140908 Council MIN)
Town of Tillsonbu.rg
Minutes of Council
Meetililg Date:
Monday September 8, 2014
6:00 I?M
Council Chambers
Chair: Mayor Dave Beres
lc
MINUTES: Meeting for the Committee "Open Council"
Review Access: 0 Public e Private
MINUTES
Town .. ofTiUsonburg
Coy neil M~ting
. on .
Mond<w, SepteiJlber 8, 2014 6:00PM
CounoliChambers
Chair: Mayor D!=~ve Beres
Orders of tile Oily:
ATIENDANCE
Mayor Dave Beres
Deputy Mayor Mark Renaud
Councillor Brenda Carroll
Councillor Mel Getty
Councillor Marty Klein
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Darrell Eddington, Director of Finance
Kevin De Leebeeck, Manager of Engineering
Rick Cox, Director of Parks and Recreation
Cephas Panschow, Economic Development Commissioner
Jeff Bunn, Deputy Clerk
CALL TO ORDER
The meeting was called to order at 5:30p.m.
ADOPTION OF AGENDA
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT the Agenda as prepared for the Council Meeting of September 8, 2014,
be adopted.
Carried.
090814
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MINUTES: Meeting for the Committee "Open Council"
CLOSED MEETING SESSION
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT Council move into Closed Session to consider:
1. personal matters about an identifiable individual, including municipal or local board employees
(Employment Contract).
Carried.
MOMENT OF REFLECTION
ITEMS OF PUBLIC INTEREST
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Meeting of August 11, 2014 [;)
Minutes of the Meeting of August 19, 2014 [;;!
Moved By: Councillor Stephenson Seconded By: Councillor Carroll
THAT the Minutes of the Council Meeting of August 11, and August 19, 2014, be approved.
Carried.
PRESENTATIONS
1. Community Strategic Plan []
Presented By: Andrea Bourrie, MMM Group
Andrea Bourrie of MMM Group shared with Council the final draft of the Tillson burg Community Strategic
Plan (CSP). The Tillsonburg CSP outlines a series of goals that can enhance the vitality of the Town, while
outlining methods to help champion the identified goals. Ms. Bourrie encouraged Council to look for "quick
wins" within the CSP to satisfy the ongoing needs of the public, and to identify what Council views as the
most important aspects of the plan to focus on. Council agreed that the BIA must be involved in the
implementation of the CSP in order to be effective.
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
THAT Council receive the Community Strategic Plan;
AND THAT the Community Strategic Plan be referred to the GAO for a report on an implementation
plan.
Carried.
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MINUTES: Meeting for the Committee "Open Council"
DELEGATIONS
2. Power of Hope Ontario [)
Presented By: Karen Geerts, Director Oxford County Chapter
Karen Geerts, Director of the Oxford County Chapter of Power of HOPE appeared before Council. Power of
HOPE is a registered charitable organization that helps families in Oxford County. The Power of HOPE aims
to receive over 1000 pairs of pajamas and 1000 teddy bears for local children. Donations can be made by
contacting the organization at www.powerofhopeontario.ca.
3. South Central Ontario Region Economic Development Corporation ISCOR EDCI CJ
Presented By: Art Lawson, GM, SCOR EDC
Representatives from SCOR EDC were in attendance to share with Council their recent activities. SCOR
EDC has established three high priorities, including Infrastructure that fosters economic development,
Development of appropriate & required skills to support economic development, and lastly sector
development with a focus on agriculture and food processing.
PUBLIC MEETINGS
The Deputy Mayor assumed the position of Chair for the Public Meetings.
4. FIN 14-36 Development Charges By-Law Amendment 1;1
Presented By: Darrell Eddington, Director of Finance
Darrell Eddington, Director of Finance, shared with Council the proposed amendments to the
Development Charges By-Law and spoke to report FIN 14-36.
Opportunity was given for comments and questions.
No one appeared in support, or opposition of the application.
Council passed the following resolution:
Moved By: Councillor Stephenson Seconded By: Councillor Carroll
THAT Council receive Report FIN 14-36 Development Charges By-Law Amendment;
AND THAT By-Law 3827 be brought forward for amendment consideration to prescribe the
treatment of Model Homes.
Carried.
5. Application for Zone Change ZN 7-14-07 (678 Broadway Street) CJ
Presented By: Eric Gilbert, Development Planner
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented
Application for Zone Change ZN 7-14-07.
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MINUTES: Meeting for the Committee "Open Council"
Opportunity was given for comments and questions.
No one appeared in support, or opposition of the application.
Council passed the following resolution:
Moved By: Councillor Stephenson Seconded By: Councillor Carroll
THAT Council approve the zone change application submitted by 2341691 Ontario Inc. whereby
the lands described as Part Lot 7, Concession 10 (Dereham), and Parts 1 ,3,6, 7,9, 10, 11 of
Reference Plan 41R-7145, in the Town of Tillsonburg, known municipally as 678 Broadway are to
be rezoned to permit a retail wine outlet as an accessory use on the subject lands;
AND THAT By-Law 3845, to amend Zoning By-Law Number 3295.
Carried.
Mayor Beres resumed the position of Chair.
INFORMATION ITEMS
6. AMO Members' Update: 2013 AMO Annual Report lweblinkl 0
7. AMO Members' Policy Update: OPP Billing Model Announcement 0
8. CUPE Child Care Worker & Early Childhood Educator Appreciation Day
(October 29, 2014) Cl
9. Tillson burg Police Services Board Re: Intersection of Concession St. West and
Quarter Town Line Rd Cl
Council referred the letter to the CAO and to the Manager of Engineering to investigate and follow
up with a staff report.
OPERATIONS
11. OPS 14-16 Ontario Community Infrastructure Fund and the Small Communities Fund [)
Presented By: Kevin De Leebeeck, P.Eng., Manager of Engineering
Council questioned why Concession Street East was selected as one of the project designated for
the Small Communities Fund. Mr. De Leebeeck noted that the selection of Concession Street East
was based on safety concerns.
Moved By: Councillor Carroll Seconded By: Councillor Klein
THAT Council receives Report OPS 14-16 Ontario Community Infrastructure Fund and the Small
Communities Fund;
AND THAT Council supports the selection of the Riverview Subdivision Reconstruction as the
project designated for the Ontario Community Infrastructure Fund at a total estimated cost of
$1,445, 135;
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MINUTES: Meeting for the Committee "Open Council"
AND THAT Council reaffirms the selection of the Concession Street East Reconstruction as the
project designated for the Small Communities Fund at a total estimated cost of $888,008.
Carried.
12. Update on Road Construction
Presented By: Kevin De Leebeeck, P.Eng., Manager of Engineering
Mr. De Leebeeck provided a brief verbal update to the various construction and roads projects
happening within the Town.
Council requested that regular updates be presented throughout construction season.
PARKS & RECREATION SERVICES
13. PRS 14-32-Disc Golf Trillium Grant Agreement [';)
Presented By: Rick Cox, Director of Parks and Recreation Services
Moved By: Councillor Carroll Seconded By: Councillor Klein
THAT Council receives Report PRS 14-32-Disc Golf Trillium Grant Agreement;
AND THAT Council authorize the Mayor and Clerk to execute the Letter of Agreement with the
Ontario Trillium Foundation for Application ID 801.
Carried.
14. PRS 14-27 -Refrigeration Room Controls Replacement ~
Presented By: Rick Cox, Director of Parks and Recreation Services
Moved By: Councillor Klein Seconded By: Councillor Carroll
THAT Council receives Report PRS 14-27 Refrigeration Room Controls Replacement;
AND THAT Council authorize a sole-source contract to replace the refrigeration control system at
the Tillsonburg Community Centre to CIMCO Refrigeration at the quoted price of $34,869 before
taxes;
AND THAT any rebate received arising from this project be matched against this expenditure, with
the net remaining balance placed in reserves.
Carried.
STAFF INFORMATION REPORTS
15. CL 14-25. EXECUTIVE SUMMARY TO BY-LAW 3847 Cl
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MINUTES: Meeting for the Committee "Open Council"
RESOLUTIONS
16. Oxford County Public Health Community Influenza Clinic C]
Presented By: Rick Cox, Director of Parks & Recreation Services
Moved By: Councillor Klein Seconded By: Councillor Carroll
THAT Council waive the rental fee for Oxford County Public Health & Emergency Services to
utilize the Lions Auditorium at the Tillsonburg Community Centre on October 21 and November 4,
2014, for the Community Influenza Clinic.
Carried.
NOTICE OF MOTION
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT Staff be directed to research the feasibility of re-designing the 40km/h school
zones;
AND THAT Staff explore and prepare a report on having flashing amber lights
installed to control when the 40 km/h zone is active. When lights are flashing the
speed would remain at 50km/h;
AND THAT Staff has this report to Council in time to coordinate with the 2015 budget
deliberations.
Carried.
BY-LAWS
17. By-Laws for the Meeting of September 8. 2014
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
THAT By-Law 3840, to Amend Development Charges By-Law 3827, C]
By-Law 3845, to Amend Zoning By-Law Number 3295, 678 Broadway, [)
By-Law 3847, to Amend By-Law 3715, BIA Appointment, CJ
AND THAT, By-Law 3848, to confirm the proceedings of Council at its meetings held on the 8th
day of September, 2014, be read for a first and second time and this constitutes the first and
second reading thereof. CJ
Carried.
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
THAT By-Law 3840, to Amend Development Charges By-Law 3827, C]
By-Law 3845, to Amend Zoning By-Law Number 3295, 678 Broadway[)
By-Law 3847, to Amend By-Law 3715, BIA Appointment, ['j
AND THAT, By-Law 3848, to confirm the proceedings of Council at its meetings held on the 8th
day of September, 2014, be given third and final reading and the Mayor and Clerk be and are
hereby authorized to sign the same, and place the Corporate Seal thereunto. ['j
Carried.
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MINUTES: Meeting for the Committee "Open Council"
ADJOURNMENT
Moved By: Councillor Klein
THAT the meeting be adjourned at 8:10PM
Carried
Approval Received: (0 of 1)
Donna WilsonfTillsonburg (Tuesday September 09,
2014 09:42 AM)
Town of Tillsonburg
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MINUTES: Meeting for the Committee "Open Council"
Review Access: e Public 0 Private
Orders of the Day:
ATIENDANCE
Mayor Dave Beres
Deputy Mayor Mark Renaud
Councillor Brenda Carroll
Councillor Mel Getty
Councillor Chris Rosehart
Councillor Brian Stephenson
REGRETS
Councillor Marty Klein
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
MINUTES
Town of Tillsonburg
Coumcil Meeting
on
Monday, August 11, 2014 6:00 PM
Council Chambers
Chair: Mayor Dave Beres
Darrell Eddington, Director of Finance
Kevin De Leebeeck, Manager of Engineering
Rick Cox, Director of Parks and Recreation Services
Eric Gilbert, Development Planner
Jeff Bunn, Deputy Clerk
CALL TO ORDER
The meeting was called to order at 6:00 p.m.
ADOPTION OF AGENDA
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT the Agenda as prepared for the Council Meeting of August 11 , 2014, be
adopted.
Carried.
CLOSED MEETING SESSION
081114
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MINUTES: Meeting for the Committee "Open Council"
PUBLIC MEETINGS
The Deputy Mayor assumed the Chair at 6:09p.m.
2. Committee of Adjustment Application A-07/14 (18 Colin Avenue)
Presented By: Eric Gilbert, Development Planner
m ~ A-07-14 Notice of Public Hearing.pdf Report A07-14.pdf
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented
Application A-07/14
Opportunity was given for comments and questions.
No one appeared in support, or opposition to the application.
The Committee of Adjustment passed the following resolution:
Moved By: Councillor Stephenson Seconded By: Councillor Carroll
That the Town of Tillsonburg Committee of Adjustment approve Application File A 07/14,
submitted by Ric Leuszler, for lands described as Lot 8, Plan 41 M-286 in the Town of Tillsonburg
as it relates to:
1. Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions (R2) -Lot
Coverage, to increase the maximum permitted lot coverage from 42% to 44% to facilitate the
construction of a detached accessory building,
Subject to the following condition:
I. A building permit for the detached accessory building shall be issued within one year of the date
of the Committee's decision.
Carried.
3. Application for Zone Change ZN 7-14-04 (519 Broadway Street)
~
Presented By: Eric Gilbert, Development Planner
Report OP 14-05-7 & ZN 7-14-04.pdf
-r!l
Public Notice OP 14-05-7 & ZN 7-14-04 (519 Broadway Street).pdf
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented
Page 3
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MINUTES: Meeting for the Committee "Open Council"
Take back the Night
Linda Smith was in attendance to share with Council the "Take back the Night" event that is to be
held in Tillsonburg on September 18, 2014 at 7:00 p.m. at the Tillsonburg Clock Tower. "Take
back the Night" marches are in response to crimes against women, specifically sexual assaults.
INFORMATION ITEMS
4. AMO 2014 Provincial Budget ~
5. Candidate Information Session News Release @
6. Letter from Ernie Hardeman, M.P.P. Re Update and Invitation ~
7. The Association for the Protection of Fur-Bearing Animals @
8. The College of Physicians and Surgeons of Ontario Re Physician Award Nominations @
QUARTERLY REPORTS
9. FIN 14-31 2014 Second Quarter Financial Results ~
Presented By: Darrell Eddington, Director of Finance
Moved By: Councillor Carroll Seconded By: Councillor Stephenson
THAT Council receives Report FIN 14-31 2014 Second Quarter Financial Results as information.
Carried.
10. FIN 14-32 2014 Second Quarter Finance Department Results ~
Presented By: Darrell Eddington, Director of Finance
Moved By: Councillor Carroll Seconded By: Councillor Stephenson
THAT Council receives Report FIN 14-32 2014 Second Quarter Finance Department Results as
information.
Carried.
11. DCS 14-35 Economic Development Second Quarter Report @
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MINUTES: Meeting for the Committee "Open Council"
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT Council-receives Report FIN 14 Human Resources Key Performance Indices as
information.
Carried.
16. FIN 14-34 Ceridian Amended Agreement [gl
Presented By: Darrell Eddington, Director of Finance
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT Council receives Report FIN 14-34 Ceridian Amended Agreement;
AND THAT By-Law 3841 be brought forward for Council consideration.
Carried.
) 17. FIN 14-33 IT Work Plan Update ~
Presented By: Darrell Eddington, Director of Finance
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT Council receives Report FIN 14-33 IT Work Plan Update as information.
Carried.
18. FIN 14-30 Development Charges By-Law Amendment ~
Presented By: Darrell Eddington, Director of Finance
Moved By: Councillor Stephenson Seconded By: Councillor Carroll
THAT Council receive Report FIN 14-30 Development Charges By-Law Amendment;
AND THAT Council directs that the Development Charge By-Law 3827 be brought forward for
amendment consideration to prescribe the treatment of Model Homes;
AND THAT a Public Meeting be called on September 8, 2014 to address issues of the change.
Carried.
19. FIN 14-27 Audit Services Proposals ~
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MINUTES: Meeting for the Committee "Open Council"
Defeated.
Motion:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT Council receive Report PRS 14-28 Concession and Skate Shop Renewals for information;
AND THAT the existing vendors The Tillsonburg Skate Shop and Beres Catering be renewed at
their current terms until August 31, 2015.
Carried.
The Mayor assumed his seat as Chair at 8:15 p.m.
22. PRS 14-31 Tillsonburg Cemetery Columbarium Tender Results ~
Presented By: Rick Cox, Director of Parks and Recreation Services
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT Council receives Report PRS 14-31 Tillsonburg Cemetery Columbarium Tender Results for
information;
AND THAT Council award the contract to CFC Supply at a tendered cost of $17,280.00 plus
H.S.T .
Carried.
STAFF INFORMATION REPORTS
23. PRS 14-29 F.A.R.E. Program Update (Fee Assisted Recreational Experiences) ~
Presented By: Rick Cox, Director of Parks and Recreation Services
Staff to investigate options for 'adopt a family' programs to assist local families.
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT Council receives Report PRS 14-29 F.A.R.E. Program Update (Fee Assisted Recreational
Experiences) for information.
Carried.
NOTICE OF MOTION
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MINUTES: Meeting for the Committee "Open Council"
Review Access: e Public 0 Private
MINU ilrES
Town of Tillson burg
Council Meeting
on
Tuesday, August 19, 2014 12:15 PM
Council Chambers
Chair: Mayor Dave Beres
Orders of the Day:
ATIENDANCE
Mayor Dave Beres
Deputy Mayor Mark Renaud
Councillor Brenda Carroll
Councillor Mel Getty
Councillor Chris Rosehart
Councillor Brian Stephenson
REGRETS
Councillor Marty Klein
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
ALSO PRESENT:
Phil Esseltine
Mike Bossy
John Gilvesy
CALL TO ORDER
The Meeting was called to order at 12:12 p.m.
ADOPTION OF AGENDA
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT the Agenda as prepared for the Council Meeting of August 19, 2014, be adopted.
