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180108 Council AGDTable of Contents Agenda 3 Minutes of the Meeting of December 11, 2017 171211 Council MIN 9 Tillsonburg BIA- Tourism Oriented Directional Signage Council Delegation- Tillsonburg BIA- Tourism Oriented Directional Signage 19 PRA 18-01 Memorial Park Master Plan PRA 18-01 - Memorial Park Master Plan 24 Master Plan for Memorial Park and Lake Lisgar - November 2017 26 Committee Request Form 54 Application for Minor Variance- A-10/17- Ed & Maureen McLaughlin, 64 Oxford Street A10-17 Report 56 Report Attachments 61 Application A10-17 65 CL 18-01, Alternate Member of the Upper-Tier Council CL 18-01 Alternate Member Upper-Tier Council 69 Alternate App Process 72 RCP 18-01 – FCM Municipal Asset Management Program Funding Application RCP 18-01 - FCM Municipal Asset Management Program Funding Application 74 FCM MAMP Application Guide 76 Committee Minutes 171030 Mem Park MIN 93 171123 Museum MIN 96 171206 Special Awards MIN 100 171207 Heritage, Beautification, Cemetery Committee MIN 103 171211 Airport Advisory MIN 105 By-Law 4156, To Adopt a Schedule of Fees for certain Municipal Applications, Service and Permits By-law 4156 - 2018 Rates & Fees 108 Appendix A - 2018 Rates & Fees 109 By-Law 4157, To Amend By-Law 3596, To Prohibit Smoking in Certain Public Places (Dog Park) By-Law 4157, To amend By-Law 3596 To Prohibit Smoking in Certain Public Places(Dog Park)138 By-Law 4160, To Confirm the Proceedings of the Council Meeting of January 8th, 2018 By-law 4160 Confirm Jan 8 139 By-Law 4162, To Enter into a Memorandum of Understanding Between the Town of Tillsonburg and the Tillsonburg District Craft Guild 1 By-Law 4162 140 Schedule A - 2018 MOU 141 2 = 1. Call to Order 2. Adoption of Agenda Proposed Resolution #1 Moved By: Seconded By: THAT the Agenda as prepared for the Council meeting of Monday, January 08, 2018, be adopted. 3. Moment of Silence 4. Disclosures of Pecuniary Interest and the General Nature Thereof 5. Adoption of Council Minutes of Previous Meeting 5.1. Minutes of the Meeting of December 11, 2017 171211 Council MIN Proposed Resolution #2 Moved By: Seconded By: THAT the Minutes of the Council Meeting of December 11, 2017, be approved. 6. Delegations and Presentations 6.1. Tillsonburg BIA- Tourism Oriented Directional Signage Presented By: Cedric Tomico, Chair and Virginia Armstrong- Tillsonburg BIA Council Delegation- Tillsonburg BIA- Tourism Oriented Directional Signage The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, January 08, 2018 6:00 PM Council Chambers 200 Broadway, 2nd Floor AGENDA 3 Council Meeting – Agenda - 2 - Proposed Resolution #3 Moved By: Seconded By: THAT the Delegation from the Tillsonburg BIA, regarding Tourism Oriented Directional Signage, be received as information; AND THAT Council supports the application for the Tourism Oriented Directional Signage to be located at Hwy # 3 and Hwy # 19 in the Town of Tillsonburg. 6.2. Watersmart Message Presented By: Julie Dawley Proposed Resolution #4 Moved By: Seconded By: THAT Council received the Watersmart Message Presentation as information. 7. Committee Reports & Presentations 7.1. PRA 18-01 Memorial Park Master Plan 7.1.1. PRA 18-01 - Memorial Park Master Plan Master Plan for Memorial Park and Lake Lisgar - November 2017 Committee Request Form Proposed Resolution #5 Moved By: Seconded By: THAT Report PRA 18-01 – Memorial Park Master Plan be received as information; AND THAT Council confirm the Master Plan for Memorial Park & Lake Lisgar – November 2017 as recommended by the Memorial Park Revitalization Subcommittee and the Parks and Recreation Advisory Committee; AND THAT the Master Plan for Memorial Park & Lake Lisgar – November 2017 be forwarded to Town staff for implementation. 8. Public Meetings 8.1. Application for Minor Variance- A-10/17- Ed & Maureen McLaughlin, 64 Oxford Street A10-17 Report Report Attachments Application A10-17 4 Council Meeting – Agenda - 3 - Proposed Resolution #6 Moved By: Seconded By: That the Tillsonburg Committee of Adjustment approve Application File A-10/17, submitted by Les Lonsbary (Maureen McLaughlin), for lands described as Lots 1152,1169 and Part Lot 1170, Plan 500, municipally known as 64 Oxford Street, Town of Tillsonburg, as it relates to: 1. Relief from Section 5.13.3 – Storage, Display and Signage, to permit a sign for a home occupation (bed and breakfast establishment), being 2.3 m2 (24.75 ft2) in size, in place of the maximum 1 m2 (10.8 ft2) permitted in the Zoning By-law; 2. Relief from Section 5.13.3 – Storage, Display and Signage, to permit the proposed sign to be located at the entrance to the subject property, rather than directly attached to the wall of the residential dwelling, as required. Subject to the following conditions: i. Relief shall be granted from the Town of Tillsonburg Sign By-law (By-law 3798); ii. The proposed sign shall be a maximum of 2.3 m2 (24.8 ft2) in size; iii. The proposed sign shall be a maximum height of 1.5 m (5 ft), and; iv. The proposed sign shall be located no closer than 3 m (9.8 ft) to the existing driveway and/or the front lot line. 9. Planning Applications 10. Information Items 11. Mayor 12. Quarterly Reports 13. Reports from Departments 13.1. Chief Administrative Officer 13.2. Clerk’s Office 13.2.1. CL 18-01, Alternate Member of the Upper-Tier Council CL 18-01 Alternate Member Upper-Tier Council Alternate App Process 5 Council Meeting – Agenda - 4 - Proposed Resolution #7 Moved By: Seconded By: THAT Council receives Report CL 18-01, Alternate Member of the Upper-Tier Council; AND THAT Council endorses Option ___________________________________ 13.3. Development and Communication Services 13.4. Finance 13.5. Fire and Emergency Services 13.6. Operations 13.7. Recreation, Culture & Park Services 14. Unfinished Business 14.1. RCP 18-01 – FCM Municipal Asset Management Program Funding Application RCP 18-01 - FCM Municipal Asset Management Program Funding Application FCM MAMP Application Guide Proposed Resolution #8 Moved By: Seconded By: THAT Report RCP 18-01 – FCM Municipal Asset Management Program Funding Application be received for information; AND THAT that Council directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for the Tillsonburg Asset Management Plan Implementation Project; AND THAT the Municipality commits to conducting data integration, internal capacity building, and software implementation activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program; AND THAT the Municipality commits $150,000 (inclusive of the $50,000 in FCM grant funding) from the 2018 Capital Budget toward the costs of this initiative. 15. Staff Information Reports 6 Council Meeting – Agenda - 5 - 16. Committee Minutes & Reports 16.1. Committee Minutes 171030 Mem Park MIN 171123 Museum MIN 171206 Special Awards MIN 171207 Heritage, Beautification, Cemetery Committee MIN 171211 Airport Advisory MIN Proposed Resolution #9 Moved By: Seconded By: THAT Council receives the Memorial Park Revitalization Minutes dated October 30, 2017, the Museum Advisory Committee Minutes dated November 23, 2017, the Special Awards Committee Minutes dated December 6, 2017, the Heritage, Beautification & Cemetery Advisory Committee Minutes dated December 7, 2017 and the Airport Advisory Committee Minutes dated December 11, 2017, as information. 17. Notice of Motions 18. Resolutions 19. Resolutions Resulting from Closed Session 20. By-Laws By-Laws from the Meeting of Monday, January 08, 2018 Proposed Resolution #10 Moved By: Seconded By: THAT By-law 4156, to Adopt a Schedule of Fees for certain Municipal Applications, Service and Permits, Schedule A-2018 Rates Fees, Schedule A be read for a third and final reading and that they Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Appendix A - 2018 Rates & Fees 7 Council Meeting – Agenda - 6 - Proposed Resolution #11 Moved By: Seconded By: THAT By-Law 4157, To Amend By-Law 3596, To Prohibit Smoking in Certain Public Places (Dog Park); AND THAT By-Law 4162 ,To Enter into a Memorandum of Understanding Between the Town of Tillsonburg and the Tillsonburg District Craft Guild, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Schedule A - 2018 MOU Proposed Resolution #12 Moved By: Seconded By: THAT By-law 4160 , To confirm the proceedings of Council at its meeting held on the 8th day of January, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 21. Items of Public Interest 22. Adjournment Proposed Resolution #13 Moved By: Seconded By: THAT the Council Meeting of Monday, January 08, 2018 be adjourned at _____ p.m. 8 = ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Max Adam Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Dave Rushton, Director of Finance/Treasurer Kevin DeLeebeeck, Director of Operations Rick Cox, Director of Recreation, Culture & Parks Jeff Smith, Fire Chief Lana White, Executive Assistant/Deputy Clerk 1. Call to Order The meeting was called to order at 4:30 pm. 2. Closed Session Resolution #1 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council move into Closed Session to consider: 1. a proposed or pending acquisition or disposition of land by the municipality or local board (potential land sale; and potential land purchase) Carried The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, December 11, 2017 4:30 PM Council Chambers 200 Broadway, 2nd Floor MINUTES 9 Council Meeting – Agenda - 2 - 3. Adoption of Agenda Resolution #2 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT the Agenda as prepared for the Council meeting of Monday, December 11, 2017, be adopted. Carried Council reconvened regular session at 6:00pm. 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 6. Adoption of Council Minutes of Previous Meeting 6.1. Minutes of the Meeting of November 27, 2017 171127 Council MIN Resolution #3 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT the Minutes of the Council Meeting of November 27, 2017, be approved. Carried 7. Delegations and Presentations 7.1. Volunteer Achievement Award - Presentation to Veronica Holly Presenters: Mayor Molnar and Councillor Stephenson 7.2. Presentation of Accessibility Achievement Award to Dr. Chris Ort & Dr. Rob Bamford, Tillsonburg Dental Centre Presenters: Mayor Molnar and Accessibility Advisory Committee Members Robert Doerr, and Michael Kadey Tillsonburg Dental Centre was presented with the Accessibility Achievement Award for going above accessibility standards on their renovation and new office site at 230 Lisgar Ave. 10 Council Meeting – Agenda - 3 - 7.3. Canadian Mental Health Awareness - The 150 Leading Canadians for Mental Health Presenters: CJ Watters, Paula Watters Council Delegation - Watters CJ and Paula Watters presented to Council regarding mental health. Additional information regarding CJ and other leading Canadians for Mental Health can be found at www.camhdifferencemakers.ca Resolution #4 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT the Delegation regarding Canadian Mental Health Awareness, The 150 Leading Canadians for Mental Health, be received as information. Carried 8. Committee Reports & Presentations 9. Public Meetings 10. Planning Applications 10.1. TSPC 7-179, Tillsonburg Non-Profit Housing Corporation - 8 Hardy Avenue & 13 Sanders Street TSPC 7-179 Report Report Attachments Storm Water Management Report Eric Gilbert, Senior Planner, County of Oxford, presented Report CP 2017-357. Opportunity was given for Council to ask questions. Resolution #5 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council directs staff to approve Site Plan Application TSPC 7-179, to facilitate a one storey apartment building consisting of 16 one bedroom apartment units, submitted by Town of Tillsonburg Non-Profit Housing Corporation, on lands legally described as Lots 598, 599 & 600, Plan 500, Tillsonburg, known municipally as 13 Sanders Street & 8 Hardy Avenue; 11 Council Meeting – Agenda - 4 - AND FURTHER THAT staff ensure that the height of the south interior side yard fence adhere to the 7 foot fencing by-law. Carried 11. Information Items 12. Mayor 13. Quarterly Reports 14. Reports from Departments 14.1. Chief Administrative Officer 14.1.1. CAO-HR 17-07, Council Remuneration CAO-HR 17-07 Council Remuneration BY-LAW NUMBER 3932 Resolution #6 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receives Report CAO-HR 17-07, Council Remuneration; AND THAT staff be directed to create a Council Compensation Review Committee in 2018 with public representation and report back to Council with Terms of Reference for the committee in Q1 2018. Carried 14.2. Clerk’s Office 14.2.1. CL 17-17, Bill 68, Modernizing Ontario's Municipal Legislation Act 2017. CL 17-17 Bill 68, Modernizing Ontario's Municipal Legislation Act, 2017 CL 17-17, Summary effective dates of Bill 68 Chart Action Items Resulting from Bill 68 Resolution #7 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receives Report CL 17-17, Modernizing Ontario’s Municipal Legislation Act 2017, as information. Carried 12 Council Meeting – Agenda - 5 - 14.2.2. CL 17-23, Committee of Adjustment Appointment CL 17-23 Committee of Adjustment By-Law 4153 To Appoint a Committee of Adjustment (Council) 2018 Resolution #8 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receives Report CL 17- 23, Committee of Adjustment Appointment; AND THAT all members of Tillsonburg Town Council be appointed to the Committee of Adjustment; AND THAT an Appointment By-law be brought forward for Council’s consideration. Carried 14.2.3. CL 17-25, 2018 Meeting Calendar Council Schedule - CL 17-25 2018 Meeting Calendar Resolution #9 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receives Report CL 17-25, 2018 Meeting Calendar; AND THAT the following regular Council Meetings be re-scheduled or cancelled for 2018: 1. Monday, February 26, 2018 is re-scheduled to Thursday, March 1, 2018 due to the OGRA Conference (February 25, 2018 to February 28, 2018); 2. Monday, June 11, 2018 is re-scheduled to Thursday, June 14, 2018 due to the AMCTO Conference (June 10, 2018 – June 13, 2018); 3. Monday, July 23, 2018 is cancelled; 4. Monday, August 27, 2018 is cancelled; 5. Monday, October 8, 2018 is re-scheduled to Tuesday, October 9, 2018 due to Thanksgiving; 6. Monday, October 22, 2018 is cancelled due to the 2018 Municipal Election; and 7. Monday, December 24, 2018 is cancelled; AND THAT the 2018 Meeting Calendar, be approved. Carried 13 Council Meeting – Agenda - 6 - 14.3. Development and Communication Services 14.3.1. DCS 17-39, Off Leash Dog Park By-Law DCS 17-39 Off Leash Dog Park By-Law By-Law 4146 Designated Off Leash Dog Park Resolution #10 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receives Report DCS 17-39, Off Leash Dog Park By-Law, as information; AND THAT Designated Off Leash Dog Park By-Law 4146, to establish and regulate the use of designated off leash dog parks in the Town of Tillsonburg, be brought forward for Council consideration. Carried 14.3.2. DCS 17-40, Prohibit Smoking By-Law-Amendment – Dog Park DCS 17-40 - Prohibit Smoking By-Law-Amendment Dog Park By-Law 3596 - Prohibit Smoking By-Law Report DCS 17-40 was discussed. The Town’s smoking by-law needs to be amended to regulate smoking in the area of the Dog Park. A by-law to be brought forward. Resolution #11 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receives Report DCS 17-40, Prohibit Smoking By-Law- Amendment – Dog Park, as information; AND THAT Prohibit Smoking By-Law 3596 be amended to include a Designated Dog Park, and be brought forward for Council consideration. Carried 14.4. Finance 14.4.1. FIN17-38, Office Space Review FIN17-38 Office Space Review Strathallen Term Sheet 14 Council Meeting – Agenda - 7 - Resolution #12 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Report FIN17-38, Office Space Review, be accepted as information; AND THAT Council authorizes the Treasurer to sign the Term Sheet with Strathallen Capital Corp (on behalf of SBLP Tillsonburg Town Centre Inc.) for rental space at 200 Broadway in Tillsonburg with a term from April 1, 2018 to December 31, 2023. Carried 14.5. Fire and Emergency Services 14.5.1. FRS 17-08, Fire Underwriters Survey Results FRS 17-08 Fire Underwriter Survey Results Resolution#13 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Report FRS 17-08, Fire Underwriters Survey Results, shall be received for information; AND FURTHER THAT the Fire Chief be directed to review the Fire Underwriters Survey results with the Fire Services Strategic Planning Committee. Carried 14.6. Operations 14.7. Recreation, Culture & Park Services 14.7.1. RCP 17-52, Tillsonburg District Craft Guild 2018-2020 Memorandum of Understanding RCP 17-52 - Tillsonburg District Craft Guild 2018-2020 Memorandum of Understanding Memorandum of Understanding Director Cox presented Report RCP 17-52. Discussion took place regarding the term of the Memorandum of Understanding. Once reviewed with the Craft Guild, a by-law to authorize the MOU will be brought forward for Council consideration. 15 Council Meeting – Agenda - 8 - Resolution #14 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives Report RCP 17-52, Tillsonburg District Craft Guild 2018; AND THAT Council authorizes the Mayor and Clerk to sign a Memorandum of Understanding with the Craft Guild for 2018; AND THAT a by-law be brought forward. Carried 14.7.2. RCP 17-53, Lions Auditorium Kitchen Improvements RCP 17-53 - Lions Auditorium Kitchen Improvements RCP 17-24 - Lions Auditorium Kitchen Reno Project Outline Resolution #15 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives Report RCP 17-53, Lions Auditorium Kitchen Improvements; AND THAT Council authorizes staff to proceed with procuring the recommended improvements in accordance with the Town’s Purchasing Policy. Carried 14.7.3. RCP 17-55, Contract Authorization - Whitby Hydro Energy Services RCP 17-55 - Contract Authorization: Whitby Hydro Energy Services RCP 17-55 attachment RCP 17-48 - Implementing an Energy Retrofit at TCC Resolution #16 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives Report RCP 17-55, Contract Authorization - Whitby Hydro Energy Services; AND THAT Council authorizes the Mayor and Clerk to sign the contract with Whitby Hydro Energy Services for the Electrical Co-generation component of the Tillsonburg Community Centre Energy Retrofit; AND THAT a by-law be brought forward. Carried 16 Council Meeting – Agenda - 9 - 15. Unfinished Business 16. Staff Information Reports 17. Committee Minutes & Reports 17.1. Committee Minutes 171107 Special Awards MIN 171120 Mem Park MIN Resolution #17 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives the Special Awards Committee Minutes dated November 7, 2017; and the Memorial Park Revitalization Committee Minutes dated November 20, 2017, as information. Carried 18. Notice of Motions 19. Resolutions 20. Resolutions Resulting from Closed Session 21. By-Laws By-Laws from the Meeting of Monday, December 11, 2017 21.1. Resolution #18 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT By-Law 4146, To establish and regulate the use of Designated Off Leash Dog Parks; By-Law 4153, To Appoint a Committee of Adjustment; and By-Law 4155 , To enter into an agreement with ERTH Corporation be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 21.2. Resolution #19 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT By-Law 4159, To Confirm the Proceedings of Council at its meeting held on the 11th day of December, 2017 be read for a first, second, third and final 17 Council Meeting – Agenda - 10 - reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 22. Items of Public Interest Residents were reminded of the winter overnight parking restriction between 2am to 6am, effective from November 15 to March 31. 23. Adjournment Resolution #20 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT the Council Meeting of Monday, December 11, 2017 be adjourned at 8:55p.m. Carried 18 TODS Tourism Oriented Directional Signage Tillsonburg BIA January 2018 19 New logo for:Tourism Oriented Signage for Rural Downtowns 20 Criteria ●Not for profit; ●Population of less than 20,000; ●Eligible for signing off a rural freeway or highway; ●Retailers must be concentrated within a “retail district” or reasonable defined geography (e.g., on a main street); ●Retail district has a least 25 retailers within at least 4 sectors within the North American Industry Classification System (NAICS): ➔Furniture, Electronics & Appliances, Food & Beverage, Health & Personal Care, Clothing & Accessories, Sporting Goods, Hobby, Book & Music Stores, Arts, Entertainment & Recreation, Accommodation & Food Services ●Demonstrates rural downtown has an “identity” based on the presence of built architectural or heritage features, cultural landscapes, the presence of historical associations, the promotion of local traditions and/or traditional crafts, and other tangible historic or cultural assets that create a sense of place; ●Can demonstrate rural downtown fosters and promotes its unique characteristics, heritage or cultural identity. 21 Sign Information ●Sign would read, DOWNTOWN TILLSONBURG ●King’s Highway 2’x8’ panel - 13 characters each on 2 lines ●Location - Hwy #3 & Hwy 19 at Tillsonburg, both directions, East and West ●Contract cost $356.00 + $46.28 HST= $402.28 annually for 3 years - financed by Tillsonburg BIA ●Basic criteria have been met, with the exception of ‘provides a motion approved by the municipal council in the municipality in which the sign is to be located that supports the application for signage’ 22 BIA’s ask to Council A motion approved by Tillsonburg Town Council that supports the application of the proposed TODS signage. 23 Report Title Memorial Park Master Plan Report No. PRA 18-01 Author Mel Getty – Chair, Parks & Recreation Advisory Meeting Type Council Meeting Council Date January 8, 2018 Attachments • Master Plan for Memorial Park & Lake Lisgar – November 2017 RECOMMENDATION THAT Report PRA 18-01 – Memorial Park Master Plan be received for information; AND THAT Council confirm the Master Plan for Memorial Park & Lake Lisgar – November 2017 as recommended by the Memorial Park Revitalization Subcommittee and the Parks and Recreation Advisory Committee AND THAT the Master Plan for Memorial Park & Lake Lisgar – November 2017 be forwarded to Town staff for implementation. EXECUTIVE SUMMARY The Parks & Recreation Advisory Committee is recommending Council confirm the Master Plan for Memorial Park & Lake Lisgar – November 2017 as the long term vision and plan for the Memorial Park and Lake Lisgar area. BACKGROUND In the 2011 Community Parks, Recreation and Cultural Strategic Master Plan, one of the key recommendations was for the Town to undertake “a Master Plan and Concept Design exercise for the 55 acres Memorial Park and Fairgrounds” (p. vi), and to explore options for revitalizing the Lake Lisgar waterfront area. In 2014, the Parks & Recreation Advisory Committee (PRAC) prepared “A Vision for Memorial Park” using a survey and stakeholder meetings to gather information on current park use and visions for how the site might be revitalized and function better. Ron Koudys Landscape Architects Inc. (RKLA) was retained by the Town in 2014 to build on the visioning process and develop conceptual master plans for the site. In March 2015, RKLA presented a Conceptual Master Plan for Memorial Park (CMP) to Tillsonburg’s Town Council. Council received the Conceptual Master Plan (CMP) for information. In April of 2016, Council appointed members of the Memorial Park Revitalization Project Subcommittee (MPRPS) and approved the Terms of Reference. The Subcommittee was tasked with providing “recommendations on all aspects of the planning, design and construction of the Revitalization project making recommendations to Council through the PRAC.” Since then, the MPRPS has attempted to reconcile feedback from user groups with new initiatives and the recommendations contained in the CMP to arrive at a Memorial Park Master Plan (MPMP) that can be recommended to Council. Page 1 / 2 PRA 18-01 - Memorial Park Master Plan 24 The MPRPS has consolidated their recommendations into the attached Master Plan for Memorial Park and Lake Lisgar – November 2017. At the PRAC meeting on November 28, 2017 the following motion was passed: Moved by Susie Wray; seconded by Don Baxter. RESOLVED THAT: The Parks & Recreation Advisory Committee endorses the November 2017 Master Plan as prepared by the Memorial Park Revitalization Subcommittee and recommends it to Council for confirmation and implementation. CARRIED. This recommendation was in response to the following motion which was passed by the MPRPS on November 20, 2017: Moved By: Mike Cerna; seconded By: Jane Ann McLean THAT the Memorial Park Revitalization Project Subcommittee endorses the attached updated coloured plan layout B and Conceptual Master Plan review summary; AND THAT the plan layout B and review summary be consolidated as the Master Plan for Memorial Park and referred to the Parks and Recreation Advisory Committee for confirmation and to Council for confirmation and implementation. Page 2 / 2 PRA 18-01 - Memorial Park Master Plan 25 Prepared by Memorial Park Revitalization Project Subcommittee Tillsonburg, Ontario November 2017 Master Plan For Memorial Park & Lake Lisgar Tillsonburg, Ontario ` 26 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 1 Table of Contents 1.0 Introduction ...........................................................................................................................2 2.0 Project Status – October 2017 .................................................................................................2 3.0 Memorial Park Master Plan .....................................................................................................5 3.1 Goals ........................................................................................................................................ 5 3.2 Solutions .................................................................................................................................. 6 3.2.1 Theme .......................................................................................................................... 6 3.2.2 Organized Site Layout .................................................................................................. 6 3.2.3 Entrances / Access ..................................................................................................... 15 3.2.4 Parking ....................................................................................................................... 19 3.2.6 Natural Areas & Lake Lisgar Shoreline ....................................................................... 23 3.2.7 Lake Lisgar Water Quality .......................................................................................... 24 3.2.8 Crime Prevention Through Environmental Design (CPTED) ..................................... 24 4.0 Conclusion ............................................................................................................................ 