180301 Council MIN=
ATTENDANCE Deputy Mayor Dave Beres Councillor Penny Esseltine
Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson
Staff:
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Lana White, Executive Assistant/Deputy Clerk
Regrets:
Mayor Stephen Molnar Councillor Max Adam
David Calder, CAO
1. Call to Order
The meeting was called to order at 5:00pm.
2. Closed Session
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council move into Closed Session to consider:
1. personal matters about an identifiable individual, including municipal or local board
employees (Appointment to Smart Cities Challenge Committee).
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Thursday, March 01, 2018
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Minutes - 2 -
Council reconvened in regular session at 6:00pm.
3. Adoption of Agenda
Resolution #2
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Agenda as prepared for the Council meeting of Thursday, March 01, 2018, be
adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of February 12, 2018
180212 Council MIN
Resolution #3
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Minutes of the Council Meeting of February 12, 2018 be approved.
Carried
7. Delegations and Presentations
8. Committee Reports & Presentations
8.1. CL 18-10, 2018 Citizen of the Year
Presenter: Matthew Scholtz, Chair, Special Awards Committee
CL 18-10 2018 Citizen of the Year
Matt Scholtz, Chair of the Special Awards Committee, presented Report CL 18-10 and
answered questions from Council.
Citizen of the Year award recipients are permanently and publicly recognized on paving
stones in front of the Library.
Council Meeting – Minutes - 3 -
Resolution #4
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report CL 18-10, 2018 Citizen of the Year;
AND THAT Council supports the recommendations of the Special Awards Committee;
AND FURTHER THAT the 2018 Citizen of the Year event shall be a separate event held
at a Town facility in May or June;
AND FURTHER THAT the Committee will be the decision making body for the award
with a budget of $1000 for the event.
Carried
9. Public Meetings
Resolution #5
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council move into the Committee of Adjustment to hear applications for Minor
Variance.
Carried
9.1. Application for Minor Variance- Curtis-Wilcox, A-01/18, 83 Rolph Street
A-01/18 Report
Report Attachments
Application A-01/18
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and provided
an overview of Report 2018-53, Application for Minor Variance A-01/18.
Opportunity was given for Council to ask questions.
Shane Curtis, applicant, was in attendance in support of the application, and responded
to questions from Council.
No members of the public appeared in support of, or in opposition to, the application.
Resolution #6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Tillsonburg Committee of Adjustment approves Application File A01-18,
submitted by 2117846 Ontario Inc. (Curtis Wilcox), for lands described as Lot 761 and
Council Meeting – Minutes - 4 -
Part of Lots 763 & 764A, Plan 500, in the Town of Tillsonburg, municipally known as 83
Rolph Street, Town of Tillsonburg, as it relates to:
1. Relief from Section 12.2B – Minimum Dwelling Unit Area to permit 9 of the proposed
43 residential apartment units to be a minimum size of 39.76 m2 (428 ft2), in place of
the required 55 m2 (592 ft2).
Carried
Resolution #7
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council move out of the Committee of Adjustment and move back into regular Council
session.
Carried
10. Planning Applications
10.1. Application for Consent/Minor Variance - B17-73-7 & A17-11-7, 159 Quarter
Town Line
B17-73-7 Report
Report Attachments
Application B17-73-7 & A17-11-7
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and provided
an overview of Report CP 2018-28, Application for Consent B17-73-7 and A17-11-7.
Opportunity was given for Council to ask questions.
The applicant was not in attendance.
County of Oxford Land Division Committee is scheduled to meet April 5, 2018 to hear
the application.
Resolution #8
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council advises Oxford County Land Division Committee that the Town supports
Applications B17-73-7 & A17-11-7, subject to the conditions contained in Report CP
2018-28.
Carried
Council Meeting – Minutes - 5 -
11. Information Items
12. Mayor
13. Quarterly Reports
14. Reports from Departments
14.1. Chief Administrative Officer
14.2. Clerk’s Office
14.2.1. CL18-09, Smart Cities Challenge Committee Appointment
CL 18-09 Smart Cities Challenge Committee Appointment-Open
Resolution #9
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report CL 18-08, Smart Cities Challenge Committee
Appointment;
AND THAT Scott Northcott be appointed as the Tillsonburg representative on the
Oxford Municipal Partners Smart Cities Challenge Committee.
Carried
14.2.2. CL 18-11, Tillsonburg Procedural By-Law
CL 18-11 Procedural By-Law
By-Law 4173, Tillsonburg Procedural By-Law
By-Law 4173 Appendix A
CL 16-20 Procedural By-Law
The Town Clerk provided an overview of the updated version of the
Procedural By-Law, which includes the requirements of Bill 68.
