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120312 Council MINTown of Tillsonburg Minutes of Council Meeting Date: Monday March 12, 2012 6:00PM Council Chambers Chair: John Lessif MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private MINUTES Town of -rmsonburg Meeting for the Committee i•()pen Council" .on Monday March tz, ~2012 06:00PM Cou.ncilChambers Chair: John Lessif . Orders of the Day: CALL TO ORDER The meeting was called to order at 6:28 PM ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session and the Closed Session of the Council Meeting of March 12, 2012, be adopted. "Carried" CLOSED MEETING SESSION Resolution No. 2: Moved By: Councillor Rosehart 5 Seconded By: Councillor Getty AND RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters pertaining to the education or training of the members; Matters pertaining to the security of the property of the municipality; Matters relating to personal matters about an identifiable individual, including municipal employees. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Open Council Meeting of March 1, 2012. CJ Page 1 MINUTES: Meeting for the Committee "Open Council" Resolution No. 3: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT the Minutes of the Open Session of March 1, 2012, be approved. "Carried" DELEGATIONS 1. Update Community Parks. Recreation & Cultural Strategic Master Plan bl Presented By: Scott Mclean, Chair Quality of Life Committee Mr. Scott Mclean appeared before Council and gave an update on the Master Plan process. Staff to bring back a report in May on the process for the Parks and Recreation Ontario Playworks Accreditation PUBLIC MEETINGS 2. Application for Official Plan Amendment OP 10-09-7 and Zone Change ZN 7-10-6, E & E Mclaughlin Ltd. ~ Presented By: Ron Versteegen, City Planner Mr. Ron Versteegen, Woodstock City Planner, County of Oxford, appeared before Council and commented with respect to the attached applications and County Report. The Applicants, E & E Mclaughlin, were in attendance and Mr. Ewart Mclaughlin spoke to the history of the property and the application. He noted it will be assisted living housing with medical care on site and meals provided, it is not a nursing home. There was discussion regarding designating Bridge St as a one way street, staff to review options. Opportunity was given for comments and questions. No other persons appeared in support of, or in opposition to, the subject application. The following resolution was passed. Resolution No. 4: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council advise Oxford County Council that the Town supports the application to amend the Official Plan submitted byE & E Mclaughlin Ltd. to re-designate the subject lands from 'Entrepreneurial District' to 'Community Facility' to facilitate the development of a retirement residence, as the proposed amendment is generally in-keeping with the strategic initiatives and objectives of the Official Plan as it pertains to large institutional type development in the Town of Tillsonburg and is consistent with the Provincial Policy Statement. FURTHER RESOLVE THAT Council approve-in-principle the application byE & E Mclaughlin Ltd. to rezone the subject lands from 'Entrepreneurial Zone (EC)' and 'Special High Density Residential Zone (RH-1 )' to 'Special Major Institutional Zone' to facilitate the development of a retirement residence provided that the said zoning amendment includes those special provisions as outlined in Report No. 2012-47 as the said zone change maintains the intent Page 2 MINUTES: Meeting for the Committee "Open Council" and purpose of the Official Plan regarding community facility use. "Carried" Moved by: Deputy Mayor Renaud Seconded By: Councillor Getty AND RESOLVED THAT Council take a five minute recess. "Carried" Meeting was called back to order at 8:40 p.m. INFORMATION ITEMS 3. OSUM Conference & Trade Show [}! 4. 2012 Senior Achievement Award Program b! 5. Urban Forestry Proclamation [) 6. City of Kingston Correspondence I) QUARTERLY REPORTS 7. FIN12-017 Fourth Quarter 2011 Financial Results [}I Presented By: Director of Finance Staff will meet to review options for financial reporting. Resolution No. 5: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council receives report FIN12-017 Fourth Quarter 2011 Financial Results as information. "Carried" 8. FIN12-016 Finance Fourth Quarter 2011 Results [) Presented By: Director of Finance Resolution No. 6 Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council receives report FIN12-0016 Finance Fourth Quarter 2011 Results as information. "Carried" Page 3 MINUTES: Meeting for the Committee "Open Council" 9. OPS12-01-Operations Services-2011 Fourth Quarter Report 1}1 Presented By: Director of Operations Resolution No. 7 Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council receives Operations Services Report OPS12-01 -Operations Services -2011 Fourth Quarter Report for information purposes. "Carried" CHIEF ADMINISTRATIVE OFFICER Presented By: CAO 10. CAO 12-06 THI Market Valuation CA012-06 THI Market Valuation.pdf Council will be individually invited to attend THI Board meetings. Resolution No. 8 Moved By: Councillor Beres Seconded By: Councillor Klein Resolve that Council receives CA012-06 Tillsonburg Hydro Incorporated Market Valuation for information purposes. "Carried" FINANCE 11. FIN12-015 Development Charges Annual Statement I) Presented By: Director of Finance Staff to provide a current report regarding comparisons of municipal development charges with other municipalities as well as County Development charges. Resolution No. 9 Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT Council receives report FIN12-015 Development Charges Annual Statement. FURTHER RESOLVE THAT the Director of Finance be directed to file the annual statement with the Minister of Municipal Affairs and Housing within 60 days after the statement has been received by Council. "Carried" 12. FIN12-014 Nautical Lands Over-Sizing Payment CJ Presented By: Director of Finance Resolution No. 10 Page4 MINUTES: Meeting for the Committee "Open Council" Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receives Report FIN12-014 Nautical Lands Over-Sizing Payment. FURTHER RESOLVE THAT it is the intention of Council that the Nautical Lands over-sizing payment will be specifically recovered in the next development charges study. "Carried" DEVELOPMENT & COMMUNICATIONS 13. Report DCS 12 -18-Award of Cultural Funds Cfl Presented By: Director of Development & Communication Services Resolution No. 11 Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receive Report DCS 12-18- Award of Cultural Funds FURTHER RESOLVE THAT the grants be awarded as follows: Theatre Tillson burg be awarded a grant in the amount of $1,500 for the replacement of their stage backdrops; The Festival of Music be awarded a grant in the amountof$1,500 for their July 1, 2012 event; The Country Christmas Festival be awarded a grant in the amount of $2,500 for their 2012 events; AND FURTHER RESOLVE THAT all disbursements be funded by the 2012 Economic Development budget. "Carried" OPERATIONS 14. Report OPS 12-02-Transfer Station User Fee Review Presented By: Director of Operations DOC030812.pdf Resolution No. 12 Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT Council receive Report OPS 12-02- Transfer Station User Fee Review, as information. "Carried" 15. Report OPS 12-03-Transfer Station Service Review Presented By: Director of Operations Page 5 MINUTES: Meeting for the Committee "Open Council" DOC030812.pdf To become a feature of the quarterly report for the Operation department. Resolution No. 13 Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT Council receive Report OPS 12-03- Transfer Station Service Review, as information. "Carried" 16. Tillson burg Hydro Inc. By-Law 1A and 1 B Presented By: Director of Operations ~ DOC030812.pdf THI Draft Bylaw 1A.pdfTHI Draft By-law no 2 .pdf Resolution No. 14 Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council approve Tillsonburg Hydro Inc. By-Law 1A and By-Law 2A. "Carried" 17. Update on Solar Investment Presented By: Director of Operations ReportTo TH 1-UpdateOnSolarl nvestment_Mar8, 12_.pdf Resolution No. 15 Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT Council receive Update on Solar Investment as information . "Carried" NOTICE OF MOTION 18. Amendment to Purchasing Policy ~ Resolution No. 16 Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT the Town of Tillsonburg amend it's purchasing policy; AND FURTHER THAT the Town enact the necessary change through by-law whereas the policy specifically precludes the purchase of any motorized equipment, Page 6 MINUTES: Meeting for the Committee "Open Council" apparatus, engines or vehicles manufactured, marketed or sold under the Caterpillar brand name. "Defeated" BY-LAWS 19. By-Law 3591. To amend By-Law 3295, Victoria Wood [J) Resolution No. 17 Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3591, To amend By-Law 3295, Victoria Wood, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 20. By-Law 3592. To Adopt a Planning Application Return Fee Policy Q) Resolution No. 18 Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT By-Law 3592, To Adopt a Planning Application Return Fee Policy, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 21. By-Law 3593, To Authorize an Assessment Rebate Program ~ Resolution No. 19 Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein: AND RESOLVE THAT By-Law 3593, To Authorize an Assessment Rebate Program, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 22. By-Law 3597, To Confirm the Proceedings of Council, March 12. 2012. ~ Resolution No. 20 Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein: AND RESOLVE THAT By-Law 3597, To Confirm the Proceedings of the Council Meeting of March 12, 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3597, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" Page7 MINUTES: Meeting for the Committee "Open Council" ITEMS OF PUBLIC INTEREST Concerns have been received from the public regarding our procurement policy. Staff to bring back suggested changes to the procurement policy, for RFQs, RFPs and tenders. ADJOURNMENT Moved By: Councillor Klein Seconded By: Councillor Rosehart AND RESOLVED THAT the meeting be adjourned at 9:50 PM "Carried" Approval Received: (1 of 1) Donna Wilsonffillsonburg (Tuesday March 13, 2012 04:44PM) Town ofTillsonburg Page 8 MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private Orders of the Day: CALL TO ORDER The meeting was called to order at 6:00 PM ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session and the Closed Session of the Council Meeting of March 1, 2012, be adopted. "Carried" CLOSED MEETING SESSION Resolution No. 2: Moved By: Councillor Rosehart 4 Seconded By: Councillor Getty AND RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters relating to advice that is subject to Solicitor-Client privilege -including communications necessary for that purpose; Matters relating to personal matters about an identifiable individual, including municipal employees; Matters pertaining to the security of the property of the municipality. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF There were no disclosures of Pecuniary Interest declared. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Page 1 MINUTES: Meeting for the Committee "Open Council" Minutes of the Open Council Meeting of February 13, 2012, 1:00 PM. CJ Minutes of the Open Council Meeting of February 13, 2012, 6:00 PM 6:1 Resolution No. 3: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT the Minutes of the Open Session Meetings and Closed Session Meeting of January 23, 2012, be approved. "Carried" DELEGATIONS 1. Oxford Regional Labour Council iJI Presented By: Broderick Carey, President Mr. Broderick Carey appeared before council and went over the Council's position. Resolution is simply requesting the province use Canadian tax dollar to create Canadian jobs. Staff to provide a report in March regarding this issue. PRESENTATIONS: 2.Rural Connection Broadband Program Presented By: Colleen Pepper, Broadband Program Coordinator Colleen Pepper appeared before Council and updated Council on the program. Staff to provide Council with a business plan to move Broadband out further into the community. PUBLIC MEETINGS 2. Committee of Adjustment Application A-01/12 6:1 Presented By: Development Planner Mr. Gord Hough, Corporate Manager, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. The Applicants, Nancy & Dan Gowette, were in attendance and explained to council that this application came before the severance application in order to obtain council support. Opportunity was given for comments and questions. No persons appeared in support of, or in opposition to, the subject application. The following resolution was passed. Resolution No. 4: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND RESOLVE THAT Council defer the application to permit the owners one year to submit and finalize an application for consent/severance to the County of Oxford Land Division Committee to create a new building lot, which is to be consistent to the new building lot as shown on Plate 3 of County Report 2012-34. Page2 MINUTES: Meeting for the Committee "Open Council" FURTHER RESOLVE THAT considering the County Planner's suggestions of the variance that Council defer of decision until the severance application is submitted to the Town. "Carried" 3. Zone Change Application ZN 7-12-01, Victoria Wood Uillsonburg) GP Inc. ~ Presented By: Development Planner Mr. Gord Hough, Corporate Manager, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. The Applicant Mr. Churchill was in attendance and spoke to the proposed zone change. Opportunity was given for comments and questions. No persons appeared in support of, or in opposition to, the subject application. The following resolution was passed. Resolution No. 5: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council approve the attached zoning bylaw amendment for an application submitted by Victoria Wood (Tillsonburg) GP Inc. whereby lands consisting of Lots 9-12, 14, 17-28 and Part of Block 43, Plan 41 M-24, located on the north and south side of Sanders Crescent and the north side of Trailview Drive, in the Town of Tillson burg are to be rezoned from Low Density Residential -Type 2 (R2) to Special Low Density Residential- Type 2 (R2-8) and from Special Low Density Residential-Type 3 (R3-3) to Special Low Density Residential-Type 3 (R3-11) to facilitate the construction of single detached dwellings with reduced rear yard depths, increased maximum lot coverages and special projections for covered and uncovered decks. FURTHER RESOLVE THAT By-Law 3591, being a by-law to amend Zoning By-Law 3295, as amended, be brought forward for council consideration. "Carried" INFORMATION ITEMS 4. Ontario 911 Advisory Board I.) 5. Helping Hand Food Bank Thank You Letter I) 6. Fate of Small Business regarding Transportation Services by School Boards 13 See Proposed Resolution No. 19 below under Resolutions. Page 3 MINUTES: Meeting for the Committee "Open Council" FINANCE 7. 2011 Public Sector Salary Disclosure Q) Presented By: Director of Finance Resolution No. 6: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT the 2011 Public Sector Salary Disclosure for the Town of Tillson burg be received as information. "Carried" 8. FIN 12-003, Carroll Trail Fundraising Committee [) Presented By: Director of Finance Resolution No. 7: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND RESOLVE THAT Council receive Report FIN12-003, Carroll Trail Fundraising Committee as information. "Carried" 9. FIN12-012 2011 Surplus CJ Presented By: CAO Resolution No. 8: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND Resolve that Council receives report FIN12-012 2011 Surplus as information. "Carried" 10. RBC Blue Water Project: Community Action Grant application 1:1 Presented By: CAO Resolution No. 9: Moved By: Councillor Beres Seconded By Councillor Stephenson AND RESOLVE THAT Council receive the RBC Blue Water Project Community Action Grant Application; FURTHER RESOLVE THAT Council support the application to be submitted by the Lake Lisgar Revitalization Project Committee and the Tillsonburg Rowing Club. "Carried" DEVELOPMENT & COMMUNICATIONS 11. DCS 12-03 PROPERTY STANDARDS BY-LAW REVIEW CJ Presented By: Director of Development and Communication Services Resolution No. 10: Page4 MINUTES: Meeting for the Committee "Open Council" Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVE THAT Council receive Report DCS 12-03- Property Standards By-Law for information purposes; FURTHER RESOLVE THAT WHEREAS By-Law No. 2705 was enacted on the 13th day of March, 1995, it is now desirable to update this by-law to be consistent with existing legislation from the Government of Ontario; AND FURTHER THAT a By-Law be brought forward at a later date for Council consideration. "Carried" 12. DCS 12-06 75 BROADWAY-CIP APPLICATION [] Presented By: Director of Development and Communication Services Resolution No. 11: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receive Report 12-06 75 Broadway-CIP Application and the recommendations contained therein; FURTHER RESOLVE THAT Council consider this application and a By-law be brought forward for Council consideration for two readings. "Carried" 13. DCS 12-10. To Prohibit Smoking in a Public Place ~ Presented By: Director of Development & Communication Services Resolution No. 12: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receive Report DCS 12-10 To Prohibit Smoking in a Public Place; FURTHER RESOLVE THAT a By-Law to Regulate Smoking in Public Places, be brought forward at a later date for Council consideration. "Carried" 14. DCS 12-12 Return of Fees Policy Ql Presented By: Director of Development & Communication Services Resolution No. 13: Moved By: Councillor Rosehart Seconded By Councillor Getty AND RESOLVE THAT Council receive Report DCS 12-12 Return of Fees Policy; FURTHER RESOLVE THAT a By-Law to endorse the Return of Fees Policy, be brought forward for Council consideration. "Carried" 15. DCS 12-13 Potential Sale of Town Owned Lands-Land Locked Ravine Areas I) Page 5 MINUTES: Meeting for the Committee "Open Council" Presented By: Director of Development & Communication Services Resolution No. 14: Moved By: Councillor Getty Seconded By Councillor RosehartAND RESOLVE THAT Council receive Report DCS 12-13 Potential Sale of Town Owned Lands-Backing onto Ravines for information purposes. "Carried" 16. Report DCS 12-14 Rural Connections Broadband Program-Education Campaign [J1 Presented By: Colleen Pepper, Broadband Marketing Coordinator Resolution No. 15: Moved By: Councillor Klein Seconded By Deputy Mayor Renaud RESOLVE THAT Council receive Report DCS 12-14 Rural Connections Broadband Program -Education Campaign for information purposes. "Carried" 17. Report DCS 12-15 Rural Connections Broadband Program i-Canada Declaration ~ Presented By: Colleen Pepper, Broadband Marketing Coordinator Resolution No. 16: Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVE THAT Council receive Report DCS 12-15 Rural Connections Broadband Program i-Canada Declaration; FURTHER RESOLVE THAT the Town of Tillsonburg endorse the i-Canada Declaration affirming ultra high-speed broadband technology as a key ingredient in Canada's future prosperity. "Carried" 18. Report DCS 12-16 Concession Street East, Parkwood to Demeyere Presented By: Director of Development & Communication Services DCS 12-16 -Concession E -Parkwood to Demeyere.doc Staff to further survey the out of town user's that used our ball diamonds last year. Resolution No. 17: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receives report DCS 12-16- Concession Street E-Parkwood to Demeyere as information. "Carried" Page 6 MINUTES: Meeting for the Committee "Open Council" COMMUNITY SERVICES 19. Report PRS 12-02 Pioneer Cemetery Report [;J Presented By: Acting Director of Parks and Recreation Department Resolution No. 18: Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVE THAT Council receive Report PRS 12-02 Request to Allocate Funds; FURTHER RESOLVE THAT $5000 be allocated to the Pioneer Cemetery project from the Cemetery Maintenance Trust Fund for fence repairs with the remainder of funds to be fund raised by the Pioneer Cemetery Committee. "Carried" COMMITTEE MINUTES & REPORTS 20. Committees of Council Minutes [i} 21. Long Point Region Conservation Authority Minutes of Feb 1 I 2012. ca NOTICE OF MOTION Moved By: Deputy Mayor Renaud AND RESOLVED THAT the Town of Tillsonburg amend it's purchasing policy; AND FURTHER enact the necessary change through a By-Law whereas the policy specifically precludes the purchase of any motorized equipment, apparatus, engines or vehicles manufactured, marketed or sold under the Caterpillar brand name. RESOLUTIONS Resolution No. 19: Moved By: Councillor Klein Seconded By: Deputy Mayor Renaud AND RESOLVED THAT Council receives the correspondence from F.L. Ravin Limited; FURTHER RESOLVE THAT Council supports the Independent School Bus Operators Association request to extend the school bus moratorium until the end of 2013 in order to allow the Ontario Government the opportunity to re-think their approach to the procurement of student transportation services by school boards and their transportation consortia; AND FURTHER RESOLVE THAT the correspondence and this resolution be forwarded to: Tillson burg Chamber of Commerce Thames Valley District School Board MPP -Ernie Hardeman MP-Dave MacKenzie Education Minister-Laurel Broten "Carried" Page 7 MINUTES: Meeting for the Committee "Open Council" BY-LAWS 22. By-Law 3592, To Adopt a Planning Application Return Fee Policy ~ Resolution No. 20: Moved By: Deputy Mayor Renaud Seconded by: Councillor Kl.ein AND RESOLVE THAT By-Law 3592, To Adopt a Planning Application Return Fee Policy, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 23. By-Law 3593, To Authorize an Assessment Rebate Program [!] Resolution No. 21 : Moved By: Deputy Mayor Renaud Seconded by: Councillor Klein AND RESOLVE THAT By-Law 3593, To Authorize an Assessment Rebate Program, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 24. By-Law 3591, To amend By-Law 3295, Victoria Wood [] Resolution No. 22: Moved By: Deputy Mayor Renaud Seconded by: Councillor Klein AND AND RESOLVE THAT By-Law 3591, To amend By-Law 3295, to amend the Low Density Residential-Type 2 (R2) to Special Low Density Residential - Type 2 (R2-8) and from Special Low Density Residential-Type 3 (R3-3) to Special Low Density Residential - Type 3 (R3-11) from certain lands (Victoria Wood Ltd.) , be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 25. By-Law 3595, To amend By-Law 3509, Boards & Committees I) Resolution No. 23: Moved By: Deputy Mayor Renaud Seconded by: Councillor Klein AND RESOLVE THAT By-Law 3595, To Amend By-Law 3509, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3595, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 26. By-Law 3594, To Confirm the Proceedings of Council, March 1. 