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130228 Council MINTown of Tillson burg Minutes of Council Meetir:1g Date: Thursday February 28, 2013 6:00PM Council Chambers Chair: John ILessif MINUTES: Meeting for the Committee "Upen Gouncll Review Access: e Public 0 Private MINUTES .Town ofTillsonburg Council Meeting . on . · Thursday February 28, 2013 06:00PM CounciiChambers Chair: John Lessif Orders of the Day: CALL TO ORDER The meeting was called to order at 4:30 PM ATTENDANCE Mayor John Lessif Deputy Mayor Mark Renaud Councillor Dave Beres Councillor Mel Getty Councillor Marty Klein Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Steve Lund, Director of Operations Rick Cox, Director of Parks & Recreation Services Amber Zimmer, Deputy Clerk Cephas Panschow, Development Commissioner REGRETS Councillor Chris Rosehart Darrell Eddington, Director of Finance David Samis, Director of Development & Communication Services CALL TO ORDER ADOPTION OF AGENDA Proposed Resolution No. 1: Moved By: Councillor Getty Seconded By: Councillor Klein 6 AND RESOLVED THAT the Agenda as prepared for the Council Meeting of February 28, 2013, be adopted. Page 1 MINUTES: Meeting for the Committee "Open Council" A recess was called at 6:15pm Council resumed at 6:32pm INFORMATION ITEMS 2. Emergency Management Program Elements -Congratulatory Letter [j 3. Tourism Oxford-Oxford Cultural Summit 2013 UJ 4. Tillsonburg District Chamber of Commerce. 2013 Awards of Excellence Call for Nominations ~ 5. South Central Ontario Region (SCOR) Ia DEVELOPMENT & COMMUNICATIONS 6. Economic Development Update ldl Presented By: Development Commissioner Economic_Development_ Strategy _&_20 13 _ Work_Pian-F (Feb28, 13).pdf The Development Commissioner presented an update on Economic Development in the Town of Tillson burg. Staff to include in the Economic Development report the ratio of leads to successes. Staff to update the Plan from 2008 to include facts based on current data from Statistics Canada and to put a strategy together developing the Plan. Staff to bring the presentation to the Development Committee for their input. COMMITTEES 7. Committees of Council Minutes ~ 8. Long Point Region Conservation Authority Minutes ~ Staff to invite Craig Brian, speaker at LPRCA annual general meeting, to present at a future Council meeting. 9. CL 13-05, Designation of Pioneer Cemetery GEl Presented By: Clerk Proposed Resolution No. 4: Moved By: Councillor Getty Seconded By: Councillor Klein AND RESOLVED THAT Council receive CL 13-05, Designation of Pioneer Cemetery; FURTHER RESOLVED THAT Council approves in principle the designation of the Pioneer Cemetery as a heritage site within the Town of Tillson burg. "Carried" MOTION Page 3 MINUTES: Meeting for the Committee "Open Council" AND RESOLVED THAT the meeting be adjourned at 8:04PM "Carried" Approval Received: (0 of 1) Donna Wilsonffillsonburg (Tuesday March 05, 2013 08:19AM) Town of Tillsonburg Page 5 MINUTES: Meeting for the Committee "Open Council" Review Access: Public Orders of the Day: CALL TO ORDER The meeting was called to order at 6:00PM ATTENDANCE Mayor John Lessif Deputy Mayor Renaud Councillor Mel Getty Councillor Chris Rosehart Councillor Brian Stephenson Councillor Dave Bares Councillor Marty Klein Staff: David Calder, CAO Donna Wilson, Town Clerk Darrell Eddington, Director of Finance Rick Cox, Director of Parks & Recreation Services Steve Lund, Director of Operations ADOPTION OF AGENDA Resolution No. 1: MINUTES Town ofTillsonburg Council Meeting on Monday February 11,2013 06:00PM Council Chambers Chair: John Lessif Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT the Agenda as prepared for the Council Meeting ofF ebruary II, 2013, be adopted. "Carried" CLOSED MEETING SESSION Resolution No.2: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT Council move into Closed Session, to consider: Matters relating to personal matters about an identifiable individual-including municipal employees (Committee Appointments). "Carried II MOMENT OF SILENCE DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF No disclosure's of Pecuniary Interest were declared by Council. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Meeting of January 28,2013 C Resolution No. 3: Moved By: Councillor Beres Seconded By: Councillor Stephenson RESOLVE THAT the Minutes of the Council Meeting of January 28, 2013 be approved, "Carried .. PRESENTATIONS Page 1 of5 Link to Agenda: C http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda50 .nsf/... 22/06/2015 MINUTES: Meeting for the Committee "Open Council" OPERATIONS 7. OPS 13-03, Traffic Bylaw Supplementary Renort C The following are the issues that Council request Staff review. Staff to investigate the snow removal practice of other municipalities, Kitchener was one suggestion. Council suggest that the fmes be increased for two hour parking Page 3 ot) Presented By: Director of Operations Council Suggest that staff amend parking restriction to be more consistent with the priority plowing policy so that residential areas can park on street during the night. Staff to review the parking on the south side of Glendale Drive, east of the High School to Broadway Parking on both sides of the street were previously proposed, the by-law proposes continued no parking on the south side. Council request that this be reviewed again. Staff to review these issues and to bring back this by-law at a future meeting. Resolution No.7: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED 1HA T Council receive report OPS 13-03, Traffic Bylaw Supplementary Report; FURTHER RESOLVE THAT By-law 3701 To Regulate Traffic and the Parking of Motor Vehicles in the Town ofTillsonburg, be brought forward for Council consideration. "Deferred11 DEVELOPMENT & COMMUNICATIONS 8. DCS 13-04, Water and Sewer Servicing Update Presented By: County Development Planner DCS 13-04.pdf Servicing Protocol. pdf Staff Report. pdf Residential Inventory-For Council.xlsx Resolution No. 8: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVE THAT Council receive report DCS 13-04, Water and Sewer Servicing Update; FURTHER RESOLVE THAT Staff implement the recommendations as follows: -Notify Oxford County Public Works staff of Council's endorsement of the proposed changes contained in the report, which are: o Change in the allotment from 25 units to 50 units; o Removal of the "H"-Holding Provision; and o Monthly tracking of development activity to the County. -Direct Staff via the Chief Building Official and Development Information Officer to prepare notifications to the Development Community of the revised protocol once approved by Oxford County Council. 11Carried" 9. DCS 13~6 Airport Hangar Land Lease C Presented By: Development Commissioner Resolution No.9: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVED THAT Council receive report DCS 13-06, Airport Hangar Land Lease; FURTHER RESOLVE THAT the Mayor and Clerk be authorized to enter into a lease agreement with Danny Richer for the construction of a 7,200 square foot hangar at the Tillsonburg Regional Airport for a twenty (20) year term expiring on December 31, 2033 subject to the terms and conditions contained within the lease agreement. II Carried" 10. DCS 13~7, Residential Marketing (I Presented By: Marketing & Partnerships Officer Staff to review the type size of the ad that will be added to the transport truck to ensure the letters are visible. Proposed Resolution No. 10: Moved By: Councillor Rosehart Seconded By: Councillor Getty RESOLVED THAT Council receive report DCS 13-07, Residential Marketing Update for information; http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda50 .nsf/... 22/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 5 of5 Town of Tillsonburg Approval Received: (1 of 1) Donna Wilson/Tillsonburg (Wednesday February 13, 2013 10:35 AM) http:/ /notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205 .0%20GA/eGenda50.nsf/... 22/06/2015 MINUTES: Meeting for the Committee "Open Council" Review Access: Public Orders of the Day: CALL TO ORDER MINUTES Town ofTillsonburg Council Meeting on Tuesday February 19, 2013 06:00PM Council Chambers Chair: John Lessif Page 1 of3 5 Link to Agenda: C The Mayor was not in attendance and the Deputy Mayor resumed the Chair and opened the meeting. , The meeting was called to order at 4:04PM The Mayor joined the meeting at 4:10PM and took over as Chair. ATTENDANCE Mayor John Lessif Deputy Mayor Renaud Councillor Mel Getty Councillor Chris Rosehart Councillor Brian Stephenson Councillor Dave Bares Councillor Marty Klein Staff: David Calder, CAO Donna Wilson, Town Clerk Darrell Eddington, Director of Finance Rick Cox, Director of Parks & Recreation Services Steve Lund, Director of Operations ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVE THAT the Agenda as prepared for the Council Meeting ofF ebruary 19, http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/f ... 22/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 3 of3 AND RESOLVED THAT the Report by KPMG be received as information. "Carried" BY-LAWS 2. By-Law 3708, To Confirm the Proceedings of the Council Meeting of February 19,2013 (1, Resolution No. 4: Moved By: Councillor Klein Seconded By: Councillor Beres RESOLVE THAT By-Law 3708, To Confirm the Proceedings ofthe Council Meeting of February 19, 2013, be read for a first and second time and this constitutes the first and second reading thereof; FURTHER RESOLVE THAT By-Law 3708, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein AND RESOLVED THAT the meeting be adjourned at 6:28 PM. "Carried" Approval Received: (1 of 1) Donna Wilson/Tillsonburg (Wednesday February 27, 2013 12:32 PM) Town of Tillson burg http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda5 0 .nsf/f... 22/06/2015 r I Ministry-of Community Safety and Correctional Services Emergency Management Ontario 77 Wellesley Street West Box222 Toronto ON M7 A 1N3 Office of the ADM and Chief Telephonetr~ephone Facsimile/ Telecopieur E-mail February 8, 2013 ·His Worship John Lessif Town of Tillsonburg 200 Broadway 2nd Floor Tillsonburg, ON N4G 5A7 Dear Mayor Lessif: Ministere de Ia Securite eommunautaire et des Services correctionnels Gestion des situations d'urgence Ontario 77, rue Wellesley Ouest C.P. 222 Toronto ON M7 A 1N3 Bureau du sous-ministre adjoint et chef (416) 314-3723 (416) 314-3758 AskEMO@ontario.ca I am writing to congratulate your municipality for completing the mandatory emergency management program elements required under the Emergency Management and Civil Protection Act (EMCPA) and Ontario Regulation 380/04 for 2012. Your Council and staff are to be commended on this accomplishment, particularly during a year in which all levels of government have confronted significant chal,lenges. I am comforted that we share the same commitment to public safety. As a direct result of your efforts, the residents of your municipality are better prepared. I wish you, your colleagues and your municipality the best for 2013 . . Sincerely, . ~·--\~ Allison J. Stuart Assistant Deputy Minister and Chief c. Community Emergency Management Coordinator Sector Field Officer Deputy Chief Jeff Edwards Subject Oxford Cultural Summit 2013 From: Tourism Oxford To: cpanschow Date: 22/02/2013 10:01 AM Having trouble viewing this email? Click here ' 4!!" ... ;i , II Dear Cephas, Oxford Creative Connections Invites you to reserve this date for our Oxford Cultural Summit 2013 "From Paper to Power" March 21, 2013-4pm to 6pm at The Elm Hurst Inn & Spa This year's summit explores the breadth of Oxford's cultural community. It is geared to elected officials, senior municipal staff, and the creative community. Content: • Welcome and Introduction of OCCI -Murray Coulter • Greetings from the Warden • Benefits of OCCI membership () (~) I TILLSONBURG DISTRICT Chamber of Commerce BUSINESS. VITALITY. ANNUAL AWARDS OF EXCELLENCE 2013 Call for Nominations Nomination Deadline Friday, March 22, 2013 The Selection Process 1. The nominations for the fifteenth Annual Awards of Excellence open Friday, February 15, 2013. A nomination form is attached. Additional nomination forms can be obtained by contacting the Tillson burg District Chamber of Commerce, (519} 688-3737 or by contacting Suzanne Renken, CEO at suzanne@tillsonburqchamber.ca 2. Each award category has specific eligibility criteria. Nominees are requested to submit a description of the business being nominated, and the category they are being nominated for. Information should include the date the business started, description of operations, number of employees, as well as the reasons for nomination and their accomplishments. 3. Nominations for more than one award are permitted, however, a separate submission and nomination form must accompany each category submission. Nominations will close on March 22, 2013 .. 