180212 Council MIN=
ATTENDANCE
Mayor Stephen Molnar
Councillor Max Adam
Deputy Mayor Dave Beres
Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Jeff Smith, Fire Chief
Lana White, Executive Assistant/Deputy Clerk
1. Call to Order
The meeting was called to order at 6:00pm.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, February 12,
2018, be adopted.
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, February 12, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
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3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of January 22, 2018, January 29, 2018 and February 1,
2018
180122 Council MIN
180129 Budget Deliberations MIN
180201 Budget Deliberations MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of January 22, 2018, the Minutes of
the Budget Deliberations Meetings of January 29, 2018 and February 1, 2018,
be approved.
Carried
6. Special meeting of Shareholder
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council move into a special meeting of the Shareholder of Tillsonburg
Hydro Inc. at 6:05 p.m.
Carried
6.1. THI Shareholder Update
Presented By: Dan Rasokas, Chair, THI
2017 shareholder Update Part II v1.1
Mr. Dan Rasokas, Chair, Tillsonburg Hydro Inc. presented an update to the
Shareholder on THI activity.
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Mr. Michael Desroches, General Manager, Tillsonburg Hydro Inc. was also in
attendance.
Opportunity was given for Council to ask questions.
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the THI Shareholder Update as information.
Carried
Resolution #5
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council move out of the special meeting of the Shareholder of Tillsonburg
Hydro Inc. and move back into regular session at 5:43 p.m.
Carried
Delegations and Presentations
6.2. Memorial Arena Licensing
Presented By: Michael Holly, President, Tillsonburg Thunder Senior Hockey
Club
Delegation Request- Tillsonburg Thunder Hockey- Memorial Arena Licensing
Mr. Michael Holly appeared before Council, providing printed material regarding
the Licensing of the Memorial Arena.
Discussion was held including timing, security, alcohol-free zones.
The Director of Recreation, Culture & Parks to prepare a report to Council
following the trial period.
Resolution #6
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the Delegation regarding Memorial Arena Licensing be received, as
information.
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AND THAT the matter be referred to staff for review and a report back to Council
for consideration.
Defeated
Resolution
Moved By: Deputy Mayor Beres Seconded By: Councillor Stephenson
THAT the Delegation regarding Memorial Arena Licensing be received, as
information;
ANDTHAT Council authorize the SOP be extended to the tiered seating area in
the Memorial Arena on a trial basis for the Tillsonburg Thunder Hockey Club until
the end of the season.
Carried
6.3. Community Centre Mini Pad Ice Conversion
Presented by: Craig Nesplic, TMHI Goalie Coach and Trainer
Craig Nesplic Delegation
Mr. Craig Nesplic, as well as Mr. Wes Smith, Tillsonburg resident, appeared
before Council.
The delegation noted concerns with glice, including quality of the surface,
equipment upkeep resulting from the surface, air quality, marketing and rental of
the mini-pad, and the idea of potential sponsors.
Resolution #7
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT the Delegation regarding Community Centre Mini Pad Ice Conversion be
received, as information.
Carried
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Resolution
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive an additional report from Staff regarding options and costs
to retain or not to retain the ice on the mini ice pad.
Carried
7. Committee Reports and Presentations
7.1. Canada 150 Committee Final Report
CL 18-06 Canada 150 Update
Canada 150 $ Final Report
Jami Stephenson, Chair of the Canada 150 Committee, provided a final up-date
on the Canada 150 events and budget.
Resolution #8
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives the Canada 150 Committee Final Report as information.
Carried
7.2. Supporting federal action on heritage property conservation
Presented by: Christine Nagy, Committee Member, Heritage, Beautification and
Cemetery Committee
CL18-03 Supporting federal action on heritage property conservation
Attachment A- CL 18-03
Attachment B- CL18-03
Attachment C- CL18-03
Ms. Christine Nagy presented the Committee’s recommendation to Council.
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report CL 18-03, Supporting Federal action on heritage
property conservation, as information;
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AND THAT Council supports the recommendations of the Federal House of
Commons Standing Committee in Environment and Sustainable Development
contained in report 10 regarding the presentation of Canada’s heritage;
AND FURTHER THAT Council supports the committee’s recommendation
number eleven, a proposed tax credit for restoration and preservation work on
buildings listed in the Canadian Register of Historic Places.