Carried
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
081914
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MINUTES: Meeting for the Committee "Open Council"
Approval Received: (1 of 1)
Donna WilsonfTillsonburg (Wednesday August 20,
2014 03:51 PM)
Town ofTillsonburg
Page 3
0
COMMUNITY STRATEGIC PLAN
FOR THE TOWN OFTILLSONBURG
Prep ared by:
_i_A'' MMM GROUP
100 Commerce Valley Dr. W,
Thornhill, ON, Canada
L3T OAl
t: 905-882-1100
f: 905.882.0055
v
A Community Strategic Plan establishes a vision
for the future that reflects community ideas and
aspirations. The Community Strategic Plan gu ides
priority setting, ensuring that programs and services
address the changing needs of a community.
In late 2013, the Town of Tillsonburg began
developing a new Community Strategic Plan.
The Vision for the Future reflects input from the
community and is intended to establish a clear
statement about what Tillsonburg will be 25 years
from now. The Strategic Priorities described here
support the vision; recogn izing the need for structure
and the development of partnerships in order to
ac hieve the desired future.
Tillson burg is a dist inct urban community that exists
within a larger ru ral context. While its population
is roughly 15,500, Tillsonburg serves as a regional
centre for the surrounding population of over
45,000. With a combination of its small-town feel,
an attractive downtown and access to quality
recreation, education and community amenities,
Tillsonburg provides a unique environment in which
to live, work and play.
TILLSONBURG COMMUNITY
STRATEGIC PLAN
Previous Community Strategic Plans have provided
an excellent foundation for Tillsonburg. This Plan
builds upon the previous work and provides clear
implementation and monitoring direction.
This Community Strategic Plan is the product of a
consultation process that engaged residents of all
ages, community organizations and Town employees
through focus groups, workshops, an online survey
and a community open house. Community input
received through these activities was essential to
developing the vision, directions, goals and actions
items presented in this Plan.
Tilfsonburg Community Strategic Plan 2014 I 1
STRATeGIC
OBJECTIVES
The Tillsonburg Community Strategic Plan's goals
and action items are organized according to four
broad themes or Strategic Objectives. The Strategic
Objectives evolved from the many discussions held
and comments received from local stakeholder and
members of the public.
.._,;
The Strategic Objectives support Tillsonburg's Vision
for the Future. The following pages identify goals
under each Strategic Objectives, and a series of short,
medium, and long-term action items to be carried
out by Town staff and other stakeholders.
Tillsonburg Community Strategic Plan 2014 I 3
au
fll
Demonstrate strong
leadership in Town
initiatives
Key Performance
Indicators
Streamline
communication
and effectively
collaborate within
local government
Key Performance
Indicators
Demonstrate
accountabirlty
Key Performance
Indicators
Short Term (1-3 years) Medium Term (3-5 years) Long Term (5-10 years)
Identify a staff member responsible for leading Host annual "Town Hair style meetings Where
implementation of the Community Strategic the Town's Senior·Managementtearn.provides
Plan (CSP Coordinator) status updates on CSP implementation and
successes to-date
CSP Coordinator to meet with citizen-led
initiatives on a monthly basis to gain input
from the community and identify issues that
require the Town's attention
At least one action item implemented Demonstrated continuous CSP
within 6 months; All short-term action items implementation; Effective communication
accomplished within 3 years; On-going about CSP progress with residents
collaboration with citizen-led initiatives
Development and Communication DCS to perform an internal audit of
Services (DCS) to create and implement a communication effectiveness
Communication Strategy for Town staff
DCSICSP··Coordirlator~nW.ise
CSP·Coordinator to hold annual discussions Communication Strategy·anet~based
with local community groups to gain feedback on community feedback
on the effectiveness of Town communications
DCS to develop and CSP Coordinator to
manage a webpage for ongoing community
input, ideas, and questions
Communication Strategy is established and Auditor satisfaction with internal
incorporated into day-to-day Town operations; communication effectiveness; Updated
Year-to-year increases in community Communication Strategy and webpage
satisfaction above 2013 survey I consultation as required; High degree of community
baseline; Multiple platforms available for satisfaction with Town communication
citizen feedback
DCS to provide the public with regular Town's Senior Management team to .Provide
updates on and contacts for Town initiatives overview and discussion of how CSP
initiatives are incorporated into Town's annual
budget at annual "Town Hair style meetings
Citizens are aware of ongoing initiatives and Funds are consistently being allocated for
appropriate contacts ongoing CSP implementation
Tillsonburg Community Strategic Plan 2014 I 7
~u
~
Support new
and existing
businesses and
provide a variety
of employment
opportunities
Key Performance
Indicators
Provide diverse
retail services in
the downtown
core
Key Performance
Indicators
Provide
appropriate
education
and training
opportunities
in One with
Tillsonburg's
economy
Short Term (1-3 years)
Economic Development Office (EOO) to
measure success tcM:tate of implementilag the
recommendations I action items of the 2008
Economic Strategy
EDO to organize and host workshop(s) with
external stakeholders to reassess key
economic clusters (emerging and existing)
and determine any required updates to the
Economic Strategy
Publication of report summarizing
implementation of Economic Strategy to-date;
Identification of next steps in implementing
Economic Strategy
EDO to form partnerships with the BIA
and other stakeholders to develop a Retail
Diversification Strategy that formaly identifies
gaps in retail services and provides retail
diversification reconvnendation
Publication of Retail Diversification Strategy
EDO to work with Glendale High School and
local business and industry leaders to hold
a workshop series focused on matching the
career interests of students with employment
opportunities and in-demand skills
Key Performance Identify gaps in local ski/Is/interests and
Indicators industry needs
Medium Term (3-5 years)
EDO to produce an updated Ec:ooomic
Strategy
EDO and. CSPCoordinator.to.monitor
implementation of new· Economic Strategy .. and'
provide annual sumnary reports
EDO to market existing .financial-assistance
opportunities for existing,and newltoc:al::inc:tusby
Publication of new Economic Strategy; Publish
annual implementation summary reports; Year-
to-year increases in grant applications
EDO and·CSP Coordinator to·implement:and
monitor the recommencfation'Ofithe:;RetaJ,
Diversification Stlalegy
EDO. to work with the:81Aaactotber
stakeholdels to c:levelop.and1aunch a"sbop-
locaf,_.,~n
Year-over-year progress in implementing
recommendations; increases in local spending
EDO to work with Glendale>Higb,Sc:hQol.'s
TechnologicaiStudies:~ofer
higb-schoottrades~Jn-.Witb
Tdlsonburgs industries
Increased opportunities for education and
training in line with local employer needs
Long Term (5-10 years)
~Q&mber ~ .. ~m·
~lofeverage ' .
th&~'lilsonburg
Regiooat~as·perthe
Town's EConomic :Strategy
Defined course of action
for utilizing the Til/sonburg
Regional Airport in economic
development initiatives
EDQaAd>CSP-'CoordinatoMo
~:and
~e·a·a·~leDts
~~ 5.tlategf ~ .. . -. ' ' .
Local retailers are meeting the
retail needs of all demographics
On-going effective collaboration
between educational institutions
and local employers
I
Tillsonburg Community Strategic Plan 2014 I 11
Short Term (1-3 years) Long Term (5-10 years)
~-~---Make--TI-Isonburg-----.rCSP==-.. ~=-o--ordil-:_ ::-8-or--:-;~tO=---~--....,:=-~with-:_ .=-_ """'!.DSC=-=:-:_ -'fo-_-... •cse~~-~c"!"'~-~,....-di~_~_~-.,.. ... tto: .... _· -~""'r"""'-~'~""" •• -;-rtn"""'~ ... ilSJJ,..z,~~--~!Nith ..... ."--w_ GSP;Coordinatortoworkwith
an attractive place laurtch,a cal'l.,aign1hatshowcases ~~~~~-. stakebotders to tailor and market
to 11ve for youth and succesSfuf-tong"term :rilsonburg ~.anCfStuderit-~Ocii:tO;as~s'Jh.e the~-Mentorship Program
young professionals residents-and.localyoung.professionals-~«the~: to1ocusorfestablishing new
Key Performance
Indicators
Increased local awareness of local
success stories; Increases in youth
volunteerism
I~ Provide-----.11 ..... CSP_C_-o_-ordinatc_..,.. __ -.,..-10-_:COI-,.-u-ilt-:With-. -1c-cat---. --.1
opporbmlties for
families to thrive
Key Performance
Indicators
Key Performance
Indicators
familiescin.theirneecfs·anct~1he
necessity of providi1sJ acfditiol1al support
to families
Develop an understanding of challenges
faced by local families; increased
volunteerism
Identification of gaps in seniors' health
care and support services
-eritertainment venues targeted to
Increased enrollment in Cooperative
Education program; Youth representation
at Council meetings
Strategy in place to expand seniors' health
care and support services; CIPs amended
to address universal accessibility features
young adUlts
Town;Leadership to continue to work
With-:~ West LHIN to implement
strategyto meet local seniors' health
CCII"&aa'Kf support services needs
Town· Operations to retrofit municipal
infrastrUcture such as sidewalks for
universal accessibility where needed
Tillsonburg offers an enhanced range
of seniors' health care and support
services; Universal accessibility
throughout downtown Tillsonburg
Tillsonburg Community Strategic Plan 2014 I 15
4.1 Make Tillsonburg
an attractive place
to live for youth and
young professionals
Key Performance
Indicators
4.2 Provide a variety of
leisure and cultural
opportunities to suit
all interests
Key Performance
Indicators
4.3 Provide
o pportunities for
families to thrive
--Key Performance
Indicators
Short Term (1-3 years)
EDO to develop and implement a Tourism
Marketing Strategy in line with the
recommendation of the 2008 Economic
Strategy
CSP Coordinator to work with Parks and
Recreation and Cultural Improvement Alliance
(CIA) to expand and enhance local festivals to
attract a greater number of tourists
A greater number of tourists visiting Tillsonburg
Parks and Recreation to measure success
to-date of implementing the recommendations
I action items of the Community Parks,
Recreation & Cultural Strategic Master Plan
Publication of report summarizing
implementation of Master Plan to-date;
Identification of next steps in implementing
MasterPlan
Town Senior Management to explore viability
of alternative transportation options such as
community transportation, car share programs
and bike share programs
Determination of feasible alternative
transportation options
Medium Term (3-5 years)
CIA to explore and organize additional
opportunities to showcase local talent
CSP Coordinator to organize a new
"Welcoming Committee" comprised of
local citizens that corresponds with new
residents
New residents are engaged in the
community
Parks and Recreation and CSP
Coordinator to monitor implementation of
Community Parks, Recreation & Cultural
Strategic Master Plan and provide annual
summary reports
Publish annual implementation summary
reports
Town Senior Management to implement
a suitable transportation program and
support the program through Town-wide
marketing
Viable altemative(s) to private automobile
exist for day-to-day activities
Long Term (5-10 years)
EDO to revisit and expand
Tourism Marketing Strategy to
new target areas
Tillsonburg has established itself
as a local tourist destination
Tillsonburg Community Strategic Plan 2014 I 19
3.1 Youth & Young Professionals ~
Launch campaign to showcase successful residents
Develop 40 Hours Community Service programs with local
organizations
Assess effectiveness of exist1ng Cooperative Education
Establish honorary Council position for youth representative
Establish new entertainment venues targeting young adults
3.2 Families iflt
Explore necessity of providing additional support to families
Promote existing volunteer opportunities
Devise and implement strategy for family needs
3.3 Semors H
Confirm seniors' health care needs and gaps in local services
Provide needed seniors' health care and support services
Incorporate financial incent1ves for universal accessibility
into existing Community Improvement Plans (CIPs)
Implement strategy to meet local seniors' needs
Market CIP accessibility incentives for local businesses
Retrofit municipal infrastructure for universal accessibility
11m
liD
5-10 yrs.::..·""-":'·'· t ;,
..
5-10 yrs
5-10 yrs
CSP&DSC
CSP
CSP
CSP&TC
CSP&S
CSP
CSP, T&LC
CSP
CSP&TSC
TL&LHIN
EDO&AAC
TL&LHIN
EDO
TO
4.1 Unique & Welcoming Commun ity 1JJ\
Develop and implement Tourism Marketing Strategy
Expand and enhance local festivals
Explore & organize opportunities to showcase local talent
Organize "Welcoming Committee" for new residents
Revisit & expand Toursim Marketing Strategy
4.2 Leisure & Cultural Opportunities ..
Measure success to-date of implementation of Community
Parks, Recreation & Cultural Strategic Master Plan (CPRCSMP)
lll'll
liD
&Si.llt
K&tiL
liD
Monitor & report on CPRCSMP implementation lljfli
4.3 Mobility & Sustainability "~lilllld.~ -
Explore viability of alternative transportation options IBm
Implement and market a transportation program lljij@
EDO
CSP,PR&CIA
CIA
CSP
EDO
PR
PR&CSP
TSM
TSM
Tillsonburg Community Strategic Plan 2014 I 23
iA'' MMMGROUP MEMO
Subject: Tillsonburg Community Strategic Plan
Summary of Stakeholder Workshops Held December 3, 2013
Date: December 16, 2013
We are pleased to present you with a summary of the stakeholder workshops held on December 3,
2013 related to the Tillson burg Community Strategic Plan. The following summary has been broken
down into the key themes identified as a result of our background review and the feedback received
from the workshop participants. Please keep in mind that this is a summary of information and not
verbatim notes.
Youth Engagement
Key Strengths
Generally speaking, most workshop participants agreed that Tillson burg offered:
• Plenty of clubs, activities and programs, particularly related to sports and recreation;
• Great sports and/or recreation facilities (e.g. baseball diamonds, community centre, trails and
parks, etc.); and
• Direct engagement opportunities through the newly established Teen Advisory Group.
Key Challenges
Workshop participants indicated that a lack of employment opportunities for youth in their teens and
twenties was the biggest threat to youth engagement and retention in Tillson burg. Some participants
attributed this to a lack of entry level employment opportunities, while others suggested a lack of
desirable post-secondary training/programming.
Other areas of improvement related to youth engagement highlighted during the workshops included:
• Not enough teen-focussed activities;
• Lack of engagement in programs of all kinds and opportunities (i.e. non-athletic programs);
• Risk of declining enrollment and non-donation funding sources in existing programs;
• Location of activities is very spread out geographically and can make access difficult;
• Potential lack of engagement, interaction and understanding between youth and older
demographics; and
• Lack of quality youth "hangout" places aside from the mall;
Other Comments to Note
Questions of how and in what areas Tillson burg youth were engaged were highlighted during the
workshops. The general consensus was that while Tillson burg is a great place to grow up and young
people generally feel engaged, the lack of employment opportunities is a potential barrier to retaining
youth beyond high-school.
100 Commerce Valley Drive West, Thornhill, ON L3T OA1 1 t: 905.882.1100 1 f: 905.882.0055 1 w: WvVW.mmm.ca
\ I
iA'-'-MMM GROUP Page 3
Other Comments to Note
Workshop participants generally indicated a sense of pride regarding the downtown area, although the
need for more retail diversity was a common issue that was raised.
Culture & Sense of Community
Key Strengths
Participants throughout all the groups noted that they felt that Tillson burg residents were invested in
and proud of their community and looked out for one another. Other positive attributes related to
culture and sense of community in Tillsonburg included:
• Good parks, trails and water features;
• Tourism opportunities related to the Great Lakes and streams (e.g. fishing);
• Strong selection of arts and culture programing, activities and groups (e.g. Station Arts Centre,
museum, theatre, etc.);
• Many engaged volunteers; and
• Lots of churches;
Key Challenges
Some participants expressed a perceived lack of appreciation for volunteers and concerns that
fundraising efforts are not sustainable without support from the Town.
Other areas of opportunity related to culture & sense of community included:
• Need for more tourism marketing and opportunities;
• Lack of a centralized source of information (e.g. various organizations don't know about other
similar programs/events being offered); and
• Need to do a better job at featuring and recognizing local artists;
Other Comments to Note
Participants overwhelmingly indicated that some of Tillsonburg's biggest strengths were its small town
feel and its sense of community. Additionally, while the number of volunteers in Tillson burg was
identified by many as a positive, some participants were concerned about a future shortage due to the
aging of the population.
Health Care & Support Services
Key Strengths
The following was communicated as existing strengths related to health care and support services:
• Good hospital, doctors and medical services;
• Seniors living centres, programming and health care services;
• Plenty of community outreach and partnerships with community organizations; and
100 Commerce Valley Drive West, Thornhill, ON L3T OA1 1 t: 905.882.1100 1 f: 905.882.0055 1 w: YNNJ.mmm.ca
)
iA'' MMM GROUP
Other Issues
In addition to those discussed above, the following issues were also identified by workshop
participants:
Page 5
• Tillsonburg as a regional centre means a large catchment area (40,000+) but also created
challenges in terms of infrastructure costs;
• High cost of living and lack of affordable rental units;
• The Thames District School Board serves too large of an area;
• Rural communities just outside town are not well-serviced or well-connected;
• Public transit options are insufficient within Tillsonburg;
• Tillson burg is poorly connected to other towns; and
• Existing services need to be better marketed to the community;
100 Commerce Valley Drive West, Thornhill, ON L3T OAt 1 1: 905.882.1100 1 f: 905.882.0055 1 w: www.mmm.ca
\ i
il\.'-' MMM GROUP
Subject: Tillson burg Community Strategic Plan
Progress Report #2
Date: April 23, 2014
MEMO
This Progress Report summarizes the activities that have taken place related to the Tillsonburg
Community Strategic Plan following the first set of stakeholder workshops held on December 3, 2013.
