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120301 Council MINTown of Tillson burg Minutes of Council Meeting Date: Thursday March 1, 2012 6:00PM Council Chambers Chair: John Lessif MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private . ToV{n:()fTIUsonburg .· ..... · . Meeting· for'-the ~emmittee -·~opef:t·C(}uncil" ~u1!~~r~~;fll#M On:lets ~fthe D&y: CALL TO ORDER The meeting was called to order at 6:00PM ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session and the Closed Session of the Council Meeting of March 1, 2012, be adopted. "Carried" CLOSED MEETING SESSION Resolution No. 2: Moved By: Councillor Rosehart 4 Seconded By: Councillor Getty AND RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters relating to advice that is subject to Solicitor-Client privilege-including communications necessary for that purpose; Matters relating to personal matters about an identifiable individual, including municipal employees; Matters pertaining to the security of the property of the municipality. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF There were no disclosures of Pecuniary Interest declared. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Page 1 MINUTES: Meeting for the Committee "Open Council" Minutes of the Open Council Meeting of February 13, 2012, 1:00PM. ~ Minutes of the Open Council Meeting of February 13, 2012, 6:00 PM I) Resolution No. 3: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT the Minutes of the Open Session Meetings and Closed Session Meeting of January 23, 2012, be approved. "Carried" DELEGATIONS 1. Oxford Regional Labour Council l:l Presented By: Broderick Carey, President Mr. Broderick Carey appeared before council and went over the Council's position. Resolution is simply requesting the province use Canadian tax dollar to create Canadian jobs. Staff to provide a report in March regarding this issue. PRESENTATIONS: 2.Rural Connection Broadband Program Presented By: Colleen Pepper, Broadband Program Coordinator Colleen Pepper appeared before Council and updated Council on the program. Staff to provide Council with a business plan to move Broadband out further into the community. PUBLIC MEETINGS 2. Committee of Adjustment Application A-01/12 Cfl Presented By: Development Planner Mr. Gord Hough, Corporate Manager, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. The Applicants, Nancy & Dan Gowette, were in attendance and explained to council that this application came before the severance application in order to obtain council support. Opportunity was given for comments and questions. No persons appeared in support of, or in opposition to, the subject application. The following resolution was passed. Resolution No. 4: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND RESOLVE THAT Council defer the application to permit the owners one year to submit and finalize an application for consent/severance to the County of Oxford Land Division Committee to create a new building lot, which is to be consistent to the new building lot as shown on Plate 3 of County Report 2012-34. Page2 MINUTES: Meeting for the Committee "Open Council" FURTHER RESOLVE THAT considering the County Planner's suggestions of the variance that Council defer of decision until the severance application is submitted to the Town. "Carried" 3. Zone Change Application ZN 7-12-01, Victoria Wood ITillsonburg) GP Inc. ~ Presented By: Development Planner Mr. Gord Hough, Corporate Manager, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. The Applicant Mr. Churchill was in attendance and spoke to the proposed zone change. Opportunity was given for comments and questions. No persons appeared in support of, or in opposition to, the subject application. The following resolution was passed. Resolution No. 5: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council approve the attached zoning bylaw amendment for an application submitted by Victoria Wood (Tillsonburg) GP Inc. whereby lands consisting of Lots 9-12, 14, 17-28 and Part of Block 43, Plan 41 M-24, located on the north and south side of Sanders Crescent and the north side ofTrailview Drive, in the Town ofTillsonburg are to be rezoned from Low Density Residential -Type 2 (R2) to Special Low Density Residential - Type 2 (R2-8) and from Special Low Density Residential -Type 3 (R3-3) to Special Low Density Residential-Type 3 (R3-11) to facilitate the construction of single detached dwellings with reduced rear yard depths, increased maximum lot coverages and special projections for covered and uncovered decks. FURTHER RESOLVE THAT By-Law 3591, being a by-law to amend Zoning By-Law 3295, as amended, be brought forward for council consideration. "Carried" INFORMATION ITEMS 4. Ontario 911 Advisory Board CJ 5. Helping Hand Food Bank Thank You Letter I) 6. Fate of Small Business regarding Transportation Services by School Boards CJ See Proposed Resolution No. 19 below under Resolutions. Page 3 MINUTES: Meeting for the Committee "Open Council" FINANCE 7. 2011 Public Sector Salary Disclosure [) Presented By: Director of Finance Resolution No. 6: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT the 2011 Public Sector Salary Disclosure for the Town of Tillson burg be received as information. "Carried" 8. FIN 12-003, Carroll Trail Fundraising Committee [) Presented By: Director of Finance Resolution No. 7: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND RESOLVE THAT Council receive Report FIN12-003, Carroll Trail Fundraising Committee as information. "Carried" 9. FIN12-012 2011 Surplus 1J Presented By: CAO Resolution No. 8: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND Resolve that Council receives report FIN12-012 2011 Surplus as information. "Carried" 10. RBC Blue Water Project: Community Action Grant application ~ Presented By: CAO Resolution No. 9: Moved By: Councillor Beres Seconded By Councillor Stephenson AND RESOLVE THAT Council receive the RBC Blue Water Project Community Action Grant Application; FURTHER RESOLVE THAT Council support the application to be submitted by the Lake Lisgar Revitalization Project Committee and the Tillsonburg Rowing Club. "Carried" DEVELOPMENT & COMMUNICATIONS 11. DCS 12-03 PROPERTY STANDARDS BY-LAW REVIEW I) Presented By: Director of Development and Communication Services Resolution No. 10: Page 4 MINUTES: Meeting for the Committee "Open Council" Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVE THAT Council receive Report DCS 12-03- Property Standards By-Law for information purposes; FURTHER RESOLVE THAT WHEREAS By-Law No. 2705 was enacted on the 13th day of March, 1995, it is now desirable to update this by-law to be consistent with existing legislation from the Government of Ontario; AND FURTHER THAT a By-Law be brought forward at a later date for Council consideration. "Carried" 12. DCS 12-06 75 BROADWAY-CIP APPLICATION b'J Presented By: Director of Development and Communication Services Resolution No. 11 : Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receive Report 12-06 75 Broadway-CIP Application and the recommendations contained therein; FURTHER RESOLVE THAT Council consider this application and a By-law be brought forward for Council consideration for two readings. "Carried" 13. DCS 12-10, To Prohibit Smoking in a Public Place Cjj Presented By: Director of Development & Communication Services Resolution No. 12: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receive Report DCS 12-10 To Prohibit Smoking in a Public Place; FURTHER RESOLVE THAT a By-Law to Regulate Smoking in Public Places, be brought forward at a later date for Council consideration. "Carried" 14. DCS 12-12 Return of Fees Policy [;! Presented By: Director of Development & Communication Services Resolution No. 13: Moved By: Councillor Rosehart Seconded By Councillor Getty AND RESOLVE THAT Council receive Report DCS 12-12 Return of Fees Policy; FURTHER RESOLVE THAT a By-Law to endorse the Return of Fees Policy, be brought forward for Council consideration. "Carried" 15. DCS 12-13 Potential Sale of Town Owned Lands-Land Locked Ravine Areas [3 Page 5 MINUTES: Meeting for the Committee "Open Council" Presented By: Director of Development & Communication Services Resolution No. 14: Moved By: Councillor Getty Seconded By Councillor RosehartAND RESOLVE THAT Council receive Report DCS 12-13 Potential Sale of Town Owned Lands-Backing onto Ravines for information purposes. "Carried" 16. Report DCS 12-14 Rural Connections Broadband Program-Education Campaign I) Presented By: Colleen Pepper, Broadband Marketing Coordinator Resolution No. 15: Moved By: Councillor Klein Seconded By Deputy Mayor Renaud RESOLVE THAT Council receive Report DCS 12-14 Rural Connections Broadband Program-Education Campaign for information purposes. "Carried" 17. Report DCS 12-15 Rural Connections Broadband Program i-Canada Declaration ~ Presented By: Colleen Pepper, Broadband Marketing Coordinator Resolution No. 16: Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVE THAT Council receive Report DCS 12-15 Rural Connections Broadband Program i-Canada Declaration; FURTHER RESOLVE THAT the Town ofTillsonburg endorse the i-Canada Declaration affirming ultra high-speed broadband technology as a key ingredient in Canada's future prosperity. "Carried" 18. Report DCS 12-16 Concession Street East. Parkwood to Demeyere Presented By: Director of Development & Communication Services ~ DCS 12-16-ConcessionE-Parkwood to Demeyere.doc Staff to further survey the out of town user's that used our ball diamonds last year. Resolution No. 17: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receives report DCS 12-16- Concession Street E-Parkwood to Demeyere as information. "Carried" Page 6 MINUTES: Meeting for the Committee "Open Council" COMMUNITY SERVICES 19. Report PRS 12-02 Pioneer Cemetery Report ~ Presented By: Acting Director of Parks and Recreation Department Resolution No. 18: Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVE THAT Council receive Report PRS 12-02 Request to Allocate Funds; FURTHER RESOLVE THAT $5000 be allocated to the Pioneer Cemetery project from the Cemetery Maintenance Trust Fund for fence repairs with the remainder of funds to be fundraised by the Pioneer Cemetery Committee. "Carried" COMMITTEE MINUTES & REPORTS 20. Committees of Council Minutes 131 21. Long Point Region Conservation Authority Minutes of Feb 1. 2012. [] NOTICE OF MOTION Moved By: Deputy Mayor Renaud AND RESOLVED THAT the Town of Tillson burg amend it's purchasing policy; AND FURTHER enact the necessary change through a By-Law whereas the policy specifically precludes the purchase of any motorized equipment, apparatus, engines or vehicles manufactured, marketed or sold under the Caterpillar brand name. RESOLUTIONS Resolution No. 19: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND RESOLVED THAT Council receives the correspondence from F.L. Ravin Limited; FURTHER RESOLVE THAT Council supports the Independent School Bus Operators Association request to extend the school bus moratorium until the end of 2013 in order to allow the Ontario Government the opportunity to re-think their approach to the procurement of student transportation services by school boards and their transportation consortia; AND FURTHER RESOLVE THAT the correspondence and this resolution be forwarded to: Tillson burg Chamber of Commerce Thames Valley District School Board MPP -Ernie Hardeman MP -Dave MacKenzie Education Minister-Laurel Broten "Carried" Page 7 MINUTES: Meeting for the Committee "Open Council" BY-LAWS 22. By-Law 3592, To Adopt a Planning Application Return Fee Policy l:il Resolution No. 20: Moved By: Deputy Mayor Renaud Seconded by: Councillor Klein AND RESOLVE THAT By-Law 3592, To Adopt a Planning Application Return Fee Policy, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 23. By-Law 3593, To Authorize an Assessment Rebate Program C1 Resolution No. 21: Moved By: Deputy Mayor Renaud Seconded by: Councillor Klein AND RESOLVE THAT By-Law 3593, To Authorize an Assessment Rebate Program, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 24. By-Law 3591. To amend By-Law 3295, Victoria Wood [] Resolution No. 22: Moved By: Deputy Mayor Renaud Seconded by: Councillor Klein AND AND RESOLVE THAT By-Law 3591, To amend By-Law 3295, to amend the Low Density Residential-Type 2 (R2) to Special Low Density Residential- Type 2 (R2-8) and from Special Low Density Residential -Type 3 (R3-3) to Special Low Density Residential - Type 3 (R3-11) from certain lands (Victoria Wood Ltd.) , be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 25. By-Law 3595. To amend By-Law 3509. Boards & Committees [;} Resolution No. 23: Moved By: Deputy Mayor Renaud Seconded by: Councillor Klein AND RESOLVE THAT By-Law 3595, To Amend By-Law 3509, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3595, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 26. By-Law 3594. To Confirm the Proceedings of Council, March 1. 2012. [3 Resolution No. 24: Page 8 MINUTES: Meeting for the Committee "Open Council" Moved By: Deputy Mayor Renaud Seconded by: Councillor Klein AND RESOLVE THAT By-Law 3594, To Confirm the Proceedings of the Council Meeting of March 1, 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3594, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT the meeting be adjourned at 8:40PM. "Carried" Approval Received: (1 of 1) Donna Wilson/Tillsonburg (Friday March 02, 2012 03:06PM) Town of Tillsonburg Page 9 MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private • · 'Jh<tw~·ofT.illsonburg . Meetti!tlor ·~pp~n Council" . · . Orders of the Day: CALL TO ORDER The meeting was called to order at 1 :00 PM ATTENDANCE Mayor John Lessif Councillor Rosehart Councillor Stephenson Councillor Beres Councillor Klein arrived at 1 :45 PM Staff Director of Development & Communications-David Samis Director of Operations-Steve Lund CAO -Kelley Coulter Clerk-Donna Wilson Director of Finance-Darrell Eddington Acting Director of Community Services-Janet McCurdy Absent: Deputy Mayor Renaud Councillor Getty ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Beres AND RESOLVED THAT the Agenda as prepared for the Open Session of the Special Council Meeting of February 13, 2012, be adopted. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF 3 Page 1 MINUTES: Meeting for the Committee "Open Council" There were no disclosures of pecuniary interest declared. PRESENTATIONS 1. Pioneer Cemetery Committee Presentation I) Presented By: lrv Horton, Dave Morris To restore the Pioneer Cemetery to good order and repair in accordance with the Cemeteries Act(Revised) R.S.O., 1990,C.4 Mr. lrv Horton appeared before Council and gave a brief presentation. An ad hoc committee has been put in place to work towards restoring the Pioneer Cemetery. The committee suggests that the perimeter fencing and the restoration of the existing internal rod iron fence be done initially to secure the site .. Partners in the project will include: Tillsonburg historical society. Various federal and provincial grants TACAC has indicated they would support the effort. Private individuals have also indicated they would donate funds. Staff to bring back a report to council with possible support initiatives, which include town staff to be a part of this project. 2. Police Service Board Special Projects Request ~ Presented By: John Smith, Vice Chair, Police Service Board Mr. John Smith appeared before Council and reviewed the various special projects planned by the Board. He also indicated that the Tillsonburg OPP were initially partnered with Haldimand/Norfolk Crime Stoppers and they have commenced efforts to join the Oxford County Crime Stopper. There are various costs for this effort. One of the projects they are looking at for this year is replacement of the electronic speed sign. Council suggest that the Board approach the Kinsmen to request support for this project as they had contributed to the original sign. Council suggest that the Board put together a plan for the year on how the speed sign will be used in our community. 3. Tillson burg Chamber of Commerce I] Presented By: Sheryl Williams, President, Chamber of Commerce Sheryl Williams appeared before Council representing The Chamber. They are requesting $15,000 be given to the Development committee for various projects. Shane Curtis was also present and went over the efforts of the Ontario Chamber with respect to Tillsonburg Chamber and how it affects our community. Council has requested that the Chamber inform them of the various events and efforts in order for Council to bring them to the public's attention. To provide a report back to Council with recommendations regarding the request from the budget. 4. BIA Business Plan 2012 CJ Presented By: Krystal West, Director, BIA Krystal West, BIA Director and Virginia Armstrong, BIA Coordinator went over numerous projects they are currently working on. Page 2 MINUTES: Meeting for the Committee "Open Council" To provide a report regarding the recommendation and to determine what the funds will be used for. Staff to bring back a report on the replacement of the lighting in the downtown core. Council has requested that the BIA come before council on a regular basis to share BIA initiatives. Their AGM will be in April and they will inform Council of the date. website-tillsonburgbia.com 5. Tillsonburg Library Board D1 Presented By: Barb Mackinnon, Chair ~ budgetPresentaionFeb13.pptx Barb Mackinnon, Chair of the library board appeared before Council and went over their presentation. Council requested clarification regarding staffing issues. The additional funds for staffing is included within this years budget proposal. Council noted that the library is an important part of our future. 6. Tillsonburg Multi Service Centre [dl Presented By: Maureen Vandenberghe, Communications & Development Coordinator Maureen Vandenberghe appeared before Council and reported on the various efforts of the Multi Service Centre. The Livingston Centre has a great presence in the community, however it requires a large amount of upgrades and funding for their various programs .. Council support the grant program which is annually $5,000 in the current budget. ADJOURNMENT Moved By: Councillor Klein Seconded By: Councillor Stephenson AND RESOLVE THAT the meeting be adjourned at 3:10 p.m. "Carried" Approval Received: (1 of 1) Donna Wilson/Tillsonburg (Wednesday February 15, 2012 08:33 AM) Town of Tillsonburg Page 3 MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private To~tt.·.ofTlUsonburg Meeting.fQr· '''Qpen.Council" .. QJl . Mondily r{l~tuawt3,.2012 06:00'PM · .· CO·t~ntif•Chambers . . Chair: .John· tessif Orders.of the Day: CALL TO ORDER The Meeting was called to order 6:00 PM ATTENDANCE Mayor John Lessif Deputy Mayor Renaud Councillor Rosehart Councillor Stephenson Councillor Beres Councillor Klein Staff Director of Development & Communications -David Samis Director of Operations -Steve Lund Clerk-Donna Wilson Director of Finance-Darrell Eddington Acting Director of Community Services-Janet McCurdy Absent: CAO -Kelley Coulter Councillor Getty ADOPTION OF AGENDA Resolution No. 1: Moved by: Councillor Rosehart Seconded By: Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Open Session and the Closed Session of the Council Meeting of February 13, 2012, be adopted. "Carried" CLOSED MEETING SESSION Resolution No. 2: Moved By: Councillor Rosehart Seconded By: Councillor Stephenson AND RESOLVED THAT Town Council move into Closed 3 Page 1 ) MINUTES: Meeting for the Committee "Open Council" Session, to consider matters relating to: Matters pertaining to a personal matter about an identifiable individual, including municipal employees; Matters pertaining to the security of the property of the municipality. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF There were no disclosures of pecuniary interest MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Open Council meeting of January 23, 2012. CJ Resolution No. 3: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVE THAT the Minutes of the Open Session Meeting and Closed Session Meeting of January 23, 2012, be approved. "Carried" DELEGATIONS 1. Tillsonburg Transfer Station [] Presented By: Larry Donnelly Mr. Larry Donnelly appeared before Council and provided a proposal for the Transfer Station. Staff to bring back to council a report regarding the proposal. INFORMATION ITEMS 2. Notice of Poll -OGRA Board of Directors [J 3. 2012 OSUM Conference & Trade Show [] 4. Municipal Employer Pension Centre of Ontario Correspondence [) 5. Ontario Municipal Partnership Fund Allocations for 2012 [:] 6. Ministry of Citizenship & Immigration Newcomer Champion Awards CJ Page 2 MINUTES: Meeting for the Committee "Open Council" 7. Ontario Heart & Stroke Foundation Correspondence-AED Funding ~ Staff to take advantage of this program to complete the AED's at Town facilities. CHIEF ADMINISTRATIVE OFFICER 8. Ontario Trillium Foundation (OTF) Grant Application CJ Resolution No. 4 Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council receive the Ontario Trillium Foundation Grant Application; FURTHER RESOLVE THAT Council support the application to be submitted by the Lake Lisgar Revitalization Project Committee and the Tillsonburg Rowing Club. "Carried" Mayor to attend the Ontario Trillium Foundation visit. 9. By-Law 3589, to Amend By-Law 3509 Boards & Committees ~ 10. CA012-04 Organization Restructuring Community Services Update [] Presented By: CAO Resolution No. 5 Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council receive CA012-04 Organizational Restructuring for Community Services update for information purposes. "Carried" FINANCE 11. FIN12-010 2012 Draft Budget Presented By: Director of Finance ~ Microsoft Word-FIN12-010 2012 Draft Budget.pdf ~ Staff to provide a report at the next Council meeting regarding the OPP provincial services usage which could impact the budget. Resolution No. 6 Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council receives report FIN12-010 2012 Draft Budget as information. FURTHER RESOLVE THAT the 2012 Draft Budget in the amount of $12,491,774, a pre-growth increase of 3.92%, or 3.49% after growth, be adopted, with such Page 3 MINUTES: Meeting for the Committee "Open Council" funds to be raised from taxation. FURTHER RESOLVE THAT the Tax by-law be brought forward to a subsequent Council meeting for adoption once the County and Education 2012 rates are finalized. "Carried" 12. FIN12-013 2012 Business Plans ~ Presented By: Director of Finance Staff to provide regular updates on the efforts to receive accreditation as a "Youth Friendly Community" through play works, is to be added to the Community Services Quarterly reports. Resolution No. 7 Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVE THAT Council receives report FIN12-013 2012 Business Plans; FURTHER RESOLVE THAT Council approves the 2012 Business Plans as presented. "Carried" 13. FIN 12-008 John Law Trust Request ~ Presented By: Director of Finance Resolution No. 8 Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVE THAT Council receives report FIN12-008 John Law Trust Request. FURTHER RESOLVE THAT Council approves the request from the Festival of Music in the amount of $500 to be disbursed from the John Law Trust. "Carried" 14. FIN 12-009 2012 OMPF ~ Presented By: Director of Finance Staff to prioritize this issue and to address the Ministry. Resolution No. 9 Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receives report FIN12-009 2012 OMPF as information. "Carried" 15. FIN12-003 Carroll Trail Fundraising Committee I) Presented By: Director of Finance Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT the item be deferred to the next council meeting. "Carried" Page4 MINUTES: Meeting for the Committee "Open Council" COMMUNITY SERVICES 16. CSD 12-01Kinsmen Annandale Diamonds Parking Lot C] Presented By: Interim Director of Community Services Resolution No. 11 Moved By: Councillor Stephenson Seconded By: Councillor Beres RESOLVE THAT Council receive Report CSD 12-01 Kinsmen Annandale Diamonds Parking Lot; FURTHER RESOLVE THAT notification be provided to the residents of Annandale Subdivision and the Baseball groups regarding the proposal ; AND FURTHER THAT a report be brought back to Council once this notification has been completed and comments received. "Carried" COMMITTEE MINUTES & REPORTS 17. LPRCA Minutes of January 11. 2012 CJ BY-LAWS 18. By-Law 3578, To Repeal By-Law 3214, To establish the Tillsonburg Youth Advisory Committee CTI Proposed Resolution No. 13: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3578, To Repeal By-Law 3214 to Establish the Tillsonburg Youth Advisory Committee, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3578 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 19. By-Law 3589, To Amend By-Law 3509 Boards & Committees I) Resolution No. 14: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3589, To Amend By-Law 3509, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3589, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 20. By-Law 3585. To Close Angus Street ~ Resolution No. 15: Moved By: Deputy Mayor Renaud Page 5 Canada-EU CETA Proposed Municipal Resolution WHEREAS the Canadian government is close to concluding negotiations with the European Union (EU) on a Comprehensive Economic and Trade Agreement (CETA), with participation from provinces and territories; and WHEREAS (the Municipality) recognizes the importance of trade to local, provincial/territorial and national economies but also the impact that trade agreements can have on the powers of local governments; and WHEREAS in the CETA, Canada has exchanged an initial procurement offer with the EU (listing sub-federal entities that will be bound by the rules of the procurement chapter) that may include (the Municipality) and that would explicitly tie the (the Municipality) to the terms and conditions of an international trade agreement; and WHEREAS the EU is insisting on full access to procurement by municipalities, school boards, universities, hospitals, utilities and other provincial agencies, which could significantly reduce the freedom of these bodies to hire or source locally on public contracts, or to use public spending as a tool for economic development, environmental protection and support for local farmers and small businesses; and WHEREAS procurement rules in the CETA combined with investment protections related to transit, water, electricity and other public services delivered locally may lock in privatization and make it prohibitively expensive to apply new regulations, tore-municipalize services, or create new municipal programs; and WHEREAS (the Municipality) already has an open and fair procurement policy, and that it is not the international norm for municipal governments to be covered by procurement agreements such as the one proposed in the CETA; and Canadian Labour Congress www.canadianlabour.ca 1 File: AOI/12 Date: February 15, 2012 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PuBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Thursday March 1, 2012 Time: 6:00pm Location: Town Council Chambers Tillson burg Corporate Offices, Town Centre Mall, 2nd Floor OWNERS/ APPLICANTS: Nancy & Dan Gowette 38 Delevan Crescent Tillsonburg ON N4G LOCATION: AGENT: Lot 348, Plan 500, municipally known as 38 Delevan Crescent, Town ofTillsonburg, County of Oxford PURPOSE OF APPLICATION: The applicant is applying for relief from Section 6.2, proposing a Front Yard Setback of 5.48 m (18ft.) whereas 7.5 m (24.6 ft) is required, Exterior Side Yard of 3.07 m (10.1 ft) whereas 7.5 m (24.6 ft) is required, and Rear Yard setback of 8.83 m (29ft) whereas 12m (39.3 ft) is required, in the Rl Zone of the Zoning Bylaw in order to permit the construction of a one storey bungalow with a double attached garage. You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary-Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary-Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Community and Strategic Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Jason Juhasz, Development Planner at 688-3009 extension 3226 or by email: jjuhasz@county.oxford.on.ca. Yours truly, Donna Wilson Secretary-Treasurer Tillsonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway, znd Floor Tillsonburg ON N4G SA 7 lxr$dn~f?o~f!,.!Ytogether Community and Strategic Planning P. 0. Box 1614, Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-537-5513 Web site: www.oxfordcounty.ca Our File: A 01/12 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment OWNERS: Dan & Nancy Gowette 38 Delevan Crescent Tillsonburg ON N4G 3MB VARIANCE REQUESTED: MEETING: REPORT NO: March 1, 2012 2012-34 Relief from Section 6.2, Table 6.2 -Zone Provisions -Front Yard, to reduce the required minimum front yard setback from 7.5 m (24.6 ft) to 5.48 m (18ft), Exterior Side Yard, to reduce the required minimum exterior side yard from 7.5 m (24.6 ft) to 3.07 m (1 0.1ft), and Rear Yard, to reduce the required minimum rear yard from 12 m (39.3 ft) to 8.83 m (29 ft) to allow for the construction of a one storey, single detached dwelling on a lot proposed to be severed in the future. LOCATION: The subject property is described as Lot 348, Plan 500 in the Town of Tillsonburg. The subject property is a through, corner lot, bounded by Delevan Crescent, Third Street and Frank Street and is municipally known as 38 Delevan Crescent. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: TOWN OF TILLSONBURG ZONING BY-LAW: SURROUNDING USES: COMMENTS: (a) Purpose of the Application: Low Density Residential Low Density Residential-Type 1 (R1) Surrounding uses include existing low density residential uses The applicant proposes to obtain relief from the above-noted section of the Tillsonburg Zoning By-law to facilitate the construction of a one storey, single detached dwelling on a lot to be created in the future. The applicants have advised Planning staff, that should the Committee give favourable consideration to this application, they would then submit the necessary Plate 1: Location Map with Aerial Photography (201 0) and Existing Zoning Lot 348, Plan 500-38 Delevan Crescent-Town of Tillson burg Application No. A-01/12-Dan & Nancy Gowette LEGEND -../ County Orthoimagery (20 Zoning • EP1 Zoning Overlay i!ll EP2 Zoning Overlay / Zoning Line /~Municipal Limits t TILLSONBURG g @1990-2007 LAND RELATED INFORMATION SYSTEM COUNTY OF OXFORD CREATED ON: 17-FEB-2012 "-..__;.,_/ DESCRIPTION SEVERED RETAINED BY-LAW AREA 5536 SQ. FT. 5520 SQ. FT. 6566 SQ. FT. SCALE -I INCH = 20 FEET m r r i"ETi SKETCH FOR SEVERANCE APPLICATION PLAN OF LOT FRONTAGE 55.0' 56.2' 62.3' LOT DEPTH 100.0' 100.0' 105.0' I M pER I A L g~~A~~Ego~~~Do~or~~J~~NB~R~u~~~~~~~A~Yu~~~4~ND LOT 538 FRONT YARD 18.0' 9.5' 24.6' I EXTERIOR SIDE yARD 10.,. 7.4' 14.8' I INTERIOR SIDE YARD 5.0' 1.4' 3.9' REAR YARD 29.0' 43.5' 34.4' LOT COVERAGE 26% 34% 33% OPEN SPACE 66% 59% 33% 1425 SQ. FT. DM:WNG FLOOR AREA Dvt:WNG It GARAG!: 0~~ i~A/:iiRr 1001 SO. FT. Proposed Rear Yard Setback r z: LL] u U) LL] 0::: u oo§' ;(;oO oz r5 ,.._Q. "' 8.., oo :Z;o ~Co Q.e. "-' &~ ~~~ ~ ;, zy (.) N 78"SE 90.5' ~ 7.4j ~ 7.8' ~~~~7Tr.n777T.nY~ 1 y STOREY HOUSE / Y. (ALUMINUM SIDING) / f-.~ >--p-// (CONCRETE FOUNDATION) ~ MUNICIPAL No. 38 / / / ~ ai 0~ 1n ~ 16.3' y ~+c ~, os,. 0+ <-~y~ ~ 'f-LLLLL •43.5' j l N 78" 29' 00" E P.LN. 00027 -0460 28.5' Proposed Exterior T.HJRD ST R£ £ T Side Yard Setback P.I.N. 00027 -0523 (66' WIDE PLAN 500) 90.50' JUDGE'S PLAN REGISTERED AS PLAN 500 TOWN OF nLLSONBURG COUNTY OF OXFORD Proposed Front l Yard Setback ·c--p 101lo' " -~~:. 10.1' --------+ 18.0' >- r LL] LL] 0::: r Lf) 538 29.0' J:--_:__ 1 ,_,J PROPOSED 1 STOREY I SINGLE FAMILY _j I I RESIDENTIAL DWELLING I _j l __ _j_l I I GARAGE I I I I 3:: ~tl ~ ~~ z 5 Q. 2.3.0' "' ,.jj 0 100.0' !------~----+ ,_,. 1 00.0' »~.< o.o· --o.., oo ;o FE 0: 0 < 1t 'J! f LOT 1 537 ~j'<:SJ')< 200.00" ASPHALT DRIVEWAY P.I.N. 00027 -0459 ;, e X z: <c: 0::: b.., I z: <c: > LL] -1 LL] q JUDGE'S PLAN R£GJST£F~£D I .AS PLAN 500 I I I--------------------1 KIM HUSTED SURVEYING LTD: Plate 3: Applicant's Site Plan Lot 348, Plan 500-38 Delevan Crescent-Town of Tillsonburg Application No. A-01/12-Dan & Nancy Gowette o-r 536 ONTARIO LAND SURVEYOR 30 HARVEY STREET, TILLSONBURG, ONTARIO, N4G 3J8 PHONE: 519-842-3638 FAX: 519-842-3639 PROJECT: 12-9854 REFERENCE: FILE File No. A 01/12 Report No. 2012-34 Page4 Furthermore, all 'infill proposals' shall have regard for the location of vehicular access points, adequate existing municipal services, stormwater run-off, off-street parking and outdoor amenity area. Planning staff are confident that any concerns raised via the future consent application, can be addressed through conditions of approval. Planning staff are of the opinion that the anticipated severance application would be consistent with the policies for street-oriented infill development within the Low Density Residential designation in the County Official Plan and all applicable PPS policies. Therefore, based on the above noted review of the in-filing housing policies, Planning staff provide the opinion that the applicants' request for a reduction in required front yard, exterior side yard and rear yard setback for the proposed single detached dwelling meets the nature and intent of the policies of the Official Plan and will not set an undesired precedent as the surrounding area features existing dwellings with similar building setbacks. (d) Intent and Purpose of the Zoning By-law: The subject property is zoned Low Density Residential-Type 1 (R1) in the Town of Tillsonburg Zoning By-Law No. 3295. Table 6.2-ZONE PROVISIONS requires: • a minimum front yard setback of 7.5 m (24.6 ft); • a minimum exterior side yard setback of 7.5 m (24.6 ft); and • a minimum rear yard setback of 12 m (39.3 ft) for single detached dwellings. The purpose of these yard setbacks is to ensure that single detached dwellings maintain sufficient setback to provide a buffer for neighbouring properties, adequate recreational and amenity area, and proper area for drainage and parking. The proposed dwelling appears to comply with the remaining requirements of the Zoning By-law including parking (two parking spaces are available within the proposed two car garage) and lot coverage. Given that the proposed dwelling (and proposed lot) would consistent with the size and configuration of neighbouring lots, privacy and separation of buildings is not an issue. Further, adjacent properties appear to contain dwellings with similar setbacks and lot coverage percentages. The proposed dwelling appears to maintain the established building line setbacks present in the area. Therefore, it is Staffs opinion that the requested variances for reduced front yard, exterior side yard and rear yard are in keeping with the intent of the Town of Tillsonburg Zoning By-Law. (e) Desirable DevelopmenVUse: The location of the proposed single detached dwelling is in keeping with the character of the surrounding residential neighbourhood. The proposed dwelling (and the proposed lot) appear to be consistent with surrounding properties and buildings and would not appear to have an adverse effect on the adjacent neighbouring properties, provided that a grading and drainage plan is submitted to the satisfaction of the Town Engineering Department. Public notification of the application for minor variance was circulated to surrounding property owners on February 15, 2012. As of the writing of this planning report, 3 letters of concern have File No. A 01/12 RECOMMENDATION Report No. 2012-34 Page 6 It is recommended that the Town of Tillsonburg Committee of Adjustment defer Application File A 01/12, submitted by Dan & Nancy Gowette for lands described as Lot 38, Plan 500 in the Town of Tillson burg, for up to one year to March 2013, for the following reason: 1. To permit the owners one year to submit and finalize an application for consent/severance to the County of Oxford Land Division Committee to create a new building lot, which is to be consistent to the new building lot as shown on Plate 3 of this report. Authored by: "Jason Juhasz" Jason Juhasz, MCIP, RPP Development Planner February 21,2012 Approved by: "Gordon K. Hough" Gordon K. Hough, MCIP, RPP Corporate Manager ) RECEIVEC FEB 1 7 201Z g :--o\) f ~'""' .. ... ..~ .... ~. ~ l...~ a.~.~lr P~.ffoo ..{)~~ ..... ~ ~. ~.:e~ ~······ .SI~. . . ...... . ..... 1\'\.~ ... ~. ~ dMU 4 ~· . ~ .~ .~. ~ ~. ~ ._d..~.~ ~ ~ .. ~ ... JJ.~ .~ ...J..ru ·~ , .... ..::::c.c. QQO~ ~ ~ ~ .. ~ ·~· ..... ~ .~. u-..u~ ~ ... ~ ~. ~~-· ~ ~.~.~~.~~ . . ~~~~.~~~~ ~···~ ·~·4····4·~ ~~ ..Lr~ .~~ ,l(.·~ A~ .£-1o·~~ . . T~OUl.t" . NY 6--'3 f>l q S J..f f'J I /)E-ll.._ ·'q<.e-v I ./E-W SD 7!--1 E. 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P!<_oPsl-1(. 1 /-oo tc A. /C_ttv.AILO TO ydc.((_ t.?oM.N £AJ TS C,J 7]11 S. /Yl A-7TE:t(_. ~I?~ '7) J::.-G ~A ~ t¢V 1Af b s ri'L~ ~:::.. sr 71 L-LJd .N/~ v£. 1--6 ,J ri<-!C. :? tnl.f File No. A-01/12 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT DECISION OF COMMITTEE Page 1 of2 WE, the undersigned members of the Town ofTillsonburg Committee of Adjustment, do hereby attest that the following was the decision reached by us at the meeting held on Thursday March I, 20 I2. OWNERS/APPLICANTS: Nancy & Dan Gowette 38 Delevan Crescent Tillsonburg ON N4G LOCATION: AGENT: Lot 348, Plan 500, municipally known as 38 Delevan Crescent, Town ofTillsonburg, County of Oxford PURPOSE OF APPLICATION: Relief from Section 6.2, Table 6.2-Zone Provisions-Front Yard, to reduce the required minimum front yard setback from 7.5 m (24.6 ft) to 5.48 m (18ft), Exterior Side Yard, to reduce the required minimum exterior side yard from 7.5 m (24.6 ft) to 3.07 m (10.1ft), and Rear Yard, to reduce the required minimum rear yard from 12m (39.3 ft) to 8.83 m (29 ft) to allow for the construction of a one storey, single detached dwelling on a lot proposed to be severed in the future. DECISION: APPROVED That the Tillsonburg Committee of Adjustment application A-0 1/12 for the property located at 38 Delevan Crescent, Town ofTillsonburg, in the County of Oxford, be deferred for up to one year to March 2013, for the following reason: I. To permit the owners one year to submit and finalize an application for consent/severance to the County of Oxford Land Division Committee to create a new building lot, which is to be consistent to the new building lot as shown on Plate 3 of County Report 2012-34. Members concurring in above ruling: John Lessif Mark Renaud David Beres Mel Getty Marty Klein Chris Rosehart Brian Stephenson tiilxf2rdCount · .,. growing stronger.'Xogether Community and Strategic Planning P. 0. Box 1614, 21 Reeve Street Woodstock ON N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.county.oxford.on.ca OUR FILE: ZN 7-12-1 APPLICATION FOR ZONE CHANGE To: The Mayor and Members of Tillsonburg Town Council OWNER: Victoria Wood (Tillsonburg) GP Inc. 8500 Leslie Street, Suite 210 Markham ON L3T 7M8 LOCATION: REPORT NO.: 2012-35 MEETING DATE: March 1, 2012 AGENT/SOLICITOR: Nancy Shoemaker, MCIP, RPP Black, Shoemaker, Robinson & Donaldson Ltd. 351 Speedvale Avenue West Guelph ON N1H 1C6 The subject properties include Lots 9-12, 14, 17-28 and Part of Block 43, Plan 41 M-241, located on the north and south side of Sanders Crescent and the north side of Trailview Drive, in the Town of Tillsonburg. COUNTY OF OXFORD OFFICIAL PLAN: Schedule "T-1" Schedule "T-2" Town of Tillson burg Land Use Plan Town of Tillson burg Residential Density Plan TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Residential Low Density Residential Existing Zoning: Low Density Residential-Type 2 (R2); and Special Low Density Residential -Type 3 (R3-3) Requested Zoning: Special Low Density Residential-Type 2 (R2-8); and Special Low Density Residential-Type 3 (R3-11) File No. ZN 7-12-1 (d) Zoning By-Law Page 3 Report No. 2012-35 The subject properties are zoned Low Density Residential -Type 2 (R2), and Special Low Density Residential -Type 3 (R3-3) in the Town of Tillsonburg Zoning By-Law No. 3295. The R2 zone permits single detached dwellings, semi-detached dwellings, converted dwellings, duplex dwellings, group homes and home occupations. The R3-3 zone permits single detached dwellings, street fronting townhouses and home occupations. (e) Agency Review The application for zone change was circulated to a number of public agencies for their review. The Town Manager of Engineering stated that Lots 9-12 and 14 need the overall lot grading plan revised to accommodate the increase building envelope. The Town Director of Operations noted no concerns. The Town Chief Building Official noted that permitted encroachments into the reduced rear yard for decks, covered porches, etc must be reviewed. (f) Public Circulation Public notification of the application for zone change was circulated to surrounding property owners on February th, 2012. As of the writing of this planning report, no comment has been received from the public. (g) Planning Review An application has been submitted to the Town of Tillsonburg to amend the Low Density Residential -Type 2 (R2) and Special Low Density Residential -Type 3 (R3-3) zones located on the subject lands to permit the reduction of rear yard depth from 7.5 m (24.6 ft) to 5.5 m (18.04 ft) and increase in maximum permitted lot coverage from 40% to 55% to facilitate the construction of single detached dwellings. This zone change is requested by the applicant in order to provide a larger ground floor area to accommodate future single detached dwellings in order to attract a wide variety of clientele who may wish to purchase the subject properties. It is anticipated by the applicant that the increase in ground floor area and decrease in required rear yard depth would allow for a larger building footprint for a bungalow style dwelling which would be attractive to the senior's community. Planning staff reviewed the requested amendment for the subject properties against the existing zone provisions of the parent R2 and R3 zones and existing site specific Residential zones that are similar to this application. Planning staff conducted a thorough review of zoning provisions for single detached dwelling residential lots in order to generate a Planning recommendation for this application. The requirements for rear yard setback for the R3-3 zone and the parent R2 zone are the same for single detached dwellings, which is 7.5 m (24.6 ft). The applicant is requesting a rear yard setback of 5.5 m (18.04 ft), a reduction of 2.0 m (6.56 ft). In terms of existing site specific zoning already permitted within the Town of Tillsonburg, Planning staff note that this application would achieve similar zone provisions related to rear yard depth as found in the site specific File No. ZN 7-12-1 RECOMMENDATION: PageS Report No. 2012-35 It is recommended that the Council of the Town of Tillsonburg approve the attached zoning by- law amendment for an application submitted by Victoria Wood (Tillsonburg) GP Inc. whereby lands consisting of Lots 9-12, 14, 17-28 and Part of Block 43, Plan 41 M-24, located on the north and south side of Sanders Crescent and the north side of Trailview Drive, in the Town of Tillsonburg are to be rezoned from Low Density Residential -Type 2 (R2) to Special Low Density Residential -Type 2 (R2-8) and from Special Low Density Residential -Type 3 (R3-3) to Special Low Density Residential -Type 3 (R3-11) to facilitate the construction of single detached dwellings with reduced rear yard depths, increased maximum lot coverages and special projections for covered and uncovered decks. AUTHORED BY: "Jason Juhasz" Jason Juhasz, MCIP, RPP Development Planner jj/ February 23, 2012 APPROVED BY: "Gordon K. Hough" Gordon K. Hough, MCIP, RPP Corporate Manager Plate 2-Applicant's Sketch Victoria Wood (Tillsonburg) GP Inc., Sanders Crescent & Trailview Drive, (Lots 9-12, 14, 17-28 and Part of Block 43, Plan 41M-241) File No.: ZN 7-12-01, Town ofTillsonburg ·Je a :---1 t ... ] 0 LL] :z: a: a: 1--<( <f) ·Js 14 ,---~ \ AAU.or I I l~~7~: I \sQUAREWE'IR£5\ I I ~~~I I~~~ \ I :1,}!1., I \SQJ~:m:.s\ I I L---.J "13 -----' -----------r-~----...L---~ I I I SANDERS : ,---, r tg~",gOf" 1 I Soe~~t I I METRES I I AREAOF I I I I CRESCENT I ~~\?/ I \ I ~~~ I I I METRES \ I I AR£.\OF I\ AREA Of ~OT 2l -389.1 SQUARE ~o~ETRES 1 LL] :z: J I ~5~?Nsgo I I EN~~~E I jSOUAREt,j(llltSj L_~ _ _j ,---'\' PROP0$[0 \ Blllt.OINC: I I I EN~~ I jsouAA£1o!ElR£S 1 L~·~-_l 22 . . " '"' _y...------------- -----~~___:!!___::.-!'.~----~ :z: 5o BLOCK 43 0 1-- a: w 1--a: of\1\IS <( ::, a ·mAIL\flfW BLOCK 44 I ;£ [3 <: I '1--------- ~ >--<( 5o <( a: 0 1--u > -- ~ .J SKETCH ILLUSTRATING PROPOSED BUILDING ENVELOPES ANO LOT COVERAGE OF PROPOSED BUILDING ENVELOPES LOTS 9 TO 12 INCLUSIVE LOT 14 LOTS 17 TO 28 INCLUSIVE AND PART OF BLOCK 43 REGISTERED PLAN 41M-241 TOWN OF TILLSONBURG COUNTY OF OXFORD SCALE 1:400 METRIC DISTANCE.:$ SHQ\m ON THIS PLAN ARE IN METRES AND CAN 8ECOO\IERTEOTOFEETBYDIVIDINC8YO.l048 KIM HUSTED SURVEYING LTD. NOTES (1)-BUILDINO ENVELOPES FOR -LOTS 9 TO 12, 14, 17 TO 26, 43--IJ AND 43-14 AS SHOWN ON iHIS SKETCH ILLUSTRATE -MINIMUM F'RONT YARD OF 6.0 METRE -Mlllllr.tlJM SIDE Y.t.RC Clf 1.2 t.IE'!RES -I.IINIMUM SIDE Y.t.RC FOR LCTS WITH EASMENTS 1.~ METRES ON EASfMENT SlOE -PROPOSED MINIMUM REAR YARD OF ~.~ METRES (2) -lOTS 43-IJ TO 4J-15 WILL REQUIRE RE .ZONING FROM RJ TO R2 (J)-MINIIIIUM LOT De:PTH FOR R2 ZONE IS 30.00 IIIETRES LOT 4J-1J AS SMOWN IN 28.00 MINOR VARIANCE WILL BE R£QUIRED (4)-THIS SKETCH WAS PFIEPAREO ON JANUARY 18. 2012 @ COPYRIGHT 2012 KIM HUSTEO SURVEYING LTD. THE REPRODUCTION, ALTERATION, OR USE OF THIS REPORT IN WHOl£ OR IN PART WITHOUT THE WRITTEN PERMISSION OF KIM HUSTED SURVEYII'W LTD.ISSTRICT\.YPROHIBITEC / GRANDVIEW ESSELTINE DRIVE B ,--------...... "'~irrg ;o 0 0 ;o ;o < m '---v w z :::; z ;;: 0 >- "' w >-"' <( :::> 0 KEY MAP -LANDS TO WHICH BYLAW __ 35_9_1 __ APPLIES ~~1nfs?f!.if[~geihcr Produced By The Department of Corporate Service' Information Systems ©2012 ·+· s METRES ~-,. 0 100 The Corporation of the Town of Tillsonburg By-law Number 3591 7.5.8.3 That all other provisions of the R2 Zone in Section 7.2 to this By-Law, as amended, shall apply, and further that all other provisions of this By-Law, as amended, that are consistent with the provisions herein contained shall continue to apply mutatis mutandis." 3. That Section 8.6 to By-Law Number 3295, as amended is hereby amended by adding the following subsection at the end thereof. "8.6.11 LOCATION: Trailview Drive, R3-11 8.6.11.1 Notwithstanding any provision of this By-Law to the contrary, no person shall within any R3-11 zone use any lot, or erect, alter or use any building or structure for any purpose except the following: a single detached dwelling; a home occupation. 8.6.11.2 Notwithstanding any prov1s1on of this By-Law to the contrary, no person shall within any R3-11 Zone use any lot, or erect, alter or use any building or structure except in accordance with the following provisions: 8.6.11.2.1 Front Yard: Minimum depth -6 m (19.7 ft) 8.6.11.2.2 Rear Yard: Minimum depth -5.5 m (18.04 ft) 8.6.11.2.3 Interior Side Yard: A minimum of 3 m (9.8 ft) on one side and 1.2 m (3.9 ft) on the narrow side, provided that where a garage or carport is attached to or is within the main building, or the lot is a corner lot, the minimum width shall be 1.2 m (3.9 ft). 8.6.11.2.3 Lot Coverage: Maximum for all buildings -55% 8.6.11.2.4 Landscaped Open Space: Minimum-30% Page 2 0 c )> ::j m "" b ~ z !: z m SCHEDULE "A" TO BY-LAW No. 3591 LOTS 9-12, 14, 17-28, AND PART BLOCK 43 REGISTERED PLAN 41 M-241 TOWN OF TILLSONBURG (/"))> --t"' "'z mO mr --to N78-35-00E 42.35 17. 18 19 20 : N78-35-00E 52.05 A=6.70 \ R=350.00 ' R3-11 2·o c K B · .. 21 R2~8 '~ 22 ~ 23 'v q 4 3 ~---20 10 0 TRAILVIEW DRIVE METRES 20 40 ~ AREA OF ZONE CHANGE TO R2-8 IR3-11 I AREA OF ZONE CHANGE TO R3-11 THIS IS SCHEDULE "A" TO BYLAW No. 3591 , PASSED NOTE: ALL DIMENSIONS IN METRES ~f?!d,~f;,:J!!>~'!('IfiC/ Produced By The Department of Corporate Services Information Systems ©2012 THE 1st DAY OF March , 2012 MAYOR CLERK THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3591 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'R2-8' and 'R3-11' the zone symbols of the lands so designated 'R2-8' and 'R3-11' on Schedule "A" attached hereto. 2. That Section 7.5 to By-Law Number 3295, as amended is hereby amended by adding the following subsection at the end thereof. "7.5.8 LOCATION: Sanders Crescent, R2-8 7.5.8.1 Notwithstanding any provision of this By-Law to the contrary, no person shall within any R2-8 zone use any Jot, or erect, alter or use any building or structure for any purpose except the following: a single detached dwelling; a home occupation. 7.5.8.2 Notwithstanding any provision of this By-Law to the contrary, no person shall within any R2-8 Zone use any lot, or erect, alter or use any building or structure except in accordance with the following provisions: 7.5.8.2.1 Rear Yard: Minimum depth- 7 .5.8.2.2 Lot Coverage: Maximum for all buildings - 7.5.8.2.3 Deck Projection into Required Rear Yard: 5.5 m (18.04 ft) 55% Notwithstanding the yard and setback provisions of this By-Law to the contrary, covered and uncovered decks may project into the required rear yard 2.43 m (8.0 ft) and must maintain a setback of 3.07 m (1 0.0 ft) from ttie rear property line. Page 1 I I I r The Corporation of the Town of Tillson burg By-law Number 3591 8.6.11 .2.5 Gross Floor Area: Minimum- 8.6.11.2.6 Height of Dwelling: Maximum Height - 93m2 (1 ,001 ff) per dwelling unit 1 0.5 m (34.4 ft) 8.6.11 .2.7 Deck Projection into Required Rear Yard: Notwithstanding the yard and setback provisions of this By-Law to the contrary, covered and uncovered decks may project into the required rear yard 2.43 m (8.0 ft) and must maintain a setback of 3.07 m (1 0.0 ft) from the rear property line. 8.6.11.3 That all other provisions of the R3 Zone in Section 8.2 to this By-Law, as amended, shall apply, and further that all other provisions of this By-Law, as amended, that are consistent with the provisions herein contained shall continue to apply mutatis mutandis." 4. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 1st day of March , 2012. READ a third time and finally passed this 1st day of March , 2012. Mayor Clerk Page3 l I I I I I r ! February 7, 2012 TO: ALL MUNICIPAL COUNCILS FROM: 9·1·1 ONTARIO ADVISORY BOARD ISSUE: 9·1·1 ADVISORY BOARD SEEKS YOUR ASSISTANCE a) What is Needed and Why: The 9-1-1 Ontario Advisory Board (OAB) is seeking financial assistance from each municipal government in order to continue as the technical and information authority respecting the implementation and operation of 9-1-1 Emergency Number systems in Ontario. In August 2007, an appeal for financial assistance was made to Ontario municipalities resulting in receipts of $26,000.00 and we are very grateful for that support. Those dollars have assisted the 9-1-1 Ontario Advisory Board greatly in continuing its efforts at maintaining and improving 9-1-1 capabilities across the Province We need operating support and therefore are making this request for assistance in the form of a small donation from each municipality. If each of Ontario's 445 municipalities provided $100, this would create the funds for the Board to continue its work and represent the interests of municipal governments and their citizens on 9-1-1 issues. Technology advancements and the expansion of the telecommunications market have increased the work of the 9- 1-1 Advisory Board. We make submissions to hearings of the Canadian Radio-Television and Telecommunications Commission (CRTC) and provide input on implementation issues related to wireless 9-1-1 service and Voice over Internet Protocol (VoiP) 9-1-1 service. The costs to attend these cross Canada meetings alone are significant. We also maintain the OAB 9-1-1 website, http://oab911.ca, develop public awareness, liaise with all levels of government (municipal, provincial and federal) and with the Canadian Wireless Telecommunications Association. Much work remains to be done and we require funds to support these ongoing activities. c) Why are funds being requested now? The optimal operating budget for the OAB is about $40,000 per year and we do not have those funds. The one- time funding received from the province in 1998 ended. If we are to continue and to undertake the work to make 9- 1-1 an effective emergency communication system, your help is required. d) How is 9·1·1 operated? • Other provinces operate 9-1-1 systems themselves. In Ontario, local municipal authorities operate the 9-1-1 systems. • 9-1-1 systems are provided only within municipalities electing to provide the service (now greater than 95%) with subscriber billing for network services and maintenance. • The cost associated with staffing and equipment is provided by municipalities. • 9-1-1 systems are designed around a central answering point (Primary Public Safety Answering Point [PPSAPJ) which has dedicated lines. Incoming calls for 9-1-1 are conferenced with the associated police, fire and ambulance dispatch centre for a given municipality. Networks are designed, installed and maintained by Bell Canada. e) A Sample Resolution: Whereas The Ontario 9-1-1 Advisory Board was formed at the request of Ontario Municipalities; and Whereas lack of ongoing Provincial funding for the Ontario 9-1-1 Advisory Board has resulted in the need of financial assistance from other sources in order to continue to represent our ratepayers in the face of ever- increasing technological advancement; and Whereas technological advancement and deregulation of the local telephone market makes it necessary to represent municipalities and ratepayers at the Canadian Radio Telecommunication Commission (CRTC) and the CRTC Interconnection Steering Committee (CIS C) on a regular basis; Therefore be it resolved that the municipality of contributes $ to the Ontario 9-1-1 Advisory Board in order to allow it to continue to advance a safe delivery of 9-1-1 system for police, fire and ambulance emergency services in our municipalities and throughout the Province. f) Thank you: Thank you for your consideraUon of this issue and for more information please visit our website at http://oab911.ca Please make cheques payable to "Ontario 9·1·1 Advisory Board" and send to Tom Voisey, c/o the Peel Regional Police Telecommunications, 7750 Hurontario Street, Brampton, ON L6V 3W6. January lOth, 2012 Town of Tillson burg He/pina Hand Food Bank SSA Broadway Tillsonbura N4G 3P4 On behalf of the Helping Hand Food Bank I would like to thank you once again for your donation of 124 pounds of non-perishable food collected . during the Christmas Volunteer lunch. This food will be distributed to our clients who are in need of assistance. We provide non-perishable food along with fresh produce, eggs, cheese, meats and personal care products to families in need in the Tillson burg area. Stocking food bank shelves is a year round effort and donations like yours go a long way to help those in need. Thank you, (j~oY Joan Clarkson, Co-ordinator Date: Feb 22, 2012 \ i .ttn: Mayor-John Less if Email Address: jlessif@tillsonburg.ca Subject: Fate of Small Business Dear Mayor and Council, I am writing to you today to ask for the support of Tillsonburg, Ontario As you may have read or heard, the Ontario Government has been actively working to apply a cookie-cutter RFP approach to the procurement of student transportation services by school boards and their transportation consortia. The model currently put forward will destroy the competitive market of school bus operators in Ontario, and create monopolies as local small businesses are wiped out with each successive round of RFPs. Towns and counties across rural Ontario are at risk of losing these businesses, their contributions to the local community, and the exemplary service that parents have come to trust. Our communities are our stakeholders. We visit local Chiropractors and Doctors, support and donate to local charities, and support Youth Sports. As the owner of the business, we are available at any time and may be held accountable by our friends and neighbors who entrust the lives of their children in our hands. "7ur emergency evacuation plans include the use of our resources in the event of a catastrophe. These benefits are also in grave Jnger of being lost as a result of this process. The February 15,2012 release of the Drummond Report has escalated the urgency of this situation through its Recommendation 6-15. As background information I have enclosed: 1. A Policy from the Chamber of Commerce which we hope will be adopted by the Provincial Chamber body 2. A document illustrating the effects on Rural Ontario's School Bus Companies 3. Our Backgrounder Information package for MPPs 4. Independent School Bus Operators Association Response to February 15, 2012 Drummond Report The Ontario Government has created a situation where as a Student Transportation Provider I have ONE customer. If I lose out on an RFP in ONE round .... ! am OUT OF BUSINESS. I am specifically asking that the Town/County representative attending the ROMA/OGRA Combined Conference take the opportunity at the Ministers Forum (Feb 27 3:30 -5:00pm Canadian Room) to question the Ministers including Education Minister Laurel Broten about their support for Local Small Business. I am further asking that the Town/County gather support from other local Municipal Councils as well as County Council on this matter. I am available at any time at the cell number below to speak to you further, provide additional information or assist in any manner. Thank you in advance for your consideration. Sincerely, Guy & Rose Ravin L. Ravin Limited , Rouse Street Tillson burg, On Cell#: 519-983-6281 (ISBOA). For example; In the last 10 years, the Sudbury region has gone from 23 local bus companies to three and during this time the cost of