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121126 Council MINTown of Tillsonburg Minutes of Council Meeting Date: Monday November 26, 2012 6:00PM Council Chambers Chair: John Lessif I! MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private ' ., MINUTES Town of Tillsonburg Meeting for the Committee "Open: Council'' on. Monday November 26,2012 6:00PM Cpuncii.Chah1b.ers Chair: John Lessif Orders of the Day: CALL TO ORDER The meeting was called to order at 4:30 PM ATTENDANCE Deputy Mayor Renaud Councillor Mel Getty Councillor Chris Rosehart Councillor Brian Stephenson Councillor Dave Bares Councillor Marty Klein Staff: David Samis, Acting CAO Donna Wilson, Clerk Steve Lund, Director of Operations Richard Cox, Director of Parks & Recreation Services Gena Vanhaelewyn, Acting Director of Development and Communication Services Amber Zimmer, Deputy Clerk Regrets: Mayor John Lessif Darrell Eddington, Director of Finance ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session of the Council Meeting of November 26,2012, be adopted. "Carried" CLOSED MEETING SESSION 22 Page 1 MINUTES: Meeting for the Committee "Open Council" Resolution No. 2: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Council move into Closed Session, to consider matters relating to: Matters relating to the security of the property of the municipality; Matters for the purpose of educating or training the members. "Carried" Council moved into Closed session at 4:35PM. Council adjourned Closed Session at 6:35pm and after a brief recess resumed Open Session at 6:45 PM. MOMENT OF SILENCE DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Councillor Beres declared a pecuniary interest in item number 13, Amended Agreement For Concession Operations. He informed Council that he would be leaving the room during this deliberation. No other disclosures of pecuniary interest were declared MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Meeting of November 12, 2012. L1 Resolution No. 3: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT the Minutes of the Open Council Meeting of November 12, 2012, be approved. "Carried" DELEGATIONS 1. CAW-TCA Canada-Re-thinking Canada's Auto Industry 1;1 Presented By: Mike Van Boekel and Dan Borthwick, President, CAW-TCA Canada Local 88 Mike Van Boekel and Dan Borthwick appeared before Council and requested the following resolution: Resolution No. 4: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT the Town of Tillson burg will work to keep good jobs in our communities by: • Adopting the "Re-thinking Canada's Auto Industry: A Policy Vision to Escape the Race to the Bottom" which includes Taking The Good Jobs Pledge; and • Calling on the federal, provincial and territorial governments to immediately implement a Page 2 MINUTES: Meeting for the Committee "Open Council" National Auto Policy to support Canadian manufacturing footprint long into the future, and to convene a National Jobs Summit to develop an overall strategy for keeping good jobs in Canada; and • Calling on Global Corporations to invest more in Canadian operations and good Canadian jobs; and • Sending this resolution to the Ontario Municipal Association and the Federation of Canadian Municipalities and any other relevant bodies for consideration and circulation. "Carried" 2. OPP Contract Renewal ~ Presented By: Kevin Hummel, Larry Scanlan Kevin Hummel, Dina Tsitomeneas, Larry Scanlan, and Tim Clark appeared before Council to review the OPP Contract Renewal. liJ ~. Tillsonburg Renewal Nov 2012 PP .ppt Tillsonburg renewal proposal19 NOV 2012.pdf PUBLIC MEETINGS 3. Committee of Adjustment Application A09/12 [] Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and commented with respect to County Report 2012-297. Opportunity was given for comments and questions. Colin Mclaughlin, representing the property manager, appeared before council and spoke in support of the subject application. Mr. Mclaughlin commented that the owner is willing to work with all of the comments addressed in the planning report including adding lighting to the plaza. He stated that the owner would like to fill the vacancy and complete improvements to the site. He noted this would also bring jobs to the community. David Morris, local resident, appeared before council and spoke against the application. Mr. Morris commented as follows: • In his opinion the Bingo Hall is not an Assembly Hall, but a Place of Entertainment. • He thinks that if the building has not been in use for six months, then it loses it's legal non-conforming status, this part of the building has been empty for 10 years. • A minor Variance must meet all four tests in the planning act, and in his opinion this application doesn't meet three of them. • He also indicated the number of spaces required is much greater than the proposal. • He has also indicated that he believes that no parking should be allowed on interior side yard when it is adjacent to residential zoning. • He also noted that there is no space for loading or unloading. • Mr. Morris provided a copy of his written comments. Doug Dawson, local resident, appeared before council and spoke against the application. Mr. Dawson commented that there would not be enough parking as well as no space for loading and unloading. Page 3 MINUTES: Meeting for the Committee "Open Council" Bruce Kendrick, Lions Club Member, appeared before council and spoke against the application. Mr. Kendrick commented that availability of street parking is actually not available as the current street parking is continuously in use by the community centre. He also commented that the street parking would be disruptive to the surrounding community. Jerry Koza, a local resident, appeared before council and spoke against the application. Ms Koza commented that it would be a safety hazard for the community and for the children surrounding that area. -m A 09 12 Public Meeting Comments.pdf The following resolution was introduced .. Resolution No. 5: Moved By: Deputy Mayor Renaud Seconded By: Councillor Getty AND RESOLVED THAT the Town ofTillsonburg Committee of Adjustment approve Application File A 09/12 subject to the following conditions: i) A building permit for the proposed assembly use shall be issued within one year of the date of the Committee's decision; ii) The applicant enter into an agreement with the Town to construct appropriate fencing on the parking lot boundary adjacent to residential properties, and provide a 1.0 m buffer and safety ballard between the rear of the plaza and the parking aisle. "Defeated" INFORMATION ITEMS No items received. CHIEF ADMINISTRATIVE OFFICER 4. CAO 12-30 Executive Summary to By-Law 3675, Sale of Land to Story CJ Presented By: Interim CAO Resolution No. 6: Moved By: Deputy Mayor Renaud Seconded By: Councillor Getty AND RESOLVED THAT Council receive CAO 12-30 Executive Summary to By-Law 3675; FURTHER RESOLVED THAT By-Law 3675, to authorized the sale of Land to Eleanor Story be brought forward for Council consideration. "Carried" 5. CAO 12-32 Sale of Library Building Presented By: Interim CAO CAO 12-32 Sale of Library Building.pdf Letter of Opinion-Oct 18-12(1).pdf Page4 MINUTES: Meeting for the Committee "Open Council" 26691.2 Library Lane, Tillsonburg, Oxford County (Repaired).pdf Staff to provide Council with the agreement for sale of the building and the lease of the lands. Council would like further review of the sale price. Resolution No. 7: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council receive Report CAO 12-32 Sale of Library Building; FURTHER RESOLVED THAT Council approve the sale of the Library building to the County of Oxford at a price of $400,000; AND FURTHER RESOLVED THAT a purchase and sale agreement and a land lease agreement be negotiated with the County of Oxford and that it be brought back for Council consideration. "Defeated" 6. CAO 12-31 IT Transition Costs [;lJ Presented By: Interim CAO Microsoft Word-CAO 12-31 IT Transition Costs.pdf Staff to provide a detailed report on locksmith, alarm system and security as it becomes available. Staff to bring an updated report to every Council meeting until the transition is completed. DEVELOPMENT & COMMUNICATIONS 7. DCS 12-55 Proposed Class 'A' Bingo Hall [JJ Presented By: Acting Director of Development & Communication Services Resolution No. 8: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council receive Report DCS 12-55 Proposed Class 'A' Bing Hall; FURTHER RESOLVED THAT Council approve the application for a Class A Bingo Hall to be located at 230 Lisgar Avenue; AND FURTHER RESOLVED THAT the Alcohol and Gaming Commission of Ontario be notified of Council's decision. "Defeated" 8. DCS 12-65-Illegal Dumping-Garbage in Alleys [) Presented By: Acting Director of Development & Communications Staff to review and address this issue during the 2013 business plans and budget process. Resolution No. 9: Moved By: Councillor Beres Page 5 MINUTES: Meeting for the Committee "Open Council" Seconded By: Councillor Klein AND RESOLVED that Council receives report DCS 2012-65- Illegal Dumping -Garbage in Alleys for information purposes. "Carried" 9. DCS 12-64-Easements for Fibre Network Cfl Presented By: Acting Director of Development & Communication Services Resolution No. 10: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT Council receives Report DCS 12-64- Easements for Fibre Network and further resolve; FURTHER THAT Council approve the agreement with Edwin Earl Mclaughlin And Ewart Arnold Mclaughlin for the purposes of enabling a temporary access route (long term) across the 10 Clearview Dr property to enable fibre service to the adjacent property; FURTHER RESOLVED THAT Council approve an easement with Edwin Earl Mclaughlin And Ewart Arnold Mclaughlin for the purposes of enabling a permanent fibre access route onto the lands described as Part of Lots 2 and 3, Concession 5 NTR, and more specifically, Part 1, Plan 41R-3393; AND FURTHER RESOLVED THAT Council approved the granting of an easement to Packet-Tel Corp for the purposes of enabling the relocation of the temporary fibre access route onto the lands described as Part of Lots 2 and 3, Concession 5 NTR, and more specifically, Parts 1 and 2, Plan 41 R-8855 subject to Packet-Tel Corp agreeing to be responsible for all costs related to the relocation; AND FURTHER RESOLVED THAT Council approved the granting of an easement to Packet-Tel Corp for the purposes of enabling a permanent fibre access route onto the lands described as Part of Lots 1 and 2, Concessions 5 and 6 NTR, and more specifically, Part 5, Plan 41 R-7672; AND FURTHER RESOLVED THAT By-Laws to authorize the above noted agreements be brought forward for Council consideration. "Carried" OPERATIONS 10. OPS12-20 -Abandonment of the Norfolk Oxford Municipal Drain [:J Presented By: Director of Operations Resolution No. 11: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVED THAT Council receive Report OPS12-20 for the Abandonment of the Norfolk Oxford Municipal Drain; FURTHER RESOLVED THAT The Town retain the Norfolk Oxford Municipal Drain through Station 000 to 160, Station 575 to 770 and recommend the abandonment of the Norfolk Oxford Municipal Drain from Station 160 to 575 and Station 770 to 1 +180 as per the K. Smart Engineering report dated October 9th 2012. "Carried" 11. OPS 12-18 Traffic Bylaw Consolidation Report [:J Page6 MINUTES: Meeting for the Committee "Open Council" Presented By: Director of Operations Resolution No. 12: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVED THAT Council receive Report OPS 12-18- Traffic Bylaw Consolidation Report; FURTHER RESOLVED THAT the proposed consolidated traffic bylaw be made available to the public for a minimum of 30 days to allow for review and comments. "Carried" COMMUNITY SERVICES 12. PRS 12-20 New sign at Tillson burg Cemetery ~ Presented By: Rick Cox Staff to bring a report forward on alternatives to the current cemetery sign and possibly obtain feedback from the public. Options for signage should be done during the budget process. Staff to review reinstating the Cemetery Advisory Committee. Resolution No. 13: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Council receive Report PRS 12-20 New sign at Tillsonburg Cemetery, as information. "Carried" 13. PRS 12-19 Amended Agreement For Concession Operations [3 Presented By: Rick Cox Resolution No. 14: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council receive Report PRS 2012-19 Amended Agreement for Concession Operations, as information; FURTHER RESOLVED THAT the Agreement between the Town and Beres Catering be amended to reduce the monthly rental fee for the months of April through August in 2013 and 2014 to $300 plus applicable taxes. "Carried" 14. PRS 12-18 Toboggan Hill Agreement CJ Presented By: Director of Parks & Recreation Services Resolution No. 15: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVED THAT Council receive Report PRS 12-18 Toboggan Hill Agreement for information purposes. "Carried" Page 7 MINUTES: Meeting for the Committee "Open Council" UNFINISHED BUSINESS 15. Tillsonburg Leaf Pick-up Program [3 Staff to provide report at a future Council meeting. COMMITTEE MINUTES & REPORTS 16. Committees of Council Minutes b! RESOLUTIONS 17. Ontario Good Roads Association Constitutional Amendment ~ Resolution No. 16: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council of the Corporation of the Town of Tillsonburg approve the Ontario Good Roads Association Constitutional Amendment. "Carried" 18. Queen's Diamond Jubilee Medal Nomination [;! Resolution No. 17: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT Council receive the Nominations for the Queen's Diamond Jubilee Medal Program; FURTHER RESOLVED THAT Council nominate Alnoor Kara, Brad Bennett, Steve Kyle, Sonja LaRose, Marion Pratt and Ester Parkhill for the 2012 Queen's Diamond Jubilee Medal; AND FURTHER RESOLVED THAT all nominations be submitted to the Governor General for consideration; AND FURTHER RESOLVED THAT the Queen's Diamond Jubilee Medals, if awarded, be presented at a future open Council meeting. "Carried" BY-LAWS 19. By-Law 3654, To amend By-Law 3251, To Authorize the Gateway Community Improvement Plan [3 Resolution No. 18: Moved By: Councillor Getty Seconded By: Councillor Rose hart AND RESOLVED THAT By-Law 3654, to amend By-Law 3251, to Authorize the Gateway Community Improvement Plan, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Page 8 MINUTES: Meeting for the Committee "Open Council" Seal thereunto. "Carried" 20. By-Law 3655, to Amend By-Law 3191, being a By-Law To Authorize a CIP CJ Resolution No. 19: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT By-Law 3655, to Amend By-Law 3191, being a By-Law To Authorize a Community Improvement Plan, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 21. By-Law 3666, to Govern the Licensing of Businesses within the Corporation of the Town of Tillsonburg ~ Resolution No. 20: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT By-Law 3666, To Govern the Licensing of Businesses, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 22. By-Law 3669, To Authorize the Sale of Land to Peter Retsinas []J Resolution No. 21: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT By-Law 3669, To authorize the Sale of certain lands to Peter Retsinas, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 23. By-Law 3670, To Close Taylor Lane C!J Resolution No. 22: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT By-Law 3670, to close Taylor Lane, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 24. By-Law 3677, To Amend By-Law 3295, 255 Quarter Town Line c:=J Resolution No. 23: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT By-Law 3677, to amend By-Law Page 9 MINUTES: Meeting for the Committee "Open Council" 3295, be read a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVED THAT By-Law 3677, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 25. By-Law 3675, To Authorize the Sale of Surplus Land to Eleanor Story [3 Resolution No. 24: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT By-Law 3675, To authorize the sale of surplus land to Eleanor Story, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 26. By-Law 3671. To Authorize an Agreement for Temporary Access to 10 Clearview Drive. 61 Resolution No. 25: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT By-Law 3671, To Authorize an Agreement for Temporary Access to 10 Clearview Drive, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 27. By-Law 3679. To Authorize and Easement Agreement with Packet-Tel Corporation [) Resolution No. 26: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT By-Law 3679, To Authorize an Easement Agreement with Packet-Tel Corporation, for 20 Clearview Dr., be read a first and second time and this constitutes the first and second reading thereof. "Carried" 28. By-Law 3672, To Authorize an Easement Agreement Between THE TOWN AND EDWIN & EWART MCLAUGHLIN Cfl Resolution No. 27: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT By-Law 3672, To Authorize an Easement Agreement Between The Town and Edwin & Ewart Mclaughlin, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 29. By-Law 3678. To Authorize an Easement Agreement between the Town and Packet-Tel Corporation along the Former Rail Corridor on Clearview Drive 121 Page 10 MINUTES: Meeting for the Committee "Open Council" Resolution No. 28: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT By-Law 3678, To Authorize an Easement Agreement between the Town and Packet-Tel Corporation, along the former rail corridor on Clearview Drive. be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 30. By-Law 3674, To Confirm the Proceedings of the Council Meeting of November 26, 2012 1J Resolution No. 29: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT By-Law 3674, To Confirm the Proceedings of the Council Meeting of November 26, 2012, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVED THAT By-Law 3674, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein AND RESOLVED THAT the meeting be adjourned at 9:58PM Approval Received: (1 of 1) Donna Wilson/Tillsonburg (Wednesday November 28, 2012 11:40 AM) Town of Tillsonburg Page 11 MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private Town>of ;T:illsonburg Meeting for the O~rnmittee ·~open· Council" ..... . on .. -._. Monday Novem~tl2.,.4()12 os:oo PM CoUhcit._.Gharribers Chair~ John Less if Orders of the Day: CALL TO ORDER The meeting was called to order at 5:59pm ATTENDANCE Mayor John Lessif Deputy Mayor Renaud Councillor Mel Getty Councillor Chris Rosehart Councillor Brian Stephenson Councillor Dave Bares Councillor Marty Klein Staff: David Samis, Acting CAO Donna Wilson, Clerk Darrell Eddington, Director of Finance Steve Lund, Director of Operations Richard Cox, Director of Parks & Recreation Services Gena Vanhaelewyn, Acting Director of Development and Communication Services Amber Zimmer, Deputy Clerk ADOPTION OF AGENDA Resolution: Moved By: Councillor Klein 11/12 Seconded By Councillor Beres AND RESOLVED THAT the CAO give an update re the IT issue in the open session. FURTHER THAT a report regarding current status, costs to date and items outstanding be presented to Council at our next regular Council Meeting. "Carried" Resolution No. 1: Moved By: Councillor Rosehart Page 1 MINUTES: Meeting for the Committee "Open Council" Seconded By: Councillor Getty AND RESOLVED THAT the Agenda as prepared for the Open Session of the Council Meeting of November 12, 2012, be adopted, as amended. "Carried" CLOSED MEETING SESSION Resolution No. 2: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Council move into Closed Session, to consider matters relating to: Matters relating to personal matters about an identifiable individual -including Municipal employees; Matters relating to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Meeting of October 22, 2012 [:!J Minutes of the Meeting of October 24, 2012 CJ Minutes of the Meeting of October 30, 2012 CJ Resolution No. 3: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT the Minutes of the Open Council Meeting of October 22, 24, and 30, 2012, be approved. "Carried" INTRODUCTIONS 1. Introduction of County of Oxford CAO, Peter Crockett [) Presented By: Warden McKay, County of Oxford This introduction occurred at 7:30pm after the public meeting portion of the agenda. Warden McKay introduced the new Oxford County CAO Peter Crockett to Council. Mr. Crockett spoke to Council regarding his new position. 2. Introduction of Jeff Medeiros. Development Information Officer Presented By: Interim Director of Development and Communication Services Gena Vanhaelewyn, Acting Director of Development and Communication Services introduced Jeff Medeiros to Council. PUBLIC MEETINGS 3. Committee of Adjustment Application A09/12 D Presented By: Development Planner Page 2 MINUTES: Meeting for the Committee "Open Council" Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and commented with respect to County Report 2012-286. Opportunity was given for comments and questions. No persons appeared in support of the subject application. James Morgan, Lions Club member, spoke against the application. Mr. Morgan commented as follows: car pooling cannot be assumed and accessible parking needs to be included in the number of spots. He also indicated that parking at the rear of the building is not easily accessible, there are no sidewalks and inefficient lightening, and street parking will not be available due to the current high level use. Council requested that neighbours be informed about possible on street overflow parking. Staff to provide information regarding building permit issues, washroom accessibility. Staff to provide information regarding the number of available parking spaces which excludes possible staff and accessible parking. The resolution was deferred. Resolution No. 4: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT the Town ofTillsonburg Committee of Adjustment approve Application File A 09/12 subject to the following conditions: i) A building permit for the proposed assembly use shall be issued within one year of the date of the Committee's decision; ii) The applicant enter into an agreement with the Town to construct appropriate fencing on the parking lot boundary adjacent to residential properties, and provide a 1.0 m buffer and safety ballard between the rear of the plaza and the parking aisle. "Deferred" 4. Application for Zoning By-Law Amendment ZN 7-12-06. Horeth, 255 Quarter Town Line Road CJ Presented By: Development Planner, County of Oxford Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and commented with respect to County Report 2012-264. Opportunity was given for comments and questions. Mr. John Horeth spoke in support of the subject application. He noted the larger garage is required for his large car collection. Mr. Horeth stated that he received no negative comments from his neighbours. No persons appeared in opposition to the subject application. The following resolution was passed. Resolution No. 5: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVED THAT Council approve the zoning by-law amendment application submitted by John Horeth, whereby lands consisting of Part Lot 8, Concession 11, Page 3 MINUTES: Meeting for the Committee "Open Council" Former Township of Dereham, now Town of Tillsonburg are to be rezoned to allow a detached accessory building with a gross floor area of 290 m2 (3120 ft2). "Carried" 5. Application for Zoning By-Law Amendment ZN 7-12-08. Broadway Estates Inc .. 120-132 Allen Street ~ Presented By: Development Planner Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and commented with respect to County Report 2012-272. Opportunity was given for comments and questions. Mr. Robert Morrison, South Side Group in London, representing the developer, appeared in support of the subject application. He was available to answer questions of Council. Mr. Will Hayhoe, Hayhoe Homes, appeared in support of the subject application Mr. Hayhoe confirmed that in order to build a larger house footprint, that no trees would be required to be cut down. He was available for questions of Council. Ms. Wendy Ort requested confirmation that only single detached homes would be built on the subject properties. Ms. Elaine Armstrong appeared in opposition to the subject application. Ms. Armstrong stated that water flow and possible flooding in the ravine is a concern. She also is concerned that the lots will be back filled in order to provide for the larger house foot print. The applicants stated the variance is only for the rear yard setback and lot grading will not be altered. The following resolution was passed. Resolution No. 6: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT Council approve the attached zoning bylaw amendment for an application submitted by Broadway Estates Inc. whereby lands consisting of Lots 27-33 of Registered Plan 41 M-218, located on the east side of Allen Street, in the Town of Tillsonburg are to be rezoned to provide for reduced rear yard depths to facilitate the construction of single detached dwellings. FURTHER RESOLVED THAT By-Law 3673, being a by-law to amend By-Law 3295, as amended, be brought forward for council consideration. "Carried" INFORMATION ITEMS 6. Minist Page4 MINUTES: Meeting for the Committee "Open Council" Highway 401 bridge replacement and interchange improvements at Highway 19 (Plank Road). 7. Tillsonburg BIA-Light It Up Holiday Campaign [) 8. Community Gardens Committee-Thank You Letter b:l 9. Habitat for Humanity-Thank You Letter r;;rJ 10. Response to the May 12th Council Resolution-MTO Connecting Link Funding 1::1 11. Response to the June 25th Council Resolution -Business Tax Capping Reform ~ CHIEF ADMINISTRATIVE OFFICER Update on Information Technology Presented By: Interim CAO 12. CAO 12-26 Executive Summary to By-Law 3654 & 3655 CIP Area [) Presented By: Interim CAO Resolution No. 7: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council receive Report CAO 12-26 Executive Summary to By-Law 3654 & 3655. FURTHER RESOLVED THAT By-Law 3654, amend By-Law 3251, Gateway CIP and By-Law 3655, amend By-Law 3191 Dereham Forge CIP, be brought forward for Council consideration. "Carried" 13. CAO 12-27 Manager. Network. Security and Technology Presented By: Interim CAO To defer until the CAO is hired. Resolution No. 8: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council receives Report CAO 12-27 Manager, Network, Security and Technology; FURTHER RESOLVED THAT Council approve the recommendations contained therein. -m -m CAO 12-27.pdf Job Description-Manager, Network, Sec. and Tech .. pdf "Defeated" 14. CAO 12-23, Executive Summary to By-Law 3666, Business Licensing ~ Presented By: Interim CAO Resolution No. 9: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council receive CAO 12-23 executive summary to By-Law 3666; Page 5 MINUTES: Meeting for the Committee "Open Council" FURTHER RESOLVED THAT By-Law 3666, to govern the licensing of businesses within the Corporation of the Town of Tillsonburg, be brought forward for Council consideration. "Carried" 15. GAO 12-24 Executive Summary to By-Law 3668, Sale of Surplus Land on Glendale Drive CJ Presented By: Interim GAO Resolution No. 10: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT Council receive GAO 12-24 Executive Summary to By-Law 3668, Sale of Surplus land; FURTHER RESOLVED THAT By-Law 3668 to provide for the sale of certain lands being Part 2, Part of Block A, Plan M-68, in the Town of Tillsonburg, County of Oxford, be brought forward for Council consideration. "Carried" 16. GAO 12-25 Executive Summary to By-Law 3669. Sale of Land on Wilson Avenue !;] Presented By: Interim GAO Resolution No. 11: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT Council receive GAO 12-25 Executive Summary to By-Law 3669, Sale of Land on Wilson Avenue; FURTHER RESOLVED THAT By-Law 3669 to provide for the sale of certain lands being Lot 52, Plan 41 M-22, in the Town of Tillsonburg, County of Oxford, be brought forward for Council consideration. "Carried" 17. CAO 12-28 Executive Summary to By-Law 3670. Taylor Lane Closure ~ Presented By: Interim GAO Resolution No. 12: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVED THAT Council receive GAO 12-28 Executive Summary to By-Law 3670, Taylor Lane Road Closure; FURTHER THAT By-Law 3670 to close Taylor Lane, be brought forward for Council consideration. "Carried" 18. Draft Procedural By-Law Presented By: Interim GAO Resolution No. 13: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVED THAT Council receive GAO 12-29 Procedural By-Law; FURTHER RESOLVED THAT Council endorses the recommendations contained therein. Page 6 MINUTES: Meeting for the Committee "Open Council" CAO 12-29 Procedural By-Law (as amended).pdf "Defeated" OPERATIONS 20. OPS 12-17 Quotation for Snowplowing Municipal. Police and Fire Services Parking Lots and Airport Runway-2012-2013 Winter Season []J Presented By: Director of Operations Staff to request quotations next year for snowplowing of the Municipal, Police & Fire Parking lots and a quote splitting the Fire and Police parking lots from the Municipal parking lots . Resolution No. 14: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council receives Operations Services Report OPS 12-17 from the Roads Manager and Director of Operations dated November 12th, 2012 is received; FURTHER RESOLVED THAT Quotation for Part A-Snowplowing for the Municipal, Police & Fire Services Parking Lots for the 2012-2013 Winter Season to be awarded to Trevor Hawley Trucking; AND FURTHER RESOLVED THAT Quotation for Part B-Snowplowing for the Tillsonburg Regional Airport Runway for the 2012-2013 Winter Season to be awarded to J. Horvath Holdings Inc. "Carried" DEVELOPMENT & COMMUNICATIONS 21. DCS 12-63-Award of Cultural Funds ~ Presented By: Interim Director of Development & Communication Services Resolution No. 15: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council receives Report DCS 12-63 Award of Cultural Funds and further resolve; FURTHER RESOLVED THAT the Kiwanis Club of Tillson burg be awarded a grant in the amount of $3,000 for the 2012 Santa Claus Parade subject to the terms and conditions contained herein; AND FURTHER RESOLVED THAT all disbursements be funded by the 2012 Economic Development budget. "Carried" 22. DCS 12-17 Sign Variance. 62 Harvey Street I) Presented By: Interim Director of Development & Communication Services Resolution No. 16: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVED THAT Council receive Report DCS 12-61 Sign Page 7 MINUTES: Meeting for the Committee "Open Council" Variance; FURTHER RESOLVED THAT a variance to Sign By-Law 2976 be granted to allow for the construction of a ten foot, five inch (10ft 5 in) high ground sign located on the property at 62 Harvey Street. "Carried" 23. IT Security and Network Integrity Assessment Services RFP Presented By: Interim Director of Development and Communication Services Resolution No. 17: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT Council receive the IT Security and Network Integrity Assessment Services RFP; FURTHER RESOLVED THAT Council approve issuing the RFP. Microsoft Word-IT Security and Network Integrity Assessment Services 110612.pdf "Defeated" UNFINISHED BUSINESS 24. OPS 12-19 Curbside Christmas Tree Collection Presented By: Director of Operations Resolution No. 18: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Staff provide Council with a report regarding the discontinuation of the Christmas Tree pick-up program during the 2013 fiscal year. "Carried" Resolution No. 19: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Council receives Operations Services Report OPS 12-19 Curbside Christmas Tree Collection; FURTHER RESOLVED THAT Council support the recommendation contained therein. Christmas Tree Collection 12112012v2.pdf "Defeated" 25. FIN 12-43 Use of Trust Funds for Youth Requests CJ Presented By: Director of Finance Resolution No. 20: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Staff provide Council with a report Page 8 MINUTES: Meeting for the Committee "Open Council" regarding the use of the Town's Trust Funds for requests by Youth Delegations at Open Council Meetings. "Carried" Resolution No. 21: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council receive Report FIN 12-43 Use of Trust Funds for Youth Requests; FURTHER RESOLVED THAT Council support the recommendation contained therein. "Carried" MOTIONS 26. Tillsonburg Leaf Pick-up Program CJ Resolution No. 22: Moved By: Councillor Rosehart Seconded By: Councillor Beres AND RESOLVED THAT Staff provide Council with a report regarding the requirement to bag all leaves during the leaf pick-up program for the 2013 fiscal year. "Carried" 27. Dumping of Garbage [) Proposed Resolution No. 23: Moved By: Councillor Rosehart Seconded By: Councillor Beres AND RESOLVED THAT Staff provide Council with a report regarding a process to deal with the issue of the dumping of garbage without bag tags in the alley ways in Tillsonburg. "Carried" RESOLUTIONS BY-LAWS 28. By-Law 3654, To amend By-Law 3251, To Authorize the Gateway Community Improvement Plan [] Resolution No. 24: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT By-Law 3654, to amend By-Law 3251, to Authorize the Gateway Community Improvement Plan, be read a first and second time and this constitutes the first and second reading thereof. "Carried" 29. By-Law 3655, To Amend By-Law 3191, To Authorize a Community Improvement Plan [::J Page 9 MINUTES: Meeting for the Committee "Open Council" Resolution No. 25: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT By-Law 3655, to Amend By-Law 3191, being a By-Law To Authorize a Community Improvement Plan, be read a first and second time and this constitutes the first and second reading thereof. "Carried" 30. By-Law 3666, to Govern the Licensing of Businesses within the Corporation of the Town of Tillsonburg: c:J Resolution No. 26: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT By-Law 3666, To Govern the Licensing of Businesses, be read for a first and second time and this constitutes the first and second reading thereof. "Carried" 31. By-Law 3670, To Close Taylor Lane ~ Resolution No. 27: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT By-Law 3670, to close Taylor Lane, be read for a first and second time and this constitutes the first and second reading thereof; "Carried" 32. By-Law 3669, To Authorize the Sale of Land to Peter Retsinas CJ Resolution No. 28: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT By-Law 3669, To authorize the Sale of certain lands to Peter Retsinas, be read a first and second time and this constitutes the first and second reading thereof. "Carried" 33. By-Law 3668, To Authorize the sale of Surplus Land to DeCiark l:! Resolution No. 29: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT By-Law 3668, To authorize the sale of surplus land to DeCiark, be read for a first and second time and this constitutes the first and second reading thereof. FURTHER RESOLVED THAT By-Law 3668, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" Page 10 MINUTES: Meeting for the Committee "Open Council" 34. By-Law 3673, To Amend By-Law 3295. Broadway Estates Inc. I) Resolution No 30: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT By-Law 3673, to amend By-Law 3295, be read a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVED THAT By-Law 3673, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" 35. By-Law 3662, To Confirm the Proceedings of the Council Meeting of November 12.2012 [] Resolution No. 31: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT By-Law 3662, To Confirm the Proceedings of the Council Meeting of November 12, 2012, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVED THAT By-Law 3662, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST Staff to provide Council with a report regarding the new sign at the cemetery. ADJOURNMENT Moved By: Councillor Klein AND RESOLVED THAT the meeting be adjourned at 9:35PM Approval Received: (1 of 1) Amber Zimmerffillsonburg (Wednesday November 14, 2012 08:31AM) Town of Tillsonburg Page 11 Dan Borthwick President Brent Tree Vice President November 6, 2012 Amber Zimmer Deputy Clerk C:1\W -=~-TCA <:=ANADA LOCAL88 P.O. BOX 158 INGERSOLL, ONTARIO N5C 3K5 PHONE 519-425-0952 FAX 519-425-1250 www.locaiBB.ca Development & Communication Services Town ofTillsonburg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Re: CAW Re-thinking Canada's Auto Industry: A Policy Vision to Escape the Race to the Bottom Dear Mayor John Lessif and Members of Council TonyPleli Financial Secretary Kim DeGraaf Recording Secretary I am writing this letter as the President ofCA W Local88 which's represents over 3,000 members and their families in the community of Ingersoll and the surrounding area. Canada's auto industry has survived perhaps the most turbulent decade in its history. Despite significant downsizing, violent uncertainty, and significant barriers thrown up in its way, the industry is still here. And it still makes a crucial, disproportionate contribution to Canadian incomes, productivity, innovation, and exports. The Canadian Auto Workers union has developed a paper titled "Re-thinking Canada's Auto Industry: A Policy Vision to Escape the Race to the Bottom". This paper identifies I 0 key points: I. Implement an Integrated Auto Policy 2. Negotiate Canadian Manufacturing Footprint Commitments with All OEMs 3. A Consistent and Transparent Auto Investment Program 4. Accumulate Public Minority Equity Shares in OEMs With Major Canadian Operations 5. Investigate Possibilities of Building a Canadian OEM 6. Re-think Automotive Trade Policy 7. Intervene to Reduce the Canadian Dollar Exchange Rate 8. Building a Green Auto Economy 9. Buy Canadian Procurement Strategy ·-------------·· -------- Nat1onal Automobile, Aerospace, Transportation and General Workers Union of Canada (CAW·Canada) Syndical national de I' automobile, de l'a9rospati€.1e, du transport et des autres travailleurs et travailleuses du Canada (TCA-Canada) Re-thinking Canada's Auto Industry: A Policy Vision to Escape the Race to the Bottom Resolution WHEREAS the Canadian Auto Industry has seen significant job loss over the past decade. Almost 40,000 jobs have been lost since the industry's peak in 2003; and WHEREAS over 100,000 Canadians are presently directly employed in the Canadian Auto Industry; and WHEREAS economic studies now suggest that for every job in a major auto facility a total of 10 jobs are supported throughout the region and national economy; and WHEREAS Canada has lost two more light vehicle assembly plants during the years since the financial crisis hit: The General Motors pickup truck plant in Oshawa (closed in 2008), and the Ford car assembly plant in St. Thomas (closed in 2011). This brings to 5 the number of light vehicle final assembly plants closed in Canada since the turn of the century; and WHEREAS in Canada we are scheduled to loss another light vehicle assembly plant within the next year. The General Motors Consolidated plant in Oshawa in June 2013 that will result in the loss of over 2,000 good jobs. WHEREAS in 1999 Canada's auto exports exceed our imports by $15 billion. This positive trend has ceased beginning in 2006. Last year the automotive trade deficit reached an all-time record of $15.6 billion; and The Town of Tillson burg OPP Municipal Policing Renewal ~ . - ------ ------ ----~~~~~~~~~~~~~~~-- B!ls,~ on average # of hOI,II'l!S !lVailable for Cfills(14&7 hrs) · · ~~ . - - - --- -- • .. Currently Tillsonburg is operating under the 2003 costing ·:rormula • Applied to all contract and non-contract OPP lo~olits . • Typie<~lly 15 % of policing costs • Estimated decrease in overall contract costs $ 39, 175 or roughly 1.2 % leS$. 8/28/2014 ----;-~· ---- -----~~~~~~~~~~- ..... . .. ' . ·An Adeq~~te and Effective Police .. f~licing F-O~~i~~~:·· AND GENERAL HEADQUARTERS 1 ,~, O.P.P. The Town of Tillsonburg Municipal Policing Renewal Proposal Prepared by: Ontario Provincial Police Municipal Policing Bureau September 2012 Executive Summary The Ontario Provincial Police (OPP) has over 100 years of experience in providing effective community-based policing and protection throughout Ontario. The OPP has provided municipal policing services under contract for over 60 years and currently maintains contracts with over 140 communities across Ontario. The Town of Tillsonburg has requested a renewal of the current contract with the Ministry for OPP policing which expired on September 30, 2011. As a result of this request a renewal proposal for policing has been prepared. The renewal proposal addresses the level of policing services required to provide adequate and effective policing as set out in Regulation 3199 of the Police Services Act, Adequacy and Effectiveness of Police Services. To assist in determining an adequate and effective level of service, an analysis of the workload generated within the municipality during the past (four years) has been completed. This analysis allows the OPP to compare local occurrences and incidents with provincial averages to accurately determine the number of officers required. This renewal proposal reflects the integrated policing concept, incorporating a policing service contract for the Town of Tillsonburg with OPP highway patrol services and provincial responsibilities under one administration. The Oxford OPP Detachment will remain as the Administration/Operations Centre. The resources identified will continue to be deployed to the Town from this municipally owned facility located at 90 Concession Street, East, Tillsonburg, Ontario to ensure the policing needs of the Town are met. Administrative and support resources are shared and casted accordingly. The Oxford OPP Detachment Commander would be responsible to oversee all aspects of service delivery. The Detachment Commander, Staff Sergeant I Program Manager and Sergeant-Shift Supervisors will provide assistance and supervision to the identified complement in this renewal proposal. It is recommended that any existing Community Policing Offices (CPOs) located within the Town be maintained. CPOs facilitate the delivery of policing services, provide locations for the police and public to interact and maintain a visible police presence within the municipality. The OPP encourages the establishment of CPOs where appropriate. Where such offices exist they are usually equipped with a telephone and OPP network/NICHE capabilities. Any decision to establish CPOs in the Town of Tillsonburg rests entirely with Town Council as do all associated costs. The renewal proposal costs include a comprehensive range of services that are made available to the Town of Tillsonburg. For example, expenses relating to contract negotiations, arbitration, grievances, civil litigation, tendering/purchasing, information technology, fleet and telecommunications are included in the overall Ministry approved costing formula. These services often require considerable internal and external expertise and the high costs normally associated to such services are defrayed through the contract for OPP services. * Note -The most recently approved costing formula shall apply in the calendar year following its approval. OPP salary costs are comprised of two components: base salary and a Provincial Responsibility Incentive. The base salary costs outlined in this proposal are calculated using the top pay level of each rank, but the Provincial Responsibility Incentive is incorporated using the average cost for all seniority levels. These costs are reconciled annually to reflect actual costs for those officers providing service to the Town at their current salary level. Overtime is estimated at the provincial average of 7.2%, and will also be reconciled to actual usage at year-end. 3 If the Town of Tillsonburg chooses to accept this proposal* and renew the OPP policing services contract, the Oxford OPP Detachment will focus on meeting the Town's unique policing needs. Please Note: The following are not included in this proposal*: • The cost of maintaining the Police Services Board • The costs associated to establishing and maintaining CPOs • Any applicable revenues accruing to the municipality as a result of police activity (* Note-This renewal proposal expires six months from the date of presentation to Council. At that time the costs and service levels identified in the proposal will be subject to review and revision where necessary.) A complete description of services provided by the OPP and civilian governance issues is included in the accompanying document entitled "OPP Municipal Policing Framework -Supplement to OPP Proposal." The services described are included in the overall OPP costing formula. 5 OPP Cost Schedule for Municipal Policing for the Year 2013 (Based on 2012 Municipal Cost Recovery ForrnulaO) The following categories are taken into consideration when preparing the costing proposal: U niforrned Staff Salaries 8 (Based on 2013 salary rates) Overtime Rate 8 Shift Premium Contractual Payouts Rate 8 (Vacation and Statutory Holidays) Civilian Staff Salaries 8 (Based on 20 13 salary rates) Benefit Rates 8 Support Salaries and Benefits (cost per uniformed member) Other Direct Operating Expenses (ODOE) (cost per uniformed member, unless otherwise stated) 2013 Estimates Inspector $129,726 Staff Sergeant Staff Sergeant Sergeant $ 118,951 (Detachment Commander) $ 110,616 (Program Manager) Constable Part-time Constable $98,093 $87,240 $66,790 7.2% of uniformed staff salaries $678 per uniformed member-sergeant and below 3.8% of full-time uniformed staff salaries Court Officer Detachment Administrative Clerk Caretaker $57,255 $55,439 $46,961 24.9% uniformed staff(part-time 19.6%) 25.3% civilian staff(part-time 19.7%) 2 % overtime payments Communication Operators Prisoner Guards$1,381 Office Automation Support Telephone Support Operational Support 0 Communication Centre Operational Support 0 RHQ Municipal Support Vehicle Usage Telephone Office Supplies & Equipment Accommodation Uniforms & Equipment Cleaning Contract Mobile Radio Maintenance Office Automation -Uniform -Civilian $5,220 $354 $120 $3,907 $258 $837 $1,955 $8,258 $1,228 $448 $538 $1,167 $204 $786 $1,316 $1,648 (per civilian member) 0 Note that the Municipal Cost Recovery Formula is reviewed and updated annually. A revised cost recovery formula shall be applied in the calendar year following the review and costs shall be adjusted accordingly. The current cost recovery formula, the 2012 Municipal Cost Recovery Formula, has been used to project ongoing costs for 2013 and throughout the term of this Agreement.. 8 Municipalities are billed based on actual costs at year-end. 8 Current annual rates, updated as required. e Includes Training, Forensics, Recruiting, Quality Assurance, Municipal Policing Administration 7 O.P.P. COSTING SUMMARY-Town of Tillson burg Estimated Policing Costs for the period January 01, 2013 to December 31,2013 Notes: 1) The estimated policing cost for 2013 associated to this proposal, based on the Uniform and Civilian 2013 Salary schedules, is $3,325,144. 2) Accommodation and Cleaning are provided by the municipality. 3) Office Automation-Civilian is calculated at $1,648 per civilian member plus the annual lease of a standard desktop computer in the amount of $1,765. 4) A Provincial Services Usage (PSU) reduction of the estimated 2013 policing cost is given to the municipality. It is based on a calculation of 50% of the municipality's 3 Year average (2009, 2010, 2011) of actual PSU experience to a maximum of 5%. The three year average used for this costing is 2.65%. O.P.P. Contacts Please forward any questions or concerns to Inspector Tim Clark, Oxford OPP Detachment Commander, or Sergeant Kevin Hummel, Municipal Policing Bureau. Inspector Tim Clark Sergeant Kevin Hummel (519) 688-6540 (519) 441-3697 Detailed descriptions of all OPP support and specialized services that are available have been included under separate cover in the document entitled "OPP Municipal Policing Framework". 9 File: A-09/12 Date: November 15, 2012 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PuBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Monday November 26, 2012 Time: 6:00pm Location: Town Council Chambers Tillsonburg Corporate Offices, Town Centre Mall, 2nd Floor OWNERS/APPLICANTS: Glendonna Corporation Ltd. 401-35 Church Street, Toronto ON M5E I T3 LOCATION: AGENT: Kevin Wilson 1904-907 Beach Ave. Vancouver, ON V6Z 2R3 Part of Lot 34, 35, 36, Plan M25, municipally known as 210-230 Lisgar Ave, Town ofTillsonburg, County of Oxford PURPOSE OF APPLICATION: An application has been received seeking relief of section 5.20.2 (Motor Vehicle Parking Standards) to permit 77 parking spaces in place of required 94 parking spaces to facilitate the addition of an assembly use within the existing commercial Plaza. As relief of the required minimum parking is sought, there is the possibility that overflow parking will occur on the streets in the vicinity where on-street parking is permitted. You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary-Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary-Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Community and Strategic Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Eric Gilbert, Development Planner at 519-688-3009 extension 3226 or by email: egilbert@county.oxford.on.ca. Yours truly, ~=---- Donna Wilson Secretary-Treasurer Tillsonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway, 2"d Floor Tillsonburg ON N4G SA 7 j ta~rdCoun~ ~ growing stronger. .. together Community and Strategic Planning P. 0. Box 1614, Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-537-5513 Web site: www.oxfordcounty.ca Our File: A 09/12 APPLICATION FOR MINOR VARIANCE SUPPLEMENTARY REPORT TO: Town of Tillsonburg Committee of Adjustment OWNER/ APPLICANT: Glendonna Corporation 401-35 Church St Toronto ON M5E 1T3 VARIANCES REQUESTED: MEETING: REPORT NO: AGENT: Kevin Wilson 1904-907 Beach Ave Vancouver BC VZ 2R3 November 26, 2012 2012-297 Relief from Section 5.20.2., Motor Vehicle Parking Standards, to reduce the number of required parking spaces from 94 to 77 to facilitate an assembly use within the existing commercial plaza. LOCATION: The subject property is described as Part of Lot 34, 35, 36, Plan M25, in the Town of Tillson burg. The lands are located on the west side of Lisgar Avenue and south side of Devonshire Avenue, north of Hardy Avenue and east of Devon Court. The lands are municipally known as 210-230 Lisgar Avenue. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: TOWN OF TILLSON BURG ZONING BY-LAW: SURROUNDING USES: COMMENTS: (a) Purpose of the Application: Service Commercial 'Service Commercial-Existing Commercial Plaza (SC-E)' Surrounding uses include low density and medium density residential uses, and the Town of Tillson burg Community Centre Complex and associated sports fields to the south. This application was deferred at the November 12, 2012 Committee of Adjustment meeting to allow further information to be presented to Council. Council requested that neighbours be File No. A 09/12 Report No. 2012-297 Page 3 parking on both sides of Hardy Avenue between Lisgar Ave and the Tillsonburg Community Centre is a particular concern when emergency vehicles need to access the area, and this issue is exacerbated when the Hardy Avenue roadway is further narrowed by snowbanks. PRS recommend against allowing the exemption". Public notification of the application for minor variance was originally circulated to surrounding property owners on October 30, 2012, and a revised public notice was circulated on November 16, 2012. As of the writing of this planning report, no correspondence has been received from the public. (c) Planning Comments As noted in Community and Strategic Planning Office Report 2012-286; the subject property is a one storey commercial plaza constructed in the early 1970s. The plaza has an approximate gross floor area of 1927.2 m2 (20 737 ft2). The parking requirements for the existing uses in the plaza are outlined in the table below: Unit Type Size Parking #of Vehicle Rate Parking Spaces Required Large Vacant Unit (last use approx. 604.1 m2 (6500 W) 1/20 m2 30.2 10 years ago was a retail store) Restaurant/ Bar 442.4 m2 (4760 ft2) 1/9 m2 49.2 Vacant Space (Retail/ Business 109.8 m2 (1181 ft2) 1/20 m2 5.5 Use) Take Out Restaurant 141.7 m2 ( 1525 ft2) 1/20 m2 7.1 Vacant Space(Retail/ Business Use) 85 m2 (915 ft2) 1/20 m2 4.3 Vacant Space(Retail/ Business Use) 113.4 m2 (1220 ft2) 1/20 m2 5.7 Convenience (Retail/ Business Use) 163.5 m2 (1759 ft2) 1/20 m;! 8.2 Vacant Space (Retail/ Business 97.3 m2 (1047 ft2) 1/20 m2 4.9 Use) H& R Block (Retail/ Business Use) 170.1 m;! (1830ft2) 1/20 m;! 8.5 Total 124 The subject property currently provides 62 parking spaces, or approximately 50% of the minimum required parking spaces required by the Town Zoning By-law. As the construction of the plaza predates the current Town of Tillsonburg Zoning By-law No. 3295 (circa. 2008) and its predecessor, Town of Tillsonburg Comprehensive Zoning By-law No. 1994 (circa. 1977), the subject property would appear to enjoy legal non-conforming status with regards to its existing parking deficiencies. It should be noted that the required number of parking spaces for retail/ business uses in the plaza (as previously existed) is greater than the number of required parking spaces in this application. Alternatively, if the entire plaza was devoted to retail/business uses the plaza would still be deficient by 34 parking spaces. The owner of the plaza, in consultation with Town staff, agreed to measures to limit the number of required parking spaces, including instituting a combined maximum occupant load for the proposed assembly use and the existing bar in the plaza. File No. A 09/12 Report No. 2012-297 Page 5 subject property. The proposed variance will allow the applicant to lease the existing commercial space which has been vacant for a considerable period of time. (d) Summary: In light of the foregoing, it is the opinion of this Office that the applicant's proposal can be given favourable consideration. The relief that the applicant is seeking will not negatively impact the normal use and enjoyment of neighbouring properties and will allow for the full use of the commercial plaza. It is the opinion of this Office that the application for relief of the Town of Tillsonburg Zoning By- law Parking Standards to permit 77 parking spaces in place of required 94 parking spaces to facilitate an assembly use within the existing commercial plaza constitutes a minor variance and can be supported from a planning perspective. RECOMMENDATION That the Town of Tillsonburg Committee of Adjustment approve Application File A 09/12, submitted by Glendonna Corporation for lands described as Part of Lots 34, 35, 36, Plan M25 in the Town of Tillsonburg as it relates to: 1. Relief from Section 5.20.2., Motor Vehicle Parking Standards, to reduce the number of required parking spaces from 94 to 77 to facilitate an assembly use within the existing commercial plaza, subject to the following conditions: i. A building permit for the proposed assembly use shall be issued within one year of the date of the Committee's decision; ii. The applicant enter into an agreement with the Town to construct appropriate fencing on the parking lot boundary adjacent to residential properties, and provide a 1.0 m buffer and safety ballard between the rear of the plaza and the parking aisle. Authored by: 'Eric Gilbert' Eric Gilbert, MCIP, RPP Development Planner November 21, 2012 EG/eg File: A 09 12 Glendonna Approved by: 'Gordon Hough' Gordon K. Hough, MCIP, RPP Corporate Manager l8.lxferdCount)! ~ growing stronger. .. together 76.2 NAD_1983_UTM_Zone_17N © County of Oxford 0 Plate 2-2010 Aerial Photograph (with Parcel Lines)'-·--' File No.: A-09/12-Glendonna Corporation Limited Lot 34-36, Plan M25, Tillsonburg, 210 Lisgar Avenue 38.10 76.2Meters October 23, 2012 1: 1,500 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY ; -~;-.~~~:·-·';'="··:.7 __ _, "·-~. ,_..,,_ __ ... ~ . R:,....-' ( I . \ .:.:c-· , -\ l). v~- \ \. \(.:.,,_, ..... -\ .--·:... \ . r''J. I ' " s ·' \ ( \ •. <;'.(·\ .~ I I ' ,_ .. ~ b------\ ~ . -. \ --~ '. I ._J!J·'-J Legend Parcel Lines (Displays 1:16 0 Boundary Lot Line Assessment Line Road Notes Plate 4 -Applicant's Proposed"'.;;;;Y•te Layout File No.: A-09/12-Glendonna Corporation Limited Lot 34-36, Plan M25, Tillsonburg, 210 Lisgar Avenue "~ ··:,0 """o«--"'':0 .. .,.:.:.'l-'0 1«'\ ~.._·:§l· ~ ANGLED PARKING SPACES 2.7m x 5.8m 1"'11-----1 0 10 20 .30m 1m BUFFER (BOLLARD PROTECTED IF REQUIRED) ;;; § L I S G A R No.230 EXISTING 1 -STOREY COMMERCIAL BUILDING 1,990 SQM (21 ,500 SF) PAVED AREA N30'09'50"E A V E PARKING 21,500 SF GFA @ 5/1000 EXISTING PARKING NEW REAR PARKING TOTAL PARKING LJ..J .:::::,. <:::( LJ..J ~ ::c (/) < 0 .:::::,. Lu a 108 REQUIRED 60 SPACES 17 SPACES 77 SPACES (3.6/1000) ~ romanovromanov IPro~O LISGAR AVE-TILLSQNBURG IIComm. No. IIDateNOV 14 2012 I DESIGNERS, URBANISTS, FUTURISTS ---!'""''PROPOSED SITE PLAN 1 ~::,.::., PML r, ,,A-2 1 l11 . ---· -·· , ....... .,. ·~ ,.,,,,.._.,, II p M L I Site Inspection Photos File No. A-9/12-Glendonna Corporation Figure 1-View of Existing Commercial Plaza from Devonshire Ave (Looking West) ) Figure 2-View of Rear of Building from Devonshire Ave (Looking West) c:( UJ .....J ::::> 0 UJ :::1: '-' (/') u-- 0::: 0 z i P.I.N. 00026 BLOC}\ RE: GJS -r .E: E.E:D <: P.I.N. 00026 \ " " "' 13 ........ '-... 0544 Q<'<~ / ~ " MOWED GRASS " -JIA1j PLAN J\.1]~68 PART 2 P.I.N. 00026 0544 " MOWED GRASS " " MOWED GRASS " 0544 ,, ~ t._Sl ' \() • '1-"' ~IQ() I REQUIRE THIS PLAN TO BE DEPOSITED UNDER THE LAND TITLES ACT PLAN 41R-~'0~ RECEIVED AND DEPOSITED DATE NOVEMBER 15. 2012 DATE 4o«.a. L}o\JeJWC C PART 2 3 17.724 --~~-tr.a_~: __ ~ REPRESENTATIVE FOR THE ·-------LAND REGISlRAR FOR THE UllTTUr:VJft.\\.: LAND TillES DIVISION OF OXFORD (No.41 PART SCHEDULE BLOCK PLAN P.I.N. AREA 873.6. PART OF BLOCK "A" M-68 PART OF 00026-0544 SQUARE MElRES /' 147.2 SQUARE MElRES '\d' ~ /' _, IQC)// ::/· ~ .......................... > 0 ...-l t0 '-.., 'Yo\ '0 .............. ., ~o ·u, -.. l'o,c ~\:;.\ ~ ............. ~\11 ~ ............. Op ~~;-\· .;..~· ~ '-... ..... 6>~1\1;.-~ ...... 'l }'4}. ~ ' ........... ~~~ ~ ..... , o~. . ....., ...... c,Oo~ The Corporation of the Town of Tillson burg CAO 12-32 Sale of Library Building DATE: November 26, 2012 TO: Council FROM: David Samis, Interim CAO SUBJECT: SALE OF LIBRARY BUILDING RECOMMENDATIONS "RESOLVE THAT Council receive Report CAO 12-32 Sale of Library Building; Further resolve the Council approve the sale of the Library building to the County of Oxford at a price of $400,000; And further that a purchase and sale agreement and a land lease agreement be negotiated with the County of Oxford and that it be brought back for Council consideration." PURPOSE To obtain Council approval to sell the Library building to the County of Oxford. HISTORY & DISCUSSION With Council's decision to move the library service to the County of Oxford, discussions subsequently took place with the County as to the sale of the building (bricks and mortar only; the land remains in the Town's name). The Town obtained an external appraisal that valued the building, excluding land, at $467,000. The County of Oxford obtained an opinion of value at $323,000 on a depreciated value basis or $332,000 on a residual value basis with a median value of $327,500. Town and County staff met to negotiate a value that is fair to both parties. Staff are recommending that the Library building be sold at a value of $400,000. The reasons for selling the library building are: • It puts permanency in the library location; • The library will remain in the downtown core for the longer term; • The County planned refurbishment of the building will then proceed in early 2013 which is a further long term decision and investment; • The sale helps to potentially mitigate Town transition costs to the County library system; • The sale price was determined as the average between the two values; a value that appears to be fair to all parties. October 18, 2012 To the Attention of: Mr. Robert Walton County of Oxford P.O. Box 1614 21 Reeve Street WHITTAKER & ASSOCIATES Woodstock, Ontario N4S 7Y3 And Mr. David Samis Town ofTillsonburg 200 Broadway 2nd Floor Tillsonburg, Ontario N4G SA 7 Re: An Opinion of Value for the Tillson burg Public library located at 2 library Lane Dear Sirs: In accordance with your verbal request of October 15th, 2012, I have undertaken to review the property in question and subsequently to provide you with "my opinion of current value" under the terms and conditions as stated herein. It is understood that the purpose of this report is to provide an opinion of value and is not intended for any purpose other than those stated herein. Information used in producing this report included that provided by the Town ofTillsonburg and the County of Oxford as of September, 2012 Although the property is now occupied and used as the Tillsonburg Public Library, no consideration was given for the value of existing or future leases, but rather the assumption was made that "market value" would be for an empty, broom swept, building in "as is" condition with no outstanding environmental issues. In addition, no consideration has been given to the land or its improvements but is based solely upon the current state of the existing building, excluding furniture and contents. I IRWA 33 Fairwood Place West, Burlington, Ontario L7T 1E4 Phone: (905) 867-1033 E-mail: WhittakerAssociates@Sympatico.ca Real Estate Consulting & Negotiations WHITTAKER & ASSOCIATES Therefore, I would place a value on the building as described above and solely for the purposes of this proposed transaction, in the range of $323,000 to $332,000 with a median value of$ 327,500 as oftoday's date. I trust that this is the information you require, however, please do not hesitate to contact me if you have any questions. This letter of opinion is based on the personal knowledge and experience of the writer and is not an appraisal of the market value of the property and is not intended to be relied upon for such purpose. Consequently, no liability is assumed or accepted for any use that may be made of this opinion or any reliance that may be placed on it. This letter is intended only for your information and use, and is not to be published or disclosed to others without the written consent of the undersigned. Respectfully submitted, John R. Whittaker .I IRWA (3) 33 Fairwood Place West, Burlington, Ontario L7T 1E4 Phone: (905) 867-1033 E-mail: WhittakerAssociates@Sympatico.ca Real Estate Consulting & Negotiations Short Narrative Appraisal of TILLSONBURG PUBLIC LIBRARY 2 LIBRARY LANE, TILLSONBURG, ONTARIO METRIX Realty 6roup 285 King Street, Suite 204 London, Ontario N6B3M6 Prepared For: Tillsonburg Public Library 2 Library Lane, Tillsonburg File #26691 A more detailed description of the property, together with the reasoning leading to the valuation estimate reported herein, has been outlined in the accompanying report. As a result of our investigation, and after taking all pertinent factors into consideration, it is our opinion that the estimated Current Market Value of the subject building, excluding land, in the "Leasehold Estate Interest", as if free and clear of any financing and on an all cash basis, as of October 23, 2012, is: FOUR HUNDRED AND SIXTY SEVEN THOUSAND DOLLARS ($467,000) Extraordinary Assumption: The estimate of value contained herein applies to the subject building only. Ownership of the land upon which the structure sits would be retained by the current owner should the structure be transferred to a second party in the future. The undersigned reserves the right to revise the opinions set out herein, including the final estimate of value, in light of any facts and conditions that become known subsequent to the date of the report, which have an impact on the conclusions reached. The value reported above is subject to the qualifications, limiting conditions and underlying assumptions set out herein. This report contains 40 pages plus Addendums, and is not valid unless it contains an original signature. Should you require any further information or clarification with respect to this matter, please contact the undersigned. Respectfully submitted, METRIX SOUTHWEST IN(::. Reviewed By: Dan Van Houtte, MRICS, AACI, P.App dvanhoutte@metrixrealty .com Phone: 519-672-7550 Fax: 519-672-9321 Phone: 519-672-7550 Fax: 519-672-9321 METRIX RE!alty Group Inspected By: Mark Penhale, Candidate, AIC mpenhale@metrixrealty .com ii Tillsonburg Public Library 2 Library Lane, Tillsonburg File#26691 OFFICIAL PLAN ........................................................................................................................................ 26 ZONING CLASSIFICATION ....................................................................................................................... 26 SECI10N 7 -HIGHEST AND BEST USE •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 28 SUBJECT PRoPERTY -As THOUGH vACANT ......................................................................................... 28 SUBJECT PROPERTY -As IMPROVED ....................................................................................................... 29 SECTION 8 -VALUATION OF THE SUBJECT PROPERTY ••••••••••••••••••••••••••••••••••••••••••31 VALUATION PREMISE .............................................................................................................................. 31 COST APPROACH ..................................................................................................................................... 32 SECTION 9 -SUMMARY AND FINAL ESTIMATE OF VALUE ••••••••••••••••••••••••••••••••••• ... 36 SECI10N 10 -ASSUMPTIONS AND LIMITING CONDmONS ••••••••••••.••••••••••••••••••••• 37 SECTION 11 -CERTIFICATION ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 39 METRIX Realty 6roup 2 Tillsonburg Public Library 2 Library Lane, Tillsonburg SECTION 2 -OVERVIEW OF THE ASSIGNMENT PuRPOSEOFAPPRMSAL File#26691 The purpose of this appraisal is to estimate the Current Market Value of the subject property located at 2 Library Lane, Tillsonburg, Ontario FuNCI'ION OF APPRAISAL Asset Valuation CUE NT Town of Tillsonburg INTEREST APPRAISED Leasehold Estate Interest EFFECTIVE DATE OF APPRAISAL October 23, 2012 INSPECTION DATE Mark Penhale inspected the property on October 23, 2012 METRIX Realty 6roup 4 Tillsonburg Public Library 2 Library Lane, Tillsonburg SECTION 3 -DEFINITIONS MARKET VALUE File#26691 "Market Value" is defined as the "most probable price which a property should bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected by undue stimulus. Implicit in this definition is the consummation of a sale as of the specified date and the passing of title from seller to buyer under conditions whereby: 1) buyer and seller are typically motivated; 2) both parties are well informed or well advised, and acting in what they consider their best interests; 3) a reasonable time is allowed for exposure in the open market; 4) payment is made in terms of cash in Canadian Dollars or in terms of financial arrangements comparable thereto; 5) the price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions granted by anyone associated with the sale.1 PROPERTY RIGHTS APPRAISED The property rights appraised are those of the iJLeasehold Estate Interest", as if free and clear of any existing financing. PROPERTY RIGHTS DEFINED "A leasehold estate is the right to use and occupy real estate for a stated term under the conditions conveyed in the lease." 2 1 (Canadian Uniform Standards of Professional Appraisal Practice, Appraisal Institute of Canada, 2010) 2 The Appraisal of Real Estate, (Canadian Edition, 1992), 114-115 METRIX Realty Group 6 Tillsonburg Public Library 2 Library Lane, Tillsonburg EXPOSURE TIME File#26691 Exposure time is the estimated length of time the property interest being appraised would have been offered in the market prior to the hypothetical sale at the estimated Current Market Value on the effective date of the appraisal. Reasonable exposure encompasses not only adequate, sufficient and reasonable "time", but also adequate, sufficient and reasonable effort. In addition to price, exposure time is a function of use and type of real estate. The subject site comprises an improved property located in a predominantly commercial area. Based on statistical data regarding days on market, discussions with brokers and information derived through analysis of comparable data, our opinion is that a reasonable exposure time for the subject would be approximately 3-6 months. MARKETING nME "Marketing time is an opinion of the amount of time it might take to sell a property interest in real estate at the concluded market value level during the period immediately after the effective date of an appraisal." 3 Our opinion is that a reasonable marketing time for the subject property is approximately 3-6 months. EXTRAORDINARY ASSUMPfiON For every hypothetical condition, an Extraordinary Assumption is required. According to the Canadian Uniform Standards of Professional Appraisal Practice (CUSPAP 01/01/2010), an Extraordinary Assumption "refers to a hypothesis -either fictitious or unconfirmed -which, if not true, could alter the appraiser's opinions and conclusions". The following hypothetical conditions must be clear to the reader: 3 (Canadian Uniform Standards of Professional Appraisal Practice, Appraisal Institute of Canada, 2010) METRIX Realty 6roup 8 Tillsonburg Public Library 2 Library Lane, Tillsonburg SECTION 4 -LOCATION OVERVIEW TOWN OF TILLSONBURG ECONOMIC BASE POPULATION (2011 CENSUS) File#26691 • Town of Tillsonburg has a population of 15,301 and is located in Oxford County • Represents a population increase of 3.2 % over the 2006 census data • Part of the County of Oxford, comprising a total population of 105,719 people • Tillsonburg is the second largest centre within Oxford County, with Woodstock being the largest TRANSPORTATION • Tillsonburg is serviced by a network of well-maintained roads including Provincial Highway #3, which connects Windsor to Fort Erie • Tillsonburg is located approximately 25 kilometres south of Highway #401, Ontario's major service highway extending from Windsor to Quebec • Passenger rail services are provided by Via Rail in the City of Woodstock and Ingersoll • Freight transportation is provided by both Canadian National and Canadian Pacific, which have main lines running through Oxford County • Major international flight services are available within a one hour drive at Toronto's Pearson International Airport • Tillsonburg has an airport just north of the Town that has port of entry status and provides service for non-scheduled, charter, and private flights EMPLOYMENT • In the past, the flue-cured tobacco industry was an economic focal point and a major factor contributing to the growth of Tillsonburg • Today, Tillsonburg has a well developed business core and a diversified economic base including auto parts, agricultural industries, metal fabrication, food processing and a growing service sector • Tillsonburg is part of Oxford County, which is home to a thriving agricultural sector, with 2,342 farms and over 100 commercial and agri-business ventures METRIX Realty 6roup 10 Tillsonburg Public Library 2 Library Lane, Tillsonburg AREA/NEIGHBOURHOOD SUMMARY File#26691 The subject property is situated in the central sector of Tillsonburg. It is located on the southwest comer of Broadway Street and Washington Grand Avenue. IMMEDIATE AREA Abutting use to the North: Retail-Source Electronics Abutting use to the South: Service Ontario Abutting use to the East Retail-Tillsonburg Town Centre Abutting use to the West Municipal Parking Lot The immediate neighbourhood is generally a commercial retail neighbourhood with residential uses to the west of the subject property. The Tillsonburg Town Centre Mall is on the opposite side of Broadway Street across from the subject building. A Service Ontario Centre is adjacent to the south across Library Lane, which is a walkway between the Library and the Service Ontario Office. Broadway Street is considered the main street of the Town of Tillsonburg with many established retail and commercial uses. Tillsonburg Memorial Hospital is just northwest of the subject property. The subject neighbourhood is just north of Highway #3 and approximately 20 kilometers south of Highway #401. METRIX Realty 6roup 12 Tillsonburg Public Library 2 Library Lane, Tillsonburg File#26691 SECTIONS-PROPERTYDATA LEGAL INFORMATION Address/Location Legal Description PIN Reported Owner ASSESSMENT AND TAXES 2 Library Lane, Tillsonburg, Ontario The subject building under appraisement is situated on a parcel described as Lot 955, Plan 500, Town of Tillsonburg, Oxford County. This parcel will be retained by the current owner, the Town of Tillsonburg PIN 000320048 The Corporation of the Town of Tillsonburg According to Municipal Officials, the subject property is assessed and taxed as follows: Roll Number Phased-in Assessed Value Tax Year Total Taxes 3204040040115000000 $1,033,000 2012 Exempt Currently, the assessed value is based on a January 1, 2008 valuation date. Any increases in assessed value between 2005 and 2008 will be phased-in over the 2009 to 2012 tax years. METRIX Realty 6roup 14 Tillsonburg Public Library 2 Library Lane, Tillsonburg File#26691 Easements/Restrictions: None noted Environmental Issues: None noted Subsurface Conditions: No on-site soil investigations were conducted by designated soil/ geotechnical engineers, nor is the appraiser aware of any test results obtained in the past by others. The appraiser assumes there are no unusual subsurface conditions or hazardous contaminants which would adversely affect the existing building improvements or any future expansion on, or use of this site, and no warranty or representation is made as to the environmental integrity of the property. SITE IMPROVEMENTS DESCRIPTION Parking: Landscaping: Fencing: Signage: Lighting: Municipal parking available on an adjacent lot not part of the subject property. Annual and perennial flowers and shrubs on the Broadway Street frontage. None Ground and building mounted signage Adequate security and entrance lighting. METRIX Realty Group 16 Tillsonburg Public Library 2 Library Lane, Tillsonburg SERV1CE~Tl~ES Electric: Natural Gas: Sanitary Sewer: Water: Storm Water Management: MUNIOPAL ROADS Broadway Street Road Type: Road Surface: #of Lanes: Street Lighting: Sidewalks: Curbs & Gutters: Washington Grand Avenue Road Type: Road Surface: #of Lanes: Traffic Light Controlled: Street Lighting: Sidewalks: Curbs & Gutters: METRIX Realty 6roup Municipal source available Available Sanitary sewers Municipal source available Storm water sewers Arterial Asphalt paved Two Yes Yes Yes Side Street Asphalt paved Two No Yes Yes Yes File#26691 18 Tillsonburg Public Library 2 Library Lane, Tillsonburg IMPROVEMENTS DESCRIPTION File#26691 The following site information is based on a physical viewing of the property on October 23, 2012. The property was inspected by Mark Penhale, Candidate Member AIC, with the assistance of Mr. Kelly Batt, Town of Tillsonburg. The appraiser is not a professional engineer or building inspector. The building inspection was carried out to identify areas and items that relate to the marketability of the structure. A detailed or professional analysis of the structure and equipment has not been carried out as part of this appraisal. This report relies upon the observed condition of the building as supported only by a cursory inspection undertaken by the appraiser. The salient construction specifics are summarized as follows: The salient construction specifics are summarized as follows: Building Design & Style Cinderblock load bearing walls, flat roof, slab on grade with no basement. Number Of Buildings: 1 Basement: None Gross Building Area: Approximately 8,700 Square Feet Source Of Building Municipal officials Measurements: Site Coverage Ratio N /A METRIX Realty Group 20 Tillsonburg Public Library 2 Library Lane, Tillsonburg Footings: Foundation Walls: Framing: Exterior Wall Material: Roof Style: Roof Construction: File#26691 Poured concrete Slab on grade Masonry load bearing walls with open web steel roof joists. Brick veneer Flat Built up membrane on steel roof deck. The roof was stripped to the roof deck in 2001 and recovered with a new membrane and gravel covering by Smith-Peat roofing. Windows: Sealed fixed units, set into aluminum curtain wall framing Exterior Doors: Metal with glass inserts Overall Exterior The exterior condition of the subject building is Condition: considered to be good and is average for the subject neighbourhood. METRIX Realty 6roup 22 Tillsonburg Public Library 2 Library Lane, Tillsonburg View of main library area with 18' View of children's section with Typical office finishes METRIX Realty Group File#26691 View of main library area View of children's section Mens washroom showing typical washroom finishes 24 Tillsonburg Public Library 2 Library Lane, Tillsonburg SECTION 6 -LAND USE CONTROLS OFFICIAL PLAN File#26691 According to the Official Plan for Oxford County and its land use plan for the Town of Tillsonburg, as amended, the subject property is designated as Central Business District. The current site and use does conform with the Official Plan. ZONING CLASSIFICATION According to the Zoning By-Law for Town of Tillsonburg, as amended, the subject property is zoned CC-Central Commercial. The current site and use does conform to the zoning classification. Permitted uses under this category include; an antique shop; an art gallery, an assembly hall, an automated banking machine, a bakeshop, a bank or financial institution, a bar or tavern, a broadcasting station, a brew your own establishment, a bus station, a business or professional office, a business service establishment, a commercial recreation establishment -indoor, a commercial school, a commercial use existing at the time of passage of this By-law, a computer and data processing business, a convenience store, a daycare centre, a dry cleaning depot, a dry cleaning establishment, an eating establishment, excluding a drive through facility, a farm produce retail outlet, a film processing centre or depot, a fire, police or ambulance station, a fitness club, a funeral home, a furniture and home appliance sales and service establishment, an institutional hall or lodge, a government administrative office, a hotel or motel, a liquor, beer and/or wine store, a medical/dental centre, a nursing home, a parking lot, a personal service establishment, a place of entertainment; excluding a bingo hall, a place of worship, a printing shop, a public garage, a public library, a public use, in accordance with the provisions of Section 5.23 of this By-Law, a retail food store, a retail nursery and garden centre, a retail store, a service shop, a shopping centre, a studio, a taxi stand or station, a veterinary clinic, excluding kennel facilities, a video rental establishment, a wholesale outlet. METRIX Realty 6roup 26 Tillsonburg Public Library 2 Library Lane, Tillsonburg SECTION 7 -HIGHEST AND BEST USE File#26691 Real estate is valued in terms of its Highest and Best Use. Highest and Best Use is defined as: The reasonably probable and legal use of vacant land or an improved property, which is physically possible, appropriately supported, financially feasible, and that results in the highest value. The four criteria the highest and best use must meet are legal permissibility, physical possibility, financial feasibility, and maximum profitability. Source: The Dictionary of Real Estate Appraisal Fourth Edition, 2002 Appraisal Institute To properly analyse highest and best use, two determinations must be made. Firstly, the highest and best development of the site as though vacant and available for use is made. Second, the highest and best use of the property as improved is analysed and estimated. The highest and best use of both the land as vacant and the property as improved must meet the four aforementioned criteria. Of the uses that satisfy the first three tests, the use that produces the highest price or value consistent with the rate of return warranted by the market is the maximally productive use. SUBJECT PROPERTY-As THOUGH VACANT Real estate as valued in terms of its Highest and Best Use for the land or a site, as though vacant, is defined as: "Among all reasonable, alternative uses, the use that yields the highest present land value, after payments are made for labour, capital, and coordination. The use of a property based on the assumption that the parcel of land is vacant or can be made vacant by demolishing any improvements." Source: The Dictionary of Real Estate Appraisal Fourth Edition, 2002 Appraisal Institute Given that the purpose of this appraisal is to estimate the Current Market Value of the subject building only, the land component of the subject property was not considered. Therefore, an estimate as to the Highest and Best Use of land was not completed. METRIX Realty Group 28 Tillsonburg Public Library 2 Library Lane, Tillsonburg File#26691 • While the subject building is located in a primarily commercial neighbourhood the subject building is intended for a public institutional use. The large primary space with a high ceiling clearance and little office space may limit its use as a retail shopping or office space. These physical features designed for institutional uses, may limit the buildings marketability to a small market of commercial end users. A commercial end user may have to commit to a substantial investment reconfigure the building for retail or office uses. FINANCIALLY FEASIBLE • Once the physically possible and legally permissible potential land uses have been determined, the next step in estimating the highest and best use is to determine which of these uses is likely to produce an income, or return, equal to or greater than the amount needed to satisfy operating expenses, financial obligations, and capital amortization. Financially feasible essentially refers to legal uses that are physically possible and have a sufficient demand to produce a positive return. • The subject property is located in an area characterized by primarily commercial uses. • The subject market for those uses that are Legally Permissible is fair. • Due to the physical features of the institutional subject building and its location in an established commercial neighbourhood, its marketability may be limited and potential lease rates or selling prices may have to be adjusted lower to entice investment from potential commercial users. MAXIMALLY PRODUCTIVE • Of the financially feasible uses, the use that produces the highest residual land value consistent with the rate of return warranted by the market for that use is the highest and best use. COMMENTARY It is our opinion that the Highest and Best Use of the subject property is a continuation of its institutional use. METRIX Realty Group 30 Tillsonburg Public Library 2 Library Lane, Tillsonburg File#26691 The Direct Comparison (Market) Approach is based on the proposition that an informed purchaser would pay no more for a property than the cost of acquiring an equally desirable substitute property with the same or similar utility. This approach is applicable when an active market provides sufficient quantities of reliable data that can be verified from authoritative sources. On the other hand, the Direct Comparison Approach is relatively unreliable in an inactive market or in an estimate of value related to properties for which no real comparable sales are available. Given that properties in the Leasehold Interest do not generally sell on the open market, and the unique physical nature of the institutional building in a commercial neighbourhood, no comparable properties exist. As a result, the Direct Comparison Approach was not utilized. The Income Approach concerns the present value of any future benefits of property ownership. Future benefits are generally indicated by the amount of net income the property will produce during its remaining useful life. After comparison of interest yields and characteristics of risk for investments of similar types and classes of property, this net income is then capitalized into an estimate of value. The subject Leasehold Estate Interest is owner-occupied. The Income Approach was not considered relevant and was not utilized. COST APPROACH This approach to valuation typically estimates the current market value of a property through a process of estimating the market value of the land as if vacant, and then adding to that the cost of constructing the building and site improvements and arranging tenancies, and deducting an estimate of accrued depreciation, if applicable, where depreciation should include physical deterioration, external obsolescence and functional obsolescence. Based on the subject Tenns of Reference, the market value of the subject land, as if vacant, was not estimated within this analysis. The appraiser's estimate of Current Market Value is based upon the Marshall & Swift Valuation Service Handbook, a recognized method of cost estimating. The appraiser has used the following to estimate the cost of the subject building and site improvements and depreciation values: METRIX Realty Group 32 Tillsonburg Public Library 2 Library Lane, Tillsonburg Functional Obsolescence File#26691 Functional obsolescence is the adverse effect on value resulting from design defects that impair the structure's usefulness. It can be caused by changes over the years that have made some aspects of the structure, material, or design obsolete by current standards. Inspection of the building an review of the plans and specifications for the subject building reveal modern features, good quality library facilities but lacks in functional office space and good quality office finish for private office uses. The large open concept floor layout with high ceiling heights may also limit it functional utility for any uses other than institutional uses. The open space may be desirable to those wanting to custom their own space; however it is the appraiser's opinion that the cost to do so may be significant and affect the marketability of the space. As a result, a functional depreciation level of 20% was warranted. External (Economic) Obsolescence External (economic) obsolescence is the adverse effect on value resulting from influences outside the property itself. These include changing property or land use patterns and adverse economic climates. Current market conditions within the overall retail real estate market were considered to be relatively stable. The subject building is located in an area of established retail, commercial and office uses with buildings designed for these purposes. A purchaser utilizing the subject building may only consider utilizing the subject building for retail or commercial uses at a discounted rate to accommodate a redesign of the building for these uses. Given that the property is considered to be institutional in nature and located in an established commercial retail neighbourhood, and has limited functionality for various other uses, an allowance for external obsolescence of approximately 15% was warranted. TOTAL DEPRECIATION Therefore, the total accrued depreciation for the proposed subject building and site improvements is 60%, rounded. The following tables summarize the criteria used in forming a replacement cost estimates of the subject property. METRIX Realty 6roup 34 Tillsonburg Public Library 2 Library Lane, Tillsonburg File#26691 SECTION 9 -SUMMARY AND FINAL ESTIMATE OF VALUE As a result of our investigation, and after taking all pertinent factors into consideration, it is our opinion that the estimated Current Market Value of the subject building, excluding land, in the "Leasehold Estate Interest", as if free and clear of any financing and on an all cash basis, as of October 23rd, 2012, is: FOUR HUNDRED AND SIXTY SEVEN THOUSAND DOLLARS ($467,000) The undersigned reserves the right to revise the opinions set out herein, including the final estimate of value, in light of any facts and conditions that become known subsequent to the date of the report, which have an impact on the conclusions reached. METRIX Realty 6roup 36 Tillsonburg Public Library 2 Library Lane, Tillsonburg File#26691 9. It is assumed that, save and except for encumbrances as may be permitted, there are no easements, rights-of-way, building restrictions or other restrictions so affecting the site as to prevent or adversely affect the operation of the property or so as to materially and adversely affect its market value. 10. This report has been prepared for the Town ofTillsonburg, and the function of the report is Asset Valuation. Possession of this report, or a copy thereof, does not carry with it the right to reproduction or publication, in whole or in part, nor may it be used for any purpose by any other than the recipient, its lenders, financiers or agents, without the written consent and approval of the firm, Metrix Southwest Inc. 11. Neither all nor any part of the contents of this report shall be disseminated or otherwise conveyed to the public through advertising media, public relations media, news media, sales media or any other media for public communication without the prior written consent and approval of the firm, Metrix Southwest Inc. 1. Extraordinary Limiting Condition: As the subject property is not an income producing property, the Income Approach to Value was not applicable. 2. Extraordinary Limiting Condition: As too few comparable institutional sales have transacted the Direct Comparison Approach was not utilised. 3. Extraordinary Limiting Condition: A registry office search to confirm title details was not conducted. Extraordinary Assumption: The estimate of value contained herein applies to the subject building only. Ownership of the land upon which the structure sits would be retained by the current owner should the structure be transferred to a second party in the future. METRIX Realty Group 38 Tillsonburg Public Library 2 Library Lane, Tillsonburg File#26691 By reason of our investigation and by virtue of our experience, we have been able to form and have formed the opinion that as of October 23, 2012, the subject building, excluding land, located at 2 Library Lane, Tillsonburg, Oxford has a Current Market Value, in the 11Leasehold Estate Interest", of: FOUR HUNDRED AND SIXTY SEVEN THOUSAND DOLLARS ($467,000) Extraordinary Assumption: The estimate of value contained herein applies to the subject building only. Ownership of the land upon which the structure sits would be retained by the current owner should the structure be transferred to a second party in the future. The undersigned reserves the right to revise the opinions set out herein, including the final estimate of value, in light of any facts and conditions that become known subsequent to the date of the report, which have an impact on the conclusions reached. METRIX SOUTHWEST INC. Reviewed By: Dan Van Houtte, MRICS, AACI, P.App dvanhoutte@metrixrealty.com Phone: 519-672-7550 Fax: 519-672-9321 Phone: 519-672-7550 Fax: 519-672-9321 Dated: October 26, 2012 METRIX Realty Group Inspected By: Mark Penhale, Candidate, AIC mpenhale@metrixrealty .com 40 Tillsonburg Public Library 2 Library Lane, Tillsonburg File#26691 METRIX SOUTHWEST INC.-PRIVACY STATEMENT Metrix Southwest Inc. has initiated a privacy policy in accord with legislation as it affects the Personal Information Protection and Electronic Documents Act (PIPEDA). In general, the firm deals with the collection, use, and distribution of commercial rather than personal information. In the event that personal or sensitive data may be required to properly complete an assignment, the policy recognizes that consent is required for information that: 1. permits someone to learn sensitive, private information; 2. relates to a natural person; and 3. permits the identification of that person. In accord with corporate policy, therefore, information provided by our clients will be used, secured wd maintained based on criteria which includes: • limited use, only the data needed to complete the assignment is required. • obtaining consent with respect to use of sensitive personal information about an identifiable individual (does not include the name, title, business Street#, Street Name or telephone number of an employee of an organization). • non-disclosure of files, (subject to Law, or review by authorized representative of Appraisal Institute of Canada, the Courts, Provincial or Federal agencies that have appropriate jurisdiction). • the use of facts in the public domain as part of the appraisal process. • information retained in our database that is relevant only to the subject property. • tight control in the production of reports, and distribution only as authorized by the Client. METRIX Realty Group 1 Tillsonburg Public Library 12. Library Lane, Tillsonburg File#26691 DANIEL J. VAN HOUTTE, MRICS, AACI, P.App Metrix Southwest Inc. 285 King Street, Suite 204 London, Ontario N6B 3M6 Membership Accredited Member Appraisal Institute of Canada #A700819 Member of Ontario Expropriation Association Member of International Right Of Way Association Licensed Real Estate Broker Member of Royal Institution of Chartered Surveyors Educational Background Bachelor of Arts-University of Western Ontario, 1988. Major Course Emphasis: Urban Geography, Economics Successfully completed the Real Estate Appraisal Institute Course -101 (Introduction to Real Estate Appraising), April1989, and 201 (Advanced Real Estate Appraising), April1990; and 301 (Investment Analyses and Feasibility) August, 1992. Professional Experience Metrix Southwest Inc. -1988 to Present Chief Executive Officer and President Duties and Responsibilities Include: Administration • General management, scheduling work assignments, appraisal training, client development. • Implementation of information technology and training. Senior Appraiser • Preparation of comprehensive appraisal reports for investment, mixed use, residential, industrial and commercial properties; • Preparation of expropriation appraisal assignments; • Valuation of special purpose properties, including golf courses and hospitality properties; • Discounted Cash Flow Analyses -utilizing Argus financial software; Aggregate Property Valuations; Subdivision Development Analyses; Valuation of Leasehold Interests; • Market analysis and Feasibility Studies; • Planning Research for Urban Renewal Projects; • Rental Studies-Commercial/Office/Industrial Buildings; Zoning Impact Studies; Expert witness testimony before various courts, boards, and other tribunals; Case analysis for damage, loss of use and injurious affection claims; • Assessment review METRIX Realty Group 3 The Corporation of the Town of Tillson burg CAO 12-31 IT Transition Costs DATE: November26, 2012 TO: Council FROM: David Samis, Interim CAO SUBJECT: IT TRANSITION COSTS RECOMMENDATIONS "RESOLVE THAT Council receives Report CAO 12-31 IT Transition Costs as information." PURPOSE To provide Council with the current IT Transition Costs. HISTORY & DISCUSSION As requested by Council at the Open Council meeting of November 12, 2012, the following are the costs received to date (prior to net HST): Canadian Security Management October 24/25th 2012 security October 25/26th' 2012 security October 25/26th 2012 security October 27/28th 2012 security October 24/27th 2012 alarm changeover The Moving Crew County of Oxford, costs to October 31st, 2012 Total FINANCIAL IMPACT /FUNDING SOURCE $16,865 $11,440 $11,440 $ 1,430 $ 6,125 $ 325 $ 4,596 $52,221 All costs will form part of the overall Town 2012 projected surplus. WRITTEN BY: Darrell Eddington DATE WRITTEN: November 23, 2012 Development and Communication Services 2012 DCS 12-55 Proposed Bingo Hall DATE: November 26, 2012 TO: David Samis, Interim CAO FROM: Gene Vanhaewlewyn, Acting Director of Development & Communication Services SUBJECT: FOLLOW-UP PROPOSED BINGO HALL RECOMMENDATION RESOLVE THAT Council receive Report DCS 12-55 Proposed Bing Hall; FURTHER RESOLVE THAT Council approve the application for a Class A Bingo Hall to be located at 230 Lisgar Avenue. AND FURTHER RESOLVE THAT the Alcohol and Gaming Commission of Ontario be notified of Council's decision. PURPOSE To provide Council with information requested as a result of the Council Meeting of September 10, 2012. HISTORY & DISCUSSION The Town of Tillsonburg, reviewed an application for a Proposal to open and operate a Class 'A' Bingo Hall at Lisgar Heights Plaza, 230 Lisgar Avenue, Tillsonburg, Ontario at the September 1 0, 2012 Cou neil Meeting. A Report was brought before Council by the Director of Development and Communication Services. Council passed a resolution to allow the public to speak to the matter and Mr Robert Dowd, the applicant was invited to speak to the Application. Mr. Bruce Kendrick, Secretary to the Tillsonburg Lion's Club appeared before council and spoke against the proposal. The Lions indicate that if the Class 'A' Bingo hall was approved by Council they will lose 33% of their base and this will affect their ability to donate funds to the community. He also commented that in their opinion the Town could not support a Class 'A' Bingo Hall. Mr. Doug Dawson also appeared before Council to speak against the application. He noted that bingo is gambling and gambling addiction is a serious issue which should be considered when deciding this matter. liPage Development and Communication Services 2012 CONSULTATION/COMMUNICATION The City of Woodstock approved an application from Mr. Dowd to open a Class 'A' Bingo Hall in the City of Woodstock at their council meeting of Sept. 6, 2012 and Norfolk County approved a similar application from Mr. Dowd for an operation in Simcoe Ontario at their council meeting on August 21, 2012. FINANCIAL IMPACT/FUNDING SOURCE Proposal indicates an estimated $35,000 income for the Town as well as an increase in property taxes as the vacancy rate for the plaza will be substantially reduced. PREPARED BY: Donna Wilson, Clerk APPROVED BY: David Samis, Interim GAO DATE AUTHORED: November 19, 2012 31Page Development and Communication Services 2012 DCS 12-37 Proposed Bingo Hall DATE: September 10, 2012 TO: Kelley Coulter, CAO FROM: David Samis, Director of Development & Communication Services SUBJECT: PROPOSED BINGO HALL RECOMMENDATION RESOLVE THAT Council receive Report DCS 12-37 Proposed Bing Hall; FURTHER RESOLVE THAT Council approve the application for a Class A Bingo Hall to be located at 230 Lisgar Avenue. AND FURTHER RESOLVE THAT the Alcohol and Gaming Commission of Ontario be notified of Council's decision. PURPOSE To provide information for Council's review for the proposal for a new Class 'A' Bingo Hall in the Town of Tillsonburg in accordance with the provisions set out by the Alcohol and Gaming Commission of Ontario in order to make a recommendation to either approve or not approve the proposal to the Registrar of Alcohol and Gaming. HISTORY & DISCUSSION The Town of Tillsonburg, in conjunction with the Alcohol and Gaming Commission of Ontario (AGCO) in March 2012 received a Proposal to open and operate a Class 'A' Bingo Hall at Lisgar Heights Plaza, 230 Lisgar Avenue, Tillsonburg, Ontario. See APPENDIX A to view proposal New Class 'A' Bingo Hall Proposal Mr. Robert Dowd, Chatham, Ontario, as a registered gaming supplier and owner and operator of two bingo facilities in Ontario, has submitted the proposal to be located at 230 Lisgar Avenue in the Lisgar Heights Plaza. The proposed operation will be open 7 days a week with one session each evening at 7:00 PM. The number of sessions will be increased if the demand warrants. The approximate prize money would be $3,000 to $4,000 per session of which about $2,500 will be a fixed amount with the remaining variable depending on the progressive style game being offered. The proposed new bingo facility will offer seating for approximately 240 patrons, but estimated attendance is around 100 patrons per session. liPage Development and Communication Services 2012 See APPENDIX B for letters submitted Residents Remarks: Resident remarked that the Bingo hall would be good for the area and would provide employment opportunities and improve the plaza with the addition of this business. This person stated that Tillson burg should encourage local businesses to locate in Tillson burg. Another resident was concerned that it would be detrimental to the community to have a dedicated bingo hall in this area. He states that many of the higher density apartments in the area house low income wage earners, single mothers and widows and the proximity of this bingo hall could encourage addiction to bingo. He also notes that our food bank and soup kitchens are running at full capacity and social agencies are stretched to their limits. He believes that the negative impacts outweigh any positive benefits to the community. The Bingo Country operators oppose this proposal as they are concerned that this opening will further dilute the already poor attendance of the Stratford, London and St. Thomas Region Bingo Halls. The Lion's letter indicates that in their opinion this Bingo Hall would drain the community, would create social problems and would not be in the best interest of the community. They state that the Town would lose charitable dollars and that the business model in the proposal is unworkable. Currently the participants at the Lions Bingo spend an average of $35.00 per night and the proposal suggests that participants would spend an average of $60.00 to $70.00 per event. They also note that in order to support the applicant's numbers they would need 1 00 players attending seven days a week. The Lion's state that they earn and contribute a great deal more than this proposal suggests to the community on a yearly basis. The Lion's letter also referred to the lack of parking in the area to support such an event. The applicant did provide two parking plans to address future parking needs. The parking issue is a planning matter and would be addressed at the next stage when reviewing the site plan documents. Chief Building Official: The building department have not received any applications relating to a Bingo Hall at this location. To confirm the parking provisions for this site we will require the applicant to identify all of the current uses in the building including the areas of each space/use. Section 5.20.2.1 and Table 5.20.2.1 in the Zoning By-Law outline the parking standards. County of Oxford Community and Strategic Planning Office has no comment on the Bingo Hall application. County of Oxford Social Services Office offered no comments but rather statistical data for review. Oxford County Social Services Office provided statistical data regarding the Lisgar Avenue Area that was drawn from Statistics Canada, 2006 Census. An estimated 2340 people live in the Lisgar Ave area, comprising 15% of Tillsonburg's population. The Lisgar Ave Area used to collect census data is bordered by North St.,Tillson Ave, Broadway and Concession Street. Oxford social services noted that when interpreting Social Risk Impact (SRI) factors, knowing the community as a whole is important. It should be noted that the Tillson Avenue Area has a higher percentage of seniors apartment buildings which can impact three of the 9 factors used to calculate the SRI (mobility in the past year, home ownership and government 31Page Development and Communication Services 2012 declining attendance and revenues to charities. By synchronizing efforts in delivering enhanced customer service, a place where players want to spend time with a variety of new products and technology, the entertainment experience will change. The customer, whether playing games, purchasing products or eating, will spend money and both charities and halls will benefit from the overall revenue. Electronic bingo has also been introduced to revitalize the bingo industry. The primary market area as delineated by a 10 km radius from the proposed new location is well beyond the primary market areas for the closest existing bingo halls, which are in London and St. Thomas. The study indicated that there would be no affect on these businesses. The proposed new facility may have a potential impact on the existing Tillsonburg Lions Club bingo which is held .5 km from the proposed site. This bingo facility is however a Class C hall operating only one session once a week and these proceeds are not shared by other Tillsonburg based charity organizations. The Class 'A' Bingo event would give many Tillsonburg based charities, including the Tillsonburg Lions Club, if they decide to participate, access to fund raising revenues. Fourteen local charities and service groups have expressed support and an interest in participating in a commercial bingo hall. The list can be found under No. 5 of the application proposal. See APPENDIX E to view Market Study Summary: In reviewing the proposal, the AGCO states that the Municipal Council may: a. Approve the proposal. b. Not approve the proposal. c. Hold a public meeting to obtain further information upon which to base their decision. d. Require additional information. In light of the foregoing, it is the opinion of staff that the applicant's proposal be approved. The proposed use complies with the Towns current zoning by-law and the County of Oxford Official Plan. The proposed bingo hall will have to comply with all Building code requirements The proposed use should not cause an adverse impact on adjacent property owners and can be considered desirable development of the subject property. CONSULTATION/COMMUNICATION As indicated above. FINANCIAL IMPACT/FUNDING SOURCE Proposal indicates an estimated $35,000 income for the Town PREPARED BY: Donna Wilson, Clerk APPROVED BY: David Samis, Director of Development & Communication Services DATE AUTHORED: August 27, 2012 5I Page Development and Communication Services 2012 DCS 12 -65 -Report -Illegal Dumping -Garbage in Alleys DATE: TO: FROM: NOVEMBER 26, 2012 DAVID SAMIS, (ACTING) CAO GENO VANHAELEWYN, (ACTING) DIRECTOR OF DEVELOPMENT & COMMUNICATIONS SUBJECT: ILLEGAL DUMPING -GARBAGE IN ALLEYS RECOMMENDATION "Resolve that Council receives report DCS 2012-65 -Illegal Dumping - Garbage in Alleys. Further resolve that Council receive this report for information purposes." PURPOSE 1. This is a follow up to a request from Council that staff provides a report regarding a process to deal with the issue of the dumping of garbage without bag tags in the alley ways in Tillsonburg. HISTORY & DISCUSSION 2. In researching this topic the issue regarding illegal dumping became most predominant in alleys once the County of Oxford implemented the bag tag program in 2002. 