ' ' ' ' : :~~.::11) : I !;. I ; ~ 1 : 0 <: : : (J : ' ' ' ' ' ' ' ' ' ' ' ' C..' ' ~ ----------------------------------1 / / ~ ~ / / ----------------------------------, L J w TWO ' ' ' ' ' ' ' -...---------------J !ill ' \ "" ... z 0 v; ~ ~ I I 1 1 I I ~ I ! hl [ File No. A-04/14 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT DECISION OF COMMITTEE Pagel of2 WE, the undersigned members of the Town ofTillsonburg Committee of Adjustment, do hereby attest that the following was the decision reached by us at the meeting held on Monday June 23,2014. OWNERS: Punjab Properties Inc (Harnek Singh Grewal) 83 Devonshire Ave Tillsonburg ON N4G 5C3 LOCATION: APPLICANT/AGENT: Zelinka Priamo Ltd. 318 Wellington Road London ON, N6C 4P4 PLAN 500 N PT LOT 77 PLAN 5 51 S PT LOT 34 municipally known as 509 Broadway Street, Town ofTillsonburg, County of Oxford. PURPOSE OF APPLICATION: An application has been received to recognize an existing condition on the subject lands. The applicant requires relief from section 14.2 (Zone Provisions-Service Commercial) of zoning bylaw no. 3295. The applicant requires relief from section 14.2, to permit a Landscaped Open Space of 13% of the lot area in lieu of the required minimum Landscaped Open Space of 15% of the lot area. DECISION: APPROVED That the Town ofTillsonburg Committee of Adjustment approve Application File A-04/14, submitted by Punjab Property Developments Inc., for lands described as Part Lot 77, Plan 500, & Part Lot 34, Plan 551, Town ofTillsonburg, as it relates to: 1) Relief from Section 14.2, Service Commercial Zone Provisions, to decrease the minimum required landscaped open space from 15% ofthe lot area to 13%. Members concurring in above ruling: David Beres Mark Renaud Brenda Carroll Mel Getty Marty Klein Chris Rosehart Brian Stephenson ~£:::!riog6ther ) Community and Strategic Planning P. 0. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcountv.ca Our File: A-05/14 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: June 23, 2014 REPORT NUMBER: 2014-155 OWNER: Southridge Heights Inc. P.O. Box 153, Tillsonburg ON N4G 4H5 VARIANCE REQUESTED: Relief from Section 6.2, Low Density Residential Type 1 Zone Provisions, to decrease the minimum exterior side yard width from 7.5 m (24.6 ft) to 4.5 m (14.8 ft) to facilitate the construction of a single detached dwelling on the subject lands. LOCATION: The subject lands are described as Lot 39, Plan 41M-145, in the Town of Tillsonburg. The subject property is located on the northwest corner of Morning Glory Drive and Trillium Drive, and is known municipally as 1 Morning Glory Drive. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule 'T-1' Town ofTillsonburg Land Use Plan Residential Schedule 'T -2' Town of Tillson burg Residential Density Plan Low Density Residential TOWN OF TILLSONBURG ZONING BY-LAW: Low Density Residential Type 1 Zone (R 1) SURROUNDING USES: surrounding uses include single detached dwellings to the east, south, and north, and agricultural land to the west. File Number: A 05-14 Report Number 2014-155 Page 3 The reduced exterior side yard width is not expected to have an adverse effect on traffic safety or adjacent neighbouring properties as the settlement boundary of the Town is located at the rear of the subject property and the future extension of Trillium Drive is not expected in the foreseeable future. Expected traffic volumes on the Trillium Drive stub are expected to be very minimal. Public notification of the application for minor variance was circulated to surrounding property owners on June 11, 2014. As of the writing of this planning report, no correspondence has been received from the public. The proposed reduced exterior side yard width for the proposed dwelling is not anticipated to have adverse impacts to the neighbouring land uses. Therefore, the applicant's request can be considered desirable for the intended residential use of this property. RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A-05/14, submitted by Southridge Heights Inc., for lands described as Lot 39, Plan 41M-145, Town of Tillson burg, as it relates to: 1. Relief from Section 6.2, Low Density Residential Type 1 Zone Provisions, to decrease the minimum exterior side yard width from 7.5 m (24.6 ft) to 4.5 m (14.8 ft) to facilitate the construction of a single detached dwelling on the subject lands. Subject to the following conditions: i. A building permit for the single detached dwelling shall be issued within one year of the date of the Committee's decision; ii. A preliminary lot grading certificate be provided reflecting the reduced setback and forwarded to the Town Engineering Department for review and acceptance. As the proposed variance is: (i) a minor variance from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295;and (iv) in-keeping with the general intent and purpose of the Official Plan. Authored by: original signed by Eric Gilbert, MCIP RPP, Development Planner Approved by: original signed by Gordon K. Hough, MCIP, RPP, Director EG June 13, 2014 -S£J.OrdCount~ r ':rowing stronger. .. together 0 11 NAD_1983_UTM_Zone_17N Plate 2-Aerial Map (2010) 21 Meters File No.: A-05/14-Southridge Heights Inc. Lot 39, Plan 41M-145, Town of Tillsonburg-1 Morning Glory Ave 0 This map is a user generated static output from an Internet mapping s~e and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey June 5, 2014 Parcel Lines -Property Boundary -Assessment Boundary -Unit -Road -Municipal Boundary II Road Restriction/Closures A-05/14-South ridge Heights Inc. Site Photos Figure 1-View of Subject Lands (Facing west from Morning Glory Avenue) Figure 2· View of Subject Lands (Facing south from Morning Glory Avenue) File No. A-05/14 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT DECISION OF COMMITTEE Page 1 of2 WE, the undersigned members of the Town ofTillsonburg Committee of Adjustment, do hereby attest that the following was the decision reached by us at the meeting held on Monday June 23,2014. OWNERS: Southridge Heights Inc. -John Bamford PO BOX 153 Tillsonburg ON, N4G 4H5 LOCATION: APPLICANT/AGENT: Southridge Heights Inc. -John Bamford PO BOX 153 Tillsonburg ON, N4G 4H5 PLAN Ml45 LOT 39 municipally known as 1 Morning Glory Drive, Town ofTillsonburg, County of Oxford. PURPOSE OF APPLICATION: An application has been received to permit the construction of a single family dwelling. The applicant requires relief from section 6.2 (Zone Provisions-Low Density Residential Type 1) of zoning bylaw no. 3295. The applicant requires relief from section 6.2, to reduce the exterior side yard width from 7.5 m to 4.5 m to facilitate the construction of a single family dwelling. Section 6.2.1 of zoning bylaw no. 3295 (Exterior Side Yard Exception) allows for the exterior side yard to be reduced to 4.5 meters for corner lots with an abutting corner lot sharing the same rear lot line, however the subject property does not qualifY for this exemption since it is located at the edge of Town limits and does not abut a similarly zoned lot. DECISION: APPROVED That the Town ofTillsonburg Committee of Adjustment approve Application File A-05114, submitted by Southridge Heights Inc., for lands described as Lot 39, Plan 41M-145, Town ofTillsonburg, as it relates to: 1) Relief from Section 6.2, Low Density Residential Type 1 Zone Provisions, to decrease the minimum exterior side yard width from 7.5 m (24.6 ft) to 4.5 m (14.8 ft) to facilitate the construction of a single detached dwelling on the subject lands. Subject to the following conditions: i. A building permit for the single detached dwelling shall be issued within one year of the date of the Committee's decision; ii. A preliminary lot grading certificate be provided reflecting the reduced setback and forwarded to the Town Engineering Department for review and acceptance. Members concurring in above ruling: David Beres Mark Renaud Brenda Carroll Mel Getty Marty Klein Chris Rosehart Brian Stephenson IJlx{grdCoun~ • growing stronger. .. together Report No: CASPO 2014-156 COMMUNITY AND STRATEGIC PLANNING Council Date: June 23, 2014 To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Development Planner, Community and Strategic Planning Application for Zone Change ZN 7-14-01-TDL Group REPORT HIGHLIGHTS • The application for zone change proposes to rezone the subject property to 'Special Central Commercial Zone (CC-special)' to facilitate the redevelopment of the site to include a new Tim Horton's restaurant with a drive through. • As part of the proposed redevelopment, the existing vacant commercial building will be replaced with a new Tim Horton's restaurant with a dual lane drive through. The proposed redevelopment incorporates noise mitigation measures such as a noise wall as recommended by a Noise and Vibration Study submitted by the applicant. • Planning staff are recommending approval of the application, as it is consistent with the policies of the Provincial Policy Statement and maintains the intent and purpose of the Official Plan respecting uses within the Central Business District. DISCUSSION Background OWNER: The TDL Group Corporation 874 Sinclair Road, Oakville ON L6K 2Y1 LOCATION: The subject property is described as Part Lots 1432 & 1433, and Lots 1415 & 1416, Plan 500, in the Town of Tillsonburg. The lands are located on the south west corner of Bloomer SU Tillson Ave and Oxford Street, and are municipally known as 73 Oxford Street. COUNTY OF OXFORD OFFICIAL PLAN: Schedule "T-1 " Town of Tillsonburg Land Use Plan Central Business District Page 1 of 6 Report No: CASPO 2014-156 COMMUNITY AND STRATEGIC PLANNING Council Date: June 23, 2014 Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Section 1.1.3.3 of the PPS states that Planning authorities shall identify and promote opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. Section 1.3.1 of the PPS states that planning authorities shall promote economic development and competitiveness by: providing an appropriate mix and range of employment to meet long-term needs; providing opportunities for a diversified economic base, including the maintenance of a range and choice of suitable sites for employment uses which support a wide range of economic activities and ancillary uses and take into account the needs of existing and future businesses; planning for, protecting and preserving employment areas for current and future uses; and ensuring the necessary infrastructure is provided to support current and projected needs. OFFICIAL PLAN: The subject lands are designated 'Central Business District' according to the Land Use Plan for the Town of Tillson burg, as contained in the Official Plan. It is intended that the Central Business District will remain as the most functionally diverse area of the Town and will serve as the primary business, cultural and administrative centre. The commercial core of the Central Area will also remain a viable regional retail shopping district capable of meeting the day to day and specialty needs of residents in the Town as well as southern Oxford County and portions of Norfolk and Elgin Counties. To maintain the commercial core of the Town, a full range of retail uses will be permitted in the Central Business District. Where feasible, new commercial development should be located in the Central Area to complement the existing commercial structure of the downtown. The full range of commercial, office, administrative, cultural, entertainment, recreation, institutional and open space uses are permitted within the Central Area. TOWN OF TILLSONBURG ZONING BY-LAW: The subject property is currently zoned "Central Commercial Zone (CC)', according to the Town of Tillson burg Zoning By-law. Permitted uses within the 'Central Commercial Zone (CC)' include a wide range of residential, commercial, and business uses. An eating establishment, exclusive of a drive through, is a permitted use. There are no provisions for lot area, lot frontage, lot depth, front yard depth, or exterior and interior side yard widths for non-residential uses in the Central Commercial Zone. Page 3 of 6 Report No: CASPO 2014-156 COMMUNITY AND STRATEGIC PLANNING Council Date: June 23, 2014 drive through. Planning staff are of the opinion that the application is consistent with the policies of the Official Plan respecting the Central Business District as the proposal will redevelop an existing underutilized site. As part of the requirements for a complete application, the Town requested a noise study to determine if the noise from the drive through would negatively impact the adjacent residential building to the west. The Noise Impact Study prepared by Valcoustics Canada Ltd. examined the potential impact from noise resulting from vehicles in the drive through lane, the drive through speaker itself, and the noise from two rooftop air conditioning units on the proposed restaurant building. The study concluded that in order to meet the Ministry of Environment Publication NPC-300, "Environmental Noise Guideline, Station and Transportation Sources- Approval and Planning", the following mitigation measures are required: • sound barrier 2.4 m in height along the drive-thru queue extending 38 m from the southeast corner; • a "U" shaped, 3-sided (north, west, and south) acoustic screen 1.5 m in height for each of the rooftop air conditioning units; • to meet MOE guidelines, the sound barrier/acoustic screen must have a minimum face density of 20 kg/m2 and be of solid construction, with no holes, gaps or cracks. Wood, concrete, masonry or proprietary sound barrier products meeting the above specification can be used. Planning staff note that the above measures will be required and incorporated into the site plan process for the new restaurant. The Noise Study concludes that "with the recommended noise mitigation measures, the resulting sound exposures are predicted to comply with the MOE noise guidelines under "worst case" maximum capacity operation conditions and the potential for adverse noise impact from the proposed Tim Horton's drive-through development will be negligible". The applicant has also provided detailed elevations of the restaurant building and has incorporated suggestions from the Town of Tillsonburg Central Area Design Guidelines. Planning staff believe the proposed building and site design reflects the recommendations of the study and will be an improvement over the existing conditions of the site. A copy of the draft amending by-law is attached for Council's consideration. In summary, it is planning staff's opinion that the proposed rezoning is appropriate as the redevelopment is consistent with the Official Plan policies respecting uses within the Central Business District. The redevelopment of the existing site is not expected to negatively impact surrounding land uses and will improve an under-utilized site at a prominent intersection in the Town. RECOMMENDATION 1. It is recommended that the Council of the Town of Tillsonburg approve the zone change application submitted by The TDL Group Corporation., whereby the lands described as Part Lots 1432 & 1433, and Lots 1415 & 1416, Plan 500, Town of Tillsonburg, known municipally as 73 Oxford Street are to be rezoned from 'Central Commercial Zone (CC)' to 'Special Central Commercial Zone (CC-3). Page 5 of6 ordCount ~ '-- ' growing stronger..'Yrogether ~ ~ ~ -. """'" .· 0 25 NAD_1983_UTM_Zone_17N Plate 1: Existing Zoning & Location Map File No. ZN 7-14-01 -TDL Group Part Lots 1432 & 1433, Lots 1415 & 1416, Plan 500, Town ofTillsonburg -73 Oxford Street 51 Meters 0 This map is a user generated static output from an Internet mapping s~e and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Apri/9, 2014 Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood ~ Flood Fringe ~ Floodway ~ Environmental Protection (EP1) ~~ Environmental Protection (EP2) Zoning Floodlines/Regulation Li • • 100 Year Flood Line .t. 30 Metre Setback e e Conservation Authority Regulation Li e • Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to H Road Restriction/Closures 0 ~· (;j. MATCH INTO EXIST)NG CONCRETE CURB EXISTING CONCRETE CURB AND ASPHAlT TO BE REI'dOVEO I.REA TO BE REINSTATED WITH SOD. ~ e: "' i 6.15x7 . .30m CONCRETE PATIO AND DECORATIVE F'ENCE. SEE DETAIL ON TYP-2 Plate 3: Appllcanfs Site Plan File No. ZN 7-14-01 -TOl Group Part lots 1432 & 1433, lots 1415 & 1416, Plan 500, Town of Tillsonbur~ ..,.~Oxford Street EXISTING HYDRO POLE TO 8E REMOVED. EXISTING ON-SITE HYDRO EASEMENTS TO BE RELINQUISHED 8Y TILLSONBURG HYDRO INC. EXISTING TIM HORTONS PYLON SIGN TO "REMAIN ~ EXISTII\IG TIM HORTONS BUILDING TO BE REMOVED EXII,ITING ACCESS TO REifAIN _____,---MATCH INTO EXISTING CONCRETE CURB EXISTING I:IYORO POLES TO BE REMOVED. EXISTING ON-SITE HYDRO EASEMENTS TO BE RELINQUISHED BY· TIL,SONBt.JRG HYDRO INC. <9 . <'o 0~ ~ -- EXISTING CONCRETE CURB AND ASPHALT TO BE REMOVED AREA TO BE REINSTATED WITH SOD. / EXISTING TIMBER WALL TO BE REPLACED . !'./ ..;.2;.: F,!ROPOSED CHANNEL STEEL : :"·· .f!~ GUIDE RAIL WITH 'WOOD ,,~:~P,STS AS PER OPSO 912.102 AND ··~:;'~J~HO. SEE DETAILS ON TYP-2 OT '·~~!4N. ~', ~: ?'·~·/:·>'· (,')' ~,< EXISTIN!3 BUILDING COMMER< BUILDING TO BE REMOVED r "-~ -x -x -x :>:--" -x (BUILDING CURRENTLY ACTIN .• •.LlL AS RETAINING WALL) 6fT (1.8.3m), HIGH SOldO WOOD F'ENCE AS PER_ DETAIL ON LP DRAWING' EXISTING HYDRO POLES TO BE REMOVED. EXISTING ON-SITE HYDRO EASEMENTS TO BE REUNQUISHED BY TIL,SONBURG HYDRO INC. 11\).-ifl~ 51~~~1 ~ r;;D\ TIC HIGH PARAPET r;;D T/0 LOW PARAPET ~ T/0 LOWER PARAPET ~ U/SOFDECK ~ TIC WINDOWS (oo;;\ TIO CONC. SLAB r;;J TIO HIGH PARAPET M T/OLOWPARAPET A T/0 LOWER PARAPET ~U/SOF DECK ~ TIOIIIJJNOOWS ~ TIO CONC. SLAB DRIVE-THRU SIDE ELEVATION REAR ELEVATION 73 OXFORD ST, TILLSONBURG, ON EXTERIOR ELEVATIONS 1 SITE RETAINING WALL DETAIL 502 SCALE 1:2~ .----- t--SOUDWOOOfENIX/<l-DCI:SICN AIID CON~ECTION TO WAU. ~·- r2~•~CONT """"~'_,___ HICHSIOE 10110 25<1,.., H,E.r 2CioiO:!OJmmO/CV.ioF.-j-'w o -· ''"" ~ ~ 00 ~··=-----...._ i':!:,n:;C:,(IeMo!i-Ncs) ......... _,_______ - ~li , I !li .----- ~~[~~WC~~og,~ ~o ~c:'~I6.:GRAD[l l;-~-o~wCONT oli -~ = if-·--··"'· =:-;:;::-~'"'' ·~ .i ·~-.. .,~-:' ~ -"'"'· ~I~ ='j~ ~ -~. "''""~' '~ LOW SIDE '-· OOWEI.STO""'TCHVI:R'IICAiS f 500 ~ ~~~ ~~~~ i@(~ '----:,a" XISov• 0/C "------~~= ~~~ 2 SITE RETAINING WALL DETAIL S02 SCO.U:1:2:. r-- t--$0UD WOOD rtlfa:,ICUAAD Dt51CIN NIDCDNN(CTICINlOWAI,I, BY OTHERS. /'-'~"~ :~-·~:~·+- lOll 0 2~mm H.(.f, ~ ~ et.R. CLR. 20W022DMM0/CV.I.r.- r~~o~~ £NQINE£111NilOIWIINI:S) """'" W.TCH'I(I!flCALS f----1f---"'- t--101.1 o Jo~m 0/C v.o.r. ~i l ~li 2743 ~ ~I; ~· ~===~~~··-·•10 J SITE RETAINING WALL DETAIL S02 SC.OU:1:2:. (NOr FOR CONiliiiiCTiOij( ::~::~~::~~=:=~~:~~~t.~:~g CJIICMcCAVQU~iNC<HE&RNIHlROUPI!fC Z1• • IRCMoCAVOUR ENGINEERING GROUP INC. i I I , .. ,,"_'~'""""''"' 'i u;,~ I i i ! ~-~-~.-~---------lg • I 1\LLSONBURG, ONTARIO 73 OXFORD STREET " ........ i REINFORCED CONCRETE i_ RETAINING WAlL " DETAilS ! er..... 0.00-~ e <;ADO No. SY.l. __.. T J, ~ DS002 06112114 ~ Soole D'll"'r-qNo ~ w:w~e o. AS NOTED 802 ~ I_ AE14-059SD-15497 ! THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3837 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillson burg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillson burg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'CC-3' the zone symbol of the lands so designated 'CC-3' on Schedule "A" attached hereto. 2. That Section 13.3 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: "13.3.3 LOCATION: SOUTHWEST CORNER OF OXFORD STREET AND BLOOMER STREET, (PART LOTS 1432 & 1433, LOTS 1415 & 1416, PLAN 500) CC-3 (Key Map 29) 13.3.3.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any CC-3 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: All uses permitted in Table 13.1; An eating establishment, with or without a drive through facility. 13.3.3.2 That all of the provisions of the CC Zone in Section 13.2 of this By- Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis." 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 23rd day of June, 2014. READ a third time and finally passed this 23rd day of June, 2014. MAYOR-Dave Beres CLERK-Donna Wilson SCHEDULE "A" TO BY-LAW No. __ _ LOTS 1415 & 1416, AND PART LOTS 1432 & 1433, REGISTERED PLAN 500 PART ONE, REFERENCE PLAN 41R-2420 TOWN OF TILLSONBURG OXFORD STREET D AREA OF ZONE CHANGE TO CC-3 NOTE: ALL DIMENSIONS IN METRES ~--J.OrdCount~ r ~~owing stronger. .. together Information Systems ©2014 N81-42-00E 51.42 METRES ----10 5 0 10 20 30 40 OXFORD STREET THIS IS SCHEDULE "A" TO BYLAW No. PASSED THE DAY OF ___ , 2014 MAYOR CLERK PUBLIC NOTICE pursuant to Section 34(12) of the Planning Act. R.S. 0. 1990. as amended APPLICATION FOR ZONE CHANGE in the TOWN OF TILLSONBURG 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 Telephone: (519) 842-9200 DATE: June 9, 2014 FILE: ZN 7-14-01 -TDL Group Corporation Purpose and Effect of the Proposed Zoning By-Law Amendment The application for Zone Change proposes to rezone the subject lands from 'Central Commercial Zone (CC)' to 'Special Central Commercial Zone (CC-sp)' to add a drive-thru Tim Horton's Restaurant as an additional permitted use on the subject lands. Drive-thru restaurants are currently not a permitted use in the Central Commercial Zone. The subject property is located on the southwest comer of Oxford Street and Bloomer Street, south of Tillson Avenue, being Part lots 1432 & 1433, and Lots 1415 &1416, Plan 500, Town of Tillsonburg. The lands are municipally known as 73 Oxford Street, Tillsonburg. Public Meeting The Council of the Town of Tillson burg will hold a public meeting to consider the proposed zoning by-law amendment on: Date: Time: Place: Monday, June 23,2014 6:00PM Town Council Chambers, 200 Broadway, 2nd Floor Town Centre Mall, Tillsonburg Attached is a location map showing the subject property. You are invited to attend the public meeting, and we would welcome your comments or suggestions either in writing or presented in person at the meeting. Other Planning Act Applications: None Please be advised that Council may approve, modify or refuse the requested zone change at the meeting. If you do not attend or are not represented at the meeting, Council may proceed and may not advise you of any proposed modifications. If a by-law is approved, notice of passing of the by- law will be mailed or published in a local newspaper. If a person or public body that files an appeal of a decision of the Town of Tillsonburg in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Town of Tillson burg before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. Additional information relating to the proposed zoning by-law amendment will be available for inspection between 8:30a.m. and 4:30p.m., Monday to Friday, at the County of Oxford Community and Strategic Planning Office, Woodstock, and at the Town ofTillsonburg Customer Service Centre. If you have any questions regarding the above-noted application, please contact Eric Gilbert, Planner, 519-539-0016, ext. 3216, or 519-842-9200 of the Community and Strategic Planning Office. Written comments may be forwarded to the address below or emailed to: planning@oxfordcountv.ca. Please include the applicant's name and our File Number on all correspondence. /vi Youffi '')J ~ Gordon K. Hough, MCIP, RPP Director Community and Strategic Planning Office County of Oxford P.O. Box 1614, 21 Reeve Street Woodstock ON N4S 7Y3 Telephone: 519-539-9800; Fax 519-421-4712 li·JOrdCount}! r~~owing stronger. .. together Report No: CASPO 2014-157 COMMUNITY AND STRATEGIC PLANNING Council Date: June 23, 2014 To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Development Planner, Community and Strategic Planning Application for Zone Change ZN 7-14-03-Health Care Group Inc. REPORT HIGHLIGHTS • The application for zone change proposes to rezone the subject property to 'Special Service Commercial Zone (SC-special)' to include a retail pharmacy as an additional permitted use. • The retail pharmacy will be wholly located within a unit in the existing commercial plaza, and will be limited to 204 m2 (2200 fe). No exterior changes are proposed. • Planning staff are recommending approval of the application, as it is consistent with the policies of the Provincial Policy Statement and maintains the intent and purpose of the Official Plan respecting service commercial uses. DISCUSSION Background OWNER: 493707 Ontario Ltd., c/o R.E. Wood Realty P.O. Box 236, 55 Brock Street East, Tillsonburg ON N4G 4H5 APPLICANT: Health Care Group Inc. 8 Bramble Crescent, Stouffville ON L4A 7X6 LOCATION: The subject property is described as Lot 5, Plan 1033, and Lot 73A of Plan 500, in the Town of Tillsonburg. The lands are located on the south east corner of Broadway and North Street, and are municipally known as 590 & 594 Broadway Street. COUNTY OF OXFORD OFFICIAL PLAN: Schedule "T -1 " Town of Tillsonburg Land Use Plan Service Commercial Page 1 of 5 Report No: CASPO 2014-157 COMMUNITY AND STRATEGIC PLANNING Council Date: June 23, 2014 Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Section 1.1.3.3 of the PPS states that Planning authorities shall identify and promote opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. Section 1.3.1 of the PPS states that planning authorities shall promote economic development and competitiveness by: providing an appropriate mix and range of employment to meet long-term needs; providing opportunities for a diversified economic base, including the maintenance of a range and choice of suitable sites for employment uses which support a wide range of economic activities and ancillary uses and take into account the needs of existing and future businesses; planning for, protecting and preserving employment areas for current and future uses; and ensuring the necessary infrastructure is provided to support current and projected needs. OFFICIAL PLAN: The subject lands are designated 'Service Commercial' according to the Land Use Plan for the Town of Tillsonburg, as contained in the Official Plan. Areas designated for Service Commercial use are intended to provide for a broad range of commercial uses that, for the most part, are not suited to locations within the Central Area because of their site area, access or exposure requirements or due to incompatibility or land use conflicts with residential development. Generally, Service Commercial uses cater to vehicular traffic and single-purpose shopping trips where customers are typically generated from passing traffic or a wide ranging market area. Service Commercial uses will have access to an arterial or collector road. New uses permitted within the Service Commercial designation include video rental establishments, commercial recreational establishments, automotive service stations, gas bars, car wash facilities, retail sales or automotive supplies, automated teller machines or kiosks, tourist information outlets or kiosks, hotel, motels, automotive services, automotive dealerships, building supply outlets and hardware stores, nurseries and garden centres, animal hospitals and boarding kennels, assembly halls and private clubs, personal services, convenience commercial uses, retail food stores, recreation and entertainment uses, restaurants, uses which require large areas for on-site storage of goods or vehicles and other types of commercial uses that offer service to the travelling public, business and industry. In addition, sites with existing buildings and established commercial uses are permitted within this designation. It is not the intent of this policy to restrict existing commercial uses from expanding or changing uses within the context of the functional zoning category in the Town of Tillsonburg. Page 3 of 5 Report No: CASPO 2014-157 COMMUNITY AND STRATEGIC PLANNING Council Date: June 23, 2014 be considered to provide a neighbourhood I service commercial function and in many communities are located in neighbourhood or community plaza as well as in the downtown core. There are currently three drug stores located in the central commercial area of Tillsonburg and the location of another facility of limited size in the north end plaza may cater to the nearby residential neighbourhoods as well as to the travelling public. The intent of the Service Commercial policies will not be jeopardized with the addition of this use. It is recommended that the proposed drug store use be defined in the site specific zoning by-law to ensure that the retail aspect of the drug store does not exceed the pharmaceutical intent. A proposed definition is below: For the purposes of this By-Law, a drug store means a pharmacy for the sale of prescription and non-prescription medicines and medical and health care products, having a maximum floor area not to exceed 205m2 (2200 ff). A copy of the draft amending by-law is attached for Council's consideration. In summary, it is planning staff's opinion that the proposed rezoning is appropriate; in this instance, the addition of a drug store use in an existing service commercial plaza will not detract from the primary commercial function of the downtown and will enhance the neighbourhood and service commercial functions of this existing commercial plaza. RECOMMENDATION 1. It is recommended that the Council of the Town of Tillsonburg approve the zone change application submitted by Health Care Group Inc., whereby the lands described as Lot 5, Plan 1033 & Lot 73A, Plan 500, Town of Tillsonburg, known municipally as 590 & 594 Broadway are to be rezoned from Service Commercial Existing Plaza Zone (SC-E) to Special Service Commercial Zone (SC-18). SIGNATURES Authored by: Approved for submission: Eric Gilbert, MCIP RPP, Development Planner Gordon K. Hough, MCIP, RPP Director Page 5 of 5 ordCount File No. ZN 7-14-03-493707 Ontario Limited ~ Plate 2: Aerial Map (201 0) growing stronger..'Ytogether Lot 5, Plan 1033 & Lot 73A, Plan 500, Town of Tillson burg -594 Broadway (Unit #1) 0 14 28Meters NAD_1983_UTM_Zone_17N 0 This map is a user generated static output from an Internet mapping srte and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey May 6, 2014 Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Road Restriction/Closures THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER ___ _ A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillson burg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corpo the Town of Tillson burg, enacts as follows: 1. 