130214 Council MINTown of Tillson burg
Minutes of Council
Meeting Date:
Thursday February 14, 2013
9:00AM
Council Chambers
Chair: John Lessif i
T
MINUTES: Meeting for the Committee "Open Council"
Review Access: Public
~rders of the Day:
CALL TO ORDER
MINUTES
Town ofTillsonburg
Council Meeting
on
Thursday February 14, 2013 09:00AM
Council Chambers
Chair: John Lessif
The meeting was called to order at 9:05 AM
ATTENDANCE
Mayor John Lessif
Deputy Mayor Renaud
Councillor Mel Getty
Councillor Chris Rosehart
Councillor Brian Stephenson
Councillor Dave Beres
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Darrell Eddington, Director of Finance
Rick Cox, Director of Parks & Recreation Services
Steve Lund, Director of Operations
Jeff Smith, Fire Chief
REGRETS
Councillor Marty Klein
Director of Development & Communication Services
ADOPTION OF AGENDA
Resolution No. 1:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
AND RESOLVE THAT the Agenda as prepared for the Council Meeting of February 14, 2013, be adopted.
"Carried"
MOMENT OF SILENCE
DISCLOSURE OF PECUNIARY lNTEREST OR THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
PRESENTATIONS
1. Erie Innovation & Commercialization Cl 9:00AM
Mr. John Kelly and Ms. Shelly Imbeault appeared before Council.
Oxford county has supported this initiative.
Staff will send a letter of support to Erie Innovation & Commercialization from the Town of Tillsonburg.
Moved By: Deputy Mayor Renaud Seconded By: Councillor Beres
AND RESOLVED THAT Council support a contribution to Erie Innovation & Commercialization;
Page 1 of5
Link to Agenda: C.
Presented By: John Kelly & Shelly Imbeault
FURTHER THAT this funding come from the Economic Development 2013 Budget and Business Plan in the amount of $5,000.
"Carried''
2. Business Imorovement Area(] 9:30AM
Presented By: John Kirkland, Chair
http:/ /notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205 .0%20GA/eGenda50.nsf/ .. . 22/06/2015
MINUTES: Meeting for the Committee "Open Council"
FURTHER RESOLVE THAT Council support pre budget approval in the amount of$ 26,000 in the 2013 budget as per the existing MOU;
AND FURTHER RESOLVE THAT an further $1,000 stipend be provided in the 2013 budget
"Carried"
6. Tillsonburg Police Service Board 1"1 11 :20 AM
Page 3 of5
Presented By: John Smith, Vice Chair
Mr. John Smith, a provincial appointee to the Board appeared before Council
Council has requested that the Board identifY special projects for the 2013 calendar year and provide that information to Council.
Resolution No. 6:
Moved By: Rosehart Seconded By: Councillor Getty
RESOLVE THAT Council receive the report from the Police Service Board;
FURTHER RESOLVE THAT Council support the Police Service Board operating budget in the amount of$7,950.00, with an additional $5,000.00 for special
projects.
"Carried"
7. Tillsonburg Multi Service Centre l.l11 :40 AM
Presented By: Maureen Vandenberghe, Communications & Development Coordinator
Ms. Maureen Vandenberghe appeared before Council.
To provide a breakdown of participants from each municipality in Oxford County in a future report.
Mayor Lessif has requested that he be kept informed regarding initiatives throughout Oxford County.
It was suggested that MSC present to County Council next year at budget time.
Resolution No. 7:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
RESOLVE THAT Council receive the presentation by the Multi Service Centre;
FURTHER RESOLVE THAT Council support the budget request in the amount of$ 5,000.00.
"Carried"
Moved By: Councillor Getty Seconded By: Councillor Rosehart
AND RESOLVED THAT the meeting be in recess for lunch at 12:00 noon .
.. Carried"
The meeting was called back to order at 12:36 PM
FINANCE
8. FIN 13-04 Line of Credit Interest C
Resolution No. 8:
Moved By: Councillor Beres Seconded By: Deputy Mayor Renaud
AND RESOLVED THAT Council receive Report FIN 13-04 Line of Credit interest as information.
"Carried"
9. PRS 13-03-ICE RESURFACER COSTS (I
Council suggest that $25,000 come from the 2013 budget and the remaining $20,000 be pre approved for the 2014 budget
Staff to look at their budget to see if they can absorb this cost
Resolution No. 9:
Moved By: Councillor Beres Seconded By: Deputy Mayor Renaud
Presented By: Director of Finance
Presented By: Rick Cox
AND RESOLVED THAT Council receive Report PRS 13-03 Supplementary Information -Ice Resurfacer Costs for information
FURTHER RESOLVED THAT the purchase of the Ice resurfacer be approved and that $25,000 of that budget be provided in 2013 and the balance of$20,000
to be provided in the 2014 budget
Carried"
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MINUTES: Meeting for the Committee "Open Council" Page 5 of 5
14. By-Law 3707, To Confirm the Proceedings of the Council Meeting of February 14, 2013 C
Resolution No. 11:
Moved By: Councillor Beres Seconded By: Councillor Stephenson
AND RESOLVED THAT By-Law 3707, To Confirm the Proceedings of the Council Meeting of February 14,2013, be read for a first and second
time and this constitutes tbe
first and second reading thereof.;
FURTHER RESOLVE THAT By-Law 3707 be given third and final reading and tbe Mayor and Clerk be and are hereby authorized to sign the
same, and place the
Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved By: Councillor Stephenson AND RESOLVED THAT the meeting be adjourned at 2:43PM.
"Carried"
Approval Received: (1 of 1)
Donna Wilson!Tillsonburg (Friday February 15, 2013 12:55 PM)
David Calder/Tillsonburg (Friday February 15, 2013 04:03PM)
Town of Tillsonburg
http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 22/06/2015
• •• •
Erie Innovation J~
and Commercialization ...
The Path to the Future
Erie lnnovatlon.J.~ and Commercialization
By 20
ce
dive
healthy
for the
...
Erie lnnovationj~
and Commercialization ...
1. To pursue a
diversifi
stability
2. To ha
rural eco
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3.
6/22/2015
1
Slide 5
LZ2 Most of your audience may not know what either of these reports are or why Erie is doing project
management, so I've repurposed some of your terminology from later on in the report which I think
sums this up nicely
Lilian Zenbook, 08/01/2013
LZ3 This is only just in the works (less advanced that anything else on your list) so I would put this at
the end.
Lilian Zenbook, 08/01/2013
Erie Innovation~~
and Commercialization -Reach
117 presentations by Erie Innovation and Commercial
-60 in SCOR; 7 in the Town of Tillson burg
Erie lnnovationj~
• and Commercialization -Advocacy
Vice Chair
6/22/2015
4
6/22/2015
Sub-Themes
6
6/22/2015
Erie lnnovatlonJ~
• and Commercialization -
Erie lnnovationJ~
• and Commercialization -
8
Financial Snapshot: Tillsonburg BIA ------------2013 2013 1---------~------~ fE Budget ------REVENUE .c 5%increase f=-----------·--------Taxes 102,900 f-----? BIA expansion
Interest 400 ~ Donations(sobeys) ------------2,500 --·-·-·-~ 25000 fal;ade f---------Contributions from Reserve 41.000 f--16000wi fi -------· ·-·-·-~-AGM -----·-··-500 ~ --Turtle fest 10,000 -----f-----f------EBB 500 f---------------f------GST Receivable 8,500
TOTAL REVENUE 166,300 1----
. ----·--OPERATIONAL
----·--~ 3°/o increase
Executive Director(32 hr work week) 41.200 ~ conference ---------
Prof. Development 5,000 1-------------··-· ---· ---5,500 f-----Mig/Office Exp., newsletters, sundry, phone ~ Rent 500 for last ··-1.500 Rent ~ debt payments til 2019 ·o-el:)ff:'rfricipal -f------6,000 f---------------Debt Interest --3,500
Bank Service Charges ------------250 f-----
1--- --
OPERATIONAL TOTAL 62,950
--···· -· SPECIAL PROJECTS -------·-
EBB 500
~~~i!_c:19~~treet _BJ~c:f_e_~ _________ 2,000 ---.. -------------
Wi-Fi installation 16,000 ~ 500 per month for 11 --------··-·· -------------·---
Wi Fi monthly fee 5,000 ~months 1---------
Banners/Flags 2,600 ~ 4 units @1250
Garbage/Recycling Containers 5,000 ~ should be transferred to
Fac;;ade Improvement Fund 25,000 separate acct.
SPECIAL PROJECTS TOTAL 56,100 ----·--· ------·------BEAUTIFICATIONS __________
Christmas Lights & Decorations 3,000 ~ 6 units @160 Resovior flower containers 1,000 1--Benches -repair and maintenance 3,000 ~ 3 trees to remove and rreefi-ots 1,000 1--replace with potted tree 1Yees-& Greenspace-Maintenance ----------------3,000 1--Watering of Hanging Baskets --------7,000 ~ 1000 expenses Keep our Town Clean 1,500 500 vests --
BEAUTIFICATIONS TOTAL 19,500
------···-MARKETING ~ expenses approved by -------10,000 Turtle Fest Expenses 1--committee
Turtle Feast Promotion--2,500 1--c----------------. -------8,000 1--1-------General Advertising 1--Seasonal Promotions 6,000
BIA Business Directory 0
Santa Claus Parade 1.250
MARKETING TOTAL
------------------------27.750 ----· -·-·· --
-----------CUMULATIVE
166,300
Name Position
Kirkland, John President
Tomico, Cedric Vice-President
Pond, Terry Treasurer
Sinden, Drew Director
Lamers, Carolyn Director
West, Krystal Director
Mcintyre, Joe Director
Rasokas, Dan Director
Causyn, Kendall Director
Arnold, Lori Director
Brooks, Jasna Director
Pepper, Colleen Town Liason
Renaud, Mark Ex Officio
Armstrong, Virginia Exec. Director
Panschow, Cephas Town Liason
Tillson burg'-"' 2013
Board of Management
Com panv
Verne's Carpet One
jkirkland@vernescar12etone.com
Nu-Decor
cedric@nu-decor.ca
Terry Pond Bookeeping
terr~@terr~12ondbookee12ing.ca
Sinden's Paint and Paper
dsinden@hotmail.com
Easy 101/Country 107.3
clamers@eas~101.com
Property Owner, Escapes
krystal@tillsonburghomes.com
Curves
jmcint~re@execulink.com
Property Owner, Simcoe St. properties
drasokas@hotmail.com
Kelsey's
kelseys7663@cara.com
Meyer Chiropractic
loriarnold1@hotmail.com
Brooks Academy of Dance
jasna brooks@brooksacademyofdance.ca
Town ofTillsonburg
C(2e(2(2er@ti II son bu rg.ca
Town of Tillsonburg
mrenaud@tillsonburg.ca
Tillsonburg BIA
downtowntillsonburg@hotmail.com
Economic Development
C(2anschow@tillsonburg.ca
Revised January 2013
Address Phone
80 Broadway, p.S19-842-3431
Tillsonburg, ON N4G 3P6 c.S19-550-3300
80 Broadway, p.S19-842-3431
Tillsonburg, ON N4G 3P6 I
29 Brock St., W., p.S19-409-8705
Tillsonburg, ON N4G 2A3 c.519-983-8351
193 Broadway, p.519-842-4932
Tillsonburg, ON N4G3P9 I
77 Broadway, p.S19-842-4281
Tillsonburg, ON N4G PS I
565 Broadway, p.S19-842-7351
Tillsonburg, ON N4G 3S8 c.519-842-1615
35 Harvey St., p.S19-688-3866
Tillsonburg, ON N4G 3J7 I
117 Glendale Dr., p.519-688-4281
Tillsonburg, ON N4G SV9 I
247 Broadway, p.S19-688-7674
Tillsonburg, ON N4G 3R4 I
130 Broadway, p.519-688-1800
Tillsonburg, ON N4G 3P8 I
185 Broadway, Rear, Fox Alley, p.519-688-3262
Tillsonburg, ON N4G 3P9 c.S19-429-0840
200 Broadway, 2nd Floor, p.S19-842-6428
Tillsonburg, ON N4G 5A7 c.519-403-4185
200 Broadway, I
Tillsonburg, ON N4G 5A7 c.S 19-777-8398
P.O. Box 192, Stn. Main, p.519-842-5757
Tillsonburg, ON N4G 4HS J
200 Broadway, 2nd Floor, p.519-688-3009
Tillsonburg, ON N4G 5A7 x3250 J
Appendi
Service l.u:it Sharing Distribution Year 2013
Service Provided I Anm
Description of Service Total Total I Town I BIA I
1.0 BIA Customer Courtesy Benches:
Install and remove customer courtesy
benches in Spring and Fall and store over
winter. To be installed by April 15 and
removed bv October 28
Maintenance of the benches
2.0 Waste and Recycle Removal Central Core:
Incremental waste removal in the
downtown core along Broadway between
Bridge and London streets. To be done by
the Town
Purchase of recycling containers
3.0 Waste Removal Outside Central Core:
Patrolling and Incremental waste removal
outside the central downtown core area
including the alleys. To be done by the
Town
4.0 Christmas Decorations:
Install and remove Christmas decorations in
the downtown core and store.
