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120123 Council MINTown of Tillson burg Minutes of Council Meeting Date: Monday January 23, 2012 6:00PM Council Chambers Chair: John Lessif MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private MINUTES Town ofTillsonburg Meeting for the Committee "Open Council" .on Monday Januarv 23;'2012 06:00PM Council Chambers · Chair: John Lessif . Ord~rsofthe Day: CALL TO ORDER The meeting was called to order at 6:14P.M. ADOPTION OF AGENDA Resolution No. 1: Moved by: Councillor Rosehart Seconded by: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session and the Closed Session of the Council Meeting of January 23, 2012, be adopted. "Carried" CLOSED MEETING SESSION Resolution No. 2: Moved by: Councillor Rosehart 2 Seconded by: Councillor Getty AND RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters pertaining to the proposed or pending acquisition or disposition of land of the Municipality Matters relating to the security of the property of the municipality Matters relating to litigation or potential litigation "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Councillor Stephenson declared a pecuniary interest in item #6, CA012-02 Library Services. No other disclosures of pecuniary interest were declared. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Open Session Council Meeting of January 9th, 2012. ~ Page 1 MINUTES: Meeting for the Committee "Open Council" Resolution No.3 Moved by: Councillor Getty Seconded by: Councillor Rosehart AND RESOLVE THAT the minutes of the Open Session Meeting and Closed Session Meeting of January 9, 2012, be approved. "Carried" INFORMATION ITEMS 1. Assistance Parking Control Thank You ~ 2. MPAC Correspondence regarding OPSEU Settlement CJ 3. Communities in Bloom Ontario Newsletter I) 4. Lunch with Dalton McGuintv McGuinty2012.pdf 5. Nottawasaga Police Services Board, Use of Photo Radar CJ CHIEF ADMINISTRATIVE OFFICER 6. CA012-02 Library Services [J Presented By: CAO Councillor Stephenson excused himself from the room due to a pecuniary interest in this item .. Resolution No.4 Moved by: Councillor Getty Seconded by: Councillor RosehartAND RESOLVE THAT Council receive CA012-02 Library Services; FURTHER RESOLVE THAT Council instruct staff to complete a full scope business case to analyze the elements of the financial offer received from Oxford County. "Carried" 7. CAO 12-03 Draft Budget 2012 ~ -,: Microsoft Word-CA012-03 Draft Budget 2012.pdf Draft Consolidated File.pdf Letters from the public were received regarding inefficiencies with respect to street sweeping and snow removal. Staff will follow up on these items. Page 2 MINUTES: Meeting for the Committee "Open Council" Staff to bring back a report on the various fund raising initiatives of the library and the museum. Resolution No.5 Moved by: Councillor Stephenson Seconded by: Councillor Klein AND RESOLVE THAT Council receive CA012-03 Draft Budget 2012 for information purposes. "Carried" FINANCE 8. FIN12-007 2012 Draft Budget 1,;} Presented By: Director of Finance Microsoft Word-FIN12-007 2012 Draft Budget.pdf ~ ~ ~ 2012 draft budget 012312.pptx 2012 Draft budget proposed changes 012312.pdf Draft Consolidated File.pdf Staff to bring back an analysis of what other local municipality OMPF grants are in 2012 vs. 2011. Staff to bring back a report on mitigating the 2012 OMPF grant reduction of $24,800. Council has requested that staff include a measure in their quarterly report regarding the additional staff for 2012 in the Development & Communication Services Department. The total cost of the budget to the community should be brought before council for public awareness. Resolution No.6 Moved by: Councillor Stephenson Seconded by: Councillor Klein AND RESOLVE THAT the 2012 draft budget report and presentation be received as information; FURTHER RESOLVE THAT the 2012 draft budget in the amount of $12,491,774, a pre-growth increase of 3.92%, or 3.49% after growth, be brought forward to the Council meeting of February 13, 2012 for adoption. "Carried" 9. FIN12-006 Trust Consolidation Cj Presented By: Director of Finance Resolution No.7 Moved by: Councillor Klein Seconded by: Deputy Mayor Renaud AND RESOLVE THAT Council receive Report Fl12-006 Trust Account Consolidation as information; FURTHER RESOLVE THAT Council approves the staff recommendations for the consolidation of trust accounts contained therein effective July 1, 2012; FURTHER RESOLVE THAT Council approves the creation of the Community Trust and the Scholarship Trust effective July 1, 2012; Page 3 MINUTES: Meeting for the Committee "Open Council" AND FURTHER RESOLVE THAT Staff bring back a report and a by law to define the objectives of each trust. "Carried" DEVELOPMENT & COMMUNICATIONS 10. DCS 12-05 SURPLUS LOT -ANGUS STREET [3J Presented By: Director of Development & Communication Services Resolution No.8 Moved by: Councillor Klein Seconded by: Deputy Mayor Renaud AND RESOLVE THAT Council receive Report DCS 12-05 Surplus Lands-Angus Street; FURTHER RESOLVE THAT Council deem the lands shown on the attached mapping as surplus to the needs of the municipality; AND FURTHER RESOLVE THAT Council direct staff to begin the process for the disposition of the subject lands. "Carried" COMMITTEE MINUTES & REPORTS 11. Committee of Council Minutes CJ 12. Long Point Region Conservation Authority Minutes of December 7, 2011 CJ NOTICE OF MOTION RESOLUTIONS Resolution No.9 Moved by: Councillor Klein Seconded by: Deputy Mayor Renaud AND RESOLVE THAT Council receive the correspondence from Nottawasaga Police Services Board regarding their resolution on the continued use of photo radar; FURTHER RESOLVE THAT Council supports Nottawasaga Police Services Board Resolution No. 2011-82 dated November 24, 2011; AND FURTHER RESOLVE THAT this resolution be forwarded to the Premier of Ontario requesting reinstatement of the photo radar program. "defeated" Page4 MINUTES: Meeting for the Committee "Open Council" RESOLUTIONS RESULTING FROM CLOSED SESSION Resolution No.1 0 Moved by: Councillor Klein Seconded by: Deputy Mayor Renaud AND RESOLVE THAT Council receive Report DCS 12-04 Surplus Lands-Allan Street. FURTHER RESOLVE THAT Council deem the lands shown on the attached mapping as surplus to the needs of the municipality. AND FURTHER RESOLVE THAT Council direct staff to begin the process for the disposition of the subject lands. AND FURTHER RESOLVE THAT Council direct staff to begin the process for the rezoning of the subject lands. "Carried" Resolution No.11 Moved by: Councillor Getty Seconded by: Councillor Rosehart AND RESOLVE THAT Council receive Report FIN12-005, Legal Claim, as information. "Carried" BY-LAWS 13. By-Law 3585, To Close Angus Street r:!l Resolution No.13 Moved by: Deputy Mayor Renaud Seconded by: Councillor Klein AND RESOLVED THAT By-Law 3585 to close Angus Street, be read a first and second time and this constitutes the first and second reading thereof. "Carried" 14. By-Law 3583. To adopt an Accessibility Plan for the Town of Tillsonburg I) Resolution No.14 Moved by: Deputy Mayor Renaud Seconded by: Councillor Klein AND RESOLVE THAT Bylaw 3583, to adopt an Accessibility Plan for the Town of Tillson burg, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 15. By-Law 3587. To Authorize Borrowing during the Fiscal Year 2012. Page 5 MINUTES: Meeting for the Committee "Open Council" By-Law 3587 2012 borrowing by-law.pdf Resolution No.15 Moved by: Deputy Mayor Renaud Seconded by: Councillor Klein AND RESOLVE THAT By-Law 3587, To Authorize Borrowing during the Fiscal Year 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3587, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 16. By-Law 3586. To Confirm the Proceedings of Council for the Council Meeting of January 23. 2012. [) Resolution No.16 Moved by: Deputy Mayor Renaud Seconded by: Councillor Klein AND RESOLVE THAT By-Law 3586, To Confirm the Proceedings of Council for the Council Meeting of January 23, 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3586, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein Seconded by: Councillor Stephenson AND RESOLVE THAT the meeting be adjourned at 7:45 p.m. "Carried" Approval Received: (1 of 1) Donna WilsonfTillsonburg (Tuesday January 24, 2012 12:49 PM) Town of Tillson burg Page 6 MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private MINUTES Town of Tillson burg Meeting for the Committee "Open Council" on Monday Jcmuary 9, 2012 06:00 PM Collnci.l Chambers Chair: John Lessif ·Orders of the Day: CALL TO ORDER The Meeting was called to order at 6:00 p.m. ATTENDANCE: Council Mayor Lessif Councillor Rosehart Councillor Getty Councillor Klein Councillor Beres Councillor Stephenson Staff Kelley Coulter, CAO Steve Lund, Director of Operations Darrell Eddington, Director of Finance Donna Wilson, Clerk Regrets: Deputy Mayor Renaud David Samis, Director of Development and Communications Services ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session and the Closed Session of the Council Meeting of January 9, 2012, be adopted. "Carried" CLOSED MEETING SESSION Page 1 MINUTES: Meeting for the Committee "Open Council" Resolution No. 2: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters pertaining to the proposed or pending acquisition or disposition of land of the Municipality. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF There were no disclosures of pecuniary interest declared. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Minutes of the Open Session Meeting of November 28, 2011. ~ Minutes of the Open and Closed Session Meeting of December 12, 2011. bl Resolution No.3 Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT the minutes of the Open Session Meeting of November 28, 2011 and the Open Session Meeting and Closed Session Meeting of December 12, 2011, be approved as amended. "Carried" INTRODUCTION Introduction of Jeff Smith, Fire Chief. The Mayor introduced Jeff Smith the new fire Chief for the Town of Tillsonburg. DELEGATIONS 1. Tillsonburg Hydro Inc. Report Presented by: Phil Esseltine, Chairman, THI Phile Esseltine, Chair of THI appeared before Council and gave a brief overview of the history of THI. He recognized all members of the Board. He reviewed the growth/diversifiation exercise that THI recently went through. Smart Meters will go online January 15, 2012. 2. Tillsonburg District Memorial Hospital Update CJ Presented By: Tom McHugh, President and CEO ofTillsonburg District Memorial Hospital Tom McHugh, President and CEO of TDMH and Dave Rasokus board member provided an update on the hospital Page2 MINUTES: Meeting for the Committee "Open Council" Tillsonburg hospital is working over maximum occupancy on a daily basis. Currently working on the Mammography campaign, physician recruitment and redevelopment project. Commented on the need for more long term care services within the community. 3. Request from Community Services Advisory Board [) Presented By: Chris Vanlandschoot, Chair Community Services Advisory Board Chris Vanlandschoot, Chair of the Community Services Advisory Board, spoke on "The Bridges Out of Poverty" initiative the committee is organizing. The Committee is requesting Council support for this project. PUBLIC MEETINGS 4. Committee of Adjustment Application A09111 ~ Presented By: Development Planner Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. The Applicants, Jim & Sharon Jakes, were in attendance and spoke regarding the outstanding grading survey which will be submitted shortly. Opportunity was given for comments and questions. No persons appeared in support of, or in opposition to, the subject application. The following resolution was passed. Resolution No.4 : Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT this application is acceptable from a planning point of view and should be granted subject to the following conditions: i) A building permit for the proposed sun room shall be issued within one year of the date of the Committee's decision. ii) A grading and drainage plan be submitted to the satisfaction of the Town of Tillson burg Engineering Department. iii) Minor Variance approval is granted only for a sun room that is substantially and proportionally in compliance with the applicant's sketch shown as Plate 3 of the Planner's report. "Carried" PLANNING APPLICATIONS 5. ZN 7-11-7-Tillsonburg Developments-Removal of H 1:::1 Presented By: Development Planner Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. The Applicant Dominic Bradley was in attendance and was available for questions. Resolution No.5 : Page 3 MINUTES: Meeting for the Committee "Open Council" Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council approve the attached zoning bylaw amendment for an application submitted by Tillsonburg Developments Inc., whereby the lands identified in the Planner's report are to be rezoned from Special Low Density Residential- Type 2 (R2-5)(H) to Special Low Density Residential-Type 2 (R2-5), to allow for the construction of 3 single detached dwellings, and the recognition of an existing single detached dwelling. FURTHER RESOLVE THAT By-Law 3581, being a by-law to amend By-Law 3295, as amended, be brought forward for council consideration for three readings. "Carried" INFORMATION ITEMS 6. LPRCA Minutes of the Meeting of November 2. 2011. ~ 7. Tillsonburg Ringette Association Request for Support CJ 8. Correspondence from Municipality of Clarington-request for endorsement of resolution RE: Special Provincial Funding to Cover Municipal Deficits I) uest 10. Source Water Protection Policy Development Update CJ 11. Community Forum Oxford County Master Aging Plan [) 12. Township of Carling Request for Support ~ 13. County Correspondence regarding East Zorra-Tavistock and the Loss of Long-Term Care Beds CJ CHIEF ADMINISTRATIVE OFFICER 14. CA012-01 2011 Status Update I) Resolution No.6 : Moved By: Councillor Rosehart Presented By: CAO Seconded By: Councillor Getty Resolve that Council receive CA012-2011 Status Update for information purposes. "Carried" Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE that Council take a five minute recess. Page 4 MINUTES: Meeting for the Committee "Open Council" "Carried" FINANCE 15. FIN12-001 Tax Adjustments [) Presented By: Director of Finance Resolution No.7 : Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT staff report FIN 12-001, dated Dec 21, 2011, regarding tax adjustments under Sections 357 and 358 of the Municipal Act, 2001} be received; AND FURTHER THAT in accordance with Sections 357 and 358 of the Municipal Act, 2001, Council hereby approves tax adjustments in the amount of $53,125.73, as detailed in Schedule "A" of staff report FIN12-001, and directs that the amounts attributable to the various requisitioning bodies be apportioned thereto. "Carried" 16. FIN12-002 2012 Draft Budget CJ Presented By: Director of Finance fiJ Revised -2012 Draft budget proposed changes 010312.xls Resolution No.8: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT staff report FIN12-002, 2012 Draft Budget, be received as information; FURTHER THAT Staff review these recommendations and bring back further 2012 budget adjustments to reduce the requirement from taxation; AND FURTHER THAT the 2012 Draft Budget be brought forward to the Open Council meeting of January 23, 2012 to receive public input. "Carried" Senior Management to review and bring back further adjustments to reduce the requirement from taxation. 