2012. CJ Resolution No. 24: Page 8 \ MINUTES: Meeting for the Committee "Open Council" Moved By: Deputy Mayor Renaud Seconded by: Councillor Klein AND RESOLVE THAT By-Law 3594, To Confirm the Proceedings of the Council Meeting of March 1, 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3594, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT the meeting be adjourned at 8:40PM. "Carried" Approval Received: (1 of 1) Donna Wilson/Tillsonburg (Friday March 02, 2012 03:06PM) Town ofTillsonburg Page 9 QUESTION How would you suggest supporting the implementation of recommendations from the master olan? • Fundralslng • Municipal Contributions • Increase fees for service Presentation Demographics -UlkeUsgnrWeterl)(lrk ""'"' HkkoryHIIts BllldwlnPklce Dl11betesHez~lth&Wellness flllr, TCC Open House GlendnleHigh SChool ........ QUESTION M•rbtlng oCommunltyS..rch Conf•r.n«o Mid October 2010, t.c:IHhlted by MBPC 200 telephone IMII'VC'i'f completa:l by MBPC •1111s0flburg News •Town website Community Centre •FiyersthrouQhoutcommunlty •Emallbleststousergroups •Telephonelnvl~tlons Please Indicate your personal priority. 1 being most preferred, 5 being least preferred GUIDING PRINOPLE #1: Striving for Service Excellence sr~:-l/2014 QUESTION Which proposed timeline recommendations are you most interested in? • Short term 2011-2014 • Medium term 2015-2019 •Long term 2020-2031 • Ongoing 2011-2031 QUESTION Please Indicate your personal priority. 1 being most preferred, 5 being least preferred GUIDING PRINOPLE #2: An Integrated a. Collaborative Approach 1 ("(') 1 ~--J.OrdCount · r~owing stronger.'Xogether Community and Strategic Planning PO Box 1614, 21 Reeve Street Woodstock ON N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.countv.oxford.on.ca Our File: OP 10-09-7 & ZN 7-10-6 APPLICATIONS FOR OFFICIAL PLAN AMENDMENT & ZONE CHANGE TO: The Mayor and Members of Tillsonburg Council MEETING DATE: March 12, 2012 REPORT NO.: 2012-47 OWNER: E & E McLaughlin Ltd. PO Box428 Tillsonburg ON N4G 4H8 LOCATION: AGENT: Kassandra Way E & E McLaughlin Ltd. PO Box428 Tillsonburg ON N4G 4H8 The subject lands are described as Lots 797, 797 A, 800, 850-855, Plan 500 and known municipally as 129, 135, & 139 Bidwell Street and 25, 29, & 33 Venison Street West in the Town of Tillsonburg. The subject lands also include a municipal lane known as Coon Alley. The Town has passed By-law 3463 which formally closed this road allowance, although the sale of the land has not yet transpired as of the date that this report was completed. COUNTY OF OXFORD OFFICIAL PLAN: EXISTING Schedule "T-1" PROPOSED Schedule "T-1" Town of Tillsonburg Land Use Plan Town of Tillsonburg Land Use Plan Entrepreneurial District Community Facility TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: Requested Zoning: Special High Density Residential (RH-1) Zone; and Entrepreneurial (EC) Zone Special Major Institutional (IN2-3) Zone OP 10-09-7 & ZN 7-10-6 Page 3 Report No. 2012-47 Plate 1, Location Map with Aerial Photography (2006) & Existing Zoning, indicates the location of the subject property as well as the existing zoning in the immediate vicinity. Abutting lands consist of existing low density residential development to the north, service commercial uses to the east, institutional uses to the south (Station Arts Centre), west (church) and the northwest (Woodingford Lodge and the Tillsonburg Hospital). Plate 2, Applicant's Site Plan, illustrates the dimensions of the subject lands and the approximate location of proposed retirement building. The plan shows the proposed parking and loading area layouts for the site, as well as the reconfiguration of a portion of the angled, municipal parking spaces along Bridge Street to parallel parking spaces. Plate 3, Proposed Building Elevations, shows the proposed facade of the building from all directions. (b) Provincial Policy Statement (PPS) The Provincial Policy Statement (2005) directs that Ontario's long-term prosperity, environmental health and social well-being depend on wisely managing change and promoting efficient land use and development patterns. Efficient land use and development patterns support strong, liveable and healthy communities, protect the environment, as well as public health and safety, and facilitate economic growth. As such, settlement areas shall be the focus of growth and their vitality and regeneration shall be promoted. Land use patterns within settlements shall be based on densities and mix of land uses which efficiently use land and resources, are appropriate for the infrastructure and public service facilities which are available and promote a range of uses and opportunities for intensification and redevelopment. Several policies within the PPS apply to the subject proposal: • Section 1.1 -Managing and Directing Land Use to Achieve Efficient and Land Use Patterns, as follows: ss. 1.1.1: "Healthy and liveable and safe communities are sustained by promoting efficient development and land use patterns which sustain the financial well being of ... municipalities over the long term. Accommodating an appropriate range and mix of residential, employment (including industrial, commercial, and institutional uses) recreational and open space uses to meet long-term needs. Necessary infrastructure and public service facilities are or will be available to meet current or projected needs." ss.1.1.3.2: "Land Use patterns within settlement areas shall be based on densities and a mix of land uses which ... are appropriate for, and efficiently use, the infrastructure ... which are planned or available, and avoid the need for their unjustified or uneconomical expansion." • Section 1.4 -Housing, specifically ss. 1.4.1: " ... To maintain at all times the ability to accommodate residential growth for a minimum of 10 years through residential intensification and development ... and maintain at all times where new development is to occur, land with servicing capacity sufficient to provide at least a 3 year supply of residential units ss. 1.4.3 b): "Permitting and facilitating all forms of housing required to meet the social, health, and well being requirements of current and future residents, including special needs requirements." OP 10-09-7 & ZN 7-10-6 Page 5 Report No. 2012-47 In reviewing Official Plan amendments to create new Community Facility designations the following policies are intended to provide guidance in the evaluation of proposals: • Community Facilities will generally be located on an arterial or collector road. • The compatibility of the proposed development with surrounding land uses, having regard to the proposed height, setbacks, parking requirements and location, site coverage, the bulk, scale and layout of buildings, and the ability to implement planned future land uses in the area. • The potential effect of traffic from the proposed use on the Town and County road system and surrounding land uses, as well as any necessary functional transportation improvements required to support the use. • The availability of utilities and sewer and water facilities to service the site. • The effect of the proposed expansion or new designation on environmental resources as well as how such expansion or new designation may be affected by environmental constraints will be addressed in accordance with the policies of Section 3.2, as appropriate. • In order to assist the Town Council and County Council in evaluating an Official Plan amendment application to expand or to establish a new Community Facilities designation, the application will be accompanied by an acceptable site plan and any studies necessary to assist in the evaluation of the above-noted criteria as well as the policies of this Section. (d) Zoning By-Law The subject lands are zoned 'Entrepreneurial Zone (EC)' and 'Special High Density Residential Zone (RH-1) according to Town of Tillsonburg Zoning By-Law No. 3295. The EC Zone allows for a wide range of residential, commercial and minor institutional uses, while the RH-1 Zone permits an apartment building subject to a number of special yard and other zoning provisions. The applicant is proposing to rezone the subject lands to 'Special Major Institutional Zone (IN2- 3)' to facilitate the development of a 4-storey, 120 unit retirement home. The proposed special zoning will include a number of zoning provisions tailored to meet the needs of the development. These provisions have been outlined in detail previously in this report. It is intended that the proposed modified zoning would apply to the subject lands once they have been consolidated into one parcel. (e) Agency Comments This application and the most recent set of site plan drawings were circulated to those agencies that were considered to have an interest in the proposal. The following comments were received: The Town Manager of Engineering provided the following comments • The proposed parking configuration on Bridge Street is not a preferred design due to the loss of seven on-street parking stalls in our downtown core. If the parallel parking proposal on Bridge Street is accepted by senior staff and council the following revisions shall be required: a catch basin is required west of the west island and connection to existing concrete storm sewer (cored connection only), provide proposed elevations along e/p adjacent to proposed curb, the proposed curb to be OPSD 600.01, provide a lid elevation for relocated double catch basin, the westerly island shall be "rounded off' for easier access to parking and for snow removal, provide dimensions and radii for OP 10-09-7 & ZN 7-10-6 Page? Report No. 2012-47 The County of Oxford Public Works Department, noted the following: A 200 mm diameter watermain for domestic use and a 150 mm diameter water service for fire and sprinkler system purposes (with valves at property line) should be installed for this development. (f) Planning Review Applications for Official Plan amendment and Zone Change have been submitted to permit the development of a 4 storey, 120 unit retirement residence with an approximate ground floor area of 2,302.77 m2 (24,787.62 tr) on the subject lands. The application for Official Plan Amendment (OP 1 0-09-7) proposes to change the land use designation of the subject lands (approximately 0.65 ha or 1.6 acres), from Entrepreneurial District to Community Facility, to facilitate the development of the proposed retirement residence. The required public meeting regarding the Official Plan amendment is scheduled for March 14, 2012 at the County of Oxford Administrative Building in Woodstock. The application for Zone Change proposes to re-zone the subject lands from Special High Density Residential Zone (RH-1) and Entrepreneurial Zone (EC) to Special Major Institutional Zone (IN2-Special), to facilitate the proposed retirement residence. The proposed amending Zoning By-law will include a series of special provisions and yard provisions as noted on Page 2 of this report. The applicant has also submitted an application for Site Plan Approval (TSPC 7 -142) which has been processed concurrently with the above noted applications. The applicant provided all of the required site plan/servicing drawings and information reports necessary to consider the Site Plan approval application. The drawings have been amended once as per Town/County staff comments and as of the writing of this report minor engineering concerns still exist. It is anticipated that the next site plan submission will address all remaining concerns. Formal site plan approval will occur at such time as the Official Plan amendment and Zone Change applications have been finalized. Based on our review of the applications and supporting information, and the comments received during the agency circulation, the following is a summary of the relevant planning issues, including those issues that still need to be addressed in order to satisfy the requirements of the Planning Act, the County Official Plan and the various commenting agencies. (i) 2005 Provincial Policy Statement (PPS) The Provincial Policy Statement (2005) generally directs that settlement areas shall be the focus of growth and their vitality and regeneration shall be promoted. Land use patterns within settlements shall be based on densities and mix of land uses which efficiently use land and resources, are appropriate for the infrastructure and public service facilities which are available and promote a range of uses and opportunities for intensification and redevelopment. Planning staff are of the opinion that the proposed retirement residence maintains the provincial directive regarding intensification and redevelopment and provides a form of housing that meets the needs of residents in Tillsonburg and the surrounding area. OP 10-09-7 & ZN 7-10-6 (iii) Zone Change Application ZN 7-10-6 Page 9 Report No. 2012-47 The application for Zone Change (ZN 7-10-6) proposes to re-zone the subject lands from Special High Density Residential Zone (RH-1) and Entrepreneurial Zone (EC) to Special Major Institutional Zone (IN2-Special) to allow the proposed retirement residence. A series of special provisions and yard requirements (as noted on Page 2 of this report) are proposed to facilitate the said development. The Major Institutional (IN2) zone permits a range of large scale institutional uses such as an arena or community centre, a funeral home, a fire, police or ambulance station, a government administrative office, an institutional hall or lodge, a medical/dental centre, a nursing home, a public or private hospital, a public park, a retail outlet, business office or eating establishment accessory to a permitted use, a special needs home, and any use permitted in an IN1 zone. The proposed retirement residence would be considered a large scale nursing home and is a permitted use in the Major Institutional (IN2) zone. In order to implement the proposed development, there are a number of site specific amendments to the Zoning By-law requested by the applicant. The following is an evaluation of those amendments: Building Setbacks and Visibility Triangle-Section 20.2 of the Zoning By-law requires a minimum front and exterior side yard of 10.0 m (32.8 ft) and a minimum interior side yard of 6.0 m (19.68 ft). This development proposes the following: • minimum front yard (Venison Street) of 1.0 m (3.28 ft); • minimum exterior side yard of: o along Bidwell Street-0.55 m (1.80 ft); o along Bridge Street West-3.4 m (11.15 ft); and • minimum interior side yard of 3.51 m (11.5 ft). Planning staff have consulted with a number of Town and County departments regarding the above-noted yard provisions and are of the opinion that the said provisions could be considered appropriate in this instance. From an urban design standpoint, the building is located close to the street lines, which will 'frame' the corner of Bridge Street and Bidwell Street, which is the closet corner to the downtown, and arguably the area of the lands having the most visibility. The proposed yards allow for suitable area for grading, drainage, and servicing and in light of the location of the proposed building, will minimize impacts on nearby sensitive land uses. Further, a structural column is proposed to be located within the required sight triangle at the intersection of Venison Street and Bidwell Street. The Zoning By-law contains visibility triangle requirements to ensure that the triangular areas located at the intersection of street lines remain unobstructed between a height of 0.6 m (2.0 ft) and 3.0 m (9.8 ft) to permit clear site lines for drivers approaching intersections. In order to support the upper storeys of the proposed building, the applicants are proposing to locate a support column within the required visibility triangle located at Bidwell and Venison Streets. Planning staff, as well as Town Engineering staff are supportive of this design due to this intersection being controlled by stop signs for east-west traffic and that the proposed structural column should not adversely affect the sight lines for approaching traffic in this area. ) OP 10-09-7 & ZN 7-10-6 (g) Summary Page 11 Report No. 2012-47 Planning staff are of the opinion that the applicant's proposal to amend the Official Plan and the Town of Tillsonburg Zoning By-law to facilitate the redevelopment of the subject lands for a 4 storey, 120 unit retirement residence together with provision for potential commercial and office space is appropriate and maintains the direction contained in the Provincial Policy Statement and the strategic initiatives and objectives of the County Official Plan. Further, this Office is satisfied that the proposed zoning of the subject lands to implement the above-noted amendment to the Official Plan, including those special provisions as outlined in this report, are also appropriate and will facilitate the development of the proposed retirement residence in a manner that is compatible with existing development in the area. A number of comments have been received from Town and County agencies pertaining to servicing, drainage and traffic issues associated with the proposed development. These matters have been reviewed carefully and this Office is of the opinion that the outstanding issues that have been raised can be adequately addressed through the site plan approval process required to complete this development. For Council's information, the subject lands include a number of individual parcels that are or have been accumulated by the applicant. A small portion of the lands are presently owned by the Town (Coon Alley), however, the conveyance of these lands has been previously approved by Council and the necessary By-law to facilitate this transaction has been approved. Regarding the comments provided by the Town's Engineering staff regarding the proposed configuration of on-street parking on Bridge Street, immediately south of the subject lands, this Office is of the opinion that the applications for Official Plan and Zoning By-law amendment can proceed while discussions regarding parking in this area continue as the issues pertaining to how parking is provided at this location are outside of the subject lands. RECOMMENDATION: It is recommended that Tillsonburg Town Council advise Oxford County Council that the Town supports the application to amend the Official Plan submitted by E & E Mclaughlin Ltd. to redesignate the subject lands from 'Entrepreneurial District' to 'Community Facility' to facilitate the development of a retirement residence, as the proposed amendment is generally in-keeping with the strategic initiatives and objectives of the Official Plan as it pertains to large institutional- type development in the Town of Tillsonburg and is consistent with the Provincial Policy Statement. It is further recommended that the Town of Tillsonburg approve-in-principle the application by E & E Mclaughlin Ltd. to rezone the subject lands from 'Entrepreneurial Zone (EC)' and 'Special High Density Residential Zone (RH-1)' to 'Special Major Institutional Zone' to facilitate the development of a retirement residence provided that the said zoning amendment includes those special provisions as outlined in Report No. 2012-47 as the said zone change maintains the intent and purpose of the Official Plan regarding community facility use. 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O::o " C) 0:: :::0 CD z 0 ~ F= z :3 o_ ~ i7i A 1.1 \ J 1.0 PURPOSE OF THE AMENDMENT The purpose of this amendment is to change the land use designation of certain lands within the Town of Tillsonburg to 'Community Facility'. 