130220 Council MINTown of Tillson burg
Minutes of Council
Meeting Date:
Wednesday February 20, 2013
1:00PM
Council Chambers
Chair: John Lessif
!
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Review Access: e Public 0 Private
MINUTES
ToWn'of Tillson burg
Cow1cil M~eting
on
Wednesday Fel:)r~~ry ?0, 2013 01 :00 PM
CounciiChambers
Chair: John tessif
Orders of the Day:
CALL TO ORDER
The meeting was called to order 1 :02 PM
ATTENDANCE
Mayor John Lessif
Deputy Mayor Renaud
Councillor Mel Getty
Councillor Chris Rosehart
Councillor Brian Stephenson
Councillor Dave Bares
Councillor Marty Klein
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Darrell Eddington, Director of Finance
Steve Lund, Director of Operations
Rick Cox, Director of Parks & Recreation Services
Jeff Smith, Fire Chief
ADOPTION OF AGENDA
Resolution No. 1:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
RESOLVE THAT the Agenda as prepared for the Council Meeting of February 20, 2013, be
adopted.
"Carried""
CLOSED MEETING SESSION
Resolution No. 2:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
RESOLVE THAT Council move into Closed Session, to consider:
Matters relating to labour relations or employee negotiations (Compensation).
5
Page 1
MINU 1 t:::>: Meer1ng ror me L;Ommmee "Upen L;ouncll·
reserves.
Staff to review the budget to provide the additional reduction of $55,000.
The budget to come to Council on March 11, 2013.
The following resolution was passed.
Resolution No. 5:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
RESOLVE THAT Council receive Report FIN 13-06 2013 budget adjustments;
FURTHER RESOLVE THAT Council adopts the following 2013 budget adjustments resulting in a
reduction in the 2013 Budget of $398,553:
-Total net reduction in funding for capital projects ($174,553)
-Total net reduction in funding for operations ($224,000)
"Carried"
3. 2013 Financial Plan G.:l
Presented By: Director of Finance
The budget document attached will be edited to reflect the changes discussed in item 2 above ..
Development and Communication Services to add development charges revenue to the quarterly
report.
Resolution No. 6:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
RESOLVE THAT the 2013 Financial Plan be received as information.
"Carried"
4. 2013 Capital Project Listing [dl
Presented By: Director of Finance
Resolution No. 7:
Moved By: Councillor Stephenson Seconded By: Councillor Beres
RESOLVE THAT the 2013 Capital Project Listing be received as information.
"Carried"
5. OPS 13-04 Operations Budget Supplementary Report
Presented By: Director of
Operations
2013 Operations Budget Supplementary Report 20022013.doc Replacement report# 66 19022013.doc liJ liJ -,:
2013 Budget 130 Fleet-V2.xls 2013 Budget 230 Parking -V2.xls 5 yr forecast annual repaves.pdf
Page 3
MINU 1 t:::>: Meenng ror me Gomm1nee ··upen Gouncw
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved By: Councillor Klein AND RESOLVED THAT the meeting be adjourned at4:13 PM.
"Carried"
Approval Received: (0 of 1)
Donna Wilson!Tillsonburg (Friday February 22, 2013
04:43PM)
Town of Tillsonburg
Page 5
MINUTES: Meeting for the Committee "Open Council"
Review Access: Public
Orders of the Day:
MINUTES
Town ofTillsonburg
Council Meeting
on
Tuesday February 12, 2013 09:00AM
Council Chambers
Chair: John Lessif
Call to Order
Adoption of Agenda
Page 1 of 4
4
Disclosure of Pecuniary Interest or the General Nature Thereof
Minutes & Business Arising out of the Minutes
CALL TO ORDER
The meeting was called to order at 9:03 AM
ATTENDANCE
Mayor John Lessif
Deputy Mayor Renaud
J Councillor Mel Getty
Councillor Chris Rosehart
Councillor Brian Stephenson
Councillor Dave Bares
Councillor Marty Klein
Staff:
David Calder, CAO
Donna Wilson, Clerk
Darrell Eddington, Director of Finance
Rick Cox, Director of Parks & Recreation Services
Steve Lund, Director of Operations
David Sam is, Director of Development & Communication Services
Jeff Smith, Fire Chief
ADOPTION OF AGENDA
Resolution No.1:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
Finance
Notice of Motion
By-Laws
Items of Public Interest
Adjournment
RESOLVED THAT the Agenda as prepared for the Council Meeting of February 12,2013, be adopted.