A memo regarding the outcome of those first workshops was issued on December 12, 2013.
Following the December 3 workshops, the following project activities have taken place:
• Staff and Council workshops were held on February 19, 2014;
• An online survey was developed as a consultation tool; and
• Survey results were compiled and analyzed to inform the Community Strategic Plan.
Staff and Council Workshops
Staff and Council Workshops were held on February 19, 2014. Town Staff and Council members were
given the opportunity to review and comment on progress to date, including the results of the first set
of stakeholder workshops. Through a facilitated discussion, participants were asked to identify any
gaps in the input received at the stakeholder workshops, and to prioritize specific areas of interest to
be addressed by the Community Strategic Plan.
Results from the Staff and Council Workshops indicated that areas of weakness were in youth
engagement, health care and support services, economic and downtown development. The Staff
Workshop emphasized the need to change the perception of a senior-focused town to address and
attract all age groups through developing the downtown core. More health care and support services
options should be available, as well as job opportunities in downtown Tillsonburg. In addition, Council
members stressed how the strategic plan needs to be inclusive to encourage open communication.
These views were reflected in the ranking of goals and priorities where improving communication
followed by additional health care services (walk-ins and nurse practitioners) were ranked of highest
importance.
The Staff and Council Workshops also addressed the implementation of the Community Strategic
Plan. At the Staff workshop, small group discussions were held on long-term and short-term goals,
implementation roles, responsibilities, and resources, followed by a facilitated discussion on how to
gain traction in implementation of the plan. Specific objectives analyzed included: communication,
health care services, educational support and youth engagement. Similarly, the Council workshop
involved a facilitated discussion on Council's role in plan implementation, the need to identify
community champions, and keys to the plan's success. Overall, the participants identified that
implementation of a Community Strategic Plan to achieve these goals and objectives would require
Council, stakeholders and the community to work collaboratively.
Online Survey
An Online Survey was administered to gain community input into the Strategic Plan. The survey asked
participants to assess Tillson burg's past performance in the areas of Youth Engagement and
Retention, Economic Development, Downtown Development, Culture and Sense of Community, Health
100 Commerce Valley Drive West, Thornhill, ON L3T OA1 1 t: 905.882.1100 1 f: 905.882.0055 1 w: www.mmm.ca
)
)
Tillson burg CSP Su rvey Analysis
An Online Survey was administered to gain community input into the Strategic Plan. The survey
asked participants to assess Tillsonburg's past performance in the areas of Youth Engagement
and Retention, Economic Development, Downtown Development, Culture and Sense of
Community, Health Care and Support Services, and Local Government. It also gathered input
on Tillsonburg's future priorities.
The survey was made available on the Town's webpage from February 1, 2014 to March 7,
2014 and members throughout the community were actively encouraged to participate. A variety
of local community groups were contacted for their involvement, including the local senior's
centre, library, curling club, and high school. Surveys were also distributed to local residents at
the Tillsonburg Town Centre as well as local businesses.
The survey was successful in achieving high rates of participation with strong representation
from all demographic groups. A total of 357 local residents completed the survey. Of these
participants, 199 (56%) were female and 158 (44%) were male. 14% of respondents were
under the age of 20 while 12% were over the age of 65. People between the ages of 20 and 39
represented 28% of the respondents, and those between the ages of 40 and 64 represented
46%. A detaiied breakdown of survey respondents by age/gender is provided in Exhibit 1.
90
80
70 r 50
..:
'S 40 I 30 z
20
10
0
Under 20
Exhibit 1 -Respondent Breakdown
Respondent Breakdown
20-29 30-39
Ale Cohort
• Male • Female
1
40-64 Over 65
()
)
)
The opinions of young
people (age 25 and under)
are considered by
TIIIsonbu-g Town Council
and staff
Exhibit 2 -Youth Engagement and Retention
Youth Engagement and Retention
There are attractive career
opportunities in Tillsonburg
for young adults (ages 25-
40)
TIIIsonb\Kg provides
opportunities for youth (18
and under) to become
engaged In the life of the
community (i.e. programs
activities facilities)
• Agree • Disagree • Neither
Young people (age 25 and
under) have access to post-
secondary education and
training opportunities
Economic Development
Youth sports are one of
TIIIsonb\Kg's greatest
strengths
Opinions were also mixed on the topic of economic development in Tillsonburg, although the
results overall indicate that this is an area of opportunity for the Town (Exhibit 3). While
respondents generally agreed that Tillson burg is attractive to prospective residents and
investors, the results also indicate that there are not enough quality employment opportunities in
Tillsonburg, specifically opportunities related to office/professional employment. Temporary
employment and/or the utilization of "employment agencies" were specifically identified by a
number of respondents as obstacles preventing the local labour force for obtaining quality
employment in Town. It is worth noting that respondents generally agreed that residents have
the skills and experience needed by local employers. Survey respondents also indicated that
the Town needs to do a better job at supporting the needs of entrepreneurs and small
businesses.
Female respondents were less likely to agree that there are many quality employment
opportunities in Tillsonburg and that Tillsonburg residents have the skills and experience
needed by local employers than their male counterparts. The following observations should also
be noted:
~ Respondents over the age of 40 tended to agree more that Tillson burg is attractive to
prospective residents and investors than younger respondents;
~ Male respondents under the age of 20 agreed more that there were quality employment
opportunities in Tillsonburg (including manufacturing and industrial jobs); and
~ Females over the age of 65 were more likely to agree that Tillson burg is a good place to
open a new business whereas males over the age of 65 were more likely to disagree.
3
()
)
)
Exhibit 4-Downtown Development
Downtown Development
Downtown Tillsonburg is an attractive
place to vis~ and/or shop.
Culture & Sense of Community
I can do most of rrry shopping in
Tillsonburg.
The downtown area has good places to
gather and/or socia6ze.
The results of the survey indicate that Tillson burg has generally done a good job in fostering a
positive culture and sense of community (Exhibit 5). Respondents overwhelmingly agreed that
Tillsonburg is a good place to raise a family and offers high quality parks, trails and recreational
opportunities. The survey responses also indicated that Tillsonburg residents take pride in their
community, welcome newcomers and are willing to volunteer and/or make time for community
projects. However, multiple user-submitted comments suggested that there may be a perception
that cultural and community events are too focused on the senior population and that there is a
lack of arts and cultural programming for younger members of the community. Similarly,
comments were received indicating that there should be opportunities for more low-cost
activities.
An analysis of responses based on gender did not yield any significant differences between the
overall opinions of men and women. However, the following observations should be noted:
..,.. Males under the age of 20 tended to hold a less optimistic view of culture and sense of
community in Tillsonburg than the general population, particularly with respect to taking
pride in their community, Tillsonburg being a good place to raise a family and
satisfaction with the quality of parks, trails and recreational opportunities;
..,.. Both males and females under the age of 20 indicated less satisfaction with the selection
of arts and cultural programming offered in Tillsonburg than the general population;
..,.. Females between the ages of 20 and 29 indicated relatively less agreement that
Tillsonburg residents take pride in their community;
..,.. F,emales between the ages of 30 and 39 indicated relatively less agreement that
Tillsonburg welcomes newcomers; and
5
)
)
)
..,. Male respondents under the age of 20 indicated relatively less agreement that most of
their needed health care services were available in Tillsonburg.
Exhibit 6 -Health Care & Support Services
Health care and Support Services
Access to health care is a It Is e•sv to get •roond in Most of the he•lth care servicts 1
determining factor in whtre I chose Tillsonburg even without a personal need are awilable in nnsonburg
to live vehide
• Agree • Disagree • Neither
Local Government
Tollsonboxg dots • good job
addressing soda I issues and
providing assistance to the less
fortunate
Survey respondents were generally neutral with respect to the effectiveness of Town Council in
communicating with the community and balancing the needs of the present with the needs of
future generations (Exhibit 7). However, user-submitted comments indicated the perception that
Town Council has perhaps placed too much emphasis on the needs of the senior population
and that younger citizens need to be better integrated into the decision-making process.
An analysis of responses based on gender did not generally reveal any significant differences
between the overall opinions of men and women, although females generally indicated a slightly
lower level of satisfaction with Town Council, specifically in relation to balancing the needs of
the present with the needs of future generations. Additionally, respondents over the age of 65
generally indicated higher levels of satisfaction with the local government whereas respondents
under the age of 20 were more likely to express dissatisfaction.
7
)
)
The pairwise comparison confirms that ensuring adequate support and resources for hea lth
care and support services has been identified by respondents as a top future priority. Although
lowering taxes for small businesses wasn't selected as often as some other priorities, it was
consistently identified as a top priority when it was selected. Conversely, while maintaining
Tillsonburg's "small town" feel had the second-most total number of selections, it was
consistently identified as a priority of relatively lower importance.
Exhibit 8 -Future Priorities Results
Future Priority No. of Times Selected Pairwise Totals
Ensure adequate support and resources for health care and support services 188 17
Maintain Tillson burg's "small town" feel 167 9
Create a clear, strategic future outlook and ensure implementation 166 16
Diversify retail offerings In the downtown 166 13
Educational and training opportunities related to industry 160 16
Educational and training opportunities related to professional occupations 157 15
Create more public transit options 140 7
Strengthen and diversify programming at Fanshawe College 133 13
Lower taxes for small businesses 132 17
More teen-focussed activities 129 15
Improve communication between Town Council and the community 127 8
Provide more opportunities for youth decision-making 112 10
Ensure that more public space and green space are incorporated into the downtown 111 5
Marketing of Tlllsonburg to other communities 105 7
Enhance trails and pathways throughout the community 103 1
Develop more affordable rental units 99 7
Strengthen existing and create new connections to other towns 96 1
Focus on arts and culture programming and recognition 74 7
Leverage the presence of the airport 74 1
Improve roll-out of Oxford County programming 64 3
9
iA'-'-MMMGROUP MEMO
Subject: Tillson burg Community Strategic Plan
Summary of Community Engagement Sessions Held April29, 2014
Date: June 2014
We are pleased to present you with a summary of the community engagement sessions and Public
Open House held on April29, 2014 related to the Tillsonburg Community Strategic Plan. Sessions
were held with Town staff, Development Committee, and two focus groups comprised of key
stakeholders. The following summary is organized into the key topics that were discussed at these
events: Tillsonburg's long-term vision and implementation ideas for the Community Strategic Plan.
A Vision for Tillsonburg
Participants in each community engagement session were asked to describe how they envisioned
Tillsonburg after successful implementation of the Community Strategic Plan's directions. There were
several key themes and "vision key words" that emerged across each of the groups that were
consulted in the sessions.
Leadership in Local Government
Participants envisioned a local government that is accountable, financially responsible, and
collaborative. Many discussions focussed on the perceived communication problems in local
government. A number of participants envisioned better communication of what the town offers such
as events, recreational groups, and volunteer opportunities, as well as a central contact point at the
Town for citizens with questions or concerns. Participants envisioned stronger leadership in local
government and strong, effective, and efficient municipal services.
Demographic Balance
Participants envisioned a community that is demographically balanced, with opportunities for young
people while still supporting the aging population. Full local medical services and long term care
facilities would support seniors while a thriving economy and recreational opportunities would attract a
younger population and encourage young professionals to stay in Tillsonburg.
Economic Diversity
A diverse economy was also identified as a priority. Diversified industries and jobs would ensure
economic stability and vibrancy. Many participants envisioned diverse retail establishments,
particularly with the addition of women's clothing and children's needs stores to encourage residents to
shop locally.
Engaged Community
Participants envisioned an engaged, motivated community. Community pride and an active citizenship
would result in more local spending and volunteer work. There was discussion about returning to the
"can-do" positive attitude that was common in Tillson burg in the past. Youth engagement was
highlighted as a priority, although many participants wanted to focus on engaging all demographics.
100 Commerce Valley Drive West, Thornhill, ON L3T OAt 1 1: 905.882.1100 1 f: 905.882.0055 1 w: www.mmm.ca
iA'-'-MMM GROUP Page 3
• Hire someone dedicated to the Community Strategic Plan and to coordinate the volunteer
effort. Identify champions in various areas. Tillsonburg has champions, and passion and trust
needs to be built;
• Chairs of each advisory committee need to communicate regularly -link initiatives, find
relationships, work together where appropriate and beneficial;
• Keep people involved and engaged. The Community Strategic Plan should be fun, and we
should get people excited about it.
Additional Comments
In addition to the topics discussed above, the following topics and concerns were discussed at the
community engagement sessions and open house:
• Balance between present and future generations-Is Tillson burg a seniors' community? Do we
want to attract younger people?
• Transit issues-Although there was a transit initiative tested by the Town, it failed because did
not receive enough support from the public. In particular, getting out of Tillsonburg is difficult
without a car;
• Issue of young people going to university and not returning to Tillson burg because of the lack of
professional jobs. There is also the issue of youth who live in Tillsonburg but do not have the
skills or training to find work;
• Lots of blue collar jobs in Tillson burg, but not many professional jobs;
• People shop outside of the Town, especially young families for needs of children;
• Tillsonburg has an abundance of underutilized industrial land from the loss of jobs in 2008;
• People don't know how to approach Council when they have questions or concerns. Multiple
Town staff venues are confusing (Town Hall, Customer Service Centre, etc.) and it's common
to get redirected around various departments;
• Initiatives may be underway, but people have no way of knowing due to poor communication.
100 Commerce Valley Drive West. Thornhill, ON L3T OA1 1 t: 905.882.1100 1 f: 905.882.0055 1 w: WNW.mmm.ca
STAFF REPORT
FINANCE
Title: DEVELOPMENT CHARGES BY-LAW AMENDMENT
Report No.: FIN 14-36
Author: Darrell Eddington
Meeting Type: COUNCIL MEETING
Council/Committee SEPTEMBER 8, 2014
Date:
Attachments:
RECOMMENDATION
THAT Council receive Report FIN 14-36 Development Charges By-Law Amendment.
AND THAT By-Law 3827 be brought forward for amendment consideration to prescribe the
treatment of Model Homes.
EXECUTIVE SUMMARY
At the Council meeting of August 11, 2014, Council passed the following resolution:
Moved By: Councillor Stephenson Seconded By: Councillor Carroll
THAT Council receive Report FIN 14-30 Development Charges By-Law Amendment;
AND THAT Council directs that the Development Charge By-Law 3827 be brought forward for amendment
consideration to prescribe the treatment of Model Homes;
AND THAT a Public Meeting be called on September 8, 2014 to address issues of the change.
Carried.
On June 23, 2014, Council passed Development Charges By-Law 3827. The provisions of
the by-law and the development charge rates contained therein were based on a
Development Charges Background Study, dated May, 2014, prepared for the Town by
Hemson Consulting Ltd. The Background Study is available on the Town's website. This
staff report, together with the Background Study, satisfies the requirement in section 10
of the Development Charges Act that a background study be prepared in advance of
passing or amending a development charges by-law. Development Charges By-Law 3827
replaced By-Law 3361 and By-Law 3609. By-Law 3827 did not address the treatment of
model homes.
At the Council meeting of April 23, 2012, By-Law 3609, an amendment to the
Development Charges By-Law 3361, was passed allowing for the deferral of development
charges until occupancy for up to six model homes per development site per year .
.--I -----.
CAO
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3840
BEING A BY-LAW to amend By-Law3827, to establish Development Charges for the
Corporation of the Town ofTillsonburg.
WHEREAS The Town ofTillsonburg is desirous of amending By-Law3827;
WHEREAS Council considered a staff report titled FIN 14-30 Development Charges By-
Law Amendment dated August 11, 2014, and by Resolution directed that Development
Charge By-law 3827 be amended to prescribe the treatment of Model Homes and that a
Public Meeting be called to address issues of the change; and
WHEREAS Notice of Public Meeting was given pursuant to Section 12 of the Act and
copies of the staff report and the proposed development charge by-law amendment were
made available to the public on August 11, 2014; and
WHEREAS a Public Meeting was held on September 8, 2014 to hear comments and
representations from all persons; and
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF
THE TOWN OF TILLSON BURG ENACTS AS FOLLOWS:
That Section 13, Timing of Calculation and Payment, of By-Law 3827 be amended
and replaced by:
13.(1) Development charges shall be calculated and payable in full in money or
by provision of services as may be agreed upon, or by credit granted and
defined by various references in the Development Charges Act, on the date
that the first building permit is issued in relation to a building or structure on
land to which a development charge applies.
(2) Where development charges apply to land in relation to which a building
permit is required, the building permit shall not be issued until the development
charge has been paid in full.
(3) Where development charges apply to land in relation to which a building
permit is required for new residential construction for a single, row, townhome
and semi-detached residential dwellings, the portion of the Tillson burg
Development Charges related to construction of Model Homes, shall be deferred
until occupancy for up to six model homes per development site per year.
This By-Law shall come into force and take effect immediately after the final passing
hereof.
READ A FIRST AND SECOND TIME THIS 81" day of September, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 8" day of September, 2014.