2.0 LOCATION OF LANDS AFFECTED 3.0 This amendment applies to lands in the Town of Tillsonburg comprising an area of approximately 0.65 ha (1.6 acres) and located within an area bounded by Venison Street to the north, Bidwell Street to the east, Bridge Street to the south ar;td Rolph Street to the west. The lands are described as Lots 797, 797A, 800 and 850-8~$FPian 500 in the Town of Tillson burg. The lands also include a small portion of what16~~fhistorically been known as Coon Alley. :: ~~ ;·-~;_;~; BASIS FOR THE AMENDMENT The subject lands comprise approximatelydi65 ha (1.6 acresf:Which are currently designated 'Entrepreneurial District' accprdfng· to the Official Plan.\ffitJis amendment redesignates the lands to 'Community Fatil~y· to facilitq~~the developrTieritof a 120 unit retirement residence. <t:: . /::y · :: The proposed retirement re,~,g~nce maint~~~~[\·the provincial directive regarding intensification and redevelopmij'ijr~nQ,provides for~1,(lrm of housing that meets the needs of residents in Tillsonburg ari(i[Jh~H·ili,Q.rcrqunding 'c()ffirpunity. The designation and subsequent development makes\~cientiu§~hCif muriid(p~l services and its location in proximity to the Town's downtown ·PfP¥ides ~g~~ :~Q.a wide range of public services (i.e. hospital, medical fqpjlij(~)ltQrary, etd)IN:=u.rtti~r,' ttiEdo~~ij~n ofthe retirement residence will also serve to SURP~rt'f'Hfs'<fiii~u.rg's effd@lt~imaintain a vibrant and functional downtown by encouraging .~~~itlonal resid~ntial devel~prnent in the area. ~-~-:!H:~: iTri ;· : :;: :. The proposed;;dijv.~lopme,!1Jta~witnir clos~ Wt9)(imity to Broadway Street, thereby providing access to an art~tfQtrq~~)~fthotit.~~~ill~~q'to direct increased traffic through low density re~i9~!':1!i~,l;~r~as. 'i#~f:fher: the nature·:and:scale of the development is such that it is not ~IJil#ipatecFttt~~will bij[~JJY adverse impacts on traffic patterns on the surrounding area. 'tfte loading are~Jor ttie'idf}yelopment is located within the parking area located at the ''. :aquthwest corner of the prdJi~rty and will be accessed via Rolph Street This configuration 'W,~~ selected with c:hf:i~w to rrilnfthizing impacts on traffic in the area that may be affected by turtiillg, movements a~~ociated with delivery vehicles serving the development. ::_::{;? =::;": Coundt!is:qf the opinitih that the proposed retirement residence will be compatible with surroundiri{f!~Qd,:4~S. The proposed building has been configured to provide separation from existing:r~~i(jlential uses to the north and northwest Land uses in proximity to those portions of the' bUilding abutting Bridge and Bidwell Streets are primarily commercially- oriented and as such, it is anticipated that the new retirement residence will have minimal impact on existing uses. Further, the location of the proposed use in proximity to existing places of worship, cultural uses, the Tillsonburg hospital and other professional medical offices, as well as retail food stores and the downtown core of Tillson burg is considered to be appropriate for this type of development - 1 - SCHEDULE "A" AMENDMENT No. 154 TO THE COUNTY OF OXFORD OFFICIAL PLAN SCHEDULE "T-1" TOWN OF TILLSONBURG LAND USE PLAN -AREA OF THIS AMENDMENT ITEM 1 -CHANGE FROM ENTREPRENEURIAL DISTRICT TO COMMUNITY FACILITY lxfg:J!f;~lif;!Nogether Produced By The Department of Corporate Services GeoGraphies Information Systems ©20 12 Meters --0 25 50 100 150 200 LAND USE PLAN LEGEND -- RESIDENTIAL CENTRAL BUSINESS DISTRICT ENTREPRENEURIAL DISTRICT OPEN SPACE ENVIRONMENTAL PROTECTION COMMUNITY FACILITY FLOODLINE ) February 28,2012 Dear Head of Council, Members of Council and Municipal Staff, RE: 2012 OSUM Conference & Trade Show larry J. McCabe, Secretary-Treasurer 57 West St., Goclerich, ON N7 A 2K5 lmccabe@goderich.ca Please join us in the Town of Hunstville at Deerhurst Resort for the OSUM 59th Annual Conference and Trade Show from May 2nd to May 4th, 2012. This year's theme is the "Municipal Leaders Summit." Registration, accommodation and program information have been distributed by the Town of Huntsville and general inquiries may be directed to Kate Austin at 1-705-789-4771, ext. 33 or at kate@huntsvillelak.eofbays.on.ca. Cheques for registration fees should be made payable to "The Huntsville/Lake of Bays Chamber of Commerce." Additional Conference and Tradeshow details can also be provided by Ted Blowes, Conference and Trade Show Coordinator at 519-393-5877 or ted.b@quadro.net or by clicking on the OSUM Conference link at www.huntsville.ca or www.osum.ca For those interested in serving on the OSUM Executive Committee, a nomination form is enclosed and will be received by the undersigned until April13, 2012. The Conference Program has a wide variety of topics and allows for opportunity for delegate participation. There will be more than 75 Exhibitors in attendance. Please plan on attending the Conference to obtain current information on municipal issues. We are pleased to announce that OSUM 2013 will be hosted by the Town ofNew Tecumseth at the Nottawasaga Inn May 1st to 3rd, 2013. Yours truly, LJM/afl Encl. Minister Reaponalble for&enio,. 400 UniVersity Avenue ·. 14111 Floor · Toronto oN ~lA 1T7. lal: 416:320.7600 Fax: 416326-144.9 Mlnitttre ~gu6e 1\1.11 Affal1118 dlte parsonnu lgtM 400, avenue University 14• ~lags Toronto ON M7A 1T7 nt.: 416326-76oo Tlitec.: 416326-1449 3445MC~20l2-17 February 24, 2012 Dear Friends: Each year, the Government of Ontario celebrates die acoolllplisb~nts·and contributions many of our wonderful seniors make to commuriitie5 across ontario. This year, the Senior Achievement Award will once again highlight the significant voluntary and profesSionaL . achievements made by individuals after theyhave reached the age of65; . ·" I encourage you to participateb~ the 2012 Senior Achievement Award Program by nominating a deserving senior. As Minister Respon5ible for. Seniors, i.t will ~iny great hortout tbj~:fall to j9in the ijonourable David C. Onley, Li~utenant Governor ofOntario,in officially recogniziiig the ·award reeipientS at a cere01riny at Qlleen;s Pm. . . .: · Online nomination {Ofll1S ~(! information outlining details oft~ ptoWiun, the sel~tion. ·. criteria and the procedUres followed are available ~t: www;ont8rio.(;lilhonoursandawards. , . The deadline date for ne»inin•tlon Is June 15. ifyou require further information, pl~ase.oontact the Ontariti Hofl~tirs and Awards S¢cretiuiat at·. (416) 3L4-7526,1~877-832·8622 oi:('ITY) 416 327:.2391. . Thank you in advance for taking the time to comdder putting forw~ the name ofa special senior in your community for a Senior Achievement Awaid. · Sincerely, ~~() Linda Jeffrey · · Minister \ i Town ofTillsonburg February 12, 2012 Dear Ms. Hemeryck, You may be aware that Ontario, along with many other jurisdictions, is being hit hard by the imported pest Emerald Ash Borer, Agrilus plannipennis. It has already killed tens of thousands of ash trees. The Municipal Arborists and Urban Foresters, a Committee of the International Society of Arboriculture and the Ontario Urban Forest Council are working to raise awareness about EAB and the environmental and economic fallout. Public property owners, homeowners, businesses, institutions, and utilities will have to deal with thousands of ash trees before they become a liability and bear the cost of implementing programs to deal with this terrible loss to our urban forest. Effective EAB programs involve the following: • Identifying ash trees, size and locations (an inventory) • Monitoring the distribution of the pest within local areas • Identifying and treating trees worthy of preservation • Tree removal on public and private lands, and disposal of wood waste • Replanting replacement trees. Currently, neither the Federal nor Provincial Governments are providing sufficient financial/management support to municipalities for implementation of any part of an EAB program. Therefore, we have prepared the attached proclamation calling for A FEDERAL and PROVINCIAL ROLE IN URBAN FORESTRY. Attached is a proclamation we are sending to Clerks across Ontario. We are seeking your Council's endorsement of this proclamation, if they have not done so already, and would ask that you present this to your respective Council for consideration. Thank you for your assistance in bringing this to your Council's attention. If you have any questions, please contact me at 519-362-9469 Toni Ellis, President, Ontario Urban Forest Council Ontario Urban Forest Council 1523 Warden Avenue-Units 23 + 25 Toronto, ON M1 R 4Z8 www.oufc.org \ ) A FEDERAL and PROVINCIAL ROLE IN URBAN FORESTRY WHEREAS over 80% of Canadians now live in urban areas and have come to rely on the environmental, ecological and economic benefits of urban forests; AND WHEREAS the health of Canadians is sustained by their urban forests which provide services through improving air quality, cooling city streets and buildings, acting as a windbreak, shading from harmful UV rays, and filtering storm water, as well as beautifying our communities; AND WHEREAS neither the federal nor provincial governments currently include urban forestry in their mandates except in a limited role with respect to exotic, invasive pests; AND WHEREAS the Canadian Food Inspection Agency has not been able to stop the spread of the Emerald Ash Borer throughout Ontario and Quebec AND WHEREAS the Emerald Ash Borer is expected to cost Canadians over $2 Billion dollars in treatment and replanting; AND WHEREAS Canadian forestry programs and research are solely focused on industrial forests and do not at present include urban tree planting, appropriate species research, and insect control and management; and AND WHEREAS other jurisdictions such as the United States Forest Service and the European Urban Forestry Research and Information Centre include urban forestry as a program and research area; AND WHEREAS Canada engages municipalities in a number of substantial infrastructure programs; THEREFORE BE IT RESOLVED that the Municipality of ____________ _ calls on the Federal and Provincial governments to take leadership roles in recognizing the need to support urban forestry, by establishing urban forestry mandates and programs which includes funding assistance to municipalities for the control and management of the Emerald Ash Borer-and any future significant imported diseases and insects -as well as the creation and funding of programs designed to support the on-going sustainable management of urban forests. BE IT FURTHER RESOLVED That all municipalities across Ontario be encouraged to endorse this proclamation and that this resolution be distributed to The Honourable Gerry Ritz, Minister of Agriculture and Agri-Food; The Honourable Joe Oliver, Minister ofNatural Resources; The Honourable Denis Lebel, Minister of Transport, Infrastructure and Communities; The Honorable Jim Flaherty, Minister of Finance; Local Federal Member of Parliament ________ _ Honourable Michael Gravelle, Minister ofNatural Resources; Honourable Kathleen Wynne, Minister of Municipal Affairs and Housing; Honourable Dwight Duncan, Minister of Finance; Local Provincial Member of the Ontario Legislature , Tim Hudak, MPP, Leader of Progressive Conservative Party of Ontario and the Opposition Party; Andrea Horvath, MPP, Leader ofthe New Democratic Party of Ontario; Association of Municipalities of Ontario; Federation of Canadian Municipalities; Office of the City Clerk February 24, 2012 To all Ontario municipalities with any of hospitals, post secondary institutions or provincial correctional institutions: Dear Sir/Madam: RE: CITY COUNCIL MEETING -CITY OF KINGSTON SUPPORT FOR INCREASE IN PROVINCIAL PAYMENT-IN-LIEU OF TAXES-FEBRRUARY 21, 2012 I would confirm that Kingston City Council at its regular meeting held on February 21 5 \ 2012, approved the following resolution, being Clause 1., New Motions: 1) Moved Councillor Glover Seconded Councillor Schell WHEREAS in 1970 the rate of provincial payments in lieu of taxes for universities was arbitrarily set at $25 per full time student; and WHEREAS in 1973 that was doubled to $50 per student and the payment was expanded to include hospitals and provincial correctional institutions; and WHEREAS in 1987 that rate was increased by 50%, still without apparent justification, to $75 per student and bed; and WHEREAS that rate has remained constant since that time despite the fact that inflation would in 2012 require an almost doubling the payment ($146); and WHEREAS at least sixty-five communities have called tor an increase in payments; and WHEREAS heads of universities are supporting that call; and WHEREAS Premier McGuinty has looked to the municipalities of the province to be the economic engine of Ontario; and WHEREAS the payments In lieu of taxes do not meet the actual costs of municipalities to provide the necessary services for the various institutions, thus placing an unfair tax burden on their property tax payers, thereby jeopardizing a municipality's ability to meet infrastructure demands, and consequently weakening their ability to act as economic engines; The Corporation of the City of Kingston 216 Ontario Street, Kingston, ON K7L 2Z3 Phone: (613) 546-4291 ext. 1247 Fax: (613) 546-5232 jbolognone@cityofkingston.ca FIN12-017 Fourth Quarter 2011 Financial Results DATE: TO: FROM: SUBJECT: March 12, 2012 Kelley Coulter, CAO Darrell Eddington, Director of Finance FOURTH QUARTER 2011 FINANCIAL RESULTS RECOMMENDATIONS "Resolve that Council receives report FIN12-017 Fourth Quarter 2011 Financial Results as information." PURPOSE To provide Council with the fourth quarter 2011 Town wide actual financial results. Major Financial Variances versus 2011 Budget For Q4 and 2011 year to date, the Town consolidated surplus including the Library is $251,440. The Finance Department continues to aim to improve the financial reporting tools for Council and the general public. The report 2011 Actual Variances -Q4.xls has been reorganized to provide a breakdown and explanation of significant departmental revenues and expenses. The first tab labeled -2011 Annual Net Levy -summarizes by department the 2011 annual budget raised from taxation (levy) vs. 2011 actual net levy. By department, one can quickly view what the actual departmental results are compared to the budget. The second tab -2011 Q4 YTD Summary -provides the explanation by department for the departmental net levy variances as identified in the first tab. The significant variances and explanations between actual year to date results as at December 31, 2011 and the 2011 annual budget are provided. Tabs 3 and 4 include more numerical detail on departmental revenue and expenditures. The third tab, 2011 Q4 YTD Rev, recasts the tab 2 revenue variances, highlights the revenue variances by the departments and further breaks down the major revenue line categories for some of the departments. The fourth tab, 2011 Q4 YTD Exp, recasts the tab liPage 2011-Quarter 4 2011 Operating &. Capital YTD Variance Summary Budget Actual Variance Surplus)/ Deficit YTD Budget YTD Budget YTD Budget YTD Actual YTD Actual YTD Actual YTD YTD YTD Revenue Expenditures Net levy Revenue Expenditures Net levy Revenue Expenditures Net levy Council $ 10,000 $ 189,856 $ 179,856 $ 118 $ 209,780 $ 209,662 $ 9,882 $ 19,924 $ 29,806 Principally $9,300 O\ Volunteer Recoanitia Customer Service 235.450 251.333 15.883 235.373 254.018 18.645 77 2.685 2 762 Protection 70,800 171,704 100,904 68,141 160,976 92,835 2,659 (10,728) (8,069) Principally $13,600 L !t3.800 nder in revr Development & Communication Services 181,600 806,087 624,487 182,613 793,182 610,569 (1,013) (12,905) (13,918) Principally $11,100 < nd $26.900 under i Economic Development 417,960 829,343 411,383 334,614 735,193 400,579 83,346 (94,150) (10,804) Principally $19,900 L DCS and $11,100 o• Finance 802,104 1,839,374 1,037,270 810,794 2,004,831 1,194,037 (8,690) 165,457 156,767 Principally $100,000 tax sale, $78,556 ta: tax class from indusl 1 ~~a~n~~~ the Library ' Police 424,800 3,417,946 2,993,146 437,388 3,303,336 2,865,947 (12,588) (114,610) (127,199) Principally $122,000 2009 Fire 292,640 1,206,538 913,898 346,563 1,097,920 751,357 (53,923) (108,618) (162,541) Principally Net Rever False Alarms revenw Lat Airport 259,630 324,862 65,232 313,576 400,760 87,184 (53,946) 75,898 21,952 Principally $13,900 L in Net Fuel Sales re• I l!t7. 700 in T~XP<l Cemetery 158,040 251,169 93,129 166,980 235,770 68,790 (8,940) (15,399) (24,339) Principally $12,800 L lnncr~~<,;d Pin~ sales Library 146,273 395,174 248,901 171,537 420,438 248,901 (25,264) 25,264 0 Principally $63,300 L Expenditures and a r I deficit MuseLm n9.77n 212 29.7 142.521 276" 20~.SR4 11n.R1R 2 991 2 71 15.703) Parks & Recreation 1,648,824 4,412,009 2,763,185 1,573,608 4,345,226 2,771,618 75,216 (66,783) 8,433 Principally $75,200 L $27,700, Youth-$4 Everyone)), $121,40 $14,800 over in Trar lc, TSEC 57.000 229.832 172.832 63.288 231.913 168.625 16.2881 2.081 4 2 7 EFC 74.984 45.754 29.2301 73.886 42 287 131.599' 1.098 13.467 2.3691 Roads 979,437 3,512,224 2,532,787 937,929 3,249,078 2,311,149 41,508 (263,146) (221,638) Principally $75,000 L $35,200 over in HL\1 Subcontractor Exp; r doors replacement, c I R"lnwin ITnn lift i< " Parkina 1f.S.2n1 9~ 77S lf.S.4Rf.' 174.l21 11S 214 IS9.1 7 19.0601 15.439 6.379 Solid waste 282,805 438,951 156,146 267,728 359,374 91,646 15,077 (79,577) (64,500) Principally $10,900 L $27,400 under in Su Building 222,400 306,170 83,770 195,283 305,935 110,652 27,117 (235) 26,882 Principally $26,900 L I !t15.GOO under in ne Operations Admin 125,000 100,904 (24,096) 68,359 73,877 5,518 56,641 (27,027) 29,614 Principally $56,600 L I $11.500 under in_fl Engineering 138,300 194,212 55,912 92,373 180,462 88,089 45,927 (13,750) 32,177 Principally $45,900 L Enterorise Services 144.688 61.6'11 C8: 471 1 4.010 10Ln4n ln4 4 Ln7R 39.005 79.68: Princioallv $40 700 L Fleet 1.950.022 1 720.647 229.3751 1.979.047 1 749.064 229.98: 29. 251 2R.417 If. OR) Taxation requirement: Deficit/ Surplus $ 187 500 $ 438 939 $ 251 440 axatron Kequrrement t:xc uorng Lrorary ue rcrt: Deficit/(Surplus) $ (251,440) C:\Users\nfullam\AppData\. ,Temp\notes418AAD\2011 Actual •ariances-Q4 27/08/2014 FIN12-016 Finance Fourth Quarter 2011 Results DATE: TO: FROM: SUBJECT: March 12, 2012 Kelley Coulter, CAO Darrell Eddington, Director of Finance FINANCE FOURTH QUARTER 2011 RESULTS RECOMMENDATIONS "Resolve that Council receives report FIN12-0016 Finance Fourth Quarter 2011 Results as information." PURPOSE To provide Council with the fourth quarter 2011 Finance department results. 2011 Business Objectives Section 2 The following are the department's 2011 objectives and their current status. Objective Target Date Status New grid market study Q4 2011 2012 Updates to Personnel Policy Q4 2011 Ql 2012 Ceridian Timekeeping Q4 2011 Q1 2012 Realign Benefits Admin Responsibility Q1 2011 Complete Q2 2011 Realign Performance Management System Q3 2011 Complete Q2 2011 Finance to have an Internal customer focus Q4 2011 Ongoing Improve quality of Management reports Q4 2011 Ongoing Centralize A/R; A/P Into new position Q4 2011 N/A for 2011 Review Procurement Policy Q1 2011 Complete Q2 2011 liP age OPS12-01 Report-Operations Services -2011 Fourth Quarter Report DATE: TO: FROM: SUBJECT: March12th, 2012 Kelley Coulter, CAO S.T.Lund, P.Eng., Director of Operations OPERATIONS SERVICES-2011 FOURTH QUARTER REPORT RECOMMENDATIONS "Resolve that Council receives Operations Services Report OPS12-01 - Operations Services -2011 Fourth Quarter Report for information purposes." PURPOSE This report covers the period from January 1st, 2011 to December 31st, 2011 for the Town of Tillsonburg Operations Services. Generally the Operations Services business plans were carried in accordance with budget. Expenditures are within general expectations for the 2011 fiscal year. Overall, Operations . Services generated a $138,894 surplus. The savings Is comprised of $71,094 in labour savings due to delayed hires and $68,800 other savings in expenses (capital, materials, subcontractors etc). Major Financial Variances versus 2011 Budget Roads maintenance is significantly under budget by $221,637.98 due to $176,107.50 in operational savings and $132,128.76 in capital savings offset by $86,598.28 in winter maintenance, street lighting and miscellaneous costs. Roads operational savings of $176,107.50 were due to Labour Costs being $75,047.82 under budget due to a delay in re-hires and the balance of $101,059.68 due temporarily reducing subcontractor costs for one year and lower misc. expenses. The capital savings of $132,128.78 in roads were due primarily deferring the top-lift on Quarter Town Line Rd., Esseltine Dr. to Baldwin Street to 2012. -------·-·····-··-------··-·-·····--···-~-.