student transportation has risen by over 13%. This RFP process excludes SMEs in the school bus market whose identity and strength has always been value added service and efficiencies. Effects to Ontario Communities By eliminating rural school bus operators, their corresponding rural economies will be adversely affected. For example: • Loss of locally owned business and local investment. • Less spending in the community translates into loss of profits for other businesses. o Independent, local operators live in the community and support their local economy through donations and through the purchasing of goods and services. They purchase insurance from insurance brokers, fuel from local gas station operators, maintenance and parts from local suppliers, bank at local financial institutions, purchase from local retail outlets, and use professional services such as dentists, chiropractors and doctors. • Loss of personal service provided to Local school population. • Loss of Local knowledge of area and geographic routes resulting in safety concerns. • Loss of communication and cooperation between parents, schools and bus operators. • Increase in provincial taxes after RFPs have removed Local competition. • Loss of Ontario taxpayers money to other provinces or countries o Taxpayers' money will leave the province and the country instead of staying in Local communities when international monopolies' are the only operators left. In summary, independent operators stabilize their surrounding communities and businesses. RECOMMENDATIONS: The Ontario Chamber of Commerce urges the Government of Ontario to: 1. Extend the school bus moratorium until the end of 2013. • A task force into student transportation procurement was announced June 23, 2011, with a deadline of December 31, 2011. A moratorium on RFPs to December 31 was also announced to allow the task force to complete its work. This moratorium ended December 2011; however results of the Task Force have RFP Outcomes: The List of Casualties (Pg 2) York and Halton Regions (201 0) Casey Transportation of King City-in business since1 970 -lost all 68 routes. Parkview Transit of Newmarket also lost all of their routes. As competition is driven out of the market in the first round of RFP's, prices for student transportation rise in subsequent rounds. Outcomes of the Halton RFP pilot are difficult to determine. Unlike RFPs in other industries. the school bus pilot results have not been analyzed or shared. Northern Ontario VOR's and Timmins RFP (NE Tri Board)-March 2011 In Ken ora, Excel Coach Lines Ltd lost all of their routes (30) to First Student. First Student lost all of their routes in Thunder Bay to Iron Range. School busing is now awarded by a candy-scramble approach. Ball Bus Service of Do1ion lost all 10 routes. Rochon's Bus Lines Ltd of Cochrane lost all 12 routes. Lornies Taxi & Bus Line Company Ltd of Iroquois Falls lost all 8 routes. Kamiskotia, in business for 39 years, lost all 11 runs. Dalton lost 25 in the NE Tri Board but still have 25 routes in the Catholic Board. until those are tendered. Patrice Lacroix Bus Line of Hearst lost all 4 routes. Lacroix Bus Service Inc. also lost their routes. G&l\1 Transport lost all 10 of their routes, but still have 7 with the Catholic Board. Schumacher Bus Lines, in business since 1916, lost all 22 routes in Timmins. They now only have 5 routes with the Catholic Board. Lambert Bus Lines lost all 7 runs in this VOR; A. Filion Bus Line Ltd. lost both of their school bus runs. Mclellan Transportation of Kirkland Lake lost12 routes. They have 17 left with the Catholic Board. In all, Independents lost 90 routes in the NE Tri Board (Timmins). Oxford County (RFP announced Jan 13th; Submission Deadline Feb. 8th) Routes up for tender-179 big bus: 171 van. FL Ravin of Tillsonburg lost all 19 routes (6 big bus/4 van which were double runs). They lost 75% of their business overnight. They still have 5 routes in Elgin but have had to sell their garage and lay off staff. Sharp Bus Lines went from 102 routes to 0. Murphy Bus, Badder Bus Lines and Stock Transportation all lost runs. Second and Third Round RFP's -Sudbury and Franco Bus Thirteen years ago, Sudbury was one of the first to use RFP's to award school bus contracts. In the initial round, rates decreased significantly. But by 2010. when 20 of the original 231ocal bus operators had been driven out of business. the rates increased by 13%. The largest transportation consortia, Franco Bus. has done two rounds of RFP's. They now have only two operators for each of their contracts, having eliminated the rest of the competition. The Independent School Bus Operators Association (IS BOA) was formed in 2008, when it became obvious to the school bus industry that the new ;;one-size .. fits-all" provincial government procurement policies would destroy the competitive market and competitive rates for home-to-scf)OOI transportation, especially in rural Ontario. IS BOA now represents over 100 family-owned school bus businesses, representing nearly 2,000 of the 18,000 school bus routes in Ontario. Pr~rni~r Dalt~~·n lvlc·r=-:-umt;/ ;s tr.~P/o?.lhng anx1nd thl? pro·nnc~. •:J::ilrnlnf} to SU!)I)•:11t smalll)u:;lnt".:.::. Ontari<:,'·:. ::.cho·)l bu·=· •JJ)8rat•.jt"S l·.nUv\' (JiffBrentJ~, Sean Payne. President Independent School Bus Operators Association IOC P.,d\1anc.8 A'-~'enu~. I\Japane<?.. Cl[\1, h7F.' 3'-1'5 F· t) ~::.<354~ 7 54~. E lnfotq>Jsboa_ca 'r.Jl.\J1p.f Jst,oa.ca ENCLOSURE4 Independent School Bus Operators Association Response to Drummond Report February 15, 2012 Dear Industry Friends and Colleagues: Yesterday's release of the much-awaited Drummond Report may seem, at first blush, to be the final nail in the school bus industry coffin. As a quick summary, it calls for the immediate lifting of the Moratorium (proofthat the Drummond Report is working with old information) so that competitive bids can be used for 2012-13. Follow this link for the details of Recommendations 6-15, 6-16 & 6-17. http://www. fin.gov.on.ca/en/reformcommission/chapters/ch6.html#ch6-i From ISBOA's perspective, the report merely repeats the government's current thinking with respect to RFP's, and does not benefit from the work of the Coulter Osborne Task Force. In our February 81h letter to Education Minister Laurel Broten (attached), IS BOA reiterates our call for the release ofthe report. Now, in the wake of the Drummond Report, it is even more important that the Minister release the Osborne Report, to let everyone read for themselves the recommendations and the fuller understanding of the student transportation industry that was developed through that exercise. ISBOA Executive Director Karen Cameron, and our consultant Denis Chamberland, are meeting with Minister Broten's staff tomorrow, and will use this opportunity to confirm the Minister's support for the win-win approach that we believe is contained in the Task Force Report. We have also met with nearly 20 MPP's in recent weeks, and we know there is great support for ISBOA's position-to avoid the creation of monopolies through RFPs, and develop more appropriate procurement options for school boards than just the RFP approach that has been required to date. ISBOA's February 251h Workshop will feature Denis Chambertand, Procurement Lawyer, Baker and McKenzie and will prepare our members for the challenge ahead. This workshop is your opportunity to hear first-hand the latest information about the Task Force, the moratorium, and the 2013 deadline -be it accelerated or delayed. Go to www.isboa.ca to register. To go into more detail about the Drummond Report, a fuller reading of the Report adds some context. For example: "As indicated in Table 6.2, the Commission has identified other potential restraint measures in non- salary expenditures related to textbooks, learning materials, classroom supplies and computers. Permanent funding reductions in capital renewal and student transportation can be considered, although they would remain the lowest-priority measures recommended by the Commission." (See Table 6.1) Indeed, student transportation across the entire province costs $800 Million annually, for actual service delivery to families on a daily basis. By contrast, the government's portion alone of the contribution to teacher pensions is $1.3 Billion annually. The incomplete nature of the Drummond Report review of Student Transportation cannot be overstated. For example, the report states that, in spite of efficiencies through co-operation and creation of consortia, student transportation expenses have continued to increase, from $629 million in 2002-D3, to an anticipated $845 million in 2011-12, an increase of 34%. This has nothing to do with competitive procurement. To suggest as much is grossly misleading. A quick look at the three main costs in the industry-wages, bus costs and fuel-tells the real story. • The minimum wage in 2002 was $6.85 per hour. In 2012, it is $10.25 per hour-a 50% increase. It was the government of Ontario, not school bus operators, that imposed those wage increases. • Bus costs in 2002 were $81,802. In 2011 $93,503. This increase was largely due to EPA emission standards and increased safety standards, regulations mandated by governments. What is more AITESTATION TO THE RECORD OF EMPLOYEES' 2011 SALARIES AND BENEFITS AITESTATION RELATIVEMENTAU REGISTRE DES TRAITEMENTS ETAVANTAGES VERSES AUX EMPLOYES EN 2011 Corporation of The Town of Tillsonburg (Name of Organization I nom de !'organisation) To the best of my knowledge and belief, the information provided on the Record of Employees' Calendar Year 2011 Salaries and Benefits is complete, accurate, reliable, is in accordance with the Public Sector Salary Disclosure Act, 1996, and meets the filing requirements as provided by the Ministry of Finance. A rna connaissance, les renseignements figurant dans le Registre des traitements et avantages verses aux employes pour I' an nee civile 2011 sont complets, exacts, fiables et conformes a Ia Loi de 1996 sur Ia divulgation des traitements dans le secteur public. De plus, ils respectent les exigences en matiere de presentation de documents fixees par le ministere des Finances. Kelley Coulter Name/Nom (Highest Ranking Officer) (dirigeant I dirigeante de !'organisation qui occupe le rang le plus eleve) '7 CAO Position Title I Poste February 13,2012 Date I Date Prepared under the Public Sector Salary Disclosure Act, 1996 Preparee en vertu de Ia Loi de 1996 sur Ia divulgation des traitements dans le secteur public Cal Year/ An nee civile Sector I Secteur RECORD OF EMPLOYEES' 2011 SALARIES AN REGISTRE DES TRAITEMENTS ET A VANTAGES VERSES J. Please refer to the guide Preparing Your Report for the Year 2011, Public Sector Salary o, Se reporter au guide de Preparation du rapport de 2011 aux fins de Ia Loi de 1996 sur Ia divulgation des traiterr 1 1 Given Name I Employer I Employeur I Surname I Nom de famille Prenom Insert additional rows at the end as needed llnserer d'autres ran! -----------------~-----_L__---~---------+a--~---~-----------~-~--------··---2011 , Municipalities & Services I Municipalites et services I Corporation of the Town of Tillsonburg ___ 30ULTER___ _ ___ __ i KELLEY -~-___ 1 CAO .......................... . 2011 :Municipalities & Services I Municipalites et services i Corporation of the Town of Tillsonburg ! LUND STEVEN , Director of Operations -2011 1 Municipalities & Services I Municipalites et services --COrPo~e Town of Tillsonburg HILDEBRAND :Director of Communi!) 2011 'Municipalities & Services I Municipalites et services Corporation of the Town of Tillsonburg FUNG 'Manager of Engineerir -2611-~Municipalities & Services I Municipalites et services 1 Corporation of the Town of Tillsonburg DRINKWATER-----------~-:Operations Utility Man 2011 Municipalities & Services I Municipalites et services i Corporation of the Town of Tillsonburg JACOB 1 RICHARD -----~---· i Instrumentation Techn 2of1--. -~--~--------~~-----~--r----------------------,--------~~---~-----~ - -~~~-=n;;F --=~~~~0-=f-=~~~~~~l~; L• -~;_--_--=-=-u -T:_ ... -~ .. ~ t=-u~~=-_ J~~-~-m. 2011 2011 --~------ 2oT1_______ - 2011 2011 2011 __ _ ~-~----- 2011 :~[:~~::~~--====~ ~j ~-~-~-=--~~-&}~_;;~=- --~--~---·-· T_l"lj~_reg~~has b~en a!Jproved by: ICe regi~tre a ~t~ approuve p~:_ Narn~ L~om __ ----~-~------~-~------+-- 519-688-3009 ~T 1~--- __ -WE.Si!i~n TitleJ I ----:- P~O"!~!IIumber I Telephone ____ .. ---L-------------------~----~=-~=--=l=-=-__JJ?ate I Date __ I --------------------~-~_____j_-~~~~--~~-----~-~---~-_j____ __________ ~___L-Preoared under the Public Sector Salarv Disclosure Act, 1996 I Preoare en vertu de Ia Loi de 1996 Page 1 FIN12-003 -Carroll Trail Fundraising Committee DATE: TO: FROM: SUBJECT: February 8, 2012 Kelley Coulter, CAO Darrell Eddington, Director of Finance CARROLL TRAIL FUNDRAISING COMMITTEE RECOMMENDATION "THAT staff report FIN12-003, Carroll Trail Fundraising Committee, be received as information. AND further that an ad hoc Carroll Trail fundraising committee be established comprised of the following: Councillor Brian Stephenson as Committee Chair; Director of Finance Darrell Eddington; with members of the public to be appointed by the Committee. " PURPOSE To establish an ad hoc Carroll Trail Fundraising Committee. HISTORY & DISCUSSION At the 2012 Draft Budget meeting on November 3, 2011, staff was requested to bring back a report on how to raise the outstanding funds on the Carroll Trail project. As of December 31, 2011, the outstanding amount that needed to be fundraised is an estimated $138,055. Outstanding pledges in the amount of $51,750 remain as of yearend, leaving a funding shortfall of $86,305 assuming all remaining pledges are collected. In order to avoid raising the outstanding funds from taxation through the budget process, additional fundraising must be completed. The original membership of the Trail committee was Deputy Mayor Renaud; Councillor Brian Stephenson; Kelly Batt; Dave Corner; and Walter Kleer. WRITTEN BY: Darrell Eddington DATE WRITTEN: February 8, 2012 liPage FIN12-012 2011Surplus DATE: March 1, 2012 TO: Kelley Coulter, CAO FROM: Darrell Eddington, Director of Finance SUBJECT: 2011 SURPLUS RECOMMENDATIONS "Resolve that Council receives report FIN12-012 2011 Surplus as information." PURPOSE To inform Council of the preliminary 2011 Surplus. HISTORY & DISCUSSION Finance has recently finalized the 2011 yearend financial results subject to the yearend audit. The preliminary surplus for 2011 is currently $251,440 due to the following primary reasons: > · The OPP early in 2012 issued a Provincial Services Usage credit in the amount of $122,000 pertaining to 2009. > As previously reported, the Roads capital project, Quarter Town line Esseltine to Baldwin, top lift was incorrectly budgeted for completion in 2011. A surplus in the amount of $125,000 has therefore resulted. > The Fire department had a substantial surplus of $163,000 pertaining to labor savings, increased contract revenue and small capital projects that were not completed in 2011. > The Finance department recorded two Tax related adjustments in 2011. A tax allowance related to a pending tax sale valuation concern of $100,000 was recorded and a tax adjustment for a 2009-2011 change in industrial to commercial class in the amount of $78,556 was accrued. > Other departmental surpluses and deficits netting to an aggregate surplus of $19,996. The directors and the Fire Chief will report their departmental results to Council at the Open Council meeting of March 12, 2012. WRITTEN BY: Darrell Eddington DATE WRITTEN: February 13,2012 liP age RBC Financial Group -RBC's Blue Water Project: Community Action Grant application Page 1 of3 r;l Getting to ~ knowVO!J 0:vour r:;l Submit your ~ BDQHcat!oo <:> Expand the table to review your apQiication Step 1: Getting to know you · Organization Name: · Contact parson: Title or role: Phone number: E-mail address: Address: Suite or rural route number: City: Province/State: . Country: Type of Organization: · Charitable status: Community Action Grant amount: Preferred currency: Are any RIC employees involved in your organization? Step 2: About your project What do you want to do to help protect watersheds? Where will your program or project take place? . What are the specific goals of your program · or project.and how will you measure your . success? Town of Tillson burg -Lake Usgar Revitalization Project Darrell Eddington Director of Finance 1 (519) 688-3009 ext. 3251 deddington@tillsonburg.ca 200 Broadway 2nd Floor Tillson burg ON CAN Volunteer other $5,000.00 Cdn$ No rehabilitate a stream, river or lake that has been harmed by past development or neglect lillsonburg, ON: The long Point Regional conservation AuthoritY governs the Otter River watershed, which lndudes Lake Usgar. The Town of Tillsonburg owns the lake and has given It park status. Lake Usgar's north end Is deteriorating. Sedimentation Is leading to poorer water quality, resulting In Increased algae and weed growth, and decreased recreational usage. The Project has two phases. In Phase I our objectives are to: -Dredge and make serviceable the two existing sedimentation ponds on private property along Cranberry Road -Dig a new sediment pond - Reactivate the aeration system -Tap the expertise of the Long Point Regional Conservation Authority and the Ministry of Natural Resources for other Improvements related to water quality and flow - Plant additional vegetation for slit control along RBC Financial Group -RBC's Blue Water Project: Community Action Grant application the stream bed -Plant trees on Thames Valley District School Board property to prevent soli run -off/silt control -Purchase weed rakes for weed control -Reintroduce trout to the lake. Our success will be measured by Improved water quality as measured and established by the Long Point Regional COnservation Authortty. ' Will other organizations be Involved In your Yes ~e A "lrA4-i-M-~T) · program or project? . Step 3: Make your case · What is your mission or mandate? About your acccmplishments How will your program or project make a .meaningful contribution to watershed ·•t»i'otection in your community? . What else do you think we should know? · Project budget {Cdn$): · Amount requested from RBC {Cdn$): If your project budget is larger than the · amount you're requesting from us, please The Lake Usgar Revitalization Project Committee's goals are to have the Tillson burg Town Coundl and our citizens recognize Lake Usgar as a community asset that requires remedial actions sooner rather than later, and to kick start the revitalization and enhancement process. The project has two phases: Phase 1 is geared a.t action~ that slow the lake's deterioration; Phase 2 is to enhance the lake as a passive recreational site. Accomplishments to date are: -The first sediment pond on the Rohrer property was dredged and made serviceable on October 7, 2011. ~A charitable trust to accept donations was established on November 28, 2011. ~The Town of Tlllsonburg has budgeted $4,000.00 for the reactivation of the lakes's aeration system. - $14,000 has been raised since November, 2011. By Implementing our objectives of Phase 1 of our mandate, we can control the weed growth at the north end of the lakei Improve water quality and flow in the lake's watershed; reduce sediment flow into the lake; protect 4 endangered species of turtle; and maintain habitat for over 130 species of birds • Lake Usgar Is a "jewet• In Tlllsonburg, an asset which is unique in Southern Ontario communities. We wish to save our lake and Its environs by acting prompUy to rectify the threatening issues, thereby preserving the lake's heritage as a wildlife habitat and recreational facility for generations to come. Our Lake Usgar Revitalization Project has the support of 14 very broadly-based community service dubs, organizations, and private cltlzens, as well as strong support from Tillsonburg Town Council. Thank you for your consideration of our grant request. Any questions, please contact Joan Weston (primary contact for LLRP),at tazmeg@lbell.net. $27,500.00 $5,000.00 Private donations to date: $9,000.00. Town of TIIIsonburg: pledge of $4,000.00 Donations from Page2 of3 r '· Bylaw.2705 · To Prescribe Standards For The Maintenance And Occupancy Of Property Passed Date: Expiry Date: Departments: -Body 0311311995 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2705 Effective Date: 03/13/1995 Keywords: To prescribe standards for the maintenance and occupancy of property. AND WHEREAS the Council of the Corporation of the Town of Tillsonburg is empowered by the Section 31 of the Planning Act R.S.O. 1990 Chapter P.13 to pass a by-law for, inter alia, prescribing standards for the maintenance and occupancy of property within the municipality, for prohibiting the use of property that does not conform to the standards, and for requiring property \ that does not conform to the standards to be repaired and maintained to conform to the standards or for the site to be cleared; AND WHEREAS By-Law No. 2121 was enacted on the 9th day of September, 1980. AND WHEREAS it is now desirable to update By-Law No. 2121 to be consistent with existing legislation from the Government of Ontario. NOW THEREFORE, the Council of the Corporation of the Town of Tillsonburg as follows: SHORT TITLE 1. This by-law may be cited as The Property Standards By-Law. INTERPRETATION 2. In this by-law. (a) "accessory building" means a building or structure for the use of which is incidental to the use of a property and which is located in the yards located on the same lot as a building. (b) "approved" means as approved by the Property Standards Officer or his designate. (c) "basement" means any storey below the first storey. (d) "building" means any structure used or intended to be used for supporting or sheltering any use or occupancy. (e) "building code" includes, Ct) "occupancy" means the use or intended use of a building or part thereof for the shelter or support of persons, animals or property. (u) "officer" means a Property Standards Officer who has been appointed under By-Law No. 2121 to administer and enforce this by-law. (v) "owner" includes the person, for the time being, managing or receiving the rent of the land or premises in accordance with which the word is used whether on his own account, or as agent or trustee of any other person, or who would so receive the rent if such land and premises were let, and shall also include a lessee or occupant of the property who, under the terms of a lease, is required to repair and maintain the property in accordance with the standards for the maintenance and occupancy of property. (w) "property" means a building or structure, or part of a building or structure, and includes the lands and premises appurtenant thereto and all mobile structure, -3- outbuildings, fence and retaining walls, and erections thereon, whether heretofore or hereafter erected and includes vacant property. Cx) "protective device" means any mechanical device designed for the purpose of inhibiting movement by latching or automatic engagement or in any other reasonable manner. Cy) "repair" includes the provision of such facilities and the making of additions or alterations or the taking of such action as may be required so that the property shall conform to the standards established in this by-law. Cz) "residential property" means any property that is used or is capable of being used as a dwelling or multiple thereof, and includes any land or buildings that are appurtenant to such establishment including but not necessarily limited to all steps, walks, driveways, parking spaces, fences and yards. Caa) "retaining wall" means a structure that holds back soil or other loose material to prevent it assuming the natural angle or repose at locations where an abrupt change in ground elevation occurs. Cbb) "sanitary sewage" means liquid or water borne waste Ci) of industrial of commercial origin, or Cii) of domestic origin, including human body waste, toilet or other bathroom waste, and shower, tub, culinary, sink and laundry waste. Ccc) "storm sewage" means water that is discharged from a surface as a result of rainfall, snowmelt or snowfall. Cdd) "sewage system" means the Town of Tillsonburg's system of storm sewers, sanitary sewers, and combined sewers, or a private sewage disposal system approved by the Health Inspector within the Town of Tillsonburg. \ ) STRUCTURAL STANDARD 5Cl) Every part of a property shall be maintained in a structurally sound condition so as to be capable of sustaining safely its own weight and any additional weight that may be put on it through normal use, having a factor of safety as required by the Ontario Building Code. 5C2) All exterior surfaces shall be of materials which resist deterioration by the weather or have resistant coatings applied to them. 5C3) The exterior walls, chimneys, roofs and other parts of the property shall be free from loose, rotten, warped and broken materials and objects. Such materials and objects shall be removed, repaired or replaced. EXTERIOR WALLS AND ROOFS 6Cl) The exterior walls and their components shall be maintained so as to prevent their deterioration and shall be so maintained, by the painting, restoring or repairing of the walls, coping or flashing or by the waterproofing of joints and of the walls themselves. 6C2) Exterior walls, roofs and other parts of a building shall be free from loose and unsecured objects and materials which may create an unsafe condition. Such objects or materials shall be removed, repaired or replaced. -5- 6(3) Exteriors of buildings shall be kept weather resistant through the use of caulking and other appropriate weather resistant materials and be maintained to prevent the entry of vermin and birds. 6(4) A roof including the fascia board, soffit, cornice and flashing shall be maintained in a condition so as to prevent the leakage of water into the building. 6(5) All structural components of a roof shall provide adequate support for all probable loads, and form a suitable base for the roof covering. 6(6) Sign faces and their structures shall be maintained without any visible deterioration of the sign or its structure. 6(7) Exterior walls of a building or structure and their components shall be maintained free of painted slogans, graffiti or similar defacements. 6(8) Exterior walls of a building or structure, and their components shall be maintained free of posters or advertisements which are: a) for events which have already occurred or b) which are, or may become, loosened, dislodged, torn or otherwise in a condition which may permit them to detach and become litter. FOUNDATIONS AND BASEMENTS 11(1) Every Commercial and Industrial building shall contain plumbing fixtures in accordance with the appropriate provincial legislation. 11(2) Every kitchen shall contain an area equipped with a sink, served with potable running water, storage facilities, a work area, and space for a stove and refrigerator. HEATING SYSTEMS 12 Cl) Except for spaces exempted by the Building Code, a heating system shall be installed that is capable of supplying during normal hours of occupancy of the building sufficient heat to maintain a temperature of not less than 22 degrees Celsius or 72 degrees Fahrenheit at the outside design temperature specified in the Building Code. 12(2) The heating system and every other mechanical system shall be: Ca) operated and maintained, Ci) in good working order; and Cii) free from unsafe conditions; and (iii) in accordance with the requirements of the Building Code; and Cb) maintained at all times in good repair. 12(3) No heating appliance shall be installed or placed so as to cause a fire hazard nor to impede the free movement of a person within the room where the heating appliance is located. A heating appliance shall not be located in corridors, hallways or other means of egress. 12(4) Any heating system or part thereof or any auxiliary heating system that is designed to burn solid or liquid fuel shall be provided with a properly constructed receptacle for fuel storage or a place for storage located so as to be free from fire or accident hazard. -7- 12{5) Every chimney, smoke pipe and flue shall be maintained so as to prevent gases from leaking into a building and the maintenance shall include cleaning the flue of obstructions, filling open joints and repairing masonry. 12(6) Any heating equipment used in the process of burning fuel shall be properly vented to the outside air by means of an approved smokepipe, vent pipe or chimney. 12(7) All gaseous and liquid fuel burning appliances and equipment shall comply with the relevant provincial regulations. MAINTENANCE OF PROPERTY YARDS/PARKING LOTS/VACANT PROPERTY 13(1) Facilities for lighting, including flood lighting required as a condition of site development or redevelopment, shall be maintained in a good state of repair and in accordance with the recommended horizontal areas of the yard shall be maintained so as to afford safe passage under normal use. SEWAGE AND DRAINAGE 15(1) Sanitary sewage shall be discharged into the municipal sanitary sewer where such a system exists. Where a Municipal sanitary sewer does not exist, sewage shall be disposed of in a manner acceptable to the Health Officer. 