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130422 Council MINTown of Tillsonburg Minutes of Council Meeting Date: Monday April 22, 2013 6:00PM Council Chambers Chair: John Lessif •• li I! I· IVIII'IIU I C.::>: IVIeeung TOr me \..,Ommmee ··vpen GOUflCII" Review Access: e Public 0 Private MINUTES Town of Tillson burg Council Meeting on Monday April 22, 2013 06:00 PM Council Chambers Chair: John Lessif Orders of the Day: CALL TO ORDER The meeting was called to order at 6:00 PM ATTENDANCE Mayor John Lessif Deputy Mayor Mark Renaud Councillor Dave Beres Councillor Marty Klein Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Darrell Eddington, Director of Finance Steve Lund, Director of Operations David Samis, Director of Development & Communication Services Rick Cox, Director of Parks & Recreation Services Jeff Smith, Fire Chief Amber Zimmer, Deputy Clerk REGRETS Councillor Mel Getty ADOPTION OF AGENDA Staff have requested that item 23, Sign Variance for Landmark Homes be deferred. Resolution No. 1: Moved By: Councillor Rosehart, Seconded By: Councillor Klein RESOLVE THAT the Agenda as prepared for the Council Meeting of April 22, 2013, be adopted, as amended, to defer item number 23, DCS 13-24, Sign Variance for Landmark Homes. "Carried" Page 1 IVIII'lU 1 t:.;:,: IVIeeung mr me L-omrnmee upen L.ouncu A recess was called at 6:28pm '\ Council was called back to order at 6:35pm ! 3. Parks & Rec Cafe -Saturday, May 11 ['J Presented By: Brad Lemaich, Chair, Parks & Recreations Advisory Committee With members of the Parks and Recreation Advisory Committee, Brad Lemaich presented information on the launch of the Parks & Rec Cafe. The Cafe is intended to get feedback and ideas from the public. The first Cafe will be at the Lion's Den on May 11th at 9:00-11 :OOam. Deputy Mayor Renaud Chaired the planning matters portion of the agenda PLANNING 4. County Report CASPO 2013-72, Potential Options for Regulating the Location of Methadone Clinics and Dispensaries in Tillsonburg ii.:l Presented By: Corporate Manager, Community and Strategic Planning Office, County of Oxford Gord Hough, Corporate Manager of the Community and Strategic Planning Office, County of Oxford, presented report CASPO 2013-72. Resolution No. 4: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council receive Oxford County Report CASPO 2013-72, Potential Options for Regulating the Location of Methadone Clinics and Dispensaries in Tillson burg; FURTHER RESOLVED THAT Council direct staff to initiate applications to the County Official Plan and the Town of Tillsonburg Zoning By-law with a view to implementing policies and provisions regarding the location of methadone clinics and methadone dispensaries in Tillsonburg; AND FURTHER THAT the applications proceed on the basis of a full public process including public meetings and information sessions as considered to be appropriate. "Carried" 5. Application for Consent and Minor Variance B13-17-7; A13-08-7-Dan & Nancy Gowette Presented By: Oxford County Development Planner B 13-17-7 _rpt-tbrg.pdf Eric Gilbert, Development Planner, Oxford County presented report CASPO 2013-71. Resolution No. 5: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council advise the Oxford County Land Division Committee that the Town supports the proposal to sever the subject property, described as Lot 538, Plan 500, subject to the conditions set out in CASPO Report No. 2013-71. "Carried" Page 3 \ I MINU 1 t:::>: Meellng ror me 1.....ommmee vpen ~_;ounc11 10. FIN 13-14, 2013 First Quarter Financial Results CJ Presented By: Director of Finance Staff to ensure for the 2014 budget that tax adjustments are discussed. Resolution No. 8: Moved By: Councillor Rosehart Seconded By: Councillor Klein AND RESOLVED THAT Council receives report FIN 13-14, 2013 First Quarter Financial Results as information. "Carried" 11. FIN 13-15, 2013 First Quarter Finance Department Results [] Presented By: Director of Finance Resolution No. 9: Moved By: Councillor Rosehart Seconded By: Councillor Klein AND RESOLVED THAT Council receives report FIN 13-15,2013 First Quarter Finance Department Results as information. "Carried" 12. OPS 13-10,2013 First Quarter Operations Services Results [] Presented By: Director of Operations Staff to report on top-lift of asphalt on the Barker Street Subdivision in the second quarter report. Resolution No. 10: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVED THAT Council receive report OPS 13-10, 2013 First Quarter Operations Services Results as information. "Carried" 13. DCS 13-27,2013 First Quarter Development and Communication Services Results C1 Presented By: Director of Development and Communication Services Staff to bring back a report confirming development statistics which includes all commercial development. Resolution No. 11: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVED THAT Council receives report DCS 13-27, 2013 First Quarter Development and Communication Services Results as information. "Carried" 14. PRS 13-07, 2013 First Quarter Parks and Recreation Services Result Lb Presented By: Director of Parks and Recreation Services PRS 13-07-2013 PRS First Quarter Report.pdf Resolution No. 12: Moved By: Councillor Beres Seconded By: Councillor AND RESOLVED THAT Council receive report PRS 13-07, 2013 First Quarter Parks and Recreation Services Results for information. "Carried" Page 5 IVIII'IU I Cv. IVI~~llll\j lUI lll~ vUIIIIIIIllt::t:: Vf.Jt::ll vUUIII.AI 19. OPS 13-08, Earth Day and Environmental Initiatives LJ Presented By: Director of Operations Resolution No. 17: Moved By: Councillor Rosehart Seconded By: Councillor Klein AND RESOLVED THAT Council receive Report OPS 13-08, Earth Day and Town Environmental Initiatives as information. "Carried" A recess was called at 8:1Opm Council was called back to order at 8:17pm 20. OPS 13-09, Unit #66 Bucket Truck Failure Report [j Presented By: Director of Operations Resolution No. 18: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT Council receive Report OPS 13-09, Unit #66 Bucket Truck Failure Report; FURTHER RESOLVED THAT Council authorize a lease at a cost of $4,700 per month for a new material handler bucket truck to replace Unit #66 and a new truck be purchased in 2013 to replace Unit #66 as per option #5 contained within this report. Resolution: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVED THAT the Motion on the floor regarding OPS 13-09 be deferred until Tillsonburg Hydro Incorporated has an opportunity to review this issue expeditiously. "Carried" 21. OPS 13-11. Tender Results for Thistle Court Reconstruction CJ Presented By: Director of Operations Resolution No. 19: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT Council receive Report OPS 13-11, Tender Results for Thistle Court Reconstruction; FURTHER RESOLVED THAT TenderT2013-001 be awarded to Terracon Underground of Brantford, Ontario at a cost of $379,809.20 subject to County of Oxford and MOE Approval. AND FURTHER RESOLVED THAT council approve funding the expenditure of $255,986 from the 2012/2013 Gas Tax allocation, as per the 2013 town capital budget, for the town component of TenderT2013-001. "Carried" DEVELOPMENT & COMMUNICATIONS 22. DCS 13-26 Animal Control Contractor 0 Presented By: Director of Development and Communication Services Resolution No. 20: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council receives report DCS 13-26 Animal Control Services RFP; FURTHER RESOLVED THAT Council award Hillside Kennels Animal Control Ltd. the contract for the provision of animal control services in the Town of Tillsonburg; Page 7 IVIII'lU It:;:,: IVIeeUII\J lUI Lrle vUirHIIIUee VJ.Jerr vUUIICII Staff to add a notice in 'Focus on Tillson burg' regarding locations to buy animal tags, which includes the Customer Service Centre and all pet stores in Town. ADJOURNMENT Moved By: Councillor Klein AND RESOLVED THAT the meeting be adjourned at 8:56PM "Carried" Town of Tillsonburg Approval Received: (0 of 1) Page 9 MINUTES: Meeting for the Committee "Open Council" ; Review Access: Public MINUTES Town ofTillsonburg Tow of Tillson burg Council Meeting on Monday April 8, 2013 06:00PM Council Chambers Chair: Mark Renaud Orders of the Day: CALL TO ORDER The meeting was called to order at 6:00PM ATTENDANCE Deputy Mayor Mark Renaud Councillor Dave Beres Councillor Mel Getty Councillor Marty Klein Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Darrell Eddington, Director of Finance Steve Lund, Director of Operations David Samis, Director of Development & Communication Services Rick Cox, Director of Parks & Recreation Services Amber Zimmer, Deputy Clerk Kelly Batt, Parks and Facilities Manager Cephas Panschow, Development Commissioner REGRETS Mayor John Lessif MOMENT OF SILENCE Page 1 of6 04-08 Link to Agenda: Q http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 22/06/2015 \ ) MINUTES: Meeting for the Committee "Open Council" Page 3 of6 Resolution No.3: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council receives report FIN 13-12 OPP 2012 Provincial Services Usage (PSU); FURTHER RESOLVED THAT $154,101 be contributed to reserves. "Carried" DEVELOPMENT & COMMUNICATIONS 4 DCS 13-15, Encroachment Permit 92-04 C, Presented By: Town Clerk .. ~... ;:..' DCS 13-15 Encroachment Permit 92-04.pdf Extension Request.pdf Resolution No. 4: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council receive Report DCS 13-15, Encroachment Permit 92- 04; FURTHER RESOLVED THAT Council authorizes the three month extension for the permit to allow staff to review the new Encroachment Permit Application for 150 Concession Street East. "Carried" 5. DCS 13-25, Turtlefest 2013 lJ, Presented By: Director of Development and Communication Services Staff to report back to Council regarding maximum power of boats to be used on Lake Lisgar during Turtlefest. Resolution No.5: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council receive Report DCS 13-25 Turtlefest 2013; FURTHER RESOLVED THAT the 2013 Turtlefest festival be designated a municipally significant event for the purposes of raising the profile of the event and obtaining a Special Occasion Permit under the Alcohol and Gaming Commission of Ontario application process; AND FURTHER RESOLVED THAT the Lake Lisgar Revitalization Project Committee and the Tillsonburg Sea Scouts be given permission to operate a motorized watercraft on http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 22/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 5 of6 BY~LAWS CL 13-07 Request For Municipal Resolution.pdf municiapl document.doc.docx ~ DOC040413 .pdf Resolution No. 8: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT Council designate the Karing for Kelly Event as an event of Municipal Significance to facilitate the group obtaining a Special Occasion Permit for a Provincial Liquor License. "Carried" 9. By-Laws for the Meeting of AprilS, 2013 Resolution No. 9: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVED THAT By-Law 3718, To Confirm the Proceedings of the Council Meeting of April8, 2013, C be read for a first and second time and this constitutes the first and second reading thereof. "Carried" Resolution No. 10: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVED THAT By-Law 3701, to regulate traffic and the parking of motor vehicles in the Town ofTillsonburg and C By-Law 3718, To Confirm the Proceedings ofthe Council Meeting of April8, 2013, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein AND RESOLVED THAT the meeting be adjourned at 7:01PM "Carried" http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda50 .nsf/... 22/06/2015 We all know .... the best conversations happen at the kitchen table! THE POWER. OF CONVERSATION ~~ CREATIVE ??? EMERGING . ~~ ;?· ?~"!2!) ~ftr#J\.. ~ ~ DISCOVERING NEW MEANINGS ~-/ • Questions we would like the conversations to build on: • Programming for the Fall and beyond? • How do you know what programs and services are available from your Parks & Recreation department? • Keeping the Parks & Recreation Masterplan Alive • Coffee and delicious treats will be served to all participants during discussion. talxf!!rdCount}! ~ growing stronger. .. together Report No: CASPO 2013-72 COMMUNITY AND STRATEGIC PLANNING Council Date: April 22, 2013 To: Mayor and Members of Tillson burg Council From: Gordon Hough, Corporate Manager, Community and Strategic Planning Eric Gilbert, Development Planner, Community and Strategic Planning Potential Options for Regulating the Location of Methadone Clinics and Dispensaries in Tillsonburg RECOMMENDATIONS 1. That Town of Tillsonburg Council direct staff to initiate applications to the County Official Plan and the Town of Tillsonburg Zoning By-law with a view to implementing policies and provisions regarding the location of methadone clinics and methadone dispensaries in Tillsonburg; 2. And further, that such applications proceed on the basis of a full public process including public meetings and information sessions as considered to be appropriate. REPORT HIGHLIGHTS • Methadone Maintenance Treatment (MMT) has been recognized as an effective and legal substitute for treatment of opioid addiction. • Given the fact that a methadone clinic and methadone dispensary are not currently established in the Town, it may be useful for Town Council to consider the implementation of policies and zoning provisions that would regulate the location of MMT facilities in a manner that serves the operators and clients of these facilities as well as the broader community. • This report will recommend an approach based on land use planning tools to regulate where a methadone clinic and methadone dispensary may locate in the Town. It is recommended that Council direct staff to initiate amendments to the County Official Plan and Town Zoning By-law. DISCUSSION Background The issue of methadone clinics and dispensaries has been the subject of considerable discussion within Ontario municipalities for several years. Municipalities such as the City of Windsor, City of London, City of Oshawa, City of Pembroke, City of Quinte West and the City of Woodstock have deliberated over the appropriate municipal response to the establishment and operation of methadone clinics and dispensaries in their communities. Page 1 of 16 \ ) Report No: CASPO 2013-72 COMMUNITY AND STRATEGIC PLANNING Council Date: April22"d, 2013 physically addictive and their untreated use is correlated with significant social harms and costs in Canada. Methadone is the most commonly used drug to treat opioid addiction. It is ingested orally, has fewer side effects than many opiates and has a long 'duration of action' which largely eliminates the euphoria associated with most other opioids (legal or prescribed). The use of methadone as a treatment is effective in that it reduces or inhibits the symptoms of opioid withdrawal and enables an individual to function normally and perform mental and physical tasks without impairment. Methadone is a narcotic and as such, regulated by the Federal Government as a controlled substance. In order to prescribe methadone, a physician must apply for a specific exemption to do so under Section 56 of the Controlled Drugs and Substances Act. Further, in this province, the College of Physicians and Surgeons of Ontario (CPSO) requires that all physicians that prescribe methadone in Ontario complete specific training in this regard. Methadone Maintenance Treatment (MMT) was developed in recognition of the need to provide people who inject drugs with an alternative that reduces the risks of blood borne infection (i.e. hepatitis, HIV) and also reduces the impact of personal and property crime as a means to raise funds needed to sustain illicit opiate use. A review of the scientific evidence supporting MMT that appears in the CPSO guidelines for MMT notes that methadone reduces risks of death among opiate users, decreases overall drug use and reduces crime. The CPSO expects that all persons commencing MMT have a urine drug screen to confirm that they are taking opiates and are not already receiving methadone. All persons receiving MMT begin by attending a designated pharmacy/clinic each day to receive dosage. Patients may also be required to consult with a physician daily or weekly, thereby enabling observation of the patient. At such time as a patient is receiving a stable dose of methadone and has consistently tested negative for opiates (via urine drug screen), they may, at the discretion of a physician, be supplied with a number of doses that can be ingested at home, thereby reducing the need to attend the clinic on a daily basis. In addition to the foregoing, the CPSO is clear that access to counselling is an integral part of MMT. Such counselling is typically structured around ensuring that basic needs (food, shelter) are managed and providing assistance with stress management through non-drug related means. In some cases, MMT also provides support for those seeking employment or managing MMT in the workplace for clients who are already employed. Methadone and Methadone Maintenance Treatment in Oxford County The Woodstock Medical Pharmacy, also known as Clinic 461, is located at 461 Dundas Street in downtown Woodstock and has existed at this location since January 2005. According to information gathered by the City of Woodstock, Clinic 461 includes both a dispensing pharmacy and a medical suite, the latter of which is used by physicians to meet with patients and issue prescriptions for methadone. While physicians attempt to assist patients with their addictions through some level of counselling, such counselling is not offered as a primary service due to the workload associated with the facility. Clinic 461 is the only clinic of this type in Oxford County and it serves the needs of a large number of persons in Oxford that are undergoing MMT. Page 3 of 16 City of Oshawa Report No: CASPO 2013-72 COMMUNITY AND STRATEGIC PLANNING Council Date: April 22"d, 2013 The City of Oshawa's experience with respect to methadone clinics dates to the early 2000s. The land use planning regulations that were originally proposed in this regard were tested at the Ontario Municipal Board (OMB) and were refused. The City has since established zoning regulations which limit methadone clinics to certain parts of the downtown area. The clinic that was permitted to establish on the City's main street in the downtown area (resulting from the above-noted OMB decision) has been operating for a number of years. The Quinte West report indicates that the primary complaints received by the City with respect to this facility relate to the gathering of MMT participants outside the clinic. In response, this clinic is planning to expand the indoor waiting area, however, it was also noted that the 'gathering' problem at this clinic had been minimized to some degree via the opening of additional clinics in the City. A report prepared for the City of Oshawa regarding methadone clinics in the CBD, which was completed in 2003, provided an overview of typical downtowns and suggested that generally, main street pedestrian-related retail strips provide for a type of 'sorting' of uses and that retailers and service uses which need such location will pay higher lease or purchase rates as necessary. Uses which do not require this type of location tend to locate toward the 'ends' of pedestrian commercial strips, where traffic is light. Alternatively, such uses will locate off the main street. In Oshawa's case, in the early 2000s, the real estate market in the downtown was at a point where main street locations were more affordable than they otherwise might have been and as a result, the natural market 'sorting' was not occurring to the same extent. A second report that was prepared for Oshawa Council in the early 2000s indicated several issues that needed to be addressed in the City's downtown, including the economic decline of commercial uses, obsolete or vacant buildings and buildings in need of renovation. While no research has been undertaken, it would appear that the above circumstances are not present in the Tillsonburg Downtown, which has remained vibrant and does not have a large inventory of obsolete or vacant buildings downtown. Citv of Windsor There were three methadone treatment facilities operating in the City of Windsor as of June 2011, at which time the City approved amendments to the Official Plan and Zoning By-law whereby such facilities were restricted to Industrial and Business Park designations, subject to the following: 1. Clinics must be located a minimum of 150 metres (492 feet) from any lands zoned or used for residential, institutional or open space purposes, excluding lands used for a hospital, university or community college; 2. The proponent of a clinic must satisfy a number of criteria including, but not limited to: -the provision of support studies where traffic generation and distribution is a provincial or municipal concern; -the provision of support studies for clinics proposed adjacent to sensitive land uses and/or heritage resources; -demonstration that the facility is capable of being provided with full municipal and emergency services; Page 5 of 16 Report No: CASPO 2013-72 COMMUNITY AND STRATEGIC PLANNING Council Date: April22nd, 2013 Citv of London The City of London passed an Interim Control By-law (similar to the By-law passed by the Town of Tillsonburg) regarding methadone clinics in November 2010. The By-law was appealed to the Ontario Municipal Board by a company that operates 33 clinics across Ontario. In a decision rendered in June, 2011, the OMB held the City's ICB to permit the City an opportunity to study the impacts of methadone clinics prior to the establishment or expansion of any new facilities. A report prepared by City of London staff in February 2012 in support of proposed amendments to London's Official Plan and Zoning By-law summarized a number of 'critical observations' made by the OMB regarding the above-noted ICB which are relevant to Tillsonburg's consideration of this matter. The OMB's decision regarding the ICB determined that the definitions employed by London for both Methadone Clinics and Methadone Dispensaries were reasonable in the context of the ICB and