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130513 Council MINTown of Tillson burg Minutes of Council Meeting Date: Monday May 13 2013 6:00PM Council Chambers Chair: John Lessi~ L Review Access: e Public 0 Private MINUTES Town of Tillsonburg Council Meeting on Monday May 13,2013 06:00PM Council Chambers Chair: John Lessif Orders of the Day: CALL TO ORDER The meeting was called to order at 4:30 PM ATTENDANCE Mayor John Lessif Deputy Mayor Mark Renaud Councillor Dave Beres Councillor Mel Getty Councillor Marty Klein Councillor Chris Rosehart Staff: David Calder, CAO Steve Lund, Director of Operations David Samis, Director of Development & Communication Services Rick Cox, Director of Parks & Recreation Services Jeff Smith, Fire Chief Amber Zimmer, Deputy Clerk REGRETS Councillor Brian Stephenson Darrell Eddington, Director of Finance Donna Wilson, Town Clerk ADOPTION OF AGENDA -,.: Memo-Report FIN 13-21.pdf OPP-Information ltem.pdf Resolution No. 1: Moved By: Councillor Getty Seconded By: Councillor Rosehart 05-17 AND RESOLVED THAT the Agenda as prepared for the Council Meeting of May 13, 2013, be adopted, as amended, to remove item number 2, Parking Extension presentation, remove item number 18, FIN 13-21, Assessment Rebates, remove By-Law 3725, to amend by-law 3596, assessment rebate program for 75 Broadway, and to add an information item from the Ontario Page 1 \ ) the Town of Tillsonburg. Presented By: 1. Jean Roberts 2. Linda Lewis Ms. Jean Roberts appeared before Council to request relief from By-Law 3570. Ms. Linda Lewis was not able to attend the meeting. PRESENTATIONS 5. North Street EA LJ Presented By: Rob Walton, County of Oxford and Peter Penner, CJDL North Street EA Presentation.pdf Mr. Rob Walton and Mr. Peter Penner appeared before Council and presented information on the proposed road construction on North Street. Construction on North Street is proposed to begin in 2014. Staff to report to Council with regular progress reports on the project once construction begins. 6. IS Support LJ Presented By: Mike McCuaig David Calder introduced the topic and Oxford County staff. Mr. Mike McCuaig presented an update on progress of information technology in Tillsonburg Town offices. Deputy Mayor Renaud Chaired the planning matters portion of the agenda. PUBLIC MEETINGS 7. Application for Zone Change ZN 7-12-07-E & E Mclaughlin Presented By: Development Planner, Oxford County Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented CASPO Report 2013-96. Opportunity was given for comments and questions. Mr. Gordon Hough, Manager, Community and Strategic Planning, Oxford County, answered questions regarding planning act requirements. Cassandra Way, of E&E Mclauglin. appeared in support of the application and stated that they are waiting for Ministry of Environment approval. No persons appeared in opposition to the application. The following resolution was considered: Resolution No. 4: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT the Council of the Town of Tillson burg approve-inprinciple the application submitted by E & E Mclaughlin whereby lands consisting of Lot 430, Plan 500, located at the south west corner of Tillson Avenue and Third Street, in the Town of Tillsonburg are to be rezoned from 'Service Commercial Holding Zone (SC-H)' to 'Special Service Commercial Zone (SC-sp)' to include a donated goods retail store as an additional permitted use, and provide reduced parking requirements. "Carried" Page 3 \ I 12. Ontario Medal for Good Citizenship 13. Award: Honouring Outstanding Ontario Physicians Nominations are due June 28th. Please send nominations to Town Clerk, Donna Wilson at the Town Office. CHIEF ADMINISTRATIVE OFFICER 14. CAO 13-07 Information Systems Presented By: CAO Staff to give update report quarterly during the terms of agreement. Resolution No. 7: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Council receive Report CAO 13-07, Information Systems Shared Services Agreement. FURTHER RESOLVE THAT Council approves the attached agreement to execute a shared services agreement with the County of Oxford for a one year term on a cost recovery basis. "Carried" CLERKS 15. CL 13-14, Safe Boating Awareness Week 2013 Presented By: Deputy Clerk Resolution No. 8: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Council receive report CL 13-14, Safe Boating Awareness Week 2013. "Carried" FIRE & RESCUE SERVICES 16. FRS 13-03, Deputy Chief Recruitment Presented By: Fire Chief Staff to include in quarterly report Deputy Chief's activity including number of inspection and education events. Resolution No. 9: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT Council receive report FRS 13-03 Deputy Fire Chief Recruitment; FURTHER RESOLVED THAT Staff initiate recruitment for the position of Deputy Fire Chief forthwith. "Carried" FINANCE Page 5 Presented By: Development Planner, Oxford County Resolution No. 14: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT Council receive Oxford County report CASPO 2013-108, Interim Control By-law-Methadone Clinics and Dispensaries; FURTHER RESOLVED THAT By-Law 3728, to Extend Interim Control Provisions for the Town of Tillsonburg be brought forward for Council consideration. "Carried" Agenda item number 26 was addressed at the request of Council. 23. DCS 13-34, Traffic By-law Amendment Presented By: Director of Development and Communication Services Resolution No. 15: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council receive report DCS 13-34 Traffic By-law Amendment. FURTHER RESOLVED THAT Council approves By-Law 3731, to amend By-Law 3701 brought forward for Council consideration. "Carried" 24. DCS 12-28. Development Charge Request for Proposal Presented By: Director of Development and Communication Services Resolution No. 16: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council receives report DCS 13-28 Development Charges Request for Proposal as information. "Carried" 25. DCS 13-32, Parking 150 Concession St. E Presented By: Director of Development and Communication Services Resolution No. 17: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Council receives report DCS 13-32 Parking 150 Concession Street East as Information. "Carried" 26. DCS 13-31. Community Garden Presented By: Director of Development and Communication Services Staff to confirm cost of $2 million liability insurance by the Multi-Service Centre. Resolution No. 18: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Council receives report DCS 13-31 Community Garden as Information; FURTHER RESOLVED THAT Council approve the Land Use Agreement with the Tillsonburg District Multi-Service Centre as per the terms and conditions attached within the report. "Carried" Page 7 ) i Proposed Resolution No. 22: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT staff review By-Law 3701, Section 10, Overnight Parking and that such review shall determine how often streets, particularly residential streets are being plowed from 2 am -6 am and the report shall reflect the benefits that the overnight parking restriction provides to the municipality; FURTHER RESOLVED THAT staff consider an alternative to a town wide ban based on road and street classification; AND FURTHER RESOLVED THAT staff provide a report regarding the review; AND FURTHER RESOLVED THAT if required, a by-law to amend section 10 be brought forward for council consideration prior to November 15, 2013. "Carried" BY-LAWS 31. By-Laws for the Meeting of May 13.2013 -,: By-Law 3729 -Schedule A. pdf Resolution No. 23: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT By-Law 3728, to Extend Interim Control Provisions for the Town of Tillson burg By-Law 3729, a By-law to Appoint Additional Members to Various Committees By-Law 3731, To Amend By-Law 3701, To Regulate Traffic & Parking in the Town of Tillsonburg l3 By-Law 3732, to amend Zoning By-Law Number 3295, as amended By-Law 3730, To Confirm the Proceedings of the Council Meeting of May 13, 2013 be read for a first and second time and this constitutes the first and second reading thereof. "Carried" Resolution No. 24: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT By-Law 3728, to Extend Interim Control Provisions for the Town of Tillson burg By-Law 3729, a By-law to Appoint Additional Members to Various Committees By-Law 3731, To Amend By-Law 3701, To Regulate Traffic & Parking in the Town of Tillsonburg By-Law 3732, to amend Zoning By-Law Number 3295, as amended By-Law 3730, To Confirm the Proceedings of the Council Meeting of May 13,2013, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST Page 9 The Corporation of the Town of Tillsonburg Memorandmn To: Council Members CC: From: Denis Duguay, Date: 5/13/2013 Re: Council Meeting-Item 18-FIN 13-21 Assessment Rebates Staff would request that Item 18 of the Council agenda be pulled from the agenda. 1t has come to staff's attention that the requirements to qualify for the Community Improvement rebate stated' in By-law 3593 have been completed and the property owner is entitled to both rebates. " Staff recommend future bylaws for the Community Improvement Program Tax Assessment rebate identify either I or option for tax assessment rebate, in doing so preventing doubled up rebates. Examples of possible ta~ rebates Vacancy Rebates, Charity Rebates, and Community Improvement Rebates are all options available to property owners in the Town ofTillsonburg. Bylaw#3593 entitles the property owner of 75 Broadway a refund under the Community Improvement Program in the amount of$111.74 and to a vacancy rebate in the amount of$446.43for 2012. Yours truly, D. Duguay, Revenue /Customer Service Manager, Town ofTillsonburg Ontario Polic;e Provincial provinclale Pollee de !'Ontario May 7;, 2013 Mayors I Reeves OPP Policed Municipalities Dear Mayor I Reeve: Municipal Policing Bureau Bureau des services pollclers des munlclpallles 777 Memorial Ave. 777, ave Memorial Orlllla ON L3V 7V3 Orlllla (ON) L3V 7V3 Tel: (705) 329-6200 Fax: (705) 330-4191 File#: 4450 I am writing to inform you of the financial impact of the 2010 Public Sector Compensation Framework Agreement as communicated to your municipality in a letter dated January 28, 201 1. The Framework Agreement is for a four-year tenn commencing January 1, 2011 and extending to December 31,2014. Within the 2010 Framework Agreement between the Ontario Provincial Police Association (OPPA) and the Province of Ontario, the OPPA agreed to a two-year across the board salary freeze for both uniform and civilian members. The salary freeze applied to 2012 and 2013. The agreement will conclude with a salary increase in 2014, which will match the salary of the highest paid police service in Ontario. At this time the projected salary increase for 2014 will be 8.55 percent. This salary increase clause for 2014 will be implemented some time between January 1st and September 30th of2014, and the increase will be retroactive to January 1st. The 2014 salary rate estimates for OPP costs have been provided in the chart below for your reference: 2014 Annual Salary Rates Comparison Provincial Constable Sergeant Detacluuent Administrative Clerk Agreement 2014* 2011-2013 $94,702 $87,240 $106,483 $98,093 $60,181 $55,439 * Based on current projected wages ofpolice services in Ontario Increase $ % $7,462 8.55 $8,390 8.55 $4,742 8.55 ... 2 MINUTES: Meeting for the Committee "Open Council" \ Review Access: Public I MINUTES Town ofTillsonburg Council Meeting on Monday April22, 2013 06:00PM Council Chambers Chair: John Less if Orders of the Day: CALL TO ORDER The meeting was called to order at 6:00PM ATTENDANCE Mayor Joffi:l Lessif Deputy Mayor Mark Renaud Councillor Dave Beres Councillor Marty Klein Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Darrell Eddington, Director of Finance Steve Lund, Director of Operations David Samis, Director of Development & Communication Services Rick Cox, Director of Parks & Recreation Services Jeff Smith, Fire Chief Amber Zimmer, Deputy Clerk REGRETS Councillor Mel Getty ADOPTION OF AGENDA Page 1 of 11 04-22 Link to Agenda: LL http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda50 .nsf/... 