-----·--···--- l]Page Overall the 2011 Operations Services Variance summary is as follows: 4th Quarter Variance Summarv Roads -$221,637.98 Parking $6,377.71 Solid Waste -$64,500.57 Operations Admin $29,614.32 Engineering $32,177.15 Enterprise Services $79,683.02 Fleet -$608.27 Total -$138,894.62 Note: Positive variance denotes over-budget and negative variance denotes under-budget (in relation 4th quarter budget targets in financial reports). Overall, the third quarter projection of being over budget $120,000 was mitigated due to labour savings, reduced costs, marginal increases in revenue and the roads capital cost of savings which helped post a favourable variance of $138,894.57 2011 Business Plan -Section 2-Objectives by Year Quarter Town Line Road, Baldwin Street to Esseltine Drive road reconstruction is complete to base asphalt. The top lift is planned for construction in the summer of 2012 and included in the 2012 Operations Services business plan. Brock Street, Maple Lane to Tillson Avenue was deferred to 2012 town capital replacement plans. The electrical voltage conversion program continues in Enterprise Services that will replace older infrastriJcture and maintain safety, reliability, reduce line losses and create equity in Tillsonburg Hydro Inc. Concession Street East, Maple Lane, Lisgar Court, Brock Street, Harvest Subdivision and Broadway (Christie Area) conversion were essentially completed in 2011 save and except a little tear down work. The ACR work order system is being worked on in Public Works to improve record keeping and assist in meeting the minimum maintenance standards of the province. Staff are now trained and using this system which improves our service delivery to the town residents. --------··--·-------·-- 31Page "l I I f I DATE: TO: FROM: SUBJECT: CA012-06-THI Market Valuation March 12, 2012 Council Kelley Coulter VALUATION OF TILLSONBURG HYDRO INCORPORATED RECOMMENDATIONS "Resolve that Council receives CA012-06 THI Market Valuation for information purposes." This report is for information purposes to the Town of Tillson burg Town Council on the valuation of the Tillsonburg Hydro Incorporated (THI). The Board of THI requested that high level analysis be completed on the valuation of THI. On April 30, 2009 the Tillsonburg Hydro Board received a Strategic Review by KPMG LLP Exhibit IV-6 which calculated the market value, as of December 31, 2008, at a range of $10,000,000 to $11,000,000. The format used by KPMG is repeated below. A cautionary note is warranted. Caution should be exercised in considering the valuation provided. A review of T.H.I.'s Balance Sheet has been completed and the General Manager has researched recent sale transactions. The numbers provided should be viewed as rough estimates. The true market value of the corporate entity could only be assessed with a merger or sale of the business unit. Table 1 calculates a modified based with the Other assets being valued at 75% of book due to the uncertainty of variance accounts. The book values are as of December 31, 2010, the most recent audited financial statements. A modifier of a low of 1.2 to a high of 1.4 is utilized in keeping with the 2009 KPMG study. Table 1: Till b Hvd Item 2010 Book Value Low High Mid Current Assets $5,820,020 Net Capital Cost 5,930,755 Other (@75%) 741 '132 Total Assets $12,491,907 Total Liabilities 3,950,095 Net $ 8,541,812 Dec. 31/2010 Retained Earnings 605,904 Total Base $ 9,147,716 $11 ,902,031 Multiplier @1.2 $10,997,259 Multiplier@ 1.4 $12,806,802 Customers January 1 , 6,729 6,729 6,729 6,729 2011 Market Value per cust. $1,359 $1,634 $1,903 $1,769 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 842-6428, Fax# (519) 842-9431 Web: www.town.tillsonburg.on .. ca FIN12-015 Development Charges Annual Statement DATE: TO: FROM: SUBJECT: March 12, 2012 Kelley Coulter, CAO Darrell Eddington, Director of Finance DEVELOPMENT CHARGES ANNUAL REPORT RECOMMENDATIONS "Resolve that Council receives report FIN12-015 Development Charges Annual Statement. Further resolve that the Director of Finance be directed to file the annual statement with the Minister of Municipal Affairs and Housing within 60 days after the statement has been received by Council." PURPOSE To provide to Council the 2011 Development Charges Annual Statement. HISTORY 8r. DISCUSSION In accordance with Section 43(1) of the Development Charges Act, 1997, the Treasurer of the Municipality shall each year give Council a financial statement relating to the development charge by-law and reserve funds established under By-Law No. 3361. And in accordance with Section 43(3), the Treasurer shall give a copy of the statement to the Minister of Municipal Affairs and Housing within 60 days after giving the statement to Council. The attached statement provides the 2011 continuity schedule for the development charge reserve funds. WRITTEN BY: Darrell Eddington DATE WRITTEN: February 13,2012 liPage TOWN OF TILLSONBURG Development Charge Reserve Funds Statement For the Year Ended December 31, 2011 Non-Discounted Services Roads Protection -Fire Protection -Police Parking Storm Water Discounted Services Recreation Library Municipal Facilities Administration Total Opening Balance $ $ $ $ $ $ $ $ $ $ Accrued Collections Interest (496,118.15) $ (175,404.00) $ (6,333.02) (46,225.1 0) $ (12,724.00) $ (592.58) (4,262.31) $ (2,174.00) $ (57.12) (12,130.00) $ (11,026.00) $ (149.94) (592.00) $ (511.00) $ (7.16) (220,196.05) $ (64,011.00) $ {2,699.00) (194,754.84) $ (32,478.00) $ (2,387.26) (181,292.58) $ (30,505.00) $ (2,227.66) (23,302.07) $ (891.00) $ (288.91) 1178 873.10 $ 329 724.00 $ 14 742.65 C:\Users\nfullam\AppData\locai\Temp\notes418AAD\2011 DC Reserve Fund Statement 27/0812014 Repayment of Transferred to Amounts Loaned Amounts Borrowed Borrowed Funds Capital or Amounts to other Service from Fund for Other Closing Incl. Interest Other Funds Refunded Category Credits Municipal Purposes Balance $ 653,050.06 $ (31,821.37) $ (56,626.48) $ -$ (59,541.68) $ -$ (6,493.43) $ 23,305.94 $ $ $ {1,110.16) $ 16.492.00 $ (270,414.05) $ 45.451.64 $ (184,168.46) $ -$ (214,025.24) $ $ (24.481.98) $ 738 299.64 $ 31 821.37 $ $ 816 861.48 FIN12-014 Nautical Lands Over-Sizing Payment DATE: March 12, 2012 TO: Kelley Coulter, CAO FROM: Darrell Eddington, Director of Finance SUBJECT: NAUTICAL LANDS OVER-SIZING PAYMENT RECOMMENDATIONS "Resolve that Council receives report FIN12-014 Nautical Lands Over- Sizing Payment. Further resolve that it is the intention of Council that the Nautical Lands over-sizing payment will be specifically recovered in the next development charges study.'' PURPOSE To inform Council of the Nautical Lands Over-Sizing payment from development charges. HISTORY & DISCUSSION At the Council meeting of April 26, 2004, Council approved the attached development charges policy. In accordance with this policy and the Nautical Lands Subdivision agreement, an excerpt of which is also attached, an over-sizing payment for storm sewers was recently paid from development charge reserves in the amount of $253,039. It is the intention that the next development charges study will include this payment to be recoverable from future development charge rates. There is no budgetary impact. WRITTEN BY: Darrell Eddington DATE WRITTEN: February 13,2012 liP age COUNTY OF OXFORD & AREA MUNICIPALITIES DEVELOPMENT CHARGE POLICIES, PRACTICES AND RULES The Development Charges Act (DCA) requires that the development charges background study and by-law(s) include policies, practices and rules on the manner in which the municipality is going to levy and administer its development charges. The purpose of this document is to identify the various policies that require consideration and direction from Council. Attached are three tables that provide the following information: Table 1: Overview of Various Development Charges Policies and Practices: Description, Existing Practice and Potential Fiscal Impacts Table2: Existing Policies and Practices of Oxford County and Area Municipalities Table 3: Policies and Practices of Selected Comparative Municipalities These tables are being provided to give the various Councils information upon which to base decisions regarding development charge policies, practices and rules. The following is a set of recommendations and issues for consideration for the key policy areas: EXEMPTIONS The following identifies the current policies and practices contained in the existing Oxford area development charge by-laws and related recommendations with respect to the statutory and non-statutory exemptions. Statutory Exemptions • Exemptions are statutory as stated in the DCA; • Continue with current practice of identifying statutory exemptions in by-law. Non-Statutory Exemptions It is recommended to continue with the practice of exempting places of worship, public hospitals and farm buildings. Ensure consistency in definitions in the various by-laws. Possible consideration of other exemptions: industrial uses, all non- residential land uses, etc. Geographic Area Exemptions It is recommended that the exemption for Woodstock "Central Business District" and the "Entrepreneurial District" be continued. (Applicable to the City of Woodstock by-law and the County by-law.) • Possible consideration of other geographic areas for exemptions. TIMING OF COLLECTION OF CHARGE It is recommended that the default collection point for development charges be at the issuance of the building permit. It is recommended that the by-laws provide for the option of collection of engineered services components (roads, sewer, water and stormwater management) at the time of subdivision agreement. It is also recommended that the by-laws provide for the option of collecting charges at other points under agreement between the landowner and the municipality. OTHER RECOMMENDATIONS It is recommended that the by-laws provide for: Ability to enter into front-ending agreements, whereby one or more parties agree to front-end the cost of undertaking a growth-related capital project with recoveries made against other benefiting landowners over time; Ability to enter into service-in-lieu agreements, whereby a municipality allows a party to construct a growth-related work in-lieu of paying a development charge. LOCAL SERVICES The following is the proposed approach to defining, under the Development Charges Act (DCA), what a "local service" is. The purposes in establishing these definitions is to determine the eligible capital costs for inclusion in the development charge background studies of the County of Oxford and the constituent area municipalities. The functions or services deemed to be local in nature are not to be included in the determination of the development charge rates. The provision of local services are considered to be a direct developer responsibility under s.59 of the DCA and will (or may) be recovered under other agreement(s) with the landowner or developer. The issue of "local services" is being specifically considered for the services of: • Roads • Water Services • Wastewater Services • Stormwater Services • Parkland Development Two sets of proposed local service definitions are identified; one for the services provided by area municipalities and another set of definitions for County functions and responsibilities. HEM SON 'I • Major trunk sewers, defined as larger than 600 m, and stormwater management facilities benefiting multiple drainage areas; • Major system road crossing culvert improvements. Parkland Development For the purpose of parkland development, local service includes the requirement for the owner to undertake preparation of the park plan, retaining necessary consultants to prepare design and grading plans for the park, prior to development. In addition, the owner is required to provide stripping and stockpiling, leveling, topsoiling, seeding and stormwater servicing (consistent with the plan), and provide services to the lot line. These requirements are part of the conditions of s.51 and 53 of the Planning Act agreements. The municipality also requires the owner to dedicate parkland or provide cash-in-lieu, consistent with the Planning Act provisions. All of these costs are deemed a direct responsibility of the developer and have not been included in the development charge calculation. With respect to other parkland development costs, the municipal policy is to include all other components of parkland development in the DC calculation, including parking, park furniture, signage, landscaping and walkways/trails, in addition to the necessary fields, diamonds, playground equipment, lighting, irrigation and field houses. Street Tree Planting Street tree planting is considered a local area service and a direct responsibility of the developer COUNTYLOCALSERWCEDE~ONS County Roads All improvements to a County road to facilitate development are considered local services to be paid by the developer unless they fall into one of the following categories: The improvement is designated as required for traffic flow improvement for a greater area than the development, is defined as a road improvement required by the County, and is identified through the Class Environmental Assessment process or the County Transportation study. Such an improvement would be listed in the development charges study; The improvement is designated as required by County of Oxford staff to serve a greater area than the development and is identified in the 5 year Capital Works forecast and is listed in the development charges study. I RESERVE FUND STRUCTURE & ADMINISTRATION This involves two distinct issues: how the reserve fund is structured and how the fund( s) are administered. The DCA requires that a reserve fund be established as a separate reserve fund for each service to which the development charge relates; • Money in a DC reserve fund may be spent only for growth-related capital costs for the service for which it was created. Once the by-law is passed the DCA sets out requirements on how the reserve funds are managed and stipulates reporting requirements. The following exhibit provides a summary of the DCA reserve fund administration and reporting requirements. HEM SON Town of Tillsonburg SubdivisiOn Agreement Page of SCHEDULE "C" SECURITY, CASH, AND DEVELOPMENT CHARGE PAYMENTS SB 10-03-07 PART LOT 24, PLAN 1653 YORK-HOP CORP TOWN OF TILLSONBURG PHASE 1 1. Security required upon Execution of Subdivision Agreement Internal A. Construction Cost to complete External B. Construction Cost to complete Cash-in-lieu of Parkland C. Cash-in-lieu D. Total Securities: Cost to Complete $453,813 $15,000 *see table on next page for details. Security % 100 100 Related Security $386,604 $15,000 $10,495 $412,099 2. Development Charge Payments upon Execution of Subdivision Agreement 64 unit Apartment Building 4 unit Villa $529,919.00 $31,555.50 These noted Development Charges have been paid to the Town of Tillsonburg on January 61h, 2011. 3. Security Prior to Construction and Registration of Plan of Subdivision Existing servicing securities currently in place: E. Pre-servicing Agreement -(Letter of Credit) $70,000 F. West Town Line and Potters Road Servicing Agreement-$82,209 G. Subtotal of current Securities in place for related works: Total of Subdivision Agreement Securities (D) Less current securities in place (G) Security Deposit for the difference between (D) and (G): 4. Payments Due to the Owner From the Town of Tillsonburg: Storm Sewer Over-sizing From the County of Oxford: Sanitary Sewer Over-sizing Water Main Over-sizing (from 250mm to 300mm on WTL) $152,209 $412,099 $152,209 ======== $259,890 $253,039 $15,578 $9,200 I Development and Communication Services 12011 DCS 12 -18 Report-Award of Cultural Funds DATE: MARCH 12, 2012 TO: KELLEY COULTER, CAO FROM: DAVID SAMIS, DIRECTOR OF DEVELOPMENT & COMMUNICATIONS SUBJECT: AWARD OF CULTURAL FUNDS RECOMMENDATION "Resolve that Council receives Report DCS 12 -18-Award of Cultural Funds and further resolve: That Theatre Tillsonburg be awarded a grant in the amount of $1,500 for the replacement of their stage backdrops; That the Festival of Music be awarded a grant in the amount of $1,500 for their .July 1, 2012 event; That the Country Christmas Festival be awarded a grant in the amount of $2,500 for their 2012 event; and, That all disbursements be funded by the 2012 Economic Development budget." PURPOSE 1. The purpose of this report is to seek Council approval for the recommendation made by the Tillsonburg Cultural Advisory Board for the disbursement of a portion of the funds available in the 2012 Economic Development budget. HISTORY &. DISCUSSION 2. The mandate of the Cultural Advisory Board includes making recommendations to Council regarding grant applications received for cultural events in the Town of Tillsonburg. 3. This intake of grant applications was received over the past three months. Development and Communication Services I 2011 8. The application from the Country Christmas Festival is for funding to support the community festival including the turkey suppers, church walks, bazaars, house tours, tree lighting, bake sales, musical entertainment and a craft show. In addition to this, the festival rebranded in 2011 to the Country Christmas Festival from the former Tillsonburg's Yuletide Festival and added new events including the House Decorating Contest and the Christmas Concert. The Committee is focusing on adding new events and expanding the festival in 2012. FINANCIAL IMPACT /FUNDING SOURCE 9. The grants will be funded from the $15,000 approved for Cultural funding in the 2012 Economic Development Budget. CONSULTATION/COMMUNICATION 10.The applications were reviewed by the Cultural Advisory Board, which is comprised of a number of community volunteers, Councilor Dave Beres and staff. PREPARED BY: Cephas Panschow, BA, MAES, Development Commissioner March 5, 2012 APPROVED BY: David Samis, Director of Development & Communication Services OPS12-02 Report--: Transfer Station User Fee Review DATE: TO: FROM: SUBJE(71': March 12th ,2012 Kelley Coulter, CAO S.T.Lund, P.Eng., Director of Operations TRANSFER STATION USER FEE REVIEW RECOHHENDATIQNS "Resolve that Council receives Operations Senilces Report OPSl2-D2 - Transfer Station User Fee Review." PURPOSE To report on the implementation of User Fees for the Large Item residential component of the Tillsonburg Transfer Station to help offset municipal taxation requirements. HISTORY AND DISCUSSION Council at their meeting of February 13, 2012 requested staff to bring back a report regarding implementing a user pay system for the large Item section of the transfer station after receiving a presentation from a Tillsonburg resident. The 2010 annual usage was 10,735 trips. 9728 used the construction material section, 4449 used the scrap metal section (which we receive a recycling revenue) and 2916 used the large item section. The scrap metal and construction streams are diverted from Salford Landfill. In comparison, the 2011 annual usage was 10,975 trips. 9403 used the construction material section, 4810 used the scrap metal section and 3445 used the· large item section. ------··--------· 11Page I OPS12-03 Report-Transfer Station Service Review DATE: TO: FROM: SUBJECT: March 12t11,2012 Kelley Coulter, CAO S.T.Lund, P.Eng., Director of Operations TRANSFER STATION SERVICE REVIEW· BECOMMENDATIONS "Resolve that Council receives Operations Services Report OPSl2-D3 - Transfer Station Service Review." And further that "Council approve changes to the hours of service as per Operations Services Report OPSJ2-D3 subject to County of Oxford and HOE approval. PURPOSE To review 2011 usage and recommend future operating hours. HISTORY AND DISCUSSION Council at their meeting of October 24th, 2011 reviewed 2010 transfer station usage and operating hours. The 2011 usage statistics have been reviewed and the results are presented within this report. The 2010 annual usage was 10,735 trips. 9728 used the construction material section, 4449 used the scrap metal section (which we receive a recycling revenue) and 2916 used the large item section. The scrap metal and construction streams are diverted from Salford Landfill. In comparison, the 2011 annual usage was 10,975 trips. 9403 used the construction material section, 4810 used the scrap metal section and 3445 used the large item section. ------.. ·-··--·-···-··-···-··-·-·------·--·-·---- l!Page I f i ! I l l The average day counts during January and February 2011 are Svpd on Saturdays and Wednesdays. In December 2011, Saturdays were 26vpd and 14vpd on Wednesdays. During April, May, June, September, October and November the average day counts are 187vpd on Saturdays and 153vpd on Wednesdays. Similarly to the large item and recycling depot and given the lower volumes during December, January, February and first half of March It would be of better value and service to move to every other week service during these months and add additional hours and days during the peak months of May, June and October. November 2011 Pilot The November 2011 pilot in terms of additional hour per day and additional day (Monday) yielded the following results: The additional Monday saw an average of 23 users at the large item section and 41 users of the yard waste section. The additional hour per day for the 13 days in November saw an average of 2 vph for the large item area and 3vph for the yard waste area. On this ba~is, it is proposed to remove the extra hour as it not being utilized efficiently. Revised Hours of Operation After a review of transfer station usage, staff proposed to operate every other week during the months of December, January, February and 1st half of March. This would save approximately 13 days of operation. These savings could be reallocated to the months of May, June and October in terms of an extra day Monday. Monday was chosen to keep the existing Wednesday and Saturday hours consistent while providing time in between days for staff to clean up the transfer station. IyDjcal Preyjous Hours of Operation January to December January to December 31Page -Wednesday -Saturday weekly weekly 2:30pm to 5:30pm 9:00am to Noon I ! 'I March 8, 2012 Town ofTillsonburg 200 Broadway, 2nd Floor Tillsonburg, Ontario N4G5A7 Attention: Ms. Donna Wilson, Town C.lerk Re:. Town ofTillsonburg-Tillsonburg Hydro Inc.