180409 Council AGDTable of Contents
Agenda 4
Council Minutes dated March 26, 2018
180326 Council MIN 14
Cancer Society Oxford Relay for Life
Brian Donlevy Delegation Request Form 30
Proposed Heavy Truck Route - Baldwin Street
John Gilvesy Delegation Request Notes 32
James Morgan Delegation Request Form 40
Bob Muir Delegation Request Form 42
Jim Calvert-Harold Moore Delegation Request Form 44
Tony Pleli Delegation Request Form 47
Tony Pleli Delegation Information 49
Brian Smith Delegation Request Form 50
Brian Smith Delegation Information 52
Mike Cole Delegation Request Form 62
Freida Kralj Delegation Request Form 64
Carlton Ross Delegation Request Form 66
Stephen Bourne Delegation Request Form 68
Application for Zone Change - ZN 7-18-01 (Greg Vermeersch),
500 Broadway
ZN 7-18-01_Report 70
Report Attachments 77
Applicant Letter 80
Application ZN 7-18-02 81
Application for Zone Change - ZN 7-18-02 (Rolling Meadows &
Morcon), 5, 7, 9 Bobolink Drive
ZN 7-18-02_Report 85
Report Attachments 92
Application ZN 7-18-02 98
Request for Extension of Draft Plan Approval - 32T-06005 -
Victoria Woods Tillsonburg
32T-06005 DAE Report 102
Report Attachments 105
Extension Request 107
Planning Act Changes and OMB Reform - Bill 139
Bill 139 Briefing Note 108
Oxford County Letter regarding HSR EA Terms of Reference
Oxford County Ltr re HSR 20180323 115
CL 18-13, Council Compensation Review Advisory Committee
CL 18-13 Council Remuneration Committee 124
Terms of Reference Council Compensation 126
FIN18-11, 2017 Remuneration and Expenses
FIN18-11 2017 Remuneration and Expenses 129
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2017 Remuneration and Expenses 130
OPS 18-08, Baldwin Street Heavy Truck Route and All-Way
Stop Control
OPS 18-08 Baldwin Street Heavy Truck Route and All-
Way Stop Control 131
OPS 18-08 Attachment 1 - Bylaw 4181 All-Way Stop
Control 136
OPS 18-08 Attachment 2 - Bylaw 4182 Baldiwn Heavy
Truck Route 137
OPS 18-08 Attachment 3 - NOTICE to Baldwin Street
Residents 138
OPS 18-08 Attachment 4 - Appendix A - Public
Comment 139
OPS 18-09, Sole Source AMP Software
OPS 18-09 Sole Source AMP Software 214
RCP 18-15, Awarding RFT18-003 Roofing Tender
RCP 18-15 - Awarding RFT18-003 Roofing Tender 216
RFT18-003 Tillsonburg Community Centre Roofing
Sections 218
RCP 18-18, LLWP Capital Forecast and Slide Tower
Replacement
RCP 18-18 - LLWP Capital forecast and Slide Tower
Replacement 219
RCP 18-04, Awarding RFT18-008 Lake Lisgar Waterpark
Repair Project – Reduced Scope of Work;
RCP 18-14 - Awarding RFT18-008 Lake Lisgar
Waterpark Repair Project - Reduced Scope of Work 222
RCP 18-17, Trans-Canada Trail Update and Proposed Trail
Extension
RCP 18-17 - Trans-Canada Trail Update and Proposed
Trail Extension 224
PW 2018-11 Trans Canada Trail Update and Proposed
Trail Extension 226
CASO Corridor Trail map 233
RCP 18-13, Aquatic Department Staffing Change
RCP 18-13 - Aquatic Department Staffing Change 234
Committee Minutes
180320 Airport Advisory Committee MIN 237
180320 Parks & Recreation MIN 241
180322 Museum MIN 244
Long Point Region Conservation Authority Board of Directors
Annual General Meeting Minutes of April 4, 2018
FA Minutes AGM 02 23 2018 - signed 248
By-Law 4181, To amend By-Law 3701, being a by-law to
regulate traffic and the parking of motor vehicles in the Town of
Tillsonburg
Bylaw 4181 All-Way Stop Control 253
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By-Law 4182, To amend By-Law 3701, being a by-law to
regulate traffic and the parking of motor vehicles in the Town of
Tillsonburg
Bylaw 4182 Baldwin Heavy Truck Route 254
By-Law 4188, To Confirm the proceedings of the Council
Meeting held on April 9, 2018
By-Law 4188 Confirm Proceedings- March 26-2018
Meeting 255
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1. Call to Order
2. Closed Session
Proposed Resolution #1
Moved By: Seconded By:
THAT Council move into Closed Session to consider:
1. litigation or potential litigation, including matters before administrative tribunals, affecting
the Town (Airport Outstanding Accounts).
3. Adoption of Agenda
Proposed Resolution #2
Moved By: Seconded By:
THAT the Agenda as prepared for the Council meeting of Monday, April 9, 2018, be
adopted.
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of March 26, 2018
180326 Council MIN
Proposed Resolution #3
Moved By: Seconded By:
THAT the Minutes of the Council Meeting of March 26, 2018 be approved.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, April 09, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
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Council Meeting – Agenda - 2 -
7. Delegations and Presentations
7.1. Cancer Society Oxford Relay for Life
Presented by: Brian Donlevy
Brian Donlevy Delegation Request Form
Proposed Resolution #4
Moved By: Seconded By:
THAT Council receives the delegation on "Cancer Society Oxford Relay for Life", as
information.
7.2. Proposed Heavy Truck Route - Baldwin Street
Presented By:
1) John Gilvesy
2) James Morgan
3) Bob Muir
4) Jim Calvert & Vicki Watson
5) Tony Pleli
6) Brian Smith
7) Mike Cole
8) Freida Kralj
9) Carlton Ross
10) Stephen Bourne & Maureen Adlard
John Gilvesy Delegation Request Notes
James Morgan Delegation Request Form
Bob Muir Delegation Request Form
Jim Calvert-Harold Moore Delegation Request Form
Tony Pleli Delegation Request Form
Tony Pleli Delegation Information
Brian Smith Delegation Request Form
Brian Smith Delegation Information
Mike Cole Delegation Request Form
Freida Kralj Delegation Request Form
Carlton Ross Delegation Request Form
Stephen Bourne Delegation Request Form
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Council Meeting – Agenda - 3 -
Proposed Resolution #5
Moved By: Seconded By:
THAT Council receives the delegations on the Proposed Heavy Truck Route - Baldwin
Street, as information.
8. Committee Reports & Presentations
9. Public Meetings
9.1. Application for Zone Change - ZN 7-18-01 (Greg Vermeersch), 500 Broadway
ZN 7-18-01_Report
Report Attachments
Applicant Letter
Application ZN 7-18-02
Proposed Resolution #6
Moved By: Seconded By:
THAT Council approves in principle the zone change application submitted by Greg
Vermeersch, whereby the lands described as Part Lot 85, Lot 86, Plan 500, Parts 3 of
41R-1779, Town of Tillsonburg, known municipally as 500 Broadway, are to be rezoned
from ‘Low Density Residential Type 1 Zone (R1)’ to ‘Special Low Density Residential
Type 3 Zone (R3-15)’ to permit the development of a multi-unit dwelling, consisting of 3
dwelling units.
9.2. Application for Zone Change - ZN 7-18-02 (Rolling Meadows & Morcon), 5, 7, 9
Bobolink Drive
ZN 7-18-02_Report
Report Attachments
Application ZN 7-18-02
Proposed Resolution #7
Moved By: Seconded By:
THAT Council approves in principle the zone change application submitted by 2370220
Ontario Inc. (Alair Homes), whereby the lands described as Lots 101, 102, & 103, Plan
M16, Town of Tillsonburg, known municipally as 5, 7 & 9 Bobolink Drive, are to be
rezoned from ‘Low Density Residential Type 1 Zone (R1)’ to ‘Special Low Density
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Council Meeting – Agenda - 4 -
Residential Type 1 Zone (R1-21)’ to permit the development of secondary dwelling units
within single detached dwellings.
10. Planning Applications
10.1. Request for Extension of Draft Plan Approval - 32T-06005 - Victoria Woods
Tillsonburg
32T-06005 DAE Report
Report Attachments
Extension Request
Proposed Resolution #8
Moved By: Seconded By:
THAT Council supports an extension of draft approval for a plan of subdivision
submitted by Victoria Woods Tillsonburg GP Inc., for lands described as Part Lot 7,
Concession 12 (Dereham), Town of Tillsonburg, to April 30, 2020, to grant additional
time to satisfy the conditions of draft plan approval and register the remaining phases of
the draft plan of subdivision.
11. Information Items
11.1. Planning Act Changes and OMB Reform - Bill 139
Bill 139 Briefing Note
Proposed Resolution #9
Moved By: Seconded By:
THAT the Planning & Municipal Board Reform (Bill 139) - Update dated April 3,
2018 be received, as information.
11.2. Oxford County Letter regarding HSR EA Terms of Reference
Oxford County Ltr re HSR 20180323
Proposed Resolution #10
Moved By: Seconded By:
THAT Council requests the Province of Ontario commit to a High Speed Rail
Environmental Assessment Terms of Reference that, as required under the
Environmental Assessment Act, explicitly include the full and comparative
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Council Meeting – Agenda - 5 -
assessment of alternatives to HSR including the optimization of existing rail
corridors such as the High Performance Rail (HPR) alternative;
AND FURTHER THAT the Premier of Ontario, the Minister of Transportation, the
Minister of Environment and Climate Change and the Executive Director, High
Speed Rail Programs, MTO be so advised.
12. Mayor
13. Quarterly Reports
14. Reports from Departments
14.1. Chief Administrative Officer
14.2. Clerk’s Office
14.2.1. CL 18-13, Council Compensation Review Advisory Committee
CL 18-13 Council Remuneration Committee
Terms of Reference Council Compensation
Proposed Resolution #11
Moved By: Seconded By:
THAT Council receives Report CL 18-13, Council Compensation Review
Advisory Committee;
AND THAT Council approves the Terms of Reference for the Council
Compensation Review Advisory Committee;
AND THAT Council appointments ________________, ________________ and
______________ to the Council Compensation Review Advisory Committee.
14.3. Development and Communication Services
14.4. Finance
14.4.1. FIN18-11, 2017 Remuneration and Expenses
FIN18-11 2017 Remuneration and Expenses
2017 Remuneration and Expenses
Proposed Resolution #12
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Council Meeting – Agenda - 6 -
Moved By: Seconded By:
THAT Council receives Report FIN18-11, 2017 Remuneration and Expenses, as
information.
14.5. Fire and Emergency Services
14.6. Operations
14.6.1. OPS 18-08, Baldwin Street Heavy Truck Route and All-Way Stop Control
OPS 18-08 Baldwin Street Heavy Truck Route and All-Way Stop Control
OPS 18-08 Attachment 1 - Bylaw 4181 All-Way Stop Control
OPS 18-08 Attachment 2 - Bylaw 4182 Baldiwn Heavy Truck Route
OPS 18-08 Attachment 3 - NOTICE to Baldwin Street Residents
OPS 18-08 Attachment 4 - Appendix A - Public Comment
Proposed Resolution #13
Moved By: Seconded By:
THAT Council receives Report OPS 18-08, Baldwin Street Heavy Truck Route
and All-Way Stop Control;
AND THAT Council adopts By-Law 4181 to amend Traffic By-Law 3701
permitting the use of All-Way stop control at the intersection of Quarter Town
Line and Baldwin Street;
AND THAT Council adopts By-Law 4182 to amend Traffic By-Law 3701
permitting the use of Baldwin Street as a designated Heavy Truck Route.
‘OR’
AND THAT pursuant to Section 27 (5) of Traffic & Parking By-Law 3701 Council
hereby authorizes Newell Road, Baldwin Street and Quarter Town Line to be
marked with signs to prohibit their use as a Heavy Truck Route.
14.6.2. OPS 18-09, Sole Source AMP Software
OPS 18-09 Sole Source AMP Software
Proposed Resolution #14
Moved By: Seconded By:
THAT Council receives Report OPS 18-09, Sole Source AMP Software;
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Council Meeting – Agenda - 7 -
AND THAT Council authorizes staff to forego the purchasing policy for this
particular item;
AND FURTHER THAT the Sole Source for Asset Management Software be
granted to Public Sector Digest – Citywide.
14.7. Recreation, Culture & Park Services
14.7.1. RCP 18-15, Awarding RFT18-003 Roofing Tender
RCP 18-15 - Awarding RFT18-003 Roofing Tender
RFT18-003 Tillsonburg Community Centre Roofing Sections
Proposed Resolution #15
Moved By: Seconded By:
THAT Council receives Report RCP 18-15, Awarding RFT18-003 Roofing Tender
for information;
AND THAT Council awards Tender RFT18-003 for the restoration and
replacement of the 5 roofing sections located at the Tillsonburg Community
Centre to Northeast Roofing for the tendered price of $192,415 minus negotiated
mobilization savings of $500 for a total award of $191,915 before applicable
taxes.
14.7.2. RCP 18-18, LLWP Capital Forecast and Slide Tower Replacement
RCP 18-18 - LLWP Capital forecast and Slide Tower Replacement
Proposed Resolution #16
Moved By: Seconded By:
THAT Council receives RCP 18-18, LLWP Capital Forecast and Slide Tower
Replacement;
AND THAT Council supports Option 1, to decommission the slide for 2018 and
2019 in order to do long term planning for the waterpark.
14.7.3. RCP 18-04, Awarding RFT18-008 Lake Lisgar Waterpark Repair Project –
Reduced Scope of Work
RCP 18-14 - Awarding RFT18-008 Lake Lisgar Waterpark Repair Project - Reduced Scope
of Work
Proposed Resolution #17
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Council Meeting – Agenda - 8 -
Moved By: Seconded By:
THAT Council receives Report RCP 18-14 – Awarding RFT18-008 Lake Lisgar
Waterpark Repair Project – Reduced Scope of Work;
AND THAT Council award Tender RFT18-008 for the repairs of the Lake Lisgar
Waterpark to PPL Aquatic, Fitness & Spa Group Inc. for the tendered price of
$166,546 before applicable taxes and any contingency expenses.
15. Unfinished Business
15.1. RCP 18-17, Trans-Canada Trail Update and Proposed Trail Extension
RCP 18-17 - Trans-Canada Trail Update and Proposed Trail Extension
PW 2018-11 Trans Canada Trail Update and Proposed Trail Extension
CASO Corridor Trail map
Resolution #19, Deferred from May 23, 2017 Council Meeting
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report RCP 17-32 – CASO Corridor Trail Extension;
AND THAT brushing, trail surface and signage be implemented to bring the trail
up to a safe and usable standard similar to that of the Trans Canada Trail up to a
maximum of $60,000, to be funded from development charges (90%) and the
Parklands Reserve Trust (10%);
AND THAT a By-Law be brought forward for Council consideration to authorize
the Mayor and Clerk to sign the Land Use Agreement with Oxford County to use
the section of former CASO rail corridor in Tillsonburg between Quarter Town
Line and the Trans Canada Trail as a recreational trail and active transportation
link.
Proposed Resolution #18
Moved By: Seconded By:
THAT Council receives Report RCP 18-17, Trans-Canada Trail Update and
Proposed Trail Extension;
AND THAT Council approves an amendment to the trail route, identified in
Schedule A of the Trans Canada Trail Agreement between the County of Oxford
and the Town of Tillsonburg, to include an extension of the off road multi-use
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Council Meeting – Agenda - 9 -
recreation trail, from west of Tillson Avenue to Quarter Town Line along the
former Canada Southern Station (CASO) railway corridor within Tillsonburg.
16. Staff Information Reports
16.1. RCP 18-13, Aquatic Department Staffing Change
RCP 18-13 - Aquatic Department Staffing Change
Proposed Resolution #19
Moved By: Seconded By:
THAT Council receives Report RCP 18-13, Aquatic Department Staffing Change,
for information.
17. Committee Minutes & Reports
17.1. Committee Minutes
180320 Airport Advisory Committee MIN
180320 Parks & Recreation MIN
180322 Museum MIN
Proposed Resolution #20
Moved By: Seconded By:
THAT Council receives the Airport Advisory Committee Minutes dated March 20,
2018, the Parks and Recreation Advisory Committee Minutes dated March 20,
2018, and the Museum Advisory Committee Minutes dated March 22, 2018, as
information.
17.2. Long Point Region Conservation Authority Board of Directors Annual General
Meeting Minutes of April 4, 2018
FA Minutes AGM 02 23 2018 - signed
Proposed Resolution #21
Moved By: Seconded By:
THAT Council receives the Long Point Region Conservation Authority Board of
Directors Annual General Meeting Minutes of April 4, 2018, as information.
18. Notice of Motions
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19. Resolutions
20. Resolutions Resulting from Closed Session
21. By-Laws
By-Laws from the Meeting of Monday, April 09, 2018
21.1. Proposed Resolution #22
Moved By: Seconded By:
THAT By-Law 4181, To amend By-Law 3701, being a by-law to regulate traffic
and the parking of motor vehicles in the Town of Tillsonburg; and
By-Law 4182, To amend By-Law 3701, being a by-law to regulate traffic and the
parking of motor vehicles in the Town of Tillsonburg, be read for a first, second,
third and final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
21.2. Proposed Resolution #23
Moved By: Seconded By:
By-Law 4188, To Confirm the proceedings of the Council Meeting held on April 9,
2018, be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
22. Items of Public Interest
23. Adjournment
Proposed Resolution #24
Moved By: Seconded By:
THAT the Council Meeting of Monday, April 9, 2018 be adjourned at _____ p.m.
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ATTENDANCE
Mayor Stephen Molnar
Councillor Max Adam
Councillor Jim Hayes
Councillor Brian Stephenson
Staff:
David Calder, CAO
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture and Parks
Jeff Smith, Fire Chief
Janelle Costantino, Manager of Finance/Deputy Treasurer
Donna Wilson, Town Clerk
Laura Pickersgill, Legislative Services Coordinator
Regrets:
Deputy Mayor Dave Beres
Councillor Penny Esseltine
Councillor Chris Rosehart
Dave Rushton, Director of Finance/Treasurer
1. Call to Order
The meeting was called to order at 6:00pm.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Hayes Seconded By: Councillor Adam
THAT the Agenda as prepared for the Council meeting of Monday, March 26, 2018,
be adopted.
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, March 26, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
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Council Meeting – Minutes - 2 -
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of March 12, 2018
180312 Council MIN
Resolution #2
Moved By: Councillor Hayes Seconded By: Councillor Adam
THAT the Minutes of the Council Meeting of March 12, 2018, be approved.
Carried
6. Delegations and Presentations
6.1. Volunteer Appreciation Award
Presented to: Jami Stephenson
6.2. Watersmart Message
Presented by: Grace Boak, Shelby Vollmershausen, AJ Wiggins and Matt
Delaere
February Winter to Spring Presentation
Tillsonburg junior lifeguards presented the dangers of water during the ice melt
with changing seasons.
Council was given the opportunity to ask questions.
Resolution #3
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT Council receives the Watersmart Message as information.
Carried
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6.3. Volunteer Recruitment Appeal for the Multi-Service Centre
Presented by: Aleshia Wattie
Multi-Service Centre Aleshia Wattie Meals of Wheels Delegation
Volunteer Presentation Meals on Wheels
Aleshia Wattie presented the Meals on Wheels program and has encouraged
councillors and staff to volunteer their time to be able to service a third delivery
route in the community.
Resolution #4
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT Council receives the Volunteer Recruitment Appeal for the Multi-Service
Centre presentation, as information.
Carried
Resolution #4A
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT the CAO conduct a survey of Town staff and councillors to determine the
capabilities and willingness of individuals or departments to participate in
community service at a corporate level.
AND THAT a staff report provided for Council information and consideration at a
future meeting.
Carried
7. Committee Reports & Presentations
8. Public Meetings
Resolution #5
Moved By: Councillor Stephenson Seconded By: Councillor Hayes
THAT Council move into the Committee of Adjustment to hear applications for Minor
Variance.
Carried
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8.1. Application for Minor Variance - A-02/18 - John Habkirk, 5 Ross Street- attended
A-02/18 Report
Report Attachments
A-02/18 Application
Eric Gilbert, Senior Planner, County of Oxford appeared before Council and
presented minor variance application A-02/18.
Opportunity was given for comments and questions.
The applicant, John Habkirk, appeared before council in support of the
application.
No member of the public appeared before council in opposition to the variance.
Council passed the following resolution.
Resolution #6
Moved By: Councillor Stephenson Seconded By: Councillor Hayes
THAT Tillsonburg Committee of Adjustment approve Application File A-02/18,
submitted by John Habkirk, for lands described as Lot 585, Plan 500, Town of
Tillsonburg, as it relates to:
1. Relief from Section 6.2, – Zone Provisions (R1) Rear Yard Minimum Depth, to
reduce the required rear yard depth from 12 m (39.3 ft) to 10.3 m (33.7 ft) to
facilitate the construction of an attached garage, subject to the condition that
a building permit for the proposed attached garage shall be issued within one
year of the date of the Committee's decision.
Carried
8.2. Application for Minor Variance - A-03/18 - Lori Graves, Chris Declarke,
Landmark Homes, 15 Wren Court
A-03/18 Report
Report Attachments
A-03/18 Application
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Council Meeting – Minutes - 5 -
Eric Gilbert, Senior Planner, County of Oxford appeared before Council and
presented minor variance application A-03/18.
Opportunity was given for comments and questions.
Jesse Wilson, architect from SR Architecture, provided information on
landscaping and fencing for the property.
Shirley Jones appeared before council in opposition to the application.
Stephen Gergich expressed concerns regarding the lot coverage as well as
pedestrian safety and traffic flow but in turn, spoke in favour of the application.
David Lee appeared before council in support of the application.
Council passed the following resolution.
Resolution #7
Moved By: Councillor Hayes Seconded By: Councillor Adam
THAT Tillsonburg Committee of Adjustment approve Application File A-03/18,
submitted by Lori Graves, Chris Declark, Landmark Homes, for lands described
as Lot 132, Plan M-16, Town of Tillsonburg, as it relates to:
1. Relief from Table 9.2 – Medium Density Residential Zone Provisions
(RM), to reduce the required lot frontage from 36 m (118.1 ft) to 28 m
(91.9 ft);
2. Relief from Table 9.2 – Medium Density Residential Zone Provisions
(RM), to increase the maximum lot area per dwelling unit from 320 m2
(3,444.6 ft2) to 382 m2 (4,111.9 ft2); and
3. Relief from Table 9.2 – Medium Density Residential Zone Provisions
(RM), to reduce the required interior side yard width from 3 m (9.8 ft) to
2.99 m (9.4 ft).