Purchase New Christmas Decorations
Replace Bulbs
Provide Hydro for Christmas Decorations
5.0 Banners and Flags
Install and remove Banners in the
downtown core and store. If for BIA
purposes to be paid fully by BIA
Install and remove Banners in the
downtown core and store. If for
Community purposes to be paid fully by
Town
Flags Install, replace, maintain and store all
to be done by Town
Purchase Flags and banners -to be
purchased by BIA
6.0 Flower Baskets:
$2,500 $2,500
$3,000 $3,000
$5,500 $2,500 $3,000
$4,800 $4,800
$5,000 $5,000
$5,000 $5,000 $4,800 $4,800
$10,400 $10,400
$10,400 $10,400
$6,000 $6,000
$3,000 $3,000
? ?
$3,000 $3,000 $6,000 $6,000
$1,000 $1,000
$1,000 $1,000
$400 $400
$2,600 $2,600
$2,600 $2,600 $2,400 $2,400
1al Operating Expense
Comments/Rationale
Joint service which benefits both the community and
business in the Downtown Central Core
BIA request to administer this service
This is a high traffic area that creates incremental waste
which would have to be removed regardless of the existence
of the BIA. Level of service to be determined and
i'!rlministPrPrl hv Town_
This is a high traffic area that creates incremental waste
which would have to be removed regardless of the existence
of the BIA. Level of service to be determined and
administered by Town.
A community image/identity service that would be
undertaken by the Town regardless of BIA
Negotiated trade off re annual operating cost provided by
tnwn_
unknow since replaced all bulps with LED
Negotiated trade off
Negotiated trade off
Negotiated trade off
BIA Business Plan 2013 and Presentation to Town Council
Mission Statement
To utilize the combined strength of all the members in the Business Improvement Area in order to
revitalize and rejuvenate the commercial core of Tillsonburg.
These efforts will help to reinforce our traditional historic streetscape and maintain our Downtown
core as the district with the highest order of retail shopping capable of meeting all needs of the
residents of Tillson burg and the surrounding areas. Pursuing our mission will also have the effect of
improving and beautifying surrounding areas and instilling a sense of civic pride, not only within the
Business Improvement Area, but also within the entire community.
General Information
The first BIA was established in Bloor West Village in Toronto in 1969. Since then, over 225 similar
organizations representing tens of thousands of businesses have been established to improve, beautify &
promote business districts in Ontario Municipalities. This concept has been so successful that
municipalities from Timmins to Hamilton have adopted the idea and other Canadian Provinces and U.S.
Cities have modelled Ontario's BIA formula. BIA's have assisted in the revitalization of Business Areas
from Ottawa to Waterloo.
Organization Chart
BIA MEMBERSHIP
ZONING AND BEAUTIFICATION PROMOTIONS
BYLAW COMMITTEE AND MARKETING
COMMITTEE COMMITTEE
BOARD OF MANAGEMENT
MUNICIPAL COUNCIL
STRATEGIC PLAN
COMMITTEE
EXECUTIVE
DIRECTOR
1
7. physical improvements
Special Projects completed in 2012
Installation of additional recycling containers ( stainless steel waste/recycle and BIA logo
signage installed on all containers)
Changed all tree lights to new energy efficient strings
Decorated the main street with Fall decor
Major contributor to Turtle Fest and also acted as Treasurer
Launched the "Light It Up Tillsonburg" campaign (supplied and arranged the installation
of the lights on the Christmas tree in the Sears Parkette)
Fa<;ade Improvement Grant -deposited $25,000 into reserves to help fund this project
Purchased more Banners, Flower Containers (possible ground pots for problem trees in
2013)
Amended the rules for using the Electronic Bulletin Boards so it is more accessible by
non profits
Special Projects: 2013
Develop a five year strategic plan (committee has been struck)
Installation of (free) Wi-Fi on Broadway
Urban Design Grant Program-promotion and contribution to this project
Launch "Keep Downtown Tillsonburg Clean" project
Additional installation of recycle containers planned for 2013
Fa<;ade improvement Program -planned contribution of another $25,000 into reserves for
FIP
3
Addend urns:
• 2013 Budget
• List of Board Members
• Copy of Executive Directors contract
• List of all activities we participate in
5
TILLSONBURG DISTRICT
Chamber of Commerce
February 13, 2013
To: Mayor John Lessif
Deputy Mayor Mark Renaud
Councillor Dave Beres
Councillor Mel Getty
Councillor Marty Klein
Councillor Chris Rose hart
Councillor Brian Stephenson
Re: 2013 Ambassador Funding Request
The Tillsonburg District Chamber of Commerce recognizes the Town of Tillsonburg's focus to elevate its
presence outside of Oxford County. We believe we can play a significant role in that endeavor through our
association with the many Chambers of Commerce throughout Ontario and Canada.
Therefore, we would like to make the following recommendations to the Town Council to consider for 2013:
• That the Town includes the sum of $15,000 in their 2013 budget for use by the Tillsonburg District
Chamber of Commerce. The Chamber will use these funds to attend conferences which include both
the Ontario Chamber of Commerce AGM (May 2013) and the Canadian Chamber of Commerce AGM
(September 2013) as well as the Chamber Executives of Ontario conferences that occur twice yearly.
These conferences present tremendous opportunities to network not only with Chamber professionals across
Ontario and Canada, but also with politicians (both leaders of elected parties and leaders of opposition parties),
Ministers of portfolios, presidents of corporate firms such as the Canadian banks, IBM canada Ltd., SNC Lavalin,
Bell Canada, Blackberry, and other influential leaders of organizations such as the Chartered Accountants of
Ontario, the Ontario Power Generation and Hydro One. These networking opportunities are invaluable to
elevating the Town of Tillsonburg's profile, and in bringing further economic development opportunities to
Town.
Thank you for your consideration of this matter, and we look forward to your response.
Yours truly,
Sheryl Williams
President
cc: David Calder, CAO
Board of Directors, Tillsonburg District Chamber of Commerce
P.O. Box 113, Tillsonburg ON N4G 4H3
Suzanne Renken Monthly
• Ongoing Monthly Activity
0 Emails (Read, Research, Respond) • Continuous Learning/Fill Candidate Database
0 Telephone discussions with candidates • Determine Interest in Tillsonburg
0 Telephone discussions with peers • Exchange ideas/Continuous learning/Best
0 Health Force Ontario Communications Practices
0 Continuous Updates to Candidate Database • Candidate introductions I Ministry updates
PROJECTS-AS NEEDED
• Preparatory work/organize Precept/Supervision Meeting with Suzanne Renken I Dr. January 2012 • Partner with Schulich-improve our recruitment
Schulich representatives Rowland opportunities
• Meeting with Schulich representatives and follow through on Dr. Rowland I Dr. Butchey February 2012-
completion of paperwork and Preceptor start I Suzanne Renken August, 2012
Suzanne Renken & Family
• Preparatory work for Family Physician Visits Physicians I When Requested I • Fulfill Future FP needs
• Showcase Tillson burg Practices/Engage Candidate
in Community
• Oxford County Physician Recruitment Committee Suzanne Renken I Monthly as of March • Research viability of a County Recruitment Model
Committee Members 2012 /Fulfill Future Physician Needs in Community
• Schulich School of Medicine Visit-Southwestern Ontario Medical Schu lich/SWOM E N/FP / May30, 2012 • Enhance understanding of Vice Dean's Role, Education Network (SWOMEN) Hospital interactions and needs for our community
Physicians/ Ad ministration
• PAIRO/Healthforce Ontario Recruitment Tour
Suzanne Renken/FP September/October • Fulfill Future FP Needs in Community Practices
• FMRW Recruitment Trade Show Suzanne Renken November • Fulfill Future FP Needs in Community Practices
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PHYSICIAN RECRUITMENT
SUCCESSES
• Recruitment:
• Two Internists-Doctor Danescu & Doctor Abdalla
• One Anaesthetist-Doctor Khan
• Preceptor-Tillson burg Medical Clinic
• Faculty Member of Schulich School of Medicine & Dentistry
• Objective-To introduce Schulich School of Medicine & Dentistry medical students
and residents to clinical educational opportunities in rural family physician practice
clinics.
• Benefits to Preceptor-Best Practices & Contribution to Next Generation of Medical
Students
• Future Recruitment
\
i :;;~! STAT~ON
·~_:ARTS-L (J . .
:JCENTRE
41 Bridge St. W Tillsonbur·g ON N4G 5P2
519.842.6151
office@stationarts ca
www.stationarts.ca
February 8, 2013
Dear Mayor Lessif, Deputy Mayor Renaud, Councillor Stevenson, Councillor Beres, Councillor Klein, Councillor Getty,
Councillor Rosehart, CAO Calder, Mr. Samis, Mr. Eddington & Mr. Panschow.
While you consider the 2013 budget for the Town of Tillson burg, we would like to take the opportunity to review the
relationship between the Town and The Station Arts Centre, and it's impact on the community. We believe it is a symbiotic
relationship that benefits the Town, the Station and the quality of life in Tillsonburg and area.
\
)rhe Station has gone through many changes since it's inception in 1983. While our mission is to 'Promote the Arts in the
Community', the scope of what we do has grown well beyond. We are grateful to the community that supports us and we
in turn, strive to offer services and amenities which can enrich everyone. While we offer programming and a home for the
arts, we are stewards of an historic site which we maintain and gradually improve upon. We act as a community resource
and frequently partner with other agencies, organizations and nonprofits in Tillsonburg. We provide visitor information and
welcome guests and potential new residents, along with members of the community. We have created and been a part of
events that have brought people to Tillsonburg and engaged our community, while working towards sustainability. We are
a volunteer organization where members not only contribute to the activities at the Station but also to the community.
The following is a brief overview of our activities and contributions and we look forward to presenting to the Town in the
near future.
On Behalf of the Board of Directors
Deb Beard
General Manager
Chris Jezovnik
President
Tillsonburg District Craft Guild I Station Arts Centre
Schedule 2013
New for 2013
Beyond the Service Agreement
Board of Directors 2012-13
President
Vice President
Secretary
Treasurer
Assistant Treasurer
Director
Director
Director
Staff
\
Chris Jezovnik
Gale Connor
Dianne Clark
Diane Patenaude
Suzanne Fleet
Terry Ross
Ben Mayville
Richard Tilleman
General Manager Deb Beard (full time)
Assistant & Classes Emma Kellins (part time)
Hours of Operation
Monday-Friday 9am-4pm
Saturday 9am-4pm (May-September), 9am-2pm (October-April)
Membership
225 individuals
• Adult, family & student memberships available
In-House Groups
• Bridge Street Artists
o painters
• Stationhouse Quilters and Fibre Artists
o new in 2012
• Stationhouse Potters
o potters
• Tillsonburg and Area Miniature Enthusiasts
S T Af ION ARTS Cf:::N TRE:: page 3 ot 13
• 2012 20,088
• Committees
o Tillsonburg Cultural Advisory Board
• Deb Beard Chair
o Tillsonburg Canada Day Committee
• Deb Beard Member
o Tillsonburg Country Christmas Festival
• Suzanne Fleet -Chair
• Deb Beard -member
o Tillsonburg Turtlefest Committee
• Suzanne Fleet, Deb Beard members
o Town of Tillson burg-Play Works
• Deb Beard committee member
Facility Improvements
• Furnace repairs
• Exterior painting
• New kiln for pottery studio
• New barrier-free door
• New safe
Promotions
• 'Arts Country 2' Catalogue
o Produced in association with the firm of Barber & Veri
o 10,000 copies circulated from Windsor to Toronto
• Website updates
Computing and Communications
• New main office computer
STATION ARTS Ct=:NTRE page 5 of 13
o Virtualization technology -uses Linux framework with Windows as a 'guest' operating system improves
backup and recovery.