17. FIN 12-004 Projected Library Financial Results [) Presented By: Director of Finance Director of Finance to provide a Library quarterly financial report to Council on a regular basis. Resolution No.9: Moved By: Councillor Beres Seconded By: Councillor Klien RESOLVE THAT staff report FIN12-004, Projected Library Financial Results, be received as information. "Carried" DEVELOPMENT & COMMUNICATIONS Page 5 MINUTES: Meeting for the Committee "Open Council" 18. Report DCS12-02: Town of Tillsonburg 2012 Accessibility Plan [) Presented By: CAO Resolution No.1 0: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council Receive report DCS12-02 as information; AND FURTHER THAT the 2012 Accessibility Plan be brought forward in the form of a bylaw for Council consideration. "Carried" 19. Report DCS11-72: Financing Alternatives for the Broadband Project and the Highway 3 Business Park [] Presented By: Director of Development & Communication Services Resolution No.11: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receive Report DCS 11-72 Financing Alternatives for the Broadband Project and the Highway 3 Business Park for information purposes; FURTHER RESOLVE THAT Council review the information contained herein and use this as deliberations for determination of whether to place debt for the Broadband Project and Highway 3 Business Park or to utilize the funds from the Industrial Land Reserves. "Carried" OPERATIONS 20. Operations Services Report OPS 11-19 -Abandonment of the Oxford Norfolk Municipal Drain [;! Presented By: Director of Operations Resolution No.12: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT Council receives Operations Services Report OPS11-19 for the Abandonment of the Norfolk Oxford Municipal Drain. AND FURTHER RESOLVE THAT Council to retain an independent drainage engineer from K. Smart Associates Ltd of Kitchener to examine the drainage works and report his recommendations as to the proposed abandonment at a cost of$ 2,500.00 subject to Council approval. "Carried" NOTICE OF MOTION RESOLUTION: Resolution: Page6 MINUTES: Meeting for the Committee "Open Council" Moved by: Councillor Klein Seconded by: Councillor Stephenson AND RESOLVE THAT Council support the County of Oxford's position regarding supporting the redevelopment of long-term care beds at the Bonnie Brae Nursing Home which would result in no net loss of beds in Oxford County. "Carried" Resolution: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT Council support the front end loading of the Bridges Out of Poverty initiative of the Community Services Advisory Committee, as well as support waiving the fee for the rental of the room at the Community Centre. "Carried: RESOLUTIONS RESULTING FROM CLOSED SESSION Resolution No.13 : Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT the Town of Tillsonburg agree in principle to allowing the placement of two microFIT solar systems purchased by Tillson burg Hydro Inc on the 18 Spruce St and 1 Library Lane municipal properties subject to entering into a Memorandum Of Understanding with Tillsonburg Hydro Inc at a later date; AND FURTHER THAT staff be authorized to enter into microFIT contract with the Ontario Power Authority to enable connection to the hydro electricity grid; and, AND FURTHER THAT a bylaw be brought forward in this regard at the next regular meeting of Council. "Carried" BY-LAWS 21. Bylaw 3583, to adopt an Accessibility Plan for the Town ofTillsonburg for the year 2012 CJ Resolution No.14: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Bylaw 3583, to adopt an Accessibility Plan for the Town of Tillsonburg, be read a first and second time and this constitutes the first and second reading thereof. "Carried" 22. By-Law 3576, To Dedicate a One Foot Reserve on William Street [) Resolution No. 15: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3576, To Dedicate a One Foot Reserve on William Street, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3576 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. Page 7 MINUTES: Meeting for the Committee "Open Council" "Carried" 23. By-Law 3577, To Repeal By-Law 3197 to Establish the Tillsonburg Economic Development Advisory Committee [J Resolution No.16 : Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3577, to repeal Bylaw 3197 being a bylaw to establish the Economic Development Advisory Committee, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3577 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 24. By-Law 3579, To Appoint a Fire Chief CJ Resolution No. 17: Moved by: Councillor Klein Seconded by: Councillor BeresRESOLVE THAT By-Law 3579, To Appoint a Fire Chief, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3579 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 25. Bylaw 3581, To amend By-Law 3295, to remove the holding provision (H) from certain lands (Tillsonburg Developments) CJ Resolution No. 18: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3581, To amend By-Law 3295, to remove the holding provision (H) from certain lands (Tillsonburg Developments), be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3581, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 26. Bylaw 3584. to authorize an agreement between Her Majesty the Queen in Right of Ontario, to assist the Town in providing CSPT Services -m -m By-Law 3584.pdf Schedule A. pdf Resolution No. 19: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3584, to authorize an agreement with Her Majesty the Queen in Right of Ontario, be read for a first and second time and this constitutes the first and second reading thereof; Page 8 MINUTES: Meeting for the Committee "Open Council" FURTHER RESOLVE THAT By-Law 3584, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 27. By Law 3580 Interim Tax Levy for 2012 CJ Resolution No.20 : Moved by: Councillor Klein Seconded by: Councillor Beres RESOLVE THAT By-Law 3580, Interim Tax Levy for 2012, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3580, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 28. Bylaw 3540, to adopt a Schedule of Fees for certain Municipal applications. service and permits [) Resolution No.21 : Moved by: Councillor Klein Seconded by: Councillor BeresResolve that Bylaw 3540, to adopt a Schedule of Fees for certain Municipal applications, service and permits, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 29. By-Law 3558, to adopt a records retention bylaw and repeal Bylaw 2666 CJ Resolution No. 22: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3558, to adopt a records retention bylaw and repeal Bylaw 2666, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 30. By-Law 3564, To Authorize a Master Services Agreement with Tillsonburg Hydro Inc. [) Resolution No.23 : Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3564, To Authorize a Master Services Agreement with Tillsonburg Hydro Inc. be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 31. By-Law 3582, To Confirm the Proceedings of Council for the Council Meeting of January 9, 2012 CJ Page 9 MINUTES: Meeting for the Committee "Open Council" Resolution No.24 : RESOLVE THAT By-Law 3582, To Confirm the Proceedings of Council for the Council Meeting of January 9, 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3582 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT the meeting be adjourned at 840 p.m. "Carried" Approval Received: (1 of 1) Donna Wilson/Tillsonburg (Tuesday January 10, 2012 03:17PM) Town ofTillsonburg Page 10 r r- 1 tB d~·~ota. \ u: .· ·- P. 0 .' Box 101 , Stn, Mn. Tillsonburg, ON N4G 4H3 Mr John Lessif-Mayor Members of the Town Council Town of Tillsonburg 200 Broadway Street Tillsonbu;rg,On N4G SA7 Ref: Assistance-Parking Control Salvation Arm;y Hamper Distribution 2011 Would you please conveymy thanks and that of the Salvation Army-to your By-Law Enforcement Qf.ficer Ms. Kathleen Musselman and the Town Works Department for providing us with three(3) No Parking barricades, which helped greatly in the loading of the recipients vehicles on Broadway. The Salvation Army distributed some 320 hamp+rs at this time. Thanking you again for your concern and assistance Respectfully v:__D.~ Vernon D. Fleming-O.P.P. Retired -, cc/th P.O. BOX 101 STN. MAIN TILLSONBURG, ONTARIO N4G4H3 VERNON D. FLEMING O.P..P. -C.S.O. (RET.) TELEPHONE I FAX (519) 842·.4042 PAGER (519) 430-3624 I MUNICif:i.AL PRDPER.TY ASSESSMENT CDRPDRATI.ON December 28,2011 To: Heads ofC()uncil All Ontario Municip~ities Front Dan Mathieson Chair· MPAC Board of Directors •·r . I would like to report that the Municipal Property ASses~ment Corporati<>h (MP A C) has reached a four-year settlement wiih OPSEU, which represents approximaiely 1,400 MPAC employees across Ontario. This week, the settlement was officially ratified by bargaining unit employees and MPAC's Board of Directors. .· . .. . . .. \ In 2010 and 2011' :MPAC. se}f.;impos~d a w~ge freeze on bargaining unit Staff in,' response to the Public Sector Compensation Restraint to Protect Public Services Act, 2010. The recent settlement is reasonable, responsible, and reflects an understanding and appreciation by both MPAC management and thebargaining unit of the current economic environment and challenges. The settlement \Vill bring labour stability to MPJ\C and ensure that there ~e no disruptions to the 2012 province-wide ASsessment Update. MP AC will continue to focus on delivering services to • Ontario property taxpayers, prov4tcial and municipal stakeholders. If you have any questions please contact Antoni Wismowski, President and Chief Adniinistrative Officer, at 905-837-6150.. · Copy Antoni ·Wisniowsk.i Executive Mana&ement Group Board ofDirectors Yours truly, "' ~·~~~ Dan Mathieson Chait, MP AC Board of Directors Office of the Chair c/o MunicipaLProperty Assessment Corporation 1340 Pickering Parkway, Suite lOl,Pickering, Ontario LlV OC4 T: 519.271.0250 ext 236 F: 905.83'1.0040 www.mpac.ca Issue 1 January 2012 Communities in Bloom Ontario Newsletter IN THIS ISSUE: • 2012 Early Registration Contest • Value of the 'in Bloom' program • How to be a CommUnity in Bloom • Making News • Important Dates • Sponsorship Opportunities TRILLIUM SPONSORS: Reserved for our 2012 Major Sponsors Ask for our sponsor package today to be included in our upcoming editions. 2012 AWARDS & CONFERENCE HOST: Landscape Ontario EXPO 2012 ONTARIO ENHANCING commUnity LIVEABILITY www.cibontario.ca Early Bird Contest PAID registrations received by February 24, 2012 will be eligible to WIN one delegate registration to the 2012 CiB Provincial Awards & Conference this fall. Go to our website for the form. What the 'in Bloom' program can do for your commUnity: Each year over 50 communities in Ontario participate in the 'in Bloom' program that involves thousands of volunteers; on average these CiB action groups contribute over $15,000 worth of time and in-kind donations to many meaningful projects within their hometowns. Provincially, over 112 million residents benefit from the impacts of these volunteer driven initiatives. More than 200 Ontario communities have participated since its inception, realizing the benefits of working together to make a difference, resulting in a positive impact on tourism and economic development. This dynamic program inspires participants to enhance the visual appeal of their streetscapes, neighbourhoods, public spaces and to preserve heritage and cultural assets. It stimulates civic pride and encourages tidiness, beautification and environmental initiatives throughout the area. Using the collaborative power of local government, business, service clubs and citizens, it is this 'Growing Together' that enhances a community's liveability. It encourages a 'transformation' process that can impact social, environmental and economic aspects of the community. In a recent survey of participants: Beautification was listed as the top improvement, with Tidiness a close second. Other benefits noted were Property Values and Green spaces, with Lifestyle, Environmental, Tourism and Safety rounding out the list of valued improvements. we invite your community to participate in this year's program to find out how civic pride motivates and rewards communities that are 'in Bloom'! info@cibontario.ca Volume 8 Issue 1 January 2012 IMPORTANT DATES Early Bird Contest for PAID Registrations February 24, 2012 Registration form and fee -Anal Deadline April 30, 2012 COMMUNITIES TO RECEIVE THE FOLLOWING: Municipal Information Form/Community Profile Book Guidelines April Copy of the 2012 Evaluation Form April Link to Logo & Logo Use Guidelines April Provincial Press Release with list of registered provincial participants May Proposed Evaluation Date (usually within the third week of July) Late May (sooner if possible) Confirmation of the Judges ArrivaljDeparture Times Early June (sooner if possible) Judges Contact Information & Biographies Late June Information on Provincial & National Awards Summer Survey of Program & Judges September Provincial Awards & Conference Landscape Ontario EXPO, fall 2012 National Awards Ceremonies-Symposium on Parks & Grounds Edmonton, Alberta Results Press Release Day after Awards Event COMMUNITIES ARE REQUESTED TO SEND: Confirm accommodation for the Judges Late June 5 High-Resolution Photos for Awards Evening PowerPoint August or before www.cibontario.ca 3 info@cibontario.ca MMUNITIES 2012 ONTARIO EDITION IN BLOOM o~, NTARIO~~~ .. REGISTRATION INCLUDES MEMBERSHIP EARLY BIRD CONTEST DEADLINE fEBRUARY 24/12 REGISTER TODAY TO TAKE ADVANTAGE OF MEMBERSHIP BENEFITS & NETWORKING OPPORTUNITIES RIGHT AWAY. Municipality (please print) Total Population Name of Municipal Contact Position I Title Street Address City/Town Province Postal Code ( ) IC ) Phone Fax E-mail address ALTERNATE CONTACT· Name of Community Contact Position I Title Street Address City/Town ProVince Postal Code ( ) I< ) Daytime Phone Evening Phone E-mail. address Check CIB Program Registration Category Registration Program Total One Oeadlit'le Fees Remitted CiB Ontario Full Program-Population 1-5,000 April 30, 2012 $450.00 CiB Ontario Full Program-Population 5,001-10,000 April30, 2012 $600.00 CiB Ontario Full Program-Population 10,001-20,000 April 30, 2012 $700.00 CiB Ontario Full Program-Population 20,001-50,000 April 30, 2012 $800.00 CiB Ontario Full Program-Population 50,001-100,000 April30, 2012 $950.00 CiB Ontario Full Program-Population over 100,000 April30, 2012 $1,300.00 Membership Program -Community (non-evaluated) April30, 2012 $225.00 Membership Program -Individual (non-evaluated) April 30, 2012 $25.00 Signature: TOTAL Mail your completed registration form & cheque made payable to: to "Communities in Bloom Ontario" Lee Rozon, Executive Director Communities in Bloom Ontario 7856 Fifth Line South, RR4 Milton, ON L9T 2X8 Toll-free: 1-877-640-4005 '~ I The Honourable Dalton McGuinty, Premier of Ontario About the Event: Premier Dalton McGuinty will address London's business community at a Chamber-hosted luncheon, Tuesday January 31st. Premier Dalton McGuinty: Address to the London Chamber Date: Time: Place: Cost: Tuesday January 31st, 2012 11 :30 am Registration 12:05 pm Keynote Address 12:35 pm Lunch (hot plated) Hilton London, 300 King Street $50+ HST Chamber members ($65 +HST non-members) Per table of 10 -$500 +HST Chamber members ($650 +HST non-members) Dalton McGuinty is Ontario's 24th Premier. Under McGuinty's leadership in health He was first elected to the Ontario legislature in 1990 in Ottawa South and has been re-elected five times. care, Ontarians now have the shortest surgical wait times in the country. Since 2003, over 1 million more Ontarians gained access to a family doctor. Premier Dalton McGuinty is putting forward a McGuinty is now working to redesign our positive, responsible plan for Ontario health care system so it is ready for families that will see us reach our goal Ontario seniors. That's why his plan of making Ontario the place where the includes house calls and a new Healthy best-educated workers make the cutting-Home Renovations tax credit to help edge products and services that the world families and create jobs. wants to buy. He has set an agenda heavily focused on jobs and the economy. Register Now (or online at www.londonchamber.com) Name: ............................................................................................................ Phone: .................................................................... .. Company Name: ........................................................................................ Email: ....................................................................... . Pay by: D D Mastercard Cheque (Enclosed) 0 Chamber Account 0 Visa 0 AMEX # of Tickets: ...................................................................... . 0 Member 0 Member Table 0 Non-member 0 Non-memberTable Card Number: ................................................................................................................................................................................ .. Name on Card: ................................................................ Expiry Date: ................................ Total Price: ................................ . The London Chamber of Commerce 101 -244 Pall Mall Street London, ON N6A SP6 T: 519-432-7551 F: 519-432-8063 www .Ion don cham be r.co m Nottawasaga Police Services Board (serving Adjala/ Tosorontio/Essa/New Tecumseth) P. 0. Box 910,10 Wellington Street East, Alliston, Ontario L9R 1V9 December 9, 2011 Dalton McGuinty Premier of Ontario Tel: (705) 435~6219 Fax: (705) 435~2873 Legislative Building, Queen's Park Toronto, ON M7A 1A1 Dear Premier McGuinty: RE: TRAFFIC ENFORCEMENT -USE OF PHOTO RADAR At the November 24, 2011 meeting of the Nottawasaga Police Services Board, the option of using photo radar as a means of traffic enforcement was discussed. As a result of this discussion, Resolution No. 2011-82 was passed, a copy of which is attached for your information. On behalf of the Nottawasaga Police Services Board, thank you for your kind consideration of this matter and we look forward to your favourable response. Yours truly, Jan Heydon Acting Secretary Circulation: Ontario Police Services Boards Ontario Provincial Police Headquarters Police Association of Ontario Ontario Association of Chiefs of Police All Ontario Municipalities ~-~~~~~-~~~~-------~~~ I Moved by: Seconded by: Nottawasaga Police Services Board Margo Doucette Resolution No: 2011-82 Dee Rowsome Date: November 24, 2011 "WHEREAS in 1994, the Ontario Government approved a pilot project for photo radar on selected highways with high collision experience; AND WHEREAS the media coverage of the introduction of these units at the time is believed to have resulted in an overall reduction in speeding on all highways in the Province; AND WHEREAS a reduction in the speed of vehicles results in a reduction in fatalities and major injuries; AND WHEREAS the Ontario Government discontinued the program and is yet to reinstate it in spite of numerous attempts made at the municipal/eve/; NOW THEREFORE BE IT RESOLVED THAT the Premier of Ontario be requested to reinstitute the photo radar program for the provincially regulated Police Services Boards to manage and use at their discretion; AND FURTHER THAT a copy of this resolution be forwarded to all Ontario Police Services Board Association members and all Ontario municipalities for their endorsement; AND FURTHER THAT the Ontario Provincial Police, the Ontario Police Association and the Ontario Police Chiefs Association be requested to support the resolution." CARRIED CA012-02 Library Services DATE: January 23, 2012 TO: Council FROM: Kelley Coulter SUBJECT: OXFORD COUNTY LIBRARY SERVICES DELIVERY MODEL RECOMMENDATIONS Resolve that Council receive CA012-02 Library Services. And, Further resolve that Council instruct staff to complete a full scope business case to analyze the elements of the financial offer received from Oxford County. At the December 11, 2011 Council instructed the CAO to obtain information from Oxford County regarding the potential to obtain library service delivery. A formal request was forwarded to the County CAO on December 15, 2011. Further the Oxford County Library Board invited the CAO and the Mayor to attend a board meeting on Monday January 16 and then participated in a tour of the Ingersoll Library operations. A formal response was received from Oxford County on January 13, 2012. The County has reported that they anticipate a base library budget of $335,211 and further, once merged with the Oxford County budget requirements and applied based upon community assessment, the costs would amount to a Tillsonburg levy of $644,934. This figure includes the application of the Oxford County Library surplus. Excluding the surplus, results in a projected financial levy of $682,523. The 2012 recommended library budget is a taxation levy of $333,406 from the $248,903 2011 budget. Staff is recommending the support of the Library Board's 34% increase in the 2011 budget for a total increase in investment of $84,000. The $84,000 is comprised of increased levy to adjust for grant monies that should not have been budgeted as well as $28,000 in increased funding for part-time labour to ensure youth are not working alone. Further, given the importance of the part-time labour requirements and for the benefit of the Library and the community at large, staff has mitigated the additional $28,000 through reducing other operating budgets that are not key to a Council strategic initiative. CA012-03 Draft Budget 2012 DATE: January 23, 2012 TO: Council FROM: Kelley Coulter SUBJECT: 2012 DRAFT BUDGET RECOMMENDATIONS Resolve that Council receive CA012-32Draft Budget 2012 for information purposes. At the January 9, 2012 Open Council meeting, Council directed staff to return on January 23, 2012 a revised draft budget with recommendations for reductions to achieve a consolidated taxation levy with growth included of no more than 3.5%. The Director of Finance's report highlights the details of the recommended adjustments. Council established a clear mandate at the outset of the budget proceedings of a continued focus on debt reduction and a decrease in reliance on reserves. In addition, Council established a focus on marketing and enhancing the Town's competitiveness and reputation for business attraction. This draft budget works to address both of these. The corporation is facing the possibility of new debt to fund a portion of Rural Broadband initiative of $100,000 and Highway #3 Business Park final design and tender of $75,366. In the area of reserves, this draft budget calls for a $171 ,659 draw down on reserves. The 2012 draft budget reports a $37,758 reduction in interest charges. Interest Principal 2012 Budget 2011 Budget 746,735 784,493 1,315,058 1,236,267 Council is reminded that a 1% taxation increase in 2012 is $120,000 new spend. Although the requested consolidated taxation levy of 3.49% may appear slightly above inflation, a number of items beyond the control of the Town are impacting this figure. Namely the continued upward pressure of Policing costs. The Police Services budget increased 6% or $180,568 over 2011, in essence of the 3.49% slightly less than Town of Tillsonburg Summary by Department 2012 Financial Plan 2010 2011 01 Actual YTD Budget Projection Variance$ Variance% Btidget Variance$ Variance% TOTAL REQUIREMENTS Council 189,073 93,644 179,856 238,139 58,283 32.4% 188,275 8,419 4.7"/o Customer Service 45,592 5,899 15,877 (9,016) (24,894) -156.8% 13,868 (2,010) -12.7% Protection 109,215 39,657 100,904 99,154 (1,750) -1.7% 116,319 15,415 15.3% Development & Communication Services 18,520 306,173 624,485 659,888 35,403 5.7% 717,612 93,127 14.9% B1A 0 Economic Development 94,024 (23,977) 411,382 420,116 8,734 2.1% 267,897 (143,485). -34.9% Finance (10,232,447) (5,356,936) 1,037,313 942,783 (94,530) -9.1% 844;595 (192,718) -18.6% Police 2,690,283 1,446,635 2,993,145 2,976,527 (16,618) -0.6% 3,113;71'3 i80,568 6.0% Fire 868,797 385,509 913,897 824,878 (89,018) -9.7% 844;418 (69,47~) ~1.6% Airport 117,360 62,086 65,228 69,748 4,520 6.9% 81,694 16,465 25.2% Cemetery 31,935 3,284 93,133 83,821 (9,312) -10.0% 44,507 (48A26) ·52.2% Library 281,149 156,719 248,903 248,902 (0) 0.0% 333,406 ~.504 34.0% Museum 142,430 67,683 142,521 140,606 (1,915) -1.3% 118;179 35,65.8 25;0% Parks & Recreation 2,977,352 1,294,353 2,763,155 2,800,864 37,708 1.4% 2,876,723 113,568 4.i% TSEC 138,308 98,519 172,833 175,818 2,984 1.7% 165,167 (7,666) 4.4% EFC (31,291) (16,620) (29,228) (33,094) (3,866) 13.2% ·. (36;694) (7,466) 25.5% Roads 2,416,551 1,390,022 2,532,786 2,366,760 (166,026) -6.6% 2,805,009 272;223' 1.0.7.% Parking (78,935) (4,306) (65,486) (41,270) 24,216 -37.0% (39;766) 25,720 -39.3% Sanitary Sewers (595,507) (0) 0 -100.0% (0) .•. 0 0.0% Solid Waste 77,328 93,975 156,146 127,982 (28,164) -18.0% m,563. (18,~83) .tL9% Building 142,438 15,491 83,766 87,385 3,619 4.3% 1,11,424 Z7,658 33.0% Operations Admin 6,988 9,455 (24,094) 30,399 54,493 -226.2% 96,256 120;l50 -499.5% Engineering 40,765 96,215 55,911 87,349 31,438 56.2% 88;<!41 32,130 57.5% Enterprise Services (349,795) (110,799) (223,048) (199,908) 23,139 -10.4% (181,39'0) 41,658 -11!.7% Water (0) (141,188) 0 0 0 19.3% 0 (0) -67.0% Fleet (117,146) (167,898) (229,379) (217,134) 12,245 -5.3% . !3351042) !105,663) 46.1% Total Requirement from Taxation (217,872) (775,420) 12,020,008 11,880,697 (139,311) -1.2% ll,49l,?'r4 471,767 3.92% F:\Oocuments\Coundi\Reports to Council\2012 Reports\Draft Consolidated File 1/l9/20125:09PM Page 1 of 4 Town of Tillsonburg Summary by Department 2012 Financial Plan 2010 2011 01 Actual YTD Budget Projection Variance$ Variance% llu(iget Variance$ Variance% Cotmcil Customer Service Protection Development & Communication Services -4,045 99,424 99,424 0.0% 80,000 (19,424) -19.5% BIA ----- Economic Development -(165,345) 220,000 220,000 0 0.0% -(220,000) -100.0% Finance 39,619 -- -45,500 45,500 Police CEMP Fire 32,758 35,747 35,747 0.0% 44,147 8,400 .23.5% Community Services Admin -- -- - Airport 46,659 - -- -2,000 2,000 Cemetery 14,961 Library 1,180 Museum 9,243 Tourism Parks & Recreation 139,148 (23,679) 85,000 122,391 37,391 44.0% 101,000 16,000 18.8% TSEC EFC Municipal Facilities 25,231 - -- --. Roads 162,401 63,651 195,187 66,489 (128,698) -65.9% 445,162 249,9'75 .· 128:1% Parking --:." Sanitary Sewers Solid Waste Building -3,000 3,000 0.0% 7,iloo 4,800 160.0% Operations Admin Engineering Enterprise Services Water Fleet 375,136 4,252 155,500 169,392 13,892 8.9% -(l5S,500l -100;0% Total Requirement from Taxation 846,336 (117,076) 793,858 716,443 (77d15) -9.8% 725;6~ (68,149) -8.6% F:\Oocuments\Councii\Reports to Councll\2012 Reports\Draft Consolidated File l/19/20125:09PM Page 3 of 4 FIN12-007 -2012 Draft Budget DATE: January 23, 2012 TO: Kelley Coulter, CAO FROM: Darrell Eddington, Director of Finance SUBJECT: 2012 DRAFT BUDGET RECOMMENDATION "THAT the 2012 Draft Budget report and presentation be received as information. FURTHER RESOLVE THAT the 2012 Draft Budget in the amount of $12,491,774, a pre-growth increase of 3.92°/o, or 3.49°/o after growth, be brought forward to the Council meeting of February 13, 2012 for adoption." PURPOSE To update Council on the 2012 draft budget and seek approval to bring back to the February 13, 2012 meeting a resolution to adopt the 2012 budget. HISTORY & DISCUSSION At the January 9, 2012 Open Council meeting, Council requested further budget reductions and approved bringing a revised budget back to Council at the January 23, 2012 meeting to seek public input. Attached to this report is a PowerPoint presentation summarizing the 2012 draft budget as well as a pdf summary of all the proposed changes to the 2012 draft budget. FINANCIAL IMPACT /FUNDING SOURCE A 3.92% increase in the requirement from taxation translates into an estimated $48.60 increase to the median residential taxpayer. WRITTEN BY: Darrell Eddington DATE WRITTEN: January 17,2012 11Page Town of Tillsonburg 201 2 Draft Budget January 23, 2012 2012 Draft Budget Status How did we arrive at this point?: ~Fire Services Business Plan objectives identified Firefighter equipment, EM Mobile remote connection, air conditioner and a communications computer for a total additional 2012 budget request of $40,400 >Finance Business Plan objectives identified Year 3 of the grid implementation, Job Evaluation implementation, In View Workforce Management, Reward and Recognition, Customer Service kiosk, utility bill delivery savings, and a customer satisfaction survey fora total additional2012 budget request of $172,635 »Community Services Business Plan objectives identified the Recreation Master Plan, Annandale baseball parking Jot, energy tracking, water park inflatable, advertising savings, columbarium and ice resurfacer for a total additional 2012 budget request of 2012 Draft Budget Status :»Other net budget adjustments of ($171 ,719) brought us to our initial starting point on October 20, 2011 of an increase in the requirement from taxation of $1, 173,816 or 9. 