Carried
8.3. Application for Minor Variance - A-04/18 - John Bamford (Justin Ryksen), 20
Crocus Avenue
A-04/18 Report
Report Attachments
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Application A-04/18
Eric Gilbert, Senior Planner, County of Oxford appeared before Council and
presented minor variance application A-04/18.
Opportunity was given for comments and questions.
The applicant, Justin Ryksen, appeared before council in support of the
application.
No member of the public appeared before council in opposition of the
application.
Council passed the following resolution.
Resolution #8
Moved By: Councillor Hayes Seconded By: Councillor Adam
THAT Tillsonburg Committee of Adjustment approve Application File A-04/18,
submitted by John Bamford (Justin Ryksen), for lands described as Lot 19, Plan
41M-145 Town of Tillsonburg, as it relates to:
1. Relief from Section 5.37.1 – Permitted Projection into required yard, to
increase the permitted projection into the required rear yard for a covered
deck from 1.5 m (4.9 ft) to 3.0 m (9.8 ft);
2. Relief from Section 6.2 – Zone Provisions (R1) Lot Coverage Maximum, to
increase the maximum lot coverage allowance from 33% to 38% of lot
area; and
3. Relief from Section 6.2 – Zone Provisions (R1) Rear Yard Minimum
Depth, to reduce the required rear yard from 12 m (39.3 ft) to 11.77 m
(38.7 ft),
subject to the condition that a building permit for the proposed dwelling shall be
issued within one year of the date of the Committee's decision.
Carried
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Resolution #9
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT Council move out of the Committee of Adjustment and move back into regular
Council session.
Carried
9. Planning Applications
10. Information Items
10.1. 2018 Senior of the Year Nominations - Call for Nominations
2018 Senior of the Year Award- Call for Nominations
Resolution #10
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT Council receives the correspondence 2018 Senior of the Year
Award - Call for Nominations as information;
AND THAT Council directs the Special Awards Committee to proceed with
the nomination process and bring back a recommendation to Council for
consideration.
Carried
11. Mayor
12. Quarterly Reports
12.1. FIN 18-08, 2017 Fourth Quarter Financial Results
FIN18-08 2017 Fourth Quarter Financial Results
2017 Q4 Consolidated Results
Resolution #11
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives Report FIN 18-08, 2017 Fourth Quarter Financial
Results, as information.
Carried
12.2. FIN 18-09, 2017 Fourth Quarter Finance Department
FIN18-09 2017 Fourth Quarter Finance Department Results
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Finance - Q4 2017 operating results
Finance - Q4 2017 capital results
Resolution #12
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives Report FIN 18-09, 2017 Fourth Quarter Finance
Department, as information.
Carried
12.3. DCS 18-14, 2017 Fourth Quarter Building, Planning & By-Law Services
DCS 18-14; Building/Planning/By-Law Services 2017 Annual Report
Q4 Financial Summary
Resolution #13
Moved By: Councillor Hayes Seconded By: Councillor Stephenson
THAT Council receives Report DCS 18-14, 2017 Fourth Quarter Building,
Planning & By-Law Services, as information.
Carried
12.4. DCS 18-15, 2017 Fourth Quarter Economic Development and Marketing
Report DSC 18-15
Q4 Financial Summary - Operating
Q4 Financial Summary - Capital
Resolution #14
Moved By: Councillor Hayes Seconded By: Councillor Stephenson
THAT Council receives Report DCS 18-15, 2017 Fourth Quarter Economic
Development and Marketing, as information.
Carried
12.5. OPS 18-07, 2017 Fourth Quarter Operations Services
OPS 18-07 2017 Fourth Quarter Operations Services
OPS 18-07 Attachment 1 - Operating & Capital Summaries
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Resolution #15
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT Council receives Report OPS 18-07, 2017 Fourth Quarter
Operations Services, as information.
Carried
12.6. RCP 18-12, 2017 Fourth Quarter Recreation, Culture and Parks
RCP 18-12 - Recreation Culture and Parks 2017 Q4 Results
RCP - 2017 Q4 operating results
RCP - 2017 Q4 capital results
Resolution #16
Moved By: Councillor Adam Seconded By: Councillor Hayes
THAT Council receives Report RCP 18-12, 2017 Fourth Quarter
Recreation, Culture and Parks, as information.
Carried
12.7. FRS 18-02, 2017 Fourth Quarter Fire Department
FRS 18-02 Fourth Quarter Report 2017
Fire - operating results 2017
Fire - capital results 2017
Resolution #17
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives Report FRS 18-02, 2017 Fourth Quarter Fire
Department, as information.
Carried
13. Reports from Departments
13.1. Chief Administrative Officer
13.1.1. CAO 18-04, Community Transportation Update
CAO 18-04 Community Transportation Update
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T-GO will continue operation during the RFP process.
Staff are encouraged to be aware of future transportation grant
opportunities.
Resolution #18
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives Report CAO 18-04, Community Transportation
Update, for information.
Carried
13.2. Clerk’s Office
13.3. Development and Communication Services
13.3.1. DCS 18-13, Outstanding New Home Construction Deposits
DCS 18-13 - Outstanding New Home Construction Deposits
A final notice will be given to builders to close their building permits.
A policy is coming for Council consideration on risk analysis and
outstanding deposits.
Resolution #19
Moved By: Councillor Hayes Seconded By: Councillor Stephenson
THAT Council receives Report DCS 18-13, Outstanding New Home
Construction Deposits, as information;
AND THAT Council approves the transfer of deposit funds from the
Construction Deposit account to the Development remediation account
effective December 31, 2018.
Carried
13.4. Finance
13.4.1. FIN 18-05, 2017 Development Charges Annual Statement
FIN18-05 2017 Development Charge Annual Statement
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Council Meeting – Minutes - 11 -
2017 Reserve Fund Statement
Resolution #20
Moved By: Councillor Hayes Seconded By: Councillor Stephenson
THAT Report FIN 18-05, 2017 Development Charges Annual Statement
be received;
AND THAT the Director of Finance ensures that the annual statement is
made available to the public;
AND THAT the Director of Finance be directed to provide the annual
statement to the Minister of Municipal Affairs and Housing on request.
Carried
13.4.2. FIN 18-06, Surplus Debt Proceeds
FIN18-06 - Surplus debt proceeds
Resolution #21
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Report FIN 18-06, Surplus Debt Proceeds be received;
AND THAT the surplus debt proceeds from the Gas Detection and Air
Monitoring project of $4,168 be allocated to the Carroll Trail project.
Carried
13.4.3. FIN 18-07, Contributions to Reserves
FIN18-07 Contributions to Reserves
Resolution #22
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives Report FIN 18-07, Contributions to Reserves;
AND THAT $573,129 is contributed to reserves in 2017.
Carried
13.4.4. FIN 18-10, Ground Lease Acknowledgement Agreement
FIN18-10 Ground Lease Acknowledgement Agreement
By-Law 4185 Ground Lease Acknowledgement Agreement
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Council Meeting – Minutes - 12 -
By-Law 4185 Assignment
By-Law 4185 Agreement
The Town’s lawyer has reviewed the lease.
Council has requested clarification on the history of the ground lease.
Councillor Adam requested a recorded vote.
Recorded Vote:
Name Vote in Favour Vote Against
Councillor Adam X
Deputy Mayor Beres
Councillor Esseltine
Councillor Hayes X
Mayor Molnar X
Councillor Rosehart
Councillor Stephenson X
The recorded vote reflects the vote is 3 in favour of the motion and 1
against the motion.
The Motion is “Carried”.
Resolution #23
Moved By: Councillor Hayes Seconded By: Councillor Stephenson
THAT Report FIN 18-10, Ground Lease Acknowledgement Agreement be
received as information;
AND THAT By-Law 4185 be brought forward for Council consideration.
Carried
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Council Meeting – Minutes - 13 -
13.5. Fire and Emergency Services
13.5.1. FRS 18-03, Single Source Dispatch Console
FRS 18-03 Single Source Dispatch Console
Resolution#24
Moved By: Councillor Hayes Seconded By: Councillor Stephenson
THAT Council receives Report FRS 18-03, Single Source Dispatch
Console;
AND THAT Council authorizes staff to forego the purchasing policy for this
particular capital item;
AND THAT the Single Source for the Dispatch Console is granted to
Spectrum Communications Limited.
Carried
13.6. Operations
13.7. Recreation, Culture & Park Services
14. Unfinished Business
15. Staff Information Reports
16. Committee Minutes & Reports
16.1. Committee Minutes
171211 Airport Advisory MIN
180213 Development MIN
180222 Museum MIN
180301 HBC MIN
180305 Mem Park MIN
180313 AAC MIN
180320 Special Awards MIN
180321 Cultural Advisory Committee MIN
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Council Meeting – Minutes - 14 -
Resolution #25
Moved By: Councillor Adam Seconded By: Councillor Hayes
THAT Council receives the Airport Advisory Committee Minutes dated
December 11, 2017; the Development Committee Minutes dated February
13, 2018; the Museum Advisory Committee Minutes dated February 22,
2018; the Heritage, Beautification & Cemetery Advisory Committee
Minutes dated March 1, 2018; the Memorial Park Revitalization Committee
Minutes dated March 5, 2018; the Accessibility Advisory Committee
Minutes dated March 13, 2018; the Special Awards Committee Minutes
dated March 20, 2018; and the Cultural Advisory Committee Minutes
dated March 21, 2018, as information.
Carried
17. Notice of Motions
18. Resolutions
Resolution #25A
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT the CAO provide an update on the background and status of the
ground lease agreement between the Town of Tillsonburg and the current
Town Centre Mall owners at the second regular meeting of May 2018.
Carried
19. Resolutions Resulting from Closed Session
20. By-Laws
By-Laws from the Meeting of Monday, March 26, 2018
20.1. Resolution #26
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT By-Law 4185, to authorize a Ground Lease Acknowledgement
Agreement between the Corporation of the Town of Tillsonburg, CIBC
Mortgages Inc., and SBLP Tillsonburg Town Centre Inc. be read for a first,
second, third and final reading and that the Mayor and the Clerk be and
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Council Meeting – Minutes - 15 -
are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
Resolution #26A
Moved By: Councillor Adam Seconded By: Councillor Hayes
THAT By-Law 4173, Tillsonburg Procedural By-Law, be read for a third
and final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Carried
20.2. Resolution #27
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT By-Law 4184, To Confirm the Proceedings of the Council Meeting
of March 26, 2018 be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the
same, and place the corporate seal thereunto.
Carried
21. Items of Public Interest
Kidde Canada has recalled a mass amount of smoke alarms sold between
September 2016 and January 2018 with model numbers PI2010 and PI9010. Units
with a visible yellow cap will be affected.
Tillsonburg Skating Carnival: “Mamma Mia under the Big Top” will be held on April
6th and 7th at the Arena.
Citizen of the Year nominations are due April 6, 2018.
Ride and Stride for Cancer signup sheets are available at Cowards Pharmacy.
The Cultural Advisory Committee is seeking volunteers to assist with planning the
annual Tillsonburg Christmas Fest.
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Council Meeting – Minutes - 16 -
22. Adjournment
Resolution #28
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT the Council Meeting of Monday, March 26, 2018 be adjourned at 9:05 p.m.
Carried
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1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Saturday, March 24, 2018 7:45 PMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Saturday March 24th 2018 7:44 PM with reference number 2018-03-24-002. First Name Brian Last Name Donlevy Street Address 581 Canterbury Street Town/City Woodstock Postal Code N4S 4L1 Phone Number 416-807-6578 E-mail briandon30@hotmail.com Do you or any members of your party require accessibility accommodations? No 30
2 Council Meeting Date April 9, 2018 Subject of Delegation Cancer Society Oxford Relay for LIfe Name(s) of Delegates and Position(s) Brian Donlevy I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Brief Summary of Issue or Purpose of Delegation Talking about the 2018 Relay for Life in Woodstock on June 8th Will there be a Power Point presentation? No Have you been in contact with a Staff member regarding the Delegation topic? Yes If yes, please list the Staff member(s) you have been working with. Doona Wilson, Laura Pickersgill I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept [This is an automated email notification -- please do not respond] 31
1Laura PickersgillFrom:David CalderSent:Thursday, March 15, 2018 12:44 PMTo:John Gilvesy; gentrac@icigateway.com; Kevin DeLeebeeck; Clerks Office; EngineeringCc:Councillors; mhlaw@execulink.comSubject:RE: Notice to Baldwin Street Residents dated March 7, 2018John, Our intent is to get all information together and send out in one email. There are others that have also asked for information so we want to make sure we are providing the information to all requestors including members of Council and minimize the number of emails being sent out. Please allows us until tomorrow which I originally advised was our commitment to you to have the information available. Thank you, David -----Original Message----- From: John Gilvesy [mailto:gentrac@bellnet.ca] Sent: Thursday, March 15, 2018 12:14 PM To: David Calder; gentrac@icigateway.com; Kevin DeLeebeeck; Clerks Office; Engineering Cc: Councillors; mhlaw@execulink.com Subject: Notice to Baldwin Street Residents dated March 7, 2018 David, For the record, Permterra Development Corporation and at least one of the residents of the Wood Haven Condominium units did not receive a copy of the Notice (we received it from a resident backing on to Baldwin). Hence the question about distribution? Is the Quarter Town Line Corridor Management Study not readily available?? It was referenced in the Notice. Can it not just be emailed to us so we can start our review??? We can wait for the other reports. Regards, John 32
2 -----Original Message----- From: David Calder Sent: Thursday, March 15, 2018 10:31 AM To: gentrac@icigateway.com ; Kevin DeLeebeeck ; Clerks Office ; Engineering Cc: Councillors ; gentrac@bellnet.ca ; mhlaw@execulink.com Subject: RE: Notice to Baldwin Street Residents dated March 7, 2018 Good Morning Mr. Gilvesy, In response to your email noted below, I will refer you to my email of March 7th in which I outlined when I would have information to you, being the end of this week. Regarding the notice, property owners directly abutting Baldwin Street were notified by mail and notice was also placed on the Town page of the local newspaper and on the Town's web site. Further to you email of March 11th and your email dated today, you have been added as a delegation to the Council meeting on April 9, 2018. In addition, further to your email of March 11th, your emails regarding this matter will also be included in the agenda of April 9, 2018. Sincerely, David -----Original Message----- From: gentrac@icigateway.com [mailto:gentrac@icigateway.com] Sent: Thursday, March 15, 2018 7:12 AM To: David Calder; Kevin DeLeebeeck; Clerks Office; Engineering Cc: Councillors; gentrac@bellnet.ca; mhlaw@execulink.com Subject: Notice to Baldwin Street Residents dated March 7, 2018 Good morning, Further to previous correspondence, we are finding that many residents and landowners who may be impacted by the proposed changes did not receive respective Notice by mail. In our opinion, families with children required to walk to schools, and residents that walk, run, bike, live, and play (including those that frequent parks and toboggan areas) in the vicinity of Baldwin Street should have been notified. Please provide details on how mailing list was determined. 33
3In addition, we have yet to receive copies of study and reports as requested. Do studies include respective noise, traffic, and environmental impact studies that also reflect recent and expected population growth along Quarter Town Line? We hold the Town of Tillsonburg responsible for all respective costs and damages resulting from the Notice and/or failure to adequately study impact of respective changes prior to release of Notice. As an aside, we are noticing a relatively high number of heavy trucks using Broadway as a North - South travel route. My understanding is that Tillson Avenue is the designated heavy truck route. Can you investigate and comment? Please respond accordingly and add us to the register as a delegation for the Council meeting on April 9, 2018. Alternatively and preferably, please take immediate action to retract the Notice and avoid further costs and damage. Truly, John Gilvesy, P.Eng. Permterra Development Corporation p: 519.842.9090 f: 519.842.7989 -----Original Message----- From: David Calder [mailto:DCalder@Tillsonburg.ca] Sent: Monday, March 12, 2018 11:37 AM To: gentrac@icigateway.com Cc: 'Councillors', 'Kevin DeLeebeeck', 'Clerks Office', 'Engineering', gentrac@icigateway.com, gentrac@bellnet.ca Subject: RE: Notice to Baldwin Street Residents dated March 7, 2018 Good Morning John, Thanks for the additional information. I will ensure your emails are part of the Council agenda for April 9, 2018. Also, I will provide you with the information as noted in my previous email dated March 11, 2018. Sincerely, David -----Original Message----- 34
4From: gentrac@icigateway.com [mailto:gentrac@icigateway.com] Sent: Sunday, March 11, 2018 11:35 PM To: David Calder Cc: Councillors; Kevin DeLeebeeck; Clerks Office; Engineering; gentrac@icigateway.com; gentrac@bellnet.ca Subject: Notice to Baldwin Street Residents dated March 7, 2018 David ... thank you for your email reply. We are well aware of the Public Engagement Policy. However, this matter has already been addressed years ago. In fact, it was a matter of public interest, including article in the local newspaper on February 28, 2012 (see attached link). http://www.tillsonburgnews.com/2012/09/28/trucks-not-welcome-on-quarter-town-line Further to our previous email, we repeat that changing Baldwin Street into a Designated Heavy Truck Route could seriously impact our condominium project, respective residents, and the many residents and children within walking proximity along Baldwin Street ... including noise levels, quiet enjoyment, safety, traffic, environmental impact, and respective future sales efforts. Please be aware that timing of the Notice could not have been worse as we are entering our busiest time of year for sales. In addition, both the Van Norman Industrial Park and Hwy 3 Business Park border on Hwy # 3 ... with extensive work recently on Hwy # 3 to accommodate east west traffic. My understanding is that traffic to and from the north are accommodated by Culloden Road and County Road #13. Other than local distribution, heavy trucks should not be permitted on Baldwin Street or Quarter Town Line. Yes, as soon as possible, please provide a copy of the referenced Quarter Town Line Corridor Management Study, and any and all respective past and present traffic, noise, and planning studies, including reports recommending against allowing heavy trucks along Quarter Town Line. And yes, we would like all our emails regarding this matter included with the agenda of April 9, 2018 and added to the public record. Again however, we ask that immediate action be taken to avoid further and potential damage caused by the Notice. Your immediate attention to this matter is appreciated. Truly, John Gilvesy, P.Eng. Permterra Development Corporation p: 519.842.9090 f: 519.842.7989 35
5 -----Original Message----- From: David Calder [mailto:DCalder@Tillsonburg.ca] Sent: Sunday, March 11, 2018 11:10 AM To: gentrac@icigateway.com, gentrac@bellnet.ca Cc: 'Councillors', 'Kevin DeLeebeeck' Subject: RE: Notice to Baldwin Street Residents dated March 7, 2018 Dear Mr. Gilvesy, Thank you for your email dated March 9, 2018. You have copied a number of people on your email so please accept this response on behalf of the Town of Tillsonburg administration. I have copied Town Council on my response to you. Also, I want to note that Council has not made any decision regarding the proposed amendments to the Traffic By-law as outlined in the Notice you received. On February 9, 2015, the Council of the Town of Tillsonburg adopted a Public Engagement Policy. The policy was recognition by the Town that public engagement is a critical component of a strong and healthy municipal government. The policy aims to empower citizens through active participation in the decision making process. The policy is important as it recognizes that there is legislated notification for such purposes as planning matters and non-legislated notice for town projects or issues that will have public interest. The Guiding Principles of the policy are as follows: 1. Inclusivity and respect for diverse interests; 2. Accountability; 3. Transparency ; 4. Collaboration and shared purpose; 5. Open Communication; 6. Shared information; 7. Continuous improvement. I share this information with you as it is important to note that the initial staff report and consultant’s presentation to Council on November 27, 2017 was part of an open public council meeting. The report and subsequent consultants presentation indicated that the 36
6consultant was recommending implementation of a designated truck route along Baldwin Street between Quarter Town Line and Broadway as well as an all way stop at Baldwin and Quarter Town Line. It was also noted in the report that any related Traffic By-law amendments would come to Council for consideration. As a result, the process of reviewing the consultant’s recommendations to date has been very open and transparent. The current public engagement process and subsequent notice continues to be open, transparent and inclusive through shared information in advance of any Council deliberations. As previously noted, Council has not made a decision on the recommendations of the consultant as contained in the staff report dated November 27, 2017. Prior to making any decision, the Public Engagement policy is being followed and notice is being provided to the public in order to give the public an opportunity for input at the Council meeting scheduled for April 9, 2018. I would encourage you to register as a delegation as indicated in the notice and attend the Council meeting on April 9, 2018. If you cannot attend and would like your email of March 9, 2018 included with the agenda of April 9, 2018 I will ensure that it is added to the public record. John, I will have staff provide you with a copy of the Quarter Town Line Corridor Management Study and the staff report that was presented to Council on November 27, 2017. I am not aware of what other material may be available but I will have staff check to see if other related past reports have been presented to Council. I will endeavor to have the information to you by the end of the week. I will also ensure that a copy of the staff report for the April 9, 2018 Council meeting is provided to you in advance. This report will be available April 5, 2018. Thank you for permitting me the opportunity to respond to your email. Sincerely, David From: John Gilvesy [mailto:gentrac@bellnet.ca] Sent: Friday, March 09, 2018 7:27 PM To: Clerks Office; Engineering Cc: gentrac@icigateway.com; James Morgan; David Calder; Stephen Molnar; Dave Beres; Brian Stephenson; Penny Esseltine; Maxwell Adam; Jim Hayes; Chris Rosehart Subject: Notice to Baldwin Street Residents dated March 7, 2018 To Town of Tillsonburg, Members of Council, Clerk, Chief Administrative Officer, and Manager of Engineering for the Town of Tillsonburg, 37
7Further to “Notice to Baldwin Street Residents” (Notice) dated March 7, 2018, we hereby advise that we strongly object to proposed changes to By-law 3701, including proposal to make Baldwin Street a “Designated Heavy Truck Route”. As you may be aware, we have a planned and approved luxury townhouse condominium project at the south east corner of Baldwin and Quarter Town Line intersection (Wood Haven Subdivision). Permits have recently been issued and construction is about to start at Phase 2 (total 4 phases) of the condominium project. Changing Baldwin Street into a Designated Heavy Truck Route could seriously impact our condominium project, respective residents, and the many residents and children within walking proximity along Baldwin Street ... including noise levels, quiet enjoyment, safety, traffic, environmental impact, and respective future sales efforts. Please note that the respective subdivision agreement already requires Warning Clauses due to noise levels along Quarter Town Line. In fact, even issuance of the respective Notice could seriously impact our current and ongoing sales efforts. Accordingly, be advised that we hold the Town of Tillsonburg responsible for all respective costs and damages. Please do not allow the proposed change, and take immediate action to avoid further and potential damage caused by the Notice. Also, as soon as possible, please provide a copy of the referenced Quarter Town Line Corridor Management Study, and any and all respective past and present traffic, noise, and planning studies, including reports recommending against allowing heavy trucks along Quarter Town Line. Your immediate attention to this matter is appreciated. Truly, John Gilvesy, P.Eng. Permterra Development Corporation p: 519.842.9090 f: 519.842.7989 www.gentrachomes.com<http://www.gentrachomes.com> The information contained in this email transmission is confidential and intended solely for the addressee stated above. Access to this email by anyone else is unauthorized. If you are not the addressee, you must not read, use or disseminate the information contained in this email. If you have received this email transmission in error, please notify the sender immediately and delete this email from your computer. 38
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1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Tuesday, March 13, 2018 4:50 PMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Tuesday March 13th 2018 4:49 PM with reference number 2018-03-13-002. First Name James Last Name Morgan Street Address 54 Wood Haven Drive Town/City Tillsonburg Postal Code N4g 0a5 Phone Number 519-842-4228 E-mail jandsmorgan@rogers.com Do you or any members of your party require accessibility accommodations? No 40