-Bylaws lA and 2A Dear Ms. Wilson, Please find two copies of the proposed bylaws lA and 2A for TillsonbQrg Hydro Inc. for approval by the town. These bylaws were approved by the board at their February 2151 board-meeting. The previous bylaws 1 and 2 prepared in 2000 will be repealed. Tillsonburg Hydro Inc. looks forward to our continued relationship and success with the Town. Yours very truly, ~ _/, ,. / /.Lund, P.Eng. [./"' S.T. er General Manag c.c. Tillsonburg Hydro Inc. -Board of Directors. 81/encl. ! I I I I ! i I I l I ! I I I i j l I 'I TILLSONBURG HYDRO INC. (the "Corporation") TABLE OF CONTENTS ARTICLE 1 DEFINITIONS AND INTERPRETATION .............................................................. 1 1.1 Definitions ...................................................................................................................... 1 1.2 Interpretation .................................................................................................................. 4 1.3 Headings and Table of Contents ..................................................................................... 4 ARTICLE 2 GENERAL ................................................................................................................. 4 2.1 Registered Office ............................................................................................................ 4 2.2 Corporate Seal ................................................................................................................ 4 2.3 Financial Year ................................................................................................................. 4 2.4 Execution of Documents ................................................................................................ 4 2.5 Resolutions in Writing .................................................................................................... 5 2.6 Banking Arrangements ................................................................................................... 5 2. 7 Divisions ......................................................................................................................... 6 ARTICLE 3 DIRECTORS .............................................................................................................. 6 3.1 General ............................................................................................................................ 6 3.2 Qualification ................................................................................................................... 6 3.3 Election ........................................................................................................................... 7 3.4 Fixing Number of Directors ........................................................................................... 7 3.5 Term of Office ................................................................................................................ 7 3.6 Ceasing to Hold Office ................................................................................................... 7 3. 7 Resignation of a Director ................................................................................................ 8 3.8 Removal .......................................................................................................................... 8 3.9 Vacancies ........................................................................................................................ 8 3.10 Remuneration ................................................................................................................. 8 ARTICLE 4 COMMITTEES .......................................................................................................... 9 4.1 Appointment ................................................................................................................... 9 4.2 Provisions Applicable ..................................................................................................... 9 ARTICLE 5 MEETINGS OF DIRECTORS ................................................................................ 10 5.1 Place ofMeetings ......................................................................................................... 10 5.2 Calling of Meetings ...................................................................................................... 1 0 5.3 Notice of Meetings ....................................................................................................... 10 5.4 Regular Meetings .......................................................................................................... 10 5.5 First Meeting ofNew Board ......................................................................................... 10 5.6 Participation by Telephone ........................................................................................... 11 5.7 Chair ............................................................................................................................. 11 5.8 Quorum ......................................................................................................................... 11 5.9 Voting ........................................................................................................................... 11 5.10 Auditor .......................................................................................................................... 11 -3- 10.6 Contents ofNotice ........................................................................................................ 21 10.7 Waiver ofNotice .......................................................................................................... 22 10.8 Notice of Adjourned Meetings ..................................................................................... 22 1 0. 9 Record Date for Notice ................................................................................................. 22 10.10 Omission ofNotice ................................................................................................... 22 10.11 List of Shareholders .................................................................................................. 23 10.12 Shareholders Entitled to Vote ................................................................................... 23 10.13 Persons Entitled to be Present .................................................................................. 23 10.14 Proxies ...................................................................................................................... 23 1 0.15 Revocation of Proxies .............................................................................................. 24 1 0.16 Deposit of Proxies .................................................................................................... 24 10.17 Joint Shareholders .................................................................................................... 24 10.18 Chair and Secretary .................................................................................................. 24 10.19 Scrutineers ................................................................................................................ 25 10.20 Votes to Govern ........................................................................................................ 25 10.21 Show ofHands ......................................................................................................... 25 10.22 Ballots ....................................................................................................................... 25 10.23 Votes on Ballots ....................................................................................................... 25 10.24 Adjournment ............................................................................................................. 25 10.25 Quorum ..................................................................................................................... 26 10.26 Only One Shareholder .............................................................................................. 26 ARTICLE 11 SHARES AND TRANSFERS ............................................................................... 26 11.1 Issuance ........................................................................................................................ 26 11.2 Commissions ................................................................................................................ 26 11.3 Register of Transfers .................................................................................................... 27 11.4 Lien on Shares .............................................................................................................. 27 11.5 Share Certificates .......................................................................................................... 27 11.6 Transfer of Shares ......................................................................................................... 28 11.7 Defaced, Destroyed, Stolen or Lost Certificates .......................................................... 28 11.8 Joint Shareholders ........................................................................................................ 28 ARTICLE 12 DIVIDENDS .......................................................................................................... 29 12.1 Declaration of Dividends .............................................................................................. 29 12.2 Joint Shareholders ........................................................................................................ 29 12.3 Dividends from Funds Derived from Operations ......................................................... 29 ARTICLE 13 RECORD DATES .................................................................................................. 29 13.1 Fixing Record Dates ..................................................................................................... 29 13.2 No Record Date Fixed .................................................................................................. 30 13.3 Notice of Record Date .................................................................................................. 30 13.4 Effect of Record Date ................................................................................................... 30 ARTICLE 14 CORPORATE RECORDS AND INFORMATION .............................................. 30 14.1 Keeping of Corporate Records ..................................................................................... 30 14.2 Access to Corporate Records ........................................................................................ 31 14.3 Copies of Certain Corporate Records ........................................................................... 31 !I !I BY-LAWNO.lA A by-law relating generally to the transaction of the business and affairs of TILLSONBURG HYDRO INC. (herein called the "Corporation") BE IT PASSED AND MADE as a by-law ofthe Corporation as follows: 1.1 Definitions ARTICLE 1 DEFINITIONS AND INTERPRETATION In this by-law, unless there is something in the subject matter or context inconsistent therewith, (a) "Act" means the Business Corporations Act (Ontario), as amended or re-enacted from time to time, and includes the regulations made pursuant thereto; (b) "affiliate" means an affiliated body corporate, and one body corporate shall be deemed to be affiliated with another body corporate if, but only if, one of them is the subsidiary of the other or both are subsidiaries of the same body corporate or each of them is controlled by the same person; (c) "Affiliates Relationship Code" means the Ontario Energy Board "Affiliate Relationships Code for Electricity Distributors and Transmitters", dated April 1, 1999 and revised May 16, 2008, as amended from time to time; (d) "articles" means the original or restated articles of incorporation, articles of amendment, articles of amalgamation, articles of arrangement, articles of continuance, articles of dissolution, articles of reorganization, articles of revival, letters patent, supplementary letters patent, a special Act and any other instrument by which the Corporation is incorporated; (e) "auditor" means the auditor of the Corporation; (f) "board" means the board of directors of the Corporation; (g) "by-law" means a by-law of the Corporation; (h) "Chairman of the board" "President" "Vice-President "Secretary" "Treasurer" ' ' ' ' ' "Managing Director", "General Manager", "Assistant Secretary", "Assistant Treasurer" or any other officer means such officer of the Corporation; II -3- (iii) a permanent resident within the meaning of the Immigration Act of Canada and ordinarily resident in Canada, except a permanent resident who has been ordinarily resident in Canada for more than one year after the time at which he first became eligible to apply for Canadian citizenship; (t) "shareholder" means a shareholder of the Corporation; (u) "special resolution" means a resolution that is (i) submitted to a special meeting of the shareholders of the Corporation duly called for the purpose of considering the resolution and passed, with or without amendment, at such meeting by at least two-thirds of the votes cast, or (ii) consented to in writing by each shareholder of the Corporation entitled to vote at such a meeting or his or her attorney authorized in writing; (v) "subsidiary" means in relation to another body corporate, a body corporate which (i) is controlled by (1) that other, or (2) that other and one or more bodies corporate each of which is controlled by that other, or (3) two or more bodies corporate each of which is controlled by that other; or (ii) is a subsidiary of a body corporate that is that other's subsidiary; and (w) "unanimous shareholder agreement" means (i) a written agreement among all the shareholders or among all the shareholders and one or more persons who are not shareholders that restricts in whole or in part the powers of the directors to manage or supervise the management of the business and affairs of the Corporation, or (ii) a written declaration made by a person who is the beneficial owner of all the issued shares of the Corporation that restricts in whole or in part the powers of the directors to manage or supervise the management of the business and affairs of the Corporation; -5- (b) The corporate seal of the Corporation (if any) may be affixed to instruments in writing signed as aforesaid by any person authorized to sign the same or at the direction of any such person. (c) Subject to the provisions of section 11.5 hereof, the signature or signatures of an officer or director, person or persons appointed as aforesaid by resolution of the directors, may, if specifically authorized by resolution ofthe directors, be printed, engraved, lithographed or otherwise mechanically reproduced upon all instruments in writing executed or issued by or on behalf of the Corporation and all instruments in writing on which the signature or signatures of any of the foregoing officers, directors or persons shall be so reproduced, by authorization by resolution of the directors, shall be deemed to have been manually signed by such officers or persons whose signature or signatures is or are so reproduced and shall be as valid as if they had been signed manually and notwithstanding that the officers, directors or persons whose signature or signatures is or are so reproduced may have ceased to hold office at the date of the delivery or issue of such instruments in writing. 2.5 Resolutions in Writing (a) A resolution in writing, signed by all the directors entitled to vote on that resolution at a meeting of directors or a committee of directors, is as valid as if it had been passed at a meeting of directors or such committee of directors. (b) A resolution in writing signed by all the shareholders entitled to vote on that resolution at a meeting of shareholders is as valid as if it had been passed at a meeting of the shareholders unless a written statement with respect to the subject matter of the resolution is submitted by a director or representations in writing are submitted by the auditor in accordance with the Act. (c) Where the Corporation has only one shareholder, or only one holder of any class or series of shares, the shareholder present in person or by proxy constitutes a meeting. 2.6 Banking Arrangements The banking business of the Corporation, or any part thereof, shall be transacted with such bank, trust company or other firm or corporation carrying on a banking business as the directors may designate, appoint or authorize from time to time by resolution and all such banking business or any part thereof shall be transacted on the Corporations behalf by such one or more officers and/or other persons/parties as the board may designate, direct or authorize from time to time by resolution and to the extent therein provided, including without restricting the generality of the foregoing, the following: (a) the operation of the Corporations accounts; 'I -7- (ii) a person who has been found under the Substitute Decisions Act, 1992 or under the Mental Health Act to be incapable of managing property or who has been found to be incapable by a court in Canada or elsewhere, (iii) a person who is not an individual, and (iv) a person who has the status of bankrupt. (b) Unless the articles otherwise provide, a director is not required to hold shares issued by the Corporation. (c) Unless the Corporation is a non-resident corporation, not less than 25% of the directors shall be resident Canadians, but where the Corporation has less than four directors, at least one director shall be a resident Canadian. 3.3 Election Subject to the provisions of the Act the directors shall be elected at the first meeting of shareholders and at each succeeding annual meeting of the shareholders. 3.4 Fixing Number of Directors If the articles provide for a minimum and maximum number of directors, the number of directors of the Corporation and the number of directors to be elected at the annual meeting of the shareholders shall be such number as shall be determined from time to time by special resolution or, if the special resolution empowers the directors to determine the number, by resolution of the directors. 3.5 Term of Office Subject to the provisions of the articles, the term of office of a director not elected for an expressly stated term shall commence at the close of the meeting of shareholders at which he is elected and shall terminate at the close of the first annual meeting of shareholders following his or her election. If an election of directors is not held at the proper time the incumbent directors continue in office until their successors are elected. 3.6 Ceasing to Hold Office A director ceases to hold office when (a) he or she dies or, subject to section 3.7 ofthis by-law, he or she resigns; (b) he or she is removed from office in accordance with the provisions of the Act or the by-laws; or (c) he or she becomes disqualified from being a director under the Act or by-laws. 'I 4.1 Appointment -9- ARTICLE4 COMMITTEES Subject to the Act, the articles or the by-laws, the directors may appoint from their number one or more committees and may by resolution delegate to any such committee any of the powers of the directors. 4.2 Provisions Applicable The following provisions shall apply to any committee appointed by the directors: (a) unless otherwise provided by resolution of the directors, each member of a committee shall continue to be a member thereof until the expiration of his or her term of office as a director; (b) the directors may from time to time by resolution specify which member of a committee shall be the chairman thereof and, subject to the provisions of section 4.1 of this by-law, may by resolution modify, dissolve or reconstitute a committee and make such regulations with respect to and impose such restrictions upon the exercise of the powers of a committee as the directors think expedient; (c) the meetings and proceedings of a committee shall be governed by the provisions of the by-laws of the Corporation for regulating the meetings and proceedings of the board so far as the same are applicable thereto and are not superseded by any regulations or restrictions made or imposed by the directors pursuant to the foregoing provisions hereof; (d) the members of a committee as such shall be entitled to such remuneration for their services as members of a committee as may be fixed by resolution of the directors, who are hereby authorized to fix such remuneration; (e) unless otherwise provided by resolution of the board, the Secretary of the Corporation shall be the secretary of any committee; (f) subject to the provisions of section 4.1 of this by-law, the directors shall fill vacancies in a committee by appointment from among their number; and (g) unless otherwise provided by resolution of the board, meetings of a committee may be convened by the direction of any member thereof. 'I -11- For the first meeting of the board to be held immediately following the election of directors at an annual or other meeting of the shareholders or for a meeting of the board at which a director is appointed to fill a vacancy in the board, no notice need be given to the newly elected or appointed director or directors. 