• New phones
• CamerasTerry Ross
o 4 new cameras
o projected headed by Terry Ross
• New Router & Modem
o projecte headed by Terry Ross
f!T f\ fiON ARTS C[NTRE page 7 of 13
) Rental income and commissions 6413 4445
Memberships 5620 4690
Film Fest 0 1083
(On hold until further notice-pending new location)
Nevada proceeds 0 384
(Discontinued due to cost of maintenance)
Total Income
Expenses
Wages, benefits and contract work 5843 62989
9
DHCC 2691 21978
3
Building Improvements 2090 4334
(new kitchen-$3,200, exterior painting-$6,700, pottery equipment-2
$4,300, deposit on new barrier-free door-$4,000)
; Workshop 1634 18884
8
Auction 1614 13019
0
HST paid out 1388 9948
3
Shows and events 1213 11493
5
By Creative Hands Artisans Show 1210 14920
1
Repairs and maintenance 9749 9704
Utilities 8127 8866
Dues, insurance and professional fees 6555 5510
Advertising and marketing 5331 2042
Office supplies 4478 3694
Bank charges and licences 215 373
Total expenses 2113 187754
16
Cash Surplus (Deficiency) for the Year 1746 1.1ill.
~
~3 lA liON ARTS CU'-JTHf pas]e ~J of 13
September
• Electronics Recycling Event-2nd year
o in cooperation with the Fusion Youth Centre in Ingersoll
o event sponsor TD Bank Group promised to contribute $1,000
o Terry Ross, Deb Beard, Fusion-Convenors
• Gala Dinner & Auction-co-chairs Deb Beard/Gale Connor
o theme was 'Diamonds & Denim'-major fund raiser of the year, silent, live auctions, meal and door prizes
• Fall programming begins
October
• fall programming
• Trivia Night-New Event
o first annual
o convenors Suzanne Fleet & Chris Jezovnik
o 7 teams participated
• Volunteer Appreciation & AGM
• Discussions of Town of Tillson burg Kiosk
• YCATS (WACHA subgroup)-after school youth program
November
• Week of Remembrance
o with the Tillsonburg Military History Club
• Card Party with St. Paul's United Church-New
o November 1 0
o once a month for Jan, Feb. Mar & possibly April
• Down Home Country Christmas Craft Show
o November 24 Suzanne Fleet convenor-3000 in attendance, reduction in attendance/income due to one
day event as per new owner policy
• Christmas Tour of Homes in partnership with Tillson burg Kinettes Club and as part of the Tillsonburg Christmas
Festival weekend
December
• Members Christmas Dinner December 6
• Help Portrait December 10-4th year, Station & Tillsonburg Photography Club-in conjunction with Help Portrait-an
international movement-Find someone in need, take their picture, print their picture and give it to them-free-200
individuals were photographed, crafts & stuffed animals for children, refreshment
Affiliations/Memberships
• Tillson burg Chamber of Commerce
o Member
• Theatre Tillsonburg
o Ticket Box Office Site
o Chris Jezovnik -Videographer
• Tillsonburg Cultural Advisory Board
o Deb Beard -Chair, Dianne Clark -board member
• Tourism Tillsonburg
S IJ-\TION ARTS CENTR[ page 11 of 13
• Oxford Creative Connections
o Member, promotion of arts/cultural activities/events
• Artists of Oxford-member. promotion of arts/cultural activities/events for artists
• Ontario Crafts Council
o Member
• Tillsonburg Farmers' Market
o Facilities sharing
• Tillsonburg Community Complex
o Play accreditation for the Town of Tillsonburg
o Deb Beard committee member & contributor
• Annandale National Historic Site
o Partnership in gallery showings
o Barn Quilt project
• Tillsonburg Horticultural Society
o Site for files
o Floral display
• Tillsonburg Kinette Club
o Partnership for Tour of Homes, Canada Day
Exhibits
Changing Exhibit Gallery
Schedule 2012
• Tillsonburg Photography Club
• Jason & Chase Puhr-How I See Things
• Bruce Harding
• Regia Guerrero
• Oxford Studio Tour
• Glendale & Annandale
• Painters & Potters
• Jason Puhr & Mike Neiczcur-Vertigo
• Sue Goossens-Bridges of Oxford County
• Oxford Photographic Arts Guild
Schedule 2013
• Kristi Osinga
• Kit Julian
• Mike Hach
• Randy Wilson
• Oxford Studio Tour
• Painters & Potters
• Glendale & Annandale
• Tillsonburg Photography Club
• Tabitha Smith
STATION ARTS C[NTF<E::. page 1 :~ of 13
• Design and provision new visitor information display panels
• Plans to acknowledge 30th Anniversary of the founding of the The Station Arts Centre
Beyond the Service Agreement
• Submission of content for new town website
• Photographic coverage of events
• Barn Quilt Project
• Service on various committees/boards
• Use of charitable status to apply for other funding not available to the town for town wide events
1 k1 STATION ~ARTS
2CENTRE
41 Bridge St. W. Tillsonburg ON N4G 5P2
519.842.6151
office@stationarts ca
www.stationarts.ca
February 8, 2013
Sf AT ION ARTS CENTRE page 1 of 13
Dear Mayor Lessif, Deputy Mayor Renaud, Councillor Stevenson, Councillor Beres, Councillor Klein, Councillor Getty,
Councillor Rosehart, CAO Calder, Mr. Samis, Mr. Eddington & Mr. Panschow.
While you consider the 2013 budget for the Town of Tillson burg, we would like to take the opportunity to review the
relationship between the Town and The Station Arts Centre, and it's impact on the community. We believe it is a symbiotic
relationship that benefits the Town, the Station and the quality of life in Tillsonburg and area.
l The Station has gone through many changes since it's inception in 1983. While our mission is to 'Promote the Arts in the
Community', the scope of what we do has grown well beyond. We are grateful to the community that supports us and we
in turn, strive to offer services and amenities which can enrich everyone. While we offer programming and a home for the
arts, we are stewards of an historic site which we maintain and gradually improve upon. We act as a community resource
and frequently partner with other agencies, organizations and non profits in Tillsonburg. We provide visitor information and
welcome guests and potential new residents, along with members of the community. We have created and been a part of
events that have brought people to Tillsonburg and engaged our community, while working towards sustainability. We are
a volunteer organization where members not only contribute to the activities at the Station but also to the community.
The following is a brief overview of our activities and contributions and we look forward to presenting to the Town in the
near future.
On Behalf of the Board of Directors
Deb Beard
General Manager
Chris Jezovnik
President
Tillsonburg District Craft Guild I Station Arts Centre
Schedule 2013
New for 2013
Beyond the Service Agreement
Board of Directors 2012-13
President
Vice President
Secretary
Treasurer
Assistant Treasurer
Director
Director
Director
Staff
Chris Jezovnik
Gale Connor
Dianne Clark
Diane Patenaude
Suzanne Fleet
Terry Ross
Ben Mayville
Richard Tilleman
General Manager Deb Beard (full time)
Assistant & Classes Emma Kellins (part time)
Hours of Operation
Monday-Friday 9am-4pm
Saturday 9am-4pm (May-September), 9am-2pm (October-April)
Membership
225 individuals
• Adult, family & student memberships available
In-House Groups
• Bridge Street Artists
o painters
• Stationhouse Quilters and Fibre Artists
o new in 2012
• Stationhouse Potters
o potters
• Tillsonburg and Area Miniature Enthusiasts
STATION ARTS CEf\JTRE page 3 of 13
• 2012 20,088
• Committees
o Tillsonburg Cultural Advisory Board
• Deb Beard Chair
o Tillsonburg Canada Day Committee
• Deb Beard Member
o Tillsonburg Country Christmas Festival
• Suzanne Fleet -Chair
• Deb Beard -member
o Tillsonburg Turtlefest Committee
• Suzanne Fleet, Deb Beard members
o Town of Tillson burg-Play Works
• Deb Beard committee member
Facility Improvements
• Furnace repairs
• Exterior painting
• New kiln for pottery studio
• New barrier-free door
• New safe
Promotions
• 'Arts Country 2' Catalogue
o Produced in association with the firm of Barber & Veri
o 10,000 copies circulated from Windsor to Toronto
• Website updates
Computing and Communications
• New main office computer
ST AriON ARTS Ct::N IRE page 5 of 13
o Virtualization technology -uses Linux framework with Windows as a 'guest' operating system improves
backup and recovery.
• New phones
• CamerasTerry Ross
o 4 new cameras
o projected headed by Terry Ross
• New Router & Modem
o projecte headed by Terry Ross
\ Rental income and commissions i
Memberships
Film Fest
(On hold until further notice-pending new location)
Nevada proceeds
(Discontinued due to cost of maintenance)
Total Income
Expenses
Wages, benefits and contract work
DHCC
Building Improvements
(new kitchen-$3,200, exterior painting-$6,700, pottery equipment-
$4,300, deposit on new barrier-free door-$4,000)
) Workshop
Auction
HST paid out
Shows and events
By Creative Hands Artisans Show
Repairs and maintenance
Utilities
Dues, insurance and professional fees
Advertising and marketing
Office supplies
Bank charges and licences
Total expenses
Cash Surplus (Deficiency) for the Year
STl\ liON ARTS CE:Nl RE page 7 of 13
6413 4445
5620 4690
0 1083
0 384
5843 62989
9
2691 21978
3
2090 4334
2
1634 18884
8
1614 13019
0
1388 9948
3
1213 11493
5
1210 14920
1
9749 9704
8127 8866
6555 5510
5331 2042
4478 3694
215 373
2113 187754
16
1746 lliW.
~
S T /-\ TION ARTS Ct:NTRt: page 9 of 13
I
!September
• Electronics Recycling Event-2nd year
o in cooperation with the Fusion Youth Centre in Ingersoll
o event sponsor TD Bank Group promised to contribute $1,000
o Terry Ross, Deb Beard, Fusion-Convenors
• Gala Dinner & Auction-co-chairs Deb Beard/Gale Connor
o theme was 'Diamonds & Denim'-major fund raiser of the year, silent, live auctions, meal and door prizes
• Fall programming begins
October
• fall programming
• Trivia Night-New Event
o first annual
o convenors Suzanne Fleet & Chris Jezovnik
o 7 teams participated
• Volunteer Appreciation & AGM
• Discussions of Town of Tillsonburg Kiosk
• YCATS (WACHA subgroup)-after school youth program
November
• Week of Remembrance
o with the Tillsonburg Military History Club
• Card Party with St. Paul's United Church-New
o November 1 0
o once a month for Jan, Feb. Mar & possibly April
• Down Home Country Christmas Craft Show
o November 24 Suzanne Fleet convenor-3000 in attendance, reduction in attendance/income due to one
day event as per new owner policy
• Christmas Tour of Homes in partnership with Tillsonburg Kinettes Club and as part of the Tillsonburg Christmas
Festival weekend
December
• Members Christmas Dinner December 6
• Help Portrait December 1 0-4th year, Station & Tillson burg Photography Club-in conjunction with Help Portrait-an
international movement-Find someone in need, take their picture, print their picture and give it to them-free-200
individuals were photographed, crafts & stuffed animals for children, refreshment
Affiliations/Memberships
• Tillson burg Chamber of Commerce
o Member
• Theatre Tillsonburg
o Ticket Box Office Site
o Chris Jezovnik-Videographer
• Tillsonburg Cultural Advisory Board
o Deb Beard -Chair, Dianne Clark -board member
• Tourism Tillsonburg
ST!-\ fiON ARTS CEf\JlRt= page 1 "I of 13
• Oxford Creative Connections
o Member, promotion of arts/cultural activities/events
• Artists of Oxford-member, promotion of arts/cultural activities/events for artists
• Ontario Crafts Council
o Member
• Tillsonburg Farmers' Market
o Facilities sharing
• Tillsonburg Community Complex
o Play accreditation for the Town of Tillsonburg
o Deb Beard committee member & contributor
• Annandale National Historic Site
o Partnership in gallery showings
o Barn Quilt project
• Tillsonburg Horticultural Society
o Site for files
o Floral display
• Tillsonburg Kinette Club
o Partnership for Tour of Homes, Canada Day
Exhibits
Changing Exhibit Gallery
Schedule 2012
• Tillsonburg Photography Club
• Jason & Chase Puhr-How I See Things
• Bruce Harding
• Reglo Guerrero
• Oxford Studio Tour
• Glendale & Annandale
• Painters & Potters
• Jason Puhr & Mike Neiczcur-Vertigo
• Sue Goossens-Bridges of Oxford County
• Oxford Photographic Arts Guild
Schedule 2013
• Kristi Osinga
• Kit Julian
• Mike Hach
• Randy Wilson
• Oxford Studio Tour
• Painters & Potters
• Glendale & Annandale
• Tillsonburg Photography Club
• Tabitha Smith
STA liON ARTS C[I\Jlf;;d--pa~e 13 of 13
• Design and provision new visitor information display panels
• Plans to acknowledge 30th Anniversary of the founding of the The Station Arts Centre
Beyond the Service Agreement
• Submission of content for new town website
• Photographic coverage of events
• Barn Quilt Project
• Service on various committees/boards
• Use of charitable status to apply for other funding not available to the town for town wide events
Tillsonburg Police Services Board Budget Request 2013
Mayor Lessif and Council Members
The Police Services Board operating budget for 2012 was
$7902.00. Plus a Special Project Fund of $5000.00.