3. Currently garbage is picked up by the County of Oxford's Waste Management contractor including alleys if placed at the edge of the alley and the bags are properly tagged. It has been an ongoing problem that bags are placed for pick up without tags and therefore are left behind. Staff has advised that this activity is most predominant on Fox Alley from Baldwin to Ridout and Cat Alley from Oxford to l!Page Development and Communication Services 2012 6. Although the by-law is in place and fines are an available avenue for by-law enforcement, illegal dumping continues to be difficult to enforce for the following reasons: i) In order to notify or lay charges on a particular individual Town staff need to observe the actual dumping taking place. If dumping is completed by use of a vehicle the license plate could be tracked and action taken, however, if dumping is completed by an individual on foot this could become complicated and in most cases would be difficult to apprehend and may require police involvement. Currently the Town does not have the available staffing to monitor or patrol the alleys on a regular basis in order to provide this level of service. ii) Complaints or a tip from the public is another avenue for enforcement staff to investigate. Staff in the past have followed up on complaints and have been successful on occasion in gaining compliance, however, in most cases the public cannot provide enough detailed information in order to follow up or lay charges. Tips provided from the public must be solid in order to accuse and lay charges and the complainant must be willing to attend court should a fine be challenged. iii) In the past it has been suggested that staff dig through garbage to try and find tips related to ownership. Once again this has been scrutinized legally if evidence found in the actual garbage is linked to the actual person(s) dumping. Staff has also refused work due to the unknown safety concerns related to digging though garbage as it relates to the Occupational Health and Safety Act. 7. Based on the difficulty of enforcement the untagged garbage continues to be a weekly issue. Currently the Works Department completes a regular weekly patrol of Fox and Cat Alley on Monday's to monitor garbage in these areas and will pick up any untagged or abandoned garbage that is located on Town property/alley. Works Department staff has advised that these patrols takes approximately 3f4 hour; and anywhere from fifteen to fifty bags are collected on a weekly basis. The garbage collected is taken to the Works yard and is disposed of in a dumpster. The cost for this service including tipping fees is approximately $10,352/year ($199.06/week). This was implemented to ensure that the Town remains clean and free of any potential health concerns. 8. POSSIBLE SOLUTIONS: 3jPage i) Deleting the bag tag program would permit all garbage to be collected. ii) By-Law Enforcement Patrols -This would require increased staffing and multiple hours to try and observe the actual violation. iii) Add additional "No Dumping" signage and incorporate/add the fine amounts onto the signage. iv) Increase public awareness by sending out notification to problem areas and place ads in the local paper. v) Investigate the option to require owners/landlords to provide private dumpsters for businesses and apartments in problem areas. vi) Provide weekly Works Department patrols to ensure that alleys remain clean. Development and Communication Services 2012 DCS 12-64 Report-Easements for Fibre Network DATE: NOVEMBER 26, 2012 TO: DAVID SAMIS, INTERIM CAO FROM: GENO VANHAELEWYN, (ACTING) DIRECTOR OF DEVELOPMENT & COMMUNICATIONS SUBJECT: EASEMENTS FOR FIBRE NETWORK RECOMMENDATION "Resolve that Council receives Report DCS 12 -64-Easements for Fibre Network and further resolve: That Council approve the agreement with Edwin Earl McLaughlin And Ewart Arnold McLaughlin for the purposes of enabling a temporary access route (long term) across the 10 Clearview Dr property to enable fibre service to the adjacent property; That Council approve an easement with Edwin Earl McLaughlin And Ewart Arnold McLaughlin for the purposes of enabling a permanent fibre access route onto the lands described as Part of Lots 2 and 3, Concession 5 NTR, and more specifically, Part 1, Plan 41R-3393; That Council approved the granting of an easement to Packet-Tel Corp for the purposes of enabling the relocation of the temporary fibre access route onto the lands described as Part of Lots 2 and 3, Concession 5 NTR, and more specifically, Parts 1 and 2, Plan 41R-8855 subjeCt to Packet-Tel Corp agreeing to be responsible for all costs related to the relocation; That Council approved the granting of an easement to Packet-Tel Corp for the purposes of enabling a permanent fibre access route onto the lands described as Part of Lots 1 and 2, Concessions 5 and 6 NTR, and more specifically, Part 5, Plan 41R-7672; AND FURTHER RESOLVE THAT By-Laws to authorize the above noted agreements be brought forward for Council consideration. PURPOSE 1. The purpose of this report is to seek Council approval for various agreements and easements required to support the long term viability of the Rapid Fibre network. HISTORY & DISCUSSION Development and Communication Services 2012 8. The subject property owners and Packet-Tel Corporation were involved in the development of this solution. 9. The easement documents have been developed in consultation with Mandryk Stewart & Morgan. PREPARED BY: Cephas Panschow, BA, MAES, Development Commissioner November 15, 2012 APPROVED BY: Gena Vanhaelewyn, (Acting) Director of Development & Communication Services APPENDIX A-SUBJECT PROPERTIES THIS AGREEMENT, made in triplicate on the day of October, 2012 Between EDWIN EARL MCLAUGLIN AND EWART ARNOLD MCLAUGHLIN, Hereinafter called the "Transferor", -and- THE CORPORATION OF THE TOWN OF TELLSONBURG, Hereinafter called the "Transferee", WITNESSETH that the parties hereto agree as follows: 1. The Transferor is the owner in fee simple and in possession of the lands described as Parts of Lots 2 and 3, Concession 5 NTR Middleton being Parts 1 & 2, Plan 41R-3393 ("the subject property") herein. 2. The Transferee and/or their designate has installed fibre optic conduit and cable on the property. 3. Appendix A attached hereto forms part ofthis agreement 4. In consideration of the sum of ONE DOLLAR ($1.00) of lawful money of Canada, now paid by the Transferee to the Transferor, the Transferor hereby: a. Grants a temporary route for fibre optic conduit and cable across the subject property to the Transferee, its successors and assigns, together with the right of the Transferee, its licensees, successors, assigns, servants, agents, workmen and contractors with all necessary vehicles, supplies, machinery and equipment necessary or incidental to enter upon the subject property at all times and to pass and repass thereon as may be required by the Transferee from time to time, to achieve access to the fibre optic cable and for the purposes of installing, maintaining, operating, repairing, replacing, reconstructing and removing same including all necessary trenches for underground placement ofthe fibre optic cable, drop boxes and related equipment; b. Grants the Transferee the right to cut and remove or trim and keep trimmed all trees on the subject property that may interfere· with the safe and efficient operation ofthe fibre optic conduit and cable; c. Covenants that without the consent in writing of the Transferee, it will not place or remove any fill or improve any part of the subject property within 1.5 metres of the fibre route ("the route lands") including the erection of any pole, structure or building or do any other construction above or below the surface. Notwithstanding above, the 10. The burden and benefit of this Transfer and Agreement shall run with the land and shall extend to, be binding on and enure to the benefit of the parties hereto and their respective successors and assigns. DATED at SIGNED, SEALED AND DELIVERED in the Presence of this day of October, 2012 THE CORPORATION OF THE TOWN OF TILLSON BURG Donna Wilson CLERK Edwin Earl Mclauglin DATE DATE I have the authority to bind the corporation Ewart Arnold Mclaughlin DATE I have the authority to bind the corporation THIS AGREEMENT OF EASEMENT, made in triplicate on the day of October, 2012 Between THE CORPORATION OF THE TOWN OF TILLSONBURG, Hereinafter called the "Transferor", -and- PACKET-TEL CORP, Hereinafter called the "Transferee", WITNESSETH that the parties hereto agree as follows: 1. The Transferor is the owner in fee simple and in possession of the lands described as PT LT 2 and 3, Concession 5 NTR Middleton, Parts 1 & 2, Plan 41R-8855 herein ("the subject property"). 2. The Transferee and or their designate will install fibre optic conduit and cable on the subject property upon receiving notice from Edwin Earl Mclauglin And Ewart Arnold Mclaughlin or their successor or assign that the temporary fibre route permitted across their 10 Clearview Dr property is no longer permitted. 3. Appendix A attached hereto forms part of this agreement. 4. In consideration of the sum of ONE DOLLAR ($1.00) of lawful money of Canada, now paid by the Transferee to the Transferor, the Transferor hereby: a. Sells, grants and conveys in perpetuity to the Transferee, its successors and assigns, a free and uninterrupted easement in, over, upon, across or through the subject property together with the right of the Transferee, its licensees, successors, assigns, servants, agents, workmen and contractors with all necessary vehicles, supplies, machinery and equipment necessary or incidental to enter upon the subject property at all times and to pass and repass thereon as may be required by the Transferee from time to time, to achieve access to the fibre optic cable and for the purposes of installing, maintaining, operating, repairing, replacing, reconstructing and removing same including all necessary trenches for underground placement of the fibre optic cable, drop boxes and related equipment; b. Covenants that without the consent in writing of the Transferee, it will not place or remove any fill or improve any part of the subject property by applying any surface treatment other than pavement or other standard parking lot treatment or erecting any pole, structure or building or do any other construction above or below the surface (other than seeding or sodding with grass); DATED at SIGNED, SEALED AND DELIVERED in the Presence of this day of October, 2012 THE CORPORATION OF THE TOWN OF TILLSON BURG Donna Wilson CLERK John Lessif MAYOR DATE DATE I have the authority to bind the corporation John Fagg, President Packet-Tel Corp DATE I have the authority to bind the corporation THIS AGREEMENT OF EASEMENT, made in triplicate on the day of October, 2012 Between EDWIN EARL MCLAUGLIN AND EWART ARNOLD MCLAUGHLIN, Hereinafter called the "Transferor", -and- THE CORPORATION OF THE TOWN OF TILLSONBURG, Hereinafter called the "Transferee", WITNESSETH that the parties hereto agree as follows: 1. The Transferor is the owner in fee simple and in possession ofthe lands described as Parts of Lots 2 and 3, Concession 5 NTR Middleton, being Parts 1 & 2, Plan 41R-3393, and specifically, Part 1, Plan 41R-3393 ("the subject property") herein. 2. The Transferee and/or their designate has installed fibre optic conduit and cable on the subject property. 3. Appendix A attached hereto forms part of this agreement. 4. In consideration of the sum of ONE DOLLAR ($1.00) of lawful money of Canada, now paid by the Transferee to the Transferor, the Transferor hereby: a. Sells, grants and conveys in perpetuity to the Transferee, its successors and assigns, a free and uninterrupted easement in, over, upon, across or through the subject property together with the right of the Transferee, its licensees, successors, assigns, servants, agents, workmen and contractors with all necessary vehicles, supplies, machinery and equipment necessary or incidental to enter upon the subject property at all times and to pass and repass thereon as may be required by the Transferee from time to time, to achieve access to the fibre optic cable and for the purposes of installing, maintaining, operating, repairing, replacing, reconstructing and removing same including all necessary trenches for underground placement of the fibre optic cable, drop boxes and related equipment; b. Grants the Transferee the right to cut and remove or trim and keep trimmed all trees on the subject property that may interfere with the safe and efficient operation ofthe fibre optic conduit and cable; 10. The burden and benefit of this Transfer and Grant of Easement shall run with the land and shall extend to, be binding on and enure to the benefit ofthe parties hereto and their respective successors and assigns. DATED at SIGNED, SEALED AND DELIVERED in the Presence of this day of October, 2012 THE CORPORATION OF THE TOWN OF TILLSON BURG Donna Wilson CLERK Edwin Earl Mclauglin DATE DATE I have the authority to bind the corporation Ewart Arnold Mclaughlin DATE I have the authority to bind the corporation THIS AGREEMENT OF EASEMENT, made in triplicate on the day of November, 2012 Between THE CORPORATION OF THE TOWN OF TILLSONBURG, Hereinafter called the "Transferor", -and- PACKET-TEL CORP, Hereinafter called the "Transferee", WITNESSETH that the parties hereto agree as follows: 1. The Transferor is the owner in fee simple and in possession of the lands described as PT LT 2, Concession 6 NTR Middleton, Part 5, Plan 41R-7672 herein ("the subject property"). 2. The Transferee and or their designate has installed fibre optic conduit and cable on the subject property. 3. Appendix A attached hereto forms part of this agreement. 4. In consideration of the sum of ONE DOLLAR ($1.00) of lawful money of Canada, now paid by the Transferee to the Transferor, the Transferor hereby: a. Sells, grants and conveys in perpetuity to the Transferee, its successors and assigns, a free and uninterrupted easement in, over, upon, across or through the subject property together with the right of the Transferee, its licensees, successors, assigns, servants, agents, workmen and contractors with all necessary vehicles, supplies, machinery and equipment necessary or incidental to enter upon the subject property at all times and to pass and repass thereon as may be required by the Transferee from time to time, to achieve access to the fibre optic cable and for the purposes of installing, maintaining, operating, repairing, replacing, reconstructing and removing same including all necessary trenches for underground placement of the fibre optic cable, drop boxes and related equipment; b. Covenants that without the consent in writing of the Transferee, it will not place or remove any fill or improve any part of the subject property by applying any surface treatment other than pavement or other standard parking lot treatment or erecting any pole, structure or building or do any other construction above or below the surface (other than seeding or sodding with grass); DATED at SIGNED, SEALED AND DELIVERED in the Presence of this day of October, 2012 THE CORPORATION OF THE TOWN OF TILLSON BURG John Lessif Mayor Donna Wilson CLERK John Fagg, President DATE DATE DATE I have the authority to bind the corporation DATE I have the authority to bind the corporation OPS12-20 Report-Abandonment of the Oxford Norfolk Municipal Drain DATE: November 26, 2012 TO: FROM: David Samis , Acting CAO P.Y.T.Fung, P.Eng., Manager of Engineering S.T. Lund , P.Eng., Director of Operations SUBJECT: ABANDONMENT OF THE NORFOLK OXFORD MUNICIPAL DRAIN RECOMMENDATIONS "Resolve that Council receives Operations Services Report OPS12-20 for the Abandonment of the Norfolk Oxford Municipal Drain." Further resolve "The Town retain the Norfolk Oxford Municipal Drain through Station 000 to 160, Station 575 to 770 and recommend the abandonment of the Norfolk Oxford Municipal Drain from Station 160 to 575 and Station 770 to 1 +180 as per the K. Smart Engineering report dated October gth 2012." PURPOSE Pursuant to Section 84 of the Drainage Act, the Town of Tillson burg intends to abandon a portion of the Norfolk Oxford Municipal Drain within the limits of the Corporation of the Town of Tillsonburg. The Town appointed an independent Drainage Engineer from K. Smart Associates Ltd of Kitchener for the purposes of abandonment of the Municipal drain as per the Act. HISTORY & DISCUSSION As a result of the construction of the Harvest Subdivision Development, the municipality intends to abandon a portion of the existing Norfolk Oxford Municipal Drain and replace it with a new storm drainage system in conjunction with development agreements and approved subdivision engineering drawings. This portion of the storm drainage system was approved under the provisions of the Ontario Water Resources Act. The Norfolk- Oxford Drain was constructed under the Drainage Act by a Middleton Township. liP age ) ABANDONMENT REPORT for NORFOLK-OXFORD MUNICIPAL DRAIN Town of Tillsonburg County of Oxford Date: October 9, 2012 File No. 11-019 K. SMART ASSOCIATES LIMITED CONSULTING ENGINEERS AND PLANNERS 85 Mcintyre Drive, Kitchener, ON, N2R 1H6 K. SMART ASSOCIATES LIMITED CONSULTING ENGINEERS AND PLANNERS 85 MciNTYRE DRIVE KITCHENER, ONTARIO N2R 1H6 October 9, 2012 BACKGROUND NORFOLK-OXFORD MUNICIPAL DRAIN Town of Tillson burg TELEPHONE (519) 748·1199 FAX (519) 748-6100 File No. 11-019 In November 2010 the Town ofTillsonburg sent notice to all affected landowners and municipalities of the intent to abandon a portion of the Norfolk-Oxford Municipal Drain in the Town ofTillsonburg under Section 84(2) of the Drainage Act. The Town received an objection to the abandonment from Norfolk County. In January 2012 the Town ofTillsonburg appointed K. Smart Associates to prepare a report under Section 84(3) to address the abandonment of the Norfolk-Oxford Municipal Drain. DRAIN HISTORY Original Construction The Norfolk-Oxford Municipal Drain was constructed under a report prepared by John B. Dodd OLS, McDowell & Jewitt, dated December 14, 1962 which was adopted by Middleton Township Bylaw 70 on March 8, 1963. The report was prepared for the Township of Middleton in Norfolk County on a petition by the Department of Highways Ontario (DHO) for improved drainage and outlet for Highway 3 in Middleton Township and to the west to the CP Rail crossing in Dereham Township, Oxford County. In 1962 Highway 3 followed Simcoe Street into Tillsonburg. The report provided for approximately 4000' (1200m) of21" (575mm) to 18" (450mm) concrete pipe storm drain with sealed joints along the north limits of the Highway 3 right of way from the east side of the CP Rail crossing easterly (upstream) to the head of the drain approximately 1800' (550m) east of Mall Road (boundary between Oxford and Norfolk Counties). At the CP Rail crossing the outlet for the drain continued north along the east side of the CP Rail right of way for approximately 2500' (170m) to an outlet into the Big Otter Creek floodplain. The pipe drain north consisted of24" (600mm) diameter concrete sewer pipe with sealed joints. The plan for the Norfolk-Oxford Municipal Drain indicated that the watershed for the proposed drain would extend along Highway 3 for 4000' east of the head of the drain to Jackson Sideroad in Middleton Township, Norfolk County. The watershed plan also indicated that a small area of the frontage of all properties fronting on both sides of Highway 3 from the CP Rail crossing easterly to Jackson Sideroad was within the watershed of the proposed drain though no affected watershed areas were noted in the assessment schedule. The report noted that if any owner fronting on the Highway wished to connect to the drain for a storm drain outlet that permission would be required from municipal council, County Health Unit and DHO and a formula was provided for a payment to DHO for such connection. Research was not undertaken to determine if any of the affected municipalities have any record of subsequent connections to the drain as outlined in the Engineer's report. There is no record of any subsequent Engineer's reports on the Norfolk-Oxford Municipal Drain. The copy of the report that was reviewed came from Norfolk County. In this copy the assessment schedule for Middleton Township had been updated at some point in time to reflect the current parcels fronting on Highway 3. K SMART ASSOCIATES LTD Email: info@ksmart.ca www.ksmart.ca Norfolk-Oxford Municipal Drain Town of Tillson burg - 3 -October 9, 20I2 The Norfolk-Oxford Municipal Drain remains in place in the north part of the Simcoe Street road allowance from Mall Road westerly. This length of the drain would provide an outlet for the portion of the Simcoe Street road allowance that is north of the travelled portion of Simcoe Street as this area is lower than the travelled portion of Simcoe Street. The storm drain for Westtown Line north of Simcoe Street passes over the Norfolk-Oxford Municipal Drain and is connected to the new Simcoe Street drain. The design for the Simcoe Street storm drain included the subwatershed area in the road allowance north of the travelled part of the road. Therefore if the north part of the road allowance is improved in the future surface drainage can be directed to an outlet in the Simcoe Street storm drain instead of using the Norfolk-Oxford Drain. Tillsonburg -new development Until recently the parcel of land in Tillsonburg between Potters Road and Simcoe Street (Wilmer Atkinson parcel on I962 watershed plan) was farm land except for the McDonald's restaurant lot (Area I on the attached plan) in the northeast comer of CP Rail and Simcoe Street. The storm drain for the McDonald's lot is connected to the Norfolk-Oxford Drain. The residential lot in the northwest comer of Westtown Line and Simcoe Street was shown on the I962 watershed plan. In 2009/20 I 0 a new development for the "Harvest Retirement Community" was proposed for Area 4 and 5 on the attached plan. A new church was proposed for Area 3. Harvest A venue was proposed through the Area 3 and 4 development from Westtown Line westerly and northerly to Potters Road. A storm water management pond for the new development was proposed on the south side of Potters Road (Area 5) with outlet for the pond into the Norfolk-Oxford Municipal Drain approximately 20m south of Potters Road. Drainage plans for the new development indicate that the Norfolk-Oxford Drain will be rerouted easterly in a drainage easement along the south limits of the new church parcel (Area 3) to an outlet into the storm drain proposed for Harvest A venue. The Harvest A venue storm drain will outlet into the storm water managment pond in Area 5. The first phase of the Harvest Retirement Community has been developed and the road and drainage works noted above have been constructed. CURRENT STATUS OF NORFOLK-OXFORD MUNICIPAL DRAIN After the Norfolk-Oxford Municipal Drain was adopted by Middleton Township Bylaw 7D each municipality in which the drain was located was responsible for the drain in accordance with the provisions of the Middleton Bylaw and Section 74 of the Drainage Act. It has been noted in drainage case law that even though the I962 Engineer's report did not specify a working area or easement for the drain, an unregistered easement to each municipality does exist along the route of the Norfolk-Oxford Drain. The Harvest Retirement Community Storm Water Management Report noted that the Town would prefer to assume responsibility for the Norfolk-Oxford Municipal Drain and had initiated proceedings for abandonment of the drain under the Drainage Act. This statement is not a correct understanding of the status of a drain under the Drainage Act. The Town of Tillson burg is currently I 00% responsible for and in control ofthe Norfolk-Oxford Drain within the Town boundary. Ifthe drain is abandoned of status under the Drainage Act then the Town has no control or responsibility for the drain on private property. The Storm Water Managment Report did note that the Town will be securing easements for the drain. Such easements are necessary if the drain is abandoned of status under the Drainage Act so that the Town can retain control over the Norfolk-Oxford Drain on private property. 1\server\data\2011111-019\Engineering\Report\12-10-09 Norfolk-Oxford Drain 11-019 report.doc Norfolk-Oxford Municipal Drain Town of Tillson burg Station 575 to 770 - 5 -October 9, 2012 This length of the drain currently provides outlet for the storm drainage system on the McDonald's lot and the north part of the Simcoe Street Road allowance. This length of the drain should not be abandoned of status under the Drainage Act unless the Town first obtains an easement over this portion of the drain. If the drain is not abandoned the Town may wish to have a report prepared under Section 76 of the Act so that future maintenance on the drain or the drain outlet can be assessed to the lands and roads contributing to this length of the drain. Station 770 to 1 + 180 This length of the drain only provides outlet for the north part of the Simcoe Street Road allowance and should be abandoned of status under the Drainage Act. The above is the extent of the obligation of the Town ofTillsonburg with respect to the Norfolk-Oxford Drain. The following recommendations for the upstream portion of the drain are suggestions only to the other municipalities as this report is not applicable to these municipalities. Township of Norwich Station 1+180 to 1+435 This length of the drain only provides outlet for the north part of the Simcoe Street Road allowance and could be abandoned of status under the Drainage Act. Norfolk County The objection raised by Norfolk County is not applicable to abandonment proceedings in the Town of Tillsonburg since lands and roads in Norfolk County no longer use the Norfolk-Oxford Municipal Drain in Tillsonburg for an outlet. If Norfolk County wishes to have a secure outlet for the Norfolk-Oxford Municipal Drain in Norfolk County they have the following options: • Establish a mutual agreement with Oxford County for the use of the Oxford County Simcoe Street storm drain as an outlet for the Norfolk-Oxford Municipal Drain in Norfolk County • Petition for an outlet under Section 4 of the Drainage Act • Appoint an Engineer under Section 78 of the Drainage Act for a new report on the Norfolk- Oxford Drain in Norfolk County If Norfolk County wishes to assess future maintenance cost to the affected lands and roads then a new report should be prepared under Section 76 or 78 due to the changes in the drain watershed. REPORT COST The cost of this report is $2,500 and is assessed to the Town of Tillsonburg. This assessment of cost does not supersede any agreement the Town may have with others for the final levy of the report cost. \\server\data\2011\11-019\Engineering\Report\12-10-09 Norfolk-Oxford Drain 11-019 report.doc \ NORFOLK-OXFORD DRAIN REMOVED BECrn.CYJ.NQAllONS Em NQRFOLK-OXEQRp NYNIQPJ.' QRJ.!N· DOD TO 160 160 TO 575 575 TO 770 no TO 1+180 1+180 TO 1+-435 1+435 TO 1+985 ., 8? ~ DRAIN SHOULD NOT BE ABANDONED UNLESS TOWN FlRST OBTAINS E:ASa,IENT 0\£R DRAIN DRAIN IS NO LONGER REQUIRED AND SHOULO BE ABANDONED DRAIN SHOULO NOT BE ABANDONED UNL£SS TOWN FlRST OBTAINS EASENENT 0'1/ER DRAIN DRAIN IS NO L.ONGER REQUIRED AND SHOULO BE ABANDONED DRAIN COULD BE ABANDONED BY NORWICH TO~SHIP NORFOLK COUNTY TO DEaD£ ON ABANDONING OR UPDAilNG lHE DRAIN INFORI.IAlJON ON lHE EXISTING NORFOLK-OXFORD MUNICIPAL DRAIN IS FROM A WATERSI£D PLAN FOR lHE DRAIN PREPARED BY McDOWELl. & JEV.tn DAlEO DECEUB£R 14. 1962. ON lliiS DRAWING. INFORLfAllON ON EXISTING AND PROPOSED DRAINS IN lHE TO\\W OF llU.SONSURG lS FROitA ORAWNGS MTH THE HARVEST RE11RENENT COMt.IUNITY STORM WAlER J.IANAGEWENT REPORT BY VAU.EE DAlEO RE\1SED SEPTD.IBER 23, 201 C. PlEASE REFER TO ThiiS REPORT N-0 lHE STORN DRAINS PLANS FOR lHE HAR\€ST REllREMENT COMUUNITY FOR EXACT DETAIL ON EXISliNG AND PROPOSED DRAINS. 0H THIS DRA'YI'ING, 'DfE WATERSHED FOR lliE Slt.ICOE S1REET STORM ORAIW CONSTRUCtED BY OXFORD COUNlY IS FRO~ DRA\\ING 2 OF 21 DAlEO JULY 2008 PREPARED BY CJOL FOR THE RECONSTRUCllON OF SII.ICOE SlREET. Pl.£ASE REFER TO lHIS DRAWING FOR EXACT DETAIL ON lHE WATERSHED UNE FOR 1l!E SUIICOE STREET STORI.I ORAtN DESIGNED BY: J.W.K. CHECIC£0 SY: J.W.K. DRAWN ElY: D.C.P. CHEO<ED BY: J. W.IC. SCAL£ 0 SD !OO ORIGINAl. SCAl[ Pt.AN 1:5.000 NORFOLK-OXFORD MUNICIPAL DRAIN NORFOLK COUNTY AND COUNTY OF OXFORD ~--WATERSHED PLAN 8 1t. SMART ASSOCIATES LIMITED COHSUt.TWGeNOINE£RSAND PI.ANNERS ICITI:K!HER auoaLJRY IWN'I' RIIIER OCT. 9 2012 --..:rt: 11-011 1 OF 1 [:\.2011\U-011\D.-.IIIna\\IIS 11-0111 ........ WS 17-0c.t-141 •:l7:32 Pl.l OPS12-18 Report-Traffic Bylaw Consolidation Report DATE: November 26, 2012 TO: David Samis, Acting C.A.O. FROM: Kathleen Musselman, MLEO, Municipal By-law Enforcement Officer Randy Vince, CRS-I, Roads Manager Geno Vanhaelewyn, CBCO, A.-Director of Development & Communications S.T.Lund, P.Eng., Director of Operations SUBJECT: TRAFFIC BYLAW CONSOLIDATION REPORT. RECOMMENDATIONS "Resolve that Council receives Operations Services Report OPS12-18- Traffic Bylaw Consolidation Report." Further that "the proposed consolidated traffic bylaw be made available to the public for 30 day comment." PURPOSE To review Traffic bylaw 2997 with amendments and consolidate into a new traffic bylaw including any proposed changes. HISTORY 8r. DISCUSSION Traffic bylaw 2997 as amended was prepared in 2002. A number of amendments and changes to traffic signage, parking etc have occurred since then and are summarized in the attached document" Amendments". In terms of proposed additions, a number of definitions have been added to clarify the bylaw. In terms of on street parking and stopping restrictions, a number of locations have been added including Quarter Town Line Road, which was recently reconstructed and widened slightly for the same use and capacity. Other proposed changes have been noted in the attachment "Traffic and Parking Bylaw" and as further described below. l!Page The proposed changes to the bylaw in more detail are based on the following: No StoPPing 1. Quarter Town Line Road. -Over the last decade this road has been reconstructed to allow for two lanes of traffic and turn lanes. Between intersections the road will support one lane of parking and it proposed to create this on the east side from Baldwin Street northerly to the north town limit except at intersections and either side of North street to allow for turning lanes. Safety concerns with traffic and parking adjacent to Msgr. O'Neil School are of particular concern and keeping parking on one side will not promote traffic weaving from side to side if the parking lanes are changed from one side to another. It is proposed to create parking on the east side to support Msgr. O'Neil School. A sight line issue with South Ridge School on the west side for SOm north of Southridge Rd. has no stopping proposed. 2. Park Avenue -Due to the narrow width of Park Avenue from Concession to Gowrie St. no stopping is proposed. 3. Tillson Avenue, Brock St-Oxford St. -West side -Too narrow given the current lane configuration. 4. Tillson Avenue, Fourth St-10m North of Fourth St. -West side -sightline issue. Prohibited Parking Refer to schedule 2 for the list of streets of the proposed changes and reasons. The existing prohibited parking on Glendale Drive, Victoria St. to Poplar Drive (both sides) has been requested by the public to be removed (allowed). Staff have reviewed this request and recommend that parking be allowed after reconstruction of the street which is planned for 2013 (Phase 1) and 2015 (Phase 2) subject to Council approval. Once reconstructed, the street will be able to support two lanes of traffic and parking lane (north side). In the meantime, it is recommended to remain prohibited since it would make the lanes on the narrow side and difficult should two large vehicles try to pass adjacent to a parked car. Loading Zones Refer to schedule 4 for the list of streets of the proposed changes and reasons. Lower Speed Limits Schedule 17b-New schedule to record lower speed limits( <50km/h) which are currently posted in the field. 31Page Summarv Staff have circulated the proposed consolidated Bylaw to Tillsonburg Polices Services and any comments have been incorporated. Staff recommend the proposed consolidated traffic bylaw made available to the public for 30 day comment. Subject to comments received, it is planned to bring the traffic bylaw back for final approval. WRITTEN BY: S.T.Lund, P.Eng., Director of Operations DATE WRITTEN: November 19th, 2012 5I Page AMENDMENTS No Stopping (Schedule 1) 8 (2) No person shall stop a vehicle or any part of a vehicle in the following locations when appropriate signs have been erected and are on display, when signs are hereby authorized: (b) within an intersection at anytime COLUMN 1 COLUMN2 HIGHWAY SIDE Cat Alley Both Alley P1 500 BTN Ridout St. & Brock St. & adjacement to Lot 1112 to 1118 Plan 500 Bidwell St. West Brock St. E North/South Harvey St. East Harvey St. West Harvey St. West South of Bridge St. Harvey St. West South of Bridge St. Maple Lane East SCHEDULE 1 NO STOPPING COLUMN3 FROM 41 meters South of Ridout St. North side of Brock St. W. Harvey St. Bridge St. Ridout St. 39.5 m South of Bridge St. 67.7 m South of Bridge St. Demeyere Ave COLUMN4 COLUMNS TO TIMEORDAYS Brock St. Anytime 28.5 m North of Anytime Brock St. W. 23m west of Harvey Anytime St. 109 m South of Anytime Bridge St. 121m North of Anytime Ridout St. 41.8 m South of Anytime Bridge St. 79.3 m South of Anytime Bridge St. 58 m North of 8am-9am Demeyere Ave 3 pm-4 pm Sept. 1 -June 30th REMOVED 8. (3) Subsection (2) does not apply to (a) a passenger vehicle of the Tillsonburg Transit when using bus stops. REMOVED 9. (k) on any roadway or shoulder between 2:00am and 7:00am; Overnight Parking 10. No overnight parking is allowed from 2 am to 7 am on all Town ofTillsonburg Streets except for the following: During the period beginning May 1st and ending Oct 15th except on Broadway from Bridge to London. Notwithstanding, this exception will be for no more than a 24 hour period. Changed to: 10. (1) Overnight parking is permitted on all streets in the Town of Tillsonburg during the period of May 2 to October 14th except: (a) On Broadway from Bridge Street to London Street No Parking 2 am-7 am (2) During the period of October 15th to May 1, No Parking 2 am - 7 am on any street No Parking in Posted Locations 11. (1) No person shall park a vehicle or any part of a vehicle in the following locations when appropriate signs have been erected and are on display, which signs are hereby authorized: (f) within those areas around 45 Hardy Ave. that are posted "No Parking Emergency Vehicles Only" (g) within the Municipal Lots of the Town ofTillsonburg. Lis gar A venue North I86.5 m West of 20I m West of Van No Parking Anytime Van Norman Drive Norman Drive Maple Lane Both Hyman Street Brock Street East No Parking Anytime Rogers St. South North & South I st Alley East of East Limit of Rogers No Parking Anytime Alley Tillson A venue Street Rolph Street West Baldwin Street North Side of No Parking Anytime Ridout Street Rolph Street West 41.7 m North of Concession St. W No Parking Anytime Ridout St. Rolph Street East 24.9 m South of 66.7 m South of No Parking Anytime Wolf Street Wolf Street Rolph Street East North side of Wolf 6I m North of Wolf No Parking Anytime Street Street Rolph Street East 27m South of Bear 35.3 m South of No Parking Anytime Street Bear Street Venison St. West South Broadway West Limit No Parking Anytime Woodcock Drive West North Street II3.5 m North of No Parking Anytime Wren Court No Parking In Loading Zone (see Schedule 4) 14. When appropriate signs are erected and are on display, which signs are hereby authorized, no person shall park a vehicle or any part of a vehicle on any of the streets in Schedule 4. COLUMN I HIGHWAY Broadway Hardy A venue SCHEDULE4 LOADING ZONES COLUMN2 COLUMN3 SIDE LOCATIONS East II9 m to I50 m North of Ridout St. East I02 to I36 m North of Sanders Street COLUMN4 TIME OR DAYS I5 minutes I5 minutes Ridout Street Both Bidwell Street Coon Alley 2 hrs 9am -6pm except Sundays and holidays Rolph Street East Wolf Street 24.9 m South of 2 hrs 9am-6pm Wolf Street except Sundays and holidays Rolph Street East 66.7 m South of Bear Street 2 hrs 9am-6pm Wolf Street except Sundays and holidays Rolph Street East Bear Street 27 m South ofBear 2 hrs 9am-6pm Street except Sundays and holidays Rolph Street West Ridout Street 41.7 m north of 2 hrs 9am-6pm Ridout St. except Sundays and holidays Venison St. W North Rolph Street Bidwell Street 2 hrs 9am-6pm except Sundays and holidays Angle Parking Permitted on Specified Street (Schedule 6) 18. No person shall park a vehicle except at any angle, in a manner as described in section 6 on any of the streets in Schedule 6. SCHEDULE6 ANGLE PARKING PERMITTED ON SPECIFIED STREETS COLUMN 1 COLUMN2 COLUMN3 COLUMN4 HIGHWAY SIDE FROM TO Lot3A North Broadway Fox Alley Bridge Street Maple Lane West 17m South of 49 m South of Demeyere A venue Demeyere A venue Rolph Street West Ridout Street West 48 meters north of Ridout Street West Hilldrop Crescent at Woodland Crescent Northbound on Hilldrop Crescent Hogarth Drive at Weston Drive 2-Westbound on Hogarth Drive Joseph Street at Maple Lane Westbound & Eastbound on Joseph Street Langrell Avenue at Fairview Street Southbound on Langrell A venue Langrell Avenue at Quarter Townline Road Westbound on Langrell Avenue Lot 7 A at Harvey Street 2-Westbound on Lot 7 A Lyndale Road at Allen Street Southbound on Allen Street Monice Street at Barker Street Westbound on Monice Street Park Place at North Street West Northbound on Park Place Park Place at Quarter Townline Road Westbound on Park Place Sanders Crescent at Quarter Townline Road Westbound on Sanders Crescent Trailview Drive at Victoria Way Eastbound on Trailview Drive Victoria Way at Sanders Crescent Northbound on Victoria Way Weston Drive at Esseltine Drive Northbound on Weston Drive SCHEDULE 10 DESIGNATED YIELD SIGNS COLUMN 1 COLUMN2 INTERSECTION FACING TRAFFIC Howe A venue at Denrich A venue Southbound on Howe A venue School Bus Loading Zones (See Schedule15) 29. (2) No person shall park a school bus or a school vehicle or any part of a school bus or a school vehicle except entirely in a School Bus Zone that has been established under subsection 29(1) ofthis bylaw. (3) No person shall stop a vehicle other than a school bus or school vehicle in a designated school bus loading zone as set out in Schedule 15. Pedestrian Crossovers (Schedule 16) 33. The highways set out in Column 1 of Schedule 16 of this bylaw, at the locations set out in Column 2, are hereby designated as pedestrian Crossovers. SCHEDULE 16 PEDESTRIAN CROSSOVERS (amendment to schedule only) COLUMN 1 COLUMN2 HIGHWAY LOCATION Broadway 25 m from South side of Washington Grand to middle of Crosswalk Higher Speed Limits 35. REMOVED (From Schedule) COLUMN1 HIGHWAY *North Street SCHEDULE 17 HIGHER SPEED LIMITS COLUMN2 COLUMN3 FROM TO Angus Street West Town Limit COLUMN4 RATE OF SPEED 60 krn/h Broadway West First space South of Ridout Street Brock Street West North First space East of Bidwell Street Brock Street West North West ofBidwell Street Harvey Street East 103.3 m North of Brock St. E to 115.6 m North ofBrock Street East Harvey Street West Sixth, Seventh, thirteenth space South of Bridge Street Ridout Street East South First and Second space east of Broadway Rolph Street East 50.8 m North of Venison Street West Washington Grand A venue South First space west of Broadway PARKING LOTS COLUMNl COLUMN2 PLACE LOCATION Lot 1A Three spaces -South/West comer of lot Lot2A 2 spaces on North West Entrance, 2 spaces North East entrance, 1 space North East comer, 1 space South East comer, 2 spaces West side of Parking Lot. Lot 5A Two spaces North Side (South of Sears Store) Lot6A Four spaces-South of Canadian Tire Store Lot7A Four spaces east of Harvey Street COLUMN! HIGHWAY London Street East Washington Grand SCHEDULE23 DESIGNATED ON STREET PARKING COLUMN2 COLUMN3 SIDE LOCATION 2 Parking spaces adjacent to 29 London Street East South Roll No. 020 020 32600 0000 PIN-00037 0103 2 Parking spaces adjacent to 71 Washington Grand Avenue South Roll No. 040 040 44300 0000 PIN -00033 0045 SCHEDULE 21-0UT OF COURT PENALTIES COLUMN4 TIMEOR DAYS Anytime Anytime Q) Unauthorized parking in Accessible Parking Space (Fee Warning posted on signs) is $300.00 TRAFFIC AND PARKING BYLAW The Traffic and Parking bylaw was last consolidated in 2002. These are new changes to the bylaw. DEFINITIONS THAT HAVE BEEN ADDED TO BYLAW: "abandoned or unplated vehicles" means a police officer or an officer appointed for carrying out the provisions of the Highway Traffic Act who discovers a vehicle apparently abandoned on or near a highway or a motor vehicle or trailer without proper number plates. "accessible parking space" means any parking space on a highway or parking lot designated by an authorized accessible parking sign restricting parking only to motor vehicles displaying such accessible signage as may be regulated and prescribed by the Province of Ontario with the spaces provided by the Corporation of the Town of Tillsonburg in the absence of Provincial regulation "fire route" shall mean any private access, route, road, way, lane ramp or other means of vehicular access to, or egress from a building and it may include part of a parking lot set aside for use of emergency vehicles. "inoperative motor vehicle" means a motor vehicle which is without a current license plate, and current insurance, and has its fenders, hood, trunk, roof, wheels, or any part of its superstructure removed, or a motor vehicle which is in a dilapidated condition; "laneway-Parking Lot" means a lane; aisle, passageway or access way intended for general traffic circulation within a parking lot, which affords a means of access for vehicles to the driveways and parking spaces. "laneway-Municipal" means a lane, passageway, alleyway, fire lane or accessway which is municipally owned, or under control of the Corporation, not intended for general traffic circulation, but which affords a means of access for vehicles behind or between properties. "municipal parking lot" shall mean any parking lot owned or under control of the Corporation, improved and intended to provide vehicle parking for the public. "unlicensed" shall mean without a license plate attached thereto or without a validated license plate attached thereto where such license plate is required to operate the vehicle on a highway. "vehicle of an accessible person" means any vehicle displaying an identifying marker issued by the Province of Ontario. PROHIBITED PARKING ON SPECIFIED STREETS ANYTIME (SCHEDULE 2) 12. No person shall park a vehicle or any part of a vehicle on the streets hereinafter set out in Column 1 in Schedule 2 of this bylaw, side or sides of streets set out in the corresponding line or lines in Column 2 thereof, between the points set out in Column 3 thereof and the points set out in Column 4 thereof, during the prohibited time or times set out in Column 5 thereof, when appropriate signs have been erected and are on display, which signs are hereby authorized. COLUMN 1 COLUMN2 HIGHWAY SIDE Lisgar Avenue North North Street Both East North Street Both East Parkwood East Drive Quarter West Townline Road Quarter West Townline Road SCHEDULE 2 PROHIBITED PARKING COLUMN3 COLUMN4 COLUMNS FROM TO TIME OR DAYS Devonshire Broadway No Parking Ave. Anytime Broadway Woodcock No Parking Drive Anytime Herford East Town No Parking Street Limits Anytime Concession Demeyere No Parking Street Avenue Anytime Baldwin Park Place No Parking Street Anytime James Street Woodland No Parking Crescent Anytime COLUMN6 COMMENTS Currently posted/update bylaw Too narrow Too narrow Complaints/ related to ball diamonds /residents aware when Parks/rec did survey Enable parking east side. Kids /parents don't have to cross. Not wide enough for parking on both sides COLUMN 1 INTERSECTION PUC ALLEY SCHEDULE 9 DESIGNATED STOP SIGNS COLUMN 2 FACING TRAFFIC Northbound on PUC Alley (This one to add) LOWER SPEED LIMITS (Schedule 17(b) (New Schedule -currently posted in field) 34. (b) The highways set out in Column 1 of Schedule 17(b) of this bylaw, between the limits set out in Column 2 and 3, are hereby restricted to maximum rates of speed as set out in Column 4. COLUMN! HIGHWAY Francis Street Glendale Drive Hardy A venue Maple Lane Quarter Townline Road Quarter Townline Road Rolph Street Tillson A venue COLUMN2 SCHEDULE 17(b) LOWER SPEED LIMITS COLUMN3 COLUMN4 FROM TO LOWER RATE OF SPEED 144m East of 45 m West ofKara 40km Tillson Avenue Lane 22m South of 35m west of Allen Street Victoria Street 40km Sanders Street Lisgar Avenue 40km 82 m South of 150m North of 40km Concession St. Brock Street East 40km 119m North of 216m South of Langrell Avenue Hwy #19 363 m South ofpark Beech Street 40km Place 11 m North of Brock 17m South of Bear 40km Street West Street 1 m north of Brock Concession Street 40km Street East Part 8 -ON STREET PARKING 56. (1) No Person shall permit any vehicle to be parked, stand, stopped or leave a vehicle on any streets longer than 48 hours except: (a) Where is has been designated set out in Schedule 23 (2) No person shall park an inoperative vehicle on any street (3) No person shall park an unlicensed vehicle on any street Part 9-GENERAL PROVISIONS General Penalty 57. (1) Except where otherwise expressly provided by this bylaw or the Highway Traffic Act, every person who: ©Out of Court Penalties listed in Schedule 21 of this bylaw. SCHEDULE21 OUT OF COURT PENALTIES OFFENCE PENALTY COMMENTS 0) Parking in designated Fire $75.00 Exsisting bylaw penalty is $50.00 Route Proposing it up to $75.00 P) Standing in designated Fire $75.00 Exsiting bylaw penalty is Route $50.00/proposing it up to $75.00 R) Stop in a designated no $50.00 Existing bylaw penalty is $20.00/ stopping area. proposing $50.00. IMPOUNDMENT AND REMOVAL 59. A Municipal Law Enforcement Officer upon discovery of any motor vehicle parked or standing in contravention of the provisions of this By-Law may cause it to be moved or taken to and placed or stored in a suitable location and all costs associated with its removal, and impoundment will be the responsibility of the registered owner of the vehicle. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 1 CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW N0.2997 A BY-LAW TO REGULATE TRAFFIC AND THE PARKING OF MOTOR VEHICLES IN THE TOWN OF TILLSONBURG TABLE OF SECTIONS Description Definitions Reserved Enforcement of By-law PART 1-TRAFFIC Erection of Control Devices Manner of Parallel Parking Manner of Angle Parking Manner of Parking on One-Way Street No Stopping No Parking in Unposted Locations Overnight Parking No Parking in Posted Locations Prohibited Parking On Specified Streets Anytime No Parking at Taxi Stands No Parking in Loading Zones No Parking in Horse Drawn Vehicles Stand Parking During Emergencies and Special Events Restricted Parking on Specified Streets Angle Parking Permitted on Specified Streets Manner of Parking Motorcycles Prohibited Turns Designated Lane Movements Obstructing Traffic Entering Highway Funeral and Other Processions One-Way Streets Through Highways Heavy Truck Restrictions Reduced Load Limit School Bus Loading Zones Use of Sidewalks & Bridges Coasting or Sliding Motor Vehicles to be Locked Pedestrian Crossovers Higher & Lower Speed Limits One Vehicle in Parking Space No Long Vehicle Parking 3 8 8 8 8 8 9 9 9 10 10 11 11 11 11 11 12 12 12 12 12 12 13 13 13 13 13 14 14 14 14 14 14 15 15 15 3 The Municipal Council of The Corporation of the Town ofTillsonburg enacts as follows: TRAFFIC AND PARKING BY-LAW Definitions 1. In this by-law, unless a contrary intention appears, ''abandoned or unplated vehicles" means a police officer or an officer appointed for carrying out the provisions of the Highway Traffic Act who discovers a vehicle apparently abandoned on or near a highway or a motor vehicle or trailer without proper number plates. "accessible parking space" means any parking space on a highway or parking lot designated by an authorized accessible parking sign restricting parking only to motor vehicles displaying such accessible signage regulated and prescribed by the Province of Ontario with the spaces provided by the Corporation of the Town ofTillsonburg in the absence of Provincial regulation. "accessible person" means an individual who is unable to walk unassisted for more than 200 metres without great difficulty or danger to his or her health or safety. "agricultural purposes" means land where animals or birds are kept for grazing, breeding, raising, boarding, training, or for the tillage of soil, rowing, harvesting of vegetables, fruits, field crops or landscaping materials. "authorized sign" means any sign or other device erected on a Highway by authority of the Ontario Provincial Police on direction of the Council for the Town of Tillsonburg, for the purpose of regulating, warning or guiding traffic. "bicycle" includes a tricycle having a wheel or wheels of more than 50 em. in diameter. "boulevard" means that portion of every road allowance within the limits of the Town of Tillsonburg which is not used as a sidewalk, driveway access, traveled roadway or shoulder; "bus" means a motor vehicle designed for carrying ten or more passengers and used for the transportation of persons "bus bay" means a portion of the highway which is designed and constructed outside of the roadway adjacent to it for the purpose of stopping buses while in the act of picking up or discharging passengers; "by-law enforcement officer" a person duly appointed by the Corporation of the Town ofTillsonburg for the purpose of enforcing the parking provisions of this by- law. "commercial motor vehicle" means any motor vehicle having permanently attached thereto a truck or delivery body, and includes ambulances, hearses, casket wagons, fire apparatus, motor buses and tractors used for hauling purposes on the highways; "Corporation" means The Corporation of the Town ofTillsonburg; "Council" means the Municipal Council of The Corporation of the Town of Tillsonburg; 5 "inoperative motor vehicle" means a motor vehicle which is without a current license plate, and current insurance, and has its fenders, hood, trunk, roof, wheels, or any part of its superstructure removed, or a motor vehicle which is in a dilapidated condition; "intersection" means the area embraced within the prolongation or connection ofthe lateral curb lines, or if none, then of the lateral boundary lines of two or more highways which join one another at an angle, whether or not one highway crosses the other; "laneway-Parking Lof' means a lane; aisle, passageway or access way intended for general traffic circulation within a parking lot, which affords a means of access for vehicles to the driveways and parking spaces. "laneway-Municipal" means a lane, passageway, alleyway, fire lane or accessway which is municipally owned, or under control of the Corporation, not intended for general traffic circulation, but which affords a means of access for vehicles behind or between properties. "loading" means the physical activity of moving merchandise from or to a property or another vehicle and the physical activity of passengers entering or departing a vehicle. "loading zone" the part of a highway set apart for the exclusive purpose of parking a vehicle to load or unload same. "motor vehicle" includes an automobile, motorcycle, motor assisted bicycle unless otherwise indicated in this by-law, and any other vehicle propelled or driven otherwise than by muscular power, but does not include a street car, or other motor vehicles running only upon rails, or a motorized snow vehicle, traction engine, farm tractor, self-propelled implement ofhusbandry or road building machine within the meaning of the Highway Traffic Act; "municipality" means the municipality of the Town ofTillsonburg; "'municipal parking lot" shall mean any parking lot owned or under control of the Corporation, improved and intended to provide vehicle parking for the public. "official sign" means a sign approved by the Ministry of Transportation; "one-way street" means a street upon which vehicular traffic is limited to movement in one direction; park" or "parking", when prohibited, means the standing of a vehicle whether occupied or not, except when standing temporarily for the purpose of and while actually engaged in loading or unloading merchandise or passengers; "parking lot" any lands owned or leased by the Corporation, designed, maintained, regulated and enforced, for the purpose of providing public parking spaces, except a roadway, which shall have the same status as a public highway for the purpose of this by-law. "parking meter zone" means a part of a street designated by this by-law for parking purposes timed by parking meters; "parking space" means a portion ofthe surface of the roadway designated by suitable markings. 7 "school vehicle" means a vehicle that is used for the transportation of: i) persons to or from school, or ii) mentally or physically disabled people to or from a training centre and shall only include the following: i) a school bus ii) a bus and iii) a vehicle that is designed to carry less than ten passengers and is used for the transportation of persons and which is identified by public vehicle plates and/or school safety stickers. "shoulder" means that portion of every street which abuts the roadway and which is designed and intended for passage or stopping of motor vehicles but which extends no more than 3.6 metres in width from the limit ofthe roadway; "sidewalk" means any municipal walkway, or that portion of a street between the curb line or the lateral line of a roadway and the adjacent property line, primarily intended for the use of pedestrians; "stand" means the halting of a vehicle, whether occupied or not, except for the purpose of and while actually engaged in receiving or discharging passengers; "stop", when required, means the complete cessation of movement; "stop" or "stopping", when prohibited, means the halting of a vehicle, even momentarily, whether occupied or not, except when necessary to avoid conflict with other traffic or in compliance with the directions of a constable or other police officer or of a traffic control sign or signal; "street" or "highway" includes a common and public highway, street, avenue, parkway, driveway access, square, place, bridge, viaduct or trestle designed and intended for or used by the general public for the passage of vehicles and includes the area between the lateral property lines thereof; "through highway" means any highway or part of a highway designated as such by by-law of the municipality and all intersecting highways are marked by a stop sign or yield sign in compliance with the regulations ofthe Ministry of Transportation. "time" means, where any expression of time occurs or where any hour or other period oftime is stated, standard time or daylight saving time, whichever is in effect in the Town ofTillsonburg pursuant to the Time Act; "Town Council" means the Town Council of The Corporation of The Town of Tillsonburg. "tractor-trailer unit" means the combination of a commercial motor vehicle and a trailer or semi-trailer; "traffic" includes pedestrians, ridden or herded animals, vehicles and other conveyances either singly or together while using any street for the purposes of travel; 9 (b) if no pavement markings are visible, no person shall park a vehicle except at an angle not exceeding sixty degrees with the permitted direction oftravel; and in all cases so that the front end of the vehicle is nearest to the curb or the edge of the street. (2) Notwithstanding subsection (1), no person shall park a vehicle at an angle if (a) the load being carried extends beyond the rear of the vehicle; or (b) the vehicle has attached to it a trailer as defined by the Highway Traffic Act; or (c) such vehicle obstructs or interferes with traffic in any way while so parked. Manner of Parking on One-Way Street 7. (1) Subject to subsection (2), all persons may park vehicles on both sides of a one-way street in the permitted locations and facing in the direction in which the vehicle is required to proceed. (2) Unless otherwise regulated, when parked on the left hand side of the roadway, determined by the permitted direction of travel, the left front and left rear wheels or runners of the vehicle shall be parallel to and distant not more than 0.3 metres from the edge ofthe roadway adjacent to which such vehicle is parked. No Stopping (Schedule 1) 8. (1) No person shall stop a vehicle in a manner known as "double parking" or in any traffic lane other than the curb lane. (2) No person shall stop a vehicle or any part of a vehicle in the following locations when appropriate signs have been erected and are on display, when signs are hereby authorized: (a) in front of the entrance to the Town Centre Mall (b) within an intersection at anytime (3) Subsection (2) (a) does not apply to (a) a school vehicle engaged in the transportation of persons when such vehicle is stopped to discharge or pick up passengers. No Parking in Unposted Locations 9. (1) No person shall park a vehicle in any of the following places during the specified times: (a) in such a manner so that any part of the vehicle is situated upon or over a sidewalk at any time of the day or night; (b) between a sidewalk and the adjacent roadway at any time; (c) on any boulevard at any time, except where authorized by by-law, enacted under the provisions of section 310 of the Municipal Act or a successor of that section; 11 (f) within those areas around 45 Hardy Ave. that are posted "No Parking Emergency Vehicles Only" (See Figure I 0 Attached). (g) within the Municipal Lots of the Town ofTillsonburg. (2) Nothing in subsection (I) shall prohibit the proper parking ofbicycles in a bicycle rack erected by the Corporation of Tillsonburg or approved by the Town Council under a written agreement. Prohibited Parking On Specified Streets Anytime (Schedule 2 Attached) 12. No person shall park a vehicle or any part of a vehicle on the streets hereinafter set out in Column I in Schedule 2 of this by-law, the side or sides of streets set out in the corresponding line or lines in Column 2 thereof, between the points set out in Column 3 thereof and the points set out in Column 4 thereof, during the prohibited time or times set out in Column 5 thereof, when appropriate signs have been erected and are on display, which signs are hereby authorized. No Parking At Taxi Stands (Schedule 3) 13. (1) When authorized signs are erected and are on display, which signs are hereby authorized, no person other than those persons operating a taxi cab under a valid licence issued by the Clerk of The Corporation of the Town of Tillsonburg shall park or stop a vehicle or any part of a vehicle to load or unload passengers or merchandise on any streets set out in Schedule 3 of this by- law. No Parking In Loading Zones (Schedule 4) 14. When appropriate signs are erected and are on display, which signs are hereby authorized, no person shall park a vehicle or any part of a vehicle on any of the streets set out in Column I of this by-law, the side or sides of streets set out in Column 2 thereof, location or parts thereof set out in Column 3 thereof, unless such vehicles are being loaded or unloaded, and the entire vehicle is located within the designated loading zone; and the streets or portions thereof referred to in the said schedule are hereby designated as Loading Zones. No Parking In Horse Drawn Vehicle Stands 15. That motor vehicles be prohibited from parking in spaces posted for the use of horse drawn vehicles in municipal parking lots. Parking During Emergencies and Special Events 16. (I) Notwithstanding any other provisions of this by-law to the contrary, in case of fire, a parade, an assembly of persons, a congestion of traffic, a construction project or an emergency, parking may be restricted or prohibited by the Town Council or it's authorized representative or the Detachment Commander of the Ontario Provincial Police acting through police officers, and no person shall park a vehicle in contravention of such restrictions or prohibition. (2) For the purposes ofthis section, "emergency" includes a snowfall or other act of God, which hinders, restricts or prohibits movement of vehicles or pedestrians on a highway. (3) The declaration of an emergency and the parking restrictions or prohibitions shall be effected by a systematic broadcast on local radio and television stations in the Town ofTillsonburg and such broadcast shall be deemed to be sufficient notification ofthe restrictions or prohibition then in effect. 13 1980, C, 198 S. 147 (13) and amendments thereto. Entering Highway (Schedules 9 and 10 Attached) 23. (1) In addition to the provisions of the Highway Traffic Act requiring stop signs at intersections on through streets, stop signs shall also be installed facing the traffic proceeding in the directions indicated in Column 2 of Schedule 9 of this by-law, at the intersecting streets set out in Column 1 thereof. (2) Yield signs are authorized and shall be installed facing the traffic proceeding in the directions indicated in Column 2 of Schedule 10 of this by-law, at the intersecting streets set out in Column 1 thereof. Funeral and Other Processions 24. (1) No person shall drive a vehicle so that it intersects a funeral or other authorized procession in motion except under the direction of a police officer. (2) All persons driving vehicles in a funeral or other procession shall drive such vehicles as near to the right-hand edge of the roadway as is practical and safe. (3) No parade of vehicles or persons or both shall be held on any highway within the Town ofTillsonburg without prior approval of Council or Director of Operations. One-Way Streets (Schedule 11) 25. The highways set out in Column 1 of Schedule 11 of this by-law between the limits set out in Columns 2 and 3 are hereby designated for one-way traffic only in the directions set out in Column4. Through Highways (Schedule 12 Attached) 26. The street or parts of streets set out in Schedule 12 of this By-law, are designated and declared to be through highways but shall not include any intersecting highways where traffic signals are installed. (Figure 2 Attached.) . Heavy Truck Restrictions (Schedule 13 Attached) 27. (1) In this section "prohibited street" means any street or part thereof within the Town of Tillsonburg not set forth in Schedule 13 of this by-law and upon which there are erected signs prohibiting heavy trucks. (See Figure 3 Attached.) (2) No person shall operate or park a heavy truck on a prohibited street. (3) Subsection (2) does not apply where a heavy truck is being necessarily operated in the usual conduct of business and proceeds by way of the shortest route to or from any street or part thereof set forth in Schedule 13 of this by-law. (4) The Town of Tillsonburg shall keep and maintain accurate maps illustrating those streets or parts thereof in Schedule 13, which maps shall be available to the public. (5) The Town Council is hereby authorized to cause the streets not listed in Schedule 13 to be marked with signs to prohibit their use by heavy trucks. (6) This section does not apply to heavy trucks being used for deliveries to or removals from properties being used for agricultural purposes. (7) No person shall on any highway park a commercial vehicle with a gross weight of over 4,000 kgs. in a residentially zoned area of the Town of Tillsonburg as set out in the 15 Pedestrian Crossovers (Schedule 16) 33. The highways set out in Column 1 of Schedule 16 of this by-law, at the locations set out in Column 2, are hereby designated as pedestrian Crossovers. Higher and Lower Speed Limits (Schedule 17(a) +(b)) 34. (a) The highways set out in Column I of Schedule 17(a) of this by-law, between the limits set out in Columns 2 and 3, are hereby restricted to maximum rates of speed as set out in Column 4. (b) The highways set out in Column 1 of Schedule 17(b) of this bylaw, between the limits set out in Column 2 and 3, are hereby restricted to maximum rates of speed as set out in Column 4. One Vehicle In Parking Space 35. (1) No person shall park more than one vehicle in any one parking space at any one time. (2) No person shall park a vehicle in a parking space that is partly or completely occupied by another vehicle. No Long Vehicle Parking 36. No person shall park any motor vehicle in excess of 6.1 meters in length in any of the parking lots. PART 2-FIRE ROUTES OFFICIAL SIGN (Figure 5 Attached) 37. (1) In this part "official sign" means a fire route sign in the form set out in Figure 5 ofthis by-law. (2) All fire route signs legally in place on the 26th of February 2002 in the Town of Tillsonburg shall be deemed to be official signs pursuant to this by-law. Establishment of Fire Routes 38. A private roadway along which approval has been given by the Corporation for the erection of official signs is a fire route. Fire Chiefs Order 39. If after inspection of any building, the Fire Chief of the Corporation is satisfied that, in in order to suppress and prevent the spread of fires, a fire route is warranted in respect of any building, he may serve or cause to be serviced by personal service or by prepaid registered mail to the owner of the building shown on the records of the Land Registry office, an order requiring the owner to comply with the provisions of Fire Code and I or building Code Act Regulations, and every owner shall comply with such order within sixty (60) days of the date of its service upon him or its mailing to him. Agreement with Owner of Roadway (Schedule 18 Attached) 40. The Corporation and the owner of a private roadway may enter into an agreement in the form set out in Schedule 18 ofthis by-law or in a development agreement pursuant to 17 (b) use or permit the use of a defaced or altered current original identifying marker furnished by the Minister of Transportation; (c) use or permit the use of a current original identifying marker furnished by the Ministry of Transportation except the accessible person to whom the current original identifying marker is furnished; or a person transporting such accessible person; (d) without the authority of the person to whom a current original identifying marker has been issued, remove a current original identifying marker furnished by the Ministry of Transportation from a motor vehicle. Official Sign (Figure 6 Attached) 48. In this Part, "official sign" means a sign in the form set out in Figure 6 of this by-law. PART 4-OFF-STREET PARKING FOR THE ACCESSIBLE Designation of Parking Spaces 49. (1) Where in a public parking lot or facility one or more parking spaces are intended for the sole use of a vehicle of a accessible person, The Town ofTillsonburg shall identify each such parking space by erecting one or more official signs in such a manner that the official sign or signs shall be clearly visible to the operator of any vehicle approaching or entering such parking space. (2) Where the requirements of subsection (1) of this section are complied with, each such parking space is for the purposes ofthis by-law a designated parking space for the sole use of vehicles of accessible persons. (3) Notwithstanding any provision in this Part to the contrary, no designated parking space shall be located in a fire route designated under Part 2 of this by-law. PARKING SPACE FOR ACCESSIBLE PERSONS 50. No person shall park, stand, stop or leave a motor vehicle in any designated parking space except a motor vehicle that is identified by a current original identifying marker. PART 5-MUNICIPAL PARKING LOTS (Figure 7, 8. Attached) 51. Parking is permitted in the municipal parking lots set out in Figure 7 with the exception of: (1) Figure 8 will be used to indicate a "2 Hour Limit" 0 (2) No Person shall park an unlicensed vehicle on a municipal parking lot. (3) No Person shall park an inoperable motor vehicle on a municipal parking lot. (4) Where there are pavement markings or designated parking spaces, no person shall park a vehicle where it is not wholly within the designated parking space. (5) No person shall park a vehicle so as to obstruct the passage of vehicles in a parking lot Janeway or any parking lot. 19 Illegally Parked Vehicles 58. Where a vehicle has been left parked, stopped or left standing in contravention of this by-law as passed, the owner of the vehicle, notwithstanding that he was not the driver of the vehicle at the time ofthe contravention of the by-law, is guilty of an offence and is liable to the fine prescribed for the offence unless, at the time of the offence, the vehicle was in the possession of some person other than the owner without the owner's consent. IMPOUNDMENT AND REMOVAL 59. A Municipal Law Enforcement Officer upon discovery of any motor vehicle parked or standing in contravention of the provisions of this By-Law may cause it to be moved or taken to and placed or stored in a suitable location and all costs associated with its removal, and impoundment will be the responsibility ofthe registered owner of the vehicle. Executive Acts Authorized 60. The Mayor and the Administration are hereby authorized to do all things and the Mayor and the CAO are hereby authorized to execute on behalf and under the seal of the Corporation any document necessary to give effect to this by-law. Headings Not Part of By-law 61. The headings in the body of this by-law form no part of the by-law but are inserted for convenience of reference only. Deviation Form 62. Where a form or words or expressions are prescribed in any Schedule to this by-law, deviations therefrom not affecting the substance or calculated to mislead do not vitiate them. Conflict With Highway Traffic Act 63. In the event of conflict between the provisions of this by-law and the Highway Traffic Act, the provisions of the said Act prevail. Repeal 64. That By-law No. 2997 and its amendments are hereby repealed. READ A FIRST AND SECOND TIME this. READ A THIRD TIME AND FINALLY MAYOR CLERK 21 TABLE OF FIGURES FIGURES DESCRIPTION PAGES Official Parking Permit 87 2 Official Downtown Area Map 89 3 Official Heavy Truck Route Map 90 4 Official Reduce Load Map 91 5 Official Fire Route Sign 92 6 Official Accessible Sign 93 7 Official Municipal Parking Lot Map 94 8 Official "2 Hour Parking Sign" 95 9 Official "No Overnight Parking 2 AM - 7 AM 96 10 Official "No Parking Emergency Vehicles Only" 97 11 Official "School Bus Loading Zone" 98 12 Official "No Parking -Loading Zone" 99 13 Official "No Stopping Zone" 100 14 Official "Horse and Buggy Parking Only" 101 23 COLUMN! COLUMN2 COLUMN3 COLUMN4 COLUMNS HIGHWAY SIDE FROM TO TIME OR DAYS Oxford St. North/South Harvey St. Tillson Ave. Anytime Park Ave. Both Gowrie St. Concession St. Anytime Quarter Town line Both North St James St Anytime Rd Quarter Town line West Southridge Rd 50 meters nmth of Anytime Rd Southridge Rd Quarter Town line East Southridge Rd N01th Town Anytime Rd Limits Quarter Town line Both North St. Park Place Anytime Rd Ridout St. E. North Harvey St. Broadway Anytime *Simcoe St. Both Tillson Ave. West Town Line Anytime Southridge Rd. South Quarter Town Daffodil Dr. 8 am-9 am Line Rd. 3pm-4pm Mon-Fri Sept -Jun only Southridge Rd North Quarter Town 29m West of Anytime Line Rd Quarter Town Line Rd. Southridge Rd North lOOm West of 115m West of Anytime Qumter Town Quarter Town Line Rd. Line Rd 25 SCHEDULE2 PROHIBITED PARKING ON SPECIFIED STREET COLUMN I COLUMN2 COLUMN3 COLUMN4 COLUMNS HIGHWAY SIDE FROM TO TIME OR DAYS Ball Alley Both Ball St First Alley No Parking Anytime Barker St. North Tillson Ave. Wellington St. No Parking Anytime Baldwin St North Holland Gate Rolph St. No Parking Anytime Bear St. North Broadway Rolph St. No Parking Anytime Bell Mill Road Both Hwy#3 Town Limits No Parking Anytime Bidwell St. East Prospect St. Concession St. No Parking Anytime Bidwell St. West Prospect St. John Pound Rd No Parking Anytime Bloomer St. Both Oxford St. Hydro Station No Parking Anytime Bridge St. East North Tillson Ave. Lisgar Ave. No Parking Anytime Bridge St. East South Queen St. Lisgar Ave. No Parking Anytime Bridge St. East Both Lisgar Ave. Broadway No Parking Anytime Bridge St. West South Broadway Rolph St. No Parking Anytime 27 COLUMN I COLUMN2 COLUMN3 COLUMN4 COLUMN 5 HIGHWAY SIDE FROM TO TIME OR DAYS Careless Lane Both Brock St. Hyman St. No Parking Anytime Coyle Lane Both Tillson Ave. End No Parking Anytime Cranberry Road Both North St. Town Limits No Parking Anytime Devonshire Ave. Both Broadway Lisgar Ave. No Parking Anytime Ebert Alley Both Bridge St. Dead End No Parking Anytime Edgewood Dr. Both Brock St. West Dead End No Parking Anytime Elgin St. North Tillson Ave. Lisgar Ave. No Parking Anytime Erie Court Both Devonshire Ave. Dead End No Parking Anytime First Street North King St. Tillson Ave. No Parking Anytime First Alley Both Tillson St. Ball Alley No Parking Anytime Fourth St. South Lisgar Ave. Tillson Ave. No Parking Anytime Fox Alley Both London St. Concession St. No Parking Anytime Francis Street South Tillson Ave. KaraLane No Parking Anytime 29 COLUMN I COLUMN2 COLUMN3 COLUMN4 COLUMNS HIGHWAY SIDE FROM TO TIME OR DAYS Lindsay St. Both Tillson Ave. 18 meters East of No Parking Tillson Ave. Anytime Lisgar Ave. Both Brock St. East Concession St. No Parking Anytime Lisgar Ave. East Fifth St. Van Norman Dr. No Parking Anytime Lisgar Ave. West/South Concession St. Hardy Ave. No Parking Anytime Lisgar Ave. North 50.7 m West of Van 65.1 m West Van No Parking Norman Dr. Norman Dr. Anytime Lisgar Ave. North 117.4 m West of 131.7 m West of Van No Parking Van Norman Dr. Norman Dr. Anytime Lisgar Ave. North 186.5 m West of 201m West of Van No Parking Van Norman Dr. Norman Dr. Anytime Lisgar Ave. North Devonshire Ave Broadway No Parking Anytime London St. West South Broadway Dead End No Parking Anytime Maple Court West Maple Lane Concession St. No Parking Anytime Maple Lane Both Hyman Brock St. E. No Parking I Anytime Neff Alley Both Tillson Street Ontario St. No Parking Anytime New Vienna Road West Old Vienna Road Young St. No Parking Anytime 31 COLUMN I COLUMN2 COLUMN3 COLUMN3 COLUMN4 HIGWAY SIDE FROM TO TIME OR DAYS Quarter Townline West Baldwin Street Park Place No Parking Road Anytime Quarter Town West James Street Woodland Crescent No Parking Line Road Anytime Rogers St. South North & 1 '1 Alley East of East Limit of Rogers No Parking Alley South Tillson Avenue Street Anytime Ridout Street West South Bidwell Street Coon Alley No Parking Anytime Rolph St. West Baldwin Street North Side of Ridout No Parking Street Anytime Rolph St. West 41.7m North of Concession St. West No Parking Ridout Street. Anytime Rolph St. East 24.9 m South of 66.7 m South of Wolf No Parking Wolf Street Street Anytime Rolph St. East North side of Wolf 6Im North of Wolf No Parking Street Street Anytime Rolph St. East 27m South of Bear 35.3m South of Bear No Parking Street Street Anytime Sanders St. South Broadway End No Parking Anytime Simcoe St Both Tillson A venue Eastern Limits No Parking (cemetery) Anytime Tulip Dr. East Trillium Drive South Ridge Road No Parking Anytime Valley View Lane Both Washington Grand Hale Street No Parking Avenue Anytime COLUMN I HIGHWAY 33 SCHEDULE3 NO PARKING AT TAXI STANDS COLUMN2 COLUMN3 COLUMN4 SIDE LOCATION NO. OF SPACES COLUMNS HOURS COLUMN I HIGHWAY Baldwin Street Bear Street Bidwell Street Bidwell Street Bridge Street West Broadway Brock Street East Brock Street West Brock Street West Hale Street Harvey Street Harvey Street Harvey Street Harvey Street 35 SCHEDULES RESTRICTED PARKING ON SPECIFIED STREETS COLUMN2 COLUMN3 COLUMN4 COLUMNS SIDE FROM TO TIME OR DAYS Both Broadway Bidwell Street 2 hrs 9am-6pm except Sundays &Holidays South Rolph Street Bidwell Street 2 hrs 9am-6pm except Sundays & Holidays West Washington Grand 28.5 m North of 2 hrs 9am-6pm except Sundays Brock Street W & Holidays West 17.7 m South of Baldwin Street 2 hrs 9am-6pm except Sundays Brock Street West & Holidays North Broadway Rolph Street 2 hrs 9am-6pm except Sundays &Holidays Both London Street Bridge Street 2 hrs 9am-6pm except Sundays & Holidays Both Lis gar A venue Broadway 2 hrs 9am-6pm except Sundays & Holidays Both Broadway Bidwell Street 2 hrs 9am-6pm except Sundays & Holidays North Bidwell Street Rolph Street 2 hrs 9am-6pm except Sundays & Holidays South 30 Hale Street 31 Hale Street 2 hrs 9am-6pm except Sundays & Holidays West London Street East Oxford Street 2 hrs 9am-6pm except Sundays & Holidays East Oxford Street Ridout Street 2 hrs 9am-6pm except Sundays & Holidays West Oxford Street Brock Street 2 hrs 9am-6pm except Sundays & Holidays West 20m South of Bridge 66m South of 30 minutes St. Bridge St. 37 COLUMN I COLUMN2 COLUMN 3 COLUMN 4 COLUMN 5 HIGWAY SIDE FROM TO TIME OR DAYS Rolph Street East Bear St. 27m South of 2 hrs 9am -6pm except Bear St. Sundays & Holidays Rolph Street East Bear St. Venison St. W 2 hrs 9arn-6pm except Sundays & Holidays Rolph Street West Ridout St. 41.7 m north of 2 hrs 9arn-6pm except Sundays Ridout St. & Holidays Venison St. W. North Rolph St. Bidwell St. 2 hrs 9am-6pm except Sundays & Holidays Washington Grand North Broadway 8 Washington 2 hrs 9arn-6pm except Sundays Grand Ave. & Holidays Washington Grand South Broadway Bidwell Street 2 hrs 9arn-6pm except Sundays & Holidays 39 SCHEDULE7 PROHIBITED TURNS COLUMN I COLUMN2 COLUMN3 COLUMN4 INTERSECTION DIRECTION TURNS TIMES OR DAYS OR PORTION OF PROHIBITED HIGHWAY Broadway at John South "U" Anytime Pound Rd. Bloomer Street at Westbound Right Anytime John Pound Road 41 SCHEDULE9 DESIGNATED STOP SIGNS COLUMN I COLUMN2 INTERSECTION FACING TRAFFIC Adams A venue at Allen Street Eastbound on Adams A venue Alexander A venue at Demeyere A venue 2-Southbound and !-Northbound on Alexander Avenue Alexander A venue at Parkwood Drive Southbound on Alexander A venue Allen Street at Glendale Drive 2-Westbound on Allen Street Andover A venue at Glendale Drive Northbound on Andover A venue Ann Street at Concession Street Southbound on Ann Street Ann Street at Victoria Street Northbound on Ann Street Argyle Street at Quarter Town Line Road Westbound on Argyle Street Armstrong Drive at Wilson A venue Eastbound and Northbound on Armstrong Drive Arnold Street at Sanders Crescent Southbound on Arnold Street Balazs Court at Wilson A venue Westbound on Balazs Court Baldwin Street at Quarter Town Line Road Eastbound & Westbound on Baldwin Street Baldwin Street at Weston Drive Northbound on Baldwin Street Ball Street at Duncan Street Northbound & Southbound on Ball Street Ball Street at Lincoln Street Northbound & Southbound on Ball Street Ball Street at Simcoe Street Northbound on Ball Street 43 COLUMN I COLUMN2 INTERSECTION FACING TRAFFIC Bond Street at Wellington Street Eastbound on Bond Street Bond Street at Tillson A venue West bound on Bond Street Borden Crescent at John Pound Road Eastbound on Borden Crescent Brad A venue at North Street Southbound on Brad A venue Brasher Drive at Wilson Avenue Eastbound and Southbound on Brasher Drive Bridle Path at Baldwin Street Northbound on Bridle Path Bridge Street at Bidwell Street Eastbound and Westbound on Bridge Street Bridge Street East at Lisgar Avenue West bound on Bridge Street Bridge Street at Rolph Street West bound on Bridge Street Bridge Street at Tillson A venue Eastbound on Bridge Street Broadway at John Pound Road Northbound on Broadway Brock Street at Bidwell Street Eastbound and Westbound on Brock Street Brock Street at Harvey St Eastbound and Westbound on Brock St. Brock Street at Rolph Street Eastbound & Westbound on Brock Street Cam don Court at Glendale Drive 2-Westbound on Carndon Court Cardinal Court at Owl Drive Southbound on Cardinal Court Carolina Street at Allen Street Westbound on Carolina Street Carolina Street at Broadway Eastbound on Carolina Street 45 COLUMN I COLUMN2 INTERSECTION FACING TRAFFIC Clear Valley Drive at Wilson Avenue Westbound on Clear Valley Drive Clearview Drive at Bayham Drive Westbound on Clearview Drive Clearview Drive at Highway# 3 Southbound on Clearview Drive Colin A venue at Trottier Drive Eastbound on Colin A venue Concession Street at Lisgar Avenue Eastbound & Westbound on Concession Street Concession Street at Maple Lane Eastbound and Westbound on Concession Street Coon Alley at Baldwin Street Northbound & Southbound on Coon Alley Coon Alley at Bear Street Northbound & Southbound on Coon Alley Coon Alley at Bridge Street Northbound on Coon Alley Coon Alley at Brock Street Northbound and Southbound on Coon Alley Coon Alley at Concession Street Northbound on Coon Alley Coon Alley at Hale Street Northbound on Coon Alley Coon Alley at London Street Northbound & Southbound on Coon Alley Coon Alley at Ridout Street Northbound & Southbound on Coon Alley Coon Alley at Venison Street Northbound & Southbound on Coon Alley Coon Alley at Washington Grand Avenue Northbound & Southbound on Coon Alley Coon Alley at Wolf Street Northbound & Southbound on Coon Alley Core less Lane at Brock Street Northbound on Careless Lane 47 COLUMN 1 COLUMN2 INTERSECTION FACING TRAFFIC Devon Court at Devonshire A venue Northbound on Devon Court Devon Court at Lis gar A venue Southbound on Devon Court Devonshire A venue at Broadway Westbound on Devonshire A venue Devonshire A venue at Lisgar A venue Eastbound on Devonshire A venue Dogwood Drive at Trillium Drive Southbound on Dogwood Drive Duncan Street at Goshen Street Eastbound on Duncan Street Duncan Street at Tillson Street West bound on Duncan Street Durham Street at Lisgar A venue West bound on Durham Street Durham Street at Tillson A venue Eastbound on Durham Street Earle Street at Cedar Street Westbound on Earle Street Earle Street at Tillson A venue Eastbound on Earle Street Ebert Alley at Bridge Street Northbound on Ebert Alley Ebert Alley at Brock Street Northbound & Southbound on Ebert Alley Ebert Alley at Durham Street Northbound & Southbound on Ebert Alley Ebert Alley at Elgin Street Northbound & Southbound on Ebert Alley Eden Place at Andover A venue East on Eden Place Edgewood Drive at Brock Street Northbound on Edgewood Drive Edwin Crescent at Wilson A venue Eastbound on Edwin Crescent 49 COLUMN I COLUMN2 INTERSECTION FACING TRAFFIC First Street at Lisgar A venue West bound on First Street Forest Glenn Court at Trottier Drive Westbound on Forest Glenn Court Fourth Street at Lisgar Avenue Eastbound & Westbound on Fourth Street Fourth Street at Tillson A venue Eastbound on Fourth Street Fox Alley at Baldwin Street Northbound & Southbound on Fox Alley Fox Alley at Bear Street Northbound & Southbound on Fox Alley Fox Alley at Brock Street Northbound & Southbound on Fox Alley Fox Alley at Concession Street Northbound on Fox Alley Fox Alley at London Street Northbound & Southbound on Fox Alley Fox Alley at Prospect Street Northbound & Southbound on Fox Alley Fox Alley at Ridout Street Northbound & Southbound on Fox Alley Fox Alley at Venison Street Northbound & Southbound on Fox Alley Fox Alley at Washington Grand Avenue Southbound on Fox Alley Fox Alley at Wolf Street Northbound & Southbound on Fox Alley Francis Street at Kara Lane Eastbound on Francis Street Francis Street at Tillson A venue Westbound on Francis Street Frank Street at Concession Street Northbound on Frank Street Frank Street at Lisgar A venue Eastbound on Frank Street 51 COLUMN 1 COLUMN2 INTERSECTION FACING TRAFFIC Hardy A venue at Lisgar A venue Northbound on Hardy A venue Hardy A venue at Sanders Street Northbound & Southbound on Hardy A venue Harris Street at King Street Eastbound on Harris Street Harris Street at Lis gar A venue Westbound on Harris Street Harvey Street at Bridge Street Northbound on Harvey Street Harvey Street at Brock Street Northbound & Southbound on Harvey Street Harvey Street at London Street Southbound on Harvey Street Harvey Street at Oxford Street Northbound & Southbound on Harvey Street Harvey Street at Lot 7 A Northbound & Southbound on Harvey Street Hawkins Crescent at Wilson A venue Eastbound on Hawkins Crescent Hawthorne Crescent at Glendale Drive Northbound on Hawthorne Crescent Herford Street at North Street Northbound on Herford Street Hickory Lane at Holland Gate Eastbound & Westbound on Hickory Lane Hickory Lane at Wilson A venue Westbound on Hickory Lane Highland Drive at Hillyndale Road Northbound on Highland Drive Hilldrop Crescent at James Avenue Southbound on Hill drop Crescent Hilldrop Crescent at Woodland Crescent Northbound on Hilldrop Crescent Hiliker Alley at Durham Street Northbound & Southbound on Hiliker Alley 53 COLUMN I COLUMN2 INTERSECTION FACING TRAFFIC John Street at Reynolds Drive Eastbound on John Street Jones Crescent at Jones Crescent Westbound on Jones Crescent Jones Crescent at Weston Drive Northbound on Jones Crescent Joseph Street at Maple Lane Westbound &Eastbound on Joseph St. Joseph Street at Tillson Avenue Westbound on Joseph Street Judy Avenue at Trottier Drive Northbound on Judy A venue Kara Lane at Kara Lane Southbound on Kara Lane King Street at Bridge Street Northbound & Southbound on King Street King Street at Brock Street Southbound on King Street King Street at Concession Street Northbound and Southbound on King Street King Street at Durham Street Northbound & Southbound on King Street King Street at Elgin Street North & Southbound on King Street King Street at Fourth Street North & Southbound on King Street Lady A venue at Baldwin Street Northbound on Lady A venue Lamers Court at Devonshire A venue Southbound on Lamers Court Langrell A venue at Fairview Street Southbound on Langrell A venue Langrell Avenue at Quarter Townline Road Westbound on Langrell A venue Lincoln Street at Goshen Road Eastbound on Lincoln Street 55 COLUMN I COLUMN2 INTERSECTION FACING TRAFFIC Maple Court at Concession Street Northbound on Maple Court Maple Court at Maple Lane Southbound on Maple Court Maple Lane at Brock Street Northbound & Southbound on Maple Lane Maple Lane at Concession Street North & Southbound on Maple Lane Maple Lane at Joseph Street Northbound on Maple Lane Mary Street at Joseph Street Southbound on Mary Street Mary Street at Kara Lane Northbound on Mary Street McDonald Court at Wilson A venue Westbound on McDonald McKenzie Street at Harvey Street West bound on McKenzie Street Moncie Street at Barker Street Westbound on Monice Street Moose Street at Broadway Eastbound on Moose Street Morning Glory Drive at Crocus A venue Northbound on Morning Glory Drive Morning Glory Drive at Trillium Drive Southbound on Morning Glory Drive Myrtle Street at William Street Northbound on Myrtle Street Nelson Street at Tillson A venue Westbound on Nelson Street Niagara Street at Broadway Eastbound on Niagara Street Niagara Street at Victoria Street Westbound on Niagara Street Northern Lane at North Street East Southbound on Northern Lane 57 COLUMN I COLUMN 2 INTERSECTION FACING TRAFFIC Parkside Drive at Glendale Drive Northbound on Parkside Drive Parkwood Drive at Concession Street Northbound & Southbound on Parkwood Drive Parkwood Drive at Demeyere A venue North & Southbound on Parkwood Drive Peach Street at Barker Street Northbound & Southbound on Peach Street Peach Street at Kara Lane Southbound on Peach Street Peach Street at Magnolia Drive Northbound and Southbound on Peach Street Pearl Street at Maple Lane Eastbound and Westbound on Pearl Street Pearl Street at Tillson A venue West bound on Pearl Street Pheasant Court at Woodcock Drive Southbound on Pheasant Court Pine A venue at Earle Street Northbound & Southbound on Pine A venue Pine A venue at Simcoe Street Northbound on Pine A venue Pine Street at Maple Lane Eastbound & West bound on Pine Street Pine Street at Pearl Street Northbound on Pine Street Pine Street at Tillson A venue West bound on Pine Street Poplar Street at Allen Street Northbound on Poplar Street Poplar Street at Glendale Drive Southbound on Poplar Street Primrose Drive at Crocus A venue Northbound on Primrose Drive Primrose Drive at Trillium Drive Southbound on Primrose Drive 59 COLUMN 1 COLUMN 2 INTERSECTION FACING TRAFFIC Ridout Street at Rolph Street Westbound on Ridout Street Robin Road at Bobolink Drive Northbound on Robin Road Robin Road at Owl Drive Southbound on Robin Road Rodgers Street at Tillson A venue West bound on Rodgers Street Rokeby Side Road at Bell Mill Side Road Eastbound on Rokeby Side Road Rolph Street at Baldwin Street Southbound on Rolph Street Rolph Street at Bear Street North & Southbound on Rolph Street Rolph Street at Concession Street Northbound on Rolph Street Rosalynn Circle at Allen Street Eastbound on Rosalynn Circle Ross Street at Gowrie Street Southbound on Ross Street Rouse Street at Young Street Westbound on Rouse Street Rouse Street at Vienna Road Eastbound & Westbound on Rouse Street Sanders Street at Broadway West bound on Sanders Street Sanders Street at Reynolds Drive Eastbound on Sanders Street Sanders Crescent at Quarter Townline Road Westbound on Sanders Crescent Second Street at Lisgar A venue Eastbound on Second Street Segal Drive at Trottier Drive Westbound on Segal Drive Seres Drive at Wilson A venue 2 -Eastbound on Seres Drive Sinclair Drive at Wilson A venue 2 -Eastbound on Sinclair Drive 61 COLUMN I COLUMN 2 INTERSECTION FACING TRAFFIC Trillium Drive at Quarter Town Line Road Eastbound on Trillium Drive Trottier Drive at Baldwin Street Southbound on Trottier Drive Trottier Drive at Segal Drive Southbound on Trottier Drive Tulip Drive at Southridge Road Northbound on Tulip Drive Tulip Drive at Trillium Drive Southbound on Tulip Drive Valleyview Lane at Washington Grand Northbound & Southbound on Valleyview Lane Avenue Van Street at Old Vienna Road Eastbound on Van Street Van Norman Drive at Centennial Avenue Southbound on Van Norman Drive Van Norman Drive at Lisgar Avenue Southbound on Van Norman Drive Vance Drive at North Street Northbound on Vance Drive Venison Street at Rolph Street Eastbound & Westbound on Venison Street Venison Street at Bidwell Street Eastbound & Westbound on Venison Street Venison Street at Broadway Eastbound & Westbound on Venison Street c Venison Street at Lis gar A venue Eastbound on Venison Street Vema Drive at Tillson Street Eastbound on Vema Drive Victoria Street at Concession Street Southbound on Victoria Street Victoria Street at Glendale Drive Northbound on Victoria Street Victoria Way at Sanders Crescent Northbound on Victoria Way 63 COLUMN I COLUMN 2 INTERSECTION FACING TRAFFIC Winona Drive at Glendale Drive Westbound on Wilson Avenue Wolf Street at Bidwell Street Eastbound & Westbound on Wolf Street Wolf Street at Broadway Eastbound on Wolf Street Wolf Street at Rolph Street Westbound on Wolf Street Woodcock Drive at Bobolink Drive Northbound on Woodcock Drive Woodcock Drive at North Street Southbound on Woodcock Drive Woodhaven Drive at Baldwin Street Northbound on Woodhaven Drive Woodhaven Drive at Woodhaven Drive Eastbound on Woodhaven Woodland Crescent at North Street Southbound on Woodland Crescent Woodland Crescent at Quarter Town Line Eastbound on Woodland Crescent Road Woodside Drive at Hilldrop Crescent Eastbound on Woodside Drive Woodside Drive at Woodland Crescent Westbound on Woodside Crescent Wren Court at Woodcock Drive Northbound on Wren Court Young Street at Vienna Road Eastbound on Young Street 65 COLUMN 1 COLUMN2 !NTERSECTION FACING TRAFFIC Frank Street at Fourth Street Northbound on Frank Street Frank Street at Second Street Northbound &Southbound on Frank Street Frank Street at Third Street Northbound & Southbound on Frank Street Goldenrod Drive at Ridge Boulevard Southbound on Goldenrod Drive Glenridge Road at Andover A venue Southbound on Andover Avenue Hampton Court at Gibson Drive Southbound on Hampton Court Hawkins Crescent at Hawkins Crescent Southbound on Hawkins Crescent Hawthorne Crescent at Parkside Drive Eastbound on Hawthorne Crescent Herford St at Wellington St West bound on Herford St. Holland Gate at Clear Valley Drive Northbound on Holland Gate Howe A venue at Denrich A venue Southbound on Howe A venue Howe A venue at Segal Drive Southbound on Howe A venue Hunter Crescent at Windemere A venue Northbound & Southbound on Hunter Crescent Hurley A venue at Clarence Street Southbound on Hurley A venue Jane Street at Lowrie Crescent Westbound on Jane Street Jane Street at Parkdale Drive Eastbound on Jane Street Judy Avenue at Segal Drive Southbound on Judy Avenue COLUMN I IDGHWAY Hale Street 67 SCHEDULE 11 ONE WAY STREETS COLUMN2 COLUMN3 FROM TO Coon Alley Rolph Street COLUMN4 DIRECTION West/East 69 COLUMN 1 COLUMN 2 COLUMN 3 HIGHWAY TO FROM Cedar Street Southerly limits of Simcoe Street Northerly limits of Lincoln Street Charlotte A venue Southerly limits of Concession Northerly limits ofDereham Street Street Concession Street West Town limits of Broadway Westerly limits ofLisgar Avenue Concession Street Easterly limits of Lisgar A venue Westerly limits of Tillson Avenue Concession Street Easterly limits of Tillson A venue CPR Railway Crossing Concession Street Easterly limits of Tillson Avenue Westerly limits of Maple Lane Concession Street Easterly limits of Maple Lane East Town Limit Dereham Drive Easterly limits of Sanders Crescent Northerly limits of Baldwin Street Devonshire A venue Easterly limits of Broadway Northerly limits ofLisgar Avenue Duncan Street Easterly limits of Tillson A venue Westerly limits of Goshen Street Durham Street Easterly limits ofLisgar Avenue Westerly limits ofTillson Avenue Elgin Street Westerly Limits of Queen Street Westerly limits ofTillson Avenue Falcon Road Northerly limits of North Street Northerly limits of Owl Drive Fourth Street Easterly limits of Lisgar A venue Westerly limits ofTillsonburg Glendale Drive Northerly limits of Cam don Court Westerly limits of Broadway Goshen Street Southerly Limits of Simcoe Street Southerly limits ofTownline Rd. Gowrie Street Easterly limits of Broadway Easterly limits of Park Avenue 71 COLUMN I COLUMN2 COLUMN3 HIGHWAY FROM TO Potters Road Northerly limits of Simcoe Street Westerly limits ofNorth Townline Road Quarter Town Line Road Southerly limits of Baldwin Street Southerly limits of Concession St. Quarter Town Line Road Northerly limits of Concession St. Southerly limits ofNorth Street Quarter Town Line Road Northerly limits ofNorth Street Northerly limits of Fairview Street Queen Street Northerly limits of Concession Southerly limits of Fourth Street Street Rolph Street Northerly limits of Baldwin Street Southerly limits of Bear Street Rolph Street Northerly limits of Bear Street Southerly limits of Concession St. Sanders Street Easterly limits of Broadway Entrance to Memorial Park Simcoe Street Easterly limits of Tillson A venue Westerly limits of Townline *from Vienna Road. E. Road Tanager Drive Northerly limits of Owl Drive Northerly limits of Bobolink Drive *Tillson Avenue Northerly limits of Oxford Street Southerly limits of North Street *Tillson Avenue Northerly limits of North Street CPR Railway Crossing Tillson Street Southerly limits of Simcoe Street Northerly limits of Townline Road Townline Road Easterly limits of Vienna Road Westerly limits of Goshen Street Townline Road Easterly limits of Goshen Street Westerly limits ofNorth Townline Trottier Drive Northerly limits of Baldwin Street Northerly limits of Segal Drive 73 SCHEDULE 13 HEAVY TRAFFIC ROUTES COLUMN! COLUMN2 COLUMN3 COLUMN4 HIGHWAY FROM TO PERMITTED TIME Broadway Northern Limit John Pound Road 24 Hours Concession Street Western Limit Maple Lane 24 Hours John Pound Road Broadway Highway No. 3 24 Hours North Street Western Limit Eastern Limit 24 Hours Oxford/Simcoe Broadway Eastern Limit 24 Hours Street Tillson A venue Simcoe Street North Street 24 Hours Vienna Road Simcoe Street Southern Limit 24 Hours COLUMN! HIGHWAY Francis Street 75 SCHEDULE 15 SCHOOL BUS LOADING ZONES COLUMN2 COLUMN3 SIDE PLACE South St. Joseph School COLUMN4 TIMEORDAY Anytime 77 SCHEDULE 17(a) HIGHER SPEED LIMITS COLUMN1 COLUMN2 COLUMN3 COLUMN4 HIGHWAY FROM TO MAXIUM RATE OF SPEED Broadway North Street North Town Limit 60 km/h (Hwy 19) * Simcoe Street Easterly Town Limit 400 m West of 60 krn/h Easterly Town Limit Vienna Road Simcoe Street South Town Limit 60 kmJh SCHEDULE 17 (b) LOWER SPEED LIMITS COLUMN1 COLUMN2 COLUMN 3 COLUMN4 HIGHWAY FROM TO LOWER RATE OF SPEED Francis Street 144m East of Tillson 45 m West ofKara 40km Avenue Lane Glendale Drive 22 m South of Allen 35 m west of Victoria 40km St. Street Hardy A venue Sanders Street Lisgar Avenue 40km Maple Lane 82 m South of 150m North of Brock 40km Concession St. Street East Quarter Townline 119 m North of 216m South ofHwy 40km Road Langrell A venue #19 BETWEEN: AND: 79 SCHEDULE 18 AGREEMENT WITH OWNER OF ROADWAY REGARDING FIRE ROUTES By-law THIS AGREEMENT made in duplicate this Day of A. D., 2001 THE CORPORATION OF THE TOWN OF TILLSONBURG Here in after called "Town" of the FIRST PART. hereinafter called the "Owner" ofthe SECOND PART. WHEREAS the Owner is the registered owner of the lands and premises in the Town ofTillsonburg known for municipal purposes as upon which have been laid out certain private roadways identified in the schedule hereto which the Owner had requested be designated and administered by the Town as fire routes pursuant to section 21 0(52) of The Municipal Act. R.S.O. 1990, c.M.45. NOW THEREFORE THIS AGREEMENT WITNESSETH that for good and valuable consideration now paid by the Town to the Owner, the receipt and sufficiency of which is hereby acknowledged by the Owner: l. The Owner consents during the term of this agreement to the designation by the Town of the private roadways identified in the schedule hereto as fire routes pursuant to section 210 (52) of the Municipal Act, R.S.O. 1990, c. M.45, and to the full and free administration and enforcement with respect to such private roadways of by-laws pertaining to the fire routes including, but without restricting the generality ofthe foregoing, the right of free and unhindered entry and re-entry at all times upon the Owner's lands and premises by the Town's employees, servants and agents and by municipal by-law enforcement officers. Constables and Officers appointed for the carrying out of the provisions of The Highway Traffic Act for the purposes of erecting, maintaining and removing official signs, prohibiting parking, and ticketing, removing and impounding vehicles parked or left along the fire routes. COLUMN 1 HIGHWAY Broadway Broadway Broadway Broadway Broadway Brock St. W. Brock St. W. Brock St. W. Brock St. E. Harvey St. Harvey St. Ridout St. W. 81 SCHEDULE 19 ACCESSIBLE PARKING SPACES COLUMN 2 COLUMN3 SIDE LOCATION East First space at 200 Broadway East First Space North of Oxford St. East First space south of Brock St. West First space north of Brock St. West First space South of Ridout St. North First space West of Broadway North First Space East of Bidwell Street North West of Bidwell Street South First space east of Broadway East 103.3 m North of Brock St. E. to 115.6m North of Brock St. E. West Sixth, Seventh, thirteenth space South of Bridge Street First space west of North Broadway 83 Lot IB First Space South East of Bidwell Street (St. Paul's) Lot 2B First Space North East of Bidwell Street Lot 4B First Space-South East corner of Lot (b) (c) (d) (e) 3. 