22/06/20 15 \ } MINUTES: Meeting for the Committee "Open Council" Page 3 of 11 Presented By: Mayor John Lessif Volunteers from the Town committees were recognized for their service to the community. Council asked that Item 25 be brought forward as it was relevant to volunteer recognition. 25.2013 Ontario Senior of The Year Award Nomination C. Resolution No. 22: Moved By: Councillor Stephenson Seconded By: Councillor Beres AND RESOLVED THAT Council receive the Nomination for the Ontario Senior of the Year Award; FURTHER RESOLVED THAT Council nominate Robert Marsden for The 2013 Ontario Senior of the Year Award for the Town ofTillsonburg; AND FURTHER RESOLVED THAT the Senior ofthe Year Award be presented at a future Council meeting when it is received from the Ministry of Citizenship and Immigration. "Carried" A recess was called at 6:28pm Council was called back to order at 6:35pm 3. Parks & Rec Cafe -Saturday, May 11 r:J, Presented By: Brad Lemaich, Chair, Parks & Recreations Advisory Committee With members of the Parks and Recreation Advisory Committee, Brad Lemaich presented information on the launch of the Parks & Rec Cafe. The Cafe is intended to get feedback and ideas from the public. The first Cafe will be at the Lion's Den on May 11th at 9:00-11 :OOam. Deputy Mayor Renaud Chaired the planning matters portion of the agenda PLANNING 4. County Report CASPO 2013-72, Potential Options for Regulating the Location of Methadone Clinics and Dispensaries in Tillsonburg e:J, Presented By: Corporate Manager, Community and Strategic Planning Office, County of Oxford Gord Hough, Corporate Manager of the Community and Strategic Planning Office, County of Oxford, presented report CAS PO 2013-72. Resolution No.4: http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 22/06/2015 \ / MINUTES: Meeting for the Committee "Open Council" Page 5 of 11 Application File A 01112, submitted by Dan & Nancy Gowette for lands described as Lot 38, Plan 500 in the Town ofTillsonburg subject to the conditions set out in County of Oxford report CASPO 2013-89. "Carried" 7. Oxford County Report CASPO 2013-83, Application for Zoning By-Law Amendment tJ, Presented By: Oxford County Development Planner Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented CASPO Report 2013-83. Opportunity was given for comments and questions. No persons appeared in support of, or in opposition to, the subject application. The following resolution was considered: Resolution No. 7: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council receive Oxford County Report CASPO 2013-83; FURTHER RESOLVED THAT Tillsonburg Council approve the Zoning By-law amendment to remove the holding provision from the remaining lots in Phase 8 of Baldwin Place. AND FURTHER RESOLVED THAT By-Law 3723, being a by-law to amend By-Law 3295, as amended, be brought forward for council consideration. "Carried" Mayor Lessifresumed Chair of the meeting at 7:10pm. INFORMATION ITEMS 8. Oxford County Library Board Meeting Agenda -April 15th, 2013 C. 9. Letter from Siemans C QUARTERLY REPORTS 10. FIN 13-14,2013 First Quarter Financial Results C. Presented By: Director of Finance Staff to ensure for the 2014 budget that tax adjustments are discussed. http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda5 0 .nsf/... 22/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 7 of 11 PRS 13-07-2013 PRS First Quarter Report.pdf Resolution No. 12: Moved By: Councillor Beres Seconded By: Councillor AND RESOLVED THAT Council receive report PRS 13-07, 2013 First Quarter Parks and Recreation Services Results for information. "Carried" 15. FIR 13-04, 2013 First Quarter Fire Services Results tJ, FINANCE Presented By: Fire Chief Resolution No. 13: Moved By: Councillor Beres Seconded By: Councillor Stephenson AND RESOLVED THAT Council receive report FIR 13-04, 2013 First Quarter Fire Services Results as information. "Carried" 16. FIN 13-13 Budgetary Estimates and Tax Rates (I, Presented By: Director of Finance Resolution No. 14: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council receives report FIN 13-13 2013 Budgetary Estimates and Tax Rates; FURTHER RESOLVED THAT By-Law 3719 to provide for the adoption of2013 budgetary estimates, tax rates, installment due dates and further to provide for penalty and interest on default of payment be brought forward for Council consideration. "Carried" 17. FIN 13-17 Debt Paymente:J. Presented By: Director of Finance Resolution No. 15: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council receives report FIN 13-17 Debt payment; FURTHER RESOLVED THAT Council approves a 2013 debt payment amount of $1,547,083 from reserves; AND FURTHER RESOLVED THAT Council approves refinancing debt in the amount of$1,750,000 in 2013. Resolution: http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 22/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 9 of 11 "Carried" 21. OPS 13-11, Tender Results for Thistle Court Reconstruction r:J, Presented By: Director of Operations Resolution No. 19: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT Council receive Report OPS 13-11, Tender Results for Thistle Court Reconstruction; FURTHER RESOLVED THAT Tender T2013-001 be awarded to Terracon Underground ofBrantford, Ontario at a cost of$379,809.20 subject to County of Oxford and MOE Approval. AND FURTHER RESOLVED THAT council approve funding the expenditure of $255,986 from the 2012/2013 Gas Tax allocation, as per the 2013 town capital budget, for the town component of Tender T2013-001. "Carried" DEVELOPMENT & COMMUNICATIONS 22. DCS 13-26 Animal Control Contractor tJ, Presented By: Director of Development and Communication Services Resolution No. 20: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council receives report DCS 13-26 Animal Control Services RFP; FURTHER RESOLVED THAT Council award Hillside Kennels Animal Control Ltd. the contract for the provision of animal control services in the Town ofTillsonburg; AND FURTHER RESOLVED THAT By-Law 3720 be brought forward in that regard for Council consideration. "Carried" 23. DCS 13-24, Sign Variance -Landmark Homes C. Presented By: Director of Development & Communications Item has been deferred as per resolution #1 COMMITTEE MINUTES & REPORTS http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 22/06/2015 MINUTES: Meeting for the Committee "Open Council" , ADJOURNMENT ) Moved By: Councillor Klein AND RESOLVED THAT the meeting be adjourned at 8:56PM "Carried" Approval Received: (1 of 1) Amber Zimmer/Tillsonburg (Wednesday April 24, 2013 04:15PM) Page 11 of 11 Town ofTillsonburg http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 22/06/2015 '~~Frank Cowan )~ Company Town of Tillsonburg Insurance Coverage -Program Summary Municipal Liability (Covers the Operations of the Municipality) Limit of Protection $20,000,000 Deductible $10,000 Who Is Covered -The Corporation Employees Statutory Officers Firefighters Councillors Volunteers Committees of Council Coverage for Negligence Causing Bodily Injury, Property Damage, Personal Injury (libel, slander etc) Included Coverages No Aggregate-The limit of Liability cannot be used up in a number of claims Contractual Liability -Town enters into contract and assumes someone else's liability Liquor Liability-Town hosts and event which includes liquor ,• Tenants' Legal Liability -Town rents or leases property Professional Liability-Coverage required for Building Inspectors Medical Malpractice Liability-Coverage required for anyone working with injured (Firefighters) Products Liability-Coverage for products sold such as dispensing of food Sexual, Physical, or Mental Abuse Liability-Covers allegations of Sexual Abuse Wrongful Dismissal Legal Expense -Covers legal fees to defend Wrongful Dismissal Claims Coverage applies Worldwide Errors and Omissions Liability Limit of Protection Deductible Who is Covered -The Corporation Employees Statutory Officers Councillors Volunteers Committees of Council $20,000,000 $10,000 Coverage for the Allegation of a Wrongful Act that Causes a Financial Loss No Aggregate Separate Limit of Liability Coverage applies Worldwide Conflict of Interest Reimbursement Limit $100,000 ')coverage provided is for reimbursement of legal fees and expenses incurred by elected or appointed Members of Council who are charged under a Provincial Act or Statute The Court must find: No contravention Contravention has occurred by inadvertence remoteness or insignificance Contravention has occurred by a bona fide error in judgement Legal Expense $100,000 Coverage provided is for reimbu'rsement of legal fees including disbursements in defence of a charge laid under any Provincial Act or Statute (except HTA or Conflict of Interest Act covered above) Covers both guilty and not guilty verdicts Also covers charges laid under the Criminal Code of Canada for not guilty outcomes Property Insurance Coverage for All Risk Property of Every Description Deductible Features Blanket Coverage No Co-insurance Clause $60,091 '1 00 $10,000 Replacement Cost of Buildings, Contents and Unlicensed Equipment Worldwide Coverage Replacement on same site not required Coverage for Property in Transit Coverage for Newly Acquired Property By-Law Coverage is included to the limit of the policy Debris Removal Valuable Papers Accounts Receivable Extra Expense Data Processing Business Interruption Flood and Earthquake Fine Arts Exhibition Form Equipment Breakdown (Boiler and Machinery) Coverage is for sudden and accidental mechanical breakdown to boilers, pressure vessels and other equipment including resulting damage Limit per Accident Deductible Settlement based on repair or replacement Loss of revenue at arena Expediting Expense Ammonia Contamination Extra Expense $50,000,000 $10,000 Frank Cowan Company \~-----------------------------------------------------Claims Examples Example 1 A man walked to work each day however, on the day of the incident he took a different route home. It had snowed during the day resulting in an accumulation of snow on the streets and sidewalks. It was dark at the time and the man slipped on a patch of ice in front of the firehall, suffering serious injuries to his right leg and was unable to return to work. This case went to trial and the Insured was found not guilty. The Municipality was able to produce signed crew cards from the three employees who were involved in the snow removal and sanding operations. Cards confirmed the time of snow removal, sanding operations even to the extent of how much sand was applied. Example 2 A woman slipped on an icy sidewalk, the fall caused soft tissue damage to her shoulder, back and neck. When this case went to trial and it was determined that the Municipality failed to adhere to the routine mandated in its own policy guidelines. The Municipality produced logs for the week leading up to the incident, there were spaces on each log and although the Municipality claimed it was standard for workers to spread salt and sand at their discretion and when they checked "plow" it was to be understood that they also dropped salt and sand where they deemed necessary. Evidence proved that the sidewalk in question had not been plowed since three days prior to the incident and may not have been salted and sanded for over a week. Lessons Learned Municipalities should have a suitable winter sidewalk maintenance program in place. Sidewalk inspection and maintenance should be recorded accurately and kept on file in case required. Municipalities should educate their staff on the importance of completing inspection and maintenance logs and how to properly use them. By taking these steps, municipalities can eliminate potential risks and prevent claims. Frank Cowan Company \ Ted VanStevendaal, Executive Officer of the Tillson burg Power and Sail Squadron will be attending council on Monday,May 13th requesting his 75th Anniversary flag be flown in the downtown area during the Week of May19th -25th. Hi Janet; Being the Executive Officer of the Tillson burg Power and Sail Squadron, I like to bring to your attention that the week starting May 19th until May 25th 2013, we observe" Safe Boating Awareness Week 2013." During this week,most pleasure