4. The Selection Committee consists of three Past Chamber Presidents, the current President and Vice President, and business community members. They will review all submissions independently, and then as a group evaluate them using the eligibility criteria. 5. Recipients will be selected based upon who best adheres to the eligibility criteria and the overall goals of recognizing business excellence. Those who are not finalists can qualify for future nominations. 6. The decision of the Selection Committee will remain confidential until the evening of the 2019 Awards of Excellence held Thursday, May 9, 2013, where each award recipient will be publicly announced. 7. The decisions of the Selection Committee of the Annual Awards of Excellence are final, completely independent and without any form of external influence. () C) TILLSONBURG NEW BUSINESS AWARD One Award This award recognizes significant investments made in the Town of Tillsonburg during the previous year and that meet one or more of the following criteria: • Significant financial investment in the community • Significant job creation and employment The award recipient will be selected by the Town of Tillson burg Economic Development Advisory Committee, which is comprised of a number of public and private sector representatives. ENTREPRENEUR OF THE YEAR One Award Definition of Entrepreneur: A person who organizes and manages any enterprise, especially a business, usually with considerable initiative and risk. Characteristics of an entrepreneur: Passionate, competitive, goal-oriented, disciplined, organized, driven, energetic, positive, self-reliant, etc. The award recipient will be an individual or small business that has created a new product or service and accomplished one or more of the following: • Development of a product or service that is unique; • The product or service has achieved a high level of success resulting in business growth as demonstrated by increased revenue, employment, etc; • The product or service may be an expansion of an existing market segment or an entirely new product for the domestic and/or export markets. The award recipient will be an individual or company that has been operating for more than two years. Employer of the Year Award (An Employee Choice Award) One Award Nominated by employees, this award will be given to a company that demonstrates exceptional commitment to its employees through job creation, training & support programs, morale initiatives, recognition & reward programs, employee health & wellness, and professional & personal development. Employees: this is your chance to tell the community about the positive work environment your employer has created. In a minimum of 300 words, (paragraph or point form) describe: • How your employer has made your workplace an exceptional place to be employed • Some of the innovative ways your employer supports its employees and works to facilitate their growth and development • How the culture at your workplace encourages employees to be respected and engaged • How your workplace culture reflects the importance of work/life balance • Any other examples of what makes your employer exceptional ) Q 0 ~ 0 u < • • • ? 0 Q "-----"-"' Other strategic directions. • • _,) ®ontario ri~Y ------------------- Provincial [lt Policy II 'h;f Statement ~L·~t ~~~--.. --.. ~ ~~-~-) ~---~ --~ ----~'"-~-~~ ~ il'~~ .---. ~ .f J!!fl·-.(_;_/ C:~~-~:.::c~~"·;--~~?-,:._,.)_/ ..i.<-. .:: ~. i~~ --~~~-...... """"' ~--~~ .. -: W \31-t.-.n~. Mil-~~ =~ -}awJE . .\'_ ~~-"' , -,IIJI1A.I~~ ) ) \.__.. '-" Question 2: To sustain our population "naturally" we require a birth rate of 201 children I won1~~l;~ in her child bearing years 0 0 0 \ -........-'-.._) Question 4: In what year did annual oil consumption begin to exceed annual oil • 1972 discoveries world wide? "---:..:...:...==,~=----::..-·-·----" -----,.,....,..-""o"""""='::o.-"-'-'.:...........--'"-· ,_,~ ;;, ii!L__ ::~~.~"ili - ·~ l~lfllll!l!lilr;;J::.:· -"' \._.. \.....) Question 6: As of 20 11, the 5 counties comprising SCOR produced more than 50% of the provincial total of? A. aorn • Correct answer: So-· "' -·--"-·"'-.:r-,...--• :,•---··-----......,.. .. ,,.,-..... -.-.~-~---~---'"H --t ..... ~ -Y~c~ ·~,C"'!i _ n.~.:;;,:.w. ~,;.;;;r~~-;:~;..;:;;:t.,_:~:f . ._,_ v Question 8: Between 2001 and 2011 SCOR grew in population by approximately .... A. 60,000 B. -~~5,000 .1;' \._,/ Question 10: In 2080 is Canada likely to see an increase or decrease in agricultural productivity due to climate. 7 change? ase? • ·--~------------~r-~~~-----~· " ,, '·' \ '--\....,/ What trends/issues do you think may fundamentally change this part of til~,, .·. •• Province? ' . . ' ,;.: ~: ~~~-z .... :~i ·-~~~ .J:~T·~:~ .;; ·~ ~fl<, i;i~: . -· .~·~n·,.~r.· ... ·.~-.-:'~. ·.;.., \_ ~ Seven trends that can (will?) change our world ... • Climate Change • Peak Oil ·~· .. · ...... ·.:. 'l ··. ;~l·•• .. ::li ...... .. " ·-. ::, .. l, -~;_~_~;,;::"'.J~~~··. ~·tiell. ~--•1; '·-~"· ; b .... ' .. -·~•caqge (and water) I ~· a!:_., Projected changes In agrhwttt.n1 climate change. incorporating the eff«:ts ... . -50% . -15% \'----" ~ Which of these lines do you think represents Global Oil Consumption (1950-2004) 0 Wolr'ldl 01il ~c~o!n:s,IUillpl'ilon, 1950-:200·4 ~0~-------------------------~ 1(1) c 0 lr 3000 '~ § 2000 ···-·-··-:~ 11000 10 .... ·······-·- Soares: UN, B~ DOE"' ffA, press repo.rts ··--.··-· I"'W '"""-"~ ~ 119!50 '1960 119'7'0 '191BID 119901 2.0100 20051 \_. 'Y What does increasing demand and decreasing supply mean? As a minimum ... increasing prices, if sportages of conventional oiL ,; i' ""' _.,.._, I. ) I 0 ~ ~ E ~ ·~ ~ ~ ~ ~ ~ u (]) ·~ ~ u bi) 8 I· .. ~~ < f > ··I \: I i ) ··-- Forecasted Population Growth in Ontario (0/o2006-2031) 50 ~---------------------------- ._.;' +17 Counties RegionsJ:n 40 Proximity to GTA · · · ~· 30 --+--,,-------------------' 16 Countie that lost populatl()tl _,./· 19s.6~2o·a6* _,.., ··:~.., •·'·'·=-"'"0 nil.~:;.:;~::--"~ . ···'· 00 ·~ = Q) ~ Q) 00 Q) ~ OJ) = ·~ ) ~ = Q) ~ ~ I Q) ~ E tS Q) ~' ) ~ '"-0 Some things we can be fairly certain of ... • For the foreseeable future global population growth will continue (currently increasing at more than 70 million people per year) • Continental and global migrations are probable"·--~· ... r~_:r~ • ',ouobal economi~ I?e.~~r will inqeasjngly sh_idft t ... ~:"f?.r.~:.!::-1 ..... . ~1 ac~t ··-.-~--··. -,·:'!: ---~--····---. . . . . . •7: • ·. ) -~ F-ar1os ate change • • \._ v Top issues from workshops in alphabetical order: • Agriculture/farm revitalization ( 69) • Broadband ( +) • Economic diversification (78) • Efficient, cooperative government ( 65) • Employment opportunities (70) • Environmental sustainability ( +) • Financial sustainability at a community level ( +) : • Healthcare ( +) , • Infrastructure (70) • Regional strategies and collaboration ( 61) • Skills training/education/literacy (95) • Sustainable economic development (69) • Transportation improvement (78) • Youth retention. ( 11 0) .-.._) ~ ~ ~ \._/ Given these fundamental issues, many of which a~~:? outside the direct control of rural communities:~•~;'~,~~;,'\,\~J,r,·(<~· . . ·-' ·<· ::::<=~--~-~;;J~::).i. · ... :·~·..;', : :~ What is an a~~Y.I riate perspectiye for l • .,~. ,; •• -· . _ali~~~,-,~~t41 "'--' \_,/ How is agriculture in this part of the province different today than it was a gen-ion ago? ~ ' ~ \._) Factors that the SCOR Five-County Region has going for it ... • Expertise of farm community • Class 1 farmland, climate • Diversified Agriculture . • Community Support (Farmers market, Food related l-"~~.~,--c="··~, festivals, Farm gate sales etc.) • Relatively strong presence of supply management (dairy and poultry) and high gross production per hectare (average $2747 vs. 2004 for the rest of the province) • Other ... ~ ' "'-...-'.._) • Total Farm Receipts averaged $2747/hectare ($1,112/acre) ~ • in 200 1 the top 5 ranked crops (by acrea~:~~~ ;,,.; '., ere soybeans, grain com, wheat, hay,,)'C -----.l:l!'· -=· ~"-,---:-:~~---7··:-:2'''=::~::;:;;:·~:~ ;:r~('t' :-: r.---T.7"c.c- _..........:.,.,.,,.,.- -;~.-------,_ -- ~----·-·:·. .. ·-----_.,.,,.,=.-..o=..:=:----· --'::: ~~,-~ 1:--c--~-~ -'< •!llill!lillllil-:jjl!J, .;,;:.;;_ - 'H _______ O'l!illi:!C':'· ~/ 8 '-"'. 0--../· r --~--I I ·---· ~----·· • • G ) Q) s 0 rJl Cumulative New Lots in All Designations vs Agricultural Designation Cumulative new lots in the ag·rkultural designation since 1990 (Ontario) 120000 .... _... .... .... ,.. ..... 100000 .... __. ,.. -t-All designations ... ~ ..... __. 80000 _..,. ,. ... _..,-,.. 60000 ... _ ,.. _..,- 40000 ___ Agricultural 20000 I ... ~ ± _ • -• • • • • • • • • • designations 0 1990 1993 1996 1999 2002 2005 2008 • 21 ,3 7 5 new lots created in agricultural designations • 113,695 applications in all designations (except urban) 500 400 300 200 100 0 -........ / Surplus and Retirement Lot Trends 1990 tot types per year in the agri~cultural designation since 1990 (Ontario) 1993 1996 1999 2002 2005 2008 t-S.urp~lus dwellings ..,_Retirement lots "--' 1990-2009 Distribution of residential lots created per 1000 acres (Ontario) *Correction: Hamilton = 3.3 7 ,,.•,. '::_- ,_ 1.31 /0.58 . c-.~ '= ' ·-c::. ·~ .... -:~ \ v--1. 1.61 0.79 __./\\ Average 2.3 lots I 1000 0 42 0.25 . . 0.08 ... -1.34 acres 0 3.1 <.·· . . /-~2 .. 11 /1 )v-1 0.31 ~5 " 1.06 "" _~ .... ~:::,_ ___ ,::, ·-· --~~' 2.()1 N 1.96 6 0 50 100 200 Kilometers A ·.,~_....,. 2 '13-. j . .•... ·'·. -.,..,. .. t Legend Non-eligible municipality ./j/:·--<"" ,_. c=J Non-participating municipality Less than one severance/1000 acres 1 to 2 severances/1 000 acres 2-3 severances/1 000 acres -~""'··-·-3-4 severances/1000 acres -4-5 severances/1 000 acres .. 5-8 severances/1 000 acres 2000-2009 Distribution of residential lots created per 1 000 acres (Ontario) *Correction: Hamilton= 0.64 '\ 0.46 0.4 0.87 '-1-~85 ',.,_ . 0.51 ---_/ 1.3 0.65 / / / /,1 /' ) / 0.58 )' /:;:.~~--</ / 0.24 ,~'}~4 -. ·-) 0. '.-.r \ ,0.77~ \' -~/;;; . .. _-_ _./~ __ 21Ld/tt;f>~,/ . . 1./ 1! e--/,£ ',/ r ~A;;J ft.r/~· • ' '.ri..-..,/ /l;: ,.-;-4'~ ~ .. · 0 05 \•" '\ v )\..~2\· 0.37_ .. ~" . , __ )·u. /\ .. · ~/ 0.24 ,,;0.53 \.-$ 1 I . // ' 43 ! \./ ,_ .. •·./ / ·--.0. <----... _____ ....... /-~'-_/;·" 0.2 0 3' ) \ '7 -., . : ' " . / • . ' o.21)0.ol· o.o7 1.iA-)~1--~J$. {[\ 1 / : . . ... ·-..... __ ,_, .. , ,/ -., 0-65 . ·-·- / 0.1 ,/~37 0.1 o~-58 ) /OS -~-~y- N 0 50 100 200 Kilometers A Legend Non-eligible municipality c=J Non-participating municipality I I ' Less than one severance/1 000 acres I --i 1 to 2 severances/1 000 acres 2-3 severances/1 000 acres ~· 3-4 severances/1 000 acres ... 4-5 severances/1 000 acres .. 5-8 severances/1 000 acres ~ ~ 0 ~ ~ ~ 0 ·~ bi) ) ~ ~ 0 § 0 u (].) I a [· -''·' ! I··. I cd r:/) ""------"-" ~oooty of Oxfor"d :11:990 1.991 :11:99·2 199:3. 1994 1.995 1996 1:987 1993 1.999 21ll100 2.001 200:2. 2.003 2004 2.005 2.1lll0Ei 2.007 ~otalll severance 24.9· 155 1401 16.5 187 1.40 165 132 111 1:12 128 11!!11 144 1:1.4 134 107 115 1:12 ~pplieartlion.s: Totaill severance ~pplieartlions on agriicult.urail 19 14 2:5 1.0 18 !!II 5 16. 231· 1.9· 18 15 24 15 18 11 1 .9· ~~ignall:ioo, P.ercenta~ of total ~veran~e applic:idions iin .S% 996 l&IJfi, 61Jfi, UJJ6 6% 3% l2'9rl 21% 11911 14% 1316 1~ lliJfi. 1396 UJIMi ·6'96 8% ~grocullturall de5iignati00, Total II applocations: datSs:ffied 11 6 4 2. 8 6 t[ll 0 11 5 7 ;8. 14 ;8. 12. ro ·6 1 as :a farm split ~otaill appiM:ations: wiith .esidientiiilll pUfiPD.Se 1in 8 1 18 7 l!D 2 4 15 11 13 11 7 l!D 1 ·6 0 0 0 agrM:ullturall de5ignall:i00' aft'RII heJp IN/A N'/A IN/A N'/A N/A N'/A IN/A N~A IN/A NI/A 1[11 0 1[11 0 10 {]t 0 0 Surpi:!U5 dw·elling IN/A N'/A IN/A N'/A N/A N'/A IN/A NI/A IN/A NI/A 2: 2. 2 5 4 u 0 0 Re1!lirem.enll: !lot IN/A N'/A N/A N'/A IN/A N'/A IN/A NI/A IN/A NI/A 0 0 t[ll (]t 0 0 0 (]t niiillllot IN/A N'/A IN/A N'/A N/A N'/A IN/A NI/A IN/A NI/A 1 2 3 0 1 0 ID (]t Other residl2fltial 8 1 t8 7 11[11 2 4 15 :11 13 8 3 5 2. 1 0 1[11 0 Totaill applocations: wiith 111011:- -~idenltiiali purpo.se in tO 1 3. 1 0 1 1 1 1 1 tO 0 0 0 0 1 1 2. agrocullturall d~iignatiloo1 Commercial/industrial! 0 0 3 1 0 1 1 1 0 1 t[ll 0 0 0 1[11 0 1 2. nsltirt.ultiOOii!ill 1[11 0 0 0 0 0 1[11 0 1 0 0 0 t[ll 0 I [II 1 0 0 Recreational 0 0 1[11 0 0 0 1[11 01 0 0 •D 0 0 0 1[11 0 0 0 Naturail •12fl,vimnml2fl,t 1[11 0 0 0 1[11 0 1[11 0 0 0 0 0 0 (]t 0 (Jt 0 (]t ll.Jtmlity 0 1 1[11 0 0 0 1[11 0 0 0 t[ll 0 ![II 0 0 0 ID 0 EXtractive lf·~DIIIIf•ceS 1[11 0 1[11 0 0 0· 1[11 0 0 0 •D 0 0 (Jt 0 0 t[ll 0 Q-ther t[ll llll 0 0 0 0 1[11 0 0 0 0 0 t[ll (Ji 1[11 (]t 0 (Jt - IPriorto 2000,.1lhe type ,Df r·es:Ddemiall severance was noll: IJ'e€lDII'ded .at ;the CoiUnty lleve!l.. .AIII1J'e5.