2. That Schedule "A" to By-Law N amended by changing to 'SC- designated 'SC-18' on Schedu amended, is hereby I of the lands so "14.5.18 14.5.18.1 to the contrary, no ne use lot, or erect, alter, or use rpose except the following: 14.5.18.2 any provisions of this By-Law to the contrary, no any SC-18 Zone use any lot, or erect, alter, or use any or structure for any purpose except in accordance with the following provisions: 14.5.18.2.1 SPECIAL PROVISIONS FOR A DRUG STORE Gross Floor Area The gross floor area of a drug store shall not exceed 205 m2 (2 200 ft2) _j \ \ SCHEDULE "A" TO BY-LAW No. __ _ PART LOT 73A, REGISTERED PLAN 500 AND PART 5, REGISTERED PLAN 1033 PART 1, 2, 3, & 4, REFERENCE PLAN 41R-5449 TOWN OF TILLSONBURG NORTH STREET EAST METRES ----10 5 0 10 20 30 40 ~-~------------------------------------~ \----·------,--------c-=----:---,--,---------+-------N78-59-30E \ L 0 \ D AREA OF ZONE CHANGE TO SC-18 NOTE: ALL DIMENSIONS IN METRES ~AoJOrdCounty r ~~owing stronger. .. together Produced l?y Th.l ~l.?oor tn1,_,nt ;)f C ,_;., pu;lif•! jerv,._-,:'~ Information Systems ©2014 80.45 7 3 A R E G I S T E R E D P L A N 5 0 0 \ \ THIS IS SCHEDULE "A" TO BYLAW No. , PASSED THE DAY OF , 2014 MAYOR CLERK KEY MAP ---->ElRES 50 25 0 50 100 -lANDS TO WHICH BYlAW----APPLIES ~~-LOrd Count)! r~~owing stronger. .. together Pmduced By The Information Systems ©2014 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3838 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'SC-18' the zone symbol of the lands so designated 'SC-18' on Schedule "A" attached hereto. 2. That Section 14.5 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: "14.5.18 LOCATION: NORTH EAST CORNER OF NORTH STREET EAST AND BROADWAY, (LOT 5, PLAN 1033 & LOT 73A, PLAN 500) SC-18 (Key Map 9) 14.5.18.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any SC-17 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: All uses permitted in Table 14.1; A medical/dental centre; A real estate, insurance or travel agency; A monument sales establishment; A business professional office; A drug store. 14.5.18.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any SC-18 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 14.5.18.2.1 SPECIAL PROVISIONS FOR A DRUG STORE Gross Floor Area The gross floor area of a drug store shall not exceed 205 m2 (2 200 ff) 14.5.18.3 For the purposes of this subsection, a "drug store" shall mean a pharmacy primarily for the sale of prescription and non-prescription medicines and medical and health care products. 14.5.18.4 That all of the provisions of the SC Zone in Section 14.2 of this By- Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis." 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 23'd day of June, 2014. READ a third time and finally passed this 23'd day of June, 2014. _/ \ \ SCHEDULE "A" TO BY-LAW No. __ _ PART LOT 73A, REGISTERED PLAN 500 AND PART 5, REGISTERED PLAN 1033 PART 1, 2, 3, & 4, REFERENCE PLAN 41R-5449 TOWN OF TILLSONBURG NORTH STREET EAST ·+, s ----40 ~-.---------------------------------------~ D AREA OF ZONE CHANGE TO SC-18 NOTE: ALL DIMENSIONS IN METRES f1jAJOrdCount~ V ~~owing stronger. .. together Information Systems ©2014 7 3 A N78-59-30E 80.45 z 1-" -~>ol;-' mo R E G I S T E R E D P L A N ~~ 5 0 0 \ \ ~ THIS IS SCHEDULE "A" TO BYLAW No. ____ , PASSED THE DAY OF ___ , 2014 MAYOR CLERK PUBLIC NOTICE pursuant to Section 34(12) of the Planning Act. R.S.O. 1990. as amended APPLICATION FOR ZONE CHANGE in the TOWN OF TILLSON BURG 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 Telephone: (519) 842-9200 DATE: June 9, 2014 FILE: ZN 7-14-03-493707 Ontario Limited Purpose and Effect of the Proposed Zoning By-Law Amendment The application for Zone Change proposes to amend the existing 'Special Service Commercial Zone (SC-E)' to include a retail pharmacy, with a maximum gross floor area of 204.4 m2 (2,200 ff), as a permitted use on the subject lands. The commercial unit which will be occupied by the new pharmacy is currently vacant. The subject property is located on the southeast comer of North Street East and Broadway, being Lot 5, Plan 1033 & Lot 73A, Plan 500, Town of Tillsonburg. The lands are municipally known as 594 Broadway (Unit #1), Tillsonburg. · Public Meeting The Council of the Town ofTillsonburg will hold a public meeting to consider the proposed zoning -by-law amendment on: Date: Time: Place: Monday, June 23, 2014 6:00PM Town Council Chambers, 200 Broadway, 2nd Floor Town Centre Mall, Tillsonburg Attached is a location map showing the subject property. You are invited to attend the public meeting, and we would welcome your comments or suggestions either in writing or presented in person at the meeting. Other Planning Act Applications: None Please be advised that Council may approve, modify or refuse the requested zone change at the meeting. If you do not attend or are not represented at the meeting, Council may proceed and may not advise you of any proposed modifications. If a by-law is approved, notice of passing of the by- law will be mailed or published in a local newspaper. If a person or public body that files an appeal of a decision of the Town of Tillsonburg in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Town of Tillsonburg before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. Additional information relating to the proposed zoning by-law amendment will be available for inspection between 8:30a.m. and 4:30p.m., Monday to Friday, at the County of Oxford Community and Strategic Planning Office, Woodstock, and at the Town of Tillson burg Customer Service Centre. If you have any questions regarding the above-noted application, please contact Eric Gilbert, Planner, 519-539-0015, ext. 3216, or 519-842-9200 of the Community and Strategic Planning Office. Written comments may be forwarded to the address below or emailed to: planning@oxfordcountv.ca. Please include the applicanrs name and our File Number on all correspondence. /vi Gordon K. Hough, MCIP, RPP Director Community and Strategic Planning Office County of Oxford P.O. Box 1614, 21 Reeve Street Woodstock ON N4S 7Y3 Telephone: 519-539-9800; Fax 519-421-4712 New Building Canada Fund-Member Update AMO Communications to: dewilson@tillsonburg.ca . 06/02/14 03:25 PM Hide Details From: AMO Communications <communicate@amo.on.ca> To: "dewilson@tillsonburg.ca" <dewilson@tillsonburg.ca>, TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL June 2, 2014 New Building Canada Fund-Member Update Page 1 of2 AMO members may have questions about the status and implementation of the New Building Canada Fund (NBCF) that was launched by the federal government on March 28, 2014. While the federal government launched the program on March 28th, it has not attained agreements with any of the provinces or territories for the Provincial/Territorial Infrastructure Component (PTIC), which includes funds for the Small Communities Fund (SCF). The agreements with Infrastructure Canada are \ to set out the approval and payment processes and rules and will need to include matching funding commitments. · In Ontario, AMO understands that this work was started between officials at Infrastructure Canada and the Ministry of Infrastructure; however, the provincial election has delayed concluding a Canada- Ontario arrangement Municipal governments need to understand the steps to apply and the parameters for an application for the PTIC and Small Communities Fund. AMO will want to see this as a clear priority for post provincial election. At present, the only federal funds that can receive applications is i) the National Infrastructure Component for national or regionally significant projects and ii) the Public-Private Partnership Fund applications as these are directed and decided solely by the federal government. Below is a reminder of the New Building Canada Plan as it relates to Ontario. AMO, as administrator of the Canada Gas Tax Fund (GTF), is working with municipalities to finalize their GTF agreements with AMO so that these funds can flow in July. Many municipalities have adopted the necessary by-law and have executed the agreement. Please ensure that you have given it priority as it will be only one of a few sources of immediate infrastructure funding. Overview of the New Building Canada Plan in Ontario over the next ten vears: • $3.9 billion for municipalities under the federal Gas Tax Fund. • $2.7 billion for the New Building Canada Fund Provincial and Territorial Infrastructure Component {PTIC) which is available to other groups besides municipal governments however $270 million is specifically dedicated as the Small Communities Fund (SCF) for municipal governments with fewer than 100,000 population. file:/ I /C:IU sers/DEWilson/ AppData!Local!Temp/notesD39658/~web244 7 .htm 6/03/14 Ja·.:i Muscular Dystrophy Canada May 13,2014 Tillsonburg Fire Department AaY:orstrophie musculaireCanada C/0 John F. Kovacs, Muscular Dystrophy Canada Chairperson 37 Charlotte Avenue Tillsonburg, ON N4G 4C4 Dear John, Muscular Dystrophy Canada is honoured to be the charity of choice for Canadian Fire Fighters. Fire Fighters first pledged their support in 1954, and 60 years later this longstanding partnership and tradition continues. You are still our best ambassadors and champions. Last year Canadian Fire Fighters raised $3.2 million in support of those affected by neuromuscular disorders. Again, our Ontario Fire Fighters continue to be leaders across the country. From April 1st, 2013-March 31st, 2014, with the support of 273 Ontario Fire Departments I Associations, Ontario Fire Fighters together raised $1,243,000. Congratulations! Thank you to the Tillsonburg Fire Department for your dedication and commitment. Your generous gift of $7;556.47 during this past year is helping to change the lives of those affected. Because of your support, we are able to continue to build our community, expand the reach of our support services, and provide a brighter future to those who refuse to let their neuromuscular disorder diminish their hope for a positive, active and fulfilling future. Fire Fighters are an important member of the Ontario Fire Figtiter Fundraising Team. Fire Fighter fund raising continues to be our largest and most significant source of revenue and we are extremely proud to be affiliated with you. To date Canadian Fire Fighters have raised over $78 million in support of those affected. Muscular Dystrophy Canada and Fire Fighters have been funding research and searching for a cure for neuromuscular disorders for 60 years. With your help, we continue to get closer. Again, on behalf of Muscular Dystrophy Canada and the thousands of Canadians affected, thank you! Should you have any questions or if I can be of any assistance, please do not hesitate to contact me at 519.850.8700 /1.877.850.8720 or e-mail kerri.stocks@muscle.ca. Neuromuscular disorders connect us. But they don't define us. Together, we can be stronger! Warmest Regards, ~~ Kerri Stocks Revenue Development Coordinator, Fire Fighters CC: Mayor John Lessif, T~wn of Tillson burg London Community Office: ........................................ , ............................................................................................................................................................................................................................................................................ . 383 Richmond St. Suite 915, London, ON N6A 3C4 T 519.650.8700 1.877.850.6720 F 519.850.8701 W muscle.ca A SPECIAL THANKS TO FIRE FIGHTERS AND CHAPTER VOLUNTEERS FOR THEIR OUTSTANDING WORK IN MOVING MUSCLES FOR MORE THAN 50 YEARS. TaKatlon Charity Registration Number 110775 5837 RROD01 Report Title: Report No.: Author: Meeting Type: Council Date: Attachments: RECOMMENDATION: STAFF REPORT DEPARTMENT Appointment to a Court of Revision CL 14-22 -Appointment to a Court of Revision Jeff Bunn COUNCIL MEETING JUNE 23, 2013 DRAIN REPORT 2014 NOTICE OF SITTING OF COURT OF REVISION THAT Council receive report CL 14-22; AND THAT Council appoint to the Court of Revision. EXECUTIVE SUM MARY The purpose of this report is to provide Council with information regarding the process and requirement for a Court of Revision under the Drainage Act for the Swance, Kellett & W. E. Russell Municipal Drain. BACKGROUND On June 5, 2014, the Clerk for the Town of Tillsonburg received a request from Kyle Kruger, CAO/Cierk of the Township of Norwich, requesting an appointment be made to a Court of Revision for the Swance, Kellett & W.E. Russell Municipal Drain. Under the Drainage Act, all owners of lands affected by the revised assessment schedules and maintenance schedule in the Engineer's Report can appeal to the Court of Revision. Thus it is necessary to make a formal appointment to the Court of Revision. The Court of Revision acts under the jurisdiction of the Statutory Powers and Procedures Act and the Drainage Act and is charged with hearing appeals on assessments, the portion of the cost of the proposed drainage work to be collected as taxes from the landowner. THE CORPORATION OF THE TOWNSHIP OF NORWICH Notice of Sitting of Court of Revision The Drainage Act, R.S.O. 1990, Chapter D.17 Section46(1) and (2) Re: Swance, Kellett & W.E. Russell Municipal Drain 2014 Notice is hereby given that a Court of Revision will be held in the Connell Chambers at The Township of Norwich Municipal Office at 210 Main Street East, Otterville~ ON on the sch day of July, 2014 at 9:00· a.m. to hear any owner of land ass,essed for the drainage works who complains that any land or road has been assessed too high or too .low or that any land or road that should have been assessed has not been assessed, or that due consideration has not been given @S to type of use of land, may personally, or by agent, appeal to the Court of Revision by giving notice in writing to the Clerk of the initiating municipality setting out the grounds of the appeal, and the appeal shall be heard by the Court of Revision. · Every notice of appeal shall be given at least ten (10) days before the first sitting of the Court, but the Court may, though Notice of Appeal has not been given. by resolution passed at its first sitting, allow an appeal to be heard on such conditions as to giving notice to all persons interested or otherwise as appear just. · A Notice of Appeal must be mailed to the Clerk, Township of Norwich, 210 Main Street East, Box 100, Otterville, ON NOJ lRO. Dated this 101hdayofJwie,2014. If no llotice of intention to make npplicalion to quash a by-Inw is filed with tho Clerk of the Councll w11hin !Gil days after tho passinJ! of the by- law or, where a notice of inten~on has been given, if an application to qu.1sh is not made to tho rofcroe within three months after tho passing of the by-law, the by-law, ru· so much thereof as is not tho s~eot of or is not quashed upon any such application, is valid and binding according to ils tenns, so far as it pl'csorlbes or dim:ts anything within the pmper competence of the Counail The Corporation of The Township of Norwich 210 Main Street East I P.O. Box 100 I Otterville, Ontario NOJ 1RO ·Phone (519) 879~6568 or (519) 863-27091 Fax: (519) 879-6385 I www.twp.norwich.on.ca Summary of Construction Costs Total Estimated Construction Costs -Swance Main Drain (Open) Total Estimated Construction Costs-Swance Main Drain (Closed) Total Estimated Construction Costs-Swance Branch 'A' Total Estimated Construction Costs-Swance Branch 'B' Total Estimated Construction Costs -Kellett Main Drain Total Estimated Construction Costs-Kellett Branch 'A' Total Estimated Construction Costs-W. E. Russell Drain TOTAL ESTIMATED CONSTRUCTION COSTS Total Estimated Materials Total Estimated Labour and Equipment TOTAL ESTIMATED CONSTRUCTION COSTS SWANCE, KELLETT & W. E. RUSSELL MUNICIPAL DRAINS 2014 Summary of Costs Allowances under Section 29, 30 and 31 of the Drainage Act, R.S.O. 1990 Total Estimated Construction Costs Meetings, survey, design, preparation of preliminary cost estimates and reports, preparation of final drainage report, consideration of report and court of revision Preparation of contract documents, contract administration, supervision and inspection of construction Contingencies, Interest, utility locates, and net H.S.T. TOTAL ESTIMATED COSTS SWANCE, KELLETT & W. E. RUSSELL MUNICIPAL DRAINS 2014 The estimated cost of the work in the Township of Norwich is $358,820. The estimated cost of the work in the Township of South-West Oxford is $427,474. The estimated cost of the work in the Town of Tillsonburg is $87,506. Page 121 $ 70,000.00 $ 206,160.00 $ 190,825.00 $ 12,830.00 $ 107,960.00 $ 12,800.00 $ 12,400.00 $ 612,975.00 $ 338,415.00 $ 274,560.00 $ 612,975.00 $ 92,170.00 $ 612,975.00 $ 98,600.00 $ 49,500.00 $ 20,555.00 $ 873,800.00 1 0) Supply and install 600mm X 600mm concrete ditch inlet catch basin offset 6m north of Sta. 0+187, including connection to the Main Drain with 250mm diameter HOPE pipe (Challenger 3000 or equiv.) 11) Tile connections Sub-Total l.s. l.s. $ $ Page 119 1,000.00 2,000.00 $ 94,160.00 12) Work to be done on Oxford County Road No. 19, Otterville Road (Sta. 1 + 781 to Sta. 1 +801) a) Supply 400mm O.D. smooth wall steel casing, 6.38mm wall thickness Installation of 400mm O.D. Smooth wall steel casing by the Boring Method (Sta. 1 + 781 to Sta. 1 +801) b) Supply and install600mm X 6000mm concrete catch basin at Sta. 1 + 781 (inline type) c) Supply and install600mm X 600mm concrete ditch inlet catch basin at Sta. 1 +801 (inline type) d) Supply and install 600mm X 600mm concrete ditch inlet catch basin offset 8m east of Sta. 1 + 781, including connection to the Main Drain with 250mm diameter HOPE pipe (Challenger 3000 or equiv.) Sub-Total TOTAL ESTIMATED CONSTRUCTION COSTS KELLETT MUNICIPAL DRAIN (MAIN DRAIN) 20 m $ 200.00 $ 4,000.00 20 m $ 300.00 $ 6,000.00 1 ea. $ 1 ,400.00 $ 1,400.00 1 ea. $ 1 ,400.00 $ 1,400.00 l.s. $ 1,000.00 $ 13,800.00 $ 1 07,960.00 Page 117 14) Work to be done on Oxford County Road 19, Ostrander Road (Sta. 1+690 to Sta. 1+712) a) Supply 400mm O.D. smooth wall steel casing, 6.38mm wall thickness Installation of 400mm O.D. Smooth wall steel casing by the Boring Method (Sta. 1 +690 to Sta. 1 + 712) b) Supply and install600mm X 600mm concrete catch basin at Sta. 1 + 712 (in line type) c) Supply and install 600mm X 600mm concrete ditch inlet catch basin at Sta. 1 +690 (inline type) Sub-Total 22 m $ 200.00 $ 4,400.00 22 m $ 300.00 $ 6,600.00 1 ea. $ 1 ,400.00 $ 1 ,400.00 1 ea. $ 1,400.00 $ 1,400.00 $ 13,800.00 15) Work to be done on the Township of Norwich and Township of South-West Oxford Road Allowance, Zenda Line (Sta. 1+144 and Sta. 1+306) a) Supply 400mm O.D. smooth wall steel casing, 6.38mm wall thickness Installation of 400mm O.D. Smooth wall steel casing by the Boring Method (Sta. 1+144) b) Supply 300mm diameter HDPE Pipe (Challenger 3000 or equiv.) Installation (DICB lead at Sta. 1+144) c) Supply and install 600mm X 600mm concrete ditch inlet catch basins at Sta. 1 +144 (offset 1Om east and 29m east) d) Supply 250mm diameter HDPE Pipe (Challenger 3000 or equiv.) Installation (DICB lead at Sta. 1 +306) e) Supply and install600mm X 600mm concrete ditch inlet catch basin at Sta. 1 +306 (offset 13m east) Sub-Total TOTAL ESTIMATED CONSTRUCTION COSTS SWANCE MUNICIPAL DRAIN (BRANCH 'A') 19m $ 19m $ 5m $ 5m $ 200.00 $ 300.00 $ 25.00 $ 25.00 $ 3,800.00 5,700.00 125.00 125.00 2 ea. $ 1 ,400.00 $ 2,800.00 8m $ 8m $ 22.00 $ 25.00 $ 175.00 200.00 1 ea. $ 1 ,400.00 $ 1,400.00 $ 14,325.00 $ 190,825.00 Page 115 9) Supply and install 900mm X 1200mm concrete junction box at Sta. 0+652 (South Pipe) 1 ea. $ 1 ,400.00 $ 1 ,400.00 1 0) Supply and install 1200mm X 2500mm concrete junction box at Sta. 0+916 1 ea. $ 6,000.00 $ 6,000.00 11) Clearing, grubbing and mulching l.s. 12) Tile connections l.s. Sub-Total 13) Work to be done on the Union Gas Easement (Sta. 0+653 to Sta. 0+668) a) Supply 2 -600mm diameter HOPE Pipe 32m $ 95.00 Installation including granular 'A' backfill compacted to 95% standard proctor 32m $ 50.00 Sub-Total 14) Work to be done on the Township of Norwich and Township of South-West Oxford Road Allowance, Zenda Line (Sta. 1+189 to Sta. 1+208) a) Supply 500mm O.D. smooth wall steel casing, 6.38mm wall thickness 19m $ 200.00 Installation of 500mm O.D. Smooth wall steel casing by the Boring Method (Sta. 1 +189 to Sta. 1 +208) 19m $ 352.00 b) Supply and install900mm X 1200mm concrete catch basin at Sta. 1+189 1 ea. $ 2,000.00 c) Supply and install900mm X 1200mm concrete ditch inlet catch basin at Sta. 1 +208 1 ea. $ 2,000.00 Sub-Total TOTAL ESTIMATED CONSTRUCTION COSTS SWANCE MUNICIPAL DRAIN MAIN DRAIN (CLOSED WORK) $ 3,000.00 $ 1,500.00 $ 187,030.00 $ 3,040.00 $ 1,600.00 $ 4,640.00 $ 3,800.00 $ 6,690.00 $ 2,000.00 $ 2,000.00 $ 14,490.00 $ 206,160.00 Page 113 Estimated Construction Costs We have made an estimate of the cost of the proposed work which is outlined in detail as follows: Labour. Equipment. and Materials Swance Municipal Drain Main Drain (Open) Description 1) Open ditch excavation including levelling of excavated material (approx. 700m3) 2) Seeding of disturbed side slopes (approx. 650m2) 3) Clearing, grubbing and mulching Sub-Total Quantity $/Unit 860 m l.s. l.s. 4) Work to be done on the Town of Tillsonburg Road Allowance, Cranberry Road (Sta. 0+ 774 to Sta. 0+805) Total $ 3,320.00 $ 400.00 $ 3,000.00 $ 6,720.00 a) Supply 1 -3650mm span x 2280mm rise, 3.5mm thickness polymer coated corrugated metal pipe- arch roadway culvert (125mm X 25mm corrugations) 26 m $ 1,247.00 $ 32,430.00 Installation of CMPA roadway culvert at Sta. 0+793 complete with quarry stone rip-rap protection and geotextile filter material (approx. 45m2) and including granular base and backfill in accordance with the culvert installation detail attached and the removal and disposal of the existing 2000mm diameter culvert b) Road restoration including: • Supply and place asphalt patch (50mm lift of HL8 l.s. binder course, 50mm lift of HL4 surface course) 170 m2 $ • Supply and place concrete curb and gutter (approx. 9m length) l.s. $ 17,500.00 55.00 $ 9,350.00 $ 1,500.00 Page 111 Kellett Municipal Drain In accordance with Sections 29, 30 and 31 of the Drainage Act, R.S.O. 1990, we determine the allowances payable to Owners entitled thereto as follows. Damages to Existing Lotor Con. Owner Roll NO. R!gt'lt.;of-: . · · Lands and Drains Part Way Crops (Sec. 31) ·csec.29) ·(Sec. 30) ·.· Kellett Municioal Drain 2014 Main Drain Townshio of Norwich Pt. 27 8 K. Pelleboer & H. 40-045 $500 &28 Pelleboer-Buijert Npt. 9 K. Pelleboer & H. 40-188 $300 25 Pelleboer-Buijert Long Point Pts. 25 9 Region 40-195 $300 to 28 Conservation Authority Npt. 9 G. Wilson 40-189 $5,240 $4,490 26 Pt. 26 9 W. & C. Hallows 40-190 $2,810 $2,550 Pts. 27 9 Sonneberg Farms 40-192-05 $3,310 $2,950 & 28 Ltd. Pts. 27 9 Sonneberg Farms 40-193 $6,450 $5,460 & 28 Ltd. Total Allowances, Main Drain Township of Norwich $17,810 $16,550 Branch 'A' Townshio of Norwich Pt. 27 8 K. Pelleboer & H. 40-045 $3,230 &28 Pelleboer-Buijert Pts. 27 9 Sonneberg Farms 40-192-05 $1,470 &28 Ltd. Total Allowances, Branch 'A' Township of Norwich $1,470 $3,230 Total Allowances1 Kellett Municioal Drain 2014 $19 280 $_16_._550 $3 230 Total Allowances, under Sections 29, 30 and 31 of the Drainage Act, R.S.O. 1990; Kellett Municipal Drain 2014. ·Total· Allow;3nces $500 $300 $300 $9,730 $5,360 $6,260 $11,910 $34,360 $3,230 $1,470 $4,700 $39 060 $39.060 Page I 9 Allowances Swance Municipal Drain In accordance with Sections 29 and 30 of the Drainage Act, R.S.O. 1990, we determine the allowances payable to Owners entitled thereto as follows. QaflilaQ~s to Lot or Con. Owner Roll No. Right-of-Way. Lands and Total Part (Section 29) · .Crops Allowances •·<section 30) Swance Municioal Drain 2014 Main Drain (Open) Townshio of South-West Oxford Pt. 3 10 Fuller Trucking Ltd. 70-014 $1,300 $1,300 I Total Allowances, Main Drain (Open) Township of South-West Oxford $1,300 $1,300 Main Drain (Open) Town of Tillsonbura Pt. 3 10 G. & W. Rohrer 70-032 $500 $500 Pt. 3 10 Fuller Trucking Ltd. 70-032-01 $900 $900 Pt. 3 10 J. & M. Horvath 70-035 $300 $300 Total Allowances, Main Drain (Open) Town of Tillsonburg $1,700 $1,700 Total Allowances, Main Drain (Ooen) $3,000 $3 000 Main Drain {Closed} Townshio of Norwich Pt. 27 10 R. Martin & Sons Ltd. 50-035 $300 $300 &28 Pt. 28 10 D. Cowan 50-036-05 $120 $500 $620 Total Allowances, Main Drain (Closed) Township of Norwich $120 $800 $920 Main Drain {Closed} Townshio of South-West Oxford Pt. 1 10 G. & A. Lofthouse 50-143-05 $5,180 $4,440 $9,620 Ept. 2 10 D. Chromczak 70-011 $3,630 $3,200 $6,830 Wpt. 2 10 N. Fletcher 70-012-02 $2,880 $2,600 $5,480 Pts. 1 10 Oxford County 9-031 $200 $300 $500 to 3 Total Allowances, Main Drain (Closed) Township of South-West Oxford $11,890 $10,540 $22,430 Total Allowances, Main Drain (Closed) $12,010 $11_._340 $23 350 Page 17 Summary of Proposed Works Swance Municipal Drain The proposed work consists of approximately 860 metres of open ditch excavation; the installation of one (1) road culvert; the installation of approximately 4,043 metres of 250mm to 750mm diameter field tile, high density polyethylene and metal pipes; the installation of 15 concrete catch basins, four (4) concrete junction boxes; and the installation of 60 metres of 400mm to 500mm O.D. smooth wall steel casing by the Boring Method. Kellett Municipal Drain The proposed work consists of approximately 163 metres of open ditch excavation; the installation of approximately 1 , 781 metres of 300mm to 525mm diameter field tile and metal pipes; the installation of nine (9) concrete catch basins, two (2) concrete junction boxes; and the installation of 40 metres of 400mm O.D. smooth wall steel casing by the Boring Method. W. E. Russell Municipal Drain The proposed work consists of approximately 890 metres of open ditch excavation. Working Area Open Work The working area for construction and maintenance purposes shall be a width of twelve ( 12) metres on the side of the drain where the excavated material is to be placed and levelled. Each landowner shall designate access to and from the working area. Closed Work The working area for construction purposes shall be a width of twenty (20) metres centered on the proposed tile drain. The working area for maintenance shall be a width of ten (1 0) metres centered on the proposed tile drain. Each landowner on whose property the drainage work is to be constructed shall designate access to and from the working area. Page 15 4. The existing culvert under Cranberry Road is not of sufficient depth or capacity to provide an outlet for upstream lands and roads. Kellett Municipal Drain 1. The existing Kellett Award Drain is in a poor state of repair and is not of sufficient capacity or depth to drain the surrounding and upstream lands within the watershed at today's standards of drainage. 