"Carried ..
MOMENT OF SILENCE
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
No Disclosures of pecuniary interest were declared
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Meeting of February 4, 2013(1
Resolution No.2:
Link to Agenda: 1'::
http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 22/06/2015
MINUTES: Meeting for the Committee "Open Council" Page 3 of 4
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
RESOLVE TilA T Council receive the 2013 Development and Communication Services Business Plan as information.
"Carried"
Council took a brief recess at 10:40 AM
Council moved back into session at 10:50 AM
5. Operations 2013 Business Plan (I
Presented By: Director of Operations
Staff to provide a report regarding completing both phase I & 2 for Glendale Drive.
To remove the Hospital traffic study from the business plan in the amount of$15,000.
County of Oxford road reconstruction-town to do reconstruction in conjunction with the County -to look at connecting link funding to be moved
to 2014.
Staff to provide a report regarding the priority items for repaving parking lots in the down town.
Replace unit #66 -to review the necessity of replacement regarding the current situation with THI
Staff to provide the cost of repairs over the past year.
Staff to provide a supplementary report at the February 14,2013 meeting for this vehicle, including delivery times.
Staff to provide full reports on vehicles that are proposed to be replaced in the future.
To put funding in reserves to cover future replacements of vehicles.
Staff to provide further details regarding the repairs on the Ice re-surfacer and provide the cost of leasing.
Staff to remove KHCL projects from the budget in the amount of$50,500.
Staff to provide a report on insurance claims with respect to sidewalk inspections, did this improve claims -to look back a few years to get a
points history.
Staff to reference items that are THI related.
Staff to provide a report on the results of the disposal of the old fire truck
Staff to commence a dialogue with neighbouring communities who we share services with to look at sharing the costs of equipment.
Staff to provide information on the hybrid program-report will be provided during the 2013 quarterly reports.
Staff to provide an Asset Management list.
Resolution No. 7:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
RESOLVE TIIAT Council receive the 2013 Operations Business Plan as information.
II Carried II
6. Fire 2013 Business Plan C
Presented By: Fire Chief
To provide Council with a report for developing and providing a time line for the fire strategic plan.
Discussion took place regarding future purchases of fire fleet vehicles.
The Fire Chief indicated that there are no plans for future purchases of a tanker fire apparatus.
Staff to rework the statistic for the 2012 "average minutes apparatus on scene" as currently the Fire and Deputy Fire Chief vehicles are included in
this figure.
Staff to provide Council with fire call statistics to outside municipalities.
Resolution No. 8:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
RESOLVE TIIAT Council receive the 2013 Fire Business Plan as information.
"Carried"
http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 22/06/2015
MINUTES: Meeting for the Committee "Open Council"
Review Access: Public
Klrders of the Day:
CALL TO ORDER
MINUTES
Town ofTillsonburg
Council Meeting
on
Thursday February 14, 2013 09:00AM
Council Chambers
Chair: John Lessif
The meeting was called to order at 9:05AM
ATTENDANCE
Mayor John Lessif
Deputy Mayor Renaud
Councillor Mel Getty
Councillor Chris Rosehart
Councillor Brian Stephenson
Councillor Dave Beres
Staff
David Calder, CAO
Donna Wilson, Town Clerk
Darrell Eddington, Director of Finance
Rick Cox, Director of Parks & Recreation Services
Steve Lund, Director of Operations
Jeff Smith, Fire Chief
REGRETS
Councillor Marty Klein
Director of Development & Communication Services
ADOPTION OF AGENDA
Resolution No. 1:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
AND RESOLVE THAT the Agenda as prepared for the Council Meeting of February 14, 2013, be adopted.
"Carried ..
MOMENT OF SILENCE
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
PRESENTATIONS
1. Erie Innovation & Commercialization(] 9:00AM
Mr. John Kelly and Ms. Shelly lmbeault appeared before Council.