~dt2flroal severan~es 1.990-1999 :ar·e fKOII'ded :as '·D'tlher reS<idential' .. ~ 2.00.8 2.009 ~I:Jtals 80 59• 2.668 1 4 2.86 9% 7% 1.196 6 3 134 0 0 136 0 0 0 0 0 15 0 0 0 0 0 7 0 0 :U.4 1 1 16, 1 1 13 0 0 2 0 0 0 0 0 0 0 0 1 0 0 0 llll 0 0 "'---\.._) Municipal involvement with agriculture: Rural Land uses Farm Size/ Severances Natural Areas protection Rules-On Farm Diversification Farmers markets, road side stands etc. Planning and Agriculture Livestock facilities (MDS) Farmland Preservation Other -1 • • • ~ •• ,...... •• ,.Q = •• > riJ. ~ ) • • -• •• ~ = = =-= ~ -~ -= ~ ,...... = ~ •• -eJ) ) < '----'-'. Factors that affect farm viability Which of these factors do you think municipalities can influence? policy -..._;' .. Whi·W .. -tt i~t~\?111,~.JfM"m is essenti~li¥ 1 ) 'q~~·:,:·,s, pon the _ . __ . _ 1 sakty ncO relati~aship betwee ~farmer ,: cultural USL :· lie) ' the[m ~ .. ·. r ket 1 \Viaow!vy, 7 1 i ~-----~ -·-----~ • . . • I · . 1 mutittetf}tl:littts thtoughlrland use ' ,o.·v·'-'V"'1..-:F,Sc"' ! . nress~~~~·es i '0 _.,, 1__; ~ ..• :1 l ~ ~J I . . !-': il • ILU anlfr , ·· pme ., .· . i can • . I .. . i rP,fh,Vc;;'1 influencbmany OE thf~i<ley f4i0t~:r~ : 1 : "'-' ~n11ate r L I r 1 '·------------' I I .---.--~ i ~ I that affect-:ttabtltty. L:"__. ____ j '----' \.....,/ ~ Key Principles (continued) • A connection to agriculture. • Flexibility. [::; • Clarity. • Compatibility between different land uses. • Fairness in the property tax system. ' • Recognizing different geographies. ·'·' .. \_ ~ Best Practices (OFFMA, 2006) • Clarity in the Official Plan • Use as-of-right zoning to the extent possible. • Clearly identify uses permitted through zoning ti~,;~ amendments. • Provide a clear definition and policy related to • • agrz-to urzsm. • Uses with a lesser connection to agriculture !" ) ) ) \ ··~ \..._,/ Given these fundamental issues ... What is an ;•--"~·~~·:;i'0'1F:~;~~'""\,j~,/~-i~ opriateJ~SP-_9nse? ,;,.~~ T" ____ " _ _,-,·- --;-::::··:· '-- Resource Materials for Community Economic Development: Prospering with a Stable or Declining Population \.._/ Prospering with a Stable or Declining Population .... A Guide to Rural Community Economic Development ~ Best Practices for Your Community UNIVERSITY 9'"GUELPH Scllool of Et'Niron.mental Ceslgn and Rural Development wa.,.ne J. caldwell, Project Dkeaor ) '---v Suggestion 3 • Partnerships -They are messy, but required .··-· Share succ_~ss with all_partp.ers ~,-- ~~~~-· · ··-·--,•c.c·.-,o~--· ---·" F~IM'CJ_, {c.:~:~~---'· !ll.~ ! ~'Wllll!'lllll'J'::-"" ~ ) ~ ~ ~ ~ (].) ~ tr) (].) 00 = 0 0 ~ ·~ ~ ~ r.n (].) Q) 00 00 ~ 00 0 ) ~ ~ Vl Vl • ' ~ \ i; ",~ \._/ Suggestion 7 Use an appropriate process (visioning, strategic planning, community en2:agement, etc.) : ~: '1. ii 'I i[! .. ~.~ _;; ~:-~~·~~ ',:~~. '~ i; ~'Fll!'lllqo,)\lt', ,,,. ;· ... ) cd "'0 ~ Q) 0\ on cd ~ ca 0 u ·~ 0 ~ 00. .......-! 00 Q) 00 on Q) $-4 on "'0 ) ~ "'0 r:Fl < ~ \~ The Importance of Getting the Questions Right .... Questions actually asked of witnesses by attorneys during trials: __; "Now doctor, isn't it true that when a person dies in his sleep, he doesn't know about it until the next morning?" "Were you present when your picture was taken?" "You were there until the time you left, is that true?" .o,··c~" "How far apart were the vehicles at the time of the collision?" ·· Q: "So the date of conception (ofthe baby) was August 5th?" " A: "Yes." Q: "And what were you doing at that time?" ~ : !',' ,-;_ ."j _) ) February 28, 2013 Economic Development Strategy & 2013 Work Plan Building Business Better 2008 Economic Development Strategy Overview • Purpose • Research Methodology • Key Findings • Vision Themes • Strategic Themes (Recommendations) • Key Sectors • Completion Items • Summary CJ) en (]) C) ·-CJ) +-' ·-c CJ) CJ) c: ·-...c (]) :::J ""0 CJ) +-' c: t 0) +-' c c: ~ 0 ro ·-ro (]) LL (]) c.. (]) '-'-c.. ...c ~ +-' $ en 0 I-(].) ~ • • • • Location Quotients 0 0 ....... ....... "' "' w 0 0'1 0 0'1 0 0'1 0 Agriculture Mining/oil/gas extraction Utilities Construction Manufacturing Wholesale trade ::! -Retail trade in 0 ::l [ Transport/warehousing ... cc ;;. • Info/cultural industries '< z Finance/insurance ~ 0 Real CJ) QO estate/rental/leasing "'U Professional services i» n CD Management of I I • • 0 companies/enterprises I I r r .... I I 0 0 ~ (') (') I I Q) Q) Admin & support ....... ....... 0 I I (5" 5" ... I I ~ ~ "" I I 0 0 Education I I c c 0 0 ....... ....... Health care & social I I I I I~ (j)" I ~ I ....... assistance C/) (') (') Arts, entertainment and I 0 0 3 3 recreation I "U "U I Q) Q) Accommodation and I (ti (ti a. a. food services I ....... ....... I 0 0 Other services (except I () 0 public admin) I Q) ~ ~ ....... Q) Q) a. :::!. Public ad min I I I I I I I IDl 0 en -ro Q) c E 0 ....... Q) ::J ....... ..c ....... I-en c -c (.) -..... c ·-ro E ~ 0 0> ·-0 L. ...... ....... en ....... ro Q) en ·-c () ........ ::J L. ~ ::J ::J ro -o 0 0 -o L.. c 1-0 UJ ........ -en • • • • Review approvals process Yes Add' I review of subdivision process and dev't manual Establish performance In process Were established, being indicators updated Support development of key No Some support has been economic sectors provided through workshops, etc Development of airport Yes Feasibility study & exp'n industrial park/expansion completed in 2010 Use hospital to develop Initiated Examined opportunities with opportunities in health care retirement developments Develop a tourism strategy In process Committee created, event launched/administered, www.DiscoverTillsonburg.ca Build partnership for career Yes counseling Establishment of In process Apprenticeships Establish a Seniors No Advisory Committee Career Fair Committee & partnership with WorklnOxford.ca Skills needs assessment completed through EmployerOne Survey Mentoring program for entrepreneurs has been initiated by Chamber of Commerce Draft Municipal Strategic Plan • Led by Development Committee in 2011/2012 • Key economic changes: -Rise of the Creative Class/Knowledge Economy -Rise in self-employed workers • 11 priority goals identified Draft Municipal Strategic Plan - Priority Goals 5. Provide frequent opportunities for citizens to evaluate programs and services 6. Adopt a collaborative, coordinated approach to marketing Tillsonburg 7. Develop Tillson burg Country Christmas and Turtlefest into signature tourism events 8. Adopt an outcomes-based approach to community service delivery in the region 9. Enhance recreation and leisure facilities to support local and visitor usage CD 0> c CD --co ..c (.) (.) ·-E 0 c 0 (.) (]) Z' ·-c ::::s C'-· E C'-· C'-· EC 0 (]) u E .I::. C.. -~ 0 --c..<D E > 0 (]) (.)-o (.) co (]) ~ 0 "'C ~ 0 I Definitions • Economic Development -Generally refers to the sustained, concerted actions of policymakers and communities that promote the standard of living and economic health of a specific area (Wikipedia 2013) -Not just economic growth • Three core areas: -Business Attraction -Business Retention -Entrepreneurship Spectrum of Economic Development Activities Business Development Regional Initiatives Community Revitalization Planning & Infrastructure Development : Human Capital/ Workforce Development Investment Attraction Focused Sector Development Research & Info. Management Marketing & Communications Source: OMAFRA 2010, CED 101 Series Misc. Activities 2013 Activities • Marketing • Business Recruitment • Business Retention • Cultural Marketing & Support • Workforce Development • Retail Recruitment Business Recruitment • Target areas are: -Advanced Manufacturing -Food processing (dry) -Composite products (including wood) -Broadband economy -Clean technology -Services for retirement community • Greenfield industrial • Retail • Mix of recruitment initiatives • Get out of the office I Automotive Advanced Manufacturing Hanover Fair Ontario Clean Tech Alliance (parts) Cdn Mfg Tech Oxford Connection FabTech SOMA Japan Society Auto Ontario Auto Comm Alliance Value added Food Processing (dry) SIAL Canada Oxford Connection Agricultural ANUGA Ontario Food Cluster Production SIAL Brazil Ontario Food Cluster Plastics Composite Products Plas-Tech SOMA Information Broadband Economy Canada 3.0 N/A, led by Economic Technology Development Green Clean Technology Distributech Ontario Clean Tech Alliance Technologies Windpower Ontario Clean Tech Alliance Health Care Services for Retirement Prospecting N/A, led by Economic Community Development . Business Retention • How can we encourage local companies to take advantage of: -Fraunhofer Project Centre -Ontario Centre of Excellence • Maintain business outreach program with 2 corporate visits/month -Update support package • Export, chamber, broadband Workforce Development • Encourage local employer engagement through participation on EmployerOne Survey • Encourage local employer engagement in immigrant portal and hiring • Support recruitment fair with local companies in larger centres Role of Regional Groups • Strength in numbers • Reduce duplication • Shared costs • Increase collaboration • To support specific initiatives Regional Groups Comparison Building Business Better Primary Focus Capacity building Investment Regional & securing funds attraction through economic for infrastructure lead generation cooperation Established 2010 2001 2007 Incorporated Yes Yes Yes Governed Politically Bureaucratically Combination Staff Two 0 One 2012 Budget $248,500 151,000 $155,400 Membership Fee $25,000* $20,000 $10,000* Tillson burg 0 $20,000 0 Membership Fee Per Diems No Yes, up to $300 No Reimbursement per day Leads 0 40 0 *Membership Contribution Paid by County Lead Management Process 1. Lead development (direct contact, trade show, partner, cold calling, door knocking, etc) 2. Enter into Customer Relationship Management Software 3. Determine need/potential match 4. Provide information 5. Match to potential support programs/organizations 6. Determine level of interest 7. Follow up, follow up, follow up 8. Close file 9. Repeat!l! Company Details Comments Pending Purchase of 42,400 SF building To be announced, further diversification International Beam 86,400 SF wood beam manufacturer Diversification of former auto plant (Lepcorp) to construction sector Murado International 13,000 SF wood composite flooring Repurpose of former retail use (Korite) manufacturer Siemens Canada Ltd 253,000 sf wind blade mfg facility with up Repurpose of facility that had been to 300 employees largely vacant for 20 years Martinrea International 70,000 square feet with 30 employees Employment has increased Nautical Lands Group 7 Phase retirement community with over Up to $45 M investment (Harvest Retirement 30 employees Community) Long Point Region 12,000 square feet with 20 full-time and Conservation Authority up to 50 seasonal employees ---- 11:1:1 M MARWOOD Fleetwood Metal Industries Electrical Co.mpornriJn.ts :ln·cernati;a.na~ Tillsonburg Custom Foods MARWOOD METAL FABRICATION LIMITED Johnson fji Controls SIEMENS li1W'ii C'-· C'-· C'-· en c 0 ·-+-' en (]) :::J a \ ; HERITAGE AND BEAUTIFICATION COMMITTEE MINUTES FOR JANUARY 30, 2013 DATE: Wednesday, January 30,2013 LOCATION: Marwood Lounge, Community Centre TIME: 3:30p.m. 1. Meeting was called to order at 3:45 2. Attendance: present was Marian Smith, Brian Stephenson, Kelly Batt, Sue Saelens, and Paul DeCioet. Absent was Donna Peirce who has decided not to reapply as a member of this committee. 3. Approval of Agenda Brian Stephenson/Sue Saelens 4. Approval of Minutes from November 21/2012 Sue Saelens/ Brian Stephenson 5. Disclosure of Pecuniary Interests -none 6. NEW BUSINESS: a) HERITAGE AND BEAUTIFICATION TO BE ADVISORY COMMITTEE FOR CEMETERY Brian discussed with the committee the possibility of Heritage and Beautification becoming an advisory committee for the Cemetery. There is no advisory Board at this time but there is an issue with the new signage at the Cemetery. The Tillsonburg's Corporate signage is in question with some citizens in the Town. The issue is that the sign is not appropriate for a Cemetery and some want the white cement stones returned. Other citizens are fine with the sign since in incorporates the signage from Corporate Tillsonburg. This committee would consider recommendations from Hector for Verhoeve Funeral Homes and Reg Butcher for Ostrander Funeral Home. The Committee would also work with Parks and Rec to make possible modifications around the sign-add trees, bushes, and · other landscaping to soften the sign appearance or to remove parts of the sign to make it more acceptable. This committee would be required to meet once a year to complete its business. The committee members voted in favour of taking on the role of Cemetery Advisory Committee. Kelly will look into the process of having this committee put into place. b) SIGNIFICANT TREES IN TILLSONBURG Council has approved the project involving Significant Trees. Marian's letter was published in 'Focus on Tillsonburg' {section of the paper). Marian has an arborist lined up to help identify trees in Town and on the periphery. She would like to do an article with the Attendance Call to order TACAC Minutes Tuesday January 8 2013 9:00A.M. Annex Room Corporate Office J. Armstrong Chair W.D. Jarvis Secretary S. Bray R. Marsden J. Wilkinson A. Zimmer-Deputy Clerk Town ofTillsonburg Adoption of Agenda R. Marsden/ J. Wilkinson Carried Pecuniary Interest none declared Approval of Minutes W.D, Jarvis/ J. Wilkinson moved that the minutes of Dec 4 2012 be adopted. Carried Business Arising I. Walking Tour-Spring 2013 2. Rolph Street School. W. D. Jarvis reported that Bill Mckinnon Had informed him that a recommendation from Arc re Rolph Street School will be presented to the Thames Valley School Board in January. J Armstrong will draft a letter requesting the designation of Rolph Street School as a Historic site. 3 Documentation is being prepared for presentation for a Trillium Grant for Pioneer Cemetery repairs 4. St. Marys Church -decision re the present building is still under discussion 5. Summer Student-This project will be discussed with Patty Phelps for presentation to Tillsonburg Town Council. 