77% };>Adjustments as recommended by staff and/or as directed and approved by Council throughout seven Open Council meetings reduced or are planning to reduce the capital expenditures by $202,250 and operating expenditures by $499,800 for a total current budget reduction of $702,050 or -5.8% 2012 Draft Budget Status :» As of Council's last meeting, january 9, 2012, the 2012 draft budget was $12,547,074, an increase of $527,066 from the 2011 budget or an increase of 4.38% in the requirement from taxation »Council requested further reductions. Staff are recommending further net reductions of $55,300. The attached spreadsheet summarizes those net reductions }o>ff Council approves those reductions, the 2012 draft budget will be $12,491,774, an increase of $471,767 or 3.92%in the requirement from taxation or 3.4996after net growth is taken into account :»2012 draft operational budget~ an increase of $540,016 or 4.8% 2012 Draft Budget Status };>Development and Communications Business Plan objectives identified Moving the Economy Ahead, Cultural marketing, Workforce Development survey, Airport Business development, Marketing, Records Management, Development manual, education and training, fee review, Development Officer, Community improvement, Communications projects, Urban Design, By law review, Technology improvement for a total 2012 budget request of $307,000 };>Operations Business Plan objectives identified Quarter line Baldwin to Esse/tine, Brock Street, Roads Patrol, Annual paving, Broadway/Concession signal upgrade, LED streetlights, Trailer Mounted Valve turner, One ton crew cab for a total 2012 budget request of $658,500 2012 Budget: Opponunities and Risks )>Risk: OPP contract negotiations not final ~Risk: OMPF grant reduction not yet known };>Risk: Fire Services labor agreements to be negotiated »Risk: library revised budget request amount not yet known };>Opportunity and Risk: Funding source for Rural Broadband and Highway 3 Business Park engineering is currently debt. Debt to be issued on these two projects is currently in the amount of$ 1 75,366 26/08/2014 1 SUMMARY OF CHANGES TO THE 2012 FINANCIAL PLAN 2012 First Pass Taxation Requirement as presented to Council on November 3, 2011 $ 13,193,824 9.77o/o (Favorable} Description Date Unfavorable Change Carroll Trail survey November 17, 2011 $ (45,000) OMERS savings-4 employees of 35 years (30,900) Service Delivery Review (25,000) Police budget reduction. Possibly OPP conference attendees (3,500) Finance Tax FTE (35,000) Rates & fees increase-Community Centre (30,000) Auditorium vestibule roof (30,000) Corporate Office Renovations (50,000) Intranet (7 ,500) Engineering software (2,750) Valve Turner (75,000) HR legal costs (10,000) 3 positions to 37.5 hours per week (27,200) 1 Ton Crew cab with slide-in sander & plow 0 Public Works Front Vestibule Roof (7,500) EM Mobile -remote connection to incident command (8,800) Redundant computer for Fire Comm CAD (2,000) Electronic Record Keeping System -Road Patrols (30,000) LED Streetlights (19,200) Columbarium units-Reduced from 2 units to 1 unit 0 Master Plan reduced (10,000) 1nsta11at1on ot tatmc on cnangmg gallery walls-cnangea to "otner sources ot tunamg" (10,000) Net Subtotal Adjustments-November 17, 2011 $ (459,350) $ 12,734,474 lice Resurfacer Contribution to Reserves -To fund the Ice Resurfacer in future years Net Subtotal Adjustments -November 21, 2011 Full Time Labour budget-Decrease in estimated hire rates Indoor pool closure for 1 months Additional dispatch revenue relating to Elgin County Contract Additional dispatch revenue relating to Contract Marketing strategy reduced Reduced Council Training CFWD #191-to be funded partially by Gas tax and tax levy !Contribution to Reserves -To fund capital projects in future years TCC change in FT and PT head count Operational expense reduction of $18,000 and contribution to capital reserves of $18,00C Net subtotal Adjustments-December 7 and 15, 2011 Library FT Labour Differential Finance FT Labour Differential Programs PT labour-reduction of vacant position Cemetery FT labour Differential Additional Library PT Labour Enterprise Services -reallocation of electrical revenue Fire Master plan -reserve contribution Employee recognition Development & Communication Services-Training Special Event Centre-Boiler Overhaul Airport -Advertising, Marketing, Snow removal Parking Enforcement November 21, 2011 $ December 7 & 15, 2011 $ January 23, 2012 $ (85,000) 40,000 (23,200) (10,000) (5,000) (30,000) (50,000) (5,000) (195,151) 195,151 (19,200) Q (7,300) (2,300) (40,200) 19,500 28,000 30,000 (50,000) (5,000) (3,000) (10,000) (5,000) (3,000) 5.94o/o 5.57o/o 4.38o/o ---~__./? DATE: TO: FROM: SUBJECT: FIN12-007-2012 Draft Budget January 23, 2012 Kelley Coulter, CAO Darrell Eddington, Director of Finance 2012 DRAFT BUDGET RECOMMENDATION "THAT the 2012 Draft Budget report and presentation be received as information. FURTHER RESOLVE THAT the 2012 Draft Budget in the amount of $12,491,774, a pre-growth increase of 3.92°/o, or 3.49°/o after growth, be brought forward to the Council meeting of February 13, 2012 for adoption." PURPOSE To update Council on the 2012 draft budget and seek approval to bring back to the February 13, 2012 meeting a resolution to adopt the 2012 budget. HISTORY & DISCUSSION At the January 9, 2012 Open Council meeting, Council requested further budget reductions and approved bringing a revised budget back to Council at the January 23, 2012 meeting to seek public input. Attached to this report is a PowerPoint presentation summarizing the 2012 draft budget as well as a pdf summary of all the proposed changes to the 2012 draft budget. FINANCIAL IMPACT /FUNDING SOURCE A 3.92% increase in the requirement from taxation translates into an estimated $48.60 increase to the median residential taxpayer. WRITTEN BY: Darrell Eddington DATE WRITTEN: January 17,2012 11 P a g <:? \ i Town of Tillsonburg 2012 Draft Budget January 23, 2012 2012 Draft Budget Status How did we arrive at this point?: ?Fire Services Business Plan objectives identified Firefighter equipment, EM Mobile remote connection, air conditioner and a communications computer for a total additional2012 budget request of $40,400 ~Finance Business Plan objectives identified Year 3 of the grid implementation, job Evaluation implementation, In View Workforce Management, Reward and Recognition, Customer Service kiosk, utility bill delivery savings, and a customer satisfaction survey for a total additional 2012 budget request of $172,635 l'>(ommunityServices Business Plan objectives identified the Recreation Master Plan, Annandale baseball parking lot, energy tracking, water park inflatable, advertising savings, columbarium and ice resurfacer for a total additional 2012 budget request of 2012 Draft Budget Status l>Other net budget adjustments of ($171, 719) brought us to our initial starting point on October 20, 2011 of an increase in the requirement from taxation of $1, 173,816 or 9. 77% ~Adjustments as recommended by staff and/or as directed and approved by Council throughout seven Open Council meetings reduced or are planning to reduce the capital expenditures by $202,250 and operating expenditures by $499,800 for a total current budget reduction of $702,050 or -5.8% 2012 Draft Budget Status l> As of Council's last meeting, january 9, 2012, the 2012 draft budget was $12,547,074, an increase of $527,066 from the 2011 budget or an increase of 4.38% in the requirement from taxation ) Council requested further reductions. Staff are recommending further net reductions of $55,300. The attached spreadsheet summarizes those net reductions »If Council approves those reductions, the 2012 draft budget will be $12,491,774, an increase of $471,767 or 3.92% in the requirement from taxation or 3.4996 after net growth is taken into account l>2012 draft operational budget~ an increase of $540,016 or 4.8% 2012 Draft Budget Status ~Development and Communications Business Plan objectives identified Moving the Economy Ahead, Cultural marketing, Workforce Development survey, Airport Business development, Marketing, Records Management, Development manual, education and training, fee review, Development Officer, Community improvement, Communications projects, Urban Design, By law review, Technology improvement for a total 2012 budget request of $307,000 )Operations Business Plan objectives identified Quarter line Baldwin to Esseltine, Brock Street, Roads Patrol, Annual paving, Broadway/Concession signal upgrade, LED streetlights, Trailer Mounted Valve turner, One ton crew cab for a total 2012 budget request of $658,500 2012 Budget: Opportunities and Risks )Risk: OPP contract negotiations not final )Risk: OMPF grant reduction not yet known ~Risk: Fire Services labor agreements to be negotiated )Risk: library revised budget request amount not yet known )Opportunity and Risk: Funding source for Rural Broadband and Highway 3 Business Park engineering is currently debt. Debt to be issued on these two projects is currently in the amount of $175,366 26/08/2014 1 SUMMARY OF CHANGES TO THE 2012 FINANCIAL PLAN 2012 First Pass Taxation Requirement as presented to Council on November 3, 2011 Description Carroll Trail survey OMERS savings - 4 employees of 35 years Service Delivery Review Police budget reduction. Possibly OPP conference attendees Finance Tax FIE Rates & fees increase-Community Centre Auditorium vestibule roof Corporate Office Renovations Intranet Engineering software Valve Turner HR legal costs 3 positions to 37.5 hours per week 1 Ton Crew cab with slide-in sander & plow Public Works Front Vestibule Roof EM Mobile -remote connection to incident command Redundant computer for Fire Comm CAD Electronic Record Keeping System -Road Patrols LED Streetlights Columbarium units-Reduced from 2 units to 1 unit Master Plan reduced Jnstallat•on ot taonc on cnangmg gallery walls-cnangea to "otner sources ot tunamg" Net Subtotal Adjustments-November 17. 2011 (Favorable} Date Unfavorable Change November 17, 2011 $ (45,000) (30,900) (25,000) (3,500) (35,000) (30,000) (30,000) (50,000) (7,500) (2,750) (75,000) (10,000) (27,200) 0 (7,500) (8,800) (2,000) (30,000) (19,200) 0 (10,000) {10,000) ' Ice Resurfacer November 21, 2011 $ (85,000) Contribution to Reserves-To fund the Ice Resurfacer in future years 40,000 $ 13,193,$24 9.77% 5.94% Net Subtotal Adjustments-November 21, 2011 $ (45,000) Full Time Labour budget-Decrease in estimated hire rates Indoor pool closure for 1 months Additional dispatch revenue relating to Elgin County Contract Additional dispatch revenue relating to Contract Marketing strategy reduced Reduced Council Training CFWD #191-to be funded partially by Gas tax and tax levy !Contribution to Reserves-To fund capital projects in future years TCC change in FT and PT head count Operational expense reduction of $18,000 and contribution to capital reserves of $18,00C Net subtotal Adjustments-December 7 and 15, 2011 Library FT Labour Differential Finance FT Labour Differential Programs PT labour-reduction of vacant position Cemetery FT labour Differential Additional Library PT Labour Enterprise Services -reallocation of electrical revenue Fire Master plan -reserve contribution Employee recognition Development & Communication Services-Training Special Event Centre-Boiler Overhaul Airport -Advertising, Marketing, Snow removal Parking Enforcement December 7 & 15, 2011 $ January 23, 2012 $ (23,200) {10,000) (5,000) (30,000) (50,000) {5,000) (195,151) 195,151 (19,200) Q (7,300) (2,300) (40,200) 19,500 28,000 30,000 (50,000) (5,000) (3,000) (10,000) (5,000) (3,000) $ 12,689,474 5.57% 4.38% Town of Til/sonburg Summary by Department 2012 Financial Plan 2010 2011 2012 Actual YTD Budget Projection Variance$ Variance% Bud~et Varian~e$ Variance% TOTAL REQUIREMENTS Council 189.073 93.644 179,856 238,139 58,283 32.4% 188,275 8,419 4.7",1, Customer Service 45,592 5,899 15,877 (9,016) (24,894) -156.8% 13,868 (2,010) -12.7% Protection 109,215 39,657 100,904 99,154 (1,750) -1.7% 116,319 15,415 15.3% Development & Communication Services 18,520 306,173 624,485 659,888 35,403 5.7% 717,612 93,127 14.9% BIA 0 Economic Development 94,024 (23,977) 411,382 420,116 8,734 2.1% 267,897 (143,485) -34.9% Finance (10,232,447) (5,356,936) 1,037,313 942,783 (94,530) -9.1% 844,595 (192,718) -18.6% Police 2,690,283 1,446,635 2,993,145 2,976,527 (16,618) -0.6% 3,173,713 180,568 6.0% Fire 868,797 385,509 913,897 824,878 (89,018) -9.7% .844,418 (69,479) -7.6% Airport 117,360 62,086 65,228 69,748 4,520 6.9% 81,694 16,465 25.2% Cemetery 31,935 3,284 93,133 83,821 (9,312) -10.0% 44,507 (48,626) -52.2% Library 281,149 156,719 248,903 248,902 (0) 0.0% 333,406 84,504 34.0% Museum 142,430 67,683 142,521 140,606 (1,915) -1.3% 178,179 35,658 25.0% Parks & Recreation 2,977,352 1,294,353 2,763,155 2,800,864 37,708 1.4% 2,876;723 113,568 4.1% TSEC 138,308 98,519 172,833 175,818 2,984 1.7% 165;167 (7,666) -4.4% EFC (31,291) (16,620) (29,228) (33,094) (3,866) 13.2% (36,694) (7,466) 25.5% Roads 2,416,551 1,390,022 2,532,786 2,366,760 (166,026) -6.6% 2;805;009 272,223 10.7% Parking (78,935) (4,306) (65,486) (41,270) 24,216 -37.0% (39,766) 25,720 -39.3% Sanitary Sewers (595,507) (0) 0 -100.0% (0) 0 0.0% Solid Waste 77,328 93,975 156,146 127,982 (28,164) -18.0% 137,563 (18,583) -11.9% Building 142,438 15,491 83,766 87,385 3,619 4.3% 111,424 27,658 33.0% Operations Admin 6,988 9,455 (24,094) 30,399 54,493 -226.2% 96,256 120,350 -499.5% Engineering 40,765 96,215 55,911 87,349 31,438 56.2% 88,041 32,130 51~5% Enterprise Services (349,795) (110,799) (223,048) (199,908) 23,139 -10.4% (181,390) 41,658 -111.7% Water (0) (141,188) 0 0 0 19.3% 0 (0) -67.0% Fleet (117,146) (167,898) (229,379) (217,134) 12,245 -5.3% (335,042) . (105,663} 46.1% Total Requirement from Taxation (217,872) (775,420) 12,020,008 --11,880,697 (139,311) -1.2% 12,491,774 471,767 3.92% F:\Oocuments\Councii\Reports to Councll\2012 Reports\Draft Consolidated File l/19/20125:09PM Page 1 of4 Town of Tillson burg Summary by Department 2012 Financial Plan 2010 2011 2012 Actual YTD Bud~et Projection Variance$ Variance% Budget Variance$ Variance% Council Customer Service Protection Development & Communication Services 4,045 99,424 99,424 0.0% 80,000 (19,424) -19.5% BIA Economic Development (165,345) 220,000 220,000 0 0.0% -(220,000) -100.0% Finance 39.619 45,500 45,500 Police CEMP Fire 32,758 35,747 35,747 -0.0% 44,147 8,400 23.5% Community Services Admin Airport 46,659 -- -2,000 2,000 Cemetery 14,961 Library 1,180 Museum 9,243 Tourism Parks & Recreation 139,148 (23,679) 85,000 122,391 37,391 44.0% 101,000 16,000 18.8% TSEC EFC Municipal Facilities 25,231 Roads 162,401 63,651 195,187 66,489 (128,698) -65.9% 445,162 249,975 128.1% Parking Sanitary Sewers Solid Waste Building 3,000 3,000 0.0% 7,800 4,800 160.0% Operations Admin Engineering Enterprise Services Water Fleet 375,136 4,252 155,500 169,392 13,892 8.9% -!155,500l· -100.0% Total Requirement from Taxation 846,336 (117,076) 793,858 716,443 _(1'7,~ -9.8% 72~.609 (63,249) -8.6% F:\Documents\Councii\Reports to Councll\2012 Reports\Draft Consolidated File 1/19/20125:09PM Page 3 of 4 FIN12-006 -Trust Consolidation DATE: January 23, 2012 TO: Kelley Coulter, CAO FROM: Darrell Eddington, Director of Finance SUBJECT: TRUST CONSOLIDATION RECOMMENDATION "THAT Council receive Report FI 2012-006 Trust Account Consolidation as information. FURTHER RESOLVE THAT Council approves the staff recommendations for the consolidation of trust accounts contained therein effective July 1, 2012. FURTHER RESOLVE THAT Council approves the creation of the Community Trust and the Scholarship Trust effective July 1, 2012. AND FURTHER RESOLVE THAT Staff bring back a report and a by law to define the objectives of each trust." PURPOSE To provide Council with the recommended account consolidation changes to the Town's current list of trust accounts. HISTORY & DISCUSSION At the February 17, 2010 Council meeting, Council approved the following resolution: Resolution >No.5 Moved by Councillor Beres Seconded by Lewis AND RESOLVED THAT Staff direction be given to publicize the trust account consolidation ad; AND FURTHER THAT staff direction be given for 1st quarter 2011 to bring forward a report for Council to consider and approve the consolidation of the trust accounts into seven trusts. "Carried" Staff advertised the notice of intention to consolidate trust accounts in the Tillsonburg News on February 24, 2010. No responses were received by the Town. ljPage Ross Allen Estate------------•Ross Allen Trust (Library) Lake Lisgar Revitalization Trust --------. Black and Gold Scholarship Trust Lake Lisgar Revitalization Trust Pay out balance once new non-Town documentation is arranged. Museum Artifact Acquisition Trust ---------. Pay out to Historical Society The obvious intent of this consolidation is to streamline the administration and reduce the number of trust accounts. Staff recommends that the objectives of each of the remaining trusts be defined in a by-law and that the trustees be re established by means of advertising and soliciting interest from the public, taking into account representation from existing committees who currently act as trustees. On a going forward basis, it is recommended that new trust accounts not be set up unless the amounts involved are large. The intention is that the Community Trust, once created, should cover off any unique bequeaths. FINANCIAL IMPACT /FUNDING SOURCE None WRITTEN BY: Darrell Eddington DATE WRITTEN: January 17,2012 3jPage Angus Street ,.