Oxford county has supported this initiative.
Staff will send a letter of support to Erie Innovation & Commercialization from the Town ofTillsonburg.
Moved By: Deputy Mayor Renaud Seconded By: Councillor Beres
AND RESOLVED THAT Council support a contribution to Erie Innovation & Commercialization;
Page 1 of 5
Link to Agenda: ~
Presented By: John Kelly & Shelly Imbeault
FURTHER THAT this funding come from the Economic Development 2013 Budget and Business Plan in the amount of $5,000.
"Carried"
2. Business Improvement Area(] 9:30AM
Presented By: John Kirkland, Chair
http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 22/06/2015
MINUTES: Meeting for the Committee "Open Council"
FURTHER RESOLVE THAT Council support pre budget approval in the amount of$ 26,000 in the 2013 budget as per the existing MOU;
AND FURTHER RESOLVE THAT an further $1,000 stipend be provided in the 2013 budget.
"Carried''
6. Tillsonburg Police Service Board t:l 11 :20 AM
Page 3 of5
Presented By: John Smith, Vice Chair
Mr. John Smith, a provincial appointee to the Board appeared before Council
Council has requested that the Board identify special projects for the 2013 calendar year and provide that information to Council.
Resolution No. 6:
Moved By: Rosehart Seconded By: Councillor Getty
RESOLVE THAT Council receive the report from the Police Service Board;
FURTHER RESOLVE THAT Council support the Police Service Board operating budget in the amount of$7,950.00, with an additional $5,000.00 for special
projects.
''Carried"
7. Tillsonburg Multi Service Centre a 11:40 AM
Presented By: Maureen Vandenberghe, Communications & Development Coordinator
Ms. Maureen Vandenberghe appeared before Council.
To provide a breakdown of participants from each municipality in Oxford County in a future report.
Mayor Lessifhas requested that he be kept informed regarding initiatives throughout Oxford County.
It was suggested that MSC present to County Council next year at budget time.
Resolution No. 7:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
RESOLVE THAT Council receive the presentation by the Multi Service Centre;
FURTHER RESOLVE THAT Council support the budget request in the amount of$ 5,000.00.
"Carried"
Moved By: Councillor Getty Seconded By: Councillor Rosehart
AND RESOLVED THAT the meeting be in recess for lunch at 12:00 noon.
"Carried"
The meeting was called back to order at 12:36 PM
FINANCE
8. FIN 13-04 Line of Credit Interest a
Resolution No. 8:
Moved By: Councillor Beres Seconded By: Deputy Mayor Renaud
AND RESOLVED THAT Council receive Report FIN 13-04 Line of Credit interest as information.
"Carried"
9. PRS 13-03-ICE RESURFACER COSTS C
Council suggest that $25,000 come from the 2013 budget and the remaining $20,000 be pre approved for the 2014 budget.
Staff to look at their budget to see if they can absorb this cost.
Resolution No.9:
Moved By: Councillor Beres Seconded By: Deputy Mayor Renaud
Presented By: Director of Finance
Presented By: Rick Cox
AND RESOLVED THAT Council receive Report PRS 13-03 Supplementary Information -Ice Resurfacer Costs for information
FURTHER RESOLVED THAT the purchase of the Ice resurfacer be approved and that $25,000 of that budget be provided in 2013 and the balance of$20,000
to be provided in the 2014 budget.
Carried"
http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/ ... 22/06/2015
MINUTES: Meeting for the Committee "Open Council"
14. By-Law 3707, To Confirm the Proceedings ofthe Council Meeting of February 14,2013 C
Resolution No. 11:
Moved By: Councillor Beres Seconded By: Councillor Stephenson
Page 5 of 5
AND RESOLVED TI!AT By-Law 3707, To Confirm the Proceedings of the Council Meeting of February 14, 2013, be read for a first and second
time and this constitutes the
first and second reading thereof.;
FURTHER RESOLVE TI!AT By-Law 3707 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the
same, and place the
Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved By: Councillor Stephenson AND RESOLVED TI!A T the meeting be adjourned at 2:43PM.