5.6 Participation by Telephone If all the directors present at or participating in the meeting consent, a meeting of the board or of a committee may be held by means of such telephone, electronic or other communication facilities as permit all persons participating in the meeting to communicate with each other simultaneously and instantaneously, and a director participating in such a meeting by such means is deemed to be present in person at that meeting for the purposes of the Act and this by-law. If a majority of the directors participating at a meeting held as herein provided are then in Canada the meeting shall be deemed to have been held in Canada. 5.7 Chair The chair of any meeting of the board shall be the first mentioned of such of the following officers as have been appointed and who is a director and who is present at the meeting: Chair or Vice-Chair of the board. If no such officer is present, the directors present shall choose one of their numbers to be chair. 5.8 Quorum (a) Subject to the articles and subsection 5.8(b) of this by-law, a majority of the number of directors or minimum number of directors required by the articles constitutes a quorum at any meeting of the board, but in no case shall a quorum be less than three-fifths of the number of directors or minimum number of directors, as the case may be. (b) Where the Corporation has fewer than three directors, the director or both directors, as the case may be, must be present at any meeting of the board to constitute a quorum. (c) Directors shall not transact business at a meeting of directors unless a quorum of the board is present. 5.9 Voting All questions arising at any meeting of the board shall be decided by a majority ofvotes. In case of an equality of votes, the chair of the meeting shall have, in addition to his or her original vote, a second or casting vote. 5.10 Auditor 'I -13- investigative or other proceeding in which the individual is involved because of that association with the Corporation or other entity. (b) Upon direction ofthe board by means of resolution, the Corporation shall advance money to a director, officer or other individual for the costs, charges and expenses of a proceeding referred to in subsection 7.l(a) of this by-law, but the individual shall repay the money to the Corporation if the individual does not fulfil the conditions set out in subsection 7.1(c) of this by-law. (c) The Corporation shall not indemnify an individual identified in subsection 7.1(a) of this by-law unless: (i) the individual acted honestly and in good faith with a view to the best interests of the Corporation or, as the case may be, to the best interests of the other entity for which the individual acted as a director or officer or in a similar capacity at the Corporation's request; and (ii) in the case of a criminal or administrative action or proceeding that is enforced by a monetary penalty, the individual had reasonable grounds for believing that his or her conduct was lawful. (d) The Corporation shall, subject to the approval of the Ontario Superior Court of Justice, indemnify an individual referred to in subsection 7.1(a) ofthis by-law, or advance moneys under subsection 7.1 (b) of this by-law, in respect of an action by or on behalf of the Corporation or other entity to obtain a judgment in its favour, to which the individual is made a party because of the individual's association with the Corporation or other entity as described in subsection 7.1 (a) of this by- law, against all costs, charges and expenses reasonably incurred by the individual in connection with such action, if the individual fulfils the conditions set out in clauses 7.1 (c)( c )(i) and 7.1 (c)( c )(ii) of this by-law. (e) Notwithstanding anything in this Article, an individual referred to in subsection 7.1(a) ofthis by-law is entitled to indemnity from the Corporation in respect of all costs, charges and expenses reasonably incurred by the individual in connection with the defence of any civil, criminal, administrative, investigative or other proceeding to which the individual is made a party because of the individual's association with the Corporation or other entity as described in subsection 7.1(a) of this by-law, ifthe individual seeking the indemnity: (i) was not judged by a court or other competent authority to have committed any fault or omitted to do anything that the individual ought to have done; and (ii) fulfils the conditions set out in clauses 7.1 ( c )(i) and 7.1 ( c )(ii) of this by- law. 'I -15- (b) is a director or an officer of, or has a material interest in, any person who is a party to a material contract or transaction or proposed material contract or transaction with the Corporation, shall disclose in writing to the Corporation or request to have entered in the minutes of meetings of directors the nature and extent of his or her interest. 8.2 Time of Disclosure by Director The disclosure required by section 8.1 of this by-law shall be made, in the case of a director, (a) at the meeting at which a proposed contract or transaction is first considered; (b) if the director was not then interested in a proposed contract or transaction, at the first meeting after he becomes so interested; (c) if the director becomes interested after a contract is made or a transaction is entered into, at the first meeting after he becomes so interested; or (d) if a person who is interested in a contract or transaction later becomes a director, at the first meeting after he becomes a director. 8.3 Time of Disclosure by Officer The disclosure required by section 8.1 of this by-law shall be made, in the case of an officer who is not a director, (a) forthwith after he becomes aware that the contract or transaction or proposed contract or transaction is to be considered or has been considered at a meeting of directors; (b) if the officer becomes interested after a contract is made or a transaction is entered into, forthwith after he becomes so interested; or (c) if a person who is interested in a contract or transaction later becomes an officer, forthwith after he becomes an officer. 8.4 Time of Disclosure in Extraordinary Cases Notwithstanding sections 8.2 and 8.3 of this by-law, where section 8.1 of this by-law applies to a director or officer in respect of a material contract or transaction or proposed material contract or transaction that, in the ordinary course of the Corporation's business, would not require approval by the directors or shareholders, the director or officer shall disclose in writing to the Corporation or request to have entered in the minutes of meetings of directors the 'I -17- (a) the director or officer is not accountable to the Corporation or its shareholders for any profit or gain realized from the contract or transaction; and (b) the contract or transaction is neither void nor voidable, by reason only of that relationship or by reason only that the director is present at or is counted to determine the presence of a quorum at the meeting of directors that authorized the contract or transaction, if the director or officer disclosed his or her interest in accordance with sections 8.2, 8.3, 8.4 or 8.6 of this by-law, as the case may be, and the contract or transaction was reasonable and fair to the Corporation at the time it was so approved. 8.10 Confirmation by Shareholders Notwithstanding anything in this Article, a director or officer, acting honestly and in good faith, is not accountable to the Corporation or to its shareholders for any profit or gain realized from any such contract or transaction by reason only of his or her holding the office of director or officer, and the contract or transaction, if it was reasonable and fair to the Corporation at the time it was approved, is not by reason only of the director's or officer's interest therein void or voidable, where, (a) the contract or transaction is confirmed or approved by special resolution at a meeting of the shareholders duly called for that purpose; and (b) the nature and extent of the director's or officer's interest in the contract or transaction are disclosed in reasonable detail in the notice calling the meeting or in the information circular required pursuant to the provisions of the Act. 9.1 Officers ARTICLE 9 OFFICERS Subject to the articles, by-laws and any unanimous shareholders agreement, the board may, annually or as often as may be required, by resolution appoint a Chair, Vice Chair and a Secretary of the board. In addition, the board may from time to time by resolution appoint such other officers as the board determines to be necessary or advisable in the interests of the Corporation, which officers shall, subject to the Act, have such authority and perform such duties as may from time to time be prescribed by resolution of the board. None of the said officers, other than the Chairman of the board, need be a member of the board. Any two or more offices of the Corporation may be held by the same person. If the same person holds both the office of Secretary and the office of Treasurer, he may be known as Secretary-Treasurer. 9.2 Appointment of Chair, Vice-chair and Secretary of the Board At the first meeting of the board after each annual meeting of shareholders, the board may appoint a Chair, Vice Chair and Secretary, which officers must be appointed from the pool -19- The General Manager shall have such authority to manage the business of the Corporation and perform such duties as may from time to time be prescribed by resolution of the board. During the vice presidents absence or inability or refusal to act, the Vice-president's duties may be performed and his or her powers exercised by the General Manager. 9.10 Vice-President During the President's absence or inability or refusal to act, the President's duties may be performed and his or her powers may be exercised by the Vice-President, or if there are more than one, by the Vice-Presidents in order of seniority or designation (as determined by the board), except that no Vice-President shall preside at a meeting of the board unless he is a director. A Vice-President shall also have such other authority and perform such other duties as may from time to time be prescribed by resolution of the board. During the General Manager's absence or inability or refusal to act, the General Manager's duties may be performed and his or her powers exercised by the Vice President. 9.11 Secretary The Secretary shall give, or cause to be given, all notices required to be given to shareholders, directors, auditors and members of any committee. He shall enter or cause to be entered in the books kept for that purpose minutes of all proceedings at meetings of directors and of shareholders. He shall be the custodian of the seal (if any) of the Corporation and of all books, papers, records, documents and other instruments belonging to the Corporation. The Secretary shall have such other authority and perform such other duties as may from time to time be prescribed by resolution of the board. The Secretary may delegate some of their duties to another board member or staff assigned as directed by the board, as required from time to time. 9.12 Treasurer The Treasurer shall have the care and custody of all the funds and securities of the Corporation and shall deposit the same in the name of the Corporation in such bank or banks or with such depositary or depositaries as the board may by resolution direct. He shall at all reasonable times exhibit his or her books and accounts to any director upon application at the office of the Corporation during business hours. He shall sign or countersign such instruments as require his or her signature and shall perform all duties incident to his or her office or that are properly required of him or her by resolution of the board. He may be required to give such bond for the faithful performance of his or her duties as the board in its uncontrolled discretion may require but no director shall be liable for failure to require any bond or for the insufficiency of any bond or for any loss by reason of the failure of the Corporation to receive any indemnity thereby provided. The Treasurer shall also have such other authority and perform such other duties as may from time to time be prescribed by approved policies and resolution of the board. 9.13 Assistant Secretary and Assistant Treasurer (a) During the Secretary's absence or inability or refusal to act, the Assistant Secretary shall perform all the duties of the Secretary. The Assistant Secretary 'I -21- 10.2 Annual Meeting Subject to the provisions of the Act, the Corporation shall hold an annual meeting of shareholders not later than eighteen (18) months after the Corporation comes into existence and subsequently not later than fifteen (15) months after holding the last preceding annual meeting for the purpose of considering the financial statements and the auditor's report, electing directors and appointing auditors. 10.3 Special Meeting Subject to the provisions of the Act, a special meeting of shareholders may be called at any time and may be held in conjunction with an annual meeting of shareholders. 10.4 Place of Meetings Subject to the articles and any unanimous shareholder agreement, a meeting of shareholders shall be held at such place in or outside Ontario as the directors determine or, in the absence of such a determination, at the place where the registered office of the Corporation is located. 10.5 Notice Notice of the time and place of each meeting of shareholders shall be given in the manner provided in section 15.1 in this by-law, in the case of an offering Corporation, not less than twenty-one (21) days, and in the case of any other Corporation, not less than ten (10) days, but, in either case, not more than fifty (50) days, before the date of the meeting to each director, to the auditor and to each shareholder entitled to vote at such meeting. A notice of a meeting is not required to be sent to shareholders who were not registered on the records of the Corporation on the record date determined under subsection 10.9(a) of this by-law but failure to receive a notice does not deprive a shareholder of the right to vote at the meeting. 10.6 Contents of Notice The notice of a meeting of shareholders shall state the day, hour and place of the meeting, and shall state or be accompanied by a statement of (a) the nature of any special business to be transacted at the meeting in sufficient detail to permit a shareholder to form a reasoned judgment thereon, and (b) the text of any special resolution or by-law to be submitted to the meeting. For the purposes of this section "special business" includes all business transacted at a special meeting of shareholders and all business transacted at an annual meeting of shareholders, except consideration of the minutes of an earlier meeting, the financial statements and auditor's report, election of directors and reappointment of the incumbent auditor. 'I -23- 10.11 List of Shareholders (a) The Corporation shall prepare a list of shareholders entitled to receive notice of a meeting, arranged in alphabetical order and showing the number of shares held by each shareholder, which list shall be prepared, (i) if a record date is fixed under subsection 10.9(a) of this by-law not later than ten days after such record date; or (ii) if no record date is fixed, (A) at the close of business on the day immediately preceding the day on which notice is given, or (B) where no notice is given, on the day on which the meeting is held. (b) A shareholder may examine the list of shareholders, (i) during usual business hours at the registered office of the Corporation or at the place where its central securities register is maintained, and (ii) at the meeting of shareholders for which the list was prepared. 10.12 Shareholders Entitled to Vote Where the Corporation fixes a record date under subsection 10.9(a) of this by-law, a person named in the list prepared under section 10.11 of this by-law is entitled to vote the shares shown opposite his or her name at the meeting to which the list relates. 10.13 Persons Entitled to be Present The only persons entitled to attend a meeting of shareholders shall be those entitled to vote thereat and the President, the Secretary, the directors, the scrutineer or scrutineers and the auditor and others who, although not entitled to vote, are entitled or required under any provision of the Act or the articles or the by-laws to be present at the meeting. Any other person may be admitted only on the invitation of the chairman of the meeting or with the consent of the meeting. 10.14 Proxies (a) Every shareholder entitled to vote at a meeting of shareholders may by means of a proxy appoint a proxyholder, or one or more alternate proxyholders, who need not be shareholders, as his or her nominee to attend and act at the meeting in the manner, to the extent and with the authority conferred by the proxy. 'I -25- (b) The Secretary shall be the secretary of any meeting of shareholders, but if the Secretary is absent, the chair shall appoint some person who need not be a shareholder to act as secretary of the meeting. 10.19 Scrutineers The chair of any meeting of shareholders may appoint one or more persons to act as scrutineer or scrutineers at such meeting and in that capacity to report to the chair such information as to attendance, representation, voting and other matters at the meeting as the chair shall direct. 10.20 Votes to Govern At all meetings of shareholders every question shall, unless otherwise required by law, the articles, the by-laws, or a unanimous shareholder agreement, be determined by the majority of the votes duly cast on the question. In case of an equality of votes, the chair presiding at the meeting shall not have a second or casting vote in addition to the vote or votes to which he may be entitled as a shareholder. 10.21 Show of Hands At all meetings of shareholders, every question submitted to the meeting shall be decided by a show of hands unless a ballot thereon is required by the chair or is demanded by a shareholder or proxyholder present and entitled to vote. Upon a show of hands every person present who is either a shareholder entitled to vote or the duly appointed proxyholder of such a shareholder shall have one vote. Before or after a vote by a show of hands has been taken upon any question, the chairman may require, or any shareholder or proxyholder present and entitled to vote may demand, a ballot thereon. Unless a ballot is demanded, an entry in the minutes of a meeting of shareholders to the effect that the chair declared a motion to be carried is admissible in evidence as prima facie proof of the fact without proof of the number or proportion of the votes recorded in favour of or against the motion. 10.22 Ballots If a ballot is required by the chairman of the meeting or is duly demanded by any shareholder or proxyholder and the demand is not withdrawn, a ballot upon the question shall be taken in such manner and at such time as the chair of the meeting shall direct. 10.23 Votes on Ballots Unless the articles otherwise provide, upon a ballot each shareholder who is present in person or represented by proxy shall be entitled to one vote for each share in respect of which he is entitled to vote at the meeting and the result of the ballot shall be the decision ofthe meeting. 10.24 Adjournment -27- shares of the Corporation from the Corporation or from any other person, or procuring or agreeing to procure purchasers for any such shares. 11.3 Register of Transfers Subject to the Ontario Securities Transfer Act, 2006 ("STA"), no transfer of a share shall be registered in a securities register except upon presentation of the certificate, if any, issued by the Corporation, representing the share with an endorsement which complies with the ST A made on or delivered with it, duly executed by an appropriate person as provided by the STA, together with such reasonable assurance that the endorsement is genuine and effective as the board may from time to time prescribe, on payment of all applicable taxes and any reasonable fees prescribed by the board, on compliance with the restrictions on issue, transfer or ownership authorized by the Articles or any unanimous shareholder agreement and on satisfaction of any lien referred to in Section 11.4 of these by-laws. 11.4 Lien on Shares Except where it has shares listed on a stock exchange recognized by the Ontario Securities Commission, subject to the provisions of the Act, the Corporation has a lien on a share registered in the name of a shareholder or his or her legal representative for a debt of that shareholder to the Corporation. Such lien may be enforced by the Corporation in any manner permitted by law. 11.5 Share Certificates (a) Unless otherwise provided in the Articles, the board may provide by resolution that all or any classes and series of shares or other securities shall be uncertificated securities, provided that such resolution shall not apply to securities represented by a certificate until such certificate is surrendered to the Corporation. (b) Subject to subsection 11.5(a) of these by-laws, every holder of one or more securities of the Corporation is entitled at his or her option to a security certificate or to a non-transferable written acknowledgement of his or her right to obtain a security certificate from the Corporation, stating the number, class or series of securities held by him or her as shown in the securities register. The certificates shall be in such form as the board may from time to time approve and need not be under corporate seal. Unless otherwise ordered by the board, any such certificate shall be signed manually (c) Security certificates and acknowledgements of a shareholder's right to a security certificate, respectively, shall (subject to compliance with the provisions of the Act) be in such form as the directors may from time to time by resolution approve and, unless otherwise provided by resolution of the board, such certificates and acknowledgements may be signed by (i) the Chair of the board, the Vice-Chair of the board, , and 12.1 Declaration of Dividends -29- ARTICLE 12 DIVIDENDS Subject to the provisions of the Act and the articles, the directors may from time to time declare and the Corporation may pay dividends to the shareholders according to their respective rights and interests in the Corporation. Dividends may be paid in money or property of the Corporation .. 