6. Storage Space-At present there is a binder being maintained. by A. Zimmer. J. Wilkinson will assume responsibility for sorting out the available materials. 7. Terms of Reference-A. Zimmer circulated terms of reference for several municipalities. These will be discussed in February. LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS-MINUTES January 9, 2013 (as approved at the Board meeting held February 6, 2013) Members in attendance: D. Beres, R. Chambers, B. Chanyi, M. Columbus, R. Geysens, C. Grice, E. Ketchabaw, R. Sackrider and D. Travale. Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, H. Surette, P. Gagnon and D. Mclachlan Special Guests: D. Reid Absent: L. Bartlett The LPRCA Chair called the meeting to order at 6:30pm Wednesday, January 91h, 2013 in the Tillsonburg Boardroom. He welcomed all to the meeting and thanked Mr. Reid for attending to assist with the elections. ADDITIONAL AGENDA ITEMS None DISCLOSURES OF INTEREST None DEPUTATIONS None ELECTION OF LPRCA CHAIRMAN AND VICE-CHAIRMAN The Chair and Vice-Chair vacated their seats and D. Reid assumed the Chair position. He then declared the positions for Chair and Vice-Chair vacant and called for nominations for the Chair. M. Columbus nominated R. Geysens. After the third call, no further nominations were received. R. Geysens was asked if he would allow his name to stand. He confirmed he would. MOTION A-1 moved: R. Sackrider seconded: B. Chan0 That the nominations for the LPRCA Chair be closed. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale - 1 - CARRIED MOTION A-8 moved: R. Chambers seconded: R. Sackrider THAT the LPRCA Mid-month Development Application approval minutes of December 14th, 2012 be adopted as circulated. CARRIED There were no questions or comments regarding the above minutes. BUSINESS ARISING None. REVIEW OF COMMITTEE MINUTES The motion was called after clarifying an item regarding the 2012 work plan. MOTION A-9 moved: B. Chanyi seconded: R. Chambers THAT the minutes from the Lee Brown Marsh Management Committee Special Conference Call of July 1Ffh, 2012 and the Lee Brown Marsh Management Committee regular meeting of December 215t, 2012 be received as information. CARRIED CORRESPONDENCE MOTION A-10 moved: R. Chambers seconded: M. Columbus That correspondence outlined in the Board of Directors' Agenda of January 9th, 2013 with additions be received as information. CARRIED DEVELOPMENT APPLICATIONS None. NEW BUSINESS a) CALENDAR REVIEW The Community Relations Supervisor noted the date change for the Elgin Clean Water Project from January 131h to January 1 01h. There were no questions or comments. MOTION A-11 moved: R. Sackrider seconded: R. Chambers THAT the LPRCA Board of Directors receives the January Calendar Review Report as information. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -3- CARRIED 5. That the proposed 2013 Consolidated Budget in the total amount of $3,756,893 and requiring a Municipal Levy -Consolidated of $1,127,590 or 2.5% overall compared to 2012 be approved. Member MuniciJ:lality!GrouD Ed Ketchabaw Municipality of Bayham Robert Chambers County of Brant Leroy Bartlett Haldimand County Craig Grice Haldimand County_ Ed Ketchabaw Township of Malahide Betty Chanyi Norfolk County Michael Columbus Norfolk County Roger Geysens Norfolk County Dennis Travale Norfolk County Robert Chambers Norwich Township Township of South-West Ron Sackrider Oxford Dave Beres Town of Tillsonburg Weiaht 4.4 6.3 +.9 7.9 0.7 12.5 12.5 12.5 12.5 7.6 7.6 7.6 92.1 ~ Present? .y .y No .y .y .y ..; .y .y .y .y .y The vote carried with 84.2% (or 91.4% of the weighted vote in attendance). d) LPRCA COMMITTEE APPOINTMENTS Yes .y .y .y .y .y .y ..; .y ..; .y 84.2 91.4 CARRIED Based on the input at the December meeting and the elections, one more Member is required for the Audit Committee. C. Grice put forth his name. D. Travale asked if the Land Acquisition Chair's title should be changed to include Disposition. The GM explained that land disposal is included in the Land Acquisition Policy and the Committee scores properties for disposal the same as they do for acquisition. MOTION A-15 moved: E. Ketchabaw seconded: D. Travale That the LPRCA Board of Directors approves the following appointments for 2013: FULL AUTHORITY COMMITIEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -5- No .y 7.9 THAT the LPRCA Board of Directors approves the 2013 tree order as presented by the Lands & Waters Supervisor at its regular meeting of January gh, 2013. CARRIED MOTION A-18 moved: R. Chambers seconded: C. Grice That the LPRCA Board of Directors does now enter into an "In Camera" session to discuss: 0 personal matters about an identifiable individual, including Conservation Authority employees; 0 a proposed or pending acquisition or disposition of land by the Conservation Authority. CARRIED MOTION A-19 moved: C. Grice seconded: D. Travale That the LPRCA Board of Directors does now adjourn from the "In Camera" session. CARRIED MOTION A-20 moved: R. Chambers seconded: M. Columbus That the LPRCA Board of Directors receives the GM's verbal report regarding the Hay Creek Administrative Office Disposition as information. The Chairman adjourned the meeting at 7:45pm. Roger Geysens Chairman Dana Mclachlan Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -7- CARRIED Title: Report No.: Author: Meeting Type: STAFF REPORT CLERK DESIGNATION OF PIONEER CEMETERY CL 13-05 Amber Zimmer COUNCIL MEETING Council/Committee FEBRUARY 28, 2013 Date: Attachments: 1. TACAC RESOLUTION -REQUEST FOR HERITAGE DESIGNATION 2. DESIGNATION STATEMENT RECOMMENDATION RESOLVE THAT Council receive CL 13-05, Designation of Pioneer Cemetery; FURTHER RESOLVE THAT Council approves in principle the designation of the Pioneer Cemetery as a heritage site within the Town of Tillsonburg. EXECUTIVE SUMMARY The Tillsonburg Architectural Conservation Advisory Committee (TACAC) has reviewed the Pioneer Cemetery and determined that its significance plays a key role in Tillsonburg's heritage and therefore the committee has recommended the site be given a heritage designation. Attached to this report is a request from TACAC for the heritage designation. Also attached, is a Designation Statement that is required by the Province when intent to designate is given. The designation statement explains why this site has heritage significance to the Town. If Council approves the designation of the Pioneer Cemetery based on TACAC's request and the designation statement, then an ad will be placed in the pap~r and on the Town website for 30 days. If no objections are received, a by-law will be brought before Council to designate the cemetery as an official heritage site. CAO The Corporation of the Town of Tillsonburg September 28, 2012 To: Mayor Lessif & Tillsonburg Town Council RE: TACAC Resolution-Request for Heritage Designation Please be advised that at its meeting of September 25, 2012, TACAC passed the following resolution: "RESOLVED THAT the Tillson burg Architectural Conservation Advisory Committee request that Council pass a by-law to designate the Pioneer Cemetery as a Heritage Site within the Town of Tillson burg" Please find attached a description of the pioneer cemetery. Should you choose to approve this request in principle, TACAC will proceed with providing notice to the public of Council's intent to pass a designation by-law. A by-law would then be brought before Council after the 30 day appeal process is complete. Regards, li/D~ Rev. W.O. Jarvis, Secretary of TACAC CORPORATE OFFICE 200 Broadway, 2"d Floor, Tillsonburg, Ontario, N4G 5A7, Telephone (519) 688-3009, Fax (519) 842-9431 www.tillsonburg.ca Town of Tillson burg Pioneer Cemetery Description of Property The Pioneer Cemetery is a small cemetery located at the corner of Simcoe and Cedar Streets. The cemetery spans approximately one acre and has over 125 people buried there. Statement of Cultural Heritage Value or Interest The Pioneer Cemetery is of cultural heritage value as it was started by the founding family of Tillson burg; George and Nancy Tillson. The cemetery was created in 1838 at the request of Mrs. Tillson for the burial of her daughter Tamsen Sophronia. The cemetery was in use from 1838-1880 and includes the final resting ground of the Tillson and VanNorman families which have been honoured as the Founding Fathers and members of many of the earliest settlers. The cemetery provides insight into the lives of the people of Tillson burg during periods of increased burials due to epidemics and by showing the key historical themes through the various markers and monuments. Description of Heritage Attributes Key attributes of the cemetery that reflect its value as an important link to the history of Tillson burg include: • its location, orientation and dimensions; • its original markers and monuments, with their surviving inscriptions; and • a wrought iron fence surrounding the plots of the founding families. THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3711 A BY-LAW, to establish and appoint members to the Property Standards Committee by The Corporation of The Town of Tillsonburg. WHEREAS the Property Standards Committee is established in accordance with Section 15.6(1) of the Building Code Act, S.O. 1992, c.23; AND WHEREAS The Town of Tillsonburg is desirous of establishing and appointing members to the Property Standards Committee in accordance with Section 7 of By-Law 3638, for Prescribing Standards for the Maintenance and Occupancy of Property within the Town of Tillsonburg. NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Town of Tillson burg enacts as follows: 1. THAT the Property Standards Committee is hereby established; 2. THAT the following persons named herein shall form the Town of Tillsonburg Property Standards Committee: Len Walker Frank Jackson John Clifford 1 year 2 years 3 years 3. THAT all members appointed hereby shall hold office at the pleasure of Council, and the provisions of The Municipal Conflict of Interest Act, RSO. 1990, shall apply; 4. THAT this committee shall adhere to the policies contained in the Town of Tillson burg Policy for Boards and Committees established by By-Law 3702; 6. THAT this by-law comes into full force and effect upon the day of passing. READ A FIRST AND SECOND TIME THIS 28TH DAY OF February, 2013. READ A THIRD AND FINAL TIME AND PASSED THIS 111h DAY OF March, 2013. Mayor-John Less if Clerk -Donna Wilson THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NO. 3712 A BY-LAW, To Appoint Directors to the Board of Management of the Tillsonburg Business Improvement Area (BIA), hereby Established by The Corporation of The Town of Tillsonburg. WHEREAS the Council of the Town of Tillsonburg passed By-Law 2013 to designated an improvement area within the Downtown of the Town of TIIIsonburg; AND WHEREAS the Council of the Town of Tillsonbrug passed By-Law 3180 to enlarge the area designated as an improvement area; AND WHEREAS Section 204(3) of the Municipal Act, S.O. 2001 Chapter 25 provides that the Board of Management for the improvement area shall be composed of one or more directors appointed by the municipality and the remaining directors selected by a vote of the membership of the improvement area and appointed by the municipality; NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Town of Tillsonburg enacts as follows: 1. THAT a Board of Management be and is hereby established for the Business Improvement Area in the Town of Tillsonburg as designated by By-Law 3180 and shall be comprised of one (1) member of Council, two (2) staff liaisons, and members of the BIA selected by a vote of the membership of the improvement area. 2. THAT the said Board of Management shall consist of the following members: Virginia Armstrong John Kirkland Cedric Tomko Terry Pond Krystal West Joe Mcintyre Dan Rasokas Kendall Causyn Jasna Brooks Carolyn Lamers Drew Sinden Lori Arnold 3. THAT the foregoing members shall be appointed for a term ending the 151 day of January, 2015, or until their successors are appointed. 