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120611 Council MINTown of Tillsonburg Minutes of Council Meeting Date: Monday June 11, 2012 6:00PM Council Chambers Chair: John Lessif i .: . ,. MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private MINUTES Town of TiUsonburg Meeting for the Committee."Open Council" on Monday June 11, 20.12 06:00 PM Council Chambers Chair: John Lessif Orders of the Day: CALL TO ORDER The Meeting was called to order at 6:00 PM ATTENDANCE: Mayor John Lessif Deputy Mayor Mark Renaud Councillor Chris Rosehart Councillor Brian Stephenson Councillor Dave Beres Councillor Marty Klein Councillor Mel Getty Staff: Kelley Coulter, CAO David Samis, Director of Development & Communication Services Steve Lund, Director of Operations Darrell Eddington, Director of Finance Janet McCurdy, Acting Director of Parks & Recreation Services Donna Wilson, Clerk ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT the Agenda as prepared for the Open Session of the Council Meeting of June 11, 2012, be adopted. "Carried" CLOSED MEETING SESSION Resolution No. 2: 11 Page 1 MINUTES: Meeting for the Committee "Open Council" Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT Town Council move into Closed Session, to consider matters relating to: Matters pertaining to the security of the property of the municipality; Matters related to labour relations or employee negotiations. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Councillor Stephenson declared a pecuniary interest in Item No. 11, CAO 12-11 Library Service Delivery Model Councillor Rosehart declared a pecuniary interest in Item No. 1 ,5 Special Occasion Designation Request. No other disclosure's of pecuniary interest were declared. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Meeting of May 28, 2012 CJ Resolution No. 3: Moved By: Councillor Getty Seconded By: Councillor Rose hart AND RESOLVE THAT the Minutes of the Open Council Meeting of May 28, 2012, be approved. "Carried" DELEGATIONS 1. Playworks Committee -Youth Friendly Community Recognition Program Presented By: Susie Wray, Emily Turrill, Hailey MeAra and Jodi Aspden Emily Turrill and Hailey MeAra gave a presentation on the Playworks Committee initiatives and the process for the application. The program is for ages 13 to 19 and the mandate is to bring play back into the community. The deadline for the application submission is December 1, 2012. Council requests that the committee return to council in the fall to report on the progress of the initiative. PUBLIC MEETINGS 2. Committee of Adjustment Application A 04112 [;] Presented By: Development Planner Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and commented with respect to County Report 2012-144. The Applicant, Dan Andries, was in attendance but did not speak to the matter. Opportunity was given for comments and questions. No persons appeared in support of, or in opposition to, the subject application. The following resolution was passed. Page 2 MINUTES: Meeting for the Committee "Open Council" Resolution No. 4: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT the Town of Tillsonburg Committee of Adjustment approve Application File A 04/12 subject to the following conditions: i) A building permit for the proposed covered porch addition and carport extension shall be issued within one year of the date of the Committee's decision. ii) Minor Variance approval is granted only for a covered porch addition and carport extension that are substantially and proportionally in compliance with the applicant's sketch shown as Plate 3 in Oxford County Planning Report No. 2012-144. "Carried" 3. Zone Change Application ZN 7-12-03, Victoria Wood Wilsonburg) GP Inc. [) Presented By: Development Planner Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and commented with respect to County Report 2012-141. The Applicant Gerald Armstrong was in attendance and .spoke to the matter. He thanked Council for their consideration. Opportunity was given for comments and questions. No persons appeared in support of, or in opposition to, the subject application. The following resolution was passed. Resolution No.5: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council approve the attached zoning by-law amendment for an application submitted by Victoria Wood (Tillsonburg) GP Inc. whereby lands consisting of Parts 1-8 of Reference Plan 41 R-8761, Block 42, Plan 41 M-241, located on the west side of Trailview Drive, in the Town of Tillson burg are to be rezoned to provide for reduced lot frontage for the end unit of a street-fronting townhouse in an Special Low-Density Residential Type 3 (R3-2) to facilitate the construction of street-fronting townhouses; FURTHER RESOLVE THAT By-Law 3622, being a by-law to amend By-Law 3295, as amended, be brought forward for council consideration. "Carried" INFORMATION ITEMS 4. County of Oxford Development Planner Report 2012-136 [) Applications for Consent B 12-19-7. A 12-05-7, B 12-20-7 & A 12-06-7. 5. Alzheimer Society Letter CJ 6. TESL Ontario Letter CJ Page 3 MINUTES: Meeting for the Committee "Open Council" 7. Responses to the April 23rd Council Resolution -Provincial Payment-in-lieu of Taxes [) 8. Oxford Master Aging Plan Launch June 15th. 2012 ['J COMMUNITY SERVICES 9. PRS 12-13 Master Plan Priorities [;J Presented By: Acting Director of Parks & Recreation Resolution No. 6: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council receive the Parks and Recreation priorities as presented; FURTHER RESOLVE THAT the priorities and goals identified therein shall be addressed within the 2013 Parks and Recreation Department Business Plan. "Carried" CHIEF ADMINISTRATIVE OFFICER 10. Playworks Committee [) Presented By: CAO Resolution No. 7: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council endorse the creation of the Parks & Recreation Committee Sub Committee "Piayworks Committee" until December 31, 2013; FURTHER RESOLVE THAT the committee members shall consist of: Don Baxter, Rayburn Lansdell, Deb Beard, Hailey MeAra, Catherine Burke, Sue Sandham, Nancy Chesterman, Kelly Vanderhoeven, Stacey Culbert, Emily Turrill and Abbie Boesterd. "Carried" 11. CAO 12-11 Library Service Delivery Model !::! Presented By: CAO Resolution No. 8: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council receive Report CAO 12-11 Library Service Delivery for information purposes; FURTHER RESOLVE THAT Council support a local library service delivery model as outlined in the business case-Library Services for the Town ofTillsonburg. NAME FAVOUR of MOTION AGAINST MOTION Councillor Klein Yes Councillor Beres Yes Councillor Getty No Mayor Lessif, No Page4 MINUTES: Meeting for the Committee "Open Council" Deputy Mayor Renaud No Councillor Rosehart Yes The recorded vote reflects the motion is tie, three in favour of the motion and three against the motion. The motion is hereby defeated Moved By; Councillor Getty Seconded By: Deputy Mayor Renaud AND RESOLVED THAT Council support the Oxford County Library service delivery model. NAME FAVOUR of MOTION AGAINST MOTION Mayor Lessif Yes Councillor Rosehart No Deputy Mayor Renaud Yes Councillor Getty Yes Councillor Beres No Councillor Klein No The recorded vote reflects the motion is a tie,three in favour of the motion and three against the motion. The motion is hereby defeated. Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT further to the resolutions concerning provisions of library services on June 11, 2012, staff provide a report to Council responding to the additional questions raised by Council and further that staff make a recommendation regarding the provision of library services; FURTHER RESOLVE THAT Council receive Report CAO 12-11 Library Service Delivery for information purposes. "Carried" DEVELOPMENT & COMMUNICATIONS 12. Permission to Operate Motorized Water Craft on Lake Lisgar for Turtlefest 2012 CJ Presented By: Director of Development & Communication Services Resolution No. 9: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT Council support the Turtlefest and Lake Lisgar Revitalization Project Committee's request to operate motorized water craft on Lake Lisgar during the Turtlefest Event on June 16, 2012; FURTHER RESOLVE THAT permission is granted with the condition that every participant in the Page5 MINUTES: Meeting for the Committee "Open Council" water activity sign a Waiver of Liability, Release and Hold Harmless form prior to the event; AND FURTHER RESOLVE THAT permission is given in accordance with Section 2 of By-Law 2619, to prohibit motorized water craft from operating on Lake Lisgar. "Carried" 13. DCS 12 -38 Report-Proposed Public Notice Changes for Site Specific Zoning Applications CJ Presented By: Director of Development and Communication Services Resolution No. 10: Moved By: Councillor Beres Seconded By:Councillor Klein AND RESOLVE THAT Council receive Report DCS 12-38 as information; FURTHER RESOLVE that Council adopt the recommendations contained herein. "Carried" 14. DCS 12-34 Report-Property Standards By-Law ~ Presented By: Director of Development and Communication Services Resolution No. 11: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receives report DCS 12-34- Property Standards By-Law for information purposes. "Carried" 15. Special Occasion Designation Request Presented By: Director of Development and Communication Services am Special Occasion Liquor.pdf Special Occasion Permit-AGCO-Executed.pdf Resolution No. 12: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council endorse the application for a special occasion permit required by the LCBO for the Turtlefest Event. "Carried" OPERATIONS 16. Operations Services Report OPS 12-09 Quarter Town Line Road Reconstruction -South of Baldwin Street to Esseltine Drive -Surface Asphalt Report [) Presented By: Director of Operations Resolution No. 13: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT Council receives Operations Services Report OPS 12-09 for information purposes. "Carried" 17. Operations Services Report OPS 12-08-Transfer Station Signage Request CJ Page 6 MINUTES: Meeting for the Committee "Open Council" Presented By: Director of Operations Resolution No. 14: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT Council receives Operations Services Report OPS 12-08 -Transfer Station Signage Request; FURTHER RESOLVE THAT Council approve installation of signage as per the Heritage and Beautification Committee request at a cost of $400. "Carried" NOTICE OF MOTION RESOLUTIONS 18. Mayors Coalition for Affordable Sustainable Accountable Policing [3 Resolution No. 15: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council Receives the correspondence from the Mayors Coalition Steering Committee; FURTHER RESOLVE that Council support the Mayors Coalition for Affordable Sustainable Accountable Policing by contributing $1000 towards their efforts. "Carried" RESOLUTIONS RESULTING FROM CLOSED SESSION BY-LAWS 19. By-Law 3621, To Enter Into a Collective Agreement with the Tillsonburg Dispatchers Firefighters' Association ~ Resolution No. 16: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT By-Law 3621, a By-Law to to enter into a collective agreement with the Tillsonburg Dispatchers Firefighters' Association, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3621, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 20. By-Law 3622, To Amend By-Law 3295, Victoria Wood CJ Resolution No. 17: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT By-Law 3622, a By-Law to amend Zoning By-Law Number 3295, be read for a first and second time and this constitutes the first and second reading thereof. Page 7 MINUTES: Meeting for the Committee "Open Council" FURTHER RESOLVE THAT By-Law 3622, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 21. By-Law 3623, To Confirm the Proceedings of the Council Meeting of June 11. 2012 I) Resolution No. 18: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVE THAT By-Law 3623, To Confirm the Proceedings of the Council Meeting of June 11, 2012, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3623, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein AND RESOLVED THAT the meeting be adjourned at 8:53PM. Approval Received: (1 of 1) Donna Wilsonffillsonburg (Tuesday June 12, 2012 12:43 PM) Town ofTillsonburg Page 8 MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private MINUTES Town of Tillson burg Meeting for the Committee "Open Council" on Orders of the Day: CALL TO ORDER Monday May 28, 2012 06:00 PM Council Chambers Chair: John Lessif The Meeting was called to order at 6:00pm. ATIENDANCE: Mayor John Lessif Deputy Mayor Mark Renaud Councillor Chris Rosehart Councillor Brian Stephenson Councillor Dave Beres Councillor Marty Klein Staff: CAO, Kelley Coulter David Samis, Director of Development & Communication Services Steve Lund, Director of Operations Darrell Eddington, Director of Finance Janet McCurdy, Acting Director of Parks & Recreation Services Amber Zimmer, Deputy Clerk Regrets: Councillor Mel Getty Donna Wilson,Cierk ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Klein AND RESOLVE THAT the Agenda as prepared for the Open Session of the Council Meeting of May 28, 2012, be adopted. "Carried"· 10 Page 1 MINUTES: Meeting for the Committee "Open Council" CLOSED MEETING SESSION Resolution No. 2: Moved By: Councillor Rosehart Seconded By: Councillor Klein AND RESOLVE THAT Town Council move into Closed Session, to consider matters relating to: Matters relating to personal matters about an identifiable individual, including Municipal Employees, Matters pertaining to the security of the property of the municipality. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Meeting of May 14,2012 Cj Resolution No. 3: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVE THAT the Minutes of the Open Council Meeting of May 14, 2012, be approved. "Carried" PRESENTATIONS Presented By: Mayor John Lessif 1. Senior of the Year Award Presented to Donald F. Millman [J Mayor Lessif presented the Senior of the Year Award to Donald Millman. Mr. Millman thanked Council and stated that the Town core continues to be a great place. The President of the Shriners Club thanked Mr. Millman for everything he has done and spoke to how deserving he is for the award. DELEGATIONS 2. Turtlefest Committee Presentation Presented By: Cephas Panschow, Deb Beard, Joan Weston, Virginia Armstrong Representatives from the Turtlefest Committee attended the meeting and gave a presentation regarding the 2012 Turtlefest Event. They discussed the changes to this years events including the water events on Lake Lisgar. 3. Delegation -2011 Draft Financial Statements [j Presented By: Christene Scrimgeour Christene Scrimgeour attended the meeting and gave a presentation on the Financial Statements for the year ended December 31, 2011 and the 2011 Independence and Management Letters. Resolution No. 4: Page2 MINUTES: Meeting for the Committee "Open Council" Moved By: Councillor Beres Seconded By: Councillor Klein RESOLVE THAT the Financial Statements for the year ended December 31, 2011 and the 2011 Independence and Management Letters be received by Council as information. Recorded vote as requested by Mayor Lessif: NAME VOTE IN VOTE FAVOUR AGAINST Dave Beres yes Marty Klein yes Mark Renaud yes Chris Rosehart yes Brian Stephenson yes Mayor Lessif yes The recorded vote reflects the vote is six in favour of the Motion and none against the Motion. The motion is "Carried" PUBLIC MEETINGS 4. Committee of Adjustment Application A03/12 CJ Presented By: Development Planner Erik Gilbert, Development Planner, County of Oxford, appeared before Council and commented with respect to the attached application and County Report. The applicants John & Karen Pritoula were in attendance. Opportunity was given for comments and questions. No other persons appeared in support of, or in opposition to, the subject application. The following resolution was passed. Resolution No. 5: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT this application is acceptable from a planning point of view and should be granted subject to the following conditions: 1. A building permit for the proposed sun room shall be issued within one year of the date of the Committee's decision. 2. Minor Variance approval is granted only for a sunroom that is substantially and proportionally in compliance with the applicant's sketch shown as Plate 3 in the County of Oxford Report 2012-130. "Carried" INFORMATION ITEMS 5. Ontario Medal for Good Citizenship [] Page3 MINUTES: Meeting for the Committee "Open Council" 6. Ministry of Natural Resources: Changes to the Bear Wise Program c:J 7. Correspondence-Library CJ 8. Ministry of Transportation Correspondence [3 9. Warden's 2012 Golf Tournament Update CHIEF ADMINISTRATIVE OFFICER 10. CA012-10 Airport Signage LED Light CJ Presented By: CAO Resolution No. 6: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVE THAT Council receives CA012-1 0 Airport Signage Update for information purposes; FURTHER RESOLVE THAT Council formally approve the purchase of the 3-line LED for the Airport sign at a cost of $29,881 + HST, to be funded from the 2012 Airport Operating Budget savings generated from additional Land rental revenue. "Carried" DEVELOPMENT & COMMUNICATIONS 11. Airport Report C) Presented By: Director of Development and Communication Services Direction was given to Staff to research whether large solar farms are currently permitted in Ontario. Resolution: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council receives the Draft Tillsonburg Regional Airport: A Review for informational purposes. "Carried" 12. DCS 12-35 Report-Community Marketing Update Presented By: Director of Development and Communication Services Resolution No. 7: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council receive Report DCS 12-35 Community Marketing Update as information. ~ DCS 12-35 Community Marketing Update.pdf "Carried" OPERATIONS Page4 ) MINUTES: Meeting for the Committee "Open Council" 13. Operations Services Report OPS12-07 -Tender Results for Brock Street-Hyman Street Area Reconstruction CJ Presented By: Director of Operations Resolution No. 8: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVE THAT Council receives Operations Services Report OPS12-07-Results for Tender T2012-001 -Brock Street-Hyman Street Area Reconstruction for information purposes; FURTHER RESOLVE THAT Tender T2012-001 be awarded to J-ARR Excavating Limited of London, Ontario at a cost of $634,065.30 subject to County of Oxford and MOE Approval; AND FURTHER RESOLVE THAT council approve funding the expenditure of $275,000 from the 2012 Gas Tax allocation, as per the 2012 town capital budget, for the town component of Tender T2012-001. "Carried" PARKS & RECREATION SERVICES Presented By: CAO 14. PRS 12-05 Request to Purchase Columbarium Unit Staff to inform Council regarding the location of the Columbarium. Resolution No. 9: Moved By: Councillor Rosehart Seconded By: Councillor Klein AND RESOLVE THAT Council receive Report PRS 12-05 Request to Purchase Columbarium Unit; FURTHER RESOLVE THAT Council approve the purchase of one 48 niche Columbarium from Carrier Mausoleums and Construction Inc. for $12,595.00 plus H.S.T. to be funded from the 2012 Capital Budget of $20,000. -m PRS 2012-05 Columbarium Purchase.pdf "Carried" COMMITTEES 15. Committees of Council Minutes [J 16. LPRCA Minutes of April4, 2012 CJ 17. LPRCA Financial Statements Ending December 31. 2011 [J 18. Heritage and Beautification Committee Request for Signage and Street Clean Up CJ Resolution No. 10: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVE THAT Council receive the correspondence from the Heritage and Beautification Committee as information; Page 5 tS.'\tgrdCounty ~ -growing stronger. .. together Community and Strategic Planning P. 0. Box 1614, 21 Reeve Street Woodstock ON N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcountv.ca OUR FILE: ZN 7-12-3 APPLICATION FOR ZONE CHANGE To: The Mayor and Members of Tillsonburg Town Council OWNER: Victoria Wood (Tillsonburg) GP Inc. 8500 Leslie Street, Suite 210 Markham ON L3T 7M8 LOCATION: REPORT No.: MEETING DATE: APPLICANT: Fusion Homes 728 Victoria RoadS. Unit 1 Guelph ON N1H 1C6 2012-141 June 11, 2012 AGENT/SOLICITOR: Nancy Shoemaker, MCIP, RPP Black, Shoemaker, Robinson & Donaldson Ltd. 351 Speedvale Avenue West Guelph ON N1H 1C6 The subject property is described as Parts 1-8 of Reference Plan 41R-8761 and Block 42, Plan 41 M-241, located on the west side of Trailview Drive, in the Town of Tillsonburg. COUNTY OF OXFORD OFFICIAL PLAN: Schedule "T-1" Schedule ''T-2" Town of Tillsonburg Land Use Plan Town of Tillsonburg Residential Density Plan TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Residential Low Density Residential Existing Zoning: Special Low Density Residential -Type 3 (R3-2) Requested Zoning: Amended Special Low Density Residential-Type 3 (R3-2) File No. ZN 7-12-3 (d) Zoning By-Law Page 3 Report No. 2012-141 The subject properties are zoned Special Low Density Residential -Type 3 (R3-2) in the Town of Tillson burg Zoning By-Law No. 3295. The R3-2 zone permits street fronting townhouses and home occupations and provides for reduced interior side yard widths, reduced minimum lot area and increased maximum permitted lot coverage and building height. (e) Agency Review The application for zone change was circulated to a number of public agencies for their review. The Town Manager of Engineering stated if necessary, the existing lot grading plan may need to be updated and reviewed. Each unit must have individual underground service; if there is any relocation of underground utilities required, the owner will be responsible for all costs of this relocation. The Town Chief Building Official indicated that there are no comments or concerns regarding this application. The Town of Tillsonburg Fire & Rescue Services indicated that they have no objection to this application. (f) Public Circulation Public notification of the application for zone change was circulated to surrounding property owners on May 22"d, 2012. As of the writing of this planning report, no comment has been received from the public. (g) Planning Review An application has been submitted to the Town of Tillsonburg to amend the Special Low Density Residential -Type 3 (R3-2) zone to reduce the minimum lot frontage for an end unit street- fronting townhouse from 11 m (36.09 ft) to 9.2 m (30.18 ft). This zone change is requested by the applicant in order to situate one block of four and one block of three street fronting townhouses on Block 42 of Plan 41 M-241. The requested relief will facilitate a pending exemption to part lot control application to create seven (7) street-fronting townhouse lots. Planning staff are of the opinion that the proposed reduction in lot frontage could be considered appropriate as the proposed lots would still maintain the other provisions of the R3-2 zone in accordance with the Town's Zoning By-law. In summary, Planning staff are of the opinion the application is consistent with the policies of the 2005 Provincial Policy Statement and Official Plan regarding low density residential development within a serviced urban area, and support the zone change application. Planning staff are of the opinion that the reduced lot frontage will allow for the appropriate development of street-fronting townhouses on the subject property. A copy of the recommended amending by-law has been attached for Council's consideration. li!IJ~rdCount~ 1§1· growing stronger. .. together ~ IIDil 0.2 NAD_1983_UTM_Zone_17N © County of Oxford Plate 1 -Location Map (with Existing Zoning and Parcel Lines) File No.: ZN 7-12-03-Victoria Wood Block 42, Plan 41 M-241, Parts 1-8 of 41 R-8761, Tillsonburg ~ 0 0.09 0.2 Kilometers I I May 11, 2012 ~ This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate. current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY ,~ ... r ...... 1-----\ '. :~_,... ............ ,, I ' \ . "' \ ' \ l ' \ \ r"" ~::-,--_j \ .. ;o·"'\ . ..r· \ "' ... l '\ \ \,~> ,. \ I I I. I I I ,~:-· -·i '· \ I , .. , '--· ~------ Legend Parcel Lines (Displays 1 :16 00 Boundary Lot Line Assessment Line Road ID Zoning (Displays 1:16000 to 1: Notes I :z: u L,J 5:: "-cr u ' .... ; :z: <~ 3" < c. 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JNTARIO LAND SURVEYOR jQ HAR._,., "Y STREET, TI.LSOHBURG ~ARJO, N-4G U'l Block 42, Plan 41M-241, Parts 1.-8 of 41R-8761, Tillspnburg PHONE·51g_S-42-3~ FAX: 519-642-J&.JQ PRO..l:CT: 06--934~R REFERENCE: F.F.8 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3622 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillson burg, enacts as follows: 1. That Section 8.6.2 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection. "8.6.2 LOCATION: LANDS EAST OF QUARTER TOWN LINE, NORTH OF BALDWIN STREET AND SOUTH OF CONCESSION STREET. R3-2 8.6.2.2.6 Lot Frontage: Minimum 8.0 m (26.2 ft) per dwelling unit or 9.2 m (30.18 ft) for an end unit 2. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 11th day of June, 2012. READ a third time and finally passed this 11 1h day of June, 2012. Mayor-John Lessif Clerk-Donna Willson )tiJlxr!?rdCount~ ~ growing stronger. .. together ) Community and Strategic Planning P. 0. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcountv.ca Our Files: B12-19-7; A12-05-7 & B12-20-7; A12-06-7 APPLICATIONS FOR CONSENT AND MINOR VARIANCE TO: County of Oxford Land Division Committee OWNER: Kathryn Barbon 203875 Keswick Drive Brownsville, ON NOL 1 CO LOCATION: MEETING: REPORT NO. SOLICITOR: George Jenkins Jenkins & Gilvesy Barristers & Solicitors 1 07 Broadway P.O. Box 280 June 7, 2012 2012-136 Tillsonburg ON N4G 4H5 The subject lands are described as Lot 1486, Plan 500 in the Town of Tillsonburg. The lands are located at the southeast corner of Bidwell Street and Brock Street West and are municipally known as 52 & 56 Bidwell Street and 37 & 39 Brock Street West. PROPERTY DIMENSIONS: SEVERED LOT SEVERED LOT RETAINED LOT B12-19-7 B12-20-7 Area 335.5 m2 (3611.3 ff) 325.04 m2 (3498.7 ff) 383.4 m2 (4126.9 ff) Frontage 13.14 m (43.12 ft) 12.74 m (41.79 ft) 15.02 m (49.29 ft) Depth 25.53 m (83. 77 ft) 25.51 m (83.7 ft) 25.53 m (83. 77 ft) B12-19-7; A12-05-7 and B12-20-7; A12-06-7 Report No. 2012-136 Page#2 EXISTING USE OF SUBJECT PROPERTY: The lands proposed to be severed are currently used for residential purposes while the lands proposed to be retained are currently used for commercial office space. PROPOSED USES: Lots to be Severed: Residential Use Lot to be Retained: Commercial Office Space SERVICES: municipal water and sanitary services serve the two lots to be severed and the lot to be retained. The applicant has indicated that separate services to each of the buildings currently exist ROAD ACCESS: paved, Town Street (Bidwell Street and Brock Street West) OXFORD COUNTY OFFICIAL PLAN: Schedule "T-1 " Town of Tillsonburg Land Use Plan TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: Central Commercial Zone (CC) VARIANCES REQUESTED: Central Business District The applicant has requested relief of the following provisions of the Low Density Residential Type 2 Zone (R2) and the General Provisions (Motor Vehicle Parking) as contained in Town of Tillsonburg Zoning By-law No. 3295: A12-05-7 Reduce the minimum required Lot Depth from 30m (98.4 ft) to 25.53 m (83.7 ft); Reduce the minimum required Front Yard Depth from 6 m (19.7 ft) to 2.20 m (7.2 ft); Reduce the minimum required Rear Yard Depth from 7.5 m (24.6 ft) to 5.58 m (18.3 ft); Reduce the minimum required Interior Side Yard Width from 1.2 m (3.9 ft) to 0.89 m (2.9 ft); and Relief from the provisions of Section 5.20.2.1 -General Provisions, Motor Vehicle Parking Standards to reduce the required number of parking spaces from two (2) to one (1 ). ll!J~rdCounty ~· growing stronger. .. together 0.0 NAD_1983_UTM_Zone_17N © County of Oxford Plate 2: Close up of Subject Property (201 0 Aerial Photography) 812-19-7; A12-05-7 & 812-20-7; A12-06-7 -K. Barbon-56 Bidwell Street, Tillsonburg 0 0.02 0.0 Kilometers I I May4, 2012 1:599 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE: THIS IS NOT A PLAN OF SURVEY . _,......., --~ -·-· _,. t--\ ,-c .......... .