12.2 Joint Shareholders (a) In case several persons are registered as joint holders of any share or shares of the Corporation, the cheque for any dividend payable to such joint holders shall, unless such joint holders otherwise direct, be made payable to the order of all such joint holders and if more than one address appears on the books of the Corporation in respect of such joint holding the cheque shall be mailed to the first address so appearing. (b) In case several persons are registered as the joint holders of any share or shares of the Corporation, any one of such persons may give effectual receipts for all dividends and payments on account of dividends on such shares and/or payments in respect of the redemption of such shares. 12.3 Dividends from Funds Derived from Operations Subject to the provisions of the Act, the Corporation may, declare and pay dividends out of the funds derived from its operations. 13.1 Fixing Record Dates ARTICLE 13 RECORD DATES For the purpose of determining shareholders (a) entitled to receive payment of a dividend; (b) entitled to participate in a liquidation or distribution; or (c) for any other purpose except the right to receive notice of or to vote at a meeting, the directors may fix in advance a date as the record date for such determination of shareholders, but such record date shall not precede by more than fifty (50) days the particular action to be taken. II -31- (1) are or have been within six years registered as shareholders and the address including the street and number, if any, of every such person while a holder, and the number and class of shares registered in the name of such holder, (2) are or have been within six years registered as holders of debt obligations of the Corporation and the address including the street and number, if any, of every such person while a holder, and the class or series and principal amount of the debt obligations registered in the name of such holder, or (3) are or have been within six years registered as holders of warrants of the Corporation, other than warrants exercisable within one year from the date of issue and the address including the street and number, if any, of every such person while a registered holder, and the class or series and number of warrants registered in the name of such holder; and (B) the date and particulars of the issue of each security and warrant. (b) In addition to the records described in subsection 14.1 (a), the Corporation shall prepare and maintain adequate accounting records and records containing minutes of meetings and resolutions of the directors and any committee. The records described in this subsection shall be kept at the registered office of the Corporation or at such other place in Ontario as is designated by the directors and shall be open to examination by any director during normal business hours of the Corporation. (c) The Corporation shall also cause to be kept a register of transfers in which all transfers of securities issued by the Corporation in registered form and the date and other particulars of each transfer shall be set out. 14.2 Access to Corporate Records Shareholders and creditors of the Corporation and their agents and legal representatives may examine the records referred to in subsection 14.1(a) of this by-law during the usual business hours of the Corporation and may take extracts therefrom, free of charge. If the Corporation is an offering corporation, any other person may examine such records during the usual business hours of the Corporation and may take extracts therefrom upon payment of a reasonable fee. 14.3 Copies of Certain Corporate Records -33- or document so delivered shall be deemed to have been sent and given when it is delivered personally or delivered at the address aforesaid. A notice, communication or document so mailed shall be deemed to have been sent and given on the day it is deposited in a post office or public letter box and shall be deemed to be received by the addressee on the fifth day after such mailing. A notice sent by any means of wire or wireless or any other form of transmitted or recorded communication shall be deemed to have been given when delivered to the appropriate communication corporation or agency or its representative for dispatch. 15.2 Shares Registered in More Than One Name All notices or other documents with respect to any shares of the Corporation registered in the names of two or more persons as joint shareholders shall be addressed to all of such persons and sent to the address or addresses for such persons as shown in the records of the Corporation but notice to one of such persons shall be sufficient notice to all of them. 15.3 Persons Becoming Entitled by Operation of Law Subject to the provisions of the Act, every person who by operation of law, transfer or by any other means whatsoever shall become entitled to any share or shares of the Corporation shall be bound by every notice or other document in respect of such share or shares which previous to his or her name and address being entered on the records of the Corporation shall be duly given to the person or persons from whom he derives his or her title to such share or shares. 15.4 Deceased Shareholder Any notice or document delivered or sent by mail or left at the address of any shareholder as such address appears on the records of the Corporation shall, notwithstanding that such shareholder is then deceased and whether or not the Corporation has notice of his or her death, be deemed to have been duly given or served in respect of the shares whether held solely or jointly with other persons by such shareholder until some other person is entered in his or her stead on the records of the Corporation as the holder or one of the joint holders thereof and such service of such notice shall for all purposes be deemed a sufficient service of such notice or document on his or her heirs, executors or administrators and on all persons, if any, interested with him or her in such shares. 15.5 Signature to Notice The signature, if any, to any notice to be given by the Corporation may be written, stamped, typewritten, printed or otherwise mechanically reproduced in whole or in part. 15.6 Proof of Service A certificate of the Chair of the board, the Vice Chair of the board, the Secretary or the Treasurer or of any other officer in office at the time of the making of the certificate as to facts in relation to the delivery or mailing or service of any notice or other document to any shareholder, TILLSONBURG HYDRO INC. (the "Corporation") BY-LAW NO. 2A A By-law respecting the borrowing of money, the issuing of securities and the securing of liabilities by the Corporation: 1. Without limiting the borrowing powers of the Corporation as set forth in the Business Corporations Act (the "Act"), but subject to the articles and any unanimous shareholder agreement, the board may from time to time on behalf of the Corporation, without authorization of the shareholders: (a) borrow money on the credit of the Corporation; (b) issue, reissue, sell or pledge debt obligations of the Corporation; (c) give a guarantee on behalf of the Corporation to secure performance of an obligation of any person; and (d) mortgage, hypothecate, pledge or otherwise create a security interest in all or any property of the Corporation, owned or subsequently acquired, to secure any obligation of the Corporation. Nothing in this section limits or restricts the borrowing of money by the Corporation on bills of exchange or promissory notes made, drawn, accepted or endorsed by or on behalf of the Corporation. 2. The board may from time to time may by resolution delegate any one or all of the powers referred to in this clause to a director, a committee of directors or an officer of the Corporation. MADE as of the __ day of ________ , 2011. c/s ------------------------------Chair-Secretary- 11435952.1 Development and Communication Services 2012 REPORT-UPDATE ON SOLAR INVESTMENT DATE: MARCH 8, 2012 TO: BOARD OF DIRECTORS, TILLSONBURG HYDRO INC FROM: STEVE LUND, GENERAL MANAGER CEPHAS PANSCHOW, DEVELOPMENT COMMISSIONER SUBJECT: UPDATE ON SOLAR INVESTMENT RECOMMENDATION "That this report be received for information purposes" PURPOSE 1. The purpose of this report is to provide a real time update to the Tillsonburg Hydro Inc (THI) Board of Directors on the status of the solar investment opportunity. HISTORY & DISCUSSION 2. At their December 20, 2011 meeting, the THI Board of Directors approved the following motion: RESOLVE THAT Tillsonburg Hydro Inc agree to purchase two microFiT solar systems to be installed on the 18 SpruceSt and 1 Library Lane municipal properties from the Town of Tillsonburg upon completion of the installatioin and connection to the electricity grid and at the fair market value for the systems or $164,640 plus net HST; Further RESOLVE THAT through staff research this not be feasible then the system would be purchased direct by THI and the board be notified accordingly; AND FURTHER RESOLVE THAT this be subject to the vendor completing a structural engineering review on the subject roofs prior to the installation. 3. The $164,640 referenced in the above motion was based on the original proposal for a 29.4 KiloWatt (KW) Direct Current (DC) system whereas the December 20, 2011 report provided the costs for a 25.85 KW DC system, which decreased to $134,400 based on the purchase of a 24 KW DC system. Development and Communication Services 2012 8. It is important to note that while Solera had indicated there may be an issue with purchasing the exact components listed in the most recent proposal due to supply shortages, they did not mention the change in the panel supplier until this meeting. 9. Solera recommended the purchase of Heliene solar panels over Canadian Solar and Symphony (OSM) based on the extensive European manufacturing experience, long standing Canadian facility (in Sault Ste Marie), the higher power density of the panels, and their textured glass technology. These characteristics offered significant benefits over the other two panels. 10.The Heliene panels were more efficient than the previously proposed panels; however, less panels were used and the difference is summarized as follows: Heliene (Current) Other (Previous) Difference Number of panels 96 110 -14 Wattage/panel 250 w 235W +15 W/panel Total Wattage 24,000 25,850 -1,850 (DC) !!.Although the Heliene panels are more efficient, fourteen less panels were used, which results in overall lower energy and revenue generation potential. 12.Staff have investigated the reason for the provision of a slightly smaller solar system and have been advised that this was due to technical limitations relating to the electrical grid and the inverter size (inverters are the unit that converts the DC power generated by solar panels into the AC power required by the grid). 13.0nce Solera had completed their on-site inspection it was determined that the power service available was three phase instead of single phase. This meant that the original inverters included in the proposal were not suitable and another inverter was required. The new inverter did not permit the same level of oversizing with respect to the DC wattages; hence, the 25.85 KW DC wattage was reduced to 24 KW DC. 14.Solera did not provide information as to the supply chain risk due to the tight timeline nor the impact the change in technology would have on the generation potential, which meant that staff were not aware of the impact related to this change in technology. 15.Solera has been focused on providing a 10 KW AC system that provided slightly higher DC peak generation potential and believe that they have provided the Town with a suitable solution notwithstanding the impact the smaller system will have on the Town's proforma for the project. 16.This limitation would have affected all of the proposals submitted by the various companies. Development and Communication Services 2012 22.Based on the revised Internal Rate of Return (IRR) calculations, the Solera IRR is now approximately equivalent to the Arise IRR but lower than the Bright IRR of 8.2%/6.8%. However the selection committee had serious concerns regarding Bright Power's record of limited installs in Ontario versus Solera's 20 years of experience at the time their proposals were reviewed on April 1, 2011. Given the capacity limitation of 24kW, one would expect that Bright Power's IRR would decline as well and narrow the gap between them and Solera. 23.Staff are currently investigating a work around solution that would enable the addition of eight panels to the two systems (four per system), which would result in a total DC wattage of 26 KW and revenues in keeping with the projections from the December 20, 2011 report. 24.In addition to this, staff have reviewed the assumptions for the project with Solera Energies and they indicated that the revenue estimates provided are conservative. In fact, they are estimating that the current 24 KW DC system could actually produce $437,982 in revenue versus the $461,767 for the 25.85 KW DC system above, which is an increase $9,079 over the lifetime of the project. This reduces the revenue shortfall from $32,864 to $23,785 ($1,189 per year). This information has not been included in the current IRR calculations. FINANCIAL IMPACT /FUNDING SOURCE 25.THI was originally anticipating total revenue of $23,088 per year from the two solar systems and, based on the smaller systems installed, can now expect total revenue of $21,445 per year, which is a reduction of $1,643. If the solar system can produce more energy, this gap can be narrowed by an additional $454 per year resulting in gross revenue of $21,899 per year. 26.This report, with the exception of the IRR calculations, has not been reviewed by the Director of Finance due to timing. PREPARED BY: Cephas Panschow, BA, MAES, Development Commissioner March 5, 2012 APPROVED BY: Kelley Coulter, Chief Administrative Officer THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3591 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillson burg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'R2-8' and 'R3-11' the zone symbols of the lands so designated 'R2-8' and 'R3-11' on Schedule "A" attached hereto. 2. That Section 7.5 to By-Law Number 3295, as amended is hereby amended by adding the following subsection at the end thereof. "7.5.8 LOCATION: Sanders Crescent. R2-8 7.5.8.1 Notwithstanding any provision of this By-Law to the contrary, no person shall within any R2-8 zone use any Jot, or erect, alter or use any buildin,g or structure for any purpose except the following: a single detached dwelling; a home occupation. 7.5.8.2 Notwithstanding any provision of this By-Law to the contrary, no person shall within any R2-8 Zone use any lot, or erect, alter or use any building or structure except in accordance with the following provisions: 7.5.8.2. 1 Rear Yard: Minimum depth - 7.5.8.2.2 Lot Coverage: Maximum for all buildings - 7.5.8.2.3 Deck Projection into Required Rear Yard: 5.5 m (18.04 ft) 55% Notwithstanding the yard and setback provisions of this By-Law to the contrary, covered and uncovered decks may project into the required rear yard 2.43 m (8.0 ft) and must maintain a setback of 3.07 m (1 0.0 ft) from ttie rear property line. Page 1 The Corporation of the Town of TIIIsonburg By-law Number 3591 8.6.11.2.5 Gross Floor Area: Minimum- 8.6.11.2.6 Height of Dwelling: Maximum Height - 93m2 (1,001 ff) per dwelling unit 10.5 m (34.4 ft) 8.6.11.2.7 Deck Projection into Required Rear Yard: Notwithstanding the yard and setback provisions of this By-Law to the contrary, covered and uncovered decks may project into the required rear yard 2 .. 43 m (8.0 ft) and must maintain a setback of 3.07 m (1 0.0 ft) from the rear property line. 8.6.11.3 That all other provisions of the R3 Zone in Section 8.2 to this By-Law, as amended, shall apply, and further that all other provisions of this By-Law, as amended, that are consistent with the provisions herein contained shall continue to apply mutatis mutandis." 4. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act. R.S.O. 1990, as amended. READ a first and second time this 1st day of March , 2012. READ a third time and finally passed this 1st day of March , 2012. Mayor Clerk Page3 r ! 1HE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3592 A BY-LAW to adopt the Town ofTillsonburg Planning Application Return Fee Policy. WHEREAS Section 270(1) of the Municipal Act, 2001 states that a municipality shall adopt and maintain policies with respect to the manner in which the municipality will try to ensure that it is accountable to the public for its actions, and the manner in which the municipality will try to ensure that its actions are transparent to the public. WHEREAS the Council ofthe Corporation of the Town ofTillsonburg is desirous of adopting the Planning Application Return Fee Policy. THEREFORE the Council of the Town ofTillsonburg enacts as follows: 1. THAT the Town ofTillsonburg Planning Application Return Fee Policy attached hereto as "Schedule A" is hereby adopted and forms part of this by-law. 2. AND THAT this by-law comes into force and effect upon passing. Read a First and Second Time this 1'1 day of march, 2012. Read a Third and Final Time and passed this l21h day of March, 2012. Mayor-John Lessif Clerk-Donna Wilson SCHEDULE 'A' TO BY -LAW 3592 THE CORPORATION OF THE TOWN OF TILLSONBURG ADMINISTRATIVE POLICY PLANNING APPLICATION RETURN FEE POLICY APPOVAL DATE: 03/01/2012 SCHEDULES Schedule A-Procedures for the Return of Planning Fees Policy A. Policy Statement Page 1 of 2 The Council for the Town of Tillsonburg identify that there is a need to provide a policy for the return of application fees for planning applications after the application has been received. B. Purpose The purpose of the Refund of Fees Policy is to establish procedures for returning application fees after receipt but prior to approval. C. Scope This policy applies to applicants and staff with respect to providing refunds for Planning Application Fees. D. General This policy shall be administered by the Development & Communications Department. This policy shall be referred to as the "Return of Fees Policy". This policy comes into force and effect on the date adopted. E. Authority The authority for the Return of Fees Policy shall be by the approval of the Council of the Town of Tillson burg. SCHEDULE 'A' TO BY-LAW 3592 THE CORPORATION OF THE TOWN OF TILLSONBURG ADMINISTRATIVE POLICY PLANNING APPLICATION RETURN FEE POLICY APPOVAL DATE: 03/01/2012 SCHEDULES Schedule A-Procedures for the Return of Planning Fees Policy Page 3 of 2 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER3593 A BY-LAW to authorize an Assessment Rebate Program for 75 Broadway, Town of Tillsonburg, County of Oxford. WHEREAS The Town of Tillsonburg is desirous of approving an Assessment Rebate Program for the property known 75 Broadway, through the municipalities Community Improvement Plan. AND WHEREAS by virtue of Section 28 of the Planning Act, enables a municipal council to enact a Community Improvement Plan. THEREFORE the Council of the Town ofTillsonburg enacts as follows: 1. The terms of the assessment rebate are detailed below: • For a period of 10 (ten) consecutive years, having commenced on January 1, 2012 and ending on the 31st day of December 2021 • At a rate of 100% (one hundred percent) of the Incremental Tax Increase for the first five year period (taxation years 2012, 2013, 2014, 2015, 2016), and 55% (fifty five percent) for the Incremental Tax Increase for the second five year period (taxation years 2017, 2018, 2019, 2020, 2021). 