26 27 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 2 1.0 Introduction In the 2011 Community Parks, Recreation and Cultural Strategic Master Plan, one of the key recommendations was for the Town to undertake “a Master Plan and Concept Design exercise for the 55 acres Memorial Park and Fairgrounds” (p. vi), and to explore options for revitalizing the Lake Lisgar waterfront area. In 2014, the Parks & Recreation Advisory Committee (PRAC) prepared “A Vision for Memorial Park” using a survey and stakeholder meetings to gather information on current park use and visions for how the site might be revitalized and function better. Ron Koudys Landscape Architects Inc. (RKLA) was retained by the Town in 2014 to build on the visioning process and develop conceptual master plans for the site. In March 2015, RKLA presented a Conceptual Master Plan for Memorial Park (CMP) to Tillsonburg’s Town Council. Council received the Conceptual Master Plan (CMP) for information. In April of 2016, Council appointed members of the Memorial Park Revitalization Project Subcommittee (MPRPS) and approved the Terms of Reference. The Subcommittee was tasked with providing “recommendations on all aspects of the planning, design and construction of the Revitalization project making recommendations to Council through the PRAC.” Since then, the MPRPS has attempted to reconcile feedback from user groups with new initiatives and the recommendations contained in the CMP to arrive at a Memorial Park Master Plan (MPMP) that can be recommended to Council. This is that document. 2.0 Project Status – October 2017 1. Subcommittee Composition The MRRPS includes representation from the Agricultural Society, ball user groups, skatepark users, service clubs, the Lake Lisgar Revitalization Committee, the J.L. Scott McLean Legacy Fund and the PRAC. Town staff provide context from large event organizers. a. Agricultural Society The Agricultural Society has identified a list of features that the Society feels the Memorial Park and Fairgrounds must have if their event is going to be viable. These include having access to enough indoor space to accommodate both the homecraft exhibits and the various types of animal husbandry safely, having a suitable area for a demolition derby, maintaining a canteen operation in close proximity to the main midway area and being able to properly control site access to ensure people don’t avoid paying admission. In addition, the existing buildings (Cattle Barn & Crystal Palace) are used for revenue generation by offering off-season indoor storage and if these buildings are eliminated then an alternate, equivalent source of revenue is required. The MPRPS has endeavored to accommodate all of these requirements in the Master Plan. As the Master Plan is implemented, it is envisioned that eventually a large, shared-purpose building consolidating Fair activities would be constructed to replace the canteen, office, poultry barn and Crystal Palace. The building should be located in the vicinity of the existing canteen and should include accessible public washrooms. The MPRPS recommends that livestock exhibits currently using the Cattle Barn should be accommodated in the Memorial Rink and a new, ramped access to the rink floor be constructed on the North side of the rink to facilitate this and other rink-floor events. This allows the 28 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 3 Cattle Barn to be demolished to accommodate expanded site parking including a special lot that can serve as a demolition derby pit. b. Ball User Groups The CMP proposed the elimination of one hardball diamond and replacing it with a little league diamond. This approach was shown to be wrong, and, in January 2017, Council officially decided to keep two hardball diamonds in the park. Relatively few adjustments to the Sam Lamb Diamond have been incorporated into the MPMP such as a pitching enclosure and parking reconfiguration. Discussion within the Subcommittee regarding the size, configuration and orientation of the second hardball diamond has arrived at a consensus that the best long-term option for the Town is to establish a clay infield hardball diamond with a 300’ or 320’ outfield fence oriented in a similar way to the Sam Lamb field. In the process, the existing Hardball Diamond #1 (HB#1) would be eliminated. Further recommendations in the CMP regarding shifting the infield of the Kiwanis Diamond have been eliminated from the MPMP. The Subcommittee concluded that as the cost of the change is high and it will not achieve a significant extension in the size of the diamond, proceeding would not bring good value to the Town. A pitching enclosure has been established in the Kiwanis Diamond area. In the long term, the MPMP includes bringing power to the Optimist Diamond infields and consideration for shade at team bench areas on all diamonds. c. Service Clubs The Tillsonburg Kinsmen Club has contributed $50,000 towards the bandshell component of the MPMP. In addition, the Kinsmen indicated to the Subcommittee that they would be interested in exploring the potential for a splash pad. No splash pad has been incorporated into the MPMP. The Kinsmen have also offered to consider providing financial support to amenities like shade structures, seating and picnic tables in the skatepark and pumptrack area. The Tillsonburg & District Lions Club has committed to spend $50,000 on a project in the Memorial Park but has not finalized what that project is. The Club has also asked for the area between the Picnic Pavilion and the Hawkins Bridge to be designated as the Lions Memorial Grove. There are several existing memorial trees in this location that have been placed in memory of past Lions Members. This request has been incorporated into the MPMP. The Tillsonburg Rotary Club has committed to a multi-year project to enhance the area adjacent to the tennis courts. The Club’s long-term plan include a walking trail connecting Sanders Street to Lisgar Avenue, more outdoor exercise equipment, new swings and play structures, and a raised platform for outdoor yoga. These plans are in line with the original concept for this area and have been incorporated into the MPMP. d. Lake Lisgar Revitalization Committee The LLRC has provided input and comment throughout the work of the MPRPS. Ongoing water quality interventions by the LLRC including dredging, aeration and algae bloom removal continue. As the majority of the MPRPS’s focus has been on the Memorial Park & Fairgrounds areas, no changes to the water quality recommendations in the CMP have been discussed. 29 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 4 e. J.L. Scott McLean Legacy Fund Representatives of the Legacy Fund have brought forward an outdoor recreation pad proposal. The pad was not part of the original CMP, but has been considered and recommended for approval by the MPRPS and the PRAC. In June, 2017, Town Council approved the project moving forward for 2018 at a location east of the existing rinks and in a manner not to affect use of HB#1. The outdoor recreation pad will be used for basketball and ball hockey during the spring, summer & fall. In the winter it will be an artificial ice pad with refrigerant supplied from the main ice plant (when available). Council has agreed with the proponents of this facility that the pad will be operated on a drop-in basis, not as a rented facility. 2. Celebration Plaza One of the main components of the CMP was the creation of an outdoor performance space that could be used for large or small events. With considerable input and review from the MPRPS, a design for Celebration Plaza that incorporates the Kinsmen Bandshell was developed. Construction on the Plaza was completed in August, 2017. As part of that project, a paved walkway connecting Hawkins Bridge to Sanders Street was constructed. The long term plan in the MPMP includes an expanded gateway garden at the Sanders Street entrance, low-level pathway lighting in bollards, and a tree-lined paved walkway joining Sanders Street to the John Street entrance. This proposed walkway is envisioned as a potential location for recognizing Tillsonburg’s Favourite Sons and Daughters through plaques and monuments. 3. Kolin Smith Memorial Skatepark and Pumptrack In 2015, Council approved the renaming of the skatepark in memory of Kolin Smith, a local skateboard enthusiast who spent a lot of time there. The drive to rename the park came from Kolin’s friends and was supported by Kolin’s family and endorsed by Council. In early 2016 as the CMP was being brought to Council, Kolin’s father proposed that an asphalt pumptrack facility be considered as an extension of the skatepark area. The concept was endorsed by the MPRPS, the Parks & Recreation Advisory Committee, and approved by Council. The pumptrack was constructed in the fall of 2016 using materials removed from the racetrack. A long-term site plan for the pumptrack and skatepark area was approved by Council in March, 2017 4. Final Plan & Report The Conceptual Master Plan was prepared based on all the feedback from municipal staff and community group representatives, and the community at large (through the “Vision for Memorial Park” consultation process), and submitted in draft form on November 24, 2014. This final Master Plan was prepared based on the deliberations of the Memorial Park Revitalization Project Subcommittee and decisions of Council. 30 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 5 3.0 Memorial Park Master Plan The Memorial Park Master Plan was developed using information gathered from the site inventory, public consultations, meetings with municipal staff, and the Design Workshop. A review and analysis of this information revealed a clear set of issues to be addressed within the park, which further led to design goals and practical solutions. The Subcommittee has been working to consolidate, confirm and adjust the recommendations in the CMP in order to provide Council with a Master Plan that can be formally adopted. 3.1 Goals The Goals identified in the CMP were used as the defining boundaries for the deliberations of the Subcommittee. No changes to the Goals have been made. a. Theme Develop a unifying design theme to guide and inform park redevelopment on all levels, from site layout and organization to furniture and signage detailing. b. Organized site layout & facilities that meet user needs Organize site uses and amenities to create clear functional areas within the site. Eliminate or relocate/consolidate/renovate obsolete or poorly functioning structures and facilities. Add new amenities (e.g. bandshell) to accommodate new and expanded site uses. Provide a flexible layout to allow for future expansion and to respond to changing use trends. c. Clear access Enhance and clarify site access and linkages to the surrounding neighbourhoods. d. Adequate Parking Provide adequate and well distributed parking for various site destinations and uses (sports/recreation, water park, community centre, fair/events, etc.) e. Efficient Circulation Provide efficient and logical routes into and across the site for pedestrians, cyclists, and vehicles. Improve navigation and wayfinding. f. Nature Protect existing natural areas and establish new areas for naturalization. Provide safe access to natural areas (e.g. water) while ensuring sensitive environments are not damaged. Capitalize on and enhance the visibility of Lake Lisgar. g. Water Quality Monitor water quality with a testing and sampling regime. Improve water quality by reducing nutrient load and expanding wetland areas. h. Crime Prevention Through Environmental Design Utilize CPTED principles to aid in reducing potential for vandalism and inappropriate use of the park. 31 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 6 3.2 Solutions The following design strategies and recommendations are listed separately, but are applied to and work in conjunction with each other to achieve the goals outlined above. Please also refer to the accompanying Master Plan drawing. One of the challenges the Subcommittee had to deal with has been consolidating the ongoing changes to the site and incorporating those changes in to the working Master Plan. The Master Plan drawing is continually being updated and is best considered as a work in progress that supports to this document, not as a finished map. 3.2.1 Theme During the development of the CMP the general consensus was that “groomed nature” should be the thread that ties together the currently disparate elements of the site (sports fields, Lake Lisgar, Waterpark, fairgrounds, etc.), with a strong emphasis on a traditional park layout while acknowledging the site’s history and agricultural past. Pedestrian paths, including associated plantings and furnishings, might be the linking and unifying element connecting the different park spaces both physically and visually. The MPMPS recommends "Groomed Nature - traditional park meets nature" as the theme for the Park. 3.2.2 Organized Site Layout Using the theme of “traditional park meets nature”, the Memorial Park Master Plan reorganizes the site into better defined spaces, each with its own character and function(s). New components have been added to the original Conceptual Master Plan and endorsed by the Committee: 1. Pumptrack – as part of the expansion of the Skatepark, the now completed Pumptrack project was added to the South West area. 2. Dog Park – by initiative of the Dog Park Subcommittee and approval by Council, this project has been approved and constructed in the North end of the Park. 32 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 7 3. Outdoor ice rink/off-season basketball pad – to be located on the East side of the community centre close to the arenas. 4. Rink Floor Ramp – to facilitate access to the rink floor for events and livestock during the Fair, a ramped entrance to the rink floor is recommended for the North side of the Memorial Rink. Sports Fields Active/organized recreation and sports facilities are amalgamated at the north end of Memorial Park. To achieve this, the CMP recommended four strategies. The MPRPS has considered these recommendations and is recommending adopting, altering or abandoning as follows: CMP: Remove the ball diamond at the south end of the race track and replace with a new, smaller diamond (Little League size with grass infield) in the space between the current softball and hardball diamonds. Master Plan Recommendation: Altered. Rebuild and reposition existing hardball diamond #1 as a full-size (330’ @ centerfield) with a clay infield and permanent pitcher’s mound to accommodate all ages and abilities. CMP: Expand the existing softball diamond by moving the clay infield and bleachers closer to the corner of Hardy Ave., and creating a larger outfield area. Master Plan Recommendation: Abandoned. CMP: Remove the existing race track and horse barn to make space for other uses. Master Plan Recommendation: Adopted. This work has been partially completed. The south end of the track has been removed. CMP: Add a new centralized field house between the three ball diamonds. The building can include change rooms, offices, washrooms, storage, and a concession stand. Master Plan Recommendation: Altered. This element has been repositioned in the Master Plan to reflect the recommended change in diamond layout. 33 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 8 Master Plan Recommended Sportsfield Layout Not to scale. Dashed red lines denote pedestrian paths. Central Lawn The central area of the park is a large, multi-function open space, ringed by pedestrian paths and trees. Reflecting a more traditional type of park space, this area can be used for fairs, concerts, and other events; passive recreation such as Frisbee and dog walking. To achieve this, the CMP recommended three strategies. The MPRPS has considered these recommendations and is recommending adopting, altering or abandoning as follows: 34 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 9 Master Plan Recommended Central Lawn Layout Not to scale. The Central Lawn: a flexible space for recreation and events. Fairgrounds The southern extension of the Central Lawn forms the Fairgrounds, featuring the Sanders Street entrance and parking, a smaller open space partially ringed by buildings and picnic pavilions to create a “village” feeling, and a pedestrian plaza with a bandshell. This is a flexible, paved space that can accommodate small audiences or other gatherings, and can feature either permanent or movable seating. To achieve this, the CMP recommended two strategies. The MPRPS has considered these recommendations and is recommending adopting, altering or abandoning as follows: CMP: As discussed above, remove the existing race track. New pedestrian paths can follow the outline of the south half of the track, as a way of acknowledging and paying homage to this former site use. Master Plan Recommendation: Adopted. This work has been partially completed. CMP: Add a new fair building with a grandstand on the west side of the Lawn, adjacent to the north- south roadway. Master Pan Recommendation: Altered. Livestock regulations require multiple buildings to ensure livestock health. Grandstand component is not needed in this location. North-south roadway will be restricted to maintenance traffic only. CMP: Re-grade the site to remove the raised berm at the south end of the race track. This currently creates a physical and visual barrier across the site. Master Plan Recommendation: Adopted. This work has been completed. Master Plan Recommendation: NEW. Incorporate an outdoor recreation pad on the west edge of this area near to the existing arena ice plant. 35 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 10 Not to scale. Dashed red line denotes pedestrian paths. Picnic Area There is currently one large picnic pavilion on the site, which provides plenty of gathering space for large groups, but does not address situations where multiple groups would like to gather in the park under shelter. The existing treed area by the bridge also has a number of picnic tables, and is a beautiful setting for outdoor dining. To address this, the CMP recommended one strategy. The MPRPS has considered this recommendation and is recommending adopting, altering or abandoning as follows: CMP: The Bandshell is in a pedestrian plaza, where it can become a central focal point on the site as one of the first things visitors see when entering either from Sanders Street or via the pedestrian bridge. The bandshell should be designed as a flexible performance space that faces both the large Central Lawn and the smaller Fairground space. For large events or concerts, the audience can assemble on the Lawn; for more intimate performances or gatherings they can use the plaza and Fairgrounds. It can also include spaces for dressing rooms and storage. Master Plan Recommendation: Altered. The location has been shifted south. The Bandshell has been completed. CMP: A new Fair Association Building, housing storage, office space, and a concession stand, at the south end of the Fairgrounds, adjacent to the new Waterpark entrance. These functions are currently housed in several buildings south of the arena. Removing the existing structures and amalgamating them into one new building will free up space to redevelop the area south of the arena into a more functional parking lot or work yard. Master Plan Recommendation: Altered. The Fair Board prefers mid-zone location near the existing Office and snack bar. Remove existing structures and replace with one consolidated building including amenities that can be used to support the outdoor recreation pad. 36 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 11 Water Park The Tillsonburg Waterpark is one of the town’s main tourist attractions and a good source of revenue. The facility is over 20 years old and in need of upgrades and expansion. The site analysis indicated that the current entrance to the Waterpark is poorly situated, with no obvious relationship to the surrounding site uses or the park entrance from John Street. Parking is also poorly defined and inadequate. To address these issues, the CMP recommended five strategies. The MPRPS has considered these recommendations and is recommending adopting, altering or abandoning as follows: CMP: Add a number of smaller picnic shelters to this area, including two or three arranged between the existing pavilion and the new fair building. These can be used during the fair or other events as vendor stalls or activity booths. Master Plan Recommendation: Altered. Retain existing pavilion. No small shelters are recommended for this area at this time. Master Plan Recommendation: NEW. Incorporate picnic shelter elements into the Bandshell for multi-purpose use in between events. Master Plan Recommendation: NEW. Designate north portion of the picnic area as the Lions Grove to reflect memorial trees already in place and allow for future plantings. CMP: Expand the Waterpark to the north, and consider adding a “lazy river” type of feature. Master Plan Recommendation: Tabled. This requires further discussion and feasibility study before it can be confirmed. CMP: Consider adding a free splash/spray pad area (adjacent to the existing playground) for younger children. Master Plan Recommendation: Altered. No splash pad component. Playground additions should be designed to enhance accessibility. 37 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 12 Not to scale. Dashed red lines denote pedestrian paths. Summer Place The Summer Place site is a one of the few locations in the park with good access – both visual and physical – to the Lake. As such, it has the potential to become a prime visitor attraction, and even to generate revenue for the Town. It also provides an opportunity to increase awareness and visibility of the Lake. The building is currently used in three seasons as a base for the Rowing Club and for summer camp programs. The CMP recommended five strategies to revitalize and enhance this area of the park. The MPRPS has not spent much time considering these recommendations and is therefore recommending tabling them for future consideration. CMP: Add a new entrance building facing the John Street entrance, including a washroom serving other park users. Master Plan Recommendation: Adopted. The building should incorporate elements to support backstage requirements of the bandshell. CMP: Remove existing building or repurpose as a mechanical building for the Waterpark. Master Plan Recommendation: Adopted. CMP: Create a new, larger parking area. Master Plan Recommendation: Adopted. Phased implementation is recommended in conjunction with developing of the South end, including removal of the Crystal Palace but not until appropriate alternate Fair building is available. 38 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 13 Gibson House Gibson House is another location with clear access to the Lake, and serves as the first introduction to the Park for visitors travelling west on Concession Street. The building is not plumbed, which limits its function, and has no windows facing the Lake. A dock provides water access, while a small but attractive picnic area allows for lakeside gathering. The site has the potential to be an attractive welcome or nature centre. The CMP recommended three strategies to revitalize and enhance this area of the park. The MPRPS has considered these recommendations and is recommending adopting, altering or abandoning as follows: CMP: Develop the site as a banquet / event facility, with a new four-season structure featuring windows and a terrace overlooking the Lake, as well as space for the Rowing Club. CMP: Consult with the Rowing Club to determine their needs in terms of facilities and storage. CMP: Renovate the surrounding grounds with gardens to create a picturesque setting for wedding photos. The existing dock can also be used for photos. CMP: Add 90 degree accessible parking on the east side of Ross Street. For large events, guests can use the parking lot by the Waterpark entrance. CMP: Consider operating a nature interpretation / education centre out of the new building. CMP: Consider adding a roof-top observation platform overlooking both the Waterpark and Lake Lisgar. Master Plan Recommendation: Tabled. These recommendations require further discussion and feasibility study before they can be adopted, altered or abandoned. CMP: Add washroom facilities, either using a semi-permanent, portable trailer structure, or a permanent structure with composting toilets. Master Plan Recommendation: Adopted. Development on this site should include improved washroom facilities. CMP: Consider operating a nature interpretation and welcome centre at this location. Master Plan Recommendation: Tabled. CMP: Add a cantilevered deck or terrace on the back of Gibson House, overlooking the Lake. Master Plan Recommendation: Altered. Boathouse storage should be incorporated under elevated deck structure. 39 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 14 Not to scale. Dashed red lines denote pedestrian paths. Maintenance & Work Yard The maintenance and work yard area is currently situated east of the softball diamond. The CMP recommended that in order to create a sports field complex with a centralized field house, the maintenance area should be relocated. While the sports field and fieldhouse locations have shifted from the original conceptual layout, the MPRPS supports the relocation and expansion of the maintenance yard. CMP: Create a new work yard with storage space for maintenance vehicles and materials, south of the Arena in the space currently occupied by the Fair and “Chicken Coop” Buildings. The Fair offices and other spaces can be relocated to new buildings located by the Waterpark and/or the Central Lawn, as outlined above. The Chicken Coop building is no longer in good condition and should be removed. Master Plan Recommendation: Altered. Pigeon Barn to be demolished and Fair offices consolidated in new building near existing location. 