--..-..._, LEGEND County Orthoim agery (20 11 Zoning II EP1 Zoning Overlay EP2 Zoning Overlay / Zoning Line t :'ll>Municipal Limits Subject Property: Angus St PIN: 000220067 Owner: Town ofTiJ/sonburg Legal Desc.: ANGUS ST PL 545; TILLSON BURG TILLSONBURG g @1990..2007 LAND RELATED INFORMATION SYSTEM COUNTY 0~ OX~ORO CREATED ON: 24-0CT-2011 Development and Communication Services 2011 DCS -2012 -05 DATE: January 23,2012 TO: Kelley Coulter, Chief Administrative Officer FROM: David Samis, Director of Development and Communication Services SUBJECT: Surplus Lands -Angus Street REPORT: DCS-2012-05 SURPLUS LOT -ANGUS STREET RECOMMENDATION "Resolve that Council receives report 2012-05 Surplus Lands-Angus Street. Resolve that Council deem the lands shown on the attached mapping as surplus to the needs of the municipality. Resolve that Council direct staff to begin the process for the disposition of the subject lands." PURPOSE The purpose of this report is to outline to Council the proposed recommendation to deem the lands shown on the attached mapping as surplus to the needs of the municipality. HISTORY & DISCUSSION Staff have circulated the subject property internally and have determined the subject lands are surplus to the needs of the municipality. Comments received from the Operations Department indicate the following: • Lands should be retained along the east side of the subject property for a walkway, that extends south from Beckett Boulevard. The subject lands are zoned as "Low Density Residential Type 1 (Rl)". FINANCIAL IMPACT /FUNDING SOURCE No impact. Financial proceeds from the sale transactions will be directed towards reserves. Accessibility Advisory Committee Minutes from the meeting of December 15, 2011 In Attendance: Donna Wilson, Mel Getty, Mike Cerna, Michael Kadey, Nicole Wellsbury (support) Regrets: Helen Lamas-Parker 1) Meeting called to order by Donna Wilson at 3:35 2) Approval of Agenda -Moved by Mike Cerna and seconded by Michael Kadey that the agenda for the meeting of December 15, 2011 be adopted. Carried. 3) Adoption of Minutes from previous meeting-Moved by Mike Cerna and seconded by Michael Kadey that the minutes of September 27, 2011 be approved. Carried. 4) Disclosure of Pecuniary Interest: none were disclosed 5) Award for Corporate Leadership in Accessibility-Nicole to work on implementing this into new website and present to committee for comment at next meeting. 6) Tillsonburg 2012 Accessibility Plan: Donna and Nicole to draft 2012 Accessibility Plan in the coming weeks, and refer to committee for comment and feedback. Site Tours/Inspections previously conducted by committee will be identified in the Plan. New Business 7) Site Tour-Annandale House: the members hope to conduct an accessibility tour of Annandale House between Christmas and New years. Nicole to assist in setting this up. 8) Accessible Parking spots at Town Centre Mall-committee members had some concerns regarding accessible parking spots at the Town Centre Mall, and directed staff to follow up on a few spots in particular. 9) Update for Council-It was suggested by a member of the committee that the AAC should provide an update to Council at some point in the new year to advise Council of its activities and accomplishments thus far. It was decided that this would happen after the Accessibility Plan has been reviewed by the committee. 10) Next Meeting-Nicole to send out an email regarding the date of the next meeting. 11) Meeting Adjourned: The meeting was adjourned at 4:30. Annandale National Historic Site Advisory Committee Minutes ofMeeting-Wednesday, November 30 2011,2:30 pm Meeting to Order: Dianne MacKeigan, Patty Phelps, Bob Marsden, Donna Peirce, Mary Lou Sergeant , Stan Windsor Approval of the Agenda: Moved by Stan, seconded by Mary Lou Carried Minutes and Business Arising from Minutes Moved by Dianne, seconded by Mary Lou that minutes be adopted as circulated. Carried -nothing new on the bam quilt project -storm windows will be investigated in the spring -eaves troughs have been done -Marie Blake has accepted the assistant's position -Gabrielle Bossy will supply Christmas help Reports: Financial Report-The financial statements were reviewed. Whisky night funds will show on November/December statement. Historical Society-is investigating and fixing tombstones and fence around the pioneer cemetery. Fundraising Committee-The Bank of Nova Scotia is sponsoring the Wingfield play in June. Sponsors are being sought for the second night of the performance. Heritage and Beautification Committee-Sue Saelens is working on having a by-law passed to ensure garbage for the transfer station is tied down. Marion Smith is looking into historic trees. A butterfly garden is to be made. Tour Guides-Two new tour guides have volunteered at the museum. Curator's Report-The curator reviewed her report. Some of the highlights include: 1) Week of Remembrance events were successful 2) Numbers for the Country Christmas Festival were down this year perhaps because there was no home tour that weekend. It will happen December 1oth 3) Three of six cameras installed last year have stopped working and will need to be replaced. Are they still under warranty? 4) Tickets are selling fast for the Wingfield on Ice presentation in June. 5) The Turtlefest committee has planned another festival day a week earlier this year, the Saturday of Father's Day weekend. 6) 41 classes are booked for the Christmas programme at the museum. 7) Gabrielle Bossy will staff the museum Dec. 27 to Dec. 30. This means the museum will only be closed Dec. 24,25,26. 8) The invoice from Verkuil roofing for the roof repairs has come in at $3231.80 Moved by Stan, seconded by Dianne To pay Verkuil Enterprises the amount of $3231.80 for the work completed on the roof of Annandale House from the Annandale House Trust Fund Account # 6842-5218967. Carried HERITAGE AND BEAUTIFICATION COMMITTEE MINUTES FOR WED. NOV. 9/2011 Meeting to order-4:30 p.m. at the Tillson burg Public Library by Chair K. McCormick Attendance-Kathy McCormick, Paul DeCioet, Donna Peirce, Marian Smith, Kelly Batt, Brian Stephenson, Sue Saelens Approval of Agenda -Marian Smith, seconded by Sue Saelens Disclosure of Pecuniary Interest-none Approval of Minutes from Sept 14/2011 -approved by Donna Peirce and seconded by Sue Saelens Business arising from minutes of Sept. 14 - 1) Keep Tillsonburg Beautiful Paul DeCioet asked who from Heritage and Beautification Committee was interested in working on the "Keep Tillsonburg Beautiful" project. A majority of members are interested in helping keep this project going. 2) Adopt an Area Sue Saelens reported that plans are being made and contacts are being called to work on this project to be held either after the snow melts or in conjunction with the date for "Keep Tillsonburg Beautiful" date. Looking for people to serve on committees to find sponsors, support groups, etc. Sue will spend time with Vivian Hahn to assess the problem areas and get imput from Vivian and others regarding this project. (see report handout) 3) Depot Sue Saelens reported that she had run into a temporary road block on this issue because of enforcement of the By-Law. She has researched the Highway Traffic Act, the By-Law for Oxford County (Salford), talked with people in charge of Salford through Oxford County, taken photos of the signage in Salford. It is hoped that the OPP would be able to participate in the enforcement and education of the residents using the Depot in tarping and securing their loads. Brian Stephenson being a Councillor for the Town of Tillson burg, agreed that he would take this issue to Council and get feedback on 1. signage for the Depot 2. by-law to allow Depot personnel to have authority to turn away loads that are not tarped (after a period of time given to residents to absorb the by-law 3. ask OPP how they could help with some sort of enforcement and education of the residents using this facility (speak at Police Board Meeting) 4) Horticultural Society Marian told the committee that the Society would be involved in decorating urns in and around Tillsonburg for the Christmas Season Minutes: Development Committee Friday December 9th, 2011, 8:00am to 10:15 am Location: Customer Service Boardroom -10 Lisgar Avenue Members in Attendance: Chair: Frank Meyer, Lisa Gilvesy, Mayor Lessif, Randy Thornton, Henry Spanjers, Mike Bossy, Kirby Heckford Staff Present: CAO, Kelley Coulter, David Sam is, Cephas Panschow, Nicole Wellsbury, Geno Vanhaelewyn Regrets: Deputy Mayor Renaud, Paul Csanyi • Meeting commenced with the adoption of the agenda. o 1st by Randy Thornton o 2"d by Henry Spanjers • Chair Meyers indicated he would like to add an item in regards to discussing Lisa Gilvesy acting as Co-Chair. • Minutes from the November 25th, 2011 were adopted: o 1st Henry Spanjers o 2"d Randy Thornton • Chair Meyers commenced the meeting-Geno Vanhaelewyn commenced discussion on the fee review comparisons. 1 o Geno handed out the comparison table. The material outlined building permit costs, development costs against approximately 10 municipalities. o There was discussion that Woodstocks' fees were low as other developments have resulted in a surplus for Woodstock so their fees were lower. o Kirby Heckford indicated the costs of servicing in Brantford were different due to servicing challenges. o Cephas began the presentation discussing the SOMA Group (Southern Ontario Marketing Alliance) • Questions arose regarding the accomplishments of the group; • Leads generated; • Costs that Tillson burg puts toward the group; and • Benefits. o Staff were responsive to the group. It was indicated there was not support from some members about the continuation of support for the group if there was not a change in how the group reported back to the member municipalities and Councils. Further work is needed on this item. A lot of money has been sent to this group and further results need to be provided. o The presentation will continue at the next meeting. • Meeting concluded at 10:15 am. • Next meeting to occur on December 16th, 2011, 8:00am. 3 Present TACAC COMMITTEE MINUTES Tuesday November 1 2011 9:00a.m. Tillsonburg Municipal Office, Committee Room J. Armstrong Chair W.D. Jarvis Secretary D. Peirce R. Marsden J. Wilkinson Also Present-N. Wellsbury Regrets-S. Bray Meeting called to order-J. Armstrong Adoption of Agenda-order-J. Armstrong Adoption of Agenda-D Peirce/ R. Marsden moved that the agenda be approved. Carried Pecuniary Interest-None declared Minutes ofNovember 1 2011-R. Marsden/ D. Peirce moved that the minutes as circulated be approved. Carried Business Arising- a. Forshee-Tribe-Trumpour Mausoleum-The lock has been fixed, but the door is damaged and must be kept closed until it has been repaired. Council has given approval in principle to its designation as a Heritage Site. Notification will be given in the Tillsonburg News thee week of November 1 and if no objection is given within 29 days, recommendation will be given for final approval. b. Pioneer Cemetery-Something must be done with the stones that are lying flat. No action has been taken yet. Nicole will follow up on a suggestion that the Pioneer Cemetery be considered as a Heritage Site. c. Walking Tour-J. Armstrong noted that several buildings covered in the Walking Tour have no files. QUAL TIY OF LIFE Tuesday, November 15, 2011 MINUTES Present Brad LeMaich, Vice Chair Bob McCormick Donald Baxter Donna Scanlan Catherine Burke Janet McCurdy, Acting Director of Community Service/Community Centre/Program Manager Donna Burditt, Program Co-Ordinator Susie Wray, Program Co-Ordinator Regrets: Scott McLean, Chair Marty Klein, Councilor 1. APPROVAL OF AGENDA & MINUTES-October 19, 2011 MOTION to accept the agenda as distributed. Moved D. Scanlan, and seconded by B. LeMaich. CARRIED. MOTION to accept the minutes of October 19, 2011as distributed. Moved by D. Baxter, and seconded by B. McCormick. CARRIED. 2. DISCLOSURE OF PECUNIARY INTEREST None declared. 7.2 Volunteer Recognition Award Event • Reminder that the Volunteer Recognition Award Event is on Sunday, November 20, 2011. 