boaters take to the waterways again after a long winter lay-off. As we are all aware that, these people need to be reminded that this brings some risks and danger along if Safety is disregarded,secialy when the water is stil cold and fridgid. Our nation wide organization, The Canadian Power & Sail Squadrons, are very much engaged, year round with educating boaters to become Safe, Responsible and Knowledgable Navigators, who will know the rules and laws pertaining to their beautiful passtime. The Tillson burg Squadron,every year during this week displays a spanner sign over Broadway Street while we also operate an Information Booth in the Town Centre Mall. As it happens to be the seventy fifth anniversary of our National Organization, we the local Squadron request the privilege to fly and display our National Pennant Flag, which has been somewhat enhanced specifcally for this occasion, from one of your flagpoles, down town preferably. E/0 Ted Van Stevendaal AP Tillsonburg Power & Sail Squadron. tedvanst@execulink.com --Original Message --· From: ;~b~rts To: m707-A~l:FI< Cc: shakirakennel@rogers.com Sent:· Thursday, Aprll18, 2013 6:49PM Subject: Fw: animal by-law -~Original Message -· From: iean roberts To: :'\ne~;;;.r. ~ . Cc: shakirakennel@r6gers.com Sent: Thursday, Aprll18, 2013 3:52PM Subject: animal by-law Dear Mr Calder,As per our conversation March 18tli 2013,1 am requesting an exemption on the by-law (Kathleen Musselman) enforcers 30 days and liscencing of 8 show dogs (shih tzu) until home Is sold,as the home is up for sale and I will be leaving Tillsonburg, as I told you th~y are all Indoor dogs, I have lived here almost 4 years and neighbours are unaware they are even hera,SPCA,(karmel Smith) was here and had absolutefy no problem with care and cleanliness of home, said I will not be hearing from her agaln.Problem occured with lady that OWI'is home with me, It has been called civil harrassment,she also called OPP,SP~A,and by-law enforcementall within 3clays,she has moved out and r am in charge of selling home that is MLS listed with re-max on Broadway. Thankyou In advance for your support and consideration in this matter. Respectfully Jean Roberts . ttps://webmail.eastlink.ca/iwc_static/layout/main.html?lang=en--ca&2-5.01_190013&14.01_234646== 19/04/201 . RECONSTRUCTION OF NORTH STREET EAST (part of OXFORD ROAD 20) ENVIRONMENTAL ASSESSMENT C J D Cyril J. Demeyere Limited P.O. Box 606, 261 Broadway L Tillsonburg, Ontario. N4G 4Jl Tel: 519-688-1000 866-302-9886 Consulting Engineers Fax: 519-842-3235 cjdleng@oxford. net PROBLEM I OPPORTUNITY: Problems •Poor roadway conditions •No existing sidewalk •Steep ditch slopes •Increased traffic volumes •Failing septic systems •Shallow water wells Opportunities •Sanitary sewer servicing for future development •Watermain replacement and upgrades •Storm sewer and drainage improvements for adjacent lands •Intersection Improvements CJDL Cyril J. Demeyere Limited P.O. Box 606, 261 Broadway Tillsonburg, Ontario. N4G 4Jl Tel: 519-688-1000 866-302-9886 Fax: 519-842-3235 cjdleng@oxford. net Consulting Engineers .J.·~·· ,= c.:..::: (,'! 7 ' '-·--- ..., ,..., ,.... .,~,. ' ,-. l.l::·· ·, .. nT •,!lc.F\1~1" 1.50m SIDEWALK RECOMCENDED 0.87rrl_ GI-?AV=L S IC::U_[;[II 26.213m R.O.W. -FUTURE (86') I ~ R.O.W. & NEW CONST. I 1.jm± (~f-!1\V::.._ SHO,JLLJ::..R ,, 7 :::J ,, /- ::) :l:: ·::) .~ I :.? :t: ---., ' J ._J (1 I I :.},.1 ·' C~'"Tl 'NI[)=~!IhiC :/ 3.50m LANE DISTII\JG GI~CU\ID 0 0 "" ~LOW PRESSURE WATERMAIN 1 ,.. 2.50 •+-~-1 (MIN 1.8m DEPTH OF COVER) SANITARY SEWER 0 STORM SEWER (ASSUMED DEPTH) (ASSUMED DEPTH) SCALE 1:50 FIGURE 2 RECOMMENDED CROSS SECTION (LOOKING EAST) FROM FALCON ROAD TO THE EAST TOWN LIMIT (EXCLUDING LEFT TURN LANES AT FUTURE LINDPROP ACCESS) CJDL bcf!?rdCount}! growing stronger. .. together Consulting Engineers Cyril J. Demeyere Limited P.O. Box 606, 261 Broadway Tillson burg, Ontario. N4G 4J1 Tel: 519-688-1000 866-302-9886 Fax: 519-842-3235 cjdleng@oxford. net PHASING I COST: PHASE A-from Railroad Crossing to Tilson Avenue Estimated Cost: $1,537,500 (EXCL HST) PHASE B -from 25m East of Falcon Rd to Railroad Crossing (incl. Pumping Station) Estimated Cost: $5,450,000 (EXCL HST) PHASE C -from Broadway to 25m East of Falcon Road Estimated Cost: $2,700,000 (EXCL HST) PHASE D -from Tilson Avenue to Beckett Blvd Estimated Cost: $1,312,500 (EXCL HST) Total Estimated Cost: $11,000,000 (EXCL HST) CJ DL A'" -1 ... -· Demeyere Limited P.O. Box 606, 261 Broadway Tillson burg, Ontario. N4G 4J1 Tel: 519-688-1000 856-302-9886 Consulting Engineers Fax: 519-842-3235 cjdleng@oxford. net CJDL Consulting Engineers Cyril J. Demeyere Limited P.O. Box 606, 261 Broadway Tillson burg, Ontano. N4G 4)1 Tel: 519-688-1000 866-302-9886 Fax: 519-842-3235 cjdleng@oxford. net SUBDIVISION - FUTURESWM AREAS 'XTordCount~ growing stronger. .. together TILLSONBURG ISSUES 50%) cost sharing on new sidewalks Bike Lanes/Sharrows along the entire length of project Possible Future Trail Connections 3 phases vs 4 phases -ESR will leave open for both ways-decision will be based on County budgetary constrains Drainage solutions for beyond the ROW are anticipated to involve cost sharing with Town and larger development area-improved outlets for the Paget Municipal Drain I Rolling Meadows Municipal Drain are required. An overall drainage study is recommended to address future development and to avoid downstream flooding concerns. CJDL Consulting Engineers Cyril J. Demeyere Limited P.O. Box 606, 261 Broadway Tillsonburg, Ontario. N4G 4J1 Tel: 519-688-1000 866-302-9886 Fax: 519-842-3235 cjdleng @oxford. net '3J.A, ordCount Ti llsonburg CIT Support Report from the Oxford County IS Team Tillsonburg Town Council April 22, 2013 '"-"' --._./! O ·x-· t·o·· · ·.··r··-··d·. --.· ·c· ·•··· ···o· -·· u·· :n· ··· '·t·y··· ... _· · 1···-·s···· ,;.·_. ·T' ·-,. .. ·.e· ···-a· ·_.-.. -.-___ -m·-__ ·-.. • ' '. :. . ' ·. ,_ . ·. '· . :' .· .. ·. ~-' . '": · ... ·' .-_ _,· _~_·,' ;~,·· .. ' ; ... '. ·.·· .:' ·,··. rr ~:;: /~ ·-~· ... · ,·.' . ' Current Oxford County IS Support Staff • Network Administrator • Help Desk Coordinator • Database Analyst • Network Support Technician (x?) li·..tOrdCoun~ f!l'~owing stronger. .. together 3 ',, __ - Se. ·rv·· .· ··ll!lc··e· ·s··. a··. ·n··d···.· ·s-u-···.·p·,.·.no···· ·rt:> ·_~'~ .. "v· .···l·d··_······e·· ... ··.·d·._ .. ·· . . ., ... ··. · .. ·. ·. . . . .· .. . ..... · ....• '.'· ;r' ·.· .. •· ,. . .. f''l v ·. ·· .. :.· ·· ....... · .. . October 2012 -Present • two staff members on-site ~ Network Administrator ~ Network Technician • assured network was secure by changing all passwords on network servers and network devices • considered normal operating procedure when a senior IT staff member leaves an organization a.v+ordCounf:r ~ !o/owmg stronger. .. together ___,i 5 ........_ __ _ -...- O ···b··· .. S· oe··. rv···· ·:·· .. ···a·_, ·.··t· _,1 .. 0··.·· ... ·n·· ·s···· . .. :. · .. , ... ,. .. . . ;: .. ' ' ' . ' .:· .. . . . 1. Server hardware running frontline business applications -_/ • majority of Dell servers are between four and ten years old • warranty expired on the majority of servers- parts may not be readily available • constantly running out of disk space a~rdCounfJ! ~ !o/owing stronger. .. together 7 ~ J Obs-ervat~i:ons 3. Dell Equal logic Virtual Network Storage device • plugged into the power and running -not attached or configured for the network • almost three years old -out of warranty lilJOrdCoun~ r ~OU?ing stronger. .. together 9 "-" Observa·tio·:ns 6. Wireless network replaced with a new system .._./ • old system -pass phrase shared among all staff -vulnerable to outside access • new system uses Windows authentication - proves user is a Town employee and computer equipment is a registered Town asset ··..LOrdCoun~ r~OU'ling stronger. .. together ' I 11 "-""' Observations 8. Microsoft licensing • some software purchased with systems • no software assurance (SA) on Office products found to date • server operating systems do not have software assurance ; -"" • SA authorizes continued use of installed software on servers and workstations by paying a percentage of the original cost yearly /J . ..cordCountY._ f!A~ounng stronger. .. together 13 C'-· tn c: 0 ·-1 ' tn Cl) :::l a L/") rl Report No: CASPO 2013-96 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Development Planner, Community and Strategic Planning Application for Zone Change E & E Mclaughlin (ZN 7 -12-07) RECOMMENDATIONS 1. It is recommended that the Council of the Town of Tillsonburg approve-in- principle the application submitted by E & E Mclaughlin whereby lands consisting of Lot 430, Plan 500, located at the south west corner of Tillson Avenue and Third Street, in the Town of Tillsonburg are to be rezoned from 'Service Commercial Holding Zone (SC-H)' to 'Special Service Commercial Zone (SC-sp)' to include a donated goods retail store as an additional permitted use, and provide reduced parking requirements. REPORT HIGHLIGHTS • Zone change application seeks to add a donated goods retail store as an additional permitted use in the Service Commercial Zone. • Special provisions are being requested to reduce the number of required parking spaces from 125 to 61, reduce the number of loading spaces from 2 to 0, reduce the minimum parking aisle width from 7.3 m (24') to 7.0 m (23'), permit the parking area to have a 0 m setback from the streetline, and reduce the required minimum separation distance of a driveway to a streetline from 7.5 m (24.6') to 6.5 m (21.32'). These proposed reductions will allow the applicant to provide the maximum amount of parking on site. • Agency circulation resulted in no concerns with the proposed development. • It is recommended that Town Council approve-in-principle the application and pass the amending by-law once the required Record of Site Condition has been posted to the EBR (Environmental Registry). DISCUSSION Background Applicant/Owner: E & E McLaughlin 500 Highway 3 P.O. Box428 Tillsonburg ON N4G 4H8 Page 1 of 8 \ j Report No: CASPO 2013-96 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 on March 1, 2005. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions "shall be consistent with" all policy statements issued under the Act. Relevant policies are included in the Attachments section of this report. The proposed application is consistent with the policies contained within the Provincial Policy Statement in regards to appropriate intensification and redevelopment of brownfield sites as well as economic development. OFFICIAL PLAN: The subject lands are currently designated "Service Commercial' according to the Land Use Plan for the Town of Tillsonburg, as contained in the Official Plan. Relevant policies are included in the Attachments section of this report. The Official Plan states that Service Commercial Areas provide location for a broad range of commercial uses that, for the most part, are not suited to locations within the Central Area because of their site area, access or exposure requirements. It is the opinion of this Office that the proposed donated goods retail store meets the general intent of the Service Commercial designation contained within the Official Plan. A portion of the existing building will house the retail, storage and sorting aspects of the business. Although a donated goods retail store can be found in a Central Area, warehouses that require drop off and pick up are generally not well- suited to a Central Area location. A large portion of this business relies on the ability to have ample sorting and storage space for used goods for retail as well as those goods that cannot be used and must be disposed of by other means. A place of entertainment is a permitted use within the Service Commercial designation. ZONING BY-LAW: The subject property is zoned 'Service Commercial Holding Zone (SC-H) in the Town of Tillsonburg Zoning By-Law No. 3295. The SC zone lists a building supply store and yard and place of entertainment as permitted uses. The purpose of the Holding Provision on the subject lands as outlined in Section 14.3.1 of the Zoning By-law is to ensure that lands identified as contaminated