Carried
7.3. Rolph Street School Façade- Update from the Developer
Presented by: Christine Nagy, Committee Member, Heritage, Beautification and
Cemetery Committee
CL18-04 Rolph Street School Facade- Update from the Developer
Proposed Drawings
Ms. Christine Nagy appeared before Council to present the Committee’s
recommendation.
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report CL 18-04, Rolph Street School Façade- Update,
as information;
AND THAT Council supports the recommendations of the Heritage,
Beautification and Cemetery Committee to endorse the recommendations
presented by the Developer related to external façade at the Rolph Street
property.
Carried
8. Public Meetings
9. Planning Applications
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10. 2018 Budget
10.1. 2018 Budget and Business Plan Overview
2018 Budget and Business Plan Overview
The Director of Finance presented the attached information and took
Council’s questions regarding the 2018 Budget.
Resolution #11
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives 2018 Budget Business Plan Overview, as
information.
Carried
Information Items
10.2. Too Far Too Fast Canada Correspondence
Too Far too Fast Canada Correspondence
Resolution
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the correspondence form ‘Too Far. Too Fast’, as
information.
Carried
11. Mayor
11.1. MYR 18-01, Update- County of Oxford
MYR 18-01- Update- County of Oxford
Resolution #12
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives report MYR 18-01 as information.
Carried
12. Quarterly Reports
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13. Reports from Departments
13.1. Chief Administrative Officer
13.1.1 CAO 18-01, Community Transportation Grant Program – Municipal
Stream Application
CAO18-01, Community Transportation Grant Program - Municipal Stream
Application
Community Transportation Grant Program Application
Resolution #13
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives report CAO 18-01, Community Transportation
Grant Program;
AND THAT Tillsonburg Town Council authorizes the submission to the
Ministry of Transportation of a Community Transportation Grant Program
Application-Municipal Stream for a Long-distance CT Project;
AND THAT Council authorizes the CAO to sign the application form.
Carried
13.1.2 CAO 18-02, Request for Proposals - Community Transportation – T:GO
Operations – RFP2018-001
CAO18-02- Request for Proposals - Community Transportation ? T:GO
Operations ? RFP2018-001
Attachment 1
Attachment 2
Mr. Preston was in attendance to answer questions from Council.
The RFP is to come back to Council for review.
Staff to provide additional information which includes how defined are the
terms of operations, what operational requirements are there for us and
other potential investors, who is the evaluation committee.
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Resolution #14
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives report CAO 18-02, Community Transportation
Request for Proposals – T:GO Operations.
Carried
13.2. Clerk’s Office
13.2.1 CL 18-05, Commemorative Naming of the Dog Park
CL 18-05 Commemorative Naming Dog Park
Resolution #15
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report CL 18-05 Commemorative Naming of
Tillsonburg Dog Park;
AND THAT Council endorses the naming of the Tillsonburg Dog Park to
be, “Dave Johnson Memorial Dog Park”, as long as the park remains in its
original location
AND THAT a public ceremony be held in spring 2018 and that staff work
with the Dog Park Committee to plan the event.
Carried
13.2.2 CL 18-07, Electronic Participation in a Meeting
CL 18-07 Electronic Participation in a Meeting
Resolution #16
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report CL 18-07, Electronic Participation in a
Meeting;
AND THAT Council retain the current practice for the Town of Tillsonburg
with no allowance for electronic participation in a meeting.
Carried
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13.3. Development and Communication Services
DCS 18-07 Branded Merchandise – Extension of Purchasing Relationship
be received
DCS 18-07 Branded Merchandise- Extension of Purchasing Relationship
Resolution #17
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Report DCS 18-07 Branded Merchandise – Extension of
Purchasing Relationship be received;
AND THAT the Town’s purchasing relationship with Talbot Marketing Inc.
be extended to March 31, 2019.
Carried
13.4. Finance
FIN 18-03 2018 Business Plans and Budget
FIN 18-03 2018 Business Plans and Budget
2018 Budget Summary Taxation Requirement
Finance Business Plan
Human Resource Business Plan
Operations Business Plan
Recreation Culture and Parks Business Plan
Fire and Rescue Business Plan
Building Planning By-law Business Plan
Economic Development and Marketing Business Plan
Resolution #18
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives report FIN 18-03 2018 Business Plans and
Budget;
AND THAT the 2018 Budget and Business Plans in the amount of
$14,815,000 from taxation be adopted;
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AND FURTHER THAT a by-law be brought forward setting the 2018
Property Tax Rates at a future council meeting.