MAYOR· Dave Beres
TOWN CLERK· Donna Wilson
)
B ·J.OrdCount}! r ~~owing stronger. .. together
Report No: CASPO 2014-227
COMMUNITY AND STRATEGIC PLANNING
Council Date: September 8, 2014
To: Mayor and Members of Tillsonburg Council
From: Eric Gilbert, Development Planner, Community and Strategic Planning
Application for Zone Change
ZN 7-14-07-Whiterock Tillson burg Gateway Centre Inc.
REPORT HIGHLIGHTS
• The application for zone change proposes to amend the provisions of the 'Special Service
Commercial Zone (SC-4)' to include a retail wine outlet within the existing grocery store as
an additional permitted use.
• The retail wine outlet will be wholly located within the existing grocery store and will have a
maximum gross floor area of 37m2 (400 ff). No exterior changes are proposed.
• Planning staff are recommending approval of the application, as it is consistent with the
policies of the Provincial Policy Statement and maintains the intent and purpose of the
Official Plan respecting service commercial uses.
DISCUSSION
Background
OWNER: Whiterock Tillsonburg Gateway Centre Inc.
30 Adelaide Street East,# 1600, Toronto, ON M5C 3H1
APPLICANT: 2341691 Ontario Inc.
678 Broadway Street, Tillsonburg ON N4G 3S9
LOCATION:
The subject property is described as Part Lot 7, Concession 10 (Dereham), and Parts 1, 3, 6, 7,
9, 10, 11 of Reference Plan 41R-7145, in the Town ofTillsonburg. The lands are located on the
east side of Broadway Street, north of North Street, and are municipally known as 678
Broadway Street.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule "T-1" Town of Tillsonburg Land Use Plan Service Commercial
Page 1 of 5
Report No: CAS PO 2014-227
COMMUNITY AND STRATEGIC PLANNING
Council Date: September 8, 2014
ensuring the necessary infrastructure is provided to support current and projected
needs.
OFFICIAL PLAN:
The subject lands are designated 'Service Commercial' according to the Land Use Plan for the
Town of Tillsonburg, as contained in the Official Plan. Areas designated for Service
Commercial use are intended to provide for a broad range of commercial uses that, for the most
part, are not suited to locations within the Central Area because of their site area, access or
exposure requirements or due to incompatibility or land use conflicts with residential
development.
Generally, Service Commercial uses cater to vehicular traffic and single-purpose shopping trips
where customers are typically generated from passing traffic or a wide ranging market area.
Service Commercial uses will have access to an arterial or collector road.
New uses permitted within the Service Commercial designation include video rental
establishments, commercial recreational establishments, automotive service stations, gas bars,
car wash facilities, retail sales of automotive supplies, automated teller machines or kiosks,
tourist information outlets or kiosks, hotel, motels, automotive services, automotive dealerships,
building supply outlets and hardware stores, nurseries and garden centres, animal hospitals and
boarding kennels, assembly halls and private clubs, personal services, convenience commercial
uses, retail food stores, recreation and entertainment uses, restaurants, uses which require
large areas for on-site storage of goods or vehicles and other types of commercial uses that
offer service to the travelling public, business and industry.
In addition, sites with existing buildings and established commercial uses are permitted within
this designation. It is not the intent of this policy to restrict existing commercial uses from
expanding or changing uses within the context of the functional zoning category in the Town of
Tillsonburg.
TOWN OF TILLSON BURG ZONING BY-LAW:
The subject property is currently zoned "Special Service Commercial Zone (SC-4)', according to
the Town of Tillsonburg Zoning By-law.
Permitted uses within the 'Special Service Commercial Zone (SC-4)' include a wide variety of
automobile-oriented service-commercial uses outlined in Section 14.1, and a retail food store
not exceeding 3 716 m' (40 000 ft2).
A liquor, beer and/or wine store is a permitted use within the Central Commercial Zone.
AGENCY COMMENTS:
The application was circulated to various public agencies considered to have an interest in the
proposal, including the Tillson burg BIA and Chamber of Commerce.
The Tillsonburg Chamber of Commerce indicated they have no issues with this application
except to request that the size of the space be limited to 400 square feet.
Tillson burg Building and By-law Services provided the following comment:
Page 3 of 5
)
)
RECOMMENDATION
Report No: CASPO 2014-227
COMMUNITY AND STRATEGIC PLANNING
Council Date: September 8, 2014
1. It is recommended that the Council of the Town of Tillsonburg approve the zone
change application submitted by 2341691 Ontario Inc, whereby the lands described
as Part Lot 7, Concession 10 (Dereham), and Parts 1, 3, 6, 7, 9, 10, 11 of Reference
Plan 41R-7145, in the Town of Tillsonburg, known municipally as 678 Broadway are
to be are to be rezoned to permit a retail wine outlet as an accessory use on the
subject lands.
SIGNATURES
Authored by:
Approved for submission:
Eric Gilbert, MCIP, RPP
Development Planner
Gordon K. Hough, MCIP, RPP
Director
Page 5 of 5
~~t}!togeJher
0 25
NAD_1983_UTM_Zone_17N
Plate 2: 201 0 Air Photo '-" ._)
File No. ZN 7-14-07-Tillsonburg Sobey's (John & Wendy Cameron)
Part Lot 7, Concession 10 & Parts 1, 3, 6, 7, 9, 10,11 of 41R-7145, Town of Tillsonburg-678 Broadway
.-----------------~1
51 Meters 0
Parcel Lines
-Property Boundary
Assessment Boundary
-Unit
-Road
-Municipal Boundary
II Road Restriction/Closures
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current. or otherwise reliable. This is not a plan of survey I')_
;co·
\
I
The Corporation of the
Town of Tillsonburg
By-law Number
READ a third time and finally passed this 81h day of September, 2014.
Mayor
Clerk
THE CORPORATION OF THE
TOWN OF TILLSONBURG
BY-LAW NUMBER 3845
A By-Law to amend Zoning By-Law Number 3295, as amended.
WHEREAS the Municipal Council of the Corporation of the Town of Tillson burg deems
it advisable to amend By-Law Number 3295, as amended.
THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg,
enacts as follows:
1. That Section 14.5 to By-Law Number 3295, as amended is hereby further
amended by deleting Section 14.5.4 and replacing it with the following:
"14.5.4 LOCATION: EAST SIDE OF BROADWAY, NORTH OF NORTH ST SC-4
(Key Map 2)
14.5.4.1 Notwithstanding any provisions of this By-Law to the contrary, no person
shall within any SC-4 zone use any lot, or erect, alter, or use any building
or structure for any purpose except the following:
all uses permitted in Table 14.1;
a retail food store not exceeding 3, 716 m2 (40,000 ft2) gross floor area; and
an accessory retail wine outlet, with an area not exceeding 37m2 (400 ft2).
14.5.4.2 Notwithstanding any provisions of this By-Law to the contrary, no person
shall within any SC-4 Zone use any lot, or erect, alter, or use any building
or structure for any purpose except in accordance with the following
provisions:
14.5.4.2.1 HEIGHT OF BUILDING
Maximum 13 m (42.6 ft)
14.5.4.3 That all of the provisions of the SC Zone in Section 14.2 of this By-Law, as
amended, shall apply; and further, that all other provisions of this By-law,
as amended, that are consistent with the provisions herein shall continue to
apply mutatis mutandis."
2. This By-Law comes into force in accordance with Sections 34(21) and (30) of
the Planning Act, R.S.O. 1990, as amended.
READ a first and second time this 81h day of September, 2014.
n
)
August 8, 2014
TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL
The 2013 AMO Annual Report is now available for download from the AMO website.
(http://www .amo.on.ca/ About/ Annuai-Report.aspx)
)
)
August 14,2014
Members' Policy Update: OPP Billing Model Announcement
After much municipal and provincial consultation and discussion, Minister Yasir Naqvi, Ministry of Community
Services and Correctional Services (MCSCS), released the framework of the new OPP Billing Model today. This
responds to a 20 12 recommendation of the Provincial Auditor General for a simplified, more transparent cost-
recovery method that addresses the issues of a billing method that has resulted in municipalities paying different
rates.
We are told that the new OPP billing model, to be in effect January I, 2015 will be a base cost and call for service
formula with the following elements:
• A base service cost that each of the 324 OPP-serviced municipalities will pay plus the cost of the actual
calls for service.
• Base service costs will be an estimated 60% of what a municipality will pay (i.e. fixed costs).
• Base service costs will be calculated on a per property basis for households, including seasonal
and business properties including commercial and industrial properties.
• The calls for services costs are estimated to be about 40% of what a municipality will pay (i.e. the variable
cost) and will be based on the individual municipal usage level. Much greater detail about the type of calls
for service will be included on the municipal bills to increase transparency. This will assist municipalities
and the police community to look at ways to reduce these variable costs.
• Transition will be phased in over 5 years for both cost increases and decreases to municipalities:
• $40 per property cap on increases per year for those with an increase.
• Decreases will be graduated over the 5 years for those with a decrease.
AMO anticipates that the majority of municipal OPP bills are expected to be between $200 -$400 per property based
on 2015 estimates.
MCSCS has advised AMO that it engaged a third party auditor to review the split between provincial and municipal
OPP costs, the evidence for the proposed split between base and calls for services, and the appropriateness of a per
property approach compared to other possible billing approaches considered.
Over the coming weeks, additional MCSCS/OPP information about the new billing model will be available
including:
• Two information sessions at the AMO conference on Sunday August 17 and Monday the 18th;
• For those municipalities not attending the AMO conference, regional information sessions will be
organized soon, and
• OPP officials will be meeting with each of the 324 OPP serviced municipalities in the early fall to discuss
the financial and operational details of the new billing model.
Link for provincial announcement: New OPP Billing Model for Municipalities
AMO Contact: Monika Turner, Director of Policy, mturner@amo.on.ca, 416.971.9856 ext. 318
PLEASE NOTE: AMO Breaking News will be broadcast to the member municipality's council, administrator, and
clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as
required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency
in the management of our various broadcast lists.
DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies
that may have been transmitted with this electronic version. The printed versions of the documents stand as the
official record.
)
August20,2014
To Ontario mayors and councils,
80 Commerce Valley Drive, East., Suite 1
Markham, ON L3T 082
Phone: 905-739-9739 • Fax: 905-739-9740
Web: cupe.on.ca E-mail: cupeont@web.nel
We are writing to ask that you and your council endorse a day of recognition for the many people who work providing
care to children in your community. This year will mark the 14111 anniversary of our awareness day which recognizes
the education, skills, commitment and dedication of Early Childhood Educators (ECE) and child care staff.
The Ontario Coalition for Better Child Care (OCBCC), the Canadian Union of Public Employees (CUPE) and other
labour partners representing child care and ECE workers across Ontario are asking that Wednesday. October 29,
2014, be proclaimed as Child Care Worker & Early Childhood Educator Appreciation Day in accordance with the
attached resolution. ·
Many groups are recognized by way of municipal resolution. Such a day allows the community to recognize the work
of various groups and to acknowledge the contributions they make in the lives of community members.
Many children, families and communities benefit from the work of child care workers and ECEs. Child care and early
learning also contribute to the economic life of communities. Research shows the many economic benefits accrued
from affordable, accessible high quality early learning arid child care. These benefits come from the number of
people employed in the child care industry and because the availability of child care allows parents to work and
) retrain and to contribute to the economic life o( society.
Even if your council does not issue official proclamations, there are many ways for your municipality to participate in
and celebrate this special day. We ask your council to sponsor public announcements, display our posters and
distribute our buttons. Many municipalities also organize events and contests for the day or have councilors or the
mayor participate in events hosted by child care centres within the municipality. A list of ideas and examples Is
attached.
This year, Child Care Worker and Early Childhood Educator Appreciation Day (October 29) is just a few days after
the municipal election (October 27). Between now and then we will be asking those of you running for re-election
and other candidates for election, to make investment in child care services in your community a priority issue in your
campaign. Above all, we encourage you to engage in a dialogue about the benefits of affordable, high quality child
care services in your community. And we invite you to express your commitment to better child care by signing the
pledge at www.ideoendonchildcare.ca/candidates
We would like to acknowledge those municipalities celebrating child care and ECE workers across on Ontario on
October 29. Do let us know whether your municipality is participating in the recognition day. Please direct any
correspondence on proclamations and/or celebration activities to the attention of Uliana Siniavskaia, by mail: CUPE,
80 Commerce Valley Drive East, Markham, Ontario, L3T OB2 or by fax at 905-739-3999.
Thank you for your consideration.
In solidarity,
Fred Hahn
President, CUPE Ontario Division
cc: CMSMs/DSSABs
Sheila Olan-Maclean
President, OCBCC
us:cope491
1.
\
14th Annual Child Care Worker &
Early Childhood Educator
Appreciation Day
October 29, 2014
Resolution
Whereas years of research confirms the benefits of high quality child care for
young children's intellectual, emotional, social and physical development and
later life outcomes; and
Whereas child care promotes the well-being of children and responds to the
needs of parents, child care workers and the broader community by supporting
quality of life so that citizens can fully participate in and contribute to the
economic and social life of their community; and
Whereas Many studies show trained and knowledgeable Early Childhood
Educators and child care staff are the most important element in quality child
care, and that good wages and working conditions are associated with higher job
satisfaction and morale, lower staff turnover which leads to high quality education
and care;
Therefore Be It Resolved that October 29, 2014 be designated the 13th annual
"Child Care Worker & Early Childhood Educator Appreciation Day" in recognition
of the education, dedication and commitment of child care workers to children,
their families and quality of life of the community.
:us/ cope491
' i TILLSONBURG POLICE SERVICES BOARD
September 2, 2014
Town of Tillson burg
200 Broadway
Tillsonburg, On
N4G 5A7
200 Broadway Street, 2'" Floor
Tillsonburg, Ontario
N4G5A7
Telephone (519) 688-3009 ext 4240
Fax (519) 842-4120
Attn: Mayor Beres, Deputy Mayor Renaud and Council
Re: Intersection of Concession St. West and Quarter Town Line Rd.·
Mayor Beres, Deputy Mayor Renaud and Council,
A request for Tillsonburg Police Services Board's input concerning this intersection was an agenda Item
at our August 20'" board meeting. We, as a Board have discussed this Intersection at various times, in
fact a year ago we reviewed and discussed a complaint from a neighbour in the area. Requests from
cutting down sight line trees, widening the corners for a better turning radius, creating a four way stop
and other Ideas have been put forth.
) OPP Crime Analyst James Robb was kind enough to put data together concerning this corner for the last
4 years, a copy of which was sent to Acting Operations Manager Kevin DeLeebeeck.
Attached to this letter you will also find a petition received recently with approximately 20 signatures
from concerned citizens requesting a four way stop at this intersection.
The Board supports the installation of four way stop sign control. It should also be noted that the
addition of traffic from the new school, with a proposed opening of September 2015 will add
considerable pressure to this Intersection. This could result in the need for a four way stop similar to the
one at Tillson Ave. and North St.
Larry Scanlan,
Chair, Tillson burg Police Services Board
Cc; CAD David Calder, Acting Operations Manager Kevin DeLeebeeck.
(~~,1
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We would like a 4 way stop at the corner of Quarter Town· line and Concession St.
Because it is real dangerous gong south on Quarter town line because the line of large trees blocks your
vision.
There have been accidents on the corner before and also many near misses.
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Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
STAFF REPORT
OPERATIONS SERVICES
Ontario Community Infrastructure Fund and the
Small Communities Fund
OPS 14-16
Kevin De Leebeeck, P.Eng. Manager of Engineering
COUNCIL MEETING
SEPTEMBER 8, 2014
NONE
THAT Council receives Report OPS 14-16 Ontario Community Infrastructure Fund and the
Small Communities Fund,
) AND THAT Council supports the selection of the Riverview Subdivision Reconstruction as the
project designated for the Ontario Community Infrastructure Fund at a total estimated cost
of $1,445,135,
AND THAT Council reaffirms the selection of the Concession Street East Reconstruction as
the project designated for the Small Communities Fund at a total estimated cost of
$888,008.
EXECUTIVE SUMMARY
In August 2014 the Ontario Government released the Program Manual for the Ontario
Community Infrastructure Fund (OCIF) and the Federal Government's Small Communities
Fund (SCF). The SCF program is part of the Federal Government's Building Canada Fund
(BCF) that carved out $272 million for small municipalities which the Ontario Government
will match once an agreement between Canada and Ontario is reached. The OCIF is a
provincial program that includes $50 million per year in application-based funding and
another $50 million per year in stable, predictable formula-based funding as the Provincial
Government's continued support under the Municipal Infrastructure Strategy for strong
communities. This report outlines the process for the SCF program and the application-
based funding component of the OCIF program.
The project selection process for both the SCF program and the application-based
component of the OCIF program involves a pre-screening process through the submission
of an Expression of Interest (EO!) followed by the submission of a full project application
and the municipality's asset management plan if the applicant successfully passes the EOI
Staff recommend the Riverview Subdivision Reconstruction be designated as the OCIF
project based on the following deficiencies:
• The road sections are in very poor condition with an average PCI of 34%
• Drainage issues with many depressed areas creating icy conditions during winter
• Several watermain breaks in the last 10 years
• One watermain feed and low fire flows relate to water quality concerns
• Shared sanitary service laterals affect multiple properties in the event of backups
The Bradburn Subdivision Reconstruction could also be considered with deficiencies such
as:
• The road sections are in very poor condition with an average PCI of 40%
• Drainage issues with water pending along the roadside often encroaching into
vehicular path of travel creating icy conditions during winter
• Several watermain breaks in last 10 years given the "high pressure zone"
The design and required approvals for any of the above mentioned projects can be achieved
within the first year to permit construction the following year.