2. Approximately 9.5 hectares of the K. Pelleboer & H. Pelleboer-Beijert property (Roll No. 40-045) part Lots 27 and 28, Concession 8, Township of Norwich (South Norwich) does not have a legal subsurface outlet. W. E. Russell Municipal Drain 1. Portions of theW. E. Russell drain is not of sufficient depth to provide an outlet for upstream subsurface drainage. Recommendations It is our recommendation that: Swance Municipal Drain 1. Approximately 860 metres of open ditch excavation be undertaken on the Swance Municipal Drain (Main Drain Open). 2. A 26 metre length of 3000mm span x 2350mm rise corrugated metal pipe-arch culvert be installed under Cranberry Road. The design standard used for this culvert is a 25 year rainfall event. 3. The Town of Tillsonburg lower the driving/walking surface of the former railway in Lot 4, Concession 10 where the Swance Municipal Drain crosses the railway by 300mm. Although this recommendation does not form part of the scope of work for the Swance Municipal Drain, the lowering of the former railway will increase the safety factor of the proposed pipe-arch culvert under Cranberry Road. 4. A new tile drainage system (Main Drain) be constructed from the outlet at the lot line between Lots 2 and 3, Concession 10, Township of South-West Oxford (former Township of Dereham) to the south side of the former railway in Lot 28, Concession 10, Township of Norwich (former Township of South Norwich). 5. The Main Drain and Branch Numbers 1, 2 and 3 of the Swance Drain that were originally constructed under the authority of the 1914 Report prepared by F. J. Ure, and later extended under the authority of the 1923 Report, also prepared by F. J. Ure, be abandoned. The Swance Drain Extension Branch (1923) located in Lot 1, Concession William Dietrich, P. Eng. Greg Nancekivell, C.E.T. Don Weir Wray Ramsay Hank Flinsenberg Scott Boughner Landowners include: Gerrit Pelleboer Gerald Lofthouse Ray Jones John Sandam Information Meeting Dietrich Engineering Limited Dietrich Engineering Limited Township of Norwich (Acting) Drainage Superintendent Township of South-West Oxford Drainage Superintendent County of Oxford County of Oxford Richard Ecker Don Wilcox Carl Wilcox Koert Pelleboer Carol Jones Arthur Fletcher Page 13 An information meeting was held on July 3, 2013 at the Optimist Hall Norwich Community Centre. Persons in attendance were: William Dietrich, P. Eng. Greg Nancekivell, C.E.T. Michel Terzian Dirk Kramer Mike Legge Ron Smith Pat Lee Wray Ramsay Scott Boughner Steve Lund Peter Fung Melanie Wauters Landowners include: Henry Breman Arthur Fletcher John Sandham Dietrich Engineering Limited Dietrich Engineering Limited Dietrich Engineering Limited Township of Norwich Drainage Superintendent Township of Norwich Director of Finance I Treasurer Township of Norwich Public Works Superintendent Township of Norwich Councillor Township of South-West Oxford Drainage Superintendent County of Oxford Town of Tillsonburg Director of Operations Town of Tillsonburg Manager of Engineering Services Union Gas Hank Chromczak Ray Jones Koert Pelleboer Edward Ecker Theill Malcolm Adriaan Stalk The information provided proposed the following: Swance Municipal Drain The open portion of the Swance Municipal Drain be cleaned out from the outlet of the closed portion of the Main Drain at the lot line between Lots 2 and 3, Concession 10, Township of South-West Oxford (former Township of Dereham) to the east side of the former railway in Lot 4 Concession 10 in the Town of Tillson burg, including the replacement of the culvert under Cranberry Road. The closed portion of the Swance Municipal Drain (Main Drain) be upgraded and replaced with a new tile drainage system from the outlet at the lot line between Lots 2 and 3, Concession 10, DIETRICH ENGINEERING LIMITED CONSULTING ENGINEERS 515 Dotzert Crt., Unit 8, Waterloo, ON, N2L 6A7 I T: (519) 880-2708 I F: (519) 880-2709 E: mail@dietricheng.com Waterloo, Ontario April 8, 2014 Swance, Kellett & W. E. Russell Municipal Drains 2014 Township of Norwich To the Mayor and Council of the Township of Norwich Members of Council: Introduction (Former Township of South Norwich) We are pleased to present our report on the "Swance, Kellett & W. E. Russell Municipal Drains 2014", serving parts of Lots 27 and 28, Concession 8; parts of Lots 24 to 28, Concession 9; parts of Lots 26 to 28 Concession 10, in the Township of Norwich, former Township of South Norwich; parts of Lot 1, Concession 8; parts of Lots 1 to 4, Concession 9, and parts of Lots 1 to 4, Concession 10, in the Township of South-West Oxford, former Township of Dereham; and parts of Lots 3 and 4, Concession 10 in the Town of Tillsonburg. Authority to prepare this report was obtained by a resolution of the Township of Norwich Council at its December 14, 2010 meeting to appoint Dietrich Engineering Limited to prepare an Engineer's Report under Sections 4 and 78 of the Drainage Act, R.S.O. 1990. In accordance with your instructions pursuant to a petition under Section 4 of the Drainage Act, R.S.O. 1990, signed by Koert Pelleboer, owner of part Lots 27 and 28, Concession 9 in the Township of Norwich (former Township of South Norwich) and a request received by the Township of Norwich Council under Section 78 of the Drainage Act, R.S.O. 1990, we have made an examination and survey of the affected area and submit herewith our Report which includes Plan, Profiles and Specifications for this work. The Township of South-West Oxford Council received and accepted a petition under Section 4 of the Drainage Act, R.S.O. 1990, signed by Arthur and Norma Fletcher, part Lot 2, Concession 9, Township of South-West Oxford (former Township of Dereham). The Township of South- West Oxford Council, at their meeting held on September 4, 2012, forwarded the petition to the Township of Norwich to be included with the previous appointment on December 14, 2010. The area requiring drainage for the Kellett Drain is parts of Lots 27 and 28, Concession 8 and parts of Lots 26 to 28, Concession 9, Township of Norwich (former Township of South Norwich). The petition for the Kellett Drain is valid in compliance with Section 4(1)(a) of the Drainage Act, R.S.O. 1990. Swance, Kellett & W. E. Russell Municipal Drains 2014 Township of Norwich (Former Township of South Norwich) Contents Introduction History On-Site Meeting Information Meeting Findings Recommendations Summary of Proposed Works Working Area Watershed Characteristics Allowances Estimated Construction Costs Summary of Construction Costs Summary of Costs Assessment Maintenance Schedule of Assessment for Construction -Swance Drain (Main Drain Open) Schedule of Assessment for Construction -Swance Drain (Main Drain Closed) Schedule of Assessment for Construction -Swance Drain (Branch 'A') Schedule of Assessment for Construction -Swance Drain (Branch 'B') Schedule of Assessment for Construction -Kellett Drain (Main Drain) Schedule of Assessment for Construction-Kellett Drain (Branch 'A') Schedule of Assessment for Construction -W. E. Russell Drain Schedule of Net Assessment for Construction Schedule of Assessment for Maintenance -Swance Drain (Main Drain Open) Schedule of Assessment for Maintenance -Swance Drain (Main Drain Closed) Schedule of Assessment for Maintenance -Swance Drain (Branch 'A') Schedule of Assessment for Maintenance -Swance Drain (Branch 'B') Schedule of Assessment for Maintenance -Kellett Drain (Main Drain) Schedule of Assessment for Maintenance-Kellett Drain (Branch 'A') Schedule of Assessment for Maintenance -W. E. Russell Drain 1 2 2 3 4 5 7 7 8 9 13 21 21 22 23 24 28 31 33 34 35 36 38 41 44 46 47 48 49 49 Page 122 Assessment We assess the cost of this work against the lands and roads liable for assessment for benefit and outlet as shown on the annexed Schedules of Assessment. We have determined that there is no injuring liability assessment involved. The Main Drain and Branch Numbers 1, 2 and 3 of the Swance Municipal Drain that were originally constructed under the authority of the 1914 Report prepared by F. J. Ure, and later extended under the authority of a 1923 Report, also prepared by F. J. Ure shall be abandoned and cease to be municipal drains after the Swance Municipal Drain 2014 is constructed. The ownership of the existing tile drains shall be reverted to the landowners for that portion of the drain which is situated on their respective properties. The Swance Drain Extension Branch (1923) located in Lot 1, Concession 9, Township of South-West Oxford (former Township of Dereham), and the East Branch adjacent Zenda Line shall remain as part of the Swance Municipal Drainage system. Whether or not the Town of Tillsonburg elects to do the work on their property, Cranberry Road Sta. 0+774 to Sta. 0+805, Swance Municipal Drain, Main Drain (Open), they shall be assessed the actual increased costs to the drainage works due to the construction and operation of the road as a Special Assessment in addition to any benefit and outlet assessments. The Special Assessment shall be made up of the actual construction costs plus an allowance for administration costs. Whether or not the Township of Norwich or the Township of South-West Oxford elects to do the work on their property Zenda Line Sta. 1+189 to Sta. 1+208; Swance Municipal Drain, Main Drain (Closed), and Sta. 1+144 and Sta. 1+306; Swance Municipal Drain (Branch 'A'), they shall be assessed the actual increased costs to the drainage works due to the construction and operation of the road as Special Assessments in addition to any benefit and outlet assessments. The Special Assessments shall be made up of the actual construction costs plus an allowance for administration costs. Whether or not the County of Oxford elects to do the work on their property, Ostrander Road Sta. 1 +690 to Sta. 1 + 712; Swance Municipal Drain (Branch 'A'), they shall be assessed the actual increased costs to the drainage works due to the construction and operation of the road as a Special Assessment in addition to any benefit and outlet assessments. The Special Assessment shall be made up of the actual construction costs plus an allowance for administration costs. Whether or not the County of Oxford elects to do the work on their property, Otterville Road Sta. 1+781 to Sta. 1+801; Kellett Municipal Drain (Main Drain) and Sta. 0+147 to Sta. 0+167, Kellett Municipal Drain (Branch 'A'), they shall be assessed the actual increased costs to the drainage works due to the construction and operation of the road as Special Assessments in addition to any benefit and outlet assessments. The Special Assessments shall be made up of the actual construction costs plus an allowance for administration costs. Whether or not Union Gas Ltd. elects to do the work on their easement, Sta. 0+653 to Sta. 0+668, Swance Municipal Drain, Main Drain (Closed), they shall be assessed the actual increased costs to the drainage works due to the existence of the high pressure gas pipe line as SCHEDULE OF ASSESSMENT FOR CONSTRUCTION e Swance, Kellett & W. E. Russell Municipal Drains 2014 APPROX. (SEC. 22) (SEC. 23) (SEC. 26) LESS 1/3 LESS NET EiiJ LOT OR HECTARES ROLL BENEFIT OUTLET SPECIAL TOTAL GOV'T PART CON. AFFECTED OWNER NO. LIABILITY LIABILITY ASSESSMENT ASSESSMENT GRANT ALLOWANCES ASSESSMENT ~ Swance Drain {Main Drain O(!en} Townshil! of Norwich {Former Townshil! of South Norwich} Pt. 28 9 9.1 Sonneberg Farms Ltd. 40-193 $252 $252 $84 $168 Pt. 28 9 4.1 R. & C. Jones 40-194 $114 $114 $38 $76 Long Point Region * Pt. 28 9 17.0 Conservation 40-195 $187 $187 $187 Authority Pt. 27 & 10 28 39.3 R. Martin & Sons Ltd. 50-035 $1,083 $1,083 $361 $722 * Pt. 28 10 2.9 D. Cowan 50-036-05 $32 $32 $32 * Pt. 28 10 1.0 Oxford County 50-228 $70 $70 $70 Pt. 28 10 2.6 D. &A. Zook 50-036 $71 $71 $24 $47 Pt. 28 10 0.2 J. Martin 50-034 $9 $9 $3 $6 Pt. 28 10 0.3 R. Martin 50-034-01 $13 $13 $4 $9 * Pt. 28 10 0.6 Rogers Cable TV 50-033 $21 $21 $21 Pt. 28 10 0.4 H. & M. Breman 50-032 $11 $11 $4 $7 Total Assessment on Lands Township of Norwich $1,863 $1,863 $518 $1,345 Ninth Road 0.6 Township of Norwich $67 $67 $67 Zenda Line 2.8 Township of Norwich $303 $303 $303 Total Assessment on Roads Township of Norwich $370 $370 $370 Total Assessment on Lands and Roads, Swance Municipal Drain 2014 (Main Drain Open) Township of Norwich $2,233 $2,233 $518 $1,715 Townshil! of South-West Oxford {Former Townshil! of Dereham} Npt. 1 8 1.2 D. & D. Wilcox 50-024 $26 $26 $9 $17 "U Q) * Npt. 1 8 1.3 C. & A. Wilcox 50-026 $35 $35 $35 (0 * Spt. 1 8 0.4 E. & J. Ecker 50-027 $14 $14 $14 <1> - Spt. 1 8 8.5 E. & J. Ecker 50-028 $162 $162 $54 $108 N 50-028-01 $15 $15 $15 ~ * Spt. 1 8 0.4 J. Van Ginkel Long Point Region $391 $391 $391 * Spt. 1 9 35.6 Conservation 50-084 Attthoritv Npt. 1 9 34.7 Sonneberg Farms 50-085 $955 $955 $318 $637 SCHEDULE OF ASSESSMENT FOR CONSTRUCTION Swance, Kellett & W. E. Russell Municipal Drains 2014 e APPROX. (SEC. 22) (SEC. 23) (SEC. 26) LESS 1/3 LOT OR HECTARES ROLL BENEFIT OUTLET SPECIAL TOTAL GOV'T LESS NET liil PART CON. AFFECTED OWNER NO. LIABILITY LIABILITY ASSESSMENT ASSESSMENT GRANT ALLOWANCES ASSESSMENT * Pt. 3 10 1.7 Thames Valley 70-013 $29 $29 $29 ~ District School Board Pt. 4 10 14.2 J. Van Herk 50-126-01 $144 $144 $48 $96 * Pt. 4 10 0.3 Hydro One Networks 50-126-05 $7 $7 $7 Pt. 4 10 13.4 J. Koteles & C. 70-015 $132 $132 $44 $88 * Pt. 4 10 0.1 D. & E. Hawthorne 70-015-01 $5 $5 $5 Total Assessment on Lands Township of South-West Oxford $1,500 $7,573 $9,073 $2,207 $1,300 $5,566 Ostrander Road 0.9 Oxford County $102 $102 $102 Keswick Road 3.2 Township of South-West Oxford $65 $65 $65 Zenda Line 3.0 Township of South-West Oxford $334 $334 $334 Cranberry Road 1.4 Township of South-West Oxford $87 $87 $87 Total Assessment on Roads Township of South-West Oxford $588 $588 $588 Total Assessment on Lands and Roads, Swance Municipal Drain 2014 (Main Drain Open) Township of South-West Oxford $1,500 $8,161 $9,661 $2,207 $1,300 $6,154 Town of Tillsonburg * Pt. 3 10 12.4 Thames Valley 70-029 $136 $136 $136 District School Board * Pt. 3 10 0.8 G. & W. Rohrer 70-032 $1,000 $3 $1,003 $500 $503 * Pt. 3 10 3.7 Fuller Trucking Ltd. 70-032-01 $1,000 $35 $1,035 $900 $135 * Pt. 3 10 0.6 Oxford County 70-032-10 $12 $12 $12 * Pt. 3 10 0.2 R. Robertson 70-033 $5 $5 $5 Pt. 3 10 1.5 H. Parrott 70-034-01 $15 $15 $5 $10 * Pt. 4 10 0.2 J. & M. Horvath 70-035 $500 $500 $300 $200 Pt. 4 10 0.7 J. Koteles 70-036 $7 $7 $2 $5 "U Jl) co Total Assessment on Lands Town of Tillsonburg $2,500 $213 $2,713 $7 $1,700 $1,006 Cl) -N CJ) SCHEDULE OF ASSESSMENT FOR CONSTRUCTION Swance, Kellett & W. E. Russell Municipal Drains 2014 e APPROX. (SEC. 22) (SEC. 23) (SEC. 26) LESS 1/3 liiJ LOT OR HECTARES ROLL BENEFIT OUTLET SPECIAL TOTAL GOV'T LESS NET PART CON. AFFECTED OWNER NO. LIABILITY LIABILITY ASSESSMENT ASSESSMENT GRANT ALLOWANCES ASSESSMENT ~ Swance Drain {Main Drain Closed} Townshi~ of Norwich {Former Townshi~ of South Norwich} Pt. 28 9 9.1 Sonneberg Farms 40-193 $6,284 $6,284 $2,095 $4,189 Pt. 28 9 4.1 R. & C. Jones 40-194 $2,838 $2,838 $946 $1,892 Long Point Region * Pt. 28 9 17.0 Conservation 40-195 $4,672 $4,672 $4,672 Authority Pt. 27 & 10 28 39.3 R. Martin & Sons Ltd. 50-035 $2,000 $25,546 $27,546 $9,182 $300 $18,064 * Pt. 28 10 2.9 D. Cowan 50-036-05 $500 $1,052 $1,552 $620 $932 * Pt. 28 10 1.0 Oxford County 50-228 $1,000 $2,819 $3,819 $3,819 Pt. 28 10 2.6 D. & A. Zook 50-036 $2,984 $2,984 $995 $1,989 Pt. 28 10 0.2 J. Martin 50-034 $98 $98 $33 $65 Pt. 28 10 0.3 R. Martin 50-034-01 $132 $132 $44 $88 * Pt. 28 10 0.6 Rogers Cable TV 50-033 $259 $259 $259 Pt. 28 10 0.4 H. & M. Breman 50-032 $139 $139 $46 $93 Total Assessment on Lands Township of Norwich $3,500 $46,823 $50,323 $13,341 $920 ___E6,062 Ninth Road 0.6 Township of Norwich $1,962 $1,962 $1,962 Zenda Line 2.8 Township of Norwich $5,000 $7,468 $9,025 $21,493 __ $21,493 Total Assessment on Roads Township of Norwich $5,000 $9,430 $9,025 $23,455 $23,455 Total Assessment on Lands and Roads, Swance Municipal Drain 2014 (Main Drain Closed) Township of Norwich $8,500 $56,253 $9,025 $73,778 $13,341 $920 $59,517 "U Q) co CD - N 00 SCHEDULE OF ASSESSMENT FOR CONSTRUCTION Swance, Kellett & W. E. Russell Municipal Drains 2014 APPROX. (SEC. 22) (SEC. 23) (SEC. 26) LESS 1/3 LOT OR HECTARES ROLL BENEFIT OUTLET SPECIAL TOTAL GOV'T LESS PART CON. AFFECTED OWNER NO. LIABILITY LIABILITY ASSESSMENT ASSESSMENT GRANT ALLOWANCES Ept. 2 10 18.4 D. Chromczak 70-011 $32,800 $4,397 $37,197 $12,399 $6,830 Wpt. 2 10 19.0 N. Fletcher 70-012-02 $15,500 $2,056 $17,556 $5,852 $5,480 * Pts. 1, 10 1.2 Oxford County 9-031 $3,000 $1,188 $4,188 $500 2&3 Total Assessment on Lands Township of South-West Oxford $78,300 $98,873 $177,173 $52,863 $22,430 Union Gas Ltd. $8,620 $8,620 Ostrander Road 0.9 Oxford County $2,560 $2,560 Keswick Road 1.6 Township of South-West Oxford $515 $515 Zenda Line 3.0 Township of South-West Oxford $5,000 $7,829 $9,025 $21,854 Total Assessment on Roads Township of South-West Oxford $5,000 $10,904 $17,645 $33,549 Total Assessment on Lands and Roads, Swance Municipal Drain 2014 (Main Drain Closed) Township of South-West Oxford $83,300 $109,777 $17,645 $210,722 $52,863 $22,430 Total Assessment on Lands and Roads, Swance Municipal Drain 2014 (Main Drain Closed) $91!800 $166!030 $26!670 $284,500 $66,204 $23,350 NOTES: 1. * Denotes non-agricultural lands. 2. The NET ASSESSMENT is the total estimated assessment less a one-third (1/3) Provincial grant, and allowances, if applicable. NET ASSESSMENT $17,968 $6,224 $3,688 $101,880 $8,620 $2,560 $515 __ $21,854 $24,929 $126,809 $186,326 e liil ~ -u Q) cc (!) (;.) 0 SCHEDULE OF ASSESSMENT FOR CONSTRUCTION Swance, Kellett & W. E. Russell Municipal Drains 2014 e APPROX. (SEC. 22) (SEC. 23) (SEC. 26) LESS 1/3 liiJ LOT OR HECTARES ROLL BENEFIT OUTLET SPECIAL TOTAL GOV'T LESS NET PART CON. AFFECTED OWNER NO. LIABILITY LIABILITY ASSESSMENT ASSESSMENT GRANT ALLOWANCES ASSESSMENT ~ * Npt. 1 9 1.8 J. & K. Monk 50-086 $1,531 $1,531 $1,531 * Npts. 1 & 9 0.6 Anglican Diocese of 50-087 $529 $529 $529 2 Huron Pt. 2 9 32.1 A. & N. Fletcher 50-088 $13,973 $13,973 $4,658 $9,315 Npt. 3 9 1.6 A. & N. Fletcher 50-092 $503 $503 $168 $335 Npt. 3 9 8.1 J. & G. Sandham 50-093 $2,211 $2,211 $737 $1,474 * Pt. 1 10 0.5 Hydro One Networks 50-143 $81 $81 $81 Inc. Pt. 1 10 5.3 G. & A. Lofthouse 50-143-05 $8,000 $144 $8,144 $2,715 $3,490 $1,939 Total Assessment on Lands Township of South-West Oxford $42,700 $52,084 $94,784 $25,952 $20,540 $48,292 Ostrander Road 0.9 Oxford County $6,000 $2,977 $17,190 $26,167 $26,167 Keswick Road 0.5 Township of South-West Oxford $1,500 $174 $1,674 $1,674 Zenda Line 1.9 Township of South-West Oxford $52,500 $2,836 $8,930 $64,266 $64,266 Total Assessment on Roads Township of South-West Oxford $60,000 $5,987 $26,120 $92,107 $92,107 Total Assessment on Lands and Roads, Swance Municipal Drain 2014 (Branch 'A') Township of South-West Oxford $102,700 $58,071 $26,120 $186,891 $25,952 $20,540 $140,399 Total Assessment on Lands and Roads, Swance Municipal Drain 2014 (Branch 'A') $1562700 $662250 $352050 $258,000 $28,431 $21,040 $208,529 NOTES: 1. * Denotes non-agricultural lands. 2. The NET ASSESSMENT is the total estimated assessment less a -a one-third (1/3) Provincial grant, and allowances, if applicable. ll) <0 CD - (,.) N SCHEDULE OF ASSESSMENT FOR CONSTRUCTION Swance, Kellett & W. E. Russell Municipal Drains 2014 e APPROX. (SEC. 22) SEC. 23) (SEC. 26) LESS 1/3 Iii LOT OR HECTARES ROLL BENEFIT OUTLET SPECIAL TOTAL GOV'T LESS NET PART CON. AFFECTED OWNER NO. LIABILITY LIABILITY ASSESSMENT ASSESSMENT GRANT ALLOWANCES ASSESSMENT ~ Kellett Drain {Main Drain} Townshie of Norwich {Former Townshie of South Norwich} Pt. 27 & 8 19.2 K. Pelleboer & H. 40-045 $3,000 $26,998 $29,998 $9,999 $500 $19,499 28 Pelleboer-Buiiert * Spt. 28 8 2.0 Oxford County 40-043-01 $2,958 $2,958 $2,958 * Spt. 28 8 1.1 D. & A. Barnard 40-043-02 $1,671 $1,671 $1,671 * Spt. 28 8 1.2 W. & B. Nowell 40-043-03 $1,694 $1,694 $1,694 * Spt. 28 8 0.8 A. Vandenbrink 40-043-04 $1,131 $1 '131 $1' 131 * Spt. 28 8 0.5 C. Kerridge 40-044 $691 $691 $691 Npt. 25 9 3.8 K. Pelleboer & H. 40-188 $1,000 $596 $1,596 $532 $300 $764 Pelleboer-Buiiert * Pts. 25 9 1.3 Long Point Region 40-195 $300 $300 $300 $0 to 28 Conservation Authority Npt. 26 9 8.9 G. Wilson 40-189 $20,500 $1,642 $22,142 $7,381 $9,730 $5,031 Pt. 26 9 10.5 W. & C. Hallows 40-190 $13,000 $4,288 $17,288 $5,763 $5,360 $6,165 * Npt. 27 9 2.9 E. & K. Binder 40-191-01 $1,680 $1,680 $1,680 Pts. 27 9 &28 9.3 Sonneberg Farms Ltd. 40-192-05 $12,300 $7,299 $19,599 $6,533 $6,260 $6,806 Pts. 27 9 &28 17.2 Sonneberg Farms Ltd. 40-193 $27,900 $12,093 $39,993 $13,331 $11,910 $14,752 * Pt. 28 9 0.6 S. & B. Harvey 40-192 $575 $575 $575 --- Total Assessment on Lands $78,000 $63,316 $141,316 $43,539 $34,360 $63,417 Otterville Road 1.4 Oxford County $6,000 $6,324 $17,360 $29,684 __ $29,684 Total Assessment on Roads $6,000 $6,324 $17,360 $29,684 $29,684 Total Assessment on Lands and Roads, Kellett Municipal Drain 2014 (Main Drain) $841000 $691640 $171360 $171!000 $431539 $341360 $931101 -u ll) NOTES: 1. * Denotes non-agricultural lands. <0 2. The NET ASSESSMENT is the total estimated assessment less a CD one-third (1/3) Provincial grant, and allowances, if applicable. w .to. SCHEDULE OF ASSESSMENT FOR CONSTRUCTION Swance, Kellett & W. E. Russell Municipal Drains 2014 e APPROX. LESS 1/3 Eiil LOT OR HECTARES ROLL BENEFIT OUTLET TOTAL GOV'T LESS NET PART CON. AFFECTED OWNER NO. LIABILITY LIABILITY ASSESSMENT GRANT ALLOWANCES ASSESSMENT ~ W. E. Russell Drain Townshi~ of Norwich {Former Towns hi~ of South Norwich} Pt. 27 & 8 19.2 K. Pelleboer & H. Pelleboer- 28 Buiiert 40-045 $1,057 $1,057 $352 $705 * Spt. 28 8 2.0 Oxford County 40-043-01 $134 $134 $134 * Spt. 28 8 1.1 D. & A. Barnard 40-043-02 $63 $63 $63 * Spt. 28 8 1.2 W. & B. Nowell 40-043-03 $64 $64 $64 * Spt. 28 8 0.8 A. Vandenbrink 40-043-04 $43 $43 $43 * Spt. 28 8 0.5 C. Kerridge 40-044 $26 $26 $26 Pt. 24 9 9.6 A. Uittenbogaard & E. Uittenboaaard-Pesselse 40-185 $64 $64 $21 $43 * Pts. 24 to 9 3.4 Oxford County 50-228 $216 $216 27 Pt. 25 9 14.6 G. Wilson 40-187 $1,000 $98 $1,098 $366 $620 $112 Npt. 25 9 8.2 K. Pelleboer & H. Pelleboer- Buiiert 40-188 $362 $362 $121 $241 • Pts. 25 to 9 129.3 Long Point Region 40-195 $1,500 $3,461 $4,961 $1 '160 $3,801 28 Conservation Authoritv Npt. 26 9 12.2 G. Wilson 40-189 $540 $540 $180 $360 Pt. 26 9 15.5 W. & C. Hallows 40-190 $551 $551 $184 $367 * Npt. 27 9 2.9 E. & K. Binder 40-191-01 $158 $158 $158 Pts. 27 & 9 28 9.3 Sonneberg Farms Ltd. 40-192-05 $410 $410 $137 $273 Pts. 27 & 9 39.6 Sonneberg Farms Ltd. 40-193 $4,257 $4,257 $1,419 $2,838 28 * Spt. 27 9 8.9 D. Ruebsam 40-197 $474 $474 $474 * Pt. 28 9 0.6 S. & B. Harvey 40-192 $33 $33 $33 Pt. 28 9 8.0 R. & C. Jones 40-194 $1,073 $1,073 $358 $715 Pts. 26 to 10 32.5 R. Martin & Sons Ltd. 50-035 $1,307 $1,307 $436 $871 28 * Pt. 28 10 0.2 D. Cowan 50-036-05 $10 $10 $10 ""C Q) Total Assessment on Lands $2,500 $14,401 $16,901 $3,574 $1,780 $11,331 co (1) - (J.) 0> 4!)1]1~ Page 138 SCHEDULE OF NET ASSESSMENT FOR CONSTRUCTION Swance, Kellett & W. E. Russell Municipal Drains 2014 SWANCE DRAIN KELLET DRAIN W.E. LESS 1/3 LOT OR ROLL MAIN DRAIN MAIN DRAIN BRANCH BRANCH MAIN BRANCH RUSSELL TOTAL GOV'T LESS NET CON. CON. OWNER NO. !OPENl (CLOSEDl 'A' 'B' DRAIN 'A' DRAIN ASSESSMENT GRANT ALLOWANCES ASSESSMENT Townshie of Norwich {Former Townshie of South Norwich} Pt.27&28 8 K. Pelleboer & H. Pelleboer- Buiiert 40-045 $29,998 $2,800 $1,057 $33,855 $11,285 $3,730 $18,840 * Spt. 28 8 Oxford County 40-043-01 $2,958 $134 $3,092 $3,092 * Spt. 28 8 D. & A. Barnard 40-043-02 $1,671 $63 $1,734 $1,734 * Spt. 28 8 W.&B. Nowell 40-043-03 $1,694 $64 $1,758 $1,758 * Spt. 28 8 A. Vandenbrink 40-043-04 $1,131 $43 $1,174 $1,174 * Spt. 28 8 C. Kerridge 40-044 $691 $26 $717 $717 Pt. 24 9 A. Uittenbogaard & E. 40-185 $64 $64 $21 $43 Uittenboaaard-Pesselse • Pts. 24 to 27 9 Oxford County 50-228 $70 $3,819 $216 $4,105 $4,105 Pt. 25 9 G. Wilson 40-187 $1,098 $1,098 $366 $620 $112 Npt. 25 9 K. Pelleboer & H. Pelleboer- Buiiert 40-188 $1,596 $362 $1,958 $653 $300 $1,005 • Pts. 25 to 28 9 Long Point Region Conservation Authoritv 40-195 $187 $4,672 $558 $300 $4,961 $10,678 $1,460 $9,218 Npt. 26 9 G. Wilson 40-189 $22,142 $540 $22,682 $7,561 $9,730 $5,391 Pt. 26 9 W. & C. Hallows 40-190 $17,288 $551 $17,839 $5,946 $5,360 $6,533 * Npt. 27 9 E. & K. Binder 40-191-01 $1,680 $158 $1,838 $1,838 Pts. 27 & 28 9 Sonneberg Farms Ltd. 40-192-05 $19,599 $1,500 $410 $21,509 $7,170 $7,730 $6,609 Pts. 27 & 28 9 Sonneberg Farms Ltd. 40-193 $252 $6,284 $6,598 $39,993 $4,257 $57,384 $19,128 $12,410 $25,846 * Spt. 27 9 D. Ruebsam 40-197 $474 $474 $474 * Pt. 28 9 S. & B. Harvey 40-192 $575 $33 $608 $608 Pt. 28 9 R. & C. Jones 40-194 $114 $2,838 $840 $1,073 $4,865 $1,622 $3,243 Pts. 26 to 28 10 R. Martin & Sons Ltd. 50-035 $1,083 $27,546 $1,307 $29,936 $9,979 $300 $19,657 * Pt.28 10 D. Cowan 50-036-05 $32 $1,552 $10 $1,594 $620 $974 Pt. 28 10 D. &A. Zook 50-036 $71 $2,984 $3,055 $1,018 $2,037 Pt. 28 10 J. Martin 50-034 $9 $98 $107 $36 $71 Pt. 28 10 R. Martin 50-034-01 $13 $132 $145 $48 $97 * Pt. 28 10 Rogers Cable TV 50-033 $21 $259 $280 $280 Pt. 28 10 H. & M. Breman 50-032 $11 $139 $150 $50 $100 --- Total Assessment on Lands Township of Norwich $1,863 $50,323 $7,996 $141,316 $4,300 $16,901 $222,699 $64,883 $42,260 $115,556 Otterville Road Oxford County $29,684 $16,700 $724 $47,108 Ninth Road Township of Norwich $67 $1,962 $100 $601 $2,730 $2,730 Zenda Line Township of Norwich $303 $21,493 $63,013 ~474 $86,283 $86,283 Total Assessment on Roads Township of Norwich $370 $23,455 $63,113 $29,684 $16,700 $2,799 $136,121 $89,013 Total Assessment on Lands and Roads, Township of Norwich $2,233 $73,778 $71,109 $171,000 $21,000 $19,700 $358,820 $64,883 $42,260 $204,569 4!)1]1b.. Page 140 SCHEDULE OF NET ASSESSMENT FOR CONSTRUCTION Swance, Kellett & W. E. Russell Municipal Drains 2014 SWANCE DRAIN KELLET DRAIN W.E. LESS 1/3 LOT OR ROLL MAIN DRAIN MAIN DRAIN BRANCH BRANCH MAIN BRANCH RUSSELL TOTAL GOV'T LESS NET CON. CON. OWNER NO. (OPEN) (CLOSED) 'A' 'B' DRAIN 'A' DRAIN ASSESSMENT GRANT ALLOWANCES ASSESSMENT Union Gas Ltd. $8,620 $8,620 Ostrander Road Oxford County $102 $2,560 $26,167 $28,829 $28,829 Keswick Road Township of South-West Oxford $65 $515 $1,674 $2,195 $4,449 $4,449 Zenda Line Township of South-West Oxford $334 $21,854 $64,266 $86,454 $86,454 Cranbeny Road Township of South-West Oxford $87 $87 $87 --- Total Assessment on Roads Township of South-West Oxford $588 $33,549 $92,107 $2,195 $128,439 $119,819 Total Assessment on Lands and Roads, Township of South-West Oxford __ $~661 $210,722 $186,891 ~200 $427,474 $86,595 $48,210 $284,049 Town of Tillsonbu!:!J • Pt. 3 10 Thames Valley District School Board 7D-029 $136 $136 $136 • Pt. 3 10 G. & W. Rohrer 7D-032 $1,003 $1,003 $500 $503 • Pt. 3 10 Fuller Trucking Ltd. 7D-032-01 $1,035 $1,035 $900 $135 • Pt. 3 10 Oxford County 7D-032-10 $12 $12 $12 • Pt. 3 10 R. Robertson 7D-033 $5 $5 $5 Pt. 3 10 H. Parrott 70-034-01 $15 $15 $5 $10 • Pt.4 10 J. & M. Horvath 7D-035 $500 $500 $300 $200 Pt.4 10 J. Koteles 7D-036 ____£ $7 $2 $5 Total Assessment on Lands Town of Tillsonburg $2,713 ___ $2,713 $7 $1,700 $1,006 Cranbeny Road Town of Tillson burg $84,793 $84,793 $84,793 Total Assessment on Roads Town of Tillsonburg $84,793 $84,793 $84,793 Total Assessment on Lands and Roads, Town ofTillsonburg $87,506 $87,506 $7 $1,700 $85,799 Total Assessment Swance, Kellet, and W. E. Russell Municipal Drains 2014 $99,400 $284,500 $258,000 $20,200 $171,000 $21,000 $19,700 $873,800 $151,485 $92,170 $574,417 NOTES: 1. • Denotes non-agricultural lands. 2. The NET ASSESSMENT is the total estimated assessment less a one-third (1/3) Provincial grant, and allowances, if applicable. 