2. That the Town ofTillsonburg Tax Revenue Manager initiates this program on the passing ofthis by-law. 3. THAT the by-law shall take full force and effect upon final passage hereof. READ A FIRST AND SECOND TIME THIS 1st DAY OF March, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 121hDAY OF March, 2012. MAYOR-John Lessif CLERK-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3597 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the lz!h day of March, 2012 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings ofthe Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its Special meeting and regular meeting held on March 12, 2012, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillson burg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillson burg. 4. This By-Law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS lz!h DAY OF March, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 121h DAY OF March, 2012. MAYOR-John Lessif CLERK-Donna Wilson COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 22, 2012 RESOLUTION MOVED BY SECONDED BY RESOLVED THAT the Agenda as prepared for the Closed Session of the Council Meeting of March 22, 2012, be adopted. Carried Defeated Deferred Tabled 0 D D D o Recorded Vote ~fit J;f-epJ~~ ayo 's Initials March 13, 2012 Tillsonburg Hydro Board 200 Broadway Tillsonburg, ON N4G SA7 RE: Council Resolution The Corporation of the Town of Tillson burg At the Tillsonburg Town Council Meeting of March 12, 2012, Council passed the following resolutions: "AND RESOLVE THAT Council approve Tillsonburg Hydro Inc. By-Law 1A and By- Law 2A ." If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3224. Regards, ~~ Donna Wilson Clerk IE - Town of Tillson burg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G SA7 CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 842-6428, Fax# (519) 842-9431 Web: www.town.tillsonburg.on.ca March 13, 2012 County of Oxford Community and Strategic Planning P.O. Box 1614, 21 Reeve Street Woodstock, ON N4S 7Y3 RE: Council Resolutions The Corporation of the Town of Tillson burg At the Tillsonburg Town Council Meeting of March 12, 2012, Council passed the following resolutions: "AND RESOLVE THAT Council advise Oxford County Council that the Town supports the application to amend the Official Plan submitted by E & E Mclaughlin Ltd. to re- designate the subject lands from 'Entrepreneurial District' to 'Community Facility' to . facilitate the development of a retirement residence, as the proposed amendment is generally in-keeping with the strategic initiatives and objectives of the Official Plan as it pertains to large institutional type development in the Town of Tillson burg and is consistent with the Provincial Policy Statement. FURTH ER RESOLVE THAT Council approve-in-principle the application by E & E Mclaughlin Ltd. to rezone the subject lands from 'Entrepreneurial Zone (EC)' and 'Special High Density Residential Zone (RH -1)' to 'Special Major Institutional Zone' to facilitate the development of a retirement residence provided that the said zoning amendment includes those special provisions as outlined in Report No. 2012-47 as the said zone change maintains the intent and purpose of the Official Plan regarding community facility use." If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3224 Regards, Donna Wilson Clerk Town of Tillson burg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone # (519) 842-6428, Fax# (519) 842-9431 Web: www.town.tillsonbur g.on.ca COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 12, 2012 RESOLUTION NO. _1_ MOVED BY SECONDED BY RESOLVED THAT the Agenda as prepared for the Open Session and the Closed Session of the Council Meeting of March 12, 2012, be adopted. 0 Recorded Vote Defeated D Deferred D Tabled D ~ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 12, 2012 RESOLUTION NO. _2_ MOVED BY SECONDED BY RESOLVED THAT Town Council move into Closed Session, to consider matters relating to: Matters pertaining to the education or training of the members; Matters pertaining to the security of the property of the municipality; Matters relating to personal matters about an identifiable individual, including municipal employees. D Recorded Vote Defeated D Deferred D Tabled D 1L-Mayor's Initials v COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 12, 2012 RESOLVE THAT the Minutes of the Open SessionJ~Pe+rlu~s~edr+-E!!5~e~ss~i"O~"~"Ii..P.P•4'1!11e!J'I!!et+Otirriii'M9r-J. of March 1, 2012, be approved '/ ctied D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. 2_ Date: March 12, 2012 MOVEDBY ~--~~~---------------- SECONDED BY ....--- RESOLVE THAT ~OUAEil recOITlffierl\~fed that Council advise Oxford County Council that the Town supports the application to amend the Official Plan submitted by E & E Mclaughlin Ltd. to re-designate the subject lands from 'Entrepreneurial District' to 'Community Facility' to facilitate the development of a retirement residence, as the proposed amendment is generally in- keeping with the strategic initiatives and objectives of the Official Plan as it pertains to large institutional type development in the Town of Tillsonburg and is consistent with the Provincial Policy Statement. FURTHER RESOLVE THAT Council approve-in-principle the application by E & E Mclaughlin Ltd. to rezone the subject lands from 'Entrepreneurial Zone (EC)' and'Special High Density Residential Zone (RH-1)' to 'Special Major Institutional Zone' to facilitate the development of a retirement residence provided that the said zoning amendment includes those special provisions as outlined in Report No. 2012-47 as the said zone change maintains the intent and purpose of the Official Plan regarding community facility use. D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. ·1-Date: March 12, 2012 MOVED BY RESOLUTION NO. ___,5"----~~ SECONDED BY RESOLVE THAT Council receives report FIN12-017 Fourth Quarter 2011 Financial Results as information. [fied 0 Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. 2 Date: March 12, 2012 MOVED BY SECONDED BY RESOLVE THAT Council receives report FIN12-0016 Finance Fourth Quarter 2011 Results as information. [ted D Recorded Vote Defeated D Deferred Tabled D D ~ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. C] Date: March 12, 2012 MOVED BY SECONDED BY RESOLVE THAT Council receives Operations Services Report OPS12-01 - Operations Services -2011 Fourth Quarter Report for information purposes. lflried 0 Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. IO Date: March 12, 2012 RESOLUTION NO. 8 MOVED BY SECONDED BY Resolve that Council receives CA012-06 Tillsonburg Hydro Incorporated Market Valuation for information purposes. 1 /jied D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.----'-'_ Date: March 12, 2012 RESOLUTION NO. ____,:..___ MOVED BY SECONDED BY RESOLVE THAT Council receives report FIN12-015 Development Charges Annual Statement. FURTHER RESOLVE THAT the Director of Finance be directed to file the annual statement with the Minister of Municipal Affairs and Housing within 60 days after the statement has been received by Council. 0 Recorded Vote Defeated D Deferred D Tabled D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. ]..;;<_ Date: March 12, 2012 MOVED BY SECONDED BY RESOLVE THAT Council receives Report FIN12-014 Nautical Lands Over- Sizing Payment. FURTHER RESOLVE THAT it is the intention of Council that the Nautical Lands over-sizing payment will be specifically recovered in the next development charges study. cayried ~ 0 Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. 1.3 Date: March 12, 2012 MOVED BY SECONDED BY RESOLVE THAT Council receive Report DCS 12 -18 -Award of Cultural Funds FURTHER RESOLVE THAT the grants be awarded as follows: Theatre Tillsonburg be awarded a grant in the amount of $1,500 for the replacement of their stage backdrops; The Festival of Music be awarded a grant in the amount of $1,500 for their ·July 1, 2012 event; The Country Christmas Festival be awarded a grant in the amount of $2,500 for their 2012 events; AND FURTHER RESOLVE THAT all disbursements be funded by the 2012 Economic Development budget. D Recorded Vote Defeated D Deferred D Tabled D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. l L/ Date: March 12, 2012 RESOLUTION NO. 12 MOVED BY SECONDED BY RESOLVE THAT Council receive Report OPS 12-02 -Transfer Station User Fee Review, as information. rZjied D Recorded Vote Defeated D Deferred Tabled D D ~ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. \5 Date: March 12, 2012 RESOLUTION NO. _____,1~3~ 7~ :::~:~ ~~ RESOLVE THAT Council receive Report OPS 12-03 -Transfer Station Service Review, as information. D Recorded Vote Defeated D Deferred D Tabled D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. \ Lo Date: March 12, 2012 MOVED BY SECONDED BY RESOLVE THAT Council approve Tillsonburg Hydro Inc. By-Law lA and By- Law 2A. D Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION Date: March 12, 2012 MOVED BY SECONDED BY RESOLVE THAT Council receive Update on Solar Investment as information . ~ied D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. \3 Date: March 12, 2012 RESOLUTION NO. 16 j MOVEDBY ~~~ SECONDED BY ~ - Moved By: Deputy Mayor Renaud Seconded By: GOLJtJC.I L'-1 'l /CU?(tl AND RESOLVED THAT the Town of Tillsonburg amend it's purchasing policy; AND FURTHER THAT the Town enact the necessary change through by-law whereas the policy specifically precludes the purchase of any motorized equipment, apparatus, engines or vehicles manufactured, marketed or sold under the Caterpillar brand name. D Recorded Vote Deferred D Tabled D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. lCj ~ Date: March 12, 2012 RESOLUTION NO. ~ ( 111/(k ~ . MOVEDBY ~ _- SECONDED BY RESOLVE THAT By-Law 3591, To amend By-Law 3295, Victoria Wood, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. [ted 0 Recorded Vote Defeated D Deferred Tabled D D COUNCIL RESOLUTION AGENDA ITEM NO. __ Date: March 12, 2012 MOVED BY SECONDED BY RESOLVE THAT By-Law 3592, To Adopt a Planning Application Return Fee Policy, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. Carried ~· D Recorded Vote Defeated D Deferred Tabled D D ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. __ _ Date: March 12, 2012 SECONDED BY RESOLVE THAT By-Law 3593, To Authorize an Assessment Rebate Program, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Recorded Vote Defeated D Deferred D Tabled D ~ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. Date: March 12, 2012 RESOLUTION NO. 20 ~ MOVEDBY ~ SECONDED BY RESOLVE THAT By-Law 3597, To Confirm the Proceedings of the Council Meeting of March 12, 2012, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3597, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Recorded Vote Defeated D Deferred Tabled D D --~1illsonburg r Hydrolnc. March 8, 20 12 Town ofTillsonburg 200 Broadway, 2"d Floor Tillsonburg, Ontario N4G 5A7 Attention: Ms. Donna Wilson, Town Clerk Re: Town of Tillson burg-Tillson burg Hydro Inc,-Bylaws lA and 2A Dear Ms. Wilson, Please find two copies of the proposed bylaws I A and 2A for Tillson burg Hydro Inc. for approval by the town . These bylaws were approved by the board at their February 21st board meeting. The previous bylaws I and 2 prepared in 2000 will be repealed. Tillsonburg Hydro Inc. looks forward to our continued relationship and success with the Town . Yours very truly, /~~~ /~e;;r 0 ;. Lund, P.Eng. General Manager c.c. Tillson burg Hydro Inc. -Board of Directors. Sllencl. Minister Responsible for Seniors 400 University Avenue 141h Floor Toronto ON M7A 1T7 lei: 416326-7600 Fax: 416326-1449 February 24, 2012 Dear Friends: Min Istre deleguee aux Affalres des personnes agees 400, avenue University 14° etage Toronto ON M7A 1T7 Tel. : 416 326-l6oo Telec.: 416326-1449 lij Ontario 3445MC-2012-17 Each year, the Government of Ontario celebrates the accomplishments and contributions many of our wonderful seniors make to communities across Ontario. This year, the Senior Achievement Award will once again highlight the significant voluntary and professional achievements made by individuals after they have reached the age of 65. I encourage you to participate in the 2012 Senior Achievement Award Program by nominating a deserving senior. As Minister Responsible for Seniors, it will be my great honour this fall to join the Honourable David C. Onley, Lieutenant Governor of Ontario, in officially recognizing the award recipients at a ceremony at Queen's Park. Online nomination forms and information outlining details of the program, the selection criteria and the procedures followed are available at: www.ontario.ca/honoursandawards. The deadline date for nomination is June 15. If you require further information, please contact the Ontario Honours and Awards Secretariat at (416) 314-7526, 1-877-832-8622 or (TTY) 416 327-2391. Thank you in advance for taking the time to consider putting forward the name of a special senior in your community for a Senior Achievement Award. Sincerely, ~~() Linda Jeffrey Minister Office of the City Clerk February 24, 2012 To all Ontario municipalities with any of hospitals, post secondary institutions or provincial correctional institutions: Dear Sir/Madam: RE: CITY COUNCIL MEETING -CITY OF KINGSTON SUPPORT FOR INCREASE IN PROVINCIAL PAYMENT-IN-LIEU OF TAXES-FEBRRUARY 21,2012 I would confirm that Kingston City Council at its regular meeting held on February 21st, 2012, approved the following resolution, being Clause 1., New Motions: 1) Moved Councillor Glover Seconded Councillor Schell WHEREAS in 1970 the rate of provincial payments in lieu of taxes for universities was arbitrarily set at $25 per full time student; and WHEREAS in 1973 that was doubled to $50 per student and the payment was expanded to include hospitals and provincial correctional institutions; and WHEREAS in 1987 that rate was increased by 50%, still without apparent justification, to $75 per student and bed; and WHEREAS that rate has remained constant since that time despite the fact that inflation would in 2012 require an almost doubling the payment ($146); and WHEREAS at least sixty-five communities have called for an increase in payments; and WHEREAS heads of universities are supporting that call; and WHEREAS Premier McGuinty has looked to the municipalities of the province to be the economic engine of Ontario; and WHEREAS the payments in lieu of taxes do not meet the actual costs of municipalities to provide the necessary services for the various institutions, thus placing an unfair tax burden on their property tax payers, thereby jeopardizing a municipality's ability to meet infrastructure demands, and consequently weakening their ability to act as economic engines; The Corporation of the City of Kingston 216 Ontario Street, Kingston, ON K7L 2Z3 Phone: (613) 546-4291 ext. 1247 Fax: (613) 546-5232 jbolognone@cityofkingston.ca THEREFORE BE IT RESOLVED THAT the City of Kingston calls on the government of the Province of Ontario to include in the budget now being prepared an increase to the payments in lieu of taxes; and THAT the City of Kingston calls on the Province of Ontario to meet with the host municipalities for the purpose of reviewing the basis for payments in lieu of taxes, and determining a stable foundation going forward for those payments that meets associated costs prior to the 2013 budget cycle; and Should you have any questions or concerns regarding this matter, please do not hesitate to contact me. /ja File No. The Corporation of the City of Kingston 216 Ontario Street, Kingston, ON K?L 2Z3 Phone: (613) 546-4291 ext. 1247 Fax: (613) 546-5232 jbolognone@cityofkingston.ca February 28, 2012 Dear Head of Council, Members of Council and Municipal Staff, RE: 2012 OSUM Conference & Trade Show Larry J. McCabe, Secretary-Treasurer 57 West St., Goderich, ON N7 A 2K5 lmccabe@goderich.ca Please join us in the Town ofHunstville at Deerhurst Resort for the OSUM 59th Annual Conference and Trade Show from May 2nd to May 4th, 2012. This year's theme is the "Municipal Leaders Summit." Registration, accommodation and program information have been distributed by the Town of Huntsville and general inquiries may be directed to Kate Austin at 1-705-789-4 771, ext. 33 or at kate@huntsvillelakeofbays.on.ca. Cheques for registration fees should be made payable to "The Huntsville/Lake of Bays Chamber of Commerce." Additional Conference and Tradeshow details can also be provided by Ted Blowes, Conference and Trade Show Coordinator at 519-393-5877 or ted.b@quadro.net or by clicking on the OSUM Conference link at www.huntsville.ca or www.osum.ca For those interested in serving on the OSUM Executive Committee, a nomination form is enclosed and will be received by the undersigned until April13, 2012. The Conference Program has a wide variety of topics and allows for opportunity for delegate participation. There will be more than 75 Exhibitors in attendance. Please plan on attending the Conference to obtain current information on municipal issues. We are pleased to announce that OSUM 2013 will be hosted by the Town ofNew Tecumseth at the Nottawasaga Inn May 1st to 3rd, 2013. Yours truly, ,'j .. ~-/] / (~~~ ~J.~cCabe Atlministnhive Officer LJM/afl Encl. ONTARIO SMALL URBAN MUNICIPALITIES Section of Association of Municipalities of Ontario 2012 NOMINATION FORM Nomination for OSUM Executive Committee Name ofNominee ---------------------------------- Representing Municipality of·---------------------------------- Is the municipality a current member of the Association of Municipalities of Ontario? YES 0 NO 0 (please check one) Title Admess ________________________________ __ Telephone __________________ _ Fax E-mail Background information ( muriicipal service, areas of municipal interest, etc. j Nominees should be aware that OSUM is not responsible for the cost of expenses associated with OSUM activities. Those interested should have a Municipal Council motion supporting their nomination. Signature ofNominee Signature ofNominator Date Signature of Seconder Please return to Larry J. McCabe c/o Town of Goderich, 57 West Street, Goderich ON N7A 2K5 by Apri/13, 2012 by 4:00p.m. OntarioOnsite WastewaterAssociation liliiii: -- February 10, 2012 To: The Clerk of Session RE: 13th Annual Ontario Onsite Wastewater Conference April 15-17, Deerhurst Resort, Huntsville Dear Sir/Madame, The Ontario Onsite Wastewater Association (OOWA) has over 600 members including Municipal Building Officials, Health Units, Conservation Authorities, Design I Engineering Firms, Equipment Manufacturers, Installation Contractors, Maintenance Service Firms, Universities, Colleges, and other business and property owners associations. The members of OOWA are working in your community to provide new wastewater management solutions which address your local environmental, growth management and economic development challenges-sustainably. OOWA is also a resource for information and best practices, on topics like the new "Re-inspection" program mandates being implemented across the Province. Todays "Septic Systems" are now 21st century solutions to "Decentralized" wastewater management which are well engineered, professionally installed, inspected, and maintained. OOWA members are providing communal wastewater solutions which can be developed in phases-helping to preserve rural and natural areas and keeping water in the local watershed. Our conference will provide insight on how innovations in today's onsite wastewater industry provide sustainable solutions to growth, economic development and environmental protection. This information will be valuable to your Building, Planning and Economic Development Staff and Councillors. Sincerely, Eric Gunnell, P. Eng. President, OOWA • OOWA PO Box 831 Cobourg ON K9A 4S3 Tel: 905-372-2722 Fax: 905-372-0322 Email denis.orendt@oowa.org www.oowa.org OntarioOnsite WastewaterAssociation ,... rr Ontario Onsite Wastewater Annual Conference & Exhibition APRIL 15-17, 2012 Deerhurst Resort Huntsville, ON "The Future of Onsite Wastewater Treatment in Ontario" This conference is an opportunity for all people involved in the onsite industry to meet and learn from each other. Installers, Pumpers, Designers, Engineers and Regulators from across Ontario will discuss current issues ranging from to the future of water protection to changes to the building code. With more than 40 exhibitors, the exhibit area is a must-see for anyone interested in new products and technologies. *********************************************************** : Register by Feb. 28/12 and be eligible to Win your Conference Registration : * * *********************************************************** Registration Information Name: _________________________ ___ OOWA Member# ____ _ Title: ________ _ Student Number ________ _ Company: __________________ _ Address: ____________________ _ City: Prov: __ Postal: ___ _ Bus. Phone: Fax: __________ _ Email: _____________________ _ Payment Method Visa MasterCard Cheque-(payable to "OOWA'') Expiry Date: __/_ (mmfyy) Card Number: Cardholder's Name: Authorizing Signature: _______________ _ Return to: Ontario Onsite Wastewater Association PO Box 831-Cobourg, ON K9A 453 Phone: (905) 372-2722 Fax: (905) 372-0322 \ OntarioOnsi te WastewaterAssociation !Ill - Fu II Conference Ontario Onsite Wastewater Conference & Exhibition REGISTRATION FORM -April 15 -17, 2012 Includes Sunday, Monday, Tuesday Sessions, Exhibits, Meals, Awards Dinner OOWA member $525.00 Non-member $595.00 Student $225.00 Spousal Fee $150.00 One Day Fee -Mon. April 16 or Tues. 17 -sessions, exhibits, meals (no awards dinner) OOWA member $250.00 Non-member $295.00 Student $150.00 Spousal fee $75.00 OOWA Registered Professional Program Seminars-Wed. April18, 2012 Advanced Design of Onsite Systems-full day $250.00 Pumps & Controls -full day $250.00 Subtotal: +13% HSf Total Return to: Ontario Onsite Wastewater Association -PO Box 831 Cobourg, ON K9A 4S3 Phone: (905) 372-2722 Fax: (905) 372-0322 email: denis.orendt@oowa.org ***Note: please inform the office of any special food requirements or allergies ROOM RESERVATIONS to be made separately Contact Deerhurst Resort 1-800-461-4393 Room rates $99.00 per night-upgrades $129.00 & $149.00 per night ************************************************************** i Register by Feb 28, 2012 and be eligible to Win Your Conference Registration i **************************************************************