2 Council Meeting Date April 9, 2018 Subject of Delegation Heavy truck designation on Baldwin Street Name(s) of Delegates and Position(s) James Morgan - resident on adjoining street Name of Group or Person(s) being represented (if applicable) N/A I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Brief Summary of Issue or Purpose of Delegation To oppose change of designation of Harvey Street to accommodate heavy trucks. Will there be a Power Point presentation? No Have you been in contact with a Staff member regarding the Delegation topic? Yes If yes, please list the Staff member(s) you have been working with. Laura Pickersgill I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept [This is an automated email notification -- please do not respond] 41
1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Friday, March 16, 2018 9:09 AMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Friday March 16th 2018 9:08 AM with reference number 2018-03-16-001. First Name Bob Last Name Muir Street Address Burdock Court Town/City Tillsonburg Postal Code N4G 2P8 Phone Number 905-842-3163 E-mail bobmuir2129@gmail.com Do you or any members of your party require accessibility accommodations? No 42
2 Council Meeting Date April 9, 2018 Subject of Delegation Heavy Truck Route Proposed on Baldwin Street/QuarterTown Line Name(s) of Delegates and Position(s) Bob Muir I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Brief Summary of Issue or Purpose of Delegation concern with heavy truck route Will there be a Power Point presentation? No Have you been in contact with a Staff member regarding the Delegation topic? Yes If yes, please list the Staff member(s) you have been working with. Laura Pickersgill I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept [This is an automated email notification -- please do not respond] 43
1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Monday, March 19, 2018 12:31 PMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Monday March 19th 2018 12:30 PM with reference number 2018-03-19-002. First Name brian Last Name watson Street Address 143 Baldwin street Town/City tillsonburg Postal Code n4g 2k4 Phone Number 519-842-4635 E-mail bwatiwatson@gmail.com Do you or any members of your party require accessibility accommodations? No 44
2 Council Meeting Date april 9 2018 Subject of Delegation proposed changes to By-law 3701. Baldwin Street designation as a Heavy Truck Route Name(s) of Delegates and Position(s) Jim Calvert Harold Moore Name of Group or Person(s) being represented (if applicable) Representing the citizens of Baldwin Street & surrounding area. I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Brief Summary of Issue or Purpose of Delegation The purpose of the delegation is to make a presentation and submit a petition to council. We feel there are many points to consider & changing Baldwin Street to a Heavy Truck Route would have a negative impact on this area for a number of reasons. We feel there would be a major safety issue to both pedestrians & vehicular traffic in this area. Will there be a Power Point presentation? No Have you been in contact with a Staff member regarding the Delegation topic? Yes If yes, please list the Staff member(s) you have been working with. Eric Flora and all the town councillors have been contacted by email. I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept 45
3 [This is an automated email notification -- please do not respond] 46
1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Monday, March 19, 2018 2:01 PMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Monday March 19th 2018 2:00 PM with reference number 2018-03-19-003. First Name Tony Last Name Pleli Street Address 19 Gibson Dr. Town/City Tillsonburg Postal Code N4G 5G4 Phone Number 519-688-3590 E-mail ape53@bell.net Do you or any members of your party require accessibility accommodations? No 47
2 Council Meeting Date April 9 Subject of Delegation Baldwin St. Redesignation Name(s) of Delegates and Position(s) Tony Pleli - Citizen I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Brief Summary of Issue or Purpose of Delegation I would like to know why they are changing the designation. I will be speaking against the re-designation. Will there be a Power Point presentation? No Have you been in contact with a Staff member regarding the Delegation topic? No I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept [This is an automated email notification -- please do not respond] 48
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1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Tuesday, March 20, 2018 1:35 PMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Tuesday March 20th 2018 1:34 PM with reference number 2018-03-20-002. First Name Brian Last Name Smith Street Address 8 Jean Ferrie Court Town/City Tillsonburg Postal Code N4G 5W9 Phone Number 519-688-7848 E-mail bgsmythe@yahoo.com Do you or any members of your party require accessibility accommodations? No 50
2 Council Meeting Date April 9th Subject of Delegation Proposed heavy truck route Name(s) of Delegates and Position(s) Brian Smith I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Brief Summary of Issue or Purpose of Delegation opposed to the proposed heavy truck route on Baldwin Street Will there be a Power Point presentation? No Have you been in contact with a Staff member regarding the Delegation topic? Yes If yes, please list the Staff member(s) you have been working with. Laura Pickersgill I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept [This is an automated email notification -- please do not respond] 51
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1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Thursday, March 22, 2018 12:38 AMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Thursday March 22nd 2018 12:37 AM with reference number 2018-03-22-001. First Name Mike Last Name Cole Street Address 42 Wood Haven Drive Town/City Tillsonburg Postal Code N4G 0A5 Phone Number 519-409-4449 E-mail mkc28copper@gmail.com Do you or any members of your party require accessibility accommodations? No 62
2 Council Meeting Date April 9, 2018 Subject of Delegation Baldwin Ave being changed to Designated Heavy Truck Route Name(s) of Delegates and Position(s) Mike Cole I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Brief Summary of Issue or Purpose of Delegation Opposition to to By-Law change proposal Will there be a Power Point presentation? No Have you been in contact with a Staff member regarding the Delegation topic? No I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept [This is an automated email notification -- please do not respond] 63
1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Friday, March 23, 2018 1:25 PMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Friday March 23rd 2018 1:24 PM with reference number 2018-03-23-004. First Name Freida Last Name Kralj Street Address 157 Baldwin Street Town/City Tillsonburg Postal Code N4G 2K4 Phone Number 519-983-2553 E-mail freida_kralj@hotmail.com Do you or any members of your party require accessibility accommodations? No 64
2 Council Meeting Date April 9th Subject of Delegation Proposed heavy truck route Name(s) of Delegates and Position(s) Proposed heavy truck route I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Brief Summary of Issue or Purpose of Delegation concerns and safety issues regarding the proposed heavy truck route on Baldwin St. Will there be a Power Point presentation? No Have you been in contact with a Staff member regarding the Delegation topic? Yes If yes, please list the Staff member(s) you have been working with. Laura Pickersgill I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept [This is an automated email notification -- please do not respond] 65
1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Wednesday, April 04, 2018 1:40 PMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Wednesday April 4th 2018 1:39 PM with reference number 2018-04-04-002. First Name Carlton Last Name Ross Street Address 5 Thistle Court Town/City Tillsonburg Postal Code N4G 2S8 Phone Number 519-688-2627 E-mail caross007@gmail.com Do you or any members of your party require accessibility accommodations? No 66
2 Council Meeting Date April 9, 2018 Subject of Delegation Heavy Truck Route Proposition Name(s) of Delegates and Position(s) Carlton Ross I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Brief Summary of Issue or Purpose of Delegation Concerned resident on proposed heavy truck route on Baldwin Street Will there be a Power Point presentation? No Have you been in contact with a Staff member regarding the Delegation topic? Yes If yes, please list the Staff member(s) you have been working with. Laura Pickersgill I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept [This is an automated email notification -- please do not respond] 67
1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Wednesday, April 04, 2018 4:14 PMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Wednesday April 4th 2018 4:13 PM with reference number 2018-04-04-005. First Name Stephen Last Name Bourne Street Address 48 Colin Ave Town/City Tillsonburg Postal Code N4G 0E5 Phone Number 519-688-6383 E-mail afld@bell.net Do you or any members of your party require accessibility accommodations? No 68
2 Council Meeting Date April 9, 2018 Subject of Delegation Heavy Truck Route on Baldwin Street Name(s) of Delegates and Position(s) Maureen Adlard I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Brief Summary of Issue or Purpose of Delegation opposition of the proposed heavy route on Baldwin Street Will there be a Power Point presentation? No Have you been in contact with a Staff member regarding the Delegation topic? Yes If yes, please list the Staff member(s) you have been working with. Eric Flora I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept [This is an automated email notification -- please do not respond] 69
Page 1 of 7
Report No: CP 2018-91 COMMUNITY PLANNING
Council Date: April 9, 2018
To: Mayor and Members of Tillsonburg Council
From: Eric Gilbert, Senior Planner, Community Planning
Application for Zone Change
ZN 7-18-01 – Greg Vermeersch
REPORT HIGHLIGHTS
• The application for zone change proposes to rezone the subject property to ‘Special Low
Density Residential Type 3 Zone (R3-sp)’ to facilitate an addition to an existing single detached dwelling, consisting of two additional dwelling units.
• The new multi-unit dwelling will comply with the provisions of the R3 zone with the exception of required interior side yard width.
• Planning staff are recommending approval of the application as it is consistent with the policies of the Provincial Policy Statement respecting the provision of a range and mix of
housing types and densities, and maintains the intent and purpose of the Official Plan
respecting low density residential uses. DISCUSSION
Background
OWNER/ APPLICANT: Greg Vermeersch
500 Broadway, Tillsonburg ON N4G 3S7
LOCATION: The subject property is described as Part Lot 85, Lot 86, Plan 500, Parts 3 of 41R-1779, Town
of Tillsonburg. The lands are located on the east side of Broadway, south of Devonshire Avenue, and are municipally known as 500 Broadway.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “T-1” Town of Tillsonburg Land Use Plan Residential
Schedule “T-2”
Town of Tillsonburg Residential Density Plan
Low Density Residential
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TOWN OF TILLSONBURG ZONING BY-LAW NO.3295:
Existing Zoning: Low Density Residential Type 1 Zone (R1)
Proposed Zoning: Special Low Density Residential Type 3 Zone (R3-sp)
PROPOSAL:
The purpose of the Application for Zone Change is to permit the development a three-unit
dwelling which will be facilitated by way of an addition to an existing single detached dwelling.
The subject lands front on the east side of Broadway, between Devonshire Avenue and Lisgar
Avenue, and have an approximate area of 1045 m2 (11,248 ft2). The lands are currently occupied by an existing single detached dwelling (circ. 1945) with an approximate gross floor
area of 127 m2 (1,367 ft2). A detached garage is also present but it proposed to be removed.
Surrounding land uses include single detached dwellings fronting on Broadway and Devonshire,
with service commercial uses located to the north and medium density residential uses to the south.
Two additional dwelling units (2 bedroom) are proposed to be constructed by way of an addition to the rear of the existing single detached dwelling. The gross floor area for these units are 98.4 m2 (1,059 ft2) and 105.3 m2 (1,133 ft2) respectively.
Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the existing zoning in the immediate vicinity.
Plate 2, 2015 Aerial Map, provides an aerial view of the subject property.
Plate 3, Proposed Site Plan, shows the proposed addition and multi-unit dwelling.
Application Review
PROVINCIAL POLICY STATEMENT:
The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial
interest related to land use planning and development. Under Section 3 of the Planning Act,
where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act.
Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted.
Section 1.1.3.3 of the PPS states that Planning authorities shall identify and promote opportunities for intensification and redevelopment where this can be accommodated taking into
account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs.
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Section 1.4.3 of the PPS states that Planning Authorities shall provide for an appropriate mix of
housing types and densities to meet projected requirements of current and future residents by permitting and facilitating all forms of housing required to meet the social, health, and well-being requirements of current and future residents and permitting and facilitating all forms of
residential intensification, including second units, and redevelopment in accordance with policy 1.1.3.3.
OFFICIAL PLAN:
The subject lands are designated ‘Residential’ and ‘Low Density Residential’ according to the
Land Use Plan and Residential Density Plan for the Town of Tillsonburg, as contained in the Official Plan. Low density residential districts are those lands that are primarily developed or
planned for a variety of low-rise, low density housing forms including both executive and smaller
single-detached dwellings, semi-detached, duplex and converted dwellings, street-fronting townhouses and other, similar development. Within areas designated Low Density Residential,
it is intended that there will be a mixing and integration of different forms of housing to achieve a
low overall density of use.
The policies of Section 8.2 (TOWN OF TILLSONBURG HOUSING DEVELOPMENT AND RESIDENTIAL
AREAS) promote the accommodation of present and future demand for housing in Tillsonburg through the efficient use of vacant residentially-designated lands, underutilized parcels in built-
up areas and existing housing stock in all neighbourhoods. The policies also encourage a
variety of housing type, tenure, cost and location that meets the changing needs of all types of households.
The policies of Section 8.2.2.2 (TENURE MIX) provides that Town Council shall encourage the creation of housing opportunities that may result in a mix of tenure forms, such as ownership,
rental and cooperative, throughout the Town. Such encouragement will include the provision of opportunities for the development of a variety of housing forms in newly developing areas and
by permitting sensitive infilling and accessory apartments in built-up areas.
The policies of Section 8.2.2.5 (RESIDENTIAL INTENSIFICATION AND REDEVELOPMENT) provides that residential intensification is permitted in appropriate locations within the Residential and Central
Areas of the Town, subject to complying with the policies of the associated land use designations pertaining to the density, form and scale of residential development being
proposed. It is not intended that residential intensification will occur uniformly through the Town.
The location, form, and intensity of residential intensification will be determined by the policies of the various land use designations, with the intention of permitting smaller scale developments,
such as individual infill lots, in areas designated as Low Density Residential.
In Low Density Residential areas, backyard infill may involve the development of existing lots of
record, subject to the following criteria:
• The nature of the proposed residential development will be evaluated having regard to
the type of housing found in the surrounding residential neighbourhood;
• For proposals involving more than two dwelling units, the exterior design in terms of
height, bulk, scale and layout of the proposed building is consistent with present land
uses in the area;
• The siting of both buildings and parking areas in relation to the size, configuration and
topography of the lot is such that effect on light, view and privacy of adjacent backyards is minimal;
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• Direct vehicular access to a public street will be required and driveways will have
sufficient width to allow efficient vehicular use and turning of both private and emergency vehicles and to provide for snow storage;
• Proposed multiple unit use is consistent with the multiple unit requirements for Low Density Residential areas;
• The location of vehicular access points, the likely impact of traffic generated by the proposal on Town streets, pedestrian safety, and surrounding properties is acceptable;
• Existing municipal services and public facilities will be adequate to accommodate the proposed infill project;
• Stormwater runoff will be adequately controlled and will not negatively affect adjacent properties;
• Adequate off-street parking and outdoor amenity areas will be provided;
• The extent to which the proposed development provides for the retention of any
desirable vegetation or natural features that contribute to the visual character of the
surrounding area;
• The effect of the proposed development on environmental resources;
• Consideration of the potential effect of the development on natural and heritage
resources and their settings;
• Compliance of the proposed development with the provisions of the Town Zoning By-
Law and other municipal By-Laws.
Backyard infill proposals may be subject to site plan control.
TOWN OF TILLSONBURG ZONING BY-LAW:
The subject property is currently zoned ‘Low Density Residential Type 1 Zone (R1)’, according to the Town of Tillsonburg Zoning By-law. Permitted uses within the ‘R1’ zone include a single detached dwelling.
The applicant proposes to rezone the subject property to ‘Special Low Density Residential Type
3 Zone (R3-sp)’. The R3 zone permits a converted dwelling not containing more than 4 dwelling
units, existing single detached, semi-detached or duplex dwelling, multiple unit dwelling containing not more than 4 dwelling units, and a street fronting townhouse dwelling.
A multiple unit dwelling is defined in the Zoning By-Law as a dwelling consisting of 3 or more dwelling units, which are horizontally or vertically attached, which may be entered from an
independent entrance directly from the outside or from an internal common space or an access
balcony and in which 50% or more of dwelling units have direct access to grade or a roof terrace. A multiple unit dwelling includes a triplex, a fourplex, a sixplex and a townhouse, but
shall not include a street fronting townhouse or apartment dwelling.
The R3 Zone requires a minimum lot area of 330 m2 (3,552 ft2) per dwelling unit, lot frontage of
20 m (65.5 ft), lot depth of 30 m (98.4 ft), rear yard depth of 10.5 m (34.4 ft), and interior side
yard of 4.5 m (14.8 ft) on one side and 3 m (9.8 ft) on the narrow side. Maximum lot coverage is 40% of lot area, and required amenity area is 48 m2 (516.7 ft2) per dwelling unit.
Each dwelling unit requires 1.5 parking spaces, and parking areas are permitted in the rear yard.
The applicant has indicated that they are able to comply with the required lot area, lot frontage,
rear yard depth, parking requirements, and all building setbacks save for the northerly interior
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Council Date: April 9, 2018
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side yard. The required interior side yard is 3.0 m (9.8 ft) and the applicant proposes to
construct the addition at the same setback as the existing dwelling, being 1.5 m (5’).
AGENCY COMMENTS:
The application was circulated to various public agencies considered to have an interest in the
proposal. The Long Point Region Conservation Authority indicated they had no comment or concern with
the application.
The Oxford County Public Works Department provided the following comments:
• The Applicant should be advised that the County’s policy is one water service & one water meter (for billing purposes) per property; therefore, private plumbing should be
extended from the existing home to these 2 proposed attached units (which is likely already the Owner’s plan). If upsizing of services is required (as deemed by the Owner),
the Owner shall formally apply for such through the Town. Associated costs for upsizing
would be the responsibility of the owner.
The Oxford County Risk Management Official (Sourcewater Protection) provided the following
comment:
The subject property is located in a Wellhead Protection Area for one of the Tillsonburg
municipal supply wells. As such, the property is subject to the Source Protection Policies of the Long Point Region Source Protection Plan. Vulnerability scoring on the property is 10 and
significant threat policies apply. In particular it should be noted that the installation of a below
grade fuel storage tank (home heating oil) is prohibited. Further questions regarding the source protection policies should be directed to the County’s Risk Management Official at:
sourcewaterprotection@oxfordcounty.ca The Town Building Services Department provided the following comments:
• existing residence will need to comply with OBC window requirements if deficient due to the addition at the rear;
• driveway to be widened for joint access;
• additional 2 parking spaces will need to be established to meet zoning (1.5 per unit);
• relief required for interior side yard setback;
• designer to provide spatial separation information for the north property line setback;
• water and sanitary sewer servicing sizes to be verified;
• project is subject to site plan control;
• development charges are applicable to new units.
The Town Economic Development Commissioner indicated that they have no concerns with this
application and note that the new residential units will provide additional apartments to a market that has low vacancy.
Town Engineering Department indicated that they have no concerns with the rezoning. Concerns such as lot grading, aisle widths and servicing can be addressed through the site plan
approval process.
The Tillsonburg District Chamber of Commerce provided the following comment:
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There are a lot of multi-unit dwellings in the area, so this seems to fit, however current neighbours may not like this. Parking issues should be considered, and there may be increased possibility of garbage being left in ravine area.
PUBLIC CONSULTATION: Notice of complete application and notice of public meeting regarding this application was
circulated to surrounding property owners on two occasions, February 28, 2018 & March 23, 2018. At the time this report was written, no comments or concerns had been received from the
public.
Planning Analysis
It is the opinion of this Office that the proposed zoning application is consistent with the policies of the Provincial Policy Statement and Official Plan and can therefore be supported from a
planning perspective.
The proposal is consistent with the PPS direction to provide for an appropriate diversity of
housing types and densities to meet the needs of current and future residents. If approved, multiple unit dwelling will provide an additional housing option and tenure and will provide increased rental supply in the Town and represents an efficient use of existing municipal
infrastructure.
The proposal is consistent with the policy direction of the Official Plan to provide for variety and
choice in housing types and tenures within the Town, and to permit residential intensification throughout the Town. The most recent Canada Mortgage and Housing Corporation Vacancy
Report (fall 2017) indicated that the vacancy rate for 2 bedroom rental accommodation in
Tillsonburg is 1.0%.
It is the opinion of Planning staff that the proposal conforms to the backyard infill policies of the
Official Plan. The multiple unit dwelling will remain a low rise residential use and will be of an appropriate scale and building form compatible with surrounding development. The addition will
be to the rear of the existing dwelling and the lot is sufficiently deep that even with the addition,
the required rear yard depth will be maintained. The addition will include attached garages to accommodate one parking space per unit, with additional spaces proposed in the rear yard. The
profile and orientation of the addition, west-east is not expected to create any impact on adjacent properties with respect to light or view. The property boundary will be required to be fenced with a privacy fence to prevent light trespass.
The access to the dwelling will be provided by an enlarged driveway and aisle adjacent to the
southerly interior lot line. The minimal traffic generated by this development is not expected to
have any impact on surrounding transportation networks, and any lot grading or drainage concerns will be addressed through the site plan approval process. All required parking will be
provided on-site, and no site alteration or development is proposed near the ravine lands at the
rear of the lot, which will remain as part of the amenity area.
Through the site plan approval process, concerns regarding lot grading and drainage, privacy, landscaping, building design, and parking and aisle width will be required to be addressed to the satisfaction of the Town.
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It is Planning staff’s opinion that the proposed addition to create two additional dwelling is
appropriate from a planning perspective and can be given favourable consideration. RECOMMENDATION
1. It is recommended that the Council of the Town of Tillsonburg approve the zone
change application submitted by Greg Vermeersch, whereby the lands described as Part Lot 85, Lot 86, Plan 500, Parts 3 of 41R-1779, Town of Tillsonburg, known municipally as 500 Broadway are to be rezoned from ‘Low Density Residential Type
1 Zone (R1)’ to ‘Special Low Density Residential Type 3 Zone (R3-15)’ to permit the development of a multi-unit dwelling, consisting of 3 dwelling units.