further, that these facilities were appropriately considered to be a land use. London's background research, as presented at the hearing regarding the ICB, provided the OMB with persuasive evidence establishing the relationship between behaviour issues and activities associated with the operation of methadone clinics and the potential land use impacts of these facilities. These impacts, as described in the above-noted London report, included: -high patient volumes that create limited space for waiting which can lead to off-site line ups extending into the public realm; -gathering and loitering outside of a facility; -pedestrian congestion along the street; -illegal parking on adjacent properties in 'no parking' and 'no stopping' areas; -garbage and littering in the area; -public order issues; -people selling urine or methadone doses outside of a clinic; -trafficking of narcotics and prostitution activities in the vicinity of a clinic; and -improper disposal of drug paraphernalia in the vicinity of the clinic. In rendering its decision regarding the ICB, the Board accepted the City of London's position that methadone clinics and dispensaries are [if defined appropriately] 'distinct land uses that can have distinct land use impacts'. The City retained Scott Burns Planning Consultants (the same firm that worked on this issue for Oshawa in the early 2000s) to prepare a discussion paper that would provide basic information about opiate addiction, MMT programs, issues raised about clinics currently operating in London and a summary of actions taken by other Canadian communities. SBPC was also asked to provide a land use planning analysis and to suggest possible future actions that the City could consider. The SBPC report prepared for London also outlines a number of options for consideration which include consideration of methadone treatment as part of the larger comprehensive health care planning initiative for the City. Recommendations are offered regarding the use of zoning and site plan control to assist in locating 'primary purpose' clinics in London, but the report also acknowledges that many of the potential impacts associated with these facilities relate to clinic management and cannot be easily addressed through zoning. City of London Planning staff used the information obtained from the SBPC discussion paper as well as their own stakeholder consultation to inform the development of Official Plan and Zoning By-law provisions to regulate the location of MMT facilities. The SBPC discussion paper Page 7 of 16 Report No: CASPO 2013-72 COMMUNITY AND STRATEGIC PLANNING Council Date: April22"d, 2013 agencies, and other stakeholders and held public open houses to solicit input from the community in general. In December 2012 and January 2013, Woodstock City Council and Oxford County Council approved amendments to the Official Plan and City Zoning By-law. The amendments to the Official Plan introduced policies to assist the City in regulating the location of methadone clinics and dispensaries within Woodstock. The OPA identified methadone clinics and methadone dispensaries as being distinct from the broader range of medical clinics and facilities and generally limited the location of such facilities to the following land use designations as contained in the Official Plan: Central Business District Regional Commercial Node Neighbourhood Shopping Area Service Commercial Business Park MMT facilities have been specifically excluded from the Entrepreneurial District (ED) portion of the Central Area and are not permitted on any lands having frontage on Dundas Street, between Vansittart Avenue and Beale Street. The purpose of excluding MMT facilities from the ED designation is to provide general 'buffering' between potential MMT facilities in the Central Business District and the outlying residential neighbourhoods. The rationale for not permitting MMT facilities is that the selected area for exclusion was identified as the area of the CBD that is typically subject to (or planned to attract) the largest volumes of pedestrian traffic. The establishment of any new or expanding MMT facility within the previously identified land use designations will require an amendment to the City's Zoning By-law, subject to consideration of a number of locational criteria. Specifically, MMT facilities must be located on or near arterial or collector roads on sites that are large enough to accommodate all building and parking requirements. Further, no MMT facility will be permitted within 100 metres of any elementary or secondary school, a public library or any other MMT facility. In-keeping with the intent of separating MMT facilities from sensitive land use areas, the OPA amended those policies of the Official Plan that permit neighbourhood serving uses and non- residential uses in residential areas to clearly exclude methadone clinics and dispensaries as permitted uses. Changes were introduced to the City Zoning By-law to add specific definitions for both a methadone clinic and methadone dispensary and require a zoning by-law amendment prior to the establishment of any new or expanding MMT facility. General provisions with respect to parking and waiting area space were also included. CURRENT OFFICIAL PLAN AND ZONING ENVIRONMENT IN TILLSONBURG: Official Plan: Methadone Maintenance Treatment facilities are generally categorized as clinics and/or health care facilities for the purposes of the Official Plan and are generally permitted in the Town's Central Area (comprising both the Central Business District and the Entrepreneurial District), and the Community Facilities designation. Such uses are also permitted within residential areas in limited circumstances, where the evaluation criteria contained in the Official Plan for such uses is met. Page 9 of 16 Report No: CASPO 2013-72 COMMUNITY AND STRATEGIC PLANNING Council Date: April22"d, 2013 One of the primary concerns that has been raised is the location of a potential new clinic in the centre of the main commercial and civic block of the Town, which is an area of relatively high pedestrian traffic. The policies of the Official Plan recognize Tillsonburg's Central Business District (CBD) as being the most functionally diverse area of the Town and will serve as the primary business, cultural and administrative area for the residents of the Town as well as the southern part of Oxford County and portions of Elgin and Norfolk Counties. Further, the current policies relating to urban design and heritage within the CBD (and the broader Central Area) provide guidance indicating that new buildings and spaces will be guided by guidelines which result in a significantly enhanced pedestrian environment. Throughout the Central Area, the addition of public and private greenspace areas, street trees and usable, sunlit pedestrian areas will improve the quality of life and reflect a conscious goal to create a pedestrian environment and preserve and enhance vegetative coverage in the Town. It is expected that redevelopment and new development will improve the street condition and pedestrian ambience. It is expected that the pedestrian environment will also be enhanced by encouraging alternative modes of transportation (active transportation) through streetscaping and other functional and aesthetic improvements. The Town and County's strong commitment to Tillsonburg's downtown is further reflected in strategic initiatives related to the retail, employment and residential functions of the Central Area, as contained in the Official Plan. This commitment is further articulated by the development of the Tillsonburg Central Area Design Study, which identifies the area along Broadway Street between Prospect Street and Venison Street as having a 'strong main street character' with the study area's 'most prominent and vibrant retail and commercial establishments'. The Town has also recently completed an update and expansion of the current Community Improvement Plan with a view to using leveraging Town resources to assist in the redevelopment of the downtown. In 2012, the County of Oxford also approved in-principle the development of a Community Improvement Plan to match some Town CIP programs to provide financial assistance for projects within Downtown areas of Tillsonburg. It is important to stress that MMT facilities and dispensaries and similar types of treatment centres are well served by locations that are visible, easily accessed by the public and close proximity to other public amenities and facilities. It has been noted by the operators of Clinic 461 in Woodstock that visible facilities in areas of higher pedestrian and vehicular traffic afford a level of security for the owners/operators of these clinics. Options As noted previously in this report, methadone maintenance treatment (MMT) facilities and dispensaries are generally treated as clinics or other health care related facilities in the Town of Tillsonburg's planning documents and consequently, are considered to be permitted uses in a number of land use designations and zones. While Planning staff are of the opinion that the solution to the Town's expressed concerns regarding MMT facilities goes beyond the realm of land use planning tools, this Office is of the opinion that it is appropriate for the Town to consider potential amendments to the Official Plan and the Town's Zoning By-law to include policies and provisions that would serve to guide the location of MMT facilities and dispensaries going forward. Page 11 of 16 Report No: CASPO 2013-72 COMMUNITY AND STRATEGIC PLANNING Council Date: April22"d, 2013 One power of licensing that the Town could utilize would be the regulation of hours during which methadone clinics may operate. However this may not be helpful or practical. An unintended consequence of restricting hours of operation could appear to harm those who are vulnerable and require MMT. Many of the potential Methadone clinic's clientele are attempting to hold down jobs and are required to work during the hours which the clinic is open. Further restricting the hours would have consequences for those who require treatment and may prohibit them from obtaining treatment in certain instances. Prescribing and dispensing methadone is already heavily regulated by the province through the Ministry of Health and Long Term Care, the College of Physicians and Surgeons and the College of Pharmacists. Having consulted with other municipalities and professional organizations, it appears that only the municipality of New Tecumseth has attempted to license methadone clinics. New Tecumseth has imposed three conditions as part of the requirements for obtaining a license. 1) All patients must sign a patient contract 2) Adequate waiting room space must be provided 3) A meeting must be held between the clinic and Town officials semi-annually. The issue of regulating methadone clinics was brought before Hamilton City Council in April 2007 by the Medical Officer of Health. The following findings were included in the report: "Given that methadone is a federally regulated controlled substance, that physicians who prescribe this must apply for a specific federal exemption and, in the case of MMT, provide evidence of additional training to the College of Physicians and Surgeons, and that the provision of MMT is a medical act not unlike any other doctor-patient encounter, the scope for municipal action with regard to methadone, beyond supporting and encouraging those who may benefit from drug treatment to access Alcohol, Drug and Gambling Services and other treatment services, appears limited." In conclusion, it would not appear that licensing MMT facilities in Tillsonburg would be of any significant benefit. As noted, methadone treatment is highly regulated through federal and provincial legislation. While licensing these facilities for the purpose of regulating their location could be a useful municipal tool, it would appear that this type of regulation would fall outside of the legal parameters of licensing as set out in the Municipal Act. Parking I Traffic Impacts One of the most prominent concerns expressed by the public and municipalities about the impact of methadone clinics and dispensaries is loitering and congestion, both for traffic and pedestrians. The Town Zoning By-law currently exempts businesses within the Central Commercial Zone (Central Business District) from any parking requirements; the basis for this is the number of municipal lots and on-street parking in the downtown core. Although some further research on parking is warranted, a background parking analysis prepared for the Town of Tillsonburg Central Area Design Study (Appendix F) indicated that on the east side of Broadway, there is generally surplus parking capacity and some lots are significantly under-utilized. Municipal parking lots on the west side of Broadway have less surplus capacity and can be near capacity at peak times. Page 13 of 16 Report No: CASPO 2013-72 COMMUNITY AND STRATEGIC PLANNING Council Date: April 22nd, 2013 County Planning staff completed a general 'house-keeping' amendment to the Town Zoning By- law in October 2012. None of the changes to the By-law specifically impact a proposed methadone clinic or dispensary; it is recommended that Council initiate a general amendment to specifically introduce specific requirements and definitions for methadone clinics and dispensaries as recommended by this report. Council approved changes to the Dereham Forge Community Improvement Plan in 2012 to increase the range of programs offered to property owners within the downtown area. There is no expected impact to this program from any possible methadone clinic or dispensary; indeed a proponent of such facility could access program funds to improve their building appearance. Sensitive Land Uses Concerns have been expressed regarding the location of potential methadone clinics and dispensaries being in close proximity to sensitive land uses such as residential areas, schools, and parks. As articulated earlier in this report, many municipalities including the City of Woodstock and City of London, have implemented minimum separation distances using land use planning instruments such as the Official Plan and Zoning By-law to ensure potential clinics are situated away from sensitive land uses. Land use planning is the best approach to achieve these separations. Page 15 of 16 !alx{prdCoun~ ' ~ wowing stronger. .. together ) Report No: CASPO 2013-71 COMMUNITY AND STRATEGIC PLANNING Council Date: April22, 2013 To: Mayor and Members of Tillson burg Council From: Eric Gilbert, Development Planner, Community and Strategic Planning Application for Consent and Minor Variance 813-17-7; A13-08-7-Dan & Nancy Gowette REPORT HIGHLIGHTS • Application proposes to sever one new vacant residential lot for a single detached dwelling in accordance with policies regarding street oriented infilling contained in the Official Plan. • Minor variances are being sought for reduced lot area, reduced lot frontage and reduced lot depth for both the severed and retained lots. • Agency comments provided by Oxford County Public Works and Town of Tillsonburg Building Services have been included as appropriate conditions of approval. • Planning staff recommend approval of the consent and minor variance applications as they are consistent with Provincial and Official Plan policies respecting infill severances, and meet the general intent and purpose of the Town Zoning By-law. DISCUSSION Background OWNERS: Dan and Nancy Gowette 38 Delevan Crescent Tillsonburg ON N4G 3M8 LOCATION: SOLICITOR: Ms. Lisa C. Gilvesy Jenkins & Gilvesy Barristers & Solicitors 1 07 Broadway P.O. Box 280 Tillsonburg ON N4G 4H5 The subject lands are described as Lot 538, Plan 500 in the Town of Tillsonburg. The lands are located on the south side of Third Street, between Delevan Crescent and Frank Street, and are municipally known as 38 Delevan Crescent. Page1 of10 \ } Report No: CASPO 2013-71 COMMUNITY AND STRATEGIC PLANNING Council Date: April 22, 2013 proposed to be severed. The Committee of Adjustment deferred the application at its regular meeting of March 1, 2012 pending the submission of the consent application to the County Land Division Committee. Comments PROVINCIAL POLICY STATEMENT: The 2005 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. The policy framework came into effect on March 1, 2005. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions "shall be consistent with" all policy statements issued under the Act. Relevant policies are included in the Attachments section of this report. The applicant's proposal seeks to create one vacant lot for residential development. Planning staff are of the opinion that the applicant's proposal is an efficient use of municipal services and residentially designated lands in Tillsonburg and is consistent with the PPS as it pertains to intensification and redevelopment in settlement areas. OFFICIAL PLAN: The subject lands are designated 'Low Density Residential' according to the Town of Tillsonburg Land Use Plan, as contained in the County Official Plan. Relevant policies are included in the Attachments section of this report. The proposed severances will result in the creation of one vacant building lot with frontage along Third Street and Frank Street. The intent of the policies of the Low Density Residential designation is to ensure that the built form, massing and profile of new housing is well integrated and compatible with existing housing and established residential areas. The proposed development complies with the Official Plan policies (Section 8.2.4.1.1) respecting street-oriented infill development as the proposed lot fabric will be consistent with the characteristics of existing development on Frank Street and Third Street. The proposed development will have similar street frontage, setback and spacing as existing development along Frank Street and Third Street as this area has much smaller lot sizes than newer residential areas of the Town. The proposed severance will create a lot fabric that is nearly identical to other lots immediately adjacent to the south in the block south of Third Street, east of Delevan Crescent, north of Second Street, and west of Lisgar Avenue. The existing lot fabric and building locations are shown on Plate 1, attached to this report. Furthermore, all 'infill proposals' shall have regard for the location of vehicular access points, adequate existing municipal services, stormwater run-off, off-street parking and outdoor amenity areas. The proposed development is not expected to negatively impact any of the above concerns. Given the above, Planning staff are of the opinion that the proposal maintains the general intent and purpose of the Official Plan respecting lot creation in Low Density Residential Areas. Page 3 of 10 PUBLIC CONSULTATION: Report No: CASPO 2013-71 COMMUNITY AND STRATEGIC PLANNING Council Date: April22, 2013 Notice of the application was circulated to neighbouring property owners on April 8, 2013. As of the date of this report, no concerns have been received from the neighbours. Conclusions The application proposes creation of one residential "infilling" lot within the Town of Tillsonburg. The lot to be retained will include the existing single detached dwelling and detached accessory building on the subject property. The application can be supported, subject to a number of conditions that address issues related to ensuring appropriate connections are made to the available municipal services. It is the opinion of this Office that the proposed consent application is consistent with the policies of the Provincial Policy Statement and is in keeping with the policies of the County Official Plan, and the proposed minor variances are minor in nature, desirable for the development of the lands and surrounding area and maintain the general intent of the Official Plan and Town Zoning By-law. Planning staff are satisfied that the applications can be given favourable consideration. RECOMMENDATION Whereas the variances requested are minor variances from the provisions of the Town of Tillsonburg Zoning No. 3295, are desirable for the appropriate development or use of the land, building or structure, are in keeping with the general intent and purpose of the Official Plan of the Oxford Planning Area, and are in keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295, it is recommended that Tillsonburg Council advise the Oxford County Land Division Committee that the Town supports the variances requested. It is recommended that Tillsonburg Council advise the Oxford County Land Division Committee that the Town supports the proposal to sever the subject property, subject to the following conditions: 1. The owners enter into a severance agreement with the Town of Tillsonburg. 