7.3 Monthly Committee Meeting • Discussion evolved on number of meetings required • Terms of reference indicate that a bi-monthly meeting is acceptable • No motion is required to change meetings to bi-monthly, therefore it was decided that we would make this change, with an exception being that any other necessary meetings could be called • D. Scanlon indicated that she will be unable to attend meetings until the March meeting, however, she is available by e-mail. 8. ADJOURNAMENT MOTION to adjourn at 7:38p.m. Moved by B. McCormick, and seconded by D. Baxter. CARRIED. Next Meeting: Tuesday, January 10, 2012 7:00 p.m. LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MEETING December 7, 2011 MINUTES (as approved at the Board Meeting of January 11, 2012) Members in attendance: D. Beres, R. Chambers, B. Chanyi, M. Columbus, R. Geysens, E. Ketchabaw, R. Sackrider and D. Travale. Staff in attendance: C. Evanitski, D. Holmes, J. Maxwell, J. Robertson, H. Surette, C. Jacques and D. Mclachlan. Regrets: L. Bartlett and C. Grice. The LPRCA Chair called the meeting to order at 6:40pm Wednesday, December ?'h, 2011. ADDITIONAL AGENDA ITEMS MOTION A-178 moved: R. Chambers seconded: D. Travale THAT the LPRCA Board of Directors add "LPRCA 's Proposed Accessible Customer Service Policy" as item (I) to the December lh, 2011 agenda. CARRIED DISCLOSURES OF INTEREST None DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS MOTION A-179 moved: D. Travale seconded: E. Ketchabaw THAT the minutes of the LPRCA Board of Directors regular meeting held November :fld, 2011, the Board of Directors budget meeting held November 141h, 2011 and the Mid-Month Development Applications emailed November 1 Sh, 2011 be adopted as circulated. BUSINESS ARISING None REVIEW OF COMMITTEE MINUTES None FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale - 1 - CARRIED MOTION A-182 moved: D. Beres seconded: R. Chambers That the LPRCA Board of Directors receives the General Manager's Report for November 2011 as information. CARRIED c) 2012 PLANNING FEE SCHEDULE No discussion. MOTION A-183 moved: E. Ketchabaw seconded: D. Beres THAT the LPRCA Board of Directors approves the 2012 Planninp and Regulation Fee Schedule for circulation and implementation effective January 15 , 2012. CARRIED d) SOURCE PROTECTION AUTHORITY MEETING SCHEDULE Staff reviewed the proposed SPA meeting dates for 2012. MOTION A-184 moved: R. Chambers seconded: D. Travale THAT the LPRCA Board of Directors receives the schedule of proposed Long Point Region Source Protection Authority future meeting dates as information. CARRIED e) 2011/2012 FORESTY OPERATIONS/ECOLOGICAL REPORT Staff commented that the ecologist's report points out legislative requirements regarding exclusion zones of provincially rare species and species at risk. Based on this current report, approximately 1 03 acres are to be removed from the 2011/12 forestry operations representing approximately a 36% reduction. This translates into approximately $80,000 to $100,000 loss of revenue for the 2012 fiscal year. Discussion ensued. The GM reported that he has had discussions with the Environmental Commissioner at the A.D. Latornell conference with further meetings to follow. Staff was given direction to send this staff report and ecological report to the Environmental Commissioner as follow-up. MOTION A-185 moved: D. Beres seconded: R. Geysens That the LPRCA Board of Directors receives the report from Ecoplans Limited, Location of Provincially Rare Plants and Vegetation Types in Selected Tracts: Operating Plan 2011/2012 for inclusion into the prescriptions/Operating Plans for 2011/2012. CARRIED f) 2012 MEETING SCHEDULE Staff reviewed the proposed meeting schedule and the rationale behind it. It was noted FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -3- MOTION A-189 moved: B. Chanyi seconded: R. Chambers That the LPRCA Board of Directors authorizes the following employees to carry forward the following days of vacation into 2011: a) Janice Robertson -22.5 days j) LPRCA COMMITIEE APPOINTMENTS MOTION A-190 moved: D. Travale seconded: E. Ketchabaw That the LPRCA Board of Directors receives the 2012 LPRCA Committee Appointments Report for information. k) SEASONAL STAFF APPRECIATION CARRIED CARRIED The GM noted that gift cards will be presented to staff working this time of year. MOTION A-191 moved: R. Chambers seconded: M. Columbus That the LPRCA Board of Directors authorizes the purchase of a $25 gift card for staff employed this time of year. CARRIED I) LPRCA'S PROPOSED ACCESSIBLE CUSTOMER SERVICE POLICY The template was received from Conservation Ontario Monday. The Board asked for a review of how this will impact staff, infrastructure and the budget in the coming years. The GM was invited to contact Norfolk County staff re: AODA. MOTION A-192 moved: D. Travale seconded: R. Chambers That the Board of Directors endorse the LPRCA Accessible Customer Service Policy, made under the Accessibility for Ontarians with Disabilities Act, 2005. CARRIED MOTION A-193 moved: B. Chanyi seconded: R. Chambers That the LPRCA Board of Directors does now enter into an "In Camera" session to discuss: D Personal matters about an identifiable individual, including Conservation Authority employees; FULL AUTHORITY COMMITIEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -5- CARRIED THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3585 A BY-LAW to close a Municipal Road Allowance known as Angus Street. WHEREAS it is deemed necessary and expedient to close Angus Street, Plan 545, the Town of Tillsonburg, County of Oxford. AND WHEREAS the effect of this by-law will not deprive any person of means of ingress and egress to and from his/her lands. AND WHEREAS by virtue of Section 34 (I) of The Municipal Act, 2001 S.O. 2001, Chapter 25, the Corporation is empowered to close road allowances. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillson burg as follows: 1. THAT Angus Street, Plan 545, in the Town of Tillson burg, County of Oxford, as shown on Schedule "A" attached, is hereby closed. 2. THIS by-law shall take effect on registration hereof in the Registry Division for the County of Oxford (No. 41). 3. THAT the Mayor and Clerk are hereby authorized to execute all necessary documents to implement such road closing. READ A FIRST AND SECOND TIME THIS 23rd DAY OF January, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 23'd DAY OF January, 2012. MAYOR-John Lessif CLERK -Donna Wilson 'tJ 31nC3H!>S THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3583 A bylaw to adopt an Accessibility Plan for the Town ofTillsonburg. WHEREAS The Town is desirous of adopting an Accessibility Plan for the year 20 12; AND WHEREAS the Ontarians Disabilities Act, 2001 requires municipalities to establish an Accessibility Advisory Committee, adopt an Annual Accessibility Plan, and ensure implementation ofthe Plan; AND WHEREAS the Accessibility for Ontarians with Disabilities Act, 2005 has the purpose of developing, implementing and enforcing accessibility standards in order to achieve accessibility for persons with disabilities with respect to goods, services, facilities, accommodation, employment, buildings, structures and premises; THEREFORE the Council of the Town ofTillsonburg enacts as follows: l. THAT Schedule A attached hereto forms part of this by-law. 2. THAT the Mayor and Clerk be and are hereby authorized to execute the attached policy marked as "Schedule A" on behalf of the Corporation of the Town ofTillsonburg. READ A FIRST AND SECOND TIME THIS 9th DAY OF January, 2012. READATHIRDANDFINAL TIMEANDPASSEDTHIS23'dDAYOF January2012. Mayor-John Lessif Clerk-Donna Wilson ACCESSIBILITY PLAN TOWN OF TILLSONBURG January 3, 2012 1. BACKGROUND AND PURPOSE The Town of Tillson burg is committed to promoting a barrier-free Town for employees, citizens and all who live, work, visit, and invest in Tillsonburg. With this report, the Town of Tillson burg is proud to present its findings and report on the development of innovative strategies to remove and prevent future barriers for people with disabilities and our significantly maturing population. In keeping with this vision, the Town of Tillsonburg understands that people with disabilities: • Represent a growing and diverse community that is dramatically increasing due to the demographic trends of a maturing population. • Form part of the work force, and include our families, our friends, our customers and members of the community at large. • Purchase goods and services and make important financial decisions on where they do business, enjoy recreation or choose to live. • Understand that accessible features can be of benefit to others, such as automatic doors that assist parents with children in strollers. • Understand that inclusion and full participation of people with disabilities requires well-considered commitment from all levels of government. The Town of Tillsonburg is committed to ensuring that people with disabilities enjoy the same opportunities as all who live, work, visit and invest in our Town. employees, development of policies and procedures, and the implementation of feedback mechanisms. On June 3rd 2011, Ontario Regulation 191 /11-lntegrated Accessibility Standards was approved by the Lieutenant Governor in Council. This regulation integrated three of the five standards: transportation, communication and information, and employment. To date, the integrated standards represent the most comprehensive set of accessibility requirements mandated by the Province. The Accessible Built Environment Standard will be the fifth and final standard. This standard has been released in draft form and there is no set date as to when it may be approved by the Lieutenant Governor in Council. This standard is intended to help remove barriers in buildings and outdoor spaces for persons with disabilities. The standard will only apply to new construction and extensive renovation, with the expectation that buildings would be retrofitted to meet the standard within 5 to 13 years after it becomes law. 3. Obligations of the Province of Ontario: The Provincial Government is required to develop barrier-free design guidelines to promote accessibility to buildings and other premises that the Government either purchases, enters into a lease for, constructs or significantly renovates. These guidelines must meet or exceed the levels of accessibility set out in the Building Code Act. Individual Government ministries must each prepare an accessibility plan, which must meet specific requirements. 4. Obligations of the Town of Tillson burg: Besides simply requiring the Town to have regard to the accessibility of persons with disabilities when purchasing goods and services, the Act requires that the Town establish an accessibility advisory committee, which must have a majority of members who are persons with disabilities, to advise Council on accessibility issues and work toward the removal of barriers within the community. The annual accessibility plan is a public document approved by Council, which must address the identification, removal and prevention of barriers to persons with disabilities in policies, by-laws, programs, practices, and services. An updated Plan must be published annually and must be made readily available to the public. 5. ACCESSIBILITY ADVISORY COMMITTEE (AAC) Town of Tillsonburg Council renewed the mandate of the Accessibility Advisory Committee in 2011, as part of the Council committee restructuring. The Committee's responsibilities include raising issues and concerns and providing advice and guidance to Tillsonburg Town Council on matters related to policies, practices and programs in the Town relating to accessibility issues. 2012/01/05 3 • Economic Development 7. ACCOMPLISHMENTS TO DATE The Town of Tillsonburg has been actively developing innovative approaches to addressing accessibility issues, some of these recent initiatives are as follows: • Several measures were taken by municipal staff to ensure increased accessibility during the 2010 municipal election. These included accessibility audits of all polling locations, and allowing staff to assist persons with disabilities who required assistance filling out forms, filling out a ballot, or accessing a voting location. The Town also offered roving polls. • The AAC undertook an initiative in the second half of 2011 to tour Town- owned facilities and identify where barriers exist. At current, the following facilities have been toured: Station Arts Centre, Tillsonburg Community Centre, Town of Tillson burg Corporate Offices, Tillsonburg Public Library, and the Annandale House National Historic Site. A number of barriers have been identified and documented, and solutions are being explored in 2012. • The AAC has also identified and documented a number of outdoor locations in town which are unfriendly to persons with disabilities, most of which can be addressed by cutting curbs or fixing sidewalks. These issues have been notified to the roads department, and will be addressed in Spring 2012. • A new Town website has been developed, in consultation with the AAC, which prioritized accessibility issues during its design phase. The new site considered things such as ease of navigation, device independence, and text readability, from an accessibility standpoint when developing the website. The new site also features Browsealoud, a tool which reads text out loud to individuals with vision impairments, or users who have difficulty reading. • An improved feedback mechanism has been incorporated into the new website so that members of the public can bring accessibility issues and concerns to the Town's attention via a webform, telephone, email, or fax. • The Customer Service Centre now allows for more ways for people with mobility disabilities to obtain municipal services 24 hours a day e.g. phone, fax, email, web-site, automatic bill payment, internet banking bill payment etc. • The Town has invited a member of the AAC to sit on the steering committee for the Central Business District Urban Design Guidelines Study. The study will address the character of buildings, streetscaping and landscaping, open space and pedestrian movement, the scale and continuity of development, heritage elements, the use of materials and signage, land features and vehicle accommodation in the downtown and surrounding areas. 2012/01/05 5 • Site audits • Consultation with staff • Consultation with community organizations and the Accessibility Advisory Committee 10. MONITORING PROGRESS The listing of 2012 Goals were established based on what is achievable within a 12 month period. Since a Municipal Accessibility Plan is required on an annual basis, reviews will occur during mid-year. The Town of Tillsonburg will develop a monitoring process to evaluate if targets are being met and/or are being adapted to changing circumstances. 11. COMMUNICATION OF THE PLAN The availability of the Town of Tillsonburg's Accessibility Plan will be announced publicly by way of: • a notice in the local newspaper in the biweekly "Focus on Tillsonburg" ad • Distribution of the plan to the Tillsonburg Library, Customer Service Centre, Tillsonburg Community Centre and Corporate Offices, as well as all Town staff. • Posting of the plan on the Town's website www.tillsonburg.ca. • A member of the AAC will be invited to appear on the Rogers TV show, 'Inside Tillsonburg', to speak to the 2012 Accessibility Plan as well as other initiatives being taken on by the committee in 2012. The key contact for inquiries regarding the Municipal Accessibility Plan is: Donna Wilson Clerk Town of Tillson burg 200 Broadway, 2nd Floor N4G 5A7 dewilson@tillsonburg.ca 12. RECOMMENDATIONS TO THE PROVINCE OF ONTARIO The Town of Tillsonburg applauds the enactment of legislation to improve the living and working conditions of persons with disabilities. However, as the financial impact of this legislation on municipal taxpayers is significant, the Town also recommends that the province assume some financial responsibility for the requirements of the AODA with the provision of funds for additional municipal resources, operational expenses and capital works. 2012/01/05 7 APPENDIX 1 TOWN OF TILLSONBURG ACCESSIBILITY ADVISORY COMMITTEE 2011-2014 Members 1) Mike Cerna 2) Michael Kadey 3) Helen Lamas-Parker 4) Donna Wilson 5) Councillor Mel Getty Staff Resources 1) Donna Wilson, Clerk. Email: dewilson@tillsonburg.ca Phone: 519-688-3009 ext. 3224. 2) Committee secretary 2012/01/05 9 There shall be chosen a Vice-Chair who shall assume the duties of the Chair when the latter is not in attendance. The recording secretary shall record the minutes of each meeting should the staff support person be unavailable to take the minutes. QUORUM A quorum shall consist of 50% plus one of the voting members of the Committee at any of its meetings for the conducting of business. PROCEDURES The following procedures will be followed: 1. The Accessibility Committee will be a Committee of Council. 