4!)1)~ Page 142 APPRO X. PORTION OF LOT OR HECTARES ROLL MAINTENANCE PART CON. AFFECTED OWNER NO. COST * Npts. 1 & 9 0.6 Anglican Diocese of Huron 50-087 0.20% 2 Pt. 2 9 58.3 A. & N. Fletcher 50-088 14.26% Npt. 3 9 1.6 A. & N. Fletcher 50-092 0.42% Npt. 3 9 8.1 J. & G. Sandham 50-093 1.84% Spt. 3 9 23.5 T. & J. Malcolm 50-105 6.00% 4 9 0.8 C. & I. Hussey 50-106 0.13% * Pt. 1 10 0.5 Hydro One Networks Inc. 50-143 0.25% Pt. 1 10 11.1 G. & A. Lofthouse 50-143-05 2.44% * Pt. 1 10 0.7 B. & D. Vallee 50-144 0.23% * Pt. 1 10 0.2 D. & M. Stubbe 50-145 0.07% * Pt. 1 10 0.2 R. Howard 50-145-05 0.09% * Pt. 1 10 0.1 W. & V. Mates 50-146 0.06% * Pt. 1 10 0.1 C. Slaght & M. Ghesquiere 50-148 0.06% * Pt. 1 10 0.1 H. Rangel & A Leighfield- Ranael 50-147 0.06% * Pt. 1 10 0.2 A. & K. Downey 50-149 0.08% * Pt. 1 10 0.2 D. MacArtney 50-150 0.08% Pt. 1 10 26.6 N. & B. Miller 50-151 6.88% Pt. 1 10 4.5 R. Martin & Sons Ltd. 70-001 0.89% Pt. 1 10 4.9 T. & L. Monk 70-004 0.41% Ept. 2 10 26.3 D. Chromczak 70-011 5.04% Wpt. 2 10 9.3 T. & J. Koza 70-012 1.01% * Pt. 2 10 0.04 Oxford County 70-012-01 0.01% Wpt. 2 10 19.0 N. Fletcher 70-012-02 4.86% Pt. 3 10 32.5 P. DeJong 50-126 4.76% * Pts. 1, 2 & 10 2.9 3 Oxford County 9-031 2.00% * Pt. 3 10 5.5 Fuller Trucking Ltd. 70-014 0.52% * Pt. 3 10 1.7 Thames Valley District 70-013 0.27% School Board Pt. 4 10 14.2 J. Van Herk 50-126-01 1.36% * Pt. 4 10 0.3 Hydro One Networks Inc. 50-126-05 0.06% Pt. 4 10 13.4 J. Koteles & C. Ambrus 70-015 1.24% * Pt. 4 10 0.1 D. & E. Hawthorne 70-015-01 0.02% Total Assessment on Lands Township of South-West Oxford 71.19% * * * * * * * * * * APPROX. LOT OR HECTARES PART CON. AFFECTED OWNER Swance Drain (Main Drain Closed) ROLL NO. Townshi(! of Norwich (Former Townshi(! of South Norwich} Pt. 28 9 9.1 Sonneberg Farms Ltd. Pt. 28 9 4.1 R. & C. Jones Pt. 28 9 17.0 Long Point Region Conservation Authoritv Pt. 27 & 10 39.3 R. Martin & Sons Ltd. 28 Pt. 28 10 2.9 D. Cowan Pt. 28 10 1.0 Oxford County Pt. 28 10 2.6 D. &A. Zook Pt. 28 10 0.2 J. Martin Pt. 28 10 0.3 R. Martin Pt. 28 10 0.6 Rogers Cable TV Pt. 28 10 0.4 H. & M. Breman Total Assessment on Lands Township of Norwich Ninth Road Zenda Line 0.6 2.8 Township of Norwich Township of Norwich Total Assessment on Roads Township of Norwich Total Assessment on Lands and Roads, Swance Municipal Drain 2014 (Main Drain Closed) Township of Norwich 40-193 40-194 40-195 50-035 50-036-05 50-228 50-036 50-034 50-034-01 50-033 50-032 Townshi(! of South-West Oxford (Former Townshi(! of Dereham) Npt. 1 8 1.2 D. & D. Wilcox 50-024 Npt. 1 8 1.3 C. &A. Wilcox 50-026 Spt. 1 8 0.4 E. & J. Ecker 50-027 Spt. 1 8 8.5 E. & J. Ecker 50-028 Spt. 1 8 0.4 J. Van Ginkel 50-028-01 Spt. 1 9 35.6 Long Point Region 50-084 Conservation Authoritv Npt. 1 9 34.7 Sonneberg Farms Ltd. 50-085 Npt. 1 9 1.8 J. & K. Monk 50-086 Npts. 1 & 9 0.6 Anglican Diocese of Huron 50-087 2 PORTION OF MAINTENANCE COST 3.34% 1.51% 2.48% 14.34% 0.42% 1.11% 1.17% 0.10% 0.14% 0.28% 0.15% 25.04% 0.89% 3.29% 4.18% 29.22% 0.34% 0.46% 0.18% 2.14% 0.20% 5.19% 12.66% 0.80% 0.28% Pagel44 APPROX. LOT OR HECTARES PART CON. AFFECTED OWNER Swance Drain (Branch 'A') Township of Norwich (Former Township of South Norwich) ROLL NO. Pt. 28 9 9.1 Sonneberg Farms Ltd. 40-193 Pt.28 9 4.1 R.&C.Jones 40-194 * Pt. 28 9 Long Point Region 17.0 40-195 * * * * * * * Conservation Authoritv Total Assessment on Lands Township of Norwich Ninth Road Zenda Line 0.3 1.4 Township of Norwich Township of Norwich Total Assessment on Roads Township of Norwich Total Assessment on Lands and Roads, Swance Municipal Drain 2014 (Branch 'A') Township of Norwich Township of South-West Oxford {Former Township of Dereham} Npt. 1 8 1.2 D. & D. Wilcox 50-024 Npt. 1 8 1.3 C. & A. Wilcox 50-026 Spt. 1 8 0.4 E. & J. Ecker 50-027 Spt. 1 8 8.5 E. & J. Ecker 50-028 Spt. 1 8 0.4 J. Van Ginkel 50-028-01 Spt. 1 9 27.5 Long Point Region 50-084 Conservation Authoritv Npt. 1 9 34.7 Sonneberg Farms Ltd. 50-085 Npt. 1 9 1.8 J. & K. Monk 50-086 Npts. 1 & 9 0.6 Anglican Diocese of Huron 50-087 2 Pt. 2 9 32.1 A. & N. Fletcher 50-088 Npt. 3 9 1.6 A. & N. Fletcher 50-092 Npt. 3 9 8.1 J. & G. Sandham 50-093 Pt. 1 10 0.5 Hydro One Networks Inc. 50-143 Pt. 1 10 5.3 G. & A. Lofthouse 50-143-05 Township of South-West Oxford PORTION OF MAINTENANCE COST 8.45% 0.51% 0.84% 9.80% 0.17% 2.39% 2.56% 12.36% 1.29% 1.73% 0.70% 8.09% 0.77% 4.03% 33.36% 2.31% 0.80% 21.09% 0.76% 3.34% 0.12% 0.22% 78.61% Pagel46 APPROX. LOT OR HECTARES PART CON. AFFECTED OWNER Kellett Drain (Main Drain) Township of Norwich (Former Township of South Norwich) ROLL NO. Pt. 27 & 8 19_2 K. Pelleboer & H. Pelleboer-40_045 28 Buiiert * Spt. 28 8 2.0 Oxford County 40-043-01 * Spt. 28 8 1.1 D. & A. Barnard 40-043-02 * Spt. 28 8 1.2 W. & B. Nowell 40-043-03 * Spt. 28 8 0.8 A. Vandenbrink 40-043-04 * Spt. 28 8 0.5 C. Kerridge 40-044 * * * Npt. 25 9 3.8 Pts. 25 to 9 1.3 28 Npt. 26 9 8.9 Pt. 26 9 10.5 Npt. 27 9 2.9 Pts. 27 & 9 9.3 28 Pts. 27 & 9 17.2 28 Pt. 28 9 0.6 Total Assessment on Lands Otterville Road 1.4 Total Assessment on Roads K. Pelleboer & H. Pelleboer-40_188 Buiiert Long Point Region 40_195 Conservation Authoritv G. Wilson W. & C. Hallows E. & K. Binder Sonneberg Farms Ltd. Sonneberg Farms Ltd. S. & B. Harvey Oxford County 40-189 40-190 40-191-01 40-192-05 40-193 40-192 Total Assessment on Lands and Roads, Kellett Municipal Drain 2014 (Main Drain) PORTION OF MAINTENANCE COST 26.86% 2.84% 1.60% 1.63% 1.09% 0.66% 4.27% 0.58% 9.08% 11.76% 3.22% 10.41% 19.26% 0.67% 93.93% 6.07% 6.07% 100.00% Page 148 4!>0~ APPROX. LOT OR HECTARES PART CON. AFFECTED Pts. 27 & 9 39.6 28 * Spt. 27 9 8.9 * * Pt. 28 9 0.6 Pt. 28 9 8.0 Pts. 26 to 10 32.5 28 Pt. 28 10 0.2 Total Assessment on Lands Otterville Road Ninth Road Zenda Line 1.4 1.5 2.8 Total Assessment on Roads OWNER Sonneberg Farms Ltd. D. Ruebsam S. & B. Harvey R. & C. Jones R. Martin & Sons Ltd. D. Cowan Oxford County Township of Norwich Township of Norwich Total Assessment on Lands and Roads, W. E. Russell Municipal Drain 2014 ROLL NO. 40-193 40-197 40-192 40-194 50-035 50-036-05 NOTE: * Denotes non-agricultural lands. Page ISO PORTION OF MAINTENANCE COST 23.39% 2.60% 0.18% 5.89% 7.18% 0.05% 84.63% 3.98% 3.30% 8.09% 15.37% 100.00% DIVISION A GENERAL CONDITIONS A. CONTENTS PAGE A.1 SCOPE 1 A.2 TENDERS 1 A.3 EXAMINATIONS OF SITE, PLANS AND SPECIFICATIONS 1 A.4 PAYMENT 2 A.5 WORKING AREA AND ACCESS 2 A.6 INSPECTION 2 A.? COMPLETION OF WORK 2 A.8 ALTERATIONS AND ADDITIONS 3 A.9 SUPERVISION 3 A.10 MAINTENANCE 3 A.11 CONTRACTOR'S LIABILITY INSURANCE 3 A.12 FLOODS OR CASUAL TIES 4 A.13 SUB-CONTRACTORS 4 A.14 ROAD CROSSINGS 4 A.15 LANEWAYS 5 A.16 FENCES 5 A.17 LIVESTOCK 5 A.18 STANDING CROPS 6 A.19 SURPLUS GRAVEL 6 A.20 PERMITS, NOTICES, LAWS AND RULES 6 A.21 RAILWAYS, HIGHWAYS AND UTILITIES 6 A.22 TERMINATION OF CONTRACT BY THE MUNICIPALITY 6 A.23 ERRORS AND UNUSUAL CONDITIONS 7 A.24 EXCESS TILE 7 A.25 REPLACEMENT OF STAKES 7 A.26 DRAINAGE COMMISSIONER/SUPERINTENDENT 7 A.27 TESTS 8 A.28 ONTARIO MUNICIPAL BOARD 8 A.29 NOTICE RE. COMMENCEMENT OF WORK 8 A.30 FIELD MEETINGS 8 DIVISION A GENERAL CONDITIONS A.1 SCOPE These Specifications, the Report And Drawings, govern the supply of labour, materials, and equipment necessary to construct the works as shown on, described by or reasonably inferable from the Report, Specifications and Drawings. In some Municipalities, the Contractor shall supply all materials. The accompanying Form of Tender and Agreement and Scope of Work list materials which are to be supplied by the Contractor. A.2 TENDERS Tenders are to be submitted on a lump sum basis for the complete works or a portion thereof, as instructed by the Municipality. The lowest or any Tender will not necessarily be accepted. A Tender deposit of Ten per cent (1 0%) of the total tendered amount in the form of a certified cheque payable to the Treasurer of the Municipality, must accompany each Tender as guarantee of good faith. All certified cheques, except that of the bidder to whom the work is awarded, will be returned within ten (1 0) days of the time the Contract is awarded. The certified cheque of the bidder to whom the work is awarded will be returned with the final payment on the work or will be retained until the successful Tenderer furnishes a Performance Bond for One Hundred per cent (1 00%) of the amount of the Tender or other satisfactory security, if required by the Municipality. A Performance Bond shall insure completion of the work and maintenance of the work for a period of one (1) year after the date of the completion certificate. A.3 EXAMINATIONS OF SITE. PLANS AND SPECIFICATIONS The Tenderer must examine the premises and site to compare them with the Plans and Specifications in order to satisfy himself of the existing conditions and extent of the work to be done before submission of his Tender. No allowance shall subsequently be made on behalf of the Contractor by reason of any error on his part. Any estimates of quantities shown or indicated on the Plan, or in the Report are provided for the convenience of the Tenderer. Any use made of these quantities by the Tenderer in calculating his Tender shall be done at his own risk. The Tenderer for his own protection should check these quantities for accuracy. The Tenderer must satisfy himself that he understands the meaning and intent of the Plans and Specifications before submission of his Tender. In case of any inconsistency or conflict between the Plans and Specifications, the notes on the Plans shall take precedence over the Specifications. Page 13 A.8 ALTERATIONS AND ADDITIONS The Engineer shall have the power to make alterations in the work shown or described in the Drawings or Specifications and the Contractor shall proceed to make such changes without causing delay. In every such case, the price agreed to be paid for the work under the Contract shall be increased or decreased as the case may require according to a fair and reasonable evaluation of the work added or deleted. Where such changes involve work additional and similar to the items in the Main Contract, the price agreed to be paid shall be determined after due consideration has been given to the ratio of the Tendered amount to the Engineer's estimate of the Contract. Such alterations and variations shall in no way render the Contract void. No claims for a variation or alteration in the increased or decreased price shall be valid unless done in pursuance of an order from the Engineer and notice of such claims made in writing before commencement of such work. In no such case shall the Contractor commence work which he considers to be extra before receiving the Engineer's approval. A.9 SUPERVISION The Contractor shall give the work his constant supervision and shall keep a competent foreman in charge at the site. A.10 MAINTENANCE The Contractor shall repair and make good any damages or faults in the drain that may appear within one (1) year after its completion (as evident by the final payment certificate) as the result of the imperfect or defective work done or materials furnished if certified by the Engineer as being due to one or both of these causes; but nothing herein contained shall be construed as in any way restricting or limiting the liability of the Contractor under the laws of the Country, Province or Locality in which the work is being done. Neither the final payment certificate nor payment there under, nor any provision in the Contract Documents shall relieve the Contractor from his responsibility. A.11 CONTRACTOR'S LIABILITY INSURANCE The Contractor shall protect himself and indemnify and save the Owner harmless from any and all claims which may arise from the Contractor's operations under the Contract where bodily injury, death, or property damage is caused and for this purpose shall, without restricting the generality of the foregoing, maintain insurance acceptable to the Owner, and subject to the limits of not less than One Million Dollars ($1,000,000.00) inclusive, per occurrence for bodily injury, death, and damage to property including loss of use thereof. The Contractor shall furnish evidence of compliance with all requirements of the applicable Workmen's Compensation Act or Ordinance of the Province or Territory concerned including payments due there under. Prior to commencement of any work hereunder, the Contactor shall file with the Owner a copy of each insurance policy and certificate required. All such insurance shall be maintained until final completion of the work including the making good of faulty work or materials; except that PagelS A.15 LANEWAYS All pipes crossing laneways shall be backfilled with material that is clean, free of foreign material or frozen particles and readily tamped or compacted in place unless otherwise specified. Laneway culverts on open ditch projects shall be backfilled with material that also is not easily erodable. All backfill material shall be thoroughly compacted as directed by the Engineer. All structural plate pipe culverts whether located on public roads or laneways shall be backfilled with granular material to a minimum distance of 900 mm beyond each side of the culvert. Three hundred millimeters (300 mm) of granular material shall be placed under the culvert as a base. Granular material shall be placed simultaneously on each side of the culvert in 150 mm layers and compacted to a ninety-five per cent (95%) Proctor Density. All culverts to be assembled according to the Engineer's and Manufacturer's Specifications. Culverts to be installed 300 mm below design grade with a minimum of 600 mm of cover over the pipe unless otherwise noted on Drawings. The backfill over culverts and subsurface pipes at all existing laneways that have granular surfaces on open ditch and closed drainage projects shall be surfaced with a minimum of 300 mm of pit run granular material and 150 mm of crushed granular material. All backfill shall be thoroughly compacted as directed by the Engineer. All granular material shall be placed to the full width of the travelled portion. Any settling of backfilled material shall be repaired by or at the expense of the Contractor during the warranty period of the project and as soon as required. Any existing bituminous pavement on laneways shall be placed to its original condition by the Contractor. A.16 FENCES No earth is to be placed against fences and all fences removed by the Contractor shall be replaced by him in as good a condition as found. Where practical the Contractor shall take down new existing fences in good condition at the nearest anchor post and roll it back rather than cutting the fence and attempting to patch it. The replacement of the fences shall be done to the satisfaction of the Engineer or Drainage Commissioner/Superintendent. Any fences found in such poor condition that replacement is not necessary, shall be noted and verified with the Engineer or Drainage Commissioner/Superintendent prior to commencement of work. Any fences paralleling an open ditch that are not line fences that hinder the proper working of the excavating machinery, shall be removed and rebuilt by the Land owner at his own expense. The Contractor shall not leave fences open when he is not at work in the immediate vicinity. A.17 LIVESTOCK The Owner of the property on which the drain is located shall be responsible for the protection of all livestock on said property during construction and shall atso be liable for any damages caused by such livestock. Page 17 In such a case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the Contract price will exceed the expense of finishing the work including compensation to the Engineer for his additional services and including the other damages of every name and nature, such excess shall be paid by the Contractor. If such expense will exceed such unpaid balance, including the certified cheque and deposit as provided by A.2 "Tenders", the Contractor shall pay the difference to the Owner. The expense incurred by the Owner, as herein provided, shall be certified by the Engineer. If the Contract is terminated by the Owner due to the Contractor's failure to properly commence the works, the Contractor shall forfeit the certified cheque bid deposit and furthermore shall pay to the Municipality an amount to cover the increased costs, if any, associated with a new Tender for the Contract being terminated. If any unpaid balance and the certified cheque do not match the monies owed by the Contractor upon termination of the Contract, the Municipality may also charge such expense against any money which may thereafter grow due to the Contractor. A.23 ERRORS AND UNUSUAL CONDITIONS The Contractor shall notify the Engineer immediately of any error or unusual conditions which may be found. Any attempt by the Contractor to correct the error on his own shall be done at his own risk. Any additional cost incurred by the Contractor to remedy the wrong decision on his part shall be borne by the Contractor. The Engineer shall make the alterations necessary to correct errors or to adjust for unusual conditions. The Contract amount shall be adjusted in accordance with a fair evaluation of the work added or deleted. A.24 EXCESS TILE If the tile is supplied by the Municipality, the Contractor shall stockpile all excess tile in one (1) readily accessible location for pickup by the Municipality at the end of the project. If the tile is supplied by the Contractor he shall remove all excess tile from the job site. A.25 REPLACEMENT OF STAKES The Contractor shall be held liable for the cost of replacing any stakes or benchmarks destroyed during the course of construction. The municipal drain shall be liable for the cost of replacing stakes or benchmarks destroyed or removed before commencement of construction. A.26 DRAINAGE COMMISSIONER/SUPERINTENDENT Where a Drainage Commissioner/Superintendent is appointed by the Municipality, the Drainage Commissioner/Superintendent will act as the Engineer's representative. The Commissioner/Superintendent shall have the power to direct the execution of the work and to make any necessary minor adjustments. DIVISION B SPECIFICATION FOR OPEN DRAINS B. CONTENTS PAGE B.1 STAKES 1 B.2 EXCAVATION 1 B.3 PROFILE 1 B.4 LINE 1 B.5 EXCAVATED MATERIAL 2 B.6 EXCAVATION AT BRIDGE SITES 2 B.? BRIDGES 3 B.8 RIP-RAP PROTECTION FOR CULVERTS 3 B.9 OBSTRUCTIONS 3 B.10 ROADS 3 B.11 TILE OUTLETS IN EXISTING DITCHES 4 B.12 GRASS SEED 4 B.13 EQUIPMENT 4 B.14 COMPLETION 5 DIVISION B SPECIFICATION FOR OPEN DRAINS 8.1 STAKES Stakes are set along the course of the drain at intervals of twenty-five (25) metres. The Contractor shall ensure that the stakes are not disturbed unless approval is obtained from the Engineer. Any stakes removed by the Contractor without the authority of the Engineer, shall be replaced at the expense of the Contractor; any stakes which are removed by livestock or others, shall be replaced at the expense of the drain. If the Contractor is unable to locate any stakes along the drain, the Contractor shall clear, if necessary a path for re-staking and contact the Engineer with regard to re-staking any part or all of the drain. If required, the Contractor shall assist the Engineer in re-staking the drain. 8.2 EXCAVATION The bottom width and the side slopes of the ditch shall be those shown on the Profile Drawing. Side slopes are normally 1.5 metres horizontally to 1.0 metre vertically unless otherwise noted on the Profile Drawing. Bottom widths will vary with the size of the drain. Where the width of the bottom of the existing ditch is sufficient to permit the desired width, depth and back slopes for the new ditch to be constructed without disturbing existing banks, such banks shall be left as is, subject to clearing required as described in Section 8.9 "Obstructions". 8.3 PROFILE The Profile Drawing shows the depth of cuts from the ground beside the stake to the final invert of the ditch in metres and decimals of a metre, and also the approximate depth of cuts from the bottom of the existing ditch to the final invert of the ditch. These cuts are established for the convenience of the Contractor; however, bench marks (established along the course of the drain) will govern the final elevation of the drain. The location and elevation of the bench marks are given on the Profile Drawing. The drain shall be constructed in a straight line and shall follow the course of the present drain or water run except where necessary to straighten any unnecessary bend or irregularities in alignment. Where there are such unnecessary bends or irregularities on the existing course of the drain, the Contractor shall contact the Engineer before commencing work to verify the manner in which such irregularities or bends shall be removed from the drain. All curves shall be made with a minimum radius of fifteen (15) metres. A uniform grade shall be maintained between stakes in accordance with the Profile Drawing. A variation of 25 mm from the proposed Profile shall be sufficient to require the Contractor to remedy the discrepancy. Pagel3 B.7 BRIDGES All structures constructed on a Municipal drainage works shall be of adequate capacity, structural strength and shall be constructed at an approved elevation as determined by the Engineer. If an Owner at the time of construction has furnished a suitable culvert at the site, the Contractor shall install it as part of the work at the Owner's expense, with the invert 150 mm below the grade of the drain, and with a suitable earth backfill such that a crossing with normal farm machinery can be made. Final grading, shaping or rip-rapping of backfill shall be the responsibility of the Landowner(s) involved. A minimum of 400 mm of cover shall be placed over each culvert. B.8 RIP-RAP PROTECTION FOR CULVERTS Where rip-rap protection is called for at either or both ends of a new culvert such rip-rap shall be sacked concrete or heavy field stone rip-rap protection with geotextile filter material (Mirafi P- 150 or approved equal). The rip-rap shall extend a minimum of 550 mm below the culvert invert for the full ditch bottom width and 300 mm minimum into undisturbed soil along the banks adjacent to the culvert and shall extend to the top of the finished roadway or laneway over the culvert. Maximum slopes for rip-rap shall be one-quarter to one (1/4:1) or as directed by the Engineer. The Contractor shall be responsible for any defects or damages that may develop in the rip-rap or the earth behind the rip-rap that the Engineer deems to have been fully or partially caused by the faulty workmanship of materials for a period of one (1) year from the time of the final payment certificate. B.9 OBSTRUCTIONS All brush, bushes, fallen timber and debris shall be removed from the banks and slopes of the drain and to such a distance on each side to eliminate any interference with the spreading of the spoil bank. Grubbing shall include the removal and disposal of all stumps to the satisfaction of the Engineer. The slopes shall be cleared whether or not they are directly affected by the excavation. The roots shall be left in the banks if no bank excavation is required as part of the new channel excavation. Any trees necessarily removed, are to be brushed and left for the Owner. In wooded or heavily overgrown areas, the brush, limbs, etc. may be pushed into piles back out of the way. All dead elms or other dead trees alongside the drain that impede the performance of the drain if allowed to remain and fall into the ditch, shall be removed prior to excavation and put in piles, unless directed otherwise by the Engineer. All brush, limbs, debris, etc. shall be put in piles for disposal by the Owner. B.10 ROADS Where an open drain is being removed from the road allowance, it must be reconstructed wholly on the adjacent farm land with a minimum berm width of 1200 mm on the roadway side of the ditch, unless otherwise noted on the Drawings. The excavated material shall be used to fill the Page I 5 8.13 EQUIPMENT An approved hydraulic backhoe shall be used to carry out the excavation of the open ditch unless otherwise directed by the Engineer. 8.14 COMPLETION At the time of completion and final inspection, all work in the Contract shall have the full dimensions and cross-sections specified without any allowance for caving of banks or sediment in the ditch bottom. DIVISION C SPECIFICATION FOR TILE DRAINS C. CONTENTS PAGE C. 1 TILE 1 C.2 STAKES 1 C.3 LINE 1 C.4 LAYING 2 C.5 LOWERING OF SURFACE GRADES 2 C.6 TRIBUTARY DRAINS 2 C.7 OUTLET PROTECTION 3 c.a CATCH BASINS 3 C.9 BRUSH, TREES, DEBRIS, ETC. 4 C.10 QUICKSAND 4 C.11 ROCKS 5 C.12 BROKEN OR DAMAGED TILE 5 C.13 ROADS 5 C.14 JUNCTION BOXES 5 C.15 FILLING IN EXISTING DITCHES 5 C.16 CONSTRUCTION OF GRASSED WATERWAYS 6 C.17 RECOMMENDED PRACTICE FOR CONSTRUCTION OF SUBSURFACE DRAINAGE SYSTEMS 6 DIVISION C SPECIFICATION FOR TILE DRAINS The Contractor is to state the type and manufacturer of the tile which he proposes to use and is to be prepared to submit alternative prices for concrete or clay tile in the sizes available, if required. Standard clay tile shall meet all A.S.T.M. Specifications as set out in Designation C4-62 and Designation C498-65 with the exception of the Absorption Factor and the Freeze and Thaw test. Extra quality drain tile and heavy duty drain tile shall meet all Specifications as set out in Designation C4-62 and Designation C498-65. Concrete tile shall be extra quality drain tile which meets all A.S.T.M. Specifications as set out in Designation C412 with the exception that the nominal lengths of drain tile 150 mm to 300 mm in diameter inclusive, shall not be less than 300 mm; and that tile of 350 mm to 750 mm in diameter inclusive, shall have nominal lengths of not less than the diameters. Where any of the above referred to standards are amended or superseded, such amendments or revisions shall apply. C.2 STAKES Stakes are set along the course of the drain at intervals of twenty-five (25) metres. Benchmarks have been established which are to govern the elevations of the drain. The location and elevations of the benchmarks are given on the Plan and Profile drawings. The Contractor will ensure that the stakes are not disturbed unless approval is obtained from the Engineer. The drain shall run in as straight a line as possible throughout its length, except that at intersections of other watercourses or at sharp corners, it shall run on a curve of at least fifteen (15) metres radius. The new tile drain shall be constructed at an offset from and parallel with any ditch or defined watercourse in order that fresh backfill in the trench will not be eroded by the flow of surface water. The Contractor shall exercise care not to disturb any existing tile drain or drains which parallel the course of the new drain, particularly where the new and existing tile act together to provide the necessary capacity. Where any such existing drain is disturbed or damaged, the Contractor shall perform the necessary correction or repair at his expense. The Engineer will designate the general location of the tile drain, but the Landowners may indicate the exact location if approval is given by the Engineer. A variation of 20 mm from the proposed Profile shall be sufficient to require the Contractor to remedy this discrepancy. Page 13 --------------------------------- work shall constitute an extra and the basis for payment shall be determined by the Engineer or Drainage Commissioner/Superintendent subject to the provision of Section A.7 "Completion of Work". The method and materials proposed for the connection are to be approved by the Engineer or Drainage Commissioner/ Superintendent. Mortared joints are required for all tributary tile drain connections. C. 7 OUTLET PROTECTION Riveted corrugated metal pipe shall be used to protect the tile at its outlet. The joint between the metal pipe and the field tile shall be sealed with mortar. Sacked concrete rip-rap protection or heavy field stone rip-rap protection and geotextile filter material (Mirafi P-150 or approved equal) unless otherwise specified, shall be installed around the corrugated metal pipe and extended downstream a minimum distance of three (3) metres. The protection shall extend to the top of the backfilled trench and below the pipe to 300 mm under the streambed. The protection shall also extend 600 mm into undisturbed soil on either side of the backfilled trench. Where the outlet occurs at the end of an open ditch, the above sacked concrete or heavy field stone rip-rap protection will extend all around the end of the ditch and to a point 800 mm downstream on either side. Where heavy overflow is likely to occur, sufficient additional rip-rap and filter material shall be placed as directed by the Engineer to prevent the water cutting around the protection. A concrete structure may be required to protect against heavy overflow if so indicated on the Drawings. The corrugated metal pipe shall have a hinged metal grate on the outlet end to prevent the entry of small animals. Maximum spacing between bars shall be 50 mm. C.8 CATCH BASINS Cast-in-place catch basins shall be constructed using a minimum of 20 MPa concrete with inside dimensions as specified on the Drawings or in the Scope of Work, walls and floors -150 mm thick, and the bottom -450 mm below the invert of the tile. The catch basin top shall be substantial iron grate approved by the Engineer, easily removable for cleaning. Precast catch basins and manholes may be used if prior approval is given by the Engineer. Minimum wall thickness permitted for catch basins without reinforcement is 150 mm, and with reinforcement is 100 mm; provided that either is acceptable by the Engineer. Where a catch basin is located on a road allowance, the type of catch basin and grate to