2. The County of Oxford Department of Public Works advise the Secretary-Treasurer of the County of Oxford Land Division Committee that all financial requirements of the County of Oxford with respect to provision of water and sewer services to the subject property have been complied with. This condition can be cleared by payment for the required services or entering into a Severance Agreement with the area municipality. A copy of the DRAFT Severance Agreement, which addresses the above requirements, must be provided to the satisfaction of the County of Oxford Public Works department prior to clearing the condition. Page 5 of 10 ) ATTACHMENTS Report No: CASPO 2013-71 COMMUNITY AND STRATEGIC PLANNING Council Date: April22, 2013 Relevant Excerpts from the Provincial Policy Statement (PPS), County of Oxford Official Plan and the Town of Tillsonburg Zoning By-law Summary of Agency Comments Report Mapping Plate 1 -Location Map and Existing Zoning, March 15, 2013 (EG) Plate 2-Location Map with Aerial Photography (2010), February 17, 2012 (JJ) Plate 3-Applicant's Site Plan, March 15, 2013 (EG) Site Photos, April 9, 2013 (EG) Page 7 of 10 Report No: CASPO 2013-71 COMMUNITY AND STRATEGIC PLANNING Council Date: April 22, 2013 The policies of Section 8.2.4.1 (INFILL HOUSING) indicate that in order to efficiently utilize the designated residential land and municipal servicing infrastructure, infill housing will be supported in Low Density Residential Areas. The County Land Division Committee and Town Council will ensure that proposals for infill development are consistent with policies contained in Section 8.2.4.1.1 and 8.2.4.1.4. Official Plan policies respecting Street Oriented lnfill permit new residential housing into an established streetscape pattern only if the proposal is deemed to be consistent with the characteristics of existing development on both sides of the street. The policies also require that the proposal is consistent with street frontage, setbacks and spacing of existing development within a two block area on the same street. All infill proposals are subject to the following additional criteria: • the location of vehicular access points, the likely impact of traffic generated by the proposal on Town streets and potential traffic impacts on pedestrian and vehicular safety and surrounding properties is acceptable; • existing municipal services and public facilities will be adequate to accommodate the proposed infill project; • stormwater run-off from the proposal will be adequately controlled and will not negatively affect adjacent properties; • adequate off-street parking and outdoor amenity areas will be provided; • the extent to which the proposed development provides for the retention of any desirable vegetation or natural features that contribute to the visual character of the surrounding area; • the effect of the proposed development on environmental resources and the effects of environmental constraints on the proposed development will be addressed and mitigated; • consideration of the potential effect of the development on natural and heritage resources and their settings; • compliance of the proposed development with the provisions of the Zoning By-Law of the Town and other municipal by-laws. TOWN OF TILLSONBURG ZONING BY-LAW Permitted uses within the 'Low Density Residential Type 1 (R1)' zone include a single detached dwelling. The required lot area for a corner lot within the R1 zone is 608m2 , required lot frontage is 19m, and required lot depth is 32 m. AGENCY COMMENTS Oxford County Public Works Department provided the following comments: All financial requirements of the County of Oxford with respect to the provision of water and wastewater services must be complied with. This condition can be cleared by payment for the required services or entering into a Severance Agreement with the area municipality. A copy of the DRAFT Severance Agreement, which addresses the above requirements, must be provided to the satisfaction of the County of Oxford Public Works department prior to clearing the condition. Page 9 of 10 ~·~ ordCount ' grOV<ling stronger. .'Ywgether :J 124 NAD_1983_UTM_Zone_17N © County of Oxford • • • 0 Plate 1: Location Map with Existing Zoning ~j Lot 538, Plan 500-38 Delevan Crescent-Town of Tillsonburg Application No. 813-17-7; A13-08-7-Dan & Nancy Gowette 62 124Meters March 15, 2013 This map is a user generated static output from an lntemet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY '· -~~--//' ... ~,....~~ -' ,_,.,.~ --'..---'"'"; ,---:-, ,j ir{ i-\ ?_ , '·, c~/~ .... ~ " '"', ~--·,-' /":-\ -\ -t). .. ·c---~., \\-'~-L .\, ~----l, \, . (~\J:'-,---):.-~> ( \_,-f' ,I,\ ,- ' 1 : \ .. I o 1----~---~--- ) . .,->"F---' \ ... ~ tJ· -~ r:-lr--~ --,---- Legend [QJ Parcel Lines (Displays 1:16 0 Boundary Lot Line Assessment Line Road Environmental Protection/Flo• Flood Fringe ~ Floodway ~ ~ Environmental Protection (EP1) i\~ Environmental Protection (EP2) Zoning Floodlines/Regulation ~ ~ 100 Year Flood Line .. 30 Metre Setback •• Conservation Authority Regulatior •• Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to · Notes ~-._/ DESCRIPTION SEVERED RETAINED BY LAW AREA 5536 SO~ FT. 5520 SQ. FT. 6566 SQ. FT. ~; 10 ~0 30 FEET 40 SKETCH FOR SEVERANCE APPLICA T!ON SCALE -I INCH = 20 FEET I I I LOT FRONTAGE 55.0' 56.2' 62.3' PLAN OF LOT DEPTH 100.0' 100.0' 105.0' I M pER I A L DISTANCES SHOWN ON THIS PLAN ARE IN IMPERIAL UNITS AND CAN BE CONVERTED TO METRES BY MULTIPLYING BY 0.3D48 LOT 538 FRONT YARD 18.0' 9.5' 24.6' EXTERIOR SIDE YARD 10.,. 7.4' 14.8' JUDGE'S PLAN REGISTERED AS PLAN 500 INTERIOR SIDE YARD 5.0' 1.4' 3.9' TOWN OF TILLSON BURG REAR YARD 29.0' 43.5' 34.4' COUNTY OF OXFORD LOT COVERAGE 26% 34% 33% OPEN SPACE 66% 59% 33% - ' -c c T) Propo•••"'"'"'"' I DWEWNG FLOOR AREA 1425 SQ. FT. 1573 SQ. FT. I Proposed Rear I r rJJRD s r R.t:. .L.. r Side Yard Setback Dr.EWNG & GARAGE Dr.EWNG & CAR PORT 1001 SQ. FT. Yard Setback Proposed Front I P.I.N. OOD27 -0523 Yard Setback N 78'~E (66' WIDE PLAN 500) "' (.) 90.50' &~ 90.5' .._., (_ _)_~:·~---A <::, 7.f5 7.4' -:----iv~ :::· u 10.1' 10.2' ."~r;y 1/77 /// ~~ y D LLl .f!?<'V I + 18.0' , LLl ~ ;, LOT '·'·' .. 00027 -0461 IX ::y 1 t STOREY HOUSE I -:---- -:----;Y. (ALUMINUM SIDING) ' 1-29.0' ,J PROPOSED 1 STOREY I ~ U) :z: (CONCRETE FOUNDATION) ; I SINGLE FAMILY ,s 'b 'b LLl I-~~ / MUNICIPAL No. 38 , ~ 538 RESIDENTIAL DV.ULING 0 0 u ~ "' I u'i ;., 'b '/// l __ _j_l LI) 0 U) 0 J' 43.5' "( f-c 20.0' - LLl ~8 r~ v. 1'-----I I z ~g IX :::: ~ I I I "'"' ~ GARAGE ~s u I~ ~~-~ 28.5' I I I z 16.3' -¢ CARPORT • GARAGE • !------~----+ ,.._a. 1-I "? (ALUMINUM SIDING) ~ "' ;E 23.0' > 0 y L ' _j // 100.0' 5.3' 1 00.0' "'~" 5.0' 8~ l l t ""'I~ } :i~ 0:: g ~C'~ *~ ~~~:·~:-:-;;;~·~:.:.:~:~:.-::-:.:~·~ -:";,t 0 "' N 78' 29' DO" E 200.00' a.e < z "'o ~ :5',> 1 I a. 01- "' </1-~ 0 '-"' ~ _...., ! P.I.N. 00027 -0460 LOT 537 P.I.N. D0027 -0459 :z: <t; IX b.., :z: <t; > JUDGE'S PLJ.\N R.EGJST.ERED AS PLJ.\N 500 LLl _ _I -1 LLl r------------------- 0 KIM HUSTED SURVEYING LTD. Plate 3: Applicant's Site Plan ONTARIO LAND SURVEYOR Lot 538, Plan 500 -38 Delevan Crescent-Town of Tillson burg OT 536 30 HARVEY STREET, TILLSONBURG, ONTARIO, N4G 3J8 PHONE: 519-842-3638 FAX: 519-842-3639 Application No. 813-17-7; A13-08-7-Dan & Nancy Gowette PROJECT: 12-9854 REFERENCE: FILE 813-17-7 & A13-08-7-Dan & Nancy Gowette Site Photos Figure 3-View of Subject Lands (facing south west from Frank Street) Figure 4-Dwelling on Lands to be Retained (facing east from Delevan Crescent) lxrf?JJ!Sf?o~;!r.o/rogether Community and Strategic Planning P. 0. Box 1614, Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-537-5513 Web site: www.oxfordcountv.ca Our File: A 01/12 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment OWNERS: Dan & Nancy Gowette 38 Delevan Crescent Tillsonburg ON N4G 3M8 VARIANCE REQUESTED: MEETING: REPORT NO: April 22, 2013 2013-89 Relief from Section 6.2, Table 6.2 -Zone Provisions -Front Yard, to reduce the required minimum front yard depth from 7.5 m (24.6 ft) to 5.48 m (18ft), Exterior Side Yard, to reduce the required minimum exterior side yard from 7.5 m (24.6 ft) to 3.07 m (10.1ft), and Rear Yard, to reduce the required minimum rear yard from 12 m (39.3 ft) to 8.83 m (29 ft) to allow for the construction of a one storey, single detached dwelling on a lot proposed to be severed in the future. LOCATION: The subject property is described as Lot 348, Plan 500 in the Town of Tillsonburg. The subject property is a through, corner lot, bounded by Delevan Crescent, Third Street and Frank Street and is municipally known as 38 Delevan Crescent. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: TOWN OF TILLSON BURG ZONING BY-LAW: SURROUNDING USES: COMMENTS: (a) Purpose of the Application: Low Density Residential Low Density Residential -Type 1 (R 1) Surrounding uses include existing low density residential uses The applicant proposes to obtain relief from the above-noted section of the Tillsonburg Zoning By-law to facilitate the construction of a one storey, single detached dwelling on a lot to be created in the future. \ File No. A 01/12 Report No. 2013-89 Page 3 (c) Intent and Purpose of the Official Plan: The Official Plan (Section 1 0.3.6) requires the Committee of Adjustment to make the following considerations for applications involving minor variances to zoning regulations: • the objectives and policies of the Official Plan can be met if the minor variance is granted; • the request for variance constitutes a minor departure from the performance standards of the zoning by-law; • the general intent of the zoning by-law can be met; and • whether the variance is desirable for the appropriate development of land. In determining whether the variance is desirable, the plan states that the Committee shall consider: • whether there are constraints and/or restrictions due to physical or inherent conditions of the site; • whether alternative designs of the proposal are clearly not feasible or appropriate; • the concerns of adjacent owners and residents, and community in general; • whether approval would create an undesired precedent; • whether compliance with the By-law would be unreasonable or impossible and impose undue hardship on the applicant. The County of Oxford Official Plan designates the subject lands Low Density Residential which permits a variety of low-rise, low density housing forms including single detached, semi- detached, duplex, converted dwellings, quadraplexes, townhouses, and low density cluster development. In these areas, it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use. Based on the review of the criteria for the evaluation of 'infill housing' development proposals as found in the Official Plan, Planning staff are of the opinion that the anticipated severance application would result in a scale of development, and lot pattern that is compatible with adjacent uses. The surrounding residential uses are primarily existing single detached dwellings on lots of a similar size, and with similar building setbacks. It is the opinion of this Office that the proposed development on the subject property is consistent with and complimentary to, the existing neighbouring single detached dwellings. The proposed development will also provide two parking spaces, which is in compliance with the Zoning By- law. It is however noted, that although the lot to be created (and retained) will be consistent with surrounding lots, it will be slightly undersized relative to the Zoning By-law with respect to lot frontage, lot depth and lot area. This non-compliance will require minor variances (to be considered by the Land Division Committee together with the anticipated severance application). Planning staff will be supportive of these noted minor variances for the proposed and retained lots. Furthermore, all 'infill proposals' shall have regard for the location of vehicular access points, adequate existing municipal services, stormwater run-off, off-street parking and outdoor amenity area. Planning staff are confident that any concerns raised via the future consent application, can be addressed through conditions of approval. Planning staff are of the opinion that the anticipated severance application would be consistent with the policies for street-oriented infill development within the Low Density Residential designation in the County Official Plan and all applicable PPS policies. ) ) File No. A 01/12 Report No. 2013-89 Page 5 The proposed yard setbacks for the proposed dwelling are not anticipated to have adverse impacts to the neighbouring land uses. If approved, the reduction in setbacks would not establish an undesirable precedent for this neighbourhood in the Town as this area already features smaller lot sizes and similar building setbacks. Therefore, the applicant's request can be considered desirable for the intended residential use of this property. (f) Summary: In light of the foregoing, it is the opinion of this Office that the applicant's proposal can be given favourable consideration. The relief that the applicant is seeking will not negatively impact the normal use and enjoyment of future landowners of the subject lands or neighbouring property owners of abutting lands. Therefore, it is the opinion of this Office that the application for a reduced front yard, exterior side yard, and rear yard setback as noted in this report, to allow for the construction of a single detached dwelling, on a lot to be created in the future, constitutes minor variances and can be supported from a planning perspective. RECOMMENDATION It is recommended that the Town of Tillsonburg Committee of Adjustment approve Application File A 01/12, submitted by Dan & Nancy Gowette for lands described as Lot 38, Plan 500 in the Town of Tillsonburg, as it relates to: 1. Relief from Section 6.2 -Front Yard; to reduce the required minimum front yard depth from 7.5 m (24.6 ft) to 5.4 m (17.7 ft) to allow for the construction of a one storey, single detached dwelling on a lot proposed to be severed; 2. Relief from Section 6.2 -Exterior Side Yard; to reduce the required minimum exterior side yard width from 7.5 m (24.6 ft) to 3.0 m (10ft) to allow for the construction of a one storey, single detached dwelling on a lot proposed to be severed; 3. Relief from Section 6.2 -Rear Yard; to reduce the required minimum rear yard depth from 12m (39.3 ft) to 8.8 m (28.8 ft) to allow for the construction of a one storey, single detached dwelling on a lot proposed to be severed subject to the following condition: i) That this minor variance approval be effective at such time as the lot proposed to be created through consent application 813-17-7 is complete and registered. Authored by: "Eric Gilbert" Eric Gilbert, MCIP, RPP Development Planner April15, 2013 Approved by: "Gordon Hough" Gordon K. Hough, MCIP, RPP Corporate Manager Plate 2: Location Map with Aerial Photography (201 0) Lot 348, Plan 500-38 Delevan Crescent-Town of Tillson burg Application No. A-01 /12 -Dan & Nancy Gowette LEGEND~· County Orthoimagery (20 Zoning • EP1 Zoning Overlay • EP2 Zoning Overlay / Zoning Line /~Municipal Limits t TILLSONBURG g ®1990·2007 LAND RELATED INFORMATION SYSTEM COUNTY OF OXFORD CREATED ON: 17-FEB-2012 File: AOl/12 Date: April 15, 2012 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Monday April 22, 2012 Time: 6:00pm Location: Town Council Chambers TiUsonburg Corporate Offices, Town Centre Mall, 2"d Floor OWNERS/APPLICANTS: Nancy & Dan Gowette 38 Delevan Crescent Tillsonburg ON N4G LOCATION: AGENT: Lot 348, Plan 500, municipally known as 38 Delevan Crescent, Town ofTillsonburg, County of Oxford PURPOSE OF APPLICATION: The applicant is applying for relief from Section 6.2, proposing a Front Yard Setback of 5.48 m (18ft.) whereas 7.5 m (24.6 ft) is required, Exterior Side Yard of 3.07 m (10.1 ft) whereas 7.5 m (24.6 ft) is required, and Rear Yard setback of 8.83 m (29 ft) whereas 12 m (39.3 ft) is required, in the Rl Zone of the Zoning Bylaw in order to permit the construction of a one storey bungalow with a double attached garage. You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary-Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary-Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Community and Strategic Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Eric Gilbert, Development Planner at 688-3009 extension 3226 or by email: egilbert@oxfordcounty.ca. Yours truly, ~-===---=--- Donna Wilson Secretary-Treasurer Tillsonburg Committee of Adjustment Tillson burg Corporate Office 200 Broadway, 2"d Roor Tillsonburg ON N4G SA 7 J File No. A-01112 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT DECISION OF COMMITTEE Page 1 of2 WE, the undersigned members of the Town ofTillsonburg Committee of Adjustment, do hereby attest that the following was the decision reached by us at the meeting held on Thursday April22, 2013. OWNERS/APPLICANTS: Nancy & Dan Gowette 38 Delevan Crescent Tillsonburg ON N4G LOCATION: AGENT: Lot 348, Plan 500, municipally known as 38 Delevan Crescent, Town ofTillsonburg, County of Oxford PURPOSE OF APPLICATION: ' Relief from Section 6.2, Table 6.2-Zone Provisions-Front Yard, to reduce the required minimum front yard setback from 7.5 m (24.6 ft) to 5.48 m (18ft), Exterior Side Yard, to reduce the required minimum exterior side yard from 7.5 m (24.6 ft)to 3.07 m (10.1ft), and Rear Yard, to reduce the requiredminimumrearyard from 12m (39.3 ft) to 8.83 m (29 ft) to allow for the construction of a one storey, single detached dwelling on a lot proposed to be severed in the future. DECISION: APPROVED That the Town ofTillsonburg Committee of Adjustment approve Application File A 01/12, submitted by Dan & Nancy Gowette for lands described as Lot 38, Plan 500 in the Town ofTillsonburg, as it relates to: 1. Relief from Section 6.2-Front Yard; to reduce the required minimum front yard depth from 7.5 m (24.6 Report No: CASPO 2013-83 COMMUNITY AND STRATEGIC PLANNING Council Date: April 22, 2013 To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Development Planner, Community and Strategic Planning Removal of the Holding Provision Tillsonburg Developments, Baldwin Place RECOMMENDATIONS 1. That Tillsonburg Council receive CASPO Report 2013-83 as information; 2. And further, that Tillsonburg Council approve the attached Zoning By-law amendment to remove the holding provision from the remaining lots in Phase 8 of Baldwin Place. REPORT HIGHLIGHTS • A request has been received from Tillsonburg Developments Inc. seeking to remove the holding provision from the remaining lots in Phase 8 of the Baldwin Place Subdivision. • Oxford County Public Works Staff have confirmed there is adequate servicing capacity in the Tillsonburg Water and Wastewater treatment systems and have agreed to give the remaining units water and waster allocation on the basis of a new servicing allocation policy and protocol that is expected to be in place in the near future. DISCUSSION Background APPLICANT/OWNER: Tillsonburg Developments Inc. P.O. Box 158 80 Brock St Tillsonburg ON N4G 4H5 LOCATION: The subject lands are described as Blocks 68, 69, 74, 76, 77, 80, Registered Plan 41M-182, in the Town of Tillsonburg. The lands are located at the east and west side of Weston Drive, north side of Hogarth Drive, and north and south sides of Esseltine Drive west of Quarter Town Line Road. Page 1 of 4 Report No: CASPO 2013-83 COMMUNITY AND STRATEGIC PLANNING Coun~IDate:April22, 2013 Section 7.4.1.1 of the Town Zoning By-law outlines the purpose of the holding symbol on the subject lands, being "to ensure the orderly development of lands and the adequate provision of municipal services. The "H" symbol shall not be removed until the County of Oxford has provided written confirmation of water and wastewater allocation. Removal of the "H" provision shall be consistent with Section 36 of the Planning Act". Planning staff have circulated the applicant's request to Oxford County Department of Public Works have received confirmation that there is sufficient capacity for the remaining 35 lots of Registered Phase 8 of Baldwin Place that have the holding provision present. As noted, a report from County Public Works staff is proceeding to Oxford County Council in late April or early May 2013 recommending a revised servicing allocation protocol for Tillsonburg that would see the elimination of the holding provision as a tool to manage servicing allocation. As the County of Oxford has provided written confirmation of water and wastewater allocation, Planning staff consider it appropriate for Town Council to adopt the attached amending by-law to remove the holding provision from the remaining 35 lots in Phase 8 of Baldwin Place. Conclusions The request from Tillsonburg Developments Inc, to remove the Holding Provision from the remaining registered lots in Phase 8 of Baldwin Place is appropriate as County of Oxford has confirmed that there is adequate water and wastewater treatment capacity and the request is in- keeping with the proposed revisions to the Town of Tillsonburg Water and Wastewater Servicing Allocation Protocol. Planning staff recommend that Council adopt the attached amending By- law. SIGNATURE "Eric Gilbert" Eric Gilbert, MCIP RPP, M Sc., Development Planner Approved for submission: "Gordon Hough" Gordon K. Hough, MCIP, RPP Corporate Manager Community and Strategic Planning Page 3 of 4 ldbc[qrdCount~ ~ growing stronger. .. together 86 NAD_1983_UTM_Zone_17N © County of Oxford 0 Plate 1-Location Map with Existing Zoning an'<YParcel Lines 32T-0010, Phase 8-Blocks 68, 69, 74, 76, 77, 80, Registered Plan 41M-182 Tillsonburg Developments Inc 43 86Meters Apri/10, 2013 This map is a user generated static output from an lntemet mapping stte and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY :;k_J/ •,);· ,.,) --"\:":-2.-t \--·.- r•. .........-~ r c: \ , __ _,.,-' ·-. ,.\"'""'. \ l ' \-~---.-; .----(· \ ... ) ; ' \ \. \~'~,__,_ ...... \ ,---, _.., \ ...... ~_. \ .. ·. / ~~ \.f.( "~ \ ;_,,/; \ ~~ ' I ,, 1--------~-, :-l------' \ . t _)--r-' II \1 1 "'·,~--j .J/") '~ ---<:J i-i : f;'i ! -' .- Legend Parcel Lines (Displays 1:16 0 Boundary Lot Line Assessment Line Road Environmental Protection/Flo• tm ::::<:: :a:: Flood Fringe Floodway Environmental Protection (EP1) ~\( Environmental Protection (EP2) Zoning Floodlines/Regulation + + 100 Year Flood Line "" 30 Metre Setback • • Conservation Authority Regulatior a e Regulatory Flood And Fill Lines IQI Zoning (Displays 1:16000 to · Notes 3: a lO,-j cJ,tq <'1,_ ~<'I , z <t- \ ·------ ) SCHEDULE "A" TO BY-LAW No. __ _ LOTS 74 AND 76, AND PART LOTS 68-70, 77 AND 80 REGISTERED PLAN 41M-182 PARTS 2-20, 58-70, 94-118, 122-155, 157-158, 190-202 REFERENCE PLAN 41 R-8228 TOWN OF TILLSONBURG METRES ----10 5 0 10 20 30 1 I N7 1 8-44-50E i I 99.54 I i N78-48-40Ei I I I I I : 52.41 3: I I I 1 i I ! a i i I I ! I i ! lOO> ' ' ' I I I I cJ>"<J: I I I I ' I I I <'I <'I I I i I I i ~<'I I i I I I , I I I i ' z I I I ! i I A=7.87 I I I I : ~ I I I N78-45-10E 146:94 I I I I I I -ESSELTINE DRIVE --- ~ : N78-45-10E I i 95.13 I (,;~ I I I i ' R=5.00 R=5.00 i I I 3: 3: I I I a a -45-10E i ' I lOa lOa ! I I cJ,lO cJ>lO 11.85 i I I C"lr-: <'I,_; N11-23-50W LJ.J I ! I I ~<'I ~<'I > ! , , 22.51 02 3: ' I I z z a I ' I N78-45-10E 0 lOa I ~78-45-10E 70.19 16.84 rJ,q z N LO------,-_l____ ___ ' ----- 0 ~q-I I ! / , I 1-z ' i I V'l I 3: I I LJ.J I a I I I 3: lOa I I ~~ I ! i LJ.J fl!li ~N I i I z -I l --' 8-45-10E I z I I $ 24.96 I I 0 1- 0::: ---HOGARTH DRIVE LJ.J --1-I 0::: I <( --::l I I I I -~---a I ' THIS BY-LAW IS INTENDED TO ENCOMPASS 40 SANDERS CRESCENT PART OF DRAFT PLAN OF SUBDIVISION 32T-01 002 SHEET 1 OF 2 THIS IS SCHEDULE "A" D AREA OF ZONE CHANGE TO R2-5 NOTE: ALL DIMENSIONS IN METRES lxf:-;!