"Carried"
Approval Received: (l of l)
Donna Wilsonffillsonburg (Friday February 15, 2013 12:55 PM)
David Calder/Tillsonburg (Friday February 15, 2013 04:03PM)
Town ofTillsonburg
http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda50 .nsf/... 22/06/20 15
\ Town of Tillson burg Insurance Claims }
2008to 2012
Year Description Expense
2012 Sewer backup $ 10,000.00
2012 Fallen Tree 2,780.04
2012 Icy sidewalk 7,616.49
Total $ 20,396.53
2011 Fallen Tree $ 330.00
2011 Icy sidewalk $ 1,237.00
2011 Icy sidewalk $ 10,613.79
2011 Uneven sidewalk $ 10,000.00
2011 Fallen Tree $ 701.51
Total $ 22,882.30
2010 Uneven sidewalk $ 10,000.00
2010 Icy sidewalk $ 2,383.51
2010 Property Damage $ 205.24
2010 Parking lot $ 253.00
Total $ 12,841.75
2009 Water Damage $ 10,000.00
2009 Vibration $ 385.00
2009 Unlicensed Equipment $ 253.00
2009 Potholes $ 308.00
2009 Icy sidewalk $ 1,574.00
2009 Icy sidewalk $ 1,695.00
2009 Icy sidewalk $ 10,000.00
2009 Uneven sidewalk $ 10,000.00
2009 Icy Parking lot $ 858.00
2009 Icy Parking lot $ 3,166.00
2009 Sewer backup $ 880.50
2009 Vehicle Accident $ 10,000.00
Total $ 49,119.50
2008 Vibration $ 968.00
2008 Potholes $ 1,430.00
2008 Vehicle Damage $ 5,502.15
2008 Fallen Tree $ 732.00
2008 Icy sidewalk $ 10,000.00
2008 Vehicle Damage $ 675.20
2008 Sewer backup $ 3,668.55
2008 Sewer backup $ 977.00
2008 Vibration $ 1,579.00
2008 Fall-Indoors $ 2,330.15
Total $ 27,862.05
C:\DOCUME~l \DEDDI N~l \LOCALS~!\ Temp\notesE59927\2012 Insurance Claims 2/13/2013
Title:
Report No.:
Author:
Meeting Type:
fFJif6o,!buro
-· a pke &kli[P-J! ~
STAFF REPORT
FINANCE
2013 BUDGET ADJUSTMENTS
FIN 13-06
DARRELL EDDINGTON
COUNCIL MEETING
Council/Committee FEBRUARY 20, 2013
Date:
Attachments:
RECOMMENDATION
RESOLVED THAT Council receive Report FIN 13-06 2013 budget adjustments;
AND FURTHER RESOLVED THAT Council adopts the following 2013 budget adjustments
resulting in a reduction in the 2013 Budget of $248,553:
• Total net reduction in funding for capital projects
• Total net reduction in funding for operations
EXECUTIVE SUMMARY
($174,553)
($74,000)
Council discussion at the meeting of February 14, 2013 resulted in number of suggested
budget reductions aggregating approximately $500,000. Council may recall that although
TSEC and Library departments are not in the 2013 budget, the residual 2013 debt
servicing costs of $120,000 are incorporated in the budget.
Staff reviewed all suggestions and is recommending the following changes to the 2013
budget:
CAO
Council should note that the increase in the Town's general levy to the median residential
taxpayer is now solely the CVA increase, which is outside the Town's control, and the
median residential taxpayer will pay an additional County Library levy of $78.10, however,
for expanded library services.
Staff did consider Council's suggestion of a further reduction in capital of $250,000;
however, staff is recommending keeping the funds raised from taxation for capital
purposes at the same amount as the prior year. The primary justification for this is until
the Town has an asset management plan approved by Council, the capital funding should
not be decreased. Staff affirm that the funding for capital projects needs to increase over
time so as to get the funding raised from taxation to appropriate levels and address the
asset funding gap. However, staff acknowledge that this has to be demonstrated to
Council at a later date. Therefore, for now, staff is recommending to leave the capital
funding at the same level.