be used and its proposed elevations shall be approved by the Engineer or the Road Superintendent. Catch basins may be offset from the drain, where practical and shall have 200 mm concrete tile or metal pipe leads unless otherwise specified. Catch basin leads shall have a minimum cover of 750 mm. The joints between sectional precast catch basins shall be mortared and such mortar shall be applied to each lower section before the upper section is added on. All tile or pipe connected to the catch basin shall be mortared in place so that no gaps remain in the wall. Mortar is to be applied from the outside of the walls. Page I 5 to take such action as may be necessary. The basis of payment for such work shall be determined by the Engineer or Drainage Commissioner/Superintendent. C.11 ROCKS The Contractor shall immediately contact the Engineer or Drainage Commissioner/ Superintendent if boulders of sufficient size and number are encountered such that the Contractor cannot continue trenching with a tiling machine. The Engineer or Drainage Commissioner/Superintendent may direct the Contractor to use some other method of excavating to install the drain. The basis of payment for this work shall be determined by the Engineer or Drainage Commissioner/Superintendent. If only scattered large stone or boulders are removed on any project, the Contractor shall either excavate a hole to bury same adjacent to the drain, or he shall haul same to a nearby bush or fence line, or such other convenient location as approved by the Landowner(s). C.12 BROKEN OR DAMAGED TILE The Contractor shall either bury or remove all damaged tile or tiles not required elsewhere. NO tile shall be left on the grounds for the Landowner(s) to dispose. C.13 ROADS On any road crossing, the Contractor may use original ground as backfill to within 600 mm of finished grade only if adequate compaction and if the use of the original ground backfill has been approved beforehand by the affected Road Authority. For further information for roadway crossings, refer to Section A.14 -"Road Crossings" of the General Conditions (Division A). C.14 JUNCTION BOXES Junction Boxes shall be constructed using a mm1mum of 20 MPa concrete with inside dimensions as specified in the Drawings or in the Scope of Work. The sides, bottom and top shall be 150 mm thick. The top of the junction box should have a minimum ground cover of 600 mm. C.15 FILLING IN EXISTING DITCHES The Contractor shall backfill the ditch sufficiently for traversing by farm machinery. If sufficient material is not available from the old spoil banks to fill in the existing ditch, the topsoil shall be stripped and the subsoil shall be bulldozed into the ditch and the topsoil shall then be spread over the backfilled waterway. DIVISION E SPECIFICATION FOR DRAINAGE CROSSINGS BY THE BORING METHOD E. CONTENTS PAGE E.1 GENERAL REQUIREMENTS 1 E.2 NOTIFICATION 1 E.3 PIPE 1 E.4 INSTALLATION 1 E.5 AUGER PIT 2 E.6 CONSTRUCTION 2 E.7 ACCEPTANCE 2 DIVISION E SPECIFICATION FOR DRAINAGE CROSSINGS BY THE BORING METHOD U GENERAL REQUIREMENTS When a drainage crossing of a Roadway, Railway, etc. is to be carried out by the Boring Method, the following Specifications for this work shall apply. The Authority having jurisdiction over the lands involved with the crossing will supply no labour, equipment or materials for the construction of the crossing unless otherwise specified. The Contractor shall be fully responsible for availing himself of, and satisfying any further Specifications that may apply to borings affecting the Authority having jurisdiction over the lands involved with the crossing. E.2 NOTIFICATION The Contractor shall give the Authority responsible for the lands being crossed at least five (5) days notice before he commences any work on the crossing. The pipe or casing used in the crossing shall be smooth wall welded steel pipe with a minimum wall thickness as specified on the Plan and Profile. All pipe shall be new and manufactured from weldable steel having a minimum yield strength of 241 MPa. Pipe ends shall be bevel edged in the intrude to an angle of thirty (30) degrees for butt weld splicing. The name or trademark of the manufacturer and the heat number shall be clearly marked in the inside of the section of the pipe. The pipe shall be of sufficient length so that during placement, no part of any excavation shall be closer than three (3) metres to the edge of a pavement and the slope of the excavation from the edge of shoulder, or other point as specified to the invert of the pipe shall be no less than one (1) metre vertical to one (1) metre horizontal (1: 1) [See item E.5 "Auger Pit"]. E.4 INSTALLATION The pipe or casing shall be placed by means of continuous flight augering inside the casing and simultaneous jacking to advance the casing immediately behind the tip of the auger. Complete augering of a tunnel slightly larger than the pipe and placing the entire length by pulling or jacking after completion of the tunnel will not be acceptable unless the method to be adopted is approved in advance by both the Engineer and the Authority responsible for the lands being crossed. DIVISION H SPECIAL PROVISIONS Swance, Kellett and W. E. Russell Municipal Drains 2014 Township of Norwich Reference No. 1 088 Special provisions means special directions containing requirements peculiar to the work not adequately provided for by the standard or supplemental Specifications. Special provisions shall take precedence and govern any standard or supplemental Specifications. The following special provisions shall apply to this project: OPENWORK 1. The working area shall be a width of twelve (12) metres on the side of the drain where the excavated material is to be placed and levelled. 2. The Contractor shall verify the working side of the open portion of the drain with the Landowners. The Landowners shall mark their tile drain outlets into the ditch. 3. An approved hydraulic excavator shall be used to carry out the excavation of the open ditch. 4. The Contractor shall construct a silt trap at the lower end of the drain and maintain the silt trap for the duration of the construction. 5. The contractor shall supply and place an approved grass seed mixture on the disturbed side slopes of the drain. 6. The clearing width shall be twelve (12) metres on the working side of the drain. An approved mulching attachment for a hydraulic excavator shall be used. Clearing, grubbing and mulching shall be done prior to the cleanout of the drain. All trees, limbs and brush less than 150mm in diameter shall be mulched. Trees greater than 150mm in diameter shall be cut and placed in piles designated by the Landowners. 7. The Contractor shall provide proper traffic control and meet the standards of Book 7 of the Ontario Traffic Manual while working on any road right-of-way. _4!)_g_~ ___________ Pagel3 6. The Contractor shall strip the topsoil for a minimum width of four (4) metres centered on the tile drain. The Contractor shall strip the topsoil for the full top width of the trench in the locations where the drain is being installed by means of an excavator. The topsoil shall later be spread over the backfilled trench. 7. The Contractor shall be responsible for all trench settlement. 8. All concrete tile with diameters less than 600mm shall be Heavy-Duty Extra Quality Concrete Drain Tile 15000. All concrete tile with diameter 600mm or larger shall be Heavy-Duty Extra Quality Concrete Drain Tile 20000. 9. All HOPE pipe shall have a stiffness of 320 kPa. Perforated HOPE pipe shall have split coupler joining systems (CHALLENGER 2000 or equivalent) unless otherwise noted. All filter sock shall be non-woven filter sock (Terrafix 200R or equivlant). All other HOPE pipe shall have bell and spigot joining systems (CHALLENGER 3000 or equivalent) unless otherwise noted. 10. The Contractor shall supply and wrap all concrete tile joints with geotextile filter material as part of this contract. The width of the filter material should be: • 300mm wide for tile sizes 150mm diameter to 350mm diameter. • 400mm wide for tile sizes 400mm diameter to 750mm diameter. • 500mm wide for tile sizes larger than 750mm diameter. The filter material shall completely cover the tile joint and shall have a minimum overlap of 300mm. The type of filter material shall be Mirafi 140NC for clay or loam soil conditions and Mirafi 160N for sandy or silty soil conditions. 11. An approved wheel trencher shall be used to install the tile. 12. All catch basins shall be precast concrete catch basins (Goldstream Concrete Ltd. or approved equal). Knockouts shall be provided in the catch basins. 13. The catch basin grate elevations shall be set to the satisfaction of the Engineer. 14. Stone rip-rap protection and gee-textile material (Mirafi 180N) shall be placed around all catch basins. 15. All catch basin grates shall be birdcage grates (Goldstream Concrete Ltd. or approved equal). The grates shall be hot dipped galvanized. 16. All catch basin grates shall be fastened to the new catch basins. _6>_1 _I)_~ ___________ Pagel5 d) The Contractor shall ensure that any equipment crossing the Union Gas Easement crosses perpendicular to the easement. e) The Contractor shall ensure that equipment shall cross the easement at slow operating speeds to minimize impact loading. f) The Contractor shall ensure that no equipment shall remain stationary while on the easement. Page 13 -------------------------------------------------------------------- Backfill material will consist of Granular "A" or other approved granular materials compatible with the size and type of pipe, and will not contain any frozen materials. Place this material and compact in layers not exceeding 200 mm in thickness. Water may be added to assist in the compaction process, provided drainage facilities are available to carry away any surplus water from the trench excavation. Compact backfill materials, extending from the trench bed to the underside of gas pipelines, to an average dry density of not less than 95 per cent Standard Proctor maximum dry density, with no single density measurement being less than 93 per cent maximum dry density. In the event of there being variations in the fill materials, make reference to a single point standard Proctor test for the particular material under test. In this case, compact the fill materials to an average dry density of not less than 98 per cent of the single point Proctor dry density, with no single density measurement being less than 96 per cent of this dry density. Loose lift heights, for the first lift above foreign lines, will not exceed the lesser of: • 45 em for granular materials and 30 em for cohesive materials. • One quarter of the width of the trench, unless effective compaction over a greater depth is proven. Make subsequent lifts with a maximum height of 200 mm. In freezing weather, the upper frozen portion, if any, of each lift, will be removed before placing subsequent lifts. SWANCEMUNICIPALDRAIN 2014 (MAIN DRAIN OPEN) CRAN.BERRYROADCULVERTDETAIL STATION DIMENSIONS LENGTH INVERT U.S.E. 44.78 D.S.E. = 44.75 0+ 793 3650mm-SPAN 26m 2280mm-RISE 1L..::: 1.5 150-300mm DIA. QUARRY STONE RIP-RAP PROTECTION BOTH ENDS ~ ROAD ELEV. = 47.74 ... HALF ELEVATION N.T.S. STREAMBED U.S.E. 44.88 D.S.E. = 44.85 CORRUGATIONS THICKNESS 3.50mm 125mm x 25mm CRITICAL 50mm HL4 SURFACE COURSE 50mm HL8 BINDER COURSE 200mm MTO GRANULAR "A" M.T.O. APPROVED GRANULAR "B". FILL BOTH SIDES SIMULTANEOUSLY. MATERIAL TO BE PLACED IN 200mm LAYERS AND COMPACTED MECHANICALLY TO 95% MAX. DRY DENSITY COMPACTION ZONE M.T.O. APPROVED GRANULAR "A". MATERIAL TO BE PLACED IN 200mm LAYERS AND COMPACTED MECHANICALLY TO 95% MAX. DRY DENSITY HALF SECTION ~ROAD 1.5m-----.l'---------------13m-----------------K 150-300mm DIA. QUARRY STONE RIP-RAP PLACED 400mm DEEP 1 OOmm TOPSOIL PLACE & COMPACT CLAY AT BOTH ENDS OF PIPE (300mm DEEP) GEOTEXTILE FILTER MATERIAL (MIRAFI P-150 OR EQUIV.) UNDER ALL RIP-RAP 50mm HL4 SURFACE COURSE 50mm HL8 BINDER COURSE 200mm MTO GRANULAR "A" w (/) 0:: 300mm 47.74 HALF LONC/TUO/NAL SECTION N.T.S. REFERENCE No. 1088 I ~ 1- '/ ' .._I \;, ' / ... / ',r-__ .,s~ 1N.ql£ ,, ;;~,; _' PROPOSED TILE ~---------TRENCH--------~~ NOTE: I --.!"'Is.-....._ "<. \ / I " I v I !>-,; I 1--' I '~--) / . I ~/,/ I '7 -y/ I I , 'I J EX. TILE DRAIN 19mm CLEAR CRUSHED STONE BEDDING FROM TRENCH BOTIOM TO 150mm ABOVE TILE DRAIN CONNECTION L ALL TILE CONNECTIONS TO BE EITHER A CORED HOLE WITH AN INSERTA 'T', OR A MANUFACTURED TEE I ;~~~~~~~~ 0 0 ~ 3Nll JJl!Jd(~~~ e~{n~~ ~~1w•llo--'t=-41- ·a·r WWQQZ:l X WWQQ6 llV!SNI £9"6V = "A313 '8":> JO dOl (Jdld HUlON NO) ·a·:> WWQOZ:l X WWQQ6 ll'i'!SNI S~JlNJ ,8, H::>NWS Z:S9+0 "V!S llrill OVO!:IliVM HHION £LV+O "VlS ovmn~~n:~ !:l]t'i!:IO.:I 1J £9V+O "VlS I V'6t = .,(313 '8':J .:10 dOl (Jdld Hlnos NO) '8'J WWQQll X WWQQ6 llVlSNI !11'111 OVO~IlMI HJJ)OS £SV+O 'VlS 0 "! "' ..,. os·av = '"(J~Id·a~~~:~6~ ~~} "·z'lt---'"" "8'J WWQOZ:l X WWQQ6 llVlSNI 3Nil AHIJdO!:Id 8BZ+O 'V!S 3Nil A.U::I3dO!:Id nt+O 'VlS 3Nll Al!:l3d0!:1d 089+0 'VlS g g 0 0 " <ri .,; .. .. .. JS!:InOJ!:IJ!VM l\lllnl'VN O!NI S131.Lf'IO NMlO J:>NVMS SB6+0 'VlS g~g~ Q) ti= e c.. c ·ro ..... 0 c ·ro :2: Q) 0 c ro 3:: ;;:. (/) i 0 0 0 VltZ+L S£Z+l g~~tt i OOZ+l 68l+l 001+1 009+0 OOL+O 999+0 Zl.;9+0 009+0 OOS+O £LHO £~HO 00£+0 BBZ+O OOZ+O i 00~+0 0 .. g w ~ i: ~~~ !;; 1!!1:: e!~ ·~ w, "'. ij <f) '3 (J z ~ 0 z " "' C'i a. 0 ~ 0 z ~ u• -o :!u w ii 11.1 ;:::! ~ :t ~~ ~ ~ ~ ~ ~ ~ (/) § ~ g ~ g ~ ~ ) I · I! ~w~g~~ ~~ Z:6-~9 = "1\313 ·a·::> .:10 dOl "8"::1'1'0 WWQQ9 X WWQQ9 llVlSNI 3Nil AHI3dO~d og?+l VlS 8 g 0 0 :li 8 .. <0 8 .. "' 8 ...; "' 0 q ;;; ~ g g g ~ g m Le·og g ~ ~ l{) :g ~~--~ .. ~~~------~-----,--,r-~--.-~OSt+L 8 g E § STAFF REPORT CLERKS OFFICE Title: SPECIAL OCCASION PERMIT RIBFEST 2014 Report No.: CL 14-23 Author: DONNA WILSON Meeting Type: COUNCIL MEETING Council/Committee JUNE 23, 2014 Date: Attachments: Ribfest Special Occasion Permit Request RECOMMENDATION THAT the 2014 Ribfest be designated an even of "municipally significance" for the purpose of obtaining a Special Occasion Permit under the Alcohol and Gaming Commission of Ontario. EXECUTIVE SUMMARY Special Occasion Permits or SOP's are issued for occasional special events and issued whenever liquor is offered for sale or served anywhere other than a licenced establishment or private place. The Alcohol and Gaming Commission of Ontario (AGCO) Regulation 389/91sets out rules for Public Event SOP's as follows: A "Public Event" SOP may be issued to organizations that are not registered charities or not for profit. The event must be designated as an event of 'municipal significance' by the municipality where the event is taking place. This is be done by Council resolution. The Registrar of Alcohol and Gaming makes the final decision as to whether a permit shall be issued. Also the Registrar of Alcohol and Gaming may designate the event as one of provincial, national or international significance. A "Public Event" SOP may be issued to registered charity organizations, not for profit organizations for the advancement of educational, religious or community objectives or for events that are of municipal, provincial, national or international significance. These types of events require no municipal designation. The Ribfest scheduled for July 18th to ioth, 2014 has requested a designation by Council as an event of "Municipal Significance" in order that they may qualify for an SOP for this event. The organizer is not a registered charity or a not for profit organization, therefore this designation is required in order for the event to operate a "beer tent" on the premises. CAO Request for Municipal Significance Designation Form SE-005 Jest for Municipal Significance Designation ecial Occasion Permit issued by the AGCO requires the event must be designated as an 'Event of icipal Significance' by a resolution of municipal Council or a delegated municipal official. Please plete the following if you are requesting a resolution of Council to obtain an 'Event of Municipal ificance' mpleting electronically, please print and sign 1e and address of Organizer requesting Municipal Significant Event: ing Address: ing Address: George and Michele Dagg 20-144 Concession St E Tillsonburg City Street Address Ontario Province N4G lNS Postal Code phone: 519-872-0269 _______ Email: hondatazzSS@yahoo.ca STAFF REPORT PARKS AND RECREATION SERVICES Title: Updated Housekeeping Contracts Report No.: PRS 14-24 Author: RICK COX Meeting Type: COUNCIL MEETING Council/Committee JUNE 23, 2014 Date: Attachments: RECOMMENDATION THAT Council receives Report PRS 14-24 -Updated Housekeeping Contracts AND THAT Council award the housekeeping contracts for 2014-2018 as follows at the rates submitted through the tender process: • Tillsonburg Community Centre Zones 1,2 and 3, Corporate Offices, Public Works and Fire Hall to Steam Canada • Annandale House to SQM Janitorial • O.P.P. Station to Precise Janitorial • Customer Service Centre to Supreme Cleaners EXECUTIVE SUMMARY The recommended vendor for several of the locations declined to enter into a contract at the rates tendered. Staff extended the contract to the next highest bidder until contracts for each location were secured. BACKGROUND INFORMATION One of the contractors awarded work at multiple Town Facilities declined to enter the contract presented to them at the rates they had submitted in the Tender process. Staff proceeded to offer the work to the next lowest bidder at each facility, and have secured commitments from the contractors listed. The previously approved contracts for Annandale House, Public Works and the Fire Hall remain as is. Contracts are being signed and the new providers will be in place to start effective July 1, 2014. 112 PRS 14-24 -Updated Housekeeping Contracts.docx CAO Title: Report No.: Author: Meeting Type: STAFF REPORT PARKS AND RECREATION SERVICES GREEN ENERGY ACT REPORTING REQUIREMENTS PRS 14-23 KELLY J. BATT COUNCIL MEETING Council/Committee JUNE 23, 2014 Date: Attachments: • Energy Management Plan • Energy Consumption & GHG Emissions 2012 • Las Audit Report: Tillsonburg Community Ctr RECOMMENDATION THAT Council receives Report PRS 14-23 Green Energy Act Reporting Requirements; AND THAT Council supports the implementation of a detailed energy management plan for the Town of Tillson burg facilities to reduce energy consumption and reduce greenhouse gases; AND THAT Council approve submission of the Energy Consumption and GHG Emissions report for 2012 and the Energy Management Plan to the Province to meet legislated reporting requirements. EXECUTIVE SUMMARY Bill397 /11 Green Energy Act requires that municipalities must report natural gas and hydro consumption for all facilities where the municipality pays the utility bills. By July 1, 2014, municipalities must report 2012 consumption as well as provide a five year plan demonstrating a commitment to energy and greenhouse gas reduction. The plan must be endorsed by senior management of the municipality to show the support and commitment to the program. BACKGROUND INFORMATION In 2013 Town of Tillsonburg staff worked with LAS/AMO to report Town-wide utility use to satisfy the requirements of the Green Energy Act. As part of this collaboration, a template is available that Town staff used to complete a five year energy plan which is a new requirement for 2014. Also as part of this service, the Town of Tillson burg received a free energy audit by LAS/ AMO staff. As a result of this audit, Town staff was able to add the recommended projects into the five year energy management plan as well as other projects contemplated by Town staff. Complementing the work of the Facilities team, the Operations PRS 14-23-Green Energy Act reporting requirements.docx 1/4 attending seminars and networking with other facility operators in the province. These measures will improve the overall quality of life for residents and stakeholders by mitigating future cost escalation and reducing greenhouse gas production. Goals Town of Tillson burg staff will create and maintain a culture of conservation to ensure the following: 1. Reduce future overall costs (cost avoidance) with reductions in utility use. 2. Create a more sustainable environmental footprint for residents by reducing greenhouse gas production. 3. Lead by example to demonstrate a responsible use of natural resources while still maintaining comfortable facilities for all users. Overall Target Town of Tillson burg staff will endeavour to reduce energy consumption by 1 to 2 per cent per annum between 2014 and 2020. This matrix will factor in degree day data to ensure the actual savings is relative to the baseline data. The attached Energy Management Plan and consumption report for 2012 will be submitted to the Province to meet the requirements of the Green Energy Act. The deadline for this submission is July 1, 2014. CONSULTATION/COMMUNICATION • Town staff have attended workshops regarding the Green Energy Act and networked with AMO and their energy auditors to meet the requirements of the five year plan • Town staff have partnered with Save on Energy to complete some project profiles to seek Council approval to proceed with projects • Town staff is tracking projects to demonstrate the benefits of energy management and share the impact of these operational changes. • Staff has networked with other peers in the field to share ideas and attempt to emulate best practices to achieve efficiency. FINANCIAL IMPACT /FUNDING SOURCE Implementing energy management projects and strategies provides cost avoidance (savings) into the future. This report makes no spending request. Funding approval for implementation of the projects identified in the Energy Management Plan will be sought through the regular budget and Council processes over the next five years. PRS 14·23-Green Energy Act reporting requirements.docx 3/4 Energy Management Plan Town of Tillson burg From: 2014-01-01 to: 2018-12-31 Commitment -Declaration of Commitment: Resolve that Town of Tillsonburg Council will support the implementation of a detailed energy management plan for the Town of Tillsonburg facilities to reduce energy consumption and reduce greenhouse gases. -Vision: The Town of Tillsonburg Council and Senior Management commits to an ongoing energy management reduction program to reduce utility use future consumption. All Town of Tillson burg staff will be aware of the importance of energy reduction and be able to suggest ideas to improve performance. When purchasing new equipment energy efficiency will be considered a priority as part of the selection process. Regular funding will be contributed through capital planning to undertake these goals and consideration giving to a revolving fund where energy savings are returned to fund future projects. Staff will work with utility companies and suppliers to take advantage of rebates and new technology. Staff will keep abreast of best practices by attending seminars and networking with other facility operators in the province. These measures will improve the overall quality of life for residents and stakeholders by mitigating future cost escalation and reducing greenhouse gas production. -Goals: Town of Tillsonburg staff will create and maintain a culture of conservation to ensure the following; 1. Reduce future overall costs (cost avoidance) with reductions in utility use. 2. Create a more sustainable environmental footprint for residents by reducing green house gas production. 3. Lead by example to demonstrate responsible use of natural resources while still maintaining comfortable facilities for all users. -Overall Target: Town of Tillsonburg staff will endeavour to reduce energy consumption by 1 to 2 per cent per annum between 2014 and 2020. This matrix will factor in degree day data to ensure the actual savings is relative to the baseline data. -Objectives: Staff commits to do ongoing internal and external audits to ensure proper operation of equipment and opportunities for ongoing improvement. Staff will also monitor and evaluate billing for consumption trends to ensure they meet the baseline data relative to energy degree day data. Staff will also work cooperatively to come up with team solutions and try to maintain consistent operations to maximize future savings. For energy management to be very successful all stake holders must understand the goals and objectives and work collectively to meet the targets established. Energy management can be successful if it is engrained within the corporate culture and dovetails with other plans i.e. Sustainability Plans, Business Plans and is evaluated on a regular basis. Organizational Understanding -Summary of Current Energy Consumption, Cost and GHGs: -Renewable Energy Utilized or Planned: The Town of Tillsonburg aspires to show leadership in the promotion and development of renewable energy systems that are compatible with our asset management and land use planning objectives. As a result, we have developed solar photovoltaic systems on the rooftops of two corporate facilities. Another area of interest is producing energy by co generation and tri generation. Resources Planning -Energy Leader: We will clearly designate leadership and overall responsibility for corporate energy management. Programs Communicate regular progress relative to energy savings and create a culture of conservation Purchase Energy Efficient Tillsonburg Community Kelly Batt, Parks and Facilities Manager 2014-03-03 Active replacement equipment Centre Ensure that research is done when purchasing replacement equipment to maximize energy efficiency. Arena Heating Policy Tillsonburg Community Centre Kelly Batt, Parks and Facilities Manager 2014-03-10 Completed Energy Audit Processes Installed signage and two way wall radios if spectators want heaters on. It also explains that people visiting the arena should dress appropriately for the climate and the cost of heating arenas. It also explains that these measures were put into place to help conform to Energy regulation 397/11. Tillsonburg Community Centre Kelly Batt, Parks and Facilities Manager Energy Audit completed by staff of LAS Upgrade exterior lighting from CHL and HID to LED technology 2014-01-02 Kelly Batt, Parks and Facilities Manager 2015-03-23 2015-03-30 Pending [0%] Change fixture lenses and decommission valance lighting Pending 1000.00 0 1000.00 Install a high efficiency 75 kva transfomner in the refrigeration room Centre install an interlock to turn off heater when overhead doors open Tillsonburg Community Centre Kelly Batt, Parks and Facilities Manager 2017-06-12 2017-07-24 Pending [0%] Use waste heat from compressor room to heat water Tillsonburg Community Centre Kelly Batt, Parks and Facilities Manager 2015-04-13 2015-04-27 Pending [0%] 50000.00 35000.00 Install an updated refrigeration computer to have better control of the plant and save energy Tillsonburg Community Centre Kelly Batt, Parks and Facilities Manager 2017-05-22 2017-06-12 Pending [0%] 100000.00 0 8000.00 0 0.00 0 25000.00 Replace compressors with smaller multiple units to save energy and better handle changing refrigeration loads Tillsonburg Community Centre Kelly Batt, Parks and Facilities Manager 2018-04-30 2018-06-25 Pending [0%] Improve power use with a new transfomner 7000.00 0 1000.00 6 3 4 7 Energy Consumption and GHG Em missions From: 2012-01-01 To: 2012-12-31 Facility N -···-~ .• auoo:; Facility Primary Type: Office Tillsonburg Cemetery Corporate Office Facility Type Total Facility Primary Type: Museum Museum Facility Type Total Facility Primary Type: Fire Fire Hall Facility Type Total Facility Primary Type: Police Police Station Facility Type Total Facility Primary Type: Recreation Complex Tillson burg Community Centre Facility Type Total Facility Primary Type: Public Works Public Works Customer Service Centre Facility Type Total Facility Primary Type: Other Lake Lisgar Waterpark Summer Place Facility Type Total Grand Total Address .......... 191 Simcoe Street 200 Broadway 28 Tillson Ave SO Concession Street 90 Concession Street 45 Hardy Avenue 20 Spruce Street 10 Lisgar Ave 8 Ross 8 Ross - Total Area {m2) Average Hours/Day Fuel Types ru"''''fl"'"''" 200 6.43 NG Elect. 500 5.71 NG Elect. 1090 6.28 NG Elect. 670 24 NG Elect. 1250 24 NG Elect. 14000 23.93 NG Elect. 1600 6.43 NG Elect. 1895 6.41 NG Elect. 200 7 NG Elect. 