40 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 15 3.2.3 Entrances / Access The CMP recommended enhancing all entrances to the site to provide clarity and organization. The reconfiguration and expansion of existing parking lots, as well as the addition of new parking lots clearly associated with each access point will create a more welcoming and user-friendly arrival experience. Enhancing the visibility and usability of the entrance points will also improve the visitor experience. The MPRPS has considered these recommendations and is recommending adopting them as follows: North Hardy Entrance CMP: Develop a wayfinding strategy that incorporates graphic elements into signage at each entrance. Master Plan Recommendation: Adopted. CMP: Name each entrance to establish an identity and give better definition. Master Plan Recommendation: Adopted. CMP: Develop a gateway / pedestrian plaza at the intersection of Lisgar and Hardy, with benches and/or feature walls, landscaping, and decorative paving. Master Plan Recommendation: Adopted. CMP: Consider stone entrance pillars in this location to match the existing pillars at the Sanders Street and Ross Street entrances. Master Plan Recommendation: Adopted. This will be the theme for all entrances 41 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 16 South Hardy Entrance The MPRPS has not spent much time considering these recommendations and is therefore recommending tabling them for future consideration. Sanders Street Entrance The MPRPS considerations regarding the Sanders Street Entrance recommendations have been incorporated into the Celebration Plaza project. A complete design for this area has been completed. CMP: Redevelop the south entrance of the Community Centre by: expanding and pushing the upper terrace out towards Hardy St. to create a larger gathering area; breaking up the long run of steps into smaller, more manageable sections; adding landscaping between the various levels to soften and reduce the visual impact of the large change in grade; and providing an accessible ramp. CMP: Improve pedestrian accessibility and safety by creating a “naked street” or “shared space” type of pedestrian-vehicular interface between the entrance plaza and Hardy Ave. This approach uses techniques such as removing curbs and adding paving patterns and bollards to create a space where pedestrians have priority and vehicles are forced to slow down. In this case it would expand the Community Centre entrance courtyard out into the streetscape, thereby increasing the visibility of the entrance and improving the arrival experience. CMP: Incorporate and encourage bicycle traffic into this area by providing adequate bike parking (racks) and through shared space design strategies. CMP: Reconfiguration of this entrance area may also provide an opportunity to improve bus access. Master Plan Recommendation: Tabled. These recommendations require further discussion and feasibility study before they can be adopted, altered or abandoned. CMP: Capitalize on the existing stone pillars at the Sanders Street entrance by creating a more defined entrance plaza / turnaround area with landscaping. Master Pan Recommendation: Adopted. CMP: Consider connecting the pillars with a decorative arch displaying the park name. Master Plan Recommendation: Abandoned. CMP: Remove the Crystal Palace building to open up views into the park and create space for a new parking lot. Relocate Crystal Palace functions (storage, events) to other buildings on site. Master Plan Recommendation: Adopted. Phased implementation is recommended in conjunction with developing of the South end, including removal of the Crystal Palace but not until appropriate alternate Fair building is available. 42 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 17 Example of seat wall John Street Entrance The MPRPS considerations regarding the John Street Entrance recommendations were reviewed during the development of the Celebration Plaza project. A preliminary design for this area has been completed. CMP: Create a formal parking area for the Waterpark, connected to the Sanders Street entrance. Master Plan Recommendation: Adopted. CMP: Build a new entrance building for the Waterpark that faces the John Street entrance and terminates the view into the park from John Street. Master Pan Recommendation: Adopted. 43 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 18 Ross Street Entrance The MPRPS has not spent much time considering these recommendations and is therefore recommending tabling them for future consideration. Other The CMP included recommendations regarding pedestrian entrances from Delevan Crescent and from Lisgar Avenue at the North-East corner of the park. The MPRPS has considered these recommendations and is recommending adopting, altering or abandoning as follows: CMP: Enhance the pedestrian arrival experience creating a small entrance plaza around the existing stone pillars, including decorative paving and landscaping. CMP: Include attractive entrance signage here, as well as on the pedestrian trail leading into the park along the waterfront trail. CMP: Coordinate landscaping improvements with redevelopment of the Summer Place site, to create a seamless transition to the rest of the park. CMP: Add perpendicular street parking to the east side of Ross Street. Master Plan Recommendation: Tabled. These recommendations require further discussion and feasibility study before they can be adopted, altered or abandoned. CMP: Redevelop and expand pedestrian entrance at the northeast corner of the site. A cantilevered boardwalk over the ravine in this location may allow for improved access without (or minimizing) encroaching on private property. Master Plan Recommendation: Adopted. A preliminary design has been prepared. CMP: Use landscaping, signage, and paved surfacing to create a welcoming and more visible pedestrian entrance at the bridge access point on Delevan Crescent. Master Plan Recommendation: Adopted. A complete design has been prepared. CMP: Improve park visibility and presence on Broadway through better and larger signage. Master Plan Recommendation: Adopted. The ravine property across from Lisgar Avenue has been selected as the preferred location. CMP: Additional gateway and access opportunities on Broadway are possible if the park boundaries are expanded through the acquisition of adjacent properties. Master Plan Recommendation: Tabled for Council Review. 44 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 19 Northeast pedestrian entrance Delevan Crescent pedestrian bridge entrance 3.2.4 Parking The CMP defined, formal parking areas associated with each site entrance to improve the visitor arrival experience, and provide an overall sense of structure and organization to the park. In addition, expansion and reorganization of existing lots, as well as new parking locations, will result in a significant increase in parking spaces. To achieve this, the CMP recommended seven strategies The MPRPS has considered these recommendations and is recommending adopting, altering or abandoning as follows: CMP: Reconfigure existing lots where possible to maximize capacity (e.g. the gravel lot off Hardy Ave., south of the Community Centre, and the lot northeast of the Community Centre) Master Plan Recommendation: Adopted. CMP: Expand existing lots where possible (e.g. the lot on Hardy Ave. adjacent to the Skate Park). Master Plan Recommendation: Abandoned. With the Pump Track addition there is no room to expand this lot. 45 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 20 3.2.5 Circulation The CMP identified a potential trail network through the park, linking various destinations and site amenities via multiple route options for a short or long journey, depending on the user’s preference. Vehicular routes were streamlined with an emphasis placed on pedestrian movement across the site. To achieve this, the CMP CMP: Add new parking areas (e.g. between the Sanders Street and John Street entrances, and adjacent to the baseball diamond northeast of the Community Centre). Master Plan Recommendation: Adopted. CMP: Add handicapped parking spaces to the lot northeast of the Community Centre. Master Plan Recommendation: Adopted. CMP: Remove street parking in strategic areas along Hardy Ave. (especially west of the Community Centre) to reduce roadway congestion. Master Plan Recommendation: Adopted. CMP: Ensure lots are well signed and named to aid in orientation and locating one’s car. Master Plan Recommendation: Adopted. CMP: Review existing lighting of parking areas and add new lighting if needed. A lighting study conducted by a qualified engineer will provide guidance on the appropriate distribution and level of lighting required, as well as recommend measures to reduce light pollution to neighbouring residential properties. Master Plan Recommendation: Adopted. 46 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 21 recommended many strategies The MPRPS has considered these recommendations and is recommending adopting, altering or abandoning as follows: CMP: Re-align the north-south road east of the Community Centre to the east and away from the building, to allow for new landscaped areas to screen the building and service areas. Master Plan Recommendation: Tabled. CMP: Reduce the width of this roadway to two lanes only, thereby freeing up space for landscaping and pedestrian circulation. Master Plan Recommendation: Tabled. CMP: Add a turnaround / passenger drop-off area at the Sanders Street entrance. Master Plan Recommendation: Adopted. This has been incorporated into the design of the Gateway Garden at this entrance. CMP: Close Welding Street to vehicular traffic and use as a pedestrian link only. Master Plan Recommendation: Adopted. This work has been completed. CMP: Consider providing additional gates in the fence along the north edge of the site, to improve accessibility from the adjacent residential areas. This would need to be approved by the adjacent property owners. Master Plan Recommendation: Adopted. Discussion with landowners has begun. CMP: Consider removing this fence altogether if an alternative security / access control system is developed for paid events. Master Plan Recommendation: Abandoned. Construct a network of pedestrian paths as shown on the Master Plan. Main paths to be minimum 3m wide with asphalt or concrete surfacing to allow access for maintenance vehicles, cyclists, skateboards, roller blades, and scooters. Trails through naturalized areas may be narrower and surfaced with bark chips or limestone screening. Master Plan Recommendation: Adopted. CMP: Establish a unified palette of site furnishings, including benches, trash receptacles, and bike racks, and provide more bench locations along pedestrian paths. Master Plan Recommendation: Adopted. CMP: Consider a boardwalk link at the southeast end of the lake, connecting Gibson House with Delevan Crescent. This would effectively create a trail loop system around the south end of Lake Lisgar, with the pedestrian bridge closing the loop. Master Plan Recommendation: Tabled. 47 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 22 CMP: Consider a system of boardwalks extending out into the south end of Lake Lisgar, providing closer access to the water and bringing pedestrians away from traffic on Park Ave and Concession Street. This boardwalk can link up with the existing gazebo at the south end of the lake. Providing additional controlled access to the water in the form of boardwalks and viewing platforms will also reduce user conflicts at the rowing club dock, and help prevent erosion and other damage to sensitive shoreline areas. Master Plan Recommendation: Adopted. CMP: Establish a north loop around Lake Lisgar, running from the pedestrian bridge to Lisgar Ave and/or the Rail Trail / Trans-Canada Trail, and back to the park via the northeast pedestrian entrance. Master Plan Recommendation: Adopted. CMP: Develop a trail loop naming system, with associated themes and coordinated signage (e.g. the Turtle Trail, the Great South Lake Loop, the Carolinian Trail). Master Plan Recommendation: Adopted. CMP: Make the Trans-Canada Trail link more evident through improved signage and trail maps. Master Plan Recommendation: Adopted. CMP: Measure path lengths and provide signage to indicate distance of travel for joggers, walkers, and cyclists, and mark the pavement with distance markers every 100 metres. Master Plan Recommendation: Tabled. CMP: Consider a fitness trail loop, with high quality outdoor fitness equipment appropriate for a range of ages and abilities. Master Plan Recommendation: Adopted. This recommendation has been incorporated into the Rotary Club’s planned project near the Tennis Courts. CMP: Develop a coordinated system of wayfinding signage for both vehicular and pedestrian traffic, including park entrance signs, trail-head signs, interpretive /informational signs and maps, direction indicators, and parking lot signs. Master Plan Recommendation: Adopted. 48 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 23 3.2.6 Natural Areas & Lake Lisgar Shoreline Lake Lisgar is a beautiful asset to Memorial Park. The CMP considered issues of shoreline erosion, providing safe access to and viewscapes of the lake, and improving the overall connection between the Lake and the rest of the site through naturalized areas. The MPRPS has considered the many recommendations regarding these issues and is recommending adopting or tabling as follows: CMP: Expand the naturalized area along the north shore of the Lake (adjacent to the baseball diamond). Master Plan Recommendation: Adopted. CMP: Consider placing priority on Carolinian and other native species. Master Plan Recommendation: Adopted. CMP: Develop green “fingers” or planted areas extending into the park, following pedestrian paths. These will serve to connect site features and to define the different spaces within the park. Master Plan Recommendation: Adopted. CMP: Expand and diversify plantings along the north edge of the site (currently a monoculture of Norway Maples). This area can also be used for a memorial tree planting program. Master Plan Recommendation: Adopted. CMP: Remove existing ash trees. Master Plan Recommendation: Adopted. This work has been completed. CMP: Add boardwalks at the south end of the lake. Master Plan Recommendation: Adopted. CMP: Construct viewing platforms at the base of each bridge abutment, with access steps and railings, in conjunction with erosion mitigation measures such as bioengineering, structural stabilization, and re-vegetation. Master Plan Recommendation: Adopted. CMP: Enhance views to the Lake in strategic locations (e.g. looking south from the peninsula at the north end of the lake) by removal and pruning of foliage. Master Plan Recommendation: Adopted. CMP: Develop a nature interpretation program educational signage, brochures, school field trip programs, a website, and a smart phone app. For example, build on the existing tree signage program by creating a native/Carolinian tree walk along the Lake highlighting various tree species. Provide maps/brochures, information kiosks (the existing electronic kiosk in the Community Centre could be used for this), and tree identification signage. Master Plan Recommendation: Tabled. 49 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 24 Lake edge boardwalks 3.2.7 Lake Lisgar Water Quality The recommendations for maintaining and improving water quality were developed by Biologix. The MPRPS has yet to discuss these recommendations. 3.2.8 Crime Prevention Through Environmental Design (CPTED) The CMP recommended that principles of Crime Prevention Through Environmental Design (CPTED) should be applied where applicable, during design and implementation. The MPRPS recommends all of the strategies be adopted. CMP: Collect dissolved oxygen data in the deepest part of the lake from before aeration begins until after the aerators are removed. CMP: Locate all aeration units to the south end of the lake in depths greater than 3m. Aerators should be suspended above the sediments to avoid re-suspension. CMP: Review the aeration process in the shallow lake waters to determine impacts rooted plant growth and navigability for the rowers. Explore alternatives to keep rowing lanes free of aquatic plants but encourage rooted aquatic plant growth elsewhere in the lake. CMP: Implement a sampling program of the storm sewers. Samples should be collected following rain events and efforts to collect flow data at the same time would be helpful. CMP: Track sources on target outlets by sampling upgradient through the sewer catchment. CMP: Create wetland or floating wetland islands at the target outlets to assist in outlet treatment while sources are being tracked. CMP: While aeration can be effective means of controlling bottom water anoxia and resultant algal blooms, long term solutions should be explored. In particular, a review of the surface draw outlet structure to include a bottom draw component to passively mix the bottom waters is an option. CMP: Review opportunities, effectiveness and funding approaches for converting some of the Lake Lisgar output to a bottom draw system. Master Plan Recommendation: Tabled. These recommendations require further discussion 50 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 25 Image ©Wolf River conservancy CMP: Encourage natural surveillance of spaces by making them visible from surrounding areas. CMP: Place seating and other amenities along pathways and in gathering areas to promote legitimate site use and positive social interactions. CMP: Design lighting to eliminate blind spots, overly bright or glaring lights, and deep shadows. Lower intensity, even light levels allow eyes to adapt better to nighttime conditions. CMP: Place pathway lighting at heights that illuminate pedestrians’ faces. CMP: Ensure vegetation does not block view lines or create potential hiding places. CMP: Provide easy visual and physical access for police and / or security personnel. CMP: Ensure any designated entry points are clearly defined and visible. Use natural access control such as planting (e.g. thorny shrubs) to discourage intrusion into inappropriate areas. CMP: Keep the site and facilities well maintained, in order to convey a sense of community pride and ownership and discourage opportunistic vandalism. CMP: Use coordinated signage and furnishings to reinforce and delineate territory and ownership. Master Plan Recommendation: All Adopted. 51 Memorial Park Master Plan For the Town of Tillsonburg Prepared by Memorial Park Revitalization Project Subcommittee. – November, 2017 26 4.0 Conclusion The Memorial Park Conceptual Master Plan was intended to be a reference document providing an overall vision for the park to guide redevelopment efforts as funding and resources became available. Some of the recommendations can be implemented quite easily, while others will require more intensive planning and / or larger budgets. The Memorial Park Revitalization Project Subcommittee has prepared this document to provide Council with the confidence to adopt a Master Plan for the Park, knowing that the community’s input has been invited, compiled and reviewed, and that the stakeholder groups have been comprehensively involved in shaping the recommendations. 52 53 Council Committee Request Council Committee Request forms and any written submissions or background information for consideration by Council must be submitted to the Clerk's office by the following deadline: 4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE Committee Information Committee Name Committee Chair Parks & Recreation Advisory Mel Getty Phone Number E-mail gettymel@hotmail.com Request Details Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month) January 8, 2018 Subject of the Request Dollar Amount Requested Memorial Park Master Plan __________________________________________________________________________________ Should you require assistance completing this form, please contact: Deputy Clerk at 519-688-3009 Ext. 3221 or jbunn@tillsonburg.ca Please note that submission of this form does not guarantee the approval of the request. The Clerk's office will confirm the request by e-mail after receiving this form. PLEASE COMPLETE PAGE TWO Copy of the Resolution as passed by the Committee 54 The following resolutions were passed by the Advisory Committee on Nov. 28, 2017: Moved by Donna Scanlan, seconded by Craig Cole. RESOLVED THAT: The Parks & Recreation Advisory Committee endorses Staff report OPS 17-28 enhancing the Welding parking lot. CARRIED. and Moved by Susie Wray, seconded by Don Baxter. RESOLVED THAT: The Parks & Recreation Advisory Committee endorses the November 2017 Master Plan as prepared by the Memorial Park Revitalization Subcommittee and recommends it to Council for confirmation and implementation. CARRIED. Name of Staff Liaison Janet McCurdy Is there any supporting documentation you will be providing to Council? Yes: Memorial Park Master Plan – November 2017 Will there be a Power Point presentation accompanying the request? No I acknowledge that the Chair of the Committee (or representative) must be in attendance of the Council meeting to speak and answer questions Council may have: Yes I acknowledge that all supporting documentation must be submitted by 4:30 p.m. to the Deputy Clerk by Monday before the meeting date: Yes Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected and maintained for purpose of creating a records that is available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor, Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224. 55 Community Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A-10/17 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: January 8, 2018 REPORT NUMBER: 2018-2 OWNER: Maureen McLaughlin 64 Oxford Street, Tillsonburg ON, N4G 2G3 AGENT: Les Lonsbary 64 Oxford Street, Tillsonburg ON, N4G 2G3 REQUESTED VARIANCES: 1. Relief from Section 5.13.3 – Storage, Display and Signage, to permit a sign for a home occupation (a bed and breakfast establishment), being 2.3 m2 (24.75 ft2) in size, in place of the maximum 1 m2 (10.8 ft2) permitted in the Zoning By-law; 2. Relief from Section 5.13.3 – Storage, Display and Signage, to permit the proposed sign to be located at the entrance to the subject property, rather than directly attached to the wall of the residential dwelling, as required. LOCATION: The subject property is described as Lots 1152, 1169 and Part Lot 1170, Plan 500 in the Town of Tillsonburg. The property is located on the north side of Oxford Street, lying between Tillson Avenue and Harvey Street, and is municipally known as 64 Oxford Street. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Central Business District Open Space TOWN OF TILLSONBURG ZONING BY-LAW: Low Density Residential Type 2 Zone (R2) Passive Use Open Space Zone (OS1) Located within the Long Point Region Conservation Authority’s Regulated Flood/Fill Line 56 File Number: A-10/17 Report Number 2018-2 Page 2 SURROUNDING USES: Low density residential uses to the west and east, entrepreneurial commercial lands to the north and commercial uses to the south. COMMENTS: (a) Purpose of the Application: The applicant is requesting relief from the above-noted provision of the Town Zoning By-law to permit the placement of a sign larger than permitted at the driveway entrance of the property. The Town Zoning By-law permits a sign for a home occupation to a maximum size of 1 m2 (10.58 ft2), and states that the sign must be directly attached to the wall of the residential dwelling. The applicant is requesting to locate the sign at the driveway entrance of the property so that it is visible to traffic along Oxford Street, as the dwelling on the subject property is setback a considerable distance from the road and is screened by trees and landscaping. The subject property comprises approximately 1.89 ha (4.67 ac), majority of which are ravine lands. A single detached dwelling which functions as a bed and breakfast, together with a detached garage are also located on the subject property. Plate 1, Location Map (with Existing Zoning and Parcel Lines), shows the location of the subject property and the zoning in the immediate vicinity. Plate 2, 2015 Aerial Map, shows the location of the subject lands and surrounding properties. Plate 3a, Applicant’s Site Sketch, shows the features on the residential portion of the subject property, as well as the location of the proposed sign. Plate 3b, Applicant’s Sketch – Proposed Sign Design, shows the dimensions and design of the proposed sign. (b) Agency Comments: The application was circulated to a number of public agencies. The following comment was received. The Town Building Services Department commented that, if approved, a variance to the Town’s Sign By-law (By-law 3798) will be required. (c) Public Consultation: Public Notice was mailed to surrounding property owners on November 30, 2017. As of the writing of this report, no comments or concerns had been received from the public. (d) Intent and Purpose of the Official Plan: The subject property is designated as Central Business District according to the County of Oxford Official Plan. Lands designated as Central Business District are intended to be the most intensive, functionally diverse business, cultural and administrative uses for the Town. 57 File Number: A-10/17 Report Number 2018-2 Page 3 Therefore a full range of commercial, office, administrative, cultural, entertainment, recreation, institutional, open space and multiple residential uses are permitted. (e) Intent and Purpose of the Zoning By-law: The subject property is split zoned, with the portion housing the dwelling/bed and breakfast establishment being zoned ‘Low Density Residential Type 2 Zone (R2)’ and the remaining portion to the north and east being zoned ‘Passive Use Open Space Zone (OS1)’. The Zoning By-law provides that where a lot is divided into more than one zone, each such potion of the lot shall be used in accordance with the provisions of the By-law for the zone where such portion of the lot is located. However, for the purposes of determining minimum lot area and minimum lot frontage, the entire lot shall be considered, with the exception of any areas covered by an environmental protection overlay, or located within a flood plain. Lands zoned ‘R2’ permit a variety of low density housing types, as well as a home occupation, and requires a minimum lot area of 315 m2 (3,390.7 ft2), a minimum lot frontage of 10.5 m (34.4 ft) and a minimum lot depth of 30 m (98.4 ft). The ‘R2’ zone also requires a minimum front and rear yard depth of 7.5 m (24.6 ft) for existing lots, a minimum interior side yard of 3 m (9.8 ft) on one side and 1.2 m (3.9 ft) on the other side and a minimum setback distance of 20.5 m (67.3 ft) from Oxford Street (an Arterial Road). The subject property is approximately 1.89 ha (4.67 ac) in size, with the area zoned ‘R2’ being approximately 2,923 m2 (31,467 ft2), with approximately 37.4 m (122.6 ft) of frontage along Oxford Street, which is in keeping with the above-noted provisions of the Zoning By-law. Section 5.13 of the Town Zoning By-law outlines the provisions respecting home occupations, and states that such use is permitted in all zones permitting a residential dwelling, subject to compliance with all appropriate zoning provisions. This section provides that there shall be no external storage of goods or materials and no external display or advertising other than one unlit sign with an area of not more than 1 m2 (10.8 ft2), directly attached to the wall of the residential dwelling. Other provisions related to home occupations in the Zoning By-law detail limitations with respect to uses, advertising, number of employees and parking. The Town of Tillsonburg Sign By-law (By-law 3798) provides additional regulations to this effect in Schedule A - Permitted Sign Use/Property Use Table. The purpose of these provisions is to ensure that home occupations remain clearly secondary and ancillary to the principal function of the property for residential use and to ensure that minimal impact is had on surrounding land uses. Planning staff are satisfied that the applicant’s request to locate a sign 2.3 m2 (24.75 ft2) in size at the driveway entrance of the property can be considered in keeping with the intent of the Zoning By-law. Staff are satisfied that a sign at the entrance of the property is appropriate in this instance as it is not anticipated to detract from the residential character of the subject lands and no negative impact on neighbouring properties is anticipated. The applicant has provided a site sketch detailing the location of the proposed sign. It is proposed that the sign would be setback 1.8 m (6 ft) from the front lot line and 2.4 m (8 ft) from the existing driveway. Planning staff are supportive of the applicant’s request to locate the proposed sign at the driveway entrance of the property given the limited visibility of the dwelling, but are recommending that as a condition of approval the applicants be made to place the sign 58 File Number: A-10/17 Report Number 2018-2 Page 4 a minimum of 3 m (9.8 ft) from both the driveway entrance and the front lot line, in keeping with the sight/visibility triangle requirements provided in the Town’s Sign By-law (Section 5.1) (f) Desirable Development/Use: Planning staff have reviewed that applicant’s request and are of the opinion that the proposal can be considered minor and desirable for the development of the land. As the proposed relief is not anticipated to impact the ability of the property to function successfully for residential use and is not anticipated to have negative impact on surrounding properties, staff are of the opinion that the applicant’s request is appropriate in this instance. Staff are of the opinion that the applicant is limited in their options for the placement of a sign for the bed & breakfast business and that locating the sign at the driveway entrance, in a location in keeping with the Town Sign By-law, will aid in the success of the business and make it easier for patrons of the business to locate the property. In light of the foregoing, it is the opinion of this Office that the requested relief is in keeping with the general intent and purpose of the County Official Plan and Town Zoning By-law and should be given favourable consideration, subject to the below-noted conditions. 