SIGNATURES
Authored by: original signed by Eric Gilbert, MCIP RPP, Senior Planner
Approved for submission: original signed by Gordon K. Hough, RPP
Director
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February 27, 2018
This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey
Legend
920
Notes
NAD_1983_UTM_Zone_17N
46 Meters
Road Labels
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
77
February 27, 2018
This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey
Legend
360
Notes
NAD_1983_UTM_Zone_17N
18 Meters
Road Labels
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
78
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March 30, 2018
Public Meeting
To The Council of the Town of Tillsonburg and to my neighbours and the
community.
I apologize I will not be present for the meeting Monday, April 9, 2018 at 6:00
p.m. at the Town Council Chambers, 200 Broadway, 2nd Floor Town Centre Mall,
Tillsonburg due to my regular scheduled employment.
I wish to thank you for this consideration.
I hope to develop this addition to house independent mature tenants 55 yrs of
age or older and/ or retired seniors. I would like to improve and clean up the
property from its present state.
My initial concern is to move my retired parents in and take care of them.
Due to my absence, I am requesting if there is any questions or concern the
choice of tabling the matter would be greatly appreciated until I could be present.
Thank you for your time.
Kind Regards,
Greg Vermeersch
519 983 5395
Gregvermeersch750@msn.com
80
ZN 7-18-01
Feb. 20/18 000270388
81
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Report No: CP 2018-90 COMMUNITY PLANNING
Council Date: April 9, 2018
To: Mayor and Members of Tillsonburg Council
From: Eric Gilbert, Senior Planner, Community Planning
Application for Zone Change
ZN 7-18-02 – Rolling Meadows Developments Limited &
Morcon Limited
REPORT HIGHLIGHTS
• The application for zone change proposes to rezone the subject properties to ‘Special Low
Density Residential Type 1 Converted Dwelling Zone (R1-C1)’ to permit a secondary dwelling unit within single detached dwellings.
• The secondary dwelling units will be located on the ground floor of the proposed dwellings, with the principal dwelling unit located on the upper floor of the dwelling.
• The single detached dwellings will be in character with existing low density residential development and required parking will be provided onsite.
• Planning staff are recommending approval of the application, as it is consistent with the policies of the Provincial Policy Statement respecting secondary dwelling units, and maintains the intent and purpose of the Official Plan respecting low density residential uses.
DISCUSSION
Background
OWNER: Rolling Meadows Developments Limited & Morcon Limited 292599 Culloden Line, Brownsville ON N0L 1C0
APPLICANT: 2370220 Ontario Inc (Alair Homes) 3250 Bloor Street West, Toronto ON M8X 2X9
LOCATION:
The subject lands are describe as Lots 101, 102 & 103, Plan M16, Town of Tillsonburg. The
lands are located on the south side of Bobolink Drive, lying between Robin Road and Tanager Drive, and are municipally known as 5, 7 & 9 Bobolink Drive.
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COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “T-1” Town of Tillsonburg Land Use Plan Residential
Schedule “T-2” Town of Tillsonburg Residential Density Plan
Low Density Residential
TOWN OF TILLSONBURG ZONING BY-LAW NO.3295:
Existing Zoning: Low Density Residential Type 1 Zone (R1)
Proposed Zoning: Special Low Density Residential Type 1 Converted Dwelling Zone (R1-C1)
PROPOSAL:
The purpose of the Application for Zone Change is to permit the development of 3 single detached dwellings, containing secondary dwelling units, on 3 vacant lots within the Rolling Meadows subdivision.
The subject properties have an approximate area of 635 m2 (6,835 ft2), and front on the south side of Bobolink Drive, lying between Robin Road and Falcon Road.
The single detached dwellings include a one bedroom residential unit on the ground floor, and a second unit consisting of 4 bedrooms on the second level of dwelling. Access to the upper unit/
primary living area is through the front entrance, a separate entrance to the ground floor is present on the westerly side yard. The accessory apartment on the main floor is proposed to
have a gross floor area of 59 m2 (638.5 ft2), while the gross floor area of the second level is 170
m2 (1829 ft2). Each unit would have access to one of the two attached garages.
Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the
existing zoning in the immediate vicinity.
Plate 2, 2015 Aerial Map, provides an aerial view of the subject property.
Plate 3, Building Elevations, shows the proposed building elevations for the single detached
dwellings.
Plate 4, Ground Floor Layout, shows the proposed floor plan for the accessory dwelling unit on
the ground floor. Plate 5, Upper Level Layout, shows the proposed floor plan for the principal dwelling unit on the
upper floor.
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Application Review
PROVINCIAL POLICY STATEMENT:
The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial
interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall
be consistent with” all policy statements issued under the Act. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their
vitality and regeneration shall be promoted.
Section 1.1.3.3 of the PPS states that Planning authorities shall identify and promote
opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate
projected needs.
Section 1.4.3 of the PPS states that Planning Authorities shall provide for an appropriate mix of
housing types and densities to meet projected requirements of current and future residents by permitting and facilitating all forms of housing required to meet the social, health, and well-being
requirements of current and future residents and permitting and facilitating all forms of
residential intensification, including second units, and redevelopment in accordance with policy 1.1.3.3.
OFFICIAL PLAN:
The subject lands are designated ‘Residential’ and ‘Low Density Residential’ according to the
Land Use Plan and Residential Density Plan for the Town of Tillsonburg, as contained in the Official Plan. Low density residential districts are those lands that are primarily developed or
planned for a variety of low-rise, low density housing forms including both executive and smaller single-detached dwellings, semi-detached, duplex and converted dwellings, street-fronting townhouses and other, similar development. Within areas designated Low Density Residential,
it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use.
The policies of Section 8.2 (TOWN OF TILLSONBURG HOUSING DEVELOPMENT AND RESIDENTIAL
AREAS) promote the accommodation of present and future demand for housing in Tillsonburg
through the efficient use of vacant residentially-designated lands, underutilized parcels in built-
up areas and existing housing stock in all neighbourhoods.
The policies of Section 8.2.2.2 (TENURE MIX) provides that Town Council shall encourage the
creation of housing opportunities that may result in a mix of tenure forms, such as ownership, rental and cooperative, throughout the Town. Such encouragement will include the provision of
opportunities for the development of a variety of housing forms in newly developing areas and
by permitting sensitive infilling and accessory apartments in built-up areas.
The policies of Section 8.2.2.5 (RESIDENTIAL INTENSIFICATION AND REDEVELOPMENT) provides that
residential intensification is permitted in appropriate locations within the Residential and Central Areas of the Town, subject to complying with the policies of the associated land use
designations pertaining to the density, form and scale of residential development being
proposed. It is not intended that residential intensification will occur uniformly through the Town.
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The location, form, and intensity of residential intensification will be determined by the policies of
the various land use designations, with the intention of permitting smaller scale developments, such as individual infill lots, in areas designated as Low Density Residential.
The policies of Section 8.2.4.1 (INFILL HOUSING) indicate that in order to efficiently utilize the
designated residential land and municipal servicing infrastructure, infill housing will be supported in Low Density Residential Areas. The County Land Division Committee and Town Council will
ensure that proposals for infill development are consistent with policies contained in Section 8.2.4.1.1 and 8.2.4.1.4.
Official Plan policies respecting Street Oriented Infill permit new residential housing into an established streetscape pattern only if the proposal is deemed to be consistent with the characteristics of existing development on both sides of the street. The policies also require
that the proposal is consistent with street frontage, setbacks and spacing of existing development within a two block area on the same street.
All infill proposals are subject to the following additional criteria:
• the location of vehicular access points, the likely impact of traffic generated by the
proposal on Town streets and potential traffic impacts on pedestrian and vehicular safety and surrounding properties is acceptable;
• existing municipal services and public facilities will be adequate to accommodate the proposed infill project;
• stormwater run-off from the proposal will be adequately controlled and will not negatively affect adjacent properties;
• adequate off-street parking and outdoor amenity areas will be provided;
• the extent to which the proposed development provides for the retention of any desirable
vegetation or natural features that contribute to the visual character of the surrounding
area;
• the effect of the proposed development on environmental resources and the effects of
environmental constraints on the proposed development will be addressed and mitigated;
• consideration of the potential effect of the development on natural and heritage resources and their settings;
• compliance of the proposed development with the provisions of the Zoning By-Law of the Town and other municipal by-laws.
TOWN OF TILLSONBURG ZONING BY-LAW:
The subject property is currently zoned ‘’Low Density Residential Type 1 Zone (R1)’, according to the Town of Tillsonburg Zoning By-law.
Permitted uses within the ‘R1’ zone include a single detached dwelling. The minimum gross floor area for a single detached dwelling in the R1 zone is 93 m2 (1,001 ft2).
The applicant has indicated that they are able to satisfy the provisions of the R1 zone.
AGENCY COMMENTS:
The application was circulated to various public agencies considered to have an interest in the
proposal.
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The Oxford County Public Works Department provided the following comments:
• The Owner will be responsible for servicing/connection costs if the existing water &
sanitary services to these lots were not previously paid for at time of installation (e.g. by the subdivision developer). This will be confirmed by the Town/County when the Owner applies for a building permit/connection to services.
• Only one water service & one water meter (for billing) shall be installed per property.
The Town Building Services Department indicated that the applicant should review the proposed site plans and elevations to verify the design can accommodate the overall
subdivision grading plan/site elevations. The Town Economic Development Commissioner indicated that they have no concerns with this
application and note that the new residential units will provide additional apartments to a market that has low vacancy.
Town Engineering Department indicated that they have no concerns with the rezoning. Individual lot grading plans will be reviewed and approved at time of building permit submission.
The Tillsonburg District Chamber of Commerce provided the following comment:
The Chamber is in favour of development, including further development in this community.
However, there is concern that the type of development being suggested here may not fit with the existing neighbourhood as it is now. As we understand, this development would be the first
multi-unit home in this neighbourhood.
PUBLIC CONSULTATION:
Notice of complete application and notice of public meeting regarding this application was circulated to surrounding property owners on two occasions, February 28, 2018 & March 23,
2018. Planning staff have responded to a number of questions from the public regarding the built form of the dwellings. At the time this report was written, no comments or concerns had been received from the public.
Planning Analysis
It is the opinion of this Office that the proposed zoning application is consistent with the policies of the Provincial Policy Statement and Official Plan and can therefore be supported from a
planning perspective.
The proposal is consistent with the PPS direction to provide for an appropriate diversity of
housing types and densities to meet the needs of current and future residents. If approved, these accessory dwelling units will provide an additional housing option not currently available in Tillsonburg and represents an efficient use of existing municipal infrastructure. The proposal is
consistent with the PPS direction to permit facilitate all forms of residential intensification and redevelopment, including second units.
The proposal is consistent with the policy direction of the Official Plan to provide a variety and choice in housing types and tenures within the Town, and to permit residential intensification throughout the Town. The most recent Canada Mortgage and Housing Corporation Vacancy
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Report (fall 2017) indicated that the vacancy rate for 2 bedroom rental accommodation in
Tillsonburg is 1.0%. The proposal is not expected to impact the surrounding neighbourhood as the dwelling is a
single detached dwelling with a self-contained accessory dwelling unit on the ground floor, and will not be out of character with other single detached dwellings in the vicinity and will appear as a low density residential use. The dwelling, as proposed, could be built on the subject property
without a zoning amendment if the separate entrances were eliminated. The proposal is consistent with the Official Plan policies respecting low density residential uses.
The Official Plan policies within Section 8.2.4.1 – Infill Housing are also satisfactorily addressed by this application. The proposed dwellings are single detached dwellings that will not appear
out of place with surrounding development consisting of single detached dwellings of varied
heights and size that exist on both sides of Bobolink Drive. The proposal is also consistent with the street frontage, spacing, and setbacks of existing development in the vicinity as the proposal
will be developed on existing lots of record similar to surrounding lots and will comply with the
R1 zone provisions respecting required front yard depth, rear yard depth, interior side yard width, and landscaped open space.
The proposed development also complies with the review criteria contained in Section 8.2.4.1.4 as there is no anticipated impact on traffic, pedestrian safety (sidewalks are present on the north
side of Bobolink Drive) and adequate municipal services are available. The proposal satisfies the requirements of the Zoning By-Law with respect to parking as four (4) parking spaces are required for the proposal and can be accommodated onsite within the private garages and
driveway. Lot grading and drainage will reviewed and approved at time of building permit submission, but the overall lot grading plan for the subdivision plan anticipated single detached
dwellings be constructed on the subject properties.
It is Planning staff’s opinion that the creation of one secondary dwelling unit within the ground
floor of each of the proposed single detached dwellings is appropriate from a planning
perspective and can be given favourable consideration.
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RECOMMENDATION
1. It is recommended that the Council of the Town of Tillsonburg approve the zone
change application submitted by 2370220 Ontario Inc (Alair Homes), whereby the
lands described as Lots 101, 102, & 103, Plan M16, Town of Tillsonburg, known municipally as 5, 7 & 9 Bobolink Drive are to be rezoned from ‘Low Density
Residential Type 1 Zone (R1)’ to ‘Special Low Density Residential Type 1 Zone (R1-21)’ to permit the development of secondary dwelling units within single detached dwellings.
SIGNATURES
Authored by: original signed by Eric Gilbert, MCIP RPP,
Senior Planner
Approved for submission: original signed by Gordon K. Hough, RPP Director
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Notes
NAD_1983_UTM_Zone_17N
38 Meters
Road Labels
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
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Notes
NAD_1983_UTM_Zone_17N
18 Meters
Road Labels
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
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Report No: CP 2018-98 COMMUNITY PLANNING
Council Date: April 9, 2018
Page 1 of 3
To: Mayor and Members of Town of Tillsonburg Council From: Eric Gilbert, Senior Planner, Community Planning
Request for Extension of Draft Approved Plan of Subdivision
32T-06005: Victoria Wood
REPORT HIGHLIGHTS
A request has been received to extend draft plan approval for the proposed subdivision development of 41 lots for single detached dwellings, and three blocks for townhouse and
detached residential development, in the Town of Tillsonburg.
The approved draft plan was originally approved in 2007, and was extended in 2010, 2011
and 2016, and was scheduled to lapse on February 14, 2018. An interim extension was granted by staff, as per the County delegation policy, pending consideration of the extension
by Town Council.
Agency circulation did not indicate any concerns with the proposed extension.
Planning staff recommend support of a two (2) year extension to grant additional time to
satisfy the conditions of draft plan approval and register the draft plan of subdivision.
DISCUSSION
Background
OWNER: Victoria Wood Tillsonburg GP Inc.
8500 Leslie Street, Thornhill, ON L3T 7M8
LOCATION:
The subject lands are described as Part Lot 7, Concession 12 (Dereham), Parts 1-3 of 41R-9418, Town of Tillsonburg. The lands are located on the east side of Quarter Town Line and
south of Trailview Drive and Victoria Way in the Town of Tillsonburg.
OFFICIAL PLAN:
Schedule “T-1” Town of Tillsonburg Residential Land Use Plan
Schedule “T-2” Town of Tillsonburg Low Density Residential Residential Density Plan
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TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295:
Existing Zoning: Low Density Residential Type 1A Holding Zone (R1A-H) Low Density Residential Type 2 Holding Zone (R2-H)
Special Low Density Residential Type 2 Holding Zone (R2-1H) Special Low Density Residential Type 3 Holding Zone (R3-2H) Special Low Density Residential Type 3 Zone (R3-7)
PROPOSAL:
A request for extension to draft plan approval for the above noted subdivision has been received by the Town of Tillsonburg and the County of Oxford. The applicant has requested a 2 year
extension to the draft plan until February 2020.
For Council’s information, Oxford County granted draft plan approval for a residential plan of
subdivision on the subject property in February 2007. The draft plan proposed development of
290 lots for single detached dwellings, 6 blocks for townhouses, 4 blocks for either townhouses or single detached dwellings, 6 blocks for walkways, 3 blocks for road widenings, 1 reserve
block, 2 stormwater management blocks, 2 parkland blocks, 1 block to be conveyed to an adjacent property owner and 11 local streets. Approval was granted subject to 26 conditions and an original lapsing date of February 14, 2010. An extension was granted in 2010 for one
year, a 5 year extension was granted in 2011, and a 2 year extension was granted in 2016.
Since the original draft approval, three phases have been registered. Phase 1 was registered in
2007 and consisted of 42 single detached dwelling lots, 3 blocks for townhouses, a storm water
management block and a park block. Phase 2 was registered in 2013 and included 52 single detached dwelling lots, a storm water management block and a park block. Phase 3 was
registered in 2017 and comprises 75 lots for single detached dwellings and 5 townhouse blocks
for 20 street fronting townhouse dwellings.
The remaining lands in this draft plan subdivision include Phase 2 of Andrews Crossing comprising approximately 5.91 ha (14.61 ac), and the subject lands 4.7 ha (11.6 ac).
Plate 1, Location Map, shows the location of the subject lands, with an overlay of the draft approved plan of subdivision.
Plate 2, Draft Approved Plan of Subdivision, shows the proposed lot and road configuration of the draft plan approved subdivision.
AGENCY COMMENTS:
The application was circulated to various public agencies considered to have an interest in the
request. The Town of Tillsonburg Building and By-Law Services Department indicated they support a two
year extension to the draft plan of subdivision.
The Town of Tillsonburg Engineering Services Department indicated that they have no concern
with a two year extension and noted that they are reviewing engineering plan for the next phase
of this subdivision.
The Oxford County Public Works Department indicated that they support a two year extension of the draft plan of subdivision.
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Planning Analysis
The applicant has requested to extend draft plan approval of the above noted subdivision for an additional five (5) year period. As indicated in the request, the applicant has submitted engineering drawings for review for the next phase of 6 blocks for street fronting townhouses
and 9 lots for single detached dwellings.
As the request to extend the draft plan of subdivision was submitted shortly prior to the lapsing
date, County staff, as per the County delegation policy, granted an interim extension to April 30, 2018 to allow sufficient time to consider the extension, obtain agency comments and bring the
matter to Town Council for consideration.
Although the applicant has requested a five (5) year extension, Staff are recommending that a
two (2) year extension be granted, as is the practise to ensure that sufficient water/wastewater
capacity continues to exist, and to ensure the applicant continues to actively work towards registration of the approved plan. It is also noted that the agencies circulated did not have any
concerns with the proposed extension, but recommended a standard two (2) year period. At
such time as the two (2) year period draws to a close, an application for an additional extension would be considered.
In light of the foregoing, Planning Staff are supportive of a two (2) year extension of the draft approved plan of subdivision as it will allow the applicant additional time to clear the outstanding
conditions of draft plan approval and register the remaining phase of the draft plan of subdivision. A resolution of Town Council, in support of the owner’s request, is requested in
order to grant an extension of the approval period.
RECOMMENDATION
It is recommended that the Council of the Town of Tillsonburg advise Oxford County that the Town supports an extension of draft approval for a plan of subdivision submitted by Victoria Wood Tillsonburg GP Inc., for lands described as Part Lot 7, Concession 12 (Dereham), Town of Tillsonburg, to April 30, 2020, to grant additional time to satisfy the conditions of draft plan approval and register the remaining phases of the draft plan of
subdivision.
SIGNATURES
Authored by: original signed by: Eric Gilbert, MCIP RPP, Senior Planner
Approved for submission: original signed by: Gordon K. Hough, RPP, Director
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NAD_1983_UTM_Zone_17N
64 Meters
Draft Plans
Open Space
Right of Ways
Properties
Environmental Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to 1:500)
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BRIEFING MEMO
Planning & Municipal Board Reform (Bill 139) – Update
To: Area Municipal CAOs/Clerks
From: County Planning Office
Date: April 3rd, 2018
Purpose
The purpose of this memo is to provide an overview of the legislative and regulatory changes resulting
from the recent passage of Bill 139, the Building Better Communities and Conserving Watersheds Act
and outline known or potential impacts these changes and associated regulations may have on the
County and Area Municipality’s current land use planning processes.
The Act also makes a number of changes to the Conservation Authorities Act intended to strengthen
oversight and accountability, improve clarity and consistency in programs, services and regulatory
requirements and otherwise modernize and improve the legislation. Those changes are not the subject
of this memo, however, an overview was provided in a previous planning staff report CP 2017-225,
which was circulated to Area Municipalities in August 2017.
Overview
The Province has announced the passing and proclamation date of Bill 139, the Building Better
Communities and Conserving Watersheds Act, which makes significant changes to the land use
planning appeal system and builds upon earlier changes to shelter more land use planning decisions
from appeal.
This memo provides an overview of the approved legislation and proclaimed and proposed
regulatory amendments associated with Bill 139 that appear to be most applicable to the land use
planning process in Oxford, and any known or anticipated implications the new legislation may have
for current County and Area Municipal land use planning practices and processes.
The key changes to the land use planning process are the replacement of the ‘Ontario Municipal
Board’ with the ‘Local Planning Appeal Tribunal’ together with substantial changes to the current
practices and procedures pertaining to land use planning appeals.
This memo also provides highlights of the transition regulations, issued under the Planning Act,
which will serve to determine which appeals will continue to be considered by the OMB and which
appeals will now be mediated and considered by the Tribunal in accordance with the new rules.
Discussion
The Building Better Communities and Conserving Watersheds Act (‘the Act’) was passed by the
Legislature (and received Royal Assent) on December, 12, 2017. The changes the Act makes to the
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land use appeal system will come into effect on April 3, 2018 (the date of proclamation). These changes
include:
o establishing the Local Planning Appeal Tribunal (LPAT or “Tribunal”) , which replaces the
Ontario Municipal Board (OMB) as the province-wide appeal body for land use planning
matters
o Establishing new rules and procedures for the Tribunal that are intended to improve the overall
appeal and hearing process
o establishing a Local Planning Appeal Support Centre (LPASC) to provide legal and planning
support services to eligible residents for matters before the Tribunal
o limiting the Tribunal’s ability to overturn municipal decisions that adhere to municipal official
plans and the Provincial Policy Statement (PPS)
o giving municipalities more control over local planning and sheltering certain major planning
decisions from appeal, which is intended to result in fewer decisions being appealed
Regulations and procedures to facilitate the implementation of the Act have been established under the
Planning Act, the Local Planning Appeal Tribunal Act, and the Environmental & Land Tribunals Ontario
office, or ELTO, (which oversees all dispute resolution tribunals in Ontario). Proposed procedural rules
for the LPAT have been released for consultation and it is expected that they will be in effect on April
3rd, when the LPAT replaces the OMB. The ELTO office has suggested that these procedural rules will
be reviewed again 6-12 months after their implementation.