150 5.71 Elect. ......._ ____ / Consumption Cost($) ---..... , (ekWh/yr) -··-·cu •-······• ~·• GHG Emissions {kg C02· GHG Intensity {kg C02e/m2) -··-·or .... ,. .... , . ., 2817.00 m3 873.27 29938.45 5325.9 26.63 149.69 (ekWh/m2) 14262.00 kWh 1568.82 14262 1369.72 6.85 71.31 (ekWh/m2) 764.00 m3 236.84 8119.62 1444.44 2.89 16.24 (ekWh/m2) 33042.00 kWh 3634.62 33042 3173.35 6.35 66.08 (ekWh/m2) 6313.55 85362.07 11313.41 13635.00 m3 4226.85 144909.74 25778.7 23.65 132.94 (ekWh/m2) 118673.00 kWh 13054.03 118673 11397.35 10.46 108.87 (ekWh/m2) 17280.88 263582.74 37176.05 16446.00 m3 5098.26 174784.42 31093.25 46.41 260.87 (ekWh/m2) 71956.00 kWh 7915.16 71956 6910.65 10.31 107.40 (ekWh/m2) 13013.42 246740.42 38003.91 25541.00 m3 7917.71 271444.05 48288.5 38.63 217.16 (ekWh/m2) 207502.00 kWh 22825.22 207502 19928.49 15.94 166.00 (ekWh/m2) 30742.93 478946.05 68217 290228.00 m3 89970 3084478.46 548712.89 39.19 220.32 (ekWh/m2) 2799688.00 kWh 307965.68 2799688 268882.04 19.21 199.98 (ekWh/m2) 397935.68 5884166.46 817594.93 21984.00 m3 6815.04 233641.05 41563.54 25.98 146.03 (ekWh/m2) 98198.00 kWh 10801.78 98198 9430.94 5.89 61.37 (ekWh/m2) 19601.00 m3 6076.31 208315.06 37058.18 19.56 109.93 (ekWh/m2) 211812.00 kWh 23299 211812 20342.42 10.73 111.77 (ekWh/m2) 46992.13 751966.11 108395.08 12982.00 m3 4024.42 137969.8 24544.12 122.72 689.85 (ekWh/m2) 77209.00 kWh 8492.99 77209 7415.15 37.08 386.05 (ekWh/m2) 47723.00 kWh 5249.53 47723 4583.32 30.56 318.15 (ekWh/m2) 17766.94 262901.8 36542.59 530045.53 7973665.65 1117242.97 • I FACILITY NAME: TILLSONBURG COMMUNITY CENTRE MUNICIPAL NAME: TOWN OF TILLSON BURG AUDIT DATE: DECEMBER 12, 2013 Confidential a Proprietary Preparecl b-r Jeff Barten Anthony Marshall E·ma11 1barten@amo.onca Phone 519.998.2557 E-m<ul amarsil.:lll@amooll ca Phone 1347 207.2177 L::;S ·-~ t -:/. ~ i!·. -~ .':'.~·J· _ ::!'j;t_;--·.t~: 1··· _, I Ji:·! -·1:·-,-l·.··.1i~ ,_; t;•J:·r;·!._'·_, >.~r·. _;:_;:; r_•: ~~-:-il.u 1· 'ln ;:·: -· _. !;; l-:1~: "r : :···r l·•!\ :_; .::;::_:C~Clf LAS~elvt·:c:"···:··-, ,-, ::···:n-':"-~··---... y-~ .. :1-!:Jp··. \ ) Page 3 Audit Report for: Town of Tillsonburg Tillsonburg Community Centre The older ice pad in the facility, known as the Memorial Arena, measures 200'x85' and has 757 seats on three sides with a total spectator capacity of 1100 people when including standing room. This rink is in use for 8-8.5 months per year. A newer rink, constructed in 1977, measures 185'x85' and has a combined capacity of approximately 200 persons (120-150 persons in the bleachers and 60-80 standing). Stands are heated using natural gas infrared heaters used on an as needed basis. Staff are currently developing a heating policy and signage to educate spectators on the effect of this heating system on the ice quality. Both ice pads are serviced through a common ice plant comprised of a 150HP, 75HP and 50HP compressor, staged to run dependent on the requirements of the arenas. Heat is recovered from the ammonia system and fed through underground piping to heat the entrance ramp to the Zamboni garage. Both surfaces utilize infrared temperature sensors to measure ice surface temperature and share a common natural gas desiccant dehumidification system set to 50%. Ice is maintained at 1'12'' thickness using reverse osmosis water heated by two large 100 gallon high efficiency water heaters. The Memorial Arena and the newer Community Arena share a common compressor system but have their own individual evaporator systems and brine circulation pumps. The refrigeration plant uses a Cimco 4000E controller along with Infrared Ice Surface Temperature control. It was noted that the Cimco 6000 model controller is now being investigated as a potential upgrade to give the facility operator greater flexibility and control options including floating head pressure control and full data collection and analysis functionality. Three Mycom compressors, 150 HP, 75 HP, and 50 HP using belt drive systems provide refrigeration to both arenas. Two separate evaporators are used with a common evaporative condensing system. It is recommended that the belt drives be upgraded to cogged V-Belt drives to improve the efficiency of energy transfer from the electric motors to the compressors. The brine circulation pumps use a 25 hp motor (91.7%) for the Community Arena and a 30 hp motor (efficiency unknown) for the Memorial Arena. Both motors (25 and 30 hp) should be upgraded to high efficiency motors given the significant hours of operation each year. A de-superheater heat-recovery water storage tank is used within the compressor room to provide under-floor heating for the Zamboni ramp via multiple hydronic heating loops. Additionally, the ice pads have underfloor defrost systems using the above mentioned heat recovery vessel. The stratification tank is located against the wall across from the compressors. A de-superheater will recover between 8% and 12% of the total heat rejected by the compressors, which leaves a potential 88% to 92% of the currently available rejected heat to be reclaimed and used for other heating purposes within the arenas (such as Zamboni water pre-heating). \:------.-------------------------------, I rlage 7 Audit Report for: Town of Tillsonburg Tillsonburg Community Centre Recommended Energy Efficiency Measures This section presents a high-level identification of potential energy saving measures that warrant investigation based on the site visit, discussions with building personnel and available incentives. Opportunity Description Expected Estimated Incentive Typical Savings1 Cost Range2 Available Payback (years) Lighting Upgrade exterior wall 19.100 kWh $18,000-$960 8 years packs, soffit fixtures and $2100/yr 20,000 ($0.05/kWh) pole lighting from CFL!HID to LED technology Change fixture lenses and 9800 kWh $800 $0 < 1 year decommission valance 1.12kW lighting in (2) sets of $1080/yr washrooms Upgrade display cabinet 6000 kWh $1800 $300 2-3 years and valance lighting at 0.69 kW ($0.05/kWh) South Entrance lobby $665 Replace (16) HID light 15,200 kWh $20,000 $1350 9-10 years fixtures in Pool Area with 3.38 kW ($400/kW) LED fixtures $1670/yr Replace (42) HID light 46,400 kWh $62,500 $2300 9-10 years fixtures in Memorial Arena 18.44 kW ($0.05/kWh) with LED fixtures $5100/yr Replace (21) HID light 39,500 kWh $33,500 $4645 6 years fixtures in Community 11.61kW ($400/kW) Arena with LED fixtures $4300/yr Replace lighting in 500 kWh $250 $Minimal 3-4 years Zamboni Garage with T5 (0.14 kW) fluorescent $50/yr Controls Provide occupancy 23,200 kWh $8000 $1280 2-3 years sensors in (2) sets of $2550/yr ($40/sensor) WRs, pool change rooms/WRs, Fitness Area, (8) large dressing and (3) small dressing rooms Page 11 Replace (16) HID light fixtures in Pool Area with LED fixtures Replace (42) HID light fixtures in Memorial Arena with LED fixtures Replace (21) HID light fixtures in Community Arena with LED fixtures Audit Report for: Town of Tillsonburg Tillsonburg Community Centre These three measures all use the same technology and realize the same benefits. All fixtures are metal halide high bay lights which can be replaced with LED technology. Benefits of LED technology include long life and greatly reduced maintenance costs as well as an increase in the quality, consistency, and colour rendering of the lights. LEOs typically last up to (and in some cases more than) 100,000 hrs (L70)-equivalent to over 20 years of useful service. LEOs also allow for dimming capability depending on the usage of the area (ie. public skate, hockey, maintenance, etc.) without the need to rewire. Note that estimated savings due to reduced maintenance ($28- 32/lamp every two years) as well as the one-time SaveONenergy incentive has been included in the payback period. It is recommended to replace all fixtures at the same time to realize highest benefit and maintain consistent lighting throughout the rink. Numbers shown will vary depending upon the selected style and manufacturer of fixture, however typical results will see a 50% decrease in electricity consumption. The pool lighting includes (16) 400W metal halide fixtures, the Memorial Arena has a combination of (28) 1000W and (14) 400W metal halide fixtures, while the Community arena includes (21) 1000W metal halide fixtures. Replace lighting in Zamboni Garage with T5 fluorescent The Zamboni garage is lit using (3) 4-lamp fluorescent low bay fixtures. Lamps are installed in the fixture base up, which leads to increased heat load on the integrated lamp ballast in a dulux style lamp. These fixtures could each be replaced with a single lamp T5 fixture or a dual lamp T8 fixture. Calculations assume lights are left on during skating/hockey hours up to 3400 hours per year. Provide occupancy sensors in (2) sets of WRs, pool change rooms/WRs, Fitness Area, (B) large dressing rooms and (3) small dressing rooms Common areas such as washrooms, change rooms, dressing rooms and other similar public spaces are excellent candidates for occupancy sensor technology. In the case of washrooms, exhaust fans could be tied in to the sensors as well to further savings beyond just lighting. New occupancy sensors combine ultrasonic, infrared and smart technology to allow the sensors to "see" around corners. Incentives for these sensors are pro-rated based on $40 per 300W controlled load. Calculations estimate 50% savings on the lighting consumption in washrooms and dressing rooms, and 30 savings in the pool change rooms and fitness area. It is estimated that one sensor will be required in 21~C: IJ,,,..ersd . .:;.enue Su,;e 801 Toronrro OI-l lvi5H 3Ci3 Page 15 Audit Report for: Town of Tillsonburg Tillsonburg Community Centre Arena Change Rooms. Each is a gas fired unit with about 7.5 tons of cooling capacity, using a 3 hp fan motor for air circulation. It is recommended to install either an occupancy controller, time clock, or building automation system controller to better monitor and control energy consumption of these units. Heating and cooling ventilation energy can be reduced by scheduling the operation of this equipment. Outdoor make-up air volume can also be better controlled to reduce energy usage. Either a dedicated controller or a tie-in to a central Building Automation System can be used to control and schedule this ventilation equipment. Water: Pool Mechanical Room: Install Pool Make-Up Water Heat Recovery Exchanger: It is recommended to further investigate the installation of a pool make-up water pre-heating heat exchanger and pump to recapture heat from warm water discharged from the pool. Approximately 1,000 gallons per day of warm (80 to 85 deg F) water is discharged from the pool to allow for fresh make-up water. Some of the heat from this discharged water can be used to pre-heat the make-up water which goes to the storage tanks located near the heating boilers. The heat exchanger location can be investigated further to determine a design for this system. Refrigeration Plant: Provide Heat-Recovery from Ice Plant to Pre-Heat Shower/Zamboni Hot Water: The existing compressor room is presently operating a de-superheater heat recovery system which re-captures waste heat from the compressed ammonia vapour to provide heated glycol for under-ice-pad defrost heating as well as heating under the Zamboni ramp leading outdoors. It is estimated that the existing system may re-capture between 10 and 20% of the available waste heat from the compressor plant, leaving the majority of heat available for other uses. Additional heat recovery equipment should be installed between the compressor hot-gas discharge and the evaporative condenser unit to transfer heat via small heat exchanger units to preheat the Zamboni make-up water for ice-resurfacing as well as some of the domestic hot water for shower use. It is recommended to complete an analysis of the refrigeration plant operation (by metering compressor operating hours and head pressures) to determine the energy savings potential and the cost to design and install a heat recovery system. Refrigeration Plant Controls -Install CIMCO SOOOE or Similar Automation System: The existing control system for the refrigeration plant is a CIMCO 4000e controller. This system has limited control MINUTES Town of Tillsonburg Meeting for the Heritage, Beautification & Cemetery Advisory Committee June 5. 2014@ 9:00a.m. Marwood Lounge. Community Centre Complex CALL TO ORDER: The meeting was called to order at 9:04a.m. by Robert Marsden. MEMBERS PRESENT: Charles Baldwin, Jeff Bunn, Robert Marsden, Marian Smith, Sue Saelens, Brian Stephenson, Janet Wilkinson MEMBERS ABSENT/REGRETS: Charles Baldwin, Kelly Batt, Ken Butcher, Sandra Bray, Paul DeCioet, Maurice Verhoeve DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF: None declared ADOPTION OF AGENDA: • Resolved That the agenda as prepared for this meeting of June 5, 2014 be adopted. Moved by Janet Wilkinson, seconded by Brian Stephenson. Carried. ADOPTION OF MINUTES: The minutes of May 1, 2014 were adopted as written. Moved by Brian Stephenson, seconded by Janet Wilkinson. Carried. MINUTES & BUSINESS ARISING OUT OF THE MINUTES: 1. Tree By-law: the by-law has been forwarded to Rick Cox for review. 2. Rolph Street Designation Update: Our proposal is going to Council on July 14. Council has requested that a delegation from the H, B & C Committee make a presentation to Council justifying the request for designation. The owner of the property will be served with a notice of intent to designate. 3. Keep Tillson burg Beautiful update: Another very successful year. Despite the weather being cold and damp, there was a turnout of over 100. 4. Alabastine Wilkinson Trust-deferred until fall meeting. 5. Home Hardware tree funding update -Charles reported that the application will not be available until September. 6. Calendar update -Patti has scanned the pictures so they will be ready to forward to the printer when chosen. John Armstrong is putting the pictures in order and will be asked to make a brief description for each one. 7. Footprints in the Sand Plaque-Jeff reported there has been a quote of approximately $2000 dependant on the size of font and how many words and about 10 weeks wait. He is attempting to contact the publisher for permission to use the Canadian version of the poem. Money would come from the remaining TAKAC funds. 8. TD Bank "Friends of the Environment" grant-Charles reported that the application is not available until September. 9. Scattering Gardens-will be part of the Cemetery Master Plan being created. 10. Cemetery Sign -is now in process. CORRESPONDENCE: None NEW BUSINESS: 1. Meetings in Summer-RESOLVED THAT meetings be suspended for July and August and will be at the call of the Chair if there is any urgent business. Moved by Janet Wilkinson, seconded by Charles Baldwin. Carried. 2. Boat Storage Shed at Lake Lisgar -there has been a request by remote control model boaters to build a shed at Lake Lisgar to hold their row boat. There are already facilities for the rowers and the Sea Scouts that might be utilized rather than building another structure at the lake. • LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES-May 7, 2014 (as approved at the Board of Directors Meeting held June 4, 2014) Members in attendance: L. Bartlett, D. Beres, R. Chambers, B. Chanyi, M. Columbus, R. Geysens, E. Ketchabaw, R. Sackrider and D. Travale Staff in attendance: C. Evanitski, D. Holmes, J. Robertson, J. Maxwell, H. Surette and D. Mclachlan Regrets: C. Grice Guest: S. Wray The LPRCA Chair called the meeting to order at 6:30pm Wednesday, May 7'h, 2014 in the Tillsonburg Boardroom. The Chair asked D. Holmes to say a few words in remembrance of Rick Lambert, former MNR employee and LPRCA contractor, who passed away April291h. A Celebration of Life is to be held Saturday, May 1 01h. Condolences from LPRCA staff and board are to be sent to the family. ADDITIONAL AGENDA ITEMS None DISCLOSURES OF INTEREST None DEPUTATIONS: a) Susie Wray: Community Programs Supervisor, Norfolk County Re: Hay Creek CA Summer Program Ms. Wray is the new Community Programs Supervisor at Norfolk County and is looking forward to implementing the programs planned at Hay Creek this summer. She reviewed the participant attendance from the 2013 season and expressed her appreciation on behalf of Norfolk County for the continued use of the site. MINUTES OF PREVIOUS MEETINGS MOTION A-75/14 moved: L. Bartlett seconded: R. Chambers THAT the minutes of the LPRCA Board of Directors Regular Meeting held April ~d. 2014 be adopted as circulated. There were no questions or comments regarding the above minutes. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale CARRIED DEVELOPMENT APPLICATIONS a) Staff Approved applications Staff approved 12 applications this past month: LPRCA-33/14, LPRCA-35/14, LPRCA- 36/14, LPRCA-37/14, LPRCA-38/14, LPRCA-39/14, LPRCA-40/14, LPRCA-41 /14, LPRCA-42/14, LPRCA-44/14, LPRCA-47 /14, and LPRCA-50/14. H. Surette provided further comment on the definition of development from the Conservation Authorities Act, which is very inclusive and does not stipulate size and/or volume, to address a question from the Board regarding application LPRCA-44/14. H. Surette advised that Board approved policy could be used as a tool to address this issue. MOTION A-79/14 moved: D. Beres seconded: R. Chambers That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report as information. CARRIED b) New Applications The Planning Department sought approval for three applications. There were no questions or comments. MOTION A-80/14 moved: R. Chambers · seconded: R. Sackrider THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of this report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178106), LPRCA-45/14 LPRCA-46/14 LPRCA-51/14 B. That the designated officers of LPRCA be authorized to complete the approval process for these Development Applications, as far as it relates to LPRCA 's mandate and related Regulations. CARRIED NEW BUSINESS a) CALENDAR REVIEW A variety of events are scheduled for this month. Four of the conservation areas FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale d) 2014 MOTOR POOL PURCHASES Staff recently tendered out for a new lawn tractor as per the approved 2014 budget. Two bids were received prior to the deadline and staff recommended to accept the bid received from Norfolk Tractor for a Kubota 935 25.5hp diesel engine with a 5' cutting width. Staff was asked if grass cutting measures have been, or should be, scaled back. Staff responded that grass cutting has been significantly reduced throughout the watershed over the years although some areas have had to be brought back into the mowing rotation due to public demand. MOTION A-84/14 moved: B. Chanyi seconded: R. Chambers THAT the LPRCA Board of Directors accepts the tender submitted by Norfolk Tractor for the purchase of one new four-wheel drive front-mount riding lawn mower for the total submitted price of $18, 790 plus applicable tax. CARRIED e) HAY CREEK CA RENTAL As per the deputation, Norfolk County is again requesting to rent the Hay Creek Conservation Area for the Community Services Department's summer programming. The agreement runs from May 1st to October 31 5\ 2014. No questions or comments. MOTION A-85114 moved: E. Ketchabaw seconded: M. Columbus THAT the LPRCA Board of Directors receives the Hay Creek Rental Report for information. CARRIED f) TIMBER TENDER LP-274-14 Staff prepared the prescription/operating plan, marked the timber and recently tendered out for the marked standing timber at the Tarcza/Backus Tract. Sixteen tender packages were sent out for review and four bids were received prior to the deadline. Staff recommended to accept the bid from Leonard Pilkey. MOTION A--86/14 moved: M. Columbus seconded: E. Ketchabaw THAT the LPRCA Board of Directors accepts the tenders submitted by Leonard Pi/key for marked standing timber at the Tarcza/Backus Tract for a total submitted bid of $65,590. CARRIED The Field Superintendent received a request from Natural Resources Canada to use the Middleton McConkey Tract as one of five release sites within Norfolk County to test a parasitic wasp as part of a control strategy for the Emerald Ash Borer. A full report FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale \ J MOTION A-90/14 moved: R. Sackrider seconded: D. Travale THAT the LPRCA Board of Directors does now enter into an "In Camera" session to discuss: D personal matters about an identifiable individual, including Conservation Authority employees CARRIED MOTION A-91/14 moved: D. Travale seconded: D. Beres That the LPRCA Board of Directors does now adjourn from the "In Camera" session. CARRIED MOTION A-92/14 moved: M. Columbus seconded: L. Bartlett THAT the LPRCA Board of Directors receives the verbal report regarding a personnel matter with respect to health and safety as information. The Chair adjourned the meeting at 7:35pm. Roger Geysens Chairman Dana Mclachlan Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale CARRIED THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3837 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'CC-3' the zone symbol of the lands so designated 'CC-3' on Schedule "A" attached hereto. 2. That Section 13.3 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: "13.3.3 LOCATION: SOUTHWEST CORNER OF OXFORD STREET AND BLOOMER STREET, (PART LOTS 1432 & 1433, LOTS 1415 & 1416, PLAN 500) CC-3 (Key Map 29) 13.3.3.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any CC-3 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: All uses permitted in Table 13.1; An eating establishment, with or without a drive through facility. 13.3.3.2 That all of the provisions of the CC Zone in Section 13.2 of this By- Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis." 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 23rd day of June, 2014. READ a third time and finally passed this 23rd day of June, 2014. MAYOR-Dave Beres CLERK -Donna Wilson SCHEDULE "A" TO BY-LAW No. __ _ LOTS 1415 & 1416, AND PART LOTS 1432 & 1433, REGISTERED PLAN 500 PART ONE, REFERENCE PLAN 41R-2420 TOWN OF TILLSONBURG OXFORD STREET N81-42·00E 51.42 N48-12·30W 7.70 D AREA OF ZONE CHANGE TO CC-3 NOTE: ALL DIMENSIONS IN METRES ~I&J.OrdCount)! r ~~owing stronger. .. togethcr P.'oduc.~d !Jy The fJe{JO! tm•_'ntufCt)/p()(Ote Information Systems ©2014 METRES ----10 5 0 10 20 30 40 OXFORD STREET THIS IS SCHEDULE "A" TO BYLAW No. PASSED THE DAY OF ___ , 2014 MAYOR CLERK THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3838 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town ofTillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'SC-18' the zone symbol of the lands so designated 'SC-18' on Schedule "A" attached hereto. 2. That Section 14.5 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: "14.5.18 LOCATION: NORTH EAST CORNER OF NORTH STREET EAST AND BROADWAY, (LOT 5, PLAN 1033 & LOT 73A, PLAN 500) SC-18 (Key Map 9) 14.5.18.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any SC-17 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: All uses permitted in Table 14.1; A medical/dental centre; A real estate, insurance or travel agency; A monument sales establishment; A business professional office; A drug store. 14.5.18.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any SC-18 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 14.5.18.2.1 SPECIAL PROVISIONS FOR A DRUG STORE Gross Floor Area The gross floor area of a drug store shall not exceed 205 m2 (2 200 ft2) 14.5.18.3 For the purposes of this subsection, a "drug store" shall mean a pharmacy primarily for the sale of prescription and non-prescription medicines and medical and health care products. 14.5.18.4 That all of the provisions of the SC Zone in Section 14.2 of this By- Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis." 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 23rd day of June, 2014. READ a third time and finally passed this 23rd day of June, 2014. __/ \ \ SCHEDULE "A" TO BY-LAW No. __ _ PART LOT 73A, REGISTERED PLAN 500 AND PART 5, REGISTERED PLAN 1033 PART 1, 2, 3, & 4, REFERENCE PLAN 41R-5449 TOWN OF TILLSONBURG NORTH STREET EAST METRES ----10 5 0 10 20 30 40 ~-~--------------------------------------~ \------- D AREA OF ZONE CHANGE TO SC-18 NOTE: ALL DIMENSIONS IN METRES lxr$.!!~flro~'!f.Y,ogethcr Product?J !3y Tht: ~·.~·!!Jd' rrn.><Jr :'f (:J:-;:I(·lrc7t,· Information Systems ©2014 7 3 A N78-59-30E 80.45 z f-' -~:>I;" OlO R E G I S T E R E 0 P L A N &J~ 5 0 0 \ \ ~ THIS IS SCHEDULE "A" TO BYLAW No. ____ , PASSED THE ___ DAY OF ___ , 2014 MAYOR CLERK THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3836 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 23'd day of June, 2014 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillson burg at its special meeting and regular meeting held on June 23, 2014, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 23rd DAY OF JUNE, 2014. READ A THIRD AND FINAL TIME AND PASSED THIS 23rd DAY OF JUNE, 2014. MAYOR -Dave Beres TOWN CLERK-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3827 A by-law to establish development charges for the Corporation of the Town of Tillsonburg WHEREAS subsection 2(1) of the Development Charges Act, 1997 c. 27 (hereinafter called "the Act") provides that the council of a municipality may pass By-laws for the imposition of development charges against land for increased capital costs required because of the need for services arising from development in the area to which the by-law applies; AND WHEREAS the Council of The Corporation of the Town of Tillsonburg ("Town of Tillsonburg") has given Notice in accordance with Section 12 of the Development Charges Act, 7997, of its intention to pass a by-law under Section 2 of the said Act; AND WHEREAS the Council of the Town of Tillsonburg has heard all persons who applied to be heard no matter whether in objection to, or in support of, the development charge proposal at a public meeting held on May 26, 2014; AND WHEREAS the Council of the Town of Tillsonburg had before it a report entitled Development Charges Background Study dated May 2014 prepared by HEMSON Consulting Ltd., wherein it is indicated that the development of any land within the Town of Tillsonburg will increase the need for services as defined herein; AND WHEREAS the Council of the Town of Tillsonburg on May 26, 2014 approved the applicable Development Charges Background Study, dated May 2014, in which certain recommendations were made relating to the establishment of a development charge policy for the Town of Tillson burg pursuant to the Development Charges Ac~ 1997. NOW THEREFORE THE COUNCIL OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: DEFINITIONS 1. In this by-law, 1) "Act: means the Development Charges Act, 1997, c. 27; 2) "Apartment dwelling" means any dwelling unit within a building containing more than four dwelling units where the units are connected by an interior corridor; 3) "Affordable housing" means dwelling units and incidental facilities primarily for person(s) of low and moderate income that meet the 8) "Council" means the Council of the Corporation of the Town of Tillson burg; 9) "Development means any activity or proposed activity in respect of land that requires one or more of the actions referred to in section 7 of this by-law and including the redevelopment of land or the redevelopment, expansion, extension or alteration of a use, bu9iolding or structure except interior alterations to an existing building or structure which do not change or intensify the use of land; 1 0) "Development charge" means a charge imposed pursuant to this By-law; 11) "Dwelling unit" means a room or suite of rooms used, or designed or intended for use by, one person or persons living together, in which culinary and sanitary facilities are provided for the exclusive use of such person or persons; 12) "Grade" means the average level of finished ground adjoining a building or structure at all exterior walls; 13) "Local board" means a public utility commission, public library board, local board of health, or any other board, commission, committee or body or local authority established or exercising any power or authority under any general or special Act with respect to any of the affairs or purposes of the municipality or any part or parts thereof; 14) "Local services" means those services or facilities which are under the jurisdiction of the municipality and are related to a plan of subdivision or within the area to which the plan relates, required as a condition of approval under s.51 of the Planning Act, or as a condition of approval under s.53 of the Planning Act] 15) "Multiple dwelling" means all dwellings other than single detached dwellings, semi-detached dwellings, and apartment dwellings; 16) "Municipality" means The Corporation of the Town of Tillsonburg; 17) "Non-residential uses" means a building or structure used for other than a residential use; 18) "Official plan" means the Official Plan of the County of Oxford and any amendments thereto; 19) "Owner" means the owner of land or a person who has made application for an approval for the development of land upon which a development charge is imposed; CALCULATION OF DEVELOPMENT CHARGES 2. 