-, J \ ~-\· t \ \ \ ) \ \ \ ('-t----' \ ,.--( \ /"1·-'", I \., j \ \ \ '-"') ,~ \ "\ \ \·· .--·· , I , .\ \ \ I ~~----....! 1-:--··'J! Legend Parcel Lines (Displays 1:16 00 Boundary Lot Line Assessment Line Road Notes (b) Provincial Policy Statement B12-19-7; A12-05-7 and B12-20-7; A12-06-7 Report No. 2012-136 Page#4 Section 1.1.3.3 of the PPS directs that planning authorities shall identify and promote opportunities for intensification and redevelopment where this can be accommodated, taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. Further, Section 1.4.3 of the PPS directs that planning authorities shall provide for an appropriate range of housing types and densities to meet projected requirements of current and future residents of the regional market area by: • establishing and implementing minimum targets for the provision of housing which is affordable to low and moderate income households; • permitting and facilitating all forms of residential intensification and redevelopment and all forms of housing required to meet the social, health and well-being requirements of current and future residents; • directing the development of new housing towards locations where appropriate levels of infrastructure and public service facilities are or will be available; • promoting densities for new housing which efficiently use land, resources, infrastructure and public service facilities and support the use of alternative transportation modes; and • establishing development standards for residential intensification, redevelopment and new residential development which minimize the cost of housing and facilitate compact form while maintaining appropriate levels of public health and safety. (c) Official Plan The subject property is located within the 'Central Business District' designation. The policies of this designation provide that the downtown area of Tillsonburg is to remain as the most functionally diverse area of the Town and serve as the primary business, cultural and administrative centre. It is envisioned that the Central Area will increasingly serve as a 'people place' and will have increased day and night activity through the introduction of residential development within and near the Central Area and an appropriate mix of commercial, residential, and institutional land uses. The objective of Section 8.3.2.2.3 (Residential Function of the Central Area) of the Official Plan is to increase the residential population living within and in the vicinity of the Central Area. This section provides policies to support new residential uses that are appropriate in the Central Area and the Entrepreneurial District, located on the opposite side of Bidwell Street. Although none of the policies speak specifically to the severance of existing residential uses, the policies generally encourage residential uses within and around the vicinity of the Central Area. Additionally, when considering all consent proposals, the Land Division Committee must be satisfied that vehicular access points are acceptable; municipal services can adequately accommodate the proposal; stormwater is adequately controlled; the granting of the consent does not prejudice future lot creation potential of the area, and the proposal complies with the relevant policies of the land use designation. (f) Planning Review B12-19-7; A12-05-7 and B12-20-7; A12-06-7 Report No. 2012-136 Page#6 An application for consent has been submitted to sever two existing dwellings. The subject property includes three structures; two dwellings constructed in 1870 and 1900 and a one storey commercial building. The two lots proposed to be severed would each include a dwelling and the lot to be retained would include the commercial building. No new construction is proposed. In regard to the PPS, the proposal is consistent with the redevelopment and housing policies contained in the document. As noted above, the Official Plan provides for a wide range of uses in the Central Area designation, and encourages new residential uses where they are appropriate. The area surrounding the subject property is an area of mixed uses, with non-residential uses to the north and residential uses to the south. This application would create two new residential lots and will recognize a long-standing legal non-conforming situation. The application would also comply with the consent policies of the Official Plan. This Office is satisfied that the surrounding area is characterized by a mix of lot sizes including lots of a similar frontage, area and lot depth. Accordingly, the proposed lots would not be out of character with the surrounding residential neighbourhood. No objections to the application for consent were raised during the agency circulation. Those matters that were raised by the various commenting agencies regarding servicing, easements and spatial separation distances required by the Ontario Building Code will be addressed through appropriate conditions of approval. It is the opinion of this Office that the proposed consent and minor variance applications are consistent with the policies of the Provincial Policy Statement and are in keeping with the policies of the County Official Plan. In light of the foregoing, Planning staff are satisfied that these applications can be given favourable consideration. RECOMMENDATION: 812-19-7 Whereas the variances requested are minor variances from the provisions of the Town of Tlllsonburg Zoning By-law No. 3295, are desirable for the appropriate development or use of the land, buildings or structures, are in keeping with the general intent and purpose of the County of Oxford Official Plan, and are in keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295, we are of the opinion that this application is acceptable from a planning point of view, and should be granted. Whereas the application for consent is consistent with the 2005 Provincial Policy Statement, complies with the policies of the County Official Plan, and the subject property is appropriately zoned, we are of the opinion that this application is acceptable from a planning perspective and should be granted, provided that: B12-19-7; A12-05-7 and B12-20-7; A12-06-7 Report No. 2012-136 Page#8 3. The owner provide confirmation to the Oxford County Public Works Department that separate water and sanitary sewer services exist to serve the lots to be severed and retained. If separate services do not exist, the owner must install separate water and sanitary services, to the satisfaction of the County Department of Public Works. 4. The owner confirms that no underground or overhead services serving the retained lands traverse the severed parcels and visa versa. Where such services exist, the applicant shall relocate the services or obtain private easements over the severed and/or retained lands to the satisfaction of the Town of Tillsonburg Engineering Department. 5. The Chief Building Official of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Ontario Building Code with respect to spatial separation distances for the lots to be severed have been satisfied. 6. The Clerk of the Town of Tillson burg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town, financial, services and otherwise have been complied with. Authored by: "Eric Gilbert" Eric Gilbert, MCIP RPP Development Planner EG/eg May 28, 2012 Approved by: "Gordon Hough" Gordon Hough, MCIP, RPP Corporate Manager Alzheimer.' REMINDER: Your support matters to more than half a million Canadians with Alzheimer's disease and their families. Please renew your donation to the Alzheimer Society of Canada today. June 2012 Dear Friend, Thank you for your past donation to the Alzheimer Society of Canada. Spring is the time of year when we honour the many dedicated volunteers and caregivers across Canada caring for loved ones with Alzheimer's disease and other dementias. Your support means a lot to them. Your gift would mean so much. (If this letter crossed in the mail with your gift, please accept our thanks.) You may remember receiving our letter in April, telling you about Elizabeth, whose husband Alan developed Alzheimer's disease at 65 years of age. Their granddaughter Brynley also offered moving insights about how the illness affects other family members. At a time of great stress and challenge, Elizabeth turned to her local Alzheimer Society for help. A dedicated Society counselor, Joy, helped her access valuable community services and offered strategies to manage Alan's changing physical and emotional needs. "The rewarding part of being a caregiver was that I was able to take care of Alan at home. I was thankful that Joy came regularly to listen to me, that she advised on the help I could access from Community Care and when she saw me exhausted, she so sensitively guided me to a couple of overnight stays for Alan at the Lodge." Thanks to your support of the Alzheimer Society, we are able to extend a caring hand and a listening ear to caregivers like Elizabeth any time they need us. Please help us continue to support them in their never-ending work by renewing your gift today. Over please ... 20 Eglinton Avenue West, Suite 1600, Toronto, Ontario M4R 1K8 1-800-616-8816 www.alzheimer.ca COHNECTI(JN • COMMUNrrY • EMPOWERME/11 May 18th, 2012 TEACHERS OF ENGLISH AS A SECOND lANGUAGE ASSOCIATION OF ONTARIO His Worship Mayor John Lessif The Town of Tillson burg 10 Lisgar Ave Tillsonburg, Ontario N4G 5A5 Your Worship, 27 Carlton Street, Suite 405 Toronto, Ontario MsB 1L2 T 416-593-4243 r 416-593-0164 TF 1-Boo-327·4827 administration@teslontario.org www.teslontario.org I am writing on behalf of TESL Ontario (Teachers of English as a Second Language) to invite you to take part in our Ontario wide initialive and declare the week of November 4th to 10th, 2012 as "English as a Second Language Week" in your region. Given the diversity of your population, we hope you will grant us this request. In 2011 fifty-one municipalities declared English as a Second Language Week. For 40 years, TESL Ontario has held its Annual Conference to provide professional development for educators, administrators, students and volunteers who work with immigrants, refugees, citizens, and visitors, all who wish to improve their ability to communicate in English. This year, our 40th conference "TESL Ontario at 40: Thriving, Excelling, Sharing, Leading" will be held November 8th to 10th, 2012 and we will be honoured if representatives of your council can participate. Last year's TESL Ontario conference attracted 1510 registrants. Our members travel from across the province and beyond to attend workshops, research symposia, our technology fair and publishers' displays. For many of us, this annual journey to Toronto marks a time when we can share our experiences. expand our skills, and reaffirm the positive contribution that our province makes to diversity. Through a set of criteria developed to ensure measurable qualifrcations among ESL professionals, TESL Ontario demands the best qualifications of our members, as well as the best in training from our teaching programs. As a result, we offer the finest in second language education to our students, who are capable of contributing a wealth of knowledge and experience to Ontario communities. TESL Ontario will be aeveloping a poster for our annual conference that will display all of the municipalities who have contributed to the success of ESL Week by granting a proclamation. Should you decide to grant the ESL Week Proclamation this year, we would appreciate it if you would email to administration@teslontario.org a .jpg or .eps version of your community logo so that we may display it on the poster. Attached, please find our suggested wording of the proclamation. If you have any suggestions or comments as to the content of this document, please contact our Executive Director, Renate Tilson, at 416-593-4243 ext. 203. Thank you for your consideration, Sincerely, Sheila Nicholas Chair Email: dwilson@tillsonburg.ca May 3, 2012 Ms. Donna Wilson Clerk Town of Tillsonburg 204-200 Broadway 2"d Bloor Tillsonburg, ON N4G 5A7 Dear Ms. Wilson: ,.-ifr{)ar..l1,,n. r h.tllp'l.:llie { hu.w:r~ ( O'ladu I ~HI" 1~·1 !t-1 i/11-11·1/-fi./.J{J l-ux 5111-IJ.Jf-!J{jJj /o/1/ree. 1-.'lti(J-r.J.J/-O..J.JO li"lllf" or.m.Qt'l'lik w Clerk\ Departmeut Ext. 2242 E-mail: cjohns@orangeville.ca Thank you for providing us with a copy of the Town of Tillsonburg's resolution with respect to an increase in Provincial Payment-in-Lieu of Taxes. The Town of Orangeville has a policy that only resolutions from municipalities within the County of Dufferin, the Association of Municipalities of Ontario, and the Federation of Canadian Municipalities are placed on the Council agenda. It is suggested that other resolutions be referred to the appropriate Federal or Provincial Association for disposition. A copy of your resolution will be forwarded to members of council for their information. Yours truly, Cheryl Johns, AMCT Clerk CJ/mg May 18.2012 Town ofTillsonburg Attention: Donna Wilson, Clerk 200 Broadway, 2"d Floor, Suite 204 Tillsonburg, Ontario N4G 5A7 Dear Ms. Wilson, RE: Request for Support of Resolution Larry J, McCabe, B.A., A.M.C.T. C/erk·Administrator Please be advised of the following motion passed at the May 14,2012 regular meeting of Council; Moved by Councillor Yates Seconded by Deputy Mayor Grace That Council support the resolutions from the Municipality ofMeaford, dated AprilS, 2012, the Municipality of Niagara-On-The-Lake, dated April13, 2012, and the Corporation of the Town ofTillsonburg, dated April23, 2012 regarding Provincial Payment-in-Lieu of Taxes. Yours truly. J /l;{tf< f"-<-i ,//. ~ ~ v p --~ h1. Larry J. McCabe !' Clerk-Administrator LJM/afl Q GoDERIC:H Canada's prettiest .'own CARRIED- Town Hal1 57 West Street Goderic1. Ontario Canada N7 A 2K5 Tel: 519-524-8344 Fax: 519-524-7209 lmccabe@goderich.ca www.g(1derich.ca The Premier of Ontario Legislative Building Queen's Park Toronto, Ontano M?A 1A1 May 23,2012 Ms. Donna Wilson Le Premier ministre de !'Ontario Edifice de I'Assemblee legislative Queen's Park Toronto (Ontario) M7A1A1 Clerk, Development and Communication Services Town of Tillson burg 204-200 Broadway 2nd Floor Tillsonburg, Ontario N4G SA7 Dear Ms. Wilson: Thank you for your letter of April 23, informing me of council's resolution regarding provincial payments in lieu of taxes. I appreciate your keeping me apprised of council's position. As this issue falls within the area of responsibility of my colleague the Honourable Dwight Duncan, Minister of Finance, I have sent a copy of your correspondence to him. I trust the minister will also take council's views into consideration. Thank you again for the information. I welcome council's input on this or any other issue of provincial concern. Please accept my best wishes. Yours truly, Dalton McGuinty Premier c: The Honourable Dwight Duncan File: A-2114 May 24, 2012 Donna Wilson, Clerk Development & Communication Services Town of Tillsonburg 200 Broadway 2"d Floor, Suite 204 Tillsonburg, ON N4G 5A7 Re: Council Resolution-Provincial Payments In Lieu of Taxes Corporate Services Department City Clerk Services This is in response to your correspondence of April23, 2012 to the Premier of Ontario. City Council considered the matter at a meeting held May 22, 2012, and decided to receive and file your correspondence. If you need further assistance, please contact me at the address listed below, or by telephone at 905- 436-3311. Sandra Krane City Clerk /kb The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L 1 H 3Z7 Phone 905·436·3311 1·800·667·4292 Fax 905·436·5697 www.oshawa.ca The Corporation of the Township of Emo P.O. Box 520, Emo, Ontario, POW 1EO Website: www.emo.ca E-mail: township@emo.ca May 24, 2012. Town ofTillsonburg, 200 Broadway, 2"d Floor, Suite 204, Tillson burg, ON, N4G SA7. ATTENTION: Donna Wilson, Clerk. Dear Donna Wilson: RE: Provincial Payment In Lieu ofTaxes. Phone: 807-482-2378 Fax: 807-482-2741 Please be advised at the regular meeting of the Council of the Township of Emo held on May 15, 2012, the following resolution was passed: "BE IT RESOlVED that the Township of Emo hereby supports in principle, the Town of Tillsonburg in their efforts to call on the government of the Province of Ontario to include in the budget now being prepared, an increase to the payments-in-lieu of taxes." Council fully recognizes the importance of this matter and felt strongly about supporting your initiative. Yours truly, ., ,. jJ"''I~. /· / ~ Brenda J. 'Cooke, CMO, CAO/Cierk-Treasurer. BJC/ss. cc. Premier Dalton McGuinty Honourable Dwight Duncan, Minister of Finance 575 Dominion Avenue Midland, ON L4R 1 R2 Phone: 705-526-4275 THE CORPORATION OF THE TOWN OF MIDLAND Fax: 705-526-9971 inlo@town.midland.on.ca ------------------www.town.midland.on.ca- May 29, 2012 Town of Tillsonburg Corporate Office 200 Broadway Tillsonburg, ON N4G 5A7 Attention: Ms. Donna Wilson, Clerk, Development & Communication Services Dear Ms. Wilson: Re: Payments in Lieu of Taxes Your letter dated April 23, 2012, regarding the above was reviewed at a recent Council meeting. As a result, we are pleased to advise that the following resolution was passed: "THAT THE COUNCIL OF THE TOWN OF MIDLAND SUPPORTS THE TOWN OF TILLSONBURG IN THEIR CALL TO THE PROVINCE OF ONTARIO TO INCLUDE IN THE BUDGET NOW BEING PREPARED AN INCREASE TO THE PAYMENTS IN LIEU OF TAXES." If you have any questions with respect to this correspondence, please feel free to contact the undersigned. Yours very truly. THE CORPORATION OF THE TOWN OF MIDLAND l_:J·t d:\.( t{ c.··. -fc;Y"-{ Andrea D. Fay Director of Corporate Services/Clerk The Corporation of the City of Timmins RESOLUTION Movedby ____ ~J.~C~u~rl~eyL-----------------------12-137 Seconded by ___ ___:.:.M:.:... =D=oo=d .... y __________________ _ THAT the Council for the Corporation of the City of Timmins does hereby support a resolution passed by the Town ofTillsonburg respecting Provincial Payment-in-lieu of Taxes, as per the attached. CARRIED. CERTIFIED TRUE COPY OF RESOLUTION NO. 12-137 CLERK YEAS NAYS MAYOR T.B. Laug_hren COUNCILLORS Carried ____________ _ P. Bamford 5. Black J. Curley Defeated __________________ _ M. Doody T. Lever Deferred or Tabled ______ _ A. Marks N. Rinaldo Date May 28. 2012 G. Scri pnick THEREFORE BE IT RESOLVED THAT the Corporation of the Town of Tillson burg calls on the government of the Province of Ontario to include in the budget now being prepared an increase to the payments in lieu of taxes; and THAT the Corporation of the Town of Tillsonburg calls on the Province of Ontario to meet with the host municipalities for the purpose of reviewing the basis for payments in lieu of taxes, and determining a stable foundation going forward for those payments that meets associated costs prior to the 2013 budget cycle; and THAT copies of this motion be sent to: the Premier Dalton McGuinty; the Honourable Dwight Duncan, Minister of Finance; all Ontario municipalities with any of hospitals, post secondary institutions or provincial correctional institutions; Ontario Small Urban Municipalities (OSUM) and the Association of Municipalities of Ontario (AMO), MPP Ernie Hardeman, MPP Toby Barratt, MPP Jeff Yurek, MPP Tim Hudak, Head of the Opposition Party and South Central Ontario Region (SCOR)." If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3224 Regards, Donna Wilson Clerk Development 8. Communication Services Town of Tillsonburg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, Of\ N4G 5A7 Phone: 519-688-3009 Ext. 3224 Fax: 519:842-9431 www .tillsonburg .ca CORPORATE OFFICE 200 Broad111ay. Tillsonhurg, Ontario. N4G 5A7, Telephone# (519) 688-3009, Fax# (519) 842-943 I www.tillsonburg.ca Oxford M~erA~PZaw Refreshments provided! Seniors & interested community members are invited to attend. The Oxford Master Aging Plan Committee is releasing its findings and next steps. Join the conversation and see how you can help make a difference. Oxford M~er A~f'latv MEDIA ADVISORY JUNE 6, 2012 Oxford Master Aging Plan Committee shares report with residents The Oxford Master Aging Plan will be released to the community on June 15, 2012. NEWS The Oxford County Master Aging Plan Steering Committee has finalized their report to the community that will serve as a road map for the future development of services for seniors in Oxford County. The Plan is a "living document" that will serve as a template for planning by services agencies, different levels of government, businesses and the community. Through information review, research, focus groups, community forums and surveys, seniors and service providers identified several areas of improvement to transportation, housing, social/recreational services, health care and other aspects of community life to better meet the needs of seniors in the community. The next step is to reconstitute the committee with a focus on implementation and monitoring of the plan to create solutions that will have a positive impact on the community now and in the future. Residents are invited to attend the presentation of the Plan at a special event being held on Friday, June 15 at the North Broadway Baptist Church in Tillsonburg. PUBLIC EVENT What: Oxford Master Aging Plan presentation. Open to all Oxford County residents. When: Friday, June 15, 2012 9:30am (media portion) 1 O:OOam -12:00pm (presentation) Where: North Broadway Baptist Church, Tillsonburg 6 North Street E., Tillsonburg Who: Oxford Master Aging Plan Steering Committee members including Diana Handsaeme (co-chair), Bob McFarland (steering committee member) and Peggy Radcliff (seniors' advocate). Community groups and residents are also invited to attend. Master Plan Goals 2011-2014 -~~...,.,.." ~III!!UIIKt&Liil.... I o 3. Cost sharing approach to operating and capital expenses for Tillsonburg Parks and Recreation Facilities with adjacent municipalities. The Town should approach adjacent municipalities to develop a cost-sharing approach associated with operating the Tillsonburg Parks and Recreation Facilities given the share of non-residents that it serves based on our 2011 & 2012 Demographics. Master Plan Goals 2011-2014 ~WM *W •= d~ o 1. Undertake an External Marketing Strategy to promote local and regional awareness of Parks, Recreation and Cultural Assets in Tillsonburg to include: ~ Lake Lisgar Waterpark, ,. Trail System ,. Annandale National Historical Site ~ Tillsonburg Community Centre Master Plan Goals 2011-2014 4. Undertake a revitalization plan for the Tillsonburg Cemetery. To maximize the existing cultural heritage of the site, assess if additional passive uses should be accommodated and identify any needed improvements to land and Cemetery services. Consultation with the appropriate community organizations such as Historical Society and the general public will be required throughout this process. Master Plan Goals 2011-2014 2. As part of the Marketing Strategy : .,. Create Tourism packages to be distributed to our User Groups (Ball Tournaments, Hockey Tournaments, Figure Skating Competitions, Dog Shows, Craft Shows and Swim Meets). ~ To be developed in partnership with the Development and Communication Services Department. Master Plan Goals 2011-2014 8/2~, --'J14 ................................ ~ o 5. Undertake a Memorial Park, Fairgrounds and Lake Lisgar development and revitalization study. o To define ways to improve the area to facilitate recreational, cultural, aesthetic improvement and economic development opportunities as means to showcase the natural beauty of this important municipal asset. o Work in conjunction with the Lake Lisgar Revitalization Committee, Rowing Club, o Tillsonburg Agricultural Society, baseball and softball organizations. 1 April 18, 2012 Dear Ms. Wilson: Please be advised that the Playworks Committee is a recognized and fully endorsed committee of the Parks and Recreation Advisory Committee. The following members of the Playworks Committee are listed below. Staff /Co-Chairpersons: Susie Wray & Jodi Apsden Vice Chair: Emily Turrill Committee members: Don Baxter Deb Beard Catherine Burke Nancy Chesterman Stacey Culbert Respectfully Submitted, Catherine Burke, Secretary Parks and Recreation Advisory Committee Rayburn Lansdell Hailey MeAra Sue Sandham Kelly Vanderhoeven CA012-11 Library Service Delivery Model DATE: TO: FROM: SUBJECT: June 11, 2012 Council Kelley Coulter LIBRARY SERVICE DELIVERY MODEL RECOMMENDATIONS "Resolve that Council receives CA012-11Library Service Delivery for information purposes. And further resolve that Council support a local library service delivery model as outlined in the business case -Library Services for the Town of Tillsonburg. " PREAMBLE This report is in follow-up to Council direction on April 23 to hold Open Houses relating to the Business Case on the Library Service Delivery Model. SUMMARY The business case "Library Services for the Town of Tillson burg", Addendum May 7, 2012 was reviewed at two Open Houses held in the Library Auditorium on May 9 (3-5 p.m.) and May 16 (6-8 p.m.), 2012. The attendance at the two meetings is highlighted below. Public OCL/County Elected Representatives Town Library Board Staff (incl. Library CEO) May9 20 3 3 3 3 May 16 17 3 5 3 3 The CAO presented the elements of the two delivery models to the members of the public. Questions from the public were directed to the appropriate staff member for answering. A summary of the questions and answers from each session is attached as Appendix A to the report. The Town received three individual pieces of correspondence from members of the public. The correspondence is attached as Appendix B. 