4. 5. 85 that once official signs are erected, the Owner shall be responsible for their maintenance at his expense in accordance with the standards of the Town: that the Town shall have the right to remove or re-erect official signs; that the Town shall have the right to remove any signs which may conflict or may be confused with official signs; that the Owner shall not permit anything to be done which obstructs the plain view of any official sign by the driver of a vehicle in the parking lot; The Owner releases the Town from all manner of debts, claims, demands, causes of action or suits which the Owner may now or hereafter have against the Town, its employees, servants or agents in respect of any matter contained in or arising from this agreement. The Owner agrees that this agreement shall continue in full force and effect from the date Hereof until terminated by the Town upon one month's prior written notice delivered personally or sent by First Class Mail to the Owner at his last known address. This agreement shall inure to the benefit of and be binding upon the Town and the Owner and their respective heirs, executors, administrators, successors, and assigns, as the case maybe. IN WITNESS WHEREOF the Owner has here unto set his hand and seal or affixed its corporate seal attested to by the hands of its proper officers duly authorized in that behalf, as the case may be. SIGNED, SEALED AND DELIVERED In the presence of 87 SCHEDULE22 PARKING PERMIT FEE The monthly fee per vehicle is $30.00 a month FIGURE 1 OFFICIAL PARKING PERMIT The Corporation of the Town of Tillsonburg PARKING PERMIT ON STREET/ MUNICIPAL LOT PARKING PERMIT# __________________ ___ AMOUNT ______________ __ STREET/LOTLOCATION ______________________ ___ START DATE ______________ _ END DATE. ______________ _ 89 FIGURE2 OFFICIAL MAP DOWNTOWN AREA 91 FIGURE4 OFFICIAL REDUCED LOAD MAP REDUCED LOAD ROUTES ~-~~~------------ \ \ Cl'eiKIIJes !ZNI%5 -h"l ........ , ... ==~"t:~f!- 93 FIGURE6 OFFICIAL SIGN ACCESSIBLE PERSON'S 95 FIGURES OFFICIAL SIGN 2 HOUR PARKING 97 FIGURE 10 OFFICIAL SIGN NO PARKING-EMERGENCY VEHICLE PARKING ONLY ' EMERGENCY VEHICLE, PARKING • Of1LY • 99 FIGURE 12 OFFICIAL SIGN NO PARKING-LOADING ZONE 101 FIGURE 14 OFFICIAL SIGN HORSE AND BUGGY PARKING ONLY HORSE AND BUGGY ONLY PRS 12-20 New sign at Tillsonburg Cemetery DATE: November 26, 2012 TO: David Samis, Interim CAO FROM: Rick Cox, Director of Parks and Recreation SUBJECT: PRS 12-20 NEW SIGN AT TILLSONBURG CEMETERY RECOMMENDATIONS RESOLVE THAT Council receive Report PRS 12-20 New sign at Tillsonburg Cemetery, as information; PURPOSE This report will provide Council with an outline of the context and conceptual design of the new sign at the main entrance to the Tillson burg Cemetery. HISTORY &. DISCUSSION For many years there have been large letters placed on the side of a berm along the main fa<;ade of the Tillsonburg Cemetery. These letters spelled out the words "Tillsonburg Cemetery" and were made of concrete shapes. Parks and Recreation staff have been discussing options to rehabilitate the sign for over a year including adjusting the shape of the berm and adjusting the lettering. The letters have deteriorated over the years to the point where the crumbling cement was not worth repainting again. The berm is not of a consistent height and angle, so the final few letters are not properly visible, and not at all when there is snow. ljPage CONSULTATION/COMMUNICATION N/A FINANCIAL IMPACT /FUNDING SOURCE The staff time to remove the old letters and rehabilitate the area, and also to design and fully implement the sign replacement will be in the range of 60-75 hours. To date, about 2/3 of this time has been expended. The cost for the sign, metal, cement, and planting materials not already on hand will be approximately $3,500. These amounts are included in the 2012 cemetery wage, supplies and subcontractor allocations. PREPARED BY: Rick Cox, Director of Parks & Recreation APPROVED BY: David Samis, A/CAO DATE AUTHORED: November 14, 2012 3jPage PRS 12-19 Amended Agreement for Concession Operations DATE: TO: FROM: SUBJECT: November 26, 2012 David Samis, Interim CAO Rick Cox, Director of Parks & Recreation PRS 12-19 AMENDED AGREEMENT FOR CONCESSION OPERATIONS RECOMMENDATIONS RESOLVE THAT Council receive Report PRS 2012-19 Amended Agreement for Concession Operations, as information; FURTHER RESOLVE THAT the Agreement between the Town and Beres Catering be amended to reduce the monthly rental fee for the months of April through August in 2013 and 2014 to $300 plus applicable taxes. PURPOSE This report will provide Council with an explanation of the request by Beres Catering to amend their Agreement with the Town for the provision of concession operations at the Arena. HISTORY & DISCUSSION The Town entered into an Agreement with Beres Catering, effective October 2011. The Agreement was authorized in August 2011 and states, in part, that: During the term of this Agreement the Operator shall pay a monthly rental fee as agreed of $600.00 plus applicable taxes. Having operated the Concession for a full season, Beres Catering requested a reduction in their fees to reflect the very minimal sales activity for the months of April through August. The request was to eliminate the rental fee for those months for the entire duration of the contract. After discussion within the management team, staff replied with an alternative position, namely that of reducing the rent by 50% for the months of April through August for the remainder of the contract. Beres Catering has accepted this position, resulting in the following proposed amendment to the Agreement: liP age PRS 12-18 Toboggan Hill Agreement DATE: November 12, 2012 TO: David Samis, Interim CAO FROM: Rick Cox, Director of Parks & Recreation SUBJECT: PRS 12-18 TOBOGGAN HILL AGREEMENT RECOMMENDATIONS RESOLVE THAT Council receive Report PRS 12-18 Toboggan Hill Agreement for information purposes. PURPOSE This report will provide Council with an update on the status of the existing Toboggan Hill Agreement with the Tillsonburg Golf and Country Club (TGCC), and of the cost and staff time requirements for implementing the agreement for 2012-2013. HISTORY & DISCUSSION The Town entered into a Lease Agreement with the TGCC in December 2005. The new Agreement between the Town and the TGCC which was authorized in September 2012 states that the existing Toboggan Hill Agreement will remain in effect. The Toboggan Hill Agreement requires that: • the Town pay the TGCC an annual rent payment of $1.00 • the Town indemnify the TGCC of any liability with respect to the Hill • the Town provide proof of insurance coverage of a minimum $10Million • the Town monitor the Hill, place & maintain any safety fencing and signage required, and repair any damage to the grounds resulting from tobogganing or associated use. • Both parties meet each April to review the previous season and address any concerns. The Toboggan Hill Agreement renews automatically from year to year, unless the Town and the TGCC agree at the April meeting not to continue, or that either party provide the other written notice by September 1 of each year that they do not intend to continue with the agreement for the following winter. The Parks team spends approximately 30 staff hours getting the area set up before winter and cleaned up after the winter. During the winter, approximately 40 staff hours are ljPage Page '2 ot 6 ~ Schools 0 ~ Show All 0 J Demographics lfhe following demographic information will help you get a taste of the neighbourhood where this listing is located. The demographic data is based on thE dissemination area as defined by Statistics Canada. A dissemination area contains, on average, approximately 200 -400 households and is often referred to as a small neighbourhood. Data has been provided by a 3rd party supplier based on census data from Statistics Canada. ? Daytime Population: 1975 ? Number of Businesses: 57 ? Population size: 771 ? Median age: 37.60 ? !Average Household Size: 2.48 ? !Average Household Income: $58,134 ? Households with Children: 62% ? Households without Children: 38% ? Number of Households: 311 Retail Sales jvalues and ranges below represent the total of retail sales (including all retail trade, stores and dealers) and are expressed in millions (CON$). http://www.cls.ca//propertyDetails.aspx?pm=yes&Propertyld=14670409&PidKey=-1301... 28/08/2014 ~~.a.vu -.1 w pc:ny uemus )4Y2.YY Page 2 of6 ~ Schools D @3 Show All D I Demographics ~he following demographic information will help you get a taste of the neighbourhood where this listing is located. The demographic data is based on the dissemination area as defined by Statistics Canada. A dissemination area contains. on average, approximately 200 -400 households and is often referred to as a small neighbourhood. Data has been provided by a 3rd party supplier based on census data from Statistics Canada. ? Daytime Population: 1975 ? Number of Businesses: 57 ? Population size: 771 ? Median age: 37.60 ? lA.verage Household Size: 2.48 ~verage Household Income: $58,134 ? Households with Children: 62% ? Households without Children: 38% ? Number of Households: 311 Retail Sales i"alues and ranges below represent the total of retail sales (including all retail trade, stores and dealers) and are expressed in millions (CON$). http:/ /www.cls.ca/ /propertyDetails.aspx?pm=yes&Propertyld= 14670409&PidKey=-130 1... 28/08/2014 n:tgc L. Ul o ~ Schools D ~ Show All D I Demographics The following demographic information will help you get a taste of the neighbourhood where this listing is located. The demographic data is based on the dissemination area as defined by Statistics Canada. A dissemination area contains, on average, approximately 200-400 households and is often referred to as a small neighbourhood. Data has been provided by a 3rd party supplier based on census data from Statistics Canada. ? Daytime Population: 1975 ? Number of Businesses: 57 ? Population size: 771 ? Median age: 37.60 ? ~verage Household Size: 2.48 ? fA.verage Household Income: $58,134 ? Households with Children: 62% ? Households without Children: 38% ? Number of Households: 311 Retail Sales !Values and ranges below represent the total of retail sales (including all retail trade, stores and dealers) and are expressed in millions (CON$). http://www.cls.ca//propertyDetails.aspx?pm=yes&Propertyld=l4670409&PidKey=-1301 ... 28/08/2014 TILLSONBURG BUSINESS IMPROVEMENT AREA BOARD OF MANAGEMENT Minutes Carriage Hall, Tilllsonburg Tuesday May 15, 2012 -7:00 p.m. 1. CALL TO ORDER The meeting was called to order by Chair, J. Kirkland at 7:00p.m. Present: J. Kirkland, V. Armstrong, C. Lamers, T. Pond, J. Mcintyre, C. Tomico, M. Renaud, Colleen Pepper Regrets: J. Lessif, B. McKay, K. Coulter, K. West, C. Panshow, D. Sinden, C. Jezovnik 2. DISCLOSURE OF PECUNIARY INTEREST OF THE GENERAL NATURE THEREOF -none 3. ADOPTION OF AGENDA Moved J. Mcintyre Seconded by C. Tomico AND RESOLVED THAT THE AGENDA OF May 15,2012 be adopted as written. "Carried" 4. Delegations -none 5. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Board of Management meeting held on March 26, 2012. Moved by C. Tomico Seconded by C. Lamers AND RESOLVED THAT THE MINUTES OF March 26,2012 be adopted as written. "Carried" 6. OTHER BUSINESS J. Kirkland opened the meeting with a welcome to Terry Pond. Terry's application to sit on the BIA Executive Board was approved by Tillsonburg Town Council on Monday May 14, 2012. Terry has put his name forward to be the BIA Treasurer. No other names have come forward. Additionally, J. Kirkland extended a welcome to Town representative Colleen Pepper. C. Panschow explained that Colleen will eventually take his place at the BIA meetings. He will tender his resignation at a later date. minute) and double what we purchased (one 10 minute segment). The bonus is that it will be aired across Canada and we could receive up to 40 airings, which would be 4 times our original purchase of 10 minutes. This makes a lot of sense as there were some "slow" parts to what was taped and, in addition to this, they are committing to airing it nationally across Canada at least 20 times and possibly up to 40 times!! Please respond to this email and let me know if you are ok with this proposal. Ifyou could respond by end of business Monday, May 14, it would be appreciated. Thanks and have a great weekend, Cephas PS. If you have any comments on what you would or would not like to be aired, please provide a description or the time spot on your particular video for that item. All were in favour of the extra promotional coverage. V. Armstrong reported that the Annual General Meeting will be held on Wednesday May 30, 2012 at the Carriage Hall. Invitations have been mailed to members. V. Armstrong asked if the Board members should receive their tickets in lieu of their volunteer time. Round table discussions ensued and the following motion was made. Moved by C. Tomico Seconded by C. Lamers AND RESOLVED THAT IN recognition of the Volunteer efforts made by the BIA Board members each individual will receive one (1) complimentary AGM ticket for that year on the Board. "Carried" c) AGM-V. Armstrong AGM Wednesday May 30, 2012-5:30Registration, 6:30 Dinner, 7:30 Meeting Guest Speaker: Kim De Klein, OMAFRA Flowers for tables being donated for the evening by Nancy Neukamm, Flower Fountain. The meal and hall have been booked. Invites have been sent. Guest speaker booked. J. Kirkland reported that D. Kiesler will not be there, but will send a replacement to do the Financial report. d) Beautification Report-M. Renaud M. Renaud presented a full Beautifications report to the Board. As attached. M. Renaud presented outdoor sample lights that he received from a distributor. He will be setting up some of the trees with these lights as a trial for all to view and decide on new tree lighting for the future Bike Racks-V. Armstrong reported that she met with K. Batt and R. Vince for bike rack locates. They will be installed this week. Recycling Containers -V. Armstrong met with K. Batt. K. Batt suggested brushed stainless for the lettering on the front of the containers. V. Armstrong Entrepreneur of the Year Award presented to Chrissy's Catering; owners are Marcel & Laurie Rose hart Community Service Award presented to Marwood Metal Fabrication Ltd.; owner and President, Chris Wood Economic Development New Investment Award presented to I. M.A. Ltd.; owner and President, Jim Calvert Environmental Award presented to Verne's Carpet One Floor & Home; owners John and Anne Kirkland Employer of the Year Award presented to Allen Professional Search/The People Bank; Karen Baird, Branch Manager, Steve Jones, Vice President 7. TREASURER'S REPORT V. Armstrong reported that new cheques had been ordered and received. The Treasurer's Report was presented by T. Pond. The Accounts payable for March were submitted to the Committee for approval of payment. March 2012 They included, Bell Canada-31.40, V. Armstrong, Ex. Director and Expenses-3109.76, & 213.12, London Chamber of Commerce (diStrictly Business Trade Show) -254.25, Open Air Projections Inc. (Movie deposit for Turtlefest)-750.00,Tourism Oxford-197.75, Business Account Service Fees: 0 Total Expenses and Fees to April 30, 2012 to be completed for next meeting. (Note: change of signing authority and new Treausurer) Moved by C. Lamers Seconded by J. Mcintyre AND RESOLVED THAT THE payables be paid for March 2012. "Carried" 8. ROUNDTABLE J. Kirkland-announced that he may step down as Chair of the BIA if the Heritage Lighting project becomes a reality. This will enable him to focus on that project. C. Panschow-the new airport sign will be unveiled next Tuesday May 22, 2012 at 3 p.m. on Airport Road. All are invited to attend. Please RSVP to Annette Murray at the airport. DATE OF NEXT MEETING and ADJOURNMENT TILLSONBURG BUSINESS IMPROVEMENT AREA BOARDOFMANAGEMENT Minutes Carriage Hall, Tilllsonburg Wednesday June 20, 2012 -7:30 a.m. 1. CALL TO ORDER The meeting was called to order by Chair, J. Kirkland at 7:40a.m. Present: J. Kirkland, V. Armstrong, T. Pond, J. Mcintyre, C. Tomico, C. Pepper Regrets: B. McKay, K. West, C. Panshow, D. Sinden, C. Jezovnik, M. Renaud, C. Lamers 2. DISCLOSURE OF PECUNIARY INTEREST OF THE GENERAL NATURE THEREOF -none 3. ADOPTIONOFAGENDA Moved C. Tomico Seconded by J. Mcintyre AND RESOLVED THAT THE AGENDA OF June 20,2012 be adopted as written. "Carried" 4. Delegations -none 5. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Board of Management AGM meeting held on May 30, 2012. Moved by J. Mcintyre Seconded by C. Tomico AND RESOLVED THAT THE MINUTES OF the BIA AGM of May 30,2012 be adopted as written. "Carried" 6. OTHER BUSINESS a) Development Committee -C. Tomico Nothing to report b) Promotions V. Armstrong reported that Turtlefest went well. There were 4 entries for the Storefront Decorating Contest. First place went to Paul's Shoes. All BIA members were emailed the contest results. Many merchants displayed items outside their businesses. g) Chamber of Commerce-J. Kirkland The next Business After 5 will be held at Jade Engineers on June 12, 2012 at 5 p.m. The Chamber of Commerce Golf Tournament will be held in August. The Chamber advocates for smaller companies that are being shut out of contracts that in turn are being awarded to larger companies. h) Wi Fi J. Kirkland introduced the concept of providing WiFi in the downtown core. The cost is $17,000 for 8 units. This would encompass Kelsey's to London St. and extend 300' each way on the side streets. WiFi would be as fast as cable. C. Pepper suggested that the cost could be broken down for merchants and the general public. Discussions included security issues and possible fee structures. There are many options. C. Pepper recommended that there should be a password section. WiFi would be an excellent tool to attract business to the downtown. J. Kirkland asked if C. Pepper could get some more information and bring it back to the next meeting. C. Pepper agreed to get more details. C. Tomico asked if we had enough funds to do this project this year or would we be looking towards the first of next year for this project. J. Kirkland explained that this was just an idea and not a go as of yet. i) Follow ups V. Armstrong reported that the signing authorities have been changed at the bank. C. Tomico presented a quote for the brushed stainless signs for the new recycling containers. Moved by J. Mcintyre Seconded by T. Pond AND RESOLVED THAT THE quote from Ontario Laser Cutting of $272.80 for the signage for the 11 new recycling containers be accepted. "Carried" C. Tomico will order the signage. J. Kirkland and C. Tomico will install the sign age. Discussion ensued in regards to signage being placed on the recycling containers indicating that they were a project of the BIA. All present were in favour of C. Tomico asking for a quote for this type of signage. 7. TREASURER'S REPORT-T. Pond April 2012 TILLSONBURG BUSINESS IMPROVEMENT AREA BOARD OF MANAGEMENT Minutes Verne's Carpet One, Tilllsonburg Wednesday October 3, 2012-7:00 p.m. 1. CALL TO ORDER The meeting was called to order by Vice Chair, Cedric Tomico at 7:00 p.m. Present:,V. Armstrong, T. Pond, J. Mcintyre, C. Tomico, C. Pepper, M. Renaud, C. Lamers, D. Rasokas, D. Samis, D. Sinden Regrets: B. McKay, K. West, J. Kirkland, C. Jezovnik 2. DISCLOSURE OF PECUNIARY INTEREST OF THE GENERAL NATURE THEREOF-none 3. ADOPTION OF AGENDA Moved by D. Rasokas Seconded by C. Lamers AND RESOLVED THAT THE AGENDA OF October 3, 2012 be adopted as written with the following change. Add item "m", WiFi. "Carried" 4. Delegations -none 5. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Board of Management meeting held on September 5, 2012. Moved by T. Pond Seconded by J. Mcintyre AND RESOLVED THAT THE MINUTES OF September 5, 2012 be adopted as written. "Carried" C. Tomico reminded V. Armstrong to contact Lori Arnold about joining the Board. V. Armstrong will drop off the proper paperwork. 6. OTHER BUSINESS a) Signage By Laws The Signage by Laws and the Business by Laws were sent to all Board members. • Provide encouragement and incentives to all businesses to stay open Thursday and Friday night from November 1 to Christmas for holiday shopping • Encourage merchants to join together on this project as other communities outside of Tillson burg currently do • Newspaper and Radio advertising to promote Shop Tillsonburg • Light Up Downtown Tillsonburg promotion-with incentives (see item g)Lights can be purchased from B. Lavier once numbers are received from merchants re; how many light strings they require, colours or white • Wreath and garland order forms • Offer incentives for participation in all Christmas promotions The Committee discussed our Santa Claus Parade participation. V. Armstrong has been asked to co-host the parade again this year through Rogers TV. Discussion ensued on what type of presence we could create in the parade itself. V. Armstrong was authorized to purchase banners for placement on a vehicle. Members agreed to help with the decorating of a van or truck for the parade. C. Pepper suggested that Rogers be contacted to do TV promotions on the Christmas activities taking place in Downtown Tillsonburg. Businesses that participate in staying open later could be featured in their own segment. V. Armstrong will call Michael at Rogers to discuss. e) Budget-Wish List Items V. Armstrong asked for everyone to send in their Wish List of items to be considered prior to next month's budget meeting. f) Promotions -C. Lamers The Promotions Committee will meet next week to complete the Calendar of Events for 2013. The meeting date and time to be announced. Promotional items le. Pocket Ash Trays were distributed by V. Armstrong. V. Armstrong is currently investigating prices of these items. g) Christmas Lighting Promotion -C. Tomico Light Up Downtown Tillsonburg. Place promo on Electronic Bulletin Boards. B. Lavier will order in lights at his cost for BIA members to decorate their store fronts. Order forms will go out in the mail this week. h) Beautifications -M. Renaud M. Renaud reported that light plugs needed to be repaired prior to installation of tree lights. V. Armstrong will contact the Town through D. Samis about this issue. Grates around the trees need to be filled with pebbles to fill in the spaces so that cigarette butts and garbage don't collect in them. M. Renaud recommended the purchase of outdoor ashtrays. C. Lamers suggested that if we were looking to purchase outdoor ashtrays that we consider sand filled receptacles as the other types catch on fire. C. Tomico showed the Board the new BIA name plates that will be installed on the recycling containers. A walking tour to the corner of Broadway and Catering Provided by: Chrissy's Catering RSVP to suzanne@tillsonburgchamber.ca Our annual Taste & Tunes event is scheduled for Friday, October 12 at the Lions' Auditorium. Come out to celebrate our local restaurants and hear local talent Free Beer play. Surprise vendors have confirmed -stay tuned!! RSVP to suzanne@tillsonburgchamber.ca I) WiFi How are we going to advertise that we have this service in our Downtown? V. Armstrong will ask other BIA's how they have promoted this in their Downtown. m) Follow ups From August 2011 -December 2011 Why haven't the banners been phased out?-a reply was received from D. Sam is ISC-M. Renaud Adoption of Town Personnel Policy-M. Renaud From May 15, 2012 Lights on trees-M. Renaud-date set up to install new lights, October 26, 2012 - 8 a.m. in front of Verne's Carpet From September 5, 2012 -Lights -M. Renaud -Order Brushed Stainless name plates & install-C. Tomico, J. Kirkland -installation of waste and recycle plates shown, BIA signage shown to Board -in progress -Details on WiFi-C. Pepper-in progress -V. Armstrong to send Business By Laws to all Board members -done -Send out membership application forms to B. Kenn, Meyer Chiropractic, and Brooks Academy -in process -V. Armstrong to email C. Panschow to let him know that we would like to clean up the bank account for Turtlefest -done o V. Armstrong to send Cedric a copy of the legal document for the LED signs -done The EBB fee cost was discussed and the Board decided that this fee was taking away from getting the full potential and use out of the sign. Moved by M. Renaud Seconded by T. Pond AND RESOLVED THAT effective immediately the $100 cost for Electronic Bulletin Board messages are lifted for not for profit organizations. "Carried" Breakfast hosted by Costco Please RSVP Moved by M. Renaud Seconded by D. Rasokas AND RESOLVED THAT THE meeting be adjourned at 8:56p.m. "Carried" TILLSONBURG BUSINESS IMPROVEMENT AREA BOARD OF MANAGEMENT Minutes Verne's Carpet One, Tillison burg Wednesday September 5, 2012 -7:00 p.m. 1. CALL TO ORDER The meeting was called to order by Chair, J. Kirkland at 7:04 p.m. Present: J. Kirkland, V. Armstrong, T. Pond, J. Mcintyre, C. Tomico, C. Pepper, M. Renaud, C. Lamers Regrets: B. McKay, K. West, C. Panshow, D. Sinden, C. Jezovnik 2. DISCLOSURE OF PECUNIARY INTEREST OF THE GENERAL NATURE THEREOF -none 3. ADOPTIONOFAGENDA Moved by T. Pond Seconded by C. Lamers AND RESOLVED THAT THE AGENDA OF September 5, 2012 be adopted as written. "Carried" 4. Delegations-J. Kirkland welcomed Dan Rasokas to the Board. 5. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Board of Management meeting held on June 20, 2012. Moved by C. Lamers Seconded by J. Mcintyre AND RESOLVED THAT THE MINUTES OF June 20,2012 be adopted as written. "Carried" 6. OTHER BUSINESS a) WiFi -J. Kirkland To install WiFi downtown only, would cost approximately $16,000. This would include the main street and 300' back on either side as WiFi zone. This would include 8 access points with 2 repeaters. Installation costs of all of the BIA area would require 32 access points with 2 repeaters for a cost of $64,000. The current package being offered is $1500 per month. C. Pepper was asked to inquire about other packages that may be available. e) Promotions C. Lamers stated that a promotions calendar for 2013 will be available at the next meeting. f) Beautifications Fall Decorations Monday September 7, 2012 from 5-7p.m. We will meet at Verne's. Light replacement -Friday October 26, 2012 - 8 a.m. Meet in front of Verne's Carpet One M. Renaud reported that many of the plugs are damaged. M. Renaud reported that the trees aren't proper for the lights as they are fragile. M. Renaud stated that the Horticultural Society would like to partner with the BIA to do flowers in the downtown. J. Kirkland reported that Otter Valley Farms will be doing tree trimming in the fall. g) Meeting Time for 2012-13 Meeting times for the BIA will be the first Wednesday of every month at 7 p.m. All agreed on the new meeting time. D. Sinden stated that he could only attend the first portion of the meeting due to other commitments. h) Development Committee C. Tomico announced that there are new businesses opening up in Tillsonburg. He will have more information at our next meeting. i) Correspondence IDA Conference correspondence and applications have been completed. j) Chamber of Commerce THURSDAY, October 4-Our Business After Five Sponsored by: Coldwell Banker, G.R. Paret Realty. Come out to see pictures from the first Chamber China Trip that took place September 19 to September 29th! Where: 124 Broadway, Tillsonburg, ON When: Thursday, October 4, 2012 Time: 5:00 p.m. Catering Provided by: Chrissy's Catering RSVP to suzanne@tillsonburgchamber.ca Our annual Taste & Tunes event is scheduled for Friday, October 12 at the Lions' Auditorium. Come out to celebrate our local restaurants and hear local talent Free Beer play. Surprise vendors have confirmed-stay tuned!! RSVP to suzanne@tillsonburgchamber.ca k) Follow ups Follow Up From September 5, 2012 -Lights -M. Renaud Order Brushed Stainless name plates & install-C. Tomico, J. Kirkland Details on WiFi -C. Pepper V. Armstrong to send Business By Laws to all Board members Send out membership application forms to B. Kenn, Meyer Chiropractic, and Brooks Academy V. Armstrong to email C. Panschow to let him know that we would like to clean up the bank account for Turtlefest V. Armstrong to send Cedric a copy of the legal document for the LED signs V. Armstrong to send out wreath order forms The Corporation of the Town of Tillsonburg EXECUTIVE SUMMARY CAO 12-30 DATE: November 26, 2012 TO: Council FROM: David Samis, Interim CAO SUBJECT: EXECUTIVE SUMMERY CAO 12-30, BY-LAW 3675 SALE OF SURPLUS LAND RECOMMENDATION RESOLVED THAT Council receive Executive Summary CAO 12-30 Sale of Surplus land; FURTHER RESOLVE THAT By-Law 3675, to provide for the sale of certain lands, being Part 3, Part of Block A, Plan M-68, Part 3 on RP 41R-8862, in the Town of Tillsonburg, County of Oxford, be brought forward for Council consideration. PURPOSE Staff are recommending to proceed to sell the surplus parcel of land on Glendale Drive, shown on the attached map, to the land owner who owns the abutting land at 63 Glendale Drive. HISTORY & DISCUSSION Council will recall that at the Council meeting of November 12, 2012, it passed By-Law 3668 to authorize the sale of Part 2, Part of Block A, Plan M-68 to the abutting land owner at 65 Glendale Drive. As a result of this authorization the neighbour at 63 Glendale Drive has approached the town to purchase a much smaller land locked piece along the ravine to the rear of their property. This piece as well has been used and maintained by the land owners over a number of years, is not a viable building lot on its own and would be of no use to anyone other than the abutting land owner. The property owner has provided an agreement of purchase and sale in the amount of $300.00 and a Reference Plan indicating this parcel as Part 3 on Reference Plan 8862. Staff are satisfied that this is a fair price for this parcel given the history and that all required documents have been provided. FINANCIAL IMPACT/FUNDING SOURCE Any funds generated from this activity would be allocated to reserves, and costs with regards to the property sale would be borne by the purchaser (i.e. survey, reports and legal costs). PREPARED BY: Donna Wilson, Clerk APPROVED BY: David Samis, Acting CAO THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3675 A BY-LAW to authorize the Sale of certain lands to Eleanor Marie Story. WHEREAS pursuant to Section 8 of the Municipal Act,2001, S.O. 2001, C.25, a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act, AND WHEREAS the Corporation of the Town of Tillson burg is desirous of selling certain lands being Part of Block A, Plan M-68, designated as Part 3 on Reference Plan 41R-8862, in the Town of Tillsonburg, County of Oxford. AND WHEREAS The Council of the Corporation of the Town of Tillsonburg has determined that the said lands are surplus to the needs of the Corporation and should be sold; AND WHEREAS Eleanor Marie Story has made a written offer to purchase these lands at the Purchase Price of $300.00. BE IT THEREFORE ENCACTED by the Council of The Corporation of the Town of Tillson burg as follows: 1. THAT the Council of the Town of Tillson burg do authorize the conveyance of lands shown on schedule A attached hereto and described as Part of Block A, Plan M-68, designated as Part 3 on Reference Plan 41R-8862, in the Town of Tillsonburg, County of Oxford, at the purchase price of $300.00, plus all applicable disbursements and legal costs; 2. THAT the Mayor and Clerk be hereby authorized to execute on behalf of The Corporation of the Town of Tillsonburg such documents to give effect to this conveyance. 3. That this by-Law shall come into full force and effect upon the date of enactment. READ A FIRST AND SECOND TIME THIS 26th DAY OF November, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS lOth DAY OF December 2012. Mayor -John Lessif Clerk -Donna Wilson File No. A-09/12 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT DECISION OF COMMITTEE Page 1 of2 WE, the undersigned members of the Town ofTillsonburg Committee of Adjustment, do hereby attest that the following was the decision reached by us at the meeting held on Monday November 26, 2012. OWNERS/APPLICANTS: Glendonna Corporation Ltd. 401-35 Church Street, Toronto ON M5E 1T3 LOCATION: AGENT: Kevin Wilson 1904-907 Beach Ave. Vancouver, ON V6Z 2R3 Part of Lot 34, 35, 36, Plan M25, municipally known as 210-230 Lis gar Ave, Town ofTillsonburg, County of Oxford. PURPOSE OF APPLICATION: An application has been received seeking relief of section 5.20.2 (Motor Vehicle Parking Standards) to permit 77 parking spaces in place of required 94 parking spaces to facilitate the addition of an assembly use within the existing commercial Plaza. DECISION: APPROVED That the Town ofTillsonburg Committee of Adjustment approve Application File A 09/12, submitted by Glendonna Corporation for lands described as Part of Lots 34, 35, 36, Plan M25 in the Town ofTillsonburg as it relates to: 1. Relief from Section 5.20.2., Motor Vehicle Parking Standards, to reduce the number of required parking spaces from 94 to 77 to facilitate an assembly use within the existing commercial plaza, subject to the following conditions: i) A building permit for the proposed assembly use shall be issued within one year of the date of the Committee's decision; ii) The applicant enter into an agreement with the Town to construct appropriate fencing on the parking lot boundary adjacent to residential properties, and provide a 1.0 m buffer and safety bollard between the rear of the plaza and the parking aisle. Members concurring in above ruling: John Lessif Mark Renaud David Beres Mel Getty Marty Klein Chris Rosehart Brian Stephenson Minor Variance Application No.A 09/12 Objection I am appearing as a resident and owner along with my wife Dag of property on 20 Devo:t:tp_.4(.,tl-J Court. I am objecting to the application for Minor Variance to vary the required parkinii(or the proposed Change in Use from Retail to a Bingo Hall. I will be referring to By-Law 3295, and amendments thereto which is the Town's Comprehensive Zoning By-Law passed in April 14th, 2008. Pursuant to the Town's Comprehensive Zoning By-Law definitions: 4.8 "ASSEMBLY HALL", means a building or part of a building in which facilities are provided for such purposes as meetings for civic, educational, political, or social purposes and shall include a banquet hall and private club. However, if we are talking about a Bingo Hall, the correct use is: 4.143 "PLACE OF ENTERTAINMENT", means a motion picture or other theatre, amusement arcade, arena, auditorium, public hall, billiard or pool room, bingo hall, bowling aHey, or dance hall; but does not include any other place of entertainment or amusement otherwise defined or classified herein. Bingo Hall is not specifically defined otherwise. Theref()re ,the~appRcp.tionis.nicorrect.iftfie-usewhiehisbeingappli~d for as a Change in' ·use is aBingoHall With respect to the issue of Legal Nonconforming Status which the Planning Report indicates the subject property enjoys, I would draw the Committees attention to Section 5.21.3 which states: 5.21.3 HOW NON-CONFORMING RIGHTS LOST ---- Non-conforming rights shall be consideredto be exth_lguished in the following situations: (a) where a building or structure containing or otherwise used in connection with a non-conforming use is more than 50% accidentally damaged or demolished and is not repaired and reoccupied within one (1) year; (b) where the non-conforming use is discontinued for a period exceeding six (6) months; The Planning Report indicates the subject building has been vacant for 10 years. spaces in the Interior Sideyard of the building adjacent to a Residentially Zoned Area. Section 5.24.3 does not permit any parking areas within a required Interior sideyard or rearyard of Commercial Developments adjacent to Residential Zones. Therefore th~ prQposedp<trkingspaces-wol.ildnot be permitted. No add-itional parking spaces are· therefore being provided.: In addition, Section 5.14 of By-Law 3295 requires loading zones to be provided separate from parking spaces. These have not been shown on the proposed site plan. At least one loading area of11.5 by _2~Sf~etis to he-proyid~d~. Section 5.24.11 of the By-law requires all motor vehicle parking must be provided on the same lot. The Notice for this hearing states that it is anticipated that parking from the subject site will be displaced onto the adjacent streets. This is clearly not the intent of the Zoning By-Law. This clearly creates a situation which is inappropriate, undesirable and not in the best interests ofthe Public Good. Creating a situation which requires vehicles to park on residential streets in the Lisgar Heights Subdivision which by comment of the Parks and Recreation Staff is already under pressure from events at the Community Centre is inappropriate and undesirable. Devon Court and Alba Ave are particularily vulnerable as it is a quiet area with young children and no sidewalks. -----. --·-----· --------~----------------- Therefore clearly,this application for parking r131iefis.notminor, does not carry outthe ---------- -. intent ofthe ~oni.ng By~L,aw ~t:lciis noj:appq>priate ()r d_esiraqle. Any one ofthesewould require the application not to beC\J>proved. With respect to the issue of Hardship to the owner, opportunites continue to exist to rent out the space for retail which will not have the adverse parking impact that is proposed from this Place of Entertainment. I would ask that I have an opportunity to ask questions or make further submissions as this hearing proceeds. Thank you Committee for giving me this opportunity to make this submission. I am providing a copy of this to the Secretary and would thereby request written notification of the Decision of the Committee. HERITAGE AND BEAUTIFICATION COMMITTEE MINUTES FOR SEPTEMBER 12, 2012 DATE: Wednesday, Sept. 12, 2012 LOCATION: Marwood Lounge, Community Centre TIME: 2:00 P.M. 1. Meeting to Order: called by Chairperson Kathy McCormick at 2:00P.M. 2. Attendance: Donna Peirce, Brian Stephenson, Kathy McCormick, Kelly Batt, Marian Smith, Paul DeCioet, Sue Saelens -All Present 3. Approval of Agenda for Sept. 12 -approved by Donna P and seconded by Sue 5aelens 4. Approval of Minutes from May 9. 2012 meeting -approved by Brian Stephenson and seconded by Marian Smith 5. New Business: a) Horticultural Society Auction and plant sale was very successful and the funds raised go to design and plant flowers in beds found around the Town of Tillsonburg. Members are reminded that meetings are scheduled for the first Tuesday of each month at 7:30 at the Seniors Centre in the Community Centre with speakers and other activities. b) Tillsonburg Tree Planting project report shows that about 13,000 trees have been planted to date. There is a surplus of money in the account with additional funds added from sponsors and money raised for the planting of larger trees. A possible site might be Cadman Park -the idea of planting a combination of larger trees and having children plant the small trees to experience 'live tree planting.' A discussion of tree types-black oak possibly, hardwood trees will grow from broken-off branches so possibly a variety of hardwood trees may be chosen. Looking at the 'trail project' continuation for spring of 2013. Need to clear the grass and vines to prepare for the planting projects in the spring. c) Signage for the covered loads going to Transfer Station {Newell Depot) is up and the wording is identical to that recommended to Council in our Committee's letter and motion, dated May 9. 2012. d) Sue Saelens will formulate a letter to go to Oxford County's Waste Management Calendar asking that the signage at j) Kelly Batt presented a document called "Committee/Staff Liaison Policy" to our members. It outlines the need for staff liaison persons from the Town and Council to Town Committees. Basically the policy establishes the fact that Committee members (volunteers) need guidance, advice, and information from liaison persons. The expertise from liaison representatives helps Committees move in a direction that enables ideas to become projects that are then approved and completed through due process. This policy is a welcome document to all Committees since it outlines the basic direction that Committees can and must follow in order to accomplish their goals. A copy of this document is filed. k) The property recognition project to be tabled for later. Meeting was adjourned at 3:20 p.m. Next Meeting is scheduled for 3:30p.m., Wed., November 21 at the Marwood Lounge in the Community Centre To County Council Woodstock, Ontario November 21, 2013 Attention: Oxford County Waste Management Calendar Committee From: Heritage and Beautification Committee in Tillsonburg RE: This fall our Committee was successful in putting up signage at the Newell Transfer Station in the Tillsonburg area. We were concerned with the spillage of debris along the routes taken by citizens in our area. The signage states that under the Highway Traffic Act, it is the responsibility of persons to secure their loads and if they fail to comply with the law, they can and will face fines if caught. We are hoping that we can add this information to the Calendar if possible so that we can continue educating the public about this responsibility. Our goal is 100°/o compliance with this law. As to the wording in the Calendar, perhaps a contact person is needed from our Committee. Contact person if there are any questions or concerns could be Susan Saelens at (519-409-0385). Thank you for your consideration and help with this matter. Sincerely, The Heritage and Beautification Committee of Tillson burg MINUTES OF THE CULTURAL ADVISORY BOARD February 29, 2012-7:30PM Committee Room, Corporate Office PRESENT: Deb Beard, Dave Beres, Dianne Clark, Cephas Panschow REGRETS: JeffWeis, Josie Baelen, Robert Marsden AGENDA ITEM DISCUSSION ACTION/FOLLO W-UP 1. Call Meeting to Order 2. Approval ofthe Moved by: B. Marsden Agenda Seconded by: D. Clark Addition ofTurtlefest as New Business Item d. "THAT the Agenda as revised be adopted". "Carried" 3. Disclosure of D. Clark indicated that she had a Pecuniary interest with respect to Pecuni_ary Interest Item 7. B. ii and will leave the meetin_g_ when that item is discussed. 4. Minutes & Business Moved by: D. Clark Arising from the Seconded by: D. Beres Minutes "That the minutes of November 2, 2011 be adopted" "Carried" a. Terms of Deferring until next meeting. Reference 5. Delegation~ None. --- RESPONSI Time BILITY Line I I I I (iii)Country Christmas Festival c. Creation of Ad-Hoc Committees for their July I, 2012 event be recommended to Council for approval in the amount of $1 ,500" "Carried" Moved by: B.Marsden Seconded by: D. Beres "That the Country Christmas Festival grant application for the 2012 Country Country Christmas Festival be recommended to Council for approval in the amount of $2,500" "Carried" C. Panschow advised that committees for Town events that are comprised of both municipal and community agencies are required to be approved as ad-hoc committees by council but need to be forwarded to Council for approval through the Cultural Advisory Board. This is also required in order for the committees and their events to be covered by Town insurance. Moved by: B.Marsden Seconded by: D. Beres "That the Tourism Tillsonburg Committee be recommended to Council for approval as an ad-hoc committee under the Cultural Advisory Board for the purposes of coordinating the 20 12 tourism events and initiatives in the Town ofTillsonburg; including, but not limited to, tourism brochures, co-operating advertising opportunities, unique town gifts, etc, and that minutes be circulated to the Cultural Advisory Board for information purposes" 3 that minutes be circulated to the Cultural Advisory Board for ' information purposes" I I "Carried" I I Moved by: B.Marsden Seconded by: D. Beres "That the Canada Day Festival of Music Committee be ' I recommended to Council for approval as an ad-hoc committee I under the Cultural Advisory Board for the purposes of coordinating I the 2012 Canada Day and Festival of Music activities and that minutes be circulated to the Cultural Advisory Board for information purposes" I I "Carried" I I d. Turtlefest D. Beres indicated that he has received some feedback from the I community and many people found it hard to travel between the events I as they were spread out and not a full agenda at each place. Discussed I how the plan this year is to fill Brock St and Lake Lisgar area with some events in the morning at the Station Arts Centre. 