If capital is further reduced by $250,000, the contribution to reserves for capital would be
reduced to $127,345. The resulting requirement from taxation would be a decrease of
$199,895 or -1.6% and the impact to the median residential taxpayer would be -2.36%
as follows:
2013 Taxation (Phased CVA)
Code 301 Residential Median CVA
General RT Rate:
General Levy:
County:
Sewers:
Library:
Education:
Total Levy:
APPROVALS
Author
Name/Signature
Director
Name/Signature
Finance
Name/Signature
$ 205,456
0.00720114
$ 1,479.52
$ 838.00
$ 52.16
$ 78.10
$ 435.57
$ 2,883.35
Darrell Eddington
Darrell Eddington
Darrell Eddington
%Var.
5.01%
-2.36%
2.53%
2.32%
5.01%
0.74%
5.08%
3
Var.
$ 36.55
$ 18.97
$ 2.49
$ 78.10
$ 3.19
$ 139.31
DATE:
02/15/13
DATE:
02/15/13
DATE:
02/15/13
CAO
of Tlllsollbllrg
Pla11
OPERATING AND CAPITAL REQUIREMENTS
Operating
Capital
Total Requirement from Taxation
% Change from Previous Year
OPERATING REQUIREMENTS
Revenues
Special Levy, Local Improvements. PILS
Government Grants & Subsidies
User charges
Development Charges
Sale of Assets
Debenture Proceeds
Expenditures
Labour
Purchases
Contracted Services
lnterfunctional adjustments
Contribution from Reserves
Contribution to Reserves
Debt Principal and Interest
)ior year (surplus) deficit
Payments to (recovery from) County
Reguirement from Taxation
CAPITAL REQUIREMENTS
Funding Sources
Government Grants & Subsidies
Other Revenues
Sale of Assets
Debenture Proceeds
Expenditures
Capital Expenditures
lnterfunctional adjustments
Contribution from reserves
ContribuHon to Reserves
Payments to (recovery from) County
Requirement from Taxation
RESERVES
Beginning Balance
Contribution to Resen·es
Operating fund
Capital Fund
Contribution rrom Reser\'es
Operating fund
Capital Fund
"ransfers from (to) other programs
...._ ... dng Balonce
11,770,965 11,321,592
720,808 865,576
12,491,773 12,187,168
372,800 161,793
1,118,753 1.131,838
8,476,824 6,413,784
182,872
0 100
9,968,377 7,890,386
8,928,398 7,883,547
5,240,413 3,900,055
4,684,758 4,610,879
18,853 568 16,394,481
8,885,191 8,504,095
625,274 278,929
(!23,087) (217,397)
461,464 95 !,823
9,848,842 9,517,449
2,061,432 2,054,186
(139,3 10) (250,044)
[ 1,770,965 11,321,592
11,770,965 11,321,592
1,362,324 1,065,250
907,688 517,314
100,000 810,415
2,370,0!2 2,392,979
4,362,490 3,436,738
4,362,490 3,436,738
1,992,478 1,043,759
2,312
(1,598,021) ( 1,341,542)
326,35! 1,161,047
720,808 865,576
720,808 865,576
2,748,376 2,889.108
461,464 951,823
326,351 1,161,047
(123,087) (217,397)
(1,598,021) ( 1,341,542)
1,317,270
1,815,082 4,760,309
Tow11-excludi11g Sa11itary Sewers a11d Water
(449,374) -3.8%
144,768 20.1%
po41605! -2.4%
(211,007) -56.6%
13.085 1.2%
(2,063,040) -24.3%
182,872
100 49900.0%
(2,077,991) -20.8%
(I ,044,850) -11.7%
( 1.340,358) -25.6%
(73,879) -1.6%
(2,459,087) -13.0%
(381,096) ·4.3%
(346,346) -55.4%
(94,310) 76.6%
490,359 106.3%
(331,393) -3.4%
(7,246) -0.4%
(110,734) 79.5%
(449,374) -3.8%
(449,374! ·3.8%
(297,074) -21.8%
(390,375) -43.0%
710,415 710.4%
22,967 1.0%
(925, 752) -21.2%
!925,752) -21.2%
(948,719) -47.6%
2,312
256,479 -16.0%
834,696 255.8%
144,768 20.1%
144,768 20.1%
•• < •
140,733 5.1% ~ -. :4;169;~09 z;ou;934· Pi~%
~··
490,359 106.3% !1.6~,66_4. ~·~9.() M'* 834,696 255.8% H7,34s (9,00§) ,~;8%
(94,310) 76.6% iil~;'ioi 3!1!(.994 •316.6%
256,479 -16.0% <r;i47;t-zs) 4so,8~j lis,~%,
1,317,270
2,945,227 162.3% 4;iri;2,Q!i7 2,s41;ots ;)56.9%
li$lODIIP \.\1 Page I of I
Tqwn of Tillsol!burg