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 842-6428, Fax# (519) 842-9431 Web: www.town.tillsonburg.on ... ca General Comments on the Open Houses As stated above, while the attendance for the open houses may appear small in number, it is worth stating that attendance of twenty (20) members of the public for an information sharing is a good representation. It is, however, a small sample upon which to gauge overall public sentiment. From the Open Houses there is a general misunderstanding surrounding the Library deficit from 2011. The deficit of $106,000 reported for 2011 was addressed as part of the 2011 fiscal year end. Town Council endorsed a staff recommendation to fund the shortfall. There is no unfunded deficit surrounding the Library. As well, correspondence was received from the OCL Board regarding concern surrounding the contents of the OCL delivery model as represented in the business case. A meeting occurred with County staff on May 1 to address the concerns. An addendum report was issued on May 7 which was posted on the Town website. The OCL expressed concern surrounded the use of the language "loss of local control". To provide clarity under the OCL model, there is a Library Board which would be adjusted to include a Tillsonburg representative -that representative being the Mayor. Further, under the OCL model an advisory committee with a focus on fundraising and advocacy would be established. For comparison purposes the advisory committee would be similar to the Town's current "friends of the library" committee. Following publication of the business case, all public libraries lost the CAP funding in April. The FTE numbers were adjusted to reflect the Ingersoll model as well the programming offerings were adjusted to show the volume of programs offered out of the Ingersoll branch (page 11). The performance standards for OCL (page 12) have been adjusted to include the actual results along with approved policy. For example, the policy for popular titles is that they are reordered when the # of holds reaches 10. Actual activity is that the title is reordered when the # of holds reaches 5. Finally, the County staff were concerned that the business case provided a picture that they would not be responsive to the local environment. Council is referred to page 12 of the addendum for a statement of the OCL operational standards to demonstrate responsiveness to the local community needs. For the convenience of Council, the addendum report is attached as Appendix D. At this juncture it needs to be stated that the OCL model is exceptional. Further, the professionalism and knowledge of the County staff, particularly the Director of Corporate Services and her staff member, the Library CEO, cannot be overstated. Staffing Under the OCL model the administrative leadership OCL will use an objective third party to assess the skill set of the Library staff prior to assuming management of the system. Any potential staffing costs will be absorbed by the Town of Tillsonburg. Under the Town model, the stability of the staffing will be addressed. Namely the Library Board must recruit, in consultation with the CAO, a permanent Library CEO. The skill set 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 842-6428, Fax# (519) 842-9431 Web: www.town.tillsonburg.on ... ca taxation levy cost differential for a full calendar year is $347,349. At the writing of this report, staged investment beyond a single year does not appear possible. Further the Town would bear all costs associated with staffing and transitioning to the OCL system. The projected cost is estimated at $65,975.90. Under the OCL model these monies would be drawn from cumulative surplus. The remaining financial obligation under the OCL system is the $87,500 that the Town is currently funding for the Polaris software system. The funding of the $87,500 debt would continue until 2017. Under the Local model, the financial timing recommendation in the business case remains. The expectation given the timing is that the Town are in a position to hire an external consultant to facilitate the development of a strategic plan for $15,000. The recommendation is to stage the investment over a three year period with year 1 having a budgeted cost of $75,000, year 2 a $100,000 and year 3 a $100,000. The funding options: Item OCL Town 2013 2014* 2015* 2013 2014* 2015* Levy 680,755 687,563 694,438 408,406 508,406 608 406 Staffing. 65,976 Polaris* 87,500 Financial Cost 746,731 687,563 694,438 408,406 508,406 608,406 .(excl. Polaris) } Fundi~g Sources Taxation Levy 333,406 580,906 687,563 333,406 408,406 508,406 Increase Lev'>' 75,000 100,000 6,875 75,000 100,000 100,000 Assessment Growth 1% 50,000 Depart. Reductions Marketing 40 000 Budget 5/W 50,000 User Fees 25,000 6,657 Parks & 7,500 Recreation Cumulative Surplus 65,976 General Reserves 100,000 Note: *based on historical trends assuming a 1% increase in County levy. The Town portion is assumed as part of the spending increase. In order for the Town to absorb the OCL model in one year, a number of larger initiatives shall be placed at risk. 2013 is a pivotal year in the debt reduction strategy approved by Council in 2011. A number of financial pressures continue to face the Town: besides the debt reduction is the ongoing reduction in the OMPF grant anticipated to be $45,000 in 2013 and the increase in OPP policing costs expected to be approximately $50,000. Based on a preliminary assessment of the 2013 financial outlook staff would recommend a reduction in the marketing campaign of $40,000, the elimination of the budget software project of $50,000, and an increase in User Fees organization-wide, 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 842-6428, Fax# (519) 842-9431 Web: www.town.tillsonburg.on ... ca Staff Attendance: Terri Pope lisa Miettinen Kelley Coulter library Open Meeting May 9, 2012 3:00pm-5:00pm Mayor Don Doan (County Board Member) Mayor John Lessif Vice Chair Jim Jakes Councillor Klein Councillor Getty Lynn Buchner Amber Zimmer Time: 3:15pm -Opening: Mayor John Lessif 3:30pm -Presentation: Kelley Coulter 4:00pm -Questions and Answers Questions: Citizen: Bev Coy Question: In the Oxford System, if the budget is cut do the employees get bumped here? Staff Member: Lisa Miettinen Answer: If employees meet requirements then they try to retain them. Do not bump library members currently. Citizen: Elaine Balpataky Question: How many libraries are in County system? Staff Member: Lisa Miettinen Answer: 13 libraries. Citizen: Question: What is the square footage of library? Staff Member: Kelley Coulter Answer: 8800. Page 1 Citizen: Question: Staff Member: Answer: Staff Member: What are the advantages of going with County? What are the programs that are available? What would change? Terri Pope Staff struggle right now due to limited resources. If we had the money we could accomplish this though. Lisa Miettinen Answer: Service delivery model has been developed with a three tier library system. More than 400 programs, including educational sessions. Tillson burg would be highest tier (even larger than Ingersoll}. Citizen: Question: Staff Member: Answer: John Moylan Does everyone pay the same in the County system? Will the cost go down ever? Kelley Coulter Around $92. No cost is by population and is not expected to ever go down. Citizen: Karen Tripp Question: What happens to the people south of Tillson burg (not in the County}? Staff Member: Terri Pope Answer: There already are agreements in place so that people can go to other libraries at no charge. Staff Member: Lisa Miettinen Answer: Citizen: Question: Staff Member: Answer: Yes, the same agreements are in place with other libraries. BevCoy Will taxes be going up? Kelley Coulter Yes, taxes may go up, or will look at other revenue options. Staff Member: Mayor Less if Answer: Budget has been increased by $300,000 and we will shift more money such as economic development money. Hopefully we can shift this money without raising taxes. Citizen: Karen Tripp Question: Would we have a CEO here with the County system? Would that be a cut in costs if we don't? Staff Member: Kelley Coulter Answer: There would be one CEO (Lisa) with a Town Librarian. A different title with different responsibilities. We still pay into County CEO wages and we pay more because we are a larger town. Page 3 Citizen: Question: Staff Member: Answer: Citizen: Question: Staff Member: Answer: Staff Member: Answer: Councillor Getty How is the advisory committee working throughout the County? Have the recommendations given been successful? Do you listen and act on the committee recommendations? Lisa Miettinen There is one in Ingersoll and Thamesford. The committee has a fundraising, volunteering and advisory role. Has taken collection recommendations in the past. The County system purchased over 90% of the more than 40,000 requests for books last year. Councillor Getty Public is worried about the control of the library in both systems. lisa Miettinen We run 13 libraries. All of them are unique. We are committed to listening to the library staff with what is/isn't working. There are feedback forms in the branches for the public. We meet with the library staff regularly. Mayor Don Doan (Township of Norwich) The public said they didn't want more libraries closed in Norwich. County agreed that no more would be closed. Norwich needed a new library and the County helped with most of the cost with some additional funding from fundraising. Citizen: Jim Jakes Question: Would the cost of new facilities be absorbed by the County system? Staff Member: Lisa Miettinen Answer: Yes, the County system as a whole would pay over time. Citizen: Mayor Lessif Question: What role would fundraising play in the speed of updating the collection? Staff Member: Kelley Coulter Answer: A fundraiser is needed if you wanted an immediate update of the collection. Page 5 Citizen: Craig Brown Question: How bad is the collection now? Staff Member: Terri Pope Answer: The current collection is well below the normal standard. 45% of collection was published in the last 5 years, there has been no budget in the past to deal with the collection issue. Currently trying to address this issue. Citizen: Cathy O'Connor Question: There is access to London public libraries on line through reciprocal agreements, would we have this here as well? Staff Member: Lisa Miettinen Answer: Yes the OCL has reciprocal board agreements. Currently the Town only has these agreements with other libraries within the county. Kelley Coutler: The same rules that apply for oxford county libraries apply to the local Tillsonburg Library. Patrons can go to the London library branch and get a London card simply by showing their Tillson burg Library card. Citizen: Richard Saunders Question: tax collection-will it be all new taxes collected to cover these costs? Staff Member: Mayor Lessif Answer: Expect council will be mandating staff to come back with funding options-realization of other savings from other departments-stage withdrawal from reserve funds-taxation. Mayor Lessif stated he is committed to find another way of enhancing our library system through other means rather than through taxation. To keep taxes as low as possible we need to grow our community and obtain more industrial and commercial growth. Citizen: Question: If Tillson burg chose the OCL system what types of programs would we see and how would these programs get started? Staff Member: Lisa Miettinen Answer: That depends on the service delivery model-small, medium, large-Tillsonburg would be a large branch-comparable with Ingersoll Ingersoll last year had 400 programs and 7000 people in attendance-more than half were young children-have developed youth programs-story times, baby books, after school, teen zone, label competitions-programs based on the children's wants and needs. Adults there are programs such as Lunch and learn, book clubs, poetry clubs, genealogy workshops etc. Terri Pope: Tillsonburg would tailor the programs to fit the needs of the people in the community. Page 2 Councillor Klein-incremental costs-where will the dollars come from? Lisa Miettinen: Budget is what entire system will cost including Tillson burg. Municipalities are subsidizing each other-smaller municipalities also pay a substantial amount. Citizen: Peggy Hogarth Question: OCL or Tillsonburg-people do not use this library as there are no current books available. Benefits of the county system- Learned Tillson burg have needs that are echoed in other Communities-joining the two we would not duplicate things or reinvent the wheel. Ingersoll has a programmer that shares her resources Strategic plan is also important-eight months to just get a basic plan, then another year to determine implementation Advantages to going to the county. Citizen: Harry Sanders Question: Lisa, with the 13 branches can you give this library hands on service to ensure good value for the money? Staff Member: Lisa Miettinen Answer: OCL CEO branch services supervisor's librarian that service the ·Each library has a branch librarian Chain of command and good communication-for problems or needs Business plans yearly are consulted with staff. Citizen: Question: Why did they not get the $65,000 grant? Staff Member: Kelley Coulter Answer: The Library CEO at the time did not submit the application. Citizen: Lorrain Barkley Question: Tillsonburg needs a library and needs changes today. Why do you feel there is a need to keep it local when there are a number of county resources available? Why are we as a town looking for those resources as they are there now in the OCL? Answer-Mayor Lessif: This is a public meeting to hear and discuss either system. Staff to come back with a standalone and what changes need and what would that look like. Do we have the resources to do this? We are not prepared to spend dollars for status quo, we need change. Woodstock library-big money is required to keep that high quality going-council supports it financially. Council not yet made this decision -that is part of this exercise today. Staying alone-can we get a library board that is high quality and a good CEO of the library-will councils of tomorrow be committed as this council is. This also occupies our senior staff's time. This is an important decision and we would like to know what the community wants. Page 4 Mayor Margaret Lupton Answer: She has been a Board member for 5 years and is now the chair. Also a user of the OCL-there are several different size libraries with different needs. Statistics-there is a continual growth in the OCL system. Access to huge collection of books-can get most within a day to 3 days. E reader-enthusiastic reader-huge selection of e reader books-can order at any time of day. More than half of the collection is less than 5 years old. Constantly refreshing the collection-constantly getting a new selection of books. Programs for all ages. Plans are there in the system -library shares resources. At least 2 of the libraries have their own group-friends of the library who also enhance the system by bringing in speakers and programs as well. Does not matter if choosing OCL but will be a benefit to OCL-if stay standalone and bring that level of service up over the next 3 years, then at that time the OCL will be way beyond that in three years- Tillsonburg library will only get to today's standard in 3 years. Deputy Mayor Renaud Impressed by comments tonight-every community experiences voluntary fatigue Council and county working hard together County sign says working hard together Council has to be aware of the situation and make fact based decisions. Decisions will be made on the facts. Citizen: John Armstrong Question: To what degree are staff moved around the system? Lisa Miettinen: Branch supervisor stay in each location and from time to time call branch staff in to work in a larger library for experience but staff are generally dedicated to that library. The OCL recognizes that people like to come to the library to see that familiar face. Next steps: Complete comment cards-available on Town web site and available at Town locations. Follow-up will go to council to the second Monday-June 11, 2012 Closing remarks-Mayor less if 8:00p.m. Page 6 Library Services Open Meeting Sign-in Sheet location: Tillsonburg library Date: May 9, 2012 Time: 3:00-S:OOpm Page 3 Notte--:: ot Coi~ect!on CJrn spoPrie~ce rntender: I ,r ( om•nrtt<oe and/or Counul IS generally recerved as publrc informatron, subject to tlte ~1unicipal Freedom )~ 1n1t)rmar 1C•n a;Ki Proted1.-,r· .d Pnvacy Act and Will lJe part of the public record. Library Services Open Meeting Sign-in Sheet location: Tillsonburg Library Date: May 16, 2012 Time: 6:00-S:OOpm Paoe 2 li!;:•tr: .~ 1)f (c,,re-"::tron Cc•rn :->ocniJ~:•Ile Jnten.ko f ,r ;·omn1:ttee drl(J/or CoLHKII 1s generally rece1ved as publiC mfor,natJon, subject !CJ the MunJcJpn\ F;eedom .• : ln1 ::.irmat•.~n :':"lei Prntec\1: r· 1/ Prrvc~c-v Act d.ld wJII {;e prlrt of t!le publiC record. I have lived in Tillsonburg all my life. During high school, I worked after school and on Saturdays at the Tillsonburg Library. My children used this library as do my grandchildren now. From 1981 to 1993, I served on the Tillsonburg Library and for 2 years I was chair. Every year our budget was sent back by Council to redo the budget -we went along with these cuts because we had a new library back then. However, when we had to make cuts, it always ended up being to books and equipment because all others costs were fixed. When I was asked to return to the Library Board a couple of years ago, I was surprised to hear my fellow Board members continually referring to the deplorable condition of the Library -the age of the collection and the condition of the interior of the Library itself. I did not want to believe them -not my Library! But it wasn't long before I had to accept that the lack of sufficient funding over the years, had had dire consequences. My library was in bad shape but the amount of money needed to bring it back was almost inconceivable. We did take some small steps-improved lighting, automated doors, new entrance but they were just as I said- "small steps". It was not until this financial crisis came to light this past fall, that we got everyone's attention. Our present Council is now committed to providing Tillson burg with a 'state of the art' library. We do not need to discuss the negatives about our library -we are all in agreement. The task at hand is to decide the path towards a solution. In the end, we will have a library of which we can be very proud but we have two choices. Are you willing to support a 'local' solution where you will see incremental improvements over the course of three years or do you want an immediate fix by turning the library over to the County to run. As I Library Services Open Meeting Comment Card Address: / f4 t&.> ( c E-mail: e?4,. y :z k ,~ Lrh.,,;;. ; / . w'"? What is important to you in a library model? (Ex: collection of books, technology, online resources, knowledgeable staff, furniture, programs, etc) -------------------- 1/i' or-:£~t& 4 tlo v£. ,, u ;'f.nfJHBS,E§ "..J .tlo.:~J<.s "'"'JI ~s.-lfdvJ..v(~Y' Does either of these library service models fit the needs of Tillsonburg? Why? (Oxford County Library System or Improved Tillsonburg Delivery Model) ., C?qal.t!..-..t b) Lj,t.. '""' ,-:'. - Please direct any further comm,nts no later than Wednesday, May 23, 2012 to: Amber Zimmer, Deputy Clerk, Town of Tillson burg 200 Broadway, 2"' Floor, Suite 204 Tillsonburg, ON N4G SA7 519-688-3009 Ext: 3221 azimmer@tillsonburg.ca Notice of Collect"1on Correspondence intended for Committee and/or Council is generally received as public information, subject to the Municipal Freedom of In'ormation and Protection of Privacy Act and will be part of the public record. ( />f"''l / -7] l/ '7 '1/<'TY' 1 r/7'?'V 7 7}?' -r;;•JjtjJn-·clw (/~~""-.,., 71 , f 1/ rr· 1/ !/~' 1 \) .. I' . · 1-V / I~ r); 1'1 / v ;,_,~tnA7 11 ,., . -~ /· ·? 1 • L -'l 'l/· __ y /1 >' r}wn} /'""" ;rfi,.,r 1: "''":'_! ~r; -( -"'~flf'"/lr [;,01 ,1 '71lJ_---r-;-.],d? 1A4J<-I I /?? 1Y )/ ;t/7 1-t-?-->1 I jl -r 1"/r-.. I "fr??jh' I) 11 n i 1-'Vr 1 ) tft't-.7 :jIll'"' vJ 1'/f' : [~11.-7'1// P rr.-P [:111• ut·J~t-(:.1 / jc __,__,_~ /! ~,, e--/JC:r v ~ 11~ y J""'~ ' r I ~ 11 ~'l"w :rv'ru ' ?~ V' ;_) ? 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I/ I - Library Meeting Comments May gth, 2012 Page 1 of 7 Did Not Attend Meeting Bryan Goutouski -New building needed -Library should be moved to Rolph Street School -Need microfilm reader to use achieves properly -Ereaders and ebooks are very expensive to invest in -Not concerned about youth, they have school libraries and internet -Staff need train Page 3of7 May 16h. 2012 Craig Brown X -Impressed with County Library Board Chairperson and believes library would be in good hands -Would allow Town and Council to direct efforts elsewhere Page 5of 7 Page 7of7 File: A04112 Date: May 24,2012 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PuBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Monday June 11, 2012 Time: 6:00pm Location: Town Council Chambers Tillsonburg Corporate Offices, Town Centre Mall, 2nd Floor OWNERS/APPLICANTS: Dan & Kathy Andries I 7 Centennial A venue Tillsonburg ON N4G 4R5 LOCATION: AGENT: Tom Lamos I I 5 Allen Street Tillsonburg, ON N4G 5S9 LOT 87 PLAN M-42, municipally known as 17 Centennial Avenue, Town ofTillsonburg, County of Oxford PURPOSE OF APPLICATION: An application has been received to permit the construction of a covered porch addition and carport extension. The application requires relief from Section 6.2, Low Density Residential (Rl) zone provisions of the Town of Tillsonburg Zoning By-Law to permit a reduced front yard depth from 7.5 metres (24.6 feet) to 4.66 metres (15.2 feet) and increased maximum lot coverage from 33% to 36%. You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary-Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary-Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Community and Strategic Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Eric Gilbert, Development Planner at 688-3009 extension 3226 or by email: egilbert@county.oxford.on.ca. Yours truly, Donna Wilson Secretary-Treasurer Tiiisonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway, 2nd Floor Tillsonburg ON N4G 5A 7 lSlxfErdCount~ ~ growing stronger. .. together Community and Strategic Planning P. 0. Box 1614, Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-537-5513 Web site: www.oxfordcountv.ca Our File: A 04/12 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment OWNERS: Dan & Kathy Andries 17 Centennial Ave Tillsonburg ON N4G 4R5 VARIANCES REQUESTED: MEETING: REPORT NO: AGENT: Tom Lamus June 11, 2012 2012-144 115 Allen Street Tillsonburg ON N4G 5S9 Relief from Section 6.2., Low Density Residential Type 1 (R1) Zone Provisions-Lot Coverage, to increase the maximum permitted lot coverage from 33% to 36%; and Relief from Section 5.32.1, Permitted Encroachments into Required Yards, to allow a covered porch addition measuring approximately 8.53 m (28 ft) x 3.05 m (1 0 ft) to encroach into required front yard 2.84 m (9.32 ft) in place of the maximum permitted encroachment of 1.5 m (4.92 ft). LOCATION: The subject property is described as Lot 87, Plan M-42 in the Town of Tillsonburg. The lands are located on the south side of Centennial Avenue, west of Van Norman Drive and are municipally known as 17 Centennial Drive. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: TOWN OF TILLSONBURG ZONING BY-LAW: SURROUNDING USES: COMMENTS: (a) Purpose of the Application: Low Density Residential Low Density Residential -Type 1 (R 1) Surrounding uses include existing low density residential uses The applicant proposes to obtain relief from the above-noted section of the Tillsonburg Zoning By-law to facilitate the construction of a carport extension and covered porch addition to the existing single detached dwelling. Assessment records indicate the property has an approximate File No. A 04/12 (d) Intent and Purpose of the Zoning By-law: Report No. 2012-144 Page 3 The subject property is zoned Low Density Residential-Type 1 (R1) in the Town of Tillsonburg Zoning By-Law No. 3295. The R1 zone provisions require a minimum front yard depth of 7.5 m (24.6 ft) and permits a maximum lot coverage of 33% of the total lot area for single detached dwellings and accessory structures. The purpose of the front yard depth is to ensure that single detached dwellings maintain sufficient setback from the street and that adequate space is provided for driveway parking space. Lot coverage provisions ensure that an appropriate amount of private amenity space and off-street parking spaces are maintained on behalf of each residential lot, while also ensuring the general lot grading for the overall subdivision development and the individual site-specific lot grading plan are not negatively impacted. The lot coverage provision also ensures that the general scale of development is consistent and appropriate for the size of the lot. The proposed covered porch addition and carport extension are considered to be part of the main dwelling, rather than part of the outdoor amenity area, and therefore the proposed structures are required to comply with the encroachment and coverage requirements for the main dwelling. The proposed covered porch and carport extension will comply with the remaining requirements of the Zoning By-law. (e) Desirable Development/Use: The applicant proposes to construct a covered porch addition with a ground floor area of 26 m2 (280 ft2) and an extension to the existing carport measuring approximately 4.45 m (14.6 ft) by 3.35 m (11 ft). The proposed covered porch addition would extend 3.05 m (1 0 ft) from the existing single detached dwelling into the front yard. The owners have indicated that the covered porch addition and carport extension are desirable to facilitate an accessible entrance to the single detached dwelling. It appears that the proposed plan is in keeping with the character of the surrounding residential neighbourhood and would not appear to have an adverse effect on the adjacent neighbouring properties. Public notification of the application for minor variance was circulated to surrounding property owners on May 31, 2012. As of the writing of this planning report, no correspondence has been received from the public. The proposed increased encroachment into the required front yard depth for the covered porch and increased lot coverage for the covered porch and carport extension are not anticipated to have adverse impacts to the neighbouring land uses. If approved, the proposed variances would not establish an undesirable precedent for this neighbourhood or elsewhere in the Town. Therefore, the applicant's request can be considered desirable for the intended residential use of this property. (f) Summary: In light of the foregoing, it is the opinion of this Office that the applicant's proposal can be given favourable consideration. The relief that the applicant is seeking will not negatively impact the normal use and enjoyment of neighbouring property owners. ll!r.lxfErdCounty ~· growing stronger. .. together 0.1 NAD_1983_UTM_Zone_17N © County of Oxford Plate 1-Location Map and Existing Zoning (with 2010 Aerial Photography and Parcel Lines) File No.: A-04/12-Andries Lot 87, Plan 41-M42, Tillsonburg 0 0.03 0.1 Kilometers I ______ l May 16,2012 This map is a user generated sta~c output from an lntemet mapping site and is for reference only. Data layers lhat appear on this map may or may not be accurate, current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY I .. -··\~ ... r ..... L---:---\- ,-, ,.., .... ' I \ \/ \ ~ \ I \ ) \ \ \ r-""' (.-,. -----\ \ .. ..-, \ ,.)"\ . ..r, \ ' I ' t ... -' \ \ I /.c..._) \' \, l \ I \ I --\ ' \ \__. /;.') ----- Legend Parcel Lines (Displays 1:16 00 Boundary Lot Line Assessment Line Road ID Zoning (Displays 1: 16000 to 1 : Notes 10 1~ NEi1'ES SCALE -1: 250 MElRIC g~r~~~o~ ~~~~ ri~IN'if~~N0~~~Es AND CAN FE ~ z I >.\'\ 'i,~~\p.\... (., 'i, i 'I ~ \ I I \ .-?<i,D ~\ 'i,P ?.'i> \-:X:J \ I I \ ~ 'C'i) y>\...p.~ ~ Plate 3 -Applicant's Sketch File No.: A-04/12-Andries Lot 87, Plan 41-M42, Tillsonburg ~ I I \ ~ 'CD }J\ p. "-] 'i, ~ \) 'i, I I \ '"' II-\1) &":>.f;:!l1 :::.....----::- ~~~-w ,-.,.e<.JJ I I \~ I I Q ~ \ I I IY \'?o AZ. y 0 _} SKETCH !"OR BUILDING APPUCA -TION PLAN OF LOT 87 M-42 TOWN OF nLLSONBURG COUNTY OF OXFORD KIM HUSTED SURVEYING L lD. AREA OF LOT 87 M-42 = 563 SQUARE MElRES AREA OF LOT 87 COVERED BY HOUSE. CARPORT, ADDITION, PROPOSED CARPORT EXTENSION AND PROPOSED COVERED PORCH • 201.1 SQUARE METRES y 3 \~ PROPOSED LOT COVERAGE • 35.7 " ~ < ~- \ I I \ I \ ~ 0 ...- y LEGEND 0 • DENOl"ES ~ ~ g~~girs 18 DENOTES RIB . DEN0"!