180129 Council Budget MIN
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres Councillor Max Adam Councillor Penny Esseltine
Councillor Jim Hayes Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks Jeff Smith, Fire Chief
Cheyne Sarafinchin, Regrets:
1. Call to Order
The meeting was called to order at 6:00 pm.
2. Adoption of Agenda
Resolution #1
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the Agenda as prepared for the Council meeting of January 29, 2018, be adopted.
Carried
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
The Corporation of the Town of Tillsonburg
BUDGET COUNCIL MEETING
Monday, January 29, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
180129 Council Budget Meeting – Minutes 2
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes from Council Budget Meeting January 15, 2018
180115 Council Budget MIN
Resolution #2
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the Minutes of the Council Budget Meeting of January 15, 2018 be approved.
Carried
6. Budget Tally
6.1. 2018 Budget Tally
2018 Budget Tally
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT that 2018 Budget Tally be received as information
Carried
7. Notice of Motions for which previous notice was given
CAPITAL
7.1 Gibson Pedestrian Bridge
Motion - consult fee Gibson Bridge- Stephenson
Staff identified that in 2015 & 2017 inspections identified that the bridge was constructed
with no consideration of engineering standards and it has been identified as a public safety
issue.
An additional report to be provided to Council regarding the impact to the community should
the bridge be closed. Include costs and ramifications.
Resolution #3
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council not go ahead with a consulting fee on the Bridge(Gibson) over Stoney creek
until a further report comes back from staff.
Carried
Resolution - Gibson Bridge
180129 Council Budget Meeting – Minutes 3
Resolution #4
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT the Gibson Pedestrian Bridge Replacement Design Study be removed from the 2018
Town budget and business plan;
AND THAT the bridge be closed immediately if deemed unsafe by Senior Leadership;
AND FURTHER THAT a staff report be brought back to Council regarding the costs and
ramifications of removing the bridge.
Defeated
X40 Operations Capital
7.2 Railroad Bed
Motion - Trail Railroad - Stephenson
It was noted that County Council will be reviewing this project in the near future.
Resolution #5
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT that the trail(railroad bed) from Tillson Avenue to Quarter Town Line be the priority
focus of Project x73 Ongoing Trail System Upgrade.
Carried
7.3 Annandale Parking Lot
Motion - Annandale parking lot - Rosehart
Resolution #6
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Annandale parking lot for $50,000 be reviewed after a meeting with the Ball
Players.
Carried
X14 Annandale Parking Lot
Excerpt - Resolution Pre Budget November 27, 2018
7.4 Consultant – Kitchen Reno
Motion - Consultant Kitchen Reno - Rosehart
180129 Council Budget Meeting – Minutes 4
Resolution #7
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT no consultant be hired for the kitchen renovation at the community centre.
withdrawn
RCP 17-53 - Lions Auditorium Kitchen Improvements
RCP 17-53 Resolution
7.5 Parks Signage
Motion - Parks Signage Design - Rosehart
Resolution #8
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Parks Signage Design for $5,000 be revisited to allow for other designs to be
given for review.
Carried
Motion - Parks Signage Design and Install - Esseltine
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT an additional $5000 per year be added to the Parks Signage Capital Projects Budget
(for a total of $10,000 annually) to enable the project to be completed within a reasonable
length of time;
AND FURTHER THAT the signs be constructed of a long-lasting, weather resistant material;
AND FURTHER THAT the design and cost estimates for the signs be brought before council
for approval.
Carried
X70 Parks Signage
RCP 18-04 Park Signage
180129 Council Budget Meeting – Minutes 5
7.6 Fire Communications Dispatch Console
Motion - Fire Communications Dispatch Console Funding Esseltine
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT because of the additional capital requirement in 2018 for the purchase of a Dispatch
Console ($155,000) to replace the current equipment used in Fire Communications, council
defer the purchase of the items requested for capital purchase in the earlier version of the
2018 budget including X18 Fire Ground Equipment ($12,500), X46 Large Vehicle/Building
Stabilization ($14,000), as well as X47 Digital Road Sign ($14,500) and that these dollars
from taxation be directed toward the purchase of the required Dispatch Console at this time.
Carried
FRS 18-01 Fire Comm Console
7.7 Airport Master Plan Update
Motion - Airport Master Plan Update - Esseltine
An airport feasibility study will be done by staff in 2017 and staff will be providing a report
based on that study to Council.
Resolution #11
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council defer the Airport Master Plan Update proposed in the 2018 budget pending
the results of a plan feasibility study;
AND THAT the $39,000 from taxation be removed from the 2018 budget.
Carried
Motion - Airport Master Plan -Adam
Resolution #12
Moved By: Councillor Adam
THAT the Airport Master Plan update ($50,000) be removed from the 2018 budget and
business plans.
Withdrawn
X12 Operations Capital Airport Master Plan
180129 Council Budget Meeting – Minutes 6
7.8 Annandale House
Motion - Annandale House Trust - Esseltine
Resolution #13
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council reconsider the 2018 capital budget allocations for the museum for which
funds are to be drawn from the Annandale House Trust including Repairs and Maintenance
($50,000), the servant’s porch ($15,000) and fire doors ($8,000). Taking these amounts
from the trust along with the $35,000 2017 allocation for painting the eaves and fascia
(incomplete at this time) would deplete most if not all of the dollars held in the reserve.