are remediated in accordance with the Ministry of the Environment requirements. The Holding Provision may be removed once MOE approval of the Record of Condition is received and the owner has entered into a site plan agreement with the Town. Permitted interim uses are existing uses, buildings and structures as they legally existed at the date of adoption of the Zoning By-law. The applicant has engaged a qualified consultant to prepare Phase 1 and Phase 2 environmental site investigations and staff understand that a Record of Site Condition has been submitted to the MOE for approval. As per the purpose of the holding provision outlined in Section 14.3.1 of the Zoning By-law; planning staff consider it appropriate for the Holding provision to remain in place until the Record of Site Condition has been approved by the Ministry of the Environment and posted to the EBR. For Council's information, provided below is a summary table of the applicant's requested relief from the provisions of the Zoning By-law: Page 3 of 8 ) PUBLIC CONSULTATION: Report No: CASPO 2013-96 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 Notice of the zone change application to the public and surrounding property owners was provided on October 10, 2012 and April 29, 2013. No comments have been received from the public. Conclusions The application proposes to rezone the subject property to 'Special Service Commercial Zone (SC-sp)' to include a donated goods retail store as an additional permitted use, and include special provisions to allow for reduced parking spaces, reduced parking aisle width, reduced setback between parking area and the street line, and reduced separation between a driveway and intersection. It is the opinion of this Office that the proposed rezoning application is consistent with the policies of the Provincial Policy Statement and is in keeping with the policies of the Official Plan. Planning staff is satisfied that the application can be given favourable consideration. As the Record of Site Condition has not been approved by the Ministry of the Environment at this time, planning staff consider it appropriate to give this application approval-in-principle. Once the Record of Site Condition has been approved by the Ministry of the Environment and has been posted to the EBR, staff will bring forward an amending by-law for Council's consideration. SIGNATURE "Eric Gilbert" Eric Gilbert, MCIP RPP, M Sc., Development Planner Approved for submission: "Gordon Hough" Gordon K. Hough, MCIP, RPP Corporate Manager Community and Strategic Planning ATTACHMENTS Relevant Excerpts from the Provincial Policy Statement (PPS), County of Oxford Official Plan and the Town of Tillsonburg Zoning By-law Page 5 of 8 \ ) Report No: CASPO 2013-96 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 ATTACHMENTS RELEVANT EXCERPTS FROM THE PROVINCIAL POLICY STATEMENT (PPS), OFFICIAL PLAN AND THE TOWN OF TILLSONBURG ZONING BY-LAW 2005 PROVINCIAL POLICY STATEMENT The 2005 Provincial Policy Statement (PPS) provides policy direction on matters of Provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions "shall be consistent with" all policy statements issued under the Act. Section 1.1.3.3 of the PPS states that Planning authorities shall identify and promote opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. Section 1.3.1 of the PPS states that planning authorities shall promote economic development and competitiveness by: • providing an appropriate mix and range of employment to meet long-term needs; • providing opportunities for a diversified economic base, including the maintenance of a range and choice of suitable sites for employment uses which support a wide range of economic activities and ancillary uses and take into account the needs of existing and future businesses; • planning for, protecting and preserving employment areas for current and future uses; and ensuring the necessary infrastructure is provided to support current and projected needs. OXFORD COUNTY OFFICIAL PLAN The subject lands are designated 'Service Commercial' according to the Land Use Plan for the Town of Tillsonburg, as contained in the Official Plan. Areas designated for Service Commercial use are intended to provide for a broad range of commercial uses that, for the most part, are not suited to locations within the Central Area because of their site area, access or exposure requirements or due to incompatibility or land use conflicts with residential development. Generally, Service Commercial uses cater to vehicular traffic and single-purpose shopping trips where customers are typically generated from passing traffic or a wide ranging market area. Service Commercial uses will have access to an arterial or collector road. Service Commercial Areas, while providing for a limited amount of retail use, are not intended to accommodate retail activities that are typically characteristic of a Central Area and will not directly compete with these areas. In addition, sites with existing buildings and established commercial uses are permitted within this designation. It is not the intent of this policy to restrict existing commercial uses from expanding or changing uses within the context of the functional zoning category in the Town of Tillsonburg. Page 7 of 8 !SJlxf!!rdCount}! 'lJ• 'g'OWing stronger. .. together 0.2 NAD_1983_UTM_Zone_17N © County of Oxford Plate 1 -Location Map with Existing Zoning (with Parcel Lines) File No.: ZN 7-12-0?-E & E Mclaughlin Lot 430, Plan 500, Tillsonburg-157 Tillson Ave 0 0.08 0.2 Kilometers I I October 3, 2012 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE :THIS IS NOT A PLAN OF SURVEY ~---}~-~~---~;='\~'~I~y.;~~ /'•.j '··( ..,....-1 __ _, \ .• , .• , __ ...... , .. r .. , \-----··, .,_ ~( . I . 1... . \ I .-·\ \ \ .i . \ ~--'\ '·-. ' . \1' -----,,_ ' \ \ · ..Y-.-r: \ (,r' --··\ \' .4' ·~ ' \ -----.. I y 1 . I . 'J \-----'·>· ~ ~ -· I ' . ~----~ . _\. )---r-\ L,:p<-t!)·- Legend Parcel Lines (Displays 1 :32 00 Boundary Lot Line Assessment Line Road Environmental Protection/Fioo1 Flood Fringe ~ Floodway ~ Environmental Protection (EP1) ~\~ Environmental Protection (EP2) IQ] Zoning (Displays 1:16000 to 1 : Notes ~ ~ ~ ~ r:::, 6'~ M C ENGINEERING ·-w-.. ,.,~.~~~. .~~ 3RD swt.t:l ,..,. ,.,. .... ,.., .. ~ .... ,.., Plate 3 -Applicant's Proposed Site Plan File No.: ZN 7-12-07-E & E Mclaughlin Lot 430, Plan 500, Tillsonburg-157 Tillson Ave ~ I \~ I \ I \ I f I r- I \ I \' I \ I \ ~ \ ,.., II:'; r \ \ I > r I \ I \ I r I \ I \ ,.., \~ c~MUSTWIIFYAU.J08DIIIISQG, AU.DRAWIIGS.DEJWANDSPEanCAIIDIIS, ANDI£POR'I'AIIY~TOEIIOIIID 8ERIIEPIIOCUDIICWIIH'IM:WOIIIC. C AIJ.IIUIIII;SAIID SI'U:fiCA110115AII£ IISlliLI(Im:Of'mMC£MII1li'PAOPOTfll' 11eDGif.DIICORtXIlSIAJAIIISIIIICIIIIISI' IIERm.eCATTll:eowtniOIIOFTII: -•roa -~--PB'IV. CIIIDJDAS,.,.,'IIICIIBIIU:IIII- -1111 ..,_., IDWBI H-;:,a.=: rna.=. ..,... ....... IIIIJC "'IIRIIW.II'III"'- ~ --1...._ 1\oliis:iillliilllitt&:CIIiillis-Hiflllit fllii.._IIU .. ~IDDIIIISAIIIIII'IIfUCI'IIIIICI'UEIIIII& ~ ~ i ~ '• --,~ If SITE INFORMATION PlAN PROPOSED DMLOPWENT FOR 157 T1lSON AVE CUENT: E .t E r.lclAUGHUN LW. tDT4JO,RP#!IOO.IU.l.5CIIIMit.OIIWliO ~ ~ ~ ~ 1~~~-~ I i ~--~ ~~~ -·:,,~ M-- Report No: CASPO 2013-107 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Development Planner, Community and Strategic Planning Application for Consent and Minor Variance 813-20-7; A13-05-7-Charlie & Marianne Sofalvi REPORT HIGHLIGHTS • Application proposes to sever one new vacant residential lot for a single detached dwelling in accordance with policies regarding street oriented infilling contained in the Official Plan. • A minor variance is being sought for reduced lot frontage for the lot proposed to be severed. • Planning staff recommend approval of the consent and minor variance application as they are consistent with Provincial and Official Plan policies respecting infill severances, and meet the general intent and purpose of the Town Zoning By-law. DISCUSSION Background OWNERS: Charlie & Marianne Sofalvi 126 Lisgar Avenue Tillsonburg ON N4G 3L6 LOCATION: The subject lands are described as Lot 138 and Part Lot 139, Plan 500 in the Town of Tillsonburg. The lands are located on the east side of Lisgar Avenue, between Fourth Street and Fifth Street, and are municipally known as 126 Lisgar Avenue. OFFICIAL PLAN: Schedule "T-1" Schedule "T -2" Town of Tillsonburg Land Use Plan Town of Tillsonburg Residential Density Plan Residential Low Density Residential Page 1 of 8 OFFICIAL PLAN: Report No: CASPO 2013-107 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 The subject lands are designated 'Low Density Residential' according to the Town of Tillsonburg Land Use Plan, as contained in the Official Plan. Relevant policies are included in the Attachments section of this report. The proposed severances will result in the creation of one vacant building lot with frontage along Lisgar Avenue. The intent of the policies of the Low Density Residential designation is to ensure that the built form, massing and profile of new housing is well integrated and compatible with existing housing and established residential areas. The proposed development complies with the Official Plan policies (Section 8.2.4.1.1) respecting street-oriented infill development as the proposed lot fabric will be consistent with the characteristics of existing development on Lisgar Avenue as the subject lands appear to be a 'double lot'. The proposed development will have similar street frontage, setback and spacing as existing development along the west side of Lisgar Avenue and the east and west sides of Lisgar Avenue south of Fourth Street. Existing lots within the immediate area around the subject lands on the east side of Lisgar Avenue have varied lot sizes and shapes. The proposed severance will create a lot fabric that is nearly identical to other lots immediately adjacent to the east on Queen Street and will not be out of character of the general nature of the lot fabric along Lisgar Avenue. The existing lot fabric and building locations are shown on Plate 1, attached to this report. Furthermore, all 'infill proposals' shall have regard for the location of vehicular access points, adequate existing municipal services, stormwater run-off, off-street parking and outdoor amenity areas. The proposed development is not expected to negatively impact any of the above concerns. Given the above, Planning staff are of the opinion that the proposal maintains the general intent and purpose of the Official Plan respecting lot creation in Low Density Residential Areas. TOWN ZONING BY-LAW: The current zoning of the property is Low Density Residential Type 1 (R1) Zone. Below is a summary of the requested variance: Lot Frontage, minimum 15m (49ft) 14.32 m (47ft) Planning staff have reviewed the application for consent and minor variance and are satisfied that they meet the general intent and purpose of the Zoning By-law. The reduced lot frontage as proposed in this application is not expected to negatively impact any surrounding land uses, and is consistent with varied lot patterns in the vicinity. The locations of the existing and proposed single detached dwellings are not expected to have any impact on traffic safety concerns on the local Town streets. Given the varied existing lot fabric in this well established residential area, the request for a slightly reduced lot frontage can Page 3 of 8 Report No: CASPO 2013-1 07 COMMUNITY AND STRATEGIC PLANNING Cound1Da~:May13,2013 1. The owners enter into a Severance Agreement with the Town of Tillsonburg. 2. The County of Oxford Department of Public Works advise the Secretary-Treasurer of the County of Oxford Land Division Committee that all financial requirements of the County of Oxford with respect to provision of water and sewer services to the subject property have been complied with. This condition can be cleared by payment for the required services or entering into a Severance Agreement with the area municipality. A copy of the DRAFT Severance Agreement, which addresses the above requirements, must be provided to the satisfaction of the County of Oxford Public Works department prior to clearing the condition. 