£5 SURVEY MONUMENT FOUND SURVEY MONUMENT SET STANDARD IRON BAR IRON BAR ROUND IRON BAR File No. A-04/12 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT DECISION OF COMMITTEE Page 1 of2 WE, the undersigned members of the Town ofTillsonburg Committee of Adjustment, do hereby attest that the following was the decision reached by us at the meeting held on Monday June 11, 2012. OWNERS/APPLICANTS: Dan & Kathy Andries 17 Centennial A venue Tillsonburg, ON N4G 4R5 LOCATION: AGENT: Tom Lamos 115 Allen Street Tillsonburg, ON N4G 5S9 LOT 87 PLAN M-42, municipally known as 17 Centennial Avenue, Town ofTillsonburg, County of Oxford PURPOSE OF APPLICATION: The applicant is applying to permit the construction of a covered porch addition and carport extension. The application requires relief from Section 6.2, Low Density Residential (Rl) zone provisions of the Town of Tillson burg Zoning By-Law to permit a reduced front yard depth from 7.5 metres (24.6 feet) to 4.66 metres (15.2 feet) and increased maximum lot coverage from 33% to 36%. DECISION: APPROVED That the Town ofTillsonburg Committee of Adjustment approve Application File A 04/12, submitted by Dan & Kathy Andries for lands described as Lot 87, Plan M-42 in the Town ofTillsonburg as it relates to: 1. Relief from Section 6.2., Low Density Residential Type l (R 1) Zone Provisions-Lot Coverage, to increase the maximum permitted lot coverage from 33% to 36% of the lot area; Relief from Section 5.32.1, Permitted Encroachments into Required Yards, to allow a covered porch addition measuring approximately 8.53 m (28ft) x 3.05 m (10ft) to encroach into the required front yard 2.84 m (9.32 ft) in place of the maximum permitted encroachment of 1.5 m ( 4.92 ft); To allow for the construction of a covered porch addition and carport extension on the existing single detached dwelling, subject to the following conditions: i) A building permit for the proposed covered porch addition and carport extension shall be issued within one year of the date of the Committee's decision. ii) Minor Variance approval is granted only for a covered porch addition and carport extension that are substantially and proportionally in compliance with the applicant's sketch shown as Plate 3 of this report. Members concurring in above ruling: John Lessif Mark Renaud David Beres Mel Getty Marty Klein Chris Rosehart Brian Stephenson DelveryModelfor Llnry Services Library Services for the Town oflillsonburg Addendum May 7, 2012 TOWN LIBRARY SERVICE DELIVERY MODEL Town of Tillsonburg Ubrary Services Executive Summary: The Council of the Town of Tillson burg requested a review of two library service delivery models: stand alone and Oxford County Library (OCL). The review focused on best-in-class practices within Library Services in Ontario: Governance, Collaboration, Plan of Service, Personnel, Collection Management, Information Services, Resources, Technology, Hours of Operation and Facilities. The physical facility or its location was not considered as part of the review. The Town of Tillson burg has underfunded their Library services. The underfunding is observed in the physical interior of the library, the display of the collection and the absence of technological resources. The outcome has been a loss of patrons from all demographic groups. Another indicator of the quality of library services is the presence of mini-libraries in the community clubhouses of Hickory Hills and Baldwin Place. Additionally, the youth of the community have largely abandoned the library. It is important to recognize that the Town Library serves a vital role in economic development. Potential investors and newcomers to the community assess a variety of public services prior to making their final decision to invest and relocate of which Library Services are a key component. Tours were organized for the Ingersoll Library and the Woodstock Public Library. The Ingersoll Library is the largest urban library in the OCL system. The Woodstock Public Library was toured as an example of a vibrant local public library. Members of the Library Board and the Town Council attended the tours and visited the two facilities and the services offered. Based on the review of the service delivery models, the recommendation is to retain the Tillsonburg Library as a locally administered and publicly funded library. This recommendation does come with qualifiers. The current Council must accept the financial infusion that is necessary to return the library to a community hub. Further, the Council must be willing to hold the Library Board accountable for ensuring the investment does reach the 'floor of the library'. The Library Board must ensure that the operations of the library are overseen by a professional dynamic CEO who elevates the service delivery to the community. The Library CEO must be respectful of the Library Boards oversight of Library policies and be willing and able to implement the vision of the Library Board. Finally, all parties must endorse the governance structure and independence in library operations to ensure that the Library CEO can execute the service delivery model as defined by the Library Board and endorsed by the Town Council. TOWN OF TILLSONBURG LIBRARY SERVICES PAGE 2 Cunent Situation The Town of Tillsonburg Library Services is below an adequate level of service for a population that is approaching 16,000. The 2011 Town Levy was $248,000. The Library Services budget is slightly over $297,584forthe 2012 budget. Approaching 50% of all titles predate 2000. The DVD and CDROM collection is the result of public donations. As a result there is no focus on the collection. Public access workstations consist of 4 units with limited access to databases and tools from the internet. A dated piece of equipment serves to provide visually impaired individuals with service. Adult and youth programming is largely absent from library operations. A limited children's reading program is offered through the TO Readers program. The interior of the facility is dated and marginal. No student directed study area exists. The general sitting areas are old and tattered. The magazine and newspaper area lacks focus and is not part of the collection. The interior of the building including shelving, furnishings, and work areas have not been updated in decades. The Tillsonburg library service model has suffered from years of underfunding. The state of the collection is witnessed in the explosion of the Inter-library loan program. Further, the staffing complement has not kept current on library services. TOWN OF TILLSONBURG LIBRARY SERVICES PAGE 4 Increase# of PrQgramming Events-15% 3 months Internal Facilities enhancement-AODA 9 months Customer Service Delivery 12 months Cultural Vitality -Partnerships 8 months Stakeholders Stakeholders: Overview of Business Requirements Internal Staff Organization commitment to training and retention of training. Accountable for the execution of the Town library services. Professional development in current library service trends Library Board Understanding of Governance and collaboration with Council. Accountable for the definition of the Town library services and policies. Town Council Understanding of Governance and collaboration with Library Board. Accountable for the appointment of the Library Board and the taxation levy that support the delivery of library service. External Ratepayers Users of the service delivery model Cultural Partners (ie. Museum) Shared services and resources. Economic Development Key_ attractor for new settlement to community. Intra-County & Inter-County Resource sharing, Information Service partners TOWN OF T/LLSONBURG LIBRARY SERVICES PAGE 6 Over the past decade library services in Ontario have undergone a significant shift. The proliferation of on-line databases has altered the user requirements and needs. Public libraries are shifting to be more of a community hub. The changing definition of the family unit has created an ever increasing need for: expanded programming services and a safe place for self-development. The growth in public access and a- resources through the internet has introduced a knowledge gap for the staff of many public libraries. A recent and telling example is the distribution of a-readers to many over the 2011 holiday season. The leadership and staff of many public libraries found themselves figuratively, and literally, running to keep ahead of the public demands in their service delivery model. The Southern Ontario Library Service (SOLS) Operations Plan for 2011 -2012 is titled Stronger Libraries, stronger Communities. They have four primary objectives: 1. Libraries will have equitable access to worldwide library collections and a-resources; 2. Libraries will provide services according to minimum standards; 3. Libraries will have well-informed and skilled staff; and 4. Libraries will have a mechanism for collaboration on the cost-effective acquisition and use of resources. Progressive communities understand that their public library is a critical component to their economic and cultural vitality. All demographic groups within a community have the potential to utilize traditional and non-traditional library services. The public library serves a pivotal role in information sharing and knowledge transfer. Tillsonburg is fortunate to have a sizeable industrial/commercial employment base. The community requires a library facility that can support the development of the employees in this sector, as well as the families of these employees. The youth (ages 13 -18) of the Town of Tillsonburg are currently underserved. The free and accessible space and services of a public library can have a profound impact on the development of a young person as they transition from youth to adulthood. Although the active card holders for the Town of Tillsonburg library hover at close to 5,000 the number of youth appears very low. Elevated literacy rates and access to continuing education and post-secondary education will prepare the youth of Tillson burg for a future of opportunities. The Woodstock Public Library has experience significant growth in the youth users. Both formal and informal after school activities, are popular for the young residents of the city. The City of Woodstock library serves approaching1 ,800 clients per day. Tillson burg and Woodstock remain the two library systems that are not part of the Oxford County Library (OCL) group. The service delivery model of OCL is expansive. Their strategic plan defines small, medium and large urban units. If Tillsonburg joined the OCL group it would be grouped in the large urban unit with Ingersoll. TOWN OF TILLSONBURG LIBRARY SERVICES PAGE 8 Plan of Service No strategic plan Current strategic plan -guiding vision statement - !Request to insert ·entire Plan of Service Vision Statement: "Ourlibraries area focal point of our communities with strong connections to community services, /ocalbusiness anc:lresidents. Our facilities are vibrant, we/coining, .am:t ar;cessib/e meeting places where community members of all ages come togetherto·feam,.grow; exchange· ideas, and enrich their lives~ ()urtitJ~fies offer multifaceted and.re/evantC(jUectiOns; innovative ;•echno/ogies; and, through $k/lled and ooitrmitted ~taff members, actively engaged communities, ~ovemments and CJ!her piittners, prov~de programs and serVIces that "make adifference'~ The library system contributes to the cultural, ~ucational, social, and economic vitality of the County. Personnel 5.84 FTE (based on 1 ,950 hours 7.5 FTE (Ingersoll); portion Of Administration of per annum) 2 FT; 6 PT adults; 4 7.2= FTE (Central administration serves all youth pages branches}. 16% have formal education in Library service Note: some Ingersoll staff provides services that benefit the system as a wt\61e, e.g~ Children's Programmer sh~ues resour~s and c:jevelops program activities, helps ®ordinate·summer Reading; Technicians spenttsotne time each week at Headquarters condUCting Collection Exchanges •. cataloguing andptqcessing; linking new books to branches, and assisting with collection weeding. 47% have formal education in Librarv · Collection Management See details on next chart See details on next chart Technology Catalogue Polaris is a leader in Catalogue system: SirsiDynix leader in the sector Information the sector. Staff not utilizing Large branch offers a dedicated computer Services software to its fullest capabilities. resource area; children's area for language skill 4 workstations ( 4 with internet, 3 development. with OPAC, 4 with CD ROM) No access to CAP funding Since the Business Case was written,the CAP program was cancelled in early April across Canada. 17 workstations for internet, 1 local history workstation, 2 OPACS-System wide 68 public access computers. TOWN OF TILLSONBURG LIBRARY SERVICES PAGE 10 Perfonnance Standards (OCL Requested to have actual results reported in addition to Policy) Element Tillson burg Oxford County Library Group (OCL) Service & Heavy reliance on Inter-library Policy: Part of a larger collection -users Collection Loan program. receive available items 3-5 business days -Actual is 1-3 business days. No funding for popular title policy. 50% of collection predates 2000 Policy: Popular titles reordered when #of holds = 10 Actual : reordered when # of holds = 5 No formal annual assessment & weeding of collection. Policy: Branch have an up to date collection with a minimum 20% published within last 5 years. 2% of collection non-print. Actual: percentage published within the No funding for large print last 5 years is 45%. program. Collection assessed and weeded once per year. 85% of adult; 15% of Each Material type in branches will be exchanged youth/juvenile unknown % once per year collection fiction At least 1 0% of collection non print formats 125,215 (in 2011) circulations per Purchase one copy of all new popular fiction in year the large print category 1,637 typical visits per week 67% adult; 33% youth/juvenile of material 60-70% collection will be fiction 31.9% (5, 112) cardholders Generate 8,000 circulations per year Ingersoll 2,500 per week; system wide 4,300 visits per'week. 20-25% of system-wide residents registered borrowers; 22% is the current OCL system-wide stat. -46% of lr}gersoll residents are registered The OCL offered the following statement of explanation on their system Qperations: The "Requests" feature of the oriline catalogue allowS: patrons to requE!stthe purchase ofspecific titles. All requests are reviewed by staff under the supervision of librarians ClOd in most cases the title is purchased. In 2011, 4,541 requests were placf,!d, andover 90% of those requests were fulfilled. We consult at least once per year with individual branch staff to assess whether the branch collection is meeting users' needs. Feedback is incorporated into our purchasing plans. Branch staff can make suggestions for adjustments to the branch collection at any time. We utilize County Feedback forms. The Ubrary generates the most responses of any County department. In 2011, we conducted a User Survey in hard copy and online. The purpose of the survey was to gauge customer satisfaction with services, to determine the uses being made ofthe library and the importance of each service, to allow users to make suggestions of how the library could better serve their needs, and to solicit written comments. 394 completed surveys and over 40 online surveys were submitted. 30 pages of written comments were generated. TOWN OF TJLLSONBURG LIBRARY SERVICES PAGE 12 Impact & Description Tillson burg Oxford County Internal: Staff Elevated training and Participate in extensive education levels to provide training and education. substantially enhanced library services. Improve programming and Programming mandated at collection in the next 9 the County level. months. Hire a super user with Knowledge level of a super technology solutions. user with technology solutions. Library Board Complete a strategic plan Tillsonburg Board dissolved and execute. Advisory Board only Governance structure Governance structure retained. altered. Town Council Financially commit to Appoint one member to the enhance the library board. operations to increase levy to properly fund services. Support the strategic plan as No input into the strategic defined by the Local Library plan. Board. Endorse a plan for increased Immediate injection of funding to modernize the funding by Town of collection and improve the $300,000-collection interior space for all immediately replaced with demographic groups: County system. $275,000 over three years External: Ratepayers Endorse $75,000-$100,000 Absorb $300,000 increased increased spending for three levy in 2011. years. Enhanced service delivery Annual levy increases with and programming activities concern for consultation on must occur. service model. Cultural Partners Tillsonburg library must County structure engages engage. TOWN OF TILLSONBURG LIBRARY SERVICES PAGE 14 The major risks attached to the service delivery models are below. Project Risk Assessment Town of Tillsonburg Oxford County Probability Impact Probability Impact Development of Human Resource High High Low Low Professionalism & Knowledgebase Strategic Plan defined y Low Medium Low Low Financial support erodes in Yr 3 Medium High Low Low Willingness to pay erodes Low High Low Low Reduced local influence over Low Low Medium Low [Programming and collection Volunteer fatigue High Medium High Medium Note: The ·OCL expressed concern .overthe assessment of Probability and Impact being rated as High for both programming and ·collection managernentand Volunteer Fatigue. The CAO agreed to alterthe language to "influence'' from "control". The facts that have been shared fron\ the OCL system are.thatthe feedback from the community members will be shared by the Joeal ii~rarj~tJ.to the. system librarian. Based on,1:he statem~nt under the strategic plan that the OCL is responsive to the local .community and the feedback from the OCL library CEO, the probability has been altered to medium frorn high and impact from high to low. Given the central administration structure of the OCL model altering the probability model to Low cannot be endorsed. The OCL expressed concern over the assessment of Volunteer Fatigue. The two models are now aligned. The Human Resource professionalism and knowledgebase is referring to the current knowledge of existing staff. A gap in current library services exists with the Library staff. Improved professionalism may be a challenging aspect for the staff involved to embrace. Extensive training and education will be required to experience a sustained improvement in the level of library services for the Town. This risk is low for the Oxford County system. The second major risk is the Strategic Plan. Currently, the Town ofTillsonburg Library does not have a strategic plan. The absence of such a document makes it exceedingly difficult, bordering on impossible for the Library CEO to implement a 'shared vision' and plan for the library. This is particularly poignant with addressing staff development and the areas in need of staff development. The OCL system has a pre-existing Strategic Plan. The third major risk is the necessity of financial support. The Library has operated for a long time with a lack of financial resources. Under the Town of Tillson burg system, this would remain a medium to a high risk that all parties involved must be disciplined to address. If the OCL service model were adopted that risk would virtually disappear. The fourth risk surrounds the community's willingness to pay. Should the community members struggle to appreciate the need to adequately fund the library system, the Tillsonburg model is not a viable TOWN OF TILLSONBURG LIBRARY SERVICES PAGE 16 \ i I Quantitative Analysis-Financial Cost & Benefit: Financial Element Tillson burg OCL Revenue Provincial 23,685 CAP Other 46150 Total Revenue 69,835 Expense Wages & Benefits 253,700 Supplies 5,600 Equipment 17,300 Books & Publ. 60,000 TOWN OF TILLSONBURG 420 TOWN OF T/LLSONBURG LIBRARY SERVICES Comments 23,685 5,000 Tillsonburg never receive as a stand alone 28,685 230,745 Expect this line to increase substantially with either model. OCL model CEO & Technical staff are a shared cost. All dedicated Tillsonburg staff under OCL model would be customer- service based. 30,000 Tillsonburg see significant increases in the three years. In year 1 $25,000 for painting, furnishings and shelving improvements. 19,000 40,000 Collection investment of $25,000 in year 1 and $50,000 in year 2 and $75,000 in year 3 is necessary to bring make the collection current. Ontario Public Libraries Guidelines, 51h edition collection size 49,500 with 6-7,000 new items each year OCL estimate that minimum annual materials budget needs to be $140,000. 1,500 PAGE 18 Qualitative Analysis-Non-Financial Benefits & Costs: Qualitative Tillsonburg OCL Stakeholder(s) Impacted Summary Governance Tillsonburg retains local One member on the Wtth OCL, local ratepayer governance over library OCL Board and disconnected to the operations presence of operations of the local Advisory Board library -potential negative impact on local qual~y of life. Collaboration Library has history of limited Model relies and Wtth OCL improved access resources to become embraces to local, county, provincial collaborative with service groups collaboration across services and new trends. in the community. the county. Plan of Service Existing service model is not Service model is Wtth OCL local ratepayer current for the sector. superior quality. and service groups Users are marginalized due to received "immediate" the limited collection and enhanced service delivery. services. Personnel Enhanced training on current Extensive training in Internal stakeholders will library systems and processes is place have an elevated training required. and responsibil~ies under Employee low morale is an issue e~her system. with the current system. Collection Mgmt Immediate culling of the collection. Execute immediate Under OCL access to Major local fundraising collection substantial collection. W~h campaign necessary to see replacement and OCL local definition of the immediate improvement to the rotating collection. collection will be eliminated. collection. Information Polaris system is a high calibre OCL utilize the OCL would provide Services & system in library the sector -Integrated Library enhanced software for the Technology Town staff has limitations with the System (ILS). collection management. use of the system. Town has Tillsonburg system is in . . Shared Resources Shared resource opportunities Structure in place to OCL provides greater exist. Staff needs to establish share resources access to shared those resources and take across the system -services including local advantage of them. a bigger system with support. Tillsonburg can extensive resources tap into shared resources easily to have the benefit. Hours & Facilities 51 hours per week -internal 60 hours per week -The physical structure 'cosmetic' changes must occur in would complete must have interior the immediate future (paint, cosmetic changes updating in the shelving, carpet etc.,).-larger immediately -larger immediate near future (6 space requirements in the 5 yr. space requirements months). horizon. in the 5 vr. horizon. TOWN OF T/ll.SONBURG LIBRARY SERVICES PAGE 20 OCL OCL are a proven commodity. This objective is low to The local ratepayer would Their service delivery is medium risk. The control be immediately funding an exceptional and their staff of the building and the additional $347,349 highly skilled. The quality of operations would shift to taxation levy for the OCL the collection would be the County governance system. immediately improved. The model. There would be programming for adults, youth local influence on the and children would be collection and programming immediately enhanced for the of the facility.. The risk is local public. The research and that the collection and knowledge transfer for the programming would local ratepayers and the youth influenced by and not would occur in the immediate be designed by the local future. community TOWN OF TILLSONBURG UBRARY SERVICES PAGE 22 Purpose of the Implementation Strategy Section: The reason for writing the Implementation Strategy Conclusion & Recommendation Section is to ensure that those approving the business case understand the resources they must allocate (people, dollars, time) to complete the recommended next steps of the project. A recommended timeline is highlighted below. Given the nature of the business case some of the timelines will need to be assessed with all of the stakeholders to ensure reasonableness. Description: Item Description Project Owner Timeline Adopt Business Town Council adopt the detailed business case GAO March 1, 2012 Case Library The Tillsonburg Town Library have a 5 year Library Board, CEO June 30, 2012 Strategic Plan Strategic Plan defined Staff Hiring Hire the additional adult library staff approved CEO and HR April30, 2012 under the 2012 Budget Staff Training Define the immediate knowledge gaps of adult CEO and HR May30, 2012 staff and define the training required including job responsibilities. Fundraising A Fundraising Campaign be defined to raise Library Board and June 1, 2012 Campaign funds for the replacement of the collection and Town Council aesthetic enhancement of the libra_ry. Marketing the Once the strategic plan is endorsed, a Library Board, CEO Sept.30,2012 services marketing campaign for the changes to the service delivery model is necessary. Information Assess the catalogue and the improvements to CEO, Director of Dec.1, 2012 Technology the Information Technology infrastructure Development needs. 15r Phase of Library Board deliver the Strategic Plan to Town Library Board, CEO June 1, 2012 Funding Council. First phase of $75,000 funding provided .ITown funds from reserves) Strategic Plan Library Board works with the Library CEO to Library Board, CEO Dec.31,2013 Implementation implement year one of the Strat~ic Plan Complete the The Fundraising Campaign committee raise Fundraising June 30, 2013 Fundraising $350,000 for collection replacement and interior Committee with Campaign aesthetic improvements. Library Board and Town Council 2na Phase of Library Board deliver to Town Council the Library Board, CEO Jan. 1, 2013 Funding results of the Fundraising Committee and the 2nd year of the Strategic Plan. (Town funds from taxation levy for $100,000) 3ra Phase of Library Board deliver to Town Council the Library Board, CEO Jan.1, 2014 Funding results of the 3rd year of the Strategic Plan. (Town funds from taxation levy for $1 00 ,000) TOWN OF TILLSONBURG. LIBRARY SERVICES PAGE 24 25 Delevan Crescent Tillsonburg, ON N4G 3M6 April25, 2012 To Whom It May Concern: Please accept this letter as our formal request for permission to operate motorized watercraft on Lake Lisgar for Turtlefest, which is scheduled for June 16, 2012. Bylaw 2619, a Bylaw to Prohibit Water Craft from Operating on Lake Lisgar, does allow for the use of motorized water craft on Lake Lisgar if approval is given by a resolution of Town Council. Specifically, Paragraph 2 of Bylaw 2619 states: That regulations provided in Paragraph 1 shall not apply to a performance or activity given under the auspices of a patriotic, fraternal, or charitable society, service club or non-profit organization provided permission by resolution is given by the Council of the municipality. Hence, the Lake Lisgar Revitalization Project Committee is requesting permission for the use of three motorized craft for their Turtlefest activities, including those conducted by the Sea Scouts. Submitted Respectfully by: Joan Weston, LLRP Committee Member THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW ~2 61 9 A BY-LAW to prohibit motorized water craft from operating on Lake Lisgar. WHEREAS by-laws may be passed by Councils of local municipalities to prohibit or regulate within the municipality noises likely to disturb the inhabitants pursuant to Section 210, Paragraph 138 of the Municipal Act, R.S.O. 1990, Chapter M-45. AND WHEREAS Council may pass such by-laws and make such regulations for health, safety, morality and welfare of the inhabitants of the municipality pursuant to Section 102 of the Municipal Act, R.S.O. 1990, Chapter M-45. THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. That all motorized water craft shall be prohibited from operating in the waters of Lake Lisgar at all times unless permission is granted pursuant to provisions of paragraph 2 herein. 2. That regulations provided in paragraph 1 shall not apply to a performance or activity given under the auspices of a patriotic, fraternal, or charitable society, service club or non-profit organization provided permission by resolution is given by the Council of the municipality. 3. Any persons violating any provisions of this by-law shall be subject to a penalty not exceeding $1,000.00 for each such offence exclusive of costs, and all such penalties and costs may be processed pursuant to the Provisions of the Provincial Offences Act, R.S.O. 1990. 4. That By-Law 1755 is hereby repealed. Development and Communication Services 2012 DCS 12-38 Report-Proposed Public Notice Changes for Site Specific Zoning Applications DATE: June 11, 2012 TO: Kelley Coulter, CAO FROM: David Samis, Director of Development and Communication Services SUBJECT: PROPOSED CHANGES TO PUBLIC NOTICE REQUIREMENTS - SITE SPECIFIC ZONING APPLICATIONS RECOMMENDATION "RESOLVE THAT Council receive Report DCS 12-38 as information. FURTHER RESOLVE that Council adopt the recommendations contained herein" PURPOSE The purpose of this report is to outline changes that the municipality could proceed with to shorten the public notice requirement for site specific zoning applications. HISTORY & DISCUSSION Section 34 of the Planning Act, outlines the process that approval authorities follow with regards to notice, approvals and amendments to zoning by-laws. As part of the process for the zoning amendment application, a public notice provision is a requirement. The Planning Act, outlines the below with regards to public notice and open houses for site specific zoning applications. "Information and public meeting; open house in certain circumstances {12) Before passing a by-law under this section, except a by-law passed pursuant to an order of the Municipal Board made under subsection (11.0.2) or (26), (a) the council shall ensure that, (i) sufficient information and material is made available to enable the public to understand generally the zoning proposal that is being considered by the council, and (ii) at least one public meeting is held for the purpose of giving the public an opportunity to make representations in respect of the proposed by-law; and Development and Communication Services 2012 County Planning Staff have raised this issue with the municipality and staff believe this will be a minor change that will bring further value to the development process. FINANCIAL IMPACT Not applicable. CONSULTATION/COMMUNICATION The shortening of the process by six days will enable the applicant to move through the development process in a more expeditious manner to present in front of the approval authority (Council). The "principle of development" or policy direction has already been established in the official plan designation, and if any major changes were necessary an amendment to the official plan would be required, and this would still follow the 20-day notice period. CONCLUSION Should Council, wish to proceed with the recommendation, a resolution is necessary to direct staff to provide the 14 days notice for site-specific zoning by-law amendments. PREPARED BY: David Samis, Director of Development & Communications \ Development and Communication Services 2012 DCS 12 -38 Report-Proposed Public Notice Changes for Site Specific Zoning Applications DATE: June 11, 2012 TO: Kelley Coulter, CAO FROM: David Samis, Director of Development and Communication Services SUBJECT: PROPOSED CHANGES TO PUBLIC NOTICE REQUIREMENTS - SITE SPECIFIC ZONING APPLICATIONS RECOMMENDATION "RESOLVE THAT Council receive Report DCS 12-38 as information. J FURTHER RESOLVE that Council adopt the recommendations contained herein" PURPOSE The purpose of this report is to outline changes that the municipality could proceed with to shorten the public notice requirement for site specific zoning applications. HISTORY & DISCUSSION Section 34 of the Planning Act, outlines the process that approval authorities follow with regards to notice, approvals and amendments to zoning by-laws. As part of the process for the zoning amendment application, a public notice provision is a requirement. The Planning Act, outlines the below with regards to public notice and open houses for site specific zoning applications. "Information and public meeting; open house in certain circumstances (12) Before passing a by-law under this section, except a by-law passed pursuant to an order of the Municipal Board made under subsection (11.0.2) or (26), (a) the council shall ensure that, (i) sufficient information and material is made available to enable the public to understand generally the zoning proposal that is being considered by the council, and (ii) at least one public meeting is held for the purpose of giving the public an opportunity to make representations in respect of the proposed by-law; and Development and Communication Services 2012 County Planning Staff have raised this issue with the municipality and staff believe this will be a minor change that will bring further value to the development process. FINANCIAL IMPACT Not applicable. CONSULTATION/COMMUNICATION The shortening of the process by six days will enable the applicant to move through the development process in a more expeditious manner to present in front of the approval authority (Council). The "principle of development" or policy direction has already been established in the official plan designation, and if any major changes were necessary an amendment to the official plan would be required, and this would still follow the 20-day notice period. CONCLUSION ; Should Council, wish to proceed with the recommendation, a resolution is necessary to direct staff to provide the 14 days notice for site-specific zoning by-law amendments. PREPARED BY: David Samis, Director of Development & Communications Development and Communication Services 2012 DCS 12-34 Report-Property Standards By-Law DATE: June 11, 2012 TO: Kelley Coulter, Chief Administrative Officer FROM: David Samis, Director of Development and Communications SUBJECT: PROPERTY STANDARDS BY-LAW RECOMMENDATIONS "Resolve that Council receives report DCS 12-34 -Property Standards By- Law for information only." PURPOSE The purpose of this report is to provide the updated proposed Property Standards By-law for Council review. HISTORY & DISCUSSION The Town's current Property Standards By-Law #2705 was last reviewed and adopted by Municipal Council in 1995. Since this time a number of changes in legislation have occurred that has precipitated the need for this updated by-law. The necessity of this by-law update is to ease in the enforcement of property standards. The principal purpose and intent of the Town's Property Standards By-law is to provide the minimum standard in regard to property maintenance and occupancy. The By-law applies to all "property", which is defined in subsection 15.1 (1) of the Building Code Act, 1992 as, "a building or structure or part of a building or structure, and includes the lands and premises appurtenant thereto and all mobile homes, mobile buildings, mobile structures, outbuildings, fences and erections thereon whether heretofore or hereafter erected, and includes vacant property". In addition, the Property Standards By-law may also require "repair" to existing buildings, structures and property, which "includes the provision of facilities, the making of additions or alterations or the taking of any other action that may be required to ensure that a property conforms with the standards established in a by-law" passed under section 15.1 of the Building Code Act, 1992. The Property Standards By-law is enforced by by-law enforcement staff upon registered Development and Communication Services 2012 DCS 12-34 Report-Property Standards By-Law DATE: June 11, 2012 TO: Kelley Coulter, Chief Administrative Officer FROM: David Samis, Director of Development and Communications SUBJECT: PROPERTY STANDARDS BY-LAW RECOMMENDATIONS "Resolve that Council receives report DCS 12-34 -Property Standards By- Law for information only." PURPOSE The purpose of this report is to provide the updated proposed Property Standards By-law for Council review. HISTORY & DISCUSSION The Town's current Property Standards By-Law #2705 was last reviewed and adopted by Municipal Council in 1995. Since this time a number of changes in legislation have occurred that has precipitated the need for this updated by-law. The necessity of this by-law update is to ease in the enforcement of property standards. The principal purpose and intent of the Town's Property Standards By-law is to provide the minimum standard in regard to property maintenance and occupancy. The By-law applies to all "property", which is defined in subsection 15.1 (1) of the Building Code Act, 1992 as, "a building or structure or part of a building or structure, and includes the lands and premises appurtenant thereto and all mobile homes, mobile buildings, mobile structures, outbuildings, fences and erections thereon whether heretofore or hereafter erected, and includes vacant property". In addition, the Property Standards By-law may also require "repair" to existing buildings, structures and property, which "includes the provision of facilities, the making of additions or alterations or the taking of any other action that may be required to ensure that a property conforms with the standards established in a by-law" passed under section 15.1 of the Building Code Act, 1992. The Property Standards By-law is enforced by by-law enforcement staff upon registered BYLAW No . ._[ ____ ____,1 WHEREAS under Section 15.1(3) of the Building Code Act, S.O. 1992, c.23, a Bylaw may be passed by the Council of a municipality prescribing the standards for the maintenance and occupancy of property within the municipality provided the official plan for the municipality includes provisions relating to property conditions; AND WHEREAS the Official Plan for The Town of Tillsonburg includes provisions relating to property conditions; AND WHEREAS the Council of The Town of Tillsonburg is desirous of passing a Bylaw under Section 15.1 (3) of the Building Code Act, S. 0. 1992, c. 23; AND WHEREAS Section 15.6(1) of the Building Code Act, S.O. 1992, c.23 requires that a Bylaw passed under Section 15.1 (3) of the Building Code Act, S. 0. 1992, c. 23 shall provide for the establishment of a Property Standards Committee; NOW THEREFORE the Council of The Town of Tillsonburg hereby enacts the following: SHORT TITLE: This by-law shall be referred to as the "Property Standards By- Law". PART 1 DEFINITIONS PART2 GENERAL STANDARDS FOR ALL PROPERTY AND USES 2.01 SCOPE 2.02 YARDS 2.03 OUTDOOR STORAGE OF MATERIALS-NO IMMEDIATE USE 2.04 GARBAGE RECEPTACLES 2.05 GARBAGE CHUTES-ROOMS-CONTAINERS-STANDARDS. 2.06 UNENCLOSED PORCH-BALCONY 2.07 GRASS-TREES-BUSHES-HEDGES-LANDSCAPING 2.08 GROUND COVER-EROSION CONTROL 2.09 LOT GRADING-DRAINAGE-SUMP PUMPS 2.10 WALKWAYS AND DRIVEWAY 2.11 PARKING LOTS 2.12 EXTERIOR LIGHTING 2.13 RETAINING WALL 2.14 WELLS -CISTERN-CESSPOOL-PRIVY VAULT-PIT OR EXCAVATION PARTS VACANT -DAMAGED-DEMOLITION 6.01 VACANT LAND 6.02 VACANT PROPERTIES 6.03 DAMAGE BY FIRE-STORM-OTHER CAUSES 6.04 DEMOLISH BUILDING PART7 ADMINISTRATION AND ENFORCEMENT 7.01 GENERAL 7.02 MEASUREMENT 7.03 PROPERTY STANDARDS COMMITTEE 7.04 PROPERTY STANDARDS OFFICER-DUTIES 7.05 RECOVERY OF COSTS RELATIVE TO ORDER 7.06 APPEAL TO PROPERTY STANDARDS COMMITTEE 7.07 DECISION ON APPEAL PARTS EMERGENCY POWERS 8.01 EMERGENCY ORDERS 8.02 SERVICE 8.03 EMERGENCY POWERS 8.04 SERVICE OF STATEMENT 8.05 APPLICATION TO COURT 8.06 POWERS OF JUDGE 8.07 ORDER FINAL 8.08 MUNICIPAL LIEN 9.01 FINES PART9 OFFENCES PART10 REPEAL AND EFFECTIVE DATE 10.01 REPEAL AND EFFECTIVE DATE 11.01 SCHEDULES PART 11 SCHEDULES 3 19) "Dwelling unit" -means a suite of two or more rooms, designed or intended to be used for human habitation and to accommodate s single household, in which sanitary conveniences and cooking facilities are provided and which has a private entrance either from the outside of the building ot through a common hallway. 20) "Exterior property area" -means the building lot excluding buildings? 21) "Fence" -means any structure, wall or barrier, other than a building, erected at grade for the purpose of defining boundaries of property, separating open space, restricting ingress to or egress from property, providing security or protection to property or acting as a visual or acoustic screen. 22) "First Storey" -means the storey with its floor closest to grade and having its ceiling more than1.8 m (6ft) above grade. 23) "Ground cover" -means organic or non-organic material applied to prevent soil erosion such as concrete, flagstone, gravel, asphalt, grass or other landscaping. 24) "Guard" -means a protective barrier installed around openings in floor areas or on the open sides of a stairway, a landing, a balcony, a mezzanine, a gallery, a raised walkway, and other locations as required to prevent accidental falls from one level to another. Such barriers may or may not have openings through them. 25) "Habitable room" -means any room in a dwelling or dwelling unit used or intended to be used for living, eating, sleeping, or cooking and without limiting the foregoing shall include den, library , sunroom or recreational room or any combination thereof 26) "Public Health Inspector" -means the Public Health Inspector for the County of Oxford 27) "Inoperable Motor Vehicle" -means a motor vehicle which is without a current licence plate and current insurance, and has its fenders, hood, trunk, roof, wheels, or any part of its superstructure removed, or a motor vehicle which is in a dilapidated condition. 28) "Multiple Unit Dwelling"-means a dwelling consisting of three or more dwelling units, which are horizontally and/or vertically attached, which may be entered from an independent entrance directly from the outside or from an internal common space or an access balcony and in which 50% or more of dwelling units have direct access to grade or a roof terrace. A multiple attached dwelling includes a triplex, a fourplex, a sixplex and a townhouse, but shall not include a street fronting townhouse or apartment dwelling. 29) "Municipality"-means the Corpoartion of the Town of Tillson burg 30) "Non-habitable room" -means any room or space in a dwelling unit, other than a habitable room and includes a washroom, bathroom, toilet room, laundry, pantry, lobby, corridor, stairway, closet, cellar, boiler room, garage, or space for service and maintenance of any building for public use and for access to and vertical travel between storeys. 31) "Non-Residential Property" -means a building or structure or part of a building or structure not occupied in whole or in part for the purpose of human habitation, and includes the lands and premises appurtenant and all of the outbuildings, fences or erections thereon or therein. 32) "Occupant" -means any person or persons over the age of eighteen years in possession of the property. 5 private sewage disposal system approved by the County of Oxford Board of Health. 47) "Sign" -means any device or notice, including its structure and other component parts, which is used or capable of being used to identify, describe, illustrate advertise or direct attention to any person, business, service, commodity or use. 48) "Standards" -means the standards of physical condition and of occupancy prescribed for property by this by-law. 49) "Storm Sewer" -means a sewer which carries storm water and surface water, street wash and other wash water or drainage, but excludes sanitary sewage. 50) "Toliet Room"-means a room containing a water closet and/or a wash basin. 51) "Town"-means the Corporation of the Town of Tillsonburg. 52) "Vehicle" -includes a motor vehicle, trailer, boat, motorized snow vehicle or other mechanical power driven equipment. 53) "Vermin" -shall include rats, mice, and all other such obnoxious animals. 54) "Visual barrier" -shall mean a continuous, uninterrupted structure, which completely blocks lines of sight when viewed perpendicularly from either of its sides and shall consist of one or more of the following materials: wood, stone, bricks, mortar, fabricated metal or other similarly solid material. 55) "Waste"-means any debris, rubbish, refuse, sewage, effluent, discard, or garbage of a type arising from a residence, belonging to or associated with a house or use of a house or residential property and/or from industrial or commercial operations, or belonging to or associated with industry or commerce or industrial or commercial property, which for greater certainty includes all garbage, discarded material or things, broken or dismantled things, and materials or things exposed to the elements, deteriorating or decaying on a property due to exposure or weather. 56) "Yard" means the land within the boundary lines of the lot and not occupied by the principal building. 2.01 SCOPE PART2 GENERAL STANDARDS 1. No person, being the owner or occupant of a property, shall fail to maintain the property in conformity with the standards required in this Bylaw. 2. The owner of any property which does not conform to the standards in this Bylaw shall repair and maintain the property to conform to the standards or shall clear the property of all buildings, structures, garbage, rubbish, waste or accumulations of such materials that prevent access to or exit from the property in the case of emergency, or other safety or health hazard and shall leave the property in a graded and leveled condition. 7 1. Every building shall be provided with sufficient proper receptacles to contain all garbage, ashes or waste, which accumulates on the property and such materials, shall be placed for collection in proper receptacles in compliance with applicable laws and not allowed to accumulate for longer than fourteen (14) days. 2. Receptacles for garbage shall be: a) made of watertight construction, b) provided with a tight fitting cover, c) maintained in good condition without holes or spillage; and d) closed or emptied, rinsed and cleaned when not in use, to prevent the escape of offensive odour or waste. 3. Plastic bags shall be considered acceptable receptacles under subsection 2.04.2 when: a) adequately secured so as to prevent spillage; b) not stored outdoors unless protected from access by animals or vermin; and c) otherwise are maintained in compliance with 2.04.1 4. Paper receptacles are not acceptable under this Section, except only where they are placed inside other compliant receptacles or are placed out for collection in compliance with applicable collection By-laws. 2.05 GARBAGE CHUTES-ROOMS-CONTAINERS-STANDARDS 1. Garbage chutes, disposal and collection rooms, containers and receptacles shall be maintained good repair, kept clean and free of offensive odours. 2.06 UNENCLOSED PORCH -BALCONY 1. Every unenclosed porch or unenclosed balcony, and every exterior and common area shall be kept free of garbage, waste, or appliances. 2.07 GRASS-TREES-BUSHES-HEDGES-GROUND COVER-LANDSCAPING 1. Ground cover, hedges, trees, landscaping and grass, and site facilities required as a condition of site development or redevelopment shall be maintained in living condition and in a good state of repair. 2.08 GROUND COVER-EROSION CONTROL 1. Suitable ground cover shall be provided and maintained to prevent erosion of the soil and so as to be in harmony with the neighbouring environment. 2.09 LOT GRADING-DRAINAGE-SUMP PUMPS 9 2.12 EXTERIOR LIGHTING 1. Every stairway, exterior exit and entrance doorway, cellar, basement entrance or building entrance shall have a permanently installed lighting fixture that shall be maintained in good working order. 2. All underground parking areas and common areas shall be illuminated so as to provide safe passage. 3. Lighting fixtures and their supports shall be installed and maintained in a safe and structurally sound condition and in good repair. 4. Where parking areas are illuminated, lighting fixtures shall be so arranged that no part of any fixture shall be more than 9 m (29.5 ft.) above the finished grade of the parking area. Fixtures shall be so designed and installed that the light is directed downward and deflected away from the adjacent lots. 2.13 RETAINING WALL 1. All retaining walls, screen walls and ornamental walls shall be constructed of durable material and shall be maintained in a structurally sound condition. Such maintenance includes: a) redesigning, repairing or replacing of all deteriorated,damaged, misaligned or missing portions of the wall and any railings or guards appurtenant thereto; b) installing subsoil drains where required to maintain the stability of the wall; c) grouting masonry cracks; and/or d) applying to all exposed metal or wooden components, unless inherently resistant to deterioration, a protective coating of paint or equivalent weather- resistant material. 2.14 WELLS -CISTERN-CESSPOOL-PRIVY VAULT -PIT OR EXCAVATION 1. Every property shall be kept free of all unused excavations, empty in-ground pools, holes, enclosed wells, pits, shafts, cisterns or reservoirs, and the same shall be filled to grade with clean fill. Provided that where any excavations, holes, unenclosed wells, pits, shafts, cisterns or reservoirs are in use and are required by the nature of use and occupancy of any property, and may constitute a health or safety hazard or exceed a depth of 60 em (24 inches), a fence or barrier shall be erected and maintained completely around the same to a height of not less than 1.2 metres (3.9 feet) above the grade level at the perimeter of each of them. As per the requirement of the fence by-law. 2.15 ACCESSORY BUILDINGS 1. The foundations, walls, roofs and all parts of accessory buildings and other structures appurtenant to the main building shall be: a) constructed with suitable materials; b) maintained in good repair; 11 PART3 EXTERIOR OF BUILDINGS AND STRUCTURES 3.01 STRUCTURAL ADEQUACY -CAPACITY 1. All repairs and maintenance of property required by the standards prescribed in this Bylaw shall be carried out in a manner accepted as good workmanship in the trades concerned and with materials suitable and sufficient for the purpose. 2. Every part of a property shall be maintained in good repair and in a structurally sound condition so as: a) to be capable of sustaining safely its own weight, and any additional load to which it may normally be subjected; b) to be capable of safely accommodating all normal structural movements without damage, decay or deterioration; c) to prevent the entry of moisture that would contribute to damage, decay or deterioration; and d) to be capable of safely and adequately performing its function subject to all reasonable serviceability requirements. 3.02 FOUNDATION WALLS-BASEMENTS 1. All foundation walls and the basement, cellar or crawl space floors shall be maintained in good repair and structurally sound. 2. Every basement, cellar and crawl space in a property shall be maintained in a reasonably watertight condition so as to prevent the leakage of water into the building. 3.03 EXTERIOR WALLS-SURFACES-CLADDING-MASONRY All exterior walls and surfaces of every building or structure shall be sound, plumb, and weathertight, free from loose or unsecured objects and maintained in good repair. 1. Exterior walls shall be in good repair free from cracked or broken masonry units, defective or deteriorated wood or metal siding or trim, cracked, broken or loose stucco, loose or unsecured objects 2. Shall be so maintained by the painting, restoring or repairing of the walls, coping or flashing, by the waterproofing of joints and the walls themselves, by the installation of or repairing of weathertight finishing, or the installation of termite shields, if required. 3. All exterior surfaces that have previously been covered with paint or other protective or decorative materials shall be maintained in good repair and the covering renewed when it becomes damaged or deteriorated. 13 3.07 ROOF 1. Every roof and all of its components shall be maintained in good repair and in a safe and structurally sound condition. 2. Without restricting the generality of this Section, such maintenance includes: a) removal of loose, unsecured or rusted objects or materials; b) removal of dangerous accumulations of snow or ice; c) keeping roofs and chimneys in water-tight condition so as to prevent leakage of water into the building; and d) keep all roof-related structures plumb unless specifically designed to be other than vertical. 3.08 EAVES TROUGH SYSTEM-METAL DUCTS-FLASHING 1. Eaves trough, roof gutter, rainwater pipe, downspouts, flashing and all exterior ducts shall be properly secured free from loose or unsecured objects, free from obstructions and health hazards, weather-tight, free of holes and maintained in good repair. 2. Metal eaves troughs, rainwater pipes, flashing and all exterior metal ducts shall be kept free from rust by application of a suitable protective material such as paint, and shall be renewed when necessary. 3. Roof drainage shall be discharged onto the ground at least 1 metre (39 inches) from the building or structure, when it is physically possible to do so, providing that it does not adversely affect adjacent properties, or cause erosion. 3.09 CHIMNEY FLUES 1. Chimney, vent pipes, smoke stacks, flues, ducts and other similar equipment shall be constructed, installed and maintained as per the applicable codes and or standards. 2. Any fuel burning heating equipment used in a building shall be properly vented to the exterior by means of an approved smoke pipe, vent pipe or chimney. 3.10 GARAGE-CARPORT 1. The construction between an attached or built-in garage or carport and a dwelling unit shall provide an effective barrier to gas and exhaust fumes. 2. Garages and carports shall be maintained in good repair and free from hazards. 15 4.04 STAIRS-HANDRAILS-GUARDS 1. Every stair, floor, landing, verandah, porch, deck, loading dock, balcony together with any guard, balustrade, railing, screen or other appurtenance attached thereto shall be maintained in good repair and in a safe and structurally sound condition. 2. Without restricting the generality of Section 4.04, such maintenance includes: a) Repairing or replacing floors, treads or risers that show excessive wear or are broken, warped, loose, depressed, protruding or otherwise defective b) Repairing, replacing or supporting structural members that are decayed, damaged, weakened, loose or missing; and c) Providing, repairing or replacing balustrades, guards and railings. 