8. Motions See above. 9. Agenda Items for Add Final Report template, Terms of Reference, Application & Complete report D. Beard Next Meeting Guidelines document and add to agenda I 0. Corres2_ondance None 11. Roundtable 12. Date ofNext June 27, 2012 at either 3 PM or 7:30PM unless need to meet earlier Meeting due to applications. 13. Motion to Adjourn _M~eting fini~he_d ~t ~:0§ PM_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ ----·- 5 PARKS 8r. RECREATION ADVISORY COMMITTEE Tuesday. October 2. 2012 MINUTES Present Scott Mclean, Chair Jim Livermore Brad leMaich, Vice Chair Donna Scanlan Catherine Burke Janet McCurdy, Community Centre/Program Manager Regrets: Donald Baxter, Bob McCormick Absent: Marty Klein, Councilor 1. APPROVAL OF AGENDA 8r. MINUTES MOTION to accept the agenda as distributed. Moved by J. Livermore, and seconded by B. leMaich. CARRIED. MOTION to accept the minutes of June 5, 2012 as amended. Moved by J. Livermore, and seconded by S. Mclean. CARRIED." 2. DISCLOSURE OF PECUNIARY INTEREST None declared. 3. NEW BUSINESS 3.1 Rick Cox, Director of Parks and Recreation • Expressed his regrets about being unable to attend tonight's meeting • Janet will set up a specific meeting time to introduce Rick 6. CORRESPONDENCE None 7. INFORMATION ITEMS 8. ADJOURNAMENT Meeting adjourned at 7:15 p.m. Next Meeting: Tuesday, November 13, 2012@ 7:00p.m. TACAC Minutes Wednesday September 26 2012 9:00A.M. Council Chambers Attendance J. Armstrong -Chair W.D. Jarvis -Secretary S. Bray R. Marsden D. Peirce J. Wilkinson A. Zimmer-Deputy Clerk-Town ofTillsonburg Call to Order-J. Armstrong Adoption of Agenda-R. Marsden/ D Peirce moved that the agenda be adopted. Carrie Disclosure of Pecuniary Interest-None Declared Approval ofMinutes of June 19 2012-Moved by W.D. Jarvis/ Donna Peirce Carried. Business Arising Walking Tour-It was agreed that a walking tour be held on Wednesday 3 at 9:30 (weather permitting). Filing Cabinet-A filing cabinet has been purchased and will be transported to the Third Floor of Annandale House. Letter to Thames Valley School Board has been sent but no reply has come. W.D. Jarvis will follow up. Pioneer Cemetery-R. Marsden reported that repairs are going well. It sis proposed that 5 or 6 stones recording names will be placed at locations throughout the cemetery. The fence has been competed. A sign is in place. A Trillium Grant will be applied for in the spring of 2013. Designation of the Pioneer Cemetery- Motion-Resolved that the Tillsonburg Conservation Advisory Committee request that the Town of Tillsonburg is requested to designate the Pioneer Cemetery as a Historic Site. J. Wilkinson /D. Peirce Carried St. Marys Roman Catholic Church-A meeting regarding the Status of St. Marys is planned for this evening (September 26) J. Armstrong will be in attendance. j MEETING: PLACE: DATE: TIME: TILLSONBURG POLICE SERVICES BOARD Minutes GENERAL MEETING Tillsonburg, OPP Detachment Boardroom Wednesday, September 19, 2012 8:00a.m. I AGENDA DISCUSSION OUTCOME/ ACTION ITEM I Call to Order 2 3 4 Attendance Declaration of Pecuniary Interest Approval of Agenda The Agenda was presented to the Board for approval. Additional agenda items were added: • OAPSB Training • Presentation to Council • Heavy Trucks on Quarter Town Line Road • Speeding on Lowrie Crescent • Speed Sign • Donation of $195.90 from OPP to Board 5 Approval of Previous Minutes The Chair called the General session of the Board to order at 7:55am. Present: Larry Scanlan, Chair John Smith, Vice Chair Mayor John Lessif David Palmer Councillor Brian Stephenson Susie Wray, Secretary Insp/Detachment Commander, Tim Clark Regrets: None None declared On motion made by David Palmer, seconded by Councillor Stephenson, and carried, the Agenda as amended was approved. The Minutes of a meeting of the Board held on August 15, 2012 were presented to the Board for approval. On motion made by John Smith, seconded by Councillor Stephenson and carried the Minutes of the meeting held on August 15, 20 12 were approved. 6 Issues Arising from previous minutes None 7 Presentations I Delegations None 1 I .~GENDA DISCUSSION OUTCOME/ACTION ITEM 10 cont'd • Fail to Report Collision, 2 • Fail to Remain, I • Other, 0 Total tickets written= 148 Dinspector, Tim Clark presented the Oxford County Public Complaints report with two reports for 20 12. Uncivil to Public, ongoing investigation Uncivil to Public, unsubstantiated Oinspector, Tim Clark presented the OPP Auxiliary Western Region Monthly Unit Summary for August 2012 which represents the following contract code locations: Ingersoll, Tillsonburg, EZT, Blanford Blenheim and Norwich Township. • Authorized Strength is reported as 35, Actual is 29 • Total Hours for August 2012 = 458 • Total Hours 20 12 = 444 7 • Total Hours within Tillsonburg = 93 DCrime Stoppers Reports Inspector Tim Clark presented the report for Oxford Crime Stoppers for August 2012. The report included; New Tips: 26 Rewards: I totalling $300.00 Number of Arrests: YTD 12, since inception 993 Narcotics Seized: YTD $10,680, since inception, $7,214,639 Property Recovered: YTD, $7,630, since inception, 2, I 02,366 Charges Laid: YTD, 37, since inception 2,381 Promotions/Presentations: Woodstock Streetfest, Cowapalooza, Haldimand-Norfolk, Tillsonburg Golf Tournament. Board requested a meeting with Woodstock Police Service regarding lack of support. Media Relations: conducted usual media relations through the month (crime ofthe week); plan set to video several re- enactments with Rogers Cable and the On Patrol Show. Fundraising: Golf Classic, thank you letters being sent; preparations for Gala evening November 15, 2012. Contact Trevor Lamb for ticket information. Other: Crime Stopper International Conference, Las Vegas NV. October 1-4, 2012 Vehicle mileage: 14 3 14 kms 3 AGENDA DISCUSSION OUTCOME/ACTION ITEM 13 coni 'd D Heavy Trucks on Quarter Town Line Inspector, Tim Clark to prepare Inspector, Tim Clark distributed the applicable by law. information for the media and contact local General Discussion businesses to advise of the bylaw and enforcement measures. D Speeding on Lowrie Crescent The Chair reported that he has received complaints of speeding Inspector, Tim Clark noted this comment. on Lowrie Avenue and that speed limit signs are not posted in that area. Mayor Less if suggested investigating Town procedures on erecting speed limit signs. General discussion. D Speed Signs The Chair reported that he has 20 I I pricing for pole mounted Chair to obtain current pricing for pole speed signs. It was reported that the approximate cost of one unit mounted speed signs. it $3,000.00. General discussion. D OPP donation of funds Inspector, Tim Clark turned a donation over the Board in the On motion made by John Smith, seconded amount of$195.90, as per Police Orders. by Councillor Stephenson and carried, it was resolved that the OPP donation of $195.90 be used toward OPP building maintenance. S. Wray to deliver funds to the Director of Finance. 14 Date of Next General Meeting Wednesday, October 17, 2012 15 Adjournment On motion made by Councillor Stephenson, seconded by John Smith and carried, the meeting was adjourned at 9:4 7 a.m. ~--L-ar""'ry=-S-c-ar-ll-a-n,-C-ha_i_r -----====-----------Susie Wray, Sec~ry 5 LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS-MINUTES October 3, 2012 (as approved at the Board Meeting held November 7, 2012) Members in attendance: D. Beres, B. Chanyi, M. Columbus, R. Geysens, E. Ketchabaw and R. Sackrider. Staff in attendance: C. Evanitski, D. Holmes, J. Robertson, J. Maxwell, H. Surette and D. Mclachlan Special Guests: Ryan Bonin and Dan Bouck Regrets: L. Bartlett, R. Chambers and D. Travale Absent: C. Grice The LPRCA Chair called the meeting to order at 6:30pm Wednesday, October 3rd, 2012 in the Tillsonburg Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-122 moved: R. Sackrider seconded:B.Chan0 THAT the LPRCA Board of Directors add "Conservation Ontario White Paper" under Business Arising as item 6 a) to the October :Jd, 2012 agenda. CARRIED DISCLOSURES OF INTEREST None DEPUTATIONS: RYAN BONIN RE: FISH-A-THON FOR A CURE Mr. Bonin started the Fish-A-Thon in 2009 when a family member was diagnosed with terminal cancer. He planned to take part alone and hoped to raise $1000. Instead, 13 people participated and $3170 was raised. In 2012, more than 100 people participated and they raised over $14 000. To date the event has raised over $30 000. Mr. Bouck noted that planning for the 2013 event is already under way with more sponsors, prizes and games. They would also like to have live wells at the dock or a live-release boat to promote catch-and-release. The event is being held a week later as not to conflict with the Port Burwell Fishing Derby and allow those who compete there to attend the Fish-A- Than for a Cure. Mr. Bonin and Mr. Bouck presented Chair Geysens with an award of merit and appreciation for supporting the Fish-A-Thon. Chair Geysens acknowledged the importance of the event, thanked LPRCA staff who participated, and thanked the organizers for choosing Deer FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale - 1 - CORRESPONDENCE A letter from concerned citizens regarding the proposed use for the former Sick's Pickle Plant was added to the correspondence items. MOTION A-128 moved: B. Chanyi seconded: R. Sackrider That correspondence outlined in the Board of Directors' Agenda of October 3'd, 2012 with additions be received as information. CARRIED DEVELOPMENT APPLICATIONS The Planning Department sought approval for a total of eight applications. All conform to policies and guidelines. MOTION A-129 moved: B. Chanyi seconded: D. Beres THAT the Board of Directors of the LPRCA approves the following Development Applications contained within the background section of this report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178106), BA-6112 HC-102/12 HC-103112 HC-104/12 BU-4/12 NC-96/12 NC-97/12 NC-98/12 B. THAT the designated officers of LPRCA be authorized to complete the approval process for these Development Applications, as far as it relates to LPRCA 's mandate and related Regulations. CARRIED Mike Columbus joined the meeting. NEW BUSINESS a) CALENDAR REVIEW Last month there were two signature events held at Backus. The War of 1812, September 81h and gth, had close to 300 participants and there were 850 day-use entries over the weekend. J. Robertson commended staff and the militia volunteers for their planning and presentation. The Memorial Forest Dedication had a very good FULL AUTHORITY COMMIITEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -3- CARRIED d) LPRCA MEMBER APPOINTMENTS Conservation Ontario is hoping to amend the Conservation Authorities Act for Member appointments to coincide with the four-year terms of municipal councils. Currently, the CA term is three years and most of the members will have to be confirmed next year. The GM has forwarded a letter to Norfolk County as they appointed their Members to a two-year term and need to confirm their appointments before this December. MOTION A-133 moved: R. Sackrider seconded: B. Chanyi THAT the LPRCA Board of Directors receives the report regarding LPRCA Member Appointments as information. CARRIED e) 2012 BIENNIAL TOUR REPORT Every two years, two or three CA's get together to host the other CAs to view projects and network. This year Grey Sauble and Saugeen Valley conservation authorities welcomed approximately 70 CA representatives including LPRCA's Chair and GM. Both were impressed with the area and projects presented. The GM discussed the possibility of LPRCA co-hosting a future biennial tour with GRCA. MOTION A-134 moved: R. Sackrider seconded: B. Chanyi THAT the LPRCA Board of Directors receives the verbal report from the GM and Chair regarding the 2012 Biennial Tour as information. CARRIED f) A.D. LATORNELL CONFERENCE The 2012 Latornell conference runs from November 14th to 16th. MOTION A-135 moved: D. Beres seconded: B. Chanyi THAT the LPRCA Board of Directors approves the attendance of the General Manager, Manager of Watershed Services, Source Water Technician, Roger Geysens, Dave Beres and Robert Chambers for the 19th Annual A.D. Latorne/1 Conference. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -5- CARRIED j) MNR FUNDING UPDATE As part of the recent cuts by the MNR, it was recently announced that they are closing 10 northern parks. No further questions or comments. MOTION A-139 moved: D. Beres seconded: B. Chanyi THAT the LPRCA Board of Directors receives the MNR Funding Update for information. CARRIED MOTION A-140 moved: B. Chanyi seconded: R. Sackrider That the LPRCA Board of Directors does now enter into an "In Camera" session to discuss: D personal matters about an identifiable individual, including Conservation Authority employees; D litigation or potentia/litigation, including matters affecting the Conservation Authority. CARRIED MOTION A-141 moved: R. Sackrider seconded: B. Chanyi That the LPRCA Board of Directors does now adjourn from the "In Camera" session. CARRIED MOTION A-142 moved: M. Columbus seconded: B. Chanyi That the LPRCA Board of Directors accepts the GM's confidential verbal report regarding a legal matter. CARRIED MOTION A-143 moved: B. Chanyi seconded: R. Sackrider That the LPRCA Board of Directors accepts the GM's confidential verbal report regarding a personnel matter. FULL AUTHORITY COMMITIEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -7- CARRIED Accessibility Advisory Committee Minutes from the meeting of October 10, 2012 In Attendance: Donna Wilson, Mike Cerna, Michael Kadey, Helen Lamas-Parker, Amber Zimmer, Rick Cox Regrets: Councillor Getty 1) Meeting called to order by Donna Wilson at 3:06pm 2) Approval of Agenda Moved by: Helen Lamas-Parker Seconded by: Michael Kadey Resolved that the agenda for the meeting of October 10, 2012 be adopted. "Carried" 3) Adoption of Minutes from previous meeting Moved by: Michael Kadey Seconded by: Helen Lamas-Parker Resolved that the minutes of April 30, 2012be approved. "Carried" 4) Disclosure of Pecuniary Interest: none were disclosed 5) Site Reviews-identification of priority items • Donna introduced Rick Cox, Director of Parks and Recreation Services, who attended the meeting to speak about accessibility at the Community Complex. • Mr. Cox will bring identification list to Senior Management. • Amber will forward identification list to Lana Lund for Senior Management meeting. • The Station Arts now has automatic doors, but does not have close accessible parking. The committee will review this and request it if needed. 6) Accessibility at the Community Complex • Mr. Cox shared with the committee that a grant application has been submitted to create a new accessible washroom in the Community Complex by the Auditorium. • The committee suggested modelling it after the mall or Livingston centre accessible bathrooms. • Mr. Cox will report back with results of grant application. • He also discussed the removal of the ramp in front of the Centre as it is no longer needed. • Mr. Cox discussed the importance of the cemetery sales office being accessible • Committee will go to cemetery to review the location. 7) Curb at Livingston Centre • Donna shared with the committee that a curb cut had been completed at the Livingston Centre as requested by the committee. TO: OGRA Members FROM: J. W. Tiernay, Executive Director DATE: November 19, 2012 RE: Constitutional Amendment Background The Ontario and Canadian governments have enacted new legislation governing the non-profit and not-for-profit sectors. Non-profits and not-for-profits have until 2015 to bring their Constitutions into compliance with the new legislation. Discussion The OGRA Board of Directors approved the attached document at its meeting of November 15, 2012. Any changes to the OGRA Constitution must be presented to the membership at the Annual General Meeting. The next AGM is scheduled for Tuesday, February 26, 2013 at the Fairmont Royal York Hotel during the annual ROMAIOGRA Combined Conference. The table below outlines the significant changes in the new Constitution. A full copy of the current Constitution and the new proposed version are attached. Section Proposed Constitution 1 . Head Office Revised to reflect new location of Head Office in Oakville. Board can establish other location by resolution. 2. Seal No change. 3. Interpretation No chang_e. 4. Membership This section was significantly changed to better define who the members are and who can vote. The existing By-Law was silent on who actually had voting rights. a. Municipal Municipal Members are the municipal corporations and First Nation communities in Ontario. All members of Council and permanent full-time employees are eligible to vote. An attempt was made to define "full time employees". b. Corporate Revised to clarify that corporate members do not have voting rights as per current practice. c. Life Slight wording change and clarifies that Life Members have voting rights as per current practice. d. Honorary Life Clarifies that Honorary Life members do not have 29. Books and Records No change. 30. Financial Year No change. 31.Cheques Minor wording change to acknowledge that the Board cheque signing resolution includes non- officers of the Corporation. 32. Deposit of Securities Minor wording change to allow non-officers to make deposits. 33. BorrowinQ Minor wording change. 34.Notice No change. 35.Amendment Minor wording change to continue previous Board and membership resolutions passed under old By- Law. Any questions regarding these documents or questions regarding process may be directed to the undersigned. Recommendation nstitutional Amendment be approved. P: 289-291-0GRA (6472) C: 416-270-3180 E: joe@ogra.org 3 ONTARIO GOOD ROADS ASSOCIATION By-Law No. - 1 - A by-law relating generally to the transaction of the affairs of the Ontario Good Roads Association, a Corporation without share capital organized to represent the interests of municipalities through advocacy, consultation, training and the delivery of identified services. 1. Head Office The Head Office of the Corporation shall be at such place as the Board of Directors may from time to time determine. 2. Seal The seal, an impression whereof is stamped in the margin hereof, shall be the corporate seal of the Corporation. 3. Interpretation In these by-laws and in all other by-laws of the Corporation hereafter passed unless the context otherwise requires, words importing the singular number or the masculine gender shall include the plural or the feminine gender, as the case may be, and vice versa, and references to persons shall include firms and corporations. 4. Membership Every municipality and First Nation shall be eligible for membership subject to payment of the applicable membership fee. Other corporations, partnerships, individuals, and legal entities are also eligible for membership subject to payment of the applicable membership fee. The following shall be the classes of membership: a) municioal Municipal members shall be municipal corporations or First Nations. b) corporate Corporate members shall be private sector organizations interested or involved in the design, construction, management and/or maintenance of roads and structures. c) life Life members shall be all Past Presidents of the Association. 1 might have been brought before or dealt with at the original meeting in accordance the notice calling the original meeting. 8. Quorum of Members A quorum for the transaction of business at any annual general meeting, or special meeting of members shall consist of representatives from not less than 30 municipal members. 9. Voting Members At annual general and other meetings of the members of the Corporation, each member in good standing who has paid the registration fee and who wears the current official registration badge, if any, or has a receipt for such payment shall be entitled to one vote on each question. At all meetings of members, every question shall be decided by a majority of the votes of the members present unless otherwise required by the by-laws of the Corporation, or by law. Every question shall be decided in the first instance by a show of hands unless otherwise demanded by a 2/3rd majority vote of members present. Upon a show of hands, every member having voting rights shall have one vote and, unless a poll be demanded, a declar- ation by the Chair that a resolution has been carried or not carried and an entry in the minutes of the Corporation shall be admissible in evidence as prima facie proof of the fact without proof of the number or proportion of the votes accorded in favour of or against such resolution. The demand for a poll may be withdrawn, but if the poll be demanded and not withdrawn, the question shall be decided by a majority of votes given by the members present and such poll shall be taken in such manner as the Chair shall direct and the result of such poll shall be deemed the decision of the Corporation in general meeting upon the matter in question. 1 0. Dues and Fees The fees or dues payable by members shall be fixed from time to time by a 2/3rd majority vote of the Directors. 11. Board of Directors The affairs of the Corporation shall be managed by a Board of 15 Directors comprised as follows: a) immediate Past President, who shall be a municipal or life member; b) President, who shall be a municipal member when he/she assumes the office of President; c) First Vice-President and Second Vice-President, each of whom shall be municipal members throughout his/her term of office; 3 (3) (4) (5) 13. (1) (2) (3) (4) (5) (6) (7) (8) {9) At least one meeting of the members of the Advisory Board shall be held each year. Other meetings may be held at the call of the President of the Association or at the call of the Chair or Vice-Chair of the Advisory Board or of any three members. Members of the Advisory Board shall be entitled to receive copies of the minutes of the meetings of the Board of Directors of the Association, and shall, from time to time make such recommendations to the Board of Directors as they deem expedient. During the tenn of their office as members of the Advisory Board, such members shall without payment of fees be deemed members in good standing of the Association, and shall be registered as delegates at the annual conference of the Association without payment of registration fees. Vacancies, Board of Directors and Officers Vacancies on the Board of Directors (excluding Officers), however caused may be filled by the Directors from among the qualified members of the Corporation. If the office of President should become vacant the office shall remain vacant until the next general meeting. If the President ceases to be eligible, he/she shall be allowed to complete the term. If the office of 1st Vice-President should become vacant the 2nd Vice-President shall assume the office of 1st Vice-President and the Board shall elect from its members an individual to fill the office of 2nd Vice President. If the 1st Vice President ceases to be eligible, he/she shall resign from the Board immediately if the next annual general meeting is more than six months in the future, or may serve until the next general meeting {if less than six months), and then resign. If the office of 2nd Vice-President should become vacant the Board shall elect from its members an individual to fill the office of 2"d Vice President. If the 2"d Vice President ceases to be eligible, he/she shall resign from the Board immediately if the next annual general meeting is more than six months in the future, or may serve until the next general meeting {if less than six months), and then resign. If the office of Immediate Past President becomes vacant, the next most immediate Past President able to serve will be requested to serve out the remainder of the term. If the office of Director becomes vacant it shall remain so until the next general meeting. 5 {4) The President, First Vice-President and Second Vice-President shall each have served a minimum of three years as a Director prior to becoming eligible to serve as an officer. (5) The President, First Vice-President and Second Vice President are not subject to annual re-election to the Board. {6) Such other officers as the Board of Directors may by by-law from time to time detennine shall be appointed by the Board, and the employment of all appointed Officers shall be settled from time to time by the Board. 19. Executive Director The Board of Directors may from time to time appoint an Executive Director and delegate to him/her the full powers to manage and direct the business of the Corporation except such business as must be transacted by other officers, by the Board of Directors, or by the members. The Executive Director shall confonn to all lawful orders given by the Board of Directors and such matters and duties as are contained in the bylaws of the Corporation. The Executive Director shall at all reasonable times give to the Directors, or any of them, all information they may require regarding the affairs of the Corporation. The Executive Director will serve as Secretary and Treasurer. 20. Duties of President and Vice-President The President shall, when present, preside at all meetings of the members of the Corporation and of the Board of Directors. The First Vice-President shall be vested with all the powers and shall perform all the duties of the President in the absence or inability or refusal to act of the President. 21 Duties of Secretary The Secretary shall be ex-officio clerk of the Board of Directors. He shall attend all meetings of the Board of Directors and record all facts and minutes of all proceedings in the books kept for that purpose. He shall give all notices required to be given to members and to Directors. He shall be the custodian of the seal of the Corporation and all books, papers, records, correspondence, contracts and other documents belonging to the Corporation which he shall deliver up only when authorized by a resolution of the Board of Directors to do so and to such person or persons as may be named in the resolution. He shall perform such other duties as may from time to time be determined by the Board of Directors. All records required by the Corporations Act are exempt from this provision, and are open for inspection and extraction during normal working hours. 7 {3) The Nominating Committee shall report to the following year's annual general meeting of the Association its nominations for 12 Directors. 26. Committees {1) The Board of Directors may from time to time by resolution appoint committees composed in whole, or in part, of Directors, members, or non-members. {2) The President may from time to time appoint special committees. {3) The President shall be a member of all committees. 27. Execution of Documents Deeds, transfers, assignments, contracts, obligations, certificates and other instruments may be signed on behalf of the Corporation either the President or First Vice President and by the Executive Director. In addition, the Board of Directors may from time to time direct the manner in which and the person or persons by whom any particular instrument or class of instruments may or shall be signed. The Executive Director shall affix the seal of the Corporation to such instruments as require the same. 28. Books and Records The Directors shall see that all necessary books and records of the Corporation required by the by-laws of the Corporation or by any applicable statute or law are regularly and properly kept. 29. Financial Year The fiscal year of the Association shall be determined by the Board of Directors. 30. Cheques All cheques and other orders for payment issued by the Corporation shall be signed by such Officer or Officers provided signing authority determined by resolution o the Board of Directors from time to time. Any one of such Officer or Officers may deposit cheques, bank drafts, etc. on account of the Corporation with its bankers and receive bank statements and cancelled cheques on behalf of the Corporation. 31. Deposit of Securities The securities of the Corporation shall be deposited for safekeeping with one or more bankers, trust companies or other financial institutions to be selected by the Board of Directors. Any and all securities so deposited may be withdrawn, from time to time, only upon the written 9 to the annual general meeting and notice of the proposal or proposals shall be sent to every member at least thirty days prior to the annual general meeting. Amended February, 2003 Amended February, 2007 -0- 11 ONTARIO GOOD ROADS ASSOCIATION By-Law No. 1-2012 A by-law relating generally to the transaction of the affairs of the Ontario Good Roads Association, (the "Corporation") a corporation without share capital organized under the Corporations Act (Ontario) (the "Act") to represent the interests of municipalities through advocacy, consultation, training and the delivery of identified services. 1. Head Office The Head Office of the Corporation shall be at Oakville, Ontario or at such place as the Board of Directors may from time to time determine. 2. Seal The seal, an impression whereof is stamped in the margin hereof, shall be the corporate seal of the Corporation. 3. Interpretation In these by-laws and in all other by-laws of the Corporation hereafter passed unless the context otherwise requires, words importing the singular number or the masculine gender shall include the plural or the feminine gender, as the case may be, and vice versa, and references to persons shall include firms and corporations. 4. Membership Every class of member as set out below shall be eligible for membership subject to payment of the applicable membership fee. The following shall be the classes of membership: (a) Municipal Municipal members shall be municipal corporations or First Nations in the Province of Ontario. Provided that the Municipal member is in good standing, including having paid all membership dues, every member of a member Municipal Council or a member First Nation Council and all permanent full-time employees of a Municipal member shall be eligible to receive notice of and attend all meetings of members and to vote on all matters put before the membership. Each member of a Municipal member council (whether First Nations council or Municipal council) and all permanent full-time employees of a Municipal member shall have one vote. Each Municipal member shall provide the Corporation, from time to time and as requested by the Corporation, with a list of council members and permanent full-time employees. For the purposes of this by-law, "permanent full-time employee" means an individual who is employed for an indeterminate period to regularly work the standard number of hours fixed by the employer for employees in the occupational group in which the individual 2 A printed or electronic notice stating the day, hour and place of meeting and the general nature of the business to be transacted shall be given by serving such notice on each member entitled to notice of such meeting in the manner specified in section 34. Notice to Municipal members of annual general or other meetings shall be deemed to have been sufficiently given if directed to the attention of the Clerk (or the equivalent) of the municipality at the last known municipal office address or of the First Nations council at their last known address. 6. Error or Omission In Notice The accidental omission to give notice of any meeting to, or the non receipt of any notice by, any member or members or any irregularity in the notice of any meeting, shall not invalidate any resolution passed or any proceedings taken at any meeting of members. 7. Adjournments The Chair of any meeting of members or Directors may adjourn the same from time to time to a fixed time and place and no notice of such adjourned meeting need be given to the members. Any business may be brought before or dealt with at any adjourned meeting which might have been brought before or dealt with at the original meeting in accordance the notice calling the original meeting. 8. Quorum of Members -Annual General Meetings A quorum for the transaction of business at any annual general meeting, or special meeting of members shall consist of representatives from not less than thirty (30) municipal members. 9. Voting At meetings of the members of the Corporation, each voting member shall be entitled to one vote on each question. At all meetings of members, every question shall be decided by a majority of the votes of the members present unless otherwise required by the by-laws of the Corporation, or by-law. Every question shall be decided in the first instance by a show of hands unless otherwise demanded by a two-third (2/3) majority vote of members present. Upon a show of hands, every member having voting rights shall have one vote and, unless a poll be demanded, a declaration by the Chair that a resolution has been carried or not carried and an entry in the minutes of the Corporation shall be admissible in evidence as prima facie proof of the fact without proof of the number or proportion of the votes accorded in favour of or against such resolution. The demand for a poll may be withdrawn, but if the poll be demanded and not withdrawn, the question shall be decided by a majority of votes given by the members present and such poll shall be taken in such manner as the Chair shall direct and the result of such poll shall be deemed the decision of the Corporation in general meeting upon the matter in question. 4 Corporation or an agent of the Corporation, and any period of time so fixed must be specified in the notice calling the meeting; 11. Dues and Fees The fees or dues payable by members shall be fixed from time to time by a two-third (2/3) majority vote of the Directors. 12. Board of Directors The affairs of the Corporation shall be managed by a Board of fifteen (15} Directors. The Board shall be comprised of: (a) Immediate Past President; (b) President, who shall be council member or permanent full-time employee of a Municipal member when he/she assumes the office of President (c) First Vice-President who shall be council member or permanent full-time employee of a Municipal member throughout his/her term of office; (d) Second Vice-President who shall be council member or permanent full-time employee of a Municipal member throughout his/her term of office. (e) Eleven additional Directors, each of whom shall be council member or permanent full-time employee of a Municipal member throughout his/her term of office, which shall not exceed seven (7) years. Notwithstanding 12(e}, a Director may remain on the Board in excess of seven (7) years, provided they are appointed as an officer prior to the expiration of their seventh (71h) year. The Board shall be elected from the Corporation's Municipal membership with the following requirements for geographic representation and so far as possible maintaining an equal balance between council members and permanent full-time employees: Four (4) Directors from northern Ontario (municipalities or First Nations in the Districts of Algoma, Cochrane, Kenora, Manitoulin Island, Nipissing, Parry Sound, Rainy River, Sudbury, Thunder Bay, and Timiskaming, the Greater City of Sudbury, and municipalities in and including the District of Muskoka. Three (3) Directors from southwest Ontario (municipalities or First Nations in and including the Counties of Brant, Bruce, Elgin, Essex, Haldimand, Huron, Lambton, Middlesex, Norfolk, Oxford, and Perth, the municipality of Chatham-Kent, and municipalities in and including the Regional Municipality of Waterloo). 6 (3) If the office of First Vice-President should become vacant the Second Vice- President shall assume the office of First Vice-President and the Board shall elect from its members an individual to fill the office of Second Vice-President. (4) If the First Vice-President ceases to be eligible, he/she shall resign from the Board immediately if the next annual general meeting is more than six months in the future, or may serve until the next general meeting (if less than six months), and then resign. (5) If the office of Second Vice-President should become vacant the Board shall elect from its members an individual to fill the office of Second Vice-President. (6) If the Second Vice-President ceases to be eligible, he/she shall resign from the Board immediately if the next annual general meeting is more than six months in the future, or may serve until the next general meeting (if less than six months), and then resign. (7) If the office of Immediate Past President becomes vacant, the next most immediate Past President able to serve will be requested to serve out the remainder of the term. (8) If the office of a Director other than the President, First Vice-President, Second Vice-President or Immediate Past President becomes vacant it shall remain so until the next [annual] general meeting. 15. Quorum and Meetings. Board of Directors Eight (8) Directors shall form a quorum for the transaction of business. In the absence of a quorum, the Board of Directors shall continue to meet, and its decisions ratified by confirming motion at the next meeting at which a quorum is present. Except as otherwise required by-law, the Board of Directors may hold its meetings at such place or places as it may from time to time determine. No formal notice of any such meeting shall be necessary if all the Directors are present, or if those absent have signified their consent to the meeting being held in their absence. Directors' meetings may be formally called by the President or the First Vice-President or by the Executive Director on direction in writing of two Directors. 16. Powers. Board of Directors The affairs of the Corporation shall be managed by the Board of Directors who may exercise all such powers and do all such acts and things as may be exercised or done by the Corporation that are not by the by-laws or any special resolution of the Corporation or by statute expressly directed or required to be done in some other manner. 17. Remuneration of Directors The Directors shall receive no remuneration for acting as such. 8 orders given by the Board of Directors and such matters and duties as are contained in the by-laws of the Corporation. The Executive Director shall at all reasonable times give to the Directors, or any of them, all information they may require regarding the affairs of the Corporation. The Executive Director will serve as Secretary and Treasurer. 21. Duties of President and Vice-President The President shall, when present, preside at all meetings of the Board of Directors. The Second Vice-President shall, when present, preside at the Annual General Meeting of the Members of the Corporation. The First Vice-President shall be vested with all the powers and shall perform all the duties of the President in the absence or inability or refusal to act of the President. 22. Duties of Secretary The Secretary shall be ex-officio clerk of the Board of Directors. He/she shall attend all meetings of the Board of Directors and record all facts and minutes of all proceedings in the books kept for that purpose. He/she shall give all notices required to be given to members and to Directors. He/she shall be the custodian of the seal of the Corporation and all books, papers, records, correspondence, contracts and other documents belonging to the Corporation which he/she shall deliver up only when authorized by a resolution of the Board of Directors to do so and to such person or persons as may be named in the resolution. He/she shall perform such other duties as may from time to time be determined by the Board of Directors. All records required by the Act are exempt from this provision, and are open for inspection and extraction during normal working hours. 23. Duties of the Treasurer The Treasurer, or person performing the usual duties of a Treasurer, shall keep full and accurate accounts of all receipts and disbursements of the Corporation in proper books of account and shall deposit all moneys or other valuable affects in the name and to the credit of the Corporation in such bank or banks as may from time to time be designated by the Board of Directors. He/she shall disburse the funds of the Corporation under the direction of the Board of Directors, taking proper vouchers therefore and shall render to the Board of Directors at the regular meetings thereof or whenever required of him/her, an account of all transactions, and of the financial position of the Corporation. He/she shall act in accordance with all policies concerning issuance of cheques and investments as approved by the Board of Directors, and shall perform such other duties as may from time to time be determined by the Board of Directors. 10 30. Financial Year The fiscal year of the Corporation shall be determined by the Board of Directors. 31. Cheques All cheques and other orders for payment issued by the Corporation shall be signed by such Officer or Officers or other individuals provided signing authority determined by resolution of the Board of Directors from time to time. Any one of such Officer or Officers, agent or agents may deposit cheques, bank drafts, etc. on account of the Corporation with its bankers and receive bank statements and cancelled cheques on behalf of the Corporation. 32. Deposit of Securities The securities of the Corporation shall be deposited for safekeeping with one or more bankers, trust companies or other financial institutions to be selected by the Board of Directors. Any and all securities so deposited may be withdrawn, from time to time, only upon the written order of the Corporation signed by such officer or officers, agent or agents of the Corporation and in such manner as shall from time to time be determined by resolution of the Board of Directors and such authority may be general or confined to specific instances. 33. Borrowing The Board of Directors may from time to time (a) borrow money on the credit of the Corporation; or (b) issue, sell or pledge securities of the Corporation; or (c) charge, mortgage, hypothecate or pledge all or any of the real or personal property of the Corporation, including book debts, rights, powers, franchises, and undertakings to secure any securities or any money borrowed, or other debt, or any other obligation or liability of the Corporation. The Board of Directors may also authorize any director, officer or employee of the Corporation to approve terms, conditions and security for such loans and generally to manage, transact and settle the borrowing of money by the Corporation. 34. Notice Any notice (which term includes any communication or document) to be given (which includes sent, delivered or served) pursuant to this by-law to a member, Director, Officer, or member of the committee of the Board of Directors shall be sufficiently given if delivered personally to the person to whom it is to be given or if delivered to his recorded address, if mailed to him at his recorded address by prepaid ordinary mail or if 12 THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NO. 3654 A BY-LAW to amend By-Law 3251, being a by-law to authorize a Community Improvement Plan. WHEREAS the Corporation of the Town of Tillsonburg deems it necessary and expedient to expand the Tillsonburg Gateway Community Improvement Plan Area to ensure the continued revitalization and health of this area. AND WHEREAS the Municipal Council of the Town ofTillsonburg desires to designate a defined area of the Municipality as the Tillsonburg Gateway Community Improvement Plan Area in accordance with the provisions of Section 28 of the Planning Act, R.S.O. 1990, as amended, which provides that the Council of a municipality has an Official Plan containing provisions relating to the community improvement in the municipality, which states the municipality may, by by-law, designate the whole or any portion of an area covered by such an Official Plan as a Community Improvement Area; AND WHEREAS THE County of Oxford Official Plan contains the necessary provisions relating to community improvement and this by-law will be within the terms and intent of the Official Plan with respect to the community improvement policies; THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That the Tillson burg Gateway Community Improvement Plan Area, be extended and designated as a Community Improvement Project Area. 2. That the Community Improvement Project Area consisting of the attached Map, as described as Schedule "A", form part of this by-law and is hereby adopted. 3. AND THAT this by-law shall come into force and effect upon final passing READ A FIRST AND SECOND TIME THIS 12th DAY OF November, 2012. READ A THIRD TIME AND FINALLY PASSED THIS 26th DAY OF November, 2012. Mayor -John Lessif Clerk -Donna Wilson ~ L..U -' :::> 0 UJ I u V'l <::::t~ 1.1') \.0 ("() $ ::s ~ % ~ ..L- LEGEND '~ Municipal Limits Cl Forest Hill Gateway Community Improvement Plan Area N .,. ... . .,. .. A /t)"JOrd' l.~ k;owmg stronger. .. lnformatlon Systems C2072 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3655 A BY-LAW to Amend By-Law 3191, being a By-Law To Authorize a Community Improvement Plan and to designate a specific area of the Town of Tillsonburg as the Dereham Forge Community Improvement Plan Area. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it necessary and expedient to amend the Community Improvement Plan for the benefit of the Community; AND WHEREAS the Municipal Council of the Town of Tillsonburg desires to designate a defined area of the Municipality as the Dereham Forge Improvement Plan Area in accordance with the provisions of Section 28 of the Planning Act, R.S.O. 1990, as amended, which provides that the Council of a municipality has an Official Plan containing provisions relating to the community improvement in the municipality, which states the municipality may, by by-law, designate the whole or any portion of an area covered by such an Official Plan as a Community Improvement Area; AND WHEREAS THE County of Oxford Official Plan contains the necessary provisions relating to community improvement and this by-law will be within the terms and intent of the Official Plan with respect to the community improvement policies; THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That effective upon passage the Dereham Forge Community Improvement Plan amendment attached hereto as Schedule 'A' and forming part of this By-Law is hereby approved; 2. That the lands shown on Schedule 'B' attached hereto and forming part of this By-Law, be and the same is hereby designated as a "Community Improvement Project Area"; 3. That By-Law 3227 passed on September 11, 2006 and By-Law 3529 passed on July 11, 2011 be hereby repealed. 4. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST AND SECOND TIME THIS 12th DAY OF November, 2012. READ A THIRD TIME AND FINALLY PASSED THIS 26th DAY OF November, 2012. Mayor -John Lessif Clerk -Donna Wilson AMENDMENT -TOWN OF TILLSONBURG DOWNTOWN AREA COMMUNITY IMPROVEMENT PLAN TOWN OF TILLSONBURG DOWNTOWN AREA COMMUNITY IMPROVEMENT PLAN Enacted on September 25th, 2006, by By-law# 3191 Amended on November 26th, 2012 by By-Law# 3655 Town of Tillsonburg Corporate Offices-Town Centre Mall 200 Broadway, Second Floor Tillsonburg ON N4G 5A7 Telephone: (519) 688-3009 Fax: (519) 842-9431 Email: dsamis@tillsonburg.ca or gvanhaelewvn@tillsonburg.ca Website: www.tillsonburg.ca Page 1 AMENDMENT -TOWN OF TILLSON BURG DOWNTOWN AREA COMMUNITY IMPROVEMENT PLAN • The Town will make available a maximum annual amount of $200,000 for all grant and loan programs available through this community improvement plan; • Prior to approving an application under this community improvement plan, the Town reserves the right to request an independent audit of the applicants accounts, at the expense of the applicant, and to ensure that all other work orders or requests to comply from all other departments and agencies have been satisfactorily addressed; • The Town may, at any time, discontinue a program, however, any participants in the program prior to its closing will continue to receive loans or grants as approved for their property until the conclusion of their project. The following is a description of each of the financial incentive programmes being offered, together with associated implementation details. A. Fa~ade Improvement Loan Program This program is intended to encourage exterior renovations which are in keeping with the historical/heritage characteristics of buildings within the downtown area. This program allows Town Council to approve individual loans for the cost of fa9ade improvement, on 50/50 matching contribution basis, to a maximum of $40,000 per building. The Town requires that the improvements be maintained as approved for the 1 0-year loan period. The repayment schedule is set up so that the greater of $1 ,000 or 10% of the loan amount is payable annually on tax due dates. Eligible improvements consist of external repairs to facades and rear entrances, including signage, entrances and display windows. Interior and roof work will not be covered. B. Building Code Upgrade Loan Program Where a project is proposed to renovate and/or redevelop residential or commercial space in existing buildings, Town Council can approve a loan to cover the capital cost of health and safety related improvements, on a 50/50 matching contribution basis, up to a maximum of $40,000 per building. The required agreement would specify the eligible works and a 1 0-year loan period. The repayment schedule is set up so that the greater of $1,000 or 10% of the loan amount is payable annually on tax due dates. Page 3 AMENDMENT -TOWN OF TILLSONBURG DOWNTOWN AREA COMMUNITY IMPROVEMENT PLAN * * * * * eligible for a full or partial tax increment-based grant to the owner for the specific period of time the program is in effect. Grant applications approved near the end of the program will be permitted to be finalized according to the terms of the program. The portion to be granted back only includes the increase in municipal taxes and BIA levy associated with the improvement. The portion of municipal taxation levied for Education and Upper Tier purposes will not be granted back. A grant schedule will be incorporated within the required agreement setting out the annual grant to be received in each subsequent year. Payment of the grant will be made once per year by the Town. The grant will be payable on a 'declining basis' over the time period the grant program is in effect as set out in the details relating to each type of grant program as set out below. The time period for which a grant would be available would be a maximum of 5 years following construction. The objectives and proposed grant rates relating to each of these categories of potential grant programs are outlined in more detail below. Rehabilitation, Renovation or Redevelopment Grants: This category of grant program would apply to existing buildings or property that are rehabilitated, renovated or redeveloped resulting in an increase in assessment. The purpose of the grant is to encourage and stimulate revitalization and re-use of existing buildings and property. The grant schedule for this program will be 80% of the increase in the municipal portion of the taxes and BIA levy in year one, decreasing to 60% in year two, 50% in year three, 40% in year four and 30% in year five following reassessment. The portion of municipal taxation levied for Education and Upper Tier purposes will not be granted back. New Residential Dwelling Unit(s) Grant: This category of grant program would apply to proposals to create one or more new residential dwelling units through the rehabilitation, renovation or addition to existing buildings. The purpose of the grant is to encourage an increase in the residential population living near the core. The grant schedule for this program will be 90% of the increase in the municipal portion of the taxes, decreasing to 70% in year two, 70% in year three, 60% in year four and 50% in year five, 40% in year six, 30% in year seven, 20% in year eight, 10% in year nine and 0% in year 10 following reassessment. The portion of municipal taxation levied for Education and Upper Tier purposes will not be granted back. Page 5 AMENDMENT -TOWN OF TILLSONBURG DOWNTOWN AREA COMMUNITY IMPROVEMENT PLAN F. Historical/Heritage Characteristics Building Renovation Grant This grant is intended to encourage exterior renovations which are in keeping with the historical/heritage characteristics of buildings within the CIP area. The guidelines intended to apply to all buildings and properties that are identified by the Town as being of 'heritage character' value and contributing to the overall heritage character is set out in the Town of Tillsonburg Central Area Design Study, Section 3.1. In this regard, the Town may offer rebate grants to applicants undertaking redevelopment or rehabilitation of properties in the CIP area consistent with the Tillsonburg Central Area Design Study. The costs that may be offset through this grant program include signage, windows, doors and exterior updates. This grant program allows Town Council to approve individual rebate grants to a maximum of $5,000.00 per building G. Concept Design Assistance Grant This grant program is designed to help offset costs of consultants and or Architects to provide the conceptual design of a project which is proposed to renovate and/or redevelop residential or commercial buildings. The design must be consistent with the Tillson burg Central Area Design Study in keeping with the historical/heritage characteristics of buildings within the CIP area. Eligible concept designs will be in keeping or restoring the historical/heritage characteristics of buildings. These designs shall consist of external repairs, including facades and entrances, and signage but shall not include internal design concepts. This grant program allows Town Council to approve individual rebate grants to a maximum of $5,000.00 per building for concept design costs. Page 7 "' c :z~ ~ -e c: .ll ~ Q) ~ ~ ·e E Q) ~ :s :::i > ~ .., e E .. Iii ~ c. Q)Q. tl .e ·u !?E ~·~ s ·c: o- ~ ::::l LL~ c :2!: ·-m I i~ Ec:GJ z o~ E<l: w ~ ~ !!! E r:: ~ w GJO..!!! ~ ...J 0(.)0.. THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3666 BEING A BY-LAW to govern the licensing ofbusinesses within the Corporation ofthe Town of Tillsonburg; WHEREAS Section 150 & 151 (1) ofthe Municipal Act, 2001, S.O. 2001, c. 25, 25without limiting the broad powers granted to municipalities through sections 9, 10 and 11 of the Municipal Act, 2001, c. 25 provides that a local municipality may licence, regulate and govern any business wholly or partly carried on within the municipality for one or more of the following purposes: health and safety, nuisance control or consumer protection; AND WHEREAS Sections 150 to 159 of the Municipal Act, apply to municipalities in the exercise of a power to pass by-laws licensing businesses under any section of this Act or any other Act. 2006, c. 32, Sched. A, s. 82. AND WEREAS it is necessary and expedient that there shall be rules governing the licensing of businesses within the Corporation of the Town ofTillsonburg. AND WEREAS the Council of the Corporation of the Town ofTillsonburg deems it expedient and necessary to repeal By-Laws 996, 1866, 1867,2100,2315, & 2761; THEREFORE THE COUNCIL OF THE TOWN OF TILLSONBURG ENACT AS FOLLOWS: 1.0 SHORT TITLE This By-Law shall be known as and referred to as the "Town of Tillsonburg Business Licensing By-Law". 2.0 DEFINITIONS In this by-law "antique/collectible show/flea market" shall include the exhibiting or offering for sale on a temporary basis at one location, antique or collectible goods, wares or merchandise where such is permitted under the Town's Zoning By-law. "applicant" means a person who is required to be Licenced pursuant to this by-law or who has made an application for a Licence to the Clerk and shall include a Licensee. "attendant" means any person other than a Licenced owner or operator who provides 1 "Municipal Law Enforcement Officer" means a person appointed under authority of the Police Services Act for the purpose of enforcing Town by-laws. "non-profit charitable organizations" means whether incorporated or not, which have objects and purposes that are exclusively and wholly charitable. The organization is recognized by Revenue Canada as being "charitable" and it is complying with the reporting requirements under the Charities Accounting Act or is completing a Public Information Return under the Income Tax Act. "non-profit non-charitable organizations" means whether incorporated or not, which have objects and purposes that are both charitable and non-charitable and that raise money for the relief of poverty, the advancement of education, the advancement of religion, culture and the arts, health and welfare and for athletic clubs and associations. "owner" means a person who has in respect of premises, an estate for life or a greater estate, legal or equitable or leasehold estate. "pawnbroker" means a person who carries on the business of taking by way of pawn or pledge any article or second hand goods for the repayment of money lent thereon. "pawn shop" means a place where the business of a pawnbroker is carried on and includes any area where any such goods are stored or the business is carried on and all relevant documents pertaining to the conduct of operating a pawn shop. "person" includes a corporation or a partnership. "reasonable grounds" a set of facts or circumstances which would cause a person of ordinary and prudent judgment to believe beyond a mere suspicion. "refreshment vehicle" means a vehicle as defined by the Highway Traffic Act, or portable unit designed for the purpose of preparing, selling or dispensing food or drinks intended for consumption by the general public. "refreshment stand" means any facility (other than a restaurant or similar permanent establishment) from which food and refreshments are for sale or sold for consumption by the public on a seasonal basis, but does not include a refreshment vehicle. "salesperson" means a person who, within the Town of Tillsonburg, goes from place to place or to a particular place with goods, wares or merchandise for sale, or who carries and exposes samples, patterns or specimens of any goods, wares or merchandise that are to be delivered in the municipality afterwards. Shall include a Door to Door Salesperson or any person who engages in the solicitation, sale, purchase, or rental of goods, wares merchandise, or services on a door to door basis including salespersons or agents. Shall not include a business to business salesperson. "second-hand goods" shall include but not limited to clothes, books, bottles, bicycles, automobiles, furniture and electronics. 3 All applications subject to: i) Zoning approval ii) Building Department approval iii) Fire Department approval The following approvals required based on the type of business iv) Health Unit approval where required v) boards, commissions, authorities or agencies as the Clerk considers may have an interest or potential interest in the application, and who may submit comments or recommendations to the Clerk in respect of the application 3.8 Approvals must be received from each department/agency as set out in Section 3.7 before a Licence is issued. 3.9 The Licensing Officer may refuse a licence if any applicant who, have past breaches of this By-Law or because of failure to comply with the requirements of this By-Law or other applicable By-laws of the Town or of any local board thereof, or of any statute, order-in-council, or regulation of the Provincial Legislature or the Parliament of Canada or of any Agency, or Board or Commission thereof, in, upon or in connection with the applied for licenced activity of the premises, facilities, equipment, vehicles and other property used or kept for hire in connection with the Licenced activity. The Licensing Officer or designate shall give the applicant notice of the refusal to issue the licence applied for, in writing, said notice to be served personally or by mail to the applicant at the address shown on the application. 3.10 If the Licensing Officer deems that the continuation of a business poses an immediate danger to the health or safety of any person or to any property, the Licensing Officer may, for the time and on such conditions as considered appropriate, without a hearing, suspend a licence subject to providing the licensee with the reasons for the suspension, either orally or in writing and providing an opportunity to respond to them. If the Licensing Officer deems it necessary to suspend a licence for any other reason other than those listed above, then the licensee shall receive a sixty (60) day notice to comply with the requirements of the licence. If at the end of the sixty (60) day period the requirements have not been complied with then the licence shall be suspended at that time. 3.11 While any licence granted under this By-Law is suspended or cancelled, the licensee shall not exercise any right or privilege conferred by such licence and any such licensee attempting to exercise any right or privilege under such licence during such suspension or cancellation shall be liable to the same penalties and may be prosecuted in the same way as though such person had procured no such licence. 3.12 Notice of revocation of any Licence may be given by registered letter mailed to the address on the Licence and upon such mailing the Licence shall terminate. 3.13 Where the Licensing Officer refuses to issue a Licence, suspend or revokes a Licence under this By-Law, the applicant or Licensee may appeal this decision by filing with the Clerk or Designate, an appeal in writing, of the said decision within fifteen days of being notified of the decision. The Clerk or Designate shall provide the Licensing Appeal Committee with a report as to the status of the licence. 5 3.17 The decision of the Licensing Appeal Committee to refuse to issue a Licence, revoke a Licence or suspend a Licence may be subject to such terms as the Licensing Appeal Committee shall impose and shall be final. 3.18 Despite any of the provisions of this By-law, any proceedings may be disposed of by a decision of the Appeal Committee given: (a) without a hearing; or (b) without compliance with any other requirements of the Statutory Powers Procedure Act or of this By-Law, where the licensee has waived such hearing or compliance. 3.19 No Licence issued under the provisions of this By-Law shall be transferable and is only valid in respect of the person or of the premises named therein, except that where two or more persons carry on business in partnership in one location only one licence is required, unless such transfer is approved by the Clerk. 3.20 Every Licensee shall re-apply as set out in this By-Law one month prior to the expiry of the said Licence by filling out the appropriate application form. 4.0 NEW OR EXISTING BUSINESS (located within a commercial zone) and/or HOME OCCUPATION BUSINESS 4.1 Operation-without licence -prohibited No person shall carry on business within the Town of Tillsonburg without first having obtained a licence to do so. Such licence shall only be required when first operating on the specific location and no renewals shall be required. Change of location will require a new licence. The licence is a requirement of the business owner and not the landlord of the premises. 4.2 No person shall, by virtue of one licence, carry on business in more than one location without first obtaining a licence for that location. 4.3 No person shall change the location of their business without obtaining a licence for the new location. 4.3 No person shall transfer such licence to another person with whom they have sold or transferred ownership of their business. Each new business owner shall be required to obtain a new licence. 5.0 AUCTIONEER 5.1 Operation-without Licence prohibited No auctioneer or person shall operate, maintain or engage in the business, trade or occupation of an auctioneer within the Town without first having obtained an Auctioneer's Licence to do so. 5.2 No auctioneer or person shall sell or put up for sale goods, wares, merchandise or effects by auction within the Town without first having obtained an Auctioneer's Licence. 7 sale of the same, or any portion thereof, account for the proceeds and pay the same to the person or persons entitled to such proceeds, less the auctioneer's proper and legal commission and charges. The auctioneer shall, in case no sale is made of such goods, on payment of his or her proper costs and charges, return such goods to the person or persons entitled to receive the same on proper demand being made thereof. 5.13 Every person/organization conducting an auction on behalf of a non-profit charitable organization or non-profit non-charitable organization must obtain a Daily Auction Licence. 6.0 VENDING/SALESPERSON 6.1 Operation -without Licence prohibited -for unprepared foods only No salesperson shall go from place to place or to a particular place within the Town of Tillsonburg, with goods, wares or merchandise for sale, or carry and expose samples, patterns or specimens of any goods, wares or merchandise that are to be delivered in the municipality afterwards without having first obtained a Licence from the Town of Tillsonburg. 6.2 Every owner/operator of a fruit and vegetable stand shall obtain a Licence for each location to sell local produce only. A fruit and vegetable stand may be permitted only in the Service Commercial (SC), Neighbourhood Commercial (NC) and Major Institutional (IN2) Zones, as defined in the Towns current Zoning By-Law .. 6.3 The applicant shall take out a separate Licence for each location where goods, wares, merchandise or local produce are sold from and the applicant shall operate only in the location set out in the Licence. 6.4 No vending/salesperson shall operate from a specific location without the written permission of the private property owner. 6.5 All mobile vending, fruit/vegetable owner/operators shall be prohibited to operate on any municipal owned lands except for where a special event permit has been issued by the Town. 6.6 No person/organization shall be required to obtain a Licence in accordance with section 6 if the goods, wares or merchandise are being sold on behalf of a non-profit charitable organization or a non-profit non-charitable organization. 6.7 No owner of a business, operating in the Town of Tillsonburg shall be required to obtain a Licence in accordance with Section 6; if the goods, wares, merchandise, and/or fruit and vegetables being sold are such that are offered for sale in the aforementioned business premise and if such items are sold on the property owned/occupied by the said business. 6.8 In addition to the exemption set out in Section 6.1 0, every owner of a business must comply with the Town ofTillsonburg's Zoning By-law. 9 7.8 No person shall operate a refreshment vehicle or refreshment stand within 150 metres (492 feet) of any other restaurant. 7.8.1 Notwithstanding Sections 7.8, the location of special fund raising events shall be at the discretion of the Licensing Officer. 7.9 Every person applying for a licence to permit the operation of a refreshment vehicle or refreshment stand who intends to operate from private property shall submit with the application a letter of permission with respect to the proposed use from the registered property owner or his authorized agent. 7.10 Notwithstanding anything in Section 7, the owner of a mobile lunch truck, which has the sole purpose of travelling from place to place to serve a number of private locations is permitted to serve his clients in any zone and shall not be required to provide letters of permission from the property owners. All policy or policies shall also contain a cross-liability of interest clause protecting the Town against any actions, causes of actions, claims and demands whatsoever which may arise resulting from the Town's issuance of the permit to use the designated area. 8.0 PAWNBROKER 8.1 Operation -without licence -prohibited No person shall carry on the business of a pawnbroker or second hand goods dealer within the limits of the Town without having first obtained a licence for such pawnbroker or second hand goods dealer as provided for in this By-Law. A second hand goods dealer does not included flew markets, second hand bookstores, second hand clothing stores or second hand car dealers. 8.2 No person shall, by virtue of one licence, carry on business as a pawnbroker or second hand goods dealer in more than one shop. 8.3 Any licence issued pursuant to the provisions of this By-Law shall be displayed in a conspicuous place in or on the premises where a pawnbroker or second hand goods dealer is carrying on the business of a pawnbroker or second hand goods dealer. 8.4 Where two or more persons carry on business as pawnbrokers or second hand goods dealer in partnership in the same shop, only one licence is necessary. 8.5 Any person requiring a new licence for a year following the date of expiry of any previous licence shall apply for the new licence in the same manner as any new applicant. 8.6 Every applicant for a pawnbroker or second hand goods dealer licence shall provide in full, at the time the application is submitted, all of the information requested on the application form as well as: (a) payment of the prescribed licence fee; and (b) in the case of a pawnbroker's licence, security in the amount of $2,000 to the 11 pawnbroker/second hand goods dealer in respect of the licence by the applicant or licence holder has or will result in a breach of this By-Law or any other applicable law; or (c) the applicant or licence holder is a corporation or partnership and its conduct or the conduct of its officers, directors, employees, agents or partners affords reasonable grounds for belief that the pawnbroker/second hand goods dealer business has or will not be carried on in accordance with the law and with integrity and honesty; or (d) there are reasonable grounds for belief that the premises, accommodations, equipment or facilities in respect of which the licence is required do not comply with the provisions of this By-Law or any other applicable by-law; or (e) the conduct of the licence holder or other related circumstance afford reasonable grounds for belief that the carrying on of the business of pawnbroker/second hand goods dealer in respect of the premises for which the licence is sought would infringe on the rights or endanger the health or safety of any other members of the public; or (f) the fee payable in respect of the licence has not been paid; or (g) the applicant is in default with respect to any financial or other obligation to the Town. 8.19 No person shall obstruct a person inspecting or withhold, destroy, conceal or refuse to furnish any information or thing required by a person inspecting for the purpose of this By-Law. 8.20 Issuance -rejected -cancelled -suspension -as per the General Provisions contained herein. 8.21 No licensee shall purchase, take in exchange or receive any second hand goods, article or thing from any person under the age of fourteen years of age without written authority from a parent or guardian of such person. 8.22 Every licensee shall ensure that a seller presents one p1ece of identification that is integrated with a photograph: (a) a valid driver's licence; (b) a passport issued by the government of origin; (c) a "Bring Your Identification" card issued by the Liquor Control Board of Ontario; (d) a certificate of Canadian Citizenship issued by the Government of Canada; (e) a Conditions Release Card issued by Correctional Services of Canada; or (f) a student card. 8.23 Every licensee shall ensure that prior to purchasing, taking a pledge, taking in exchange or taking on consignment any second hand goods, a record is made in a recording system approved by the Chief of Police or designate of: (a) the day, month, year and time of the transaction; (b) the full name, date of birth, and address of each seller; (c) the full particulars of the seller's identification; (d) a detailed description of each second hand good sufficient to identify it including, where applicable, make, model, serial numbers, markings, titles and any other identifying numbers, letters or designs; (e) the purchase or consignment price of each second hand good or a description of the item exchanged for it; and 13 8.32 Non-compliance -licence -revoked-notice-see General Provisions 8.33 Every person who contravenes any of the provisions of this By-Law is guilty of an offence and upon conviction is liable to a fine or penalty as provided in the Provincial Offences Act. Each day a violation of this By-Law continues shall constitute a separate and distinct offence under this By-Law. 9 FEE WAIVED 9.1 Non-profit community associatiOns, charitable organizations, service clubs and other organizers of special fund-raising events carried on solely for the benefit of a particular charity or non-profit organization are not required to obtain a licence to operate any refreshment vehicle or refreshment stand and comply with the requirements of this by- law. The licence shall not be required and no fee charged provided that the person, organization, association or service club has completed the requirements contained in the facility contract or special events planner from the Parks & Recreation Services for the event and the applicant is directly responsible for the vending operation. 9.2 The Tillsonburg Business Improvement Area (BIA) and organizers of Town initiated events are not required to obtain a Business Licence to permit the operation of refreshment vehicles and refreshment stands from the downtown location and during outdoor events organized by the BIA or initiated by the Town. The BIA and Town initiated events are exempt from the provisions of this by-law however notification must be provided to the Clerk setting out the details and number of vendors attending the event. 9.3 The provisions of this by-law do not apply to the Tillsonburg Farmers Market held on Saturdays on Bridge Street at the Station Arts Centre. 9.4 Garage sales, second hand book sales, second hand clothing sales, fundraising events conducted by charitable or religious organizations shall be exempt from the provisions of this By-Law. 10 OFFENCE AND PENALTY 10.1 Every person who contravenes any provisions of this by-law or any director or officer of a corporation who concurs in such contravention by a corporation is guilty of an offence and, upon conviction, shall be liable to a fine as provided under the Provincial Offences Act, R.S.O. 1990, as amended from time to time. 11 WORD USAGE 11.1 As used in this by-law, words used in the present tense include the future; words used in the masculine gender include the feminine and neuter; and the singular number includes the plural and the plural the singular. 15 THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3669 A BY-LAW to authorize the Sale of certain lands to Peter Retsinas. WHEREAS pursuant to Section 8 of the Municipal Act,2001, S.O. 2001, C.25, a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act, AND WHEREAS the Corporation of the Town of Tillson burg is desirous of selling certain lands being Lot 52, Plan 41M-88, in the Town of Tillsonburg, County of Oxford. AND WHEREAS The Council of the Corporation of the Town of Tillsonburg has determined that the said lands are surplus to the needs of the Corporation and should be sold; AND WHEREAS Peter Retsinas has made a written offer to purchase these lands at the Purchase Price of $4,533.00. BE IT THEREFORE ENCACTED by the Council of The Corporation of the Town of Tillson burg as follows: 1. THAT the Council of the Town of Tillson burg do authorize the conveyance of lands known as Lot 52, Plan 41M-88, in the Town of Tillson burg, County of Oxford, at the purchase price of $4,533.00; 2. THAT the Mayor and Clerk be hereby authorized to execute on behalf of The Corporation of the Town of Tillsonburg such documents to give effect to this conveyance. 3. That this by-Law shall come into full force and effect upon the date of enactment. READ A FIRST AND SECOND TIME THIS 12th DAY OF November, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 12th DAY OF November 2012. Mayor -John Lessif Clerk -Donna Wilson THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NO. 3670 A BY-LAW to close Taylor lane. WHEREAS it is deemed necessary and expedient to close Taylor Lane, Plan 578, which is located from the Northerly limit of Lincoln Street to the Southerly limit of Town Line Road, in the Town of Tillsonburg. AND WHEREAS the effect of this by-law will not deprive any person of means of ingress and egress to and from his/her lands. AND WHEREAS by virtue of Section 34 (I) of The Municipal Act, 2001 S.O. 2001, Chapter 25, the Corporation is empowered to close road allowances. AND WHEREAS the provisions of Notice By-Law 3041 were followed in advertising the potential closing of Taylor Lane. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillson burg as follows: 1. THAT Taylor Lane, Plan 578, being located from the Northerly limit of Lincoln Street to the Southerly limit ofT own Line Road in the Town ofTillsonburg, as shown on Schedule "A" attached, is hereby closed. 2. THIS by-law shall take effect on registration hereof in the Registry Division for the County of Oxford (No.41). 3. THAT the Mayor and Clerk are hereby authorized to execute all necessary documents to implement such road closing. READ A FIRST AND SECOND TIME THIS 12111 DAY OF NOVEMBER, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 26111 DAY OF NOVEMBER, 2012. MAYOR -John Lessif CLERK-Donna Wilson Fact Sheet Office of the Secretary to the Governor General QUEEN ELIZABETH II DIAMOND JUBILEE MEDAL A new commemorative medal was created to mark the 2012 celebrations of the 60th anniversary of Her Majesty Queen Elizabeth II's accession to the Throne as Queen of Canada. The Queen Elizabeth II Diamond Jubilee Medal is a tangible way for Canada to honour Her Majesty for her service to this country. At the same time, it serves to honour significant contributions and achievements by Canadians. During the year of celebrations, 60 000 deserving Canadians from across the country and various walks of life will be recognized. The Chancellery of Honours, as part of the Office of the Secretary to the Governor General, administers the Queen Elizabeth II Diamond Jubilee Medal program. Eligibility criteria To be eligible for this honour, a person must: • Be a Canadian citizen or a permanent resident of Canada, but need not necessarily reside in Canada; • Have made a significant contribution to a particular province, territory, region or community within Canada, or an achievement abroad that brings credit to Canada; and • Be alive on February 6, 2012, the 60th anniversary of Her Majesty's accession to the Throne. The medal can be awarded posthumously, as long as the recipient was alive on that date. Nomination process To ensure that a variety of fields of activity are recognized, partner organizations have been invited to nominate candidates from their community or organization for this national honour. Members of the general public are welcome to contact the offices of members of Parliament, senators, lieutenant governors, territorial commissioners, or provincial and territorial premiers to suggest names of candidates. Recommendations can also be made for individuals affiliated with non-governmental organizations participating in this program. The list of partner organizations that can submit nominations is posted on www.gg.ca/diamondjubilee. Description of the medal The obverse depicts a crowned image of the Sovereign, in whose name the medal is bestowed. The reverse marks the sixtieth, or diamond, anniversary of the accession to the Throne of Her Majesty Queen Elizabeth II. The anniversary is expressed by the central diamond shape, by the background composed of a pattern of diamonds, and by the two dates. The Royal Cypher consists of the Royal Crown above the letters EIIR (i.e., Elizabeth II Regina, the latter word meaning Queen in Latin). The maple leaves refer to Canada, while the motto VIVA T REGINA means "Long live The Queen!" RIDEAU HALL "v""'W.gg.ca 1 Sussex Drive, Ottawa, Ontario Canada K1A OA 1 Amber Zimmer Deputy Clerk Development & Communication Services Town of Tillson burg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A 7 Re: Diamond Jubilee nomination for Dr. Alnoor Kara Dear Sir/Madam: I am writing to you to nominate Dr. Alnoor Kara for a diamond Jubilee award of recognition for his significant and long term contribution to humanity. Dr. Kara is kind, generous and benevolent person. He has been helping people in various capacities for over 4 decades. He helped hundreds of people from various parts of southern Ontario: Stratford, London,Tilsonburg, StMary, Kitchener, New Hamburg and beyond. He gave thousands of hours to his patients and non-patients alike. What is most impressive about Dr Kara is that he is always looking out for and helping the underprevileged and marginalize people in and around our community: Whether these people are prisoners, or live in a shelter due to domestic violence, He ensured that he utilized available resources to highlight and champion causes of women, youths and ethnic groups. He is passionate about helping the less fortunate for example, women, youths, and the mentally ill, he helped out with various Forms of oppression, for instance, Bullying and racism to challenges facing immigrant women and their families. Dr. Kara has done so much to help poor and disadvantaged people, that it would take a lot more than five hundred words to tell about his efforts. This man is so kind and caring, that he goes out of his way to help people. During the earth quake that destroyed Haiti, He called all the patients and people he knew who might have had family members in that country to provide them with kind words and financial help. People from as far away as Kitchener and Tillsonburg. Another thing that he is well known for is his ability to connect and help with young people and especially those who got into trouble and heading down the wrong path. He reached out to them and has done so very successfully over the years. as a result, has preserved and enriched a lot of lives. Another thing that he has been doing for a long time, is to help people without medical coverage. For some people he gives medication free that they need but could not afford to buy it. Often from his sample stock. Also he forfiets his fee for some who are not covered by ohip and who are financially desperate. He also educates victims and families about child abuse, bullying, drug abuse, racism and domestic violence. This gentle human being is never too busy to help his fellow human. Dr. Kara is truly an exemplary canadian. He helped people in several neighborhoods. His work transcends borders, helping in Tillsonburg, Kitchener, Waterloo, cambridge, London and beyond. He transforms the experiences of people whose lives were once characterized by hopelessness, failure and despair, to a place of renewed hope, all because he cares about his fellow canadians. To whom it may concern, It is of my personal opinion that Brad Bennett ofTillsonburg, ON. is a worthy recipient ofthis year's Queen's Diamond Jubilee Medal Award. I hope the efforts of this letter inspire you to be of similar opinion! Brad has been involved in a wide variety of community activities within Tillson burg and the surrounding area for many years. These contributions include, but are limited to: The Woodstock Rotary Club, the Canadian Cancer Society (Past President), the Woodstock Rowing Club, Tillsonburg Youth Basketball, as well as, the Church Council of St. Paul's United Church. Brad currently sits as a member of the Tillsonburg District Memorial Hospital's board of directors, and was previously appointed chairperson (2008-2009). His assiduous attitude toward work and volunteerism showcase a person who appreciates the community he so selflessly serves. Currently practicing law within the firm of Gibson, Bennett, Groom, & Szorenyi he is also very proud to be a contributor of the town's infrastructure. Thanks very much for your time and consideration. Best regards, David Bennett. November 12, 2012 We would like to nominate Steve Kyle and Sonja LaRose for the Queen's Diamond Jubilee Medal. Steve Kyle is the organizer of Tillson burgs Relay for Life event raising funds for the Canadian Cancer Society. Sonja LaRose is the woman behind this man, the secretary, the information tent manager and the team recruitment convenor for Relay for Life. The Tillson burg Relay For Life started in 2002 and this coming year will be the 12th year of this community supported event. This event has surpassed the $2,000,000.00 mark in fund raising for the Canadian Cancer Society thanks to the generosity and efforts of a great many people. The committee its self now has more than 75 members who help to oversee over 400 volunteers. This yearly event is a memorable premiere community experience that not only raises a lot of money for the Cancer Society but enriches the lives of the people in our Community and surrounding areas. With 50% of the money going to research and 30% delegated for patient services Steve, Sonja and the Committee should be assured that they are making a difference in the lives of Tillsonburg and surrounding area families. Steve and Sonja were colleagues at Courtland Public School, Steve was the Principal and Sonja was the secretary. These 2 people have worked together for years and when it came time for retirement they decided they were not yet finished. They took on the commitment of the Tillsonburg Relay for Life and brought their team of colleges to the table to help them. These 2 individuals devote their time year round to this event and make it run so smoothly. Steve Kyle is a family man, a loving husband, father and grandfather. He ensures that members of our community living with cancer have supports and stay connected to help anyway he can. Sonja also a family oriented individual, loving wife, mother and grandmother devotes her time to the administration behind this event. She is the "go to gal" for all information before, during and after the Relay. Sonja keeps the event flowing and everyone on schedule. Steve and Sonja have dedicated a large portion of their life to this cause and it would be such a honour to see them recognized for their efforts although if you knew them as well as we do this is not why they do what they do every year. They really do want to make a difference and in 12 years we believe they have. All you would have to do is attend 1 Tillsonburg Relay for Life That was the message shared during the annual Canadian Cancer Society's Relay For Life, a 12-hour overnight event held Friday and Saturday at Annandale Public School in Tillsonburg. Participants came from all over the region, including London, St. Thomas, Langton, Almyer and Tillsonburg. "There's got to be close to a 1 ,000 or more people here tonight -it's an amazing crowd," said Steve Kyle, organizer for the 2012 Relay For Life. "It's a perfect evening, not too hot or too cold so this is wonderful." Each year, thousands of Canadians are diagnosed with cancer and many more are personally touched by the disease. The Relay for Life brings together survivors, their family and friends, as well as members of the community in the fight against cancer. While there was no theme for this year's event, a number of teams dressed up in costumes and had a theme or a signature look to their group. Teams participating in this year's Relay For Life included the Tumornators, Angels Among Us, Jesse's League, The (ECI) Smurfs, UFC: Ultimate Fight for Cancer, ABC, The God Squad, Gramm a's Girls, The Wild Bunch and Jackie's Butterfly Brigade. Year after year, Kyle said he is amazed at the team spirit and sense of celebration that is showcased at the Relay For Life in Tillsonburg. "You can just feel the energy, it's amazing. We see all these young folks dancing and everybody is having fun," he added. "There's so many amazing displays, and every year it's different," said Kyle. "It's incredible with the imagination and enthusiasm that is put into each team." The event kicked off Friday evening with opening ceremonies that included speeches and welcoming remarks from dignitaries, special guests and organizers, a blessing and prayer as well as the release of pigeons. That was followed by the survivor's victory lap and the Relay For Life team parade around the track at Annandale school. One other highlight Friday night was the lighting of luminaries -an emotional and inspiring ceremony in remembrance of loved ones lost to cancer and those who are currently battling the disease. Kyle noted the tremendous amount of community support that makes the Tillsonburg Relay For Life such a great success. "Support comes from all the communities around because they all contribute," he said. "Courtland gives us tents and London gives us radios to communicate back and forth. We can't express our gratitude to all these people who make a contribution here." Approximately 40 teams, including local businesses and community groups, registered and took part in the 2012 Relay for Life in Tillsonburg. Every year for the past eleven years, the event has raised close to $200,000 locally and this year raised just over $25,000 of that through online donations. To date, more than $2 million dollars has been raised in Tillson burg for the Relay For Life and the fight against cancer. BY-LAW 3670 SCHEDULE "A" THE CORPORATION OF THE TOWN OF TILLSONBURG NOTICE OF ROAD CLOSURE-TAYLOR LANE Please take notice that the Town of Tillsonburg intends to pass a by-law to close Taylor Lane starting at the Northerly limit of Lincoln Street to the Southerly Limit at Town Line Road as depicted on the map below. The effect of this by-law will not limit the means of ingress and egress to any individual property owner. i TOWN For more information please contact the undersigned. Donna Wilson Clerk Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg, ON N4G 1B9 519-688-3009 ext. 3224 de wilson @tillsonburg.ca Ht.GI~ I t.Ht.U !-'LAN NO. ':lbb ·s LINCOLN STREET 15 14 LINE ~ Subject Property 13 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3677 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillson burg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'FD-2' the zone symbol of the lands so designated 'FD-2' on Schedule "A" attached hereto. 2. That Section 18.3 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: "18.3.2 LOCATION: WEST SIDE OF QUARTER TOWN LINE ROAD, SOUTH OF GLENDALE DRIVE (255 QUARTER TOWN LINE ROAD) FD-2 18.3.2.1 · Notwithstanding any provisions of this By-Law to the contrary, no person shall within any FD-2 Zone use any lot, or erect, alter, or use any building or structure for any purpose the following: all uses permitted in Section 18.1 to this By-Law; accessory building, accessory to a residential use. 18.3.2.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any FD-2 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 18.3.2.2.1 ACCESSORY BUILDINGS PERMITTED Maximum 1 (one) 18.3.2.2.2 SIZE OF ACCESSORY BUILDING Maximum 18.3.2.3 That all of the provisions of the FD Zone in Section 18.2 of this By- Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis." SCHEDULE "A" TO BY-LAW No. __ _ PART LOT 8, CONCESSION 11 (DEREHAM) TOWN OF TILLSONBURG 1--o:: ~ ... "'.9 ~sa N66-00-20E ·o,y vft.. N36-16-30W 16.14 6.28 N85-36-50E 42.02 N48-25-00E 9.87 N66-30-30E 9.16 D AREA OF ZONE CHANGE TO FD-2 NOTE: ALL DIMENSIONS IN METRES ~:J!fJ/fJi!fX1~cth,, Produced By The Department of Corporate Services Information Systems ©2012 N52-28-00E 3.39 ---~ 25 12.5 0 N78-43-20E 71.78 METRES N78-43-20E 5.18 25 UJ z :::::; z $ 8 a<: UJ ~ <( ::::J 0' 50 THIS IS SCHEDULE "A" TO BYLAW No. PASSED THE DAY OF ___ , 2012 MAYOR CLERK THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3675 A BY-LAW to authorize the Sale of certain lands to Eleanor Marie Story. WHEREAS pursuant to Section 8 of the Municipal Act,2001, S.O. 2001, C.25, a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act, AND WHEREAS the Corporation of the Town of Tillson burg is desirous of selling certain lands being Part of Block A, Plan M-68, designated as Part 3 on Reference Plan 41R-8862, in the Town of Tillsonburg, County of Oxford. AND WHEREAS The Council of the Corporation of the Town of Tillson burg has determined that the said lands are surplus to the needs of the Corporation and should be sold; AND WHEREAS Eleanor Marie Story has made a written offer to purchase these lands at the Purchase Price of $300.00. BE IT THEREFORE ENCACTED by the Council of The Corporation of the Town of Tillson burg as follows: 1. THAT the Council of the Town of Tillson burg do authorize the conveyance of lands shown on schedule A attached hereto and described as Part of Block A, Plan M-68, designated as Part 3 on Reference Plan 41R-8862, in the Town of Tillsonburg, County of Oxford, at the purchase price of $300.00, plus all applicable disbursements and legal costs; 2. THAT the Mayor and Clerk be hereby authorized to execute on behalf of The Corporation of the Town of Tillsonburg such documents to give effect to this conveyance. 3. That this by-Law shall come into full force and effect upon the date of enactment. READ A FIRST AND SECOND TIME THIS 26th DAY OF November, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS lOth DAY OF December 2012. Mayor -John Lessif Clerk -Donna Wilson c:t: LLI --' :::::> 0 LLI :I: u Vl t-o:: 0 z ! P.I.N. 00026 BLOC}\ RE:GJs-r E:EE:D <" P.I.N. 00026 \ " "' l3 " "" ........ 0544 ·~~/ " MOWED GRASS " -J-JA'iJ PLAN J'vJ~SB PART P.I.N. 00026 " MOWED GRASS " q. ~. 4. ~~ ~. -~ ~ ~ 2 0544 " MOWED GRASS " 0544 "~ \._Sl <:) '\0 0'): ~0 I REQUIRE lHIS PLAN TO BE DEPOSITED UNDER lHE LAND TlTLES ACT PLAN 41R-'&fQ~ RECEIVED AND DEPOSITED DATE 4nt.;a. L)o\)£atbfr C --~~-tt"A_~: __ ~-16J"'I REPRESENTATlVE FOR lHE LAND REGISTRAR FOR lHE LAND TlTLES DIVISION OF OXFORD (No.41 >y' , PART SCHEDULE PART 2 ~1/c, \ \ ~ % 3 17.724 BLOCK PART OF BLOCK "A" PLAN M-68 ' "- P.I.N. PART OF 00026-0544 AREA 200.5 SQUARE METRES 873.6. SQUARE METRES 147.2 SQUARE METRES , \() / _,roo~---~ / > 0 ...l t0 \_,c:;<" ~ ............. ., <o -~ .... l'o,o ~,~ ~ ............... If.\~ ,_., -......, O,c- "~~- ,Y,~~-~ .... .... 6>-'11\( 1l '%> .... .... :r ,_}.~~ ............. ~0\P~~ r; ................... . . ~ .... fJ:F'~ lliE CORPORATION OF lliETOWN OF TIUSONBURG BY-LAW NUMBER 3671 A BY-LAW TO AUTHORIZE AN AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF TILLSON BURG AND EDWIN EARL MCLAUGHLIN AND EWART ARNOLD MCLAUGHLIN. WHEREAS the Corporation of the Town of Tillson burg deems it necessary and expedient to enter into an agreement with Edwin Earl McLaughlin and Ewart Arnold McLaughlin for the purposes of enabling a temporary access route (long term) across the 10 Clearview Dr property to enable fibre service to the adjacent property. THEREFORE the Council of the Town of Tillson burg enacts as follows: 1. THAT the Agreement attached hereto as Schedule "A" forms part ofthis by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule "A" on behalf of the Corporation of the Town of Tillsonburg. This by-law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME lliiS 26th DAY OF NOVEMBER, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 26th DAY OF NOVEMBER,2012. MAYOR -John Less if CLERK-Donna Wilson THIS AGREEMENT, made in triplicate on the day of October, 2012 Between EDWIN EARL MCLAUGLIN AND EWART ARNOLD MCLAUGHLIN, Hereinafter called the "Transferor", -and- THE CORPORATION OF THE TOWN OF TELLSONBURG, Hereinafter called the "Transferee", WITNESSETH that the parties hereto agree as follows: 1. The Transferor is the owner in fee simple and in possession of the lands described as Parts of Lots 2 and 3, Concession 5 NTR Middleton being Parts 1 & 2, Plan 41R-3393 ("the subject property") herein. 2. The Transferee and/or their designate has installed fibre optic conduit and cable on the property. 3. Appendix A attached hereto forms part ofthis agreement 4. In consideration of the sum of ONE DOLLAR ($1.00) of lawful money of Canada, now paid by the Transferee to the Transferor, the Transferor hereby: a. Grants a temporary route for fibre optic conduit and cable across the subject property to the Transferee, its successors and assigns, together with the right of the Transferee, its licensees, successors, assigns, servants, agents, workmen and contractors with all necessary vehicles, supplies, machinery and equipment necessary or incidental to enter upon the subject property at all times and to pass and repass thereon as may be required by the Transferee from time to time, to achieve access to the fibre optic cable and for the purposes of installing, maintaining, operating, repairing, replacing, reconstructing and removing same including all necessary trenches for underground placement of the fibre optic cable, drop boxes and related equipment; b. Grants the Transferee the right to cut and remove or trim and keep trimmed all trees on the subject property that may interfere with the safe and efficient operation of the fibre optic conduit and cable; c. Covenants that without the consent in writing of the Transferee, it will not place or remove any fill or improve any part of the subject property within 1.5 metres of the fibre route ("the route lands") including the erection of any pole, structure or building or do any other construction above or below the surface. Notwithstanding above, the 10. The burden and benefit ofthis Transfer and Agreement shall run with the land and shall extend to, be binding on and enure to the benefit of the parties hereto and their respective successors and assigns. DATED at SIGNED, SEALED AND DELIVERED in the Presence of this day of October, 2012 THE CORPORATION OF THE TOWN OF TILLSON BURG Donna Wilson CLERK Edwin Earl Mclauglin DATE DATE I have the authority to bind the corporation Ewart Arnold Mclaughlin DATE I have the authority to bind the corporation THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3679 A BY-LAW TO AUTHORIZE AN AGREEMENT OF EASEMENT BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG AND PACKET-TEL CORPORATION. WHEREAS the Corporation of the Town ofTillsonburg deems it necessary and expedient to enter into an agreement of easement with Packet-Tel Corporation for 20 Clearview Drive. THEREFORE the Council of the Town ofTillsonburg enacts as follows: 1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule "A" on behalf of the Corporation ofthe Town ofTillsonburg. This by-law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 26111 DAY OF NOVEMBER, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 26111 DAY OF NOVEMBER, 2012. MAYOR-John Lessif CLERK-Donna Wilson THIS AGREEMENT OF EASEMENT, made in triplicate on the day of October, 2012 Between THE CORPORATION OF THE TOWN OF TILLSONBURG, Hereinafter called the "Transferor", -and- PACKET-TEL CORP, Hereinafter called the "Transferee", WITNESSETH that the parties hereto agree as follows: 1. The Transferor is the owner in fee simple and in possession of the lands described as PT LT 2 and 3, Concession 5 NTR Middleton, Parts 1 & 2, Plan 41R-8855 herein ("the subject property"). 