}3 Fillallcial Plmt
OPERATING REQUIREMENTS
Council
Customer Service
Protection
Development & Communication Services
Economic Development
Finance
Police
Fire
Airport
Cemetery
Library
Museum
Parks & Recreation
TSEC
EFC
Roads
Parking
Sanitary Sewers
Solid Waste
Building
Operations Admin
Engineering
Enterprise Services
Water
Fleet
~j Requirement from Taxation
Budget
188,275 192,275
13,868 (95,171)
116,319 105,119
642,082 623,785
248,427 218,820
875,420 861,205
3,173,713 3,060,346
800,271 832,084
79,694 27,398
68,507 52,659
281,881 284,910
178,179 176,519
2,746,723 2,704,917
165,167 145,166
(36,694) (36,856)
2,359,848 2,342,916
(39,766) (47,960)
0
137,563 137,599
103,624 119,530
96,256 73,357
88,041 60,114
(181,390) (181,617)
(335,044) (335,523)
11,770,965 11,321,592
Summary by Departme11t
4,000 2.1%
(109,039) -786.3%
(11,200) -9.6%
(18,297) -2.8%
(29,607) -11.9%
(14,215) -1.6%
(113,367) -3.6%
31,813 4.0%
(52,295) -65.6%
(15,848) -23.1%
3,029 1.1%
(1,660) -0.9%
(41,807) -1.5%
(20,002) -12.1%
{162) 0.4%
(16,931) -0.7%
(8,194) 20.6%
(0) -100.0%
36 0.0%
15,906 15.3%
(22,899) -23.8%
(27,927) -31.7%
(227) 0.1%
(479) 0.1%
(449,374) -3.8%
Page 2 of 4
T,ow11 of Tillson burg
) 3 Financial Plan
RESERVE BALANCES
Council
Customer Service
Protection
Development & Communication Services
BIA
Economic Development
Finance
Police
Fire
Airport
Cemetery
Library
Museum
Parks & Recreation
EFC
Roads
Parking
Sanitary Sewers
Solid Waste
Building
Operations Admin
Engineering
Enterprise Services
Water
Fleet
)1 Reserve Balances:
Budget
(20,000)
(3,000)
(114,424)
10,087
(441,327)
2,676,317
6,493
59,542
(22,250)
164,168
279,506
(743,593)
(16,436)
(20,000)
1,815,082
2012
Projection Variance$
20,000
3,000
763,736 878,160
55,087 45,000
0 441,327
3,194,156 517,840
22,021 15,529
67,005 7,463
22,250
182,991 18,823
306,755 27,249
(100,907) 642,685
37,406 53,842
20,000
232,059 232,059
4,760,309 2,945,227
~il512UD II I.J AM
-100.0%
-767.5%
446.1%
-100.0%
19.3%
239.2%
12.5%
-100.0%
11.5%
9.7%
-86.4%
-327.6%
-100.0%
162.3%
Summary by Department
Page4of4
2013 CAPITAL PROJECT USTING
,c· ''\
l
. .Deat gml:iRtigo
Customer Service Roof Replacement -phase 1 of 3
Fleet Ice resurfacer replacement #166-Parks
Fleet Future caoital projects place holder
Fire Computer for CAD server and Dlaital Voice Recording System
Fire Annual replacement of firefighter Personal Protective EQuipment (PPE)
Fire Standpipe firefightina Eaulpment kits, plus Hose nozzles and appliances
Fire MSA SCBA lease agreement 8th vr of 10
Police Flooring replacement
Building New work station -CFWD
Roads Brock Street Recon -Surface Asohalt
Roads Wabash Road -Bell Mill S/R to west limit-Road SurfaclnCl
Roads Annual Pavlna
Roads Thistle Court -Goldenrod Dr. to east limit of Cul-de-sac
Roads Glendale Dr. Area Recon (Phase 1)-Hawethorne & Parkslde
Roads Oxford St Resurfadno -Broadway to Tillson Avenue -KHCL
Roads Broadway Resurfacina -North St to 120m South. -KHCL
Roads Signal Upgrade -Concession and Broadwav
Parking Future parking lot repairs
Alroort Office Expansion -Customs
Solid Waste Replace Shed
Cemetery Columbarium unit
Cemeterv Electrical connection to new water service-if not completed in 2012
Cemetery Pioneer Cemetery Revitalization
Parks CIIF -Lake Llsgar
Parks Horse Barn Demolition
Parks Parks Building -CFWD
Parks Beach Volleyball courts
Programs Recreation Master Plan Initiatives (from business )Jian}
~ecreation Facilities Health Club Equipment (weights racks etc.)