The budget has been reduced substantially since 2010,
approximately $4700.00 or 37%. Reducing it further will
start to impact on the Board's ability to meet certain
commitments.
I am requesting that the operating budget be held at the
2012 level or $7902.00.
** Leaving the operating budget at this level does not
mean we would not continue to look for efficiencies
whenever an opportunity arises.
Training and Workshops
Membership Dues
$3800.00
$1157.00
We will continue to use it for speed monitoring only,
when available.
The Crime Stoppers Transition is moving forward
although admittedly taking much longer than first
thought. We do anticipate some related costs and are
currently waiting to hear from Haldimand/Norfolk Crime
Stoppers as to what those costs may entail. (There has
recently been a change in the Chair and Vice Chair
positions, so we wait for them to get up to speed). When
numbers have been agreed upon, it may be necessary to
rely upon the Special Project Fund to complete the
transition.
Respectfully Submitted by;
Larry Scanlan
Chair
Tillsonburg Police Services Board Feb/2013
Tillsonburg & District
Multi-Service Centre (MSC)
96 Tillson Avenue, Tillsonburg, ON N4G 3A1
(in The Livingston Centre)
www.multiservicecentre.com
P: 519-842-9000 F: 519-842-4727 E: info@multiservicecentre.com
Serving the Community Since 1978-Celebrating 35 years in 2013
February 12, 2013
Mayor John Lessif & Council
CAO David Calder & Director of Finance Darrell Eddington
Town of Tillsonburg
200 Broadway, 2nd Floor
Tillsonburg ON N4G 5A7
Dear Mayor Lessif, Councillors & Town of Tillsonburg personnel:
The Multi-Service Centre (MSC) would like to thank Council members, once again, for
the support given MSC programming last year. The $5,000.00 provided by Council last
year went directly into supporting capital purchases for programs & services like:
~ Adult Literacy and Employment Services, where personnel are assisting
individuals within the refreshed Ontario Adult Literacy and Employment Ontario
Frameworks;
~ Home Support Services, whose programs help to keep our senior citizens in
their home communities, close to their preferred networks of support;
~ Volunteer Recruitment and Support. Last year 170 individuals and 1 0 corporate
teams provided an amazing 8,891 hours of service!
In addition, we always like to update Council members on the positive impact MSC
programs are having on the lives of Tillson burg residents as a result of your grant
support.
The MSC has been serving the tri-county community since 1978. Please refer to our
website-www.multiservicecentre.com-for details on each of our program areas: Adult
Literacy & Essential Skills, Employment Services and Home Support Services. We
continue to add new client stories and use our Facebook and Twitter features to post
relevant news articles, research, pictures and features.
Program personnel continue to note the impact of a challenging economy on
unemployed and displaced workers and those with lower level literacy and technology
skills. We also continue to see the challenges facing our aging population in the Home
Mission
A community organization committed to supporting personal independence through:
• Innovative and responsive resources • Partnerships and collaboration • Striving for excellence
Vision
Embracing Persona/Independence • Celebrating a Caring Community
\
Tillsonburg & District
Multi-Service Centre Statistics: Tillsonburg
2,356
69%
MSC Facts
~ MSC Adult Literacy & Essential Skills programming (MSC) has been serving the tri-county
community since 1987
~ MSC Employment Services have been available in the community since 1985
~ MSC Home Support Services have been operating in the community since 1978
~ Visit www.multiservicecentre.com for service details and client stories
~ In 2011/12, 170 volunteers provided 8,891 hours of service to the tri-county community
~ MSC has been accredited by Accreditation Canada since 2003
Stories from the MSC Website:
1 Client Safety
The MSC site showcases many client stories and testimonials on the website. The site is also a
forum for newsletters and information that is valuable to both clients and their caregivers on matters
of client safety. For example, in the July 2012 Home Support Volunteer Newsletter, one of the
issues for volunteer transportation drivers was addressed. These drivers had expressed an interest
on training regarding how to pack away assistive devices, such as walkers and wheelchairs. In
response, the MSC organized a session with John Cook, owner of Grand Medical Supplies from
Tillsonburg. Mr. Cook volunteered his time to educate volunteers, staff and caregivers on the
proper handling and storage of assistive equipment on August 28, 2012. Besides the training
provided, Mr. Cook noted he had seen many cars and equipment damaged due to persons lacking
patience with, or knowledge of, assistive equipment.
Hope's Story
Hope (not her real name) has been involved with the MSC's Adult Literacy & Essential Skills
program for almost 3 years. English is not her first language. Hope had to leave school early for
family reasons and she has been on her own, gainfully employed, for several years. Over the
course of her involvement with the MSC's Adult Literacy programming, Hope has juggled the
classroom options with her work demands (attending the night class during day shifts and vice
versa). During the first 2 years of her program involvement, Hope's ability to read, comprehend and
articulate the many sounds in the "crazy English language", improved a great deal. However,
writing more than a sentence remained a challenge-as is the case with many individuals.
Over the past year, Hope has been working intensively with a volunteer tutor to tackle this
challenge-the samples below show her progress (there are some spelling/grammar errors):
Town of Tillsonburg 2012-13
Municipal Grant/ Assistance Application Form
A. Name of Organization and Mailing Address:
TIIIsonburg & District
Multi-Service Centre
96 Tillson Avenue
(in The Livingston Centre)
Tillsonburg, ON N4G 3A 1
Contact Person: Maureen Vandenberghe
Telephone: (519) 842-9008, ext. 270
Position: Communications &
Development Coordinator
B. Categories of Requestfor Assistance (check appropriate boxes):
• Financial Grant 0
• Fee Waiver D
• Staff Support D
• Equipment/Materials Supply D
• Insurance Coverage D
• Use of Municipal Property /Facilities D
• Other D
C. Details of Request for Assistance: Note: if this application includes any
assistance other than direct financial grant, please outline details of
request (i.e., type and estimated hours of staff support; facilities to be
used; dates; etc.):
Not applicable.
D. Purpose of Grant/Assistance: (services to be provided, donations, etc.):
Grant funds will be directed toward the purchase of capital items (needs outside of any
funding envelopes) in our community programs (specifically, the Employment Resource
Centre or Home Support Services).
E. Organization Background:
1. Provide a brief outline of the organization indicating if it is incorporated as a non-
profit organization:
The TIIIsonburg & District Multi-Service Centre (hereafter referred to as MSC) has been
operating since 1978-celebrating 35 years of operation this year. The primary historical
purpose of the organization was to ensure that services were available in the local
Tillsonburg & District
Multi-Service Centre
Municipal Grant Application Form: Tillsonburg 2012-13
5. Describe the geographical area in which the organization operates.
The bulk of programming is provided in the eastern portion of Elgin, the northern portion
of Norfolk and the southern half of Oxford (with some exceptions). For some programs,
geographic scope of services is dependent upon funder guidelines and expectations
as well as program parameters. The vast majority of clients come from Tillsonburg.
6. Describe how the requested grant funds will be utilized within the organization.
Funds will be directed toward:
• Server hardware upgrade*: $5,000.00
• Total: $5,000.00
* MSC's current IT infrastructure has limitations for connecting when working offsite. MSC
would like to implement additional hardware that is more universaL provides more
flexibility and will help team members stay connected when working remotely (i.e.
doing client assessments in the home, screening clients, at external meetings, etc.). This
would help streamline program practices, improve reporting, allow team members to
be more efficient and help provide better customer service. We also need to introduce
new technology to our organization (i.e. smartphones) that will allow Managers to stay
connected and available to support staff members who work remotely such as
Community Workers. Our current systems have features available to assist working
remotely but additional hardware is needed to continue with improvements.
7. Describe if the organization has requested financial assistance in the last 12 months
from other government organizations. List amounts received.
Municipal grant funds, directed toward MSC Community Programs, have been
received as follows in the 2011 I 12 year:
• Township of Bayham
• Township of South-West Oxford:
• Township of Norwich
• County of Elgin:
• County of Norfolk
$ 500.00
$2,127.00
$1,064.00
$4,786.00
$1,000.00
In addition, MSC received $5,000.00 from the Town of Tillsonburg in 2012, which were
directed toward capital needs (computers).
8. Describe the steps being taken to increase revenues (admission fees, etc.).
In order to finance programs, which require community support, the MSC:
• Appeals to local municipalities every year (see #7);
• Fundraises every year (go to the 'Giving' page of our website); and
• Encourages individual and group donations through the Annual Donor
Campaign for MSC Community programs.
Over the past fiscal year, MSC has developed many new fundraising options and
activities, in order to foster a 'Culture of Giving' both within and outside of the agency.
Val Foerster, MSC Board member, chairs the fundraising committee.
Tillsonburg & District
Multi-Service Centre
Municipal Grant Application Form: Tillsonburg 2012-13
3
Tillsonburg & District
Multi-Service Centre {MSC)
BUDGET FOR 2012-2013 FISCAL YEAR
2012-2013
APPROVED
BUDGET
EXPENSES:
Wages & Benefits 2,059,968
Operating Expenses 348,065
MTCU Restricted Funds 276,664
Allocated Admin & Facility Costs 674,139
Staff & Volunteer Development 37,043
Capital Expenditures 16,000
TOTAL EXPENSES 3,411,878
REVENUE:
Federal & Provincial Funding 2,515,106
Municipal & Other Grants 0
Fees & Service Charges 777,587
Interest & Mise Income 7,200
Pay Equity Funding 35,199
TOTAL REVENUE 3,335,092
NET SURPLUS (DEFICIT) -76,786
FUNDS TO RAISE:
Fundraising & Donation Goal 43,286
Transfer from Reserve 17,500
Transfer from Capital 16,000
NET SURPLUS (DEFICIT) -0
H:\DATA\FINANCE\Board Reports\MSC\2012-2013\Approved Budget.xls
Approved May 14-2012
2011-2012
APPROVED
BUDGET
1,956,822
418,922
276,664
560,956
37,503
0
3,250,867
2,459,864
9,750
718,609
1,740
35,199
3,225,161
-25,706
5,200
20,506
0
-0
Printed 2/12/2013 at 1 :22 PM
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Volunteer Driven
• Community minded Board of Directors
• 170 volunteers in 2011/12 (+12corporateteams) -
• 8,891 hours of volunteer service in 11/12
• VALUE= $146,701.50
• Tasks: tutoring, driving, meal delivery,
community service & fundraising
• Ontario Volunteer Service Award winners
Demographics: Apr. '11 -Mar. 2012
• Clients: 2,356
• Elgin: 5.5°/o ~(supporter as is Bayham)
• Norfolk: 10.06 ~o/o (supporter)
• Oxford: 82o/o ~ (SWO, Norwich:
supporters)
• (Tillson burg 69o/o ~)
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What municipal dollars will support
• Literacy & keeping seniors at home
• Volunteerism & accountability
• Capital and technology needs
• Partnership of The Livingston Centre:
last year noted1 0 year plan ($600,00
leasehold impr. - 3 yrs. ); see facilty
• Community impacts
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Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
FINANCE
LINE OF CREDIT INTEREST
FIN 13-04
DARRELL EDDINGTON
COUNCIL MEETING
Council/Committee FEBRUARY 14, 2013
Date:
Attachments:
RECOMMENDATION
RESOLVED THAT Council receive Report FIN 13-04 Line of Credit interest as information.