3. The owners provide a preliminary lot grading plan, to the satisfaction of the Town of Tillsonburg Engineering Department. 4. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town, financial, services, and otherwise, have been complied with. SIGNATURES "Eric Gilbert" Eric Gilbert, MCIP RPP, M.Sc, Development Planner Approved for submission: "Gordon K. Hough" Gordon K. Hough, MCIP, RPP Corporate Manager ATTACHMENTS Relevant Excerpts from the Provincial Policy Statement (PPS), County of Oxford Official Plan and the Town of Tillson burg Zoning By-law Summary of Agency Comments Report Mapping Plate 1 -Location Map and Existing Zoning, March 15, 2013 (EG) Plate 2-Location Map with Aerial Photography (2010), February 17, 2012 (JJ) Plate 3 -Applicant's Site Plan, ~arch 15, 2013 (EG) Site Photos, April 9, 2013 (EG) Page 5 of 8 Report No: CASPO 2013-107 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 The policies of Section 8.2.4.1 (INFILL HOUSING) indicate that in order to efficiently utilize the designated residential land and municipal servicing infrastructure, infill housing will be supported in Low Density Residential Areas. The County Land Division Committee and Town Council will ensure that proposals for infill development are consistent with policies contained in Section 8.2.4.1.1 and 8.2.4.1.4. Official Plan policies respecting Street Oriented lnfill permit new residential housing into an established streetscape pattern only if the proposal is deemed to be consistent with the characteristics of existing development on both sides of the street. The policies also require that the proposal is consistent with street frontage, setbacks and spacing of existing development within a two block area on the same street. All infill proposals are subject to the following additional criteria: • the location of vehicular access points, the likely impact of traffic generated by the proposal on Town streets and potential traffic impacts on pedestrian and vehicular safety and surrounding properties is acceptable; • existing municipal services and public facilities will be adequate to accommodate the proposed infill project; • stormwater run-off from the proposal will be adequately controlled and will not negatively affect adjacent properties; • adequate off-street parking and outdoor amenity areas will be provided; • the extent to which the proposed development provides for the retention of any desirable vegetation or natural features that contribute to the visual character of the surrounding area; • the effect of the proposed development on environmental resources and the effects of environmental constraints on the proposed development will be addressed and mitigated; • consideration of the potential effect of the development on natural and heritage resources and their settings; • compliance of the proposed development with the provisions of the Zoning By-Law of the Town and other municipal by-laws. TOWN OF TILLSONBURG ZONING BY-LAW Permitted uses within the 'Low Density Residential Type 1 (R1)' zone include a single detached dwelling. The required minimum lot frontage within the R1 zone is 15m, and required lot depth is 32m. AGENCY COMMENTS Oxford County Public Works Department provided the following comments: All financial requirements of the County of Oxford with respect to the provision of water and wastewater services must be complied with. This condition can be cleared by payment for the required services or entering into a Severance Agreement with the area municipality. A copy of the DRAFT Severance Agreement, which addresses the above requirements, must be provided to the satisfaction of the County of Oxford Public Works department prior to clearing the condition. Page 7 of 8 ta1xf!?rdCount~ ~ growing stronger. .. together 114 NAD_1983_UTM_Zone_17N © County of Oxford 0 Plate 1 -Location Map (with Existing Zoning anWarcel Lines) File Nos.: 813-20-7; A13-05-7-Charlie & Marianne Sofalvi Lot 138 & Part Lot 139, Plan 500, Town of Tillsonburg-126 Lisgar Ave 57 114Meters March 12, 2013 1:2,243 This map is a user generated static output from an Internet mapping s~e and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otheiWise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY -~~----.J// ~~ r:.;-. \ ,.-'1 "., _ _;:,/"\. r-<1 . _-; \ \ I, \-·· ' \ ' ' \ \ \ .. •,A .. \ I \ ~ ..t-----__-·< , r·j , ~ -~ \,..( \. \ 1 ~..._ I · , 'l, ~---j .. \ ·' \; ... -·". ).-~ ' I .. ;i: . j • ~""l L, l,>t'..i ---~ : t:l J \ Legend [gJ Parcel Lines (Displays 1:16 0 Boundary Lot Line Assessment Line Road Environmental Protection/Flo• Flood Fringe @. Floodway ~ a;: Environmental Protection (EP1) ~~ Environmental Protection (EP2) Zoning Floodlines/Regulation ~ ¢ 100 Year Flood Line "' 30 Metre Setback •• Conservation Authority Regulatior •• Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to · Notes Plate 3 -Applicant's Survey Sketch File Nos.: 813-20-7; A13-05-7-Charlie & Marianne Sofalvi Lot 138 & Part Lot 139, Plan 500, Town of Tillson burg-126 Lisgar Ave. SK£7rJH ILLUSTRATING PROPOSED SEVERANCE LOT 138 PART OF LOT 139 JUDGE'S PLAN REGISTERED AS PLAN SOO TOWN OF llLLSONBURG COUNTY OF OXFORD NOT TO SCALE KIM HUSTED SURVEYING L TO. OCTOBER 31, 2012 LOT 131 P,I,N. 000211 -0120 LOT198 PART 1 TO BE SEVERED eteo SQUARE FEET (8~1S SQUARE lotETRES) P.I.N. 00028 -0118 LO) -J3B 148.60' ( 45.26m PJ.N. 00028 -0118 Lor 1'9e LOl' 'ISS- @ ~ !!} PART 2 t~ TO BE RETAINED rr; 12188 SQUARE FEET (11$ SQUARE ME1RES) LOT 1S9 ~---P.I.N. 000211 -0118 r---------------~ ~ P.~N. 00028 -0116 C:\OSOFTt41\ RK2012\12-10205.dwg, 11/f/2012 10:32:25 AM, OeslgnJet 430 C4714A.pc3 P.I.H. oo02a -otta Lo1 ·J40 P.I.N. 00028 -0113 '1---Q -l PART .2 4'JR~7'961 P.I.N. 00028 -D225 to t;rl ,..... r Q ---1 P.I.N. 00028 -02015 PAR1' .2 41.Ft-4S0.2 PARI •J 41R-4B02 (11 I;() ....... r 0 -1 §!3-20-7 & A13-0S-7-Charlie & Marianne Sofah!! ~te Photo..§. Figure 3· VieW of subject property (lacing norlh ... sttrom usgar jl.venuel IIJ'\[grdCoun~ "' wowing stronger. .. together Report No: CASPO 2013-111 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 To: Mayor and Members of Tillson burg Council From: Eric Gilbert, Development Planner, Community and Strategic Planning Application for Consent and Minor Variance 813-19-7; A13-04-7-Richard & Louise Leadsom REPORT HIGHLIGHTS • Application proposes to sever one new vacant residential lot for a single detached dwelling and retain a lot for a similar use. • Minor variances are being sought for reduced lot depth for both the lots to be severed and retained, and for reduced rear yard setback and front yard setback for the lot to be retained. • Planning staff do not support the proposal as it does not satisfy the policies for the creation of a residential infill lot in the Official Plan, and the proposal does not maintain the same lot area, frontage, and setbacks, as the well-established existing single detached residential development along North Street and Quarter Town Line Road. DISCUSSION Background OWNERS: Richard & Louise Leadsom 60 North Street West Tillsonburg ON N4G 1C1 LOCATION: AGENT: Laverne Kirkness Kirkness Consulting Inc. 1647 Cedarcreek Crescent London ON N5X OC8 The subject lands are described as Part Lot 1, Plan 518 in the Town of Tillsonburg. The lands are located at the northeast corner of North Street West and Quarter Townline, and are municipally known as 60 North Street West. Page 1 of 9 \ i Comments PROVINCIAL POLICY STATEMENT: Report No: CASPO 2013-111 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 The 2005 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. The policy framework came into effect on March 1, 2005. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions "shall be consistent with" all policy statements issued under the Act. Relevant policies are included in the Attachments section of this report. The applicant's proposal seeks to create one vacant lot for residential development. Planning staff are of the opinion that while the PPS promotes intensification and infill development, section 1.1.3.3 qualifies this by requiring a planning authority to take into account existing building stock or areas. The Official Plan policies respecting street-oriented infill provide greater direction and detail to ensure infill and intensification is respectful of the surrounding area. Although the PPS does promote infill and intensification as a method of encouraging sustainable land use patterns, planning staff believe that the infill and intensification proposed in this application does not adequately take into account the existing building stock and the existing area. Development in the surrounding area along North Street and Quarter Town Line is a stable residential area developed in the 1950's with fairly consistent lot areas and lot frontages, the applicant's proposal to create a street oriented infill lot in this area is would not adequately integrate with the existing building stock, lot fabric, and character of the surrounding area. OFFICIAL PLAN: The subject lands are designated 'Low Density Residential' according to the Town of Tillsonburg Land Use Plan, as contained in the Official Plan. Relevant policies are included in the Attachments section of this report. The proposed severance will result in the creation of one vacant building lot with frontage along two arterial roads, being North Street and Quarter Town Line. The intent of the policies of the Low Density Residential designation is to ensure that the built form, massing and profile of new housing is well integrated and compatible with existing housing and established residential areas. The Official Plan provides policy and review criteria for Town Council and Land Division Committee to review infill residential proposals in Section 8.2.4.1.1. These policies require that proposals for infill in an established streetscape will only be permitted if the proposal is consistent with the characteristics of existing development on both sides of the same street, within a 2 block area. Other review criteria include availability and adequacy of services, access, stormwater run-off, parking and amenity areas, and compliance with the Zoning By-law. Given that the subject property is a corner lot, consideration is given to a 2 block area, both north-south along Quarter Town Line and east-west along North Street. The lot to be severed would have greater prominence on North Street due to the proposed dwelling location. Planning staff note that generally, existing lots within an east-west 2 block area on the north side of North Street have large lot areas, wide frontages, and the dwellings are well setback from North Street. Dwellings present on the lots fronting on the south side of North Street Page 3 of 9 Report No: CASPO 2013-111 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 If approved, a daylight triangle is also required to be dedicated to the County at the intersection. For Council's information, it would not appear that the daylight triangle required by the County would have any impact on the proposed severed parcel with respect to the minor variances that have been requested by the applicant. The Town of Tillson burg Engineering Department indicated that water, sanitary and storm sewer services will need to be installed to the severed lot, and the proposed and existing driveway surface/configuration must be constructed to accommodate a setback of 1.2 meters (min) from the common lot line. Further, the applicant must identify all curb and sidewalk removal/replacement required to accommodate the new and existing driveway locations. A preliminary lot grading plan will be required for the severed parcel. Town Building and By-law Enforcement Services expressed concerns with the reduced rear yard depth as it has been their experience that reduced rear yard depths less than 7.0 m have higher incidences of noise complaints. There were no other concerns or objections raised by the other agencies circulated. PUBLIC CONSULTATION: Notice of the application was circulated to neighbouring property owners on April 29, 2013. As of the date of this report, one letter of concern has