2. The Committee will meet quarterly, and may call additional meetings as required. 3. The minutes of Committee meetings will be received by Open Council during the second meeting of each month. 4. Recommendations to Council shall be formally submitted to Clerk, Donna Wilson, in the form of a letter. 5. The AAC shall generally operate according to the Town of Tillsonburg's Procedural Bylaws 3416 and 3485, but may on occasion opt for less formal meeting procedures as determined appropriate by the Committee Chair. 2012/01105 11 CORPORATION OF THE TOWN OF TILLSONBURG BY -LAW NO. 3587 BEING A BY -LAW TO AUTHORIZE BORROWING FROM TIME TO TIME TO MEET CURRENT EXPENDITURES DURING THE FISCAL YEAR ENDING DECEMBER 31, 2012. WHEREAS the Municipal Act. S.O. 2001, Section 407, provides authorization for a municipality to temporarily borrow, until taxes are collected and other revenues are received, an amount Council considers necessary to meet the current expenditures of the municipality for the year. AND WHEREAS the total amount borrowed at any one time, except with the approval of the Ontario Municipal Board, is limited by Section 407 (2) of the Municipal Act. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: Borrowing 1) Authority Lenders 2) Limit 3) Pending Adoption of Budget 4) The head of Council and/or the Treasurer are hereby authorized to borrow from time to time during the year 20 12 (hereinafter referred to as the current year) such sums as may be necessary to meet, until the taxes are collected and other revenues are received, the current expenditures of the Corporation and the other amounts that are set out in subsection 407 of the Municipal Act. The lenders from whom amounts may be borrowed under authority of this by-law shall be TD Commercial Banking. The total amount borrowed at any one time under this by-law plus any outstanding amounts of principal borrowed and accrued interest shall not exceed, from January 1st to September 30th of the year, 50 percent of the total estimated revenues of the municipality as set out in the budget adopted for the year, and from October lst to December 31st of the year, 25 percent of the total estimated revenues of the municipality as set out budget adopted for that year. For purposes of this by-law, the estimated revenues of the Corporation shall not include revenues derivable or derived from: (a) any borrowing, including through any issue of debentures; (b) a surplus, including arrears of taxes, fees or charges; or (c) a transfer from the capital fund, reserve funds or reserves. Until the budget is adopted in a year, the limits upon borrowing shall temporarily be calculated using the estimated revenues of the municipality set out in the budget adopted for the previous year. READ A FIRST, SECOND, THIRD TIME AND FINALLY PASSED THIS 23RD DAY OF JANUARY, 2012. MAYOR-John Lessif CLERK-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSON BURG BY-lAW NUMBER 3586 BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 23'd day of January, 2012 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings ofthe Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillson burg at its meeting held on January 23, 2012, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillson burg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillson burg. 4. This By-Law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 23'd DAY OF January,2012. READ A THIRD AND FINAL TIME AND PASSED THIS 23'd DAY OF January, 2012. Mayor-John Lessif Clerk -Donna Wilson COUNCIL RESOLUTION AGENDA ITEM NO. Date: January 23, 2012 RESOLUTION NO. 1 MOVED BY SECONDED BY RESOLVED THAT the Agenda as prepared for the Open Session and the Closed Session of the Council Meeting of January 23, 2012, be adopted. D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. Date: January 23, 2012 RESOLUTION NO. 2 MOVED BY SECONDED BY RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters pertaining to the proposed or pending acquisition or disposition of land of the Municipality Matters relating to the security of the property of the municipality Matters relating to litigation or potential litigation Carried 0 D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: January 23, 2012 MOVED BY SECONDED BY RESOLVE THAT the minutes of the Open Session Meeting and Closed Session Meeting of January 9, 2012, be approved. aid 0 Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials IYIII'I\...1 I L....._.., lYIVVI.III~ lVI I.IIV "-'VIIIIIIIl.l.VV '-'J-''-'11 '-'VUliVII Review Access: e Public 0 Private MINUTES ' . -. · Tpwn ofTillsonburg '> · .. ·Meeting forth~ Committee ''Open Council'' . ·. · . ··.··· . on·,· · ... ·.···. · · ··•· · · ·MondayJanuary.9, 2012 os:oo PM · · ·CounCil Chambers, Chair: Johri· les~if . · Orders· of th~ ·oay: · CALL TO ORDER The Meeting was called to order at 6:00p.m. ATTENDANCE: Council Mayor Lessif Councillor Rosehart Councillor Getty Councillor Klein Councillor Beres Councillor Stephenson Staff Kelley Coulter, CAO Steve Lund, Director of Operations Darrell Eddington, Director of Finance Donna Wilson, Clerk Regrets: Deputy Mayor Renaud David Samis, Director of Development and Communications Services ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session and the Closed Session of the Council Meeting of January 9, 2012, be adopted. "Carried" CLOSED MEETING SESSION Page 1 IVIII'jU I Cu. IVIt:::tHIII!::J lUI lilt:: vUIIIIIIIllt:::t::: Vj.Jt:::rl vUUIICII Resolution No. 2: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters pertaining to the proposed or pending acquisition or disposition of land of the Municipality. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF There were no disclosures of pecuniary interest declared. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Minutes of the Open Session Meeting of November 28, 2011. Minutes of the Open and Closed Session Meeting of December 12,2011. Resolution No.3 Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT the minutes of the Open Session Meeting of November 28, 2011 and the Open Session Meeting and Closed Session Meeting of December 12, 2011, be approved as amended. "Carried" INTRODUCTION Introduction of Jeff Smith. Fire Chief. The Mayor introduced Jeff Smith the new fire Chief for the Town of Tillsonburg. DELEGATIONS 1. Tillsonburg Hydro Inc. Report Presented by: Phil Esseltine, Chairman, THI Phile Esseltine, Chair of THI appeared before Council and gave a brief overview of the history of THI. He recognized all members of the Board. He reviewed the growth/diversifiation exercise that THI recently went through. Smart Meters will go online January 15, 2012. 2. Tillsonburg District Memorial Hospital Update Presented By: Tom McHugh, President and CEO of Tillsonburg District Memorial Hospital Tom McHugh, President and CEO of TDMH and Dave Rasokus board member provided an update on the hospital Page2 IVIII'lU 1 c;:,: 1v1eeuny ror me vommmee upen ~_;ouncw Tillsonburg hospital is working over maximum occupancy on a daily basis. Currently working on the Mammography campaign, physician recruitment and redevelopment project. Commented on the need for more long term care services within the community. 3. Request from Community Services Advisory Board Presented By: Chris Vanlandschoot, Chair Community Services Advisory Board Chris Vanlandschoot, Chair of the Community Services Advisory Board, spoke on "The Bridges Out of Poverty" initiative the committee is organizing. The Committee is requesting Council support for this project. PUBLIC MEETINGS 4. Committee of Adjustment Application A09/11 Presented By: Development Planner Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. The Applicants, Jim & Sharon Jakes, were in attendance and spoke regarding the outstanding grading survey which will be submitted shortly. Opportunity was given for comments and questions. No persons appeared in support of, or in opposition to, the subject application. The following resolution was passed. Resolution No.4 : Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT this application is acceptable from a planning point of view and should be granted subject to the following conditions: i) A building permit for the proposed sun room shall be issued within one year of the date of the Committee's decision. ii) A grading and drainage plan be submitted to the satisfaction of the Town of Tillsonburg Engineering Department. iii) Minor Variance approval is granted only for a sun room that is substantially and proportionally in compliance with the applicant's sketch shown as Plate 3 of the Planner's report. "Carried" PLANNING APPLICATIONS 5. ZN 7-11-7-Tillson burg Developments -Removal of H Presented By: Development Planner Mr. Jason Juhasz, Development Planner, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. The Applicant Dominic Bradley was in attendance and was available for questions. Resolution No.5 : Page 3 IVIII'IU I Cv. IVIt::t::llll\,j lUI lilt:: vUIIIIIIIllt::t:: VfJt::ll vUUIILII Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council approve the attached zoning bylaw amendment for an application submitted by Tillsonburg Developments Inc., whereby the lands identified in the Planner's report are to be rezoned from Special Low Density Residential - Type 2 (R2-5)(H) to Special Low Density Residential -Type 2 (R2-5), to allow for the construction of 3 single detached dwellings, and the recognition of an existing single detached dwelling. FURTHER RESOLVE THAT By-Law 3581, being a by-law to amend By-Law 3295, as amended, be brought forward for council consideration for three readings. "Carried" INFORMATION ITEMS 6. LPRCA Minutes of the Meeting of November 2. 2011. 7. Tillsonburg Ringette Association Request for Support 8. Correspondence from Municipality of Clarington -request for endorsement of resolution RE: Special Provincial Funding to Cover Municipal Deficits t.::J 9. Correspondence from Municipality of Clarington -request for endorsement of resolution RE: Request for Provincial Regulations regarding Fill Operations. [:J 10. Source Water Protection Policy Development Update lJ 11. Community Forum Oxford County Master Aging Plan 12. Township of Carling Request for Support 13. County Correspondence regarding East Zorra-Tavistock and the Loss of Long-Term Care Beds CHIEF ADMINISTRATIVE OFFICER 14. CA012-01 2011 Status Update Presented By: CAO Resolution No.6 : Moved By: Councillor Rosehart Seconded By: Councillor Getty Resolve that Council receive CA012-2011 Status Update for information purposes. "Carried" Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE that Council take a five minute recess. Page4 IVIII'IIIU I L-U. IVIVVliiiH lVI liiV \JVIIIIIIIllVV '-ltJVII \JVUIIVII "Carried" FINANCE 15. FIN12-001 Tax Adjustments Presented By: Director of Finance Resolution No.7 : Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT staff report FIN12-001, dated Dec 21, 2011, regarding tax adjustments under Sections 357 and 358 of the Municipal Act, 2001} be received; AND FURTHER THAT in accordance with Sections 357 and 358 of the Municipal Act, 2001, Council hereby approves tax adjustments in the amount of $53,125.73, as detailed in Schedule "A" of staff report FIN12-001, and directs that the amounts attributable to the various requisitioning bodies be apportioned thereto. "Carried" 16. FIN12-002 2012 Draft Budget Presented By: Director of Finance Revised -2012 Draft budget proposed changes 010312.xls Resolution No.8: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT staff report FIN12-002, 2012 Draft Budget, be received as information; FURTHER THAT Staff review these recommendations and bring back further 2012 budget adjustments to reduce the requirement from taxation; AND FURTHER THAT the 2012 Draft Budget be brought forward to the Open Council meeting of January 23, 2012 to receive public input. "Carried" Senior Management to review and bring back further adjustments to reduce the requirement from taxation. 17. FIN12-004 Projected Library Financial Results Presented By: Director of Finance Director of Finance to provide a Library quarterly financial report to Council on a regular basis. Resolution No.9: Moved By: Councillor Beres Seconded By: Councillor Klien RESOLVE THAT staff report FIN12-004, Projected Library Financial Results, be received as information. "Carried" DEVELOPMENT & COMMUNICATIONS Page 5 IVIII"V I LV. IVI'Ci'Vllll~ lVI liiV \JVIIIIIIIllVG '-'PVII \JVUIIVII 18. Report DCS12-02: Town of Tillsonburg 2012 Accessibility Plan Presented By: CAO Resolution No.1 0: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council Receive report DCS12-02 as information; AND FURTHER THAT the 2012 Accessibility Plan be brought forward in the form of a bylaw for Council consideration. "Carried" 19. Report DCS11-72: Financing Alternatives for the Broadband Project and the Highway 3 Business Park D Presented By: Director of Development & Communication Services Resolution No.11: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receive Report DCS 11-72 Financing Alternatives for the Broadband Project and the Highway 3 Business Park for information purposes; FURTHER RESOLVE THAT Council review the information contained herein and use this as deliberations for determination of whether to place debt for the Broadband Project and Highway 3 Business Park or to utilize the funds from the Industrial Land Reserves. "Carried" OPERATIONS 20. Operations Services Report OPS 11-19 -Abandonment of the Oxford Norfolk Municipal Drain Presented By: Director of Operations Resolution No.12: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT Council receives Operations Services Report OPS11-19 for the Abandonment of the Norfolk Oxford Municipal Drain. AND FURTHER RESOLVE THAT Council to retain an independent drainage engineer from K. Smart Associates Ltd of Kitchener to examine the drainage works and report his recommendations as to the proposed abandonment at a cost of$ 2,500.00 subject to Council approval. "Carried" NOTICE OF MOTION RESOLUTION: Resolution: Page 6 1"0'111"0'"-' I "-"-'• 1"0'1"-'"-'LIII~ 1'-'1 LII>.J .._,._.1111111\.L"-'"-' '-'t-'"-'11 '-''-J ... II<o,.JII Moved by: Councillor Klein Seconded by: Councillor Stephenson AND RESOLVE THAT Council support the County of Oxford's position regarding supporting the redevelopment of long-term care beds at the Bonnie Brae Nursing Home which would result in no net loss of beds in Oxford County. "Carried" Resolution: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT Council support the front end loading of the Bridges Out of Poverty initiative of the Community Services Advisory Committee, as well as support waiving the fee for the rental of the room at the Community Centre. "Carried: RESOLUTIONS RESULTING FROM CLOSED SESSION Resolution No.13 : Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT the Town of Tillsonburg agree in principle to allowing the placement of two microFIT solar systems