~f}!jj,;j){"gcthcr Produced By The Department of Corporate Services Information Systems ©2013 TO BYLAW No. PASSED THE DAY OF , 2013 MAYOR CLERK 32T-00010 TOWN OF TILLSONBURG BY-LAW NUMBER __ _ EXPLANATORY NOTE The purpose of By-Law Number is to rezone property consisting of Parts 2-20, 58-77, 94-118, 122-123, 124-156 of Reference Plan 41 R-8228 fronting on Weston Drive, Hogarth Drive, and Esseltine Drive, west of Quarter Town Line Road, in the Town of Tillsonburg from 'Special Low Density Residential Type 2 Zone (R2-5-H) to 'Special Low Density Residential Type 2 Zone' (R2-5). The amendment would remove the holding provision from the subject lands which comprise the remaining 35 lots within Phase 8 of Baldwin Place, as adequate water and sanitary sewer capacity is available and has been assigned to this development. Any person wishing further information relative to Zoning By-Law Number may contact the undersigned: Ms. Donna Wilson Clerk Town of Tillson burg 200 Broadway, 2nd Floor Town Centre Mall Tillsonburg, ON N4G 5A7 Telephone: 842-9200 File: 32T -00010 (Tillsonburg Developments Inc.-Baldwin Place, Phase 8) Report No: 2013-83 ---~rdCount~ growing stronger. .. together OXFORD COUNTY LIBRARY BOARD BOARD MEETING: Monday April15, 2013 Oxford County Administration Building Room 129 1:00 p.m. DRAFT AGENDA I. CALL TO ORDER II. APPROVAL OF AGENDA III. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF IV. MINUTES: 1. March 18, 2013 (IV-1) V. BUSINESS ARISING FROM THE MINUTES VI. DELEGATIONS VII. CONSIDERATION OF DELEGATIONS VIII. COMMUNICATIONS 1. Michael Chan, Minister, Ministry of Tourism-2012/2013 Public Library Operating Grant (Vlll-1) 2. Lynda Whiteford, Constituency Assistant, M.P .P Oxford - congratulatory letter (VIII-2) IX. ADVISORY COMMITTEE REPORTS X. REPORTS 1. A) .Statistics (X-1A-1 & 2) B) Financial reports_-March 2013 (X-1B) Recommendation: THAT the Statistics and Financial reports for three months ending March 31, 2013 be received. 2. Report No: 2013-005 'Xf!!rdCount~ growing stronger. .. together Present: Regrets: OXFORD COUNTY LIBRARY BOARD MEETING-March 18, 2013 Innerkip Public Library Minutes Warden Don McKay Vice Chair Don Doan Councillor David Mayberry Councillor John Lessif Sherrill Calder James Gibb Penny Esseltine James Verhoef Chair Margaret Lupton Staff Present: Lisa Miettinen -CEO/Chief Librarian Barb St. Clair -Recorder/ Administrative Support Coordinator Lynn Buchner-Director of Corporate Services I. CALL TO ORDER IV-1 In the absence of the Chair, Vice-Chair D. Doan called the meeting to order at 1:03 p.m. II. APPROVAL OF AGENDA L13-006 MOVED by D. Mayberry/D. McKay that the agenda be approved. CARRIED III. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF-none p 1 Ministry of Tourism, Culture and Sport Office of the Minister 9th Floor, Hearst Block 900 Bay Street Toronto, ON M7A 2E1 Tel: (416) 326-9326 Fax: (416) 326-9338 March 12, 2013 Mrs. LisaMiettinen Chief Executive Officer Minlstere du Tourisme, de Ia Culture et du Sport Bureau du Mlnistre 9" etage. Edifice Hearst 900, rue Bay Toronto, ON M7A 2E1 Tel.: ( 416) 326-9326 Telae.: (416) 326-9338 Oxford County Public Library Board . 21 Reeve Street Woodstock, ON N4S 7Y3 Dear Mrs. Miettinen: VIII-1 lj Ontario Re: Public Library Operating and Pay Equity Grants 2012/2013 Grants Ontario Case #2012-10-1-7481864 I am pleased to inform you that a grant of $115,219 has been approved. The funding issued to your library includes library pay equity grant of $3,229. The Public Library Operating Grant is conditional on adherence to the Public Libraries Act, Regulation 976 and the Public Library Operating, Pay Equity and First Nation Salary Supplement grant programs' Terms and Conditions. Our government recognizes the significant role that public libraries play in making our communities socially and economically stronger. We are proud to support public libraries in providing equitable access to information and delivering innovative programs that are strengthening Ontario's economic prosperity. For fhrther information about your grant obligations, please contact Mirna Casola, Culture Programs Advisor, by telephone at (416) 314-7613 or by e-mail to mima.casola@ontario.ca. Yours truly, Michael Chan Minister CC:UfnY OF OXFORD I.ECEIVED MAR 1 8 2013 nrF:nro FUel EO~.;~S: -~ "/ X-lA-1 OXFORD COUNTY LIBRARY MATERIALS CIRCULATION STATISTICS 2013 TOTAL 2012 I JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC to Date TOTAL BROWNSVILLE 2012 689 747 824 855 950 730 1,204 983 797 861 753 501 2.260 9,894 2013 669 823 798 2,290 BURGESSVTLLE 2012 3,761 3,246 3,445 3,509 3,430 3,941 4,209 4,855 3,523 3,147 2,660 2,652 10,453 42,379 2013 2,665 2,400 2,710 7,775 EMBRO 2012 560 413 470 330 469 440 604 587 599 438 490 471 1.443 5,871 2013 505 216 524 1,245 HARRINGTON 2012 435 354 244 253 290 302 545 421 301 286 268 365 1,033 4,0651 2013 260 323 371 954 INGERSOLL 2012 11,818 12,267 14,132 12,808 12,798 12,597 15,404 14.198 11,577 12,610 11,220 10,735 38,217 152,1641 2013 12,477 12,078 13,184 37,739 INNERKIP 2012 1,779 1,592 2,030 1,745 1,796 1,710 2,039 2,159 1,711 1,491 1,900 1,671 5,401 21,623 2013 1,955 1,748 1,741 5,444 MOUNT ELGIN 2012 1,073 1.120 868 956 863 830 1,078 986 912 994 789 830 3,061 11,299 2013 946 640 1,048 2,634 NORWICH 2012 4,655 4,724 5,237 4,265 4,232 4,949 5,773 6,007 4,887 4,753 4,641 3,967 14,616 58,0901 2013 4,651 5,247 5,407 15,305 OTTERVILLE 2012 1,428 1,805 1,433 1,242 1,350 1,135 1,353 1,403 1,301 1,322 1,083 1,024 4.666 15,879 2013 1,271 1,184 1,374 3,829 PLATTSVILLE 2012 2,095 2,265 2,482 1,994 2,268 1,962 1,923 1,838 1,737 1,919 2,080 1,739 6,842 24,3021 2013 1,973 1,662 1,659 5,294 PRINCETON 2012 1,026 970 954 1,013 1,075 1,026 1,047 1,046 1,045 898 825 823 2,950 11,7481 2013 908 788 948 2,644 TAVISTOCK 2012 2,734 2,430 2,855 2,210 2,446 2.213 2,794 3,189 2,241 2,386 2,168 1,882 8,019 29,548 2013 2,338 2,187 2,737 7,262 THAMESFORD 2012 1,601 1,583 1.844 1,561 1,622 1,601 2,270 2,171 1.416 1,641 1,532 1.240 5,028 20,082 2013 1,520 1,308 1,537 4,365 TILLSONBURG 2013 3,723 4,512 5,878 14,113 TOTALS: 2012 33,655 33,516 36,818 32,741 33,589 33,436 40,243 39,844 32,047 32,746 30,409 27,900 103,989 406,944 2013 35,861 35,116 39,916 110,893 Annual Change: 6.6% 4.8% 8.4% 6.6% ILLO -Receh·ed 2013 229 205 258 692 ILLO-Sent 2013 200 104 212 516 Tumble Books (Book Views) 2013 6,903 7,186 8,862 22,951 Downloadable Audio Books 2013 540 492 507 1,539 eBooks 2013 1,974 1,797 2.123 5,894 Drumbo Opportunity Centre 2013 0 0 0 0 OCLhits 2013 31,369 26,307 28,902 86,578 Librarv cataloeue hits 2013 5,864 5,370 5,535 16,769 :X ... -2 OXFORD COUNTY LIBRARY ATTENDANCE STATISTICS 2013 TOTAL 2012 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC to Date TOTAL BROWNSVILLE 2012 271 435 469 430 498 465 525 536 469 504 439 362 1,175 5,403 2013 335 448 563 1,346 BURGESSVILLE 2012 695 636 759 724 706 832 871 881 703 668 516 494 2,090 8,485 2013 476 414 411 1,301 EMBRO 2012 194 268 219 187 231 232 457 408 254 282 391 187 681 3,310 2013 239 89 258 586 HARRINGTON 2012 133 132 283 145 155 164 252 297 168 194 143 212 548 2,278 2013 120 128 171 419 INGERSOLL 2012 8,970 9,098 10,132 9,222 9,650 8,920 11,115 11,471 8,421 9,442 9,055 8,471 28,200 113,967 2013 9,278 8,336 9,506 27,120 INNERKIP 2012 434 472 672 443 474 442 645 667 406 343 464 342 1,578 5,804 2013 441 489 364 1,294 MOUNT ELGIN 2012 233 256 319 238 249 219 354 212 231 249 243 222 808 3,025 2013 232 174 230 636 NORWICH 2012 2,019 1,825 1,660 1,417 1,569 1,524 2,009 2,265 1,602 1,638 1,637 1,354 5,504 20,519 2013 1,829 1,497 1,708 5,034 OTTERVILLE 2012 423 493 594 405 469 390 477 570 479 433 414 343 1,510 5,490 2013 447 440 525 1,412 PLATTSVILLE 2012 1,117 1,346 1,337 1,225 1,375 1,196 1,239 1,227 1,185 1,406 1,213 970 3,800 14,836 2013 1,174 1,254 1,246 3,674 PRINCETON 2012 601 566 514 435 538 512 609 617 510 633 448 375 1,681 6,358 2013 455 378 463 1,296 TAVISTOCK 2012 1269 1,338 1,531 1,278 1,425 1,344 2,106 2,163 1,449 1,563 1,400 1,132 4,138 17,998 2013 1400 1,379 1,336 4,115 THAMESFORD 2012 1,120 1,133 1,293 1,296 1,417 1,049 1,548 1,609 1,078 1,224 1,317 947 3,546 15,031 2013 1,192 1,183 1,268 3,643 TILLSONBURG 2012 3,208 3,164 3,706 3,410 3,396 2,325 3,553 4,480 3,199 3,571 3,450 ? 10,078 37,462 2013 3,829 3,736 4,310 11,875 TOTALS: 2012 20,687 21,162 23,488 20,855 22,152 19,614 25,760 27,403 20,154 22,150 21,130 15,411 65,337 259,966 2013 21,447 19,945 22;359 63,751 I Annual Change: 3.7% -5.8% -4.8% -2.4% County of Oxford -Library Forecast Variance Detail -Administration For the Three Months Ending March 31, 2013 Surplus 10,393 Provincial government 136,990 Provincial pay equity 3,229 Total Revenue 150,612 Service recovery fees/Fines 17,000 4,979 Bank interest 157 Development charges 255,000 3,020 Total Other Revenue 272,000 8,156 Salaries & wages 463,398 112,411 Honorarium 2,500 405 Benefits 120,535 31,355 Total Salaries & Benefits 586,433 144,171 Computer software & support 27,000 12,330 Advertising 15,000 1,300 Membership/Dues/Subscriptions 14,000 14,264 Training/Seminars/Conference 15,000 4,186 Postage 1,750 (36) Travel, Expenses, Mileage 14,000 2,625 R&M Equipment 3,500 826 Insurance 10,610 Consultant Fees/Purch. Services 45,000 17,240 Interdepartmental charges 308,915 77,229 Total Operating 454,775 129,964 Supplies 19,000 8,017 Books 299,875 71,962 Binding, Covers & Repairs 2,000 172 Can Copy License 800 773 Cultural Programs 24,000 1,704 Guides & Tools 30,000 4,234 Total Program Expenses 375,675 86,862 Charge from IS 29,600 7,400 Total Capital 29,600 7,400 Contributions to Reserve 255,000 Contributions from Reserve (302,300) Total Other Items (47,300) Library Administration Total 976,571 360,241 74,388 (63,995) 136,990 3,229 214,607 (63,995) 17,000 157 (157) 255,000 272,157 (157) 463,398 2,500 120,535 586,433 27,000 15,000 14,264 (264) 15,000 1,750 14,000 3,500 10,610 45,000 308,915 455,039 (264) 19,000 299,875 2,000 800 24,000 30,000 375,675 29,600 29,600 255,000 (302,300) (47,300) 912,683 63,888 Report No: 2013-005 CORPORATE SERVICES Board Date: Apri115, 2013 24. Laurie Sadowski, author of the cookbook "The Allergy-Free Cook Bakes Cakes and Cookies" was the guest at a Lunch and Learn program on April4. Tillsonburg: Throughout April and May, in partnership with Annandale House, the "Aesthetically Poetic" poetry contest, in celebration of National Poetry Month, is taking place. Poetry submissions are sought from a wide variety of age groups. A Rattlesnake Show (with snakeskins, not live snakes) was held on April 6. A weekly Springtime Storytime program has begun in the temporary location and will run through May. Branch Supervisor Sydnie Lane will be writing a bi-weekly newspaper column for Wednesday editions of the Tillsonburg News commencing this week. Public Health hosted a Food Safety public meeting at the Tavistock Library on March 21. A Children's Aid Society Foster ParenUAdoption Information Night was held in Plattsville. Attendance numbers exceeded the capacity of the library program room, so the event had to be held in the school's section of the library. "Lisa Miettinen" Lisa Miettinen CEO/Chief Librarian Report No: 2013-006 CORPORATE SERVICES Board Date: Apri115, 2013 Naming must be sensitive to the community. The size of donation must not be the only consideration." Traditionally, Oxford County Library pays for construction costs of a new library facility, but looks to the community for financial assistance for furnishings and equipment. The Tillson burg Library project differs from past capital projects in two major ways: it is a renovation project/addition rather than a new build; and it has a significantly shorter time frame, therefore not allowing time for a fully-developed fundraising campaign. As discussed at previous Board meetings, in order to open a full-service renovated Tillsonburg library facility that will satisfy the expectations of the community, the furnishings and equipment costs need to be covered up front as part of the total project construction costs. Community fundraising would help offset costs incurred to furnish and equip the library. The proposed approaches, i.e. offering Naming Opportunities and a "Buy a Shelf' campaign, could both be pursued for a period of time beyond the date of opening of the new facility, perhaps until the end of 2013, allowing potential donors to see the finished results and giving them time to consider making a gift. Results of recent major campaigns: • Thamesford $265,000 raised; 2 Naming Opportunities sold: Program Room (Lions Club, $50,000) Township Meeting Room (Beaty Fund, $50,000) • Norwich Over $260,000 raised; 3 Naming Opportunities sold: • Tavistock Youth Area (Rochdale Credit Union, $1 0,000) Stained Glass Window (Len Reeves, $10,000) Assistive Technologies Workstation (Clapp Optometric Centres, $10,000) Over $66,000 raised; 3 Naming Opportunities sold: COMMENTARY: Children's Area (Estate of Milan Yarich, $25,000) Youth Area (Optimist Club of Tavistock, $10,000) New book display units (Tavistock Rotary, $4,200) Suggested minimum pricing for each proposed Naming Opportunity is based on staff estimations of actual costs to be incurred to furnish and equip the named functional area of the library. Elements of each proposed Naming Opportunity are briefly described below: Naming Opportunities Program Room Tables and stacking chairs; storage room shelving; data projector, ceiling mount, and AV cabinet; screen; programming supplies and equipment; kitchenette. Technology Centre Public access computers; mobile computer desks; task chairs; whiteboard; worktable; storage cabinet. Children's Discovery Area Report No: 2013-006 CORPORATE SERVICES Board Date: Apri115, 2013 a campaign approach is approved, appropriate donor recognition wall treatment options will be sourced for the Board's approval. In the Thamesford and Norwich capital campaigns, there were graduated levels of gifts with different plaque treatments offered for different gift levels (e.g. Gold, silver, bronze; Small Leaf vs. Large Leaf). This is an option that the Board could consider and discuss during the meeting. "Lisa Miettinen Lisa Miettinen CEO/Chief Librarian Report No: 2013-007 CORPORATE SERVICES Board Date: April 15, 2013 There are sufficient funds in the facilities reserve to cover the costs of these projects. The balance as of December 31, 2012 is $149,400. "Lisa Miettinen" Lisa Miettinen CEO/ Chief Librarian 2 SIEMENS April10, 2013 His Worship John Lessif Mayor The Corporation of the Town of Tillsonburg 200 Broadway, 2nd floor Tillsonburg, Ontario N4G 5A7 Dear Mayor Lessif I wish to thank you for your letter dated March 21 51, 2013 and your continuing support of Siemens and our renewable energy business. With our manufacturing plant in Tillsonburg, we have a shared interest in the successful development of the wind energy sector in Ontario. The resolution passed by Council in this regard is helpful and very much appreciated. As production of turbine blades ramps up at our facility, there will be several opportunities to celebrate the success of this important venture. I would hope that you, your colleagues in Council, and members of your Administration, as well as the political leadership in the region, will be able to join us for such events. Yours sincerely, Robert Hardt cc: David Calder, Chief Administrative Officer David Sam is, Director of Developm en! & Communications Cephas Panschow, Development Commissioner Bill Smith, SVP, SCAN Niels Kelter-Wesenberg, SCAN, Tillsonburg Robert Parker, SCAN, Tillsonburg Siemens Canada Limited I Limitee Robert Hardt President and Chief Executive Officer 1577 North Service Road East Oakville, ON 6H OH6/Canada Telephone (905) 465-8101 Fax (905) 465-8190 Title: Report No.: Author: Meeting Type: STAFF REPORT FINANCE FIRST QUARTER 2013 FINANCIAL RESULTS FIN 13-14 DARRELL EDDINGTON COUNCIL MEETING Council/Committee APRIL 22, 2013 Date: Attachments: RECOMMENDATION RESOLVE THAT Council receives report FIN13-14 First Quarter 2013 Financial Results as information. EXECUTIVE SUMMARY To provide Council with the January 1, 2013 to March 31, 2013 Town wide actual financial results. BACKGROUND The attached spreadsheet summarizes by department the significant variances between actual results as at March 31, 2013 and the 2013 Q1 year to date budget. The overall Town wide consolidated surplus as at March 31, 2013 is $89,328 and the projected 2013 deficit is currently anticipated to be $34,500 or .28% of the 2013 requirement from taxation. The review of the financial results for the Town as of March 31, 2013 identified one area of concern: there is one large commercial reassessment and vacancy rebate for the years 2003 to 2012 in process aggregating approximately $654,000 of which the Town's portion is approximately $231,000. The Revenue Manager is estimating that the Tax Adjustments expense for 2013 may exceed the budget of $350,000 by $100,000, similar to the actual adjustments for 2012. As a potential offset to this overage, supplementary tax assessment revenue information will not be known for 2013 until Q4. Both of these significant tax areas are outside the control of the Town. The Director of Finance is of the opinion that the 2013 forecasted deficit of $34,500 will be fully mitigated. CAO STAFF REPORT FINANCE Title: Report No.: FIRST QUARTER 2013 FINANCE DEPARTMENT RESULTS FIN 13-15 Author: DARRELL EDDINGTON Meeting Type: COUNCIL MEETING Council/Committee APRIL 22, 2013 Date: Attachments: RECOMMENDATION RESOLVE THAT Council receives report FIN13-15 First Quarter 2013 Finance Department results as information. EXECUTIVE SUMMARY To provide Council with the January 1, 2013 to March 31, 2013 Finance Department financial results. BACKGROUND 2013 Business Objectives The following are the department's objectives. Objective Centralize A/R Investment Policy Audit RFP Development Charges By-Law Update ACR/Knowledgebase Maintained Customer Satisfaction Surveys Improve/Automate CSC Processes Target Date Q2 2013 Q2 2013 Q3 2013 Q2 2013 to 2014 Q4 2013 Q1-Q4 2013 Q4 2013 Status Revised to Q3-Q4 County RFP posted in Q2 Ongoing Ongoing CAO The review of the departmental financial results as of March 31, 2013 identified one area of concern: there is one large commercial reassessment and vacancy rebate for the years 2003 to 2012 in process aggregating approximately $654,000 of which the Town's portion is approximately $231,000. The Tax Revenue Manager is estimating that the Tax Adjustments expense for 2013 may exceed the budget of $350,000 by $100,000, similar to the actual adjustments for 2012. As a potential offset to this overage, supplementary tax assessment revenue information will not be known for 2013 until Q4. And with the announcement that the Customer Service Manager has accepted a position within the Town's Operation department effective April 19th, there will be an overall departmental savings, the amount of which is not yet known. No other significant variances are currently anticipated through to December 31, 2013. The current 2013 forecast is an $82,000 unfavorable variance. APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature Darrell Eddington Darrell Eddington Darrell Eddington 3 DATE: 04/15/13 DATE: 04/15/13 DATE: 04/15/13 CAO Title: Report No.: Author: Meeting Type: STAFF REPORT OPERATIONS SERVICES 2013 Operations Services First Quarter Report OPS 13-10 S.T.Lund, P.Eng., PWLF, Director of Operations COUNCIL MEETING Council/Committee APRIL 22N°, 2013 Date: Attachments: NONE RECOMMENDATION RESOLVED THAT Council receive Report OPS 13-10 -2013 Operations Services First Quarter Report. EXECUTIVE SUMMARY This report covers the period from January 1st, 2013 to March 315\ 2013 for the Town of Tillsonburg Operations Services. Generally the Operations Services business plans were carried in accordance with budget. Expenditures are within general expectations for the 1st quarter of the 2013 fiscal year. Overall, Operations Services generated a $291 surplus and no significant variance is predicted at year end. COMMENTS Major Financial Variances versus 2013 Budget Overall the 2013 Operations Services 1st Quarter Variance summary is as follows: 1st Ouarter Variance Summarv Roads -$3,387 Parking -$642 Solid Waste -$14,998 Operations Admin. -$979 Engineering -$403 CAO program was carried out in the third quarter and has proven exceptional in identifying sidewalk issues and should go a long ways to minimizing our exposure to risk and keeping municipal insurance costs low. Repairs are being planned for 2013 sidewalk maintenance program based on the results of the 2012 inspection program. Operations Services continues to support the ACR customer service program. The King Highway Connecting Link program has no funding available to municipalities for 2013. This is a risk and will add to the infrastructure gap and significant rehabilitation cost should roads require reconstruction rather than resurfacing which is not carried out on a timely basis. Broadway, Oxford Street and Vienna Road consist of our connecting link and have provincial significance in connecting our provincial highway system together. Over 6,700 electrical smart meters are deployed in the field. Time of use rate implementation was complete as of March 2012. This will help mitigate peak load shifting during critical peak times of the day and year. The 2013 electricity cost of service application will help rebase the electrical rates which represent approximately 20% of the total hydro bill. The new rates will assist us in the maintenance and capital replacement of the Tillsonburg electrical system. Unit #66, a twelve year old electrical bucket truck that provides fleet resources to the utility section and THI has suffered a major structural chassis failure which has placed this unit out of service and a rental has been obtained in the interim. A separate report will follow to outline options and financing details. Timely replacement of equipment is essential to minimize additional rental and repair costs and maintain desired service levels. Asset Management inventory is being reviewed by senior staff for replacement and maintenance of infrastructure and other town assets. This will assist in meeting future grant application requirements. FINANCIAL IMPACT /FUNDING SOURCE No further comment. APPROVALS Director Name/Signature Finance Name/Signature S.T.Lund, P.Eng., PWLF, Director of DATE:lsth Apr.,2013 Operations D. Eddington, Director of Finance DATE:lsth Apr.,2013 3 CAO STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Title: Report No.: Author: Meeting Type: 2013 First Quarter Report DCS 13-27 David Samis COUNCIL MEETING Council/Committee APRIL 22, 2013 Date: Attachments: NONE RECOMMENDATION "Resolve that Council receives report 2013-27 First Quarter Report -Development and Communication Services. Further resolve that Council receive this report for information purposes." EXECUTIVE SUMMARY This report spans the period from January 1, 2013 to March 31, 2013 for the Department of Development and Communication Services. HISTORY/BACKGROUND 2013 Business Plan -Objectives by Year The following is the current directions and goals of each business area in the Department of Development and Communications Services. CAO ) Building Services VALUE OF CONSTRUCTION COMPARISON 72,500 700,750 362,030 1,840,000 67,200 1,583,000 4,533 67,200 15,380 7,192,084 3,673,015 4,295,650 PERMITS ISSUED COMPARISION The number of permits issued is up slightly from previous years and the total value of construction has increased. The first quarter showed a decrease in SFD and could be a result of a lesser pressure to submit permits applications earlier to save on the typical development charge increase that comes annually on April 1st. The 2013 development charge increase was $224.00 for a SFD. As a reminder, the 2010 spike in SFD permit activity in first quarter was a result of the major increase in development charges that took place on the first of April of that year. Major construction projects thus far are as follows: • Johnson Controls -100 Townline -Exhaust Stack Alteration • Siemans - 1 Clearview -Paint Booth • Marwood -35 Spruce -Addition/Renovation 3 CAO Economic Development 74 14 8 Not Set (18) Pakistan (3) United Arab Emirates (2) Brazil (2) Mexico (2) Australia (1) Belgium (1) 10 N/A 4 6 N/A 3 N/A 4 4 Airport 2013 FUEL SALES TOTAL LITRES YTD 14,573 Movements YTD ON MARCH 31 1,433 5 N/A N/A N/A 6 6 6 3 3 3 4 4 4 Increase/ 2012 decrease 14,045 3.76°/o 1,623 -11.71°/o CAO ' ' J STAFF REPORT PARKS AND RECREATION SERVICES Title: 2013 First Quarter Report Report No.: PRS 13-07 Author: RICK COX Meeting Type: COUNCIL MEETING Council/Committee APRIL 22, 2013 Date: Attachments: RECOMMENDATION RESOLVED THAT Council receive Report PRS 13-07 2013 First Quarter Report for information. EXECUTIVE SUMMARY The purpose of this report is to present the first quarter (Jan 1-March 31) operational results and significant variances from budget for the Parks and Recreation Services Department. 