1) Subject to the provisions of this By-law, development charges against land in the municipality shall be imposed, calculated and collected in accordance with the base rates set out in Schedule "B", which relate to the services set out in Schedule "A". 2) The development charge with respect to the use of any land, buildings or structures shall be calculated, in the case of residential development or redevelopment, or a residential portion of a mixed-use development or redevelopment, based upon the number and type of dwelling units. 3) Council hereby determines that the development or redevelopment of land, buildings or structures for residential uses will require the provision, enlargement or expansion of the services referenced in Schedule "A". PHASING IN OF DEVELOPMENT CHARGES 3. The development charges imposed pursuant to this by-law are not being phased in. APPLICABLE LANDS 4. 1) Subject to Section 4, this by-law applies to all lands in the municipality, whether or not the land or use is exempt from taxation under Section 3 of the Assessment Act, R.S.O. 1990, c.A.31 2) This by-law shall not apply to land that is owned by and used for the purposes of: a) a board of education; b) any municipality or local board thereof; c) a place of worship exempt from taxation under s.3 of the Assessment Act; d) a public hospital under the Public Hospitals Act; e) a non-residential farm building; f) temporary buildings or structures as defined herein; g) affordable housing as defined herein. 2) This by-law shall not apply to non-residential uses as defined herein. 3) This by-law shall not apply to lands designated as "Central Business District" and Entrepreneurial Area" in the County of Oxford Official Plan, Schedule T-1, attached here as Schedule "C". v. a consent under Section 53 of the Planning Act, R.S.O. 1990, c.P. 13; vi. the approval of a description under Section 50 of the Condominium Act, R.S.O. 1980, c.84; or vii. the issuing of a permit under the Building Code Act, in relation to a building or structure. 2) Subsection (1) shall not apply in respect to a) local services installed or paid for by the owner within a plan of subdivision or within the area to which the plan relates, as a condition of approval under Section 51 of the Planning Act, R.S.O. 1990, c.P. 13; b) local services installed or paid for by the owner as a condition of approval under Section 53 of the Planning Act, R.S.O. 1990, c.P. 13. LOCAL SERVICE INSTALLATION 7. Nothing in this by-law prevents Council from requiring, as a condition of an agreement under section 51 or 53 of the Planning Act, that the owner, at his or her own expense, shall install or pay for such local services, within the Plan of Subdivision or within the area to which the plan relates, as Council may require. MULTIPLE CHARGES 8. 1) Where two or more of the actions described in subsection 6(1) are required before land to which a development charge applies can be developed, only one development charge shall be calculated and collected in accordance with the provisions of this by-law. 2) Notwithstanding subsection (1 ), if two or more of the actions described in subsection 6(1) occur at different times, and if the subsequent action has the effect of increasing the need for municipal services as set out in Schedule "A", an additional development charge on the additional residential units shall be calculated and collected in accordance with the provisions of this by-law. SERVICES IN LIEU 9. 1) Council may authorize an owner, through an agreement under Section 38 of the Act, to substitute such part of the development charge applicable to the owner's development as may be specified in the agreement, by the provision at the sole expense of the owner, of services in lieu. Such agreement shall further specify that where the owner provides services in lieu in accordance with the agreement, and defined by various references in the Development Charges Act, on the date that the first building permit is issued in related to a building or structure on land to which a development charge applies. 2) Where development charges apply to land in related to which a building permit is required, the building permit shall not be issued until the development charge has been paid in full. RESERVE FUNDS 14. 1) Monies received from payment of development charges under this bylaw shall be maintained in two separate reserve funds as follows: non- discounted services of fire services, police services and roadways; and discounted services of general government, recreation and public works. 2) Monies received for the payment of development charges shall be used only in accordance with the provisions of Section 35 of the Act. 3) Council directs the Municipal Treasurer to divide the reserve funds created hereunder into separate sub accounts in accordance with the service sub-categories set out in Schedule "A" to which the development charge payments shall be credited in accordance with the amounts shown, plus interest earned thereon. 4) Where any development charge, or part thereof, remains unpaid after the due date, the amount unpaid shall be added to the tax roll and shall be collected as taxes. 5) Where any unpaid development charges are collected as taxes under subsection (4), the monies so collected shall be credited to the development charge reserve funds referred to in subsection (1 ). 6) The Treasurer of the Municipality hall, in each year commencing in 2015 for the 2014 year, furnish to Council a statement in respect of the reserve funds established hereunder for the prior year, containing the information set out in Section 12 of O.Reg. 82/98. BY -LAW AMENDMENT OR APPEAL 15. 1) Where this by-law or any development charge prescribed thereunder is amended or repealed either by order of the Ontario Municipal Board or by resolution of the Municipal Council, the Municipal Treasurer shall calculate forthwith the amount of any overpayment to be refunded as a result of said amendment or repeal. 2) Refunds that are required to be paid under subsection (1) shall be paid DATE BY-LAW EFFECTIVE 22. This by-law shall come into force and effect on June 23, 2014. SHORT TITLE 23. This by-law may be cited as the "Town of Tillsonburg Development Charges By-law, 2014". READ a first and second time in Open Council this the 12th day of June, 2014. READ a third time and passed in Open Council this the 23rd day of June, 2014. Dave Beres, Mayor Donna Wilson, Clerk SCHEDULE"B"TO BY -LAW NO. 3827 SCHEDULE OF DEVELOPMENT CHARGES Residential Development Charges Residential Charge By Unit Type Service Singles& Other Multiples Aparbnents Semis 2+ Bedrooms General Government $34 $32 $24 Fire Protection $444 $418 $304 Parks And Recreation $347 $327 $238 Public Works And Fleet $721 $679 $494 Subtotal General Sen.ices $1,546 $1,456 $1,060 Roads And Related $1,812 $1,707 $1,241 Stormwater $81 $77 $56 Subtotal Engineering Sen.ices $1,893 $1,784 $1,297 TOTAL CHARGE PER UNIT $3,439 $3,240 $2,357 Aparbnents Bachelor or 1 Bedroom $18 $228 $178 $370 $794 $931 $42 $973 $1,767 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3837 A By-Law to amend Zoning By-Law Number 3295, as amended (73 Oxford Street). WHEREAS the Municipal Council of the Corporation of the Town of Tillson burg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillson burg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'CC-3' the zone symbol of the lands so designated 'CC-3' on Schedule "A" attached hereto. 2. That Section 13.3 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: "13.3.3 LOCATION: SOUTHWEST CORNER OF OXFORD STREET AND BLOOMER STREET. (PART LOTS 1432 & 1433, LOTS 1415 & 1416, PLAN 500) CC-3 (Key Map 29) 13.3.3.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any CC-3 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: All uses permitted in Table 13.1; An eating establishment, with or without a drive through facility. 13.3.3.2 That all of the provisions of the CC Zone in Section 13.2 of this By- Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis." 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 23'd day of June, 2014. READ a third time and finally passed this 23'd day of June, 2014. MAYOR-Dave Beres CLERK-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3838 A By-Law to amend Zoning By-Law Number 3295, as amended (594 Broadway). WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillson burg, enacts as follbws: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'SC-18' the zone symbol of the lands so designated 'SC-18' on Schedule "A" attached hereto. 2. That Section 14.5 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: "14.5.18 LOCATION: NORTH EAST CORNER OF NORTH STREET EAST AND BROADWAY. (LOT 5, PLAN 1033 & LOT 73A, PLAN 500) SC-18 (Key Map 9) 14.5.18.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any SC-17 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: All uses permitted in Table 14.1; A medical/dental centre; A real estate, insurance or travel agency; A monument sales establishment; A business professional office; A drug store. 14.5.18.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any SC-18 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 14.5.18.2.1 SPECIAL PROVISIONS FOR A DRUG STORE Gross Floor Area The gross floor area of a drug store shall not exceed 205 m2 (2 200 ftz) 14.5.18.3 For the purposes of this subsection, a "drug store" shall mean a pharmacy primarily for the sale of prescription and non-prescription medicines and medical and health care products. 14.5.18.4 That all of the provisions of the SC Zone in Section 14.2 of this By- Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis." 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 23rd day of June, 2014. READ a third time and finally passed this 23rd day of June, 2014. THE CORPORATION OF THE TOWN OF TILLSONBURG BY -LAW NUMBER 3833 BEING A BY-LAW to adopt a Schedule of Fees for certain Municipal applications, services and permits and to repeal By-law 3687. WHEREAS it is necessary and expedient to establish a Schedule of Fees for certain Municipal applications, services and permits; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. THAT Schedule "A" to this By-Law is adopted as the Schedule of Fees for certain Municipal applications, services and permits listed therein. 2. Should the provisions of any other By-Law of the Town of Tillson burg or other documents purporting to set the Fees listed in Schedule "A" be in conflict with the provisions of this By- Law, the provisions of this By-Law shall prevail. 3. That Schedule "A" to this By-Law forms part of this By-Law as if written herein. 4. This By-Law shall come into full force and effect on the day of its passing. 5. That By-Law 3687 passed on the 28th day of January, 2013, shall be hereby repealed. READ A FIRST AND SECOND TIME THIS 12TH DAY OF JUNE, 2014. READ A THIRD AND FINAL TIME AND PASSED THIS 12TH DAY OF JUNE, 2014. MAYOR -Dave Beres TOWN CLERK-Donna Wilson to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal reauire otherwise Fine -fail to license fixed on Fines set by province, approved by Justice of none! not contained 300.001 none 300.001 none 300.00 300.00 none none Fine-fail to nntifv lir.F>nsF> issuF>r uoon sale of ouoov/kitten I 105.001 10!>.001 none Fine-Fail to obtain doa/cat license Fine -fail to prevent an animal from G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 Permit Review Fee -maior amendment to existina oermit I n/a G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 '-' other location own location G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 none none Refer to Town Business Licence Bylaw for definitions irements for Clerk Issued Alcohol and Commission Commission '-' $1.50 $1.50 none $6.00 $6.00 none Com poster I $10.00 $10.00 none Photocopying/ Printing double sided I $0.311 $0.311 HST Photocopying/ Printing single sided $0.27 $0.271 HST Rain barrels $45.00 $45.00 I none Tax Department Tax certificate $40.00 $40.00 none Tax registration service costs $2,100.00 $2,100.00 none Tax Bill reorint $10.00 $10.00 none $5.00 $5.00 none G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 "---' National Lifeguard Instructor $140.00 $142.80 HST Examiner Standards/Advanced Instructors $35.00 $35.70 HST Pleasure Craft Operator License $45.00 $45.90 HST Community Centre -classes, courses, and camps Abs Only $30.25 $30.85 HST Ballroom Dancing $90.00 $91.80 HST Workshops - 1 /2 day $25.00 $25.50 HST Workshops - 8 hours $50.00 $51.00 HST Workshops -Specialty Course $75.00 $76.50 HST Workshops-8 hours $100.00 $102.00 HST Best Loser Challenge $100.00 $102.00 HST Boot Camp $40.00 $40.80 HST Cardio Kickboxing $40.00 $40.80 HST Fitness for Teens $65.00 $66.30 HST Learn to Run (Clinic) $65.00 $66.30 HST Beginner Fitness $40.00 $40.80 HST Stability Ball $40.00 $40.80 HST Step Class $40.00 $40.80 HST Yoga Stretch $40.00 $40.80 HST Birthday Parties $163.00 $166.26 HST Birthday Parties -Additional Child $15.00 $15.30 none Dance 30 min class $30.50 $31.10 none Dance 45 min class $40.00 $40.80 none Aero 30 min class $40.00 $40.80 none Aero 60 min class $46.00 $46.95 none Babysitting Course $50.00 $51.00 none Kids Karate $54.00 $55.00 none G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 \_ na Floor-Flat Fee (no set up) I $500.00 $510.00 rena Floor -Chilled I $0.00 $2,000.00 $63.00 $64.26 $102.00 $104.04 $70.00 $71.40 $41.00 $41.82 with kitchen $495.18 $505.08 Auditorium -Sunday-Thursday with kitchen $272.98 $278.44 HST Auditorium -Hourly Daytime $55.20 $56.30 HST Room Set up & Decorating Fee (Day before) $100.00 $105.00 HST Ball Diamond -Occasional Use $71.77 $73.20 HST Ball Diamond-Youth Team fee $70.00 $71.40 HST Ball Diamond-Team Practice Fee $255.00 $260.10 HST Ball Diamond-Adult Team fee $423.30 $431.75 HST Ball Diamond-Tournament $400.00 $500.00 HST Ball Diamond -Keys $10.00 Coronation Park Pavilion $52.00 it $500.00 $342.82 m-4pm $2,000.001 HST $2,500.00 $25.00 $25.50 HST Area $30.00 $30.60 Table Rentals $5.00 $5.25 Chair Rentals $2.00 $2.05 HST G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 '-" Waterpark 101-300 swimmers $408.00 $416.16 HST hour $306.00 $312.12 HST Waterpark 300+ swimmers $561.00 $572.22 HST Waterpark 300+ swimmers -extra half hour $443.70 $452.57 HST Waterpark Board of ed 1 00 swimmers $271.47 $276.90 HST Waterpark Board of ed 100 swimmers add. Hr. $150.82 $153.83 HST Waterpark Board of ed 150+ swimmers $482.61 $492.27 HST Hr. $241.31 $246.14 HST Memberships Court Membership -Adult $25.00 $50.00 HST Court Membership-Youth $9.00 $18.00 Dodgeball Individual $55.00 $56.10 HST Dodgeball T earn $355.00 $362.10 HST Tennis Lessons $80.00 Membership -Aqua Fit/Aqua Jogging -12 month $296.06 HST Membership -Parent Pass $33.29 $33.96 HST Membership -Personal Training -10 $186.92 $190.65 HST Membership -Personal Training - 5 $104.04 $106.10 HST Membership -Pool -12 month $183.60 $187.27 HST Membership -Pool - 6 month $128.52 $131.10 HST Membership -Pool 20 Punch Card Pass $61.20 $62.40 HST Membership -Weight Training $52.53 $53.58 HST Membership -HC Adult-1 month $67.83 $69.19 HST Membership -HC Adult-12 month $399.84 $407.84 HST Membership -HC Adult - 3 month $178.50 $182.07 HST G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 '- go/Admission Aquatfit/Aerobics Class $7.25 $7.40 HST Board of Education -Squash/HC $2.75 $2.75 Board of Education -Arena/Pool $3.00 $3.00 Court Fee $4.50 $5.00 Health Club Adult $10.25 $10.45 HST Health Club Child $4.50 $4.60 none Squash $10.52 $10.73 HST Swim/Skate Child $2.00 $2.00 none Swim/Skate Family $8.41 $8.60 HST Swim/Skate Adult $3.98 $4.10 HST go/Admission Wallyball $11.28 $11.50 HST Waterpark 2-5 yrs $2.50 $0.00 none Waterpark 55+ years $3.98 $4.50 HST Waterpark 6-14 yrs $3.75 $4.00 none Waterpark Additional Family Member $1.77 $2.00 HST Waterpark Adult $5.97 $6.75 HST Waterpark Family $24.00 $24.50 none Waterpark Pass-1 0 -Child 6 -14 $28.00 $28.50 none Waterpark Pass - 1 0 -60 & over $40.68 $41.50 HST Waterpark Pass - 1 0 -Adult $60.75 $61.95 HST Waterpark Pass-10-Family $209.05 $213.25 HST Waterpark Pass-20 -Child 6 -14 $52.50 $53.55 none Waterpark Pass-20 -60 & over $81.36 $83.00 Hst Waterpark Pass-20 -Adult $128.50 $131.05 HST Pass (6 and up) $0.00 $25.00 HST Waterpark Non-resident Season Pass HSTI (Youth & Seniors over 60) $0.00 $40.00 G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 '-" $50.00 $50.001 Hst $50.00 $50.00 HST 100.00 $102.00 HST $220.00 $224.40 H $2.50 $2.55 HST r site $30.00 $30.60 HST -Serviced per site $50.00 $51.00 HST Memorial Tree $500.00 $510.00 Included Memorial Bench $1,000.00 $1,020.00 Included G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 '-..._.... Fee for each fire apparatus dispatched to a Hazardous Materials Fee to conduct any requested inspection above that is in compliance with the Fire Code at initial Fee to conduct each required re-inspection after $41 0/hr + $205/ each half hr one verification re-insoection I same as G:\Rates & Fees\Rates & Fees 2014 revisions 6/04/14 100.00 100.00 information is not available since the fee was collected bv the CSR Utility-Sewer Camera Job (flat rate/job) Utility-Special Meter Reading $30.00 Utility-Truck Charges -#20 $15.00 Utility-Truck Charges -#26 $15.00 Utility-Truck Charges -#28 $15.00 Utility-Truck Charges -#29 $15.00 Utility-Truck Charges -#30 $15.00 Utility-Truck Charges -#41 $18.00 Utility-Truck Charges -#44 $18.00 Utility-Truck Charges -#65 $35.00 Utility-Truck Charges -#66 $35. Utility-Truck Charges -#67 $35. Utility-Truck Charges -#86 $35. Utility-Water Heater Rental -40 gal. $6.25 $3.501 plus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $50.001 plus HSTIChanges to rates must be app the THI Board of Directors or OEB $30.001 plus HSTIChanges to rates must be the THI Board of Directors or OEB $15.00 I plus HST 1 Changes to rates must be the THI Board of Directors or OEB $15.00iplus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $15.00iplus HSTIChanges to rates must be approved by the THI Board of Directors or OEB plus HSTIChanges to rates must be approved by THI Board of Directors or OEB anges to rates must be approved by THI Board of Directors or OEB $18.00iplus HSTIChanges to rates must be app THI Board of Directors or OEB $18.00iplus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $35.001 plus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $35.001 plus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $35.001 plus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $35.001 plus HSTIChanges to rates must be approved by the THI Board of Directors or OEB $6.251 plus HST ·water heater is Town enterprise I 2013Fee I i l I I I i I Item 2014 Fee Tax I Notes Museum - Museum-Admission-Adult 5.00 5.00 none Museum-Admission-Annual-Family 45.00 45.00 Rate none Museum-Admission-Annual-20.00 20.00 Individual none Museum-Admission-Child 2.00 2.00 none Museum-Admission-Family Rate 10.00 10.00 none Museum-Admission-Group Rate 4.00 4 .00 none Museum-Admission-Senior 4.50 4.50 none Museum-Admission-Student 3.00 3.00 none Museum Volunteer-Admission-Free Museum-Education Programs-2.50 2.50 Students none Museum-Permission Fees-Personal 2.00 2.00 Use HST Museum-Permission Fees-5.00 5.00 I P11hil"~tinn II~"" HST Museum-Rentals-Audio Visual Ea uiom ent -Co roo rate HST Museum-Rentals-Program Room or 50.00 50.00 Grounds & Gardens -25 -50 people HST Museum-Rentals-Grounds & 50.00 50.00 ·Gardens-Col HST Museum-Rentals-Kitchen 25.00 25.00 HST Museum-Rentals-Kitchen -35.00 35.00 Coroorate HST Museum-Rentals-Program Room 50.00 50.00 HST Museum-Rentals-Program Room 75.00 75.00 HST Museum-Rentals-Program Room-75.00 75.00 Corporate HST Museum-Rentals-Program Room-100.00 100.00 leo roo rate HST Museum-Rentals-Tour Surcharge-100.00 100.00 Groups 1 00-150 none Museum-Rentals-Tour Surcharge-60.00 60.00 IGrntm!=: 25-50 none Museum-Rentals-Tour Surcharge-75.00 75.00 Groups 51-100 none Museum-Seasonal Childrens 20.00 20.00 Proarams none Disinterment/Exhumation- Relocation in Same Cemetery-Adult I I I 2,015.71 1 -I -I 2,056.021 HST Casket Disinterment/Exhumation- Relocation in Same Cemetery-Adult I I I 1 ,75o.ool -I -I 1,785.001 HST Casket in Vault Disinterment/Exhumation- Relocation in Another Cemetery-I I I 1,803.531 -I -I 1,839.601 HST ult Casket ;interment/Exhumation- Relocation in Another Cemetery-1,539.85 --1,570.65 HST lult Casket in Vault ,.j...,,._ ... ..__..,,.ll::::-h. lt"Y't.-+i-n f""hilrl I I 1 T T I 822.41 1 HST (length is 5' or less) 297.32 HST 17.00 I -I -I 17.34 HST per cubic foot Title: Report No.: Author: Meeting Type: STAFF REPORT PARKS AND RECREATION SERVICES Awarding the Tender to Restore the Roof at the Customer Service Centre PRS 14-09 KELLY J. BATT COUNCIL MEETING Council/Committee APRIL 14, 2014 Date: Attachments: • Tender 03-14 RECOMMENDATION THAT Council receives Report PRS 14-09 Awarding the Tender to Repair the Roof at the Customer Service Centre; AND THAT Council award the tender to Flynn Canada at the tendered price of $62,987 plus applicable taxes. EXECUTIVE SUMMARY A tender was issued for the roof repairs at the Customer Service Centre and it closed on March 18, 2014. Staff recommends that Council award the contract to Flynn Canada at the tendered price of $62,987 plus applicable taxes. BACKGROUND INFORMATION The back roof at the Customer Service Centre requires replacement or restoration due to its age. An initial project scope to replace the roof and insulation was developed that estimated the cost at between $150,000-$180,000. Staff commissioned a thermal scan and engineering report that determined that the roof was still in good enough a condition that a restoration would be more cost-effective than a replacement. A restoration leaves all the lower layers of the roof intact and replaces the membrane layers and top coat, saving material and labour costs. 1/2 PRS 14-09-Awarding the tendert to repair the CSC roofdocx CAO Title: Report No.: Author: Meeting Type: STAFF REPORT FINANCE 2013 REMUNERATION AND EXPENSES -REVISED FIN 14-12 DARRELL EDDINGTON COUNCIL MEETING Council/Committee APRIL 14, 2014 Date: Attachments: 2013 REMUNERATION AND EXPENSES RECOMMENDATION THAT Council receives report FIN 14-12 2013 Remuneration and Expenses- Revised as information. EXECUTIVE SUMMARY To provide a report to Council for remuneration and expenses for the year ended December 31, 2013. BACKGROUND Section 284 of the Municipal Act, 2001, 5.0. 2001, requires that the Treasurer of a municipality shall, on or before March 31 of each year, provide to the Council of the municipality an itemized statement of the remuneration and expenses paid in the previous year to: • each member of council in respect of his or her services as a member of the council or any other body, including a local board, to which the member has been appointed by council or on which the member holds office by virtue of being a member of council; • each member of council in respect of his or her services as an officer or employee of the municipality or other body; and • each person, other than a member of council, appointed by the municipality to serve as a member of any body, including a local board, in respect of his or her services as a member of the body. FINANCIAL IMPACT /FUNDING SOURCE The attached document summarizes the remuneration, conference, seminar and expenses paid to Councillors and Board members for 2013 of $198,288.40 (2012-$223,795.64). CAO COUNCIL RESOLUTION AGENDA ITEM NO.: ___ _ Date: June 23, 2014 RESOLUTION NO.: 1 MOVED BY: THAT the Agenda as prepared for the Council Meeting of June 23, 2014, be adopted. D Recorded Vote D Defeated D Deferred D Tabled b Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO .: Date: June 23, 2014 RESOLUTION NO.: 2 MOVED BY: SECONDED BY: THAT Council move into Closed Session, to consider: 1. advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Planning Application). 2. a proposed or pending acquisition or disposition of land by the municipality or local board (Hardy Ave). ~ied D Recorded Vote D Defeated D Deferred D Tabled k Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ___ _ Date: June 23. 2014 THAT the Minutes of the Council Meeting of June 12, 2014, be approved. D Recorded Vote D Defeated D Deferred D Tabled i Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ----=2:....____ Date: June 23, 2014 RESOLUTION NO.: 4 ? ~ MOVED BY · C'Y z'¢v J:cr .Jt:--N' ~~ II' 'j) SECONDED BY: V 1&1=-zeL# 0- That Council receive report GAO 14-07, Tillsonburg Hydro Inc. for information . wkied D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -~3 __ Date: Aprill4, 2014 RESOLUTION NO.: MOVED BY: D D THAT Tillsonburg Council as the sole shareholder of Tillsonburg Hydro Inc. investig_ate future opportunities for Tillsonburg Hydro lnq. tflrou.gh:.a Reque§t fQI..Emposar(R F ':_~o-c-e'SS. AND THAT the issuance of an RFP does NOT mean that Tillsonburg Hydro will be disposed of, but in the spirit of openness and transparency, all options need to be explored before any decision is made; AND THAT the four independent members of the Board of Directors of Tillsonburg Hydro Inc. be requested to act as a nonvoting resource group to Council throughout the RFP process. AND FURTHER THAT Council authorize the hiring of the appropriate experts in the area of legal, financial and communications to facilitate the investigation of future opportunities for Tillson burg Hydro Inc. Carried Recorded Vote ~ated D Deferred COUNCIL RESOLUTION AGENDA ITEM NO.: __ 4_,____ RESOLUTION NO.: ~~ MOVED BY: b _ .l...oc~~-- " SECONDED BY: r4S Glv! v-( Date: June 23, 2014 That the Town of Tillsonburg Committee of Adjustment approve Application File A- 03/14, submitted by 1551991 Ontario Inc, for lands described as Part Lot 26, Plan 41 M- 171, Town of Tillsonburg, as it relates to: 1. Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions, to decrease the minimum exterior side yard width from 7.5 m (24.6 ft) to 5.9 m (19.3 ft) to facilitate the construction of a single detached dwelling on the subject lands. Subject to the following condition: i. A building permit for the single detached dwelling shall be issued within one year of the date of the Committee's decision. ~rried D Recorded Vote D Defeated D Deferred COUNCIL RESOLUTION AGENDA ITEM NO.: _ ___;5::;....__ Date: June 23, 2014 RESOLUTION NO.: MOVED BY: That the Town of Tillson burg Committee of Adjustment approve Application File A- 04/14, submitted by Punjab Property Developments Inc., for lands described as Part Lot 77, Plan 500, & Part Lot 34, Plan 551, Town of Tillsonburg, as it relates to: 1. Relief from Section 14.2, Service Commercial Zone Provisions, to decrease the minimum required landscaped open space from 15% of the lot area to 1~ D Recorded Vote D Defeated /3t/ 7o D Deferred Tabled COUNCIL RESOLUTION AGENDA ITEM NO.: 6 RESOLUTION NO.: 8 MOVED BY: ~_L-·'u\ tf2L SECONDEDBY: -~~~~~~·· ~==~---- Date: June 23. 2014 That the Town of Tillson burg Committee of Adjustment approve Application File A-05/14, submitted by Southridge Heights Inc., for lands described as Lot 39, Plan 41M-145, Town ofTillsonburg, as it relates to: 1. Relief from Section 6.2, Low Density Residential Type 1 Zone Provisions, to decrease the minimum exterior side yard width from 7.5 m (24.6 ft) to 4.5 m (14.8 ft) to facilitate the construction of a single detached dwelling on the subject lands. Subject to the following conditions: i. A building permit for the single detached dwelling shall be issued within one year of the date of the Committee's decision; ii. A preliminary lot grading certificate be provided reflecting the reduced setback and forwarded to the Town Engineering Department for review and acceptance. 5 Carried D Recorded Vote D Defeated D Deferred D Tabled ~Dt")\v, Maybr's Initials afktJJJJI~{tliM COUNCIL RESOLUTION AGENDA ITEM NO.: _ __:....7 __ Date: June 23, 2014 RESOLUTION NO.: 9 MOVEDBY: ~ ~ SECONDED BY:~ 0 - THAT Council of the Town of Tillsonburg approve the zone change application submitted by The TDL Group Corporation., whereby the lands described as Part Lots 1432 & 1433, and Lots 1415 & 1416, Plan 500, Town of Tillsonburg, known municipally as 73 Oxford Street are to be rezoned from 'Central Commercial Zone (CC)' to 'Special Central Commercial Zone' (CC-3); AND THAT By-Law 3837, to amend Zoning By-Law Number 3295, as amended, be brought forward for Council consideration. 