A request was made for amendment to Section 8.1 – Duties of the Chair,
allowing for debate of all matters before the resolution is introduced.
This minor amendment will be made before 3rd reading.
Resolution #10
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report CL 18-11, Procedural By-Law;
AND THAT By-Law 4173, Tillsonburg Procedural By-Law, be brought forward for
Council consideration, for first and second reading.
Carried
Council Meeting – Minutes - 6 -
14.3. Development and Communication Services
14.3.1. DCS 18-06, Animal Control By-Law Amendment – Muzzle Orders
DCS 18-06 Animal Control By-Law Amendment Muzzle Orders
By-Law 4169- Animal Control By-Law Amendment
Resolution #11
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report DCS 18-06, Animal Control By-Law Amendment –
Muzzle Orders, as information;
AND THAT By-Law 4169, to amend By-Law 3507, Animal Care and Control, to
include a provision for muzzle order hearings and appeals, be brought forward
for Council consideration;
AND THAT staff advertise for a community member for the Muzzle Order Appeal
Committee for Council Appointment.
Carried
14.3.2. DCS 18-02, Surplus Land Declaration – 58 Brock St E
Report DCS 18-02
Cephas Panschow, Development Commissioner, was present to respond to
questions from Council.
Resolution #12
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report DCS 18-02 Surplus Land Declaration – 58 Brock
Street East;
AND THAT the property described as Part of Lot 1187 and 1188, Plan 500,
designated as Part 3, on Reference Plan 41R5389, be declared surplus to the
needs of the Town of Tillsonburg in accordance with Bylaw 3549 – Sale of Real
Property Policy subject to:
- Rezoning of the property by the Town from Open Space 1 to zoning suitable
for development;
- Preparation and approval of a Record of Site Condition by the Ministry of
Environment and Climate Change;
Council Meeting – Minutes - 7 -
- Advertising in accordance with Town Policy.
Carried
14.3.3. DCS 18-08, Community Improvement Plan Application – 253 Broadway
Report DCS 18-08
Application
Cephas Panschow, provided an overview and responded to questions from
Council.
Clarification was given in regards to rebate provisions.
The applicant, Maria Capotorto, was in attendance and responded to questions
from Council.
Resolution #13
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report DCS 18-08 Community Improvement Plan
Application – 253 Broadway;
AND THAT the 253 Broadway property be approved for the Tax Increment Grant
Back Program and the Permit Fee Grant Back Program of the Community
Improvement Plan, related to enhancements of the property, at the Strategic
Level, which offers the following growth related rebates:
- Years 1 to 6 - 100% rebate of the incremental tax increase
- Year 7 - 80% rebate
- Year 8 - 60% rebate
- Year 9 - 40% rebate
- Year 10 - 20% rebate
- with full property taxes being payable in 2029; and
- a 50% rebate of the building permit fees.
Carried
14.3.4. DCS 18-09, Community Improvement Plan Application – 20 Vance Drive
Report DCS 18-09
Application
Cephas Panschow, provided an overview and responded to questions from
Council.
Council Meeting – Minutes - 8 -
The applicants were in attendance.
Resolution #14
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report DCS 18-09 Community Improvement Plan
Application – 20 Vance Drive;
AND THAT the 20 Vance Drive property be approved for the Tax Increment
Grant Back Program and the Permit Fee Grant Back Program of the Community
Improvement Plan, related to enhancements of the property, at the Strategic
Level, which offers the following growth related rebates:
- Years 1 to 6 - 100% rebate of the incremental tax increase
- Year 7 - 80% rebate
- Year 8 - 60% rebate
- Year 9 - 40% rebate
- Year 10 - 20% rebate
- with full property taxes being payable in 2029; and,
- a 50% rebate of the building permit fees.
Carried
14.3.5. DCS 18-11, Partner Agreement – Electric Vehicle Charging Station
Report DCS 18-11
County Report CAO 18-03
Partner Agreement
Schedule B to Agreement
Cephas Panschow, provided an overview of the report and responded to
questions from Council.
Discussion was held in terms of location, signage of the station, and general
operations of the station.
Resolution #15
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report DCS 18-11 Partner Agreement – Electric Vehicle
Charging Station;
Council Meeting – Minutes - 9 -
AND THAT a by-law be brought forward authorizing the Mayor and Clerk to
execute all documents necessary to establish a charging station in Municipal
Parking Lot 5B, described as Lot 947, Plan 500, Except Part 1 on Reference
Plan 41R-2179 and Part 1 on Reference Plan 41R-2232, in the Town of
Tillsonburg.