Further detail on these changes is provided below.
Changes to the Planning Act and associated Regulations
Additional Appeal Restrictions
Provincial decisions on Official Plans and major Official Plan updates (under Section 26 of the
Planning Act) are no longer appealable. This change means there is no appeal of a provincial
decision to approve, modify or refuse all or part(s) of a new official plan or a major official plan
update where the Minister is the approval authority. This change increase certainty regarding
implementation of provincial policies and interests and will increase the importance of early and
ongoing consultation with Provincial ministries on proposed major updates to the Official Plan
policies going forward.
If the Province does not issue a decision to approve or not approve an Official Plan or Official
Plan review within 210 days, the non-decision may still be appealed. Such hearings are not
based solely on consistency/ conformity.
Interim Control By-Laws are no longer appealable when first passed (e.g. first year they are put
into effect). However, appeal of interim control by-law extensions (beyond one year) is still
permitted. This change is intended to allow municipalities to redirect limited resources from
responding to appeals to carrying out the appropriate planning/technical studies that initially
triggered the need for the by-law.
Secondary Plan Timeout Period
Previously, the Smart Growth for Our Communities Act, 2015, provided a two-year ‘timeout’ for
applications to amend new official plans and comprehensive zoning by-laws. This Act introduces the
same ‘timeout’ period for new secondary plans (unless an amendment is municipally-supported).
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This change is meant to increase certainty in the local planning processes and facilitate the
development of new secondary plans by municipalities. This change applies to secondary plans that
come into effect after April 3, 2018.
Extensions to Timelines for Decisions
The Act will extend the timelines for making a decision on certain types of land use planning applications
(i.e. from the date of receiving a complete application) by 30 days. Official plans and official plan
amendments will be extended to 210 days; zoning by-law amendments will be extended to 150 days;
and where there is a joint application for both an OPA and ZBLA, the timeline will be extended to
210 days.
This change is intended to provide municipalities with more time to negotiate solutions to possible
issues, solicit more input from the public, and potentially avoid appeals, as an application can only be
appealed due to lack of decision if this timeline has been exceeded. These 30-day extensions apply to
any of the above noted applications that are submitted after Royal Assent (December 12, 2017).
New Consistency Standards and Process for Certain Appeals
Appeal of municipal decisions on applications to amend an official plan (other than under Section 26,
for which there is no right of appeal) and applications to amend zoning by-laws (or establish a new
ZBL), shall only be permitted where the appellant has demonstrated how the decision is inconsistent
with the Provincial Policy Statement (PPS) or does not conform with the Official Plan (OP). Similarly,
any appeal of a municipal refusal of/failure to adopt an applicant-initiated Official Plan amendment or
Zoning By-Law amendment application would require the appellant to demonstrate how the existing
policies or provisions of the Official Plan or Zoning By-Law are inconsistent/do conform with the PPS or
Official Plan and how the requested amendment is consistent with/does conform with Provincial and
Official Plan policies. The Tribunal is under a statutory obligation to dismiss any appeal that fails to do
so. This standard of review is applied to any of these applications that are/were submitted as a
‘Complete Application’ after Royal Assent (December 12, 2017).
Under the OMB rules, the Board was required to ‘have regard to’ the decision of local council but had
authority to reconsider the entire matter and to make any decision that council or an approval authority
could have made. Now, the Tribunal may only overturn a municipal decision on the above noted matters
on the basis of it being inconsistent with the Provincial Policy Statement (PPS) and/or not conforming
with municipal Official Plan (OP) policies.
Reconsideration Period – If the Tribunal determines that a municipal decision on the above noted
applications is not consistent with Provincial or Official Plan policies, the Tribunal is required to
return the matter to the municipality for a new decision, which the municipality will have 90 days to
make (unless the application was municipally-initiated in which case no timeline would apply). The
municipality would be responsible for the re-assessment process, including providing notice of and
holding a public meeting and issuing a new decision.
The municipality’s second decision on the application would be final, unless it was again appealed.
If the second decision is appealed, the Tribunal would consider the matter again and make a
determination as to whether the second decision is consistent with provincial/Official Plan policies.
This could be done through a written or oral hearing (as determined by the Tribunal at the Mandatory
Case Conference). Therefore, if the municipality does not intend to change their original decision
on the application as part of the 90 day reconsideration process, it is expected that they would need
to provide additional evidence to more clearly demonstrate that it is consistent with the applicable
Provincial and Official Plan policies.
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Collectively, the changes to the appeal standards and the introduction of a municipal reconsideration
process are intended to increase deference to municipal decisions and create more certainty in local
planning processes, while providing municipalities with the opportunity to reassess their original
decision and address any shortcomings. Going forward, it is expected that it will be particularly
important for municipalities to clearly demonstrate (i.e. in writing) how their decisions on such planning
matters are consistent with the PPS and conform to the Official Plan.
Attachment No. 1 outlines the new appeal process for the various types of applications.
Site Plan/ Consent/ Minor Variance/ Plan of Subdivision Appeals
The hearing process for Site Plan, Consent, Minor Variance, and Plan of Subdivision appeals is largely
unchanged, and the appeal is not subject to the above noted ‘validation’ screening by LPAT for
consistency/conformity with the PPS and Official Plan. However, the LPAT Act Regulations now require
the Tribunal to complete the appeal proceeding within 6 months of the receipt of a ‘validated’ appeal.
To date, it has generally been the experience in Oxford that OMB hearings are scheduled at least
8-12 months after the appeals are submitted.
Transition Regulations
Transition Regulations have been issued to clarify how appeals will be processed. For matters deemed
a complete application on or after December 12, 2017, they will be addressed under the new LPAT
regime. Appeal of decisions on complete applications submitted prior to Royal Assent
(December 12, 2017), where the appeal period began prior to proclamation (April 3, 2018) will continue
to be processed under the previous OMB regime.
The implications of these regulations have been incorporated into the Planning Act Updates section,
and are summarized in further detail in Attachments No. 2 & 3.
Local Planning Appeal Support Centre (LPASC)
A new Local Planning Appeal Support Centre (independent from the LPAT) is being created to support
‘eligible citizens’ by providing information and advice on land use planning matters, guidance on board
procedures, and representation in certain matters. The intent is to establish a cost-effective and efficient
system for providing support services in order to ‘level the playing field’ for eligible citizens. Pending
regulations are to determine the ‘eligible citizens’ that would be supported by the LPASC and provide
further detail on the range and level of services that will be provided. It is staff’s understanding that the
LPASC will have both lawyers and professional planners on staff and will maintain a user-friendly
website to help citizens engage in the planning process.
Appeal Hearing Process
For all appeals being mediated and heard through the new Local Planning Appeal Tribunal, new
standards have been outlined through the new Local Planning Appeal Tribunal Act, as well as the draft
Rules of Practice and Procedure, (proposed to take effect April 3, 2018). The intent of these changes
is to create faster, more efficient and cost-effective proceedings and make them less adversarial.
Following is an overview of the most relevant changes to the hearing process:
Case Management Conferences. For appeals of new Official Plans (e.g. failure of Province to
make a decision only), Official Plan Amendments (e.g. County approved, or failure of Province to
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make a decision on a Section 26 amendment) and Zoning By-Law Amendments, there will be a
mandatory case management conference to narrow the issues and promote settlement. It seems
that this process will be similar to the mediation assessment that was introduced to the OMB process
in 2008; although under that system most appeals proceeded directly to a hearing without holding
a pre-hearing conference. The intent of the new conference is to allow the hearing member to:
- Identify the parties and participants to the hearing;
- confirm and narrow the issues in dispute;
- determine whether it will be a written or oral hearing;
- explore opportunities for mediation and settlement; and
- deal with any other matters, such as the need for additional expert witnesses, or determine
if new information may be admissible.
The process will adopt the use of plain language in order to increase transparency and improve
public understanding/citizen access to Tribunal decisions. More detail on case management is
available in Rule 26.20 of the proposed Rules of Practice and Procedure. Additionally, Rule 23.09
outlines the circumstances in which a costs order may be made, and the grounds for a cost award
have been clearly defined/expanded from the OMB.
Evidentiary Record. Under the OMB rules, considerable flexibility was given to parties to determine
what evidence to submit and when. Under the new Tribunal rules this is more directive, with some
of the key changes as follows:
Requirement for an ‘enhanced municipal record’ that includes all prescribed documentation
of the municipal decision making process to be forwarded to the Tribunal by the municipality
that made the decision that is being appealed.
If the Tribunal’s preliminary screening determines an appeal to be valid, the appellant is
required to file an ‘appeal record’ with the Tribunal within 20 days. The ‘appeal record’ must
set out the information from the ‘enhanced municipal record’ that will be relied upon and
include a ‘case synopsis’.
Rule 26.13, outlining the contents of the appellant’s ‘case synopsis’, requires the appellant
to provide a synopsis of their appeal, which is not to exceed 20 pages. The intent seems to
be to focus the issues raised in the appeal on the consistency/conformity test and to outline
the relevant authorities and policy provisions. This is much broader and more detailed than
current appeal requirements and will require appellants to carefully consider the basis for
their appeal before submitting. From first examination, it seems appellants will likely need to
seek professional advice to ensure their appeal will address all of the requirements
necessary to be considered ‘valid’ by the Tribunal (e.g. meets the PPS and OP
consistency/conformity test).
Rule 26.14, regarding the response to an Appeal Record, allows the municipality forwarding
the appeal to indicate areas of the appeal that they consider to be deficient. Further, Rule
26.15, regarding the response to a Case Synopsis and its contents, allows the municipality
to submit of their own ‘appeal record’ and ‘case synopsis’. From the requirements, it appears
as though this will serve as an initial rebuttal to the appeal. This could take some time to
prepare and, again, it is unclear who should complete this (e.g. planning/municipal staff or
legal counsel), particularly in the event that the application is approved by Council / approval
authority contrary to staff recommendation.
Rule 7.04 requires pre-filing of witness statements and reports at least 30 days in advance
of a hearing event that lasts more than 5 days. This standard can also be requested to apply
for shorter hearings. This is a welcome change, as it will ensure that witness statements are
exchanged and filed at the same time, which has been an issue in some hearings in Oxford
in the past.
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Oral Testimony. It is staff’s understanding that the starting point under the new process is that
hearings will now generally be conducted as a written hearings, unless the Tribunal determines
(e.g. through the case management conference) that an oral hearing is required for the matter to be
properly considered.
Where an oral hearing is permitted, only parties to the appeal may provide oral submissions and
they shall be limited to 75 minutes in length. Further, no person or parties may introduce new
evidence and only the Tribunal mall call and examine expert witnesses (e.g. cross examination by
other persons/parties shall not longer be permitted). This is a major change from the manner in
which oral hearings at the OMB are currently conducted and is intended to create faster, more
efficient and cost-effective hearings and make them less adversarial.
Active Adjudication. Formerly, the OMB adopted a formal and legalistic superior court model for
hearings. Through these changes, adjudicators will play a more active role in proceedings by, for
example, explaining rules and procedures, scoping issues and evidence and questioning witnesses.
The intent of this change is to allow adjudicators to simplify and expedite the hearing process and
in some cases to address inequalities between parties.
Other Proposed Rules. The LPAT will no longer canvass parties for available dates; the LPAT will
schedule hearings for the next available hearing date and the parties/ participants are expected to
modify their schedule to participate. This may present challenges to parties or municipalities and
their legal Counsel in the event that there are calendar conflicts.
The above changes are significant and could result in the need for municipalities to commit substantial
staffing and, potentially, legal resources to preparing for and navigating the new process. It appears
that the extent of local process changes and resources that will be required will largely depend on
exactly how the proposed rules and procedures are implemented and the precedent that emerges for
the Tribunal. As such, this is an area Planning staff will continue to monitor closely as the draft rules
and procedures are implemented, and early decisions and precedent emerges from the Tribunal.
Conclusions
As outlined in this report, Bill 139 proposes substantial changes to the current planning appeal process.
The changes limit the scope of appeals for Official Plan amendments and zoning by-law amendments
to a conformity/consistency test with the PPS and Official Plan, and remove the ability to appeal
Provincial approvals or modifications of Official Plans and Official Plan reviews. This is expected to
put a much greater onus on applicants, municipalities and appellants to demonstrate how their
application, decision and/or appeal conforms to/is consistent with the PPS and OP.
The OMB has been replaced by the Local Planning Appeals Tribunal, and the new Rules of Practice
and Procedure will significantly change the appeal process for Official Plan amendments and zoning
by-law amendments, from submission requirements for the appeal, to the enhanced municipal record
of appeal, mandatory case management conference, use of written hearings, and the requirement for
the LPAT to allow a municipal Council to reconsider a decision prior to overturning it.
It is notable that appeals for decisions on minor variances, consents, site plans, and plans of subdivision
have not changed, apart from a new requirement that a hearing occur within six months of the
submission of the appeal. Minor amendments to public notices, application forms, and notice of
decisions will be required to reference the new LPAT and clarify the appeal rights of the applicant and
the public. Planning staff will work with Area Municipal staff to identify and revise any local planning
processes, forms or documents that may be required to address the various changes.
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Planning staff will continue to monitor the progress of the Bill and will advise County Council and Area
Municipalities of any relevant changes and/or opportunities for comment on matters that may be of
particular interest or concern to the County or Area Municipalities.
If you should have any questions regarding the information provided in this memo please feel free to
direct them to County planning staff.
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Report Title Council Compensation Review Advisory Committee
Report No. CL 18-13
Author Donna Wilson, Town Clerk
Meeting Type Council Meeting
Council Date April 9, 2018
Attachments Council Compensation Review Advisory Committee Terms of Reference
Page 1 / 2 CL 18-13 Council Remuneration Committee
RECOMMENDATION
THAT Council receives Report CL 18-13, Council Compensation Review Advisory Committee;
AND THAT Council approves the Terms of Reference for the Council Compensation Review
Advisory Committee;
AND THAT Council appoints Ann Loker, Jami Stephenson and John Lessif to the Council
Compensation Review Advisory Committee.
BACKGROUND
Council will recall that at the December 11, 2017 Council meeting, staff provided report CAO-HR
17-07 Council Remuneration. Council provided staff direction to create a Council Compensation
Review Committee in 2018 with public representation and to report back to Council with the
Terms of Reference for the committee in Q1 of 2018.
DISCUSSION
The first step to review Council compensation is to establish a citizen advisory committee and
appoint members to serve on that Committee. An ad for committee members was placed in the
Tillsonburg update Section of the Tillsonburg News (March 7th & 28th), on the Town Website and
Facebook requesting individuals with skill sets such as Human Resource, Legal, Accounting and
candidate’s familiar with public service provide an application to the Town Clerk. Staff received
three applications from members of the community with various backgrounds, all volunteering to
serve on the Committee. Applications were received from Ann Loker, Jami Stephenson and
John Lessif. Council were given the opportunity to review the applications and provide staff
direction regarding appointments to the committee.
The Terms of Reference for the committee are attached to this report. The purpose of the
Council Compensation Review Advisory Committee is to review and provide recommendations
to Council on remuneration and other forms of compensation for elected officials. Council will
review the recommendations put forth by the Committee and determine the level of
compensation to be established for the next term of Council (2018 – 2022).
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Staff will provide the necessary background information and municipal comparators
compensation information to the members of the advisory committee. The Manager of Human
Resources and the Town Clerk shall attend committee meetings to act in an advisory capacity to
the committee.
FINANCIAL IMPACT/FUNDING SOURCE
There will be no financial impact to forming the committee as the members shall be volunteers
and receive no compensation.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
Section 1 – Excellence in Local Government
1.3 Demonstrate accountability – Citizens are able to provide input into remuneration for
Council.
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Council Compensation Review Advisory Committee
TERMS OF REFERENCE
Mandate:
To conduct an overall review of the total compensation package for the Mayor and
Members of Council as well as the time commitment for both positions. The review will
consider the impact of the legislative change to eliminate the one-third tax exemption for
elected officials.
1.0 Role of the Council Compensation Review Committee:
1.1 To review and provide recommendations on Council’s remuneration, benefits
package, travel and expense and training remuneration for conference
attendance.
1.2 A comparator group of municipalities will be reviewed based on:
• Population - similar size
• Scope of Services (Lower Tier Municipality)
• Size of Council
1.3 To consider the impact of the legislative change to eliminate the one-third tax exemption for elected officials.
1.4 Prepare the Committee recommendations and present to Council for approval.
2.0 Organization of the Committee
The Committee should be composed of eligible electors for Tillsonburg with preferable
skill sets which include, business, labour law or human resources and familiar with the
role of an elected official. The Town Clerk and the Manager of Human Resources shall be the staff resource for the Committee.
2.1 Notification of Appointments shall be advertised in the local newspapers as per
Town's procedures for Committees of Council.
2.2 The appointment of Committee Members will be endorsed by Council. 2.3 The term for Committee Members will be March 26, 2018 to December 1, 2018.
2.4 One member will be appointed by vote of the committee at the first meeting to
chair the meetings for the term.
2.5 The Town Clerk shall act as secretary for the committee.
2.6 Municipal staff person(s) shall act in an advisory capacity for the committee.
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3.0 Meetings
3.1 The committee will meet on the throughout the month of April, 2018 and when
required following that. 3.2 Meetings will have a formal agenda. 3.3 Agendas and information packages, that will include the minutes from the
previous meeting, will be sent via e-mail to Committee Members prior to each
meeting.
3.4 A majority of Council appointed Committee Members will constitute quorum for the transaction of business. 3.5 The members may meet occasionally informally to discuss issues as warranted.
4.0 Role of the Chair: The Chair is responsible for insuring the smooth and effective operation of the
Committee and its roles. This will include responsibility for:
4.1 Calling the meetings to order. 4.2 The Chair is encouraged to create an informal atmosphere to encourage the exchange of ideas such as, using a roundtable format.
4.3 Creating an agenda in consultation with the Secretary.
4.4 Chairing the meetings.
4.5 Acting as spokesperson. 4.6 The Chair shall conduct meetings in accordance with the Town's Procedural By-law
5.0 Role of the Secretary: The Secretary is responsible for ensuring a complete up to date record for the
Committee.
5.1 In liaison with the Chair, arrange date, time and venue for meetings. 5.2 In liaison with the Chair, set agendas and circulate to the members two business days prior to the meeting.
5.3 Circulate draft minutes to the members.
5.4 Keep a complete up to date record of the committee minutes.
6.0 Role of Members:
Membership on the Committee is a position of responsibility and requires a strong
commitment to the Terms of Reference. Committee members are required to:
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6.1 Attend all regular scheduled meetings. Members are required to notify the Chair, Secretary or the designated municipal staff liaison if they are unable to attend a
meeting.
6.2 Review all information supplied to them.
6.3 Prepare information for use in the development of materials for the Committee. 6.4 Promote the role of the Committee. 6.5 Committee Members are subject to The Municipal Conflict of Interest Act R.S.O,
1990, c.M50 and must disclose any direct or indirect pecuniary interest. The
disclosure must be recorded in the minutes of the meeting.
7.0 Role of Municipal Staff:
Municipal staff will be responsible for carrying out the following functions with respect to
the Committee:
7.1 Acting as an information resource. 7.2 Assist the Committee in its reporting to Council.
7.3 Provide correspondence to the Committee.
8.0 Reports to Council:
The Committee may advise and make recommendations to Council in accordance with
its role. Reports may be submitted as follows:
8.1 Written Reports presented by the Chair or the designated representative. 8.2 Minutes from the Committee meetings
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Report Title 2017 Remuneration and Expenses
Report No. FIN 18-11
Author JANELLE COSTANTINO
Meeting Type Council Meeting
Council Date APRIL 9, 2018
Attachments 2017 Remuneration and Expenses
Page 1 / 1 2016 Remuneration and Expenses
RECOMMENDATION
THAT FIN18-11 2017 Remuneration and Expenses be received as information. EXECUTIVE SUMMARY
Section 284 of the Municipal Act, 2001, S.O. 2001, requires that the Treasurer of a
municipality shall, on or before March 31 of each year, provide to the Council of the
municipality an itemized statement of the remuneration and expenses paid in the previous
year to:
• each member of Council in respect of his or her services as a member of the Council
or any other body, including a local board, to which the member has been appointed
by Council or on which the member holds office by virtue of being a member of
Council;
• each member of Council in respect of his or her services as an officer or employee of
the municipality or other body; and
• each person, other than a member of Council, appointed by the municipality to serve
as a member of any body, including a local board, in respect of his or her services as
a member of the body.
Although there are other members of the Police Services Board, since they are Provincial
appointees, their remuneration and expenses are not reported under the Municipal Act.
FINANCIAL IMPACT/FUNDING SOURCE
The attached document summarizes the remuneration, conference, seminar and expenses
paid to Councillors and municipally elected Police Service Board members for 2017 of
$159,419.82 (2016 - $145,579.55).
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REMUNERATION & EXPENSE REPORT ANALYSIS
For the Year Ended December 31, 2017
POLICE
MEETING SERVICES HYDRO EXPENSES
REMUNERATION PER DIEM BOARD BOARD PAID TOTAL
*
Mayor Molnar $33,237.78 $4,038.07 $12,809.42 $50,085.27
Deputy Mayor Beres $14,125.84 $390.00 $7,237.52 $3,491.85 $25,245.21
Councillor Stephenson $12,791.92 $520.00 $1,885.22 $15,197.14
Councillor Rosehart $12,791.92 $4,038.07 $356.95 $17,186.94
Councillor Hayes $12,791.92 $107.35 $12,899.27
Councillor Esseltine $12,791.92 $520.00 $1,338.73 $14,650.65
Councillor Adam $12,791.92 $260.00 $1,846.67 $14,898.59
Larry Scanlan $975.00 $5,209.08 $3,072.67 $9,256.75
$111,323.22 $2,665.00 $13,285.22 $7,237.52 $24,908.86 $159,419.82
* Authorized under By-Law # 3932
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Report Title Baldwin Street Heavy Truck Route and All-Way Stop
Control
Report No. OPS 18-08
Author Eric Flora, P.Eng., CET, Manager of Engineering
Meeting Type Council Meeting
Council Date April 9, 2018
Attachments
• By-Law 4181 - All-Way Stop Control
• By-Law 4182 - Baldwin Heavy Truck Route
• NOTICE to Baldwin Street Residents
• Appendix A - Public Comment
Page 1 / 5
RECOMMENDATION
THAT Council receive Report OPS 18-08 Baldwin Street Heavy Truck Route and All-Way
Stop Control;
AND THAT Council adopt By-Law 4181 to amend Traffic By-Law 3701 permitting the use
of All-Way stop control at the intersection of Quarter Town Line and Baldwin Street.