3. A guard shall be installed and maintained in good repair on the open side of any stairway or ramp containing three (3) or more risers including the landing or a height of 600 mm (24 inches) between adjacent levels. A handrail shall be installed and maintained in good repair in all stairwells. Guardrails shall be installed and maintained in good repair around all landings, porches, balconies. Guardrails, balustrades and handrails shall be constructed and maintained rigid in nature. 4. Stairs, floors, landings, verandahs, porches, decks, loading docks, balconies and every appurtenance attached thereto within the exterior walls of a vacant or unoccupied building are exempt from the provisions of 4.04 if section 6.03 has been complied with. 4.05 ELEVATORS 1. Elevating devices in a building, including all parts, lighting fixtures, lamps, elevator buttons, floor indicators and ventilation fans shall be maintained in good repair and operational. a) All elevating devices including elevators, dumb-waiters, hoists, escalators, incline lifts and other elevating devices shall be installed and maintained in good working order and good repair; and in a safe condition. b) In accordance with the requirements of the Elevating Devices Act, as amended from time to time, and any regulations made there under. 4.06 MEANS OF EGRESS 1. Every building, structure or dwelling unit shall have a safe, continuous and unobstructed passage from the interior to an exit or the outside of the building at street or grade level as per the Ontario Building Code and Ontario Fire Code. 2. Exterior stairs and fire escapes shall be maintained in a safe state of repair and kept free of ice and snow. 3. A required means of egress shall not pass through an attached or built-in garage or an enclosed part of another dwelling unit. 17 4. Wood stoves within a dwelling and any other property shall be maintained in accordance to Canadian Standards Association's standard -B 365-M. 5. All air conditioners and air conditioning systems shall be securely mounted and installed in accordance with manufacturers' specifications. 6. All air conditioners and air conditioning systems shall be maintained in good repair, free of conditions which may constitute a health, fire or safety hazard. 4.10 VENTILATION 1.Ventilation, as required by the Ontario Building and Fire Codes, shall be provided to and maintained in all rooms and spaces within a building so as to prevent accumulations of heat, dust, fumes, gases, including carbon monoxide, vapours and other contaminants which may create a fire, explosion, toxic hazard or health hazard. 2. Ventilation systems shall be cleaned regularly and installed, used and maintained: a) in conformance with the requirements of the Building and Fire Codes; b) in good working condition and good repair; and c) in a safe condition 3. When an exterior opening is used or required for ventilation and is not required to be protected by a door, window or similar closure, it shall be protected with screens in accordance with this Bylaw. 4. An opening for natural ventilation may be omitted from a bathroom or toilet room where a system of mechanical ventilation has been provided. 5. Every basement, cellar, unheated crawl space and attic shall be vented and such vents shall be designed and maintained to prevent entry of snow, rain, rodents and insects. 4.11 ELECTRICAL 1. Every dwelling and dwelling unit shall be wired for electricity and shall be connected to an approved electrical supply system. An adequate supply of electrical power shall be available in all occupied parts of every dwelling, suite and building. 2. The connection to the building and the system of circuits and outlets distributing the electrical supply within the building shall provide adequate capacity for the use of the building and such connections, circuits, wiring and outlets along with any fuses, circuit breakers and other appurtenances thereto shall be installed and maintained in good working order, and in conformity with the regulations of electrical safety Authority designated under the Electricity Act. 3. Extension cords are not permitted on a permanent basis. 19 5. Replacement hot water heaters shall have a thermostatic mixing value limiting water temperature to a maximum of +49C (120 F). As per the Ontario Building Code. 4.15 SEWAGE SYSTEM 1. Sanitary sewage from any building shall be discharged into the municipal sanitary sewage system, or into a private sewage system approved under Part 8 of the Ontario Building Code, and not otherwise. 2. The land in the vicinity of a private sewage system shall be maintained in a condition that will not cause damage to, or impair the functioning of the sewage system. 4.16 VERMIN CONTROL 1. Every property shall be maintained so as to be free from vermin and conditions that may promote an infestation at all times. 2. Openings in buildings, cellars, soffits, facia, and crawl space shall be protected to prevent the entrance of wildlife, rodents, vermin, insects and pests. PARTS ADDITION REQUIREMENT FOR RESIDENTIAL OCCUPANCY 5.01 OCCUPANCY STANDARDS 1 . A non-habitable room shall not be used as a habitable room. 2. No kitchen shall be used as a bedroom. 3. The minimum dimension of any habitable room shall be 2 metres (6.5 feet). 4. Height and size of rooms or spaces for the purpose of calculation shall comply with the regulations of the Ontario Building Code. 5. No basement or portion thereof shall be used as a dwelling unit, unless it meets the following requirements: a) access to each habitable room shall be gained without passage through a furnace room, boiler room or storage room; b) each habitable room shall comply with all the requirements for ingress, egress, c) light, ventilation and ceiling height set out in this Bylaw; d) floors and walls are constructed so as to be impervious to leakage of underground or surface run-off water 21 4. Where a building remains vacant or unoccupied for a period of more than ninety days, the owner shall ensure that all utilities serving the building, that are not required for the safety or security thereof, are properly disconnected or otherwise secured to prevent risk of fire, accident, damage or other danger to the property or adjoining premises. 6.03 DAMAGE BY FIRE-STORM-OTHER CAUSES 1. A building or portion thereof, damaged by fire or other causes, shall be restored to its original condition and repaired as may otherwise be required by this by-law or the building shall be demolished or the damaged portion removed. 2. Without restricting the generality of Section 6.04.1 such repairs shall include: a) Abating any unsafe condition; and b) Refinishing so as to be in harmony with adjoining undamaged surfaces. 3. Where a building, accessory building, fence or other structure is demolished, the property shall be cleared of all rubbish, waste, refuse, masonry, lumber, wood, and other materials and left in a graded and leveled condition. 6.04 DEMOLISH BUILDING 1. Where a building, accessory building, fence or other structure is being demolished, every precaution shall be taken to protect the adjoining property and members of the public. The precautions to be taken include the erection of fences, barricades, covered walkways for pedestrians and any other means of protection necessary for the protection of the adjoining property and members of the public. 2. The owner of any building or part thereof being demolished shall leave any remaining wall or walls (including any former party wall or walls, whether separately or jointly owned) structurally sound, weather tight, in a safe condition and in conformity with the standards in the Ontario Building Code. 7.01 GENERAL PART7 ADMINISTRATION AND ENFORCEMENT 1. This Bylaw shall apply to all property within the limits of the Town. 23 2. Right of Entry Subject to paragraph 3 while this by-law is in effect, an Officer and any person acting under his/her instructions may, at all reasonable times and upon producing proper identification, enter and inspect any property. 3. Entry into Dwelling Except under the authority of a search warrant issued under Section 158 of the Provincial Offences Act, an officer or any person acting under his instructions shall not enter any room or place actually used as a dwelling without requesting and obtaining the consent of the occupier, first having informed the occupier that the right of entry may be refused and entry made only under the authority of a search warrant. 4. Orders An officer who finds that a property does not conform to any of the standards prescribed in this by-law may make an order, (a) stating the municipal address or the legal description of such property; (b) giving reasonable particulars of the repairs to be made or stating that the site is to be cleared of all buildings, structures, debris or refuse and left in a graded and leveled condition; (c) indicating the time for complying with the terms and conditions of the order and giving notice that, if the repair or clearance is not carried out within that time, the municipality may carry out the repair or clearance at the owner's expense; and (d) indicating the final date for giving notice of appeal from the order. 5. Service and Posting of Order The order shall be served on the owner of the property and such other persons affected by it as the officer determines and a copy of the order may be posted on the property. 6. Registration of Order The order may be registered in the proper land registry office and, upon such registration, any person acquiring any interest in the land subsequent to the registration of the order shall be deemed to have been served with the order on the day on which the order was served under section 7.04(5) and, when the requirements of the order have been satisfied, the clerk of the Town shall forthwith register in the proper land registry office a certificate that such requirements have been satisfied, which shall operate as a discharge of the order. 7.05 RECOVERY OF COSTS RELATIVE TO ORDER Where an owner or Occupant fails to comply with an Order issued under this by- law within the time stipulated in the Order the Corporation costs of such further inspections of the Property, and such reports and further notification or registrations as the Officer may deem appropriate shall be payable to the Corporation by the Property owner including disbursements and the set fees for Officer's services as per Schedule 'A'. 25 judge under section 7.07(1), as confirmed or modified by the judge, shall be final and binding upon the owner and occupant who shall make the repair or effect the demolition within the time and in the manner specified within the order. 5. Certificate of Compliance Following the inspection of a property, the Officer may, or on the request of the owner shall, issue to the owner a certificate of compliance if, in his opinion, the property is in compliance with the standards of this by-law. The fee payable for a certificate of compliance issued at the request of the owner shall be as set out in Schedule 'A' to this by-law. 6. Municipal Lein The fees and charges payable to the corporation pursuant to sections 7.04(4), 7.05, 7.06 and 7.07(6) of this By-law shall be a lien on the Property and shall be deemed to be municipal real property taxes and may be added by the clerk to the collector's roll and be collected in the same manner and with the same priorities as municipal real property taxes. PART 8 -EMERGENCY POWERS 8.01 EMERGENCY ORDERS If, upon inspection of a building, an officer is satisfied that a building poses an immediate danger to the health or safety of any person, the Chief Building Official may make an order containing particulars of the dangerous conditions and requiring remedial repairs or other work to be carried out forthwith to terminate the danger. 8.02 SERVICE The order shall be served on the owner of the property and each person apparently in possession of the building and such other persons affected thereby as the Chief Building Official determines and a copy shall be posted on the building. 8.03 EMERGENCY POWERS 1. After making an order under section 8.01, the Chief Building Official may, either before or after the order is served, take any measures necessary to terminate the danger, and, for this purpose, the Chief Building Official, an officer and their agents may at any time enter upon the land and into the building in respect of which the order was made without a warrant. 27 PART 9-OFFENCES 9.01 FINES Any person who fails to comply with an order under the Building Code Act is guilty of an offence and upon conviction shall be liable to a fine of not more than $50,000 for a first offence and to a fine of not more than $100,000 for a subsequent offence. If a corporation is convicted of an offence, the maximum penalty that may be imposed upon the corporation is $100,000, for a first offence and $200,000, for a subsequent offence. PART 10-REPEAL AND EFFECTIVE DATE 11.01 REPEAL AND EFFECTIVE DATE 1. Town of Tillsonburg Bylaws 2705 and 2806 are hereby repealed. 2. This by-law comes into force on the date of passing. PART 11 -SCHEDULES 13.01 SCHEDULES The attached Schedule "A" form part of this By-law. READ A FIRST TIME AND SECOND TIME THIS day of June, 2012. READ A THIRD AND FINAL TIME AND PASSED this __ day of June, 2012. Mayor-John Lessif Clerk -Donna Hemeryck 29 ) (Owner's Name and Address Dear Sir/ Madam Corporation of the Town of Tillsonburg NOTICE OF VIOLATION Date RE: Description and Location of Property in Violation Be advised that on (Date of Inspection) an inspection of your property, as noted above, revealed certain violations of the Municipality's Property Standards Bylaw No. Schedule "A" attached hereto, sets out the work required to remedy such violation and to bring the property into compliance with the Bylaw. Be advised that Bylaw No. gives the municipality the authority to issue an ORDER TO COMPLY pursuant to Section 15.2-(2), Ontario Building Code Act, S.O. 1992, c.23. It is desired that you will comply with this informal notice that the aforementioned procedural step will not be necessary. A re-inspection of this property will take place on or about 14 day ascertain compliance. Date ) to Should you require further information pertaining to this matter please do not hesitate to contact the undersigned during normal business hours. Property Standards Officer Town of Tillson burg 10 Lisgar Ave Tillsonburg ON N4G 5A5 (519) 842-9200 31 NOTICE OF APPEAL TO PROPERTY STANDARDS COMMITTEE Pursuant to Section 15.1 of the Ontario Building Code Act To the Secretary Property Standards Appeal Committee Corporation of the Town of Tillson burg 200 Broadway Date RE: Order to Remedy Violation of Standards of Maintenance and Occupancy at: Description and Location of Property in Violation TAKE NOTICE of the appeal of the undersigned to the Property Standards Appeal Committee because of dissatisfaction with the above referenced order to remedy violation of standards of maintenance and occupancy served upon the undersigned on Name (Owner or Agent) Address: Telephone Number: The required $150.00 Notice of Appeal fee has been included with this notice. APPEAL TO PROPERTY STANDARDS COMMITTEE If an owner or occupant upon whom an order has been served is not satisfied with the terms or conditions of the order the owner or occupant appeal may to the Property Standards Appeals Committee by sending a NOTICE OF APPEAL by registered mail to the Secretary of the committee within fourteen (14) days after service of the order, and, in the event that no appeal is taken, the order shall be deemed to be final and binding. Ontario Building Code Act, S.O. 1992, Chapter 23, Section 15.3(1) Signature of Owner or Authorized Agent Ontario Association of Property Standards Officers RE: Special. Occasion -liquor ~arcelFtosehart to: 'Donna Wilson/Tillsonburg' 07/06/2012 01:33 p~ Hide Details From: Marcel Rosehart <marcel.rosehart@sympatico.ca> Page 1 of2 To: '"Donna Wilson/Tillsonburg"' <DEWilson@tillsonburg.ca> To the mayor and all of council We would like the support of council to recognize turtle fest as an "event of municipal significant". In this way we can get approval for a beer tent that would operate on Brock Street on June 16th, with proceeds going to the lake Lisgar project. If there is anything further that you require please feel free to call at 519-983-6361 Thank you for your time Marcel & Laurie Rosehart . .,.-..,..,-.. • ... ·~- #'· -•. ~,:J: /"" .. , / ·. /-Alcohol and Gaming ~/ Commission of Ontario ~----------------------F_o_r_rn_ ~ Application for a Special Occasion Permit ~/ OI'ICMIO ) ? , This application must be submitted to and be issued by an LCBO permit issuing store in the municipality where the event is to be held or if there is no LCBO issuing store in the municipality, at the LCBO issuing store that is closest to the premises where the event is to take place. Telephone Number and Area Code Business (f Jq ) 6 Address Address J Details of event 15758 (11/06) The application fee must accompany the application -cash, credit card, debit or money order made payable to the LCBO or Minister of Finance at least 10 days prior to a reception event held indoors or 30 days prior to all other events. The application fee is non-retun,dable. 0(.} Fax ( Email City, Town, Village Postal Code Municipality Postal Code n.a..lmnlrA than 10 consecutive days · 0No Estimated attendance 0 Page 5 of/de 7 ortant-Please read carefully DESIGNATED OR RESPONSIBLE PERSON The permit holder or responsible person as indicated on the application and permit must be in attendance at the event. If however, in an emergency situation the permit holder/responsible person is unable to attend, then it is the responsibility of the permit holder to designate in writing someone to attend the permit event. The designated person is responsible to ensure that the requirements of the law for the permit event are complied with. The designated person must not be someone who has been refused pennits by the AGCO. All beverage alcohol must be purchased with your permit at the LCBO, the Beer Store or any authorized Ontario Winery, Brewery or Distillery Stores ("government stores'). All receipts of alcohol purchases under a SOP must be made available upon request at the event. Registered charities and non-profit organizations or associations may accept liquor donated by Manufacturers of beverage alcohol under the Public Event category. Receipts for all donated products must be made available. ! Holders of a No-Sale Reception SOP issued for a religious function may serve homemade wine oribeer at the event. Leftover liquor must be removed from the premises at the end of the event. When returning unopened alcohol purchased from a government store, you must pwduce the SOP and a copy of the receipt(s). Check with the LCBO/The Beer Store for further details. Reception events for stags, stag and does, bridal showers, etc. must be events that are limited to invited guests only. The event must not be advertised to the public by way of flyers, newspaper, internet or radio. No profit can be made directly or indirectly from the sale of alcohol. If tiered seating is planned for the pennit areas after the pennit is issued, you must notify the AGCO, in writing, immediately. If you do not notify the AGCO of any such changes, administrative action may be taken against the penn it holder in~uding, but not limited to, the immediate revocation of the Special Occasion Pennit. The police or AGCO Inspector may cancel a Special Occasion Permit while the event is underway if he or she reasonably believes that · the Liquor Licence Act or regulations are being contravened in connection with the event. \ ~~ special occasion permit holder may be assessed a monetary penalty as a result of specific breaches of the UquorLicence Act gnd Regulations. The amount of the monetary penalty will be based on the approved Schedule of Monetary Penalties on the AGCO website. For further information please go to www.agco.on.ca SPECIAL OCCASION PERMITS MAY BE SUBJECTTO CONDITIONS BEING ATIACHEDTOTHE PERMIT. Learn how to lower your liability risks by taking the Smart ServeTM program and hire servers who have taken the course (or a licensed caterer). For information call416-695-8737, or toll free at 1-877-620-6082 or visit www.smartserve.ca .·.~-. . ' ~:: ,_ ·. . : Before signing this application, please make sure that you have read all of the information above and completed all of the questions. Any changes to the application must be initialed by the applicant. 0 No Sale Permit-all liquor costs will be absorbed solely by the permit holder. 0 Sale Permit for a reception/trade show/consumer show event-no intention to make a profit directly or indirectly from the sale of liquor. ~Public Event -event is being conducted by a registered charity or non-profit organi~ation or association, or is an event of · municipal, provincial, national, or international significance. It is a serious offence to make a false statement. A fine of up to $100,000 can be imposed. I certify the information is true, I understand my legal obligation as a permit holder and I have attained 19 years of age. Office held in organization (if applicable) ,,,e above information is collected pursuant to the Liquor Licence Act, R.S.O. 1990, chapter L.19. The Principal purpose of the collection is to determine eligibility for the issuance of a Special Occasion Permit. The information may also be disclosed pursuant to the Freedom of Information and Protection of Privacy Act. For questions about the collection of this information please contact the Manager, Liquor Eligibility, Alcohol and Gaming Commission of Ontario, 90 Sheppard Avenue East. Suite 200, Toronto, ON, M2N OA4, telephone 416-326 8700, or toll free in Ontario at 1-800-522-2876, email address: licensiflg@agco.ca 15758 (11/06) Application for a Special Occasion Permit Page 7 of/de 7 i . I I) .:I 1.. II 'I . I I I I I I i OPS12-09 Quarter Town Line, South of Baldwin Street to Esseltine Drive -Surface Asphalt DATE: TO: FROM: SUBJECT: June 11, 2012 Kelley Coulter, CAO S.T.Lund, P.Eng., Director of Operations QUARTER TOWN LINE -SOUTH OF BALDWIN STREET TO ESSEL TINE DRIVE-SURFACE ASPHALT RECOMMENDATIONS i) "Resolve that Council receives Operations Services Report OPS12-09 for information purposes." PURPOSE To update Council on the placement of the Surface Asphalt on Quarter Town Line Road, South of Baldwin Street to Esseltine Drive. HISTORY & DISCUSSION Last year council awarded Tender T2011-001 for the reconstruction of Quarter Town Line Road, South of Baldwin Street to Esseltine Drive to Ingerwood Construction of Woodstock, Ontario. Included in their bid was a provisional price to place surface asphalt on this section of roadway at a cost of approximately $115,000. Ingerwood Constructions tendered cost of $93.23 per tonne (2012 Provisional Placement) under Tender T2011-001 represents good value compared to the Brock Street 2012 cost of $100/tonne (2013 Provisional Placement cost) and the 2011 Asphalt Tender cost of $105/tonne. In addition, it is preferred the general contractor complete the surface asphalt in order to have the warranty under the same contractor. On this basis, staff will proceed with award of this work to Ingerwood construction. As usual, the final cost will be determined by the monthly price of liquid AC and final quantities which is not estimated to have a significant variance to budget. ljPage OPS12-08 Report-Transfer Station Signage Request DATE: TO: FROM: SUBJECT: June 11th,2012 Kelley Coulter, CAO S.T.Lund, P.Eng., Director of Operations TRANSFER STATION SIGNAGE REQUEST RECOMMENDATIONS "Resolve that Council receives Operations Services Report OPS12-08 - Transfer Station Signage Request." And further that "Council approve installation of signage as per the Heritage and Beautification Committee request at a cost of $400". PURPOSE To review a request from the Heritage and Beautification committee for road safety signage to be installed at the Tillsonburg Transfer Station. HISTORY AND DISCUSSION Council at their meeting of May 28th, 2012 reviewed a request from the Tillsonburg Heritage and Beautification committee to install road safety related signage regarding the transportation of material in motor vehicles and trailers to the Tillsonburg transfer Station. Based on local trailer loads often go the transfer station it would be a good idea to assist informing the public on the requirements of securing trailer loads as per the Highway Traffic Act. It is hope this effort will result in less debris littering town roadways and make them safer. Public works has reviewed the request and confirms we can install the requested signs at the transfer station at a cost of $400 which will be charged to the solid waste budget. liPage April 26, 2012 Dear Mayor Lessif; If there are still any Ontarians who think snow ploughing, potholes, infrastructure, transit, sewage treatment plants are the most critical issues we face as Ontario Municipalities they have been looking at the wrong budget lines. The most serious issue we have, particularly in rural and small town Ontario is rising costs for OPP services. Last year, policing in Ontario cost municipal tax payers 3.8 billion dollars. In most cases policing accounted for more than a quarter of Municipal operating budgets, some municipalities at 50%. The provincial government, without consultation and having no accountability or transparency will increase the OPP salary, in 2014, another 8.5% which will add another 50 million dollars to the salary line. Who must pay? Our citizens! NOT the provincial government! Binding arbitration is debilitating. The arbitrator is presented with recent police contract agreements in other Ontario cities/large urban centers as a baseline. This merely results in never-ending leap fragging of high-cost settlements that drive the cost of municipal policing upwards and upwards What makes this cycle so very frustrating is that binding arbitration leaves our needs totally unconsidered and we, at the rural/small town municipal level, are standing on the sidelines with no ability to control the direction of police costs. The OPP policing deployment model is not transparent in terms of service or costs, it is not understood and we have no input. The contract with the Ministry leaves us with no cost certainty. Simply put, the price of policing is now unsustainable because the pattern of spending and service levels dictated to us is out of control at the Provincial level. We need this situation corrected .... ASAP! With this in mind a group of Mayors/Wardens and Staff from various municipalities held many meetings last year to discuss this issue and to craft a "move forward" plan. During the 2011 AMO conference 22 municipalities met with Provincial Ministers and Opposition Party Critics. During the AMO Bear Pit session our group asked the Minister to commit to three things. • That there be transparency and accountability with regard to costs being assigned to municipalities for OPP services. 