FINANCIAL IMPACT /FUNDING SOURCE
Based on a successful application under the OCIF program the Town must be prepared to
fund the difference between the approved project amount and the Provincial grant subsidy
of up to 90% of the total project cost.
Based on a successful application under the SCF program the Town must be prepared to
fund the difference between the approved project amount and the combined Federal and
Provincial grant subsidy equivalent 66.6% of the total project cost.
The costs associated with preparing the recommended projects under the SCF and OCIF
programs for construction and the related funding sources will be identified in the 2015
budget.
APPROVALS
Director
Name/Signature
Finance
Name/Signature
CAO Name/Signature
Kevin De Leebeeck, P.Eng. (Acting)
Darrell Eddington
Rick Cox (Acting)
Page 3 I 3
Date: Sep. 3rd 2014
Date: Sep. 4th 2014
Date: Sep. 3rd 2014
D
CAO
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STAFF REPORT
PARKS AND RECREATION SERVICES
Title: Disc Golf Trillium Grant Agreement
Report No.: PRS 14-32
Author: RICK COX
Meeting Type: COUNCIL MEETING
Council/Committee SEPTEMBER 8, 2014
Date:
Attachments: • Letter from OTF Director
• OTF Letter of Agreement Project 801
RECOMMENDATION
THAT Council receives Report PRS 14-32 -Disc Golf Trillium Grant Agreement;
AND THAT Council authorize the Mayor and Clerk to execute the Letter of
Agreement with the Ontario Trillium Foundation for Application ID 801.
EXECUTIVE SUMMARY
An application for funding to create a disc golf facility at Coronation Park was
successful in securing $15,000 from the Ontario Trillium Foundation. The Letter of
Agreement for the grant requires Council approval.
BACKGROUND INFORMATION
As directed during the 2014 budget discussions, PRS staff worked with members of
the community to apply for funds towards the installation of a disc golf course at
Coronation Park, and the application was successful for $15,000 or 100% of the
ask. This supplements the $20,000 included in the Town's 2014 budget for work at
Coronation Park. The course is designed to utilize most of the open space at the
Park, but without affecting use of the playground and trail areas.
CONSULTATION/COMMUNICATION
PRS staff met with disc golf enthusiasts to develop the grant application and the
disc golf course.
FINANCIAL IMPACT /FUNDING SOURCE
The 2014 Budget includes a $20,000 capital allocation for work at Coronation Park,
specifically to rehabilitate the washroom block and improve parking. This disc golf
project complements and augments that work. The funds from OTF will be used to
purchase and install disc golf equipment in the Park, assist with improving the
parking area and to implement a set of loaner equipment for use by the public.
PRS 14-32-Disc GolfTrillium Grant Agreement.docx 1/2
Ontario
Trillium
Foundation
July 7, 2014
'~~ ·v ...
Mayor David Beres
Fondation
Trillium
de l'Ontario
The Corporation of the Town of TIIIsonburg
200 Broadway Suite 204
TIIIsonburg Ontario N4G 5A7
Dear Mayor David Beres:
Re: Application ID 801
800 Bay Street, Fifth Floor • 800 rue Bay, se etage
Toronto, ON • MSS 3A9
416.963.4927 • 1.800.263.2887
Fax· Telecopieur • 416.963.8781
TTY • ATS • 416.963.7905
www.otf.ca
I am delighted to inform you that the Ontario Trillium Foundation (OTF) has approved a grant for your organization.
Attached are two copies of the Letter of Agreement (LOA). Please read the LOA including the accompanying
Schedules carefully. The LOA and Schedules A and B represent your contract with the Foundation.
Please sign both copies and return one signed copy to OTF as soon as possible addressed to: C/o Thames Valley at OTF
address above. Once you return the signed copy (and fulfill any conditions related to the first payment) OTF will release
your first payment.
Reporting Forms can be found online at the OTF website, www.otf.ca. Please call us at 1 BOO 263·2887 if you have any
questions or need any assistance.
As you embark on this exciting project, we are ready to support your efforts to increase public awareness of your grant.
This will likely involve members of provincial parliament. During the MPP planning period, until
July 24, 2014, your MPP will receive a list of approved grants, and may be in touch with your organization to congratulate
you and ask you to be involved in a recognition event. OTF staff is pleased to assist in co-ordinating arrangements with
MPP offices and we refer you to the Grant Recognition Policy and our website on "How to rec:ognlze your OTF grant". If
you are planning to publicize your grant before the above mentioned date, please call Thomas Chanzy, our Director,
Communications and Public Affairs at (416) 963· 7963 or 1·800·263·2887, ext
263. When planning a recogniUon event we require at least two weeks' notice so that we can better support your event
and ensure adequate representation.
Should you have other questions, your contact is Elena Gouchtchina. On behalf of OTF, please accept our
congratulations. I know your group will make an important contribution to building healthy and vibrant communities
throughout Ontario.
~
Dev Sainani
Chair of the Board
DS/Bena Gouchtchina
Pontario
The Ontario Trillium Foundation is an agency of the Government of Ontario. lla Fondation Trillium de !'Ontario releve du gouvernement de !'Ontario.
"
Congratulations on your recent OTF grant approval
In order to receive your first payment, you MUST:
1. View a short tutorial video: http:J/Iwww.otf.calenlorientation-video.asp
2. Read your Letter of Agreement (LOA)
3. Correctly answer ttie 3 questions (below) about the video, to show you understand its
content
4. Meet Conditions in Schedule A of your LOA, if applicable
5. Sign the Letter of Agreement (LOA)
6. Sign this form
7. Return both the signed LOA and form to OTF (800 Bay Street, 5th floor, Toronto, ON M5S
3A9)
Completion of the above is MANDATORY for all grantees
Video comprehension questions:
Oritarl9
TriiUum Foundation ~_.,.· -v--
Fondatioil Triliium . ae ftiotarlo .
The video explains the grantee's obligations according to the LOA, a legal, binding contract. The video is intended
specifically for the person who provides oversight to the OTF funds and to the reporting aspects of your OTF~funded
project:
I have viewed the video and have read and ·fully understand the obligations in our Letter of
Agreement. · ·
Nameo 'k?~d ~ · THieoY•..do-~~ks 1_~~ *ex B • "ZQ_llf Date: T . ' -r
If you have any questions or need to make changes to the LOA, please contact the appropriate OTF staff in
your region. 1.800.263.2887 ·
f;>o~ The Ontario Trillium Foundation Is an agency of the Government of Ontario I www.otf.ca
CONADENTIAL Jtn026,2014
Please read this Letter of Agreement carefully. It outlines the Foundation's exPectations of the Grantee and the
Grantee's obligations. It also ensures that the Grant benefits Ontarians and that the Grantee is accountable for public
Grant funds. By signing this Letter of Agreement the Grantee legally agrees to the following terms and conditions.
1. Use of Grant Funds .
• Grant funds may only be used for the exclusive purpose of the project as it is descnbed in Schedule A
("The Grant"). Grant funds may only be spent for the items and activities described in Schedule A.
• Grant funds are not to be used for the purchase of alcohol.
• Grant funds are not to be USed by or for any organization or individual other than those specified in
ScheduleA. ·
• The Grantee has received, read, and agrees to comply with the "Reallocation of Grant Funds Policy"
stated in Schedule B ("Foundation Policies"} as may be amended from time to time.
• . Any unspent Grant funds must be returned to the Foundation, unless the Foundation has given prior
written approval for such funds to be spent on other items or activities that are consistent with the Granfs
purpose.
• The Grantee fully understand~ that all payments of Grant funds to the Grantee are funded by the Ontario
Government and are wholly conditional upon the Foundation receiving sufficient funding from the Ontario
Government. The Grantee understands that if funding is not provided to tlie Foundation or is provided in
an insufficient amount by the Ontario Govemmef!t, payments of Grant funds to the Grantee may be
terminated or reduced by the Foundation.
2. Not-For-Profit Status and/or Charitable Registration Number
• By signing this Letter of Agreement, the Grantee representS, warrants, acknowledges, and confirms that
the eligibility status of the Grantee set out in the Grantee's application to the Foundation for Grant funds
is current and in good standing. The Grantee also represents and warrants that the Grantee:
o is not in breach of any lawS in Canada, the Province of Ontario, any municipality in the Province of
Ontario, or any court order
o has and will maintain its current status in the Grantee's application for the duration of the Grant,
and ·
o has and will comply with the provisions of the Income Tax Act and. its Regulations that apply to the
Grantee. · .
• The Granlee will immediately inform the Foundation of any change in or challenge to the Grantee's
eligibility status as set out in the Grantee's application to the Foundation for Grant funds.
3. Payment of Grant Funds
• The Foundation will pay Grant funds according to the terms stated in Schedule A. .
• The Grantee must have-or must establish -:-a bank acciount in its own name at a Canadian financial
institution. Until used in accordance with this agreement, the Grant funds will be kept in this account.
• The Foundation must receive a signed original copy of this Letter of Agreement before Sending the first
Grant payment to the Grantee. ..
• The Foundation may temporarily withhold Grant payments or terminate this Letter of Agreement if, in the
Foundation's opinion, the Foundation:
o is. not satisfied with the Grantee's progress
o the Grantee is unable to complete the Grant in a satisfactory manner
o determines that the Grantee Is not complying with one or 1J10re of the Foundation's policies or
specific conditions that relate to the Grant, or
o determi~es that continuing the Grant is not in the general public's interest.
4. Mandatory Orientation Session
• It is mandatory that the Granlee participate in a timely orientation session regarding Grant reporting and
Gram recognition.
• The Foundation will notify the Grantee of the details regarding the orientation sessions.
• The Foundation may temporarily withhold Grant payments until the Grantee participates in the required
orientation session.
Town ofliiiSOI'IbrJrg: 801 Page 4af20 OTF L-r of Agreement June :i014
CONFilENTIAI.' June26,21114
7. Records
• The Grantee will keep copies of all reports (including supporting documentation) submitted to the
Foundation as outlined in the previous Section 6, Reporting and Grant Monitoring. .
• The Grantee wm maintain accounting records that clearly show the receipt of Grant funds and how the
money has been spent. All related records and supporting documentation will be available for inquiries,
evaluations or audits by the .Foundation for the purposes of this Letter of Agreement. Such records and
supporting documents shall include but are .not limited to a general ledger listing of detailed Grant
expenses for all products, services, and salaries; correspOnding invoices and proof of payment
documents; bank statements; employment contracts, payroll registers, employee paycheques, and
Canada Revenue Agency records.
• The Grantee will keep records substantiating fulfillment of OTF Desired Outcomes and Impact Indicators,
and Grant expected results, progress measures, conditions, and requirements, and inake them available
to the Foundation on request for the purposes of this Letter of Agreement.
• The Grantee will keep records relating to operations, employees, volunteers, and program participants,
including but not limited to registration forms of members, volunteers, and participantS, and make them
available to the Foundation on request for the purposes of this Letter of Agreement
• The Grantee acknowledges and agrees that the purposes of this Letter of Agreement include legal
compiiance, including but not limited to ensuring that the terms of this Letter of Agreement are complied
with and enforced~
• The .Grantee will retain all records of Grant receipts and expenditures as outlined in detail in Sections 6
and 7 of this Letter of Agreement for at least six (6) years after the completion of the Grant.
B. Advocacy
• The Grantee represents and warrants that it has received, read, and agrees to comply with the
Foundation's "Advocacy Policy" in Schedule B. The Grantee further agrees to comply with this policy as
it may be amended from time to time;
9. Recognition of the Foundation's Funding
• The Grantee represents and warrants that it has received, read, and agrees to comply with the
Foundation's "Recognition Policy" stated in Schedule B. The Grantee further agrees to comply with this
policy as it may be amended from time to time. The Grantee 'understands that its compliance with the
. Foundation's "Recognition Policy" will be monitored. ·
• Photos taken at recognition events may be used by OTF from time to time, on its website and/or other
publications. ·
10. Evaluation and Audit
• The Foundation or the Auditor-General of Ontario may conduct or corrlmission an evaluation or audit of
this Grant. (The Foundation currently audits a minimum of 5% of its grants annually.) The Grantee will co-
operate with any such evaluations or audits, including but not limited to making the Grantee's records as
described in Sections 6 and 7 of this Letter of Agreement and the Grantee's personnel available to
Foundation personnel or consultants or those of the Auditor-General of Ontario for the purpose of the
evaluation or audit.
11. Applicable Laws
• · The Grantee will operate in accordance with the Ontario Homan Rights Code, the Ontario Employment
Standards Act, and all other applicable laws. The Grantee further represents and warrants that it has
received, read, and agrees to comply with the Foundation's "Anti-OTF Letter of Agreement-v.02.14
Discrimination Policy" in Schedule B. The Grantee further agrees to comply with this policy as it may be
amended from time to time.
• This Letter of Agreement will be interpreted in accordance with the laws of Canada; the Province of
Ontario, and any municipality in the Province of Ontario, ~nd any court order. · .
12. Insurance
• The Grantee will purchase and maintain insurance, incluc!ing property insurance, casualty insurance, and
general liability insurance, which is adequate for the purposes of the Grantee's operations. Adequate
insurance coverage must be maintained for the duration of the Grant.
T"'"" ollillsonbulll: 801 Psge6 ofZO OTF Letter of Agreement June 20!4
CONADENTIAI. June 211,2014
20. Non-Assignability
• This Letter of Agreement shall not be assigned by the Grantee witt)out the written consent of the
Foundation.
21. Reliance by Foundation
• The Grantee represents, warrants, agrees, and acknowledges that in providing the Grant to the Grantee,
the Foundation has relied on the representations and warranties contained herein and all information
provided to the Foundation in the Grantee's application to the Foundation for Grant funds and all other
information provided in writing to the Foundation by the Grantee; that such information is correct, will
continue to be cOrrect, and contains no material misrepresentations; and that the Grantee will immediately
notify the Foundation if any such information ceases to be correct.
TOWRofTIIIA<?nburg: 801 Foge8of20 OTF L-rof Agreement June 2014
CONADENTlAI. .JoJna28,21l14
SCHEDULE A:
BUDGET, CONDITIONS AND EXPECTED RESULTS, PAYMENT AND REPORT SCHEDULES
Grantee The Corporation of the Town ofTillsonburg
Application ID: 801 Approved Amount: $15,000
Approval Date: 201+06-26 Grant Term: 12 (months).
Assigned Staff: Elena Gouchtchina
The grant to your organization Is based on information provided in your application.
BUDGET
Grant funds may only be spent for the items and activHies described here.
Disc golf equipment
purchase to be installed
to create an 18 hole disc
.. !;~. ~~.~. ~~~~i.~~E7~) .....
Aggregate to improve
$13,000
accessibility of parking lot $2,000
Requested amount Is dlsplayftlj only If It
the Approved
$0 $0
$0 $0
.. ('.'.~~i~!~IY.L ................................... -.... .
Requested Total
Approved Total
TI)III'JntlfT.a&onburg: 801 Pl!go 10 of 20
$0
$0
$0 $13,000
$0 $2,000
OTF leHe< of Agreement June 201~
CONFIDENTIAL Julie 28, 2014
CONDITION(S)
OTH!=R REQUJREMENT(S)
PAYMENT AND REPORT SCHEDULE
.. 1 ................. --~~!Y .. ~~-~-~~-~~--.......................... --~~~~!nt_, $15,000
2 October 26th, 2015 · Report Type (Final)
• ~ • • • .. •, • • •• , ~ • • • •. • •, • • • • • • ··~ • '.' • • • • , .. • •. •, • •. • • • • •r • , , • • •' • • •, • • • •, •, • • •••
Town ofnllsonl:Mg: 801 Page12 of20 OlF letter of Agreemcmf June 2014
CONFIDEN11AL Juna 28, 2014
4. DECLARATION
All organizations that apply to the Ontario Trillium Foundation are required to check one of the options
below as a part of their application.
We have read the Ontario Trillium Anti-Discrimination Policy and (please check one):
_agree to act in accordance W.ith the above policy
_submit our own anti-discrimination policy as part of this application
Name of Grant Applicant
(Organization) '
Complete Add~:
•.
Name of Signing Officer: (Please print)
Position;
Signature:
Date:
... ----~
Town ~ Tr.l:tlonburg: 801 Page 14 of20 OTF leiter of Agr-.hZ192014 '
CONFDENTIAL
SCHEDULE B: FOUNDATION POLICIES
ONTARIO TRILLIUM FOUNDATION
ADVOCACY POUCY
June 26, 2014
OTF is responsibie for managing public funds by distributing these funds in the form of grants to charities and not-for-
profit organizations for initiatives that benefit the communities these organizations serve. Organizations or activities that
promote a biased viewpoint or advocate a political position on issues of public concern are beyond the funding mandate
ofOTF. .