purchased by Tillsonburg Hydro Inc on the 18 Spruce Stand 1 Library Lane municipal properties subject to entering into a Memorandum Of Understanding with Tillsonburg Hydro Inc at a later date; AND FURTHER THAT staff be authorized to enter into microFIT contract with the Ontario Power Authority to enable connection to the hydro electricity grid; and, AND FURTHER THAT a bylaw be brought forward in this regard at the next regular meeting of Council. "Carried" BY-LAWS 21. Bylaw 3583, to adopt an Accessibility Plan for the Town of Tillsonburg for the year 2012 Resolution No.14 : Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Bylaw 3583, to adopt an Accessibility Plan for the Town of Tillsonburg, be read a first and second time and this constitutes the first and second reading thereof. "Carried" 22. By-Law 3576, To Dedicate a One Foot Reserve on William Street Resolution No. 15: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3576, To Dedicate a One Foot Reserve on William Street, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3576 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. Page 7 "Carried" 23. By-Law 3577. To Repeal By-Law 3197 to Establish the Tillsonburg Economic Development Advisory Committee IJ Resolution No.16: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3577, to repeal Bylaw 3197 being a bylaw to establish the Economic Development Advisory Committee, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3577 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 24. By-Law 3579, To Appoint a Fire Chief Resolution No. 17: Moved by: Councillor Klein Seconded by: Councillor BeresRESOLVE THAT By-Law 3579, To Appoint a Fire Chief, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3579 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 25. Bylaw 3581, To amend By-Law 3295, to remove the holding provision (H) from certain lands (Tillsonburg Developments) Ci Resolution No. 18: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3581, To amend By-Law 3295, to remove the holding provision (H) from certain lands (Tillsonburg Developments), be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3581, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 26. Bylaw 3584, to authorize an agreement between Her Majesty the Queen in Right of Ontario, to assist the Town in providing CSPT Services -~i ~· ~: By-Law 3584.pdf Schedule A.pdf Resolution No. 19: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3584, to authorize an agreement with Her Majesty the Queen in Right of Ontario, be read for a first and second time and this constitutes the first and second reading thereof; Page 8 FURTHER RESOLVE THAT By-Law 3584, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 27. By Law 3580 Interim Tax Levy for 2012 Resolution No.20 : Moved by: Councillor Klein Seconded by: Councillor Beres RESOLVE THAT By-Law 3580, Interim Tax Levy for 2012, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3580, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 28. Bylaw 3540, to adopt a Schedule of Fees for certain Municipal applications. service and permits Resolution No.21 : Moved by: Councillor Klein Seconded by: Councillor BeresResolve that Bylaw 3540, to adopt a Schedule of Fees for certain Municipal applications, service and permits, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 29. By-Law 3558. to adopt a records retention bylaw and repeal Bylaw 2666 Resolution No. 22: Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3558, to adopt a records retention bylaw and repeal Bylaw 2666, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 30. By-Law 3564, To Authorize a Master Services Agreement with Tillsonburg Hydro Inc. Resolution No.23 : Moved by: Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT By-Law 3564, To Authorize a Master Services Agreement with Tillsonburg Hydro Inc. be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 31. By-Law 3582. To Confirm the Proceedings of Council for the Council Meeting of January 9, 2012 LJ Page 9 IVIII'IU I CV. IVIt;:;t:::LIIIY lUI Lilt;:; VUIIIIIIIll~t:: VIJt:ll VUUII\..,11 Resolution No.24 : RESOLVE THAT By-Law 3582, To Confirm the Proceedings of Council for the Council Meeting of January 9, 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3582 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT the meeting be adjourned at 840 p.m. "Carried" Approval Received: (1 of 1) Donna Wilson!Tillsonburg (Tuesday January 10, 2012 03:17PM) Town of Tillsonburg Page 10 MINUTES: Meeting for the Committee "Closed Session of Council" Review Access: 0 Public e Private MINUTES .. ·Town ofTill~onbyrg ··Meeting for the Committee ''Ciosed'$(i)$sion of Co~ncili'. . -. . ": . Qrders ofthe Pay: · . · .. on. . · ·.· ·Monday January 9,.201204.;30 PM Cour,ci.l Chambers · Chair: John Lessif DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF No Disclosure's of Pecuniary Interest were declared. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Closed Council Meeting of December 12, 2011 MATTERS RELATING TO A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY 1. DCS12-01 Additional Information on Solar Investment Opportunity Presented By: Development Commissioner & Director of Operations Cephas Panschow, Development Commissioner went over the report for Council. The Ontario Power Authority sets the terms for these agreements. There will be no costs to the Town for this project. Proposed Resolution RESOLVE THAT the Town of Tillsonburg agree in principle to allowing the placement of two microFIT solar systems purchased by Tillson burg Hydro Inc on the 18 Spruce Stand 1 Library Lane municipal properties subject to entering into a Memorandum Of Understanding with Tillsonburg Hydro Inc at a later date; FURTHER THAT staff be authorized to enter into microFIT contract with the Ontario Power Authority to enable connection to the hydro electricity grid; AND FURTHER THAT bylaws be brought forward in this regard at the next meeting of Council Moved By: Councillor Getty Seconded By: Councillor Klein AND RESOLVE THAT the proposed resolution with regard to item Page 1 MINU It:.::>: Meeting tor the comm1ttee "Closed Session of Council" 1 be brought forward in open session for consideration. "Carried" ADJOURNMENT Moved by Councillor Klein Seconded by: Councillor Beres AND RESOLVE THAT Closed Session be adjourned and that Council move back into Open session at 6:00p.m. "Carried" Approval Received: (1 of 1) Donna Wilson!Tillsonburg (Tuesday January 10, 2012 01:43PM) Town of Tillsonburg Page2 COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: January 23, 2012 SECONDED BY RESOLVE THAT Council receive CA012-02 Library Services; FURTHER RESOLVE THAT Council instruct staff to complete a full scope business case to analyze the elements of the financial offer received from Oxford County. D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: January 23, 2012 MOVED BY SECONDED BY Resolve that Council receive CA012-03 Draft Budget 2012 for information purposes. D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: January 23, 2012 RESOLUTION MOVED BY SECONDED BY RESOLVE THAT the 2012 draft budget report and presentation be received as information; FURTHER RESOLVE THAT the 2012 draft budget in the amount of $12,491,774, a pre-growth increase of 3.92°/o, or 3.49°/o after growth, be brought forward to the Council meeting of February 13, 2012 for adoption. D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: January 23, 2012 RESOLUTION NO. _7_ MOVEDBY ~ ~ /~~· SECONDED BY . · --------------------- RESOLVE THAT Council receive Report FI 12-006 Trust Account Consolidation as information; FURTHER RESOLVE THAT Council approves the staff recommendations for the consolidation of trust accounts contained therein effective July 1, 2012; FURTHER RESOLVE THAT Council approves the creation of the Community Trust and the Scholarship Trust effective July 1, 2012; AND FURTHER RESOLVE THAT Staff bring back a report and a by law to define the objectives of each trust. 0 Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: January 23, 2012 RESOLUTION NO. MOVED BY SECONDED BY RESOLVE THAT Council receive the correspondence from Nottawasaga Police Services Board regarding their resolution on the continued use of photo radar; FURTHER RESOLVE THAT Council supports Nottawasaga Police Services Board Resolution No. 2011-82 dated November 24, 2011; AND FURTHER RESOLVE THAT this resolution be forwarded to the Premier of Ontario requesting reinstatement of the photo radar program. 0 Recorded Vote Deferred D Tabled D COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: January 23, 2012 RESOLUTION NO. MOVED BY SECONDED BY RESOLVE THAT Council receive Report DCS 12-05 Surplus Lands -Angus Street; FURTHER RESOLVE THAT Council deem the lands shown on the attached mapping as surplus to the needs of the municipality; AND FURTHER RESOLVE THAT Council direct staff to begin the process for the disposition of the subject lands. [1ed 0 Recorded Vote Defeated D Deferred Tabled D ·D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ _ Date: January 23, 2012 MOVED BY SECONDED BY RESOLVE THAT Council receive Report DCS 12-04 Surplus Lands -Allan Street. FURTHER RESOLVE THAT Council deem the lands shown on the attached mapping as surplus to the needs of the municipality. AND FURTHER RESOLVE THAT Council direct staff to begin the process for the disposition of the subject lands. AND FURTHER RESOLVE THAT Council direct staff to begin the process for the rezoning of the subject lands. cred D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. Date: January 23, 2012 RESOLUTION NO. 1.4 MOVED BY SECONDED BY RESOLVE THAT Council receive Report FIN12-005, Legal Claim, as information. I ct/fied D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. Date: January 23, 2012 RESOLUTION NO. a. ~ MOVEDBY ~---4~------·---------- SECONDEDBY --~~~>~~<~~~==~~---- RESOLVED THAT By-Law 3585 to close Angus Street, be read a first and second time and this constitutes the first and second reading thereof; D Recorded Vote Defeated D Deferred D Tabled D --~G2t~Aiayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. Date: January 23, 2012 RESOLUTION NO~L MOVEDBY ~= SECONDEDBY ~~~~·~~==~==~~=------- RESOLVE THAT Bylaw 3583, to adopt an Accessibility Plan for the Town of Tillsonburg, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. ~ed 0 Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. Date: January 23, 2012 RESOLUTION NO. 1~ L MOVEDBY ~ - SECONDED BY -----------"~ - RESOLVE THAT By-Law 3587, To Authorize Borrowing during the Fiscal Year 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3587, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. cied D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. Date: January 23, 2012 RESOLUTION NO.~ ~A L MOVEDBY ·Q~ SECONDED BY ---=== _____. RESOLVE THAT By-Law 3586, To Confirm the Proceedings of Council for the Council Meeting of January 23, 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3586, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. 0 Recorded Vote Defeated D Deferred D Tabled D ~Mayor's Initials P.O.' Box 101, Stn, Mn. Tillsonburg, ON N4G 4H3 Mr John Lessif-Mayor Members of the Town Council Town of Tillsonburg 200 Broadway Street Tillsonbu;rg,On N4G 5A7 Ref: Assistance-Parking Control Salvation Arm;y Hamper Distribution 2011 Would you ple ase convey my thanks and that of the Salvation Army-to your By-Law Enforceme nt Officer Ms. Kathleen Musse lman and the Town Works Departme nt for providing us with three (3 ) No Parking barricade s, which helped greatly in the loading of the recipients vehicle s on Broadway . The Salvation Army distribute d some 320 hamp,rs at this time. Thanking you aga in for your conce rn and assistance Re spe ctfully Ve rnon D. Fle ming-O.P.P. Re tire d P.O. BOX 101 STN. MAIN TILLSONBURG, ONTARI C)l> N4G 4H3 VERNON D. FJLE cc /th O.P.P.-C.S.O. (RET.) ~~z TELEPHONE/FAX(519)8~~ PAGER (519) 430-362.4- MUNICIPAL PROPERTY ASSESSMENT CORPORATION December 28, 2011 To: Heads of Council All Ontario Municipalities From: Dan Mathieson Chair, MP AC Board of Directors Subject: Settlement with Ontario Public Service Employees Union (OPSEU) Ratified I would like to report that the Municipal Property Assessment Corporation (MP A C) has reached a four-year settlement with OPSEU, which represents approximately 1,400 MPAC employees across Ontario. This week, the settlement was officially ratified by bargaining unit employees and ) MPAC's Board of Directors. In 2010 and 2011, MPAC self-imposed a wage freeze on bargaining unit staff in response to the Public Sector Compensation Restraint to Protect Public Services Act, 2010. The recent settlement is reasonable, responsible, and reflects an understanding and appreciation by both MP AC management and the bargaining unit of the current economic environment and challenges. The settlement will bring labour stability to MPAC and ensure that there are no disruptions to the 2012 province-wide Assessment Update. MPAC will continue to focus on delivering services to Ontario property taxpayers, provincial and municipal stakeholders. If you have any questions please contact Antoni Wisniowski, President and Chief Administrative Officer, at 905-837-6150. Copy Antoni Wisniowski Executive Management Group Board of Directors Yours truly, ~~~~ Dan Mathieson Chair, MPAC Board of Directors Office of the Chair c/o Municipal Property Assessment Corporation 1340 Pickering Parkway, Suite 101, Pickering, Ontario LlV OC4 T: 519.271.0250 ext236 F: 905.831.0040 www.mpac.ca The Corporation of the Town of Tillson burg February 13, 2012 I, Donna Wilson, Clerk for the Corporation of the Town of Tillsonburg do hereby delegate my authority to Nigel Bel !chamber of Amberley Gavel Ltd., to act in the capacity of the Clerk during Item No. 1 of the Closed Session of Council on February 13, 2012. Subject to the above, Nigel Bell chamber, to whom the power, duty or function of the Clerk has been delegated, has no authority to further delegate to another person any power, duty or function that has been delegated. In exercising the delegated authority of the Clerk, Nigel Bel !chamber shall comply with the following: 1. Apparent or actual conflicts of interests shall be declared as soon as possible upon the earliest of accepting, receiving and/or exercising this authority. 2. The delegate shall not exceed the scope of the delegated authority and shall at all times act in the Corporation's best interest. 3. The delegate shall observe the Corporation's Policies and Procedures in exercising the delegation. 4. Any expenditure related to the delegated matter shall be provided for in the Corporation's current year's budget. 5. Notes for the closed session minutes shall be submitted to the Clerk as soon as possible following the meeting. 6. The delegate shall not enter into any undertaking or contract with any third party, in execution of the delegate's authority without the express written approval of the Corporation of the Town of Tillsonburg. Dated this 131h day of February, 2012, in the Town of Tillsonburg, County of Oxford Donna Wilson, Clerk Town of Tillson burg