been received from an adjacent landowner to the east. The landowner cites concerns about loss of privacy, and negative impacts to the streetscape if the application is given favourable consideration and a two storey home is possibly constructed on the lot to be severed. The letter is attached to this report for Council's information. Conclusions The application proposes creation of one residential "infilling" lot within the Town of Tillsonburg. The lot to be retained will include the existing single detached dwelling and detached accessory building on the subject property. It is the opinion of this Office that the proposed consent application is not in keeping with the policies of the Official Plan respecting street oriented infill severances as the lots to be severed and retained do not appear to be consistent with the character of the existing neighbourhood with regard to lot area, frontage, and setbacks for the existing and proposed single detached dwelling. RECOMMENDATIONS Whereas the variances requested for lot depth for the lots to be severed and retained are not minor variances from the provisions of the Town of Tillson burg Zoning No. 3295, are not desirable for the appropriate development or use of the land, building or structure, are not in keeping with the general intent and purpose of the Official Plan, and are not in keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295, it is recommended that Tillsonburg Council advise the Oxford County Land Division Committee that the Town does not support the variances requested. Page 5 of 9 Report No: CASPO 2013-111 COMMUNITY AND STRATEGIC PLANNING Coun~IDate: May13, 2013 ATTACHMENTS RELEVANT EXCERPTS FROM THE PROVINCIAL POLICY STATEMENT {PPS), OFFICIAL PLAN AND THE TOWN OF TILLSONBURG ZONING BY-LAW 2005 PROVINCIAL POLICY STATEMENT The policies of Section 1.1 state that sufficient land shall be made available through intensification and redevelopment and, if necessary, designated growth areas to accommodate an appropriate range and mix of housing and other land uses to meet projected needs for the planning period. The policies of Section 1.1.3 state that settlement areas shall be the focus of growth and regeneration and promotes land uses involving intensification and infilling. Section 1.1.3.3 states that planning authorities shall identify and promote opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. Further, Section 1.4.3 of the PPS directs that planning authorities shall provide for an appropriate range of housing types and densities to meet projected requirements of current and future residents of the regional market area by: • establishing and implementing minimum targets for the prov1s1on of housing which is affordable to low and moderate income households; • permitting and facilitating all forms of residential intensification and redevelopment and all forms of housing required to meet the social, health and well-being requirements of current and future residents; • directing the development of new housing towards locations where appropriate levels of infrastructure and public service facilities are or will be available; • promoting densities for new housing which efficiently use land, resources, infrastructure and public service facilities and support the use of alternative transportation modes; and • establishing development standards for residential intensification, redevelopment and new residential development which minimize the cost of housing and facilitate compact form while maintaining appropriate levels of public health and safety. OFFICIAL PLAN The subject property is designated "Residential", as shown on Schedule T-1 -Town of Tillsonburg Land Use Plan and 'Low Density Residential' on Schedule T-2-Town of Tillsonburg Residential Density Plan as contained in the County of Oxford Official Plan. The policies of Section 8.2 {TOWN OF TILLSONBURG HOUSING DEVELOPMENT AND RESIDENTIAL AREAS) promote the accommodation of present and future demand for housing in Tillsonburg through the efficient use of vacant residentially-designated lands, underutilized parcels in built- up areas and existing housing stock in all neighbourhoods. Page 7 of 9 ) Report No: CASPO 2013-111 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 2. The driveway access to the lands to be severed is to be on Quarter Town line (as far to the north as possible in order to maximize the distance to the intersection with North Street) 3. No building permit shall be issued until separate water and wastewater services are provided for the lot to be severed and payment of these services has been received by the County of Oxford Public Works Department. This condition can be cleared by payment for the required services or entering into a Severance Agreement with the area municipality. A copy of the DRAFT Severance Agreement, which addresses the above requirements, must be provided to the satisfaction of the County of Oxford Public Works department prior to clearing the condition. Town of Tillsonburg Engineering Department provided the following comments: 1. The severed lot will require sanitary, storm and water services installed to the satisfaction of the Town and County. 2. Please provide a preliminary lot grading plan ensuring the severed parcel can be graded as per the Town requirements. 3. Ensure the proposed and existing driveway surface/configuration is constructed to accommodate a setback of 1.2 meters (min) from the common lot line. Identify all curb and sidewalk removal/replacement required to accommodate the new and existing driveway locations. 4. A site servicing and grading plan shall be submitted to address the above noted comments. Tillsonburg Building/By-Law Services have the following comments: "The intensification of the R1 zone as per this request may create by-law enforcement issues particularly related to the requested reduction in rear yard setback of the proposed severed lot. By-Law Enforcement has noted that properties within the Town of Tillsonburg with rear yards depths less than 7.0 mend up with higher complaints related to noise, etc." Oxford County OPP advised that they have no concerns with this application. If it is successful and will impact addresses, please advise, so that the appropriate emergency dispatch notifications can be made. PUBLIC COMMENTS Public Notice was sent out to surrounding neighbours on April 29, 2013. One letter of concern was received from an adjacent landowner and is attached to this report for Council's information. Page 9 of9 /6.,.4ordCount~ ~~rowing stronger. .. together 166 NAD_1983_UTM_Zone_17N © County of Oxford 0 PLATE 2: 2010 Aerial Photography---" B 13-19-7 & A 13-04-7 (Part Lot 1, Plan 518-R. & L. Leadsom) 60 North Street W, Tillsonbur• 83 166Meters March 20,2013 1:3,269 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY ·-; .. j/ ··~;· .,..~L--~2,-~ -,.-.-- .. n ~...-·( I ' I L--.-' ·--~\·(...... \ ! . \-~----\ _.-;,_ \ \. ') \ \ \ \. ·' \j-~~..,.-----\ .---<· _., \ ( .~ \ '? ' ~--~~ ~o < ·• . \ ·""' ( \-'\" ( ' I l 1 \ 'J ,_ .. -- \., \-,.----' \ \ _)--;"~ ', \ ' f.} ___ 1 ~-~I ~~ c, r-~ \ · Legend Parcel Lines (Displays 1:16 0 Boundary lot Line Assessment line Road Environmental Protection/Flo• Flood Fringe ®. Floodway ~ Environmental Protection {EP1) ~\' Environmental Protection (EP2) Zoning Floodlines/Regulation + + 100 Year Flood Line • 30 Metre Setback • e Conservation Authority Regulatior e • Regulatory Flood And Fill Lines IQI Zoning (Displays 1 : 16000 to · Notes ---~~--~--~· ~--~··"-·-'--~-'"--"------·-PLATE 4: Applicant's Site Sketch 813-19-7 & A13-04-7 (F ;..ot 1, Plan 518-R. & L. Leadsom) w z _J z $ 0 r- 0::: UJ ~ <( :::) 0 60 North Street W, Tillsonburg Retained lot-R1 Zone Slats ~uire~dod 25.15 No. of Dwellings (mox.) 1 1 Lot Area (mi.,,) 480.om> 640.0rn• 25.15 I Lot Fronlaoe (min.) 15.0m 211.45m •1 ~ Lot Deplh (min.) 32.0m 28.15m I !;: Solback-FllXll Yard (min.) 7.5m 7,32m : Setback -Rear Yerd (min.) 12.0m B.ll4m : Setback -Inferior (min.) 1.2m 2.7Bm 1 Lot Covorage (max.) i ~~~. 1 ,'!~:!, ll , 1 La"""'-' OoonSpo<& Cmln.i I ;'!!·~ !;!. . "' I ~ I N p1 , EXI~tlng !Jl Gross Aoor Area (min.) 93.0nl' 123.4oi ~ -4.01)-'1 1 328: SQ ft 8i Ho~toiDwetWng (max.) 10.5m <5.0m r I • ' ~ --._.:..1 II house Parklnu 2 2 I ·1!-~--: RETAINED PARCEL 01 CJ1 ~ w 0) 0, 01 01 ~ ' I Proposed .--J----t-SEVERED PARCEL ...... 01 ' 1 ,32~ sq. ft. ha'usa I ! l---7 .so--t _____ .. .:. p ~ i.ii 1--5.46-1 ~ 20.151 I Severed Lol-R1 Zone Slats ~ui~Prov!<le< No. of Dwellings (ma~.) 1 1 Lot Area (mtn.) 603.0m" 620.0m01 Lot FrQfltege (min.) 19.0m 25.15m ~lotDoplh{mln.) 32.0m 25.15".!.j Setback • Front Yard (min.} 7 .5m 7.50m Setbock-Roar Yard {min.) 12.0m 5.46m Setbock -Interior (min.) Um 5.5Dm Sowack • Exlaror (min.) 7.5m 10.58'11 Lot Coverage (max.) I,~~ ~ INTERSECTION 25 15 IMPROVEMENT " II BUILDING ENVELOPE L___j AS PER R1 ZONE NORTH STREET WEST Sallo: 1:300 mo1~c ' LonolacopodO:>enSp ... (mln.) 1 ;!,~·~%. ~ Grose Roor Aroo (min.) 93.0m• 123.4m' H&Qhl or DwoUing (max.) 10.5m ~ Ferklny 2 r--------~ I I -, I I ! ~-------~ 1 I I 1 I I ··· I I--------~ ~==::=~~~~ I I I INTHe I \ I TOWN OF TILLSONBURG -l ---1 _I_ COUNTY OF OXFORD I RETAINED P~RC I ~ I ~ I ~ l !I 640 1~~ m• I RETAINED PARCEL [ ~ I . .,.,ac, I ~ I lll6211~6 riii] sEvER Eo PARCEL ~ ~~-1 ° SEVERED P~RCEL -- 1 1 II 12.5 m1 'INTERSECTION 134.5 fl' IMPROVEMENT _l 25.15 INTERSECTION IMPROVEMENT NORTH STREET WEST ~ r--T--r-- ( I I \ I I \ I I I I II-___ , __ _j I I I : ~---,--r_Lr_ I Scale: 1:1rome1J I .~/ I I I ~ I -RETAINED PARCEL g g ~g~ SEVERED PARCEL ,Kiflo>ess: t # I ~~;.~:iri{Jt ~ ! ;.~J·.::.:';'_~::~·.:.: ... ·.·· .... .-. f_~-:fl~ll. For Discussion Purpos9s Only March 5, 2013 813-19-7 & A13-04-7-Richard & Louise Leadsom Site Photos Figure 3-View of Retained Lands (facing east from Quarter Town Line Road) Figure 4-View of Subject Property (looking north-east from intersection of North Street and Quarter Town Line Road) Eric Gilbert ') JFrom: Sent: To: Subject: peter bryan-pulham <peterbryan-pulham@hotmail.com> May-06-13 11 :49 AM Eric Gilbert; dewilson@tillsonburg.ca; planning@oxfordcounty.ca; dwayne van den brink RE: Proposed Severance To Eric Gilbert Development Planner Application; 813-19-7; AB-04-7 Below you will note that I responded to a letter put into my mail box from the firm Kirkness Consulting Inc. I have not received a response as indicated from Laverne Kirkness in his e-mail back to me. This disturbs me as I brought forward two concerns which are shared by my neighbours across the street and now am responding to the Notice of Application for Consent and Minor Variance/ Permission. Please accept this e-mail as our views, my neighbour and ourselves, as we cannot be present at the meeting set for May 13/ 2013 regarding this application; As per my earlier brief to Lanverne Kirkness of concerns, I questioned the consultant's conclusion that the lot sizes are sufficient to easily accomodate homes of equal size when in the letter provided by this consultant Lanverne mentions a minor variance regarding the rear yard setback requires adjustment. This basically tells me that indeed the lot size is not sufficient to allow such a severance to take place. The actual application now reveals that the minor variances required are not only for the rear yard but includes the lot depth , rear ,yard and front yard to accomodate the severed & retained lot. ) The consultant in his letter refers to a fact that a two storey home is permiited under the R1 zoning for this area. As per my previous e-mail directed to Lanverne I presented, on behalf of myself and the neighbours, that such a building is not consistant with the existing homes that front North Street West therefore only a one storey home should be allowed for a future home on the proposed severed lot if granted. In the letter provided from the consultant, he refers to the lots being able to accommodate homes of equal sizes. I understand that this references the foot print on the lot however I have concerns about the value of my property being negatively affected as a result of a two storey home being built. I presently have a cedar hedge row between our properties which I feel will suffer due to a heightened building being erected reducing the sunlight presently exposed to the hedge.More significantly, we presently enjoy our front yard as it is private in nature having no home directly beside our front yard. This adds value to our property which I feel will be negativily affected if the severance is allowed. Another general concern that we have is, if the severence is allowed, the location of the driveway entrance for the new lot should be off the Quarterline. I submit to you to consider declining the application since; 1) the lot size is not of a suffcient size to accommodate homes of equal size due to the number of minor variances identified and required. 