Consistent with its mandate of providing grants to charitable and not-for-profit organizations in Ontario, OTF will not
fund:
• Any organi:iation whose major activities and/or major resources are used to directly influence the position of
political parties or to bring about change·in law or government policy, through lobbying of government or political
activity
• Any program or project with an established political purpose including:
• support of, or opposition to, a particular party or candidate fer office
• promotion Of a political or socio-economic ideology .
• intending to bring about or oppose a change in law or governmental policy through court action, ·lobby of
government, or political activity unless it furthers the non-political aims of the organizations and is
ancillary to its usual non-political activities.
• Any program that unreasonably advocates for one side of a public or political debate between one or more
organizations, and federal, provincial or municipal governments.
TOWII of lillsonbu<g: 801 P•go 16of2U OTF i.e-ttw of Agreeme'1f June 2.0~4
CON'IOENTIAL
ONTARIO TRILLIUM FOUNDATION
RECOGNITION POLICY
June 26, 2014
I (I order to maintain the highest standards of public accountability and to ensure transparency regarding the distribution
of public funds, the Ontario Trillium Foundation (OTF) has established recognition requirements for grantees.
Grantees a~ required to actively seek activities and participate in those identified by the Foundation to publicly
recognize the Foundation's support. This may include public announcements, riews releases, award presentations,
acknowledgements on websites and special events. All annual reports, newsletters, news releases, exhibits, interviews
or other means of communication-print, visual or virtual-dealing with the actMties or achievements of the work of
the grant shall acknowledge the Foundation's support.
All grantees will receive a recognition certifiCate that they are required to post in an appropriate high--tr:afficlvisible
location.
In addition, the Foundation may identify opportunities for recognition related to outdoor projects, including festivals,
cultural events, sporting events, access ramps, heritage buildings, parks and trails. Grantees involved in outdoor
projects will receive outdoor signage that they will be. required to post in an appropriate high-traffic/visible location.
All grantee organizations that have websites must create a link betWeen their site and the Ontario Trillium Foundation
website for the duration of their grant
All recognition certificates, plaques, signs and other forms of recognition will follow an approved wording and graphic·
standard and will acknowledge both the Ontario Trillium Foundation and the Government of Ontario.
The approved wording to be tised in publicity and promotional materials is:
The Ontario Trillium Foundation is an agency of the Government of Ontario.
The approved logo and graphic standard are available on the Ontario Trillium Foundation website.
OTF requires grantees to observe a news blackout period after they are notified of their grant This period enables OTF
to coordinate communications and notify key stakeholders about OTF Board decisions. During this period, grantees
must not make any public announcements about their grant The specific time frame is defined in the letter
accompanying grantees'.Letter of Agreement.
All grantees are required to contact their Communications Officer to advise the Ontario Trillium Foundation about any
plans to hold a media event, create a photo opportunity or distribute a news release to recognize their grant. ·
All grantees must invite the Ontario Trillium Foundation to participate in media events to announce their grant.
Town of.T!Isonburg: 801 Page1Sof:ZO OTF l.eltor of Agreement ,June 20!4
CONADEN'llAL Juno26, Z014
Congratulations on your grant!
Enclosed is a removable, easy to use static cling glass decal* for your premises. In addition, you will soon receive an
OTF plaque. ·
We request you display these in a high traffic area.
*Easy instructions:
• Peel backing.
• Place on inside of glass; logo facing out.
Town of Tilloontiurl): 801 Page 20ofZO OTf LeUerof Agreement June 2014
Title:
Report No.:
Author:
Meeting Type:
~-r1i~onbur0 a~fdbJ/P-~
STAFF REPORT
PARKS AND RECREATION SERVICES
Refrigeration Room Controls Replacement
PRS 14-27
RICK COX
COUNCIL MEETING
Council/Committee SEPTEMBER 8, 2014
Date:
Attachments: • CIMCO Obsolete Controllers 3000E & 4000E
• CIMCO Quotation 140319BW
RECOMMENDATION
THAT Council receives Report PRS 14-27 Refrigeration Room Controls Replacement;
AND THAT Council authorize a sole-source contract to replace the refrigeration
control system at the Tillsonburg Community Centre to CIMCO Refrigeration at the
quoted price of $34,869 before taxes;
AND THAT any rebate received arising from this project be matched against this
expenditure, with the net remaining balance placed in reserves.
EXECUTIVE SUM MARY
The control system for the ice plant at the Tillsonburg Community Centre will no
longer be supported because parts will not be available. The recommended new
control system will provide improved energy efficiency and as a result the
installation has been pre-approved for a substantial rebate. Funding for the
upgrade is available by deferring the scheduled replacement of one of the
compressors. CIMCO Refrigeration is recommended as the sole-source vendor for
this necessary controls replacement.
BACKGROUND INFORMATION
As part of the 2014 Capital plan $40,000 was earmarked to replace one of the
compressors based on lifecycle expectancy. This compressor is thirty years old, and
reciprocating compressors have a book lifecycle of 20 years. This particular
compressor is the smallest one in a three-compressor system, and therefore has
not been worked very hard. When the CIMCO technicians inspected the
compressor earlier this year, they advised that given its usage parameters, it did
not yet need replacement.
However, CIMCO has advised staff that the manufacturer of the ice plant control
system used in Tillsonburg has not manufactured parts for that version of the
control system since 2007 and refurbished parts availability is very low. As a
result, after January 1, 2015 CIMCO will no longer be supporting the current system
PRS 14-27 Refrigeration Room Controls Replacement.docx 112
IUROMONl I
fmportanf infdrmation fo r customers with existing
CliVI~co ,aoooE ancl .ctMcO .4Qooe control systems
February 15, 2014
Issue:
The CIMCO 3000E and CIMCO 4000E rink controllers have been in operation for many years. Like our
home computers, cell phones, and all the other technology we use, the hardware and software used to
develop these products have a finite life, and eventually become obsolete as newer, better, faster
replacement products become available.
While your control system will continue to function, replacement hardware has not been available since
December 2007 and CIMCO's refurbished stock levels are nearly depleted.
Therefore after January 1st, 2015 CIMCO support and service for these products will not be available.
Solution:
Upgrading to a CIMCO 6000E is simple and when planned can be done without interruption to the rink
operation. The process involves replacing the computer and the CIMCO 3000E or CIMCO 4000E control
boards. Panel, wiring and instrumentation are re-used to simplify the migration.
After
TOROMONT
Tillsonburg Community Centre
45 Hardy Ave.,
TillsonburgON, N4G3W9
Attention: Rick Cox
Subject: 6000 Controls Upgrade
Dear Rick,
August-19-14
Quote#: 140319BW
We are pleased to provide the Town of Tillsonburg the required information to make a
decision on why they need to act now and start saving energy from installing a 6000E
floating head pressure control systems for the upcoming 2014 season at each facility. The
Cimco 6000E Floating Head Pressure Controller is the latest advancement in arena
refrigeration control design.
IS CIMCO THE ONLY COMPANY THAT CAN PROVIDE THIS TYPE OF
CONTROLLER?
Yes. There are other controllers that have fixed stages but do not constantly pick the
optimal condensing temperature based on outside conditions.
WHAT DO WE NEED TO REPORT FOR THE GREEN ENERGY ACT ON July
15\ 2014?
The Energy Conservation and Demand Management Plans regulation (0. Reg. 397/11)
was developed under the Green Energy Act, 2009 and requires broader public sector
(BPS) organizations to:
• Report by July 1st annually to the Minister on their energy use and greenhouse gas
(GHG) emissions beginning on July 15\ 2013
• Develop and publish a 5-year conservation and demand management (CDM)
plan every 5 years beginning July 1st, 2014
• Make their annual reports and conservation and demand management plans
publicly available on their websites
WILL THIS UPGRADE GO TOWARDS OUR GREEN ENERGY ACT
INICIATIVES?
Yes, this controller will decrease your energy consumption and you will be able to
include this with your conservation and demand management plan.
Ottawa-Tel: 613-271-4444
Toronto-Tel: 416-465-7581
'-------------------------------------
Hamilton-Tel: 905-545-1081
London-Tel: 519-434-6444
StJohn's, Dartmouth, Moncton, Alma, Quebec City, Gaspe, Montreal, Ottawa, Toronto, London, Windsor, Winnipeg, Saskatoon, Calgary, Edmonton, Kelowna, Vancouver, Victoria
Hartford, CT-Mobile, AL-Houston, TX-Van Buren, AR-LouisviUe, KY-Jacksonville, FL
.__
COSTING CENTRE:
CIMCO Price:
Save On Energy Grant Potential:
VFD Grant Potential (2 x $ 1,070.00):
Total Grant Potential:
Net Cost after Receiving Potential Grant:
Annual Potential Energy Savings:
Project Payback:
$ 34,869.00 HST extra
$ 17,434.00
$ 1,070.00
$ 18,504.00
($ 34,869.00-$ 18,504.00)
= $ 16,365.00
$ 17,905.00 (179,070)/year
$16,365.00/$ 17,905.00
= 0.91 Years
Once the application is submitted and you receive the amount approved this will
determine the payback. Typically after the post metering is complete you will receive
your approved incentive amount after 60 days.
Saving are based on .10 cents per kWh potential savings could be higher.
Down payment of25% will be due and payable upon receipt of your order.
Equipment Description
• CIMCO 6000E Controller
• Condenser Fan Motor
• Fan Variable Frequency Drive
Lead Time -6 to 8 weeks from date of order
Scope of work
• Remove existing 3000E controller and necessary instrumentation
• Supply and install new 6000E controller
• Supply and install new condenser fan motor
• Supply and install new condenser fan VFD
• Commission system
• Complete staff training
Page 3 of10
Standard Features
• Industry leading custom 3-D animated graphics specific to your installation
• Reliable IBM PC with 24" LCD monitor for large viewing area
• Custom designed infrared camera specific to the recreation market
• RTD assemblies for accurate temperature measurement
• Reliable control strategies designed to maximize system efficiency
• Sensor failure protections
• Flexible user-adjustable parameters allowing a high degree of control
• Long-term trending
• As-built DDC drawings
• Remote access ready (high speed connection by customer)
• Floating head pressure capability (VFD for condenser fan required for optimal
performance)
• Runtimes for all monitored equipment
• Database automatically saved daily to flash memory for reliable backups.
• Delta controllers with BACnet over ethemet and MS/TP connectivity
• Rugged controllers with diagnostic LED's
• H.O.A. switches built into main board for testing
• Expandable for future use
• Automatic equipment rotation where applicable
• Local alarm notification
• Game, Day and Night setpoints
• Compressor demand limiting
• Flexible compressor rotation options
• 24/7 remote tech support for warranty related items
Optional Features
• Remote alarming to pager, e-mail (requires local e-mail account for controller)
• Annual or semi-annual system inspection with sensor calibration and fine tuning
by trained CIMCO technician
• Annual or semi-annual customer refresher training and system updates for
automation system
Page 5 oflO
) ) )
2.
3.
4.
5.
6.
7.
Terms and Conditions of Sale
wilkins@toromont.COIDI. Acceptance. All claims for
shortages or damage, or any rejection of the goods described on the
front of this invoice (the "Goods") for non-conformity, must be made
in writing within 5 days of receipt of the Goods. All Goods shipped at
buyer's risk. No unauthorized returns. Minimum 15% handling
charge on returned Goods.
Prices. Unless otherwise specified by Cimco, prices are exclusive of
all sales, use and other taxes imposed by any federal, provincial,
municipal or other authority. Any tax or other charge which Cimco
may be required to pay or collect in respect of the sale of the Goods
may be added to invoice as a separate charge to be paid by the
Customer.
Delivery and Risk. Unless otherwise specified by Cimco, the Goods
shall be sold f.o.b. Cimco's plant, and the following provisions shall
apply: (a) all shipping charges shall be paid by the Customer; (b) in
the absence of specific shipping instructions from the Customer which
have been agreed to in writing by Cimco, delivery of the Goods to any
carrier shall constitute delivery to the Customer; and (c) upon delivery
of the Goods to the carrier, all risk of loss or damage to the Goods
shall pass to the Customer. If Cimco has specified that it shall install
the Goods, then Cimco shall assume responsibility for delivery of the
Goods to the installation site and the risk of loss or damage to the
Goods shall pass to the Customer on such delivery.
Pavrnent. This invoice is now due and payable. A late charge of
1.5% per month on all overdue amounts will be assessed on all
invoices not paid within I 0 days from the date of invoice. In addition,
Customer agrees to pay Cimco a reasonable attorney's fee and all
costs and expenses incurred in collecting amounts due Cimco
hereunder following default by the Customer
Title. Title to the goods shall remain in Cimco, and the Goods shall
remain personal property (notwithstanding that they may be installed
or affixed to realty), until all amounts due hereunder have been paid in
full. If the Customer fails to make any payment due hereunder, the
unpaid balance of the price and all other charges hereunder shall, at
the option of Cimco, become immediately due and payable. In such
event, Cimco, and any agent which it may appoint, shall have the right
to enter the premises where the Goods are located and take possession
of the Goods and sell or otherwise dispose of the Goods as it may see
fit, including by way of private sale. The Customer shall be
responsible for deficiency remaining after any such sale and
specifically waives the benefit of any applicable legislation restricting
Cimco's right or remedies.
Insurance. At its own expense, the Customer shall maintain, with
insurers of recognized responsibility, insurance against loss or damage
to the Goods from the time at which the risk of loss or damage passes
to the Customer until the price has been paid in full. Such insurance
shall be on terms usual in the trade, in an amount not less than the
price, and shall provide that losses are payable to Cimco as its interest
may appear. The Customer will ensure that Cimco is provided with a
certificate of such insurance forthwith upon request.
Installation. If Cimco has specified that it shall install the Goods, the
following provisions shall apply: (a) Cimco shall have the right to
subcontract all or any part of the installation work to others; (b)
Cimco shall have the right to start installation immediately after
delivery of the Goods to the installation site, and if the start of
installation work is delayed beyond 30 days after such delivery, the
full amount of the price and all charges hereunder, less any portion
thereof separately specified as installation charges, shall at the option
of Cimco become immediately due and payable; (c) unless requested
by the Customer and agreed by Cimco, no Saturday, Sunday, holiday
or other overtime labor will be provided in connection with
installation work, and if provided, all premium wage costs incurred
shall be added to the invoice as a separate charge to be paid by the
Customer, and (d) "completion" of installation shall be deemed to
occur when any of the following events takes place: (i) the Customer
signs an acceptance certificate, (ii) Cimco has installed the Goods and
successfully tested the installation, or (iii) the Customer commences
regular use of the Goods.
8. Delays. Delivery and installation dates are estimates only. Cimco will use its
commercially reasonable efforts to meet such dates, but shall not be
responsible for any loss or damage resulting from any delay whatsoever
regardless of cause.
9. Changes. Changes in the Goods may be requested by the Customer in writing, but
shall be made only if agreed to in writing by Cimco. If any change results in an
increase in the cost to Cimco of fulfilling its obligations hereunder, the price shall
be increased accordingly on a basis determined by Cimco acting reasonably.
I 0. Limited Warrantv. Subject to the limitations set out below, Cimco warrants to the
Customer that all Goods of Cimco's manufacture will be free from defects in
materials and workmanship for a period of one (I) year from ( i) the date of
shipment in the case of Goods not installed by Cimco and (ii) the date of
completion (as defined in paragraph d of section 7) in the case of Goods installed
by Cimco. Goods which are not of Cimco's manufacture will carry the warranty
(if any) provided by the original supplier or manufacturer, and any warranty by
Cimco in respect thereof is expressly excluded.
Cimco's obligation under this warranty in respect of Goods which it has not
installed shall be limited to repairing or replacing such Goods, or any defective
parts thereof, f.o.b. the original point of shipment, provided such Goods or
defective parts are returned to Cimco and found by Cimco 's inspection to be
defective in materials or workmanship. In this connection, Cimco shall not be
responsible for any costs of installation, removal or transportation.
Cimco's obligation under this warranty in respect of Goods which it has installed
shall be limited to repairing or replacing such Goods, or any defective parts
thereof, at the installation site. In this connection, Cimco shall be responsible for
all of the costs which it incurs, except for the expenses incurred by Cimco 's
employees and agents in traveling to the installation site and charges for overtime
labor which shall be for the Customer's account.
This warranty shall apply only ifCimco receives written notice of the Customer's
claim during the warranty period, and then only if the Customer has fully
complied with the terms of payment. This warranty shall not apply to any Goods
which, in the opinion of Cimco, have been subject to misuse, neglect, accident,
alteration or improper installation by anyone other than Cimco. This warranty is
extended only to the Customer and is not transferable.
There are no other conditions, warranties or representations, express or
implied, statutory or otherwise, as to the character or quality of the Goods.
In particular, there are no implied conditions or warranties as to
merchantability or fitness of the Goods for any particular purpose.
Cimco shall not be liable in contract or otherwise for any loss, damage, expense or
injury of any kind, arising out of or in connection with the installation, use or
failure of the Goods, or any defect therein, even if caused by the negligence of
Cimco, its employees, agents or representatives. In no event shall Cimco be liable
for any direct, indirect, special or consequential damages of any kind whatsoever.