59 File Number: A-10/17 Report Number 2018-2 Page 5 RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A-10/17, submitted by Les Lonsbary (Maureen McLaughlin), for lands described as Lots 1152,1169 and Part Lot 1170, Plan 500, municipally known as 64 Oxford Street, Town of Tillsonburg, as it relates to: 1. Relief from Section 5.13.3 – Storage, Display and Signage, to permit a sign for a home occupation (bed and breakfast establishment), being 2.3 m2 (24.75 ft2) in size, in place of the maximum 1 m2 (10.8 ft2) permitted in the Zoning By-law; 2. Relief from Section 5.13.3 – Storage, Display and Signage, to permit the proposed sign to be located at the entrance to the subject property, rather than directly attached to the wall of the residential dwelling, as required. Subject to the following conditions: i. Relief shall be granted from the Town of Tillsonburg Sign By-law (By-law 3798); ii. The proposed sign shall be a maximum of 2.3 m2 (24.8 ft2) in size; iii. The proposed sign shall be a maximum height of 1.5 m (5 ft), and; iv. The proposed sign shall be located no closer than 3 m (9.8 ft) to the existing driveway and/or the front lot line. As the proposed variances are: (i) minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan. Authored by: Heather St. Clair, Development Planner Approved for submission by: Eric Gilbert, MCIP, RPP, Senior Planner 60 November 30, 2017 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 1020 Notes NAD_1983_UTM_Zone_17N 51 Meters Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) 61 December 15, 2017 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 620 Notes NAD_1983_UTM_Zone_17N 31 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary 62 63 64 65 66 67 68 Report Title Alternate Member of the Upper-Tier Council Report No. CL 18-01 Author Donna Wilson, Town Clerk Meeting Type Council Meeting Council Date January 8, 2018 Attachments RECOMMENDATION THAT Council receives Report CL 18-01, Alternate Member of the Upper-Tier Council; AND THAT Council endorses Option ___________________________________. BACKGROUND Council will recall that at the December 11, 2017 Council meeting staff provided report CL 17-17 Modernizing Ontario’s Municipal Legislation Act, 2017, as information. The report referred to additional reports that would be provided to Council in order for decisions to be made on various matters which come into force from January 1, 2018 to March 1, 2019. Bill 68, Modernizing Ontario’s Municipal Legislation Act, 2016, received Royal Assent on May 30, 2017. The changes amend various pieces of legislation and will come into force in phases. Certain amendments have now been proclaimed into force and will take effect January 1, 2018, including the addition of Section 268 to the Municipal Act, 2001 which provides for the appointment of a temporary replacement member of the upper-tier council. This section allows the council of a local municipality to appoint one of its members as an alternate member of the upper-tier council to act when a person who is a member of the local and upper-tier councils is unable to attend a meeting of the upper-tier council for any reason. The provision does not allow for the appointment of more than one alternate member during the term of Council or for the appointment of an alternate Head of Council of the upper-tier municipality. One member of Town Council would be appointed to act as the alternate in the Mayor’s absence at County Council. It should be noted that this new provision is optional and Tillsonburg Town Council is not required to appoint an alternate member to Oxford County Council. As stated, this new section comes into force January 1, 2018. If Council would like to pursue this option, staff has prepared and attached to this report a suggested procedure. Staff would then bring a report forward to the January 22, 2018 Council meeting in order to select an alternate member of Oxford County Council. Given that the appointment is for the entire term of Council, the term for this appointment would expire on November 30, 2018. If the next term of Council also chooses to appoint an alternate member to Oxford County Council, that appointment would stand until November 14, 2022 as the term of office will commence on November 15 following the 2022 Municipal Election. Page 1 / 3 CL 18-01 Alternate Member Upper-Tier Cou 69 In accordance with Section 268 of the Municipal Act, 2001, Council may appoint one of its members as an alternate member of Oxford County Council, to act in place of a person who is a member of Tillsonburg Town Council and Oxford County Council, when the person is unable to attend a meeting of Oxford County Council for any reason. This section does not authorize the appointment of an alternate member to act in place of an alternate member appointed under subsection 267 (1) or (2) of the Municipal Act, 2001 or the appointment of an alternate head of council of the upper-tier municipality. The appointment of the alternate shall be for the term of Council, however If the seat of the member who has been appointed as an alternate member becomes vacant, Council may appoint another of its members as an alternate member for the remainder of the Council term. The Upper-Tier Alternate Member shall be elected by open vote during a regular Council meeting in accordance with the attached Upper Tier Alternate Member Appointment Process, as attached. Options for Council’s consideration as follows: Option 1 – Do nothing and retain the current practice for the Town of Tillsonburg: THAT Council receives Report CL 18-01, Alternate Member of the Upper-Tier Council; AND THAT Council endorses Option 1 to retain the current practice for the Town of Tillsonburg with no alternate member appointed to Oxford County Council. Option 2 – That Council appoint an alternate member to Oxford County Council THAT Council receives Report CL 18-01, Alternate Member of the Upper- Tier Council; AND THAT Council endorses Option 2, that Council appoint an alternate member to Oxford County Council in accordance with the Upper-Tier Alternate Member Appointment Process; AND THAT an Appointment By-law be brought forward for Council’s consideration at a future Council meeting. CONSULTATION/COMMUNICATION Staff has consulted with Clerks of Oxford County and to date the City of Woodstock and the Township of Zorra are the only Councils appointing an alternate member to Oxford County Council. They are bringing forward an appointment bylaw to their first Council meeting in January. The remainder of Oxford County Clerks are in the process of preparing reports for Council consideration. Page 2 / 3 CAO 70 FINANCIAL IMPACT/FUNDING SOURCE There is no financial impact to the appointment of the alternate to County Council. COMMUNITY STRATEGIC PLAN (CSP) IMPACT Section 1 – Excellence in Local Government 1.3 Demonstrate accountability – Citizens are aware of ongoing initiatives as Council ensures continuous representation at County Council. Page 3 / 3 CAO 71 UPPER TIER ALTERNATE MEMBER APPOINTMENT PROCESS Section 1 – Upper-Tier Alternate Member – Appointment 1.1. Appointed by Council In accordance with Section 268 of the Municipal Act, 2001, Council may appoint one of its members as an alternate member of Oxford County Council, to act in place of a person who is a member of Tillsonburg Town Council and Oxford County Council, when the person is unable to attend a meeting of Oxford County Council for any reason. 1.2 Appointment – restrictions Section 1.1 does not authorize the appointment of an alternate member to act in place of an alternate member appointed under subsection 267 (1) or (2) of the Municipal Act, 2001 or the appointment of an alternate head of council of the upper-tier municipality. Section 2 - Upper-Tier Alternate Member - Term of Office 2.1 Appointment – term of Council The appointment shall be for the term of Council. 2.2 Term of office – exemption If the seat of the member who has been appointed as an alternate member becomes vacant, the Council may appoint another of its members as an alternate member for the remainder of the Council term. The election will follow the same election process as outlined in Section 3. Section 3 - Upper-Tier Alternate Member - Election Process 3.1 Member of Council - elected by open vote The Upper-Tier Alternate Member shall be elected by open vote during the election meeting. 3.2 One vote to each member Each member of Council shall have one vote. 3.3 Clerk - to preside over election The Clerk will preside over the election. 3.4 Election official - named - prior to nominations Before accepting any nominations, the Clerk shall select a person other than a member of Council, in attendance at the election meeting, and announce such person’s name who, when required shall draw a name from a ballot box in accordance with the Tied vote section below (Section 3.11). 72 UPPER TIER ALTERNATE MEMBER APPOINTMENT PROCESS 3.5 Nomination - requirements Each nomination shall be in writing, signed by both the nominator and a seconder, both of whom must be members of Council, and submitted to the Clerk immediately after the announcement by the Clerk of the name who, when required shall draw a name from a ballot box in accordance the Tied vote section below. (Section 3.11) 3.6 Multiple nominations - open vote Where more than one member of Council has been nominated, an open vote shall take place in accordance with Sections 3.9 to 3.12, inclusive. 3.7 Nominations - willingness to act - withdraw Each nominee must indicate his or her willingness to stand for election but may withdraw his or her name for election after any vote. 3.8 Majority of votes cast - elected When a nominee receives a majority of votes cast, that nominee shall be declared to be the Alternate Member of the Upper-Tier and there shall be no further ballots. 3.9 Call for vote - procedure In conducting the vote, the Clerk shall call the names of the members of Council, in alphabetical order according to their surnames, and each such member shall, after their name is called, verbally indicate the nominee of their choice unless they choose to abstain in which case they shall indicate this. The Clerk shall keep count of the votes received for each nominee. The Clerk shall announce the results after each vote. 3.10 Multiple nominees - elimination process If there are more than two nominees who agree to stand and, if after votes are cast, no nominee receives the majority of votes cast, the nominee receiving the least number of votes shall be eliminated. Council shall proceed to vote again until a nominee receives the majority of votes cast, at which time such nominee shall be declared the Alternate Member of the Upper-Tier. 3.11 Tied vote - elimination procedure If the nominees with the least number of votes receive an equal number of votes, the Clerk shall place the names of these nominees, on equal size pieces of paper, in a ballot box and one name shall be drawn by the person selected in accordance with Section 3.4. The name drawn shall be eliminated. Council shall proceed to vote again choosing from the remaining nominees until a nominee receives the majority of votes cast. 3.12 Tied vote - two remaining - elimination procedure If there are only two nominees left and they each receive the same number of votes, the Clerk shall place the names of the two nominees, on equal size pieces of paper, in a ballot box and one name shall be drawn by the person selected in accordance with Section 3.4. The nominee whose name is drawn shall be declared the Alternate Member of the Upper-Tier. 73 Report Title FCM Municipal Asset Management Program Funding Application Report No. RCP 18-01 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Regular Council Meeting Council Date January 8, 2018 Attachments • FCM MAMP Funding Offer Application Guide RECOMMENDATION THAT Report RCP 18-01 – FCM Municipal Asset Management Program Funding Application be received for information; AND THAT that Council authorizes staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for the Tillsonburg Asset Management Plan Implementation Project; AND THAT the Municipality commits to conducting data integration, internal capacity building, and software implementation activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program;. AND THAT the Municipality commits $150,000 (inclusive of the $50,000 in FCM grant funding) from the 2018 Capital Budget toward the costs of this initiative. EXECUTIVE SUMMARY Through the Capital Budget discussions, Council has provided, by resolution, pre-budget approval of an allocation of $100,000 of OCIF formula-based funding towards the Tillsonburg Asset Management Plan Implementation Project. As part of the pre-budget funding approval Council is being requested to authorize staff to apply to the FCM Municipal Asset Management Program Funding Offer for a $50,000 grant. The application requirements include a supporting resolution from Council with specific wording which is contained in the recommendation above. BACKGROUND The Federation of Canadian Municipalities has extended a funding opportunity to assist municipal organizations to improve and implement asset management plans. The maximum grant available is $50,000 over 11 months. Up to 80% of eligible expenses can be covered by the grant funds. If successful with the FCM grant application, the project will fund fixed-term contract staff to integrate existing data sets from across the Corporation. It will secure dedicated asset management software to contain the consolidated data and connect to the Town’s GIS database. A cross-departmental team of Directors, Managers and technical staff will support the implementation of project and form an on-going Asset Management Working Group. To be as effective as possible, this team will require some specific training, and the cost of this training is also incorporated into the funding application. Page 1 / 2 RCP 18-01 - FCM Municipal Asset Manageme 74 CONSULTATION/COMMUNICATION The application is a result of collaboration between the Directors of Finance, Operations, and Recreation, Culture & Parks. External software providers have been consulted to secure costs. FCM staff have been consulted to confirm that the project as envisioned is in alignment with the funding criteria. FINANCIAL IMPACT/FUNDING SOURCE The 2018 draft Capital Budget includes an allocation of $100,000 from the OCIF formula-based funds received from the Province towards the asset management project. Should the FCM Municipal Asset Management Program Funding of $50,000 be approved, the Town will have $150,000 of grant funding to put towards the program implementation. If the application is not successful, staff will report back to Council with recommendations on alternatives for the $100,000 OCIF allocation. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This issue paper provides information in alignment with the following Objectives of the Community Strategic Plan: • Objective 1 – Excellence in Local Government • Objective 2 – Sustainable Economy Page 2 / 2 RCP 18-01 - FCM Municipal Asset Manageme 75 Municipal Asset Management Program Funding Offer Application Guide 76 The Municipal Asset Management Program is a new five-year, $50-million program designed to help municipalities make informed decisions about infrastructure investment. The program is delivered by the Federation of Canadian Municipalities and funded by the Government of Canada. Table of contents Program summary 1 1 Eligible activities 2 1.1 What activities are eligible? 2 1.2 What costs are eligible? 3 2 Who can apply 6 3 Funding and project scope 6 3.1 Contributions 6 3.2 Project length 6 4 When to apply 7 5 How to apply 7 5.1 What is required to complete an application? 10 5.2 Project initiation 10 5.3 Disbursements 10 6 Application review timeline and approval process 10 6.1 Application confirmation 10 6.2 Evaluation and scoring process 10 6.3 Application decision timeline 10 6.4 Funding process 10 7 Application evaluation 11 7.1 Initial screening (eligibility criteria) 11 7.2 Peer review evaluation (technical assessment) 11 7.3 Evaluation system 12 7.4 Evaluation criteria 12 7.5 Re-submission of applications 13 8 Intellectual property 14 9 Audit requirements 14 77 Program summary The Municipal Asset Management Program (MAMP) is a five-year, $50-million program funded by Infrastructure Canada to support Canadian municipalities and communities in making informed infrastructure investment decisions based on stronger asset management practices. The program offers grant funding (the subject of this guide) as well as training and capacity-building activities to increase skills within municipalities and local governments to sustainably maintain their asset management programs now and in the future. For more information on training and capacity-building activities, visit our website at: fcm.ca/assetmanagementprogram. This funding offer is open to all municipal governments in Canada. It focuses on building strong asset management foundations by supporting activities that incorporate asset management into daily practices. Subject to funding availability, applications will be accepted on a continuous basis until June 2020. All projects must be completed and final reports submitted by March 31, 2021. This guide outlines everything you need to know to submit an application and must be read in its entirety before completing or submitting an application. Municipal Asset Management Program: Application Guide | 178 1 Eligible activities 1.1 What activities are eligible? ELIGIBLE ACTIVITIES EXAMPLES Asset management assessments • Asset management needs assessments or risk assessments. Asset management plans, policies and strategies • Development of asset management strategies, policies or plans, or asset risk management plans. Data collection and reporting • Asset condition assessments. • Data collection to establish and track levels of service. • Data collection on existing assets (e.g. type of asset, location, costs to operate and maintain, future costs to replace). • Long-term financial modelling to support asset management decisions. • Improvements to data reporting (e.g. introduce a “state of infrastructure” report). Training and organizational development • Asset management training for staff or elected officials. • Establishment of an asset management committee (e.g. develop terms of reference, facilitate discussion). • Clarification of asset management roles and responsibili- ties across the organization (e.g. modify job descriptions). • Adoption of new asset management systems or processes (e.g. paying for internal or external resources to lead organizational change). Knowledge transfer • Contributions to communities of practice, conferences and peer-to-peer learning opportunities (e.g. staff time spent developing materials to share or giving presentations). • Supporting a peer community in its asset management work (e.g. staff time spent mentoring another municipality). • Developing or adapting frameworks, tools, training or approaches for use in your organization. INELIGIBLE ACTIVITIES • Any activity or effort that would be conducted in the normal course of business not related to the improvement of asset management practices (for example, normal repairs, operating and maintenance expenses, etc.). • Staff time not directly associated with eligible asset-management-related deliverables. • Staff time spent participating in training or learning events. • Regular operation and maintenance expenses. • Collection and organization of data for the sole purpose of meeting PS-3150 requirements. • Development of a software program. Note: The Municipal Asset Management Program strives to be flexible in funding projects that improve municipal decision-making related to infrastructure. If you do not see your project listed as an eligible activity, please call and discuss with one of our project officers. 2 | Municipal Asset Management Program: Application Guide79 1.2 What costs are eligible? COST CATEGORY ELIGIBLE COSTS INELIGIBLE COSTS Pre-application N/A • Any expenditure incurred prior to FCM’s eligible expenditure date. • Expenditure of developing this proposal or application. Administrative and overhead expenditures Administrative expenditures that are directly linked to and have been incurred for the project, such as: • Communication expenditures (e.g. long-distance calls or faxes). • Outsourced printing or photocopying. • Acquisition of documents used exclusively for the project. • Document translation. • Transportation, shipping and courier expenditures for delivery of materials essential for the project. • Design and production of com-munication products to promote project outcomes and benefits to the public. General overhead expenditures incurred in the regular course of business, such as: • Office space, real estate fees and supplies • Financing charges and interest payments • Promotional items • Permits or certifications • Advertising, website devel- opment, project education materials or expenditures to disseminate project communi- cations products • Hospitality expenses (food and drink, alcohol, entertainment, etc.) Capital expenditures Software related to asset management. Note: FCM’s contribution to this ex- pense may not exceed 50% of FCM’s total contribution to the project. Any other capital expenditures or amortization expenses. Equipment rental • Rental of tools and equipment. • Related operating expenditures such as fuel and maintenance expenditures. Rental of tools or equipment related to regular business activities. In-kind N/A Any goods and services received through donation. Training • Expenditures associated with accessing reference materials such as standards, templates and toolkits. • Expenditures associated with attending training sessions, (provided externally) or bringing training in-house. Any hospitality expenses such as: • Food and drink • Alcohol • Door prizes • Entertainment • Music • Decorations • Flowers, centerpieces • Etc. Professional and/or technical services Fees for professional or technical consultants and contractors, incurred in support of eligible activities. • Expenditures associated with regular business activities not related to the project. • Legal fees. Municipal Asset Management Program: Application Guide | 380 COST CATEGORY ELIGIBLE COSTS INELIGIBLE COSTS Staff remuneration Daily rates actually paid by the Eligible Recipient to its Employees in Canada for time actually worked on the implementation of the Project. The daily rate per employee shall include the following costs: a) direct salaries: actual and jus- tifiable sums paid by the Eligi- ble Recipient to Employees in accordance with the Eligible Recipient’s pay scales as regular salary excluding overtime pay and bonuses. b) fringe benefit: in accordance with the Eligible Recipient’s policies, as follows: i. time-off benefits (prorated to the annual percentage (%) of time actually worked on the implementation of the Project): allowable number of days to be paid by the Eligible Recip- ient for the following payable absences: statutory holidays, annual vacation, and paid ben- efits: actual sums paid by the Eligible Recipient for paid ben- efits (prorated to the annual percentage (%) of time actual- ly worked on the implementa- tion of the Project): the Eligible Recipient’s contribution to employment insurance and workers’ compensation plans (where applicable), health and medical insurance, group life insurance, or other mandatory government benefits; Note: Labour costs must be documented in a manner that meets audit standards for verification of eligibility of cost and level of effort. • In-kind contribution of services. • Participant salaries. • Expenditures related to regular business activities. • Overtime Pay. • Bonuses / performance pay. • Fringe benefits such as: o sick days; o pension plan; or o any other fringe benefits not listed as eligible. • Costs related to ongoing or other business activities and not specifically required for the project. • Staff wages while receiving training or attending learning events. • Professional membership fees or dues. Supplies and materials Supplies and materials required to undertake the project. Expenditures related to regular business activities Taxes The portion of Provincial/ Harmonized Sales Tax and Goods and Services Tax for which your organization is not eligible for rebate. The portion of Provincial/ Harmonized Sales Tax and Goods and Services Tax for which your organization is eligible for rebate, and any other expenditures eligi- ble for rebates. 4 | Municipal Asset Management Program: Application Guide81 Municipal Asset Management Program: Application Guide | 5 COST CATEGORY ELIGIBLE COSTS INELIGIBLE COSTS Travel and accommodation For individuals on travel status (individuals travelling more than 16 km from their assigned work- place - using the most direct, safe and practical road.); • Travel and associated expenses for implementing partners, guest speakers and consultants to the extent that the travel and ac- commodation rates comply with the Treasury Board of Canada guidelines, and to the extent that such travel is necessary to con- duct the initiative. www.canada. ca/en/treasury-board-secretar- iat/services/travel-relocation/ travel-government-business.html • Where justified, participant travel costs may be claimed with prior written consent from FCM. Under no circum-stances will participant hono-rariums be covered. Any travel expense that is not paid in accordance with the National Joint Council Travel Directive. 