Carried
14.3.6. DCS 18-12, Funding Agreement – Rural Economic Development Program
Report DCS 18-12
Application
Contribution Agreement
Cephas Panschow, reviewed the report and responded to questions from
Council.
Resolution #16
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report DCS 18-12 Funding Agreement – Rural Economic
Development Program;
AND THAT a by-law be brought forward authorizing the Mayor and Clerk to enter
into an agreement with the Province of Ontario to enable funding for the
Manufacturing Acceleration Program.
Carried
14.4. Finance
14.4.1. FIN 18-04, 200 Broadway Lease Extension
FIN 18 - 04 200 Broadway Lease Extension
Lease Extension Agreement
Resolution #17
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives FIN 18-04, 200 Broadway Lease Extension;
AND THAT By-law 4174 to amend By-law 3766 to extend the lease for space at
200 Broadway, Tillsonburg between the Town of Tillsonburg and SBLP
Tillsonburg Town Centre Inc., be brought forward for Council Consideration.
Carried
Council Meeting – Minutes - 10 -
14.5. Fire and Emergency Services
14.6. Operations
14.6.1. OPS 18-03, Results for Tender RFT 2018-002 Concession Street East
Reconstruction
OPS 18-03 Results for Tender RFT 2018-002 Concession Street East Reconstruction
Resolution #18
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report OPS 18-03, Results for Tender RFT2018-002
Concession Street East Reconstruction;
AND THAT Council awards Tender RFT2018-002 to Viewcon Construction Ltd.
of Woodstock, ON at a cost of $1,078,854.26 (net HST included), the lowest bid
received satisfying all Tender requirements;
AND THAT Council authorizes the use of up to $35,000 from the Asset
Management Reserve towards this project.
Carried
14.7. Recreation, Culture & Park Services
15. Unfinished Business
16. Staff Information Reports
17. Committee Minutes & Reports
17.1. Committee Minutes
180207 Special Awards MIN
180109 Fire Strat Planning Committee MIN
180205 Development Committee MIN
Resolution #19
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the Special Awards Committee minutes dated February
7, 2018; the Fire Strategic Planning Committee minutes dated January 9, 2018;
and the Development Committee minutes dated February 5, 2018, as
information.
Carried
Council Meeting – Minutes - 11 -
17.2. Tillsonburg BIA Board Minutes
170110 BIA MIN
170214 BIA MIN
170321 BIA MIN
170509 BIA MIN
170613 BIA MIN
170912 BIA MIN
171010 BIA MIN
171114 BIA MIN
Resolution #20
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the Tillsonburg BIA Board Minutes dated January 10,
2017, February 14, 2017, March 21, 2017, May 9, 2017, June 13, 2017,
September 12, 2017, October 10, 2017 and November 14, 2017, as information.
Carried
18. Notice of Motions
18.1. Notice of Motion for which Previous Notice was Given
In the absence of Councillor Adam. the Notice of Motion was deferred to the
March 12, 2018 Council Meeting.
Moved by: Councillor Adam
THAT a staff report be prepared for the Council Meeting of Thursday, March 1,
2018 regarding governance options for the CT Pilot Project Steering Committee
moving forward after the March 31, 2018 deadline;
AND THAT multiple options be presented to Town Council, including, but not
limited to, being elevated to official Town status, becoming an advisory
committee, and creating a transportation board;
AND FURTHER THAT increased participation amongst community members and
organizations be promoted and pursued, in order to help support and guide the
potential transformation of public transit in town.
Council Meeting – Minutes - 12 -
19. Resolutions
20. Resolutions Resulting from Closed Session
21. By-Laws
By-Laws from the Meeting of Thursday, March 01, 2018
21.1. Resolution #21
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT By-Law 4173, Tillsonburg Procedural By-Law, be read for a first and
second reading.
Carried
21.2. Resolution #22
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT By-Law 4169, Animal Control By-Law Amendment;
By-Law 4174, To Authorize a Lease Extension and Amending Agreement with
SBLP;
By-Law 4175, To Authorize an Agreement with the Province of Ontario (RED);
and
By-Law 4176, To Authorize a Partner Agreement with the County of Oxford for a
Vehicle Charging Station,
be read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
Carried
21.3. Resolution #23
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT By-Law 4177, To Confirm the Proceedings of the Council Meeting of
March 1, 2018, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
Council Meeting – Minutes - 13 -
22. Items of Public Interest
23. Adjournment
Resolution #24
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Council Meeting of Thursday, March 01, 2018 be adjourned at 8:13 p.m.
Carried