EXECUTIVE SUMMARY
Council at the 2013 Budget meeting on February 4, 2013 requested information on the
line of credit.
The line of credit in 2012 was accessed on the following dates with the following
associated interest costs:
January 1-10; 12; 17-31
February 1-2; 16
April 19-27
Total
$1,229.41
$ 97.14
$ 276.70
$1,603.25
The line of credit is capped at $3 million, with an additional $1 million in reserve so it
remains available, if required.
The remaining costs that are recorded in the interest general ledger account are primarily
bank charges.
FINANCIAL IMPACT /FUNDING SOURCE
N/A
CAO
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
PARKS & RECREATION SERVICES
SUPPLEMENTARY INFORMATION -ICE RESURFACER
COSTS
PRS 13-03
RICK COX
COUNCIL MEETING
Council/Committee FEBRUARY 14, 2013
Date:
Attachments: NONE
RECOMMENDATION
RESOLVED THAT Council receive Report PRS 13-03 SUPPLEMENTARY INFORMATION -ICE
RESURFACER COSTS for information.
EXECUTIVE SUMMARY
At the budget meetings on February 11, 2013, Council requested additional information
with respect to the maintenance costs for the ice resurfacer. The table below breaks
d h h b bl d . d fl own t e c arges etween repairs, a es, mamtenance, an eet.
2010
Fleet $11,700.00
Blades $1,822.26
Maintenance $2,840.00
Repairs $8,803.15
$25,165.41
APPROVALS
Author
Name/Signature
Director
Name/Signature
Finance
Name/Signature
2011 2012
$11,700.00 $11,845.87
$928.03 $1,107.13
$4,148.11 $3,489.00
$3,685.05 $4,156.08
$20,461.19 $20,598.08
RICK COX, DIRECTOR OF PARKS &
RECREATION
Rick Cox, Director of Parks &
Recreation
$35,245.87
$3,857.42
$10,477.11
$16,644.28
DATE:
2013-02-12
DATE:
2013-02-12
DATE:
CAO
STAFF REPORT
PARKS AND RECREATION SERVICES
Title: SUPPLEMENTARY REPORT-BUSINESS PLAN ITEMS
Report No.: PRS 13-04
Author: RICK COX
Meeting Type: COUNCIL MEETING
Council/Committee FEBRUARY 14, 2013 Date:
Attachments:
RECOMMENDATION
RESOLVED THAT Council receive Report PRS 13-04 SUPPLEMENTARY REPORT-
BUSINESS PLAN ITEMS for information.
EXECUTIVE SUMMARY
At the Budget meeting on February 12, 2013, Council requested additional information
related to the Health Club Membership and attendance statistics. A decline in attendance
began in June when 2 new gyms in town (Snap and Anytime Fitness) opened their doors.
With the Town's fixed fee structure, the low-cost start-up memberships at the new
facilities combined with their state of the art equipment and 24/7 hours of operation to
create a decline in new and renewed memberships and in usage traffic at the municipal
facility. Membership in the pool, squash and fitness classes met expectations.
Health Club Memberships 2012 Health Club Attendance
Year New Renewals Total Jan 2587 July 1490
2010 317 455 772 Feb 2506 Aug 1374
2011 362 458 820 Mar 2328 Sept 1256
2012 208 340 548 Apr 1929 Oct 1951
May 2036 Nov 1665
June 1526 Dec 1324
100% of membership revenue is accrued to the Health Club, unless it is a pool-only or
squash-only membership.
1/2
PRS 13-04-Supplementary Report-Business Plan Items. do ex CAO
Town of Tillsonburg
Financial Plan
TOTAL REQUIREMENTS
Council
Customer Service
Protection
Development & Communication Services
Economic Development
Finance
Police
Fire
Airport
Cemetery
Library
Museum
Parks & Recreation
TSEC
EFC
Roads
Parking
Sanitary Sewers
Solid Waste
Building
Operations Admin
Engineering
Enterprise Services
Water
Fleet
)tal Requirement from Taxation
188,275
13,868
116,319
722,082
248,427
916,120
3,173,713
844,418
81,694
68,507
281,881
178,179
2,847,723
165,167
(36,694)
2,805,009
(39,766)
0
137,563
111,424
96,256
88,041
(181,390)
(335,044)
12,491,774
H \Finance\FilUUlctal Plans\20 13\2013 Budgets\Vcrsion 2\10 \J Budget 000 Consolidation. Vl
Summary by Department
192,275 4,000 2.1%
(95,171) (109,039) -786.3%
105,119 (11,200) -9.6%
707,665 (14,417) -2.0%
302,628 54,201 21.8%
901,905 (14,215) -1.6%
3,060,346 (113,367) -3.6%
...... ,,,~~~:-· 877,423 33,005 3.9%
39,419 (42,275) -51.7%
52,659 (15,848) -23.1% · 1Ws?~
284,910 3,029 1.1% );!~!t;t 176,519 (1,660) -0.9%
2,804,285 (43,439) -1.5%
145,166 (20,002) -12.1%
(36,856) (162) 0.4%
2,790,417 (14,592) -0.5%
39,766 -100.0%
(0) -100.0%
137,599 36 0.0%
124,530 13,106 11.8%
73,357 (22,899) -23.8%
60,114 (27,927) -31.7%
(181,617) (227) 0.1%
(0) (0)
(335,523) (479) 0.1%
12,187,168 (304,606) -2.4%
l/3In013 11·24 AM Page 1 of5
of Tillsonburg
Financial Plan
CAPITAL REQUIREMENT~
Council
Customer Service
Protection
Development & Communication Services .
Economic Development
Finance
Police
Fire
Airport
Cemetery
Library
Museum
Parks & Recreation
EFC
Roads
Parking
Sanitary Sewers
Solid Waste
Building
Operations Admin
Engineering
Enterprise Services
Water
Fleet
Total Requirement from Taxation
)
80,000
40,700
44,147
2,000
101,000
445,161
7,800
720,808
H \Finance\Fmancial P\ans.\20 13\lOIJ Budgets\Version 2\1013 Budg~t 000 Consohdatton ~ Vl
83,881
83,808
40,700
45,339
12,020
(0)
99,368
447,501
47,960
5,000
(0)
865,576
I/31/201311.24AM
Summary by Department
,.,
~
3,881 4.9%
83,808 .. "~
0.0% . L 4t};()ffih
· 32I99(): ••
1,192 2.7% 5~;-56v·
10,020 501.0% $)QQo
(0) ·:_,;,._ ..
,.
(1,632) -1.6%
2,340 0.5%
47,960
(2,800) -35.9%
(0)
144,768 20.1%
Page 3 ofS
Town ofTi/lsonburg
2013 Financial Plan
OPERATING AND CAPITAL REQUIREMENTS
Operating
Capital
Total Requirement from Taxation
% Change from Previous Year
OPERATING REQUIREMENTS
Revenues
Special Levy, Locallmprovements, PILS
Government Grants & Subsidies
User charges
Development Charges
Sale of Assets
Debenture Proceeds
Expenditures
Labour
Purchases
Contracted Services
Interfunctional adjustments
Contribution from Reserves
Contribution to Reserves
Debt Principal and Interest
Prior year (surplus) deficit
Payments to (recovery from) County
Requirement from Taxation
CAPITAL REQUIREMENTS
Funding Sources
Government Grants & Subsidies
Other Revenues
Sale of Assets
Debenttrre Proceeds
Expenditures
Capital Expenditures
Interfunctional adjustments
Contribution from reserves
Contribution to Reserves
Payments to (recovery from) County
Requirement from Taxation
RESERVES
Beginning Balance
Contribution to Reserves
Operating fund
Capital Fund
Contribution from Reserves
Operating fund
Capital Fund
Transfers from (to) other programs
Ending Balance
H \Financc\Fina~•cu•.l PIIU1S'.20D•lOD Budget_,\Vemon 2\20D BudgdOOOCoosohd&t.ioo-\'2
Budget
c
11,770,965
720,808
12,491,773
372,800
1,118,753
8,476,824
9,968,377
8,928,398
5,240,413
4,684,758
18,853,568
8,885,191
625,274
(123,087)
461,464
9,848,842
2,061,432
(139,310)
11,770,965
11,770,965
1,362,324
907,688
100,000
2,370,012
4,362,490
4,362,490
1,992,478
(1,598,021)
326,351
720,808
720,808
2,748,376
461,464
326,351
(123,087)
(1,598,021)
1,815,082
2012
Projection
D
11,321,592
865,576
12,187,168
161,793
l,l3l,838
6,413,784
182,872
100
7,890,386
7,883,547
3,900,055
4,610,879
16,394,481
8,504,095
278,929
(217,397)
951,823
9,517,449
2,054,186
(250,044)
11,321,592
11,321,592
1,065,250
517,314
810,415
2,392,979
3,436,738
3,436,738
1,043,759
2,312
(1,341,542)
1,161,047
865,576
865,576
2,889,108
951,823
1,161,047
(217,397)
(1,341,542)
1,317,270
4,760,309
Variance$
D-C
(449,374)
144,768
(304,605)
(211,007)
13,085
(2,063,040)
182,872
100
(2,077,991)
(1,044,850)
(1,340,358)
(73,879)
(2,459,087)
(381,096)
(346,346)
(94,310)
490,359
(331,393)
(7,246)
{110,734)
(449,374)
(449,374)
(297,074)
(390,375)
710,415
22,967
(925,752)
(925,752)
(948,719)
2,312
256,479
834,696
144,768
144,768
140,733
490,359
834,696
(94,310)
256,479
1,317,270
2,945,227
Town -excluding Sanitary Sewers and Water
-38%
20.1%
-2.4%
-56.6%
1.2%
-24.3%
49900.0%
-20.8%
-ll.7%
-25.6%
-1.6%
-13.0%
-4.3%
-55.4%
76.6%
106.3%
-3.4%
-0.4%
79.5%
-3.8%
-3.8%
-21.8%
-430%
710.4%
1.0%
-21.2%
-21.2%
-47.6%
-16.0%
255.8%
20.1%
20.1%
5.1%
106.3%
255.8%
76.6%
-16.0%
162.3%
...
..... ;;;.:;~F.'~~ .. ~. ~----~_c:·;oo. ..... 2,39'.4
5 ",."'""': ;: -,_;-"-.-·. ;_--~;> -·•.:.'
--<~;c-:'-. ·-.o,'·
4,760,3®
465~()64
106,044
26{907
(1,220,774)
. -57.4% .··:-3:t% ;~i1.4o/.
. •ioi>.O"/ci
2,oil,934 73.2%
4,2oo o.¢.4
(2Zfl,307) . .,67.5%
388,994 -316.11%
371;1.47 :23c6%
====4!:,377~,1=50====2i!ii,562,=068=== 141.2%
Page 5 of 5
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
FINANCE
2013 BUDGET ADJUSTMENTS
FIN 13-05
DARRELL EDDINGTON
COUNCIL MEETING
Council/Committee FEBRUARY 14, 2013
Date:
Attachments:
RECOMMENDATION
RESOLVED THAT Council receive Report FIN 13-05 2013 budget adjustments;
FURTHER RESOLVED THAT Council adopts the following 2013 budget adjustments:
• Add way finding signage capital project
• Delay ice resurfacer capital funding to 2014
• Remove Hospital traffic study -$15,000
• Remove KHCL projects to 2014 -$50,500, gas tax
$30,000
($25,000)
$0
$0;
AND FURTHER RESOLVED THAT Council gives 2014 pre budget approval for the ice
resurfacer in the amount of $25,000.
EXECUTIVE SUMMARY
Council has given direction on the above budget adjustments. Staff recommends that the
above resolutions be approved by Council.
In addition, Council at their meeting of February 12, 2013 has approved taking the
Parkland Trust-Carroll trail -from the 2012 surplus. Therefore, capital will be reduced
by $40,000 in the 2013 budget.
FINANCIAL IMPACT /FUNDING SOURCE
As above.
CAO
THE CORPORATION OF THE TOWN OF TILLSON BURG
BY-lAW NUMBER 3707
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 14th day of
February, 2013
WHEREAS Section 5 (1) of the Municipal ACt, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held
on February 14, 2013, with respect to every report, motion, by-law, or other action passed
and taken by the Council, including the exercise of natural person powers, are hereby
adopted, ratified and confirmed as if all such proceedings were expressly embodied in this
or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect
to the action of the Council of The Corporation of the Town of Tillson burg referred to in the
preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in
that behalf and to affix thereto the seal ofThe Corporation of the Town ofTillsonburg.
4. This By-Law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 14th DAY OF February, 2013.
READ A THIRD AND FINAL TIME AND PASSED THIS 14th DAY OF February, 2013.
Mayor -John Less if
Clerk-Donna Wilson
COUNCIL RESOLUTION
AGENDA ITEM NO.: Date: February 14, 2013
RESOLUTION NO.: --=1 __
e ,&~r---
SECON DED BY: --.f4.tlJt,...l..f...J...,!d'---....::....-II?--~,L....J.-l'!'-~---
MOVED BY:
RESOLVED THAT the Agenda as prepared for the Council Meeting of February 14, 2013, be
adopted.
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
)
Date: fPhfiJ;Jrv 14 7!11 ~
RESOLVED THAT THE Councii support a contribution to Erie innovation & Commerciaiization;
FURTHER THAT this funding come from the Economic Development 2013 Budget and Business Plan in
"
<tt; nnn
~ried
D Recorded
Vote
Jl Defeated ~~ Deferred n Tabled
___f.j:L.IIifayor's Initials
rnlll\tf"ll r::u:~nrtiTin!\1
AGENDA ITEM NO.: __ _ Date: February 14, 2013
R f:C::()J I ITI ()1\J I\ I() ·
MOVED BY:
RESOLVE THAT Council receive the BIA budget presentation;
i=l IRTHFR RF~rll \IF THAT r.n11nril <;iip!Jnrtc; thP ?(In RIA hllO<lf'f ;:tnrf buc;iness plan.
~ed
D Recorded
Vote
n Defeated n Deferred n Tabled
-haver's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: ____::;,3 __ Date: February 14, 2013
RESOLUTION NO.:
MOVED BY: & ----·
RESOLVE THAT Council receive the Budget Request from the Chamber of Commerce;.£ /J & /J
FURTHER RESOLVE THAT Council support the budget request in the amount of$ // . v V. I
D
D
Carried
Recorded
Vote
D Defeated &.:ed D Tabled
~or's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: --=-4 __ Date: February 14, 2013
RESOLUTION NO.: __;,4 __
MOVED BY:
RESOLVE THAT Council receive the report on the Physician Recruitment as information.
~arried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: --=-5 __ Date: February 14, 2013
RESOLVE THAT Council receive the report from the Station Arts Centre;
FURTHER RESOLVE THAT Council support pre budget approval in the amount ofj6a..oee:orr:-
·-z..,~(OOO to 0
W lr\(C{k I rJ(_LuOE \ Ar--.J ECuoio~l) 1 <:._ IDcO__i IJ J:::DY\8-a-----l rf 'ti~
d .A ·-n~ ----...:._,. \ 'l.-ot:Z )1VGv\l.:::1@7v: 0,1 ~!?, ~\:t:: J?\(7/'?JP$) tci'rVtu#\' {I\[ 1,~u/J/
11;i.z "k ( 'L =rrrn LJ rJ rs \, lh 11\' I
tA(vr:J PL-h~t7~ ~ 4 Fu(\_ 11~ \_
~ ( ( C.ro u ~ (fKJ/'/)
t3ut1~ l ~
~rried
D Recorded
Vote
D Defeated D Deferred
/t)li
(?1\u\. vtjlu) J,~ 0 ('S
D Tabled
___fLL_ Mayor's Initials
A1 f~r-~ 1't-)\!.. \) ·T.---~ J r"l:l
AGENDA ITEM NO.: __ _ Date: February 14, 2013
MOVED BY:
RESOLVE THAT Council receive the report from the Police Service Board;
FURTHER RESOLVE THAT Council support the Police Service Board operating budget in the amount of
¢7 Qt:;("l nn lAiit <>n <>rlrliliAn<>f t:; nnn ft"ll' Ct'\OI'i<lf nrAiortc
~arried
D Recorded
Vote
n Defeated n Deferred n Tabled
~ayoCs Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: --'--7 __ Date: February 14, 2013
RESOLUTION NO.:
MOVED BY:
RESOLVE THAT Council receive the presentation by the Multi Service Centre;
FURTHER RESOLVE THAT Council support the budget request in the amount of
$ s, (."<.)0 ... 1)<1 .
J Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: -=-8 __ Date: February 14, 2013
RESOLUTION NO.: --=8 __
MOVED BY:
RESOLVED THAT Council receive Report FIN 13-04 Line of Credit interest as information.
D Recorded
Vote
D Defeated D Deferred D Tabled
Q-1./" Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: ~9 __ Date: February 14, 2013
RESOLUTION NO.:
MOVED BY:
RESOLVED THAT Council receive Report PRS 13-03 Supplementary Information -Ice Resurfacer
Coasts for information.
ci Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
___[J:b_ Mayor's Initials
"""' ................... _.,..,...,... ••• ""C"" ........... .
AGENDA ITEM NO.: Date: February 14, 2013
MOVED BY:
RESOLVED THAT Council receive Report PRS 13-03 Supplementary Information -Ice
Resurfacer Costs for information
of that budget be provided in 2013 and the balance of $20,000 to be provided in the 201 4 budget.
~ c rr n n Deferred n Tabled
D RPrl)r(iprl
Vote _L Mayor's 1n1t 1ais
COUNCIL RESOLUTION
AGENDA ITEM NO.: ---=.;:10'----
RESOLUTION NO~·~
MOVEDBY: -~~~~~~~~~F-------
SECONDEDBY: -----------------------
Date: February 14, 2013
RESOLVED THAT Council receive Report PRS 13-04 Supplementary Information -Business
Plan Items for information.
D
Carried
Recorded
Vote
D Defeated D Deferred D Tabled
f-Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: --=-14'----Date: February 14, 2013
RESOLUTION NO.:
MOVED BY:
RESOLVE THAT By-Law 3707, To Confirm the Proceedings of the Council Meeting of February 14,
2013, be read for a first and second time and this constitutes the first and second reading thereof;
FURTHER RESOLVE THAT By-Law 3707 be given third and final reading and the Mayor and Clerk be
and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
~ Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
BIA Business Plan 2013 and Presentation to Town Council
Mission Statement
To utilize the combined strength of all the members in the Business Improvement Area in order to
revitalize and rejuvenate the commercial core of Tillsonburg.
These efforts will help to reinforce our traditional historic streetscape and maintain our Downtown
core as the district with the highest order of retail shopping capable of meeting all needs of the
residents of Tillsonburg and the surrounding areas. Pursuing our mission will also have the effect of
improving and beautifying surrounding areas and instilling a sense of civic pride, not only within the
Business Improvement Area, but also within the entire community.
General Information
The first BIA was established in Bloor West Village in Toronto in 1969. Since then, over 225 similar
organizations representing tens of thousands of businesses have been established to improve, beautify &
promote business districts in Ontario Municipalities. This concept has been so successful that
municipalities from Timmins to Hamilton have adopted the idea and other Canadian Provinces and U.S.
Cities have modelled Ontario's BIA formula. BIA' s have assisted in the revitalization of Business Areas
from Ottawa to Waterloo.
Organization Chart
BIA MEMBERSHIP
ZONING AND BEAUTIFICATION PROMOTIONS
BYLAW COMMITTEE AND MARKETING
COMMITTEE COMMITTEE
BOARD OF MANAGEMENT
MUNICIPAL COUNCIL
STRATEGIC PLAN
COMMITTEE
EXECUTIVE
DIRECTOR
1
7. physical improvements
Special Projects completed in 2012
Installation of additional recycling containers ( stainless steel waste/recycle and BIA logo
signage installed on all containers)
Changed all tree lights to new energy efficient strings
Decorated the main street with Fall decor
Major contributor to Turtle Fest and also acted as Treasurer
Launched the "Light It Up Tillsonburg" campaign (supplied and arranged the installation
of the lights on the Christmas tree in the Sears Parkette)
Fa<;;ade Improvement Grant -deposited $25,000 into reserves to help fund this project
Purchased more Banners, Flower Containers (possible ground pots for problem trees in
2013)
Amended the rules for using the Electronic Bulletin Boards so it is more accessible by
non profits
Special Projects: 2013
Develop a five year strategic plan (committee has been struck)
Installation of (free) Wi-Fi on Broadway
Urban Design Grant Program-promotion and contribution to this project
Launch "Keep Downtown Tillsonburg Clean" project
Additional installation of recycle containers planned for 2013
Fa<_;;ade improvement Program -planned contribution of another $25,000 into reserves for
FIP
3
Addend urns:
• 2013 Budget
• List of Board Members
• Copy of Executive Directors contract
• List of all activities we participate in
5
'-.-~~
Suzanne Renken 1 Monthly
• Ongoing Monthly Activity
0 Emails {Read, Research, Respond) . Continuous Learning/Fill Candidate Database
0 Telephone discussions with candidates • Determine Interest in Tillson burg
0 Telephone discussions with peers . Exchange ideas/Continuous learning/Best
0 Health Force Ontario Communications Practices
0 Continuous Updates to Candidate Database . Candidate introductions I Ministry updates
PROJECTS-AS NEEDED
• Preparatory work/organize Precept/Supervision Meeting with Suzanne Renken I Dr. January 2012 I . Partner with Schulich-improve our recruitment
Schulich representatives Rowland opportunities
• Meeting with Schulich representatives and follow through on Dr. Rowland I Dr. Butchey February 2012-
completion of paperwork and Preceptor start I Suzanne Renken August, 2012
Suzanne Renken & Family
• Preparatory work for Family Physician Visits 1 Physicians / When Requested I • Fulfill Future FP needs
• Showcase Tillsonburg Practices/Engage Candidate
in Community
• Oxford County Physician Recruitment Committee Suzanne Renken I Monthly as of March . Research viability of a County Recruitment Model
Committee Members 2012 /Fulfill Future Physician Needs in Community
• Schulich School of Medicine Visit-Southwestern Ontario Medical Schulich/SWOMEN/FP/ May30, 2012 . Enhance understanding of Vice Dean's Role, Education Network (SWOMEN) Hospital interactions and needs for our community
Physicians/ Ad ministration
PAIRO/Healthforce Ontario Recruitment Tour I
Suzanne Renken/FP September/October • Fulfill Future FP Needs in Community Practices
• FMRW Recruitment Trade Show I Suzanne Renken November • Fulfill Future FP Needs in Community Practices
Title:
Report No.:
Author:
Meeting Type:
STAFF REPORT
PARKS AND RECREATION SERVICES
SUPPLEMENTARY REPORT-BUSINESS PLAN ITEMS
PRS 13-04
RICK COX
COUNCIL MEETING
Council/Committee FEBRUARY 14, 2013 Date:
Attachments:
RECOMMENDATION
RESOLVED THAT Council receive Report PRS 13-04 SUPPLEMENTARY REPORT-
BUSINESS PLAN ITEMS for information.
' EXECUTIVE SUMMARY
At the Budget meeting on February 12, 2013, Council requested additional information
related to the Health Club Membership and attendance statistics. A decline in attendance
began in June when 2 new gyms in town (Snap and Anytime Fitness) opened their doors.
With the Town's fixed fee structure, the low-cost start-up memberships at the new
facilities combined with their state of the art equipment and 24/7 hours of operation to
create a decline in new and renewed memberships and in usage traffic at the municipal
facility. Membership in the pool, squash and fitness classes met expectations.
Health Club Memberships 2012 Health Club Attendance
Year New Renewals Total Jan 2587 July 1490
2010 317 455 772 Feb 2506 Aug 1374
2011 362 458 820 Mar 2328 Sept 1256
2012 208 340 548 Apr 1929 Oct 1951
May 2036 Nov 1665
June 1526 Dec 1324
100% of membership revenue is accrued to the Health Club, unless it is a pool-only or
squash-only membership.
112
PRS 13-04 -Supplementary Report -Business Plan ltems.docx CAO
12
rfo~r~~r~rH~~j:.nl
Wallyball
A fun group game similar to volleyball
• two weeks advance booking in person and payment
is requested at the time of booking
• equipment is located downstairs in the squash area
beside enterance door
• players are responsible for set up
• book your court for 2 hours to take in the full
Wallyball experience!
Fee: $12.50 per 60 minutes
~
0 \IJ I
!::::j Located at the Tillsonburg
~ Community Centre
~ (Dawn to dusk)
Volleyball
CO-ED LEAGUE (18 years+)
Majority of players have played at a highschool
or varsity level. Most rallies involve three hits.
Players are able to spike the ball and return hits.
Maximum 8 teams per night
Thursdays: September 13 -January 17
January 24-May 16
Tuesdays will be added upon demand
Team fee: $350 (max 12 players per roster)
FULL Payment is due at time of registration.
COMPLETE team roster must be handed in at time
of registration.
Individual fee: $50
Payment is not required until placement on a
team is confirmed. Every effort will be made to
place individuals on teams.
Location: Glendale Gymnasium
Schedule subject to change
Squash Programs
SEPTEMBER SPECIAL· Purchase a 6 month
membership in September and it will be extended
until May 31, 2013 available only on 6 month memberships
1 hour bookings
SQUASH HOURS OF OPERATION
weekly effective September 4
Monday -Friday 6:00am -8:00pm*
Saturday & Sunday 8:00am -6:00 pm*
*last booking time available
• Pay as you go $11.50 per court
• 20 passes -$80.00 -no expiry
• couples save 30% off second membership
when joining together
• squash players must check in at
Customer Service Desk to pick up key
• one key per court will be issued
• the health club is our alternative check-in
station when customer service desk is closed
• courts are booked on the hour
• only members can book over the phone
Squash Ladder to begin September 2012
Tillsonburg Community Centre I Fall/Winter
DANCE
A(RO (6 classes)
A combination of dance and gymnastics! Dancers will
learn how to properly develop acrobatic and gymnastic
skills with an emphasis on strength and flexibility.
Session 1: September 11 -October 16
Session 2: October 23 -November 27
Session 3: January 8 -February 12
Session 4: February 19 -April 2
No class during March Break
Theny Tiny Th.mblers
Tuesdays: 5:00 -5:30 pm
Age: 3 -4 years
Location: Glendale Dance Studio
Junior
Tuesdays: 5:30 -6:00 pm
Age: 5-7 years
Location: Glendale Dance Studio
Intermediate
Tuesdays: 6:00 -7:00 pm
Age: 8 -11 years
Location: Glendale Dance Studio
Senior
Tuesdays: 7:00 -8:00 pm
Age: 11 + years
Location: Glendale Dance Studio
Fee: $39.30
Fee: $39.30
Fee: $45.30
Fee: $45.30
I
JAZZ (6 classes)
Our Dance Programs are taught by enthusiastic
instructors, using music, in a fun atmosphere that is
guaranteed to bring a smile to your childs face!
Session 1: September 12 -October 17
Session 2: October 24 -November 28
Session 3: January 9 -February 13
Session 4: February 20 -April 3
No class during March Break
Theny T~!l-Y ~alle!.!!!_~~-----
wednesdays: 5:00 -5:30 pm
Age: 2 -4 years
Location: Glendale Dance Studio
Junior
Wednesdays: 5:30 -6:00 pm
Age: 5 -7 years
Location: Glendale Dance Studio
Intermediate
Wednesdays 6:00 -6:45 pm
Age: 9 -11 years
Location: Glendale Dance Studio
Senior
··················--·························-·-·······
Wednesdays: 6:45 -7:30 pm
Age: 12 -18 years
Location: Glendale Dance Studio
Fee: $30.00
Fee: $30.00
Fee: $39.00
Fee: $39.00
Guide to Recreation and Leisure Programs 13
)
10
6 Week Specialized Fitness _Pr~grams .,
(All classes must have a minimum of 10 participants)
Want to have an attractive, firm, flat stomach? You're not
alone ... this class is set to music to work your abdominals.
Mondays: 5:30 -6:00 pm
September 10 -October 22
October 29 -December 3
January 7 -February 11
February 18 -March 25
No class Thanksgiving Day October 8
Age: 14 years +
Fee: $27.75
Location: Lions Den
Relieve stress and tension in this progressive
approach to fitness. Yoga incorporates breath traimng
and physical postures designed to improve flexibility,
strength, overall well-being arid stress management.
Wednesdays: 9:00 -10:00 am
Location: Lions Den
Wednesdays: 7:00 -8:00 pm
Location: Lions Auditorium
September 12 -October 17
October 24 -November 28
January 11 -February 15
February 22 -March 28
Age: 14 years +
Fee: $39.00
9'!!_4.!Q_!i~~-~-Q!!!!g , ___ , ____ .. _
Great workout while using basic boxing, hand and
kicking techniques. An incredible workout designed for
developing muscle, coordination, toning and strength.
Any level of fitness may attend.
Mondays: 6:00 -7:00 pm
September 10 -October 22
October 29 -December 3
January 7 -February 11
February 18 -March 25
Age: 14 years +
Fee: $39.00
Location: Glendale Gym*
No class Thanksgiving Monday, October 8
*Feb. 18 & March 11 classes at Community Centre Lions Den
Step
-~-------·--·-·-------·----~--. ---Get back into Step and have a good workout at
the same time! Enjoy a high energy work'out ·
emphasizing fun step patterns!
Only 18 spots available ..
Thursdays: 6:30 -7:30 pm
September 13 -October 18
October 25-December 6
January 10 -February 14
February 21 -M~rch 28 ·
Age: 14 years +
Fee: $39.00
Location: Lions Den
~~!!!QQ~~~-~cing ______ _
Ballroom dancing is a wonderful life skill that will
benefit you physically, emotionally, and socially.
Our Instructors have been dance partners for many years
and are excited to share their love of dance with you!
September 10-November 19
November 26 -December 17
January 7 -March 18
BEGINNER ADVANCED
Mondays 7:00 -8:00 pm 8:00 -9:00 pm
Age: 18 years +
Fee: $44.13/person (partner required)
Location: Lions Den
No class Thanksgiving October 8, March 11
NEW ••. CARDIO TONE
This non-choreographed class combines basic
fitness moves, cardiovascular endurance, muscle
conditioning and flexibility training for any level
of fitness.
Wednesday 6:00 -6:45 pm
September 12-October 17
October 24 -November 29
January 9 -February 13
February 20 -March 27
Age: 14 years +
Fee: $33.00
Location: Lions Auditorium
Tillsonburg Community Centre I Fall/Winter
FAMILY
DAY
Monday, February 18
ACTIVITY SCHEDULE
Health Club:
5:30am·-9:00pm
Health Club
Customer Service Desk:
8:00 am ·-8:00 pm
FREE COMMUNITY SKATES
Kinsmen Memorial Arena
9:00 -10:30 pm
Generously sponsored by ~ ~€!tl,€k.
Kinsmen Memorial Arena
1:00 -2:00 pm
Generously sponsored by
Jeff VanRvbroeck Rfi~rl(· Sales Represenl:ative rTf
Carrie Smith <€the C()o()JJetlJtoiS· ABetterf'laO!ForYou•
Andrea Vanderyvere I
FREE COMMUNITY SWIM
Indoor Pool
3:00 -4:00 pm
Generously sponsored by
Jeff VanRvbroeck RJ;!Mrl(• Sales Represenl:ative
Carrie Smith <€the~~!?!"
Andrea Vanderyvere I .
March Break Daily
Community Swims
Monday, March 11 2:30-4:00pm
Tuesday, March 12 2:30 -4:00 pm
*Spedal Dollar Dip Sponsorship _ ~·~s!t'Sk
Pay $1 per person and Bethel Temple .
will cover the rest! ·
Wednesday, March 13 2:30 -4:00 pm
Thursday, March 14 2:30 -4:00 pm
Friday, March 15 2:30 -4:00 pm
(Regular admission with the exception of Ma,rch 12}
FREE J\llarch Breal\ Skating
9:00 -10:30 am
9:00 -10:30 am
9:00 -10:30 am
9:00 -10:30 am
Mar~~!-Bf'e'!~--~~~p----······-------·--
March Break Youth Adventure Days
A week of fun, friends and excitement! Campers will
be busy skating, swimming, playing games and sports.
Must have 10 children per day to offer program
March 11 -15 8:00am -4:30 pm
Age: 4 -12 years
Location: Lions Auditorium
Fee: Weekly $120.50
Daily $29.50
Guide to Recreation and Leisure Programs 15
)
6
fall swimming lessons
COSTS
30 minute lessons
8 classes -$49.00 7 classes -$43.00
45 minute lessons
8 classes -$52.00 7 classes -$45.50
1 hour lessons
8 classes -$55.00 7 classes -$48.25
PARENT & TOT 1 (30 min)
Spend quality time with your child while having fun and
socializing them with other babies. Through structured
in-water interaction between parent and child, we stress
the importance of play in developing skills and positive
attitudes towards water. 3-12 months old.
PARENT & TOT 2 (30 min)
Spend quality time with your child while having fun and
socializing them with other babies. Through structured
in-water interaction between parent and child, we stress
the importance of play in developing skills and positive
attitudes towards water. 12-36 months old.
PARENT & TOT 3 (30 min)
Spend quality time with your child while having fun and
socializing them with other babies. Through structured
in-water interaction between parent and child, we stress
the importance of play in developing skills and positive
attitudes towards water. 2-3 years old.
PRESCHOOL 1 (30 min)
3 years + No swimming experience. Participants will
become more comfortable in the water enjoying games
and songs.
PRESCHOOL 2 (30 min)
3 years+ Preschoolers learn to jump into shallow water by
themselves. They will work on moving through the water
kicking on their front and back.
PRESCHOOL 3 (30 min)
These youngsters will try jumping into chest-deep
water. They will work on moving efficiently through the
water kicking on their front and back.
PRESCHOOL 4 (30 min)
Advanced preschoolers will learn to do solo jumps into
deeper water. They will learn to support themselves at
the surface, open eyes under water and master swims
of 3-5m on their front and back.
PRESCHOOL 5 (30 min)
These preschoolers get more adventuresome with
sideway entries, front and back floats with rollovers and
holding their breath underwater. They will work on
longer (5-10m) front and back crawl swims as well as
whip kick.
SWIMMER 1 (30 min)
6-12 years just starting out with no swimming
experience. They will learn to open their eyes
underwater and will work on floats and moving through
the water on their front and back.