82 6 | Municipal Asset Management Program: Application Guide 2 Who can apply This funding offer is intended to support Canadian municipal governments and eligible municipal partners. Eligible applicants are defined as: 1. Municipal governments, except applicants from Quebec* (e.g. towns, cities, regions, districts, etc., and local boards thereof) OR 2. Municipal partners applying in association with a municipal government** A municipal partner is one of the following entities: a. a municipal corporation b. a regional, provincial or territorial organization delivering municipal services c. an indigenous community • Certain indigenous communities require a shared service agreement with a municipal government related to infrastructure to be eligible. Contact FCM for additional details. e. a not-for-profit organization with a focus on municipal services * Quebec municipalities are currently not permitted to receive funding from MAMP. FCM is working with the province of Quebec’s Ministère des Affaires municipales et de l’Occu- pation du territoire (MAMOT) to find a solution that will provide Quebec municipalities access to MCIP funding as soon as possible. ** Municipal partners need to apply for funding in association with a municipal government and must demonstrate municipal commitment to the project by providing a letter of support. Not-for-profit, non-governmental organizations and indigenous communities in Quebec can still access funding from the two programs if they meet the necessary eligibility criteria. Please note that private sector entities are not eligible as municipal partners; however, such entities may be subcontracted by an eligible recipient to provide services toward eligible ac- tivities. Please contact an FCM advisor should you have additional questions about FCM or to learn if your project would be eligible for funding through other FCM programs such as the Green Municipal Fund. Should you have further questions about MAMOT’s decision and programs available to Quebec municipalities please contact MAMOT. 3 Funding and project scope 3.1 Contributions The maximum MAMP contribution to a project is $50,000. However, the average contribution is expected to be approximately $35,000, and no funding request is too small. The contribu- tion shall represent no more than 80 per cent of the eligible project cost (see eligible costs in Section 1.2). Other government funding, such as funding from the capacity-building category of the Gas Tax Fund or other programs, can be stacked to cover 100 per cent of the project costs. 83 Municipal Asset Management Program: Application Guide | 7 3.2 Project length The project start date (the date from which FCM recognizes eligible costs) can be on, or after, the date that FCM acknowledges receipt of the completed application. The project end date cannot be more than 11 months from the date that FCM approves your project for funding. See Section 6.3 for details on the application approval timeline. Eligible costs incurred between the date that FCM receives your completed application and the signature of a contract between the applicant and FCM are incurred at the applicant’s risk. FCM is not obligated to fund any costs incurred until a contract is in place. Final reports MUST be satisfactorily received within 30 days of project completion. Project extensions will not be permitted, so it is recommended that projects be reasonably achievable within 11 months of the project approval date. 4 When to apply FCM accepts applications for MAMP projects year-round on a continuous basis; however, applications are batched and reviewed on a monthly basis. Subject to funding availability, applications will be accepted until June 30, 2020. Recipients may only apply for one project in any fiscal year (April–March). Applications for follow-on projects in other years may be submitted, subject to availability of funding. However, FCM will give preference to first-time applicants, to ensure maximum reach across Canada. 5 How to apply 5.1 What is required to complete an application? A completed application is comprised of three or four documents: 1. completed application form 2. completed workplan and budget (Excel worksheet) 3. resolution from council, band council or board of directors 4. signed letter of support (if applicable) We recommend following these steps to ensure that you have all the information needed for a complete application: Step 1: Verify eligibility Ensure that you are an eligible applicant — either a municipal government or a municipal partner. Complete Part A of the application form (Part A: Applicant information). If you are not a municipal government, ensure that you have the support of your partner municipal government. Step 2: Download all documents Download the application form, the workplan and budget template, the sample resolution and the sample letter of support (if applicable). You will also need to download the Asset Management Readiness Scale for your reference as you complete your application form. 84 Step 3: Complete self-assessment using the Asset Management Readiness Scale The Asset Management Readiness Scale is a tool that organizations can use to assess the current state of their asset management practices and their progress over time. The scale is also used to track the proposed outcomes and tangible benefits of a project. To conduct a self-assessment, gather an appropriate cross-functional group of individuals in your organization to conduct an assessment of your organization’s current state of asset management. Evaluate your organization’s status in each of the five “competencies” identified in the scale. Document your results and input your readiness levels and notes directly into Part B of the application form. The “notes” column of the self-assessment table (found in Part B of the application form) is an important and mandatory part of your application. These notes describe why you assigned each readiness level and will be used by peer reviewers to determine the significance and feasibility of your project. TIP: It is important to provide notes to support each of your self-assessed readiness levels. Select a readiness level if you feel you have completed the outcomes associated with that level. For example, if your organization is still working on the outcomes in Level 2, you would select Level 1 to indicate that you have completed Level 1. There is a “Pre-level 1” option in case your organization has not yet completed all the outcomes for Level 1. Step 4: Identify proposed activities Based on your organization’s current state and drawing from the list of eligible activities in Section 1.1 of this guide, identify the activities that you feel are appropriate for your organization, given your current needs and priorities. Keep the timeline in mind and propose what is doable within 11 months. Be conservative in your planning, as extensions will not be granted. Step 5: Identify “desired future state” on the Asset Management Readiness Scale With your proposed activities in mind, go back to the Asset Management Readiness Scale. Assuming that the project is successfully completed, how would your organization progress on the readiness scale? It is possible that some activities will move your organization forward in more than one competency. Input your anticipated readiness scores into the Outcomes section of the application form (the Desired Future State column in the Outcomes table). Upon completion of the project, you will use these “desired future state” levels to see whether the objectives of the project were achieved. Note: A project will be considered successful if you advance at least one readiness level in at least one competency on the readiness scale. 8 | Municipal Asset Management Program: Application Guide85 Municipal Asset Management Program: Application Guide | 9 Step 6: Complete the remaining questions in the project description section of the application form Complete Part C of the application form (Part C: Project description). This includes: • A working title and a high-level description of the project, which will be used to publicly describe the project should your application be approved. • One to three high-level activities, along with the major deliverables that you will provide to FCM to demonstrate the completion of each activity. • A description of how the activities and outcomes of the project will improve your asset management capacity. • Information about the human resources who will be used to deliver the project. In the workplan and budget template, you will be asked to identify the human resources required for each task. In the application form, please provide specifics about the internal and external human resources to be used and their experience. If you have collected quotes for externally sourced human resources, please provide this information in the application form. • Information on how your proposed project fits within the approach being implemented within your province or territory. • One to three challenges or risks you anticipate during the project and how you plan to mitigate these challenges. Step 7: Complete workplan and budget template Complete the workplan and budget template by inputting a minimum of one, and a maximum of three, high-level activities into the template, and identifying the major tasks and costs associated with completing each activity. These activities must match the activities listed in Part C of the application form. Use the workplan and budget template to identify a project start date and project end date — ensuring that your proposed project can be completed in an 11-month period. Identify all sources of funding in the “sources of funding” tab. Step 8: Pass a resolution in support of your project Use the sample resolution provided, or draft your own resolution that meets the criteria identified in the sample resolution document. Have it passed by council, band council, or your board of directors. Step 9: If you are a municipal partner, draft a letter of support and have it signed Use the sample letter of support provided, or draft your own letter that meets the criteria identified in the sample letter of support document. Have it signed by the appropriate individuals. If you are a municipal government, a partnership letter is not required. Step 10: Attach documents and submit application Attach the completed workplan and budget template, the passed resolution and the signed letter of support (if applicable) to the application form and send it to: programs@fcm.ca. If you have any questions about how to complete this application, please call one of our advisors at 1-877-997-9986 or email us at programs@fcm.ca. 86 5.2 Project initiation Project costs are eligible after the date on which FCM notifies applicants in writing that their completed application has been received. However, FCM is not obligated to pay for any costs incurred in the absence of a signed contract or costs incurred prior to the date the completed application was received. 5.3 Disbursements Funds will be disbursed when the recipient satisfactorily delivers a completed final report that includes the following: 1. A summary of the completed project, documenting the outcomes and knowledge developed, the impacts of the project on infrastructure-related decision-making within the organization and on the broader community, and lessons learned. 2. An updated self-assessment using the Asset Management Readiness Scale, identifying progress achieved. 3. A summary of the actual eligible project costs, accompanied by an attestation from an officer of the organization. Templates for reporting against the requirements noted above are provided in the contract and must be used, without exception. 6 Application review timeline and approval process 6.1 Application confirmation Within five business days of sending your application to FCM, you will receive an email from FCM confirming that your application has been received and screened according to initial screening criteria (see Section 7.1). Please contact FCM at programs@fcm.ca if you have not received a response confirming receipt of your application within five business days. 6.2 Evaluation and scoring process Evaluation of the application consists of an initial screening and an independent technical review, as described in Section 7. FCM will approve or deny applications based on the technical review score. 6.3 Application decision timeline FCM is committed to informing you of the results of your application within two months from the date we receive the completed application form and associated documents. 6.4 Funding process Should your project be approved, you will receive a funding notification letter and a contract which must be signed and returned to FCM within four weeks. Contracts that are not returned signed by the funding recipient by the deadline stated in the contract will be considered null and void, and funding may be re-allocated. 10 | Municipal Asset Management Program: Application Guide87 7 Application evaluation 7.1 Initial screening (eligibility criteria) Applications will initially be screened for consistency with the following basic criteria: • Is the applicant an eligible recipient? • Is all documentation complete, including a resolution in support of the project? • Is the application requesting the lesser of $50,000 and 80 per cent of eligible project costs? • Is the source identified for the balance of funding required to complete the project? • Is there enough information to indicate that the proposed activities and costs are eligible? If the application passes the initial screening, the applicant will receive confirmation that it is acceptable for further evaluation. If the application is not acceptable, FCM will contact the applicant to provide feedback on the missing elements and, wherever possible, permit re-submission of the application in a timely manner. 7.2 Peer review evaluation (technical assessment) A technical committee of peer reviewers will assess the applications based on standards outlined in an evaluation guide. In general, peer reviewers will evaluate applications based on the following considerations: • The appropriateness of the eligible activities selected to improve the state of asset management in the organization, based on the current state of readiness identified using the Asset Management Readiness Scale. • The significance of the improvements to furthering asset management, both in the organization and, where possible, as a contribution to the asset management community in Canada. • The appropriateness of the identified levels of effort, human and financial resources and value for money, based on the eligible activities proposed. • The anticipated impacts of the proposed improvements on the behaviours, relationships, policies and daily practices in the organization. Municipal Asset Management Program: Application Guide | 1188 12 | Municipal Asset Management Program: Application Guide 7.3 Evaluation system The peer reviewers will evaluate the applications using the criteria and point system in Table 1. Table 1: Evaluation criteria and points EVALUATION CRITERIA POINTS Documentation of self-assessed readiness level 20 Appropriateness of activities 20 Human and financial resources 10 Significance of anticipated asset management improvements 30 Workplan and budget 20 TOTAL 100 7.4 Evaluation criteria The evaluation criteria will consider the relative impact and proposed benefit of the project. The peer reviewers will evaluate the criteria based on the following considerations: • Documentation of self-assessed readiness level (20%): To evaluate the degree of asset management improvement proposed in the application, the peer reviewers need baseline information — an accurate description of the current level of asset management in the organization. The peer reviewers will evaluate the significance and feasibility of the proposed project based on the organization’s self-assessment and the associated rationale. The evaluation will consider how adequately the applicant has described the organization’s current level of asset management, using the notes column in the self-assessment table found in Part B. 89 • Appropriateness of activities (20%): The application must address an area of asset management with significant potential for improvement. The peer reviewers will evaluate the appropriateness of the proposed activities in addressing a priority area for improvement identified in the self-assessment. • Human and financial resources (10%): For the proposed activities to be successful, the application must identify sufficient and appropriate human and financial resources. Applications will consider the appropriateness of the human and financial resources assigned to the project. Human resources can be external (consultants) or internal (staff). • Significance of anticipated improvements (30%): The goal of the Municipal Asset Management Program is to support improved asset management at the municipal level, resulting in better evidence-based decision-making for infrastructure investments. Therefore, the main consideration in the evaluation of applications is the degree that the proposed project will improve asset management. Highest-ranked projects will improve multiple areas of asset management and move the organization up multiple levels from its current state of readiness to the desired end state (based on the self-assessment). However, minor improvements in a single area may be significant and receive funding. Projects that raise the level of asset management and demonstrate leadership and mentorship of other local governments will also receive recognition in the evaluation. • Workplan and budget (20%): The evaluation will consider how complete and appropriate the workplan and budget are relative to the project scope. The evaluation will also consider whether other sources of funding needed for the project can be obtained and whether or not the budget represents good value. 7.5 Re-submission of applications Wherever an application is deemed unsuitable for funding, the applicant will be given the opportunity to receive feedback on the reasons for denial of funding. While decisions are final, FCM will work with the applicant to address gaps in promising applications so that those applications can be re-submitted — provided that funding was not denied for eligibility reasons. An application that has addressed the feedback provided by FCM may be re-submitted again (once) in the same fiscal year. Municipal Asset Management Program: Application Guide | 1390 14 | Municipal Asset Management Program: Application Guide 8 Intellectual property The Municipal Asset Management Program retains copyrights to the project description and the final report. With the recipient’s consent, FCM may share other documents developed as a result of this funding program that will benefit the broader municipal asset management community. Intellectual property (IP) developed by the recipient(s) as a result of this funding program will be owned by the recipient(s). Background IP (patents, copyright, software) and any third-party technology rights remain with the original owner(s). 9 Audit requirements Funding recipients are responsible for maintaining records associated with funded activities for six years. All recipients could be subject to audit by FCM or the program funder (Infrastructure Canada) for up to six years following the disbursement of funds. Of particular note, labour and consulting costs must be documented in a manner that meets audit standards for verification of eligibility of activity and level of effort (e.g. timesheets). 14 | Municipal Asset Management Program: Application Guide91 Subscribe to our e-bulletin to receive up-to-date information on FCM programs: fcm.ca/fcmconnect or visit our website: fcm.ca/assetmanagementfunding 92 = ATTENDANCE Members Present: Mike Cerna: Co-Chair, Ken Patterson (Rotary), Scott Vitias (Ball), Rosemary Dean (Fair), Derek Partlo (Ball Users), Jane Ann McLean (Outdoor rink/Ball), Terry Smith (Pumptrack), Paul Decloet (Lions Club)Rick Cox: Staff, Margaret Puhr: Secretary (Event Organizers) Guests: Chrissy Rosehart (Councillor), Tracy Green (Fair) MEMBERS ABSENT/REGRETS Mel Getty, Lance McKenzie, Dave Martin, Cedric Tomico, Peter Luciani 1. Call to Order The meeting was called to order at 5:30pm, by Co-chair Mike Cerna. 2. Adoption of Agenda Moved By: Ken Patterson Seconded By: Rosemary Dean Resolution #1_ THAT the agenda as prepared for the Memorial Park Revitalization Committee meeting of October 30, 2017, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of September 18, 2017 Moved By: Terry Smith Seconded By: Mike Cerna Resolution #2_ The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee October 30, 2017 5:30pm Marwood Lounge 45 Hardy Ave. MINUTES 93 Memorial Park Revitalization Committee Meeting Minutes, October 30, 2017 - 2 - THAT the Minutes of the Memorial Park Revitalization Committee Meeting of September 18, 2017 be approved. Carried. 5. General Business & Reports 5.1. Outdoor Rink – following the area review, the location of the rink will be at a slight angle in relation to the building. The fundraising has started, there is a new Facebook page and website in the works. If the committee members have some frequently asked questions about this project, please forward to Jane Ann to be included in FAQ on website. Some funds have already been collected. Considering incorporating a half- cover for shade. The project will be in 3 phases: 1 – pad and refrigeration, 2 – boards and landscaping, 3 – additional features such as cover. 5.2. Staff update: Celebration Plaza – the ramp at the back of the bandshell is the only project left to be completed before end of year, will be done in the next couple of weeks. Future work will depend on funding and council resolutions. 5.3. Approval of Master Plan: Moved By: Seconded By: THAT the Memorial Park Revitalization Project Subcommittee endorses the attached updated coloured plan layout B and Conceptual Master Plan review summary; AND THAT the plan layout B and review summary be consolidated as the Master Plan for Memorial Park and referred to the Parks and Recreation Advisory Committee for confirmation and to Council for confirmation and implementation. 5.4. Rotary Club: the memorial stones along the path have been lifted and mulching completed, lots of positive feedback from residents. The club will be working on planting shrubs and bushes for privacy of adjacent residences as well as installing the swings by the end of March. 5.5. Fair Board: is having a Christmas fundraiser in Courtland. Brought pictures of Ancaster fair buildings as examples of what the Fair Board would like to see to accommodate their needs and wants. Meritt Hall and another building 135’ x 80’ in size. 5.6. Skate Park/Pumptrack: the track is holding up well. The engineering requirement for shade sails will add significant cost to the project, plan to have another fundraiser. 94 Memorial Park Revitalization Committee Meeting Minutes, October 30, 2017 - 3 - 5.7. Lions Club: Lion Paul DeCloet is replacing Scott McKenzie on the committee. The club still hasn’t decided on the project but is committed to doing something. Hope to have more information for the next meeting. 5.8. Dog Park: absent. 5.9. Ball Diamond repositioning/Ball users: nothing new to report, looking for money for a field house. Once the diamond repositioning has been decided, the ball users will plan improvements for which they have some funds. 6. Round Table - Reminder from Councillor Rosehart that Pumptrack/skate park must be funded without using taxpayers money, including staff time. - Parking – with the dog park in place, need to be watchful for driving and parking on the North end of diamond. 7. Next Meeting The next meeting of the Memorial Park Revitalization Committee will be on Monday November 20, 2017 at 5:30pm. 8. Adjournment Moved By: Terry Smith Seconded By: Scott Vitias Resolution #4 THAT the Memorial Park Revitalization Committee Meeting of October 30, 2017 be adjourned at 6:20pm. Carried. 95 = ATTENDANCE Bob Marsden, Patty Phelps, Marianne Sandham, Mary Lou Sergeant, Dianne MacKeigan MEMBERS ABSENT/REGRETS Chris Rosehart/ Jami Stephenson, Aleksandra Webber 1. Call to Order The meeting was called to order at 4:30 pm 2. Adoption of Agenda Moved By- Mary Lou Sergeant Seconded By- Dianne MacKeigan Proposed Resolution #_1 THAT the Agenda for the Museum Advisory Committee meeting of November 23, 2017, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof- none 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of October 26, 2017 Moved By: Mary Lou Sergeant Seconded By: Marianne Sandham Proposed Resolution #_2 THAT the Minutes of the Museum Advisory Committee Meeting of October 26 ,2017 be approved. Carried 5. Delegations and Presentations-none The Corporation of the Town of Tillsonburg Museum Advisory Committee Thursday, November 23 , 2017 4:30 pm Program Room- 2nd floor Annandale NHS 30 Tillson Ave., Tillsonburg MINUTES 96 6. General Business & Reports 6.1. Financial- $106 218.18 in the account 6.2. Tour Guides- Joan Weston has lined up guides to cover the Christmas Open House. 6.3. Curator’s Report- The Curator’s report was circulated and included the following highlights: 1. Numbers are down slightly for October but looking good to end the year with an increase over last year. 2. “Made in Canada” Christmas exhibit opens November 24. All items in the exhibit made in Canada and some made in Tillsonburg. 3. OCCI gallery installed new works Nov. 21. Jewellery and other small giftware items are available for sale. Great place to Christmas shop. 4. Word was received Nov. 15 that our CMOG grant has been approved. ($17,899.00) 5. 30 classes have been booked for school programming. 6. Scotch tasting night was a success raising almost $1000. 7. The Liona Boyd concert was a success with 325 tickets sold out. When numbers are tallied, should make around $2000 for the trust. 8. CKOT will be providing lots of advertising for the upcoming Christmas events at the museum. 9. The draft budget has been submitted and is in the early stages of discussion. 10. June 29, 2018 marks the 45th anniversary of the museum’s opening. A special exhibit is planned with 45 of our favourite things on display. Moved By: Patty Phelps Seconded By: Mary Lou Sergeant Proposed Resolution # 3 THAT the reports be adopted as circulated. Carried 7. Correspondence- none 8. Other Business 8.1. Deteriorating state of porches has moved them to priority 1 on the facilities list 97 8.2. Security audit revealed the need for tighter security with regards to entry to the collection with coded entry required. This implementation will be linked to the budget. 8.3. December meeting will be a dinner meeting at Boston Pizza on December 20 at 6:00 pm. Museum staff will be included in the invitation. 9. Closed Session 10. Next meeting- January 25, 2017 11. Adjournment Moved by Mary Lou Sergeant Proposed Resolution #6 THAT the museum advisory committee meeting be adjourned at 5:10 pm 98 99 = Attendance: Chair Matt Scholtz Mary Anne VanGeertruyde Sam Lamb Lana White Laura Pickersgill Regrets: Mayor Stephen Molnar Councillor Brian Stephenson John Armstrong 1. Call to Order 2. Adoption of Agenda Resolution Moved by: Mary Anne VanGeertruyde Seconded by: Sam Lamb THAT the Agenda as prepared for the Special Awards Committee meeting of December 6, 2017, be amended to include a discussion on community update under Other Business, than approved. Carried. 3. Disclosure of Pecuniary Interest There were no disclosures of pecuniary interest declared. 4. Approval of Previous Minutes Resolution Moved by: Mary Anne VanGeertruyde Seconded by: Sam Lamb The Corporation of the Town of Tillsonburg SPECIAL AWARDS COMMITTEE Wednesday, December 6, 2017 2:30pm Annex Board Room 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 MINUTES 100 Special Awards Committee Agenda - December 7, 2017 - 2 - THAT the Special Awards Committee Minutes dated November 7, 2017 be approved. Carried. 