15(2) Roof drainage shall not be channelled to discharge on a sidewalk, stairs, neighbouring property, or a street. 15(3) Storm water shall be drained from a yard so as to eliminate recurrent standing water or ponding and prevent the entrance of water into a basement or cellar on the property of adjacent properties. 15(4) Condensation from air conditioners shall not be channelled to discharge onto the sidewalk or street. 15(5) Eavestroughs shall be maintained: a) watertight and free from leaks, b) in good working order and free from any obstructions, c) in a stable condition and shall be securely fastened to the structure, and d) free from unsafe conditions. 15(6) Downspouts shall be maintained: a) watertight and free from leaks, b) in a good working order, and free from any obstructions, c) in a stable condition and shall be securely fastened to the structure, and d) free from unsafe conditions. ACCESSORY BUILDINGS AND FENCES 16(1) Accessory buildings, fences, barriers and retaining walls shall be kept in good repair. -9- ... 10 16(2) The owner of any property used for multiple-dwelling, commercial, institutional, or industrial purposes shall install and maintain around such property a visual barrier not less than 4 feet (1.2 metres) and not more than 6 feet 6 inches (2.0 metres) in height where such property is used for the parking, access, and exiting of vehicles by tenants, employees, or customers or when used for the operation of equipment or when used for the storage of goods, or when used for any other purpose which may detract from the quiet enjoyment and good appearance of an abutting residential property. 16(3) Despite Section 16(2), no visual barrier shall be required within 9 feet, 9 inches (3.0 metres) in distance from a front lot line in accordance with By-Law 2213, as amended. ADDITIONAL RESIDENTIAL STANDARDS WEATHER PROOFING 19(1) Interior and exterior stairs, porches and any other means of access shall be maintained so as to be free of holes, cracks and other defects which may constitute possible accident hazards. Treads or risers that show excessive wear of are broken, warped or loose and all supporting structural members that are rotted or deteriorated shall be repaired or replaced. 19(2) A handrail shall be installed and maintained in good repair on all stairs which have more than 3 risers. 19(3) Handrails shall be located between 32 inches and 36 inches (800 and 920 mm) measured vertically above a line drawn through the outside edges of stair nosings. 19(4) Handrails will be provided on both sides of stairs greater than 43 inches (1100 mm) in width. 19(5) Every exterior landing, porch and every balcony, mezzanine, gallery, raised walkway and roof to which access is provided for other than for maintenance purposes, shall be protected by guards on all open sides where the difference in elevation between adjacent levels exceeds 24 inches (600 mm), and every exterior stair with more than 6 risers shall be protected with guards on all open sides where the difference in elevation between the adjacent ground level and the stair exceeds 24 inches (600 mm). All guards including those for balconies shall be at least 42 inches (900 mm) in height. Guards for stairs shall be at least 42 inches (900 mm) in height measured vertically from a line drawn through the outside edges of the stair nosings, and 42 inches (900 mm) in height at landings. INTERIOR WALLS, CEILINGS AND DOORS 20(1) Every wall and ceiling shall be maintained in a condition free from holes, cracks, loose coverings or other defects which would permit flame or excessive heat to enter a concealed space. 20(2) Where fire resistant walls and doors exist between separate dwelling units they shall be maintained in a condition which maintains their fire- resistant quality. 20(3) Where doors are provided, the doors and associated hardware shall be maintained in a good state of repair. -11 - ... 12 WATER 21(1) Every dwelling shall be provided with a supply of potable water from at least one of the following approved sources: a) Municipal Water System b) Communal Water System c) Private Source 21(2) Every dwelling or building to which water is available under pressure through piping shall be provided with: a) piping for hot and cold water connected to every kitchen fixture, every washbasin, bathtub, shower, slop sink and laundry area, and \ i Cd) Every kitchen shall be provided with sufficient space to accommodate a cooking range or a countertop cooking unit. ELECTRICAL SERVICES 24(1) Every suite and dwelling unit, where required by the Building Code and the Ontario Electrical Code, shall be: Ca) connected to an electrical supply system; and Cb) maintained at all times, Ci) free from unsafe conditions; and Cii) in accordance with the requirements of the Ontario Electrical Code. 24(3) An adequate supply of electrical power shall be available in all occupied parts of every dwelling, suite and building. 24{4) Electric heating shall be maintained in compliance with the provincial regulations. LIGHTING 25(1) Every stairway, exterior exit and entrance doorway, bathroom, toilet room, kitchen, hall, cellar, basement, laundry, furnace room and non-habitable work room in a suite, dwelling unit or building shall have a permanently installed lighting fixture that shall be maintained in good working order. 25(2) All public hallways and stairs in multiple dwellings shall be illuminated so as to provide safe passage. VENTILATION 26(1) Except as herein provided, every habitable room shall have an opening or openings for natural ventilation from outside which shall be maintained in good working order. 26(2) Except as herein provided, every bathroom or room containing a water closet shall be provided with an opening or openings for natural ventilation located in an exterior wall or through openable parts of skylights and all such openings shall have a minimum aggregate unobstructed area of 1 sq.ft. (.09 sq.m.) 26(3) Where a system of mechanical ventilation is provided in accordance with the Ontario Building Code, an opening for natural ventilation from a bathroom or toilet room may be omitted. 26(4) All systems of mechanical ventilation shall be maintained in good working order. -13 - 26(5) The natural ventilation requirements prescribed in subsection Cl) and (2) may be omitted from any room where adequate mechanical ventilation equipment has ... 14 Cii) the occupants are not required to deliver the garbage to the ground floor, basement or parking lot of the building, and Ciii) a daily collection procedure from each floor is provided by the management of the building and the garbage is delivered to the receptacles as required in Section 28 of this by-law. OCCUPANCY STANDARDS 29(1) No person shall use or permit the use of a non-habitable room for a habitable room purpose. 29(2) Every living room, dining room, and kitchen shall have an average clear height of 7 feet over at least three-quarters of its floor area and every bedroom shall have an average clear height of 7 feet over at least one-half its floor area. 29(3) A bedroom or sleeping room for one person shall have a floor area of at least 60 square feet, and a bedroom or sleeping room for 2 or more persons shall have a floor area of at least 36 square feet per person, calculated in each case form the measurement of such room from the inside faces of its walls, exclusive of the floor area of any closet or other storage space. ) 29(4) For the purpose of computing the floor area or ceiling height of rooms referred to in subsections Cl) and (2) and (3) of this section, the floor area of any portion of the room which does not have a clear height of 4 feet 6 inches shall be excluded. RESPONSIBILITIES OF THE OWNER The owner of a property shall: 30(1) Comply with all standards prescribed in this by-law. 30(2) Not permit any person to use or occupy any property owned, managed or controlled by him unless such property conforms to the standards prescribed in this by-law. 30(3) Shall not allow to exist in, upon or about the same any vermin, or allow to remain any conditions which become a harbourage for vermin. 30(4) Comply with any final and binding order of the Property Standards Officer. 30(5) FIRE DAMAGED BUILDINGS Fire damaged buildings shall be kept clear of all garbage, refuse and debris and shall have all water, electrical and gas services turned off except those services that are required for the security and maintenance of the property. The owner or agent of the fire damaged building shall restore the building to meet the requirements of Sections 5, 6, 7 and 8 of the said by-law, and shall board up the building to the satisfaction of the Property Standards Officer by covering all openings through which entry may be 33(1) If, after inspection, an officer is satisfied that in some respect the property does not conform with the standards, he or she shall issue a notice to the -16 - owner and all persons shown by the records of the Land Registry Office and the Court Administrative Sheriff's Office to have any interest therein. 33(2) The notice referred to in subsection Cl) hereof shall, Ca) contain particulars on the non-conformity, Cb) set a date for such person to appear before the officer, as prescribed by Section 34, Cc) state: ... 17 Ci) that the person or a representative may, Ca) appear, Cb) make any representations, and Cc) present any evidence, Cii) that, in the event that the person does not appear, an order may be made by an officer in the person's absence; Ciii) the action that may be taken to make the property conform to the standards, and Civ) any other information that an officer deems necessary; and Cd) be served or caused to be served, Ci) by personal service, or Cii) by prepaid registered mail. 33(3) An officer may provide all occupants with a copy of the notice referred to in subsection Cl) hereof. TIME OF APPEARANCE 34 The appearance referred to in paragraph Cb) of subsection (2) of Section 33 shall take place not less than seven (7) days and not more than thirty (30) days after the service of said notice to the owner. ORDERS 35(1) Within a reasonable time after the appearance set pursuant to paragraph Cb) of subsection (2) of Section 33 has taken place, the officer may make an order or orders to the owner or occupant, Ca) requiring the owner or occupant to make the property conform to the standards within a period of time not to exceed ninety (90) days, Cb) prohibiting the use of the property, and requiring the person using or occupying the property to vacate the property within a period of time not to exceed ninety (90) days, Cc) requiring the owner to demolish the property within a period of time not to exceed ninety (90) days, or Cd) causing the registration of a caution on the title to the property as provided in Section 38. 35(2) The order referred to in subsection Cl), shall, Ca) contain, in addition to the requirements of subsection Cl), the following requirements, 35 may be registered in the proper Registry or Land Titles Office and, upon such registration, and person acquiring any interest in the land subsequent to the registration of the order shall be deemed to have been served with the order on the day on which the order was served under the provisions of this by-law. -18 - ... 19 38(2) When the requirements of the order have been satisfied, the Clerk of the Corporation shall forthwith register in the proper Registry or Land Titles Office a certificate that such requirements have been satisfied, which shall operate as a discharge of such order. POWER OF CORPORATION TO REPAIR OR DEMOLISH 39(1) Ca) If the owner or occupant of a property fails to repair or to demolish the property in accordance with an order as confirmed or modified, the Town in addition to all other remedies. Ci) may repair or demolish the property, Cii) may clear the site of all buildings, structures, debris or refuse and leave the site in a graded and levelled condition; and or Ciii) may make the site safe or impede entry by ) erecting fences, barricades or barriers Cb) for the purposes of section 35.Cl) the property standards officers and the Town's agents may from time to time enter in and upon the property; Cc) the Town: Ci) Shall not be liable to compensate such owner, occupant or any other person having an interest in the property by reasons of anything done by or on behalf of the Town under the provisions of this section; and Cii) Shall have a lien for any amount expended by or on behalf of the City under the authority of this section together with interest thereon, upon the property in respect of which was expended, and the certificate of the Clerk of the Town as to such amount shall be final and such amount shall be deemed to be taxes and may be added to the collector's roll and collected in like manner as municipal realty taxes. PROPERTY STANDARDS COMMITTEE 40 Cl) A committee to be known as The Property Standards Committee of the Town of Tillsonburg is hereby continued. 40(2) The Property Standards Committee for the Town of Tillsonburg shall consist of 3 ratepayers of the Town to be appointed by Council for terms of 1,2 and 3 years initially and thereafter for terms of 3 years. The members of the Committee shall hold office until their successors have been appointed. Any vacancy on the Committee shall be filled forthwith by Council. READ a third time, passed, signed, sealed and numbered this 13th day of March , 1995. \ ) Development and Communication Services 2012 DCS 12-03 Report-Property Standards By-Law DATE: TO: Kelley Coulter, Chief Administrative Officer FROM: David Samis, Director of Development and Communications SUBJECT: PROPERTY STANDARDS BY-LAW REVIEW RECOMMENDATIONS "Resolve that Council receives report DCS 12-03 -Property Standards By- Law for information purposes. AND WHEREAS By-Law No. 2705 was enacted on the 13th day of March, 1995. AND WHEREAS it is now desirable to update By-Law No 2705 to be consistent with existing legislation from the Government of Ontario PURPOSE 1. The purpose of this report is to provide an updated draft property standards by-law for review and comment. See attached current Property Standards By-Law 2705 and proposed Draft Property Standards By-Law. HISTORY & DISCUSSION 2. The Town's current Property Standards By-Law #2705 was last reviewed and adopted in 1995. Since the last review it is necessary to review, update and reference current legislation. 3. The principal purpose and intent of the Town's Property Standards By-law is to provide the minimum standard in regard to property maintenance and occupancy. The By-law applies to all "property", which is defined in subsection 15.1 (1) of the Building Code Act, 1992 as, "a building or structure or part of a building or structure, and includes the lands and premises appurtenant thereto and all mobile homes, \ J BYLAW No . .__[ ____ ___,1 WHEREAS under Section 15.1 (3) of the Building Code Act, S. 0. 1992, c. 23, a Bylaw may be passed by the Council of a municipality prescribing the standards for the maintenance and occupancy of property within the municipality provided the official plan for the municipality includes provisions relating to property conditions; AND WHEREAS the Official Plan for The Town of Tillsonburg includes provisions relating to property conditions; AND WHEREAS the Council of The Town of Tillsonb-urg is desirous of passing a Bylaw under Section 15.1 (3) of the Building Code A-ct;=5:0. 1992, c.23; AND WHEREAS Section 15.6(1) of the Building=eode Act,~ S. 0. 1992, c.23 requires that a Bylaw passed under Section 15.1 (3) ofthe Building 6ade Act, S. 0. 1992, c. 23 shall provide for the establishment of a E're(lerty Standards Cc:>mmittee; NOW THEREFORE the Council of The IoJNn of Ii/Jsonburg hereby enacts the following: -=------~- PART1 --DEFfNITIONS PART-2--- GENERAL STANDARDS FOR-ALL PROPERTY AND USES 2.01 SCOPE 2.02 YARE>s-- 2.03 0UTDOOR-S-l"ORAGE OF MATERIALS-NO IMMEDIATE USE 2.04 --GARBAGE REGE-PTACLES 2.05 GARBAGE CHUTES-ROOMS-CONTAINERS-STANDARDS. 2.06 UNENCLOSED PORCH -BALCONY 2.07 GRASS-TREES-BUSHES-HEDGES-LANDSCAPING 2.08 GROUND COVER-EROSION CONTROL -~-·· 2.09 LOT GRADING-DRAINAGE-SUMP PUMPS 2.10 WALKWAYS ANDDRIVEWAY 2.11 PARKING LOTs--- 2.12 EXTERIOR LIGHTING 2.13 RETAINING WALL 2.14 WELLS -CISTERN-CESSPOOL-PRIVY VAULT-PIT OR EXCAVATION 2.15 ACCESSORY BUILDINGS 2.16 FENCE 2.17 TOWER-GANTRIES-MASTS-ANTENNAE 2.18 SIGNS \ j PARTS VACANT -DAMAGED-DEMOLITION 6.01 VACANT LAND 6.02 DAMAGE BY FIRE-STORM-OTHER CAUSES 6.03 DEMOLISH BUILDING PART7 ADMINISTRATION AND ENFe~UEMENT BYLAW MEASUREMENT 7.01 7.02 7.03 7.04 7.05 7.06 7.07 PROPERTY STANDARDS COMMl+-TEE DUTIES OF A PROPERTY STANDARDS OFFICER PENALTY SEVERABILITY/ APPEALS TRANSITIONAL RULES ---PART-s- EMERGENCY PewERS 8.01 EMERGENCY ORDERS 8.02 SERVICE 8.03 EMERGENCY POWERS 8.04 SER\tiCE-OF STATEMENT 8.05-APPLICATI6N TO COURT 8.06 --POWERS OF J\IDGE 8.07 ORDER FINAL -- 8.08 MUNJCIPAL LIEN ___ _ 9.01 FINES PARTS OFFENCES 3 \ i 18) "Dwelling" -means a building or part thereof, used or designed to be used as a residence and containing one or more dwelling units 19) "Dwelling unit" -means a suite of two or more rooms, designed or intended to be used for human habitation and to accommodate s single household, in which sanitary conveniences and cooking facilities are provided and which has a private entrance either from the outside of the building ot through a common hallway. 20) "Exterior property area" -means the building lot excluding buildings? 21) "Fence" -means any structure, wall or barrier, other than a building, erected at grade for the purpose of defining boundaries of property, separating open space, restricting ingress to or egress from proj:>_erty, providing security or protection to property or acting as a visual or acoustic screen. 22) "First Storey" -means the storey with its floor-closest to grade and having its ceiling more than1.8 m (6ft) above grade. ~-==-_::_~-=--- 23) "Ground cover" -means organic or non~rganic-=material applied to prevent soil erosion such as concrete, flagstone, gravel,--=asphalt, grass or other landscaping. 24) "Guard" -means a protective barrjer installed around openings in floor areas or on the open sides of a stairway,-:-:~~ landin_g_1::-a balcony, ~mezzanine, a gallery, a raised walkv[(!Y, and othe_r _ _locations as required to prevent accidental falls from one level to anothe~~u.gh barriers may or may not have openings through them. ~------ 25) "Habitable room" -means any room in a dwelling or dwelling unit used or intended to be used for living-,eating;-sleeping, or-cooking and without limiting the foregoing shall include derr;-tibrary ,-sunroom or-recreational room or any combination-:thereof --~ --- 26) "Public Health lnspeGtor" -means the Public Health Inspector for the County of Oxfofd __ 27) "Inoperable Motor_~ehicle~'-~ meanS_ a motor vehicle which is without a current licence plate~d current_in~ural'lce, and has its fenders, hood, trunk, -mot, wheel~r any part of its superstructure removed, or a motor vehicle which is in a dilapidatedcondition. ---- 28) "Multiple Unit Dwellingrr:-means a dwelling consisting of three or more dwelling units, which-are horizontally and/or vertically attached, which may be entered Jrom an independent entrance directly from the outside or from an internal cornmon space or an access balcony and in which 50% or more of dwelling units have direct access to grade or a roof terrace. A multiple attached dwelling Includes a triplex, a fourplex, a sixplex and a townhouse, but shall not include astreet fronting townhouse or apartment dwelling. 29) "Municipality"-means the Corpoartion of the Town of Tillson burg 30) "Non-habitable room" -means any room or space in a dwelling unit, other than a habitable room and includes a washroom, bathroom, toilet room, laundry, pantry, lobby, corridor, stairway, closet, cellar, boiler room, garage, or space for service and maintenance of any building for public use and for access to and vertical travel between storeys. 31) "Non-Residential Property" -means a building or structure or part of a building or structure not occupied in whole or in part for the purpose of human habitation, and includes the lands and premises appurtenant and all of the outbuildings, fences or erections thereon or therein. 5 46) "Sewage system" -means the Town of Tillsonburg/County of Oxford system of storm sewers, sanitary sewers and combined sewers. Also a private sewage disposal system approved by the County of Oxford Board of Health. 47) "Sign" -means any device or notice, including its structure and other component parts, which is used or capable of being used to identify, describe, illustrate advertise or direct attention to any person, business, service, commodity or use. 48) "Standards" -means the standards of physical condition and of occupancy prescribed for property by this by-law. 49) "Storm Sewer" -means a sewer which carries storm water and surface water, street wash and other wash water or ~rainage, but excludes sanitary sewage. 50) "Toliet Room"-means a room containing a-walercloset and/or a wash basin. 51) "Town"-means the Corporation of the Town of Tillsonburg. 52) "Vehicle" -includes a motor vehicle-.~railer, boat, motorized snow vehicle or other mechanical power driven equipment. --- 53) "Vermin" -shall include rats, mice:,:_and all other such obnQ~i_pus animals. 54) "Visual barrier" -shall mean a con~inuous, uninterrupted ~Jructure, which completely blocks lines of_sight when viewed-perpendicularly from either of its sides and shall consist of _Qne or more_af the following materials: wood, stone, bricks, mortar, fabric;:~ted m~tal or other similarly solid material. 55) "Waste"-means any debri~_rubbish, refuse, sewage, effluent, discard, or garbage of a type arising from a residence, belongtng to or associated with a house or use-orahouse or residential property and/or from industrial or commerciaF-operations, or belonging lo or associated with industry or commerce or-industrialor commercial property, which for greater certainty includes all garbage, discarded material or things, broken or dismantled thlr:t_g_~_ and mater~als---er-thtn~s expesed to the elements, deteriorating or decaying on a propet"ty-due to exposure or weather. 56) "Yard" means the land-Within the boundary lines of the lot and not occupied -ey the principal 6Uilding. 7 2.10 WALKWAYS AND DRIVEWAY 1. There shall be a walk leading from the principal entrance of every building to the street. Such walks may lead to a driveway or hard surfaced area provided such area leads to a street. The surfaces of steps, walks, driveways, parking spaces and similar areas of the yard shall be maintained so as to afford safe passage under normal use. 2.11 PARKING LOTS 1. Parking lots, driveways and other similar public access areas of a yard shall be maintained so as to afford safe passage under normal-use. 2. Parking lots, driveways and other similar put::»ie aeeess areas of a yard shall be kept clean and free of litter, rubbish, waste, salvage,-retuse, debris and objects or conditions that might create a, fire, accident-or health hazard. 2.12 EXTERIOR LIGHTING 1. Every stairway, exterior exit~nd entrance dJ>QIWc:ti, cellar, basement entrance or building entrance shall have a permanently-m_~Hed lighting fixturethat shall be maintained in good working order. 2. All underground parking areas and common areas snail be illuminated so as to provide safe passage~. 3. Lighting fixtures--and their-Supports shall be installed and maintained in a safe and structurally sound condition and in good repair. 4. WheTe---park:ing areas are illuminated, lighting fixtures shall be so arranged that no part-of any fixture-shalfbe more than 9 m-(29.5 ft.) above the finished grade of theparking area. -Fixtures--shall be so-designed and installed that the light is directed downward and-deflectea away from the adjacent lots. 2.13 RETAINING WALL 1. All retaining wails, screen walls and ornamental walls shall be constructed of durable materiara-nd--shall be maintained in a structurally sound condition. Such maintenance includes: a) redesigning, repairing or replacing of all deteriorated,damaged, misaligned or missing portions of the wall and any railings or guards appurtenant thereto; b) installing subsoil drains where required to maintain the stability of the wall; c) grouting masonry cracks; and/or d) applying to all exposed metal or wooden components, unless inherently resistant to deterioration, a protective coating of paint or equivalent weather- resistant material. 11 2.17 TOWER-GANTRIES-MASTS-ANTENNAE 1. Towers, gantries, masts, antennae and structures of similar character and any attachment thereto shall be maintained: a) reasonably plumb, unless specifically designed to be other than vertical; b) in good repair and; c) in a safe and structurally sound condition. 2.18 SIGNS 1. A sign and any structure connected therewith shall be installed and maintained: a) in good repair without any visible deterioration-====- b) in a safe and structurally sound condition; and-::- c) in a reasonably vertical plane unless etherwise approved by the Town of Tillson burg. 2. An unused or discarded sign(s) shall be-removed from tbe_property. PART3 EXTERIOR OF BUILDINGS_AND STRUCTURES 3.01 STRUCTURAL ADEQUACY~CAPACITY 1. All repairs and maintenance of pTOpertyrequired by=tne standards prescribed in this Bylaw shall be-carried out in a-manner-accepted as:good workmanship in the trades concerned-and with--materials:-suitable and-sufficient for the purpose. 2. Every part of a property shall be maintajned in good repair and in a structurally sound condition so as: ________ _ __ a) ~o-b-e--capable of SJ.!Staining s~f~_ly its QWn weight, and any additional load to ---which it may-normally be subjected; b)---to be capable---ef safely accommciaating all normal structural movements without damage,decay or cteterioration; c) to prevent the entcy_of motsture that would contribute to damage, decay or deterioration; and _ d) to be cap_able of safely and adequately performing its function subject to all reasonable serviceability requirements. 3.02 FOUNDATION WALLS-BASEMENTS 1. All foundation walls and the basement, cellar or crawl space floors shall be maintained in good repair and structurally sound. 2. Every basement, cellar and crawl space in a property shall be maintained in a reasonably watertight condition so as to prevent the leakage of water into the building. 13 6. All windows capable of being opened shall be equipped with a screen to prevent the passage of insects and the screen shall be maintained in a good condition. 3.05 WINDOW SCREENS 1. When an exterior opening is used or required for ventilation or illumination and is not required to be protected by a door, window or similar closure, it shall be protected with: a) mesh screening, metal grills, or other equivalent durable rust proof material; or b) other protection so as to effectively prevent~t_he entry of rodents, large insects or vermin. 3.06 CANOPIES-MARQUEES-AWNINGS 1. All canopies, marquees and awnings shafl-be properly anehored so as to be kept in safe and sound condition and shall::be_-protected from de~_ay and rust. 3.07 ROOF 1. Every roof and all of its components shall b-e !!l_~mtained in good repair and in a safe and structurally sound condition. 2. Without restricting the generality-of this Section, sucfRnaintenance includes: a) removal of loose:;--unsecured-or rusted-objects or materials; b) removal ef-dangereu& accumu~ations-ef snow-er ice; c) keeping l"oofs and chimneys in---water-tight condition so as to prevent leakage of water into_tbe building; and d) keep all roof-r~l~Jed structures plumb unless specifically designed to be -oth-erihan vertical. 3.08 EAVES_TROUGH SYSTEM-METAL DUCTS-FLASHING --~ 1. Eaves trough,_f'!)Of gutter, rainwater pipe, downspouts, flashing and all exterior ducts shall be properly secured free from loose or unsecured objects, free from obstructions and~llealth-hazards, weather-tight, free of holes and maintained in good repair. 2. Metal eaves troughs, rainwater pipes, flashing and all exterior metal ducts shall be kept free from rust by application of a suitable protective material such as paint, and shall be renewed when necessary. 3. Roof drainage shall be discharged onto the ground at least 1 metre (39 inches) from the building or structure, when it is physically possible to do so, providing that it does not adversely affect adjacent properties, or cause erosion. 15 4.03 FLOORS 1. Every floor shall be smooth and level and maintained so as to be free of all loose, warped, protruding, broken or rotted boards that may create an unsafe condition or surface. Such defective floors shall be repaired or replaced. 