II. General. Unless otherwise specified by Cimco, the laws of the province of
Ontario shall govern this agreement. If Cimco has specified that it shall install the
Goods, the laws of the province or jurisdiction where installation takes place shall
govern this agreement. Customer shall not assign neither this agreement nor any
right or obligation arising hereunder. In the event that either party shall on any
occasion fail to perform or fulfill any of the terms of this agreement and the other
party shall not enforce that term, the failure to enforce on that occasion shall not
prevent enforcement on any other occasion. Each of the provisions and parts
thereof of this agreement are intended to operate independently of the others. It is
the intention of the parties that in the event that a court or other competent tribunal
determines that any provision or part hereof of this agreement is unenforceable for
any reason, all other provisions and parts thereof shall remain valid and legally
binding. The remedies provided to Cimco under this agreement shall be
cumulative and in addition to all other remedies provided by law. The headings to
the paragraphs of this agreement are provided for ease of reference only and shall
not be construed to vary or limit the terms hereof. This agreement has been
written in the English language in accordance with the wishes of both parties.
Page 9 oflO
Title:
Report No.:
Author:
Meeting Type:
Council/Committee
Date:
Attachments:
EXECUTIVE SUMMARY
-4j ~onburo
a;kettJ/xJJF-~
STAFF REPORT
CLERKS OFFICE
EXECUTIVE SUMMARY TO BY-LAW 3847
CL 14-25
DONNA WILSON
COUNCIL MEETING
SEPTEMBER 8, 2014
By-Law 3847 and By-Law 3712
That on the 28th day of February 2013, Council passed By-Law 3712, To Appoint Directors to the Board
of Management of the Tillsonburg Business Improvement Area (BIA).
The BIA has requested that an additional member be appointed to the Board of Management in order
to allow the individual to be become a full voting member for the remainder of the term.
Therefore By-Law 3847 to appoint Laura Magashazi to the Board of Management until the first day of
January 2015 or until her successor is appointed has been brought before Council for consideration.
FINANCIAL IMPACT/FUNDING SOURCE
N/A
APPROVALS
Author Name/Signature DONNA WILSON DATE:
SEPTEMBER 3, 2014
CAO/Signature DATE:
Finance Name/Signature N/ A DATE:
D
CAO
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 3847
A BY-LAW to amend By-Law 3712, being a by-law to appoint Directors to the Board of
Management of the Tillson burg Business Improvement Area (BIA).
WHEREAS the Council of the Town of Tillson burg passed By-Law 3712 to appoint Directors to the
BIA on February 28, 2013;
AND WHEREAS Section 204(3) of the Municipal Act, S.O. 2001 Chapter 25 provides that the
Board of Management for the improvement area shall be composed of one or more directors
appointed by the municipality and the remaining directors selected by a vote of the membership of
the improvement area and appointed by the municipality;
THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Town of Tillson burg enacts
as follows:
THAT Laura Magashazi be hereby appointed as a director to the Board of Management until the first day of
January 2015 or until her successor is appointed.
THAT the amendment to By-Law 3712 is hereby declared to be part of that By-Law as if written therein.
READ A FIRST AND SECOND TIME this 8th day of September, 2014.
READ A THIRD AND FINAL TIME AND PASSED this 8th day of September, 2014.
Mayor-Dave Beres
Town Clerk-Donna Wilson
THE CORPORATION OF THE TOWN OF TILLSON BURG
BY-LAW NO. 3712
A BY-LAW, To Appoint Directors to the Board of Management of the Tlllsonburg Business
Improvement Area (BIA), hereby Established by The COrporation of The Town oflillsonburg.
WHEREAS the Council of the Town of TIIIsonburg passed By-Law 2013 to designated an
improvement area within the Downtown of the Town ofTIIIsonburg;
AND WHEREAS the Council of the Town of TIIIsonbrug passed By-Law 3180 to enlarge the area
designated as an improvement area;
AND WHEREAS Section 204(3) of the Municipal Act, S.O. 2001 Chapter 25 provides that the Board
of Management for the improvement area shall be composed of one or more directors appointed
by the municipality and the remaining directors selected by a vote of the membership of the
improvement area and appointed by the municipality;
NOW THEREFORE BE IT RESOLVED THAT the Council of The COrporation of the Town of
Tillson burg enacts as follows:
1. THAT a Board of Management be and is hereby established for the Business Improvement Area
in the Town of TIIIsonburg as designated by By-Law 3180 and shall be comprised of one (1)
member of Council, two (2) staff liaisons, and members of the BIA selected by a vote of the
membership of the improvement area.
2. THAT the said Board of Management shall consist of the following members:
Virginia Armstrong
John Kirkland
Cedric Tomico
Terry Pond
Krystal West
Joe Mcintyre
Dan Rasokas
Kendall causyn
Jasna Brooks
Carolyn Lamers
DrewSinden
Lori Arnold
3. THAT the foregoing members shall be appointed for a term ending the 1st day of January, 2015,
or until their successors are appointed.
4. THAT the Board of Management is entrusted with overseeing the improvement, beautification
and maintenance of buildings and structures in the area and to promote the area as a business
or shopping area.
5. THAT this by-law comes into full force and effect upon the day of passing.
READ A FIRST AND SECOND TIME THIS 28TH DAY OF February, 2013.
READ A THIRD AND FINAL TIME AND PASSED THIS 28th DAY OF February, 2013.
~ MAYOR~n~ '
~.:::::= ~ -
CLERK-Donna Wilson
!lxr!?rdCoun~ l/1 growing stronger. .. together
Public Health & Emergency Services
410 Buller Street, Woodstock Ontario N4S 4N2
Phone: 519-539-9800 • Fax: 519-539-6206
Web site: www.oxfordcountv.ca/health
July 21 , 2014
Town of Tillsonburg
200 Broadway Street
Tillsonburg ON N4G SA?
Dear Sir or Madame:
Oxford County Public Health & Emergency Services would like to utilize the Lions Auditorium at
the Tillsonburg Community Centre on October 21 and November 4, 2014 for the Community
Influenza Clinic. This clinic will offer the residents of Tillsonburg and surrounding area an
opportunity to receive their annual flu vaccination. Please consider waiving the fee associated
with the Auditorium rental since Oxford County Public Health is using the facility to promote the
wellbeing of those who work or live in Oxford County.
Thank you for your consideration of this request Feel free to contact me if you have any
questions or concerns.
Sincerely,
~
Joanne Andrews, RN BScN
Program Supervisor, Health Protection
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3840
BEING A BY-LAWto amend By-Law3827, to establish Development Charges for the
Corporation of the Town ofTillsonburg.
WHEREAS The Town ofTillsonburg is desirous of amending By-Law3827;
WHEREAS Council considered a staff report titled FIN 14-30 Development Charges By-
Law Amendment dated August 11, 2014, and by Resolution directed that Development
Charge By-law 3827 be amended to prescribe the treatment of Model Homes and that a
Public Meeting be called to address issues of the change; and
WHEREAS Notice of Public Meeting was given pursuant to Section 12 of the Act and
copies of the staff report and the proposed development charge by-law amendment were
made available to the public on August 11, 2014; and
WHEREAS a Public Meeting was held on September 8, 2014 to hear comments and
representations from all persons; and
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF
THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS:
That Section 13, Timing of Calculation and Payment, of By-Law 3827 be amended
and replaced by:
13.(1) Development charges shall be calculated and payable in full in money or
by provision of services as may be agreed upon, or by credit granted and
defined by various references in the Development Charges Act, on the date
that the first building permit is issued in relation to a building or structure on
land to which a development charge applies.
(2) Where development charges apply to land in relation to which a building
permit is required, the building permit shall not be issued until the development
charge has been paid in full.
(3) Where development charges apply to land in relation to which a building
permit is required for new residential construction for a single, row, town home
and semi-detached residential dwellings, the portion of the Tillsonburg
Development Charges related to construction of Model Homes, shall be deferred
until occupancy for up to six model homes per development site per year.
This By-Law shall come into force and take effect immediately after the final passing
hereof.
READ A FIRST AND SECOND TIME THIS 81h day of September, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 81h day of September, 2014.
MAYOR-Dave Beres
TOWN CLERK -Donna Wilson
THE CORPORATION OF THE
TOWN OF TILLSONBURG
BY-LAW NUMBER 3845
A By-Law to amend Zoning By-Law Number 3295, as amended.
WHEREAS the Municipal Council of the Corporation of the Town of Tillson burg deems
it advisable to amend By-Law Number 3295, as amended.
THEREFORE, the Municipal Council of the Corporation of the Town of Tillson burg,
enacts as follows:
1. That Section 14.5 to By-Law Number 3295, as amended is hereby further
amended by deleting Section 14.5.4 and replacing it with the following:
"14.5.4 LOCATION: EAST SIDE OF BROADWAY. NORTH OF NORTH ST SC-4
(Key Map 2)
14.5.4.1 Notwithstanding any provisions of this By-Law to the contrary, no person
shall within any SC-4 zone use any lot, or erect, alter, or use any building
or structure for any purpose except the following:
all uses permitted in Table 14.1;
a retail food store not exceeding 3,716 m2 (40,000 ft2) gross floor area; and
an accessory retail wine outlet, with an area not exceeding 37m2 (400 W).
14.5.4.2 Notwithstanding any provisions of this By-Law to the contrary, no person
shall within any SC-4 Zone use any lot, or erect, alter, or use any building
or structure for any purpose except in accordance with the following
provisions:
14.5.4.2.1 HEIGHT OF BUILDING
Maximum 13 m (42.6 ft)
14.5.4.3 That all of the provisions of the SC Zone in Section 14.2 of this By-Law, as
amended, shall apply; and further, that all other provisions of this By-law,
as amended, that are consistent with the provisions herein shall continue to
apply mutatis mutandis."
2. This By-Law comes into force in accordance with Sections 34(21) and (30) of
the Planning Act, R.S.O. 1990, as amended.
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 3847
A BY-LAW to amend By-Law 3712, being a by-law to appoint Directors to the Board of
Management of the Tillsonburg Business Improvement Area (BIA).
WHEREAS the Council of the Town of Tillson burg passed By-Law3712 to appoint Directors to the
BIA on February 28, 2013;
AND WHEREAS Section 204(3) of the Municipal Act, S.O. 2001 Chapter 25 provides that the
Board of Management for the improvement area shall be composed of one or more directors
appointed by the municipality and the remaining directors selected by a vote of the membership of
the improvement area and appointed by the municipality;
THEREFORE BE IT RESOLVED THATthe Council of The Corporation of the Town ofTillsonburg enacts
as follows:
THAT Laura Magashazi be hereby appointed as a director to the Board of Management until the first day of
January 2015 or until her successor is appointed.
THAT the amendment to By-Law 3712 is hereby declared to be part of that By-Law as if written therein.
READ A FIRST AND SECOND TIME this 8th day of September, 2014.
READ A THIRD AND FINAL TIME AND PASSED this 8th day of September, 2014.
Mayor-Dave Beres
Town Clerk-Donna Wilson
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY -LAW NUMBER 3848
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 8th
day of September, 2014
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special
meeting and regular meeting held on September 8, 2014, with respect to every report,
motion, by-law, or other action passed and taken by the Council, including the exercise of
natural person powers, are hereby adopted, ratified and confirmed as if all such
proceedings were expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to
in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 8th DAY OF September, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 8th DAY OF September, 2014.
MAYOR -Dave Beres
TOWN CLERK-Donna Wilson
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3840
BEl NG A BY -LAW to amend By-Law 3827, to establish Development Charges for the
Corporation of the Town ofTillsonburg.
WHEREAS The Town ofTillsonburg is desirous of amending By-Law3827;
WHEREAS Council considered a staff report titled FIN 14-30 Development Charges By-
Law Amendment dated August 11, 2014, and by Resolution directed that Development
Charge By-law 3827 be amended to prescribe the treatment of Model Homes and that a
Public Meeting be called to address issues of the change; and
WHEREAS Notice of Public Meeting was given pursuant to Section 12 of the Act and
copies of the staff report and the proposed development charge by-law amendment were
made available to the public on August 11, 2014; and
WHEREAS a Public Meeting was held on September 8, 2014 to hear comments and
representations from all persons; and
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF
THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS:
That Section 13, Timing of Calculation and Payment, of By-Law 3827 be amended
and replaced by:
13.(1) Development charges shall be calculated and payable in full in money or
by provision of services as may be agreed upon, or by credit granted and
defined by various references in the Development Charges Act, on the date
that the first building permit is issued in relation to a building or structure on
land to which a development charge applies.
(2) Where development charges apply to land in relation to which a building
permit is required, the building permit shall not be issued until the development
charge has been paid in full.
(3) Where development charges apply to land in relation to which a building
permit is required for new residential construction for a single, row, townhome
and semi-detached residential dwellings, the portion of the Tillsonburg
Development Charges related to construction of Model Homes, shall be deferred
until occupancy for up to six model homes per development site per year.
This By-Law shall come into force and take effect immediately after the final passing
hereof.
READ A FIRST AND SECOND TIME THIS 8th day of September, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 8th day of September, 2014.
MAYOR-Dave Beres
TOWN CLERK -Donna Wilson
THE CORPORATION OF THE
TOWN OF TILLSONBURG
BY-LAW NUMBER 3845
A By-Law to amend Zoning By-Law Number 3295, as amended.
WHEREAS the Municipal Council of the Corporation of the Town of Tillson burg deems
it advisable to amend By-Law Number 3295, as amended.
THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg,
enacts as follows:
1. That Section 14.5 to By-Law Number 3295, as amended is hereby further
amended by deleting Section 14.5.4 and replacing it with the following:
"14.5.4 LOCATION: EAST SIDE OF BROADWAY. NORTH OF NORTH ST SC-4
(Key Map 2)
14.5.4.1 Notwithstanding any provisions of this By-Law to the contrary, no person
shall within any SC-4 zone use any lot, or erect, alter, or use any building
or structure for any purpose except the following:
all uses permitted in Table 14.1;
a retail food store not exceeding 3,716 m2 (40,000 ft2) gross floor area; and
an accessory retail wine outlet, with an area not exceeding 37 m2 (400 W).
14.5.4.2 Notwithstanding any provisions of this By-Law to the contrary, no person
shall within any SC-4 Zone use any Jot, or erect, alter, or use any building
or structure for any purpose except in accordance with the following
provisions:
14.5.4.2.1 HEIGHT OF BUILDING
Maximum 13 m (42.6 ft)
14.5.4.3 That all of the provisions of the SC Zone in Section 14.2 of this By-Law, as
amended, shall apply; and further, that all other provisions of this By-law,
as amended, that are consistent with the provisions herein shall continue to
apply mutatis mutandis."
2. This By-Law comes into force in accordance with Sections 34(21) and (30) of
the Planning Act, R.S.O. 1990, as amended.
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 3847
A BY-LAW to amend By-Law 3712, being a by-law to appoint Directors to the Board of
Management of the Tillson burg Business Improvement Area (BIA).
WHEREAS the Council of the Town of Tillsonburg passed By-Law 3712 to appoint Directors to the
BIA on February 28, 2013;
AND WHEREAS Section 204(3) of the Municipal Act, S.O. 2001 Chapter 25 provides that the
Board of Management for the improvement area shall be composed of one or more directors
appointed by the municipality and the remaining directors selected by a vote of the membership of
the improvement area and appointed by the municipality;
THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Town ofTillsonburg enacts
as follows:
THAT Laura Magashazi be hereby appointed as a director to the Board of Management until the first day of
January 2015 or until her successor is appointed.
THAT the amendment to By-Law 3712 is hereby declared to be part of that By-Law as if written therein.
READ A FIRST AND SECOND TIME this 8th day of September, 2014.
READ A THIRD AND FINAL TIME AND PASSED this 8th day of September, 2014.
Mayor-Dave Beres
Town Clerk-Donna Wilson
THE CORPORATION OF THE TOWN OF TILLSON BURG
BY -LAW NUMBER 3848
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 8th
day of September, 2014
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSON BURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillson burg at its special
meeting and regular meeting held on September 8, 2014, with respect to every report,
motion, by-law, or other action passed and taken by the Council, including the exercise of
natural person powers, are hereby adopted, ratified and confirmed as if all such
proceedings were expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillson burg referred to
in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 8th DAY OF September, 2014.
READ A THIRD AND FINAL TIME AND PASSED THIS 8th DAY OF September, 2014.
MAYOR -Dave Beres
TOWN CLERK -Donna Wilson
'l'-t~Uji!f£1M
NOTICE OF MOTION
MOVED BY :
SECONDEDBY: ----~r-----------------
D
D
THAT Staff be directed to research the feasibility of re-designing the 40 km/h school zones
located on Quarter Town Line Road;
AND THAT Staff explore and prepare a report on having flashing amber lights installed to control
when the 40 km/h zone is active. When lights are not flashing the speed would remain at 50
km/h;
AND THAT Staff has this report to Council in time to coordinate with the 2015 budget
deliberations.
Carried
Recorded
Vote
D Defeated D Deferred D Tabled
____ Mayor's Initials
().;1-tJJJ/~fut-
COUNCIL RESOLUTION
AGENDA ITEM NO.: 5 Date: September 8, 2014
RESOLUTION NO.:
MOVED BY:
,...---···---)
SECONDED BY: . t) (~AA.I\-L~--
----~ ...