5. Pending Business from Previous Meetings i) Chair Matt Scholtz indicated that in 2018 the Special Awards Committee will continue electing a monthly citizen for an award for presentation at the second council meeting of the month, and as well as will be electing a Citizen of the Year that includes a presentation ceremony. Chair Matt Scholtz noted that the Citizen of the Year presentation was previously managed by the Chamber of Commerce and is being taken on as a project by the Special Awards Committee. Members were provided confirmation that Council passed a resolution on November 27, 2017 to revise the Terms of Reference for the Special Awards Advisory Committee to include the Citizen of the Year process. Members discussed the possibility of hosting the Citizen of the Year awards night in conjunction with the Mayor’s Volunteer Appreciation Party that is typically held in November or December each year. This topic is going to be deferred to the next meeting for discussion when more members can be present for discussion. ii) Favourite Son/Daughter Recognition (to be an agenda item each meeting) Members noted that there have been no new nominations received to date for this recognition. 6. General Business and Reports 6.1. Volunteer Achievement Awards The nominations were circulated and reviewed at the meeting. Resolution Moved by: Sam Lamb Seconded by: Mary Anne VanGeertruyde THAT Don Burton be selected as the recipient of a Volunteer Achievement Award, to be presented at the January 22, 2018 Council Meeting. Carried. Staff to follow up with committee members that were not present for support of the nomination. 101 Special Awards Committee Agenda - December 7, 2017 - 3 - 7. Other Business Members discussed the importance of adding a section to the monthly ‘community update’ publication outlining the Special Awards Committee as well as including an update on the citizen selected for the month. Lana White indicated that she will discuss this with Colleen Pepper to see if this can begin being implemented into the publication. 8. Round Table 9. Next Meeting - January 9, 2018 2:30pm (invitations to be sent out to members for 2018) 10. Adjournment Resolution Moved by: Mary Anne VanGeertruyde Seconded by: Sam Lamb THAT the December 6, 2017 Special Awards Committee meeting be adjourned at 3:03 p.m. Carried. 102 = ATTENDANCE MEMBERS PRESENT: Ken Butcher, Reg Butcher, Rick Cox, Paul DeCloet, Penny Esseltine, Corey Hill, Robert Marsden, Christine Nagy, Laura Pickersgill, Sue Saelens, Marian Smith, Paul Wareing MEMBERS ABSENT/REGRETS: Charles Baldwin, Maurice Verhoeve 1. Call to Order The meeting was called to order at 9:00 a.m. 2. Adoption of Agenda Moved By: C. Nagy Seconded By: R. Butcher Proposed Resolution #1_ THAT the Agenda for the Heritage, Beautification & Cemetery Advisory Committee meeting of December 7, 2017 be adopted with additions. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof: None 4. Adoption of Minutes of Previous Meeting Moved By: S. Saelens Seconded By: C. Nagy Proposed Resolution #2 THAT the minutes for the November 2, 2017 meeting be approved. Carried. 5. Delegations and Presentations – R. Cox distributed a handout and gave a slide presentation with the update on the draft Cemetery Master Plan. Due to replacement of an existing columbarium and repairs to the mausoleums implementation of the Plan had been delayed. Discussion was open to questions and suggestions. 6. Moved By: R. Butcher Seconded By: S. Saelens Proposed Resolution #3 THAT the draft Cemetery Master Plan presentation be accepted. Carried. 7. 8. General Business & Reports 6.1 Report from Tillsonburg Horticultural Society (THS) – In the October meeting with Rick Cox it was suggested that THS help with the beautification and maintenance of the Bert Newman Park. Shortly After Christine was talking to a member of THS who was very willing to take on the coordination of the Bert Newman Park with her husband and friends. B. Marsden complimented the Annandale gardens this year. The Corporation of the Town of Tillsonburg HERITAGE, BEAUTIFICATION & CEMETERY ADVISORY COMMITTEE December 7, 2017 9:00 a.m. Corporate Annex 200 Broadway MINUTES 103 Moved By: S. Saelens Seconded by: P. DeCloet Proposed Resolution #4 THAT the Heritage, Beautification & Cemetery Advisory Committee accept the report as submitted. Carried 9. Correspondence: Community Heritage Ontario membership renewal. This was given to Laura to complete and submit. 10. Other Business 8.1 Heritage Designations for church windows – St. Paul's United Church Board has requested a letter from this Committee requesting approval for designation of the windows. A letter will also go to St. John’s Anglican Church. 8.2 Kiwanis sign at Coronation Park – this committee will send a letter to Council requesting direction on how to deal with this sign as it is an eyesore and potentially unsafe. P. Esseltine will contact a former Kiwanis member for input. 8.3 Invasive species – P. DeCloet will contact Paul Gagnon of LPRCA for advice. There will possibly be a future amendment to the by-law to include invasive species direction. 8.4 P. Esseltine presented information on recognition of houses that are at least 100 years old. For $250 the home owner receives an historical plaque that also has the house number. This is not a historical designation, only a recognition of the age of the house. 8.5 P. DeCloet reported that the Lions Club has planted a memorial grove of tulip trees in Memorial Park. P. Next Meeting The next meeting of the Heritage, Beautification & Cemetery Advisory Committee will be on January 11, 2018 at 9:00 a.m. in the Annex Meeting Room, 200 Broadway. Q. Adjournment Moved By: S. Saelens Proposed Resolution #5 THAT the Meeting of Heritage, Beautification & Cemetery Advisory Committee on December 7, 2017 be adjourned at 10:05 a.m. Carried. 104 = ATTENDANCE Henry Atkinson, Euclid Benoit, Andre Brisson, Valerie Durston, Geoffrey Lee, Rick Lee, John Prno, Richard Van Maele Staff: Annette Murray Guests: Mel Blundell, Shane Clayton, Jeff Dean, Bill Hamilton, Greg Harvey, Jay Heaman, David Hillner, Mark Kniss, Reid McCall, Haresh Patel, Danny Richer, Robert Steidl, Karl Szordykowski, Tim Taylor, Paul Weber, Cameron White, Jane Atkinson White, MEMBERS ABSENT/REGRETS Mel Getty, Chris Rosehart, Jeremy Stockmans, Dan Locke Special Presentation The presentation portion of the meeting was called to order at 11:08 a.m. Euclid Benoit welcomed everyone, and introduced special guests: Jay Heaman, Manager, Strategic Initiatives, County of Oxford; Bill Hamilton, Conservation and Demand Management, London Hydro (working on conservation efforts with Tillsonburg Hydro); and Haresh Patel, Conservation Account Manager, Hydro One. Jay Heaman began the presentations by discussing Oxford County’s leadership role in sustainability, and the County’s willingness to work with the Town and Airport on green energy projects. He reviewed the use of smart meter data to determine the hourly demand for electricity at the airport. This is a key next step in moving forward and cannot be duplicated by simply totalling hydro bills. He then introduced Haresh Patel who polled the hangar users about their personal concerns: Low Hydro Use/High Cost was the predominant issue with interest in solar panel use and complexity of subsidy program applications also mentioned. Haresh discussed the makeup of a typical hydro bill, and went on to review the various conservation programs available through Hydro One and SaveonEnergy.com. Jay followed up with a clarification of the existing Hydro One limitation on growth at the airport, calling it more of a “policy restraint” than a “physical restraint” to adding users. Next steps could involve a “status quo” conventional system, or something more forward thinking like adding solar panels under Net Metering. Each has a user cost element. He advised that a capital subsidy (50%) program for solar installations is coming this January, but that solar panels can no longer be placed on Class A or B farmland. This would require placing panels on airport buildings or other lands. Net metering is a credit rather than cash payment. Essentially, the solar panel owner uses The Corporation of the Town of Tillsonburg AIRPORT ADVISORY COMMITTEE Monday, December 11, 2017 11:00 a.m. Tillsonburg Regional Airport CHAA Classroom 244411 Airport Rd., South-West Oxford MINUTES 105 Airport Advisory Committee Meeting Minutes, December 11, 2017 - 2 - energy produced by their panels, and any excess is returned to the grid with a credit generated and deducted from their total hydro bill on an annual basis. Due to the various charges inherent in the bill, under Net Metering there is no way to reduce the bill to zero, regardless of how much electricity is provided back to the grid. Numerous questions were asked and answered. Euclid Benoit thanked the presenters, and the presentation portion of the meeting was adjourned at 1:20 p.m. 1. Call to Order The Airport Advisory Committee meeting was called to order at 1:30 p.m. Euclid Benoit sat as the Chair and John Prno acted as Recording Secretary for the meeting. 2. Adoption of Agenda Resolution #1 Moved By: Andre Brisson Seconded By: Richard Van Maele THAT the Agenda as prepared for the Airport Advisory Committee meeting of December 11, 2017, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof None Declared 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of October 12, 2016 Resolution #2 Moved By: Richard Van Maele Seconded By: Valerie Durston THAT the Minutes of the Airport Advisory Committee Meeting of October 12, 2016, be approved. Carried 5. Delegations and Presentations As shown above 6. General Business & Reports 6.1. Business Arising 6.1.1. Review of the Committee Terms of Reference was deferred to the next meeting to allow for a more fulsome review. 6.2. New Business 106 Airport Advisory Committee Meeting Minutes, December 11, 2017 - 3 - 6.2.1. Airport Master Plan Move-Up Annette Murray provided an update on the need to move up the Airport Master Plan timeline to allow approvals of expected construction projects. With the Budget timeline, there was no opportunity to bring this to the Committee prior. As such, Staff moved the Airport Master Plan from the 2019 to 2018 Budget, and the Hydro work from 2018 to 2019. Given the discussions during the earlier presentations, the Committee members felt this was an appropriate change. Selection of a consultant is expected early in the new year following Budget approval. 7. Correspondence 7.1. None 8. Other Business 8.1. None 9. Closed Session 9.1. None 10. Next Meeting The next meeting of the Airport Advisory Committee will be at 5:30 p.m., Tuesday, February 27, 2018. 11. Adjournment Resolution #3 Moved By: Henry Atkinson Seconded By: Richard Van Maele THAT the Airport Advisory Committee Meeting of December 11, 2017, be adjourned at 1:55 p.m. Carried 107 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 4156 A BY-LAW a Schedule of Fees for certain Municipal applications, service and permits. WHEREAS Section 39( 1) of the Municipal Act, S. O. 2001, c. M. 25, as amended, provides that without limiting sections 9, 10 and 11, those sections authorize a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it, for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board; and for the use of its property including property under its control; WHEREAS it is necessary and expedient to establish a Schedule of Fees for certain Municipal applications, services and permits; THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT Schedule "A" to this By -Law is adopted as the Schedule of Fees for certain Municipal applications services and permits listed therein. 2. Should the provisions of any other By -Law of the Town of Tillsonburg or other document purporting to set the Fees listed in Schedule " A" be in conflict with the provisions of this By -Law, the provisions of this By -Law shall prevail. 3. That Schedule "A" to this by-law forms part of this by- law as if written herein. 4. This By -Law shall come into full force and effect on the day of its passing. 5. That By -Law 4085 passed on the 13th of February, 2017 shall be hereby repealed. READ FOR A FIRST AND SECOND TIME THIS 5th DAY OF December, 2017. READ FOR A THIRD AND FINAL TIME AND PASSED 8th DAY OF January, 2018. __________________________ Mayor – Stephen Molnar __________________________ Town Clerk – Donna Wilson 108 Building-Bylaw-Clerks-PlanningItem 2017 Fee Proposed 2018 Fee % Change TaxNotesAnimal ControlBoarding Fee Cat 20.00 25.00 25.00%HSTAs per Animal Control ContractBoarding Fee Dog 20.00 25.00 25.00%HSTAs per Animal Control ContractCall out fee for service 100.00 105.00 5.00%HSTAs per Animal Control ContractDog license - spayed or neutered before March 31 15.00 17.00 13.33%exemptSchedule V Part VI (ETA)- ExemptDog license - spayed neutered after March 31 30.00 35.00 16.67% exemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)Dog license - intact - before March 31 20.00 22.00 10.00%exemptSchedule V Part VI (ETA)- ExemptDog license - intact - after March 31 35.00 40.00 14.29% exemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)Cat license - spayed or neutered before March 31 15.00 15.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat license - spayed neutered after March 31 20.00 20.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat license - intact - before March 31 20.00 20.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat license - intact - after March 31 25.00 25.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat/dog license - replacement 5.00 5.00 0.00%exemptSchedule V Part VI (ETA)- ExemptEuthanasia and Disposal - Cat 60.00 63.00 5.00%HSTAs per Animal Control ContractEuthanasia and Disposal - Dog 80.00 80.00 0.00%HSTAs per Animal Control ContractLive Trap Placement 100.00 105.00 5.00%HSTAs per Animal Control Contract1109 Building-Bylaw-Clerks-PlanningItem 2017 Fee Proposed 2018 Fee % Change TaxNotesBy-law EnforcementInvoice admin processing fee 175.00 225.00 28.57%HSTIncrease to cover satff time per occuranceIssue Order - 100.00 0.00%New FeeRe-issuance of Permit/License/Document 50.00 50.00 0.00%exemptSchedule V Part VI (ETA)- ExemptFortification By-Law Exemption Application - single family dwelling or not- 150.00 150.00 0.00%HSTFortification By-Law Exemption Application - Multi-Residential, 400.00 400.00 0.00%HSTBuilding - FeesBuilding - photocopies - larger than ledger 2.00 3.00 50.00%HSTBuilding Certificate 50.00 50.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPermit fees - amend existing permit 50.00 55.00 10.00%Permit Review Fee - major amendment to existing permit 40.00 50.00 25.00% HST per hour - fee to review major changes to existing permit in accordance with By-Law 3198 Building - FeesResidential – New Low Density - Single Detached & Townhouses Minimum permit fee $2,250.00OR$125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included Minimum permit fee $2,285.00OR$127.00 Flat Rate + $11.20 per each additional $1000.00 in value of construction- whichever is greater0.00% exempt Schedule V Part VI (ETA)- ExemptResidential – Mobile Homes, Low Density, Medium Density, High Density, Additions, Alterations, etc. $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $127.00 Flat Rate + $11.20 per each additional $1000.00 in value of construction.- plumbing permit fees included 0.00% exempt Schedule V Part VI (ETA)- ExemptICI – New $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $127.00 Flat Rate + $11.20 per each additional $1000.00 in value of construction.- plumbing permit fees included 0.00% exempt Schedule V Part VI (ETA)- ExemptICI Major Alterations/Renovations/Additions(> 75,000) $1,000.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $1,017.00 Flat Rate + $11.20 per each additional $1000.00 in value of construction.- plumbing permit 0.00% exempt Schedule V Part VI (ETA)- Exempt2110 Building-Bylaw-Clerks-PlanningItem 2017 Fee Proposed 2018 Fee % Change TaxNotesICI Minor Alteration/Renovations/Additions($75,000 or less) $250.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $254.00 Flat Rate + $11.20 per each additional $1000.00 in value of construction.- plumbing permit fees included0.00% exempt Schedule V Part VI (ETA)- ExemptDecks, Sheds, Accessory Buildings, Pools, etc. $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. $127.00 Flat Rate + $11.20 per each additional $1000.00 in value of construction. 0.00% exempt Schedule V Part VI (ETA)- ExemptPart 9 Residential Demolition 125.00 127.00 0.00%exemptSchedule V Part VI (ETA)- ExemptDemolition – all others 500.00 509.00 0.00%exemptSchedule V Part VI (ETA)- ExemptWater Connection, Sewer Connection or repair 125.00 127.00 0.00%exemptSchedule V Part VI (ETA)- ExemptChange of Use Permit (no construction) 250.00 254.00 0.00%exemptSchedule V Part VI (ETA)- ExemptConditional Permit Agreement 250.00 254.00 0.00%exemptSchedule V Part VI (ETA)- ExemptAlternative Solution Review 500.00 + cost of peer review 509.00 + cost of peer review exempt Schedule V Part VI (ETA)- ExemptOccupant Load Inspection Analysis & Report 75.00/hr 76.00/hr exemptSchedule V Part VI (ETA)- ExemptAGCO Agency Approval 75.00 76.00 0.00%exemptSchedule V Part VI (ETA)- ExemptRe-inspection 75.00 76.00 0.00%exemptSchedule V Part VI (ETA)- ExemptIssue Order 100.00 102.00 0.00%exemptSchedule V Part VI (ETA)- ExemptTransfer Permit 100.00 102.00 0.00%exemptSchedule V Part VI (ETA)- ExemptConstruction w/o Permit Double the initial permit rate Double the initial permit rate 0.00% exempt Schedule V Part VI (ETA)- ExemptSignsPermit fees - signs - permanent a)$50.00 first $1,000.00 of estimated value of construction plus b) $5.00 per each additional $1,000.00 or part there of a)$50.00 first $1,000.00 of estimated value of construction plus b) $5.00 per each additional $1,000.00 or part there of 0.00% exemptSchedule V Part VI (ETA)- ExemptPermit fees - signs - mobile 25.00 25.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPermit fees - sign - construction/placement without a permit double initial permit double initial 0.00%exemptSchedule V Part VI (ETA)- Exempt3111 Building-Bylaw-Clerks-PlanningItem 2017 Fee Proposed 2018 Fee % Change TaxNotesSign Variance - Minor Variance - Director Approval 200.00 250.00 25.00%exemptSchedule V Part VI (ETA)- Exempt - recover cost to provide serviceSign Variance - Major Variance - Council Approval 300.00 375.00 25.00%exemptSchedule V Part VI (ETA)- Exempt - recover cost to provide serviceSign Variance - Appeal Application 175.00 250.00 42.86%exemptSchedule V Part VI (ETA)- Exempt - recover cost to provide serviceSign Variance - after the fact - 1.5 the initial application rate exempt New FeeSign Removal - General 100.00/sign 125.00/sign 25.00%HSTSign Removal - Mobile Sign 250.00/ea 275.00/ea 10.00%HSTSign Removal - Posters 25.00/ea + cost to repair any damage to public property 25.00/ea + cost to repair any damage to public property 0.00% HSTSign Removal - Temporary Signs 25.00/ea 25.00/ea 0.00%HSTSign Removal - A-Frame/Sandwich Board/Sidewalk Signs 100.00/ea 100.00/ea 0.00%HSTSign Removal - Banner Sign 250.00/ea 250.00/ea 0.00%HSTPermit fees - temporary buildings 2,000.00 2,000.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPermit fees - transfer of permit 50.00 55.00 10.00% exemptSchedule V Part VI (ETA)- ExemptBuilding LicencesTaxi Cab Driver's Licence 35.00 35.00 0.00% exemptSchedule V Part VI (ETA)- Exempt (As proposed in 2016 Taxi By-Law report.)Taxi Cab Owner Stand 125.00 125.00 0.00% exemptSchedule V Part VI (ETA)- ExemptTaxi Cab Owner Licence 50.00 50.00 0.00% exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Taxi Cab Driver Licence Renewal - exemptSchedule V Part VI (ETA)- Exempt (delete - renewal not applicable as per proposed by-law 4051) Reduced reate for renewal deleted as proposed in Taxi Cab Vehicle Licence 65.00 65.00 0.00% exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Taxi Cab Vehicle Licence Renewal 50.00 50.00 0.00%Schedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.4112 Building-Bylaw-Clerks-PlanningItem 2017 Fee Proposed 2018 Fee % Change TaxNotesGroup Transportation Owner Licence 50.00 50.00 0.00%Schedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Drivers Licence 35.00 35.00 0.00%Schedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Vehicle Licence 75.00 75.00 0.00%Schedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Vehicle Licence Renewal 50.00 50.00 0.00%Schedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Driver's Licence 65.00 65.00 0.00% exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Owner Licence 70.00 70.00 0.00% exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine renewal - exemptSchedule V Part VI (ETA)- Exempt (reduced renewal fee no longer Limousine Vehicle Licence 72.00 72.00 0.00%exemptSchedule V Part VI (ETA)- Exempt (annual fee - as per proposed by-law Kennel - new 100.00 100.00 0.00% exemptSchedule V Part VI (ETA)- ExemptKennel - renewal 100.00 100.00 0.00%exemptSchedule V Part VI (ETA)- ExemptClerk Issued Documents -LicencesRefer to Town Business Licence Bylaw for definitions and requirements for Business Licence New Business 130.00 135.00 3.85%exemptSchedule V Part VI (ETA)- ExemptHome occupation Business 130.00 135.00 3.85%exemptSchedule V Part VI (ETA)- ExemptBusiness Licence per yearAuctioneer Licence 205.00 205.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPawnbroken Licence - renewal 65.00 65.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPawnbroker Licence - new 205.00 205.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPawnbroker Security Deposit - refundable 2,000.00 2,000.00 0.00%exemptSchedule V Part VI (ETA)- ExemptVending/Salesperson Licence 205.00 205.00 0.00%exemptSchedule V Part VI (ETA)- ExemptFood Vending Licence 205.00 205.00 0.00%exemptSchedule V Part VI (ETA)- ExemptEvent Organizer Licence 205.00 205.00 0.00%exemptDoes not apply to not for profit organizations5113 Building-Bylaw-Clerks-PlanningItem 2017 Fee Proposed 2018 Fee % Change TaxNotesOther Marriage Licence 125.00 128.00 2.40%exemptSchedule V Part VI (ETA)- ExemptMarriage Ceremony - Council Chambers 250.00 250.00 0.00%HSTIn Council Chambers during business hours.Marriage Ceremony - Other Location 300.00 300.00 0.00%HSTwithin Town limits - outside Town limits subject to mileage. Witness if required 25.00 25.00 0.00%HSTTwo witnesses are required for each ceremony. Burial Permits 20.00 20.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPhotocopying/ Printing double sided 0.31 0.31 0.00% HSTPhotocopying/ Printing single sided 0.27 0.27 0.00% HSTComissioner of Oaths Signatures where Clerk must produce affidavit (max. 25.00 25.00 0.00%nonepension applications and bankruptcy forms exempt. An additional $5 will be Commissioner of Oaths Signatures or Certified True Copies (max. 5 see 20.00 25.00 25.00%nonemaximum 5 copies , there will an additional fee of $2.00 for each additional Register Document on Title 175.00 200.00 14.29%exemptprovide service & cost recovery Remove/Release Document from Title 175.00 200.00 14.29%exemptprovide service & cost recovery Title Search 50.00 55.00 10.00%exemptprovide service & cost recovery Planning & DevelopmentCash-in-lieu of parkland (consents) 550.00 550.00 0.00%nonePlanning Application - Minor Variance 575.00 600.00 4.35%nonePlanning Application - Minor Variance - after the fact 875.00 900.00 2.86%nonePlanning Application - Site Plan - Minor 275.00 300.00 9.09%nonePlanning Application - Site Plan - Minor - after construction 375.00 400.00 6.67%nonePlanning Application - Site Plan - Major 575.00 600.00 4.35%nonePlanning Application - Site Plan - Major - after construction 925.00 950.00 2.70%nonePlanning Application - Site Plan - Amendment Application 150.00 175.00 16.67%nonePlanning Application - Site Plan - Amendment Application after-the-fact 250.00 300.00 20.00%nonePlanning Application - Zone Change- prior to use 675.00 700.00 3.70%nonePlanning Application - Zone Change- after use has occupied 1,175.00 1,200.00 2.13%nonePlanning Application - Zoning - Removal of (H) 200.00 200.00 0.00%noneSubdivision Certificate 45.00 50.00 11.11%noneZoning Certificate 45.00 45.