4. THAT the Board of Management is entrusted with overseeing the improvement, beautification and maintenance of buildings and structures in the area and to promote the area as a business or shopping area. 5. THAT this by-law comes into full force and effect upon the day of passing. READ A FIRST AND SECOND TIME THIS 28TH DAY OF February, 2013. READ A THIRD AND FINAL TIME AND PASSED THIS 28th DAY OF February, 2013. MAYOR -John Lessif CLERK-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3710 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 2Sh day of February, al13 WHEREAS Section 5 (1} of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3} of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillson burg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSON BURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting and regular meeting held on February 28, 2013, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS~ DAY OF FEBRUARY, 2013. READ A THIRD AND FINAL TIME AND PASSED THIS 2Sh DAY OF FEBRUARY, 2013. MAYOR -John Lessif CLERK-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSONBURG BY -LAW NO. 3702 A BY -LAW to adopt the Town ofTillsonburg Policies relating to Committees. WHEREAS Section 270(1) of the Municipal Act, 2001 states that a municipality shall adopt and maintain policies with respect to the manner in which the municipality will try to ensure that it is accountable to the public for its actions, and the manner in which the municipality will try to ensure that its actions are transparent to the public. WHEREAS the Council of the Corporation of the Town ofTillsonburg is desirous of adopting the such Policies. THEREFORE the Council of the Town ofTillsonburg enacts as follows: I. THAT the Town ofTillsonburg Policy for Boards & Committees of Council attached hereto as "Schedule A" is hereby adopted and forms part of this by-law. 2. THAT the Town ofTillsonburg Committee/Staff Liaison Policy attached hereto as "Schedule B" is hereby adopted and forms part of this by-law. 3. That By-Law 3625 be and is hereby repealed in its entirety. 4. AND THAT this by-law comes into full force and effect on the day of passing. Read a First and Second Time this lith day of February, 2013. Read a Third and Final Time and passed this 28th day of February, 2013. Mayor-John Less if Clerk-Donna Wilson Schedule 'A' THE CORPORATION OF THE TOWN OF TILLSONBURG a~tbkll~~ ADMINISTRATIVE POLICY POLICY FOR BOARDS & COMMITTEES OF COUNCIL APPOVAL DATE: A. Policy Statement REVISION DATE: 0010010000 Page 1 of 11 There is a need to provide a policy for Boards & Committees of Council within the Town of Tillsonburg. B. Purpose The purpose of this policy is to identify a process for establishing Boards and Committees of Council; requirements for maintaining and supporting their work; and the coordination of the appointment and advertising process through the Clerk's Office. It excludes external bodies and local boards not established by Council and internal, working groups of an administrative nature. This policy supplements the Town of Tillsonburg Procedural By-law 3511. Boards and Committees, including Staff liaisons, shall be subject to the provisions of the Procedural By-Law. IMPLEMENTATION PROCEDURE 1. Classification of Boards and Committees Where the municipality makes appointments to bodies of its own creation and to outside bodies when requested to do so, such appointments shall be citizen appointments, except in those situations where the municipality has a direct financial involvement, in which case Council shall determine whether or not it will appoint citizen and/or Council Members to such bodies. Council, under certain circumstances, may deem it necessary for Council representation on some Boards and Committees. Generally Boards and Committees may be either ongoing or a Sub Committee of an existing Board or Committee. Ongoing provides recommendations, advice and information to Council on an ongoing basis on specific municipally-related matters that relate to the mandate of Boards and Committees as set out in the Committees Terms of Reference. They may include some of the following: i) Advisory -includes bodies authorized by Municipal Council to provide input on a discretionary basis and advice to Council on a particular matter, or undertake special projects as assigned. ii) Mandatory -where a Provincial Statute prescribes the type of appointments to be made by the municipality to a given body, the Statute be complied with; Schedule 'A' THE CORPORATION OF THE TOWN OF TILLSONBURG ,,_;JJJ~{ti~M ADMINISTRATIVE POLICY POLICY FOR BOARDS & COMMITTEES OF COUNCIL APPOVAL DATE: REVISION DATE: 00/0010000 a. A list of Boards/Committees by name and type; Page 3 of 11 b. Summary of mandates, goals and objectives for each Board/Committee; c. Achievements and challenges for each Board/Committee; d. Recommendations on the future direction of each Board/Committee and its structure in general; e. Review and recommendations on the reporting and functional relationships of Boards/Committees in general. The Terms of Reference of each Board/Committee shall be reviewed on an ongoing basis by relevant staff in order to ensure that the Terms of Reference, the need for and the roles of each Board/Committee remains relevant and appropriate. If a Board or Committee is to be disbanded, a final report on the Board/Committee activities and reasons for disbandment shall be presented to Council for approval. 4. Terms of Reference It is recommended that the following components be included in the Board/Committee Terms of Reference at a minimum: a. Nature of Committee/Reporting and Functional Relationships • describes type of Board/Committee, whether ongoing or subcommittee, • sets out reporting and functional relationships between the Board/Committee, Council, relevant town staff and the public. b. Mission/Mandate of Board/Committee • sets out the general purpose, goals and activities of the Board/Committee c. Committee Composition • describes the nature of the membership (citizens and/or organizations, numbers in each category), membership qualification, terms, quorum requirements, absentee requirements, Council Liaison, staff support. Schedule 'A' THE CORPORATION OF THE TOWN OF TILLSONBURG ~-~·/JI~~ ADMINISTRATIVE P.OLICY POLICY FOR BOARDS & COMMITTEES OF COUNCIL APPOVAL DATE: REVISION DATE: 00/00/0000 Page 5 of 11 In those instances when all members are not present, the Mayor's or Deputy Mayor's attendance replaces an absent member and the membership number is not automatically increased by one. The Mayor or Deputy Mayor is able to participate in the business of the Committee without any restriction including voting. Members of Council are able to attend and participate at any meeting. Only members of Council who have been appointed to a Committee are entitled to vote. 6. Appointment Process and Advertising for Board/Committee Members Where a Provincial Statute prescribes the type of appointments to be made by the Municipality to a given Board or Committee, the Statute shall be complied with. Where the Municipality makes appointments to Boards/Committees of its own creation and to outside bodies when requested to do so, such appointments shall be citizen appointments, except in circumstances where the Municipality has a direct financial involvement, in which instance Council shall determine whether or not it will appoint citizens and/or Council Members to such bodies. Vacancies for citizen ar>pointments shall be publicly advertised in the local newspapers and on the Town website. To apply to serve as a volunteer on a Town of Tillsonburg Board or Committee, interested individuals shall be invited to apply and submit an Application. Applicants should be a resident or municipal taxpayer in Tillsonburg. Some Boards and Committees have additional requirements such as age of majority or citizenship as required by legislation. These appointments enable local citizens from various backgrounds to participate in local government and voluntarily give their time and expertise to help formulate the direction of certain programs. Generally, the duration of Board/Committee appointments are the same as the term of Council, however staff may recommend that the terms for specific Board/Committee appointments be staggered to ensure experience and consistency in following the Board/Committee's goals and mandate. While appointees may serve on more than one Board/Committee, Council shall give first consideration to individuals who are not already appointed to another Board/Committee. The following process, coordinated by the Clerk's Office, will generally be followed in initiating the recruitment, selection and appointment process: a. Upon Council passing a By-law to establish a Board/Committee, the Clerk, in consultation with the relevant Staff Liaison, will advertise Committee vacancies in the local newspapers and on the Town's website, making note of the mandate of Schedule 'A' THE CORPORATION OF THE TOWN OF TILLSONBURG o.~tJWI~~ ADMINISTRATIVE POLICY POLICY FOR BOARDS & COMMITTEES OF COUNCIL APPOVAL DATE: REVISION DATE: 0010010000 8. Absentee Requirements Page 7 of 11 If any Board/Committee member is absent from three consecutive meetings, without justification, the Chair of the Committee, in consultation with the staff liaison, will ask the member whether or not they wish to attend meetings and remain on the Committee or resign. Upon confirmation that the member will no longer be serving on the Committee, the Committee Chair will notify the Town Clerk, who will notify Council of the vacancy and the need for a replacement. If a member indicates the desire to continue to serve on the Committee, the member will be advised that attendance is required or the member will be removed from the Committee. Any member of a Committee who is absent for more than fifty per cent (50%) of the meetings since their term of appointment will not be eligible for reappointment. A member of a Committee of Council who intends to leave a meeting before the meeting is adjourned must inform the Chair of this intention either at the start of the meeting or prior to leaving. 9. Orientation Sessions Orientation sessions shall be conducted for new Board/Committee appointees and for interested returning Board/Committee appointees at the beginning of each Council term. All Board/ Committee members benefit from orientation. The sessions identify goals, objectives and work plans. Further sessions may be conducted for appointees during the Council term, as required. Orientation manuals will be distributed to all members of the Committee for reference purposes. Each Board/Committee manual shall include the following information: a. Establishing By-Law for Board/Committee b. Mandatory Statutes (i.e. Ontarians with Disabilities Act) c. Tillsonburg Procedural By-Law d. Member Contact Information e. Council Members Contact Information f. Relevant Town Policies & Procedures affecting Board/Committee members. g. Committee Relationship to Council h. Staff Support Schedule 'A' THE CORPORATION OF THE TOWN OF TILLSONBURG tJ.~fbJ,;//~{*8 ADMINISTRATIVE POLICY POLICY FOR BOARDS & COMMITTEES OF COUNCIL APPOVAL DATE: REVISION DATE: 00/0010000 12. Term of Appointment The term of appointment shall be as set out in the appointment by-law. Page 9 of 11 Committee members will continue to serve on a committee past the expiration of their term until they are replaced. 13. Duration of Citizen Appointments A citizen will be eligible to serve for a maximum of three consecutive terms on the same committee; Citizens are required to take at least one year absence after serving on the same committee for three terms; after the one year absence, the citizen is eligible to re-apply to serve on the former committee. During the one year absence from a committee, a citizen may apply to serve on a different committee; If the citizen, who has been appointed to replace a committee member and is filling a partially completed term, will be appointed for the balance of that member's term; the new member is eligible to apply for further re-appointment for a maximum of three consecutive terms. Renewed membership on a committee is not automatic, any member of the public who wishes to serve for an additional term must submit the approved application form or provide a letter which includes the necessary information in order to be considered for re-appointment; 14. Establishment of Sub-Committees If it is the desire of the majority of a Committee is to establish a sub-committee, the sub- committee shall be formed to undertake business of special projects appropriate to the Committee. The Committee minutes shall note the mandate of the sub-committee, the beginning and proposed ending date, the composition and how the members are to be recruited. Such sub-committees shall report their findings to the Committee at regular Committee meetings. Sub Committees that are formed of members outside of the committee must be endorsed by council, as such staff must prepare a report to Council requesting endorsement of the sub committee. Schedule 'A' THE CORPORATION OF THE TOWN OF TILLSONBURG a;ktiWI!M~ ADMINISTRATIVE POLICY POLICY FOR BOARDS & COMMITTEES OF COUNCIL APPOVAL DATE: REVISION DATE: 00100/0000 Page 11 of 11 the diversity of the Tillsonburg community will be encouraged in the recruitment, selection and appointment process. 17. Pecuniary Interest If a Committee member has a pecuniary interest in any matter and is, or will be, present at a meeting at any time at which the matter is the subject of consideration, the member: a. shall, before any consideration of the matter, at the meeting verbally disclose the interest and its general nature. b. shall not, at any time, take part in the discussion of, or vote on, any question in respect to the matter; and c. shall leave the meeting and remain absent from it at any time during consideration of the matter. 18. Budget/Financial Reporting Boards/Committees may make requests for budget allocations through their staff liaison in advance of the Town's annual budget process no later than August 31st of any given year. All related revenue and expenditure transactions will follow Council approved policy. Requests must relate to specific activities approved in the Board/Committee's mandate and work plan. Requests shall be submitted by the appropriate department head for consideration in the Town's budget review. 19. Town of Tillsonburg Policy and Procedures Board and Committee members shall adhere to the policies and procedures of the Town of Tillsonburg. SCHEDULE 'B' THE CORPORATION OF THE TOWN OF TILLSONBURG APPOVAL DATE: SCHEDULES ADMINISTRATIVE POLICY COMMITTEE/STAFF LIAISON POLICY REVISION DATE: 00/0010000 Schedule A Council Request Template A. Policy Statement Page 1 of 5 There is a need to provide a staff liaison person for Committees of Council and Boards of Council within the Town of Tillsonburg. B. Purpose Volunteering in the Town of Tillsonburg offers opportunities for the Town and volunteers to collaborate in developing the Town of Tillsonburg. The Town will benefit from the value of voluntary and community service and volunteers will develop civic pride in the giving of their time and expertise. The Town of Tillsonburg is committed to ensure and improve communications between Committees/Boards and Council. This policy is to provide guidance and advice to staff liaisons in order to minimize the Town's liability with respect to Committee/Board actions while participating in public life. This policy is to improve communication and opportunities for volunteerism in a safe and productive manner. C. Scope This policy applies to all staff that represents the Town on any committee or board. D. General This policy shall be administered by the Development & Communications Department. This policy shall be referred to as the "Committee/Staff Liaison Policy". This policy comes into force and effect on the date adopted. E. Authority The authority for the Committee/Staff Liaison Policy shall be by the approval of the Council of the Town of Tillsonburg. \ I SCHEDULE 'B' THE CORPORATION OF THE TOWN OF TILLSONBURG APPOVAL DATE: SCHEDULES ADMINISTRATIVE POLICY COMMITTEE/STAFF LIAISON POLICY REVISION DATE: 00/00/0000 Schedule A Council Request Template Page 3 of 5 • Benefit financially from their membership other than an honorarium that may be paid in certain circumstances. • Place themselves in a position where they are under obligation to any person who may benefit from the circumstances • Deal with any application, agreement or contract in which their spouse, child, grandchild, parent, grandparent, partner, or company has an interest. • Gain personal benefit from any knowledge about a municipal related matter. • Give preferential treatment to any person, partner, organization or company where the member has a financial interest. Where a conflict of interest exists, the volunteer shall declare the conflict, or possible conflict, and withdraw from direct involvement in the matter and refrain from any comment that might influence a decision. Volunteers shall ensure the conflict or possible conflict of interest is recorded in the minutes of the meeting. Appointment/Performance Council shall appoint a staff liaison as a member to the appropriate board or committee based on their level of expertise. Staff will attend meetings on a regular basis, and provide support and direction to the committee. Staff person is for support and guidance and will not be an active voting member of the committee. Boards and committees speak with one voice, that being through the motion or resolution they pass. Discussion on how a member reaches a decision is a matter of privilege of that member. Members, whether they are in favour or opposed to a motion, shall support the position of the board or committee once a question is decided. Staff will ensure that operational matters be forwarded to internal departments where possible. If in fact the matter is operational then the staff liaison shall determine which town department would be responsible for the matter and file an ACR to ensure the SCHEDULE 'B' THE CORPORATION OF THE TOWN OF TILLSONBURG APPOVAL DATE: SCHEDULES Date ADMINISTRATIVE POLICY COMMITTEE/STAFF LIAISON POLICY REVISION DATE: 00100/0000 Schedule A Council Request Template Schedule A Tillsonburg Town Council RE: Board/Committee Name Request for Council Page 5 of 5 At the Advisory Board Meeting of DATE, the Board/Committee passed the following resolution: "Resolution" The board/committee would appreciate your consideration in ......................................... . as per the enclosed resolution. Thank you for your consideration in this matter. Regards, Chair/Secretary Committee Phone number Email address THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3704 A BY -LAW, To Define the Mandate and Appointment of Members for Committees hereby Established by The Corporation of The Town of Tillson burg. WHEREAS The Town of Tillsonburg is desirous of repealing Committee Appointment Bylaws 2964, 3509, 3563 and 3589; AND WHEREAS there is a need to establish Committees and Appoint Members; AND WHEREAS Council has established committees that are comprised of both members of the public and members of Council; NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Town of Tillson burg enacts as follows: 1. THAT the Town of Tillsonburg Committee Structure attached hereto as "Schedule A" is hereby adopted and forms part of this by-law. 2. THAT the Town of Tillsonburg Committee Appointments attached hereto as "Schedule B" is hereby adopted and forms part of this by-law. 3. THAT By-Law 2964, Bylaw 3509, By-Law 3563 and By-Law3589 be and are hereby repealed; and FURTHER THAT in the event of any conflict between the provisions of this by-law and any other by-law, the provisions of this by-law shall prevail. 4. THAT this by-law comes into full force and effect upon the day of passing. READ A FIRST AND SECOND TIME THIS 11TH DAY OF February, 2013. READ A THIRD AND FINAL TIME AND PASSED THIS 281h DAY OF February, 2013. Mayor-John Lessif Clerk -Donna Wilson ~ By-Law 3704 SCHEDULE "A" Board/Committee Accessibility To advise and assist the Town ofTillsonburg on matters, issues 5 members I 2 years I Mandatory I 2 staff Advisory and policies pertaining to accessibility for persons with disabilities 1 youth member Committee to a building, structure or premises, or part of a building, structure 2 staff or premise. 1 Councillor Cultural Advisory To advise Council on matters, issues & policies pertaining to 5 members 1 2 years I Discretionary I 1 Staff Committee tourism, cultural events and festivals and to actively encourage 1 youth member partnerships. To develop and obtain council endorsements of sub-1 staff committees when necessary to establish events such as 1 Councillor Turtlefest, Airshows, Tillsonburg Country Christmas Festival, etc. To develop relationships for coordinating events with local service groups, BIA, Chamber, Station Arts and sports groups. Development To advise & assist in the promotion of development within the 5 members 1 2 years I Discretionary I 2 Staff Committee Town. To develop alliances and partnerships to advance the 1 BIA Rep Town's strategic plan and to assist in the overall community 1 Chamber Rep growth within the Town. 1 Real Estate Rep 2 Staff 1 Councillor Tillsonburg To advise Council on all matters with respect to architectural and 9 members 12 years I Discretionary 12 Staff Cemetery & historical significance. To assist council in conserving Tillsonburg's 1 Staff Heritage Advisory historic past and to promote public education concerning 1 Councillor Committee preservation ofthe unique architectural and cultural heritage of Tillsonbur~. To make recommendations to Council Board/Committee Accessibility Advisory Committee Cultural Advisory Committee Development Committee Helen Lamos-Parker Michael Kadey Mike Cerna Donna Acre 1 citizen vacancy 1 youth vacancy I Deb Beard Dianne Clark Josiane Decloet-Baelen 2 citizen vacancies 1 youth vacancy Scott Mclean Henrey Spanjers Ann Loker Lisa Gilvesy Randy Thorton Kirby Heckford Cedric Tomico {BIA) Michael Bossy {Chamber) Melissa Verspeeten (Real Estate Board) '..._,_/ By-Law 3704 SCHEDULE 118" 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years Representatives Councillor Stephenson Mandatory Councillor Rosehart I Discretionary Councillor Getty Discretionary Director of Development & Communication Services AND/OR Designate Director of Development & Communication Services AND/OR Designate David Calder-CAO Director of Development & Communication Services AND/OR Designate THE CORPORATION OF THE TOWN OF TILLSONBURG BY-lAW NUMBER 3705 A BY-lAW to enter into a lease agreement with Danny Richer. WHEREAS The Town of Tillsonburg is desirous of entering into a Lease Agreement with Danny Richer for the construction of a 7,200 square foot hangar at the Tillsonburg Regional Airport. THEREFORE the Council of the Town of Tillson burg enacts as follows: 1. THAT the lease agreement attached hereto forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached lease agreement on behalf of the Corporation of the Town of Tillson burg. READ A FIRST AND SECOND TIME THIS 11th DAY OF February, 2013. READ A THIRD AND FINAL TIME AND PASSED THIS 28th DAY OF February 2013. Mayor-John Lessif Clerk -Donna Wilson WHEREAS LEASE (AIRPORT-LAND LEASE FOR HANGAR) Made this __ day of February, 2013. BETWEEN THE CORPORATION OF THE TOWN OF TILLSON BURG (hereinafter referred to as the "Lessor") -and- Danny Richer (hereinafter referred to as the "Lessee") The Lessor owns property legally described as Part of Lots 2, 3, 4 5, 6 and 7, Concession 7 Dereham (the "Property") in the Township of South West Oxford, County of Oxford, Province of Ontario. Contained on the Property is an airport (the "Airport''), agricultural lands and buildings ancillary to the use of the Airport. The Lessee is desirous to lease from the Lessor a portion of the Property being 120 feet wide by 60 feet deep comprising of 7,200 square feet more or less as marked on Schedule "A" (the "Premises") to construct a new airplane hangar (the "Hangar"). The Lessor acknowledges that the Hangar is not owned by the Lessor but by the Lessee. In consideration of the covenants, agreements, warranties and payments herein set forth and provided for, tl~e Parties hereto respectively covenant and agree as follows: 1. GRANT OF LEASE (1) The Lessor leases the Premises to the Lessee: (a) at the Rent set forth in Section 2; (b) for the Term set forth in Section 3; and (c) subject to the conditions and in accordance with the covenants, obligations and agreements herein. (2) The Lessor covenants that it has the right to grant the leasehold interest in the Premises free from encumbrances except as disclosed on title. 