2013 FIRST QUARTER BUSINESS PLAN DIRECTIONS 8r. GOALS The Cemetery Division experienced a typical first quarter based on 5-year trends. Flower basket sales flyers were sent out in March and sales are starting to come in. Facilities Division Item (Strategic Master Plan Action Reference#) Status Replace ice resurfacer ( 1-4) Specification completed for issuing RFQ. Track energy management costs and consumption by facility, Arranged to host energy recommending low or no cost energy management projects management course in (1-4 3-4) April. Facilities staff spent considerable time in February and March clearing out the Library in preparation for the transfer of the building to the County of Oxford. 1/4 PRS 13-07-2013 PRS First Quarter Report.docx CAO Assist Lake Lisgar Revitalization Committee with implementation of Nominated Lake Lisgar Phase 3 & 4 (2-5, 2-12, 6-14) Revitalization Committee to the Earth Day Canada Hometown Heroes Award. Update Health Club equipment to be more competitive in busy Quotes secured for Leg marketplace (3-10) Extension ,Barbell set and Barbell Rack First quarter results show that the Health Club attendance is slowly rebounding. Ice usage was reduced in Ql due to early playoff exits for many local teams and no high-school hockey program. Other rentals and revenues are in line with expectations. 3/4 PRS 13-07-2013 PRS First Quarter Report.docx CAO ) Title: Report No.: Author: Meeting Type: STAFF REPORT FIRE & RESCUE SERVICES FIRST QUARTER REPORT FIR 13-04 JEFF SMITH COUNCIL MEETING Council/Committee APRIL 22, 2013 Date: Attachments: NIL RECOMMENDATION RESOLVED THAT Council receive Report FIR 13-04 First Quarter Report as information. EXECUTIVE SUMMARY 2013 Business Plan Objectives 2013 Goal I Objective Market Fire Communications to potential clients Cad Server Computer & Digital Voice Recording System Annual replacement of Personal Protective Equipment (PPE) High Building firefighting equipment Self-contained Breathing Apparatus lease agreement 2013 Performance Measures Target Date Status Q1-Q4 Ongoing Q2 Incomplete Q2 In Progress Q3 Incomplete Q1 Incomplete 22 Firefighters on average attended training exercises with an average participation rate of 83%. The Average firefighter, year to date, has attended 62% of Platoon calls and 69% of All Calls. CAO wages that are over budget resulting from back-filling shifts made available because a full-time Fire Communicator is currently on modified duties. APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature JEFF SMITH Darrell Eddington 3 DATE: APRIL 12, 2013 DATE: DATE: 4/15/13 CAO Title: Report No.: Author: Meeting Type: STAFF REPORT FINANCE 2013 BUDGETARY ESTIMATES AND TAX RATES FIN 13-13 DENIS DUGUAY COUNCIL MEETING Council/Committee APRIL 22, 2013 Date: Attachments: RECOMMENDATION RESOLVE THAT Council receives report FIN13-13 2013 Budgetary Estimates and Tax Rates. FURTHER RESOLVE THAT By-law No. 3719 to provide for the adoption of 2013 budgetary estimates, tax rates, installment due dates and further to provide for penalty and interest on default of payment be brought forward for Council consideration. EXECUTIVE SUMMARY To present the By-law adopting the 2013 budgetary estimates and tax rates to Council for consideration. BACKGROUND At the Council meeting held on March 11, 2013, Council adopted the 2013 budget and business plans establishing a requirement from taxation for general purposes of $12,391,879. To meet this levy requirement, tax rates founded on the 2012 current value phase-in assessment and those parameters mandated by the County of Oxford for class ratios and subclass discounts have been calculated. Attached is By-law No.3719 specifying the approved levy amount along with Schedule "A" that provides for the applicable calculated 2013 tax rates to generate the levy amounts for each requisitioning body. The By-law will be brought forward later in this meeting for three readings. In the attached schedule "A", staff has combined the Ccounty tax rate and library rate together into one rate, "County", for the purpose of eliminating any confusion to the CAO THE CORPORATION OF THE TOWN OF TILLSONBURG BY -LAW NO. 3719 A BY-LAW TO PROVIDE FOR THE ADOPTION OF BUDGETARY ESTIMATES, TAX RATES AND TO FURTHER PROVIDE FOR PENALTY AND INTEREST IN DEFAULT OF PAYMENT THEREOF FOR2013. WHEREAS Section 290 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that the Council of a local municipality shall prepare and adopt estimates of all sums required during the year for the purposes of the municipality, WHEREAS Section 312 of the said Act provides that the Council of a local municipality shall, after the adoption of estimates for the year, pass a by-law to levy a separate tax rate on the assessment in each property class, and WHEREAS Sections 307 and 308 of the said Act require tax rates to be established in the same proportion to tax ratios; and WHEREAS regulations require reductions in certain tax rates for certain classes or subclasses of property. Now therefore the Council of The Corporation of the Town ofTillsonburg enacts as follows: I) That the budget estimates setting out the revenues and expenditures as detailed in the Business Plans for the year 2013, and endorsed by resolution, March I lth, 2013, raising the following amounts from realty taxation be adopted: A) A general municipal levy of$12,391,879. B) A special levy for core area parking of $136,650. C) A special levy for the Business Improvement Area of$102,900. D) A special levy for the Library of $648,891.00 2) That the tax rates hereby adopted for each class for the year 2013, excluding local improvement rates or other special charges collected as taxes, shall be the tax rates as listed on Schedule "A" attached hereto and forming part of this by-law and the tax rate for each class shall be applied against the whole of the assessment for real property for that particular class and purpose. 3) That every owner shall be taxed according to the tax rates in this by-law. The taxes for a particular property shall be calculated by applying the Current Value Assessment against the tax rates set out and further adjusted as required by the provisions of the Municipal Act, 2001, S.O. 2001. Such taxes shall become due and payable in two installments as follows: ALL PROPERTY CLASSES: FIRST INSTALMENT SECOND INSTALMENT Thursday, August 22, 2013 Thursday, October 24, 2013 Notice of such taxes due shall be sent by first class mail to those persons shown as liable for the payment of taxes. 4) That a charge as a penalty of I and 1/4 per cent on the amount of any outstanding taxes levied in 2013 shall be made on the first day of default and on the first day of each calendar month thereafter in which default continues until December 3 I, RTC/RTQ RT RESIDENTIAL MT MULTI-RESIDENTIAL CT COMMERCIAL XT COMMERCIAL NEW CONSTRUCTION cu VACANT UNITS/EXCESS LAND ex VACANT LAND xu COM'L NEW CONST.-EXCESS LAND IT INDUSTRIAL JT INDUSTRIAL NEW CONSTRUCTION IU VACANT UNITS/EXCESS LAND IX VACANT LAND LT LARGE INDUSTRIAL LU VACANT UNITS/EXCESS LAND PT PIPELINES FT FARMLAND R1 FARMLAND DEV PH 1 TOWN OF TILLSONBURG Schedule "A" to By-Law 3719 2013 TAX RATES GENERAL COUNTY SEWERS EDUCATION TOTAL BASE RATES PARKING 0.00725973 0.00445885 0.00025191 0.00212000 0.01409049 0.00124447 B.I.A. TOTAL 0.01533496 0.01989166 0.01221725 0.00069023 0.00212000 0.03491914 0.00340985 0.03832899 0.01380655 0.00847984 0.00047908 0.01490000 0.03766547 0.00236674 0.00174238 0.04177459 0.01380655 0.00847984 0.00047908 0.01260000 0.03536547 0.00236674 0.00174238 0.03947459 0.00966459 0.00593589 0.00033536 0.01043000 0.02636584 0.00165672 0.00121966 0.02924222 0.00966459 0.00593589 0.00033536 0.01043000 0.02636584 0.00165672 0.00121966 0.02924222 0.00966459 0.00593589 0.00033536 0.01043000 0.02636584 0.02636584 0.01909309 0.01172677 0.00066252 0.01590000 0.04738238 0.01909309 0.01172677 0.00066252 0.01260000 0.04408238 0.01241051 0.00762241 0.00043064 0.01033500 0.03079856 0.01241051 0.00762241 0.00043064 0.01033500 0.03079856 0.01909309 0.01172677 0.00066252 0.01590000 0.04738238 0.01241051 0.00762241 0.00043064 0.01033500 0.03079856 0.00914218 0.00561503 0.00031723 0.01088499 0.02595943 0.00181493 0.00111472 0.00006298 0.00053000 0.00352263 0.00326688 0.00200648 0.00011336 0.00095400 0.00634072 0.04738238 0.04408238 0.03079856 0.03079856 0.04738238 0.03079856 0.02595943 0.00352263 0.00634072 Title: Report No.: Author: Meeting Type: STAFF REPORT FINANCE DEBT PAYMENT FIN 13-17 DARRELL EDDINGTON COUNCIL MEETING Council/Committee APRIL 22, 2013 Date: Attachments: RECOMMENDATION RESOLVE THAT Council receives report FIN13-17 Debt payment; FURTHER RESOLVE THAT Council approves a 2013 debt payment amount of $1,547,083 from reserves; FURTHER RESOLVE THAT Council approves refinancing debt in the amount of $1,750,000 in 2013. EXECUTIVE SUMMARY To obtain direction from Council on a debt payment strategy for 2013. BACKGROUND Council may recall that during 2013 budget discussions, a debt payment amount of $1,000,000 was discussed. At that point in time, the 2012 general reserves were $1,696,500, the Library building was not sold or contributed to reserves and the 2012 surplus was not yet known or contributed to reserves. With these two items included, 2013 general reserves, after 2013 budgeted reserve use, will be approximately $2,300,000. Debt balloon payments on four capital projects are due in Q4 2013 in the amount of $3,297,083. The four projects are the Arena renovations; Police building; North Broadway infrastructure; and Lorraine Ave/Cranberry Road. The debt balloon payment on the Arena renovations will be $2,250,558; and the debt balloon payments on the remaining three projects will be $1,046,525. CAO \ ) Title: Report No.: Author: Meeting Type: STAFF REPORT OPERATIONS SERVICES Shovel Ready Projects OPS 13-07 S.T.Lund, P.Eng., PWLF, Director of Operations COUNCIL MEETING Council/Committee APRIL 22, 2013 Date: Attachments: TWO RECOMMENDATION RESOLVED THAT Council receive Report OPS 13-07 Shovel Ready Projects as information. EXECUTIVE SUMMARY Staff have summarized a list "shovel ready" or construction ready projects that await funding sources in order to proceed. HISTORY Council at their 2013 budget deliberations requested staff report back on a list of shovel ready infrastructure projects that had been designed, approved and ready to tender in the event an infrastructure program made capital dollars available for municipalities to access. COMMENTS The last time a list of shovel ready projects was prepared was in 2009 (see attached). Since then a lot of the work on Concession Street West, Lisgar Avenue and Quarter Town Line Road has been completed with the assistance of the Building Canada Fund (BCF) and Infrastructure Stimulus Fund (ISF). The new Airport Terminal Building was completed with the assistance of the Community Adjustment Fund (CAF). In the recent 2013 federal budget, $53.5B was announced to be allocated over the next 10 years to national infrastructure programs (water, transportation and other infrastructure) with the details are awaited by the provinces and municipalities to determine future grant programs. CAO -.... .. _ . ./ Town ofTillsonburg Shovel Ready Projects Potential Funding Project Department Sources Status of Approvals Project Cost Value Construction Ready for April 2009: Create or maintain jobs, 30-40 Currently, not in the positions. Reduced GHG emission due Newell Road-Baldwin Street to Town Limits Roads 2009 budget MOE approved $670,000 the improvement of roadway Create or maintain jobs, 30-40 Quarterline Road-William Street to Gibson 2008 Cfwd project -MOE approval positions. Reduced GHG emission due Drive Roads in budget expected Feb 2009 $396,000 the improvement of roadway Safety I Major route for people walking 2009 AM Project from west side of the town to Down Participark Bridge-Deck Replacement Roads Request $330,000 Town Core Currently, not in Fourth Street Curb, Gutter and Sidewalk Roads 2009 budget $90,126 Environmental issue/ create jobs Reynolds Lane, Skate Park parking lot, Improve Parking facility and Attract Baldwin Street parking lot Parking/Facilities 2009 Budget Contract awarded $186,289 people shopping Town Down Safety , extend the asset life span by Quarterline Road-Stoney Creek to North 2009 AM Project several years. Create or maintain jobs, 10· Street -top coat asphalt Roads Request $140,000 15 positions. Safety, extend the asset life span by Quarterline Road-North Street to Town several years. Create or maintain jobs, 10· limits-top coat asphalt Roads 2009 Budget $140,000 15 positions. Construction Drawing in Progress: 2009 AM Project Create or maintain jobs, 30 -40 Concession Street-Quarterline Road to Request as a BCF Construction scheduled positions. Reduced GHG emission due 150m East of Charlotte Avenue Roads project for summer 2009 $860,499 the improvement of roadway Create or maintain jobs, 30-40 Quarterline Road-Baldwin Street to Currently, not in the positions. Reduced GHG emission due Esseltine Drive/Sanders Crescent Roads 2009 budget $770,000 the improvement of roadway 2009 AM Project Create or maintain jobs, 30-40 Quarterline Road -Concession Street to Request as a BCF Construction scheduled positions. Reduced GHG emission due Esseltine Drive/Sanders Crescent Roads project for spring 2010 $1,243,055 the improvement of roadway Create or maintain jobs, 30 -40 Quarterline Road-Beech to Fairway Hills 2009 AM Project positions. Reduced GHG emission due Blvd Roads Request $640,000 the improvement of roadway Resurface including curb and storm sewer Job creation. Accessibility. Providing Parking Lot #SA, A7 and 9A Parking 2009 Budget $480,000 improved parking for the downtown. 2009 AM Project Request for partial Library Accessibility Improvements Library amount $120,000 Inclusiveness of all residents. Town of Tillsonburg Shovel Ready Projects Potential Funding Project Department Sources Status of Approvals Project Cost Value Construction Ready for 2013: Stage 2-Trottier Subdivision I Forest Ridge Create or maintain jobs, 10-15 positions. Estates -Ridge Boulevard-Goldenrod to Reduced GHG emission due the Woodhaven Blvd Roads 2014 budget MOE approval pending $320,000 improvement of roadway Create or maintain jobs, 10-15 positions. Stage 3-Trottier Subdivision I Forest Ridge Reduced GHG emission due the Estates -Lady Ave, Denis Ct, Rid hard Ct. Roads Future budget MOE approval pending $650,000 improvement of roadway Create or maintain jobs, 10-15 positions. Stage 4-Trottier Subdivision I Forest Ridge Reduced GHG emission due the Estates -Goldenrod Dr, Burdock Ct. Roads Future budget MOE approval pending $450,000 improvement of roadway Create or maintain jobs, 10-15 positions. Newell Road Reconstruction-Baldwin Reduced GHG emission due the Street to Town Limits Roads Future budget MOE approved $747,000 improvement of roadway Create or maintain jobs, 10-15 positions. Reduced GHG emission due the Third Street-Lisgar Ave. to Queen St Roads Future budget MOE approved $215,000 improvement of roadway Construction Drawings in Progress: Create or maintain jobs, 10-15 positions. Stage 1-Glendale Drive Recon-Dwgs submitted for Reduced GHG emission due the Hawethorne and Parkside Drive Roads 2014 Budget approval $595,000 improvement of roadway Create or maintain jobs, 10-15 positions. Stage 2 -Glendale Drive Recon -Glendale Dwgs submitted for Reduced GHG emission due the Drive -Victoria to Poplar Roads Future budget approval $885,000 improvement of roadway Create or maintain jobs, 10-15 positions. Concession Street Recon -Maple Lane to Dwgs to be completed Reduced GHG emission due the Demeyere Aveneue Roads Future budget by Dec 2013. $780,000 improvement of roadway Title: Report No.: Author: Meeting Type: STAFF REPORT OPERATIONS SERVICES Earth Day and Town Environmental Initiatives OPS 13-08 S.T.Lund, P.Eng., PWLF, Director of Operations COUNCIL MEETING Council/Committee APRIL 22, 2013 Date: Attachments: NONE RECOMMENDATION RESOLVED THAT Council receive Report OPS 13-08 Earth Day and Town Environmental Initiatives. EXECUTIVE SUMMARY Earth Day is April 22nd, 2013. Environmental Programs and initiatives create quality of life and sustainable practices to reduce our carbon footprint, lifecycle costs and improve health and welfare of our residents. A summary of the Town of Tillsonburg initiatives that have been implemented over the years and contributions to create a green environment are summarised. COMMENTS While the town has no formal green strategy or policy we have been active in implementing green strategies and environmental initiatives as that are not limited to but include the following: 1. Piloting LED and Induction Street lighting (Next 1-2 years). 2. ERIP and saveON energy programs for energy efficient devices for the electricity sector. 3. Conservation, Appliance Retirement and Energy Saving (coupon) programs. 4. Peak saver and Demand Side Management in Electricity to reduce the overall provincial peak requirements through residential, commercial and industrial initiatives and programs. 5. Smart Meter and Grid implementation to allow greater options in managing and optimizing our electrical demands and future options (electric vehicles, distributed generation etc.). CAO Title: Report No.: Author: Meeting Type: STAFF REPORT OPERATIONS SERVICES Unit #66 Bucket Truck Failure OPS13-09 Dave Davis, Fleet Manager S.T.Lund, P.Eng., PWLF, Director of Operations COUNCIL MEETING Council/Committee APRIL 22N° 2013 Date: Attachments: NONE RECOMMENDATION RESOLVED THAT Council receive Report OPS 13-09; FURTHER RESOLVE THAT Council authorize a lease at a cost of $4,700 per month for a new material handler bucket truck to replace Unit #66 and a new truck be purchased in 2013 to replace Unit #66 as per option #5 contained within Report OPS13-09. EXECUTIVE SUMMARY Structural failure of Unit #66 occurred in March 2013 and to provide repair/replacement options. HISTORY Unit #66 is a 2000 IHC Hydro material handler bucket truck which was scheduled for replacement and deferred for budgetary reasons. During 2013 budget deliberations staff expected the life expectancy of the vehicle could be extended through an investment of maintenance and repair dollars. This unit has suffered a chassis frame failure on the left side as a result of rust jacking and as such has been removed from service for safety reasons. Staff was not aware of the severity of the condition at the time of budget deliberations. Options to remedy the situation include: replacing the frame and frame components on the existing unit: replacing the unit with a used or demo unit; and replacing the unit with a new unit. CAO with a hybrid package and are usually very minimal in size with regards to body configurations and compartments and would not likely meet our current build specifications. PosiPius currently has a 2011, 55' material handler for $260,000 with a 3 month warranty on the aerial and no warranty on the chassis. Wajax has no demo units available at this time but could supply units from the United States which would require additional costs to meet Canadian safety standards. Altec has been contacted and has not yet supplied pricing and availability on their demo units. Based on the currently available information, replacing the Town unit with a demo unit is not recommended at this time Option 3: Purchasing a used unit. Used units meeting all necessary inspection, safety and high voltage operating environment condition requirements are currently unavailable both at the dealers and on the used vehicle markets. Used units that staff have been able to previously source failed to meet stability and high voltage certification requirements for use in our operation. Used units run the risk of an unknown usage and maintenance history and may pose a risk of mechanical failure and unknown continued life expectancy and is not a recommended option at this time. Option 4: Lease and plan for the future purchase of a new unit. This option would be to purchase a new unit to meet our specifications. A new unit would offer the best long term solution with the lowest possible maintenance costs. The unit would be purpose built for the job task requirements while meeting all current safety and inspection certification requirements and would have the longest lifecycle of any of the other options. Options to fund a replacement unit within the current 2013 budget are limited and to present an option that would require debt or taxation increases in the current budget is not desirable. Staff would pursue the following under this option: 1) Short term rental or lease for the remainder of 2013 at which time the replacement unit can be addressed during the 2014 budget process. Rental payments of $4,700 per month for the remainder of 2013 totaling $43,000 and an estimated $30,000 to $40,000 in 2014 until new unit delivery would be recouped from THI through increased Fleet charges resulting in no significant variance to the Town Fleet operating budget in 2013 or 2014. Total rental charges to be recovered from THI would be in the $75 -$80,000 dollar range and further discussion with THI would be required. 