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPlanning - Preservicing Agreement Administration fee 1,200.00 1,250.00 4.17%HSTSubdivision Agreement Administration Fee - 800.00 NEWHSTRecover portion of cost to provide serviceEncroachment Agreement Fee 1,000.00 1,100.00 10.00%exemptSchedule V Part VI (ETA)- Exempt6114 FinanceItem 2017 Fee Proposed 2018 Fee % Change Tax Unit NotesCorporatePhotocopying/ Printing double sided 0.31 0.31 0.00%HSTper pagePhotocopying/ Printing single sided 0.27 0.27 0.00%HSTper pageInterest on overdue accounts 0.15 0.15 0.00%HSTTax DepartmentTax certificate50.00 50.00 0.00%exempteachTax registration service costs3,000.00 3,000.00 0.00%exempteachTax Bill reprint10.00 10.00 0.00%exempteachTax receipt 10.00 10.00 0.00%exempteachPayment Redistribution- 15.00 exempteachNewWater/Sewer Admin Charge45.00 45.00 0.00%exempteachCorporateNSF Fee35.00 35.00 0.00%exempteach7115 TCCPrograms2017 Fee Propsed 2018 Fee % Change Tax Unit NotesCommunity Centre - AquaticsAquafit - 10 passes 49.00 50.00 2%HST10 passesUFS applicableAerobics - 10 passes 49.00 50.00 2%HST10 passesUFS applicableAquafit - 20 passes 77.50 79.10 2%HST20 passesUFS applicableAquatfit/Aerobics Classes - 50 passes 154.00 157.10 2%HST50 passesAquafit/Aerobics Classes - 100 passes 272.00 277.40 2%HST100 passesAerobics - 20 passes 77.50 79.10 2%HST20 passesUFS applicableAerobics - 5 passes 34.50 35.20 2%HST5 passesUFS applicable30 minute Swimming Lesson 52.00 53.00 2%Exempt8 lessonsSchedule V, Part VI, UFS Applicable45 minute Swimming Lesson 55.00 56.10 2%Exempt8 lessonsSchedule V, Part VI, UFS Applicable60 minute Swimming Lesson 58.00 59.20 2%Exempt8 lessonsSchedule V, Part VI, UFS ApplicableBronze Star 60.00 61.20 2%HSTcourseUFS applicableBronze Medallion 74.50 76.00 2%HSTper courseUFS applicableBronze Cross 74.50 76.00 2%HSTper courseUFS applicableFirst Aid 74.50 76.00 2%HSTper courseUFS applicableFirst Aid Recert 52.00 53.00 2%HSTper courseUFS applicableNational Lifeguard 206.00 210.10 2%HSTper courseUFS applicableNational Lifeguard Recert 49.00 50.00 2%HSTper courseUFS applicableAssistant Swimming Instructors School 63.50 64.80 2%HSTper courseUFS applicableAdditional Fee 26.25 26.80 2%HSTper courseUFS applicableSwim for Life Instructors School 100.50 102.50 2%HSTper courseUFS applicableLifesaving Instructors 100.50 102.50 2%HSTper courseUFS applicableSwim/Lifesaving Instructors 206.00 210.10 2%HSTper courseUFS applicablePrivate Lessons (14+ years) 108.00 110.20 2%HST6 classesUFS applicablePrivate Lessons 108.00 110.20 2%none6 lessonsYouth, UFS applicableLifesaving Sport Fundamentals 56.00 57.10 2%none8 lessonsYouthSwim Synchro Swimming Lessons 56.00 57.10 2%none8 lessonsYouthSynchronized Swimming Team476.00 485.50 2%none9 MonthsYouth, UFS applicableFirst Aid Instructor101.00 103.00 2%HSTper courseNational Lifeguard Instructor145.00 147.90 2%HSTper courseUFS applicableExaminer Standards/Advanced Instructors 36.50 37.20 2%HSTper courseUFS applicable8116 TCCPrograms2017 Fee Propsed 2018 Fee % Change Tax Unit NotesCommunity Centre - classes, courses, and campsAdult Friendly Badminton 67.00 68.30 2%HST13 lessonsBabysitting Course 52.00 53.00 2%Exempt8hr courseSchedule V, Part VIBus Trip - Base (Youth Trips) 55.00 2%ExemptBus Trip - Adults 170.00 HST Four Adult prices based on Location,Venue and Meal CostsBus Trip Adults 92.00 HSTBus Trip Adults 75.00 HSTBus Trip - Adults 65.00 HSTDance 30 min class 43.00 36.50 -15.12%Exempt6 lessonsSchedule V, Part VIDance 45 min class 56.50 57.60 2%Exempt6 lessonsDance 60 min class 64.50 65.80 2%Exempt6 lessonsSchedule V, Part VIFitness for Teens 67.50 68.90 2%HST8 lessonsStability Ball 67.50 68.90 2%HST6 lessonsFloor Gymnastics 53.80 HST6 lessonsnew courseUltimate Mix Sports 36.50 HST6 lessonsnew courseIndoor Soccer 36.50 HST6 lessonsnew courseKarate - Kids Karate 57.00 58.10 2%Exempt12 lessonsSchedule V, Part VIKarate - Tiny Tigers 46.00 46.90 2%Exempt12 lessonsSchedule V, Part VIPreSchool Program 57.00 58.10 2%Exempt10 lessonsSchedule V, Part VILearn to Run (Clinic) 68.50 69.90 2%HST12 lessonsWorkshops - 1/2 day 26.00 26.50 2%HSTWorkshops - Specialty Course 78.00 79.60 2%HSTWorkshops - 8 hours 104.00 106.10 2%HSTYoga 26.00 26.50 2%HST6 lessonsYouth Boys/Girls Volleyball 95.00 36.50 -61.58%HST6 lessonsYouth Co-Ed Basketball Gr 5/6 85.00 36.50 -57.06%HST6 lessonsYouth March Break Program - daily 32.00 32.60 2%ExemptdailySchedule V, Part VIYouth Camp - week 129.00 131.60 2%ExemptweekSchedule V, Part VIYouth Camp day 32.00 32.60 2%ExemptdailySchedule V, Part VIYouth Camp Lunch 5.75 5.90 2%ExempteachSchedule V, Part VIYouth Camp Special 178.00 181.60 2%ExemptweekSchedule V, Part VIYouth Camp - short week 104.00 106.10 2%ExemptSchedule V, Part VICancellations less than 24 hours notice 70% of registration 70% of registration Community Centre - EventsRun - 10km - day of registration 51.00 52.00 2%HSTper personTies in with area racesRun - 10km - regular registration 41.00 41.80 2%HSTper personRun - 10km - early bird registration 36.00 36.70 2%HSTper personT Shirt includedRun - 5km - regular registration 36.00 36.70 2%HSTper personTies in with area racesRun - 5km - early bird registration 31.00 31.60 2%HSTper personT Shirt included9117 TCCPrograms2017 Fee Propsed 2018 Fee % Change Tax Unit NotesRun - 5km - day of registration 46.00 46.90 2%HSTper personBike Tour - 25km 20.00 20.40 2%HSTper personBike Tour - 40km 40.00 40.80 2%HSTper personBike Tour - 100km 60.00 61.20 2%HSTper personBike Tour - 100mi 80.00 81.60 2%HSTper personCommunity Centre - Facility RentalsArena - Weekdays before 5pm & after 11pm 90.00 91.80 2%HSThourEffective 2018 April- March 2019Arena - Weekdays after 5pm & weekends 168.00 171.40 2%HSThourEffective 2018 April- March 2019Arena - Minor 118.00 120.40 2%HSThourEffective 2018 April- March 2019Arena - Shinny 5.50 5.60 2%HSTper personArena - Ice Flat Rate 408.00 416.20 2%HSTper dayArena Floor - Commercial 2,150.00 2,193.00 2%HSTper dayArena Floor - Full Use 1,620.00 1,652.40 2%HSTper dayArena Floor - Flat Fee (no set up) 530.00 540.60 2%HSTper dayArena Floor - Chilled Floor (additional fee) 2,040.00 2,080.80 2%HSTper dayArena Floor - Hourly League Fee 65.50 66.80 2%HSTper hourArena Floor - Set up Day/Tear Down Day 810.00 826.20 2%HSTper dayArena Storage Room A 25.50 26.00 2%HSTper monthArena Storage Room B 15.30 15.60 2%HSTper monthArena Storage Room C 5.25 5.40 2%HSTper monthArena - Mini Practice Rink 43.50 44.40 2%HSThourAuditorium - Friday or Saturday 510.00 520.20 2%HSTper dayAuditorium - Sunday - Thursday 285.00 290.70 2%HSTper eveningAuditorium - Hourly 57.50 58.70 2%HSTRoom Set up & Decorating Fee (Day before) 107.00 109.10 2%HSTBall Diamond - Occasional Use 76.50 78.00 2%HSTper dayBall Diamond - Seasonal Youth Team 76.50 78.00 2%HSTBall Diamond - Seasonal Team Practice 270.00 275.40 2%HSTper teamBall Diamond - Seasonal Adult Team 445.00 453.90 2%HSTper teamBall Diamond - 2-day Tournament (Annandale Diamonds) 525.00 535.50 2%HST2 daysBall Diamond - Tournament per diamond per day 76.50 78.00 2%HSTper diamond/dayBall Diamond - portable washrooms - 1 day tournament 200.00 204.00 2%HST2 unitsBall Diamond - portable washrooms - 2 day tournament 250.00 255.00 2%HST2 unitsTractor with Groomer - Prep Friday 76.00 77.50 2%HSTper eventTractor with Groomer - Prep Saturday 38.00 38.80 2%HSTper eventTractor with Groomer - Prep Sunday 38.00 38.80 2%HSTper eventTractor with Groomer - Repair Monday 76.00 77.50 2%HSTper eventAdministrative Fees 100.00 102.00 2%HSTper eventSite clean up - 1 or 2 day event 162.75 166.00 2%HST3 staffBall Diamond - Keys 11.50 11.70 2%HST Ball Diamonds - Lights left on/equipment not stored properly 50.00 2%HSTper occurrenceDamage Deposit 500.00 510.00 2%NoneDen - Fri or Sat 174.00 177.50 2%HSTper dayDen - Sun - Thursday 127.00 129.50 2%HSTper dayDen - Hourly 30.50 31.10 2%HSTEntire TCC Building - 1 arena 9am-4pm 2,030.00 2,070.60 2%HSTEntire TCC Building - 2 arenas 9am-4pm 2,550.00 2,601.00 2%HST10118 TCCPrograms2017 Fee Propsed 2018 Fee % Change Tax Unit NotesGibson House 67.50 68.90 2%HSTper dayGibson House - Hourly 26.00 26.50 2%HSTper hourKinsmen Canteen 26.00 26.50 2%HST per dayLobby Area 31.25 31.90 2%HSTMarwood B or C 67.50 68.90 2%HSTper dayMarwood BC 132.00 134.60 2%HSTper dayMarwood B or C - Hourly 25.50 26.00 2% HSTMarwood BC - Hourly 30.50 31.10 2% HSTMemorial Pavilion (full) or Kinsmen Bandshell 88.00 89.80 2% HST per dayMemorial Pavilion (half) or Kinsmen Bandshell 55.00 56.10 2% HST per dayNewman Park Gazebo 53.50 54.60 2% HST per dayParking Lot 107.00 109.10 2% HST per dayRotary Room 67.50 68.90 2% HSTRotary Room - Hourly 26.00 26.50 2% HSTRowing Club per month 95.00 96.90 2% HSTSchool Lessons 3.60 3.70 2% Exempt per person Youth, UFS applicableSwim to Survive Rentals 87.75 89.50 2% Exempt per hour Youth, UFS applicableSwim Meet 301.10 307.10 2% HST per day UFS applicableSwim Meet Evening 150.54 153.60 2% HST per day UFS applicableStorage Pool Deck 26.50 27.00 2% HST per monthSwim Lane 15.00 15.30 2% HST per hourStorage Rooms 106.00 108.10 2% HST per contractStorage Office A 26.00 26.50 2% HST per monthStorage Office B 15.65 16.00 2% HST per monthStorage Office C 5.35 5.50 2% HST per monthPool - 0-50 swimmers 85.68 87.40 2% HST per hour UFS applicablePool - 101+swimmers 218.28 222.60 2% HST per hour UFS applicablePool - 51-100 swimmers 116.28 118.60 2% HST per hour UFS applicableTicket Ice - 10 ePunch 7.15 7.30 2% HST each Change in HST applicationWaterPark - 0-100 swimmers 312.12 318.40 2% HST hour UFS applicableWaterPark- 0-100 swimmers - extra hour 208.08 212.20 2% HST add. Hr. UFS applicableWaterpark 101-300 swimmers 424.48 433.00 2% HST hour UFS applicableWaterpark 101-300 swimmers - extra hour 312.12 318.40 2% HST add. Hr. UFS applicable11119 TCCPrograms2017 Fee Propsed 2018 Fee % Change Tax Unit NotesWaterpark 300+ swimmers 572.22 583.70 2% HST hour UFS applicableWaterpark 300+ swimmers - extra hour 452.57 461.60 2% HST add. Hr. UFS applicableWaterpark Board of Ed 100 swimmers 276.90 282.40 2% HST hour UFS applicableWaterpark Board of Ed 100 swimmers add. Hr. 153.83 156.90 2% HST add. Hr. UFS applicableWaterpark Board of Ed 100+ swimmers 492.27 502.10 2% HST hour UFS applicableWaterpark Board of Ed 100+ swimmers add. Hr. 246.14 251.10 2% HST add. Hr. UFS applicableCommunity Centre - Leagues and MembershipsAdult League - Individual 57.00 58.10 2% HST eachAdult League - Team 368.00 375.40 2% HST per teamCourt Membership - Adult 51.00 52.00 2% HST SeasonalCourt Membership - Youth 18.30 18.70 2% HST SeasonalDisc Golf - Deposit 20.00 20.40 2% N/ADisc Golf - Set 33.00 33.70 2% HST eachDisc Golf - Single 12.50 12.80 2% HST eachTennis Lessons - 1 hour 81.50 83.10 2% HST 8 lessonsTennis Lessons - 1/2 hour 35.75 36.50 2% HST 8 lessons YouthTennis Advanced Lessons - 1 hour 85.00 86.70 2% HST 8 lessonsMembership - Aqua Fit/Aqua Jogging - 12 mo 301.00 307.00 2% HST 12 month UFS applicableMembership - Fitness or Yoga- 10 Pass 49.00 50.00 2% HST 10 visitsMembership - Fitness or Yoga - 20 Pass 77.50 79.10 2% HST 20 visitsMembership - Parent Pass 34.50 35.20 2% HST 6 weeksMembership - Personal Training - 5 108.00 110.20 2% HST 5 sessions 1 hrMembership - Pool - 12 month 191.00 194.80 2% HST each UFS applicableMembership - Pool - 6 month 134.00 136.70 2% HST each UFS applicableMembership - Pool 20 Pass 63.50 64.80 2% HST each UFS applicableMembership - Weight Training 54.50 55.60 2% HST up to 6 hoursMembership - HC Adult - 01 month 70.50 71.90 2% HST 1 monthMembership - HC Adult - 03 month 185.00 188.70 2% HST 3 monthMembership - HC Adult - 06 month 270.00 275.40 2% HST 6 monthMembership - HC Adult - 12 month 414.00 422.30 2% HST 12 monthMembership - HC Adult - 5 pass 41.10 41.90 2% HST 5 visitsMembership - HC Adult - 20 Pass 164.00 167.30 2% HST 20 VisitsMembership - HC Family - 01 month 159.00 162.20 2% HST 1 monthMembership - HC Family - 03 month 397.00 404.90 2% HST 3 month Membership - HC Family - 06 month 592.00 603.80 2% HST 6 monthMembership - HC Family - 12 month 830.00 846.60 2% HST 12 monthMembership - HC Student/Senior - 01 month 57.00 58.10 2% HST 1 monthMembership - HC Student/Senior - 03 month 157.00 160.10 2% HST 3 monthMembership - HC Student/Senior - 06 month 194.00 197.90 2% HST 6 monthMembership - HC Student/Senior - 12 month 306.00 312.10 2% HST 12 monthMembership - Student - 5 Passes 23.50 24.00 2% HST 5 visits12120 TCCPrograms2017 Fee Propsed 2018 Fee % Change Tax Unit NotesMembership- Student - 20 Passes 76.50 78.00 2% HSTMembership - HC Glendale Student 94.00 95.90 2% HST 5 MonthMembership - Special - Adult 270.00 275.40 2% HST 12 monthMembership - Special - Student/Senior 200.00 204.00 2% HST 12 monthMembership - Special - Under 14 56.00 57.10 2% HST 12 monthMembership - Replacement Card 5.00 5.10 2% HST eachMembership - Squash Adult - 01 month 68.50 69.90 2% HST 1 monthMembership - Squash Adult - 03 month 179.00 182.60 2% HST 1 monthMembership - Squash Adult - 06 month 263.00 268.30 2% HST 1 monthMembership - Squash Adult - 20 pass 85.00 86.70 2% HST 1 monthMembership - Squash Family - 01 month 154.00 157.10 2% HST 1 monthMembership - Squash Family - 03 month 384.00 391.70 2% HST 1 monthMembership - Squash Family - 06 month 577.00 588.50 2% HST 1 monthMembership - Squash Student - 01 month 57.00 58.10 2% HST 1 monthMembership - Squash Student - 03 month 157.00 160.10 2% HST 1 monthMembership - Squash Student - 06 month 194.00 197.90 2% HST 1 monthPay as you go - AdmissionAquatfit/Fitness/Yoga Class 7.50 7.50 0% HST included each UFS applicableBoard of Education - Squash/HC 2.75 2.75 0% HST includedBoard of Education - Arena/Pool 3.00 3.00 0% HST includedCourt Fee 5.00 5.00 0% HST includedDrop In Swimming Lessons 8.50 HST included per lesson UFS applicableDrop In Swimming Lessons - ea. Additional child 5.25 HST included per lesson UFS applicableHealth Club Adult 10.50 10.50 0% HST included eachHealth Club - Youth 4.75 4.75 0% HST included each Min Age of 12Squash 10.75 10.75 0% HST included per court (1 hr)Roller Skate - Admission No skate rental 2.00 2.00 0% HST includedRoller Skate - Admission With skate rental 5.00 5.00 0% HST includedSwim Child 2.00 2.00 0% HST included each UFS applicableSwim Family 9.00 9.00 0% HST included each UFS applicableSwim - Over 14 4.25 4.25 0% HST included each UFS applicableSkate Child 2.00 2.00 0% HST included eachSkate Family 9.00 9.00 0% HST included eachSkate - Over 14 4.25 4.25 0% HST included eachWallyball 11.50 11.50 0% HST included per court (1 hr)Waterpark 2-5 yrs - - 0% HST included eachWaterpark 60 years & over 4.50 4.50 0% HST included each UFS applicableWaterprak 60 years & Over Half Price 2.25 2.25 0% HST included each UFS applicableWaterpark 6-14 yrs 4.00 4.00 0% HST included each UFS applicableWaterpark 6-14 yrs Half Price 2.00 2.00 0% HST included each UFS applicableWaterpark Additional Family Member 2.00 2.00 0% HST included each UFS applicable13121 TCCPrograms2017 Fee Propsed 2018 Fee % Change Tax Unit NotesWaterpark Adult 6.75 6.75 0% HST included each UFS applicableWaterpark Adult Half Price 3.40 3.40 0% HST included each UFS applicableWaterpark Family 24.50 24.50 0% HST included per family of 5 UFS applicableWaterpark Family Half Price 12.25 12.25 0% HST included per family of 5 UFS applicableWaterpark Grandparents Day - - 0% HST includedWaterpark Tillsonburg Resident Pass (6 +) 30.00 30.00 0% HST per person UFS applicableWaterpark Non-resident Pass (Youth & Srs 60+) 42.00 42.00 0% HST per person UFS applicableWaterpark Non-resident Pass (Adult under 60) 62.00 62.00 0% HST per person UFS applicableCommunity Centre - Other feesAdmin - Refund Admin Fee 15.00 15.30 2% Exempt eachAdmin - Reprint receipt 5.00 5.10 2% Exempt eachAdmin - Consolidated Receipts (Child Tax Credit) 10.00 10.20 2%HSTAdmin - Copies - Single sided0.27 0.27 0% HSTAdmin - Copies - Double sided0.31 0.31 0% HSTUFS - Indoor Pool Resident User Fee Surcharge1.00 1.00 0% eachUFS - Indoor Pool Non-Resident User Fee Surcharge1.50 1.50 0% eachUFS - Outdoor Pool Resident User Fee Surcharge1.00 1.00 0% eachUFS - Outdoor Pool Non-Resident User Fee Surcharge 1.50 1.50 0% eachAudio/Visual - Cordless Microphones 21.50 21.90 2% HSTAudio/Visual - TV/DVD Sound System 21.50 21.90 2% HSTCamping - Non Serviced per site31.25 31.90 2% HSTCamping - Serviced per site52.00 53.00 2% HSTRentals - 8' wooden tables 5.35 5.50 2% HSTRentals - Black plastic chairs 2.10 2.10 0% HST eachDelivery of Table & Chairs( per round trip) 26.00 26.50 2% HSTRentals - Black curtains/hardware rental per foot 2.55 2.60 2% HST14122 TCCPrograms2017 Fee Propsed 2018 Fee % Change Tax Unit NotesADVERTISING10% - 30% Reductions may apply to multiple advertising Advertising - Memorial Arena Board Back Lit 1,040.00 1,060.80 2%HSTeachAdvertising - Community Arena Backlit 520.00 530.40 2%Advertising - Memorial Arena Board 675.00 688.50 2%HSTeachAdvertising - Community Arena Board415.00 423.30 2%HSTeachAdvertising - Ice Re-Surfacer - Side520.00 530.40 2%HSTAdvertising - Ice Re-Surfacer - Top1,040.00 1,060.80 2%HSTAdvertising - Ice Re-Surfacer - 3 sides2,300.00 2,346.00 2%HSTAdvertising - Inside Front/Back Page Glossy1,525.00 1,555.50 2%HSTeachAdvertising - Back Page Glossy2,040.00 2,080.80 2%HSTeachAdvertising - Brochure 1/8 page104.00 106.10 2%HSTeachAdvertising - Brochure 1/4 page182.00 185.60 2%HSTeachAdvertising - Brochure 1/2 page311.00 317.20 2%HSTeachAdvertising - Brochure 1/2 page Inside/Back Page Glossy612.00 624.20 2%HSTeachAdvertising - Brochure Full page622.00 634.40 2%HSTeachAdvertising - Brochure Full page (internal corporate)204.00 208.10 2%N/AeachAdvertising - Miscellaneous104.00 106.10 2%HSTeachAdvertising - Digital Ad Set up 20.30 20.70 2%HSTAdvertising - Digital Ad - Monthly(min. 3 mos term)51.00 52.00 2%HSTAdvertising - Digital Ad - Tournament/Special Events51.00 52.00 2%HSTAdvertising - Fence - Per Season114.00 116.30 2%HSTper seasonAdvertising - Fence - Per Year228.00 232.60 2%HSTannuallyA 2nd advertisement gets 10% off both, a 3rd ad gets 20% off all 3 and a 4th ad gets 30% off the total for all 4.15123 FireItem 2017 Fee Proposed2018 Fee % Change Tax UnitNotesFireFee for response to a nuisance fire alarm - first incident in 12 month period 214.20 218.50 2.01% Exempt per alarm first incident, caused by negligant actFee for each fire apparatus dispatched to a specific address in response to a nuisance false alarm AFTER the first incident in 12 month period $459.45/hr + $229.73/ each hald hr thereafter $459.45/hr + $229.73/ each hald hr thereafter No Change (based on MTO set rate)Exemptper hour or half hoursubsequent incidents based on two apparatus dispatched to the alarm.Response to false alarms in building required by the Ontario Building Code where work is being done on the system and the owner or his agent fails to notify the Fire Department $459.45/hr + $229.73/ each hald hr thereafter $459.45/hr + $229.73/ each hald hr thereafter No Change (based on MTO set rate)Exemptper hour or half houreach incident based on two apparatus dispatched to the alarm.Fee for each fire apparatus dispatched to the scene of a motor vehicle accident and providing fire protection or other emergency services. $459.45/hr + $229.73/ each hald hr thereafter $459.45/hr + $229.73/ each hald hr thereafter No Change (based on MTO set rate)Exemptper hour or half hour + materialsWhere possible this fee will be charged to insurance company of vehicle owner, otherwise the fee is chargeable to the registered owner of the vehicle.Fee for each fire apparatus dispatched to the scene of a motor vehicle fire and providing fire protection or other emergency services. $459.45/hr + $229.73/ each hald hr thereafter $459.45/hr + $229.73/ each hald hr thereafter No Change (based on MTO set rate)Exemptper hour or half hour + materialsWhere possible this fee will be charged to insurance company of vehicle owner, otherwise the fee is chargeable to the registered owner of the vehicle.Fee for each fire apparatus dispatched to the scene of a motor vehicle accident or at the scene of a motor vehicle fire and providing fire protection or other emergency services on a provincial highway. $459.45/hr + $229.73/ each hald hr thereafter $459.45/hr + $229.73/ each hald hr thereafter No Change (based on MTO set rate)Exemptper hour or half hour + materialsThis fee will be charged to the Ministry of Transportation for all vehicle accident or vehicle fire related services that occur on provincial highways. Fee for each fire apparatus dispatched to Natural Gas Leak $459.45/hr + $229.73/ each hald hr thereafter $459.45/hr + $229.73/ each hald hr thereafter No Change (based on MTO set rate)Exemptper hour or half hour + materialsThis fee is chargeable where the fire department responds and determines that a natural gas incident has been caused directly by a person or company.Fee for each fire apparatus dispatched to a Hazardous Materials Incident. $459.45/hr + $229.73/ each hald hr thereafter $459.45/hr + $229.73/ each hald hr thereafter No Change (based on MTO set rate)Exemptper hour or half hour + materialsThis fee is chargeable to the person or company that has control of a Hazardous Material that’s release has resulted in the response of the fire department.Fee for each fire apparatus assigned to a fire watch authorized by Fire Chief $459.45/hr + $229.73/ each hald hr thereafter $459.45/hr + $229.73/ each hald hr thereafter No Change (based on MTO set rate)Exemptper hour or half hourThis fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the property where in the opinion of the fire chief or his designate a fire is likely to occur. Fee for each fire apparatus dispatched to a burn complaint where the by-law is contraviened and/or fire department is required to extinguish an open air burn. $459.45/hr + $229.73/ each hald hr thereafter $459.45/hr + $229.73/ each hald hr thereafter New Fee Exemptper hour or half hourThis fee is charged to the property owner where the fire department attends a burn complaint and is required to extinguish an open air burn or where the open air by-law is contraviened and the fire department attends due due to a complaint.Additional Fire department expense incurred during an emergency required to mitigate the emergency Actual cost Exempt This fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the property where in the opinion of the fire chief or his designate it is necessary to employ heavy equipment to extinguish a fire or protect adjacent properties from the spread of fire. MTO - ARIS fee 14.00 New Fee each Fee added to the hourly fire department response charge any time that the fire departent is required to access the MTO ARIS data base. This fee is 100% cost recovery only based on fee charged to the Town of Tillsonburg.Fire Incident Report 106.10 108.25 2.03%HSTeachFire Investigation report 213.20 218.00 2.25%HSTeachFee to conduct a file search for outstanding orders/ inspection reports and respond by letter 83.15 84.85 2.04% HST each requestFee to conduct a requested inspection of a commercial, industrial, or institutional building less than 930m2 (10,000 sq.ft.) 213.20 217.50 2.02% HST each OBC Classification A, B, D, E & F. Residential (OBC C) removed for 2015 and listed separate.Each additional 185m2 (2000 sq.ft.) in a commercial, industrial or institutional building 31.65 32.30 2.05% HST each New fee for additional area over base fee16124 FireItem 2017 Fee Proposed2018 Fee % Change Tax UnitNotesFee to conduct a requested inspection of a residential building up to and including 4 suites or apartments 208.10 212.25 1.99% HST each OBC Classification C. Separated from other occupancies for 2015.Each additional suite or apartment over base fee 31.65 32.30 2.05%HSTeachNew fee for additonal unit(s). Fee per apartment over base fee.Fee to conduct a requested inspection of any licensed occupancy excluding a daycare 163.20 166.50 2.02% HST eachFee to conduct a requested inspection of a daycare facility 81.60 83.25 2.02% HST eachFee to conduct verification of fire drill scenario 175.00 205.00 17.14% HST each For verifying fire drills are conducted within established time limits in occupancies with vulnerable occupants. Cost recovery of labour.Business License Inspection 80.10 81.70 2.00%ExempteachFee to conduct any requested inspection above that is in compliance with the Fire Code at initial inspection- 50.00 - 50.00 0.00% HST each CreditFee to conduct each required re-inspection after one verification re-inspection same as original same as original HST each Subsequent inspections following the second. Fee charged to registered owner.Residential carbon monoxide alarm or smoke alarm left with a homeowner on loan 78.54 85.00 8.23%HST, if not returnedper detector not returnedFee charged if loaner alarm not returned within two (2) weeks of being left on site.Fire department approval as part of a Demolition Permit issued by the Building Department. 104.00 107.00 2.88% HST eachFee to review an application for a licence to sell Consumer Fireworks (F.1) including a site inspection and review of Fire Safety Plan 175.45 178.50 1.74% HST eachFee to review an application for a Display Fireworks (F.2) event 129.50 132.00 1.93% HST each Town of Tillsonburg sponsored event are exempt from this fee.Fee to review an application for a licence to conduct a Pyrotechnics (F.3) display including a site inspection and review of Fire Safety Plan 206.00 210.00 1.94% HST eachFee to issue open air burn permit 108.65 110.00 1.24%HSTeachFee to review a fire safety plan excluding any such review required as part of a property inspection for which a fee has been set in this by-law. 57.15 60.00 4.99% HST eachFee to review and/or approve a Level 1 Risk Management Plan as part of an application to the TSSA for a licence to store propane. 311.10 317.50 2.06% HST eachFee to review and/or approve a Level 2 Risk Management Plan as part of an application to the TSSA for a licence to store propane $750 plus actual costs to retain a 3rd part engineer or other firm if required. $765 HST each plus actual costs to retain a 3rd part engineer or other firm if required.Fee for facilitating fire safety training 109.15 111.00 1.69%HSTper hourplus cost of materialsFee to facilitate fire extinguisher training (theory only) 105.00 New Fee HSTNew Fee for 2018 (Max 20 students)Fee to facilitate live fire training 200.00 New Fee HSTeachNew Fee for 2018 (Max 20 students); plus cost of materialsFees to facilitate public education presentations, station tours, and lectures for non-resident organizations and individuals 52.00 54.00 3.85% HST per hour plus cost of materialsFee to recharge self-contained breathing air cyclinders 31.35 32.00 2.07% HST per cylinder Excludes customers with special agreementFee to recharge self-contained breathing air cylinders, under a special agreement with SWOX and Bayham Fire Depts 1,300.00 1,300.00 0.00% HST per year to increase by $100 each year through to 2015Fee to clean set of bunker gear 2.60 2.65 1.92%HSTeachRental of Training Room (excluding emergency services) 214.20 218.50 2.01% HST per day17125 MuseumItem 2017 Fee Proposed2018 Fee % Change Tax Unit NotesMuseumMuseum-Admission-Adult 5.31 5.31 0%HSTdailyMuseum-Admission-Annual-Family Rate 45.00 45.00 0%HSTyearlyMuseum-Admission-Annual-Individual 20.00 20.00 0%HSTyearlyMuseum-Admission-Child 2.21 2.21 0%HSTdailyMuseum-Admission-Family Rate 10.62 10.62 0%HSTdailyMuseum-Admission-Group Rate 4.00 4.00 0%HSTdailyMuseum-Admission-Senior 4.42 4.42 0%HSTdailyMuseum-Admission-Student 3.00 3.00 0%HSTdailyMuseum Volunteer-Admission-Free - - 0%FreeMuseum-Permission Fees-Personal Use 2.50 2.50 0%HSTeachMuseum-Permission Fees-Pubication Use 5.50 5.50 0%HSTeachMuseum-Rentals-Audio Visual Equipment-Corporate - - 0%Museum-Rentals-Program Room or Grounds & Gardens - 25 - 50 people 50.00 50.00 0%HSTeachMuseum-Rentals-Grounds & Gardens-Corporate 50.00 50.00 0%HSTeachMuseum-Rentals-Kitchen 25.00 25.00 0%HSTeachMuseum-Rentals-Kitchen - Corporate 35.00 35.00 0%HSTeachMuseum-Rentals-Program Room 50.00 50.00 0%HSThalf dayMuseum-Rentals-Program Room 75.00 75.00 0%HSTfull dayMuseum-Rentals-Program Room-Corporate 75.00 75.00 0%HSThalf dayMuseum-Rentals-Program Room-Corporate 100.00 100.00 0%HSTfull dayMuseum-Rentals-Tour Surcharge-Groups 100-150 100.00 100.00 0%HSTeachMuseum-Rentals-Tour Surcharge-Groups 25-50 60.00 60.00 0%HSTeachMuseum-Rentals-Tour Surcharge-Groups 51-100 75.00 75.00 0%HSTeachMuseum-Seasonal Childrens Programs 20.00 20.00 0%eachMuseum-Seasonal Childrens Programs- 2nd Child 18.00 18.00 0%eachMuseum- School Program- per student (1 hour) 2.50 2.50 0%eachMuseum - School Program - per student (2 hours) 3.50 3.50 0%eachMuseum- Special Event - Adult program 5.00 5.00 0%HSTeachMuseum - Special Event- Adult program 7.00 7.00 0%HSTeach18126 MuseumItem 2017 Fee Proposed2018 Fee % Change Tax Unit NotesMuseum - Special Event - Adult program 10.00 10.00 0%HSTeachMuseum - Special Event - Adult program 12.00 12.00 0%HSTeachMuseum-Slide Show Presentations-Off Site 40.00 40.00 0%HSTeachMuseum-Slide Show Presentations-On Site 30.00 30.00 0%HSTeachMuseum-Admission - Pratt Gallery only 2.50 2.50 0%HSTeachMuseum- Special Event- Lunch & Learn Series Pass 80.00 80.00 0%HSTMuseum- Special Event - Lunch & Learn- Single Pass 25.00 25.00 0%HSTMuseum - Special Event - Women's Day Luncheon 30.00 30.00 0%HSTMuseum- Special Event Tea 15.00 15.00 0%HSTMuseum - Special Event - Dinner 55.00 55.00 0%HSTper eventMuseum - Special Event - Performance 40.00 40.00 0%HSTNew FeeWorkshops 35.00 35.00 0%HSTper eventWorkshops 55.00 55.00 0%HSTper event dayWorkshops 75.00 75.00 0%HSTper event dayWorkshops 100.00 100.00 0%HSTper event dayShow Tickets 45.00 45.00 0%HSTflat feeMuseum- Culture Tillsonburg Event Ticket 20.00 20.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 25.00 25.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 30.00 30.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 35.00 35.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 40.00 40.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 45.00 45.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 50.00 50.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 60.00 60.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 65.00 65.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 70.00 70.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 75.00 75.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 80.00 80.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 85.00 85.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 90.00 90.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 95.00 95.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 100.00 100.00 0%HST19127 Cemetery-ParksItem2017 Fee2017 Perpetual Care Fee 2017 Net Fee 2018 Fee2018 Perpetual Care Fee 2018 Net Fee % Change Tax UnitNotesInterment RightsPerpetual care fees regulated by the ProvinceGrave 10 x 4 700.00 280.00 420.00 700.00 280.00 420.00 0%HSTgraveAll perpetual care fees regulated by the ProvinceInfant Grave 3X3 225.00 150.00 75.00 225.00 150.00 75.00 0%HSTgraveCremation Grave 3x3 550.00 220.00 330.00 550.00 220.00 330.00 0%HSTgraveColumbarium Niche 1,900.00 285.00 1,615.00 1,900.00 285.00 1,615.00 0%HSTnicheIncludes brass nameplate and datesColumbarium Niche 1,500.00 225.00 1,275.00 1,500.00 225.00 1,275.00 n/aHSTnicheNew fee applicable to residual niches in a unitCemetery Services - Cemeteries Regulation Unit burial and cremation license 12.00 12.00 12.00 12.00 0%NO HSTintermentThis fee is set by the ProvinceColumbarium Niche Open/Close 255.00 255.00 255.00 255.00 0%HSTeachAdult Interment 835.00 835.00 835.00 835.00 0%HSTeachLead in fee, per 1/2 hour minimum 30.00 30.00 30.00 30.00 HSTper 1/2 Charged if requested by Funeral HomeChild/ Infant Interment 300.00 300.00 300.00 300.00 0%HSTeach(length is 5' or less)Cremated Remains Interment Infant 300.00 300.00 300.00 300.00 0%HSTeachCremated Remains Interment Adult 475.00 475.00 475.00 475.00 0%HSTeachStatutory Holidays - Funeral FeeHST each Never used in last 5 yearsDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket 2,087.50 2,087.50 2,087.50 2,087.50 0%HSTeachSeldom used. 2.5 times adult interment feeDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket in Vault 1,878.75 1,878.75 1,878.75 1,878.75 0% HST each Seldom used. 2.25 times adult interment fee.Disinterment/Exhumation- Relocation in Another Cemetery-Adult Casket 1,565.63 1,565.63 1,565.63 1,565.63 0%HSTeachSeldom used. 75% of same-cemetery feeDisinterment/Exhumation- Relocation in Another Cemetery-Adult Casket in Vault 1,409.06 1,409.06 1,409.06 1,409.06 0% HST each Seldom used. 75% of same-cemetery feeDisinterment/Exhumation-Child Casket 750.00 750.00 750.00 750.00 0%HSTeach(length is 5' or less)Disinterment/Exhumation-Adult Cremains 475.00 475.00 475.00 475.00 HSTeachNew fee. Same as cremains interment feeDisinterment/Exhumation-Child/Infant Cremains 300.00 300.00 300.00 300.00 0%HSTeachNew fee. Same as infant/cremains interment feeMarker/Foundation ServicesUpright Monument Foundation (5' depth) 22.50 22.50 22.50 22.50 0%HSTper cubic Increase costs in concrete mix/gravel Veteran Standing Monument Setting 200.00 200.00 200.00 200.00 0%HSTeachUpright Monument (small) with Floater/Slab Foundation 170.00 170.00 170.00 170.00 0%HSTeachFlat Marker with Granite Border & no concrete 40.00 40.00 40.00 40.00 0%HSTeachFlat Marker with 4" concrete border 100.00 100.00 100.00 100.00 0%HSTeachUpright Monument (small) Foundation 170.00 170.00 170.00 170.00 0%HSTeachSeldom used.Monument Care & MaintenanceFlat Markers 50.00 50.00 50.00 50.00 0%HSTeachUpright Markers Up to 48" 100.00 100.00 100.00 100.00 0%HSTeachUpright Markers Over 48" 200.00 200.00 200.00 200.00 0%HSTeachOther Fees & ServicesTransfer Fee/Replacement - Interment Rights Certificate 45.00 45.00 45.00 45.00 0%HSTeachFlower Campaign 100.00 100.00 100.00 100.00 0%HSTbasketWreath Campaign 60.00 60.00 60.00 60.00 0%HSTwreathParks- Memorial Benches1,200.00 1,650.00 38%HSTeachThese fees are set by the Province. 50% surcharge on applicable interment fee 50% surcharge on applicable interment fee 20128 EngineeringItem 2017 Fee Propsed 2018 Fee % Change Tax Unit NotesEngineering FeesCertificate request - Engineering100.00 105.00 5.00%HSTper copyDrawing Copy Fee - large Engineer Drawing (24x36)15.00 17.50 16.67%HSTper copyDrawing Review Fee - Electrical Major1,800.00 1,900.00 5.56%HSTper copyDrawing Review Fee - Electrical Minor500.00 510.00 2.00%HSTper copyDrawing Review Fee - Large Engineer Drawing (24x36)500.00 510.00 2.00%HSTper copyDrawing Review Fee - Subdivision4,500.00 4,600.00 2.22%HSTper copyEasement Research Request100.00 105.00 5.00%HSTper copyMapsLRIS Maps (screen shot printed from LRIS)2.00 2.50 25.00%HSTper copyTillsonburg MapUrban Airphoto Maps -24"x36" 20.00 22.50 12.50%HSTper copyUrban Airphoto Maps -36"x48"25.00 27.50 10.00%HSTper copyUrban Subdivision Status Maps (11x17)3.00 3.50 16.67%HSTper copyUrban Zoning Maps - 24"x36"15.00 17.50 16.67%HSTper copyUrban Zoning Maps - 36"x48"20.00 22.50 12.50%HSTper copy21129 Public WorksItem 2017 Fee Propsed 2018 Fee % Change Tax Unit NotesAirportAirport - Aircraft Parking Fees - Daily 6.00 6.00 0.00%plus HSTper dayAirport - Aircraft Parking Fees - Monthly 42.00 42.00 0.00%plus HSTper monthAirport - Basement Boardroom rental (15'x29') half day 45.00 45.00 0.00%plus HSTper half dayAirport - Basement Boardroom rental (15'x29') full day 80.00 80.00 0.00%plus HSTper full dayAirport - Basement or Dining Area Rental per hour 15.00 15.00 0.00%plus HSTper hourAirport - Dining Area Rental per half day 45.00 45.00 0.00%plus HSTper half dayAirport - Boardroom Long term rental 275.00 275.00 0.00%plus HSTper weekAirport - Hangar Land Lease Fee Annually per SF 0.29 0.29 0.00%plus HSTper SFAirport - Infrastructure fee < 5,000 SF hangar 500.00 500.00 0.00%plus HSTupon signingAirport - Infrastructure fee > 5,000 SF hangar 1,000.00 1,000.00 0.00%plus HSTupon signingAirport - Maintenance fee 100.00 100.00 0.00%plus HSTper yearAirport Toque 10.00 10.00 0.00%plus HSTper unitAirport Fuel Call Out Fee 25.00 25.00 0.00%plus HSTper call outAirport Administration Fee 25.00 25.00 0.00%plus HSTper unitRoadsRoads-Labour 36.65 37.50 2.32%plus HSTper hourRoads-Labour Overtime 51.00 52.00 1.96%plus HSTper hourRoads-Labour Double Time 65.30 66.50 1.84%plus HSTper hour1/2 Ton Pickup Truck 15.00 15.00 0.00%plus HSTper hour1-Ton Truck 30.00 30.00 0.00%plus HSTper hourSingle Axle Dump Truck 80.00 80.00 0.00%plus HSTper hour With Plow & Wing 11.00 12.00 9.09%plus HSTper hour With Sander/Salter 19.00 19.00 0.00%plus HSTper hour22130 Public WorksItem 2017 Fee Propsed 2018 Fee % Change Tax Unit Notes With Plow, Wing & Sander/Salter 30.00 31.00 3.33%plus HSTper hour With Anti-Icing System 3.50 4.00 14.29%plus HSTper hourFront End Loader 55.00 60.00 9.09%plus HSTper hour With Plow Blade 5.00 5.00 0.00%plus HSTper hour With Snowblower 180.00 180.00 0.00%plus HSTper hourGrader 75.00 75.00 0.00%plus HSTper hourStreet Sweeper 65.00 65.00 0.00%plus HSTper hourSidewalk Machine 45.00 45.00 0.00%plus HSTper hour With Plow 5.50 5.50 0.00%plus HSTper hour With Sander 4.00 4.50 12.50%plus HSTper hour With Snowblower 15.00 15.50 3.33%plus HSTper hour With Plow & Sander 9.50 10.00 5.26%plus HSTper hour With Snowblower & Sander 19.00 20.00 5.26%plus HSTper hour With Angle Broom 7.50 8.00 6.67%plus HSTper hour With Flail Mower 7.50 8.50 13.33%plus HSTper hour With Cold Planer 35.00 35.00 0.00%plus HSTper hourLeaf Vacuum 85.00 85.00 0.00%plus HSTper hourLine Striper 11.00 11.00 0.00%plus HSTper hourSewer Rodder 90.00 90.00 0.00%plus HSTper hourWood Chipper 25.00 25.00 0.00%plus HSTper hourZero Radius Mower 25.00 25.00 0.00%plus HSTper hourPortable Pump 35.00 35.00 0.00%plus HSTper hourWalk Behind Snowblower 2.00 2.00 0.00%plus HSTper hourWalk Behind Push Mower 2.00 2.00 0.00%plus HSTper hourChainsaw 2.50 2.50 0.00%plus HSTper hourTrimmer 2.00 2.00 0.00%plus HSTper hourSmall Generator 9.00 9.00 0.00%plus HSTper hourUtility Trailer 7.00 7.50 7.14%plus HSTper hourConstruction & Demolition Disposal Cost Recovery Fee - 25.00 per loadNew fee as per Approved report OPS 17-2323131 UtilityItem 2017 Fee Proposed 2018 Fee % Change Tax UnitNotesUtility NSF Cheque Fee (plus bank charges) 15.00 15.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility-Account Set Up Fee 30.00 30.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility - Late Payment (per annum) 0.20 0.20 plus HST%Changes to rates must be approved by the OEBUtility-Collection of Account Charge (no disconnection) 30.00 30.00 plus HSTeachnew - as per OEB rate scheduleUtility-After Hour Reconnect (at meter) 185.00 185.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility-During Hours Reconnect (at meter) 65.00 65.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility-During Hours Reconnect (at mpole) 185.00 185.00 plus HSTeachnew - as per OEB rate scheduleUtility-During Hours Remove Load Control Device 185.00 185.00 plus HSTeachnew - as per OEB rate scheduleUtility-Interval Meter 1,100.00 1,100.00 0.00% plus HST eachChanges to rates must be approved by the THI Board of Directors or OEBUtility-Special Meter Reading 30.00 30.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility -Service Call (after hours) 165.00 165.00 plus HSTeachnew - as per OEB rate scheduleUtility-Access to Utility Poles 22.35 22.35 plus HSTeachnew - as per OEB rate scheduleUtility-Miscellaneous Materials Mark Up 0.25 0.25 0.00% plus HST %Changes to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 30 ft 1.50 1.50 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 35 ft 2.25 2.25 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 150 W 3.75 3.75 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 175 W 3.75 3.75 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 250 W 4.00 4.00 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 400 W 4.00 4.00 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 70 W 3.50 3.50 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Generator (100 W) 122/208 310.00 315.00 1.61%plus HSTper dayUtility-Generator (125 W) 347/600 415.00 420.00 1.20%plus HSTper dayUtility-Labour 44.75 45.50 1.68%plus HSThourUtility-Truck Charges - #26 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #30 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #41 20.00 20.00 0.00%plus HSThourUtility-Truck Charges - #65 67.50 67.50 0.00%plus HSThourUtility-Truck Charges - #66 67.50 67.50 0.00%plus HSThourUtility-Truck Charges - #68 75.00 75.00 0.00%plus HSThourUtility-Truck Charges - #74 65.00 65.00 0.00%plus HSThourUtility-Truck Charges - #22 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #28 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #44 30.00 30.00 0.00%plus HSThourUtility-Truck Charges - #45 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #86 40.00 45.00 12.50%plus HSThourUtility-Sewer Camera Job (flat rate/job) 50.00 55.00 10.00%plus HSTflat rateUtility-Water Heater Rental - 40 gal. 9.00 10.00 11.11%plus HSTmonthUtility-Water Heater Rental - 60 gal 10.00 11.00 10.00%plus HSTmonth24132 UtilityItem 2017 Fee Proposed 2018 Fee % Change Tax UnitNotesWater Permit Non-Metered Condo 10.00 10.00 0.00%eachCounty approved - per unit to a maximum of $250.00Water Permit Non-Metered Residential 25.00 25.00 0.00%eachCounty approvedWater Violation 75.00 75.00 0.00%eachCounty approvedWater/Wastewater Collection Fee 15.00 15.00 0.00%eachCounty approved25133 Non-Controlled Town FeesItem 2017 Fee Proposed 2018 Fee % Change Tax UnitNotesBag Tags2.00 2.00 0.00%noneCounty approvedBlue Box (apartment )3.50 3.50 0.00%noneCounty approvedBlue Box (Mid size)4.50 4.50 0.00%noneCounty approvedBlue Box (large)5.50 5.50 0.00%noneCounty approvedBlue Box Lid1.50 1.50 0.00%noneCounty approvedComposter10.00 10.00 0.00%noneCounty approvedRain barrels45.00 45.00 0.00%noneCounty approvedGreen Cones40.00 40.00 0.00%noneCounty approvedFine - allow or permit an animal to trespass on private property 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept free of offensive odour 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to keep dog license fixed on dog/cat 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to notify license issuer upon sale of puppy/kitten 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to obtain dog/cat license 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to prevent an animal from running at large 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to provide animal with basic necessities 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to remove or dispose of animal excrement forthwith 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to renew dog/cat license 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to muzzle potentially dangerous dog or dangerous dog 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failing to restrain dog from causing noise 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to restrain potentially dangerous dog or dangerous dog 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to comply with conditions of muzzle order 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adaquate for the needs of 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is escape-proof 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.26134 Non-Controlled Town FeesItem 2017 Fee Proposed 2018 Fee % Change Tax UnitNotesFine - Failure to ensure that the animal enclosure is of a size/incondition such that the animal may extend its lefs, wings and body to their full extent, 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to post sign 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to store feed in a rodent-proof container 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Harbouring more than three dogs 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.27135 Non-Controlled Town FeesItem 2017 Fee Proposed 2018 Fee % Change Tax UnitNotesFine - Harbouring more than two cats 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - have dog on leash exceeding two metres 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keep animal in unsanitary conditions 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping more than ten pidgeons 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping prohibited animals 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - keeping prohibited animals - agricultural lands 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Offering for sale, selling, making available 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - operate a kennel without a license 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - retrieve a dog and or cat from pound keeper without paying fees 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - unlawfully transferred dog/cat tag 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.AGCO Required Licences0.00%eachAlcohol & Gaming Commission of Ontario (AODA)Special Sales License $1 per $1 per 0.00%noneeachAlcohol and Gaming Commission 50/50 Raffle 3% with min. of 3% with min. 0.00%noneeachAlcohol and Gaming Commission Bazaar $10 per wheel, $10 per wheel, 0.00%noneeachAlcohol and Gaming Commission Bazaar/Bingo 2 percent 2 percent 0.00%noneeachAlcohol and Gaming Commission Bazaar/Raffle 3 % up to 3 % up to 0.00%noneeachAlcohol and Gaming Commission Bingo Only 2 percent up to 2 percent up 0.00%noneeachAlcohol and Gaming Commission Nevada @ other location 3% x # of units 3% x # of 0.00%noneeachAlcohol and Gaming Commission Nevada @ own location 2% x # of units 2% x # of 0.00%noneAlcohol and Gaming CommissionPoliceCriminal Record, Police Record & Vulnerable Sector Check (Employment 25.00 25.00 ExemptDuplicate Copy of Criminal and Police Record Check 5.00 5.00 IncludedCriminal Record, Police Record & Vulnerable Sector Check (Volunteer) - - No ChargeFingerprints (OPP charge) 26.50 26.50 IncludedFee Payable to Minister of FinanceFingerprints (LIVESCAN - on behalf of RCMP) 25.00 25.00 IncludedFee Payable to Minister of FinanceTraffic Reports 42.25 42.25 IncludedOccurrence Confirmation Reports/Incident Reports 42.25 42.25 IncludedStatements 42.25 42.25 IncludedTechnical Traffic Collision Reports 565.00 565.00 IncludedReconstructionist Report 1,130.00 1,130.00 IncludedPAID DUTY RELATED FEESPayable to Minister of Finance (Provincial in Nature) Administrative Fee (note 1) 68.50 68.50 IncludedHourly Vehicle Usage Fee (note 1) 28.25 28.25 Included28136 Non-Controlled Town FeesItem 2017 Fee Proposed 2018 Fee % Change Tax UnitNotes2014 Hourly Officer Rate - PDO (note 1) 73.60 73.60 Included2014 Hourly Supervisor Rate - PDS (note 1) 83.17 83.17 IncludedOwner dumping debris on own lands 500.00 500.00 0.00%exemptSchedule V Schedule V Part VI (ETA)- ExemptOwner failing to tag garbage 500.00 200.00 -60.00%exemptSchedule V Schedule V Part VI (ETA)- ExemptParking - double parking 30.00 30.00 0.00%exemptSchedule V Schedule V Part VI (ETA)- ExemptParking - for longer period than provided 15.00 20.00 33.33%exemptSchedule V Schedule V Part VI (ETA)- ExemptParking - in loading zone 30.00 30.00 0.00%exemptSchedule V Schedule V Part VI (ETA)- ExemptParking - near fire hydrant 30.00 30.00 0.00%exemptSchedule V Schedule V Part VI (ETA)- ExemptParking - no parking (2am-7am) 30.00 30.00 0.00%exemptSchedule V Schedule V Part VI (ETA)- ExemptParking - Obstructing Traffic 30.00 30.00 0.00%exemptSchedule V Schedule V Part VI (ETA)- ExemptParking - parking in handicapped parking space without permit 300.00 300.00 0.00%exemptSchedule V Schedule V Part VI (ETA)- ExemptParking - Parking/standing in fire route 60.00 75.00 25.00%exemptSchedule V Schedule V Part VI (ETA)- Exempt Parking - prohibited area 30.00 30.00 0.00%exemptSchedule V Schedule V Part VI (ETA)- ExemptParking - too close to corner 30.00 30.00 0.00%exemptSchedule V Schedule V Part VI (ETA)- ExemptParking - too close to curb 30.00 30.00 0.00%exemptSchedule V Schedule V Part VI (ETA)- ExemptParking - Wrong side of road 30.00 30.00 0.00%exemptSchedule V Schedule V Part VI (ETA)- ExemptPerson assisting dumping debris on private lands 500.00 500.00 0.00%exemptSchedule V Schedule V Part VI (ETA)- ExemptPerson dumping debris on private/public lands 500.00 500.00 0.00%exemptSchedule V Schedule V Part VI (ETA)- ExemptPerson fail to immediate remove debris 500.00 500.00 0.00%exemptSchedule V Schedule V Part VI (ETA)- Exempt29137 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4157 A BY-LAW to amend By-Law 3596, to prohibit smoking in certain public places within the Town of Tillsonburg. WHEREAS The Corporation of the Town of Tillsonburg deems it necessary and expedient to amend the Town’s smoking by-law to include prohibiting smoking within the fenced area or within 9 metres of a Town designated dog park; AND WHEREAS Section 115 of the Municipal Act, 2001 S.O. 2001, c. 25, as amended, provides that a municipality may prohibit or regulate the smoking of tobacco in public places and workplaces within the municipality and Section 128(1) of said Act provides that a municipality may prohibit and regulate with respect to a matter that in the opinion of Council are or could be public nuisances; AND WHEREAS it has been determined that smoking within the fenced area or within 9 metres of a Town designated dog park is a nuisance because of its irritating and discomforting properties. NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Town of Tillsonburg enacts as follows: 1.0 DEFINITIONS AND INTERPRETATIONS 1.1 Definitions and Interpretations in this by-law, 1.16 “Dog Park” means the lands enclosed by fence in a Designated Dog Park Area as set out in Schedule "A” in By-Law 4146. 2.0 SMOKING PROHIBITED 2.5 No person shall smoke within the fenced area or within 9 metres of a Town designated dog park. READ A FIRST AND SECOND TIME THIS 8th DAY OF January, 2018. READ A THIRD AND FINAL TIME AND PASSED THIS 8th DAY OF January, 2018. _______________________________ Mayor – Stephen Molnar ________________________________ Town Clerk – Donna Wilson 138 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 4162 BEING A BY-LAW to Enter Into a Memorandum Of Understanding Between the Town of Tillsonburg and the Tillsonburg District Craft Guild. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the Town of Tillsonburg enter into a Memorandum of Understanding with the Tillsonburg District Craft Guild for the provision of certain services; THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT Schedule "A" to this By -Law is adopted as the Memorandum of Understanding between the Town of Tillsonburg and the Tillsonburg District Craft Guild for 2018. READ FOR A FIRST AND SECOND TIME THIS 8th DAY OF January, 2018. READ FOR A THIRD AND FINAL TIME AND PASSED 8th DAY OF January, 2018. __________________________ Mayor – Stephen Molnar __________________________ Town Clerk – Donna Wilson 140 Page 1 / 6 TDCG Memorandum of Understanding.Council approved.docx Memorandum of Understanding BETWEEN The Corporation of the Town of Tillsonburg (Hereinafter referred to as the “Town”) -and- Tillsonburg District Craft Guild (operating as the Station Arts Centre) (Hereinafter referred to as the “TDCG”) Dated January 1, 2018 WHEREAS the TDCG and the Town wish to enter into this service agreement to have the TDCG perform the tourism services described herein accordance with the terms of this Agreement. Now therefore in consideration of the mutual covenants of the parties set forth in this Agreement and other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, the TDCG and the Town agree as follows: 1. PURPOSE The purpose of this Agreement is to continue and expand a framework of cooperation between the Town and the TDCG for the provision of tourism services in the Town of Tillsonburg to the benefit of both its residents and visitors. 2. STATEMENT OF BENEFITS The benefits to the Town include: 1. The provision of an additional tourism information centre that offers a higher profile location adjacent to Broadway and within the Downtown core. 2. The provision of tourism information and amenities to the general public and visitors to the Town through a tourism reception person that provides information and assistance. 3. The provision of a tourism coordinator function to ensure effective liaison between local tourism initiatives/events and Tourism Oxford as well as other regional marketing initiatives; and 4. The maintenance of an existing heritage building; The benefits to the TDCG includes: 141 Page 2 / 6 TDCG Memorandum of Understanding.Council approved.docx 1. Financial support to provide the tourism information and services. 2. RESPONSIBILITIES The Town shall: 1. Allow the TDGC to occupy the Station Arts Centre building throughout the term of this agreement for furthering arts, culture and tourism in the Town of Tillsonburg and surrounding area 2. Pay to the Guild the following sums: 2018 - $40,000 2019 - $50,000 2020 – Previous year + CPI increase Payment will be made subsequent to the approval of the Town’s annual budget. 3. Maintain the property at 41 Bridge St. W. to Town standards including, but not limited to: a. Structural maintenance such as roof and all other exterior items b. Snow removal c. Sidewalk maintenance d. Mechanical systems such as electrical and plumbing, heating and air conditioning systems 4. Maintain the parkette surrounding the Caboose adjacent to the property at 41 Bridge St.W. 5. Appoint an ex-officio liaison between the Town and the TDGC. The TDCG shall: 1. Provide information and amenities to the general public and visitors during regular business hours; namely, Monday to Friday from 9am-4pm and Saturdays from 9am-2pm and with extended Saturday hours during the months of May to September of 9am-4pm with the exception of Statutory Holidays. 2. Provide staff support for above through a combination of full-time, part-time and volunteer staff. Maintain program support for current activities the same as or similar to the list of events listed in Schedule “A”; 3. Partner with local events when applicable and possible. For example, but not limited to: a. Shunpikers Tour b. Oxford Car Rally c. Oxford Cheese Month d. Cultural Initiative Agency e. Representation of the Cultural Advisory Committee 142 Page 3 / 6 TDCG Memorandum of Understanding.Council approved.docx 4. Maintain role as coordinator for the Electronics Recycling Program. 5. Maintain liaison role with Tourism Oxford through promoting local & cultural initiatives. 6. Maintain the 41 Bridge St. W. property including: a. Payment of operating and maintenance costs of all utilities such as water and sanitary services, electricity, heating, cooling, phone and internet service, etc. b. Maintain the Caboose displayed at 41 Bridge St. W. parkette west of the Station. c. Insurance for the property contents and inside use liability & Town of Tillsonburg names as an additional insured. d. Appropriate planning for long-term capital projects in liaison with the Town. Notwithstanding above, should any of the above events cause undue financial distress, the TDCG shall have the right to review the provision of these programs in consultation with the Town. 6. PROGRAM EXPANSION To facilitate the provision of cultural and tourism service for the Town, programming must be kept current. As such the Guild shall assist with new events and expand current events, namely but not limited to: a. Other initiatives as proposed and considered by the TDCG board and community partners. b. Liaise with Tourism Oxford and other tourism and community groups to develop new initiatives and approaches, ie. Cooperative marketing opportunities. c. The Guild with work with the Town and other agencies to build tourism and cultural awareness and events, where applicable partnering with other groups in town. 7. AMENDMENT Amendments within the scope of the instrument shall be made by the issuance of a written modification, signed and dated by all parties, prior to any changes being performed and by mutual consent of the parties. Returned email confirmation by the signing parties is also an acceptable form of amendments should the matter by time sensitive in nature. 8. PARTICIPATION IN SIMILAR ACTIVITIES This instrument in no way restricts the Town from participating in similar activities with other public or private agencies, organizations and individuals. 143 Page 4 / 6 TDCG Memorandum of Understanding.Council approved.docx 9. EFFECTIVE DATE This Service Agreement is effective upon signature of the parties and will remain in effect until December 31, 2020 2018 or until terminated as provided for under the subsequent section. 10. TERMINATION This Service Agreement may be terminated by either party at any time by 60 days notice, delivered in writing provided below: 11. NOTICES All notices, requests, directions or other communications (" Notices") required or permitted herein will be in writing and will be delivered to the parties hereto respectively as follows: If to the Town of Tillsonburg: The Corporation of the Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg, ON N4G 5A7 t) 519-688-3009 ext. 3224 f) 519-842-9431 Attn: Clerk If to the TDCG Tillsonburg District Craft Guild 41 Bridge St. W. Tillsonburg ON N4G 5P2 t) 519-842-6151 144 145 Page 6 / 6 TDCG Memorandum of Understanding.Council approved.docx “Schedule A” The Tillsonburg District Craft Guild was instrumental in providing programming support in the following activities in 2017: • Family Day • Kids Camp/PA Day activities • Farmers Market (May to November) • Oxford Studio Tour • Doors Open Oxford • Tillsonburg Garden Tour • Turtlefest/Creative Imaginations • Canada Day Pancake Breakfast • Summer Camps • Week of Remembrance • Christmas Tour of Homes • Down Home Christmas Craft Show • Help Portrait • BIA Christmas Crawl 146 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4160 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 8th day of January, 2018 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held on January 8, 2018, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 8TH DAY OF JANUARY, 2018. READ A THIRD AND FINAL TIME AND PASSED THIS 8TH DAY OF JANUARY, 2018. ________________________________ Mayor – Stephen Molnar ________________________________ Deputy Clerk – Lana White 139