180201 Council Budget MIN
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres Councillor Max Adam Councillor Penny Esseltine
Councillor Jim Hayes Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks Jeff Smith, Fire Chief
Cheyne Sarafinchin, Budget & Financial Analyst Laura Pickersgill, Legislative Services Cooridinator
Regrets: Donna Wilson, Town Clerk
1. Call to Order
Resolution
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT the Council Budget meeting of January 29, 2018, be reconvened and called to order
at 3:00 p.m. on Thursday February 1, 2018.
Carried
Items 1 to 7.13 were dealt with at the January 29th, 2018 Council Meeting.
The Corporation of the Town of Tillsonburg
BUDGET COUNCIL MEETING
Thursday February 1 2018
3:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
180201 Council Budget Meeting – Minutes 2
7.14 Beautification
Motion - beautification program - Rosehart
Resolution #20
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT no enhanced beautification program be done in 2018 and no new employee be hired
to provide the program
A recorded vote was called by Councillor Esseltine.
NAME VOTE IN
FAVOUR
VOTE AGAINST
Councillor Stephenson x
Councillor Esseltine x
Councillor Adam x
Deputy Mayor Beres x
Mayor Molnar x
Councillor Hayes x
Councillor Rosehart x
The recorded vote reflects the vote is 3 in favour of the Motion and 4 against the Motion.
The motion is "Defeated"
Motion - beautification program - Hayes
Proposed Resolution #21
Moved By: Councillor Hayes
THAT the enhanced beautification program be removed from the 2018 budget and reduce
taxation by $53,200.
Withdrawn
RCP 17-49 - Enhanced Beautification Program Summary
180201 Council Budget Meeting – Minutes 3
7.15 Loose Leaf Program
Motion - loose leaf - Rosehart
Resolution #22
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the loose leaf collection program to stop in 2018.
Defeated
OPS 17-33 Loose Leaf Collection Program Review (2)
7.17 Gibson House
Motion - Gibson House - Rosehart
Resolution #25
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Gibson House Boathouse be fundraised by the Boaters and/or the Scouts.
Withdrawn
Resolution - Gibson House
Resolution #26
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT the Tillsonburg Scout Association and Sea Scouts once again be provided the rights
of non-exclusive primary usage and access to Gibson House for related meetings and water
activities;
AND THAT a memorandum of understanding be established between the Town and the
organization(s);
AND FURTHER THAT this relationship be reviewed at least on a bi-annual basis until
another solution is solidified between the Town and organization(s) with respect to the
Memorial Park Revitalization initiative.
Carried
7.18 Parking Study
Motion - parking study - Rosehart
Resolution #27
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the $5,000 for a Building Department parking study at the back of the mall be
removed from the 2018 budget;
180201 Council Budget Meeting – Minutes 4
AND THAT the Building Department work with Operations to use the same consultant for
the parking study at the back of the mall that is in place now in the budget for $35,000 for
the downtown parking study.
Defeated
7.21 T-Go Call n’ Ride
Motion -T-Go - Adam
TGO CALL-N-RIDE Grant Request – 2018-19
Resolution #30
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT the already approved 2018 pre-budget funding for T: Go Call n’ Ride ($22,500) be
increased by $6,350 ($28,850).
Carried
7.22 Motion to Reconsider
Motion to Reconsider - Adam
Resolution #31
Moved By: Councillor Adam Seconded By: Councillor Rosehart
THAT Resolution number 5 from the Council Budget meeting of January 15, 2018, duly
moved and seconded by Councillor Esseltine and Councillor Adam, be reconsidered.
Carried
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT Council includes the following additional items to the 2018 Operating Budget
1. $15,000 for the cost of snow removal at the CSC;
2. $54,075 in Provincial Gas Tax Revenue and an expenditure of the same to the
Community Transportation Committee for the operation of Transit in the
community in the 2018;
AND THAT Council includes the following additional items to the 2018 Capital Budget;
1. $25,000 to be funded from reserves for the cost of storm drain enhancements for
Quarter Town Line;
2. $158,000 for the cost of a Fire Communication Console to be funded by
$120,000 from user pay debt and $38,000 from reserves;
180201 Council Budget Meeting – Minutes 5
AND THAT Council approves an increase of .25 FTE to the overall FTE Count for CSR
support at the CSC
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council separated the motion to remove THAT Council approves an increase of .25
FTE to the overall FTE Count for CSR support at the CSC.
Carried
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT Council includes the following additional items to the 2018 Operating Budget
1. $15,000 for the cost of snow removal at the CSC;
2. $54,075 in Provincial Gas Tax Revenue and an expenditure of the same to the
Community Transportation Committee for the operation of Transit in the
community in the 2018;
AND THAT Council includes the following additional items to the 2018 Capital Budget;
1. $25,000 to be funded from reserves for the cost of storm drain enhancements for
Quarter Town Line;
2. $158,000 for the cost of a Fire Communication Console to be funded by
$120,000 from user pay debt and $38,000 from reserves.
Carried
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council approves an increase of .25 FTE to the overall FTE Count for CSR support at
the CSC.
Carried
2. 2018 Budget
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council reduce the impact to taxation on the 2018 budget resulting from the proposed
enhancements to beautification by using $20,000 from reserves.
Defeated
180201 Council Budget Meeting – Minutes 6
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT the purchase of the Fire Department X47 Digital Road Sign ($14,500 from taxation
and $5000 from donations) be added to the 2018 capital budget.
Carried
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT whereas at the Oxford County meeting of January 24, 2018 a By-law was approved
by Council to introduce a 5 year cap on an amended Vacancy Rebate Policy for Industrial
and Commercial properties;
AND whereas this potentially, as indicated by Finance department of the County, includes
‘any’ 5 years;
BE IT RESOLVED that staff be directed to work with local developers, the Chamber of
Commerce, EDAC and other impacted stakeholders to identify a local solution to mitigate
this impact to the benefit of stimulating opportunities for renovation, repurposing and re-
tenanting vacant properties;
AND FURTHER that this direction be incorporated into the 2018 Business Plan(s) for
Economic Development Department in Q2.
Carried
Mayor Molnar stepped down from the Chair and Deputy Mayor Beres assumed the Chair.
Moved By: Mayor Molnar Seconded By: Councillor Adam
THAT an amended (reduced) Enhanced Beautification Program be established with a
utilization of $20,000 from reserves, with a 2018 budget impact of $13,770.
Carried
Mayor Molnar resumed the Chair.
Resolution #32
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the final 2018 Budget, be brought forward at the February 12, 2018 Council Meeting
for consideration.
Carried
Councillor Adam left the meeting at 5:31pm.
180201 Council Budget Meeting – Minutes 7
9. By-Laws
9.1 By-Laws from the Meeting of January 19, 2018.
By-law 4168 Confirming Jan 29 18
Resolution #33
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT By-Law 41568, to Confirm the Proceedings of Council at its meetings held on January
29, 2018 and February 1, 2018, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same and place the
corporate seal thereunto.
Carried
10. Adjournment
Resolution #34
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Council Budget Meeting of January 29, 2018 be adjourned at 5:42 p.m.
Carried