' 'r-ation Facilities Auditorium Roof
f, ~eation Facilities Accessible Washroom
DCS Laser fiche
DCS Server replacements
DCS Telephone System -CFWD
DCS Computer Replacements -CFWD
DCS Dell Poweredge Serve -CFWD
DCS Rural Broadband -CFWD
DCS Wavfindage
Economic Development Design-Build Indust Park -CFWD
Economic Development Project Satellite -CFWD
Council Council sound system
H:\Finance\Financial Plans\2013\2013 Business Support\2013 Capital Project List Summary v2
Cllf!.ital Costs
J•• -
60,000
\ 25 000
226 301
5 000 -
18 540 -
12,000 -21,027 -
32 000
. 2,800 -
27,600 -
68 200 -
150,000 -
255,986 -
150 898 -
400 000 -
70 000 ~
35 000 -
46044
5 000 -
3 000 -
20000 -
9,000 -
15 000 -
112 500
20 000 -
20 000 -
3 000 -
35 000 -
10 000 -20,000
50 000
20,000 -
100,000 -
3lt,119 -· -
88 546 -
32 759 -
1456 108 -
30 000
75 366
395,000
10 000
$ 3,797,449 $ 377,345
2/15/2013
l
I ·i
I
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
OPERATIONS SERVICES
2013 Operations Budget Supplementary Report
OPS 13-04
S.T.Lund, P.Eng., Director of Operations
COUNCIL MEETING
Council/Committee FEBRUARY 20, 2013
Date:
Attachments: SIX
RECOMMENDATION
RESOLVED THAT Council receive Report OPS 13-04 Operations Budget Supplementary
Report as information;
\ EXECUTIVE SUMMARY
As a result of the council budget meeting held on Tuesday February 12, 2013, a number
of issues regarding the 2013 Operations Services Budget were identified and responses
are contained in the comments section below.
COMMENTS
Glendale Drive Reconstruction
The costs to reconstruct Glendale Drive can be summarized as follows:
Phase 1 Glendale Drive, Hawthorne to Parkside
Town Watermain Sanitary Total
$150,898 $216,763 $227,171 $594,832
Phase 2 Glendale Drive, Victoria to Parkside and Hawthorne to Poplar
Town Watermain Sanitary Total
$248,456 $334,562 $301,499 $884,517
Total town cost to complete in 2013/14 is $399,354.
CAO
Annual Paving
Staff has proposed that $150,000 be set aside for asphalt resurfacing for 2013. This
could be used to resurface the following:
• Concession Street -Broadway to Rolph St
• Cedar Street-Simcoe Street to Earle St
• Cedar Street-Lincoln St to 80m N. of Elm St.
TOTAL
$ 61,500
$ 25,700
$ 62,300
$149,500
The Worktech Asset management priorities are also attached for information. Similar to
roads we determine need based on age, pavement condition, drainage concerns, accident
and external comments which are all factored into annual budget recommendations. (See
attachment).
FINANCIAL IMPACT /FUNDING SOURCE
No further Comment.