And further that the terms of the trust be reviewed to identify the approved uses of the funds
(for example, are funds to be used for the restoration and maintenance of the historic and
architectural features of Annandale House, and/or can they be applied to the costs of
mechanical systems and such that have been added to the house to accommodate the
operation of the museum). Money held in this reserve comes largely from donations
as well as fundraising efforts of a volunteer committee. It has been the goal of the
fundraising committee to add in excess of $10,000 to the Trust Fund each year. It should
also be noted that the allocation of dollars from the Annandale House Trust would also
require approval of the Trustees as well as the Museum Advisory Committee.
Defeated
X97 Museum Repairs
X98 Museum Repairs
X99 Museum Repairs
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT the funding for the fire doors valued at $8,000 come from taxation instead of the
Annandale House Trust.
Carried
180129 Council Budget Meeting – Minutes 7
7.9 Kinsmen Bridge Enhanced OSIM Inspection
Motion - Kinsmen Bridge Enhanced OSIM Inspection - Esseltine
Resolution #14
Moved By: Councillor Esseltine
THAT council reconsider the Kinsmen Bridge Enhanced OSIM Inspection ($80,000 from
taxation) proposed in the 2018 budget.
withdrawn
Resolution - Kinsmen Bridge
Discussion took place regarding the process to determine the condition of the bridge and the
requirements to determine mitigation of the condition.
Resolution #15
Moved By: Councillor Adam
THAT the Kinsmen Pedestrian Bridge Enhanced OSIM budget value of $80,000 be adjusted
to $40,000;
AND THAT the project implementation be delayed until 2019 (for further deliberation);
AND FURTHER THAT the $40,000 be contributed to the appropriate reserve fund.
Carried
X41 Kinsmen Bridge Inspection
7.10 Asphalt Resurfacing
Motion - Ashpalt resurfcing -Adam
Resolution #16
Moved By: Councillor Adam Seconded By:
THAT the proposed funding for the Asphalt Resurfacing Program be adjusted from
$382,400 to $350,000.
withdrawn
X39 Asphalt Resurfacing
Excerpt - Resolution Pre Budget November 27, 2018
180129 Council Budget Meeting – Minutes 8
7.11 Annual Playground Equipment Replacement
Motion - Playground equip -Adam
Resolution #17
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT the funding for Annual Playground Equipment Replacement be reduced from $30,000
to $25,000.
Carried
X75 - Playground Equipment
7.12 Bandshell Ramp
Motion - bandshell ramp - Rosehart
The work to complete the packed stone ramp will be completed once the weather allows the
work to be completed.
Resolution #18
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council direct staff to bring forward dollars from the 2017 budget in order to finish the
ramp at the band shell.
Carried
OPERATING
7.13 Lake Lisgar Maintenance & Upkeep
Motion - Lake Lisgar - Stephenson
Additional Information to be provided by staff regarding funding required to maintain and
upkeep the lake.
Recreation culture and parks reserve could be used for this purpose.
Council supports looking at funding to maintain the lake.
RCP to provide information in the 2018 business plan for the maintenance and upkeep of
Lake Lisgar.
180129 Council Budget Meeting – Minutes 9
Resolution #19
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council put an operations line budget in Parks, Rec & Culture of $25K to be used for
maintenance and upkeep of Lake Lisgar;
AND FURTHER THAT these funds be contributed from reserves.
Withdrawn
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Staff add to the 2018 RCP Business Plan to prepare a report on Lake Lisgar and how
the Town should be involved in the maintenance of this resource and the facilities at the
lake.
Carried
7.16 H & S Coordinator
Motion - F.T.E Health & Safety Coordinator - Rosehart
Resolution #23
Moved By: Councillor Rosehart Seconded by: Councillor Hayes
THAT 1.0 F.T.E, Health & Safety Coordinator for $58,000 be removed from the 2018
budget;
AND THAT options for this work be provided.
defeated
Motion - F.T.E Health & Safety Coordinator - Hayes
Resolution #24
Moved By: Councillor Hayes
THAT $58,000 for one F.T.E, Health & Safety Coordinator be removed from the 2018
budget.
withdrawn
7.19 Cost of Living Adjustment
Motion - COL reduced - Adam
180129 Council Budget Meeting – Minutes 10
Resolution #28
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT the Cost of Living increase of 1.5% for staff be adjusted to 0.5%.
defeated
7.20 Wayfinding Signage
That a report regarding the additional signage be provided to council prior to spending more
tax dollars on signage.
Motion - PWayfinding Signage -Adam
Resolution #29
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT the funding for Branding—Wayfinding Signage be increased from $9,000 to $25,000
to allow for larger signs with larger print where appropriate, as well as further exploration into
the implementation of the program as a whole (i.e. adding other signs in strategic locations if
necessary).
Defeated
Moved By: Councillor Hayes Seconded By: Councillor Esseltine
THAT the funding for Branding—Wayfinding Signage be increased in the amount of $16,000 to
allow for larger signs with larger print where appropriate, subject to a follow-up report;
AND THAT the funds come from reserves.
Carried
Adjournment
Resolution #34
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the Council Budget Meeting of January 29, 2018 be adjourned at 9:30 p.m.
and be reconvened on Thursday Feb 1, 2018, at 3:00 p.m.
Carried