2
Monday &
Wednesday
Sept 10 • Oct 3 8 classes
Oct 15-Nov 7
8 classes
Nov 19 -Dec 12
8 classes
9:30am
9:30am
10:00 am
10:00 am
10:00 am
k
Tuesday & Tuesday
Thursday
Sept 11 -Oct 4 Sept 11 -Oct 30 Sept 12 -Oct 31 8 classes 8 classes 8 classes
Oct 16 -Nov 8 Nov 6 -Dec 18 Nov 7 -Dec 19 8 classes 7 classes 7 classes
Nov 20 -Dec 13
8 classes
9:30am
9:30am
10:00 am
10:00 am
10:00 am
5:30pm
6:00pm
5:30pm
6:00pm
5:30pm
6:00pm
5:30pm
6:00pm
6:00pm
5:30pm
6:15 pm
Tillsonburg Community Centre I Fall/Winter
Sept 13 -Nov 1
8 classes
Nov 8 -Dec 20
7 classes
s
Friday
Sept 14 -Nov 2
8 classes
Nov 9-Dec 21
7 classes
5:30pm
6:00pm
6:30pm
5:30pm
6:00pm
6:30pm
5:30pm
6:00pm
7:00pm
6:30pm
7:00pm
6:30pm
7:00pm
5:30 pm
7:00pm
Saturday
10:00 am
11:00 am
10:00 am
11:00 am
10:30 am
11:30 am
11:00 am
10:30 am
11:30 am
11:30 am
SENIOR CENTRE
The Tillsonburg Senior Centre within the Community Centre at 45 Hardy
Avenue, is a multi level recreation centre for individuals 50 years and older.
This facility is totally accessible and smoke free. More than 30 recreation and
leisure programs are available, with new programs being added regularly.
The lower level is equipped with a weight room with personal trainer, a large
indoor bowling area, billiard and pool tables and a well-stocked wood shop.
HOURS: Monday-Friday 8:30am-4:00pm (except Holidays)
* Some evening programs offered
Visit our website at www.tillsonburgseniors.ca
1:00pm
pm
programs
ANNUAL MEMBERSHIP
FEE: $30.00
WOODWORKING SHOP
FEE: $20.00/YEAR
Regular weekly programs operate on a nominal user fee basis
TILLSONBURG SENIOR CENTRE AUDITORIUM
CAPACITY: 100
CALL FOR RENTAL RATES 519.688.2520
. Guide to Recreation and Leisure Programs
)
19
4
Lifesaving Sport
Fundamentals Pro~n·-
The Town of Tillsonburg Lifesaving Club and the
Sport Fundamentals Program will introduce athletes
ages to the sport of lifesaving, while encouraging
living and regular physical fitness. Throughout the
specially trained Lifesaving Coaches will con
developing each swimmer's strength, power and e
Athletes will focus on teamwork, sportsmanship, :orh;d 1~:
personal bests and most of all having fun! During the
competition season, our members will train for a num '
of pool events and participate in various rmnn<>t;l-;nrodl
This program is targeted for 7-15 year of age who h
completed Swimmer 3 or higher. This is also a
challenging opportunity for children who have rnrnnl.o\1!.1
the Learn to Swim program.
(fall schedule )
Fee: $53.00 • 8 week session
Fee: $46.50 • 7 week session
Tuesdays Levels 1 - 5
September 11-October 30
November 6 -December 18
Thursdays Levels 1 -
September 13 -
November 8-
(winter schedule)
Fee: $53.00 • 8 week session
Tuesdays Levels 1 & 2 Only
January 8 -February 26
March 5 -April 23
Level Time
Sport 1 6:30 pm -7:30 pm
Sport 2 6:30 pm -7:30 pm
Sport 3 6:30 pm -7:30 pm
Sport 4 6:30 pm -7:30 pm
Sport 5 6:30 pm -7:30 pm
Thursdays Levels 1-5
January 10 -
March 7 -April 25
Tillsonburg Co ure Programs
1. Veteran's Memorial Walkway:
3.6 km return,
paved surface from Bridge St.
at Rolph St. to connect to Quarterline
Road. Benches available, lit walkway,
ideal for walking, running, cycling,
in-line skating; flat terrain. Ideal
parking is available on Bridge Street
or along Quaterline Road.
Low difficulty.
2. Trans Canada Trail (Participark):
2 km, limestone surface access
from Concession St. (lit parking lot
available) or from Baldwin St.
(no parking available). Benches,
natural park like setting, ravine,
picnic tables.
Low difficulty.
3. Mclaughlin Way: 0. 7 km,
access just south of the Lake Lisgar
Waterpark (parking area available off
John Street), limestone surface,
connects to Lisgar Ave. Beautiful walk
along the lake and over the lake via 1 •.
the Kinsmen Bridge to connect to
Delevan Crescent.
Low difficulty.
4. Trans Canada Trail: 2 km, access at
Forth Street, by railway tracks, parking
available, natural trail, beautiful
natural vegetation, limited elevations.
Trail is currently roughed in.
Low to moderate difficulty.
5. Trans Canada Trail:
2 km of rough trail cut.
Currently a one-way trail experience.
Low to moderate difficulty.
6. Borden Crescent: 0.2km,
access at John Pound Road or
Baldwin Street. Stone and natural
surfacing, gentle sloping trail from
Baldwin to John Pound.
Low difficulty.
7. Carroll Trail: 5 km,
access through Coronation Park
(parking, playground equipment),
limestone and paved surfaces.
Benches available.
Medium difficulty.
During the winter months
the trails are
not maintained
(J
21
\I HI
\IHI Rep
\IHI A/E
1hn McKay Competition
VIHI Midget L.L.
inor Hockey Moms
llsonburg Ringette
llsonburg Old Timers
ax Partlo Memorial
vi.HI L.L.
ARENA BOARDS
Memorial Arena
1 year $650
November 23-25
December 27
January 12-13
January 18-20
February 1-3
March 1-3
March 22-24
Community Arena
1 year $400
MEMORIAL ARENA BACKLIT SIGNAGE
1 year $1,000
OLYMPIA TOP AVAILABLE
1 year $1,000
. Leisure Programs
TILLSONBURG COMMUNITY CENTRE
Customer Service Desk Business Hours
Call 51
General Info
Arenas
Pool
Health Club
effective September 4, 2012: effective October 9, 2012:
Monday -Sunday: 8:00 am -7:00 pm Monday -Sunday: 8:00 am -8:00 pm HI
Labour Day Sept. 3 a
-Building Open at~ PHONE 519.688.9011
45 Hardy Ave., Tillsonburg N4G 3W9
Hours subject to change for special events & tournaments
Winter Building Access
Dec. 1, 2012-Mar. 31, 2013 or upon need
For your safety during the winter months and to facilitate snow removal, the
only entrances available between 6:00 am -9:00 am will be: parking lot
(east side), pool deck (west side)
Christmas Eve Dec. 24
Christmas Day Dec. 2
Boxing Day Dec. 26 ~
New Year's Eve Dec. 31
Family Day Feb. 18 ~
Good Friday Mar. 29,
Easter Sunday Mar. 3
Easter Monday Apr. 1
Victoria Day May 20,
ANNANDALE NATIONAL HIS'IORIC SITE
"Home of the Tillsonburg Museum"
"Tourist Information Site"
Monday -Friday: 9:00 am -4:00 pm
Sunday: 1:00pm-4:00 pm
PHONE 519.842.2294
30 Tillson Ave., Tillsonburg, ON N4G 2Z8
TILLSONBURG CEMETERY
Monday -Friday: 9:00 am -1:00 pm
PHONE 519.688.3009 Ext. 5230
Winter Hours subject to change
191-193 Simcoe St. Tillsonburg
TILLSONBURG PUBLIC Ll
Monday-Thursday: 9:30 am -8:30 prr
Friday & Saturday: 9:30 am -5:00 pm
Sunday: Closed
PHONE 519.842.5571
2 Library Lane, Tillsonburg, ON N4G 4~
Guide to Recreation and Leisure Programs
fall/winter schedule effective September 4, 2012
Monday
adult swim
7:00-8:15 am
preschool playtime
9:30 -10:30 am
Tuesday
adult swim
6:15 -8:15 am
Wednesday
adult swim
7:00-8:15am
preschool playtime
9:30-10:30 am
adult swim adult swim
11:30 am-1:00pm 11:30 am-1:00pm
unity/adult swim
7:30-8:30pm
not avm1able Jan 8-Apr 23
adult swim
8:30 -9:30 pm
Adult Pool MEMBERSHIPS
6 month membership $126.00 +tax
12 month membership $180.00 +tax
adult swim
8:30 -9:30 pm
Memberships include use of pool during all scheduled swims and use of the sauna
Indoor Pool Rental
Enjoy a pool party any time of year at our indoor pool!
What's included:
• Safety supervision provided by qualified Lifeguards
• Use of specialized equipment (tubes, noodles, pfd's)
• Music can be played for your enjoyment
• Pool viewing area for those not swimming
Cost per hour
0-50 swimmers $82.00
50-100 swimmers $112.00
101 +swimmers $210.00
Please contact the Customer Service Desk
to book your event at 519.688.9011
*If you require a private room with your pool rental
we do have rooms for rent at reasonable prices
orning Masters Program: This program will provide
ults 18 & over with fitness training, stroke correction and
techniques for speed swimming in a fun environment. No
previous experience in co mpetitive swimming necessary.
Workouts posted daily.
Monday -Friday 6:15 -8:15 am
Fee: Health Club or Pool Membership
Thursday
adult swim
6:15 -8:15 am
Ftid
adult swim
7:00 -8:15 am
adult swim adu lt swim
11:30 am-1:00pm 11:30 am-1:00pm
Saturday
adult swim
1:00 -3:00 pm
community/adult swim
7:30-8:30pm Cancellation of swims may occur due to
special events and will be posted in pool areas
adult swim I
8:30 -9:30 pm
SWIMMING Admission Prices
.. ...
13 & over __ $4.25 Purchase 20 Passes
Children Children
under 13 __ $2.00 under 13 $30.00
Under 2 ___ Free 13 & over $60.00
Family
(up to 5 people}_$9.00
SWIMMING Descriptions
Adult Swim: Swimmers must be 13 years of
age or older -three lanes available for
swimming lengths
Pre school Playtime: Special price for this
swim is just $2.00 per child and adults are FREE!
Tot Docks and toys will be available at this time
Community Swim: Please follow our
admission standards -to avoid disappointment
contact a Program Coordinator for complete details
New Community Swim/Adult Swim:
Three lanes will be available for swimming lengths
and the other half of the pool will be available for
leisure swimmers -no diving board avai lable
during these swims -Tot docks and toys available
Prices subject to change January 2013
..
Public Skating
October 2, 2012 -March 28, 2013
WEEKLY SCHEDULE
(except during free holiday skates)
Sunday 1:15 pm -2:45 pm Community
Tuesday 10:00 am-11:30 am Memoria l
Thursday 10:15 am -11:45 am Community
Friday 3:30 pm -5:00 pm Memorial
Cost:
Children $2.00
13+ years $4.25
Family (up to 5) $9.00
20 Passes 13+ years $60.00
20 Passes Children ________ $30.00
Tuesday & Thursday
Parent Tot Skate
Parents Free Chi ldren $2
Refer to weekly schedule for times
Participa nts must wear skates while on the ice for
safety reasons. Parents/caregivers without skates
are asked to supervise children from off the ice.
No assistive devices (chairs, pylons, strollers, etc.)
are allowed during general public skating, except
for the ones we provide. It is recommended that
chi ldren wear a CSA approved helmet and face cage.
Pucks, hockey sticks , strollers, sleighs, chairs or
equipment are prohibited on the ice surface.
*Public Skating times include ten (10) minutes
for preparation and cleaning of ice.
Some
public skates
maybe
cancelled due to
tournaments &
special events.
Please
call 688.9011
to confirm
FREE Skating
FREE Holiday Skate
Kinsmen Memorial Arena
December 24 9:30-11:00 am
December 27 9:30-11:00 am
December 28 9:30-11:00 am
December 31 9:30-11:00 am
January 2 9:30-11:00 am
January 3 9:30-11:00 am
January 4 9:30-11:00 am
Generously sponsored by Jiut ~o
FREE March Break Skating 2013
Kinsmen Memorial Arena
March 11-15
9:00 -10:30 am
Generously sponsored by
FREE PA Day Skates
Kinsmen Memorial Arena
Nov. 16 & Jan. 18
9:00 -10:30 am
Generously sponsored by Kinette Club
FREE Family Day Skates
Kinsmen Memorial Arena
February 18, 2013
9:00 -10:30 am 1111":
Generously sponsored by ~ ~ !!€!t'§k
1:00 -2:00 pm
Generously sponsored by
Jeff Van Rybroeck RF~Jtr sales representobve
Carrie Smith og the co-operators·
A Better Place For Youe
Andrea Vandevyvere I