APPROVALS
Director
Name/Signature
Finance
Name/Signature
S.T.Lund, P.Eng., Director of
Operations
Darrell Eddington, Director of
Finance
3
DATE: 14 Feb., 2013
DATE: 14 Feb., 2013
CAO
THE CORPORATION OF THE TOWN OF TILLSON BURG
BY-LAW NUMBER 3709
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 2CJh day of
February, 2013
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillson burg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSON BURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting
and regular meeting held on February 20'h, 2013, with respect to every report, motion, by-law,
or other action passed and taken by the Council, including the exercise of natural person
powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to
the action of the Council of The Corporation of the Town of Tillsonburg referred to in the
preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in
that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 2CJh DAY OF FEBRUARY, 2013.
READ A THIRD AND FINAL TIME AND PASSED THIS 2CJh DAY OF FEBRUARY, 2013.
MAYOR-John Lessif
CLERK-Donna Wilson
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: February 20, 2013
RESOLUTION NO .: 1
MOVED BY:
RESOLVE THAT the Agenda as epa red for the Council Meeting of February 20, 2013, be
adopted.
~rried
D Recorded
Vote
D Defeated D Deferred D Tabled
fL Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: February 20, 2013
RESOLUTION NO.:
MOVED BY:
RESOLVE THAT Council move into Closed Session, to consider:
Matters relating to labour relations or employee negotiations (Compensation).
~ried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
I
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: February 20, 2013
MOVED BY:
RESOLVE THAT the Minutes of the Council Meetings of February 12 and February 14, 2013, be
approved,
~rried
D Recorded
Vote
D Defeated D Deferred D Tabled
~ayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: _1:::___
RESOLUTION NO.: 4 !____
MOVED BY: ~%.&:::
SECONDEDBY:~~~-~==~------------
Date: February 20, 2013
RESOLVE THAT Council receive 2013 Budget -5 year insurance claims as information.
r.z( Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
)
COU!'JC!L RESOtUT!ON
RESOLUTION NO.: 5 Date: February 20, 2013
MOVED BY : IJI/ !.() J:~Jq··
SECONDED BY: e-=~==+·--
D
RESOLVE THAT Council receive Report FIN 13-06 2013 budget adjustments;
FURTHER RESOLVE THAT Council adopts the followinq 2013 budqet adjustments resultinq in a
reduction in the 2013 Budget of $398,553:
-Total net reduction in funding for capital projects ($174,553)
-Total net reduction in funding for operations ($224,000)
Recorded
Vote
n Defeated n Deferred n Tabled
~ayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO .: ---'3::;___ Date: February 20, 2013
RESOLUTION NO.: 6
MOVED BY:
RESOLVE THAT the 2013 Financial lan be received as information.
~d
D Recorded
Vote
D Defeated D Deferred D Tabled
COUNCIL RESOLUTION
AGENDA ITEM NO.: _4...;___ Date: February 20, 2013
RESOLUTION NO.:
MOVED BY:
RESOLVE THAT the 2013 Capital Project Listing be received as information.
c;alcarried
D Recorded
Vote
D Defeated D Deferred D Tabled
~ayor's Initials
COUNCil RESOLUTION
Date: February 20, 2013
r-..~OVED BY:
RESOLVE THAT the funds for phase 1 for the Glendale Drive project be put in reserves and that
phase 2 be provided for in the 2014 budget in order for the whole project to be completed in
2014
~arried n Defeated n Deferred n Tabled
D Recorded
Vote ~Mayor's Init ials
COUNCIL RESOLUTION
AGENDA ITEM NO .: -----'5=----Date: February 20, 2013
RESOLUTION NO.:
MOVED BY:
RESOLVE THAT Council receive Report OPS 13-04-Operations Budget Supplementary Report as
information.
G Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
__ijJL Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: ____;6:::....___
RESOlUTION NO.: 9 . /J
MOVEDBY: ~~ ------------~-----------
SECONDED BY: --~~"d--..:::::=:===-----
Date: February 20, 2013
RESOLVE THAT By-Law 3709, To Confirm the Proceedings of the Council Meeting of February
20, 2013, be read for a first and second time and this constitutes the first and second reading
thereof;
FURTHER RESOLVE THAT By-Law 3709, be given third and final reading and the Mayor and Clerk
be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials