130219 Council MINTown of Tillson burg
Minutes of Council
Meeting Date:
Tuesday February 19, 2013
6:00PM
Council Chambers
Chair: John Lessif
I
I
IVIII\IU I Cv. IVItltHIII!:j lUI llltl vUITHflllltltl Vpen vOUilCII
Review Access: e Public 0 Private
MINUTES
Town of Tillsonburg
Council Meeting
on
Tuesday February 19; 2013 06:00PM
Council Chambers
Chair: Johrl' Lessif
Orders of the Day:
CALL TO ORDER
The Mayor was not in attendance and the Deputy Mayor resumed the Chair and opened the meeting.
The meeting was called to order at 4:04 PM
The Mayor joined the meeting at 4:10 PM and took over as Chair.
ATTENDANCE
Mayor John Lessif
Depu~MayorRenaud
Councillor Mel Getty
Councillor Chris Rosehart
Councillor Brian Stephenson
Councillor Dave Bares
Councillor Marty Klein
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Darrell Eddington, Director of Finance
Rick Cox, Director of Parks & Recreation Services
Steve Lund, Director of Operations
ADOPTION OF AGENDA
Resolution No. 1:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
5
AND RESOLVE THAT the Agenda as prepared for the Council Meeting of February 19, 2013, be
adopted.
"Carried"
CLOSED MEETING SESSION
Resolution No. 2:
Page 1
IVIII'jU I Cu. IVIt:t:liii!:JIUI lilt: I..JUIIIIIIIllt:t: VfJt:III..JUUII\.;11
Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved By: Councillor Klein AND RESOLVED THAT the meeting be adjourned at 6:28PM.
"Carried"
Approval Received: (0 of 1)
Donna Wilson/Tillsonburg (Wednesday February 27,
2013 12:32 PM)
Town of Tillsonburg
Page 3
Title:
Report No.:
Author:
Meeting Type:
Council/Committee
Date:
Attachments:
RECOMMENDATION
IT TRANSITION COSTS
CAO 13-02
DAVID CALDER
COUNCIL MEETING
FEBRUARY 19, 2013
N/A
STAFF REPORT
CAO
RESOLVE THAT Council receive CAO 13-02 IT Transitions Costs, as information.
PURPOSE
To provide Council with the IT transition cost up to December 31, 2012.
EXECUTIVE SUMMARY
As requested by Council at their meeting of November 26, 2012, the following are the IT transition costs up to
December 31, 2012.
Canadian Security Management $46,425
Security Management Locksmith (contracted by Canadian) $31,855
The Moving Crew $ 325
County of Oxford $ 13,769
KPMG $40,297
Miller Thomson $28,312
TOTAL i1601993
CAO
THE CORPORATION OF THE TOWN OF TILLSON BURG
BY-LAW NUMBER 3708
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 19'h day of
February, 2013
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSON BURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting
and regular meeting held on February 191h, 2013, with respect to every report, motion, by-law,
or other action passed and taken by the Council, including the exercise of natural person
powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to
the action of the Council of The Corporation of the Town of Tillsonburg referred to in the
preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in
that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 19'h DAY OF FEBRUARY, 2011
READ A THIRD AND FINAL TIME AND PASSED THIS 19'h DAY OF FEBRUARY, 2011
MAYOR -John Lessif
CLERK-Donna Wilson
COUNCIL RESOLUTION
AGENDA ITEM NO.: Date: February 19, 2013
RESOLUTION NO.: 1..
MOVED BY:
RESOLVE THAT the Agenda as prepared for the Council Meeting of February 19, 2013, be adopted.
~arried
D Recorded
Vote
D Defeated D Deferred D Tabled
~·
___ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: February 19, 2013
RESOLUTION NO.:
MOVED BY:
RESOLVE THAT Council move into Closed Session, to consider matters relating to:
Matters relating to the Security of the Property of the Municipality (IT Systems)
cifcarried
D Recorded
Vote
D Defeated D Deferred D Tabled
~ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: February 19, 2013
RESOLUTION NO.: --=-3 __
MOVED BY:
RESOLVE THAT Council receive CAO 13-02 IT Transitions Costs, as information.
~arried
D Recorded
Vote
D Defeated D Deferred D Tabled
---{JLLMayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: February 19, 2013
RESOLVE THAT By-Law 3708, To Confirm the Proceedings of the Council Meeting of February 19,
2013, be read for a first and second time and this constitutes the first and second reading thereof;
FURTHER RESOLVE THAT By-Law 3708, be given third and final reading and the Mayor and Clerk be
and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
D Recorded
Vote
D Defeated D Deferred D Tabled
~ayor's Initials
Donna:
Re: Special Meeting on Feb 19th, 2013. C:1
John Lessif to: Donna Wilson 02/08/2013 10:36 AM
A special meeting of Council is requested as outlined in the content of the email requesting an official
request for the Mayor to call a special meeting.
Please advise if you nrequire anything further.
Thank you,
Mayor John Lessif
Town of Tillson burg
200 Broadway, 2nd Floor, Suite 204
Tillsonburg, ON N4G 5A7
Phone: 519-688-3009 Ext. 3234
Fax: 519-842-9431
www.tillsonburg.ca
Donna Wilson Mayor Lessif, Will you kindly send me an email. ..
From:
To:
Date:
Subject:
Mayor Lessif,
Donna Wilson!Tillsonburg
John Lessif/Tillsonburg@TILLSONBURG
02/07/2013 02:22PM
Special Meeting on Feb 19th, 2013.
02/07/2013 02:22:20 PM
Will you kindly send me an email requesting the meeting on Feb 19th, 2013 at 4:00 PM for a closed
session and a council meeting open to the public at 6:00 PM -According to our procedural By-law the
request should state the date, time and reason for calling the meeting.
Therefore it should state the KPMG Report and closed session will be under "the security of the property
of the Municipality" as well as "personal matters about an identifiable individual".
Thanks,
Donna Wilson
Town Clerk
Town of Tillson burg
200 Broadway, 2nd Floor, Suite 204
Tillsonburg, ON N4G 5A7
Phone: 519-688-3009 Ext. 3224
Fax: 519:842-9431
www.tillsonburg.ca