Carried
13.5. Fire and Emergency Services
13.6. Operations
13.7. Recreation, Culture & Park Services
RCP 18-08 Contract Authorization: CIMCO Refrigeration Division of
Toromont Industries
RCP 18-08 Contract Authorization: CIMCO Refrigeration Division of
Toromont Industries
CCDC-2 2008 Stipulated Price Contract - Refrig and Mech
RCP 17-48 - Implementing an Energy Retrofit at TCC
Resolution #19
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report RCP 18-08 Contract Authorization: CIMCO
Refrigeration Division of Toromont Industries;
AND THAT Council authorize the Mayor and Clerk to sign the contract
with CIMCO Refrigeration Division of Toromont Industries for the
Refrigeration ($693,700) and Mechanical ($248,100) components of the
Tillsonburg Community Centre Energy Retrofit;
AND THAT a by-law be brought forward for council consideration.
Carried
14. Unfinished Business
15. Staff Information Reports
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16. Committee Minutes & Reports
16.1. Committee Minutes
180109 Special Awards MIN
180123 Accessibility Advisory MIN
170917 Parks & Recreation Advisory MIN
171031 Parks & Recreation Advisory MIN
171128 Parks & Recreation Advisory MIN
180125 Museum MIN
180129 Mem Park Rev Committee
180103 Cultural Advisory MIN
Resolution #20
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives the Special Awards Committee minutes dated
January 9, 2018, the Accessibility Advisory Committee minutes dated
January 23, 2018, the Parks and Recreation Advisory Committee minutes
dated September 17, 2017, October 31, 2017 and November 28, 2017,
the Museum Advisory Committee minutes dated January 25, 2018, the
Memorial Park Revitalization Subcommittee minutes dated January 29,
2018 and the Cultural Advisory Committee Minutes dated January 3,
2018, as information.
Carried
16.2. Tillsonburg Police Services Board Minutes- December 20, 2017
171220 Tillsonburg Police Services Board MIN
Resolution #21
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives the Tillsonburg Police Services Board Minutes
dated December 20, 2017, as information.
Carried
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16.3. Long Point Region Conservation Authority Minutes
180110 LPRCA MIN
180117 LPRCA MIN
Resolution #22
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Long Point Region Conservation Authority
Minutes dated January 10, 2018 and January 17, 2018 as information.
Carried
17. Notice of Motions
Moved by: Councillor Adam
THAT a staff report be prepared for the Council Meeting of Thursday, March 1, 2018
regarding governance options for the CT Pilot Project Steering Committee moving
forward after the March 31, 2018 deadline;
AND THAT multiple options be presented to Town Council, including, but not limited
to, being elevated to official Town status, becoming an advisory committee, and
creating a transportation board;
AND FURTHER THAT increased participation amongst community members and
organizations be promoted and pursued, in order to help support and guide the
potential transformation of public transit in town.
18. Resolutions
19. Resolutions Resulting from Closed Session
20. By-Laws
20.1. By-Laws from the Meeting of Monday, February 12, 2018
Resolution #23
Moved By: Councillor Esseltine Seconded By: Councillor Esseltine
THAT By-Law 4171, To enter into Agreements to Implement the Energy
Retrofit at the Tillsonburg Community Centre , be read for a first, second
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and third and final reading and that the Mayor and the Clerk be and are
hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
Resolution #24
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT By-Law 4170, to confirm the proceedings of Council at its meeting
held on the 12th day of February, be read for a first, second and third and
final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Carried
21. Items of Public Interest
Working smoking alarms save lives.
Reminder to residents to not go around emergency vehicles.
Reminder to clear snow from fire hydrants.
Family Day activities will occur again this year at the Community Centre.
Please note, the next Council Meeting is scheduled for Thursday, March 1, 2018.
22. Adjournment
Resolution #25
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Council Meeting of Monday, February 12, 2018 be adjourned at 9:58p.m.
Carried