3 CAO APPROVALS Director Name/Signature Finance Name/Signature S.T.Lund, P.Eng., PWLF, Director of DATE: April 12, 2013 Operations Darrell Eddington, Director of Finance 5 DATE: April 12, 2013 CAO Title: Report No.: Author: Meeting Type: STAFF REPORT OPERATIONS SERVICES Tender Results for Thistle Court Reconstruction OPS 13-11 S.T.Lund, P.Eng., PWLF, Director of Operations COUNCIL MEETING Council/Committee APRIL 22, 2013 Date: Attachments: NONE RECOMMENDATION RESOLVED THAT Council receive Report OPS 13-11 Tender Results for Thistle Court Reconstruction. RESOLVE THAT Tender T2013-001 be awarded to Terracon Underground of Brantford, Ontario at a cost of $379,809.20 subject to County of Oxford and MOE Approval. RESOLVE THAT council approve funding the expenditure of $255,986 from the 2012/2013 Gas Tax allocation, as per the 2013 town capital budget, for the town component of Tender T2013-001. EXECUTIVE SUMMARY Tender were called on the reconstruction of Thistle Court with seven plan takers and a total of five bids were received on April 11th, 2013 with the lowest bid from Terracon Construction of Brantford Ontario at a cost of $379,809.20 (HST Included). COMMENTS The project includes reconstruction of Thistle Court Reconstruction from the Cui-de sac to Golden Rod Drive including road, curbs, storm sewers, water main and boulevard restoration. Also included is County of Oxford funded water main replacement. The entire project is planned in the 2013 budget at a cost of $428,508 which includes County water main and sanitary sewer funding of $172,482 and town funding of $255,986. Top lift asphalt is planned for 2014 and included in the 2013 budget and business plan. Preliminary design engineering revealed the sanitary sewer to be in better condition than expected and a result no rehabilitation was required. CAO THE CORPORATION OF THE TOWN OF TILLSONBURG DEVELOPMENT & COMMUNICATIONS DEPARTMENT REQUEST FOR PROPOSAL PROPOSAL FOR ANIMAL CONTROL SERVICES Closes April 5, 2013 \ I PROPOSAL FOR ANIMAL CONTROL SERVICES PAGE 3 OF 22 GENERAL DESCRIPTION The Corporation of the Town of Tillsonburg (Town) is seeking quotations for the provision of animal control for a two (2) year term. OWNER'S REPRESENTATIVE Owner's representative is Geno A. Vanhaelewyn, CBO, Property Standards & By-Law Enforcement Officer (519) 842-9200 Ext. 2234. All inquiries shall be directed to the Owner's Representative. DELIVERY OF BID DOCUMENTS Tender submissions for Proposal for Animal Control Services will be received in a sealed envelope by the CBO, Property Standards & By-Law Enforcement Officer/designate, 10 Lisgar Avenue, Tillsonburg N4G 5A5 before 2:00p.m. on April 5, 2013, local time. QUOTATION ACCEPTANCE PERIOD Quotations are to remain firm for acceptance for sixty (60) days after the closing date. The lowest or any quotation not necessarily accepted. TERMS AND CONDITIONS Late Submissions Tenders received later than the time specified will not be accepted, regardless of any postal seal date and such quotations will not be opened and will be returned by regular registered mail or picked up by the owner. Bid Submission Contents The bid submission envelope shall contain the Form of Tender (Pages 16 to 20 inclusive of this package) and other documentation required to be submitted at time of bid closing. Payment Terms Town of Tillsonburg payment terms are 45 days. PROPOSAL FOR ANIMAL CONTROL SERVICES PAGE 5 OF 22 All bids must be on the Form of Tender supplied by the Town and be signed and sealed by the bidder. A bid submitted by a corporation shall bear the corporation seal and the signature of a duly authorized officer or officers who may be required to present evidence of his/her or their authority to sign. Where a bid is a joint venture, they shall comply individually with this direction. Successful bidders shall be responsible for all permits where applicable. Where sub-trades are to be used, a complete list showing sub-trade name, owners, phone numbers and addresses shall accompany the quotation. The amount of indebtedness to the sub-trade for works to be performed shall be clearly shown on the list. Sub-trades may be changed by the main contractor but only on written approval by the appropriate Manager or the Consultant of the Town. Rights of the Town The Corporation of the Town of Tillsonburg reserves the right to reject any or all tenders for any reason whatsoever and to accept any tender considered best for its interest. Bids which are incomplete, conditional or obscure, or which contain additions not called for, erasures, alterations or irregularities of any kind, may be rejected as informal. The bidder may, however, submit alternative prices on any item for consideration. The Town reserves the right to waive informalities at its discretion. Bids containing prices that are unbalanced and are likely to affect adversely the interest of the Town may be rejected. The Town shall be the sole judge of such matters. Any contingency allowance to be included shall be stated by the Town and no bidder shall include any contingency allowance in any bid. Whenever the amount bid for an item does not agree with the extension of the estimated quantity and the quoted unit price, the unit price shall govern and the amount of the total Tender Price shall be corrected accordingly. Any quantities provided in this tender shall be used as a basis of calculation upon which the award of contract will be made. These quantities are not guaranteed to be accurate and are furnished without any liability on the part of the Town. Rights of the Bidder Any bidder will be permitted to withdraw his/her bid unopened after it has been deposited with the Town, provided such request for withdrawal is received in writing prior to the closing date and time. PROPOSAL FOR ANIMAL CONTROL SERVICES PAGE 7 OF 22 Such policy shall contain: • a "Cross Liability" clause or endorsement; • an endorsement certifying that the Town of Tillsonburg and (insert bidder/contractor is included as an additional named insured; • an endorsement to the effect that the policy or policies will not be altered, cancelled or allowed to lapse without thirty days prior written notice to the Corporation. The Liability Insurance Policy and/or endorsements shall be satisfactory to the Town. Successful Bidder/Provider Responsibilities The contract must be completed by the time as specified in the Form of Tender or as agreed upon in the contract. The Bidders are assumed to have made themselves familiar with and will abide by all Federal, Provincial, Municipal and Local Laws, rules and regulations which in any way affect the work, and no plea of misunderstanding will be considered on account of ignorance thereof. If the bidder shall discover any provisions in the drawings, specifications or contract, which are contrary to or inconsistent with any law, rule or regulation, they shall at once report it to the Owner's Representative, in writing. Claims received by the successful bidder by sub-trades, the public or any other Town departmenUdivision shall be dealt with immediately by the successful bidder. If a claim is settled to the satisfaction of the claimant, the successful bidder shall submit to the appropriate Manager, a copy of the claimant's release. If the successful bidder and/or his insurance company reject a claim, the successful bidder shall report this fact in writing to the appropriate Manager as soon as possible. Should the successful bidder be unable to resolve the claim within two weeks after receipt of such claims, he shall report to the appropriate Manager, the steps being taken with respect to the claim. The Provider, by executing the contract, unequivocally acknowledges that he/she is the constructor within the meaning of the Occupational Health and Safety Act and amendments thereto, as applicable to the scope of work outlined in the quotation document. The Provider shall insert the firm's WSIB account number on page 1 of the Form of Tender. This number is required in order to verify the firm's standing with the Board at the time of the recommendation to award this contract. The successful bidder shall supply all materials and equipment necessary for the completion of the work. \ ) OR OR PROPOSAL FOR ANIMAL CONTROL SERVICES PAGE 9 OF 22 2. Performance Review An annual performance review will be scheduled to discuss any issues and concerns that the Town may have regarding the service provided. 3. Enforcement of By-Laws Enforcement of By-Laws will be provided by the Town of Tillsonburg's By-Law Enforcement Officer(s). 4. Calls for Service Canines The Provider shall respond to calls for service regarding dogs running at large within The Town of Tillsonburg. Complaints will be forwarded to the Provider from the Town, and the OPP regarding dogs running at large. The Provider will be responsible for providing documentation of incidents which will be submitted to the By-Law Enforcement Officer. The Provider shall respond to calls for service from the Ontario Provincial Police without obtaining prior consent from the Town. Felines Complaints will be forwarded to the provider from the Town. The Provider shall attend the residence with authorization from the Town. In the event that the cat is not confined, the Provider shall receive authorization from the Town to offer the use of a live trap in order to contain the animal. 5. Compensation Service will be tendered in one of three ways: 1) On a per call basis, (use Pricing Pages A , or B) 2) By monthly retainer (use Pricing Pages C or D) 3) The Bidder may submit a tender by per call basis and by monthly retainer. (complete Pricing Pages as applicable). PROPOSAL FOR ANIMAL CONTROL SERVICES PAGE 11 OF 22 10. Service Hours The Provider shall maintain a communications system for 24 hr. service, 7 days per week (such as pagers, cellular phones, and personal business lines) for guaranteed and expedient response time. The phone service shall be answered by a person not an answering machine. The cost of telephone service must be considered in the overall costing of the tender as no additional compensation will be provided. Cellular service and/or pager service may be used as well instead of live person answering provided that the caller may leave their number and the service Provider will be notified by paging or cellular notification service immediately. 11. Animal Pick-up The Provider shall pick-up confined cats authorized by the Town. The Provider shall confine and capture dogs running at large on a complaint basis only. Patrols will be allowed only as per Section 12. Timely response to call for service is expected of the Provider by the Town. Information on approximate response time is to be provided to the complainant at the time the call for service is received by the Provider. If the canine or feline is identifiable via animal tag, the Provider shall contact the owner upon pickup while in Tillsonburg to make immediate arrangements if possible to return the animal to the owner. The Provider agrees to provide mobile lnterac and credit card service for owner payment if the pound facility is more than 1 Okm from the Town of Tillsonburg boundary. Provide the maximum expected response time on the Form of Tender. 12. Patrols Patrols shall be scheduled at the request of the Town and shall not be performed on a routine basis. Please include compensation rate expected (flat rate or mileage rate) when tendering. 13. Live Traps The Provider shall be equipped to trap and remove dogs and cats. PROPOSAL FOR ANIMAL CONTROL SERVICES PAGE 13 OF 22 17. Adoption Policy The Provider shall provide a comprehensive adoption program. The details of the program shall be provided with the tender submission. Accurate records will be kept by the Provider related to all adoptions of all animals. The Provider may retain any revenue derived from an adoption of an animal. 18. Disposal All animals to be euthanized shall be dealt with in a humane way and in accordance with Provincial regulations. A certified and licensed Veterinarian will conduct all disposals. The Provider shall be responsible to assume the costs of disposal of all euthanized animals. Disposal shall be done by cremation, and under the rules and regulations of The Animals for Research Act. All animals diagnosed as diseased by a certified and licensed Veterinarian may be disposed of immediately. All others must be held in conformance with Provincial regulations. All records related to disposal of any animal shall be kept and available to the Town upon request. 19. Facilities The Provider shall provide and maintain a pound facility and offer animal control services in accordance with all relevant legislation and regulations, including, but not limited to: The Animals for Research Act, The Pounds Act, the Oxford County Board of Health, The Health Protection and Promotion Act (rabies), applicable Municipal By-laws, The Municipal Act, and any rules or regulations established by Ontario Ministry of Agriculture, Food, and Rural Affairs (OMAFRA). The facility will include an indoor and outdoor run area as well as holding cages. The Provider must operate and be licensed under the rules and regulations of The Ontario Ministry of Agriculture, Food and Rural Affairs. The Provider should be a member in good standing of The Association of Animal Shelter Administrators of Ontario. Animal control facilities should be capable of housing enough animals for periods beyond the required three day stay, in an effort to promote adoption. PROPOSAL FOR ANIMAL CONTROL SERVICES PAGE 15 OF 22 The Provider shall identify the type of vehicle(s) to be used including make, model, year and number. Proof of insurance shall be provided to the Town as part of a successful Tender and prior to the execution of a Contract Agreement for service. The Provider shall provide a Safety Standard Certificate on an annual basis. The vehicle(s) used for animal control services shall be equipped with trained staff in the care, capture, confinement and handling of injured or difficult animals. The equipment in the vehicles shall include, but not be limited to, nets, cages, collars, leashes, tranquilizer guns, traps, etc. The Provider shall be responsible for all costs including fuel, operation, maintenance, licence and insurance of all equipment and vehicles used to supply the Animal Control Service. 24. Early Cancellation The contractor may give notice of cancellation of the contract with six (6) months written notice. 25. Hold Harmless Clause The Provider shall indemnify and hold harmless the Town of Tillsonburg from and against all liability, losses, damages, suits and actions resulting directly or indirectly from the performances of his/her duty (duties) and/or the performance of the contract. PROPOSAL FOR ANIMAL CONTROL SERVICES PAGE 17 OF 22 EMAIL ADDRESS ____________________________________ ___ DATEOFTENDER ____________________________________ __ Additional Information -MUST be completed by all Bidders 1) Operational Hours for Animal Control and Pound Facility: 2) Hours of Operation for Calls for Service 3) Method of Receiving Calls (please provide all telephone numbers, cell phone numbers, toll-free numbers, pager numbers) 4) List of Vehicles to be used in providing Service (e.g. make, model, and year) 5) List of Equipment to be used in providing Service (e.g. tranquilizer gun, net, number of live traps) PROPOSAL FOR ANIMAL CONTROL SERVICES PAGE 19 OF 22 Pricing Pages You may bid on a per call out basis or monthly retainer basis or both. A -Per Call Out -Canines Item Year1 Year2 Call out fee for services Boarding fee cost per day Cost of euthanasia per canine Cost of disposal per canine Mileage rate per requested patrol Flat rate per requested patrol Court appearance fee Live trap placement fee 8-Per Call Out -Felines Item Year 1 Year2 Call out fee for service Boarding fee cost per day Cost of euthanasia per feline Cost of disposal per feline Live trap placement fee PROPOSAL FOR ANIMAL CONTROL SERVICES PAGE 21 OF 22 Map of the Town of Tillsonburg :lll!lill D ... ••• . ·· .... ·.·. . ..· ·.· ,....A_ i TOWN ()F .·.· .. ··. V"'11 TILLSON BURG • . i .... Title: Report No.: Author: Meeting Type: Council Date: Attachments: STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Animal Control RFP DCS 13-26 GENO VANHAELEWYN -Chief Building Official COUNCIL MEETING APRIL 22, 2013 2013 ANIMAL CONTROL RFP, CRANBERRY KENNELS RFP, HILLSIDE KENNELS RFP RECOMMENDATION "Resolve that Council receives report DCS 13-26 Animal Control Services RFP; FURTHER RESOLVE THAT Council award Hillside Kennels Animal Control Ltd. the contract for the provision of animal control services in the Town of Tillson burg; AND FURTHER RESOLVE THAT By-Law ____ be brought forward in that regard for council consideration. EXECUTIVE SUMMARY The purpose of this report is to consider the submissions received in response to a Request for Proposal for Animal Control Services; and to recommend a proponent to undertake these services for the municipality. In order to enforce animal control by-laws the municipality, in the past, has retained an outside service provider. The last request for proposal for animal control services was issued in 2011. This competition resulted with the Town entering into an agreement with Maple Oak Kennels. Since that time, Maple Oak Kennels has continued to provide these services for the Town. Recently Maple Oak Kennels advised that they can no longer continue as the provider of this service. As part of efforts to examine cost saving opportunities and also to ensure the tax payer receives efficient services and appropriate costing; Town staff prepared a Request for Proposal (RFP) for Animal Control Services (attached to this report). The 2011 RFP template document was used for this request and the term of the contract is recommended to be set for two years with an option of renewal for an additional two years. CAO CATS Description of Service Hillside Cranberry CaUOut"Fee for Service 90.00 80.00 Boarding Fee Per Day 17.00 18.00 MISC. Description of Service Hillside Cranberry Live Trap Placement 70.00 90.00 Dead Animal Pick-up 130.00 80.00 Availability for Calls of Service 24/7 24/7 To better assist in the development of the evaluations the following table represents an analysis of 2012 animal control activity using the above proposed rates: Call Out Events Euthanasia & Disposal ·rot;;J.:.oor~s·· .• 2012 Activity 21 ··1.2 1 Hillside 1,890.00 •··• ·.2o~:oo··· 60.00 Call Out Events 122 10,980.00 Euthanasia & Disposal 101 5,050.00 Cranberry .· ·. 1,680.00 93.00 9,760.00 7,676.00 2SA1.D.OO The spreadsheet projects the costs for 2013 with Hillside Kennels being the lowest at $25,715.00 followed by Cranberry Kennels at $27,399.00. The difference between the two proponents is $1,684 and appears to be due to the activity and fees related to cats. On April 16, 2013 Cranberry Kennels notified the Town in writing that they decided to withdraw their RFP proposal and no longer wish to be considered for the animal control service contract. 