2. Where a floor covering has become worn or torn so that it retains dirt or may create an unsafe condition, the floor covering shall be repaired or replaced. 3. Every bathroom, kitchen, laundry and shower room shall have a floor covering of water-resistant material and be capable of being cle~n_ed. 4. Every cellar and basement shall have a floor of concrete or other material acceptable under the provisions of the OntaAEFBtfilding Code, to ensure water drainage and to guard against the entry of vermin. 4.04 STAIRS-HANDRAILS-GUARDS~ 1. Every stair, floor, landing, verandah, poi'Ch. deck, Jo_ading dock, balcony together with any guard, balustradEh_ railing, scre__Eill Q[___Qther appurtenance attached thereto shall be maintained in good repair and 1n a safe and struCfurally sound condition. 2. Without restricting the generality-of Sectien~4.04, such=maintenance includes: a) Repairing -or--r-eplacing floors, treads-or-risers that::Show excessive wear or are broken, warpedr loose, depressed, protruding or otherwise defective b) Repairing, replacing~or supporting structural members that are decayed, damaged, Vlf~akene~loose or mi_~sing; and c) Providing, rep~~Ein_g_~rrepl'!_cing b~l-~strades, guards and railings. 3. A-guard shall be-installed~ and maintamed il1 good repair on the open side of any stairway or ramp containingthree (3) or more risers including the landing or a height_of 600 mm (24 inch-es-) between adjacent levels. A handrail shall be installed~nd maintained in good repair in all stairwells. Guardrails shall be installed and maintained in good repair around all landings, porches, balconies. Guardrails,balustrades -and handrails shall be constructed and maintained rigid in nature. 4. Stairs, floors, landings, verandahs, porches, decks, loading docks, balconies and every appurtenance attached thereto within the exterior walls of a vacant or unoccupied building are exempt from the provisions of 4.04 if section 6.03 has been complied with. 4.05 ELEVATORS 1. Elevating devices in a building, including all parts, lighting fixtures, lamps, elevator buttons, floor indicators and ventilation fans shall be maintained in good repair and operational. 17 4.08 SEPARATIONS 1. Every dwelling unit shall be maintained and protected so as to prevent the passage of noxious fumes and gases from a part of the building that is not used for human habitation into other parts of the dwelling unit. 4.09 HEATING-AIR CONDITIONING 1. Every residential dwelling shall have heating equipment capable of maintaining a temperature of 21 ocelsius (70 °Fahrenheit). 2. The heating system and hot water system required and other mechanical systems shall be provided, maintained and operatea; a) In accordance with the respective reqwrements of any applicable Code or By-law. - b) In good working order and good repair and in a safe_ condition. 3. No residential dwelling unit shall be-:eguipped with portable ~~ating equipment as the primary source of heat. -·- 4. Wood stoves within a dwelling and any offier]5roperty shall be maintained in accordance to Canadian StariCJards Association's standard -B 365-M. 5. All air conditioners and air conditioning systems shatf6e securely mounted and installed in accordance-with manu-facturers'-specifications. 6. All air conditioners and ail"-conditioninQ-SYstems shall be maintained in good repair, free of conditions which may constitute a health, fire or safety hazard. ------~------ 4.1 0 VENTH:A-TION 1.Ventilation, as required by the Ontario Building and Fire Codes, shall be provided to and maintained in-al~rooms and spaces within a building so as to prevent accumulations of heat.-dust, fumes, gases, including carbon monoxide, vapours and other CQ!ltaminantswhich may create a fire, explosion, toxic hazard or health hazard. 2. Ventilation systemssnalrbe cleaned regularly and installed, used and maintained: a) in conformance wtth the requirements of the Building and Fire Codes; b) in good working condition and good repair; and c) in a safe condition 3. When an exterior opening is used or required for ventilation and is not required to be protected by a door, window or similar closure, it shall be protected with screens in accordance with this Bylaw. 4. An opening for natural ventilation may be omitted from a bathroom or toilet room where a system of mechanical ventilation has been provided. 19 3. All plumbing fixtures shall be connected to discharge to the municipal sewer system or to an approved private sanitary system through water sealed traps. 4.14 WATER SUPPLY 1. Every property, the use or occupancy of which requires a water supply, shall be provided with an adequate supply of potable water from a public or private water supply, approved by the local authority designated under the Clean Water Act 2006, SO 2006 c22 2. Where an approved public or community water supply is available, every dwelling unit shall be connected thereto. 3. Where a piped water supply is available, piping fcirirot and cold water shall be connected to every kitchen sink, lavatory, bathtub-, sflower, slop sink and laundry area and piping for cold water shall be run to every-water closet and hose bib. 4. Every water heater installed for the purpose-of-supplying hot running water to the occupants of a property shall be capable of heattng::water to a minimum temperature of +49C ( 120 F). 5. Replacement hot water heaters shall-have a thermostatic IT!ixing value limiting water temperature to a maximum of +49C (120 E) __ As per the Ontario Building Code. ---- - ----- 4.15 SEWAGE SYSTEM 1. Sanitary sewage from any building shall be disenarged into the municipal sanitary sewage system, or into a-private sewage system approved under Part 8 of the Ontario-Building Gede, and nat-otherwise.-- 2. The land in the vicinity oLa private sewage system shall be maintained in a condition that will not cause damage to, or impair the functioning of the sewage system-:------ 4.16 --VERMIN CONTROL 1. Every property shall be_maintairre-d so as to be free from vermin and conditions that may pmrnote an inf~station at all times. 2. Openings in buildings, cellars, soffits, facia, and crawl space shall be protected to prevent the entrance orwildlife, rodents, vermin, insects and pests. 21 / PARTS VACANT-DAMAGED-DEMOLITION 6.01 VACANT LAND 1. Vacant land shall be maintained to the standards as described in Part 2, of this Bylaw. 2. Vacant land shall be graded, filled or otherwise drained so as to prevent recurrent pending of water. 6.03 VACANT PROPERTIES 1. The owner of any vacant or unoccupied building-:::shall protect such building against the risk of fire, accident, damage-or other danger.Jhereto or to adjoining premises by effectively preventing the::entry thereto by all U!l~Uthorized persons. 2. Without restricting the generality of Section 7.02 (t) protection may include the boarding up of all openings tQ__the building-witb: ___ ---- a) tight fitting plywood; b) rigid, composite panels; or- c) sheathing boards. 3. All materials -tJSed for -bearding up-vac--ant or-uooccupied buildings shall be covered and maintained with a preservative which is similar in colour to the exterior finish of the building and reasonably compatible in design with adjoining decorative finishing m~1erial. __ All such_Q_oarding shall be installed within the reve-al-of-tiTe--exterior cladding and securely fastened to every doorway, window orwall opening-that constitutes a means ofaccess or hazard. ··-·---- 4. Where-a building remains vacant or unoccupied for a period of more than ninety days, the_owner shall _ensure that all utilities serving the building, that are not required fortbe safety or_~ecurity thereof, are properly disconnected or otherwise secured to prev~nt risk_ of fire, accident, damage or other danger to the property or adjoining premises. 6.04 DAMAGE BY FIRE-STORM-OTHER CAUSES 1. A building or portion thereof, damaged by fire or other causes, shall be restored to its original condition and repaired as may otherwise be required by this by-law or the building shall be demolished or the damaged portion removed. 2. Without restricting the generality of Section 6.04.1 such repairs shall include: a) Abating any unsafe condition; and b) Refinishing so as to be in harmony with adjoining undamaged surfaces. 23 5. The members of the Committee shall be paid such compensation as the council may provide, which shall be recorded by resolution of the council. 6. Secretarial services for the committee shall be provided through the offices of the Town Clerk. 7. The secretary shall keep on file minutes and records of all applications and the decisions thereon and of all other official business of the Committee, and sections 253 and 254 of the Municipal Act, 2001 applies with necessary modifications to such documents. 8. A majority of the Committee constitutes a quorurn=and the Committee may adopt its own rules of procedure but before hearin~f)J)eal shall give notice or direct that notice be given of such hearing to such--persons:::as the committee considers should receive such notice. 7.04 PROPERTY STANDARDS OFFICER-DUTIES 1. Duties ----- It shall be the duty of every Property Standaras-_pfficer to administer and enforce the provisions of this by-law andln the performance of such duty, he/she shall have all the powers and responsibilffies set forth lrrthe Ontario Building Code Act and the Regulations made pursuant to trre--said Act.~=-- 2. Right of Entry--~ ---~-- Subject to paragraph 3 while this by.Jaw is in effect, an Officer and any person acting under his/her_instructions may, atall reasonable times and upon producing proper identification, enter and io~pect any_property. 3. Entry into Dwelling Ex-c-ept under the authority of a search warrant issued under Section 158 of the Provincial Offences Act, an off1cer or any person acting under his instructions shall notenter any room__or place-actually used as a dwelling without requesting and obtainio_g_the consentof the occupier, first having informed the occupier that the right of entry_ may bE!Jefused and entry made only under the authority of a search warrant. 4. Orders An officer who finds that a property does not conform to any of the standards prescribed in this by-law may make an order, (a) stating the municipal address or the legal description of such property; (b) giving reasonable particulars of the repairs to be made or stating that the site is to be cleared of all buildings, structures, debris or refuse and left in a graded and leveled condition; (c) indicating the time for complying with the terms and conditions of the order and giving notice that, if the repair or clearance is not carried out within that time, the municipality may carry out the repair or clearance at the owner's expense; and 25 purpose of the by-law and of the official plan are maintained. The Secretary of the Committee shall give a copy of its written decision to the appellant and the Officer who issued the order. 1. Appeal to Court The municipality in which the property is situate or any owner or occupant or person affected by a decision under section 7.07 may appeal to a judge of the Superior Court of Justice by notifying the clerk of the Corporation in writing and by applying to the Ontario Court for an appointment within 14 days after the sending of a copy of the decision. An owner who appeals to a judge of the Superior Court of Justice shalll)iy to the clerk of the Corporation the fee for the appeal as set ouHn Schedule 'A' at the time the appeal is filed. ~~- 2. Appointment A judge of the Superior Court of-Justice shall appoint, in writing, a time and place for the hearing of the ap_peal and may direct in the appointment the manner in which and upon whom_!be_agpointment is to be served. 3. Judges Power On the appeal, the judge has the same powers-afld functions as the committee.--'------ 4. Effect of-Decision - The order, as deemed lQ_have been confirmed, or as confirmed or modified -byiiTe--c-ommittee under paragraph 7.06 or in the event of an appeal to the -judge undeJSection-7.07(1 ), as confirmed or modified by the judge, shall be --final and bind~ upo-rlfhe owner and occupant who shall make the repair -Or-effect the demolition Within the time and in the manner specified within the_order. ------ 5. Certifi~tf3 of Compliance Following tn-einspection of a property, the Officer may, or on the request of the owner shaJr,issue to the owner a certificate of compliance if, in his opinion, the property is in compliance with the standards of this by-law. The fee payable for a certificate of compliance issued at the request of the owner shall be as set out in Schedule 'A' to this by-law. 6. Municipal Lein The fees and charges payable to the corporation pursuant to sections 7.04(4), 7.05, 7.06 and 7.07(6) of this By-law shall be a lien on the Property and shall be deemed to be municipal real property taxes and may be 27 8.05 APPLICATION TO COURT As soon as practicable after the requirements of sections 8.02 and 8.04 have been complied with, the Chief Building Official shall apply to a judge of the Ontario Court (General Division) for an order confirming the order made under section 8.01 and the judge shall hold a hearing for that purpose. 8.06 POWERS OF JUDGE The judge in disposing of an application under sec1ton 8.05 shall, (a) confirm, modify or rescind the order; and-~ (b) determine whether the amount spent on-measures to terminate the danger may be recovered in whole, in part or notatall. 8.07 ORDER FINAL The disposition under section 8.06 isJinal. 8.10 MUNICIPAL LIEN The amount determined bythe jud~fe to be recoverable shall be a lien on the land and shall be deemed to-b-e municipal real property taxes and may be added by the clerk-to the collector's roll and-eollecte"d=in the same manner and with the same-priorities-as muniGipal real property taxes. SECTION 9 -OFFENCES 9;61-FINES An-Y-person who taUs to ccYrflply with an order under the Building Code Act is guilty_of an offence and upon conviction shall be liable to a fine of not more than $50,~00 for a firstoffence and to a fine of not more than $100,000 for a subseque'!!_Qffence.Jf a corporation is convicted of an offence, the maximum penalty that may be imposed upon the corporation is $100,000, for a first offence and $200,000, for a subsequent offence. 29 (Owner's Name and Address Dear Sir/ Madam Corporation of the Town of Tillsonburg NOTICE OF VIOLATION Date RE: Description and Location of Property in lfflllation Be advised that on (Date ofJDspection) anlnspeclion of your property, as noted above, revealed certain violations of the Municipality's -Property Standards Bylaw No. ----- Schedule "A" attached hereto, sets out the work requ1red to remedy such violation and to bring the prop-erty-into compliance with the-Bylaw. -= Be advised that Bylaw No. --gives the municipality the authority to issue an ORDER TO COM~L Y pursuant to Section 15.2-(2), Ontario Building Code Act, S. 0. 1992, c.23. _______ _ - It is desired that you-will comply with this informal notice that the aforementioned procedural step will not-be necessary. A re-inspection of this property wilnake place on or about 14 day ( Date ) to ascertain compliance. ---- Should you require further information pertaining to this matter please do not hesitate to contact theundersigned during normal business hours. Property Standards Officer Town of Tillson burg 10 Lisgar Ave Tillsonburg ON N4G 5A5 (519) 842-9200 31 NOTICE OF APPEAL TO PROPERTY STANDARDS COMMITTEE Pursuant to Section 15.1 of the Ontario Building Code Act To the Secretary Property Standards Appeal Committee Corporation of the Town of Tillson burg 200 Broadway Date RE: Order to Remedy Violation of Standards of Maintenance and Occupancy at: Description and Location of Property in Violation TAKE NOTICE of the appeal of the undersigned to the Property Standards Appeal Committee because of dissatisfaction with the above referenced order to remedy violation of standards of maintenance and occupancy served upon the undersigned on Name (Owner or Agent) Address: Telephone Number: The required $150.00 Notice of Appeal fee has been included with this notice. APPEAL TO PROPERTY STANDARDS COMMITTEE If an owner or occupant upon whom an order has been served is not satisfied with the terms or conditions of the order the owner or occupant appeal may to the Property Standards Appeals Committee by sending a NOTICE OF APPEAL by registered mail to the Secretary of the committee within fourteen (14) days after service of the order, and, in the event that no appeal is taken, the order shall be deemed to be final and binding. Ontario Building Code Act, S.O. 1992, Chapter 23, Section 15.3(1) Signature of Owner or Authorized Agent Ontario Association of Property Standards Officers Development and Communication Services 2011 DCS -2012 -06 DATE: February 13,2012 TO: Kelley Coulter, Chief Administrative Officer FROM: David Samis, Director of Development and Communication Services SUBJECT: CIP Application -75 Broadway Avenue REPORT: DCS-2012-06 75 BROADWAY-CIP APPLICATION RECOMMENDATION "Resolve that Council receives report 2012-06 75 Broadway-CIP Application and the recommendations contained therein. And further resolve that Council consider this application and a By-law be brought forward for Council consideration for two readings." PURPOSE The purpose of this report is to outline to Council the staff recommendations to approve the Community Improvement Plan Application with modifications for the property identified as 75 Broadway. HISTORY & DISCUSSION Early in 2011, the Chief Building Official (CBO) met with the applicant, via preconsultation discussions for the building permit work and redevelopment work that was going to occur at the subject property. During these meetings the CBO advised the application to contact the Director of Development and Communication Services about the Dereham Forge Community Improvement Plan (CIP) and potential municipal incentives. The Director of Development and Communication Services commenced a dialogue with the applicant about the subject property and the development work that was to commence. Initially the applicant was interested in applying for all of the incentives in the CIP area. For review of Council the CIP programs in the Dereham Forge area as show below: • Building Permit/Development Charge Rebate; • Fas;ade Improvement Loan; • znct Storey Residential Loan; and Development and Communication Services 2011 \,--------------------------------""'-----i DCS -2012 -06 DATE: February 13, 2012 TO: Kelley Coulter, Chief Administrative Officer FROM: David Samis, Director of Development and Communication Services SUBJECT: CIP Application -75 Broadway Avenue REPORT: DCS-2012-06 75 BROADWAY-CIP APPLICATION RECOMMENDATION "Resolve that Council receives report 2012-06 75 Broadway-CIP Application and the recommendations contained therein. And further resolve that Council consider this application and a By-law be brought forward for Council consideration for two readings." PURPOSE The purpose of this report is to outline to Council the staff recommendations to approve the Community Improvement Plan Application with modifications for the property identified as 75 Broadway. HISTORY & DISCUSSION Early in 2011, the Chief Building Official (CBO) met with the applicant, via preconsultation discussions for the building permit work and redevelopment work that was going to occur at the subject property. During these meetings the CBO advised the application to contact the Director of Development and Communication Services about the Dereham Forge Community Improvement Plan (CIP) and potential municipal incentives. The Director of Development and Communication Services commenced a dialogue with the applicant about the subject property and the development work that was to commence. Initially the applicant was interested in applying for all of the incentives in the CIP area. For review of Council the CIP programs in the Dereham Forge area as show below: • Building Permit/Development Charge Rebate; • Fac;ade Improvement Loan; • znd Storey Residential Loan; and \ DCS 12-10 Prohibit Smoking in a Public Place DATE: March 1, 2012 TO: Kelley Coulter, CAO FROM: David Sam is, Director of Development & Communication Services SUBJECT: REGULATE SMOKING IN A PUBLIC PLACE RECOMMENDATIONS RESOLVE THAT Council receive Report DCS 12-10 Regulate Smoking in a Public Place; FURTHER RESOLVE THAT a By-Law to Regulate Smoking in Public Places, be brought forward for Council consideration. PURPOSE To obtain Council endorsement of proposed requirements to restrict smoking in certain public places. HISTORY & DISCUSSION The following resolution was received from the Tillsonburg Library Board, the resolution was passed at their January 10, 2012 Board Meeting. "RESOLVED that the Board recommend to Council to investigate the prohibition of smoking in Library Lane." Staff reviewed the matter with the CEO of the Library. The public ashtrays at the entrance to the Library Lane walkway as well as along the walkway near the entrance to the Library are in disrepair and therefore the cigarette butts are littering the ground all around them. The entrance to the Library Lane walkway at Broadway is blocked regularly by people standing around smoking. The main entrance to the walkway is not only blocked but in order to get through to the library, residents including children, are subjected to walking through a cloud of second hand smoke. Smoking in Canada has been banned in indoor public spaces and workplaces by all provinces and by the Federal Government. Ontario has banned smoking in public spaces and workplaces since 2006 and in 2008 banned the displays of tobacco products in retail stores. In 2009 smoking was banned in all vehicles if anyone under the age of 16 is present. liP age DCS 12-12 Return of Fees DATE: March 1, 2012 TO: Kelley Coulter, CAO FROM: David Sam is, Director of Development & Communication Services SUBJECT: RETURN OF FEES POLICY RECOMMENDATIONS RESOLVE THAT Council receive Report DCS 12-12 Return of Fees; FURTHER RESOLVE THAT a By-Law to endorse the Return of Fees Policy, be brought forward for Council consideration. PURPOSE To obtain Council endorsement of a return of fees policy for planning applications. HISTORY & DISCUSSION Historically Tillsonburg has not developed nor had in place a process for return of development application fees. Recently there have been occasions when planning applications have been received and processed and then withdrawn. The review and comment process then leads to a determination that the application will not be necessary or that the application would not be supported. If the later is the case, the Planner would explain to the applicant that the application could not be supported from a planning or legal perspective and the chance of the application being approved would be extremely slim. The applicant is then given the opportunity to withdraw the application or to continue with the process. In the past if the application is withdrawn, then the Town would simply reimburse the applicant the entire application fee regardless of the work that has already been done on the file. As the Town does not currently have a policy in place for the return of fees there was no authority to do otherwise. The attached policy is the procedure for the return of fees and outlines the percentage of the fee that will be returned based on the stage of the process at the time of the request. This policy will allow applicants the opportunity to make conscientious decisions with a clear understanding of what is at stake in terms of fees. CONSULTATION/COMMUNICATION Two readings of the by-law on March 1st, and the third reading on March 12th will act as appropriate communication on this initiative. FINANCIAL IMPACT /FUNDING SOURCE None PREPARED BY: Donna Wilson, Clerk APPROVED BY: David Samis, Director of Development & Communication Services DATE AUTHORED: February 23, 2012 liPage THE CORPORATION OF THE TOWN OF TILLSONBURG ADMINISTRATIVE POLICY PLANNING APPLICATION RETURN FEE POLICY APPOVAL DATE: 03/01/2012 SCHEDULES Schedule A-Procedures for the Return of Planning Fees Policy A. Policy Statement Page 1 of 2 The Council for the Town of Tillsonburg identify that there is a need to provide a policy for the return of application fees for planning applications after the application has been received. B. Purpose The purpose of the Refund of Fees Policy is to establish procedures for returning application fees after receipt but prior to approval. C. Scope This policy applies to applicants and staff with respect to providing refunds for Planning Application Fees. D. General This policy shall be administered by the Development & Communications Department. This policy shall be referred to as the "Return of Fees Policy". This policy comes into force and effect on the date adopted. E. Authority The authority for the Return of Fees Policy shall be by the approval of the Council of the Town of Tillsonburg. Development and Communication Services 2011 DCS -2012 -13 DATE: March 1, 2012 TO: Kelley Coulter, Chief Administrative Officer FROM: David Samis, Director of Development and Communication Services SUBJECT: Potential Sale of Town Lands-Land Locked Ravine Area REPORT: DCS-2012-12 POTENTIAL SALE OF TOWN LANDS-LAND LOCKED RAVINE AREAS RECOMMENDATION "Resolve that Council receives report 2012-12 Potential Sale of Town Owned Lands- Backing onto Ravines for information purposes." PURPOSE The purpose of this report is to outline to Council an initiative staff may undertake where appropriate, to sell remnant parcels of municipal lands. HISTORY & DISCUSSION In February of 2012, the Director of Development and Communication Services was approached by a member of the community who inquired about the potential purchase of municipal lands located at the rear of their property. The subject lands were located between the rear of the subject - privately owned lands and the top-of-bank lands backing onto one of the ravines in the municipality. Staff undertook a further analysis of this request and determined that many residents who own property that back onto ravines have been maintaining Town -Owned Lands, via grass cutting etc. for a number of years. Consultations occurred with the Conservation Authority to explore safety concerns and natural heritage issues with this request or similar matters. The analysis revealed the following: • Given the historical nature of this development and maintenance that has occurred in the municipality -many residents may already consider the land they are maintaining, which is owned by the municipality, as under their ownership -and it should be corrected where necessary to avoid future confusion; Development and Communication Services 2011 )~--------------------------------------------------------------~-------- DCS -2012 -13 DATE: March 1, 2012 TO: Kelley Coulter, Chief Administrative Officer FROM: David Samis, Director of Development and Communication Services SUBJECT: Potential Sale of Town Lands-Land Locked Ravine Area REPORT: DCS-2012-12 POTENTIAL SALE OF TOWN LANDS-LAND LOCKED RAVINE AREAS RECOMMENDATION "Resolve that Council receives report 2012-12 Potential Sale of Town Owned Lands- Backing onto Ravines for information purposes." PURPOSE The purpose of this report is to outline to Council an initiative staff may undertake where appropriate, to sell remnant parcels of municipal lands. HISTORY & DISCUSSION In February of 2012, the Director of Development and Communication Services was approached by a member of the community who inquired about the potential purchase of municipal lands located at the rear of their property. The subject lands were located between the rear of the subject - privately owned lands and the top-of-bank lands backing onto one of the ravines in the municipality. Staff undertook a further analysis of this request and determined that many residents who own property that back onto ravines have been maintaining Town -Owned Lands, via grass cutting etc. for a number of years. Consultations occurred with the Conservation Authority to explore safety concerns and natural heritage issues with this request or similar matters. The analysis revealed the following: • Given the historical nature of this development and maintenance that has occurred in the municipality -many residents may already consider the land they are maintaining, which is owned by the municipality, as under their ownership -and it should be corrected where necessary to avoid future confusion; Development and Communication Services 2012 DCS 12-14 Report-Rural Connections Broadband Program -Educational Campaign DATE: MARCH 1, 2012 TO: KELLEY COULTER, CAO FROM: DAVID SAMIS, DIRECTOR OF DEVELOPMENT & COMMUNICATIONS SERVICES SUBJECT: RURAL CONNECTIONS BROADBAND PROGRAM- EDUCATIONAL CAMPAIGN (TAKE THE LEAP TILLSONBURG) RECOMMENDATION "RESOLVE THAT Council receives Report DCS 12-14 Rural Connections Broadband Program -Education Campaign for information purposes." PURPOSE 1. The purpose of this report is to update Council regarding education and awareness activities related to the Broadband Project. This report is accompanied by a presentation that provides an overview of the campaign and its components. HISTORY & DISCUSSION 2. Funding for the installation of an ultra high-speed fibre network was announced under the Ontario Ministry of Agriculture, Food and Rural Affairs' (OMAFRA) Rural Connection Broadband Program on February 1, 2011. 