AND THAT Council adopt By-Law 4182 to amend Traffic By-Law 3701 permitting the use
of Baldwin Street as a designated Heavy Truck Route.
OR
AND THAT pursuant to Section 27 (5) of Traffic & Parking By-Law 3701 Council hereby
authorizes Newell Road, Baldwin Street and Quarter Town Line to be marked with signs
to prohibit their use as a Heavy Truck Route.
BACKGROUND
At the November 27, 2017 Council meeting, through report OPS 17-32, the traffic consultant
presented the Quarter Town Line (QTL) Corridor Management Study findings and
recommendations. A number of site-specific remedial actions were recommended for
implementation in a phased approach. Council subsequently requested that all-way stop warrant analyzes be completed at several significant intersections along QTL.
SUMMARY
All-Way Stop Control
All-way stop warrant analyzes were carried out for the following five (5) significant intersections
along the QTL corridor:
• North Street West & QTL
• Glendale Drive & QTL
• Concession Street West & QTL
• Sanders Crescent/Esseltine Drive & QTL
• Baldwin Street & QTL
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The justification set out in the Ontario Traffic Manual (OTM) Book 5 – Regulatory Signs was applied to determine if the conditions for the installation of STOP signs on all approaches were
met. The warrant indicates that all-way stop control may be considered on minor roads where:
• Total vehicle volume on all intersection approaches exceeds 350 for the highest hour recorded: and
• Volume split does not exceed 65/35 for four-way control. Volume is defined as vehicles
only.
Eight-hour turning movement counts were previously collected on September 26, 2017. The
warrant analysis indicates that all-way stop controls are justified for the following intersections:
• North Street West & QTL – currently in place
• Concession Street West & QTL – currently in place
• Baldwin Street & QTL – pending
Therefore staff are in support of the amending By-law to implement an all-way stop at the
intersection of Baldwin Street & QTL.
Heavy Truck Route
Another Phase 1 recommendation of the QTL Corridor Management Study included the
implementation of a designated heavy truck route along Baldwin Street between QTL and Broadway (Figure 1) to address the current discontinuity for heavy vehicles. Under current conditions a heavy vehicle travelling northbound at the Baldwin and QTL intersection is
prohibited access to QTL and Baldwin Street and thus required to turn onto a local residential
street to depart the area. While both Baldwin and QTL are designated Arterial Roads in the
Official Plan, the potential for vulnerable road users is greater along the 4.8 km stretch of QTL due to the adjacent land uses (i.e. schools, churches, community facilities, etc.). By contrast, the 1.8 km stretch of Baldwin Street:
• provides a major east-west connection to other north-south and east-west arterial
roadways with less potential for vulnerable road users (i.e. no schools, churches, or
community facilities, etc.),
• is largely unimpeded with a stop sign at QTL and traffic signals at Broadway,
• provides connections to residential collectors, local roads and 25 private driveways,
• less than half of the adjacent properties consist of residential property, the remainder of
which is primarily ravine open space,
• has an adequate structural base with sufficient asphalt thickness and an average paved
width of 12m capable of accommodating heavy truck traffic, and
• provides sufficient turning radius at Baldwin and Broadway that can easily accommodate and minimize the impacts associated with turning movements of heavy trucks.
Policy 8.7.3 - Truck Traffic of the Official Plan provides guidance on matters relating to mitigating
the effects of truck traffic, but does not specify the road classifications intended to accommodate
heavy vehicles. The Transportation Association of Canada (TAC) Geometric Design Guide for Canadian Roads (2017) does however provide guidance to help meet the needs of a wide range
of road users while addressing the context of local conditions and environments. Chapter 2 –
Design Controls, Classifications and Consistency provides guidance for classifying links in a
road network to provide a hierarchical and readily understood road system that properly serves
different purposes. While the road network hierarchy of the Official Plan does minimize potential
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conflicts between local and non-local traffic by defining roadways based on their intended role and function (i.e. Newell, Baldwin and QTL as arterial) the Plan does not specify typical vehicle
types for different road classifications (i.e. arterial, collector, local). The TAC Guide does
however provide typical characteristics of arterial roadways which includes the use by all types
of vehicles, including up to 20% heavy trucks. It should also be noted that both staff and the traffic consultant have witnessed the use of this
section of Baldwin Street by heavy truck traffic and therefore do not anticipate any significant
increase in traffic noise from current conditions. Past traffic noise studies for the area include
truck traffic characteristics as well as forecasted increases in traffic volumes that as of 2015 have reached 80% of the projected volumes. In addition the methodology for assessing noise from traffic was changed by the MOECC in the 2013 Environmental Noise Guideline NPC-300
which now recognizes ambient noise resulting in generally higher acceptable noise levels in
urban environments compared to noise studies prepared prior to 2013.
It is also important to note that there is currently no By-law, Report or Council Resolution specifically identifying the restricted use of arterial roadways in this area (i.e. Newell Road,
Quarter Town Line or Baldwin Street) as a heavy truck route. The presence of some heavy
truck restriction signage in the area is more a result of reactionary remedies over the course of
time without regard for proper process. It should also be understood that truck restriction signage does not prohibit the use of a roadway by heavy trucks (i.e. deliveries), but rather it’s continued repeated use as a heavy truck route. Therefore Council could consider the following
alternative resolution:
AND THAT pursuant to Section 27 (5) of Traffic & Parking By-Law 3701 Council hereby authorizes Newell Road, Baldwin Street and Quarter Town Line to be marked with signs to prohibit their use as a Heavy Truck Route.
CONSULTATION/COMMUNICATION
In accordance with Strategy 2 – Inform (specific) of the Town’s Public Engagement Policy, a
notice was hand delivered on March 7th 2018 to all property owners adjacent to the Baldwin
Street corridor for the 14-day comment period. In addition notice was also placed in the Tillsonburg News and posted on the Towns website for the duration of the comment period.
Comments received from the general public are included in Appendix A of this Report with four
main common themes of:
• Noise levels
• Pedestrian safety,
• Environmental impacts (pollution, dust) and
• Confusion that QTL was also being considered as a potential heavy truck route
In addition the following studies and investigations were also considered:
• Quarter Town Line Corridor Management Study – December 2017 (PTSL)
• Victoria Woods Subdivision Traffic Impact Study Update – May 2006 (PTSL)
• Victoria Woods Subdivision Traffic Noise Study – May 2006 (PTSL)
• Woodhaven Subdivision Noise Impact Study – February 2006 (HGC Engineering)
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FINANCIAL IMPACT/FUNDING SOURCE
The cost to implement a new All-Way Stop and designated heavy truck route or truck restrictions
signs can be accommodated within the 2018 Roads operating maintenance budget.
COMMUNITY STRATEGIC PLAN (CSP)
Implementation of a new All-Way Stop and formal resolution to the heavy truck route subject along Baldwin Street supports Objective 1 – Excellence in Local Government.
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135
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4181
A BY-LAW to amend By-Law 3701, being a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg.
WHERAS it is deemed necessary and expedient to amend By-Law 3701.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows:
1. THAT Schedule 9 to By-Law 3701, Section 23 (1) “ Entering Highway” – Stop Signs on Specified Streets
be amended with the addition of the following:
COLUMN 1 INTERSECTION COLUMN 2 FACING TRAFFIC
Quarter Town Line Road at Baldwin
Street
Northbound & Southbound on Quarter
Town Line Road
Baldwin Street at Quarter Town Line
Road
Eastbound & Westbound on Quarter
Town Line Road
2. THAT these amendments to By-Law 3701 are hereby declared to be part of that By-Law as if written therein.
3. THAT this By-Law be passed pursuant to the Highway Traffic Act, and shall become effective upon enactment.
Read a first and second time this ______ day of____________, 2018.
Read a third time, passed, signed, sealed and numbered 4181 this _____day of __________ 2018
________________________________
Mayor Stephen Molnar
_______________________________
Town Clerk – Donna Wilson
136
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4182
A BY-LAW to amend By-Law 3701, being a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg.
WHERAS it is deemed necessary and expedient to amend By-Law 3701.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows:
1. THAT Schedule 13 to By-Law 3701, Section 27 (1) “Heavy Truck Restrictions” –Heavy Traffic Routes be
amended with the addition of the following:
COLUMN 1 HIGHWAY COLUMN 2 FROM COLUMN 3 TO COLUMN 4 PERMITTED TIME
Baldwin Street
Broadway
Quarter Town Line
24 Hours
2. THAT these amendments to By-Law 3701 are hereby declared to be part of that By-Law as if written therein.
3. THAT this By-Law be passed pursuant to the Highway Traffic Act, and shall become effective upon enactment.
Read a first and second time this ______ day of____________, 2018.
Read a third time, passed, signed, sealed and numbered 4182 this _____day of __________. 2018
________________________________
Mayor Stephen Molnar
_______________________________
Town Clerk – Donna Wilson
137
Hand Delivered
March 7, 2018
NOTICE TO BALDWIN STREET RESIDENTS
At the November 27, 2017 Council meeting, through report OPS 17-32, the Town’s traffic consultant presented the Quarter Town Line Corridor Management Study findings and recommendations of which
included implementing an All-Way Stop control at the intersection of Quarter Town Line and Baldwin Street and formally designating Baldwin Street between Quarter Town Line and Broadway as a Heavy Truck
Route.
This section of Baldwin Street is classified as an Arterial Road within the Oxford County Official Plan, is
largely unimpeded with a stop sign at Quarter Town Line and traffic signals at Broadway, and provides a
major east-west connection to other arterial roadways.
Town Council will be considering the following changes to the Traffic and Parking By-Law No. 3701 along
Baldwin Street between Quarter Town Line and Broadway at the April 9th 2018 Regular Council meeting.
Proposed changes to By-law 3701 include:
HIGHWAY SIDE FROM TO CHANGE
Quarter Town Line
at Baldwin Street
Intersection – all
4 approaches All-Way Stop
Baldwin Street Both directions Baldwin Street Broadway
Designated
Heavy Truck Route
If you would like to speak at Council regarding the proposed changes, please contact the Clerks Department at 519-688-3009 ext.3221 or via email at clerks@tillsonburg.ca by April 4th to have your name
added as a delegation. Written comments can also be communicated via email to engineering@tillsonburg.ca by March 23rd.
Sincerely,
Eric Flora, P.Eng., CET Manager of Engineering
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1Laura PickersgillFrom:Kevin DeLeebeeckSent:Wednesday, April 04, 2018 6:14 PMTo:Laura PickersgillSubject:Fwd: Heavy Truck RouteFor inclusion in Appendix to my report if you can. Thanks Kevin Sent from my iPhone Begin forwarded message: From: Eric Flora <eflora@tillsonburg.ca> Date: April 3, 2018 at 4:59:54 PM EDT To: Anthony Tomlin <ATomlin@Tillsonburg.ca>, Kevin DeLeebeeck <KDeLeebeeck@Tillsonburg.ca> Subject: FW: Heavy Truck Route FYI. From: Dorothy Verbuyst [mailto:dorothyabbeyrose-newheart@sympatico.ca] Sent: April-03-18 4:21 PM To: Engineering Cc: Engineering Subject: Heavy Truck Route Dear Sir, I am sending to you my and some neighbours response to having a heavy truck route go through our subdivisions along Baldwin and Quarter Town Line. We are not in favor of this idea. The reasons are as follows. We are a quite residental area and at night we would hear the noise of big trucks plus smell the fumes of trucks throughout the night. Also we have two retirement subdivisions, Baldwin and Hickory Hills of which we get a lot of walkers along the Baldwin and Quarter Town Line sidewalks. Along Baldwin we have two gullys which have fences along the sidewalks that allow no escape from heavy truck splashes to people nor able to distance pedesterians and their children or pets from big trucks. Heavy trucks can't always see pedestrians and are not able to stop quickly if necessary.Quarter Town Line road has three school zones where children are crossing and heavy trucks pose more danger to elementary children. Also the homes along Quarter Line would have to deal with the same as above. The housing is growing along Quarter Town Line so traffic of residents is increasing and by allowing a Heavy Truck route would 211
2be more dangerous as people travel through this area of town. Please consider our response to this issue at your upcoming meeting. Thankyou . Sincerely Dorothy Verbuyst, 10 Richards' Crt., Tillsonburg. 212
1Laura PickersgillFrom:Cathy and Rick <terrawin1@gmail.com>Sent:Thursday, April 05, 2018 10:06 AMTo:Clerks OfficeSubject:Baldwin St and 1/4 town line I noticed this article in yesterdays news paper, we just returned from holidays and I see it may be to late for comments. We understand that progress and repairs to new subdivisions and roads and bridges must move forward if the town is to continue to grow. The truck route on Baldwin does not impact use directly, but we fear that there will be a certain amount of trucks who will continue past Baldwin and head straight for North St. or head down Quarter Line to get to Baldwin. We live at 21 Gibson Dr. , and unfortunately back on to Quarter Town Line. We already experience at least 4 to 6 transport trucks and trailers who seem to miss all the signs prohibiting them from access on this route. There are also too many dump trucks( and big farm tractors) that drive way too fast for the area and those that insist on using their engine brakes to stop at the 4 way at Concession. Again we understand the need to build, it would be nice if the builders and their contractors showed some consideration to the people who live in the residential areas surrounding the build. Just adhering to the posted speed limit would cut the noise down considerably. We were contemplating suggesting the speed between Concession and North St. be reduced to 40 km all the way but realize you won’t even consider the thought. Too many people are at 65 to 70 km when they are forced to slow to the 40 km posted. If it was patrolled more and enforced someone’s coffers would be full. To summarize just put some thought in how Quarter Town Line will be policed against truck traffic, and how can you work with the house builders to minimize the noise caused by their construction of new housing. It is time that Tillsonburg develop a truck route that goes around the town, not just through the outskirts. Rick and Cathy Winters 213
Report Title Sole Source AMP Software
Report No. OPS 18-09
Author Kevin De Leebeeck, P.Eng., Director of Operations
Meeting Type Council Meeting
Council Date April 9, 2018
Attachments None
Page 1 / 2
RECOMMENDATION
THAT Council receive Report OPS 18-09 Sole Source AMP Software;
AND THAT Council authorize staff to forego the purchasing policy for this particular item; AND FURTHER THAT the Sole Source for Asset Management Software be granted to
Public Sector Digest – Citywide.
EXECUTIVE SUMMARY
The purpose of this report is to seek Council approval to acquire asset management planning
software from a sole or single source so that the procurement is completed in a manner that is
compliant with the approved Purchasing Policy.
BACKGROUND
During the 2018 budget deliberations, Council approved the AMP Implementation Project in order to advance the Towns asset management project planning process, encompass all Town
assets and to align with the Towns budgeting software.
Section 6b of the Purchasing Policy specifically stipulates that procurement of goods or services
from a single vendor without a bid, tender or quote process requires Council approval through resolution.
Consequently staff are requesting that Public Sector Digest (PSD) – Citywide software
application be named as the sole source vender for this purchase based on the following:
• PSD – Citywide has made significant advancements in lifecycle analysis computations,
process logic flows, and risk assessment evaluation models since the previous version
utilized by the Town in 2012.
• PSD also owns FMW the Towns financial budgeting software which will facilitate a
seamless flow between the two applications.
• Citywide is also the asset management software used by the County, therefore supported
by County IT, but will also allow for improved information sharing between Owner and Operating Authority of the water and wastewater systems.
• AMP coordination meetings with Oxford County area municipalities revealed a strong
desire to move towards asset management software standardization (i.e. Citywide)
214
Page 2 / 2
FINANCIAL IMPACT/FUNDING SOURCE
The 2018 approved capital budget of $150,000 for the AMP Implementation Project is comprised of $100,000 OCIF formula based grant funding and $50,000 FCM Asset Management grant
funding. For reference the Towns FCM Asset Management grant funding application has been
submitted with results anticipated by late spring.
The software implementation aspect of this Project is valued at $50,000 and can be achieved independent of other Project tasks by utilizing in-house Operations Services resources.
COMMUNITY STRATEGIC PLAN
The implementation of asset management planning software supports Objective 1 – Excellence
in Local Government and Objective 2 – Economic Sustainability of the Community Strategic
Plan.
215
Report Title Awarding RFT18-003 Roofing Tender
Report No. RCP18-15
Author Corey Hill, Manager of Parks & Facilities
Meeting Type Council Meeting
Council Date April 9, 2018
Attachments • RFT18-003 Tillsonburg Community Centre Roofing
Sections
Page 1 / 2 RCP 18-15 - Awarding RFT18-003 Roofing T
RECOMMENDATION
THAT Council receives Report RCP18-15 – Awarding RFT18-003 Roofing Tender for information;
AND THAT Council award Tender RFT18-003 for the restoration and replacement of the 5
roofing sections located at the Tillsonburg Community Centre to Northeast Roofing for the
tendered price of $192,415 minus negotiated mobilization savings of $500 for a total award of $191,915 before applicable taxes.
EXECUTIVE SUMMARY
As per the 2018 Recreation, Culture & Parks Business Plan, and in compliance with the
Purchasing Policy, a tender was issued for the supply and delivery of 5 sections of roofing work located at the Tillsonburg Community Centre (outlined in attachment).
Tenders were advertised on the Tillsonburg website, the Tillsonburg News and online at
Biddingo.com. The tenders closed on March 23, 2018. The results of the tenders are
summarized below:
All bids are compliant with tender specifications; Northeast Roofing is lowest tender bid.
As permitted within the tender package language, the Town negotiated with the low bidder (Northeast Roofing) to identify any possible shared mobilization savings. Northeast offered a
$500 reduction to their tendered submission given the fact that the entire scope of work was
being recommended for award to their company.
Tender RFT18-003 (All 5 sections) Budget: $214,500
1 Northeast Roofing $192,415
2 Keller $201,158
3 Flynn Canada $339,185
4 LaFleche $363,081
5 H&N Roofing $363,904
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Page 2 / 2 RCP 18-15 - Awarding RFT18-003 Roofing T
CONSULTATION/COMMUNICATION
Consultation throughout the tender creation, site tours and bid analysis was provided by Garland
Company Inc. Garland is a leading manufacturer of high-performance roofing and building
envelope solutions.
FINANCIAL IMPACT/FUNDING SOURCE This work will be funded as per the approved 2018 Capital Budget allocation of $214,000 from
the Asset Management Funding Reserve (AMFR). The AMFR is funded from taxation.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT This report provides information in alignment with the following Objectives of the Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
217
Shingled
Roof
Sloped
Roof #2
South
Roof #2
RFT18-003 Tillsonburg Community Centre Roofing Sections
218
Report Title LLWP Capital Forecast and Slide Tower
Replacement
Report No. RCP 18-18
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date April 9, 2018
Attachments •
Page 1 / 3 RCP 18-18 - LLWP Capital forecast and Sl
RECOMMENDATION
THAT Council receives Report RCP 18-18 LLWP Capital Forecast and Slide Tower Replacement; AND THAT Council supports Option 1, to decommission the slide for 2018 and 2019 in order to
do long term planning for the waterpark.
EXECUTIVE SUMMARY
This report provides Council with an update on planned repairs to the waterslide at the Lake Lisgar Waterpark (LLWP), as well as a forecast of significant additional expenditures at the
facility in the next several years. The waterslide will not be useable for the 2018 waterpark
season.
BACKGROUND
The 2018 budget and work plan includes $174,000 for repairs needed to open for the 2018 season. Report RCP 18-14 is before Council on April 9, 2018 to award that work and outlines
the reduced scope of repairs that will be completed with the available budget.
In 2016, normal preventative maintenance by RCP staff and the Town’s licensed slide mechanic
and regulatory inspections by the TSSA identified metal repairs required on metal components
of the waterslide tower. The 2017 budget included $50,000 for this work, and after the 2017 season the repairs were initiated. As work proceeded, the extent of compromised metal became
larger and larger to the point where a structural engineer was brought in to confirm the
magnitude of the repairs. Work to date including the engineer’s report has cost $7,860, leaving
$42,140 available for the rest of the work. Using the work of the engineer, the appropriate
refurbishment has an estimated cost of $150,000 and consists of replacing the stairs and landing platforms entirely, and refurbishing the tower pillars by removing them offsite for galvanizing and
repainting. Further refurbishment costs for the slide flume and the metal pillars holding it are
also expected but have not yet been confirmed.
A new slide and tower structure will have a considerable cost of at least several hundred
thousand dollars.
The Memorial Park & Lake Lisgar Master Plan currently project an expanded waterpark
compound with additional features and a new waterpark gateway building incorporating
elements servicing the Fairgrounds and Bandshell area including public washrooms and a
canteen. The Facility Condition Analyses of the Lake Lisgar Waterpark inform an asset
management plan requiring over $1.26 million during 2018-2022 to maintain the existing facility.
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Preventative maintenance and regulatory inspections of the LLWP waterslide structure have
identified costly repairs that must be performed before the waterslide can be used. There is
considerable interest in the community for the Town to establish a free-to-use splash pad as an alternative to the pay-to-use Waterpark.
In addition to the outdoor aquatic facilities, there is a major expenditure for replacing the indoor
pool deck, basin lining, and change room flooring forecasted for 2019. Addressing the
community expectations for family change rooms and accessibility regulations will require
substantial financial resources.
With many other capital spending needs besides these costly items facing the Town, it is appropriate for Council and the community to provide direction on the long-term vision for indoor
and outdoor aquatic facilities in Tillsonburg before the Town commits funds to rehabilitate,
replace and/or expand on the LLWP. The approved 2018 RCP workplan includes a service
review of the Department, and staff proposes that the current and future aquatic programs and facilities receive an expanded investigation during that process. The report from the service review will provide the next Council with the information required to make an informed decision.
2018 Operations
Option 1 RCP staff recommends decommissioning the slide for 2018 and probably 2019 in order to have
time for the appropriate long term planning to take place. The interim approach will be to entirely
remove the existing slide and tower from the site and to purchase an additional floating or deck-
based feature for the waterpark. This option would also require the award of work addressed by
RFT 18-008 and the resulting expenditure.
Option 2
Council could direct that the waterpark not operate for the 2018 season in order to reassess the
operation and determine a long-term business plan. This would result in the cancellation of RFT
18-008 and avoidance of the associated budgeted cost of $174,000. In addition, a number of
summer student positions would become redundant and the annual net operating loss (budgeted at $50,300 for 2018) reduced to some extent.