5) Updates to our fellow municipalities; 6) Develop web site for communication to municipalities; 7) Public Relations-hire aPR firm and establish a media campaign that is ready to be launched; 8) Engage a "Drummond" like third party to assist 9) Administrative costs, such as conference calls, paper and other supplies. These items of course require financial support and we are asking your municipality for a contribution of $1000 to get this initiative up and running in a fashion that leads to success. If all 343 OPP serviced communities contributed at the $1000 level we would have a pool offunds that would allow us to properly get our message out to the Province, Public and Police. The Town of Tillsonburg's finance department will manage these funds and accurately report on any and all spending. If all funds are not used at the end of this effort we will return the unused portion to you. We do recognize that a $1,000 contribution is significant in these tight financial times. We felt it was best to ask for your community for assistance once versus having to come back a second time. That said, if $1,000 is currently out of reach for your community a smaller amount contributed helps as well. We thank you very much for your time and we trust you find our common effort approach satisfactory. Sincerely Mayors Coalition Steering Committee THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3621 A BY-LAW to enter into a collective agreement with the Tillsonburg Dispatchers Firefighters' Association. WHEREAS The Town of Tillsonburg is desirous of entering into a collective agreement with the Tillsonburg Dispatchers Firefighters' Association. THEREFORE the Council of the Town of Tillson burg enacts as follows: 1. THAT the collective agreement attached hereto forms part of this by- law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached collective agreement on behalf of the Corporation of the Town of Tillsonburg. READ A FIRST AND SECOND TIME THIS 11th DAY OF JUNE, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 11TH DAY OF JUNE, 2012. MAYOR-John Lessif Between: COLLECTIVE AGREEMENT, made pursuant to the terms of the Fire Protection and Prevention Act, 1997 The Corporation of the Town of Tillsonburg, Fire Services Department AND (the "Employer") Tillsonburg Dispatchers Firefighters' Association (the "Association") Effective: March 31st, 2012 through to March 31st, 2015 ARTICLE 25 ARTICLE 26 COPIES OF COLLECTIVE AGREEMENT ........................................................... 34 TERM OF COLLECTIVE AGREEMENT .............................................................. 35 ARTICLE 27 HEALTH AND SAFETY ..................................................................................... 36 SCHEDULE "A"-REGULAR HOURLY WAGE RATES .................................................................. 38 MoUA -_Fire Communicator On Call Procedure ............................................................ 39 ( ii) -4- ARTICLE 2 ASSOCIATION RECOGNITION 2.01 The Employer recognizes the Association as the sole and exclusive bargaining agent for all firefighters, as defined in Part IX of the Fire Protection and Prevention Act, 1997, employed by the Corporation of the Town of Tillsonburg, Fire Services Department, in the County of Oxford, save and except Deputy Chief, supervisors and persons above the rank of supervisor. 2.02 NO OTHER AGREEMENTS No employee shall be required or permitted to make a written or verbal agreement with the Employer which conflicts with the terms of this Collective Agreement. 2.03 No employee or volunteer excluded from the bargaining unit shall perform work normally and exclusively performed by an employee in the bargaining unit if, as a result, any employee is laid off or loses regularly scheduled hours of work, and excepting the cases of: (a) training; (b) testing; (c) experimentation; (d) emergency; or, (e) the unavailability of an employee in the bargaining unit to perform the work. 2.04 ASSOCIATION OFFICERS AND COMMITTEE MEMBERS The Association's Executive Committee shall be comprised of four elected officers of the Association. The names of the members of the Association's Executive Committee shall be supplied in writing by the Association to the Employer and, in the event of any change; the Employer shall be notified in writing. (a) It is agreed that such members of the Association's Executive Committee have their regular duties to perform on behalf of the Employer and that, to the extent reasonably possible, such members will deal with grievances arising under this Collective Agreement outside of working hours. In the case that it becomes necessary for a member of the Association's Executive Committee to deal with such a grievance during her working hours, she will not leave her regular duties without first receiving permission from the supervisor on duty, which permission will not be unreasonably withheld. (b) In accordance with this understanding, and where such members first receive the permission of the supervisor on duty, they shall not suffer a loss of regular straight time pay for time spent dealing with grievances, Labour Management, and Health and Safety Meetings under this Collective Agreement, up to a Collective Agreement between the Corporation of the Town of Tillsonburg. Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31 '1, 2015 -6- ARTICLE 3 MANAGEMENT RIGHTS 3.01 The Association acknowledges that it is the right and function of the Employer's management to: (a) maintain order, discipline and efficiency; (b) hire, discharge, classify, transfer, promote, demote or discipline employees, provided that a claim that an employee who has acquired seniority and completed his probationary period has been discharged or disciplined in a manner that is not consistent with this Collective Agreement, may be the subject of a grievance and dealt with as provided in this Collective Agreement; and (c) otherwise manage, direct and control its business and workforce. 3.02 The Association acknowledges that the Employer may make, enforce and alter from time to time, rules and regulations to be observed by all employees. Employees shall be provided with advance notice of any new or altered rule or regulation before being required to observe any such new or altered rule or regulation. 3.03 The Employer agrees that these management rights shall be exercised in a manner consistent with the expressed provisions of this Collective Agreement. 3.04 The Employer shall present all new SOGs and directives to each employee for sign off. Employees are required to sign such SOGs and directives acknowledging receipt of same. If an employee refuses to sign such SOGs or directives when they are presented, they shall be deemed to have signed. The Employer shall keep copies of all SOGs and directives on its network and/or the CAD and in a binder where employees may access them. Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillsonburg Dispatchers Firefighters' Association Effective to March 31 ''. 2015 -8- ARTICLE 5 No STRIKE OR LOCK OUT 5.01 In consideration of the orderly procedure established by the Collective Agreement and the Fire Protection and Prevention Act for the settling of disputes and the handling of grievances, the Association agrees that during the operation of the Collective Agreement there will be no strike, picketing, slowdown or stoppage of work, either complete or partial, and the Employer agrees that there will be no lock out. Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31 '1, 2015 -10- ARTICLE 7 ASSOCIATION DUES 7.01 The Employer shall deduct from the pay of every employee any dues which are properly levied by the Association on its members in accordance with the constitution and by- laws of the Association. 7.02 DEDUCTIONS AND REMITTANCES Dues deducted shall be remitted by cheque to the Secretary Treasurer of the Association not later than the 1Oth day of the following month for which the dues were deducted. The cheque shall be accompanied by a list of the names and addresses of employees from whose wages the dues have been deducted. 7.03 At the same time that Income Tax (T-4) slips are made available, the Employer shall indicate thereon the amount of dues paid by each Association member in the previous year. 7.04 The Association shall indemnify and save the Employer harmless with respect to all claims and demands made against the Employer as a result of the deductions and remittances of dues by the Employer pursuant to this Collective Agreement. Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31•', 2015 -12- ARTICLE 9 LABOUR MANAGEMENT COMMITTEE 9.01 A Labour Management Committee shall be established consisting of not more than two (2) members of the Association who are actively employed in the bargaining unit and not more than two (2) representatives of the Employer, made up of one (1) representative of the Fire Services and one (1) representative of the Corporate Office. The Labour Management Committee shall enjoy the full support of both parties in the interests of improved labour relations and service to the public. 9.02 FUNCTION OF THE LABOUR MANAGEMENT COMMITTEE The Labour Management Committee shall concern itself with the following general matters: (a) considering constructive criticisms of all activities so that better relations shall exist between the Employer and the employees. (b) reviewing suggestions from employees, questions of working conditions and service (but not grievances). (c) addressing conditions causing grievances and misunderstandings. 9.03 MEETINGS OF THE LABOUR MANAGEMENT COMMITTEE The Labour Management Committee shall meet at least quarterly or more often if necessary and if agreed to by all members of the Labour Management Committee. 9.04 CHAIRPERSON OF THE MEETINGS OF THE LABOUR MANAGEMENT COMMITTEE A representative of the Employer and a member of the Association shall be designated as joint chairpersons and shall alternate in presiding over meetings. 9.05 JURISDICTION OF LABOUR MANAGEMENT COMMITTEE For greater clarity to the other provisions of this Collective Agreement, the Labour Management Committee shall not have jurisdiction over wages, or any matter of collective bargaining, including the administration of this Collective Agreement. 9.06 The Labour Management Committee shall not supersede the activities of any other committee of the Association or of the Employer and does not have the power to bind either the Association or its members or the Employer to any decisions or conclusions reached in its discussions. The Labour Management Committee shall have the power to make recommendations to the Association and the Employer with respect to its discussions and conclusions. Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31'1, 2015 -14- Procedure may be by-passed. 10.04 ASSOCIATION MAY INSTITUTE GRIEVANCES The Association and its representatives shall have the right to originate a grievance on behalf of an employee, or group of employees and to seek adjustment with the Employer in the manner provided in the Grievance Procedure. 10.05 REPLIES IN WRITING Replies to grievances stating reasons shall be in writing at all stages and shall be directed to the Association. 10.06 FACILITIES FOR GRIEVANCE MEETING The Employer shall supply the necessary facilities for the grievance meetings between the Employer and the Association. 10.07 The time limits specified in the Grievance and Arbitration Procedures may be altered upon mutual agreement of the parties to this Collective Agreement in writing and, otherwise, are mandatory. 10.08 The Employer shall have the right to file a grievance alleging a violation of the Collective Agreement at Step No. 3 of the grievance procedure by presenting the grievance directly to the Association and shall have the right to submit that grievance to arbitration under this Collective Agreement. 10.09 Any mutually agreed changes to this Collective Agreement, which are recorded in a Memorandum of Agreement that is signed by the Employer and the Association, shall form part of the Collective Agreement and may be subject to the grievance and arbitration procedures. Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31'1, 2015 -16- ARTICLE 12 DISCHARGE, SUSPENSION AND OTHER DISCIPLINE 12.01 An employee who has completed his or her probationary period may be dismissed or disciplined, but only for just cause. 12.02 MAY OMIT GRIEVANCE STEPS An employee considered by the Association to be discharged or disciplined in a manner that is not consistent with this Collective Agreement shall be entitled to a meeting under Step 3 of the Grievance Procedure. Step 1 and 2 of the Grievance Procedure shall be omitted in such cases. 12.03 No written or verbal disciplinary notice shall be relied on by the Employer as the basis for the imposition of progressive discipline 1) where the written or verbal disciplinary notice was issued more than 18 months in the past and 2) subject to the further condition that the employee has not received any other discipline within 18 months of the issuance of the most recent discipline. 12.04 Employees shall have the right to require the presence of a representative of the Association at a meeting held by the Employer at which the employee is to receive discipline, provided that a representative of the Association is available to attend such meeting. Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31'1, 2015 -18- (b) is discharged and is not reinstated through the grievance and arbitration procedures of this Collective Agreement; (c) is laid off for a period of more than twelve (12) consecutive months; (d) is absent for three (3) consecutive days without satisfactory reasons; (e) fails to notify the Employer of any absence, in advance of the absence, without satisfactory reasons; (f) fails to return to work within three (3) days after being recalled from lay-off through notice by either registered mail or courier, unless the employee notifies the Employer of the reason that he cannot return to work within three (3) days after being recalled from lay-off and the Employer agrees to extend such three (3) day period; (g) fails to return to work on the day after the expiry of a leave of absence without reasons satisfactory to the Employer; (h) is working for another employer while on a leave of absence or otherwise misuses or abuses a leave of absence; (i) retires; U) is determined by the Employer to have made an untruthful statement on his application for employment; this sub-article U) shall only be applicable to employees hired on or after the date the Collective Agreement is ratified; (k) intentionally presents false, altered or untruthful documentation and/or information in response to inquiries or requests from the Employer; (I) performs no work for the Employer for a period of two years subject to the obligation of the Employer under the Human Rights Code to accommodate employees under a disability. Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31 '', 2015 -20- ARTICLE 15 LAY OFF 15.01 A layoff shall be understood to occur when the Employer: (a) reduces the number of employees in the workforce; or, (b) does not require a full-time employee to work on a day when that full-time employee was scheduled to work and that full-time employee was otherwise available and willing to work. 15.02 A layoff shall be implemented by laying off part-time employees first, in reverse order of seniority, and then full-time employees, in reverse order of their seniority, all provided that the employees that remain have the necessary skill, ability and qualifications to perform the available work. 15.03 Employees shall be recalled in the reverse order of their lay-off provided they have the necessary skill, ability and qualifications to perform the available work. 15.04 New employees will not be hired until those laid-off, and who have maintained their seniority rights, have been recalled. Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31'1, 2015 -22- (b) Scheduled hours of work for part-time employees shall be provided on an equitable basis. 16.07 In the event that hours become available over the hours posted on the schedule, the following call-in procedures shall apply: (a) First, eligible part-time employees shall be offered the opportunity to work the available hours on the basis of their seniority; (b) Once all eligible part-time employees have been offered the opportunity to work the available hours, full time employees shall be offered the opportunity to work the available hours on the basis of their seniority; (c) In the event that no employee accepts the opportunity to work the available hours, the least senior eligible part-time employee, if any, may be assigned by the Employer to work the available hours. If there is no eligible part-time employee, then the least senior employee may be assigned by the Employer to work the available hours. (d) "Eligible part-time employee" for purposes of this article means: (i) A part-time employee who is not scheduled to work 40 hours or more in the week; (ii) A part-time employees who would not receive premium pay if she was to work the entirety of the available hours covered by the call-in; and, (iii) A part-time employee who is not scheduled to work on the same day as the available hours covered by the call-in and not on a shift adjacent to the available hours covered by the call-in. (e) The call-in procedures shall not apply in the case of any scheduling situation that has arisen in the last six (6) hours. Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillsonburg Dispatchers Firefighters' Association Effective to March 31 '', 2015 -24- ARTICLE 18 PUBLIC HOLIDAYS AND PUBLIC HOLIDAY PAY 18.01 Each calendar year, full-time employees shall be entitled to public holiday pay, which shall be equal to their regular wage rate for a regular work day, in respect of each of the following public holidays: New Year's Day Good Friday Labour Day Christmas Day Boxing Day Civic Holiday Thanksgiving Day Easter Monday Victoria Day Canada Day Floating Holiday Family Day Public Holidays shall be observed on the day that the public holidays naturally occur. 18.02 Employees required to work on any of the above described public holidays shall receive one and one half times (1.5) their regular wage rate for all hours worked on such public holiday. The time and a half (1.5) pay can be either paid out to the employee or banked, to be taken in accordance with Article 17.02. 18.03 In order to qualify for public holiday pay full-time employees must have worked their full regularly scheduled shift before and after the public holiday, unless excused by the Employer for being absent on such qualifying days. 18.04 The payment of public holiday pay and the entitlement to public holidays for part-time employees will be in accordance with the provisions of the Employment Standards Act, as if it such provisions applied to such employees. Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31 '1, 2015 -26- considerations and, otherwise, to the Employer being able to maintain efficient operations and proper staffing levels without consideration of overtime. Vacation requests made after February 1st shall be granted on a first-come-first-served basis and shall, similarly, be subject to operational considerations and, otherwise, to the Employer being able to maintain efficient operations and proper staffing levels without consideration of overtime. 19.07 In considering requests made for vacation under Article 19.06, the Employer shall grant no more than two weeks of prime time vacation to any employee, until such time that all requests for vacation made by February 1st are considered and assessed in accordance with the conditions at Article 19.06. Any additional prime time vacation will be subject to availability. Prime time vacation period shall run from the last two weeks of June to the first two weeks of September. 19.08 Should a public holiday, for which an employee is entitled to public holiday pay, fall during on an employee's approved vacation period she will receive an additional vacation day with pay. 19.09 Part-time employees will not be scheduled on a night shift prior to a day that has been approved as vacation. Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillsonburg Dispatchers Firefighters' Association Effective to March 31''. 2015 -28- granted for employees grieving the loss of, and attending the funeral of, a family member in accordance with the following: (a) The first four (4) scheduled shifts immediately following the death of a spouse, common-law spouse, same sex partner, parent, stepmother, stepfather, child, stepchild of employee or their current spouse, common-law spouse, same sex partner, grandchild, grandparent, brother, stepbrother, sister, stepsister of employee or their current spouse, common-law spouse or same sex partner. (b) One (1) day to attend the funeral of an aunt or uncle, a close friend or to serve as a pallbearer. Bereavement leave and pay under this Article shall be subject to the employee providing the Employer, at the request of the Employer, documentation which supports the employee's entitlement to claim the benefit of this Article. (c) For greater clarity, it is understood that bereavement leave of absence under this Article is to be without loss of regular straight time pay such that an employee will be paid his/her regular straight time rate only for the hours that employee is scheduled to work during the days permitted to be absent from work on account of bereavement leave under this Article. (Example: in the event of the death of the stepfather of the employee's current spouse, and the employee was scheduled to work 16 hours in the four (4) days immediately following such death, the employee would be eligible to receive 16 hours pay at the employee's regular straight time rate). 20.07 JURY DUTY AND CROWN WITNESS LEAVE (a) A full-time employee who is required to serve and reports for jury duty or is subpoenaed to give evidence as a Crown Witness and attends the Court in answer to the subpoena will not suffer a loss of any regular straight time pay for the required absence from work during the employee's regularly scheduled working days subject to the condition that the employee will pay to the Employer all monies received for said jury duty or as a Crown Witness, exclusive of traveling and meal allowance. The employee shall present proof to the Employer of attendance as a Crown witness or jury duty and the amount of pay received as a result. (b) An employee who is subpoenaed and attends a Coroner's Inquest in a matter related to the Employer's work, will not suffer a loss of any regular straight time pay for the required absence from work during the employee's scheduled working days subject to the condition that the employee will pay to the Employer all monies received for said Coroner's Witness, exclusive of traveling and meal allowance. The employee shall present proof to the Employer of attendance at the Coroner's inquest and the amount of pay received as a result. 20.08 If, due directly to their work schedules, an employee is unable to vote in a federal, provincial or municipal election outside of their scheduled working hours, the Employer shall grant up to four hours off work, or such lesser time as may be necessary, without loss of regular straight time pay for the purpose of permitting an employee the Collective Agreement between the Corporation of the Town of Tillsonburg. Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31'1, 2015 -30- ARTICLE 21 PROFESSIONAL DEVELOPMENT 21.01 The Employer shall maintain a membership, in its own name and for the benefit of employees, in the Ontario Professional Dispatchers' Association. 21.02 The Employer may provide tuition assistance to employees who have successfully completed their probationary period and who remain in active employment through to the completion of the educational program in respect of which the employee is requesting tuition assistance. (a) In order to be eligible for tuition assistance, an employee must acquire all the details regarding the educational program in respect of which the employee is requesting tuition assistance (including the educational institution through which the program is offered, the full program description, the cost of the program, the broader program through which the course is offered, and the relevance and application of the program to the employee's employment with the Employer) and provide all such details to the Employer together with the request for tuition assistance. (b) An employee's request for tuition assistance will be assessed by the Employer and a decision will be made as to whether the educational program qualifies for tuition assistance. The Employer retains the right to, at its discretion, provide tuition assistance to any (or no) amount of the tuition-related costs of the educational program. (c) All approvals for tuition assistance must be received by the employee prior to the employee commencing the educational program in respect of which the tuition assistance is sought and will be subject to the further condition that the employee achieves a final grade of at least 60%, or equivalent, (in cases where the educational program is graded in that manner) or present a certificate of completion in cases where only a certificate of completion is presented to successful participants. (d) Participation in any educational programs, or provision of tuition assistance, does not constitute a representation by the Employer that the employee will be entitled to advancement or pay increases under this Collective Agreement. 21.03 The Employer shall provide training to employees in defibrillation, CPR and First Aid equivalent to the training provided to CSRs employed by the Employer. Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31'1, 2015 -32- ARTICLE 23 GROUP INSURANCE BENEFITS 23.01 The Employer agrees to continue to remit 100% of the cost of the premiums for group health and welfare insurance benefits (save for the cost of the premiums for LTD, which shall continue to be paid by the full-time employee), on behalf of full-time employees. (a) For greater clarity, it is understood and agreed that the Employer's obligation is in respect of the payment of the premium(s) for insurance only and that all decisions respecting eligibility and approval I denial of claims are to be made exclusively by the insurer. (b) The Employer may, at its option, obtain group health and welfare insurance from another insurer, provided that such insurance is at least equal in the aggregate to the insurance that is offered through Great West Life as of the date of ratification of this Collective Agreement. 23.02 Employees eligible to participate in OMERS in accordance with the OMERS Act and its regulations, shall be offered the opportunity to participate in OMERS, or required to participate in OMERS, as the case may be, subject to the limitations and restrictions of the OMERS Act and its regulations. Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31'1, 2015 -34- ARTICLE 25 COPIES OF COLLECTIVE AGREEMENT 25.01 The Association and the Employer desire every employee to be familiar with the provisions of this Collective Agreement and her rights and obligations under it. For this reason, the Employer shall print, at its own costs, sufficient copies of the Collective Agreement within thirty (30) days of signing of the Collective Agreement and distribute a copy to each employee. Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31'1, 2015 -36- ARTICLE 27 HEALTH AND SAFETY 27.01 The Employer agrees to establish and maintain a Joint Health and Safety Committee comprised of 2 representatives of the Association and 2 representatives of the Employer. Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31'1, 2015 -38- SCHEDULE "A"-REGULAR HOURLY WAGE RATES Part Time Fire Communicators: Active Employment in Classification 23/03/12 23/03/13 23/03/14 0-12 months $14.58 $15.27 $15.58 12-18 months $16.84 $17.18 $17.52 18 -24 months $17.96 $18.32 $18.69 24 -36 months $19.08 $19.46 $19.85 36 +months $20.20 $20.60 $21.01 Full Time Fire Communicators: Active Employment in Classification 23/03/12 23/03/13 23/03/14 0-12 months $21.86 $22.30 $22.75 12-18 months $22.97 $23.43 $23.90 18 -24 months $24.45 $24.94 $25.44 24 months+ $26.01 $26.53 $27.06 Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31'1, 2015 -40- An On Call employee would be required to carry a pager and report to work as soon as possible. *Eligible is as defined in the Collective Agreement 16.07(d) All of which is acknowledged and agreed at the Town of Tillsonburg, this 11th day of June, 2012. FOR THE EMPLOYER FOR THE ASSOCIATION Collective Agreement between the Corporation of the Town of Tillsonburg, Fire Services Department and Tillson burg Dispatchers Firefighters' Association Effective to March 31'1, 2015 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3622 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillson burg, enacts as follows: 1. That Section 8.6.2 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection. "8.6.2 LOCATION: LANDS EAST OF QUARTER TOWN LINE, NORTH OF BALDWIN STREET AND SOUTH OF CONCESSION STREET. R3-2 8.6.2.2.6 Lot Frontage: Minimum 8.0 m (26.2 ft) per dwelling unit or 9.2 m (30.18 ft) for an end unit 2. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 11th day of June, 2012. READ a third time and finally passed this 111h day of June, 2012. Mayor-John Lessif Clerk-Donna Willson THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3623 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 11th day of June,2012 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillson burg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSON BURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillson burg at its Special meeting and regular meeting held on June 11th, 2012, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillson burg. 4. This By-Law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 11th DAY OF JUNE, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 11th DAY OF JUNE, 2012. MAYOR -John Lessif CLERK-Donna Wilson COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: June 11, 2012 RESOLUTION NO.: 1 MOVED BY: RESOLVE THAT the Agenda as prep red for the Open Session of the Council Meeting of June 11, 2012, be adopted. ~Carried D Recorded Vote D Defeated D Deferred D Tabled ~~ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: June 11, 2012 RESOLUTION NO.: 2 MOVED BY: RESOLVE THAT Town Council move in Closed Session, to consider matters relating to: Matters pertaining to the security of the property of the municipality; Matters related to labour relations or employee negotiations. D D Carried Recorded Vote D Defeated D Deferred D Tabled ___ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: June 11, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT the Minutes of the Open Council Meeting of May 28, 2012, be approved. ~Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _2=---Date: June 11, 2012 RESOLUTION NO .: MOVED BY: RESOLVE THAT the Town of Tillson burg Committee of Adjustment approve Application File A 04/12 subject to the following conditions: i) A building permit for the proposed covered porch addition and carport extension shall be issued within one year of the date of the Committee's decision. ii) Minor Variance approval is granted only for a covered porch addition and carport extension that are substantially and proportionally in compliance with the applicant's sketch shown as Plate 3 in Oxford County Planning Report No. 2012-144. rn-carried D Recorded Vote D Defeated D Deferred D Tabled ~ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _3"'---Date: June 11, 2012 MOVED BY: RESOLVE THAT Council approve the attached zoning by-law amendment for an application submitted by Victoria Wood (Tillson burg) GP Inc. whereby lands consisting of Parts 1-8 of Reference Plan 41R-8761, Block 42, Plan 41M-241, located on the west side of Trailview Drive, in the Town ofTillsonburg are to be rezoned to provide for reduced lot frontage for the end unit of a street-fronting townhouse in an Special Low-Density Residential Type 3 (R3-2} to facilitate the construction of street-fronting townhouses; FURTHER RESOLVE THAT By-Law 3622, being a by-law to amend By-Law 3295, as amended, be brought forward for council consideration. ~arried D. Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _9=---- RESOLUTION~ MOVED BY: ' w ~?.' Date: June 11, 2012 RESOLVE THAT Council receive the Parks and Recreation priorities as presented; FURTHER RESOLVE THAT the priorities and goals identified therein shall be addressed within the 2013 Parks and Recreation Department Business Plan. d Carried D Recorded Vote D Defeated D Deferred D Tabled ___ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO .: 10 Date: June 11, 2012 RESOLUTION NO · MOVED BY: ---· RESOLVE THAT Council endorse the creation of the Parks & Recreation Committee Sub Committee "Piayworks Committee" until December 31, 2013; FURTHER RESOLVE THAT the committee members shall consist of: Don Baxter, Rayburn Lansdell, Deb Beard, Hailey MeAra, Catherine Burke, Sue Sandham, Nancy Chesterman, Kelly Vanderhoeven and Stacey Culbert. FrY\.~ ''f 1\.;rrl l11 -A6 -t::0.e_ Goe~J' D Recorded Vote D Defeated D Deferred D Tabled ~ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 11 Date: June 11, 2012 MOVED BY: RESOLVE THAT Council receive Report CAO 12-11 Library Service Delivery for information purposes; FURTHER RESOLVE THAT Council support a local library service delivery model as outlined in the business case-Library Services for the Town of Tillson burg. D Carried _j Recorded ~Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: June 11, 2012 RESOLUTION NO.: MOVED BY: ,_ ~__..;;:::.:.... ... -----... -···•'""""'' ................ . ...... ..,_ ....... ~--............... . RESOLVE THAT Council support the Oxford County library service delvery model. D Carried D Defeated ~Recorded ~Vote D Deferred D Tabled ~ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ RESOLUTION MOVED BY: ~arried D Defeated D Deferred D Tabled D Recorded Vote ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 12 Date: June 11, 2012 RESOLUTION NO.: 9 MOVED BY: RESOLVED THAT Council support the Turtlefest and Lake Lisgar Revitalization Project Committee's request to operate motorized water craft on Lake Lisgar during the Turtlefest Event on June 16, 2012; FURTHER RESOLVE THAT permission is granted with the condition that every participant in the water activity sign a Waiver of Liability, Release and Hold Harmless form prior to the event; AND FURTHER RESOLVE THAT permission is given in accordance with Section 2 of By-Law 2619, to prohibit motorized water craft from operating on Lake Lisgar. D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 13 Date: June 11, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receive Report DCS 12-38 as information; FURTHER RESOLVE that Council adopt the recommendations contained herein. D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 14 Date: June 11, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receives report DCS 12-34-Property Standards By-Law for information purposes. D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 15 Date: June 11, 2012 RESOLUTION NO.: MOVED BY: - RESOLVE THAT Council endorse the application for a special occasion permit required by the LCBO for the Turtlefest Event. ~Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 16 Date: June 11, 2012 RESOLUTION NO.: 13 MOVED BY: RESOLVE THAT Council receives Op · ns Services Report OPS 12-09 for information purposes. 0carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 17 Date: June 11, 2012 RESOLUTION NO .: 14 MOVED BY: RESOLVE THAT Council receives Operations ervices Report OPS 12-08 -Transfer Station Signage Request; FURTHER RESOLVE THAT Council approve installation of signage as per the Heritage and Beautification Committee request at a cost of $400. ~rried D Recorded Vote D Defeated ~vt£ f/v.tvJJrft.t-((J (} o 1/lt K.)' D Deferred D Tabled __f);.J.L-Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 18 Date: June 11, 2012 MOVED BY: RESOLVE THAT Council Receives the correspondence from the Mayors Coalition Steering Committee; FURTHER RESOLVE that Council support the Mayors Coalition for Affordable Sustainable Accountable Policing by contributing $1000 towards their efforts. c:g/carried D Recorded Vote D Defeated D Deferred D Tabled N Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 19 Date: June 11, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT By-Law 3621, a By-Law to to enter into a collective agreement with the Tillson burg Dispatchers Firefighters' Association, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3621, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Recorded Vote D Defeated D Deferred D Tabled __&.Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 20 Date: June 11, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT By-Law 3622, a By-Law to amend Zoning By-Law Number 3295, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVE THAT By-Law 3622, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. 0carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 21 Date: June 11, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT By-Law 3623, To Confirm the Proceedings of the Council Meeting of June 11, 2012, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3623, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. ~Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials June 12, 2012 Mr:s: Laurie Rosehart 166 Tillson Ave. Tillsonburg, ON N4G 3A8 The Corporation of the Town of Tillson burg RE: COUNCIL Resolution -Special Occasion Permit At the Tillsonburg Town Council Meeting of June 11, 2012, Council passed the following resolution: "RESOLVE THAT Council endorse the application for a special occasion permit required by the LCBO for the Turtlefest Event". If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3224. Regards, Donna Wilson Clerk Development & Communication Services Town of Tillsonburg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Phone: 519-688-3009 Ext. 3224 Fax: 519:842-9431 www .tillsonburg.ca CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 842-6428, Fax# (519) 842-9431 Web: www .town.tillsonburg.on.ca Annandale National Historic Site Advisory Committee Ivlinutes of Meeting-Thursday, March 29, 2012-3:00 pm Ivleeting to Order: at 3:00 pm with the following in attendance: Bob Marsden, Donna Peirce, Mary Lou Sergeant, Patty Phelps, Dianne MacKeigan Regrets: Stan Windsor Approval of the Agenda: Moved by Donna, seconded by Mary Lou Carried Minutes and Business Arising from Minutes- Minutes amended to remove the last sentence in # l under business. Moved by Donna, seconded by Mary Lou to adopt the minutes as amended. Carried 1) Council has approved the concept of moving the artifact fund to the Historical Society but they need to complete a trust fund committee before they approve the disposition of the fund. Mary Lou is interested in serving on such a committee. 2) A report by Janet McCurdy-2 summer students will be hired and a part time CSR. Reports: Financial Report-The financial statements were reviewed. Fundraising Committee-19 tickets remain for the Wingfield performance in June. One night still needing a sponsor. Curator's Report-The curator reviewed her report. Some of the highlights include: l) The museum will be part of a group display about the Bam Quilt Project at the Tillsonburg Kiwanis Home and Rec show March 30,31 and April 1. 2) The Lunch and Learn Series is completely sold out. 3) The museum will be part of Doors Open Oxford on Saturday, September 22 from 9:00am to 5:00pm. 4) No word has been received from the author for Turtlefest on June 16. Other alternatives are being explored for children's activities at the museum for this day. 5) The Barn Quilt Project is well underway and painting begins in April with everything to be ready for the tourist season the end of May. 6) Planning is underway for the Tillsonburg Country Christmas Festival with alternative plans being made if the Special Events Centre should happen to be sold and no longer available for the craft show. 7) The curator was invited to a meeting with communication staff to discuss the possibility of the museum having its own website. 8) The museum will be closed from Good Friday through Easter Monday. Historical Society-Will not be getting a summer student this year. T ACAC-has put in a motion to council that the pioneer cemetery be designated a municipal historic site. The fence around the Tillson block will be repaired. A fence is to be erected around the cemetery and a sign erected. Moved by Mary Lou and seconded by Donna that the reports be accepted as given. Carried May 24,2012 Tillsonburg Town Council RE: Board Resolution-Name Change At the Museum Advisory Board meeting of March 29, 2012, the Board passed the following resolution: Moved by Donna Peirce and seconded by Mary Lou Sergeant that the name of the Museum Advisory Board be changed to Annandale National Historic Site Advisory Committee. Carried The Board would appreciate your consideration in changing the name of the Museum Advisory Board to Annandale National Historic Site Advisory Committee as per the resolution enclosed. If you have any questions please do not hesitate to contact me at 519-842-9728. Regards, Robert Marsden Chair-Museum Advisory Board April26, 2012 Dear Mayor Lessif; If there are still any Ontarians who think snow ploughing, potholes, infrastructure, transit, sewage treatment plants are the most critical issues we face as Ontario Municipalities they have been looking at the wrong budget lines. The most serious issue we have, particularly in rural and small town Ontario is rising costs for OPP services. Last year, policing in Ontario cost municipal tax payers 3.8 billion dollars. In most cases policing accounted for more than a quarter of Municipal operating budgets, some municipalities at 50%. The provincial government, without consultation and having no accountability or transparency will increase the OPP salary, in 2014, another 8.5% which will add another 50 million dollars to the salary line. Who must pay? Our citizens! NOT the provincial government! Binding arbitration is debilitating. The arbitrator is presented with recent police contract agreements in other Ontario cities/large urban centers as a baseline. This merely results in never-ending leap fragging of high-cost settlements that drive the cost of municipal policing upwards and upwards What makes this cycle so very frustrating is that binding arbitration leaves our needs totally unconsidered and we, at the rural/small town municipal level, are standing on the sidelines with no ability to control the direction of police costs. The OPP policing deployment model is not transparent in terms of service or costs, it is not understood and we have no input. The contract with the Ministry leaves us with no cost certainty. Simply put, the price of policing is now unsustainable because the pattern of spending and service levels dictated to us is out of control at the Provincial level. We need this situation corrected .... ASAP! With this in mind a group of Mayors/Wardens and Staff from various municipalities held many meetings last year to discuss this issue and to craft a "move forward" plan. During the 2011 AMO conference 22 municipalities met with Provincial Ministers and Opposition Party Critics. During the AMO Bear Pit session our group asked the Minister to commit to three things. • That there be transparency and accountability with regard to costs being assigned to municipalities for OPP services. • That information on applicable deployment models is made available to municipalities in a timely manner, prior to the 2012 budget year. • That a review be undertaken of OPP costs, formulas, and deployment models to identify efficiencies and that this review take place in full consultation with the municipal sector. The Minister verbally agreed to these items and as we all know the 2012 budget came and went without any progress. Following the provincial election our group met with the new Minister and shared our concerns and the need for review. The Minister has subsequently launched a taskforce that includes AMO, OAPSB and three of our CAO's as our voice at the table. While the task force is welcomed, the terms of the taskforce pale in the fact that discussion cannot be had on three important elements. We cannot speak to changes to: • The province-wide model for developing municipal police costs; • The adequacy standards and/or other legislative or regulatory requirements for policing; • The policy or practice for collective bargaining with the OPPA. Our group met again at the OGRA/ROMA conference and identified the need to form a Mayors Coalition. We feel the need to speak as one strong and united municipal voice is paramount. For clarity we all agreed that the Mayor's Coalition is to be the political conduit with the Minister and that our purpose and intent would to not position ourselves in a debate with the stakeholder's. We are aware that the issue of high costs of OPP Policing will require time, commitment, ongoing lobbying, public relations and all the other elements that come in to play on an issue as large as this. At OGRA/ROMA we assigned a group of 6 Mayors to a steering committee role. The steering committee includes Cochrane Mayor Peter Politis, Arnprior Mayor David Reid, Penetanguishene Mayor Gerry Marshall, Parry Sound Mayor Jamie McGarvey, Norfolk Mayor Dennis Travale and Tillsonburg Mayor John Lessif. The steering committee group has met three times since OGRA/ROMA and identified the need for the following to make our Mayors Coalition efforts successful: 1) Lobbying funding; 2) The need for bilingual communications; 3) Develop a common letterhead for press releases and correspondence to Minister/Task Force; 4) Travel expenses for Ministry meetings; 5) Updates to our fellow municipalities; 6) Develop web site for communication to municipalities; 7) Public Relations -hire a PR firm and establish a media campaign that is ready to be launched; 8) Engage a "Drummond" like third party to assist 9) Administrative costs, such as conference calls, paper and other supplies. These items of course require financial support and we are asking your municipality for a contribution of $1 000 to get this initiative up and running in a fashion that leads to success. If ail 343 OPP serviced communities contributed at the $1000 level we would have a pool of funds that would allow us to properly get our message out to the Province, Public and Police. The Town of Tillsonburg's finance department will manage these funds and accurately report on any and all spending. If all funds are not used at the end of this effort we will return the unused portion to you. We do recognize that a $1,000 contribution is significant in these tight financial times. We felt it was best to ask for your community for assistance once versus having to come back a second time. That said, if $1,000 is currently out of reach for your community a smaller amount contributed helps as well. We thank you very much for your time and we trust you find our common effort approach satisfactory. Sincerely Mayors Coalition Steering Committee CONNEO'ION • COMMUNITY • EMPOWERMENT May 18th, 2012 TEACHERS OF ENGLISH AS A SECOND lANGUAGE ASSOCIATION OF ONTARIO His Worship Mayor John Lessif The Town of Tillson burg 10 Lisgar Ave Tillsonburg, Ontario N4G 5A5 Your Worship, 27 Carlton Street, Suite 405 Toronto, O ntario M5B 1 L2 T 416-593-4243 F 416-593-0164 TF 1-800-327-4827 administratio n @tes lontario.org www.teslontario.org I am writing on behalf of TESL Ontario (Teachers of English as a Second Language) to invite you to take part in our Ontario wide initiative and declare the week of November 4th to 1Oth, 2012 as "English as a Second Language Week" in your region. Given the diversity of your population, we hope you will grant us this request. In 2011 fifty-one municipalities declared English as a Second Language Week. For 40 years, TESL Ontario has held its Annual Conference to provide professional development for educators, administrators, students and volunteers who work with immigrants, refugees, citizens, and visitors, all who wish to improve their ability to communicate in English . This year, our 40th conference "TESL Ontario at 40: Thriving, Excelling, Sharing, Leading" will be held November 8th to 10th, 2012 and we will be honoured if representatives of your council can participate. Last year's TESL Ontario conference attracted 1510 registrants. Our members travel from across the province and beyond to attend workshops, research symposia, our technology fair and publishers' displays. For many of us, this annual journey to Toronto marks a time when we can share our experiences, expand our skills, and reaffirm the positive contribution that our province makes to diversity. Through a set of criteria developed to ensure measurable qualifications among ESL professionals, TESL Ontario demands the best qualifications of our members, as well as the best in training from our teaching programs. As a result, we offer the finest in second language education to our students, who are capable of contributing a wealth of knowledge and experience to Ontario communities. TESL Ontario will be developing a poster for our annual conference that will display all of the municipalities who have contributed to the success of ESL Week by granting a proclamation. Should you decide to grant the ESL Week Proclamation this year, we would appreciate it if you would email to administration@teslontario.org a .jpg or .eps version of your community logo so that we may display it on the poster. Attached, please find our suggested wording of the proclamation. If you have any suggestions or comments as to the content of this document, please contact our Executive Director, Renate Tilson, at 416-593-4243 ext. 203. Thank you for your consideration, Sincerely, Sheila Nicholas Chair SUGGESTED WORDING OF PROCLAMATION Ontario has been the destination of choice for many immigrants who have added to the diversity of the province by bringing their culture, customs and language, even as they endeavour to acquire the ability to communicate in English. The community of English as a Second Language learners are represented in all aspects of society. They are students in elementary and secondary schools, universities, colleges, public and private schools, adult education students pursuing literacy and basic skills, participants in workplace-training programs, researchers and subjects, volunteers and workers, employees and business owners, labourers and professionals, neighbours and friends. The professional organization Teachers of English as a Second Language (TESL) Ontario hosts a conference in Toronto each year consisting of workshops, research symposia and a technology fair to maintain and expand the skills and abilities of its members. NOW THEREFORE, I, on behalf of of Council, do hereby proclaim November 4th to 10th, 2012 as "English as a Second Language Week" in the of ____ _ lzheimer Society REMINDER: RECE\VED JUN -5 1012 Your support matters to more than half a million Canadians with Alzheimer's disease and their families. Please renew your donation to the Alzheimer Society of Canada today. June 2012 Dear Friend, Thank you for your past donation to the Alzheimer Society of Canada. Spring is the time of year w en we honour the many dedicated volunteers and caregivers across Canada caring for loved ones .. .tCh Alzheimer's disease and other dementias. Your support means a lot to them. Your gift would mean so much. (If this letter crossed in the mail with your gift, please accept our thanks.) You may remember receiving our letter in April, telling you about Elizabeth, whose husband Alan developed Alzheimer's disease at 65 years of age. Their granddaughter Brynley also offered moving insights about how the illness affects other family members. At a time of great stress and challenge, Elizabeth turned to her local Alzheimer Society for help. A dedicated Society counselor, Joy, helped her access valuable community services and offered strategies to manage Alan's changing physical and emotional needs. "The rewarding part of being a caregiver was that I was able to take care of Alan at home. I was thankful that Joy came regularly to listen to me, that she advised on the help I could access from Community Care and when she saw me exhausted, she so sensitively guided me to a couple of overnight stays for Alan at the Lodge." Thanks to your support of the Alzheimer Society, we are able to extend a caring hand and a ening ear to caregivers like Elizabeth any time they need us. Please help us continue to support them in their never-ending work by renewing your gift today. Over please ... 20 Eg linton Avenue West, Suite 1600, Toronto, Ontario M4R 1K8 1-800-616-8816 www.a lzheimer.ca 0 YES! I want to bring hope to all those faced with this disease with my gift of: D $57 D $85 D $110 D other: $ _______ _ [J 1 want to join the Forget-Me-Not Partners Program. (Turn overfordetails) 0031821-0 122/2/4 xx3(U) Town Of Tillson burg Town Of Tillson burg 200 Broadway St 2nd Floor Tillsonburg ON N4G 5A7 0 Please send me a receipt for my gift of less than $15. 221 535 005 0847 13-H3SCF-C1-1-VRCE D I have enclosed my cheque made payable to Alzheimer Society of Canada D I prefer to charge my donation to: DVISA D •·· D _,, Card #:---------------- Expiry Date {month/year): __________ _ Name on Card : _____________ _ Phone Number: ( Signature: _______________ _ 0 I'd like to receive updates about the work the Alzheimer Society is doing in Canada. Here's my email address: Note: If you would like to update your address information, you can mark the changes directly on this form and send it to us. 02271217 Alzheimer Society 20 Eglinton Avenue West, Suite 1600, Toronto, Ontario M4R 1K8 www.alzheimer.ca Charitable Registration No. 11878 4925 RR0001 :J Support the cA.lzheimer Society Town OfTillsonburg Town Of Tillsonburg :J Support the cA.lzheimer Society Town OfTillsonburg Town Of :J Support the cA.lzheimer Society Town Of Tillsonburg Town Of Tillsonburg 200 Broadway St 2nd Floor Tillsonburg ON N4G SA 7 To: :from: To: :from: To: :from: Town Of Tillsonburg Town Of Tillsonburg ,.,..........,_,.200 Broadway St 2nd Floor Tillsonburg ON N4G SA 7 Town Of Tillsonburg Town Of Tillsonburg 200 Broadway St 2nd Floor Tillsonburg ON N4G SA 7 Town Of Tillsonburg Town Of Tillson burg 5·~"-r!\.11 200 Broadway St 2nd Floor Tillsonburg ON N4G SA 7 Town Of Tillsonburg Town Of Tillsonburg 200 Broadway St 2nd Floor """uz..-Tillsonburg ON N4G SA 7 Tillson burg 200 Broadway St 2nd Floor Tillson burg ON N4G SA 7 To: :from: To: :from: To: :from: 200 Broadway St 2nd Floor Tillsonburg ON N4G SA 7 Town Of Tillson burg Town Of Tillsonburg Broadway St 2nd Floor llsonburg ON N4G SA 7 n Of Tillson burg Town Of Tillson burg Broadway St 2nd Floor III>'UIIU'Ul!; ON N4G SA 7 Town OfTillsonburg Town OfTillsonburg 200 Broadway St 2nd Floor Tillsonburg ON N4G SA 7 Town OfTillsonburg Town OfTillsonburg 200 Broadway St 2nd Floor Tillsonburg ON N4G SA 7 Town Of Tillson burg Town Of Tillsonburg 200 Broadway St 2nd Floor Tillsonburg ON N4G SA 7 Town Of Tillson burg Town Of Tillson burg Broadway St 2nd Floor illsonburg ON N4G SA 7