2. RENT (1) Rent means the amounts payable by the Lessee to the Lessor pursuant to this Section and includes Additional Rent. (2) The Lessee covenants to pay to the Lessor, during the Term of this Lease rent as follows (the "Base Rent"): For every year of the Term, the sum of $2,091.60 per annum plus H.S.T. (based upon $0.2905 per square foot of building area), and any other applicable services tax which may accrue on account ofthe Lessor collecting rent, payable yearly in advance. Base Rent shall commence on the first day of the Term. If the first day of the Term is not January 1st then Base Rent for the first year of the term shall be prorated until December 31 of the initial year. Base Rent shall then be due on 1st day of the year commencing on January 1st. 2013 and every 1st day of January thereafter. The Parties further agree that the Base Rent shall be annually increased each and every year, on the anniversary of the commencement of the term, by the Consumer Price Index for the Province of Ontario as established by Statistics Canada for the previous calendar year. The Parties agree that all increases in the Base Rent by the Consumer Price Index shall be cumulative. If the square footage of the Premises expands then Base Rent shall accordingly increase in proportion to the additional square footage. (3) The Lessee further covenants to pay all other sums required by this Lease to be paid by it and agrees that all amounts payable by the Lessee to the Lessor or to any other party pursuant to the provisions of this Lease shall be deemed to be additional rent ("Additional Rent") whether or not specifically designated as such in this Lease. (4) The Lessor and the Lessee agree that It is their mutual intention that this Lease shall be a completely carefree net lease for the Lessor and that the Lessor shall not, during the Term of this Lease, be required to make any payments in respect the Premises other than charges of a kind personal to the Lessor (such as income and estate taxes and mortgage payments) and to effect the said intention of the parties the Lessee promises: 3 (3) Any consent given by the Lessor to any assignment or other disposition of the Lessee's interest in this Lease or in the Premises shall not relieve the Lessee from his obligations under this lease, including the obligation to pay Rent, Base Rent and Additional Rent as provided for herein. (4) If all or more than 50% of the shares in the Lessee should be sold, assigned or transferred in any manner to a person other than the Lessee, then such transferee shall sign a guarantee to be bound by the terms of this Lease. 5. USE (1) During the Term of this Lease the Premises shall not be used for any purpose other than as an airport hangar for the storage and repair (subject to paragraph 5(3)(d)) of airplanes without the express consent of the Lessor given in writing. The Lessee shall not construct a new hangar or any other building on the Premises except in accordance to the terms of this Lease. (2) The Lessee shall not do or permit to be done at the Premises anything which may: (a) Constitute a nuisance; (b) Cause damage to the Premises; (c) Cause injury or annoyance to occupants of neighbouring premises; (d) make void or voidable any insurance upon the Premises; (e) constitute a breach of any by-law, status, order or regulation of any municipal, provincial or other competent authority relating to the Premises, Septic Bed, Property or Airport; and, (f) Create any environmental hazard. The Lessee shall not store, allowed to be stored or do anything that creates hazardous waste or toxic material as defined by the Environmental Protection Act or any related or successor legislation. If any order is made by any level of government, including all agencies, Crown corporations plus municipal bodies, or Court is made as a result of the Lessee's, or its servants, directors, employees, invitees, customers or agents, actions or inaction under this Paragraph or Paragraph 5(2)(e) or as a result of the Septic Bed then the Lessee shall satisfy the terms of such order including, but not limited to, paying all costs of the work required and shall indemnify and save the Lessor harmless from any costs, including legal costs, if the Lessor suffers any damages or pays any costs associated with such order. (3) The Lessee shall: (a) Not interfere in the use of the Airport or any other use of the Property. The Lessee acknowledges that there are other uses of the Property and it shall not interfere in any other use of the Property. The Lessee further acknowledges that there are other lessees and users of the Airport and it shall not interfere in the use or operation of the Airport in any manner nor shall it do, or allow to be done by any of its invitees, customers, employees or agents, anything that would cause or constitute a nuisance, safety violation or hazard to any other lessee or any user of the Airport; (b) Comply with all federal and provincial transportation guidelines, regulations, rules, by-laws, statutes, directives and any other such matter that governs the flight, use or operation of aircraft; (c) Not block or obstruct the taxiways or runway and permit the ingress and egress to adjacent hangars and parking areas; (d) Not conduct any major repairs to any motor vehicle of any kind other than an aircraft; (e) Not start any aircraft in the Hangar; (f) Not store any items on the Premises or in the Hangar other than aircraft and related aircraft items; (g) Not store any flammable products inside the Hangar or on the Premises with the exception offuel or necessary aircraft related products; (h) Notify the Airport Administrator of any changes or activities inside or outside the Hangar; (i) Comply with all rules and regulations of the Airport and ensure the compliance of all the Lessee's contractors, employees, agents, customers and invitees; and, G) Provide proof of documentation showing current and proper insurance coverage of any aircraft stored inside the Hangar. (4) The Lessee acknowledges that the Lessor may require the adjustment in the Airport leases and as such may demand the Lessee to move the Hangar and the location of the Premises. The Lessor shall compensate the Lessee for any expenses in moving the Hangar as agreed between the Parties. Lessor's Initials Lessee's Initials ___ _ 5 the repairs required shall be given to the Lessee by or on behalf of the Lessor and the Lessee shall make the necessary repairs within the time specified in the notice; and, (b) if the Lessee refuses or neglects to keep the Premises in good repair the Lessor may, but shall not be obliged to, make any necessary repairs, and shall be permitted to enter the Premises, by himself or his servants or agents, for the purpose of effecting the repairs without being liable to the Lessee for any loss, damage or inconvenience to the Lessee in connection with the Lessor's entry and repairs. If the Lessor makes such repairs the Lessee shall pay the cost of them immediately as Additional Rent. (3) Subject to any renewal, upon the expiry of the Term or other determination of this Lease the Lessee agrees to surrender peaceably the Premises to the Lessor in a state of good repair and subject to the conditions contained in this Article 6(3) may remove the Hangar provided the Lessee places the Premises back into a similar condition as it was in prior to the construction of the Hangar even if the construction of the Hangar predated this Lease. At any time during the Term, expiry of the Term, if an Act of Default occurs or upon termination of this Lease if the Lessee is in arrears of any rent whatsoever the Lessee agrees that the Lessor shall be permitted to register such lien on the Hangar under the Personal Property Security Act and possession of the Hangar will not be obtained by the Lessee until the lien is paid in full with all accrued interest and legal fees. (4) The Lessee shall immediately give written notice to the Lessor of any substantial damage that occurs to the Premises from any cause. (5) The Lessee hereby agrees that at no time is the Lessor responsible for any damage, including damage to property or personal injury, as a result of the Lessee's use of the Premises, Airport or Property and the Lessee hereby waives any cause of action in law, equity or by statute as against the Lessor for any loss. The Lessee acknowledges that it shall not institute any claim or make any demand against the Lessor, or anyone that may claim indemnity from the Lessor, for any personal injury or damage to property, including aircraft, as a result of the Lessee's use (including storage) of the Hangar, Airport or Property. The Lessee acknowledges that the use of the Airport, Hangar or Property is at its own risk. (6) The Lessee hereby forever releases the Lessor from any and all claims in law, equity or by statute as a result of any intentional or negligent acts of any other lessee of the Property, or their agents, contractors, invitees, customers or employees that may cause death, personal injury or property loss to the Lessee or its agents, customers, employees, contractors or invitees. 7. ALTERATIONS AND ADDITIONS (1) If the Lessee, during the Term of this Lease or any renewal of the Lease, desires to make any alterations or additions to the Premises, including but not limited to; erecting partitions, attaching equipment, and installing necessary furnishings or additional equipment of the Lessee's business but not including erecting a new hangar or any other building, the Lessee may do so at his own expense provided that any and all alterations or additions to the Premises made by the Lessee must comply with all applicable building code standards and by-laws of the municipality in which the Premises are located including the Township of Southwest Oxford and any federal or provincial statutes, rules or regulations. (2) The Lessee shall be responsible for and pay the cost of any alterations, additions, installations or improvements that any governing authority, municipal, provincial or otherwise, may require to be made in, on or to the Premises. (3) No sign, advertisement or Notice shall be inscribed, painted or affixed by the Lessee, or any other person on the Lessee's behalf, on any part of the inside or outside of the Hangar unless it is located along the facade of the Hangar's front provided it complies with the Lessor's signage requirements and the complies with all applicable laws, by-laws and regulations and is in good workmanlike manner. No other sign, advertisement or notice shall be erected unless it has been approved in every respect by the Lessor in writing. (4) The Lessee agrees, at his own expense and by whatever means may be necessary, immediately to obtain the release or discharge of any encumbrance that may be registered against the Lessor's property in connection with any additions or alterations to the Premises made by the Lessee or in connection with any other activity of the Lessee. (5) If the Lessee has complied with his obligations according to the provisions of this Lease, the Lessee may remove its Fixtures and Hangar at the end of the Term or other termination of this Lease and the Lessee covenants that he will make good and repair or replace as necessary any damage caused to the Premises by the removal of the Lessee's Fixtures and/or Hangar. Lessor's Initials Lessee's Initials ___ _ 7 provided for in this Lease without the written consent of the Lessor. (2) When an Act of Default on the part of the Lessee has occurred: (a) The current year's rent together with the next years' rent shall become due and payable immediately; and, (b) The Lessor shall have the right to terminate this Lease and to re-enter the Premises and deal with them as he may choose. (3) If, because an Act of Default has occurred, the Lessor exercises his right to terminate this Lease and re-enter the Premises prior to the end of the Term, the Lessee shall nevertheless be liable for payment of Rent and all other amounts payable by the Lessee in accordance with the provisions of the Lease until the Lessor has re-let the Premises or otherwise dealt with the Premises in such manner that the cessation of payments by the Lessee will not result in loss to the Lessor and the Lessee agrees to be liable to the Lessor, until the end of the Term of this Lease for payment of any difference between the amount of Rent hereby agreed to be paid for the Term hereby granted and the Rent any new Lessee pays to the Lessor. (4) If when an Act of Default has occurred, the Lessor chooses not to terminate the Lease and re-enter the Premises, the Lessor shall have the right to take any and all necessary steps to rectify any or all Acts of Default of the Lessee and to charge the costs of such rectification to the Lessee and to recover the costs as Rent. (5) If, when an Act of Default has occurred, the Lessor chooses to waive his right to exercise the remedies available to him under this Lease or at law the waiver shall not constitute condonation of the Act of Default, nor shall the waiver be pleaded as an estoppel against the Lessor to prevent his exercising his remedies with respect to a subsequent Act of Default. No covenant, term, or condition of this Lease shall be deemed to have been waived by the Lessor unless the waiver is in writing and signed by the Lessor. 