3. To date, the focus has been on marketing the service to potential customers (www.rapidfibre.ca). However, OMAFRA also requires the Town to undertake education and awareness activities. 4. The "Take the Leap Tillsonburg" campaign has been developed to: a. help satisfy obligations under the project agreement to educate the community on the advantages of high speed networks; and b. generate interest in broadband technology and investment in Canada's digital economy. In particular, the campaign will encourage business and community leaders to use broadband technology to build a more prosperous Tillsonburg. Jobs involved in the building and expansion of broadband networks pay 42% more than the average for manufacturing jobs in the U.S. (source: SpeedMatters.org) The widespread adoption of broadband in the United States would add $500 billion in growth to the economy and create 1.2 million jobs. (source: Brookings Institute) For every $1 invested in broadband infrastructure, the rate of community return is "more than ten-fold the value of the initial investment." "The contribution to GDP is 15 times the initial investment." (source: SNG Research) Only 2% of Canadian homes have access to fibre internet connections Source: Globe and Mail-Oct 5, 2011 RAPID FIBRE In November 2011, Tillsonburg began marketing Rapid Fibre ultra high speed internet service and installing the fibre infrastructure. • Launch event with Chamber of Commerce (more than 200 people) and additional networking event • Presentations to town's major industries and businesses • Brochure and website rt-··:~·::-' -~~ --_ '"'·"· __ &· r:J .......... "'""""'~•1>1.1.'-\l'-l:....,. .............. "'''l•la!oy.ll1,~ ••. 11' .... -~t,.,_«~"~ ..,.,_..,.......,r~>or-.o...,.......,. ...._.__<lol ... ._ .. lolfi:IG -~- AWARENESS AND EDUCATION • Position the project in local and national context • Educate people on the opportunities available to them personally and as a community • Encourage investment beyond sales contracts • Motivate people to "take the leap" and help Tillson burg take the leap 2012 is a LEAP YEAR. What risk will you take to change your life, your community, or your world for the better? {www.leapyearproject.org) CAMPAIGN Take The Leap is a campaign with several components. • Website/Community Portal • Coordinated Rapid Fibre Promotion (i.e. 29% discount for 29 days) • Events/Speakers series • Investment in access (community kiosks) • Community contests and related promotions ~- OTHER BENEFITS The campaign draws a natural distinction between marketing and communications activities per OMAFRA's requirements. • Encourage investment and involvement from people/groups who might otherwise be excluded • Fosters community engagement (and models next generation community development) • Provides opportunities for viral marketing (cf. P/T marketing coordinator) • Mobilizes existing networks (including existing online communities) • Creates new networking opps (including other communities) A COMMUNITY Provide an environment for discussion, information sharing and collaboration. • Sponsor/host/promote education events • Facilitate online and in-person networking • Connect idea generators with idea funders; surface people with tech skills • Link to social media and mobilize existing online networks and communication channels • "Ripple Effect" blog where people can comment and discuss • Face book group page where people contribute and post • Established Twitter tags ~~/ WHAT IS i-CANADA? A movement to re-establish Canada as a leader in information and communications technology (ICT). • Work with at least 30 communities • Ultimate goal for Canada become a clear global leader in ICT by 2020 • Become the go-to nation for innovation • Become a nation of "intelligent communities"-i.e. cities and towns that have received global recognition for their tech no logy initiatives/investments Today, broadband offers every community the opportunity to move from the periphery to the center in economic terms. But not every community has fibre broadband; 1Ne do. '-.._ ,/ \ ; ~ 0 U) Q z -~ INSIGHTS Bill Hutchison, Chair, i-Canada 11The Need for High Speed" 11The Role of Government" David Ticoll, Canadian Coalition for Tomorrow's ICT Skills "Jobs of Tomorrow" ALSO: iCanada Alliance Speed Matters.org (US) Development and Communication Services 2012 DCS 12-15 Report -Rural Connections Broadband Program i-Canada Declaration DATE: MARCH 1, 2012 TO: KELLEY COULTER, CAO FROM: DAVID SAMIS, DIRECTOR OF DEVELOPMENT & COMMUNICATIONS SERVICES SUBJECT: RURAL CONNECTIONS BROADBAND PROGRAM -!CANADA DECLARATION RECOMMENDATION RESOLVE THAT Council receive Report DCS 12-15 Rural Connections Broadband Program i-Canada Declaration; FURTHER RESOLVE THAT the Town of Tillson burg endorse the i-Canada Declaration affirming ultra high-speed broadband technology as a key ingredient in Canada's future prosperity. PURPOSE 1. This report provides information to Council regarding an opportunity to promote Tillsonburg's fibre broadband project by linking it to a national movement. The actual declaration is being included with this submission as Appendix A. HISTORY & DISCUSSION 2. Funding for the installation of an ultra high-speed fibre network was announced under the Ontario Ministry of Agriculture, Food and Rural Affairs' (OMAFRA) Rural Connection Broadband Program on February 1, 2011. 3. The Town began actively marketing the service to business and industry in September 2011. 4. The Town is also spearheading an educational campaign entitled "Take the Leap", which is intended to encourage business and community leaders to use broadband technology to build a more prosperous Tillsonburg. A report on this campaign is being considered by Council at the same time. 5. In addition to endorsing the "Take the Leap" campaign, Council has an opportunity to energize these endeavours by endorsing the i-Canada Declaration (Appendix A). Developed by members of the Canadian Advanced Technology Alliance (CATA), the i- Development and Communication Services 2012 • The University of Waterloo has opened a Stratford campus offering a Global Business and Digital Arts program. This has given rise to the Stratford Institute, an international think tank focusing on digital media; • Eighty percent of Stratford's family physicians are on a broadband e-health portal for health records, administration and after-hours care, which has helped ease the region's shortage of family practitioners; • The Royal Bank of Canada selected Stratford from 200 communities as the site of its new $300 million dollar data centre; • A new digital media incubation centre offers services, workshops, mentoring and support for digital media startups in Stratford; • A $50,000 grant from the Ontario government's Cultural Strategic Investment Fund, a program that encourages the use of 21st century digital tools to enrich local culture and drive economic growth; • Hosted the annual Canada 3.0 digital media forum, Canada's premier national digital media event. 15. Intelligent Communities of the Year-as well as cities that are recognized in the Top 21 and Top 7 rankings--are known for achieving above average rates of economic growth, job creation, social diversification and environmental innovation. 16. Brenda Halloran, Mayor of Waterloo, had this to say about their recognition as an intelligent community: "Our award as the World's Top Intelligent Community in 2007 gave us huge global recognition. Our high tech sector has helped keep us there ever since ... The building cranes around the city are witnesses to our continuing prosperity. We are going to be a pivotal force in the world economy, and we are looking forward to helping our sister communities surge ahead." (Brenda Halloran, Mayor of Waterloo, October 5, 2011) 17. Tillson burg Council has already demonstrated a willingness to make the digital economy more accessible to Tillsonburg businesses and residents through the construction of a new fibre optic network; however, if the community does not fully utilize this infrastructure-or seize opportunities associated with it-Tillson burg will likely not see the economic growth rates experienced by other broadband-enabled communities nor take a leadership position in the economy of the future. 18. Finally, it should be noted that both The Association of Municipalities of Ontario and the Federation of Canadian Municipalities participated in the i-Canada Summit held in Windsor in 2011. 19. If the i-Canada declaration is supported, the completion of an ultra high-speed fibre broadband network could be the first step in many towards the Town of Tillson burg being positioned as a leader in the global information technology economy as well as in economic growth and development! Development and Communication Services 2012 a. Town Council could choose to not support the signing of the i-Canada declaration Staff do not recommend this alternative as signing the i-Canada declaration is a key aspect of the Take the Leap Campaign and in positioning Tillsonburg as a leader in the global information technology economy as well as economic growth and development. PREPARED BY: Colleen Pepper, BA, Broadband Marketing Coordinator Cephas Panschow, Development Commissioner February 21, 2012 APPROVED BY: David Samis, Director of Development & Communication Services ) The i-Canada Declaration A New National Dream: global leadership through ultrafast communications Dear Community Leaders Companies, organizations and individuals are asked to declare their support for i-Canada --a 'community in communications'. In i-Canada, everyone has access to everyone else and to all information. i-Canada is a fabric of networks so fast that there is no delay --so fast that information pulses in real-time throughout the virtual commonwealth. By joining together, we will create a 'Canadian Commons' where the population is effectively in one living room, accessible and accessing entertainment and information without the friction of distance. It is the ultimate result of the original national dream ... from railway to real-time, from a transportation nation to a communication nation. Canada will be effectively re branded as the go to nation for innovation and will be recognized as a top ranking Intelligent (i) Nation, i-Canada. Please take a few minutes to review and sign the i-Canada Declaration. Preamble: Fumbling the Future Until recently, Canada has been leading the world in the very capability that created our country -communications. Today, Canada has lost its way, and is not keeping up with the first rank of nations in communications capabilities. This is wounding the entire economy, as communications underpins the act of innovation, which itself is the driver for prosperity. Based on millions of recent test results from Speedtest.net, this index compares and ranks consumer download speeds around the globe. Is a 32nd ranking for Canada good enough? Only a bold leap forward can restore our place as the first developer of communications advantage! A Proud History: The Original National Dream There was a time when Canadian innovation in communications provided the fabric on which the nation itself was built. Its small population was stretched across a country so vast that the sun rising over Newfoundland did not stop warming the country until twenty hours later! It was the need to communicate across that distance that created a nation, and a national genius for communications. Canada's original "National Dream" was to create a railway that united the people. In fact, a telegraph line preceded the national railway by a decade, giving a foretaste of the communications ingenuity Canadians have continued to leverage. After meeting that singular communications challenge, Canadians went on to knit their nation together from an Why Leadership Matters Rising again to the global sunlight as a world leader in ultra broadband communications will facilitate new advances in health and wellness. It would finally reduce the rising cost of healthcare and reduce wait times for important services. New learning and training methods will assist our parents and schools to innovate to world standards for our children. In-home access to communication speeds and cost performance already enjoyed in homes in many large and small communities around the world will bring to life the distant horizons for these new learning opportunities. New logistics and manufacturing methods would cut costs, offset our higher dollar and improve our international business. The opportunities are legion; our will to grasp them needs to rise again to the level of our forefathers who created this great country. The New National Dream: The Real-speed virtual society The new vision is to give everyone access to everyone else and to all information across networks so fast that there is no delay --the networks move information in real-time. This will create a 'Canadian Commons' where the population is effectively in one living room, accessible and accessing entertainment and information without the friction of distance. It is the ultimate result of the original national dream ... from railway to real-time, from a transportation nation to a communication nation. The means: Leapfrog to 1-G Networks in Key Centres 'Leapfrogging' to the most advanced quality of communications technology possible can provoke a turning-point in capability. Measuring the quality of Internet connections has grown more important than just broadband penetration. The United States, for example, ranks today behind such poorer countries as Bulgaria and Romania for Internet service1. Internet connections in Eastern Europe are often superior because network operators invested straight into the latest equipment, leapfrogging past broadband providers in other countries. In terms of overall broadband leadership, a recent study ranked South Korea as the world's foremost nation, followed by Japan and Hong Kong .. All these countries have a national broadband agenda. Leapfrogging current network limitations means adopting the goal of providing one gigabit-per- second connections. This standard is already in place in many communities in Japan and Sweden, and is the goal of Canada's innovative new Waterfront project. The Waterfront project aims to create a quantum leap forward for everyone, everywhere within the Toronto development area, with an ultra-high-speed broadband capability that is up to 1 ,000 times faster than typical residential networks. The objective is to attract the world's leading organizations from the knowledge-and creative-sector industries to the Waterfront. This will pull investment, jobs, and novel uses of information technology in the areas of intelligent energy use, transportation, work styles, entertainment, and the sparking of new opportunities. We are after "A Waterfront for Canada" --the creation of a national plan that will incorporate 1 G networks and other new opportunities and strategies and will help to facilitate the sharing of great ideas that have already been implemented or are in the process of being implemented. William G. (Bill) Hutchison, Chair, i-Canada Alliance Barry Gander, Co-Founder Cindy Gordon, Co-Chair Michael Kelly, Co-Chair '::rriJil&;(?x· lltf l>lfW N,o.fiONM 0~~.._ Building an Inte~ent Nation We are ... Our Value: CATA -......._/ ...._ __ /· i-CANADA Development Strategy for Community Growth A national movement to create a nation of Intelligent Communities large and small, central and remote, all enjoying the economic development, job growth and social prosperity now available in the world's leading Intelligent Communities. We are partners with the tools, blended expertise and industry connections to catalyze economic growth and social development. Create Leadership: Governors' Council, Advisors Detailed Management Plan Knowledge Partnerships for Growth . People: The Plan starts with the users Full Assessment of Assets: People, Tools ! N~t-;~~ksele~tT~;;-~-;:;dR"ali="~~t--------1 Region, Province: add power to community System Status Visualization Software ~-~B~iP~~~}iiuilf~~~~, F~~di-0.g,]Jsage J Reiterate Evolution is continuous Innovation= networking speed Visualize and commit [l ~-J INGSi\.i;DIRECT save your money• i-CANADA DESIGNATION AS INTELLIGENT COMMUNITY • Creates investment interest and awareness for community • Provides Canadian context • Helps governments channel their funding/grants • Provides roadmap to help communities pursue the initiative • Provides lessons in excellence, and a network to tap -----5:;:::;§~. @World canada ""-. ~--- i-CANADA 2012 Community Meetings Schematic "'~i:r~.~~trut:j}Jr !1\lNfW tM110N.O.lDk~MI Builrungan Inteffi.gent NatiOn AUDIENCE ~ Municipal Leaders: Mayors, DMs, Councillors ~ Business Development Officers ~ Provincial officials (e.g. Municipal Affairs) ~ Officers interested in the role of government, policy-making, resource allocation, efficiency ~ Businesses and Social Interest Groups OBJECTIVES ~ Seed realistic i-CANADA development programs in communities ~ Obtain buy-in and engagement for the i- CANADA message ~ Message: Economic and Community Development depends on broadband, ICT NATIONAL Meeting Progra Regional Surilmits Creation •• .... i-CANADA BC: GVRD {20 municipalities, Asset Mapped) AB: Calgary & Rural (Cybera) ~--------------~ ON Central ON May23 ON SW ON Jun 13 ON Toronto, Markham, Mississauga ON Governors Council (Stratford) QC Montreal , S QC NB, NS, NL: Fredericton, Moncton, Saint John, Halifax, St. Johns Virtual Summit of all cities, asset mapped, Sep REGIONAL SUMMITS BANFF WATERLOO TORONTO VIRTUAL ATLANTIC D··, .ce1(1fi"' r'-· WCIT ~2ltcamada Fu~illng' 1t1a if'Tomloo of 11:19 DIIOINol Age WCIT will feature more than 100 high-profile speakers and attract up to 3,000 delegates from more than 80 countries, including representatives from industry, governments, academia, and civil society. I- CANADA will meet the day before, Oct 21 \ Development and Communication Services 2012 DCS 12-16 Report-Concession Street East-Parkwood to Demeyere DATE: February 27, 2012 TO: Kelley Coulter, Chief Administrative Officer FROM: David Samis, Director of Development and Communication Services SUBJECT: CONCESSION STREET E- PARKWOOD TO DEMEYERE RECOMMENDATIONS "Resolve that Council receives report DCS 12-16-Concession Street E- Parkwood to Demeyere as information." PURPOSE 1. Provide information to the proposed parking solution for the section of Concession Street East between Parkwood Drive and Demeyere Avenue. HISTORY & DISCUSSION 2. In the past, staff have received complaints from residents during the baseball season regarding parking on the south side of Concession E between Parkwood Drive and Demeyere Avenue. 3. This section of Concession East does not have curbs or parking restrictions and allows vehicles to park on the shoulder (grassed area) of the road. 4. The typical complaint is that vehicles park on the maintained grass and damage the grassed area during peak times during the baseball season. Home owners that back onto this area have informed that they maintain this area or grass and would like to see this area restricted from parking. 5. A recent report was submitted by Parks and Recreation recommending the creation of approximately 80 off street parking spots and an additional 30 parking spots within the road allowance \ PRS 12-02 REQUEST TO ALLOCATE FUNDS-PIONEER CEMETERY DATE: March 1, 2012 TO: Kelley Coulter, CAO FROM: Janet McCurdy, Acting Director of Parks and Recreation Department SUBJECT: REQUEST TO ALLOCATE FUNDS FROM THE CEMETERY MAINTENANCE TRUST TO THE PIONEER CEMETERY FENCE PROJECT RECOMMENDATIONS Resolve that Council receive Report PRS 12-02 Request to allocate funds- Pioneer Cemetery; Further resolve that $5000 be allocated to the Pioneer Cemetery project from the Cemetery Maintenance Trust Fund for fence repairs with the remainder of funds to be fundraised by the Pioneer Cemetery Committee. PURPOSE To provide Council with the staff request to allocate funds from the Tillsonburg Cemetery Maintenance Trust Fund Account for a total sum of $5,000.00 to be put towards the Tillsonburg Pioneer Cemetery fencing project. HISTORY & DISCUSSION Pioneer Cemetery Committee has been meeting on a regular basis and recently have presented to Council projects that would revitalize the Pioneer Cemetery. Staff attend these regular meetings and it is recommended that Town staff manage these projects. A perimeter fence would be installed using the existing posts with new chain .This fence and will have a similar style to the existing perimeter fence at the Tillsonburg Cemetery. The interior wrought iron fence needs to be fully refurbished and will be brought back to its original condition. FINANCIAL ANALYSIS Staff recommends that $5,000.00 from the Cemetery Trust fund account, be allocated towards the erection of the perimeter fencing, and restoring the existing inner wrought iron fence. PRS 12-02 REQUEST TO ALLOCATE FUNDS-PIONEER CEMETERY DATE: March 1, 2012 TO: Kelley Coulter, CAO FROM: Janet McCurdy, Acting Director of Parks and Recreation Department SUBJECT: REQUEST TO ALLOCATE FUNDS FROM THE CEMETERY MAINTENANCE TRUST TO THE PIONEER CEMETERY FENCE PROJECT RECOMMENDATIONS Resolve that Council receive Report PRS 12-02 Request to allocate funds- Pioneer Cemetery; Further resolve that $5000 be allocated to the Pioneer Cemetery project from the Cemetery Maintenance Trust Fund for fence repairs with the remainder of funds to be fundraised by the Pioneer Cemetery Committee. PURPOSE To provide Council with the staff request to allocate funds from the Tillsonburg Cemetery Maintenance Trust Fund Account for a total sum of $5,000.00 to be put towards the Tillsonburg Pioneer Cemetery fencing project. HISTORY & DISCUSSION Pioneer Cemetery Committee has been meeting on a regular basis and recently have presented to Council projects that would revitalize the Pioneer Cemetery. Staff attend these regular meetings and it is recommended that Town staff manage these projects. A perimeter fence would be installed using the existing posts with new chain .This fence and will have a similar style to the existing perimeter fence at the Tillsonburg Cemetery. The interior wrought iron fence needs to be fully refurbished and will be brought back to its original condition. FINANCIAL ANALYSIS Staff recommends that $5,000.00 from the Cemetery Trust fund account, be allocated towards the erection of the perimeter fencing, and restoring the existing inner wrought iron fence. Annandale National Historic Site Advisory Committee Minutes ofMeeting-Friday, January 27, 2012-2:00pm Meeting to Order: Dianne MacKeigan, Patty Phelps, Bob Marsden, Donna Peirce, Mary Lou Sergeant Regrets: Stan Windsor Approval of the Agenda: Moved by Mary Lou, seconded by Donna Carried Three reports-Historical society, T ACAC and Heritage were moved under other business. Minutes and Business Arising from Minutes Moved by Dianne, seconded by Donna that minutes be adopted as circulated. Carried -the spelling of Marian Smith's name was corrected -security cameras were covered under warranty Reports: Financial Report-The financial statements were reviewed. There was a discrepancy in the amount owing to Verkuil Rooding and the amount paid from the Annandale House Trust. Moved by Donna, seconded by Mary Lou that the financial report be accepted as circulated. Carried We will attempt to get a copy of the town's budget when it becomes available. Fundraising Committee-The Christmas penny sale raised $612.00. Tickets for Wingfield in June are selling well. Tour Guide-Guides are needed for the 20th of February-Family Day Curator's Report-The curator reviewed her report. Some of the highlights include: 1) The museum had a successful December with numbers up. There has been an increase in the number of meetings held in the program room. 2) The calendar of events for 2012 is now available and will include 4 evenings of poetry readings on the lawn in June and July. They will centre on works by Bums, Longfellow, Tennyson and Shakespeare-the four poets whose likenesses grace the doors in the library. These nights will be held in partnership with the library. 3) Volunteer service awards were discussed. Bill Pratt will be receiving his 40 year pin next year. 4) The bam quilt project is proceeding with all blocks to be completed by the end of May with a launch to take place on Sunday, May 16. Moved by Mary Lou and seconded by Donna that the museum block be attached to the brick wall of the addition facing Corless Lane. Carried 5) Plans are underway for the 2012 version ofTillsonburg Country Christmas. The possibility of having a booth at the craft show showcasing Annandale House was discussed as a way to bring more visitors to the house that weekend. 6) Turtle Fest this year will be held on Saturday June 16. Negotiations are ongoing to bring Marie-Louise Gay, author of the Stella and Sam books to the museum that day. Moved by Patty and seconded by Donna that the Curator's report be accepted as presented. Carried \ ) Minutes: Development Committee Friday February 3rd, 2012, 8:00am to 10:05 am Location: Customer Service Boardroom -10 Lisgar Avenue Members in Attendance: Chair: Lisa Gilvesy, Councillor Mel Getty, Randy Thornton, Henry Spanjers, Mike Bossy, Paul Csanyi Staff Present: CAO Kelley Coulter, David Sam is, Cephas Panschow Regrets: Mayor Lessif, Deputy Mayor Renaud, Kirby Heckford, Frank Meyer • Meeting commenced with the adoption of the agenda. o 1st by Henry Spanjers o 2nd by Randy Thornton • Minutes from the last meeting-January 20th, 2012 were adopted: o 1st by Henry Spanjers o 2nd by Paul Csanyi • Chair Gilvesy commenced the meeting with the introductions of Councillor Mel Getty. o Councillor Getty indicated his presence is to cover the Deputy Mayor's position. Although Council needs to confirm that Councillor Getty will replace the Deputy Mayor's position on the committee, this will need to be finalized by Council. o The Committee is grateful for the contribution, assistance and insight that the Deputy Mayor has provided to the Committee and understand the large number of commitments he has in the community make it difficult for him to attend. The Committee will be sending the Deputy Mayor a thank you letter in this regard. • The meeting next moved to a presentation by Cathy Bingham regarding Tourism Oxford. 1 • Cathy indicated that in 2008, tourism in Oxford County added $57.6 million dollars to the County economy. o 151 by Randy Thornto o 2"d by Paul Csanyi • Meeting concluded at 10:05 am. • Next meeting to occur on February 17, 2012 at 8:00am. 3 Minutes: Development Committee Friday January 20th, 2012, 8:00am to 9:45 am Location: Customer Service Boardroom -10 Lisgar Avenue Members in Attendance: Chair: Lisa Gilvesy, Mayor Lessif, Randy Thornton, Henry Spanjers, Mike Bossy, Kirby Heckford, Paul Csanyi, Frank Meyer via Teleconference Staff Present: CAO Kelley Coulter, David Sam is, Cephas Panschow Regrets: Deputy Mayor Renaud • Meeting commenced with the adoption of the agenda. o 1st by Henry Spanjers o 2"d by Mike Bossy • Minutes from the last meeting-December 16th, 2011 were adopted: o 1st by Randy Thornton o 2"d by Mike Bossy • Chair Gilvesy commenced the meeting with the community needs discussion as prepared by Mike Bossy. 1 o Kelley Coulter gave a brief introduction of this items indicating this is part of the Strategic Planning Discussion and then passed it onto Mike Bossy. o Mike Bossy outlined the points from the work he has completed. Please see the attachment. • Discussion then moved onto the items. • Mike Bossy explained that the answers to these questions should come from community consultation. o Continuing with the Culture discussion it was mentioned that the municipality should concentrate on culture with the Tillsonburg Country Christmas Festival and also Turtlefest. o It was also suggested the funding be directed towards these two events. • Questions asked about what funding the Town receives for Canada Day and also what Provincial Funding is available for Turtlefest and the Christmas Festival. Staff will explore these items in more detail. o It was suggested that members of the committee need to create linkages with groups to assist in promotion of certain events or related support amenities that may exist in the community-for example Henry Spanjers work with the local snowmobile club and the trails in the area could mean that users of the trail network would stop in Tillsonburg to use businesses related (i.e. restaurants, gas, accommodations). o It was discussed about Hotels in Tillsonburg -there is a lack of hotels and accommodation. • Discussion moved to a new hotel opening in Walkerton and how it was partly assisted by share ownership by members of the community. o The Master Recreation Plan was then discussed and that the Development Committee members may benefit with a presentation on this item.-Staff will follow-up on this. o Discussion then moved to defining culture in Tillsonburg and also the linkages with Oxford Tourism. The Mayor commented that better linkages need to occur with Oxford Tourism. He attended a session hosted by Oxford Tourism that tourism dollars and cultural events can lead to jobs that can add value to the community. Culture is very important and Tillson burg needs to be working on how this can occur. • Staff will request a meeting with Cathy Bingham from Tourism Oxford about Culture and Tourism in Oxford County -future discussions should occur in conjunction with this and the local snowmobile club. o The Chair indicated that Tillson burg needs to work to seek membership with the Ontario South Coast group. There are some gaps that are occurring and it is important to have Tillsonburg as member of these groups. Staff will follow-up on these matters to determine appropriate linkages with these groups. • An update discussion occurred on the Special Events Centre and the preparation for marketing and disposition. It was emphasized that the facility costs the municipality budget dollars every year and the sale would lessen the burden to the tax payers of the community. 3 HERITAGE AND BEAUTIFICAnON COMMmEE AGENDA DATE: January 11, 2012 LOCATION: Tilsonburg Public Library 1. Meeting To Order: caned to order by Kathy at 3:35 2. Attendance Kelly Batt, Brian Stevenson, Mariqn Smith, Kathy McCormick late arrival, Sue Saelens 3. Approval of Agenda First by Marion second Kelly Batt 4. Approval of Minutes of Last Meeting (Brian and Marion) 5. Disclosure of Pecuniary Interests. N/ A 6. New Business a) Discussed letter from a concerned citizen due to the removal of trees along Quarterline Rd. between Baldwin and Esseltine. This issue has been brought to the attention of the town, and the engineers, there is not enough room on either side of the road to plant large trees due to property lines, sidewalks and ditches. Smaller scale shrubs may be an option but would still probably need to be located on private property. b) Sub-committee of Keep Tillson burg Beautiful day will meet on Wed., Jan 25 at 4:00 in the Library, the room has been booked. c) It was noticed by Brian that some Glendale students were out cleaning large amounts of garbage from the blocks around the school. A letter or email will be sent by Kathy to acknowledge this. Brian is looking into a way to reward students who are caught doing good deeds like this. 7. Round Table -update on the progress of various projects: Attendance TACAC COMMITTEE MINUTES Tuesday January 10 2012 9:00a.m. Tillsonburg Municipal Office, Committee Room J. Armstrong Chair W.D.Jarvis-Secretary D. Peirce R. Marsden S. Bray J. Wilkinson Also Present-N. Wellsbury L. Beechy Meeting Called to order-J. Armstrong Adoption of Agenda-Moved by D. Peirce I S. Bray Carried Minutes ofNovember 1 2011-Motion that minutes be adopted as printed. R. Marsden/D Peirce. Carried Pecuniary Interest-None declared J. Armstrong introduced Laurel Beechy who shared some thoughts re research (see addendum) Business Arising a -Forshee-Tribe-Trumpour Mausoleum-Placing of Plaque-deferred until spring. b. Pioneer Cemetery-no report c. Walking Tour-Spring 2012-possibly April d. Grant for repairs at the cemetery-no infonnation e-St Marys Roman Catholic Church-there is a study under way to determine the present condition of the church. There is an interest in St. Marys being designated as an Historic Site. Addendum To January 10 2012 Laurel Beechy shared with us some thoughts re the T ACAC research. Summer student-In past years one of the summer students did some research on buildings. No plans are made at this time pending the availability of a grant from Tillsonburg Council She noted that assessment rolls for town may be available on disc at the museum Fire Maps from 1935 and earlier-Laurel has three descriptions of properties Annandale has one from the 1800s.These show evolution of properties She suggested that wooden plaques to identify properties could be made by workshop classes at school or by woodworking shop at the Seniors Centre Note-A meeting to explore these and other possibilities will be held with Laurel on Thursday March gth at 1:00 P.M. LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS-MINUTES February 1, 2012 (as approved at the Annual General Meeting held February 24, 2012) Members in attendance: L. Bartlett, D. Beres, R. Chambers B. Chanyi, M. Columbus, R. Geysens, E. Ketchabaw, R. Sackrider and D. Travale Staff in attendance: C. Evanitski, D. Holmes, J. Maxwell, J. Robertson, H. Surette and D. Mclachlan Absent: C. Grice The LPRCA Chair called the meeting to order at 6:30pm Wednesday, February 1, 2012 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-21 moved: R. Sackrider seconded: D. Beres That the LPRCA Board of Directors approves the additional agenda items under New Business as items 10 d) and 10 e). CARRIED DISCLOSURES OF INTEREST None DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS MOTION A-22 moved: R. Chambers seconded: D. Beres THAT the minutes of the LPRCA Board of Directors regular meeting held January 11th, 2012 and the Mid-month Development Applications emailed January 19th, 2012 be adopted as circulated. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale - 1 - CARRIED b) GENERAL MANAGER'S REPORT The GM has been in discussions with the Long Point World Biosphere Reserve (LPWBR), Norfolk County and other stakeholders regarding possible joint programming and marketing initiatives. He and other staff members attended a meeting with Norfolk County Cultural/Museum staff to discuss events and cross-marketing opportunities. The GM noted both the quality of watershed museums, as well as, the professionalism of both Norfolk's heritage and planning staffs-and that recent meetings will be leading to a more formal information exchange. Today, the GM received a letter from the FedDev Program turning down LPRCA's funding request for its Green Roof/Solar Panel Initiative. He will be following up with FedDev to discuss the application. MOTION A-25 moved by: R. Chambers seconded: D. Beres That the LPRCA Board of Directors receives the General Manager's Report for January 2012 as information. CARRIED c) PROPOSED BHCA COMMITTEE The Strategic Plan Review Committee will be forming an ad-hoc committee for the remainder of 2012 to meet with BHCA staff, the Field Superintendent and the GM to review Backus operations and infrastructure needs in order to formulate future policy direction. The Strategic Planning Committee will fulfill the role in the interim. Monthly meetings at Backus Heritage Conservation Area (BHCA) will be arranged. MOTION A-26 moved by: R. Chambers seconded: D. Beres That LPRCA Board of Directors approves the appointment of the Strategic Review Sub- committee (Chair Roger Geysens, Dave Beres, Mike Columbus and Ron Sackrider) as the interim BHCA Operations Sub-committee for 2012. CARRIED d) LPRCA FEBRUARY MEETING The Norfolk Woodlot Owners Association (NWOA) approached Norfolk County LPRCA Board members requesting that the LPRCA possibly change its February meeting from the first Wednesday of the month to another time as it conflicts with their AGM. LPRCA contributes to the NWOA AGM and staff and Board Members would like to attend. Options to consider are: a) Keep the same date but start the meeting at an earlier time; b) Keep the same date but arrange a meeting room in Delhi to hold the Board FULL AUTHORITY COMMITIEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -3- THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3592 A BY-LAW to adopt the Town ofTillsonburg Planning Application Return Fee Policy. WHEREAS Section 270( 1) of the Municipal Act, 2001 states that a municipality shall adopt and maintain policies with respect to the manner in which the municipality will try to ensure that it is accmmtable to the public for its actions, and the manner in which the municipality will try to ensure that its actions are transparent to the public. WHEREAS the Council of the Corporation of the Town ofTillsonburg is desirous of adopting the Planning Application Return Fee Policy. THEREFORE the Council of the Town ofTillsonburg enacts as follows: 1. THAT the Town ofTillsonburg Planning Application Return Fee Policy attached hereto as "Schedule A" is hereby adopted and forms part of this by-law. 2. AND THAT this by-law comes into force and effect upon passing. Read a First and Second Time this 1'1 day of march, 2012. Read a Third and Final Time and passed this l21h day ofMarch, 2012. Mayor-John Less if Clerk-Donna Wilson SCHEDULE 'A' TO BY-LAW 3592 THE CORPORATION OF THE TOWN OF TILLSONBURG ADMINISTRATIVE POLICY PLANNING APPLICATION RETURN FEE POLICY APPOVAL DATE: 03/01/2012 SCHEDULES Schedule A-Procedures for the Return of Planning Fees Policy A. Policy Statement Page 1 of 2 The Council for the Town of Tillsonburg identify that there is a need to provide a policy for the return of application fees for planning applications after the application has been received. B. Purpose The purpose of the Refund of Fees Policy is to establish procedures for returning application fees after receipt but prior to approval. C. Scope This policy applies to applicants and staff with respect to providing refunds for Planning Application Fees. D. General This policy shall be administered by the Development & Communications Department. This policy shall be referred to as the "Return of Fees Policy". This policy comes into force and effect on the date adopted. E. Authority The authority for the Return of Fees Policy shall be by the approval of the Council of the Town of Tillsonburg. SCHEDULE 'A' TO BY-LAW 3592 THE CORPORATION OF THE TOWN OF TILLSONBURG ADMINISTRATIVE POLICY PLANNING APPLICATION RETURN FEE POLICY APPOVAL DATE: 03/01/2012 SCHEDULES Schedule A-Procedures for the Return of Planning Fees Policy Page 3 of 2 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER3593 A BY-LAW to authorize an Assessment Rebate Program for 75 Broadway, Town of Tillsonburg, County of Oxford. WHEREAS The Town ofTillsonburg is desirous of approving an Assessment Rebate Program for the property known 75 Broadway, through the municipalities Community Improvement Plan. AND WHEREAS by virtue of Section 28 of the Planning Act, enables a municipal council to enact a Community Improvement Plan. THEREFORE the Council of the Town ofTillsonburg enacts as follows: 1. The terms of the assessment rebate are detailed below: • For a period of 10 (ten) consecutive years, having commenced on January 1, 2012 and ending on the 31•1 day of December 2021 • At a rate of 100% (one hundred percent) of the Incremental Tax Increase for the first five year period (taxation years 2012, 2013, 2014, 2015, 2016), and 55% (fifty five percent) for the Incremental Tax Increase for the second five year period (taxation years 2017, 2018, 2019, 2020, 2021). 2. That the Town ofTillsonburg Tax Revenue Manager initiates this program on the passing of this by-law. 3. THAT the by-law shall take full force and effect upon final passage hereof. READ A FIRST AND SECOND TIME THIS 1st DAY OF March, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS l21hDAY OF March, 2012. MAYOR-John Lessif CLERK-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3591 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillson burg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule ~An to By-Law Number 3295, as amended, is hereby amended by changing to 'R2-8' and 'R3-11' the zone symbols of the lands so designated 'R2-8' and 'R3-11' on Schedule "A" attached hereto. 2. That Section 7.5 to By-Law Number 3295, as amended is hereby amended by adding the following subsection at the end thereof. "7.5.8 LOCATION: Sanders Crescent. R2-8 7.5.8.1 Notwithstanding any provision of this By-Law to the contrary, no person shall within any R2-8 zone use any Jot, or erect, alter or use any buildi11;g or structure for any purpose except the following: a single detached dwelling; a home occupation. 7.5.8.2 Notwithstanding any provision of this By-Law to the contrary, no person shall within any R2-8 Zone use any lot, or erect, alter or use any building or structure except in accordance with the following provisions: 7.5.8.2.1 Rear Yard: Minimum depth -5.5 m (18.04 ft) 7.5.8.2.2 Lot Coverage: Maximum for all buildings -55% 7.5.8.2.3 Deck Projection into Required Rear Yard: Notwithstanding the yard and setback provisions of this By-Law to the contrary, covered and uncovered decks may project into the required rear yard 2.43 m (8.0 ft) and must maintain a setback of 3.07 m (1 0.0 ft) from the rear property line. Page 1 The Corporation of the Town of nllsonburg By-law Number 3591 8.6.11.2.5 Gross Floor Area: Minimum- 8.6.11.2.6 Height of Dwelling: Maximum Height - 93m2 (1 ,001 ft2) per dwelling unit 1 0.5 m (34.4 ft) 8.6.11.2.7 Deck Projection into Required Rear Yard: Notwithstanding the yard and setback provisions of this By-Law to the contrary, covered and uncovered decks may project into the required rear yard 2 .. 43 m (8.0 ft) and must maintain a setback of 3.07 m (1 0.0 ft) from the rear property line. 8.6.11.3 That all other provisions of the R3 Zone in Section 8.2 to this By-Law, as amended, shall apply, and further that all other provisions of this By-Law, as amended, that are consistent with the provisions herein contained shall continue to apply mutatis mutandis." 4. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act. R.S.O. 1990, as amended. READ a first and second time this 1st day of March , 2012. READ a third time and finally passed this .1§1. day of March , 2012. Mayor Clerk Page3 r ! THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3595 A BY-LAW to amend Bylaw 3509, to Define the Mandate, Membership, and Meeting Procedures for Committees Established by The Corporation Of The Town of Tillsonburg. WHEREAS The Town of Tillson burg is desirous of amending Bylaw 3509, AND WHEREAS there is a need to fill vacancies which have occurred on Boards and Committees, NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Town of Tillsonburg enacts as follows: 1. THAT Schedule C to Bylaw 3509 be amended as follows: Committee Members of Council Members of Public Appointed Board of Management for Dan Rasokas Tillsonburg Downtown Improvement Area (BIA) 2. THAT all members appointed above shall hold office at the pleasure of Council for the remainder of the current Council term, and the provisions of The Municipal Conflict of Interest Act, RSO. 1990, Chapter M.50 and amendments thereto shall apply. 3. THAT the term of service of a member appointed to this Board/Committee shall be limited to the current term of Council, except when the effect of this clause would result in a change of two-thirds or more of the members in any one year. READ A FIRST AND SECOND TIME THIS 1st DAY OF March, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 1st DAY OF March, 2012. Mayor-John Less if Clerk-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3594 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 1'1 day of March, 2012 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillson burg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillson burg at its meeting held on March 1, 2012, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillson burg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This By-Law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 151 DAY OF March, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 1'1 DAY OF March, 2012. Mayor-John Lessif Clerk-Donna Wilson COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 1, 2012 RESOLUTION NO. _1_ MOVED BY SECONDED BY RESOLVED THAT the Agenda as prepared for the Open Session and the Closed Session of the Council Meeting of March 1, 2012, be adopted. ~ed D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 1, 2012 RESOLUTION NO. _2_ MOVED BY SECONDED BY RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters relating to advice that is subject to Solicitor-Client privilege - including communications necessary for that purpose; Matters relating to personal matters about an identifiable individual, including municipal employees; Matters pertaining to the security of the property of the municipality. ~ed D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 1, 2012 RESOLUTION NO. _3_ MOVED BY SECONDED BY RESOLVE THAT the Minutes of the Open Session Meetings and Closed Session Meeting of January 23, 2012, be approved. D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 1, 2012 RESOLUTION NO.h -A - MOVEDBY ---~ pr==~~~-------------~ SECONDED BY RESOLVE THAT Council defer the application for up to--one.y.e ar--to-M-arch 2013, to permit the owners one year to submit and finalize an application for consent/severance to the County of Oxford Land Division Committee to create a new building lot, which is to be consistent to the new building lot as shown on Plate 3 of County Report 201).-34. . .. -~ .. r.-f /1 · ~ At /_...··1 ~ i ~rrr---~ It/-~ "'~h ~L ~~ u~~~~s~ k --re ~v~ ~--- Carrie d [!r D Recor ded Vote ., A ~ Defeated De f erred D D Tabled D ~Mayor 's I n iti als COUNCIL RESOLUTION AGENDA ITEM NO. Date: March 1, 2012 RESOLUTION NO. ~ -A () MOVED BY )///~~-6~ g;;--SECONDED BY RESOLVE THAT Council approve the attached zoning bylaw amendment for an application submitted by Victoria Wood (Tillsonburg) GP Inc. whereby lands consisting of Lots 9-12, 14, 17-28 and Part of Block 43, Plan 41M-24, located on the north and south side of Sanders Crescent and the north side . of Trailview Drive, in the Town of Tillson burg are to be rezoned from Low Density Residential -Type 2 (R2) to Special Low Density Residential -Type 2 (R2-8) and from Special Low Density Residential -Type 3 (R3-3) to Special Low Density Residential -Type 3 (R3-11) to facilitate the construction of single detached dwellings with reduced rear yard depths, increased maximum lot coverages and special projections for covered and uncovered decks. FURTHER RESOLVE THAT By-Law 3591, being a by-law to amend Zoning By- Law 3295, as amended, be brought forward for council consideration. Carried 0 Recorded Vote Defeated D Deferred Tabled D D --~~~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 1, 2012 RESOLUTION NO. _6_ MOVED BY SECONDED BY RESOLVED THAT the 2011 Public Sector Salary Disclosure for the Town of Tillsonburg be received as information. Carried 0 Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. __ _ Date: March 1, 2012 RESOLUTION NO. MOVED BY SECONDED BY RESOLVE THAT Council receive Report FIN12-003, Carroll Trail Fundraising Committee as information. D Recorded Vote Defeated D Deferred D Tabled D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ _ Date: March 1, 2012 RESOLUTION NO. ~8 MOVEDBY -= * SECONDED BY ~ , Resolve that Council receives report FIN 12-012 2011 Surplus as information. D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 1, 2012 RESOLUTION N0._2_ MOVED BY SECONDED BY AND RESOLVE THAT Council receive the RBC Blue Water Project Community Action Grant Application; FURTHER RESOLVE THAT Council support the application to be submitted by the Lake Lisgar Revitalization Project Committee and the Tillsonburg Rowing Club. D Recorded Vote Defeated D Deferred D Tabled D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ RESOLUTION NO. _1Q_ MOVED BY SECONDED BY RESOLVE THAT Council receive Report DCS 12-03 -Property Standards By- Law for information purposes; FURTHER RESOLVE THAT WHEREAS By-Law No. 2705 was enacted on the 13th day of March, 1995, it is now desirable to update this by-law to be consistent with existing legislation from the Government of Ontario; AND FURTHER THAT a By-Law be brought forward at a later date for Council consideration. D Recorded Vote Defeated D Deferred D Tabled D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 1, 2012 RESOLUTION NO. __ll_ MOVED BY SECONDED BY RESOLVE THAT Council receive Report 12-06 75 Broadway -CIP Application and the recommendations contained therein; FURTHER RESOLVE THAT Council consider this application and a By-law be brought forward for Council consideration for two readings. Carried G D Recorded Vote Defeated D Deferred Tabled D D 9£: Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 1, 2012 RESOLUTION NO. MOVED BY SECONDED BY RESOLVE THAT Council receive Report DCS 12-10 To Prohibit Smoking in a Public Place; FURTHER RESOLVE THAT a By-Law to Regulate Smoking in Public Places, be brought forward at a later date for Council consideration. C?ied 0 Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 1, 2012 RESOLUTION NO._lJ_ MOVED BY SECONDED BY RESOLVE THAT Council receive Report DCS 12-12 Return of Fees Policy; FURTHER RESOLVE THAT a By-Law to endorse the Return of Fees Policy, be brought forward for Council consideration. Carried 0 Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ _ Date: March 1, 2012 RESOLUTION N0.-11_ MOVED BY SECONDED BY RESOLVE THAT Council receive Report DCS 12-13 Potential Sale of Town Owned Lands -Backing onto Ravines for information purposes. Cjried D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ _ Date: March 1, 2012 RESOLUTION NO.~ MOVED BY ~~~~*=-~--=>~======~=.=~::__/J-__ ~ SECONDED BY ~ ~~ ==--- RESOLVE THAT Council receive Report DCS 12-14 Rural Connections Broadband Program -Education Campaign for information purposes. [ted D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 1, 2012 RESOLUTION NO. ___12_ MOVED BY SECONDED BY RESOLVE THAT Council receive Report DCS 12-15 Rural Connections Broadband Program i-Canada Declaration; FURTHER RESOLVE THAT the Town of Tillson burg endorse the i-Canada Declaration affirming ultra high-speed broadband technology as a key ingredient in Canada's future prosperity. D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. __ _ Date: March 1, 2012 RESOLUTION NO. __1L_ ._ j ~ _ MOVEDBY ~~ SECONDED BY __ _ Resolve that Council receives report DCS 12-16-Concession Street E- Parkwood to Demeyere as information. Carried ci 0 Recorded Vote Defeated D Deferred Tabled D D {jt/ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 1, 2012 RESOLUTION NO. MOVED BY SECONDED BY RESOLVE THAT Council receive Report PRS 12-02 Request to Allocate Funds; FURTHER RESOLVE THAT $5000 be allocated to the Pioneer Cemetery project from the Cemetery Maintenance Trust Fund for fence repairs with the remainder of funds to be fund raised by the Pioneer Cemetery Committee. ~d D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION NOTICE; ~ IV\O'TIO~ AGENDA ITEM NO. __ _ Date: WlA-(LCl{-} , 201a. RESOLUTION NO .--7} ,.... /I _ 0 MOV EDBY //(~~ SECONDED BY kt-..iO AesouJBJ ~ ·n+e .. Th~ ~ TILLSoN&J~ kM5N/J XT'J fuR_(),{ASil\16 fOL-LL~ .~Nt:J FlJ~'11~rL 6-Jl\-t./t ~ ·tt.~:Rw~ 1.~ 1\-N~CA?SJAIZ1 VikANl!J~.) ~' ~ f?'fl..AIA.J wf::fe~S /\.t'G -fDLA.C...'-1 ~ Sf~C-!FCC/;41A._.,~ ~ , MO~N~e0 PP--C2"Ct,uD ~5 ·-ntE: Pu~ZCktA-S~ orr M,~ lf"'~ul/VV'e~J PI .f{J (J( 1\;A\\J 5 ) \:5I..J6 l ~E S o(<.. V £ t-H ~S M f.\ t-J v ~tvru c<t"J ) YV1Ava-KE.'\E:/) oR <:i~L.O UN0Et2.. 1/~ ~r<.,PIU.AtL 6~ MA-MG-~ D Carried 0 Recorded Vote D Defeated D Deferred D Tabled ___ Mayor 's Init ials COUNCIL RESOLUTION AGENDA ITEM NO. __ _ Date: March 1, 2012 RESOLUTION NO. MOVED BY SECONDED BY RESOLVE THAT Council receives the correspondence from F.L. Ravin Limited; FURTHER RESOLVE THAT Council supports the Independent School Bus Operators Association request to extend the school bus moratorium until the end of 2013 in order to allow the Ontario Government the opportunity to re- think their approach to the procurement of student transportation services by school boards and their transportation consortia; AND FURTHER RESOLVE THAT the correspondence and this resolution be forwarded to: Tillsonburg Chamber of Commerce Thames Valley District School Board MPP -Ernie Hardeman MP -Dave MacKenzie Education Minister -Laurel Broten 0 Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ _ Date: March 1, 2012 RESOLUTION NO. MOVED BY SECONDED BY - RESOLVE THAT By-Law 3592, To Adopt a Planning Application Return Fee Policy, be read for a first and second time and this constitutes the first and second reading thereof. ~d 0 Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO . __ _ Date: March 1, 2012 RESOLUTION NO. MOVED BY SECONDED BY RESOLVE THAT By-Law 3593, To Authorize an Assessment Rebate Program, be read for a first and second time and this constitutes the first and second reading thereof. [ted D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 1, 2012 RESOLUTION NO. MOVED BY SECONDED BY AND RESOLVE THAT By-Law 3591, To amend By-Law 3295, to amend the Low Density Residential -Type 2 (R2) to Special Low Density Residential - Type 2 (R2-8) and from Special Low Density Residential -Type 3 (R3-3) to Special Low Density Residential-Type 3 (R3-11) from certain lands (Victoria Wood Ltd.) , be read for a first and second time and this constitutes the first and second reading thereof. [§Yed 0 Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 1, 2012 MOVED BY SECONDED BY RESOLVE THAT By -Law 3595, To Amend By-Law 3509, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3595, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. 