THAT Council approve the zone change application submitted by 2341691 Ontario Inc.
whereby the lands described as Part Lot 7, Concession 10 (Dereham), and Parts
1,3,6,7,9,10, 11 of Reference Plan 41R-7145, in the Town ofTillsonburg, known
municipally as 678 Broadway are to be rezoned to permit a retail wine outlet as an
accessory use on the subject lands;
AND THAT By-Law 3845, to amend Zoning By-Law Number 3295.
0Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
D-{P~~-
---Mayor's Initials
'lJ.tiUj@,.
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _
RESOLUTION NO.: L ~ )/'l /1 ~
MOVED BY: }'J/(A=
Date: September 8, 2014
SECONDED BY: ~..---
That Council receive the Community Strategic Plan;
And further that the Community Strategic Plan be referred to the CAO for a report on an implementation
plan.
D Recorded
Vote
D Defeated D Deferred Tabled
I/ , . Mayor's Initials
o.;kflkll~ft-
COUNCIL RESOLUTION
AGENDA ITEM NO.: ___ _
RESOLUTION NO.: 1
MOVED BY: &{2_
SECONDED BY H ;p .4t)
Date: September 8, 2014
THAT the Agenda as prepared for the Council Meeting of September 8, 2014, be
adopted.
~Orried 0 Defeated
D Recorded
Vote
0 Deferred 0 Tabled
~Mayor's Initials
(/
tJ.;ktiJJ/~~
COUNCIL RESOLUTION
AGENDA ITEM NO.: ___ _ Date: September 8. 2014
RESOLUTION NO.: 2
. MOVED BY:
SECONDED BY:
THAT Council move into Closed Session to consider:
1. personal matters about an identifiable individual, including municipal or
local board employees (Employment Contract).
/ //
w arried
D Recorded
Vote
D Defeated D Deferred Tabled
/
tJ.jkt~JJI~~
COUNCIL RESOLUTION
AGENDA ITEM NO .: ___ _ Date: September 8, 2014
RESOLUTION NO.:
MOVED BY:
SECONDED BY: -.y2 /~ o-:Y.
'-.. ... _
THAT the Minutes of the Council Meeting of August 11, and August 19, 2014, be approved.
D Recorded
Vote
D Defeated D Deferred
""'"" Mayor's Initials
o.jktJJJI~~
COUNCIL RESOLUTION
AGENDA ITEM NO.: _ _____.!...4 __ Date: September 8, 2014
RESOLUTION NO.: 4
MOVEDBY ~~
,----/ 'I
SECONDED BY: =~
THAT Council receive Report FIN 14-36 Development Charges By-Law Amendment;
AND THAT By-Law 3827 be brought forward for amendment consideration to prescribe
the treatment of Model Homes.
~d
D Recorded
Vote
D Defeated D Deferred Tabled
l /' ., Mayor's Initials
o.jktJJJI~~
COUNCIL RESOLUTION
AGENDA ITEM NO.: 14 Date: September 8, 2014
RESOLUTION NO.: ~
I
MOVED BY: \ ~~----~.:.:--' -
(-' (I q fJ
SECONDED BY: -{'2 i o ... ,.,PJ\..;~ -= '-···
THAT Council receives Report PRS 14-27 Refrigeration Room Controls Replacement;
AND THAT Council authorize a sole-source contract to replace the refrigeration control
system at the Tillson burg Community Centre to CIMCO Refrigeration at the quoted
price of $34,869 before taxes;
AND THAT any rebate received arising from this project be matched against this
expenditure, with the net remaining balance placed in reserves.
~
D Recorded
Vote
~
D Defeated D Deferred
tJ.;ktJJJI~f'-
COUNCIL RESOLUTION
AGENDA ITEM NO.: 16
RESOLUTION NO.: 10
MOVED BY:
'-.._ --...... " --~
/") .,..., . LL/
SECONDED BY: ' '1 -"2 / c~ IV~ '--"=---·
Date: September 8, 2014
THAT Council waive the rental fee for Oxford County Public Health & Emergency
Services to utilize the Lions Auditorium at the Tillsonburg Community Centre on October
21 and November 4, 2014, for the Community Influenza Clinic.
D Recorded
Vote
D Defeated D Deferred D
____ Mayor's Initials
ajktJJJ/~~
AGENDA ITEM NO.: 17
RESOLUTION N
MOVED BY:
COUNCIL RESOLUTION
SECONDED BY: -
Date: September 8. 2014
THAT By-Law 3840, to Amend Development Charges By-Law 3827,
By-Law 3845, to Amend Zoning By-Law Number 3295, 678 Broadway,
By-Law 3847, to Amend By-Law 3715, BIA Appointment,
AND THAT, By-Law 3848, to confirm the proceedings of Council at its meetings held
on the 8th day of September, 2014, be read for a first and second time and this
constitutes the first and second read ing thereof.
D Recorded
Vote
D Defeated D Deferred Tabled
QjktJIJI~ft'-
COUNCIL RESOLUTION
AGENDA ITEM NO.: 11 Date: September 8, 2014
RESOLUTION NO.: 7
MOVED BY: , . ..J.-_) /~; /\A.~
SECONDED BY: .._..~=-....___ __ _
THAT Council receives Report OPS 14-16 Ontario Community Infrastructure Fund and
the Small Communities Fund;
AND THAT Council supports the selection of the Riverview Subd ivision Reconstruction
as the project designated for the Ontario Community Infrastructure Fund at a total
estimated cost of $1,445, 135;
AND THAT Council reaffirms the selection of the Concession Street East
Reconstruction as the project designated for the Small Communities Fund at a total
estimated cost of $888,008.
D Recorded
Vote
D Defeated D Deferred
o.jktJIJJ~~
COUNCIL RESOLUTION
AGENDA ITEM NO.: 13 Date: September 8. 2014
RESOLUTION NO.: 8
MOVED BY: iZ) f c\.f\A~
SECONDED BY: -z;:s '"'=---...
THAT Council receives Report PRS 14-32-Disc Golf Trillium Grant Agreement;
i. AND THAT Council authorize the Mayor and Clerk to execute the Letter of Agreement
with the Ontario Trillium Foundation for Application ID 801.
~ed
D Recorded
Vote
D Defeated D Deferred ~abled
____ Mayor's Initials
ajktJJJJI~~
COUNCIL RESOLUTION
AGENDA ITEM NO.: 17 Date: September 8. 2014
RESOLUTION NO.: 12 I
MOVED BY: ~~'\._----
SECONDED BY: ~
THAT By-Law 3840, to Amend Development Charges By-Law 3827,
By-Law 3845, to Amend Zoning By-Law Number 3295, 678 Broadway
By-Law 3847, to Amend By-Law 3715, BIA Appointment,
AND THAT, By-Law 3848, to confirm the proceedings of Council at its meetings held
on the 8th day of September, 2014, be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal
thereunto.
D Recorded
Vote
/
D Defeated D Deferred Tabled
..A!T Mayor's Initials
TOWN OF TILLSON BURG
Public Meeting for the Council Meeting of September 8, 2014
Zoning Change
Record of Attendance
Page 1
Notice of Collection
Correspondence intended for Committee and/or Council is generally received as public information, subject to the Municipal Freedom
of Information and Protection of Privacy Act and will be part of the public record.
TOWN OF TILLSON BURG
Public Meeting for the Council Meeting of September 8, 2014
Development Charges Amendment
Record of Attendance
Page 1
Notice of Collection
Correspondence intended for Committee and/or Council is generally received as public information, subject to the Municipal Freedom
of Information and Protection of Privacy Act and will be part of the public record.
August 20, 2014
To Ontario mayors and councils,
80 Commerce Valley Drive, East., Suite 1
Markham, ON L3T 082
Phone: 905-739-9739 • Fax: 905-739-9740
Web: cupe.on.ca E-mail: cupeont@web.net
We are writing to ask that you and your council endorse a day of recognition for the many people who work providing
care to children in your community. This year will mark the 14th anniversary of our awareness day which recognizes
the education, skills, commitment and dedication of Early Childhood Educators (ECE) and child care staff.
The Ontario Coalition for Better Child Care (OCBCC), the Canadian Union of Public Employees (CUPE) and other
labour partners representing child care and ECE workers across Ontario are asking that Wednesday, October 29,
2014, be proclaimed as Child Care Worker & Early Childhood Educator Appreciation Day in accordance with the
attached resolution.
Many groups are recognized by way of municipal resolution. Such a day allows the community to recognize the work
of various groups and to acknowledge the contributions they make in the lives of community members.
Many children, families and communities benefit from the work of child care workers and ECEs. Child care and early
learning also contribute to the economic life of communities. Research shows the many economic benefits accrued
from affordable, accessible high quality early learning and child care. These benefits come from the number of
peopie employed in the child care industry and because the availability of child care allows parents to work and
retrain and to contribute to the economic life of society.
Even if your council does not issue official proclamations, there are many ways for your municipality to participate in
and celebrate this special day. We ask your council to sponsor public announcements, display our posters and
distribute our buttons. Many municipalities also organize events and contests for the day or have councilors or the
mayor participate in events hosted by child care centres within the municipality. A list of ideas and examples is
attached.
This year, Child Care Worker and Early Childhood Educator Appreciation Day (October 29) is just a few days after
the municipal election (October 27). Between now and then we will be asking those of you running for re-election
and other candidates for election, to make investment in child care services in your community a priority issue in your
campaign. Above all, we encourage you to engage in a dialogue about the benefits of affordable, high quality child
care services in your community. And we invite you to express your commitment to better child care by signing the
pledge at www.idependonchildcare.ca/candidates
We would like to acknowledge those municipalities celebrating child care and ECE workers across on Ontario on
October 29. Do let us know whether your municipality is participating in the recognition day. Please direct any
correspondence on proclamations and/or celebration activities to the attention of Uliana Siniavskaia, by mail: CUPE,
80 Commerce Valley Drive East, Markham, Ontario, L3T OB2 or by fax at 905-739-3999.
Thank you for your consideration.
In solidarity,
dtuf~
Fred Hahn
President, CUPE Ontario Division
cc: CMSMs/DSSABs
ci~-))/~
Sheila Olan-Maclean
President, OCBCC
us:cope491
'-
'-
OCBCC
CO/v\SEE
Number of Buttons
Number of Posters
---
---
Child Care Worker and Early Childhood
Educator Appreciation Day
October 29, 2014
Materials Request Form
Materials are Bilingual (English I French)
Please send the following items:
A template Certificate of Appreciation will be automatically sent with each request.
Quantities are limited so please order only what you need! PLEASE PRINT!
Name: Tel.# ___________ _
Organization: _____________________________ _
Address: ----------------------------------------------------------
City: Prov. Postal Code: _____ _
Email Address: ___________________________ _
Return this form by Mon October 20 to:
Fax: 416-538-6737
Mail: OCBCC, 489 College St., Suite 206, Toronto, ON M6G 1A5
~
E-Mail: info@childcareontario .org
•
14th Annual Child Care Worker &
Early Childhood E.ducator
Appreciation Day
October 29, 2014
Resolution
Whereas years of research confirms the benefits of high quality child care for
young children's intellectual, emotional, social and physical development and
later life outcomes; and
Whereas child care promotes the well-being of children and responds to the
needs of parents, child care workers and the broader community by supporting
quality of life so that citizens can fully participate in and contribute to the
economic and social life of their community; and
Whereas Many studies show trained and knowledgeable Early Childhood
Educators and child care staff are the most important element in quality child
care, and that good wages and working conditions are associated with higher job
satisfaction and morale, lower staff turnover which leads to high quality education
and care;
Therefore Be It Resolved that October 29, 2014 be designated the 13th annual
"Child Care Worker & Early Childhood Educator Appreciation Day" in recognition
of the education, dedication and commitment of child care workers to ch ildren ,
their families and quality of life of the community .
:us/ cope491
Power of Hope Community Organization
Income Statement 01/0112013 to 30/1212013
REVENUE
Sales Revenue
Donations -Individuals
Donations-~
Operating Revenue from Fund Raising
PeMy Drive
Net Sales
Other Revenue
Interest Revenue
Total Other Revenue
TOTAL REVENUE
EXPENSE
General & Admfnlstnrtive Expenses
AdVertising & Promotions
Board Meeting Expenses
Courier & Postage
Event Expenses
Interest & Bank Charges
Office Suppfii!S
Motor Vehicle Expenses
Networking
PackaglngiWrapping Expenses
Repair & Maintenance
Supplies
Telephone
Travel & Meals
Total Genercal & Admin. Expenses
TOTAL EXPENSE
NET INCOME
Printed Orr. 1610312014
4.812.75
4.225.00
9,620.72
88.08
18,746.55
0.10
0.10
18,746.65
1,022.04
457.41
56.36
5.568.52
123.30
833.82
3,587.16
116.92
298.91
344.12
10,412.80
691.71
2.018.16
25.531.23
25,531.23
-6,784.58
Pag
File No. B14-40-7
COUNTY OF OXFORD
LAND DIVISION COMMITTEE
NOTICE OF DECISION
Page 1
Owner: Broadway Estates Inc.
In the case of an Application for Consent as made under Section 53 of the Planning Act, R.S.O.,
1990, as amended:
The purpose of the Application for Consent is for a lot addition. The lot to be severed will cover an
area of 344.9 sq. m (3,712.59 sq. ft.) and contains no buildings or structures. It is proposed that the
lot to be severed will be added to the vacant residential lot to the immediate south covering an area
of 838 sq. m (9,020.45 sq. ft.). The lot to be retained will cover an area of 963.7 sq. m (1 0,373.52
sq. ft.) and also is currently vacant. Single detached dwellings are proposed to be constructed on
the lot to be retained and the newly enlarged lot.
The subject property is located on the north side of Brookside Lane, west of Allen Street,
described as Lot 20, Plan 41 M-218, Town of Tillsonburg-municipally known as 42 Brookside
Lane.
DECISION:
Absent
John deBruyn
IF APPROVED:
IF DENIED/DEFERRED:
~~~ on August 7, 2014
See Page 2 for Conditions and Reasons
MEMBERS concurring in the above ruling:
L/~ 'Ha~eyEIIi~
~==
Mark Hacon
~ ,_:,;
Absent
Tom Rock
Is subject to the conditions and for the reasons stated herein on this
Notice of Decision of the Land Division Committee
Is for the reasons stated herein on this Notice of Decision of the Land
Division Committee
CERTIFICATION
I, LOUISE M. TASCHNER, Secretary-Treasurer of the Land Division Committee for the County of
Oxford, do hereby certify that the above is a true copy of the Decision of the Land Division
Committee with respect to the Application recorded herein.
DATED this 14th day of August, 2014. ~4tYh' )tLJd~
Secretary-Treasurer
NOTE:
The last date to submit an Appeal of the above Decision to the Secretary-Treasurer of the Land
Division Committee is:
September 3, 2014
$125.00 is payable to the Minister of Finance, together with a written letter outlining the reasons for
the appeal
March 24, 2014
Town of Tillson burg
Tillson burg Town Council
200 Broadway,
Tillsonburg, ON
N4G SA7
Dear Tillson burg Town Council,
The BIA would like to recommend the appointment of Laura Magashazi, Escapes Spa for the available
position as director to the Board of the Tillson burg BIA for the remainder of the term.
Thank you for your consideration.
Regards,
Virginia Armstrong
Executive Director, Tillsonburg BIA
J. Kirkland
Chair, Tillsonburg BIA
TILLSONBURG POLICE SERVICES BOARD
September 2, 2014
Town of Tillsonburg
200 Broadway
Tillsonburg, On
N4G SA?
200 Broadway Street, 2"d Floor
Tillsonburg, Ontario
N4G 5A7
Telephone (519) 688-3009 ext 4240
Fax (519) 842-4120
Attn: Mayor Beres, Deputy Mayor Renaud and Council
Re: Intersection of Concession St. West and Quarter Town Line Rd.
Mayor Beres, Deputy Mayor Renaud and Council,
A request for Tillsonburg Police Services Board's input concerning this intersection was an agenda item
at our August 20th board meeting. We, as a Board have discussed this intersection at various times, in
fact a year ago we reviewed and discussed a complaint from a neighbour in the area. Requests from
cutting down sight line trees, widening the corners for a better turning radius, creating a four way stop
and other ideas have been put forth.
OPP Crime Analyst James Robb was kind enough to put data together concerning this corner for the last
4 years, a copy of which was sent to Acting Operations Manager Kevin Deleebeeck.
Attached to this letter you will also find a petition received recently with approximately 20 signatures )
from concerned citizens requesting a four way stop at this intersection.
The Board supports the installation of four way stop sign control. It should also be noted that the
addition of traffic from the new school, with a proposed opening of September 2015 will add
considerable pressure to this intersection. This could result in the need for a four way stop similar to the
one at Tillson Ave. and North St.
Respectfully,
Larry Scanlan,
Chair, Tillsonburg Police Services Board
Cc; CAO David Calder, Acting Operations Manager Kevin Deleebeeck.
We would like a 4 way stop at the corner of Quarter Town Line and Concession St.
Because it is rea l dangerous going south on Quarter Town Line because the line of large trees blocks
your vision.
There have been accidents on the corner before and also many near misses.
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B_e~ause it is real dangerous gong south on Quarter town line because the line of large trees blocks your
VISIOn.
There have been accidents on the corner before and also many near misses.
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