10. TERMINATION UPON NOTICE AND AT END OF TERM (1) If the Premises and/or Property are subject to an Agreement of Purchase and Sale: (a} the Lessor shall have the right to terminate this Lease by giving ninety (90) clear days' notice (the "Notice") in writing to the Lessee and, at the Lessee's option, the Lessor shall pay to the Lessee the fair market value for the Hangar unless the Lessee agrees to remove the Hangar, and the Lessee shall provide such vacant possession upon the expiry of the Notice provided the Lessor pays to the Lessee a bonus of $500.00. For the purposes of this paragraph and paragraphs 10(3) and 10(4} fair market value shall be determined as of the date of the issuing of the Notice. (2) If the Lessee remains in possession of the Premises after termination of this Lease as aforesaid and if the Lessor then accepts rent for the Premises from the Lessee, it is agreed that such overholding by the Lessee and acceptance of Rent by the Lessor shall create a monthly tenancy only but the tenancy shall remain subject to all the terms and conditions of this Lease except those regarding the Term. (3) The Lessor shall have the unqualified right to terminate this Lease upon one year's prior written notification (the "Notice") if the Premises are required for any reason or purpose of the Lessor in which event the Lessor shall pay to the Lessee the fair market value for the Hangar, if erected by the Lessee, unless the Lessee agrees to remove the Hangar, and the Lessee shall provide such vacant possession upon the expiry of the Notice provided the Lessor pays to the Lessee a bonus of$500.00. (4) The Parties agree that it is their mutual intention that at the end of the Term of this Lease then the lease shall be renewed upon such conditions and terms as agreed between the Parties. The Parties further agree that although it is their mutual intention to renew the lease nevertheless either party may decide not to renew the lease for any reason. The Parties acknowledge that upon such renewal all terms and conditions shall be negotiated between the Parties. If the Parties do not renew this Lease then the Parties agree that the Lessor shall have an option to purchase the Hangar for the fair market value at the time of the purchase. If the Lessor should not purchase the Hangar then the Lessee may sell the Hangar to a third party purchaser. Subject to the conditions contained in Article 4 of this Agreement, the Parties agree that prior to the expiry of this Lease if the Lessee seeks to assign this Lease to a third party then the Lessor will agree to examine a proposal to extend the term of this Lease however nothing in this paragraph shall require the Lessor to accept any amendment of the term or new term. Lessor's Initials Lessee's Initials ___ _ 9 (2) Unless the context otherwise requires, the word "Lessor" and the word "Lessee" wherever used herein shall be construed to included the executors, administrators, successors and assigns of the Lessor and Lessee, respectively. (3) When there are two or more Lessees bound by the same covenants herein contained, their obligations shall be joint and several. 17. MISCELLANEOUS (1) Unless otherwise stipulated, parking, if applicable, shall be in common and unreserved. (2) If a dispute should arise between the Parties in the interpretation of this Agreement or fixing the quantum of rent for any renewal as set out in Paragraph 10(5) then both parties agree that such dispute shall be referred to binding arbitration and be bound by the result of such arbitration. The terms, form and procedure of the arbitration shall be in accordance with the Arbitration Act or any successor legislation. The parties further agree that the arbitrator shall be jointly chosen and the arbitrator shall have the ability to award costs of the arbitration. This clause shall not apply if the Lessee is in default under the terms of the Lease which include but are not limited to: (a) of its obligations to pay Rent, Base Rent and/or Additional Rent; (b) non-repair or maintenance of the Premises; (c) subleased the Premises without the authorization of the Lessor; (d) changed its use of the Premises; or, (e) used the Premises in any manner contrary to Paragraph 5. (3) This Lease, including any Schedule attached, shall constitute the entire agreement between the Lessor and Lessee. There is no representation, warranty, collateral agreement or condition which affects this agreement other than expressed herein. (4) In the event that any clause herein should be unenforceable or be declared invalid for any reason whatsoever, such enforce ability or invalidity shall not affect the enforce ability or validity of the remaining portions of the covenants and such unenforceable or invalid portions shall be severable from the remainder of this Lease. (5) This Lease shall be construed and enforced in accordance with the laws of the Province of Ontario. (6) The Lessee hereby agrees that they have had an opportunity to review the terms of this Lease and seek independent legal advice. (7) Should any provision of this Lease require judicial interpretation or arbitration, it is agreed that the court or arbitrator interpreting or construing the same shall not apply a presumption that the terms thereof shall be more strictly construed against one party by reason of the rule of construction that a document is to be construed more strictly against the party who itself or through its agent prepared the same, it be agreed that both parties have participated in the preparation hereof. (8) This Lease constitutes the entire agreement between the Parties hereto pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written, of the parties and there are no warranties, representations or other agreements between the Parties in connection with the subject matter hereof, except as specifically set forth herein. No supplement, modification, waiver or termination of this Lease shall be binding unless executed in writing by the Parties. (9) The Lessee agrees that it has not relied upon any representation, promise or warranty of the Lessor with respect to the condition of the Premises, Hangar or any representation or promise of the Lessor to repair, renovate or otherwise alter the Premises in any manner prior to or after commencement of the Term. The Parties agree that the Premises are being offered to the Lessee in an "as is" condition. The Lessee shall not call on or demand the Lessor to perform any repairs or renovations prior to or after it obtains possession. The Lessee acknowledges that it has performed its own due diligence in establishing the state of repair of the Premises including the Hangar. Lessor's Initials Lessee's Initials ___ _ COUNCIL RESOLUTION AGENDA ITEM NO .: __ _ Date: February 28, 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT the Agenda as prepared for the Council Meeting of February 28, 2013, be adopted. ~arried D Recorded Vote D Defeated D Deferred D Tabled -%:Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: February 28, 2013 RESOLUTION NO .: MOVED BY: RESOLVE THAT Council move into Closed Session, to consider: Matters relating to personal matters about an identifiable individual-including municipal employees (Committee Appointments), Matters relating to the Security of the Property of the Municipality {IT Systems). 0 Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: February 28, 2013 MOVED BY: RESOLVE THAT the Minutes of the Council Meetings of February 11, 2013 and February 19, 2013 be approved, m carried D Recorded Vote D Defeated D Deferred D Tabled ~ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _9:::..__ Date: February 28, 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receive CL 13-05, Designation of Pioneer Cemetery; FURTHER RESOLVE THAT Council approves in principle the designation of the Pioneer Cemetery as a heritage site within the Town of Tillson burg. ~arried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 10 Date: February 28, 2013 MOVED BY: RESOLVE THAT the Town of Tillson burg appeal to the Province of Ontario, Ministry of Transportation, to look at a local detour rather than th~etour aA presented toJillsonburg /J (}-17 Town ~£>lncil on February 111 20(3 ~ ~ ' ·JL_ ~ 1 J0 £4 ~ ~ ~ ~3 /Ld~7U-Jf ~-Q_ ~ ~~oRv~~:eR RESOLVE THAT the Town request Bayham T-~p joinin t~e "§·e . J D Recorded Vote D Defeated D Deferred ~u ~ D Tabled ~ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 11 RESOLUTION NO.: 6 /) MOVED BY: ~ruvG SECONDED BY: -~--=~ ·~::z:::::::::::=----- Date: February 28, 2013 RESOLVE THAT By-Law 3711, To Establ ish and Appoint Members to the Property Standards Committee, By-Law 3712, To Appoint Directors to the Board of Management of the Tillson burg Business Improvement Area (BIAL hereby Established by The Corporation of The Town of Tillson burg, ~y-Law 3710, To Confirm the Proceedings of the Council Meeting of February 28, 2013, be read for a first and second time and this constitutes the first and second reading thereof. c;z{'carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ----=1=1-Date: February 28, 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT By-Law 3702, To Adopt the Town ofTillsonburg Policies Relating to Committee By-Law 3704, To Define the Mandate and Appointment of Members for Committees By-Law 3705, To Enter into a Lease Agreement for the Construction of a Hangar at the Tillsonburg Regional Airport By-Law 3712, To Appoint Directors to the Board of Management of the Tillson burg Business Improvement Area {BIA), hereby Established by The Corporation of The Town of Tillson burg By-Law 3710, To Confirm the Proceedings of the Council Meeting of February 28, 2013, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. ~rried D Recorded Vote D Defeated D Deferred D Tabled (/L/Mayor's Initials Ministry of Community Safety and Correctional Services Emergency Management Ontario 77 Wellesley Street West Box 222 Toronto ON M7A IN3 Office of the ADM and Chief Telephone/Telt~phone Facsimile/ Telecopieur E-mail February 8, 2013 His Worship John Lessif Town of Tillsonburg 200 Broadway 2nd Floor Tillsonburg, ON N4G 5A7 Dear Mayor Lessif: Ministere de Ia Securite communautaire et des Services correctionnels Gestion des situations d'urgence Ontario 77, rue Wellesley Ouest C.P. 222 Toronto ON M7 A IN3 Bureau du sous-ministre adjoint et chef (416) 314-3723 (416) 314-3758 AskEMO@ontario.ca I am writing to congratulate your municipality for completing the mandatory emergency management program elements required under the Emergency Management and Civil Protection Act (EMCPA) and Ontario Regulation 380/04 for 2012. Your Council and staff are to be commended on this accomplishment, particularly during a year in which all levels of government have confronted significant challenges. am comforted that we share the same commitment to public safety. As a direct result of your efforts, the residents of your municipality are better prepared. I wish you, your colleagues and your municipality the best for 2013. Sincerely, Allison J. Stuart Assistant Deputy Minister and Chief c. Community Emergency Management Coordinator Sector Field Officer Deputy Chief Jeff Edwards February 12, 2013 Town of Tillson burg Tillsonburg Town Council 200 Broadway, Tillsonburg, ON N4G 5A7 Dear Tillson burg Town Council, The Tillson burg BIA would like to recommend the appointment of Lori Arnold of Meyer Chiropractic, Jasna Brooks of Brooks Academy of Dance and Kendall Causyn of Kelsey's as directors to the Executive Board of the Tillson burg BIA. Thank you for your consideration. Regards, J. Kirkland Chair, Tillsonburg BIA Uil~onbu'(!) a;lkettJidd~~ March 14, 2013 Honourable Glen Murray Ministry of Transportation Ferguson Block, 3rd Fir 77 Wellesley St W Toronto ON M7A1Z8 The Corporation of the Town of Tillson burg RE: COUNCIL Resolution -MTO -Hwy #3 and #19 Roundabout Class EA At the Tillsonburg Town Council Meeting of February 28, 2013, Council passed the following resolution: RESOLVED THAT the Town ofTillsonburg appeal to the Province of Ontario, Ministry ofTransportation, to look at a local detour rather than the detour as presented to Tillson burg Town Council on February 11, 2013 when presenting the results of EA related to the #3 roundabout. FURTHER RESOLVED THAT the Town request the Municipality of Bayham, County of Oxford, Norfolk County, and County of Elgin join in the appeal to the Province. If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3221 Regards, Cc: Municipality of Bayham County of Oxford Norfolk County County of Elgin Frank Hochstenbach, MTO Dan Green, MCR CORPORATE OFFICE 200 Broadway, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone (519) 688-3009, Fax (519) 842-9431 www.tillsonburg.ca