0 Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. __ SECONDED BY RESOLVE THAT By-Law 3594, To Confirm the Proceedings of the Council Meeting of March 1, 2012, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3594, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Recorded Vote Defeated D Deferred D Tabled D ~ayor's Initials Date: Feb 22, 201 2 Attn: Mayor-John Less if Email Address: jlessif@tillsonburg.ca Subject: Fate of Small Business Dear Mayor and Council, I am writing to you today to ask for the support of Tillson burg, Ontario As you may have read or heard, the Ontario Government has been actively working to apply a cookie-cutter RFP approach to the procurement of student transportation services by school boards and their transportation consortia. The model currently put forward will de_stroy the competitive market of school bus operators in Ontario, and create monopolies as local small businesses are wiped out with-each successive roundo fRFPs. Towns and counties across rural Ontario are at risk of losing these businesses, their contributions to the local community, and the exemplary service that parents have come to trust. Our communities are our stakeholders. We visit local Chiropractors and Doctors, support and donate to local charities, and support Youth Sports. As the owner of the business, we are available at any time and may be held accountable by our friends and neighbors who entrust the lives of their children in our hands. Your emergency evacuation plans include the use of our resources in the event of a catastrophe. These benefits are also in grave danger of being lost as a result of this process. The February 15, 2012 release of the Drummond Report has escalated the urgency of this situation through its Recommendation 6-15. As background information I have enclosed: 1. A Policy from the Chamber of Commerce which we hope will be adopted by the Provincial Chamber body 2. A documerit illustrating the effects on Rural Ontario's School Bus Companies 3. Our Backgrounder Information package for MPPs 4. Independent School Bus Operators Association Response to February 15, 2012 Drummond Report The Ontario Government has created a situation where as a Student Transportation Provider I have ONE customer. If I lose out on an RFP in ONE round .... I am OUT OF BUSINESS. I am specifically asking that the Town/County representative attending the ROMA/OGRA Combined Conference take the opportunity at the Ministers Forum (Feb 27 3:30 -5:00pm Canadian Room) to question the Ministers including Education Minister Laurel Broten about their support for Local Small Business. I am further asking that the Town/County gather support from other local Municipal Councils as well as County Council on this matter. I am available at any time at the cell number below to speak to you further, provide additional information or assist in any manner. Thank you in advance for your consideration. Sincerely, Guy & Rose Ravin F. L. Ravin Limited 7 Rouse Street Tillsonburg, On Cell#: 519-983-6281 ENCLOSURE1 A Policy from the Chamber of Commerce which we hope will be adopted by the Provincial Chamber body I Issue: Ontario Government Procurement Policy-School Bus Sector Tillsonburg District Chamber of Commerce The "one-size-fits-all" RFP process that the Ministry of Education has implemented serves as a barrier to small business, has resulted in the creation of monopolies in the school bus industry and has forced rural operators out of business throughout Ontario. Background: The Ontario School Bus industry has been a stable industry in the past yielding fair rates of return and exemplary safety ratings. However, over recent years it has evolved into a 'sole-purpose' industry. With consolidation of school boards, most bus operators now have only ONE customer -the local consortium. Therefore, when they lose one round in the new RFP process, (a process which does not factor in the specifics of the unique economics of school bussing), they are effectively 'out of business.' "The outcomes of the RFP pilot projects have proven that local bus operators will lose their routes in this RFP process." (Petition to the Legislative Assembly of Ontario-Save Ontario's Independent School Bus Operators); Independent School Bus Operators ( ISBOA). If continued, this competitive RFP process will destroy the Ontario school bus competitive market, leaving only large, monopoly school bus provider corporations in business. Large international operators are in a position to underbid the existing local, small independent operators. "Experience in other jurisdictions has proven that, while there may be short-term cost savings to an RFP process, in the long run the process reduces competition and costs eventually go up when there are only one or two large operators left to tender." (Petition to the Legislative Assembly of Ontario -Save Ontario's Independent School Bus Operators); (ISBOA). In effect, this RFP process is excluding the SMEs whose identity and strength has always been value added service and efficiencies. Effects to Ontario Communities By eliminating rural school bus operators, their corresponding rural economies will be adversely affected. For example: • Loss of locally owned business and local investment. • Less spending in the community translates into loss of profits for other businesses. o Independent, local operators live in the community and support their local economy through donations and through the purchasing of goods and services. They purchase insurance from insurance brokers, fuel from local gas station operators, maintenance and parts from local suppliers, bank at local financial institutions, purchase from local retail outlets, and use professional services such as dentists, chiropractors and doctors. (IS BOA). For example; In the last 10 years, the Sudbury region has gone from 23 local bus companies to three and during this time the cost of student transportation has risen by over 13%. This RFP process excludes SMEs in the school bus market whose identity and strength has always been value added service and efficiencies. Effects to Ontario Communities By eliminating rural school bus operators, their corresponding rural economies will be adversely affected. For example: • Loss of locally owned business and local investment. • Less spending in the community translates into loss of profits for other businesses. o Independent, local operators live in the community and support their local economy through donations and through the purchasing of goods and services. They purchase insurance from insurance brokers, fuel from local gas station operators, maintenance and parts from local suppliers, bank at local financial institutions, purchase from local retail outlets, and use professional services such as dentists, chiropractors and doctors. • Loss of personal service provided to local school population. • Loss of local knowledge of area and geographic routes resulting in safety concerns. • Loss of communication and cooperation between parents, schools and bus operators. • Increase in provincial taxes after RFPs have removed local competition. • Loss of Ontario taxpayers money to other provinces or countries o Taxpayers' money will leave the province and the country instead of staying in local communities when international monopolies' are the only operators left. In summary, independent operators stabilize their surrounding communities and businesses. RECOMMENDATIONS: The Ontario Chamber of Commerce urges the Government of Ontario to: 1. Extend the school bus moratorium until the end of 2013. • A task force into student transportation procurement was announced June 23, 2011, with a deadline of December 31, 2011. A moratorium on RFPs to December 31 was also announced to allow the task force to complete its work. This moratorium ended December 2011; however results of the Task Force have ENCLOSURE 2 A document illustrating the effects on Rural Ontario's School Bus Companies y "The request for proposal process found that all operators scored well on technical requirements. It really did come down, in the end, to money." Greg Seguin, GM, SlWDSTS 11 ENCLOSURE 3 Our Backgrounder Information package for MPPs Independent School Bus Operators Association 106 Advance Ave, Napa nee, ON K7R 3Y5 Ph(613)354-7545 FX(613)354-7547 info@isboa.ca www.isboa.ca Transportation Partners at the HEART of the Community The End of the Moratorium -Adding to the Crisis in Student Transportation Members are encouraged to reach out to their local MPP and gain their support for releasing the Student Transportation Competitive Procurement Task Force Report. There ARE other methods of competitive procurement, and better ways to ensure value for money in student transportation. 1. A task force into student transportation procurement was launched in June 2011, with a deadline of December 31. A moratorium on RFPs to December 31 was also announced, to allow the task force to complete its work. In October, ISBOA asked the Minister of Education to address the obvious timing issue of the moratorium ending before the task force recommendations could be considered. The Ministry has not addressed this problem, and has allowed 5 consortium to go to RFP without the benefit of the report. , 2. The Auditor General DID NOT recommend RFPs for student transportation. In fact the Auditor specifically left student transportation out of the 2006 and 2008 AG Reports. 3. RFP's have been identified by the Auditor as having the risk of leading to a monopoly in this industry. The government (Ministry of Finance) identified these policy issues with the BPS Directive but the Ministry of Education has, to date, ignored these legitimate policy and governance concerns in their rush to implementation. 4. RFP's only work if you have the economic pre-conditions to sustain a competitive market. The sole-purpose, one-customer nature of the student transportation industry creates an artificial market that cannot sustain an RFP environment long term. Recent studies prove that RFPs " ... fail to deliver optimal services, fail to ensure wider community benefits, and .... over time, work to reduce benefits to the contracting authority ... " 5. While the BPS Directive and Agreement on Internal Trade (AIT) eliminate barriers to trade for big business, those same documents, in their current form, create barriers to entry for small business. The government must address the unintended consequences of this legislation, and amend those documents to reverse the imbalance and restore a favourable small-business environment in Ontario. 6. There are other forms of competitive procurement that are more appropriate for this industry. RFPs are not the only way to "test the market" and leverage the competitive tension of the market. ISBOA has asked the government to study these other forms of procurement such as benchmarking and third-party auditing. 7. The moratorium must be extended (and the E&E process modified) so that the work of the task force can be received and assessed. More small businesses will be decimated if the incentives in the E&E review process continue to push consortia to adopt RFPs as the only way to get "high" scores to increase their funding. ENCLOSURE4 Independent School Bus Operators Association Response to Drummond Report February 15, 2012 Dear Industry Friends and Colleagues: Yesterday's release of the much-awaited Drummond Report may seem, at first blush, to be the final nail in the school bus industry coffin. As a quick summary, it calls for the immediate lifting of the Moratorium (proof that the Drummond Report is working with old information) so that competitive bids can be used for 2012-13. Follow this link for the details of Recommendations 6-15, 6-16 & 6-17. http://www. fin .gov. on. cal en/reformcomm ission/ chapters/ch6.htm I Itch 6-i From ISBOA's perspective, the report merely repeats the government's current thinking with respect to RFP's, and does not benefit from the work of the Coulter Osborne Task Force. In our February gth letter to Education Minister Laurel Broten (attached), IS BOA reiterates our call for the release of the report. Now, in the wake of the Drummond Report, it is even more important that the Minister release the Osborne Report, to let everyone read for themselves the recommendations and the fuller understanding of the student transportation industry that was developed through that exercise. ISBOA Executive Director Karen Cameron, and our consultant Denis Chamberland, are meeting with Minister Broten's staff tomorrow, and will use this opportunity to confirm the Minister's support for the win-win approach that we believe is contained in the Task Force Report. We have also met with nearly 20 MPP's in recent weeks, and we know there is great support for IS BOA's position-to avoid the creation of monopolies through RFPs, and develop more appropriate procurement options for school boards than just the RFP approach that has been required to date. ISBOA's February 251h Workshop will feature Denis Chamberland, Procurement Lawyer, Baker and McKenzie and will prepare our members for the challenge ahead. This workshop is your opportunity to hear first-hand the latest information about the Task Force, the moratorium, and the 2013 deadline -be it accelerated or delayed. Go to www.isboa.ca to register. To go into more detail about the Drummond Report, a fuller reading of the Report adds some context. For example: "As indicated in Table 6.2, the Commission has identified other potential restraint measures in non- salary expenditures related to textbooks, learning materials, classroom supplies and computers. Permanent funding reductions in capital renewal and student transportation can be considered, although they would remain the lowest-priority measures recommended by the Commission." (See Table 6.1) Indeed, student transportation across the entire province costs $800 Million annually, for actual service delivery to families on a daily basis. By contrast, the government's portion alone of the contribution to teacher pensions is $1.3 Billion annually. The incomplete nature ofthe Drummond Report review of Student Transportation cannot be overstated. For example, the report states that, in spite of efficiencies through co-operation and creation of consortia, student transportation expenses have continued to increase, from $629 million in 2002-Q3, to an anticipated $845 million in 2011-12, an increase of 34%. This has nothing to do with competitive procurement. To suggest as much is grossly misleading. A quick look at the three main costs in the industry-wages, bus costs and fuel-tells the real story. • The minimum wage in 2002 was $6.85 per hour. In 2012, it is $10.25 per hour-a SO% increase. It was the government of Ontario, not school bus operators, that imposed those wage increases. • Bus costs in 2002 were $81,802. In 2011 $93,503. This increase was largely due to EPA emission standards and increased safety standards, regulations mandated by governments. What is more telling though is the reduction in age limits for school buses. Assuming a change from 15 years in 2002 to 12 today, the capital cost per year increased from $5,453,47 per bus to $7,791.92 per bus or42%. • Fuel-In 2004 the average price was $0.63 per litre. In 2011 it was $1.05, for an increase of 67%. To prove this point, one of our members has taken the 2007 cost benchmark study and taken out wages, fuel and capital costs. By inserting the 2002 numbers, then repeating the exercise by inserting the 2011- 12 numbers, you get a 32% increase which equates to $829 million. Clearly, any increase in student transportation costs can be laid squarely at the feet of government. Our commitment to our members is to get this analysis and perspective into the hands of local decision- makers. You can help by using the MPP Backgrounder attached, and this email, recent media coverage (on the ISBOA website at this link http://www.chathamdailynews.ca/ArticleDisplay.aspx?e=3473288) to let your local Reeves and Deputy Reeves, Chambers of Commerce, Rotary Clubs, and trustees know the real story-that small business and student transportation is under attack yet again. Looking forward to seeing everyone on February 25th. Steve Hull, President Independent School Bus Operators Association Cell (519)381-8821 Transportation Partners at the HEART of the Community RBC Financial Group-RBC's Blue Water Project: Community Action Grant application 1:;1 Getting to ~ knowyou ~About your ~ QroJect f,;l Make your ~case 1,;1 Submit your ~ aoQiication -Expand the table to review your apPlication Step 1: Getting to know you Organization Name: Contact person: Title or role: Phone number: E-mail address: Address: Suite or rural route number: City: Province/State: Country: Type of Organization: Charitable status: Community Action Grant amount: Preferred currency: Are any RBC employees involved in your organization? Step 2: About your project What do you want to do to help protect watersheds? Where will your program or project take p!ace? Town of Tillsonburg -Lake Lisgar Revitalization Project Darrell Eddington Director of Finance 1 (519) 688-3009 ext. 3251 deddington@tillsonburg .ca 200 Broadway 2nd Floor Tillsonburg ON CAN Volunteer other $5,000.00 Cdn$ No rehabilitate a stream, river or lake that has been harmed by past development or neglect Tillsonburg, ON: The Long Point Regional Conservation Authority governs the Otter River watershed, which includes Lake Lisgar. The Town of Tillsonburg owns the lake and has given it park status. What are the specific goals of your program Lake Lisgar's north end is deteriorating. or project and h0\*1 \"Ji!! you measure your Sedimentation is leading to poorer , .. vater quality, success? resulting in increased algae and weed growth, and decreased recreational usage. The Project has tv·.fo phases~ In Phase I our objectives are to: Page 1 of3 -Dredge and make serviceable the two existing sedimentation ponds on private property along Cranberry Road -Dig a ne\."! sediment pond - Reactivate the aeration system -Tap the expertise of the Long Point Regional Conservation Authority and the Ministry of Natura! Resources for other improvements related to water quality and flow - Plant additional vegetation for silt control along RBC Financial Group-RBC's Blue Water Project: Community Action Grant application Page 3 of3 tell us how you'U be funding the rest of the service clubs to date: $5,000.00 The fundraislng project. we started in November, 2011 is ongoing. RBC Financial Grouo-RBCs Blue Water Proiect: Corrunun.irv Action Grant aoolication ~ J ., ~ ~ Will other organizations be involved in your program or project? What is your mission or mandate? How wi!! your program or project make a meaningful contribution to watershed protection in your community? What else do you think we should know? Project budget (Cdn$): Amount requested from RBC (Cdn$): If your project budget is larger than the amount you're requesting from us, please the stream bed -Plant trees on Thames Valley District School Board property to prevent soil run -off/silt control -Purchase \I'Jeed rakes for vveed control -Reintroduce trout to the lake. Our success will be measured by improved water quality as measured and established by the Long Point Regional Conservation Authority. Yes {j:.:!:e A~,<fC:8M6'N7) The Lake Lisgar Revitalization Project Committee's goa!s are to have the Ti!!sonburg Town Council and our citizens recognize Lake Lisgar as a community asset that requires remedial actions sooner rather than later, and to kick start the revitalization and enhancement process. The project has two phases: Phase 1 is geared at actions that siow the iake's deterioration; Phase 2 is to enhance the lake as a passive recreational site. ~~ccompiishments to date are: -The first sediment pond on the Rohrer property was dredged and made serviceable on October 7, 2011. -A charitable trust to accept donations \AJas established on November 28, 2011. -The Town of Tillsonburg has budgeted $4,000.00 for the reactivation of the lakes's aeration system. - $14,000 has been raised since November, 2011. By implementing our objectives of Phase 1 of our mandate, we can control the weed growth at the north end of the lake; improve water quality and flow in the lake's watershed; reduce sediment flow into the lake; protect 4 endangered species of turtle; and maintain habitat for over 130 species of birds. Lake Lisgar is a "jewel" in Tillsonburg, an asset \Nhich is unique in Southern Ontario communities. We wish to save our lake and its environs by acting promptly to rectify the threatening issues, thereby preserving the lake's heritage as a wildlife habitat and recreational facility for generations to come. Our Lake Usgar Revitalization Project has the support of 14 very broadly-based community service clubs, organizations, and private citizens, as well as strong support from T!!!sonburg Town CounciL Thank you for your consideration of our grant request. Any questions, please contact Joan Weston (primary contact for LLRP),at tazmeg@bell.net. $27,500.00 $5,000.00 Private donations to date: $9,000.00. Town of Tillsonburg: pledge of $4,000.00 Donations from Page 2 of3 RBC's Blue Water Project Community Grant Application Name of Organization and how they will be involved: 1. Long Point Regional Conservation Authority The Long Point Regional Conservation Authority will assist us in the placement of the new sedimentation pond; in providing other improvements related to water quality and flow; in determining when to remove the weeds from Lake Lis gar's north end; and in measuring the success of our revitalization project. 2. The Kinsmen Club The members of the Tillson burg Kinsmen Club will provide volunteer hours to reactivate the aeration system for the lake. This system is augmented by a fountain which the Kinsmen volunteers install each spring. 3. The Tillsonburg Rowing Club Volunteers from the Tillsonburg Rowing Club will offer their services and motorized boat to implement the weed control by employing the weed rakes. 4. Service Club Coalition Members of the fourteen service clubs and cotmnunity organizations will be involved in fundraising and/or other activities/volunteer services. 2/16/12 Hotmail Print Message rint Re: FW: RBC Grant Donna Wilson/TIIIsonburg (DEWilson@tillsonburg.ca) February-15-12 7:20:09 AM Darrell Eddington/Tillsonburg (DEddington@tillsonburg.ca) John Glass (john_m_glass@hotmail.com) John, The only grant information that I received was for the Ontario Trillium Foundation grant application. Please forward me the grant i nformation for the RBC Grant application so that I can get it on the next Council Agenda . Regards, --3>~ Clerk Development & Communication Services Town of Tillsonburg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Phone: 519-6 88-3009 Ext. 3224 Fax : 519:842-9431 www.tillsonburg.ca From: Darrell Eddington/Tillsonburg To: John Glass <john_m_glass@hotmail.com>, Donna Wilson/Tillsonburg@Tillsonburg Date: 02/14/12 02:08 PM Subject: Re: FW: RBC Grant John, I do not believe that the RBC grant went to Council . I will have the Clerk track it down and get it on the March 1st agenda. No worries in my opinion about already submitting it. Thanks. Darrell Eddington Director of Finance From: John Glass <john_m_glass@hotmail.com> To: Darrell Eddington <deddington@tillsonburg.ca> Date: 02/14/12 01:58 PM Subject : FW: RBC Grant co113w.col113.mail.live.com/maii/PrintMessages.aspx?cpids ... Close 1/4 Donna Wilso Clerk Town of Tillsonburg Dear Ms Wilson Feb. 16, 2012 The Oxford Regional Labour Council is asking to be placed on the Agenda of the next Town Council Meeting A delegation from Labour Council will be asking Town Council to consider endorsing the attached resolution We further request that a copy of the decision of Council be forwarded to the Prime Minister, Finance Minister of Canada, Leader of The Opposition, Premier of Ontario, Finance Minister of Ontario, and Leader of the Opposition for Ontario Please confirm date and time of the Town Council Meeting Thank you for your time in this matter Sincerely, Broderick Carey President Oxford Regional Labour Council 519-485-1 083(H) 519-421-5938(C) January 10th, 2012 Town of Tillson burg Helpina Hand Food Bank SSA Broadway Tillsonbura N4G 3P4 On behalf of the Helping Hand Food Bank I would like to thank you once again for your donation of 124 pounds of non-perishable food collected during the Christmas Volunteer Lunch. This food will be distributed to our clients who are in need of assist;:mce. We provide non-perishable food along with fresh produce, eggs, cheese, meats and personal care products to families in need in the Tillsonburg area. Stocking food bank shelves is a year round effort and donations like yours go a long way to help those in need. Thank you, Co-ordinator I Terri Pope to: Donna Wilson Hi Donna, this motion was passed at the January 10, 2012 Board meeting. MOTION: Moved by M. Klein Seconded by P. Hogarth 02/14/12 11 :22 AM RESOLVED that the Board recommend to Council to investigate the prohibition of smoking in Library Lane. Carried Thanks Terri Pope CEO Tillsonburg Public Library 2 Library Lane Tillsonburg, ON N4G 487 519-688-3009 ext, 5401 HERITAGE AND BEAUTIFICATION COMMITTEE AGENDA DATE: January 11, 2012 LOCATION: Tilsonburg Public Library 1. Meeting To Order: Called to order by Kathy at 3:35 2. Attendance Kelly Batt, Brian Stevenson, Mariqn Smith, Kathy McCormick late arrival, Sue Saelens 3. Approval of Agenda First by Marion second Kelly Batt 4. Approval of Minutes of Last Meeting (Brian and MariQn) 5. Disclosure of Pecuniary Interests. N/ A 6. New Business a) Discussed letter from a concerned citizen due to the removal of trees along Quarterline Rd. between Baldwin and Esseltine. This issue has been brought to the attention of the town, and the engineers, there is not enough room on either side of the road to plant large trees due to property lines, sidewalks and ditches. Smaller scale shrubs may be an option but would still probably need to be located on private property. b) Sub-committee of Keep Tillson burg Beautiful day will meet on Wed., Jan 25 at 4:00 in the Library, the room has been booked. c) It was noticed by Brian that some Glendale students were out cleaning large amounts of garbage from the blocks around the school. A letter or email will be sent by Kathy to acknowledge this. Brian is looking into a way to reward students who are caught doing good deeds like this. 7. Round Table -update on the progress of various projects: l ' i 1) Brian looked into the depot and covered load issue. Police can only lay charges if something falls off the vehicle. The employees at the Transfer Station could refuse people but that is not a preferred option for them. We ask Sue to draft a letter to request the town to provide signage for the depot regarding the need to cover loads. 2) Horticultural Society will have their PLANT auction in May. We will have a reminder at our March meeting so individuals can remember them when working in their gardens in the spring and possibly donate items to the auction. This will also serve as a reminder to have Brian put this item as an advertisement on TV. As well, Brian will mention the need to cover loads on the way to the depot on TV. 3) We will also ask Sue to write a letter of request to the town to rent a large vacuum to clean up our downtown area pertaining to (Cigarette butts etc.) during the spring time clean-up. 4) Sue is organizing a sub committee for cleaning up litter in Tillsonburg. She is talking to people at the paper trying to get a story written. She has contacted several other Town committees asking for members to join this clean-up committee so that it can be organized and sponsors put into place. 5) Marian showed a pamphlet that was made for Norfolk County that recognizes trees there. She feels that finding an arborist who would be interested in helping to identify the historic trees would help with this project. In time, this type of information pamphlet. Marian is continuing to work on this pamphlet of information will be a goal. Marian is continuing to work on this. 8. Date of Next Meeting -Wed. March 21 at the Library at 3:30 9. Adjournment Time -4:45 .... I To: (~(;: bee: Suzanne Renken <suzanne@tillsonburgchamber.ca>, Ernie.Hardeman@pc.ola.org, macked@parl.gc.ca, minister.edu@ontario.ca, ~;ubject Fate of Small Business Attached please find Resolution passed by Tillsonburg Town Council on March 1 2012 for your attention. Fate of Small Business Resolution.pdf Fate of Small Business.pdf Donna Wilson Clerk Development & Communication Services Town of Tillsonburg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Phone: 519-688-3009 Ext. 3224 Fax: 519:842-9431 www.tillsonburg.ca The Corporation of the Town of Tillson burg March 5, 2012 RE: COUNCIL Resolution At the Tillsonburg Town Council Meeting of March 1, 2012, Council passed the following resolution: "AND RESOLVED THAT Council receives the correspondence from F.L. Ravin Limited; FURTHER RESOLVE THAT Council supports the Independent School Bus Operators Association request to extend the school bus moratorium until the end of 2013 in order to allow the Ontario Government the opportunity to re-think their approach to the procurement of student transportation services by school boards and their transportation consortia; AND FURTHER RESOLVE THAT the correspondence and this resolution be forwarded to: Tillsonburg Chamber of Commerce Thames Valley District School Board MPP -Ernie Hardeman MP -Dave MacKenzie Education Minister -Laurel Broten " If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3224 Regards, ~~ Donna Wilson Clerk Town of Tillsonburg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Phone: 519-688-3009 Ext. 3224 CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G SA 7, Telephone # (519) 842-6428, Fax # (519) 842-9431 Web: www.town.till sonburg.on.ca March 5, 2012 County of Oxford Community and Strategic Planning P.O. Box 1614, 21 Reeve Street Woodstock, ON N4S 7Y3 RE: Council Resolutions The Corporation of the Town of Tillsonburg At the Tillsonburg Town Council Meeting of March 1, 2012, Council passed the following resolutions: "RESOLVE THAT Council approve the attached zoning bylaw amendment for an application submitted by Victoria Wood (Tillsonburg) GP Inc. whereby lands consisting of Lots 9-12, 14, 17-28 and Part of Block 43, Plan 41M-24, located on the north and south side of Sanders Crescent and the north side of Trailview Drive, in the Town of Tillsonburg are to be rezoned from Low Density Residential -Type 2 (R2) to Special Low Density Residential -Type 2 (R2-8) and from Special Low Density Residential -Type 3 (R3-3) to Special Low Density Residential -Type 3 (R3-11) to facilitate the construction of single detached dwellings with reduced rear yard depths, increased maximum lot coverage's and special projections for covered and uncovered decks. FURTHER RESOLVE THAT By-Law 3591, being a by-law to amend Zoning By-Law 3295, as amended, be brought forward for council consideration." If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3224 Regards, ~===.___--- Donna Wilson Clerk Town of Tillsonburg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Phone: 519-688-3009 Ext. 3224 CORPORATE OFFICE 200 Broadway, Tillson burg, Ontario, N4G SA 7, Telephone # (519) 842-6428, Fax # (519) 842-9431 Web: www.town.tillsonburg.on.ca March 5, 2012 Mr. John Glass Project Chair Lake Lisgar Revitalization Project 25 Delevan Cresc. Tillsonburg, ON N4G 3M6 RE: COUNCIL Resolution The Corporation of the Town of Tillsonburg At the Tillsonburg Town Council Meeting of March 1, 2012, Council passed the following resolution: "RESOLVE THAT Council receive the RBC Blue Water Project Community Action Grant Application; FURTHER RESOLVE THAT Council support the application to be submitted by the Lake Lisgar Revitalization Project Committee and the Tillsonburg Rowing Club " If you have any questions, please do not hesitate to contact me at 688-3 009 Ext. 3224 Regards, Donna Wilson Clerk Town of Tillson burg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Phone: 519-688-3009 Ext. 3224 CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G SA 7, Telephone # (51 9) 842-6428 , Fax # (5 19) 842-943 1 Web: www.town.tillsonb ur g.on.ca