2. The Transferee and or their designate will install fibre optic conduit and cable on the subject property upon receiving notice from Edwin Earl Mclauglin And Ewart Arnold Mclaughlin or their successor or assign that the temporary fibre route permitted across their 10 Clearview Dr property is no longer permitted. 3. Appendix A attached hereto forms part of this agreement. 4. In consideration of the sum of ONE DOLLAR ($1.00) of lawful money of Canada, now paid by the Transferee to the Transferor, the Transferor hereby: a. Sells, grants and conveys in perpetuity to the Transferee, its successors and assigns, a free and uninterrupted easement in, over, upon, across or through the subject property together with the right of the Transferee, its licensees, successors, assigns, servants, agents, workmen and contractors with all necessary vehicles, supplies, machinery and equipment necessary or incidental to enter upon the subject property at all times and to pass and repass thereon as may be required by the Transferee from time to time, to achieve access to the fibre optic cable and for the purposes of installing, maintaining, operating, repairing, replacing, reconstructing and removing same including all necessary trenches for underground placement of the fibre optic cable, drop boxes and related equipment; b. Covenants that without the consent in writing of the Transferee, it will not place or remove any fill or improve any part ofthe subject property by applying any surface treatment other than pavement or other standard parking lot treatment or erecting any pole, structure or building or do any other construction above or below the surface (other than seeding or sodding with grass); DATED at SIGNED, SEALED AND DELIVERED in the Presence of this day of October, 2012 THE CORPORATION OF THE TOWN OF TILLSON BURG Donna Wilson CLERK John Lessif MAYOR DATE DATE I have the authority to bind the corporation John Fagg, President Packet-Tel Corp DATE I have the authority to bind the corporation THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3672 A BY-LAW TO AUTHORIZE AN AGREEMENT OF EASEMENT BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG AND EDWIN EARL MCLAUGHLIN AND EWART ARNOLD MCLAUGHLIN. WHEREAS the Corporation of the Town ofTillsonburg deems it necessary and expedient to enter into an agreement of easement with Edwin Earl Mclaughlin and Ewart Arnold Mclaughlin concerning 10 Clearview Drive, Town ofTillsonburg. THEREFORE the Council of the Town ofTillsonburg enacts as follows: 1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule "A" on behalf of the Corporation of the Town ofTillsonburg. This by-law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 26111 DAY OF NOVEMBER, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 26111 DAY OF NOVEMBER, 2012. MAYOR-John Lessif CLERK-Donna Wilson THIS AGREEMENT OF EASEMENT, made in triplicate on the day of October, 2012 Between EDWIN EARL MCLAUGLIN AND EWART ARNOLD MCLAUGHLIN, Hereinafter called the "Transferor", -and- THE CORPORATION OF THE TOWN OF TILLSONBURG, Hereinafter called the "Transferee", WITNESSETH that the parties hereto agree as follows: 1. The Transferor is the owner in fee simple and in possession of the lands described as Parts of Lots 2 and 3, Concession 5 NTR Middleton, being Parts 1 & 2, Plan 41R-3393, and specifically, Part 1, Plan 41R-3393 ("the subject property") herein. 2. The Transferee and/or their designate has installed fibre optic conduit and cable on the subject property. 3. Appendix A attached hereto forms part of this agreement. 4. In consideration of the sum of ONE DOLLAR ($1.00) of lawful money of Canada, now paid by the Transferee to the Transferor, the Transferor hereby: a. Sells, grants and conveys in perpetuity to the Transferee, its successors and assigns, a free and uninterrupted easement in, over, upon, across or through the subject property together with the right of the Transferee, its licensees, successors, assigns, servants, agents, workmen and contractors with all necessary vehicles, supplies, machinery and equipment necessary or incidental to enter upon the subject property at all times and to pass and repass thereon as may be required by the Transferee from time to time, to achieve access to the fibre optic cable and for the purposes of installing, maintaining, operating, repairing, replacing, reconstructing and removing same including all necessary trenches for underground placement of the fibre optic cable, drop boxes and related equipment; b. Grants the Transferee the right to cut and remove or trim and keep trimmed all trees on the subject property that may interfere with the safe and efficient operation of the fibre optic conduit and cable; 10. The burden and benefit of this Transfer and Grant of Easement shall run with the land and shall extend to, be binding on and enure to the benefit ofthe parties hereto and their respective successors and assigns. DATED at SIGNED, SEALED AND DELIVERED in the Presence of this day of October, 2012 THE CORPORATION OF THE TOWN OF TILLSON BURG John Lessif Mayor Donna Wilson CLERK Edwin Earl Mclauglin DATE DATE DATE I have the authority to bind the corporation Ewart Arnold Mclaughlin DATE I have the authority to bind the corporation THE CORPORATION OF THE TOWN OF TIU.SONBURG BY-LAW NUMBER 3678 A BY-LAW TO AUTHORIZE AN AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF TILLSON BURG AND PACKET-TEL CORPORATION. WHEREAS the Corporation of the Town ofTillsonburg deems it necessary and expedient to enter into an Easement Agreement with Packet-Tel Corporation concerning fibre optics along the former Rail Corridor on Clearview Drive. THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT the Agreement attached hereto as Schedule "A" forms part ofthis by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule "A" on behalf of the Corporation of the Town ofTillsonburg. This by-law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 26th DAY OF NOVEMBER, 2012. READ A THIRD AND FINAL TIME AND PASSED THIS 26th DAY OF NOVEMBER, 2012. MAYOR -John Lessif CLERK-Donna Wilson THIS AGREEMENT OF EASEMENT, made in triplicate on the day of November, 2012 Between THE CORPORATION OF THE TOWN OF TILLSONBURG, Hereinafter called the "Transferor", -and- PACKET-TEL CORP, Hereinafter called the "Transferee", WITNESSETH that the parties hereto agree as follows: 1. The Transferor is the owner in fee simple and in possession ofthe lands described as PT LT 2, Concession 6 NTR Middleton, Part 5, Plan 41R-7672 herein ("the subject property"). 2. The Transferee and or their designate has installed fibre optic conduit and cable on the subject property. 3. Appendix A attached hereto forms part ofthis agreement. 4. In consideration of the sum of ONE DOLLAR ($1.00) of lawful money of Canada, now paid by the Transferee to the Transferor, the Transferor hereby: a. Sells, grants and conveys in perpetuity to the Transferee, its successors and assigns, a free and uninterrupted easement in, over, upon, across or through the subject property together with the right of the Transferee, its licensees, successors, assigns, servants, agents, workmen and contractors with all necessary vehicles, supplies, machinery and equipment necessary or incidental to enter upon the subject property at all times and to pass and repass thereon as may be required by the Transferee from time to time, to achieve access to the fibre optic cable and for the purposes of installing, maintaining, operating, repairing, replacing, reconstructing and removing same including all necessary trenches for underground placement of the fibre optic cable, drop boxes and related equipment; b. Covenants that without the consent in writing of the Transferee, it will not place or remove any fill or improve any part of the subject property by applying any surface treatment other than pavement or other standard parking lot treatment or erecting any pole, structure or building or do any other construction above or below the surface (other than seeding or sodding with grass); DATED at SIGNED, SEALED AND DELIVERED in the Presence of this day of October, 2012 THE CORPORATION OF THE TOWN OF TILLSON BURG John Lessif Mayor Donna Wilson CLERK John Fagg, President DATE DATE DATE I have the authority to bind the corporation DATE I have the authority to bind the corporation THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3674 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 2f1h day of November, 2012 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 {3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillson burg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSON BURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillson burg at its special meeting and regular meeting held on November 26, 2012, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 2f1h DAY OF NOVEMBER, 2012 READ A THIRD AND FINAL TIME AND PASSED THIS 2£1h DAY OF NOVEMBER, 2012 MAYOR-John Lessif CLERK-Donna Wilson COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: November 26, 2012 RESOLUTION NO.: 1 MOVED BY: RESOLVE THAT the Agenda as pre r d for the Open Session of the Council Meeting of November 26, 2012, be adopted. ~arried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: November 26, 2012 RESOLUTION NO.: 2 MOVED BY: I \ RESOLVE THAT Council move into Clos~ssion, to consider matters relating to: Matters relating to the security of the property of the municipality; Matters for the purpose of educating or training the members. ~arried D Recorded Vote D Defeated D Deferred D Tabled Mayor's Initials RESOLUTION NO.: 1 COUNCIL RESOLUTION CLOSED SESSION MOVED BY: t )&--~ SECONDED BY: 0 ~~------ Date: November 26, 2012 RESOLVED THAT the Agenda as prepared for the Closed Session of the Council Meeting of November 26, 2012, be adopted. Gcarried D Recorded Vote D Defeated D Deferred D Tabled __,(/Y~· _Mayor's Initials RESOLUTION NO.: MOVED BY: COUNCIL RESOLUTION CLOSED SESSION Date: November 26, 2012 RESOLVE THAT the Minutes of the Closed Session Meeting of November 12, 2012, be approved. D Carried Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: November 26, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT the Minutes of the Open Council Meeting of November 12, 2012, be approved. ciJ Carried D Recorded Vote D Defeated D Deferred D Tabled ~_./' VepJ+y ~ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _1=----Date: November 26, 2012 RESOLUTION NO.: MOVED BY: RESOLVED THAT the Town ofTillsonburg will work to keep good jobs in our communities by: • Adopting the "Re-thinking Canada's Auto Industry: A Policy Vision to Escape the Race to the Bottom" which includes Taking The Good Jobs Pledge; and • Calling on the federat provincial and territorial governments to immediately implement a National Auto Policy to support Canadian manufacturing footprint long into the future, and to convene a National Jobs Summit to develop an overall strategy for keeping good jobs in Canada; and • Calling on Global Corporations to invest more in Canadian operations and good Canadian jobs; and • Sending this resolution to the Ontario Municipal Association and the Federation of Canadian Municipalities and any other relevant bodies for consideration and circulation. tJ Carried D Defeated D Deferred D Tabled D Recorded 9 Vote Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -----'3=----Date: November 26, 2012 RESOLVE THAT the Town of Tillson burg Co mittee of Adjustment approve Application File A 09/12 subject to the following conditions: i) A building permit for the proposed assembly use shall be issued within one year of the date of the Committee's decision; ii) The applicant enter into an agreement with the Town to construct appropriate fencing on the parking lot boundary adjacent to residential properties, and provide a 1.0 m buffer and safety ballard between the rear of the plaza and the parking aisle. D Carried ~ Defeated D Deferred D Tabled D Recorded ~De~~ Vote Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 4 RESOLUTION NO.: 6 . (I MOVED BY: ~ )/f,1thLU~ Date: November 26, 2012 SECONDED BY: 1M f 4 §- RESOLVE THAT Council receive CAO 12-30 Executive Summary to By-Law 3675; FURTHER RESOLVE THAT By-Law 3675, to authorized the sale of Land-bfEieanor Story be brought forward for Council consideration. 0 Carried D Recorded Vote D Defeated D Deferred D Tabled ~-Uep--'\-'-1 ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _5=----Date: November 26, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receive Report CAO 12-32 Sale of Library Building; FURTHER RESOLVE THAT Council approve the sale ofthe Library building to the County of Oxford at a price of $400,000; AND FURTHER RESOLVE THAT a purchase and sale agreement and a land lease agreement be negotiated with the County of Oxford and that it be brought back for Council consideration. D D Carried Recorded Vote D Deferred D Tabled ~ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ----'7'------Date: November 26, 2012 RESOLUTION NO.: MOVED BY: ---······ RESOLVE THAT Council receive Report DCS 12-55 Proposed Class 'A' Bing Hall; c.? FURTHER RESOLVE THAT Council approve the application for a Class A Bingo Hall to be located at 230 Lisgar Avenue; AND FURTHER RESOLVE THAT the Alcohol and Gaming Commission of Ontario be notified of Council's decision. D D Carried Recorded Vote [] Defeated D Deferred D Tabled COUNCIL RESOLUTION AGENDA ITEM NO.: _8=---Date: November 26, 2012 RESOLUTION NO.: 9 MOVED BY: RESOLVE THAT Council receives report DCS 2012-65-Illegal Dumping-Garbage in Alleys for information purposes. ~ied D Recorded Vote D Defeated D Deferred D Tabled ~~"--- _-.::::::..-___ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -----'9:::...___ Date: November 26, 2012 RESOLUTION NO.: 10 / MOVED BY: L// SECONDED BY: ~__.:::::~~===::!::"':::::....-.__ __ _ RESOLVE THAT Council receives Report DCS 12-64-Easements for Fibre Network and further resolve; FURTHER THAT Council approve the agreement with Edwin Earl Mclaughlin And Ewart Arnold Mclaughlin for the purposes of enabling a temporary access route (long term) across the 10 Clearview Dr property to enable fibre service to the adjacent property; FURTHER RESOLVE THAT Council approve an easement with Edwin Earl Mclaughlin And Ewart Arnold Mclaughlin for the purposes of enabling a permanent fibre access route onto the lands described as Part of Lots 2 and 3, Concession 5 NTR, and more specifically, Part 1, Plan 41R-3393; AND FURTHER RESOLVE THAT Council approved the granting of an easement to Packet-Tel Corp for the purposes of enabling the relocation of the temporary fibre access route onto the lands described as Part of Lots 2 and 3, Concession 5 NTR, and more specifically, Parts 1 and 2, Plan 41R-8855 subject to Packet-Tel Corp agreeing to be responsible for all costs related to the relocation; AND FURTHER RESOLVE THAT Council approved the granting of an easement to Packet-Tel Corp for the purposes of enabling a permanent fibre access route onto the lands described as Part of Lots 1 and 2, Concessions 5 and 6 NTR, and more specifically, Part 5, Plan 41R-7672; AND FURTHER RESOLVE THAT By-Laws to authorize the above noted agreements be brought forward for Council consideration. ~ ltJ Carried D Recorded Vote D Defeated D Deferred 9cJ Tabled f\rJ"'::: ~ tf-A-Y ' ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 10 Date: November 26, 2012 RESOLUTION NO.: MOVED BY: ·--~-··"" RESOLVE THAT Council receive Report OPS12-20 for the Abandonment ofthe Norfolk Oxford Municipal Drain; FURTHER RESOLVE THAT The Town retain the Norfolk Oxford Municipal Drain through Station 000 to 160, Station 575 to 770 and recommend the abandonment of the Norfolk Oxford Municipal Drain from Station 160 to 575 and Station 770 to 1+180 as per the K. Smart Engineering report dated October 9th 2012. dJ Carried D Recorded Vote D Defeated D Deferred D Tabled /\ / D~~ --~ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 11 Date: November 26, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receive Report OPS 12-18-Traffic Bylaw Consolidation Report; FURTHER RESOLVE THAT the proposed consolidated traffic bylaw be made available to the public for a minimum of 30 days to allow for review and comments. ~d D Recorded Vote D Defeated D Deferred ~' ~~Tabled COUNCIL RESOLUTION AGENDA ITEM NO.: 12 Date: November 26, 2012 RESOLUTION NO.: 13 MOVED BY: RESOLVE THAT Council receive Report PRS 12-20 New sign at Tillsonburg Cemetery, as information; 6Carried D Recorded Vote D Defeated D Deferred D Tabled fj,J D~pJ~\ ___ Mayor's ifiitials COUNCIL RESOLUTION AGENDA ITEM NO.: 13 Date: November 26, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receive Report PRS 2012-19 Amended Agreement for Concession Operations, as information; FURTHER RESOLVE THAT the Agreement between the Town and Beres Catering be amended to reduce the monthly rental fee for the months of April through August in 2013 and 2014 to $300 plus applicable taxes. ~ied D Recorded Vote D Defeated D Deferred D Tabled ~~.~r. ./ Mayor's-initials COUNCIL RESOLUTION AGENDA ITEM NO.: 14 Date: November 26, 2012 RESOLUTION NO.: 15 MOVEDBY: ~~ SECONDED BY:~--- RESOLVE THAT Council receive Report PRS 12-18 Toboggan Hill Agreement for information purposes. ~ Carried D Recorded Vote D Defeated D Deferred D Tabled ('~ D--{pj~ A ___ Mayor\-ihitials COUNCIL RESOLUTION AGENDA ITEM NO.: 17 Date: November 26, 2012 MOVED BY: --~-·-. ..-·~······ RESOLVE THAT Council ofthe Corporation ofthe Town ofTillsonburg approve the Ontario Good Roads Association Constitutional Amendment. ~ Carried D Recorded Vote D Defeated D Deferred /1 D Tabled ~ -Def.'A~ ~ Ma'yor'sTnitials COUNCIL RESOLUTION AGENDA ITEM NO.: 18 Date: November 26, 2012 RESOLUTION NO.: MOVED BY: SECONDEDBY: ---~~~~~==~==~---- RESOLVE THAT Council receive the Nominations for the Queen's Diamond Jubilee Medal Program; FURTHER RESOLVED THAT Council nominate Alnoor Kara, Brad Bennett, Steve Kyle, Sonja LaRose, Marion Pratt and Ester Parkhill for the 2012 Queen's Diamond Jubilee Medal; AND FURTHER RESOLVE THAT all nominations be submitted to the Governor General for consideration; AND FURTHER RESOLVED THAT the Queen's Diamond Jubilee Medals, if awarded, be presented at a future open Council meeting. B Carried D Recorded Vote D Defeated D Deferred D Tabled D J-M~or'irnitials COUNCIL RESOLUTION AGENDA ITEM NO.: 19 Date: November 26, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT By-Law 3654, to amend By-Law 3251, to Authorize the Gateway Community Improvement Plan, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. fficarried D Recorded Vote D Defeated D Deferred D Tabled COUNCIL RESOLUTION AGENDA ITEM NO.: 20 Date: November 26, 2012 RESOLUTION NO.: MOVED BY: SECONDED BY: ---=e:::...___-1-K....::../ <.a.~~;;;...c.....::=..:.::;_-2_ RESOLVE THAT By-Law 3655, to Amend By-Law 3191, being a By-Law To Authorize a Community Improvement Plan, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Carried Recorded Vote D Defeated D Deferred D Tabled -"---'-=--Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 21 Date: November 26, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT By-Law 3666, To Govern the Licensing of Businesses, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. 6 Carried D Recorded Vote D Defeated D Deferred D Tabled 0£2ftlr1 ___ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 22 Date: November 26, 2012 MOVED BY: RESOLVE THAT By-Law 3669, To authorize the Sale of certain lands to Peter Retsinas, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. ~Carried D Recorded Vote D Defeated D Deferred D Tabled &f'u71 _._.......--__ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 23 Date: November 26, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT By-Law 3670, to close Taylor Lane, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. ~Carried D Recorded Vote D Defeated D Deferred D Tabled 0 e:f'\..i'l'-'\ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 24 Date: November 26, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT By-Law 3677, to amend By-Law 3295, be read a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3677, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. ~ied D Recorded Vote D Defeated D Deferred D Tabled ·}r-()~UM ___ ./_Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 25 Date: November 26, 2012 MOVED BY: RESOLVED THAT By-Law 3675, To authorize the sale of surplus land to Eleanor Story, be read for a first and second time and this constitutes the first and second reading thereof. ~ed D Recorded Vote D Defeated D Deferred D Tabled ~ 1)0'011 ___ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 26 Date: November 26, 2012 RESOLUTION NO.: MOVED BY: RESOLVE THAT By-Law 3671, To Authorize an Agreement for Temporary Access to 10 Clearview Drive, be read for a first and second time and this constitutes the first and second reading thereof. D Recorded Vote D Defeated D Deferred D Tabled /}C ~~ials COUNCIL RESOLUTION AGENDA ITEM NO.: 27 Date: November 26, 2012 MOVED BY: RESOLVE THAT By-Law 3679, To Authorize an Easement Agreement with Packet-Tel Corporation, for 20 Clearview Dr., be read a first and second time and this constitutes the first and second reading thereof. ~rried D Recorded Vote D Defeated D Deferred D Tabled tJe:Ur1 Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 28 Date: November 26, 2012 27 MOVED BY: SECONDED BY: & ~~~ RESOLVED THAT By-Law 3672, To Authorize an Easement Agreement Between The Town and Edwin & Ewart Mclaughlin , be read for a first and second time and this constitutes the first and second reading thereof. g Carried D Recorded Vote D Defeated D Deferred D Tabled COUNCIL RESOLUTION AGENDA ITEM NO.: 29 Date: November 26, 2012 28 MOVED BY: SECONDED BY: RESOLVE THAT By-Law 3678, To Authorize an Easement Agreement between the Town and Packet-Tel Corporation, along the former rail corridor on Clearview Drive. be read for a first and second time and this constitutes the first and second reading thereof. ~ed D Recorded Vote D Defeated D Deferred Tabled ___ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 30 Date: November 26, 2012 RESOLUTION NO.: 29 MOVED BY: SECON OED BY: RESOLVE THAT By-Law 3674, To Confirm the Proceedings of the Council Meeting of November 26, 2012, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3674, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. ~arried D Recorded Vote D Defeated D Deferred D Tabled ./1-.r Oifv'i4r " r~ ___ Mayor's Initials Minor Variance Application No.A 09/12 Objection I am appearing as a resident and owner along with my wife Dag of property on 20 Devo D)J ,4 ~~ :/± Court. I am objecting to the application for Minor Variance to vary the required parkini(or the proposed Change in Use from Retail to a Bingo Hall. I will be referring to By-Law 3295, and amendments thereto which is the Town's Comprehensive Zoning By-Law passed in April 14th, 2008. Pursuant to the Town's Comprehensive Zoning By-Law definitions: 4.8 "ASSEMBLY HALL", means a building or part of a building in which facilities are provided for such purposes as meetings for civic, educational, political, or social purposes and shall include a banquet hall and private club. However, if we are talking about a Bingo Hall, the correct use is: 4.143 "PLACE OF ENTERTAINMENT", means a motion picture or other theatre, amusement arcade, arena, auditorium, public hall, billiard or pool room, bingo hall, bowling alley, or dance hall; but does not include any other place of entertainment or amusement otherwise defined or classified herein. Bingo Hall is not specifically defined otherwise. Therefore, the application is incorrect if the use which is being aQplied for as a Change in Use is a Bingo Hal With respect to the issue of Legal Nonconforming Status which the Planning Report indicates the subject property enjoys, I would draw the Committees attention to Section 5.21.3 which states: 5.21.3 HOW NON-CONFORMING RIGHTS LOST Non-conforming rights shall be considered to be extinguished in the following situations: (a) where a building or structure containing or otherwise used in connection with a non-conforming use is more than 50% accidentally damaged or demolished and is not repaired and reoccu ied within one (1) year; (b) where the non-conforming use is discontinued for a period exceeding six (6) months; The Planning Report indicates the subject building has been vacant for 10 years. As the Committee is aware, in order for a Minor Variance to be approved, it must meet all four items in the Four Point test relating to Section 45.1 ofthe Planning Act: This test has long been recognized by the Ontaio Municipal Board in hearing Appeals to Minor variance applications. 1. Is the application minor? 2. Is the application desirable for the appropriate development of the lands in question? 3. Does the application conform to the general intent of the Zoning By-law? 4. Does the application conform to the general intent of the Official Plan? It is important to note that to consider any application a minor variance it must meet all four tests. The Planning Report on tonite's agenda has identified the required Parking under the current By-Law as 124 spaces. This does not take into account what is being proposed. The Parking Requirement for a Place of Entertainment is 1 parking space for each 10 square metres of building or twice the parking requirement of a retail space. In this case an additional 31 parking spaces from the original retail use which appears to have been vacant for 10 years. This in fact would be a total of 154 parkings space to be provided ifthe proposed use was meeting current requirement. The current spaces being provided are said to be 62.This is a significant difference. Section 5.24.1.9 of the Comprehensive Zoning By-Law providing the following with respect to building that existed at the time the By-Law was passed. This would be the case of the subject: The parking area requirements referred to herein shall not apply to any building in existence at the date of passing of this By-Law so long as the floor area, as it existed at such date, is not increased, and the building or structure is used for a purpose which does not require more parking spaces according to Section 5.24.2 of this By-Law than were required by its use at the date of Qassing of this By-Law. If an addition or change of use is made to a building or structure as it existed at the date of passing of this By-Law, then additional parking spaces shall be provided to the number required for such addition or change in use. Clearly the the application is proposing a change in use. The intent of the by-Law is that additional spaces would be provided. The Planning Report has indicated that the applicant is proposing to mark out additional on site parking spaces. The provided site plan with the Application shows these parking spaces in the Interior Sideyard of the building adjacent to a Residentially Zoned Area. Section 5.24.3 does not permit any parking areas within a required Interior sideyard or rearyard of Commercial Developments adjacent to Residential Zones. Therefore the _Rro_Rosed _Rarking s_Races would not be permitted. No additional parking spaces are therefore beingj)rovided. In addition, Section 5.14 of By-Law 3295 requires loading zones to be provided separate from parking spaces. These have not been shown on the proposed site plan. At least one loading area of 11.5 by 29.5 feet is to be provided. Section 5.24.11 of the By-law requires all motor vehicle parking must be provided on the same lot. The Notice for this hearing states that it is anticipated that parking from the subject site will be displaced onto the adjacent streets. This is clearly not the intent of the Zoning By-Law. This clearly creates a situation which is inappropriate, undesirable and not in the best interests of the Public Good. Creating a situation which requires vehicles to park on residential streets in the Lisgar Heights Subdivision which by comment of the Parks and Recreation Staff is already under pressure from events at the Community Centre is inappropriate and undesirable. Devon Court and Alba Ave are particularily vulnerable as it is a quiet area with young children and no sidewalks. Therefore clearly, this a_RQlication for Qarking relief is not minor, does not carry out the intent of the Zoning By-Law and is not a Qropriate or desirable. Any one of these would require the application not to be aQ roved. With respect to the issue of Hardship to the owner, opportunites continue to exist to rent out the space for retail which will not have the adverse parking impact that is proposed from this Place of Entertainment. I would ask that I have an opportunity to ask questions or make further submissions as this hearing proceeds. Thank you Committee for giving me this opportunity to make this submission. I am providing a copy ofthis to the Secretary and would thereby request written notification of the Decision of the Committee. Dave Morris 20 Devon Court TOWN OF TILLSON BURG Public Meeting for the Council Meeting of November 26, 2012 Record of Attendance cl Page 1 Notice of Collection Correspondence intended for Committee and/or Council is generally received as public information, subject to the Municipal Freedom of Information and Protection of Privacy Act and will be part of the public record. ··~ ORILLIA CITY CENTRE 50 ANDREW ST. S., Suite 300 ORILLIA, ON. L3V7T5 August 17, 2012 OFFICE OF THE CITY CLERK ®rill in TELEPHONE (705) 325-1311 FACSIMILE (705) 325-5178 DIRECT LINE (705) 329-7232 Email:gjackson@orillia.ca Via e-mail to: All Members Appointed to City Boards & Committees Dear Member: Re: Governance Review-Procedure By-law Feedback The Municipal Act requires that all municipal Councils develop and adopt a policy with respect to accountability and transparency, and to that end, City Policy 1.13.1.1 Accountability and Transparency exists wherein it is stated that: "C. Public Participation and Information Sharing The City will ensure that it is open and accountable to its stakeholders through implementing processes outlining how, when and under what rules meetings will take place. The municipality's meetings will be open to the public when and as required under the Act. The City has adopted processes which ensure that participation by the public can be meaningful and effective through timely disclosure of information by various means including: • procedure by-law • strategic plan • corporate plan • deputation rules • records retention by-law • planning processes • notice by-law • freedom of access process pursuant to legislation" In August of 2011, following a comprehensive staff review, Council adopted Chapter 105 of the City of Orillia Municipal Code, being the Procedure By-law for Local Boards and Committees. This was followed by training sessions for the secretaries and staff assigned as resources to the various boards and committees. The procedure by-law was then distributed to all members through their various meeting agendas. It would be appreciated it if you would take a few moments to fill out the attached feedback form, and provide your comments and input by September 15, 2012 to: Robin Cadeau, Committee Coordinator, at rcadeau@orillia.ca, or by fax to (705) 325-5178. Thank you for your personal commitment to your community. Regards, Gayle C. Jackson, CMO City Clerk Attach. Boards and Committees -Procedures Review 2012 Page 1 Feedback -Members of City Boards and Committees Members on Boards and Committees provide valuable contributions to the City of Orillia through volunteer committee work. This survey has been created to provide the Council of the City of Orillia with your thoughts and comments on the committees, and how they operate. Yo Thank you for taking the time to complete this survey; your Input is important!!! Please note: Responses collected by this survey are submitted anonymously. Questions marked with an asterisk ( * ) require an answer. 1. Which of the City of Orillia's Boards or Committees have you served on? (Please list all) 2. How many years have you served as a member of a City Board or Committee? "' Do to 3 years 03 to 6 years n more than 6 years LJ I am a Council or Staff representative 3. I have read and understand the procedure by-law for local boards and committees (Chapter 105 of the City of Orillia Municipal Code).* Yes ()Somewhat · No 4. The Chair of my Committee understands his/her role.* ·Strongly Agree Agree (>Disagree (_:;Strongly Disagree Comments Boards and Committees -Procedures Review 2012 Feedback page 3 of 4 8. The agendas are provided in a timely manner for preparing for the meeting.* (:•Yes i> No Comments 9. Agendas are consistent and easy to follow.* ·:)Strongly Agree t_ ·Agree t~; Disagree Strongly Disagree Comments 10. How much time do you require to review your agenda and prepare for a meeting? 0:::0 None. I expect to be able to learn what I need to know at the meeting. Less than one (1) hour _.One (1) to two (2) hours ·_'Two (2) to four ( 4) hours ·)More than four (4) hours 11. Minutes provide complete information of the actions of the Committee.* · Strongly Agree •:::0 Agree <: · Disagree _·Strongly Disagree Comments Page 3 105.1.1 105.1.2 105.1.3 105.1.4 105.1.5 105.1.6 105.1.7 105.1.8 105.1.9 105.1.10 105.1.11 105.1.12 105.1.13 105.2.1 105.2.2 105.3.1 105.3.2 105.3.3 105.3.4 105.3.5 105.3.6 105.3.7 105.3.8 105.3.9 ORILLIA BOARD -COMMITTEE Chapter 105 LOCAL BOARD-PROCEDURE Agenda -defined Chair -defined City -defined Clerk -defined Committee-defined Council -defined Deputation -defined Local board -defined Meeting -defined Member-defined Secretary-defined Vice-Chair -defined Website -defined Article 1 INTERPRETATION Article 2 CHAIR -COMMITTEE Election -Chair -procedure Election -procedure Article 3 MEMBERS -APPOINTMENTS Qualifications -members Qualifications -exception Qualifications -remain qualified Term-three-year-staggered basis Members-consecutive terms Members -eligibility-three-year absence Appointing authority Repealing appointment Dissolving local board 105.1 AUGUST 2011 105.8.1 105.8.2 105.9.1 105.9.2 105.9.3 105.9.4 105.9.5 105.10.1 105.10.2 105.10.3 105.10.4 105.10.5 105.10.6 105.10.7 105.10.8 105.10.9 105.10.10 105.10.11 105.11.1 105.11.2 105.11.3 105.11.4 105.11.5 105.11.6 105.11.7 ORILLIA LOCAL BOARD-PROCEDURE Article 8 VOTING ON MOTION Non-vote deemed negative -exception Tie votes -deemed lost Article 9 CONDUCT OF MEMBER Speaking -disrespectfully-prohibited Speaking -motion in debate -only Reflection upon vote -prohibited -exception Disobey-rules-decisions-prohibited Disobedience -member ordered to leave-apology Article 10 MOTION -ORDER OF PUTTING QUESTION Motion -seconded -before debate -in writing Motion -seconded -read -stated verbally Motion -read -in possession of local board -withdrawal Question -under debate -motion permitted -set out Motion to table Amendment-in writing -decided -withdrawn Amendment-to amendment-one only Question -taken separately-upon request Question -finally put-speaking -other motion Rules -contravened -member apprised Reconsideration -authority -main question Article 11 AGENDA Agenda -prepared by Secretary-each meeting Agenda -unlisted additions Agenda -format -regular Agenda -format -special Business-order-as specified Business -not disposed of-carried forward Agenda -prepared -printed -deadline 105.3 105 AUGUST 2011 LOCAL BOARD-PROCEDURE 105 105.1.9 Meeting -defined "meeting" shall mean any regular, special, committee or other meeting of a local board. 105.1.10 Member-defined "member" shall mean a member of the local board and includes the Chair. 105.1.11 Secretary -defined "Secretary" shall mean the person, who may or may not be a member of the board, to: 1) prepare the agendas for all meetings of the board in cooperation with the Chair, 2) record the decisions of the board in minute form, respecting each item on the agenda, 3) keep the books and records of the board, and 4) perform such other duties as are determined by the board. 105.1.12 Vice-Chair-defined "Vice-Chair'' shall mean a member appointed by the board to preside at the meetings of the board, in the Chair's absence. 105.1.13 Website-defined "website" shall mean the domain name www.orillia.ca Article 2 CHAIR -COMMITTEE 105.2.1 Election-Chair-procedure At the first meeting in December or January following the appointment of any new members, a Chair is elected. Where indicated within the constitution by-law of a local board, a Vice-Chair shall also be elected. 105.2.2 Election-procedure The following procedure shall be followed for elections: (a) The Secretary chairs the meeting during the conduct of the election. (b) The floor is opened for nominations. (c) Candidates are nominated by a member stating "I nominate (name) for election to the position of Chair". (d) A nomination does not require a seconder. (e) The Secretary will request acceptance of the nomination by stating "(name) has been nominated, is he/she willing to be nominated?" (f) The Secretary will then ask three times if there are any other nominations. (g) The Secretary will then declare nominations closed. (h) The Secretary will call for a vote by a show of hands. (i) If there is a tie, lots are drawn by choosing at random, a name "out of the hat". U) The Secretary shall declare the member elected. (k) The newly-elected Chair assumes the office upon being declared elected. Article 3 MEMBERS -APPOINTMENTS 105.3.1 Qualifications -members The qualifications of all members appointed to local boards shall be the same as the qualifications to be elected as a member of Council, as set out in the Municipal Act and the Municipal Elections Act. ORILLIA 105.5 AUGUST 2011 LOCAL BOARD-PROCEDURE 105 105.4.3 Schedule of meetings-decided at first meeting At the first regular meeting of a newly appointed local board, the local board shall establish, by resolution, the regular meeting dates, times and locations of the local board for that year. 105.4.4 Special -summoned by Chair-at any time The Chair may, at any time, summon a special meeting of the local board, and it shall be his or her duty to summon a special meeting whenever requested in writing by a majority of the members of the local board, providing twenty-four hours notice is given in each case, but a majority of all local board members may, in writing, waive the requirement for such notice. At that time, the location of the special meeting will be determined. 105.4.5 Special-summoned by Chair-upon receipt of petition Upon receipt of a petition of a majority of the members of the local board, the Secretary shall summon a special meeting for the purpose and at the date and time mentioned in the petition. 105.4.6 Schedule of meetings-Clerk's Office-available to public Notwithstanding Section 1 05.4.5, the Secretary shall inform the Clerk of the dates, times and locations of all regular, special, committee or sub-committee meetings of the local board, at least seven days preceding the meeting. 105.4.7 Meetings-electronic-not permitted Meetings of the local board are not permitted to be conducted electronically by e-mail or by any other electronic means. 105.4.8 Provision of public notice The provision of a monthly schedule of regular and special committee meetings at the City Clerk's Office and the posting of the monthly schedule on the City website shall constitute public notice of meetings. 105.4.9 Meetings-open to public-exception-Closed Session All local board meetings, including any regular, special, committee, sub-committee or other meetings of the local board, shall be open to the public, with the exception of Closed Session meetings dealing with items as set out in Section 239 of the Municipal Act, 2001. 105.4.10 Deputation-notice-information-requirements Any person wishing to appear as a deputation before the local board at a regular meeting, must give notice in writing, including the subject matter of the deputation, to the Secretary not later than 12:00 noon on the Wednesday of the week preceding the week of the regular local board meeting so that such deputation may be reflected on the agenda for the local board meeting. 105.4.11 Deputation-procedure The following procedure shall be followed for deputations: ORILLIA (a) Deputations shall be scheduled at the beginning of the meeting. (b) A maximum of three speakers shall be permitted per deputation, and each deputation shall be limited to a maximum of fifteen minutes. (c) Members shall not interrupt a deputant while he/she is speaking, except on a point of order. (d) Members may ask questions of deputants following completion of the deputation, but shall not enter into debate with deputants. (e) The Chair shall grant deputation requests, at his/her discretion, provided the subject matter of the deputation falls within the local board's mandate. (f) Requests from deputants who have previously addressed the local board on a topic shall not be granted unless they can prove that they have new information to present. (g) The Secretary shall inform the members of requests which are not granted. (h) No more than two deputations shall be scheduled for any local board meeting, subject to the necessity to deal with matters of an urgent nature. 105.7 AUGUST 2011 LOCAL BOARD -PROCEDURE 105.7.1 Participation -Chair Article 7 RULES OF DEBATE 105 If the Chair desires to leave the Chair for the purpose of taking part in the debate, or otherwise, he or she shall call on another member of the local board to fill the Chair until the Chair resumes that position. 105.7.2 Speaking-order-determination When two or more members speak, the Chair shall name the member who, in his or her opinion, first spoke. 105.7.3 Speaking-reply-maximum duration-fifteen minutes No member, without leave of the local board, shall speak to the same question, or in reply, for longer than fifteen minutes. 105.7.4 Question put-disturbance-prohibited When the Chair is putting a question, no member shall walk across or out of the room or make any noise or disturbance; nor, when a member is speaking, shall any other member pass between the member speaking and the Chair, or interrupt that member except to raise a point of order. 105.7.5 Reading-question-motion-under debate-at any time Any member may require the question or motion under discussion to be read at any time during the debate, but not so as to interrupt a member while speaking. Article 8 VOTING ON MOTION 105.8.1 Non-vote deemed negative -exception Every member who is present in the meeting room when a motion is put forth shall vote unless the member has a pecuniary interest in the motion. In such case, the member shall not vote. If any member present persists in refusing to vote for any other reason, that member shall be recorded as voting in the negative on the motion before the local board. 105.8.2 Tie votes -deemed lost Any motion on which there is a tie vote shall be deemed to be lost. Article 9 CONDUCT OF MEMBER 105.9.1 Speaking-disrespectfully-prohibited No member shall speak disrespectfully or use offensive words in or against the local board, or any member thereof. 105.9.2 Speaking-motion in debate-only Members shall only address the motion in debate. 105.9.3 Reflection upon vote-prohibited-exception No member shall reflect upon any vote of the local board, except for the purpose of moving that such vote be rescinded. 105.9.4 Disobey-rules-decisions-prohibited No member shall disobey the rules of the local board or the decision of the Chair. ORILLIA 105.9 AUGUST 2011 LOCAL BOARD-PROCEDURE 105 105.10.11 Reconsideration -authority -main question After any question has been decided (except one of indefinite postponement), any member may, at the same or any regular meeting thereafter, move or give notice for a reconsideration thereof. No discussion of the main question shall be allowed until the motion for reconsideration is carried by a two-thirds majority of all members of the local board. No question shall be reconsidered more than once. Article 11 AGENDA 105.11.1 Agenda -prepared by Secretary -each meeting The Secretary shall, in cooperation with the Chair, prepare an agenda for each regular or special meeting of the local board, its committees or sub-committees. 105.11.2 Agenda-unlisted additions The Secretary, shall, at the request of or with the consent of the Chair, add such items to the agenda after the print deadline that are of an urgent nature or are items of importance or relevance to items on the agenda, and such items shall appear on an "Unlisted Additions to Agenda" sheet which shall be made available to the local board and the public at the start of the meeting and which shall be considered part of the regular agenda for the named date. 105.11.3 Agenda-format-regular The agenda format for all regular meetings of the local board shall be as outlined in Schedule "A", and shall be in keeping with the format used by the Clerk's Department. 105.11.4 Agenda -format -special At all special meetings of local boards, the Agenda shall be prepared and distributed when and as the Chair may direct; and, in default of such direction, then as provided in Section 1 05.11.3. 105.11.5 Business-order-as specified The business shall, in all cases, be taken up in the order in which it stands upon the Agenda unless otherwise decided by the local board. 105.11.6 Business -not disposed of-carried foiWard All items of business on a meeting agenda that are not disposed of shall be carried forward to the next regular meeting. 105.11.7 Agenda-prepared-printed-deadline For all regularly scheduled meetings of the local board, the Secretary shall prepare and distribute the agenda as follows: 1. by the Thursday preceding the date of the meeting, to the Office of the Clerk for review and subsequent circulation to Council; 2. at least forty-eight hours preceding the meeting, to all members of the local board. Article 12 ORDER OF PROCEEDINGS IN CLOSED SESSION 105.12.1 Matters considered-closed meeting A local board may only consider subject matters at a Closed Session meeting: 1. as stated in Section 239 of the Municipal Act, 2001, and 2. that are determined to be matters within the mandate of the local board, and 3. reviewed and approved by the Clerk. ORILLIA 105.11 AUGUST 2011 LOCAL BOARD-PROCEDURE 105 Adopting By-law: By-law 1995-76, 8 May 1995. By-law Amendments: By-law 2002-173, 16 December 2002; By-law 2007-130, 13 August 2007; By- law 2008-12, 21 January 2008. Repealed and Replaced: By-law 2011-100, 15 August 2011. ORILLIA 105.13 AUGUST2011 Re-thinking the Auto Industry: A Policy Vision to Escape the Race to the Bottom Canada's auto industry has been to hell and back over the last decade. 50,000 good auto jobs disappeared, due to global financial turmoil, recession, plant closures, and surging imports from offshore. In 1999 we ranked as the 4th largest auto producer in the world -an incredible national achievement. Today we aren't even in the top ten. The industry reached the breaking point in 2009 ... but then pulled back from the brink, with the help of government intervention and sacrifices by auto workers and other stakeholders . Yes, the industry has endured terrible times. But the industry, and the people who make it work, are still here. We survived. And we're still making an enormous, disproportionate contribution to Canada's GDP, xports, productivity, and innovation. 112,000 Canadians are still directly employed in auto manufacturing. Counting spin-off jobs, almost 400,000 Canadians depend on the continued presence of this vital sector. The bleeding of jobs has mostly stopped, for now. Canada's production share of overall North American sales has actually increased since the meltdown. Output and exports have partly rebounded. A few jobs have even come back (unfortunately, just a tiny proportion of the jobs that were lost). Vehicle sales are growing strongly, suggesting more opportunity (and huge corporate profits) in the years ahead. But Canada's auto sector is at a historical crossroads. We survived the crisis of 2009 . Government measures (including "Canadian manufacturing footprint" deals with major automakers) were important. But what comes next? An overvalued loonie makes our costs look 25% more expensive than they are. And the continuing "race to the bottom" (where corporations take advantage of desperation and repression in low- wage regions to boost their already-fat profits) threatens our ability to win future investments. The future of our industry can never be guaranteed at the bargaining table. As a country, we need a strong, effective, modern strategy to preserve a far share of these good jobs. We need a National Auto Policy. It's about the community u .., CAWw TCA CANADA www.caw.ca 1 Residents recognized for community service I News I Tillsonburg News Page 1 ot 3 NEWS Oxford residents recognized for outstanding community • serv1ce By John Tapley Sunday, November 11, 2012 4:32:11 EST PM Several Tillsonburg residents were among 30 people presented with the Queen's Diamond Jubilee Medal by Oxford MP Dave MacKenzie in Woodstock on Saturday, Nov. 10, including Henry Atkinson, Michelle Babcock, Robin Barker-James, William Bennett (posthumously), Robert Claringbold, James Mathews, Robert Parsons, and Bill Pratt. JOHN TAPLEY/INGERSOLL TIMES/QMI AGENCY WOODSTOCK-The Queen's Diamond Jubilee Medal was presented to 30 Oxford County residents (including one posthumously) on Saturday, Nov. 10, in recognition of outstanding community service. Oxford MP Dave MacKenzie hosted a medal presentation ceremony at the Quality Inn and Suites in Woodstock for the recipients who had been nominated for the honour by people in their communities. A total of 60,000 of the medals are being presented in celebration of the 60th anniversary of the accession of Queen Elizabeth II to the throne. Queen Victoria is the only other British monarch to reach the 60 year milestone. http://www.tillsonburgnews.com/2012/ll/llloxford-residents-recognized-for-outstanding... 11/26/2012