Option 3
Council could direct that the waterslide repair be implemented prior to opening for 2018 and that
the required funds be sourced from debt or reserves. In the absence of a long-term plan for the
Asset Category Total projected
spending 2018 Work 0-5 Years 6-10 years 11-15 years 16-20 years 20-25 years
RFT 18-008
Recirculation System 683,200$ 69,715$ 219,200$ 43,800$ 17,200$ 400,000$ 3,000$
Concrete Pool Structure 962,000$ 96,831$ 62,000$ 900,000$
Water Features & Related Systems 512,000$ 396,000$ 46,000$ 70,000$
Site Features 109,000$ 48,000$ 16,000$ 15,000$ 30,000$
Building Structures 160,000$ 140,000$ 5,000$ 5,000$ 5,000$ 5,000$
Building Envelope 134,500$ 79,500$ 23,000$ 8,500$ 15,000$ 8,500$
Roofing systems 175,000$ 170,000$ 5,000$
Interior Finishes 18,000$ 6,000$ 6,000$ 6,000$
Mechanical systems 277,000$ 138,500$ 30,000$ 10,000$ 11,000$ 87,500$
Electrical systems 65,900$ 6,800$ 1,800$ 16,800$ 40,500$
3,096,600$ 1,266,000$ 165,600$ 131,700$ 1,347,800$ 185,500$
Lake Lisgar Waterpark 25-Year Asset Management Spending Plan
Facility Condition Analysis
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waterpark that is based in a larger vision for aquatic facilities, this alternative is not recommended.
CONSULTATION/COMMUNICATION
WSP Canada Inc. performed the Lake Lisgar Waterpark Facility Condition Assessment & Capital
Planning Study in 2017. The Lake Lisgar Pool Study was completed by AQUA PLANS Aquatic Consultants Inc in 2017. JADE+ Inc. performed the structural evaluation of the slide tower structure. Acapulco Pools Ltd. is the Town’s contracted Licensed Slide Mechanic service
provider and has been doing the maintenance work and annual slide inspections.
FINANCIAL IMPACT/FUNDING SOURCE
Option 1: Decommissioning and removing the slide, and purchasing an additional feature for the waterpark will be funded from the remaining balance in the 2017 slide repair capital project. Other approved capital and operating budget components will be used to repair the pool basin,
replace the filters and inflatables, and operate the waterpark.
Option 2: Not operating the waterpark for 2018 will result in capital and operational savings in the order of $225,000 - $250,000.
Option 3: Implementing the waterslide tower repair immediately will require placement of
additional debt or use of reserves.
Any future capital expenditures beyond that already approved in the 2017 and 2018 budgets will require Council approval through the future budget processes.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This report provides information in alignment with the following Objectives of the Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
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Report Title Awarding RFT18-008 Lake Lisgar Waterpark
Repair Project – Reduced Scope of Work
Report No. RCP 18-14
Author Corey Hill, Manager of Parks & Facilities
Meeting Type Council Meeting
Council Date April 9, 2018
Attachments •
Page 1 / 2 RCP 18-14 - Awarding RFT18-008 Lake Lisg
RECOMMENDATION
THAT Council receives Report RCP 18-14 – Awarding RFT18-008 Lake Lisgar Waterpark Repair Project – Reduced Scope of Work;
AND THAT Council award Tender RFT18-008 for the repairs of the Lake Lisgar Waterpark to
PPL Aquatic, Fitness & Spa Group Inc for the tendered price of $166,546 before applicable
taxes and any contingency expenses.
EXECUTIVE SUMMARY
As per the 2018 Recreation, Culture & Parks Business Plan, and in compliance with the
Purchasing Policy, a tender was issued for the supply and delivery of replacement and repair
services for multiple related components (22 itemized tasks) within the Lake Lisgar Waterpark.
Tenders were advertised on the Tillsonburg website, the Tillsonburg News and online at
Biddingo.com. The tenders closed on March 16, 2018. The results of the tenders are
summarized below:
Tender RFT18-005 Budget: $174,000
Adems Restoration $517,410.30
Elgin Contracting and Restoration Ltd. $497,000.00
2SC Contracting $599,495.00
All bids were compliant with tender specifications as reviewed by Purchasing, the RCP Facilities
Leadership team as well as WSP Consulting Services. However, all bids were significantly over
the allocated budget. RCP Facilities Leadership and WSP Consulting Services reviewed the
submissions and strategically reduced the scope of the project in an attempt to meet budget
while maintaining the ultimate goal of being able to open and operate the waterpark for the summer of 2018 as originally planned. The reduction in scope was from 22 to 6 itemized tasks.
This represented a significant change in scope of work and at the recommendation of
Purchasing; tender RFT18-005 was cancelled.
The reduced scope of work was re-issued as tender RFT18-008 and maintained the 6 tasks specifically related to the pool operations. The remaining tasks related to the building condition
and/or other non-urgent tasks will need to be deferred for future capital budget consideration.
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The results for RFT18-008 are summarized below:
Tender RFT18-008 Budget: $174,000
PPL Aquatic, Fitness & Spa Group Inc $166,546 + 15% Contingency
Hollandia Pools & Spas $167,711 + 15% Contingency
Acapulco Pools $194,947 + 15% Contingency
Adems Restoration $262,900 + 15% Contingency
All bids are compliant with tender specifications as reviewed by Purchasing, the RCP Facilities
Leadership team as well as WSP Consulting Services and PPL Aquatic, Fitness & Spa Group
Inc is the low bidder.
CONSULTATION/COMMUNICATION Consultation throughout the tender creation, site tours and bid analysis was provided by WSP
Canada Inc. WSP is a leading engineering consulting firm that was involved in completing the
Lake Lisgar Waterpark Facility Condition Assessment & Capital Planning Study in 2017.
Additionally, the Lake Lisgar Pool Study as completed by AQUA PLANS Aquatic Consultants Inc
in 2017 was referenced in developing the project specifications. Project cost estimates used for
developing the 2018 budget were taken from these 2 consulting reports.
FINANCIAL IMPACT/FUNDING SOURCE This work will be funded as per the approved 2018 Capital Budget allocation of $100,000 in
user-pay debt and $29,000 from the Asset Management Funding Reserve (AMFR) for the LLWP
repairs and $45,000 from the AMFR for replacement filters. The AMFR is funded from growth-
based taxation in accordance with the Town’s Asset Management Plan. There will need to be future discussion on how to fund the work that was originally specified with
the cancelled tender as well as additional capital planning items for the Lake Lisgar Waterpark.
Staff will provide a report to Council regarding a long-term plan for the facility.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT This report provides information in alignment with the following Objectives of the Community
Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
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Report Title Trans-Canada Trail Update and Proposed Trail
Extension
Report No. RCP 18-17
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date April 9, 2018
Attachments • Oxford County Report PW 2018-11
• CASO Corridor Tillsonburg Section
Page 1 / 2 RCP 18-17 - Trans-Canada Trail Update an
RECOMMENDATION
THAT Council receives Report RCP 18-17 – Trans-Canada Trail Update and Proposed Trail Extension;
AND THAT Council approve an amendment to the trail route, identified in Schedule A of the
Trans Canada Trail Agreement between the County of Oxford and the Town of Tillsonburg, to include an extension of the off road multi-use recreation trail, from west of Tillson Avenue to Quarter Town Line along the former Canada Southern Station (CASO) railway corridor within
Tillsonburg.
EXECUTIVE SUMMARY
At their meeting of March 28, County Council approved an amendment to the Agreement
between the Town and County regarding the Trans Canada Trail. This report requests Tillsonburg Council approval of that amendment. The amendment would extend the Trans-
Canada Trail through to Quarter Town Line along the rail trail, and require the Town to add that
new section into the annual trail maintenance work at a 50/50 shared cost with the County.
BACKGROUND
At the Council meeting on May 23, 2017, staff brought forward Report RCP 17-32 – CASO Corridor Trail Extension asking Council to consider entering into a separate land use agreement
with the County to establish a Town-operated trail on the CASO rail corridor between Tillson
Avenue and Quarter Town Line. In that report, it was anticipated that the costs of improving the
surface and the maintenance costs were to be borne by the Town. At that time, Council
deferred the motion until more information could be brought forward. Staff recommends that the motion arising from that report be withdrawn as the land use agreement is not needed and the
cost of building the trail will be covered by the already approved Trans Canada Trail Extension
Project budget.
At their meeting on March 28, 2018, County Council approved recommendations from County Staff to amend the existing Trans-Canada Trail (TCT) Agreement to include this stretch of the
rail corridor. The changes are shown in red on the map included with the County’s report and
further detail is provided in the CASO Corridor Tillsonburg Section attachment. The County’s
approval is subject to approval from Tillsonburg Council. Should Council approve this
amendment, the trail extension will be established using the remaining grant and municipal contributions committed for the TCT project, and the maintenance of the entire trail corridor will
be split 50/50 between the Town and the County.
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Page 2 / 2 RCP 18-17 - Trans-Canada Trail Update an
CONSULTATION/COMMUNICATION
RCP staff met with County staff to develop the amendment to the trail route. A public
information centre (PIC) will be held prior to the start of construction and notices of the PIC will
be delivered to landowners adjoining the corridor.
FINANCIAL IMPACT/FUNDING SOURCE
There is no new financial impact at this time to the Town for the capital cost of the work recommended in this report beyond what has already been approved by Town Council. The
partnership Agreement between the County and the Town for the TCT Extension Project
commits the Town to contribute 15% of the municipal share of the project cost. In the
Agreement, Tillsonburg’s contribution is capped at $46,500.
The original Agreement commits the Town to maintaining the TCT corridor and contributing 50%
of the operational costs of maintaining the multi-use trail aspects of the TCT corridor, with the
other 50% being billed to the County. With this 2.2km extension there will be an increase in
those trail maintenance costs that will have to be incorporated into the Town’s annual budget. It
is anticipated that only minor maintenance (regular inspections, brushing, surface grading, weed control) will be required during first 3-5 years after implementation.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This report provides information in alignment with the following Objectives of the Community
Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
This project is in alignment with the Town’s Trails Master Plan and the Oxford County Trails
Master Plan.
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Report No: PW 2018-11
PUBLIC WORKS
Council Date: March 28, 2018
Page 1 of 6
To: Warden and Members of County Council
From: Director of Public Works
Trans Canada Trail Update and Proposed Trail Extension
RECOMMENDATIONS
1. That County Council receive Report No. PW 2018-11 titled “Trans Canada Trail
Update and Proposed Trail Extension” as information;
2. And further, that County Council authorize a transfer of $330,000 from General
Reserves to fund unspent 2017 approved TCT budget carried over into 2018 for
construction of the TCT extension and remaining works;
3. And further, that County Council approve an amendment to the trail route,
identified in Schedule A of the Trans Canada Trail Agreement between the County
of Oxford and Town of Tillsonburg, to include an extension of the off road multi-
use recreation trail, from west of Tillson Avenue to Quarter Town Line along the
former Canada Southern Station (CASO) railway corridor within Tillsonburg,
subject to a resolution from Town of Tillsonburg Council.
REPORT HIGHLIGHTS
Oxford County and Town of Tillsonburg staff are proposing to construct an off road trail
along the former CASO railway corridor within Tillsonburg, from west of Tillson Avenue to
Quarter Town Line. The trail would be an extension of the Trans Canada Trail (TCT) that
was opened last year and would be funded under the original TCT project budget.
In addition to the trail extension, other remaining work items under the original TCT project
that will be completed this year include modifications to the Otter Creek Bridge, signage,
fencing, trail construction through the land Claimant’s property, and trail connection at the
existing TCT in Tillsonburg (Fourth to North Trail).
In order to complete the TCT extension and remaining works which are within the original
TCT budget limit, County Council authorization is required to transfer unspent 2017 capital
funds from Reserves.
Implementation Points
Following approval from County Council and Town of Tillsonburg Council, staff will proceed with
construction of the off road trail along the former CASO railway corridor within Tillsonburg.
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Page 2 of 6
A Public Information Centre (PIC) will be held prior to the start of construction.
Part of this implementation proposal is contingent upon a land claim settlement which will be
subject to County Council’s final authorization.
Financial Impact
There is no financial impact beyond what has already been approved by County Council and
Town of Tillsonburg Council. The original TCT budget was approved in 2015 in the amount of
$870,000. The TCT was opened at the end of June 2017 with some remaining work to be
completed. Unfortunately, not all of the planned work items were completed in 2017 and the
remaining unspent funds were not carried forward in the 2018 capital budget.
As shown below, the remaining TCT project costs and off road trail extension can be
constructed within the original budget and meets project eligibility requirements under the TCT
funding agreement.
Project costs are summarized in the tables below:
Table 1: TCT Project Cost Summary
Budget 1 $870,000
Project Expenditures to Date $540,000
Remaining TCT Work 2018 (See Table 2 Below) $220,000
Proposed Off Road Trail Extension 2018 (see Table 3 Below) $110,000
Project Balance $ 0
1 Grant funding of $560,000 received for TCT construction;
Approved Municipal funding of $310,000 (15% Tillsonburg / 85% Oxford County) as
per 2015 Business Plan and Budget.
Table 2: TCT Project Costs (Remaining Work)
Otter Creek Bridge Modifications $140,000
Signage $35,000
Trail Construction 2 $20,000
Connection at Existing TCT (Fourth to North Trail) $25,000
Total Cost Estimate of Remaining TCT Work $220,000
2 Contingent upon land claim settlement.
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Table 3: Proposed Off Road Trail Extension
Trail Construction, Brushing $55,000
Signage $5,000
Bridge Modifications at OSR $50,000
Total Cost Estimate of Proposed Trail Extension $110,000
In addition, TCT line fencing along the railway corridor is included as a separate County project
in the 2018 capital plan.
Operation and maintenance of the trail will be completed by the Town of Tillsonburg and cost
shared with the County in accordance with the TCT agreement between the Town and the
County. The County’s share of the costs for regular corridor management are funded from the
Roads Operation budget and include repair and maintenance of bridge and culvert structures
along the trail.
The Treasurer has reviewed this report and agrees with the financial impact information.
Risks/Implications
The proposed trail extension will maximize the use of grant funding included in the original TCT
budget. If not approved by both County Council and Town of Tillsonburg Council, staff will need
to consider other uses that meet project eligibility requirements or potentially return unused
grant funding.
This project has risks associated with any construction project. All purchases will be made in
accordance with the County purchasing policy.
Strategic Plan (2015-2018)
County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting
held May 27, 2015. The initiative contained within this report supports the Values and Strategic
Directions as set out in the Strategic Plan as it pertains to the following Strategic Directions:
1. ii. A County that Works Together – Enhance the quality of life for all of our citizens by:
- Promoting community participation and life-long involvement in recreational and cultural
activities
-
2. i. A County that is Well Connected – Improve travel options beyond the personal vehicle by:
- Creating, enhancing and promoting the use of an integrated trail and bike path system
- Promoting active transportation
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DISCUSSION
Background
As part of the Trans Canada multi-use trail network, County Council adopted the
recommendations in Report PW 2015-53 at the September 23, 2015 Council meeting,
authorizing staff to proceed with the construction of the TCT to connect the existing TCT in
Tillsonburg to Norfolk County, and to enter into an agreement with the Town of Tillsonburg for
construction and operation of this TCT trail link.
The TCT project in Oxford County was made possible through grant funding and municipal
financial contributions and was part of a broader initiative by the TCT organization to connect
gaps in the national trail by 2017 in time for Canada 150 celebrations. The County and the
Town of Tillsonburg agreed to share the municipal cost contribution for capital construction, as
well as ongoing trail operation and maintenance costs.
The TCT work plan was approved by County Council in Report PW 2016-34 and subsequently
approved by Town of Tillsonburg Council. The scope of the project included on-road segments
and an off-road trail east of Tillsonburg along the former CASO railway corridor.
The Oxford County Trails Master Plan, adopted by County Council in 2012, identified
abandoned railway corridors as priority links in the County’s future trail network and further
supported the implementation of the TCT project.
Concurrently with trail construction activities, staff worked on finalizing the conditions of sale of
the former CASO railway corridor within Tillsonburg. County Council approved the property
purchase in a closed session report at the August 12, 2015 Council meeting, subject to the
results of an environmental site assessment. Following review and acceptance of the
environmental site conditions, the purchase was finalized on September 30, 2016.
The County’s acquisition of the former railway corridor within Tillsonburg permitted the
extension of the off road trail and connection to the existing TCT in Tillsonburg, west of Tillson
Avenue, eliminating the trail connection via an on road route along North Street and Oxford
Road 20 to Zenda Line. The revised route was authorized by both County Council (Report PW
2016-64) and Town of Tillsonburg Council.
Following approval of the revised trail route, the off road trail from the existing TCT in
Tillsonburg to Zenda Line was completed. The trail was officially opened at the end of June
2017, except at two specific locations at which temporarily bypasses via on road routes have
been established.
Comments
Planned 2018 TCT Activities
County and Town of Tillsonburg staff are proposing to extend the TCT for an off road trail along
the former CASO railway corridor within Tillsonburg that was acquired by the County in
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September of 2016. The County acquired the former CASO railway corridor within Tillsonburg
for its viability as a utility corridor and its potential for trail development as identified in the
Oxford County Trails Master Plan. The corridor was utilized in 2017 for part of the raw
watermain routing, from Christie Street (Well 7) to the North Water Booster Station, and for the
drainage outlet from the North Street storm sewer channel. It was also envisioned that the
Town of Tillsonburg would ultimately utilize the corridor as part of their trail network.
The proposed trail extension and potential access points are shown on the map that is enclosed
as Attachment 1. The proposed off road trail would extend from west of Tillson Ave, where the
former CASO railway corridor crosses over the existing Ontario Southland Railway (OSR), to
Quarter Town Line. The existing TCT route in Tillsonburg would also be revised to extend along
Quarter Town Line to Veterans Walkway along Bridge Street.
Construction of the trail would involve some brushing and placement of a granular surface
similar to the construction methods employed for the TCT work East of Tillson Avenue. The
extent of brushing will be minimized in order to maintain a natural barrier between adjacent
properties, where possible. The County has installed gates at the road access points, however,
some additional enhancements (fencing) for access control may be required to reduce
unauthorized use by motorized vehicles.
There is also a bridge structure, west of Tillson Avenue that crosses over the OSR and the
Town’s existing TCT trail (Fourth to North Trail), that will require some deck improvements and
new railings for pedestrian safety. Through collaborative planning, a trail connection will also be
completed at this location by the Town of Tillsonburg which was part of the original TCT work
plan. The Town of Tillsonburg has also secured additional grant funding to make this an
accessible connection.
Remaining work under the original TCT project that will be completed this year includes:
Construction of the pedestrian access across the Otter Creek Bridge, east of
Middletown Line. The design work has been completed and a tender will be released
for construction of required bridge modifications.
Installation of signage along the trail and at road crossings, including route markers,
warning/advisory signs and trail head signage.
400 m of Trail construction (subject to land acquisition).
Trail connection at the existing Tillsonburg TCT (Fourth to North Trail).
Line fencing along the TCT will also be completed as part of the 2018 capital budget. This work
is not an eligible expense under the TCT funding agreement but is a County obligation under
the Line Fences Act, where requested by eligible adjacent land owners.
Prior to the commencement of trail construction within Tillsonburg, a Public Information Centre
(PIC) will be held to advise residents of planned work activities and to address any concerns
from adjacent property owners and the public-at-large.
Staff will be reporting back to Council regarding land claim settlement undertakings near the
Otter Creek Bridge trail portion.
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Conclusion
The Trans Canada Trail link in Oxford County has provided a vital connection in the national trail
network that extends from coast to coast in Canada, as well as advancing the development of a
County wide trail network that will promote tourism, recreation, and low carbon transportation.
The proposed off road trail extension and associated betterments will provide further
connectivity to the local trail network, as well as to the TCT east of Tillsonburg and will utilize
available funds in the TCT project budget. Development of an off road trail along the former
railway corridor within Tillsonburg will utilize the property while still maintaining its potential for
use as a utility corridor and will serve as a mechanism for property maintenance.
SIGNATURES
Report Author:
Original signed by:
Frank Gross, C. Tech
Manager of Transportation and Waste Management Services
Departmental Approval:
Original signed by:
David Simpson, P.Eng., PMP
Director of Public Works
Approved for Submission:
Original signed by:
Peter M. Crockett, P.Eng.
Chief Administrative Officer
ATTACHMENT
Attachment 1: Trail Extension and Access Points – Map
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March 28, 2018
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Report Title Aquatic Department Staffing Change
Report No. RCP18-13
Author Janet McCurdy- Recreation Programs and Services Manager
Julie Dawley – Aquatics Supervisor
Meeting Type Council Meeting
Council Date April 9th, 2018
Attachments
Page 1 / 3 RCP 18-13 - Aquatic Department Staffing
RECOMMENDATION
THAT Report RCP 18-13 – Aquatic Department Staffing Change be received for information.
EXECUTIVE SUMMARY This report is to advise Council of a change in deployment from 100 hours of permanent part time Aquatic Instructor/Lifeguard hours to 60 permanent part time hours and one permanent full
time position of 40 hours. There is no change in the number of approved FTEs or the approved
2018 labour budget as a result of this change. The full time position will provide the Aquatics
Department with one additional staff working 40 hours per week that can be scheduled as team lead on evenings and weekends.
BACKGROUND
Since 2005, Council has been advised on many occasions that the Aquatics Department has
been experiencing a challenge filling all of the part time positions available, resulting in a
continual staffing shortage. There are a multitude of factors affecting the industry Canada wide. This report outlines contributing factors and some of the strategies implemented to try and combat this challenge.
In 2003, Grade 13 was phased out as an Ontario Academic Credit. The staff turn-over rate
increased greatly because most students leave for secondary education at the age of 17. This
became a huge issue as potential staff do not become eligible to become fully certified Lifeguards and Instructors until the age of 16. This equates to having a fully qualified Lifeguard/Instructor for only one year before that employee leaves for University or College. To
try and combat the problem, Tillsonburg RCP decided to concentrate on hiring Assistant
Lifeguard/Instructors so that they could be employed and trained longer before leaving high
school.
It takes 154 hours of mandatory training at a cost of $1209.48 to become a fully qualified Swimming Instructor/Lifeguard. This is a huge commitment that is not possible for all potential
employees. To help offset this cost, Tillsonburg RCP has offered a 30% reduction in advanced
course fees since 2015 to try and increase interest in this area of training.
Bill 148 and the new minimum wage is also contributing to the staffing struggle. If one compares the amount of work, responsibility, and leadership that is expected of aquatics jobs with those of another student minimum wage position (i.e. the fast food industry), rightly or wrongly some
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Page 2 / 3 RCP 18-13 - Aquatic Department Staffing
students perceive that they could get the same wage for less work. Fully qualified student Lifeguards/Instructors are paid adult minimum wage to provide an incentive to choose this
position over another.