0 Carried D Recorded Vote D Defeated D Deferred D Tabled cv;;; Def<j+-~-" / Ma or's ·~n~tials --- COUNCIL RESOLUTION AGENDA ITEM NO.: __ 8~-Date: June 23. 2014 RESOLUTION NO.: 10 MOVED BY: -~..:::::;;,;::;;;:;:ii!:!~=--- SECONDED BY: ~ GA 1\ ~ THAT that Council of the Town of Tillsonburg approve the zone change application submitted by Health Care Group Inc., whereby the lands described as Lot 5, Plan 1033 & Lot 73A, Plan 500, Town of Tillson burg, known municipally as 590 & 594 Broadway are to be rezoned from 'Service Commercial Existing Plaza Zone' (SC-E) to 'Special Service Commercial Zone' (SC-18); AND THAT By-Law 3838, to amend Zoning By-Law Number 3295, as amended, be brought forward for Council consideration. D D Carried Recorded Vote D Defeated D Deferred D Tabled 9d/fut-\ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ 1.:......:1 __ Date: June 23. 2014 THAT Council receive report CL 14-22, Appointment to the Court of Revision; AND THAT Council appoint ~et:ft:f\P.u-;:D to the Court of Revision. D / / / Recorded Vote / ~ (]_,/ /fY D Defeated D Deferred COUNCIL RESOLUTION AGENDA ITEM NO.: 12 Date: June 23, 2014 RESOLUTION NO.: 12 _ U MOVED BY: ~MC/.,J- SECONDEDBY: --~~~~~-~~~~- THAT the 2014 Ribfest Event, organized by George and Michele Dagg, be designated as an event of "municipally significance" for the purpose of obtaining a Special Occasion Permit under the Alcohol and Gaming Commission of Ontario. D Recorded Vote D Defeated D Deferred COUNCIL RESOLUTION AGENDA ITEM NO.: __ 1..:....:3 __ RESOLUTION N~ D MOVED BY: ~ r l((lvt~ SECONDED BY: ~~ ._ Date: June 23, 2014 THAT Council receives Report PRS 14-24-Updated Housekeeping Contracts; AND THAT Council award the housekeeping contracts for 2014-2018 as follows at the rates submitted through the tender process: • Tillsonburg Community Centre Zones 1 ,2 and 3, Corporate Offices, Public Works and Fire Hall to Steam Canada • Annandale House to SQM Janitorial • O.P.P. Station to Precise Janitorial • Customer Service Centre to Supreme Cleaners / ~rried D Defeated D Deferred Tabled D Recorded Vote ___ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 14 Date: June 23, 2014 RESOLUTION NO.: MOVED BY: THAT Council receives Report PRS 1 - 3 Green Energy Act Reporting Requirements; AND THAT Council supports the implementation of a detailed energy management plan for the Town of Tillsonburg facilities to reduce energy consumption and reduce greenhouse gases; AND THAT Council approve submission of the Energy Consumption and GHG Emissions report for 2012 and the Energy Management Plan to the Province. D Recorded Vote D Deferred D Tabled ~r's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ___ _ Date: June 23, 2014 RESOLUTION NO.: 15 MOVED BY: SECONDED BY: THAT By-Law 3837, to amend Zoning By-Law Number 3295, as amended By-Law 3838, to amend Zoning By-Law Number 3295, as amended By-Law 3836, to confirm the proceedings of Council at its meetings held on the 23th day of June, 2014, be read for a first and second time and this constitutes the first and second reading thereof. ~ied D Recorded Vote D Defeated D Deferred COUNCIL RESOLUTION AGENDA ITEM NO.: Date: June 23. 2014 RESOLUTION NO.: . 16 ~ MOVED BY f7 zf:R.=devr9 ~~ SECONDED BY: C/ THAT By-Law 3833, to Adopt a Schedule of Fees for Certain Municipal Applications, Services and Permits By-Law 3827, to establish development charges for the Corporation of the Town of Tillsonburg, By-Law 3837, to amend Zoning By-Law Number 3295, as amended By-Law 3838, to amend Zoning By-Law Number 3295, as amended By-Law 3836, to confirm the proceedings of Council at its meetings held on the 23rd day of June, 2014, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. ~arried D Recorded Vote D Defeated / D Deferred ) Page 2 of2 payable. No credit is available if the use for which the demolished/converted buildings or structures was last lawfully occupied is exempt under this by-law, unless such demolished/converted buildings or structures were constructed prior to September 1, 1999 and are not farm buildings, as defined herein" Note: the date indicated is the date of the County's first DC by-law, so it may be different in the case of the Town. This provision wording may not have seemed important for the Town, given that they already exempt all non-residential uses from development charges (e.g. new development for such uses wouldn't have to pay DCs anyway). However, because the Town exempts all non-residential from DCs, the wording of the re-development provisions (as adopted) would mean that re-development of a non- residential building for residential purposes would not be entitled to any re-development credits. With the revised wording of that provision as provided by Hem son, re-development for a residential use would be entitled to a credit from Town DCs, provided the existing non-residential building was constructed prior to the date of the Town's first DC by-law. 5) Sect~ still makes reference to reserve funds Bnd police seivices. I don't know ~mments are helpful or not, but I thought I would share them just in case. Anyway, at the end of the day it is up to the Town what version of the provision they wish to use. If you have any questions let me know. Cheers, Pau[ :Micliiefs Manager of Strategic Policy Planning Community and Strategic Planning Office I County of Oxford P. 0. Box 1614, 21 Reeve Street I Woodstock ON N4S 7Y3 Phone: 519-539-9800 I 1-800-755-0394 I Direct Line: 519-539-0015 x3209 www.oxfordcounty.ca This email communication is CONFIDENTIAL AND LEGALLY PRIVILEGED. If you are not the intended recipient, use or disclosure of the contents or attachment(s) is strictly prohibited. If you have received this communication in error, please notify the author by return email and delete this message and any copy of it immediately. Thank you. (J) Think about our Environment. Print only if necessary. file:/ //C :/Users/deddington/ AppData!Locai!Temp/notes 1 F685E/~web5077 .htm 6/26/14 Page 2 of2 • National Infrastructure Component (NIF) of$4 billion (no allocation by province or territory) for national or regionally significant projects; however, all projects over $100 million must be put through the federal P3 screen and, if indicated as a P3 project, federal funding is contingent on proceeding as a P3. The NBCF web site (http://www.infrastructure.gc.ca/plan/nbcf-nfcc-eng.html) provides a F AQ and some other background information. AMO will inform members of any new information relevant to these funding components and when applications to the PTIC and SCF are open. For more information please contact: Craig Reid, Senior Advisor, creid@amo.on.ca, (416) 971-9856 x 334. PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council, administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies that may have been transmitted with the electronic version. The printed versions of the documents stand as the official record. file:///C:/Users/DEWilson/AppData/Local!Temp/notesD39658/~web2447.htm 6/03/14 New Building Canada Fund -Member Update AMO Communications to: dewilson@tillsonburg.ca 06/02/14 03:25 PM Hide Details From: AMO Communications <communicate@amo.on.ca> To: "dewilson@tillsonburg.ca" <dewilson@tillsonburg.ca>, TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL June 2, 2014 New Building Canada Fund-Member Update Page 1 of2 AMO members may have questions about the status and implementation of the New Building Canada Fund (NBCF) that was launched by the federal government on March 28, 2014. While the federal government launched the program on March 28th, it has not attained agreements with any ofthe provinces or territories for the ProvinciaVTerritorial Infrastructure Component (PTIC), which includes funds for the Small Communities Fund (SCF). The agreements with Infrastructure Canada are to set out the approval and payment processes and rules and will need to include matching funding commitments. In Ontario, AMO understands that this work was started between officials at Infrastructure Canada and the Ministry oflnfrastructure; however, the provincial election has delayed concluding a Canada- Ontario arrangement. Municipal governments need to understand the steps to apply and the parameters for an application for the PTIC and Small Communities Fund. AMO will want to see this as a clear priority for post provincial election. At present, the only federal funds that can receive applications is i) the National Infrastructure Component for national or regionally significant projects and ii) the Public-Private Partnership Fund applications as these are directed and decided solely by the federal government. Below is a reminder of the New Building Canada Plan as it relates to Ontario. AMO, as administrator of the Canada Gas Tax Fund (GTF), is working with municipalities to finalize their GTF agreements with AMO so that these funds can flow in July. Many municipalities have adopted the necessary by-law and have executed the agreement. Please ensure that you have given it priority as it will be only one of a few sources of immediate infrastructure funding. Overview ofthe New Building Canada Plan in Ontario over the next ten years: • $3.9 billion for municipalities under the federal Gas Tax Fund. • $2.7 billion for the New Building Canada Fund Provincial and Territorial Infrastructure Component (PTIC) which is available to other groups besides municipal governments however $270 million is specifically dedicated as the Small Communities Fund (SCF) for municipal governments with fewer than 100,000 population. file:/ I /C :/U sers/D EWilson/ AppData/LocaVTemp/notesD3 965 8/~we b244 7 .htm 6/03/14 TOWN OF TILLSON BURG Public Meeting for the Council Meeting of June 23, 2014 Record of Attendance Page 1 Notice of Collection Correspondence intended for Committee and/or Council is generally received as public information, subject to the Municipal Freedom of Information and Protection of Privacy Act and will be part of the public record . M*Muscular Dystrophy Canada May 13,2014 Tillsonburg Fire Department MiDystrophie musculaireCanada CIO John F. Kovacs, Muscular Dystrophy Canada Chairperson 37 Charlotte Avenue Tillsonburg, ON N4G 4C4 Dear John, Muscular Dystrophy Canada is honoured to be the charity of choice for Canadian Fire Fighters. Fire Fighters first pledged their support in 1954, and 60 years later this longstanding partnership and tradition continues. You are still our best ambassadors and champions. Last year Canadian Fire Fighters raised $3.2 million in support of those affected by neuromuscular disorders. Again, our Ontario Fire Fighters continue to be leaders across the country. From April1 5\ 2013-March 31 5 \ 2014, with the support of 273 Ontario Fire Departments I Associations, Ontario Fire Fighters together raised $1,243,000. Congratulations! Thank you to the Tillsonburg Fire Department for your dedication and commitment. Your generous gift of $7,556.47 during this past year is helping to change the lives of those affected. Because of your support, we are able to continue to build our community, expand the reach of our support services, and provide a brighter future to those who refuse to let their neuromuscular disorder diminish their hope for a positive, active and fulfilling future. Fire Fighters are an important member of the Ontario Fire Fighter Fundraising Team. Fire Fighter fundraising continues to be our largest and most significant source of revenue and we are extremely proud to be affiliated with you. To date Canadian Fire Fighters have raised over $78 million in support of those affected. Muscular Dystrophy Canada and Fire Fighters have been funding research and searching for a cure for neuromuscular disorders for 60 years. With your help, we continue to get closer. Again, on behalf of Muscular Dystrophy Canada and the thousands of Canadians affected, thank you! Should you have any questions or if I can be of any assistance, please do not hesitate to contact me at 519.850.8700 I 1.877.850.8720 or e-mail kerri.stocks@muscle.ca. Neuromuscular disorders connect us. But they don't define us. Together, we can be stronger! Warmest Regards, ~~ Kerri Stocks Revenue Development Coordinator, Fire Fighters CC: Mayor John Lessif, Town of Tillsonburg London Community Office: 383 Richmond St. Suite 915, London, ON N6A 3C4 T 519.850.8700 1.877.850.8720 F 519.850.8701 W muscle.ca A SPECIAL THANKS TO FIRE FIGHTERS AND CHAPTER VOLUNTEERS FOR THEIR OUTSTANDING WORK IN MOVING MUSCLES FOR MORE THAN 50 YEARS. Taxation Charity Registration Number 110775 5837 RR0001 EJ;t ~ j)vd;v-\\ -r-yg.r-."'c-._ (~ 7.-f ((f) THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3827 A by-law to establish development charges for the Corporation of the Town of Tillson burg WHEREAS subsection 2(1) of the Development Charges Act, 1997 c. 27 (hereinafter called "the Act") provides that the council of a municipality may pass By-laws for the imposition of development charges against land for increased capital costs required because of the need for services arising from development in the area to which the by-law applies; AND WHEREAS the Council of The Corporation of the Town of Tillsonburg ("Town of Tillsonburg") has given Notice in accordance with Section 12 of the Development Charges Act, 7997, of its intention to pass a by-law under Section 2 of the said Act; AND WHEREAS the Council of the Town of Tillsonburg has heard all persons who applied to be heard no matter whether in objection to, or in support of, the development charge proposal at a public meeting held on May 26, 2014; AND WHEREAS the Council of the Town of Tillsonburg had before it a report entitled Development Charges Background Study dated May 2014 prepared by HEMSON Consulting Ltd., wherein it is indicated that the development of any land within the Town of Tillsonburg will increase the need for services as defined herein; AND WHEREAS the Council of the Town of Tillsonburg on May 26, 2014 approved the applicable Development Charges Background Study, dated May 2014, in which certain recommendations were made relating to the establishment of a development charge policy for the Town of Tillson burg pursuant to the Development Charges Act, 1997. NOW THEREFORE THE COUNCIL OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: DEFINITIONS 1. In this by-law, 1) "Act: means the Development Charges Act, 1997, c. 27; 2) "Apartment dwelling" means any dwelling unit within a building containing more than four dwelling units where the units are connected by an interior corridor; 3) "Affordable housing" means dwelling units and incidental facilities primarily for person(s) of low and moderate income that meet the 8) "Council" means the Council of the Corporation of the Town of Tillson burg; 9) "Development means any activity or proposed activity in respect of land that requires one or more of the actions referred to in section 7 of this by-law and including the redevelopment of land or the redevelopment, expansion, extension or alteration of a use, bu9iolding or structure except interior alterations to an existing building or structure which do not change or intensify the use of land; 1 0) "Development charge" means a charge imposed pursuant to this By-law; 11) "Dwelling unit" means a room or suite of rooms used, or designed or intended for use by, one person or persons living together, in which culinary and sanitary facilities are provided for the exclusive use of such person or persons; 12) "Grade" means the average level of finished ground adjoining a building or structure at all exterior walls; 13) "Local board" means a public utility commission, public library board, local board of health, or any other board, commission, committee or body or local authority established or exercising any power or authority under any general or special Act with respect to any of the affairs or purposes of the municipality or any part or parts thereof; 14) "Local services" means those services or facilities which are under the jurisdiction of the municipality and are related to a plan of subdivision or within the area to which the plan relates, required as a condition of approval under s.51 of the Planning Act, or as a condition of approval under s.53 of the Planning Act] 15) "Multiple dwelling" means all dwellings other than single detached dwellings, semi-detached dwellings, and apartment dwellings; 16) "Municipality" means The Corporation of the Town of Tillsonburg; 17) "Non-residential uses" means a building or structure used for other than a residential use; 18) "Official plan" means the Official Plan of the County of Oxford and any amendments thereto; 19) "Owner" means the owner of land or a person who has made application for an approval for the development of land upon which a development charge is imposed; CALCULATION OF DEVELOPMENT CHARGES 2. 1) Subject to the provisions of this By-law, development charges against land in the municipality shall be imposed, calculated and collected in accordance with the base rates set out in Schedule "B", which relate to the services set out in Schedule "A". 2) The development charge with respect to the use of any land, buildings or structures shall be calculated, in the case of residential development or redevelopment, or a residential portion of a mixed-use development or redevelopment, based upon the number and type of dwelling units. 3) Council hereby determines that the development or redevelopment of land, buildings or structures for residential uses will require the provision, enlargement or expansion of the services referenced in Schedule "A". PHASE IN OF DEVELOPMENT CHARGES nDt" 3. The development charges imposed pursuant to this by-lawA~r]\.being phased in" accgrding to lbe sched.Yie set out ill Schedule B. ~ APPLICABLE LANDS 4. 1) Subject to Section 4, this by-law applies to all lands in the municipality, whether or not the land or use is exempt from taxation under Section 3 of the Assessment Act, R.S.O. 1990, c.A.31 2) This by-law shall not apply to land that is owned by and used for the purposes of: a) a board of education; b) any municipality or local board thereof; c) a place of worship exempt from taxation under s.3 of the Assessment Act; d) a public hospital under the Public Hospitals Act; e) a non-residential farm building; f) temporary buildings or structures as defined herein; g) affordable housing as defined herein. 2) This by-law shall not apply to non-residential uses as defined herein. 3) This by-law shall not apply to lands designated as "Community Improvement Areas II iA-f:he eoun~ffieial PlaR, Scheettle-.::[- ~. attaclred lrere as Sclredt:rle-UC~ ~ o~+ l "-· . .-yl..c,_ (V\&p c~ -f~ Co~J,-._'-"~~~ fi-.r-c"'-~ ~c~.' QS S::c.-~ G_ \l c._ l ( v. a consent under Section 53 of the Planning Act, R.S.O. 1990, c.P. 13; vi. the approval of a description under Section 50 of the Condominium Act, R.S.O. 1980, c.84; or vii. the issuing of a permit under the Building Code Act, in relation to a building or structure. 2) Subsection (1) shall not apply in respect to a) local services installed or paid for by the owner within a plan of subdivision or within the area to which the plan relates, as a condition of approval under Section 51 of the Planning Act, R.S.O. 1990, c.P. 13; b) local services installed or paid for by the owner as a condition of approval under Section 53 of the Planning Act, R.S.O. 1990, c.P. 13. LOCAL SERVICE INSTALLATION 7. Nothing in this by-law prevents Council from requiring, as a condition of an agreement under section 51 or 53 of the Planning Act, that the owner, at his or her own expense, shall install or pay for such local services, within the Plan of Subdivision or within the area to which the plan relates, as Council may require. MULTIPLE CHARGES 8. 1) Where two or more of the actions described in subsection 5(1) are required before land to which a development charge applies can be developed, only one development charge shall be calculated and collected in accordance with the provisions of this by-law. 2) Notwithstanding subsection (1 ), if two or more of the actions described in subsection 5(1) occur at different times, and if the subsequent action has the effect of increasing the need for municipal services as set out in Schedule "A", an additional development charge on the additional residential units shall be calculated and collected in accordance with the provisions of this by-law. SERVICES IN LIEU 9. 1) Council may authorize an owner, through an agreement under Section 38 of the Act, to substitute such part of the development charge applicable to the owner's development as may be specified in the agreement, by the provision at the sole expense of the owner, of services in lieu. Such agreement shall further specify that where the owner provides services in lieu in accordance with the agreement, and defined by various references in the Development Charges Act, on the date that the first building permit is issued in related to a building or structure on land to which a development charge applies. 2) Where development charges apply to land in related to which a building permit is required, the building permit shall not be issued until the development charge has been paid in full. RESERVE FUNDS 14. 1) Monies received from payment of development charges under this bylaw shall be maintained in two separate reserve funds as follows: non- discounted services of fire services, police services and roadways; and discounted services of general government, library, recreation and public works. 2) Monies received for the payment of development charges shall be used only in accordance with the provisions of Section 35 of the Act. 3) Council directs the Municipal Treasurer to divide the reserve funds created hereunder into separate sub accounts in accordance with the service sub-categories set out in Schedule "A" to which the development charge payments shall be credited in accordance with the amounts shown, plus interest earned thereon. 4) Where any development charge, or part thereof, remains unpaid after the due date, the amount unpaid shall be added to the tax roll and shall be collected as taxes. 5) Where any unpaid development charges are collected as taxes under subsection (4), the monies so collected shall be credited to the development charge reserve funds referred to in subsection (1 ). 6) The Treasurer of the Municipality hall, in each year commencing in 2015 for the 2014 year, furnish to Council a statement in respect of the reserve funds established hereunder for the prior year, containing the information set out in Section 12 of O.Reg. 82/98. BY -LAW AMENDMENT OR APPEAL 15. 1) Where this by-law or any development charge prescribed thereunder is amended or repealed either by order of the Ontario Municipal Board or by resolution of the Municipal Council, the Municipal Treasurer shall calculate forthwith the amount of any overpayment to be refunded as a result of said amendment or repeal. DATE BY-LAW EFFECTIVE 22. This by-law shall come into force and effect on June 23, 2014. SHORT TITLE 23. This by-law may be cited as the ''Town of Tillsonburg Development Charges By-law, 2014". READ a first and second time in Open Council this the 12th day of June, 2014. READ a third time and passed in Open Council this the 23rd day of June, 2014. Dave Beres, Mayor Donna Wilson, Clerk SCHEDULE"B"TO BY -LAW NO. 3827 SCHEDULEOFDEVELOPMENTCHARGES Residential Development Charges Residential Charge By Unit Type Service Singles& Other Multiples Aparbnents Semis 2+ Bedrooms General Government $34 $32 $24 Fire Protection $444 $418 $304 Par1<s And Recreation $347 $327 $238 Public Wor1<s And Fleet $721 $679 $494 Subtotal General SeNices $1,546 $1,456 $1,060 Roads And Related $1,812 $1,707 $1,241 Stormwater $81 $77 $56 Subtotal Engineering SeNices $1,893 $1,784 $1,297 TOTAL CHARGE PER UNIT $3,439 $3,240 $2,357 Aparbnents Bachelor or 1 Bedroom $18 $228 $178 $370 $794 $931 $42 $973 $1,767 SCHEDULE"C"TO BY -LAW NO. 3827 Map of Community Improvement Areas Afl~l(lh)IOQI't''"' l)t(""""'"'S,."'112QIO Com!>•"f'~l.b~k>l: ""'ttS<>."ltl<tn(ii!I>UMI .. -] ~=~'--Aut"-tty •• I.""'J"""'At§IM""'-""'AU!horlly l'loodU.·IOOY,_. s3-~-~~~~- ----~--~ q ,[:LJ -~('"'-..:..._7~J--) ------ ~ z ~L --) '-GI- s \'-\ ---~------·~--------- Sc.LJ ~ (?:, -~..___.tjre.o~J._I~~~-,_____:_____: ______ _ ·--------· ----------------~-- ' Treecanada Arbrescanada Board of Directors Consei l d'adrninistratio n Jim Schedler Chair I President Irving Consumer Products Moncton. I\IB David Domke Vice-Ch air I Vi ce-president City of Winnipeg Winnipeg. 111B Tirno lvl akinen Pa t Chair I Ancien-president Consultant Vancouver. BC Pi erre Belec SOVERDI Montreal. OC Gary Bull University of Brilish Columbia Vancouver. BC Rob Burton City of Oakville Onkville. ON Dorothy Dobbie Pegasus Publications Inc. Winnipeg. MB Leo Duguay Rothwell Group Inc Ottawa. 01~ Janet Feddes-Calpas STOPDED Lacombe, AB Sean Finn CN lvlonlleal. OC Andrew Kenney University of Toronto (Ret d) Lanark. 01\1 Andrea Lyal l Dzunkwa Resource ll':anage111ent Norih Vancou1 er BC William Vander Zalrn Vans lrrc. Nurser res Latllll~l. BC May 30, 2014 Long Point Region Conservation Authority 4 Elm Street Tillsonburg, ON N4G 2N4 Attention: Paul Gagnon Dear Mr. Gagnon, SUBJECT: Siemens Project# Siemens/14/0N/11 Thank you for your participation in the Siemens planting project. On behalf of Tree Canada and Siemens Canada Limited, sponsors of this project, we appreciate your cooperation. At this point, we are asking you to consider three important actions which we deem to be crucial for the continuation of programs offered by Tree Canada: 1. Please feel free to write to us at Tree Canada to thank us for you being one of the recipients for 2014 and for allowing us to improve your community's forests; 2. Please consider writing to Siemens thanking them for the support, and urge them to continue to support our programs. The letter can be sent to: Siemens Canada Limited, Kate Milner, Communications Specialist, 1577 North Service Road East, Oakville, ON, L6H OH6. 3. Please link us to your municipal website, encouraging your citizens to support us. Once again, congratulations on a job well done -please do not hesitate to contact our office if you have any questions. Yours truly, Michael Rosen, R.P.F. President c.c. Mayor Dave Beres c.c. Donald Craig Growing better places to live I Des environnements plus sains prennent racine 111h Canadian Urban Forest Conference /11 ieme Conference canadienne sur Ia foret urbaine I Sep 30 -Oct 2, 20141 cufc11 .ca 470 ru e Somerset Street West/ouest, Unit/unite 1, Ottawa, Ontario K1 R 5J8 Tel.: (613) 567-5545 Fax: (613) 567-5270 E-mail/ courriel : info@treecanada.ca I info@arbrescanada.ca treecanada.ca I arbrescanada.ca treecanada.ca Tree Canada: Who We Are For twenty years, Tree Canada has engaged communities, governments, corporations, and individuals in the pursuit of a greener and healthier living environment for Canadians. We provide Canadians with education, technical expertise, and resources to plant and care for urban and rural trees. We've planted more than 78 million trees to date. Planting trees beautifies and rejuvenates backyards, city streets, and parks. It nurtures Canada's heritage of biodiversity and adds to our multifaceted landscape. Not only that -it cleans the air. Canadians can breathe easier knowing that every tree planted helps to combat climate change, absorbing carbon dioxide emissions and producing oxygen. Trees naturally cool cities during the summer month, provide shade in scorching heat and habitats for wildlife. A charitable not-for-profit organization, Tree Canada is committed to working with its corporate, government, and individual partners on tree-planting programs. The trees we plant are a living legacy that will benefit communities for decades to come. How You Can Help ke Can·ada .._; Greener You can make your thumb a little greener by joining us in our hands-on tree-planting programs, by celebrating National Tree Day every September, or simply by spreading the word about the benefits of trees and how to care for them! Our diverse programs can take root in any community! • Greening Canada's School Grounds: Give your students rhe opportunity to learn more about rhe environment and play under a leafY canopy offering protection from the sun's harmful radiation • TD Green Streets: Join rhe nearly 500 municipalities who have received funding from our flagship forestry innovation program for tree-planting, green infrastructure, and aboricultural education • Grow Clean Air: Offset your own carbon emissions, or make your company or event carbon- neutral, by helping us to plant C02- absorbing trees. We'll do the heavy lifting. To make a donation visit us online, call or send a cheque to our address.