2) if allowed there is a possibility that a two storeyhome could be built which is inconsistant with the present types of homes already established fronting along North Street West. ) laverne Kirkness RPP Regarding the letter placed in our mail box at 58 north street west, the general concept of severing the property as set out in the sketch provided I have the following concerns; My concern is that the zoning permits two storeys for the building on the severed lot. A two story home does not fit the present building status that has been predomently established for homes fronting along North Street West. Your statement that the lot area is sufficient to easily accommodate a home of equal size is not entirely correct due to the fact a minor variance will be required for the rear yards. Secondly; I can only assume that the lot to be severed will be a single home by the description you have provided to date. In other words , zoned as such as well. Based on my two concerns, I will be in opposition of this severance if the status of a two storey building remains an option to be built on the severed lot and there is a possibilty that the building will be something different than a single family home dwelling. If you can provide a legal document accepted by the Town of Tillsonburg endorsed by Oxford County that removes the possibility of a two storey building being built on the severed lot and further distinquishes the only structure that can be built on the severed property will be a single family home then I will not be opposed to the severance. rs. We have been enjoyed having neighbours like Dick and louise over the years and express our willingness to support the above severance provided our concerns have been satisfied. Thank you for the opportunity to provide our opinions in advance of the application going forward. 3 May 2, 2013 Mayor and Members of Council Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg, ON N4G 5A7 To the Mayor and Members of Council: CAA Worst Roads RE: CAA's Annual Worst Roads Campaign I am pleased to report that on May 1, 2013, CAA launched its annual Worst Roads campaign. At Queen's Park, CAA called on the province to make Ontario's annual deferred municipal road repair bill -the $2.8 billion funding gap identified in the Municipal-Provincial Fiscal and Service Delivery Review (2008) - a priority issue. Additionally, CAA reinforced its call for sharing gas tax profits with municipalities by establishing a dedicated fund for municipal road, bridge and highway improvements. The provincial excise tax, which currently stands at 14.7 cents on every litre of gas and diesel sold in Ontario, generates about $2.3 billion a year. To see the greatest improvement, CAA believes that dedicating some gas tax profits to fixing our municipal roads, bridges and highways is long overdue. As in past years, we are seeking feedback at www.worstroads.ca from your constituents on roads and highways that are in desperate need of improvement. Not only are we interested in roads suffering from potholes and crumbling pavement, we are also seeking feedback on roads with pedestrian and cycling safety issues, congestion, poorly timed traffic lights and confusing road signs and road markings. Voting is open until May 31, 2013. After verification and assessment of the nominated roads by the Ontario Road Builders Association, CAA will unveil this year's Ontario Top 10 Worst Roads List. Recognizing that roads and bridges make up the largest piece of the municipal infrastructure portfolio at about 45 percent, municipalities play a critical role in ensuring our roads, bridges and highways are well maintained. We ask that you continue to make maintenance and rehabilitation of road infrastructure a top priority to ensure safety and to support mobility for all road users. Additionally, we encourage you to visit our website to see what your constituents are saying about roads in your community. For more than 100 years, CAA has advocated to improve traffic safety, mobility, transportation infrastructure and consumer protection. As one of Ontario's largest CAA South Central Onlario, 60 Commerce Valley Dr. E. Thornhill, Ontario L3T 7P9 1 or 2 CAA Worst Roads ./ Annual grassroots infrastructure advocacy campaign ./ Seeks public input on the condition of Ontario roads, bridges and highways v' Highlights the need for: 1. Dedicated provincial funding for municipal road and highway improvements; and, 2. Prioritization of road repairs at the municipal level Why is this so important? • Ontario's provincial government has charged a gas tax since 1925 and there is a need for a dedicated fund to help pay for municipal road, highway and bridge repair ~ Ontario's deferred municipal road and bridge repair bill is estimated at $2.8 billion a year* " Municipalities are responsible for maintaining over 140,000 kilometers of road and more than 15,000 bridges and large culverts s The Government of Ontario is responsible for 16,600 kilometers of road and 4,750 bridges and large culverts " Roads and bridges make up the largest sector of municipal infrastructure -45 percent of the total municipal infrastructure portfolio • Ontario roads, highways and bridges serve over 9 million licensed drivers in Ontario, facilitate millions of transit trips each year and support the movement of billions of dollars of goods ~ Ontario motorists continue to pay twice: once at the pump and again at the garage " Ontario motorists deserve gas tax fairness through dedicated funding -all motorists contribute and all motorists should benefit ·Prnvincini-Municipal Fi~cal and Sorvic:e DuJit•ery ROl1iew-F;tcing tile Fu!r1ro Tog other (2008) •• Public 1\ccounts of Ontario 2011-2012 .rl i Gas Tax-The Original Funding Tool: An Overview Ontario Provincial Gas Tax ~ Levied by the Government of Ontario ~ $0.147 per litre ~ Generated over $2.3 billion in 2011~2012 *" Federal Gas Tax • Levied by the Government of Canada " $0.10 per litre " Generated over $1 .6 billion in 2011 ~2012 (in Ontario) Dedicated for municipal roads, highways and bridges: • Provincial: 0% " Federal: 50% \ I B·4ordCoun~ r~~owing stronger. .. together NEWS RELEASE APRIL 18, 2013 OFFICE OF PETER M. CROCKETT Chief Administrative Officer County of Oxford New survey to address housing and homelessness in Oxford County New online survey for residents, landlords and community agencies will help guide a 1 0-year housing and homelessness plan in Oxford County NEWS Do we have enough housing in the right price range and in the right places? Oxford County's Human Services department is currently developing a 10-year housing and homelessness plan to answer this question and is looking for feedback through an online survey about the current status of housing and homelessness across the County. One of the first steps in developing a 1 0-year housing plan for the County is to assess the current and future housing needs in Oxford County. The online survey and community consultations taking place over the next few months are ways the County is asking the general public to help determine housing needs. When completed, the 1 0-year plan will identify housing needs and priority issues, and will provide recommendations on how to address housing and homelessness in Oxford County. All municipalities are required by the province to have a 10-year housing plan by 2014. The first draft of the plan is expected to be submitted to the Ministry of Municipal Affairs and Housing for approval by January 2014. To begin the process of gathering data for the plan, Human Services is asking residents take a few minutes to fill out an online survey (paper copies are also available upon request). The survey can be found on the Oxford County website at www.oxfordcounty.ca and will be open until May 30, 2013. QUOTE "Creating a long-range housing plan ensures that we are committed to providing affordable and sufficient housing for Oxford County residents now and in the years to come. The survey is the first step in the planning process. We want to hear from residents, landlords and anyone who helps people with shelter to determine priority issues for housing in Oxford County." -Paul Beaton, Corporate Manager, Human Services, County of Oxford 1/2 \ j Ministry of Citizenship and Immigration Minister 61h Floor 400 University Avenue Toronto ON M7A 2R9 Tel.: (416) 325-6200 Fax: (416) 325-6195 April, 2013 Ministere des Affaires civiques et de !'Immigration Ministre 69 etage 400, avenue University Toronto ON M7A 2R9 Tel.: (416) 325-62oo Telec.: (416) 325-6195 Re : Ontario Medal For Good Citizenship Dear Friends: RECEIVED MAY ~ 6 2013 lij ~ Ontario I am pleased to invite you to participate in the 2013 Ontario Medal for Good Citizenship by nominating a deserving citizen. Established in 1973, the Ontario Medal for Good Citizenship honours Ontarians who, through exceptional, long-term efforts, have made outstanding contributions to community life. Recipients will be presented with their medal by the Lieutenant Governor of Ontario at a special ceremony at Queen's Park in the Fall of 2013. Nomination can be made by visiting the Ministry of Citizenship and Immigration's website at: www.ontario.ca/honoursandawards. You may submit your nomination on-line by choosing the "Nominate Online" option, or download the PDF format on the website to submit by mail. For any further information, please contact the Ontario Honours and Awards Secretariat at 416 314-7526, 1 877 832-8622 or (TIY) 416 327-2391. Nominations must be received by July 17, 2013. I encourage you to take the time to nominate a deserving citizen in your community for an Ontario Medal for Good Citizenship. The men and women we honour stand as shining examples to us all. Sincerely, Michael Coteau Minister Assessing the Criteria The College is seeking to recognize physicians whose performance in most of these roles is outstanding, recognizing that individual physicians will demonstrate more extensive expertise in some roles than in others. Council Awards are pre- sented at Council meetings. Eligibility for Nomination Anyone may nominate an eligible physician for the Council Award. To be eligible for nomination, a physician must hold an Ontario certificate of registration and be in good standing with the College. Former recipients of the Council Award or the Excellence in Quality Management of Medical Care Award are not eligible for nomination. 1he completed nomination form (on back) and required documentation must be submitted by August 16, 2013, for consideration by the Council Award Selection Committee. '\It) r, ll. t\! '\T~ .. ,._ f,! i t\lt:·--··:; · jt'TI ~"'l. f 'i;· I~J·~·· iVJI!