Ontario Employment Services has also provided the Town with funding for training adults and
partially funded their hourly rate for a portion of their employment. None of the adults trained and certified through this funding remained employed with the Tillsonburg RCP Aquatics team for long after their certifications were completed.
The permanent part time adults employed on the Tillsonburg RCP Aquatics team each work up
to 20 hours per week. These adults are only willing to work during the day as most are raising
young families. These scheduling requests are accommodated whenever possible but the Department needs staff that can be scheduled to work when the programs are busiest: weekends and evenings year-round.
Due to all of these challenges, adult staffing for daytime programming has also been affected. In
the past two years the Aquatics team has lost 6 permanent part time staff to full time
employment, several in other professions.
It is very difficult to maintain continuity for programming with such a high turnover rate. The impact of this continued staffing challenge has been program cuts and service reductions as full
time staff try to meet the daily programming needs.
This change will:
• Not affect the number of staffing hours per week
• Decrease the number of permanent part time staff required
• Create a full time position out of two permanent part time positions
At this time the Aquatics Department Full Time/Part Time staffing complement is:
Current Deployment
# of Staff Hours Per Week Total Hours Per Week
Supervisor of Aquatics 1 40 40
Full Time Coordinator 2 40 80
Senior Instructor/Lifeguard (PT) 5 (2 vacant) 20 100
220
After implementation of this change, the staffing complement will be as follows:
Future Deployment
# of Staff Hours Per Week Total Hours Per
Week
Supervisor of Aquatics 1 40 40
Full Time Coordinator 2 40 80
Senior Instructor/Lifeguard (FT) 1 40 40
Senior Instructor/Lifeguard (PT) 3 20 60
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Page 3 / 3 RCP 18-13 - Aquatic Department Staffing
FINANCIAL IMPACT/FUNDING SOURCE The additional cost for this change is due to the difference in benefit cost for a full-time position
compared with a part-time position. Depending on the situation of the successful candidate, the
2018 additional cost will be $8,365.76 or less.
This amount is included in the RCP labour allocation in the approved 2018 budget.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT This report provides information in alignment with the following Objectives of the Community
Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
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ATTENDANCE
Henry Atkinson, Euclid Benoit, Andre Brisson, Valerie Durston, Geoffrey Lee, Rick Lee, John
Prno, Jeremy Stockmans, Richard Van Maele Staff: Annette Murray, Dan Locke
MEMBERS ABSENT/REGRETS
Mel Getty, Chris Rosehart
1. Call to Order
The meeting was called to order at 5:30 p.m. Euclid Benoit sat as the Chair and John Prno
acted as Recording Secretary for the meeting.
2. Adoption of Agenda
Resolution #1
Moved By: Andre Brisson Seconded By: Richard Van Maele
THAT the Agenda as prepared for the Airport Advisory Committee meeting of March 20,
2018, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
None Declared
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of December 11, 2017
Resolution #2
Moved By: Henry Atkinson Seconded By: Richard Van Maele
The Corporation of the Town of Tillsonburg
AIRPORT ADVISORY COMMITTEE
Tuesday, March 20, 2018
5:30 p.m.
Tillsonburg Regional Airport Boardroom
244411 Airport Rd., South-West Oxford
MINUTES
237
Airport Advisory Committee Meeting Minutes, March 20, 2018 - 2 -
THAT the Minutes of the Airport Advisory Committee Meeting of December 11, 2017,
be approved.
Carried
5. Delegations and Presentations
None
6. General Business & Reports
6.1. Business Arising
6.1.1. Automated Fueling System
The committee asked for a progress report on the Automated Fueling System,
given it has been in operation for almost a year. Annette Murray reported that
fuel demand changes month-to-month and year-to-year and no pattern has yet
developed. She also mentioned that some users are still having problems
operating the system properly. Education of users by staff continues.
6.1.2. Miller Hanger Update
The committee asked for an update on the prolonged construction of the Miller
hangar. Dan Locke and Annette Murray will be meeting with the owner to
discuss the ongoing issues.
6.2. New Business
6.2.1. Temporary Shipping Containers located on Airport Property
Annette Murray asked for the Committee’s input on requests that have been
received to place two 10’ X 40’ shipping containers beside the Lee and Kniss
hangars to be used for temporary storage of aircraft parts. Discussion ensued,
with the Committee recommending the following conditions be discussed with
Legal:
• Containers only be allowed on the commercial side of the Airport.
• The container placements be “temporary” pending further discussion with
Legal on what the maximum period should be.
• The containers not be allowed to impede other hangar owners.
• A flat per square foot fee agreement be negotiated as owners currently
lease only the space occupied by the footprint of the hangar.
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Airport Advisory Committee Meeting Minutes, March 20, 2018 - 3 -
• Requests for container placement be in writing to the Airport Manager,
and include a site plan drawing and requested duration of placement.
• No container be placed without the written approval of the Airport
Manager.
As an additional housekeeping item, it was suggested that these conditions also
apply to the garden shed currently in place. Annette Murray will follow up.
6.2.2. Master Plan Update
Dan Locke reported that the Master Plan and associated works from the Plan
were deleted from the 2018 Budget. Discussion ensued. The Committee asked
about ongoing maintenance and was assured that all the crack sealing had been
completed this year, and general maintenance such as filling corners on the
taxiway, covering the water line trench, tie down moves, etc., are being
completed through the operations budget. The Committee reiterated the need
for completion of the Master Plan as soon as possible to ensure continued
improvements and growth of the Airport.
Resolution #3
Moved By: Jeremy Stockman Seconded By: Valerie Dunston
THAT the Committee express its disappointment at the deferral of the Airport
Master Plan and associated works from the 2018 Budget, and reiterate to
Council the need for the Master Plan and the importance of the related
improvements in the continued growth of the Airport.
Carried
7. Correspondence
None Received
8. Other Business
8.1. Discussion took place about rough conditions on Runway 02/20, and whether a
NOTAM or notation in the CFS should be made. As the annual spring rolling is
scheduled shortly, condition of the runway will be reviewed following, and if necessary,
notification made. Annette Murray will check with London regarding the process.
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Airport Advisory Committee Meeting Minutes, March 20, 2018 - 4 -
9. Closed Session
None Required
10. Next Meeting
The next meeting of the Airport Advisory Committee will be on Thursday, June 28, 2018 at
5:30 pm.
11. Adjournment
Resolution #4
Moved By: Valerie Durston Seconded By: Richard Van Maele
THAT the Airport Advisory Committee Meeting of March 20, 2018 be adjourned at 6:15 p.m.
Carried
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ATTENDANCE
Mel Getty
Craig Cole
Bob McCormick
James Payne
Michael Cerna
Susie Wray
Margaret Puhr, Secretary
Janet McCurdy, Staff
MEMBERS ABSENT/REGRETS
Donna Scanlan
Chris Rosehart
1. Call to Order
The meeting was called to order at 7:30am
2. Adoption of Agenda
Moved By: Craig Coe Seconded By: Susan Wray
Resolution #1
THAT the Agenda as prepared for the Parks and Recreation Advisory Committee meeting of
March 20, 2018 be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof - None
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of November 28, 2017
Moved By: Mike Cerna Seconded By: James Payne
Resolution #2
The Corporation of the Town of Tillsonburg
Parks & Recreation Advisory Committee
Tuesday March 20, 2018
7:30am
Marwood Lounge
45 Hardy Ave
MINUTES
241
Parks & Recreation Advisory Committee Meeting Minutes - 2 -
THAT the Minutes of the Parks and Recreation Committee Meeting of November 28,
2017 be approved.
Carried
5. Delegations and Presentations - none
6. General Business & Reports
6.1. Trail signage – copies distributed, as approved by the Council (attached)
6.2. Resolution from Accessibility Committee – circulated and attached
6.3. Memorial Park Revitalization Sub-Committee representation: need 2 representatives to
join the sub-committee
Moved by: Bob McCormick Seconded by: Craig Cole
Resolution #3
THAT Susan Wray be appointed as a representative of Parks & Rec Advisory
Committee to the Memorial Park Revitalization Sub-Committee.
Carried
6.4. Program update: Council approved the naming of Dave Johnson Memorial Dog Park,
the official naming is planned for Turtlefest Sunday; Spring/Summer guide will be out on
March 28, new software launch on April 2.
7. Correspondence - None
8. Other Business –
8.1. Round Table: Parking lot at Baldwin Street – this project is under the Operations
Department, update was requested by staff; MPRC is working on prioritizing items on
the Master Plan, once completed will be forwarded to this committee; Outdoor rink work
will be starting in the spring/summer; design of park naming signage – should be this
committee’s input as part of mandate – request will be passed to director.
9. Closed Session
9.1. - None
10. Next Meeting
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Parks & Recreation Advisory Committee Meeting Minutes - 3 -
The next meeting of the Parks & Rec Advisory Committee will be on Tuesday, April 17 at
7:30am in the Marwood Lounge
11. Adjournment
Moved By: Mike Cerna
Resolution #4
THAT the Parks & Rec Advisory Committee Meeting of March 20, 2018 be adjourned at
8:20am
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ATTENDANCE Bob Marsden, Patty Phelps, Marianne Sandham, Mary Lou Sergeant, Dianne MacKeigan, Jami Stephenson
MEMBERS ABSENT/REGRETS
Chris Rosehart
1. Call to Order
The meeting was called to order at 4:30 pm
2. Adoption of Agenda
Moved By- Jami Stephenson Seconded By- Marianne Sandham
Proposed Resolution #_1
THAT the Agenda for the Museum Advisory Committee meeting of March 22, 2018, be
adopted as amended: 8.2- to include eaves and cement step
8.3-Souvenirs Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof- none
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of February 22, 2018
Moved By:Jami Stephenson Seconded By: Mary Lou Sergeant
Proposed Resolution #_2
THAT the Minutes of the Museum Advisory Committee Meeting of February 22 ,2018
be approved. Carried
5. Delegations and Presentations-none
The Corporation of the Town of Tillsonburg
Museum Advisory Committee
Thursday, March 22, 2018
4:30 pm
Program Room- 2nd floor Annandale NHS
30 Tillson Ave., Tillsonburg
MINUTES
244
6. General Business & Reports
6.1. Financial- $114,747.39 in the account
6.2. Tour Guides- planning for two bus tours in April
6.3. Curator’s Report- The Curator’s report was circulated and included the following
highlights:
1. Lower numbers reported for February perhaps because of the bad weather. 60
visitors reported for Family Day. First Lunch and Learn session and postcard
presentation took place.
2. Travelling exhibit to be taken down March 26 with new exhibit, “Wonderful World of
Wool” opening April 13.
3. New work was installed in the Corner Gallery March 21st. To date, since January 1,
$480 worth of art work has been sold with a commission of $96.00 deposited in the
Annandale House trust account.
4. 13 people attended the March 15th installment of the post card presentation with
$50.00 worth of donations in the collection box.
5. Friday sessions of the Lunch and Learn series are sold out but there are still some
spots available for the Thursday sessions.
6. The Ukrainian Easter egg decorating workshop is sold out.
7. 13 participants took part in the chocolate social on March 8. 24 have signed up for
the Tartan Tea on April 6.
Moved By: Patty Phelps Seconded By: Jami Stephenson
Proposed Resolution # 3
THAT the reports be adopted as circulated. Carried
7. Correspondence- none
8. Other Business
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1. Cassidy Adcock will be hired for the tourism position at the museum this summer.
The other position has yet to be filled.
2. Contractors are preparing estimates for the needed porch repairs. Committee
members stressed the need to have these repairs done as soon as possible,
hopefully this year.
3. Some of the souvenirs to be made available at the museum were shown to
committee members. Approval was given to order tote bags as the first step in the
process. The cost of souvenir post cards was discussed. It was decided to offer
each set of 4 post cards for an all-in price of $5.00.
9. Closed Session
10. Next meeting- Thursday April 26, 2018
11. Adjournment
Moved by Dianne MacKeigan
Proposed Resolution #4
THAT the museum advisory committee meeting be adjourned at 5:15 pm
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FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 1 -
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS ANNUAL GENERAL MEETING MINUTES
of February 23, 2018
Approved April 4, 2018 Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier,
Robert Chambers, Michael Columbus, Roger Geysens, Noel Haydt and John Scholten
Staff in attendance: J. Maxwell, L. Minshall and D. McLachlan
Regrets: David Hayes and Craig Grice
Keynote Speaker: Katherine Balpataky, Editor, Water Canada magazine
The LPRCA Chair called the meeting to order at 1:30 pm Friday, February 23, 2018 in the
LPRCA Boardroom.
WELCOME Chair, Michael Columbus, introduced himself and welcomed everyone to the Long Point
Region Conservation Authority’s 2018 Annual General Meeting. He commented on the
highlights and achievements of LPRCA during 2017 including the infrastructure upgrades
at the parks, the tree planting programs, the Canada150 Longest Picnic Table Guinness World Record event and the recent flooding events. Mr. Columbus noted that the flood warning has now been cancelled by staff but the stream levels still remain high and swift
flowing.
DISCLOSURES OF INTEREST
None recorded.
ADDITIONAL AGENDA ITEMS
None recorded.
MINUTES OF PREVIOUS MEETINGS
MOTION A-42/18 moved: R. Geysens seconded: W. Casier
THAT the minutes of the LPRCA Board of Directors regular meeting held February 7,
2018 be adopted as circulated.
CARRIED
INTRODUCTIONS
The Chair introduced the members of the Long Point Region Conservation Authority Board
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FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 2 -
of Directors then introduced the various provincial and municipal partners in attendance, as well as, the guests from neighbouring conservation authorities.
SERVICE AWARDS PRESENTATION
The following staff and board members have reached service milestones with LPRCA this
past year.
Fiona Navickas, Outdoor Educator 5 years
Robert Chambers, LPRCA board member from Brant County 10 years
Dana McLachlan, Administrative Assistant 10 years
Robert Dewdney, Lee Brown Marsh Labourer 30 years
NEW BUSINESS
a) DEVELOPMENT APPLICATIONS
The Planning Department approved seven applications since the last meeting: LPRCA-
326/17, LPRCA-16/18, LPRCA-19/18, LPRCA-21/18, LPRCA-22/18, LPRCA-23/18 and
LPRCA-24/18. No questions or comments.
MOTION A-43/18 moved: W. Casier seconded: R. Chambers
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated February 14, 2018 as information.
CARRIED
b) NOTICE OF FORMAL MOTIONS
MOTION A–44/18 moved by: R. Chambers seconded: R. Geysens
That the LPRCA Board of Directors authorizes the Chair or Vice-Chair and the General
Manager or Manager of Corporate Services to borrow funds as required for the day-to-
day operations of the Authority.
CARRIED
MOTION A–45/18 moved by: L. Bartlett seconded: D. Brunton
That the LPRCA Board of Directors approves the Chair, Vice-Chair, General Manager
and Manager of Corporate Services as designated signing officers for Authority
business for the year 2018.
CARRIED
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FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 3 -
MOTION A–46/18 moved by: L. Bartlett seconded: W. Casier
That the LRPCA Board of Directors, pursuant to Section 26 (2) and 27 (2&3) of The
Conservation Authorities Act RSO 1990, Chapter 27, designate all Member Municipalities as Benefiting Municipalities for the Administration, Capital and Operations
Costs in the same proportion that the current value assessment of the whole
Municipality or part thereof bears to the total assessment of the whole area under the
jurisdiction of the Authority.
CARRIED
MOTION A–47/18 moved by: L. Bartlett seconded: D. Brunton
That the LPRCA Board of Directors authorizes all members appointed to the Lee Brown
Committee from the Community at Large be deemed to be Authority members for the
purpose of receiving remuneration for their services on the same basis as regular
members of the Authority for 2018.
CARRIED
MOTION A–48/18 moved by: W. Casier seconded: R. Chambers
That the LPRCA Board of Directors designates the Authority Chair as the Authority’s
representative to Conservation Ontario (CO), with the Vice-Chair designated as
alternate, and further that the General Manager be directed to participate on
appropriate committees of CO, and be authorized to vote in the absence of the
designated representatives.
CARRIED
AUDIT AND FINANCE COMMITTEE
The Chair introduced Dave Beres, Chair of the Audit and Finance Committee. The Audit
and Finance Committee met February 13, 2018 and received and reviewed the financial statements in detail. KPMG issued a clean opinion of the Authority’s 2017 financial reports and found that the financial statements fairly presented the Authority’s position.
MOTION A–49/18 moved by: L. Bartlett seconded: D. Brunton
THAT the minutes of the LPRCA Audit and Finance Committee’s meeting held August
30, 2017 be received as information.
CARRIED
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FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 4 -
MOTION A–50/18 moved by: R. Geysens seconded: L. Bartlett
THAT the minutes of the LPRCA Audit and Finance Committee’s meeting held February
13, 2018 be adopted as circulated.
CARRIED
MOTION A–51/18 moved by: D Brunton seconded: R. Chambers
THAT the LPRCA Board of Directors approves the financial statements for the year
ended December 31st, 2017 prepared by KPMG, LLP, Chartered Accountants.
CARRIED
MOTION A–52/18 moved by: D. Brunton seconded: W. Casier
THAT the LPRCA Board of Directors approves the appointment of KPMG, LLP
Chartered Accountants as LPRCA’s auditors for the 2018 fiscal period or until a
successor is appointed.
CARRIED
2017 COMMITTEE REPORTS
a) 2017 ANNUAL REPORT
The Acting GM presented the 2017 annual report which highlights the environmental and
social benefits of the Conservation Authority through the various projects and
achievements of LPRCA over the past year. The Acting GM thanked staff, the board and the various partners for their participation and efforts in helping LPRCA improve the
environment for those living within the LPRCA watershed
b) LEE BROWN MARSH MANAGEMENT COMMITTEE
Chair Tom Haskett provided some history on the Lee Brown Waterfowl Management Area,
and the Lee Brown Marsh Management Committee noting that it was the Lee Brown Marsh Management Committee (LBMMC) and Long Point Region Conservation Authority that
took the lead in managing the invasive plant phragmites that is damaging Ontario’s
wetlands and beaches. The phragmites is now well-controlled on LPRCA lands and staff
are continuing to work with neighbouring land owners to reduce the spread. The
Committee continues to monitor the agricultural land at the Marsh to ensure the soil health and that good conservation practices are being followed by the tenant. The Committee was able to present scholarships to two students with funds from the Leighton and Betty
Brown Scholarship this past year with hopes of providing two or three scholarships in 2018.
Mr. Haskett thanked all staff with special mention to Kim Brown, Lee Brown Marsh Manager.
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FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 5 -
MOTION A–53/18 moved by: D. Brunton seconded: L. Bartlett
THAT the LPRCA Board of Directors receives the 2017 Annual Report and the Lee
Brown Marsh Management Committee Report as information.
CARRIED
KEYNOTE SPEAKER
Katherine Balpataky, Editor of Water Canada Magazine was introduced by board member Dave Beres. Ms. Balpataky has been involved with the US Consul General’s
working groups focused on Great Lakes solutions since 2016.
In her presentation “Good Will for Great Lakes”, Ms. Balpataky noted that the program began when Juan Alsace, US Consul General Toronto, wanted to do more to protect the great lakes which are shared by Canada and the United States and hosted a
roundtable discussion in April 2016. From this event, four working groups were formed.
1. The Great Lakes Swimming Group – educate the public about the health of the great lakes beaches 2. The Great Lakes Phosphorus Levels Group – best practices to help reduce
phosphorus loading and combat algae blooms in Lake Erie.
3. Improving Climate Change Resiliency through Technology and Innovation – to
support municipalities in their efforts to reduce the impact of storm water and combined sewer overflows into waterways 4. Reducing Winter Road Over-Salting for Watershed Health and Management – to
educate the public about road salt contamination of the Great Lakes.
Since the original roundtable event, the working groups have been meeting with various public and private stakeholders to create dialogue, educate, create and apply new technologies, and provide leadership to protect these critical water resources
The Chair thanked Ms. Balpataky for her presentation and then adjourned the meeting
at 2:50pm.
Michael Columbus Dana McLachlan Chair Administrative Assistant
252
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4181
A BY-LAW to amend By-Law 3701, being a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg.
WHERAS it is deemed necessary and expedient to amend By-Law 3701.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows:
1. THAT Schedule 9 to By-Law 3701, Section 23 (1) “ Entering Highway” – Stop Signs on Specified Streets
be amended with the addition of the following:
COLUMN 1 INTERSECTION COLUMN 2 FACING TRAFFIC
Quarter Town Line Road at Baldwin
Street
Northbound & Southbound on Quarter
Town Line Road
Baldwin Street at Quarter Town Line
Road
Eastbound & Westbound on Quarter
Town Line Road
2. THAT these amendments to By-Law 3701 are hereby declared to be part of that By-Law as if written therein.
3. THAT this By-Law be passed pursuant to the Highway Traffic Act, and shall become effective upon enactment.
Read a first and second time this ______ day of____________, 2018.
Read a third time, passed, signed, sealed and numbered 4181 this _____day of __________ 2018
________________________________
Mayor Stephen Molnar
_______________________________
Town Clerk – Donna Wilson
253
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4182
A BY-LAW to amend By-Law 3701, being a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg.
WHERAS it is deemed necessary and expedient to amend By-Law 3701.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows:
1. THAT Schedule 13 to By-Law 3701, Section 27 (1) “Heavy Truck Restrictions” –Heavy Traffic Routes be
amended with the addition of the following:
COLUMN 1 HIGHWAY COLUMN 2 FROM COLUMN 3 TO COLUMN 4 PERMITTED TIME
Baldwin Street
Broadway
Quarter Town Line
24 Hours
2. THAT these amendments to By-Law 3701 are hereby declared to be part of that By-Law as if written therein.
3. THAT this By-Law be passed pursuant to the Highway Traffic Act, and shall become effective upon enactment.
Read a first and second time this ______ day of____________, 2018.
Read a third time, passed, signed, sealed and numbered 4182 this _____day of __________. 2018
________________________________
Mayor Stephen Molnar
_______________________________
Town Clerk – Donna Wilson
254
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4188
BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 9th
day of April, 2018
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held
on April 9, 2018, with respect to every report, motion, by-law, or other action passed and
taken by the Council, including the exercise of natural person powers, are hereby adopted,
ratified and confirmed as if all such proceedings were expressly embodied in this or a
separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to
in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 9th DAY OF APRIL, 2018.
READ A THIRD AND FINAL TIME AND PASSED THIS 9th DAY OF APRIL, 2018.
________________________________ Mayor – Stephen Molnar
________________________________ Town Clerk – Donna Wilson
255