3 D CAO STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Title: Sign Variance -Landmark Homes Report No.: DCS 13-24 Author: GENO VANHAELEWYN -Chief Building Official Meeting Type: COUNCIL MEETING Council Date: APRIL 22, 2013 Attachments: VARIANCE REQUEST, SITE PLAN, ELEVATIONS RECOMMENDATION "RESOLVED THAT Council receive report DCS 13-24 and that a variance to Sign By-Law 2976 be granted for the construction of a temporary 2 sided 8 foot x 8 foot x 12 foot high subdivision promotional directional sign located within the Town road allowance on the East side of Quarter Town Line just north of William Street" "and that Council authorize staff to enter into an encroachment agreement with the subdivision owner for the placement of the temporary sign." EXECUTIVE SUMMARY Building Services received a request from the developer's real estate agent for the construction of a subdivision promotional directional sign within the Town's road allowance. A review of the request revealed that the proposed sign and location would not comply with Sign By-Law 2976 and therefore could not be processed/issued. This information was provided to the applicant and subsequently the applicant requested that the sign and the proposed location be considered for a variance to the Sign By-Law. An email from the owner's agent (Chris DeCiark -Century 21) along with the proposed signage outlining the request has been attached to this report. The applicant proposes to construct a twelve foot high two-sided ground sign in a V-shape with a sign dimension of eight feet wide by eight feet high to be located within the road allowance on the East side of Quarter Town Line just north of William Street as indicated on the attached drawings. The purpose of the signage is to promote the Oak Park subdivision, particularly the William Street phase of the subdivision development. CAO APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature GENO VANHAELEWYN DAVID SAMIS 3 DATE: APRIL 10, 2013 DATE:APRIL 10, 2013 DATE: CAO \ Landmark Homes Sign Chris DeClark to: GV anhaelewyn 03/14113 10:24 AM Hide Details From: "Chris DeClark" <chris.declark@century2l.ca> To: <GVanhaelewyn@tillsonburg.ca>, Security: Page 1 of 1 To ensure privacy, images from remote sites were prevented from downloading. Show Images History: This message has been replied to. 2 Attachments ..,.., ! ~· Proof.pdf Proof(l).pdf Hi Gino, I will attach the proposed sign and how it will be situated on the property directly behind the guard rail on Quarterline Road. We will maintain the sign and construct it in a professional manner that meets your standards. The reason for this placement is to direct traffic to our new subdivision on William Street. We have made several attempts to place moveable signage on Quarterline road, but after losing 5 signs, we feel it's best to have a larger sign that is a permanent structure. We are hoping this will increase awareness to our new subdivision and lead to more new home construction sales. Let me know if there is anything else you need, Take Care Chris Chris DeCiark I Branch Manager CENTURY 21 HERITAGE HOUSE 86 Broadway Street, Tillsonburg Ontario,.N4G 3P6 Direct Line: 519-983-7000 1 Fax: 519-688-0633 I E-Mail: chris.declark@century21.ca .:..:.wri.w,:.J.N~. tilli!ls~own,o~OJ..~rq""r""'ea"-'.l·t""o'"'".r.""'ca,____~~~~-----~~----· ···--- ~ Is it really necessary to print this e-mail? Think green ----------- _-!__: _ _::_ __ _: _-t This e.-mail message contains confidential information intended only for the use of the individual or entity named above. Any unauthorized use or disclosure is strictly prohibited. IF you have received this communication in error please immediately delete the e-mail and either notify the sender at the above e-mail address or by telephone at YOUR PHONE. file://C:\Documents and Settings\gvanhaelewyn\Local Settings\Temp\notes6CDBDA\~web2292.htm 4/2/2013 \ I Signature: Please check this proof carefully for errors and omissions. Your signature constitutes acceptance of fu/1 responsibility for a/1 errors, omissions, and legal and ethical compliance in this document. Bennett Signs will not accept responsibility for errors overlooked at this stage of proofing. Any changes from your previously approved copy will be charged extra according to both time and materials. Colours are representative only. All artwork is proper(y of Bennett Signs and may not be reproduced without express written permission. Quotes are valid for 30 days. A 50% deposit Is required, Applicable taxes are extra. Date MEETING: PLACE: DATE: TIME: AGENDA ITEM 2 3 4 I Minutes GENERAL MEETING Tillsonburg, OPP Detachment Boardroom Wednesday, January 16, 2013 8:00a.m. DISCUSSION Call to Order Attendance Declaration of Pecuniary Interest Approval of Agenda The Agenda was presented to the Board for approval. . OUTCdME/ACTION The Vice Chair called the General session of the Board to order at 8:00am. Present: John Smith, Vice Chair David Palmer Councillor Brian Stephenson Susie Wray, Secretary Insp/Detachment Commander, Tim Clark Regrets: Larry Scanlan, Chair Mayor John Less if None declared On motion made by David Palmer, seconded by Councillor Stephenson, and carried, the Agenda was approved. 5 Approval of Prev,ous Minutes 6 The Minutes of a meeting of the Board held on December 19, On motion made by Councillor 20 12 were presented to the Board for approval. Stephenson, seconded by David Palmer and carried the Minutes ofthe meeting held on December 19,2012 were approved. Issues Arisingfi·om previous minutes None 7 Presentations I Delegations 8 Dlnspector, Tim Clark: Heavy Trucks on Quarterline Road Patrols have been active in this area with no occurrences of heavy trucks to repott. Correspondence None 1 AGENDA DISCUSSION OUTCOME/ACTION ~TEM J 10 cont'd • Failure to Yield/Improper Turn, 3 • Noise, 2 • Other 13 Total tickets written = 129 0 Inspector, Tim Clark presented the Oxford County Public Complaints report with three reports for 2012 and 0 for 2013. Uncivil to Public, unsubstantiated Uncivil to Public, unsubstantiated Service Complaint, Ongoing 0 Inspector, Tim Clark presented the OPP Auxiliary Western Region Monthly Unit Summary for December 2012 which represents the following contract code locations: Ingersoll, Tillsonburg, EZT, Blanford Blenheim and Norwich Township. • Authorized Strength is reported as 35, Actual is 27 • Total Hours for December 2012 = 493 • Total Hours 2012 = 5385 • Total Hours within Tillsonburg = 65 0 Crime Stoppers ofOxford Inc. Report Inspector, Tim Clark presented the report for Oxford Crime Stoppers for December 2012. Monthly Tip Statistics for December 2012 Total Calls Received, 27 Woodstock PS Tips, 13 OPP Tips, 9 Assigned out to other Crime Stoppers Programs , 5 Calls received after hours by answering service, 8 Web Tips ,7 CS Statistics (YTD= Year To Date I Sf = Since Inception) Tips Received, 27 in December 2012 I YTD 337/ SI 8,227 Arrests, 0 in December 2012 I YTD 26 lSI I 007 WPS Arrests, 0 in December 2012 I YTD 21 I Sl, N/A OPP Arrests, 0 in December 2012 I YTD 4 I Sl, NIA Web Tips, 7 in December 2012 I YTD 66 I Sl, 326 In House, 7 in December 2012 I YTD 69 I Sl, 1099 Call Centre, 8 in December 2012 I YTD 136 I SI, 14 73 E-Transfer, 5 in December 2012, YTD 62 I Sl, 1152 Cases Cleared (YTD= Year To Date I Sf= Since Inception) Total Cleared, 0 in December 2012 I YTD 27 I SI, I ,320 Total Charges Laid, 0 in December 20 12 I YTD 80 I SI, 2,424 WPS Charges, 0 in December 2012 I YTD 57 I SI, Nl A OPP Charges, 0 in December 2012 I YTD 13 I Sl, NIA 3 AGENDA DISCUSSION OUTCOME/ACTION 'JTEM ) 10 cont'd 0 Inspector, Tim Clark presented a copy of a cheque issued to the Town ofTillsonburg regarding Prisoner Escmt services rendered. II Committee Reports None 12 OAPSB 0 Payment of annual OAPSB and OAPSB Zone 4 dues On motion made by David Palmer, seconded by Councillor Stephenson and carried, it was resolved that the annual membership fee of$1,106.27 be paid to the OAPSB and the annual membership fee of $50 be paid to the OAPSB, Zone 4. 13 Other Business I Public Discussion 0 Community Policing Update Vice Chair is to notify the Board once Sgt. Fashing has set a meeting date for this group. 0 Speed Sign The Vice Chair reported that the speed sign is expected to be Sgt. McCoy to adviseS. Wray once unit is delivered this week. received and inspected, to remit payment to Davtech. 0 20 13 Business Plan \ General discussion 14 Date of Next Meeting Wednesday, March 20,2013 15 Adjournment On motion made by Councillor Stephenson, seconded by David Palmer and carried, the meeting was adjourned at 9:11a.m. Susie~ry. 5 MINUTES FOR FEBRUARY 28, 2013 DATE: Thursday, Feb. 28, 2013 T ,.....~. ,...,T"'T "all t y • ~ tJ 111""1 J LV'-'"' ••vr11: 1narwuuu Lounge in '-'Umllluuu.y \.-t:nue TIME: 3:30 p.m. 1. Meeting was called to order at 3:35 p.m. 2. Attendance-Paul DeCioet, Marian Smith, Brian Stephenson, Kelly Batt, 3. Approval of additions to agenda -Brian and seconded by Sue 4. Approval of Minutes from January 30,2013-Marian and seconded by Sue 5. Disclosure of Pecuniary Interests -none NEW BUSINESS: a) Oxford County trails have $75,000 funding to connect the trails being developed at this time. Good news to developing trails. b) Heritage and Beautification along with members from TACAC will form a new committee to complete projects and efforts with common interests held by both committees. Example, the significant tree research and development into a pamphlet or booklet to be presented to Tillsonburg residents and visitors. c) A :osurvey was suggt:l!ltcu i.o gai.hcr opiuiuus rcganiiug i.he ucw Tillson burg Cemetery Signage. List options in the survey and then make the final changes decided by the Cemetery Committee. Council has approved the forming of the Cemetery Committee ( could be a combination of Heritage/Beautification and TACAC members) Tho C>n.-.rau ,.nnlrJ ho t>ntnnlo4-<>rJ ur>fh ,._..., .. H o fn .. n> l<>ffor Qn.rl o .rl.-nn •••"' ...,..,.,. T ,...J -~-•-t>J"" .._._a.a&p•-•--•• ••a.a "' •••-• .. ,-•v• ••• .. ..., .... ...,. _ ..... M ~ ... "'1 .. box placed strategically. Do it in April and feature it in "Focus." ROUNDTABLE: 1. Rationale for joining H&B with TACAC was to increase committee size so that new members could work on projects of interest-such as historical trees, establishing a booklet, adding plaques to significant trees in Tillson burg. 2. Marian has found a link to her research with The Carolinian Canada group and she will contact them. MEETING ADJOURNED: 4:45 p.m. \ THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3719 A BY-LAW TO PROVIDE FOR THE ADOPTION OF BUDGETARY ESTIMATES, TAX RATES AND TO FURTHER PROVIDE FOR PENALTY AND INTEREST IN DEFAULT OF PAYMENT THEREOF FOR 2013. WHEREAS Section 290 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that the Council of a local municipality shall prepare and adopt estimates of all sums required during the year for the purposes ofthe municipality, WHEREAS Section 312 of the said Act provides that the Council of a local municipality shall, after the adoption of estimates for the year, pass a by-law to levy a separate tax rate on the assessment in each property class, and WHEREAS Sections 307 and 308 of the said Act require tax rates to be established in the same proportion to tax ratios; and WHEREAS regulations require reductions in certain tax rates for certain classes or subclasses of property. Now therefore the Council of The Corporation ofthe Town ofTillsonburg enacts as follows: I) That the budget estimates setting out the revenues and expenditures as detailed in the Business Plans for the year 2013, and endorsed by resolution, March lith, 2013, raising the following amounts from realty taxation be adopted: A) A general municipal levy of$12,391,879. B) A special levy for core area parking of$136,650. C) A special levy for the Business Improvement Area of $102,900. 2) That the tax rates hereby adopted for each class for the year 2013, excluding local improvement rates or other special charges collected as taxes, shall be the tax rates as listed on Schedule "A" attached hereto and forming part of this by-law and the tax rate for each class shall be applied against the whole of the assessment for real property for that particular class and purpose. 3) That every owner shall be taxed according to the tax rates in this by-law. The taxes for a particular property shall be calculated by applying the Current Value Assessment against the tax rates set out and further adjusted as required by the provisions of the Municipal Act, 2001, S.O. 2001. Such taxes shall become due and payable in two installments as follows: ALL PROPERTY CLASSES: FIRST INSTALMENT SECOND INSTALMENT Thursday, August 22, 2013 Thursday, October 24, 2013 Notice of such taxes due shall be sent by first class mail to those persons shown as liable for the payment of taxes. 4) That a charge as a penalty of I and 1/4 per cent on the amount of any outstanding taxes levied in 2013 shall be made on the first day of default and on the first day of each calendar month thereafter in which default continues until December 31, 2013, and any such additional amounts shall be levied and collected in the same marmer as if they had been originally imposed with and formed part of the taxes RTC/RTQ RT RESIDENTIAL MT MULTI-RESIDENTIAL CT COMMERCIAL XT COMMERCIAL NEW CONSTRUCTION cu VACANT UNITS/EXCESS LAND ex VACANT LAND xu COM'L NEW CONST.-EXCESS LAND IT INDUSTRIAL JT INDUSTRIAL NEW CONSTRUCTION IU VACANT UNITS/EXCESS LAND IX VACANT LAND LT LARGE INDUSTRIAL LU VACANT UNITS/EXCESS LAND PT PIPELINES FT FARMLAND R1 FARMLAND DEV PH 1 TOWN OF TILLSONBURG Schedule "A" to By-Law 3719 2013 TAX RATES TOTAL BASE GENERAL COUNTY SEWERS EDUCATION RATES PARKING 0.00725973 0.00445885 0.00025191 0.00212000 0.01409049 0.00124447 0.01989166 0.01221725 0.00069023 0.00212000 0.03491914 0.00340985 B.I.A. TOTAL 0.01533496 0.03832899 0.01380655 0.00847984 0.00047908 0.01490000 0.03766547 0.00236674 0.00174238 0.04177459 0.01380655 0.00847984 0.00047908 0.01260000 0.03536547 0.00236674 0.00174238 0.03947459 0.00966459 0.00593589 0.00033536 0.01043000 0.02636584 0.00165672 0.00121966 0.02924222 0.00966459 0.00593589 0.00033536 0.01043000 0.02636584 0.00165672 0.00121966 0.02924222 0.00966459 0.00593589 0.00033536 0.01043000 0.02636584 0.02636584 0.01909309 0.01172677 0.00066252 0.01909309 0.01172677 0.00066252 0.01241051 0.00762241 0.00043064 0.01241051 0.00762241 0.00043064 0.01909309 0.01172677 0.00066252 0.01241051 0.00762241 0.00043064 0.00914218 0.00561503 0.00031723 0.01590000 0.04738238 0.01260000 0.04408238 0.01033500 0.03079856 0.01033500 0.03079856 0.01590000 0.04738238 0.01033500 0.03079856 0.01088499 0.02595943 0.00181493 0.00111472 0.00006298 0.00053000 0.00352263 0.00326688 0.00200648 0.00011336 0.00095400 0.00634072 0.04738238 0.04408238 0.03079856 0.03079856 0.04738238 0.03079856 0.02595943 0.00352263 0.00634072 ' / CORPORATION OF THE TOWN OF TILLSONBURG BY-LAWN0.3720 BEING A BY -LAW TO AUTHORIZE AN AGREEMENT BETWEEN THE TOWN OF TILLSONBURG AND HILLSIDE KENNELS ANIMAL CONTROL LTD. FOR THE PROVISION OF ANIMAL CONTROL SERVICES IN THE TOWN OFTILLSONBURG. WHEREAS Section 10, 11 of the Municipal Act, R.S.O. 2001, provides that a municipality may provide a service and pass by-laws respecting animals. AND WHEREAS the Council of the Corporation of the Town ofTillsonburg deems it necessary and expedient to enter into an agreement with Hillside Kennels Animal Control Ltd. for the provision of animal control services in the Town ofTillsonburg. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. THAT the Council of the Town ofTillsonburg enter into an agreement with Hillside Kennels Animal Control Ltd., to regulate the running at large of animals in the Town ofTillsonburg as attached as Schedule "A" to this bylaw. 2. THAT Schedule "A" attached hereto is hereby declared to be a part of this by-law as if written and incorporated herein. 3. THAT Hillside Kennels Animal Control Ltd. be appointed as the Animal Control Officers for the Town ofTillsonburg. 4. THAT this by-law shall come into full force and effect upon final passing. 5. THAT By-law No. 3503 be hereby repealed. READ A FIRST AND SECOND TIME THIS 22nd day of April, 2013. READ A THIRD AND FINAL TIME AND PASSED THIS 22nd day of April, 2013. MAYOR-John Less if CLERK-Donna Wilson THIS AGREEMENT made the ___ day of _______ ,, 2013. BETWEEN: HILLSIDE KENNELS ANIMAL CONTROL LTD hereainafter called the "Contractor" OF THE FIRST PART and THE CORPORATION OF THE TOWN OF TILLSONBURG hereinafter called the "Town" OFTHESESCONDPART WHEREAS the Town of Tillsonburg is desirous of entering into an Agreement for contracted animal control services within the Town ofTillsonburg, NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: I. To exercise the duties as required under Town of Tillsonburg By-Law No. 3507, and amendments thereto, for the control of animals, specifically dogs and cats. 2. To maintain an animal shelter for the keeping of dogs and cats under requirement of the Board of Health. Such animal shelter is to be approved by regulation through The Ontario Ministry of Agriculture and Food. 3. The Town hereby covenants to pay the agreed upon price, as per Appendix "B", to the Contractor forty five ( 45) days from receipt of the invoice for services, and continuing for the life of the Agreement. Invoices will be based on services provided the previous month and will include an itemized list of activities for the period covered. 4. The Contractor shall respond to calls for service regarding dogs running at large within the Town ofTillsonburg. Complaints will be forwarded to the Contractor from the Town and the OPP regarding dogs running at large. The Contractor will be responsible for providing documentation of incidents, which will be submitted to the By-Law Enforcement Officer. 5. Complaints regarding cats will be forwarded to the Contractor from the Town. The Contractor shall attend the residence with authorization from the Town. In the event that the cat is not confined, the Contractor shall receive authorization from the Town to offer the use of a live trap in order to contain the animal. 6. The Contractor shall be responsible for selling a current dog or cat tag to any owner of a dog or cat prior to the dog or cat being released from the pound. No additional compensation will be paid for tag sales. The Town shall provide the Contractor with a supply of current year tags. 7. The Contractor will not release any dog until proof is produced that the dog is currently licensed within the Town, or the municipality where the dog is from. 8. A list of all tags sold shall be provided monthly to the Town, using a form that will be provided by the Town's By-Law Enforcement Officer. 9. Tag monies shall be remitted along with the monthly billing to the Tillsonburg Customer Service Centre. 10. The Town shall provide the Contractor with a supply of current year tags sold to date. The list of the tags sold shall be provided to the Contractor on a monthly basis. 11. The Contractor shall record information regarding dogs running at large and proceed as necessary with further action. Information/evidence regarding dogs running at large will be provided to the Town's By-Law Enforcement Officer. The Contractor shall attend court as required. \ 23. The Contractor shall provide and maintain a pound facility and offer animal control services in accordance with all relevant legislation and regulations, including, but not limited to: The Animals for Research Act, The Pounds Act, the Board of Health, The Health Protection and Promotion Act (rabies), applicable Municipal By-laws, The Municipal Act, and any rules or regulations established by Ontario Ministry of Agriculture, Food, and Rural Affairs (OMAFRA). The facility will include an indoor and outdoor run area as well as holding cages. 24. The Contractor must operate and be licensed under the rules and regulations of The Ontario Ministry of Agriculture, Food and Rural Affairs. The Contractor should be a member in good standing of The Association of Animal Shelter Administrators of Ontario. 25. Animal control facilities should be capable of housing enough animals for periods beyond the required three day stay, in an effort to promote adoption. 26. All facilities must meet the criteria required by legislation and must be inspected on an annual basis by OMAFRA. The Contractor must show a good disease prevention program, including cleaning, quarantine, and a vaccination schedule. Any deficiencies shall be reported to the Town forthwith. 27. The facilities shall be open from 8:00am. to 7:00p.m., Monday to Friday and 8:00a.m. to 12:00 p.m. on Saturdays. 28. A suitable vehicle(s) will be included and provided by the Contractor. Said vehicle(s) will be clearly marked as an animal control service vehicle. All vehicles will be properly insured, maintained and equipped, and be maintained in a tidy condition. 29. The vehicle( s) used for animal control services shall be equipped with trained staff in the care, capture, confinement and handling of injured or difficult animals. The equipment in the vehicles shall include, but not be limited to, nets, cages, collars, leashes, tranquilizer guns, traps, etc. 30. The Contractor shall be responsible for all costs including fuel, operation, maintenance, licensing and insurance of all equipment and vehicles used to supply the Animal Control Service. 31. The Contactor shall provide a twenty-four hour service using either staff or an answering service (no telephone answering machine) to receive calls from the Oxford OPP or the Tillsonburg Customer Service Centre. 32. The Contractor shall provide dog and cat care services by fully trained and fully qualified staff in the animal control field. 33. The Contractor shall investigate complaints received from Municipal Staff or Oxford OPP regarding animals running at large, and respond or take action to dogs and/or cats running at large. 34. All dogs and/or cats picked up while running at large will be returned to the Animal Control Shelter; properly recorded and held for recovery by owners in accordance with By-Law 3507, or amendments thereof, and if not claimed can be sold as pets or disposed of through a proper and Licensed Veterinarian Service in a humane manner. 35. The Contractor shall furnish to the Town, upon the execution of this Agreement, a Clearance Certificate issued by the Workplace Safety & Insurance Board which waives its rights under Section 11(3), R.S.O. 1990 of the Workers' Compensation Act to hold the Municipality liable for any liability of the Contractor for assessments and levies owing to the Workplace Safety & Compensation Board. SCHEDULE "A" The following represents a listing of services and the respective fees in accordance with Schedule "A". Description of Service FEES Call Out Fee for Service-Dog or Cat 90.00 Boarding Fee Per Day-Dog 17.00 Boarding Fee Per Day -Cat 17.00 Euthanasia & Disposal -Dog 60.00 Euthanasia & Disposal -Cat 50.00 Patrol Fee 65.00 Live Trap Placement 70.00 Dead Animal Pick-Up (call out, pick-up, 130.00 removal and disposal) Court Appearance Fee 35.00/hr These fees do not include HST. THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3721 BEING A BY-LAW to designate the Pioneer Cemetery as being of cultural heritage value or interest. WHEREAS Section 29 of the Ontario Heritage Act, R.S.O. 1990, Chapter 0. 