171214 Council Budget MIN
ATTENDANCE
Mayor Stephen Molnar Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Dave Rushton, Director of Finance/Treasurer Kevin DeLeebeeck, Director of Operations Rick Cox, Director of Recreation, Culture & Parks Jeff Smith, Fire Chief Donna Wilson, Town Clerk Cheyne Sarafinchin, Senior Cost & Budget Analyst
Regrets: Councillor Max Adam
Deputy Mayor Dave Beres 1. Call to Order
The meeting was called to order at 9:00 a.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council Budget meeting of December 14, 2017 be
adopted.
3. Moment of Silence
The Corporation of the Town of Tillsonburg
COUNCIL BUDGET MEETING
Thursday, December 14, 2017
9:00 AM
Council Chambers
200 Broadway, 2nd Floor MINUTES
Council Budget Meeting – Minutes of December 14, 2017 2
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Council Budget Meeting of December 5, 2017
171205 Council Budget MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Budget Meeting of December 5, 2017 be approved.
Carried
6. Departmental Business Plans
6.1. Tab 1 - 2018 Budget Introduction and Overview
2018 Budget Introduction and Overview
Dave Rushton, Director of Finance went over the budget overview.
Staff created a list of items during the meeting which will be reviewed later on the
agenda during the budget discussions section.
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the 2018 Budget Introduction and Overview as information.
Carried
6.2. Tab 2 - Taxation Requirements
Taxation Requirements
Dave Rushton, Director of Finance went over the tax requirement summary.
Resolution #4
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council approves the 2018 Financial Plan, Budget Summary as information.
Carried
Council Budget Meeting – Minutes of December 14, 2017 3
6.3. Tab 3 Finance Department Business Plan and Budget
Budget Overview
The Customer Service review has not currently been done, but will be done by Q3 of 2018.
Resolution #5
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the Finance Department Business Plan and Budget for information.
Carried
Council took a recess at 10:05 a.m. and resumed at 10:20 a.m.
6.4. Tab 4 - Human Resources Business Plan and Budget
Human Resources
CAO-HR 17-06 White Paper - Business Case 1.0 FTE Health and Safety Coordinator
Health and Safety Coordinator Job Description
Ashley Andrews, Manager of Human Resources provided an overview of the HR Business
Plan and Budget.
Resolution #6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the Human Resources Business Plan and Budget for information.
Carried
6.5. Tab 5 - Operations Department Business Plan and Budget
Operations Department
OPS 17 -33 Loose Leaf Collection
Kevin DeLeebeeck, Director of Operations provided an overview of the Operations
Business Plan and Budget.
Resolution #7
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Operations Department Business Plan and Budget for
information.
Carried
Council Budget Meeting – Minutes of December 14, 2017 4
Councillor Stephenson left the meeting at 11:45 a.m.
6.6. Tab 6 - Recreation, Culture and Parks Department Business Plan and Budget
Recreation, Culture and Parks Department
RCP 17 -56 Beautification Plan
RCP 17 - 57 2018 Playgrounds
Rick Cox, Director of Recreation, Culture & Parks provided an overview of the department
business plan and budget.
Council referred back to the Operations Department business plan and passed the
following resolution.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council directs staff to provide a report to Council in January 2018 regarding the
identified deficiencies in Woodhaven Subdividision.
Carried
Council took a lunch recess at 12:15 p.m. and resumed at 12:45 p.m.
Resolution #8
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Recreation, Culture and Parks Department Business Plan and
Budget for information.
Carried
6.7. Tab 7 - Fire and Rescue Services Business Plan and Budget
Fire and Rescue Services
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Hayes
THAT Council receives the Fire and Rescue Services Business Plan and Budget for
information.
Carried
Council Budget Meeting – Minutes of December 14, 2017 5
Moved By: Councillor Rosehart Seconded By: Councillor Esseltine
THAT Items 6.8, 6.9 and 7.1 be deferred until the next Council Budget Meeting.
Carried
6.8. Tab 8 - Building & Bylaw Department Business Plan
Building & Bylaw Department
6.9. Tab 9 - Economic Development and Marketing Department Business Plan and
Budget
Economic Development and Marketing Department
7. Budget Requests
7.1. Review of Group Presentations
8. Council Budget Discussions
9. By-Laws
By-Laws from the Meeting of December 14, 2017
By-law 4158 Confirm Dec 5th & 14th 17
Resolution #13
Moved By: Councillor Esseltine Seconded By: Councillor Hayes
THAT By-Law 4158, to Confirm the Proceedings of Council at its meetings held on
December 5 and December 14, 2017 be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same and place the
corporate seal thereunto.
Carried
10. Adjournment
Resolution #14
Moved By: Councillor Esseltine Seconded By: Councillor Hayes
THAT the Council Budget Meeting of December 14, 2017 be adjourned at 2:12 p.m.
Carried