18 (as amended) authorizes the Council of a municipality to enact by-laws to designate real property, including all the buildings and structures thereon, to be of cultural heritage value or interest; AND WHEREAS a Notice of Intention to Designate has been published and served in accordance with the Act, and there has been no Notice of Objection served on the Town Clerk; AND WHERE the Town of Tillsonburg is the property owner; NOW THEREFORE the Council of the Corporation of the Town of Tillsonburg hereby enacts as follows: 1. The property named the Pioneer Cemetery, located at the corner of Simcoe and Cedar streets, more particularly described in Schedule "A", is hereby designated as being of cultural heritage value or interest pursuant to Part IV of the Ontario Heritage Act. 2. Council shall cause a copy of this by-law to be registered against the property described in Schedule "A" to this by-law in the proper Land Registry Office. 3. The Town Clerk shall cause a copy of this by-law to be served upon the owners of the property, upon the Ontario Heritage Trust, and published in both the local newspaper and on the Town website. 4. The statement of cultural heritage value of the property, including a description of the heritage attributes are set out in Schedule "B" to this by-law. READ A FIRST AND SECOND TIME THIS 22"d DAY OF APRIL, al1l READ A THIRD AND FINAL TIME AND PASSED THIS~ DAY OF APRIL, al1l MAYOR -John Lessif TOWN CLERK-Donna Wilson ,ifo<~ __ !' ' 101 NAD_1983_UTM_Zone_17N © County of Oxford 0 By-Law 3721 sc~e~ule "A" -Pioneer Cemetery I _., \ Leoal Descnot1on LOT 1377. PLAN 500 r--\ \ 50 101 Meters Apri/12, 2013 1:1,984 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY \ :.__.l \ • ~L-----.----·-·-- .--------~<. .... ,.././-~ .... ,.,/ Legend Notes By-Law 3721-Schedule "B" Town of Tillson burg Pioneer Cemetery Description of Property The Pioneer Cemetery is a small cemetery located at the corner of Simcoe and Cedar Streets. The cemetery spans approximately one acre and has over 125 people buried there. Statement of Cultural Heritage Value or Interest The Pioneer Cemetery is of cultural heritage value as it was started by the founding family of Tillsonburg; George and Nancy Tillson. The cemetery was created in 1838 at the request of Mrs. Tillson for the burial of her daughter Tamsen Sophronia. The cemetery was in use from 1838-1880 and includes the final resting ground of the Tillson and VanNorman families which have been honoured as the Founding Fathers and members of many of the earliest settlers. The cemetery provides insight into the lives of the people of Tillsonburg during periods of increased burials due to epidemics and by showing the key historical themes through the various markers and monuments. Description of Heritage Attributes Key attributes of the cemetery that reflect its value as an important link to the history of Tillsonburg include: • its location, orientation and dimensions; • its original markers and monuments, with their surviving inscriptions; and • a wrought iron fence surrounding the plots ofthe founding families. THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER __ _ A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillson burg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'R2-5', the zone symbols of the lands so designated 'R2-5', on Schedule "A" attached hereto. 2. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 22nd day of April, 2013. READ a third time and finally passed this 22nd day of April, 2013 Mayor Clerk 3: 0 lO'<"'i ~~ .!IN ""' z ct J ------·---- 1 SCHEDULE "A" TO BY-LAW No. __ _ LOTS 74 AND 76, AND PART LOTS 68-70, 77 AND 80 REGISTERED PLAN 41 M-182 PARTS 2-20, 58-70, 94-118, 122-155, 157-158, 190-202 REFERENCE PLAN 41R-8228 TOWN OF TILLSONBURG METRES ----10 5 0 10 20 30 I N7.8-44-50E · 99.54 I N78-48-40E I : 52.41 3: I 0 I lOOl ! <'1<1: i NN ; i .!iN ! I I ""' I ' ! I z I A=7.87 I ~ 1 N78-45-10~ ! 146:94 I I I -ESSELTINE DRIVE -- ~ N78-45-10E i 95.13 I /pii} I I I R=5.00 R=5.00 I 3: 3: 0 0 N78-45-10E I i ~~ u:>g , ' ' 11.85 i ! I I N,_.; ~r-..: N11-23-50W LJ..l I I .!IN .!IN > ! I ' ""' ""' 22.51 3: ! ' z z et:: 0 t>j78-45-10E : I N78-45-10E 0 lOO ""~ ! 70.19 16.84 ' z NlO-· ·----,--__L__ ____ --- .!i<t I I ' / 0 ""' ! I-z ' V"l 3: ; LJ..l 0 i s lOO ~~ I LJ..l ! ! z r:l 0" I -I __, , z 8-45-10E I ! z 24.96 : i s 0 I- et:: -----HOGARTH DRIVE UJ --I-I --et:: I ---~ -<( ::J I I I I I I a I I i i THIS BY-LAW IS INTENDED TO ENCOMPASS 40 SANDERS CRESCENT PART OF DRAFT PLAN OF SUBDIVISION 32T-01 002 SHEET 1 OF 2 THIS IS SCHEDULE "A" D AREA OF ZONE CHANGE TO R2-5 NOTE: ALL DIMENSIONS IN METRES ~g:4.Ci~~I!X'gcthcl Produced By The Department of Corporate Services Information Systems ©20 13 TO BYLAW No. PASSED THE __ _ DAY OF ___ , 2013 MAYOR CLERK SCHEDULE "A" TO BY-LAW No. __ _ LOTS 74 AND 76, AND PART LOTS 68-70, 77 AND 80 REGISTERED PLAN 41 M-182 PARTS 2-20, 58-70, 94-118, 122-155, 157-158, 190-202 REFERENCE PLAN 41R-8228 TOWN OF TILLSONBURG HOGARTH DRIVE N78-45-10E 22.51 A=7.84 M R=5.00 -rl ·oi ----------.... HOLLIER DRIVE L.U > 0::: 0 z 2 Vl L.U $ 3: 0 lO(Y) ci>"! C'I(Y) ,.!jC"l ~------ z THIS BY-LAW IS INTENDED TO ENCOMPASS N78-45-10E 20.47 / / PART OF DRAFT PLAN OF SUBDIVISION 32T-01 002 SHEET 2 OF 2 D AREA OF ZONE CHANGE TO R2-5 NOTE: ALL DIMENSIONS IN METRES t?tlt'\cf!?rdC'ounty ~ growing stronger. . .tc•gctlzcr Produced By The Department of Corporate Services Information Systems ©20 13 ~--10 5 0 10 METRES 20 L.U > 02 0 I 1-0::: <( lJ 0 I 30 40 THIS IS SCHEDULE "A" TO BYLAW No. PASSED THE DAY OF ___ , 2013 MAYOR CLERK THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3722 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 22'd day of April,2013 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillson burg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting and regular meeting held on April 22, 2013, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 22'd DAY OF APRIL,2013. READ A THIRD AND FINAL TIME AND PASSED THIS 22'd DAY OF APRIL, 2013. MAYOR-John Lessif TOWN CLERK-Donna Wilson -COUNCIL RESOLUTION AGENDA ITEM NO.: -----'5=----Date: April 22, 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council advise the Oxford County Land Division Committee that the Town supports the proposal to sever the subject property, described as Lot 538, Plan 500, subject to the conditions set out in CASPO Report No. 2013-71. D Carried Recorded Vote D Defeated D Deferred D Tabled ¥-Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: April 22, 2013 RESOLUTION NO.: 2 MOVED BY c;: ~ ~--cc~----- SECONDEDBY: ---~---~----------------- RESOLVE THAT Council move into Closed Session, to consider: Matters relating to personal matters about an identifiable individual -including municipal employees (Award Nominations). 0 Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: April 22, 2013 RESOLUTION NO .: MOVED BY: RESOLVE THAT the Minutes of the Council Meeting of April 8, 2013 be approved. ~arried D Recorded Vote D Defeated D Deferred D Tabled +yor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _4-'---Date: April 22, 2013 RESOLUTION N MOVED BY: RESOLVE THAT Council receive Oxford County Report CASPO 2013-72, Potential Options for Regulating the Location of Methadone Clinics and Dispensaries in Tillson burg; FURTHER RESOLVE THAT Council direct staff to initiate applications to the County Official Plan and the Town of Tillson burg Zoning By-law with a view to implementing policies and provisions regarding the location of methadone clinics and methadone dispensaries in Tillsonburg; AND FURTHER THAT the applications proceed on the basis of a full public process including public meetings and information sessions as considered to be appropriate. [ifc:arried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO .: _6.;:;,___ Date: __ A:....:.Pr::..:r...:..:i I-=2=2.L..;, 2:..:0::...::1::..:=3:.____ MOVED BY: RESOLVE THAT the Tillson burg Committee of Adjustment approve Application File A 01/12 submitted by Dan & Nancy Gowette for lands described as Lot 38, Plan 500 in the Town of Tillson burg subject to the conditions set out in County of Oxford report CASPO 2013-89. El Carried D Defeated D Deferred D Tabled D Recorded ~ ~etJt( Vote /;;::; Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _7:.__ Date: April 22, 2013 RESOLUTION NO .: MOVED BY: RESOLVE THAT Council receive Oxford County Report CASPO 2013-83; FURTHER RESOLVE THAT Tillsonburg Council approve the Zoning By-law amendment to remove the holding provision from the remaining lots in Phase 8 of Baldwin Place. AND FURTHER RESOLVE THAT By-Law 3723, being a by-law to amend By-Law 3295, as amended, be brought forward for council consideration. ~arried D Recorded Vote D Defeated D Deferred D Tabled (\ A OdVTL ~-=;__-Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 10 RESOLUTION NO.: 8 MOVEDBY: e ~ SECONDED BY:~~~·------------------- Date: April 22, 2013 RESOLVE THAT Council receives report FIN 13-14, 2013 First Quarter Financial Results as information. @carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 11 RESOLUTION NO.: 9 MOVED BY: f\ (';/k&J SECONDEDBY: --~~------------------- Date: April 22, 2013 RESOLVE THAT Council receives report FIN 13-15, 2013 First Quarter Finance Department Results as information. D Recorded Vote D Defeated D Deferred D Tabled ~ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 12 Date: April 22, 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receive report OPS 13-10, 2013 First Quarter Operations Services Results as information. O carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 13 Date: April 22, 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receives report DCS 13-27, 2013 First Quarter Development and Communication Services Results as information. 0 Carried D Recorded Vote D Defeated D Deferred D Tabled COUNCIL RESOLUTION AGENDA ITEM NO.: 14 Date: April 22, 2013 RESOLUTION NO.: 12 MOVED BY: RESOLVE THAT Council receive report PRS 13-07, 2013 First Quarter Parks and Recreation Services Results for information. ~arried D Recorded Vote D Defeated D Deferred D Tabled *JJ yor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 15 Date: April 22, 2013 RESOLUTION NO.: 13 MOVED BY: RESOLVE THAT Council receive report FIR 13-04, 2013 First Quarter Fire Services Results as information. D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 16 Date: April 22, 2013 RESOLUTION NO . MOVED BY: RESOLVE THAT Council receives report FIN 13-13 2013 Budgetary Estimates and Tax Rates; FURTHER RESOLVE THAT By-Law 3719 to provide for the adoption of 2013 budgetary estimates, tax rates, installment due dates and further to provide for penalty and interest on default of payment be brought forward for Council consideration. dcarried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials .... COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: April 22, 2013 MOVED BY: RESOLVE THAT THE Motion on the floor be deferred to another meetin~!r! ,..< \ ,., ' ~ - !\f. t-t--s-J ~ried D Recorded Vote D Defeated D Deferred D Tabled ~ayor's Initials ' ) COUNCIL RESOLUTION AGENDA ITEM NO.: 17 Date: April 22, 2013 MOVED BY: RESOLVE THAT Council receives report FIN 13-17 Debt payment; FURTHER RESOLVE THAT Council approves a 2013 debt payment amount of $1,547,083 from reserves; AND FURTHER RESOLVE THAT Council approves refinancing debt in the amount of $1,750,000 in 2013. D D Carried Recorded Vote D Defeated D Deferred D Tabled ___ Mayor's Initials ) _j COUNCIL RESOLUTION AGENDA ITEM NO.: 18 Date: April 22, 2013 RESOLUTION NO.: 16 ~-c/__.....,:1/~~ SECONDEDBY: --~-=~-·-------~-------- MOVED BY: RESOLVE THAT Council receive Report OPS 13-07, Shovel Ready Projects as information. ~ried D Recorded Vote D Defeated D Deferred D Tabled _&Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 19 RESOLUTION NO.: 17 MOVEDBY: ~~ SECONDEDBY: -~~---~~~~~---=~~~-------- Date: April 22, 2013 RESOLVE THAT Council receive Report OPS 13-08, Earth Day and Town Environmental Initiatives as information. ~ried D Recorded Vote D Defeated D Deferred D Tabled ~ayor's Initials . .. COUNCIL RESOLUTION AGENDA ITEM NO.: J RESOLUTION ~ . MOVED BY: ( n7Ceu Date: April 22, 2013 SECONDED BY : -~__:::,._· -....::-1~""""~==-·-----==:._:.__:-_:-~--~___:-__:-_ ~-.,.. RESOLVE THAT THE Motion on the floor regarding OPS 13-09 be deferred until Tillsonburg Hydro Incorporated has an opportunHy to revieweol'this issue. 1ft 0(./0) 1 T 1 :JI D Recorded Vote D Defeated D Deferred D Tabled ¥-Mayor's Initials • COUNCIL RESOLUTION AGENDA ITEM NO.: 20 RESOLUTION ~ 0 MOVED BY: I ~-~ SECONDEDBY: ------~----------------- Date: April 22, 2013 RESOLVE THAT Council receive Report OPS 13-09, Unit #66 Bucket Truck Failure Report; FURTHER RESOLVE THAT Council authorize a lease at a cost of $4,700 per month for a new material handler bucket truck to replace Unit #66 and a new truck be purchased in 2013 to replace Unit #66 as per option #5 contained within this report. D D Carried Recorded Vote D Defeated D Deferred D Tabled ___ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 21 RESOLUTION NO.: 19 ~ MOVEDBY: ~~ SECONDEDBY: ---~-------------------- Date: April 22, 2013 RESOLVE THAT Council receive Report OPS 13-11, Tender Results for Thistle Court Reconstruction; FURTHER RESOLVE THAT Tender T2013-001 be awarded to Terracon Underground of Brantford, Ontario at a cost of $379,809.20 subject to County of Oxford and MOE Approval. AND FURTHER RESOLVE THAT council approve funding the expenditure of $255,986 from the 2012/2013 Gas Tax allocation, as per the 2013 town capital budget, for the town component of Tender T2013-001. D Recorded Vote D Defeated D Deferred D Tabled +·Mayor's Initials _) COUNCIL RESOLUTION AGENDA ITEM NO.: 22 Date: April 22, 2013 MOVED BY: RESOLVE THAT Council receives report DCS 13-26 Animal Control Services RFP; FURTHER RESOLVE THAT Council award Hillside Kennels Animal Control Ltd. the contract for the provision of animal control services in the Town of Tillson burg; AND FURTHER RESOLVE THAT By-Law 3720 be brought forward in that regard for Council consideration. D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials -) COUNCIL RESOLUTION AGENDA ITEM NO.: 25 Date: April 22, 2013 RESOLUTION NO.: 22 b~ MOVED BY: SECONDEDBY: ----------------------- RESOLVE THAT Council receive the Nomination for the Ontario Senior of the Year Award; FURTHER RESOLVE THAT Council nominate Robert Marsden for The 2013 Ontario Senior of the Year Award for the Town of Tillson burg; AND FURTHER RESOLVE THAT the Senior of the Year Award be presented at a future Council meeting when it is received from the Ministry of Citizenship and Immigration. 0 Carried D Defeated D Deferred D Tabled D Recorded __1f-L-Mayor's Initials Vote COUNCIL RESOLUTION AGENDA ITEM NO.: 26 Date : April 22, 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT By-Law 3719, to provide for the adoption of 2013 budgetary estimates, tax rates, installment due dates and further to provide for penalty and interest on default of payment, By-Law 3720, To Authorize an Agreement for the Provision of Animal Control Services, By-Law 3721, To Designate the Pioneer Cemetery as Being of Cultural Heritage Value or Interest, By-Law 3723, to amend Zoning By-Law Number 3295, as amended, and By-Law 3718, To Confirm the Proceedings of the Council Meeting of April 22, 2013, be read for a first and second time and this constitutes the first and second reading thereof. li Carried D Recorded Vote D Defeated D Deferred D Tabled ---j1Lf\1fayor' s Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 26 Date: April 22, 2013 MOVED BY: 24 / :::------RESOLUTION NO.: SECONDED BY: RESOLVE THAT By-Law 3719, to provide for the adoption of 2013 budgetary estimates, tax rates, installment due dates and further to provide for penalty and interest on default of payment, By-Law 3720, To Authorize an Agreement for the Provision of Animal Control Services, By-Law 3721, To Designate the Pioneer Cemetery as Being of Cultural Heritage Value or Interest, By-Law 3723, to amend Zoning By-Law Number 3295, as amended, and By-Law 3718, To Confirm the Proceedings of the Council Meeting of April 22, 2013, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Recorded Vote D Defeated D Deferred D Tabled (/LJ__ Mayor's Initials TOWN OF TILLSONBURG Public Meeting for the Council Meeting of April 22, 2013 Record of Attendance NAME ADDRESS PHONE E-MAIL (Please Print) (Including Postal Code) Page 1 Notice of Collection Correspondence intended for Committee and/or Council is generally received as public information, subject to the Municipal Freedom of Information and Protection of Privacy Act and will be part of the public record. \ ) Queen Elizabeth II Diamond Jubilee Award Description: The Queen Elizabeth II Diamond Jubilee Medal was created to mark the 60th anniversary of Her Majesty's accession to the Throne and has been awarded to 60,000 deserving Canadians. The Award recognizes the significant contributions and achievements by Canadians and their particular contribution to their community and county. Tonight we will be recognizing the last recipient. Someone who has volunteered their time in order to make Tillsonburg a better place. Steve Kyle Mr. Kyle has been the organizer of Tillsonburg's Relay for Life event, raising money for the Canadian Cancer Society for more than 10 years. He has made a difference in the lives of the community and has dedicated a large portion of his life to this cause. This event has surpassed the $2,000,000 mark in fundraising for the Canadian Cancer Society thanks to the generosity and efforts of great people like Mr. Kyle. Volunteer Week April 21 to 27th is National Volunteer Week which is all about volunteer recognition. This week pays tribute to the millions of Canadian volunteers who graciously donate their time and talents to our communities. Tillsonburg Town Council would like to recognize the individual volunteers who represent the community and sit on council advisory committees. These individuals have a passion for getting involved, they support causes that matter to them and they make an impact on our community. The Deputy Mayor will give a brief introduction to each committee and then call out committee member's names. When your name is called please come up to the podium to accept your plaque. At the conclusion of the presentations I would ask that you all come forward for a group picture. 5 Minute break _) SIEMENS April 10, 2013 His Worship John Lessif Mayor The Corporation of the Town of Tillsonburg 200 Broadway, 2nd floor Tillsonburg, Ontario N4G 5A7 Dear Mayor Lessif I wish to thank you for your letter dated March 21 5 \ 2013 and your continuing support of Siemens and our renewable energy business. With our manufacturing plant in Tillsonburg, we have a shared interest in the successful development of the wind energy sector in Ontario. The resolution passed by Council in this regard is helpful and very much appreciated . As production of turbine blades ramps up at our facility, there will be several opportunities to celebrate the success of this important venture. I would hope that you, your colleagues in Council, and members of your Administration, as well as the political leadership in the region, will be able to join us for such events. Yours sincerely, Robert Hardt cc: David Calder, Chief Administrative Officer David Sam is, Director of Development & Communications Cephas Panschow, Development Commissioner Bill Smith, SVP, SCAN Niels Kelter-Wesenberg, SCAN, Tillsonburg Robert Parker, SCAN, Tillsonburg Siemens Canada Limited I Limitee Robert Hardt President and Chief Executive Officer 1577 North Service Road East Oakville, ON 6H OH6/Canada Telephone (905) 465-8101 Fax (905) 465-8190 ) T I LLSONBURG DISTRICT Chamber oJCommerce April 8, 2013 To: Mayor Lessifl/ Deputy Mayor Renaud Councillor Beres Councillor Getty Councillor Klein Councillor Rosehart Councillor Stephenson CAO, David Calder Lisa Gilvesy, Chair Development Committee At the Tillsonburg District Chamber of Commerce Annual General Meeting of March 20, 2013, the Board of Directors passed the following resolution: "Resolve that Michael Bossy be appointed to the Development Committee, Town of Tillson burg". If you have any questions, please contact me at (519) 688-3737. Marcel Rosehart President, Tillsonburg District Chamber of Commerce Cc: Tillson burg District Chamber of Commerce Board of Directors P.O. Box 113, Tillsonburg ON N4G 4H3 RECEIVED APR 1 5 7013 April 25, 2013 Eric Gilbert County of Oxford 21 Reeve Street, P.O. Box 1614 Woodstock, ON N4S 7Y3 The Corporation of the Town of Tillson burg RE: COUNCIL Resolution-County Report CASPO 2013-72 At the Tillsonburg Town Council Meeting of April22, 2013, Council passed the following resolution : RESOLVED THAT Council receive Oxford County Report CASPO 2013-72, Potential Options for Regulating the Location of Methadone Clinics and Dispensaries in Tillsonburg; FURTHER RESOLVED THAT Council direct staff to initiate applications to the County Official Plan and the Town of Tillsonburg Zoning By-law with a view to implementing policies and provisions regarding the location of methadone clinics and methadone dispensaries in Tillson burg; AND FURTHER THAT the applications proceed on the basis of a full public process including public meetings and information sessions as considered to be appropriate. If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3221. Regards, 0--d-z;~~- Amber Zimmer Deputy Clerk CORPORATE OFFICE 200 Broadway, 2"d Floor, Tillsonburg, Ontario, N4G 5A7, Telephone (51 9) 688-3009, Fax (51 9) 842-943 1 www.till sonburg.ca April 25, 2013 Eric Gilbert County of Oxford 21 Reeve Street, P.O. Box 1614 Woodstock, ON N4S 7Y3 The Corporation of the Town of Tillson burg RE: COUNCIL Resolution-Application for Consent and Minor Variance 813-17-7; A13-08-7 At the Tillsonburg Town Council Meeting of April 22, 2013, Council passed the following resolution: RESOLVED THAT Council advise the Oxford County Land Division Committee that the Town supports the proposal to sever the subject property, described as Lot 538, Plan 500, subject to the conditions set out in CASPO Report No. 2013-71. If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3221. Regards, Amber Zimmer Deputy Clerk CORPORATE OFFICE 200 Broadway, 2"ct Floor, Tillsonburg, Ontario, N4G 5A7, Telephone (519) 688-3009, Fax (519) 842-9431 www.tillsonburg.ca