\llu HJI\l lf,u I ht ,,. • tJ \LJ • The nominator should complete the enclosed nomination form, providing as much information as possible about the physician nominee. Type or print clearly in the space provided. If additional space is required, attach additional pages. • The nominator should provide a detailed nominator's statement. In this statement, describe how the physician nomi- nee has demonstrated overall excellence using the eight physician roles outlined on previous page. It is recognized that individual physicians will demonstrate more extensive expertise in some roles than in others. The nominator may include concisely presented pertinent supporting materials (letters, reports, testimonials, press clippings, etc.). Please do not bind or staple pages. • The nominator is also responsible for finding a seconder for the nomina- tion. The seconder should provide a seconder's statement, their own written testimonial about the nominee and his or her accomplishments, again using the eight physician roles. • 1hc nominator should obtain a copy of the nominee's curriculum vitae, if possible. • Members of the Council and staff of the College and members of their immediate families are not eligible for nomination for the Council Award. • The completed Council Award nomination form (including nominator's statement, supporting material, seconder's statement and nominee's curriculum vitae) can be emailed, mailed or faxed to: The Council Award, c/o Ms. Sharon Thompson, Physician Advisory Service, College of Physicians and Surgeons of Ontario, 80 College Street, Toronto, Ontario, M5G 2E2 Tel: (416) 967-2600 or 1-800-268-7096, extension 257 Fax: (416) 967-2666 Email: srhompson@cpso.on.ca I CHECKLIST: Nomination form ~;omplete .............................. 0 including: Nominator's stite~ent ......... ,; ......................... o ._.,--. · ..... -. . . . -.· Seconder',s staieme~t:.,.: ........ ~ .. : ..................... o . -~ ' Nominee's cv ..... ; .. ;.,.~,' ............. ;.; ............ , ........ a -_ . .· . ,:'.: ··.·. . . . Supporting do~urnents (op~onal);'~ ........... ; ....... o Submittfld p~pers:a(~ NOTbqu~d .................... 0 Note: The dradline for nornmations is Fr1clay, August 16, 2013 at 5prn. Any questions concerning the nomination instructions should be directed to Sharon Thompson, and additional nomina- tion forms can be obtained by contacting her. Nomination forms are also available at: www.cpso.on.ca. \ STAFF REPORT OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER Report Title: Information Systems Shared Services Agreement Report No.: CAO 13-07 Author: David Calder Meeting Type: COUNCIL MEETING Council Date: MAY 13,2013 Attachments: AGREEMENT RECOMMENDATION: RESOLVED THAT Council receive Report CAO 13-07, Information Systems Shared Service Agreement. FURTHER RESOLVE THAT Council approves the attached agreement to execute a shared services agreement with the County of Oxford for a one year term on a cost recovery basis. EXECUTIVE SUMMARY The attached shared services agreement outlines an arrangement between the Town of Tillsonburg and the County of Oxford for an Information Systems Computer/Network/Support and Training Technician for a one year contract. HISTORY/BACKGROUND Since October 2012, the County of Oxford has been providing Information Systems Support on a daily basis on a cost recovery basis. The municipality has continued to seek County Information Systems Support during the period of transition. County of Oxford resources offer a wide variety of technical expertise including, phone, software development, hardware technical support, network administration, web design and project management. As well, the County of Oxford procurement model for information technology systems (hardware and software) has allowed the municipality to gain savings in purchases. The current arrangement has demonstrated cost savings over previous arrangements and allows a higher level of expertise for the municipality. \ / This is an agreement entered into as of this of , 2013 by and between The Corporation of the Town of Tillson burg (hereinafter called Town) and County of Oxford (hereinafter called the "County") regarding the prov1s1on of Information Technology (IT) Shared Services for the Town (hereinafter call the "Services"). WHEREAS the Town desires to engage County to render certain professional services, now therefore, Town and the County do mutually agree as follows: 1.0 SCOPE OF SERVICES The hiring of a Computer Network Support Technician on a one-year contract for the purpose of the Services was authorized by the Council of the County of Oxford on May 8, 2013 to provide services as outlined in the Terms of Reference (TOR) Schedule A to this agreement. The County shall do, perform and carry out, in a satisfactory and proper manner, the services as set out in Schedule A. 2.0 AREA OF SERVICES The County will provide Services to all Town owned and operated programs. The Town shall provide permanent office space for the Computer Network Support Technician on a daily basis and occasional IT support staff that, in the opinion of the County, is reasonable in size to accommodate staff and equipment, in order for the County to fulfill the TOR. 3.0 REPORTING The Network Administrator for the County will report directly to the Director of Development and Communications for the Town, as set out in Schedule A, with respect to the services provided in accordance with this Agreement. 4.0 MEETINGS The Director of Development and Communications for the Town shall meet with the County or its representatives, on the first Tuesday of every month at times mutually satisfactory to both parties during the period of this Agreement to review the TOR with and to discuss and document matters arising that are beyond the scope of the TOR. 5.0 TIME OF PERFORMANCE The IT services provided by the County are to commence as soon as practicable after the execution of this Agreement. The IT services and the obligations of the County shall be \ j 10.0 LIABILITY OF THE COUNTY Town of Tillsonburg/County of Oxford Information Technology Shared Services Agreement (a) The County agrees with the Town that it will provide under this Agreement the standards of care, skill and diligence normally provided in the performance of services in respect of work similar to that contemplated by this Agreement. The County's liability under this Agreement shall be limited to loss or damage directly attributable to the negligent acts of the County, its officers, servants or agents, or their failure to provide the standards of care, skill and diligence aforesaid. In no event shall the County be liable for loss or damage occasioned by delays beyond its control, or for loss of earnings or for other consequential damage howsoever caused. (b) The Town, in consideration of the provision by the County of the services set forth in this Agreement, agrees to the limitations of the liability of the County aforesaid. The Town shall have no right of set off against any billings of the County under this Agreement. 11.0 INDEMNITY AND INSURANCE (a) The County shall, at all times, indemnify and save harmless the Town and its officers, directors, agents and employees from and against all claims, damages, losses and expenses, including, but not limited to attorneys' fees, court and arbitration costs, or other proceedings made, sustained, brought or prosecuted that are based upon, or attributable in any way to the negligent acts, errors or omissions of the County in connection with Services performed, purportedly performed or required to be performed by the County under this Agreement. 12.0 INDEMNITY OF THE TOWN The Town shall, at all times, defend, indemnify and save harmless the County and its subcontractors, consultants, agents, officers, directors and employees from and against all claims, damages, losses and expenses, including but not limited to attorneys' fees, court and arbitration costs, arising out of or resulting from the Services of the County, inclusive of claims made by third parties, or any claims against the County arising from the acts, errors or omissions of the County, its employees, agents, contractors and subcontractors. To the fullest extent permitted by law, such indemnification shall apply regardless of strict liability of the County. Such indemnification shall not apply to the extent such claims, damages, losses or expenses are finally determined to result from the County's negligence. 13.0 INTEREST OF THE COUNTY The County covenants that it presently has no interest and shall not acquire any interest direct or indirect which would conflict in any manner or degree with the performance of Services hereunder. 14.0 INSPECTION The Town or persons authorized by the County shall have the right at all reasonable times to inspect or otherwise review the work performed or being performed by the County under this Agreement. 3 of 5 ) Town of Tillson burg, Town of Tillsonburg/County of Oxford Information Technology Shared Services Agreement 200 Broadway, 2nd Floor Tillsonburg, Ontario. N4G 5A7 Fax No. (519) 842- Email: dsamis@tillsonburg.ca Attention: Director of Development and Communications Services and the date of receipt of any notice shall be deemed to be conclusively given three (3) days after the date of such email, fax or mailing. 19.0 INUREMENT This Agreement and everything herein contained, unless the context otherwise requires, shall inure to the benefit of and be binding upon the parties hereto, their successors and assigns respectively. The parties hereto have hereunder set their hands and seals the day and year first above written, and the parties hereto have hereunto affixed their Corporate Seals by the hands of their proper officers duly authorized in that behalf. Mayor, Town of Tillson burg Clerk, Town of Tillsonburg Warden, County of Oxford Clerk, County of Oxford 5 of 5 STAFF REPORT DEVELOPMENT AND COMMUNICATION SERVICES Title: SAFE BOATING AWARENESS WEEK 2013 Report No.: CL 13-14 Author: AMBER ZIMMER Meeting Type: COUNCIL MEETING Council Date: MAY 13, 2013 Attachments: LETTER FROM TILLSONBURG POWER & SAIL SQUADRON RECOMMENDATION RESOLVE THAT Council receive Report CL 13-14, Safe Boating Awareness Week 2013. EXECUTIVE SUMMARY The Tillsonburg Power and Sail Squadron have requested that the Town replace a flag with their National Pennant Flag for the week of May 18th to May 25th. This request is to promote Safe Boating Awareness Week. The Tillsonburg Power and Sail Squadron are engaged in educating boaters to become safe, responsible and knowledgeable navigators. During the Safe Boating Awareness Week the organization will have their banner sign hung over Broadway as well as an information booth in the Town Centre Mall. The group has made this request as this year is the seventy-fifth anniversary of the national organization. Currently, there is no flag policy in place to address such requests. Staff recommends that the banner sign over Broadway will be sufficient to gain awareness for the event. FINANCIAL IMPACT /FUNDING SOURCE There would be no financial impact. Title: Report No.: Author: Meeting Type: STAFF REPORT FIRE & RESCUE SERVICES DEPUTY FIRE CHIEF RECRUITMENT FRS 13-03 JEFF SMITH, FIRE CHIEF COUNCIL MEETING Council/Committee MAY 13, 2013 Date: Attachments: NIL RECOMMENDATION RESOLVED THAT Council receive Report FRS 13-03 Deputy Fire Chief Recruitment; FURTHER RESOLVE THAT Staff initiate recruitment for the position of Deputy Fire Chief forthwith. EXECUTIVE SUMMARY The Town of Tillson burg first created the position of Deputy Fire Chief in 1995 with the intent of increasing Fire Prevention and Public Education programs and to assist with training. In 1997, the Province of Ontario introduced the Fire Protection and Prevention Act which, among other things, made the provision of certain services mandatory, including aspects of Fire Prevention, Public Education, Fire Suppression and the completion of a municipal Simplified Risk Assessment. In 2001, the Office of the Fire Marshal ceased inspecting hotels, motels, nursing homes, and hospitals and increased municipal responsibility for fire cause investigations. Also in 2001, the Deputy Chief hired in 1995 resigned to accept a position with another fire department. The roll and responsibilities of the Deputy Fire Chief were assumed by a number of people in various acting and part time capacities. In late 2003 the ineffectiveness of the part-time and acting position approach to the roll of Deputy Fire Chief was reported to Council and permission was given to again hire for the position. In early 2004, the Deputy Fire Chief position was filled permanently and that person continued in the roll until late 2010. The Fire Communications Division was relocated from the Ontario Provincial Police detachment into the fire station in 2007/2008. No additional management or supervisory staff members were employed when Fire Communications relocated to the fire station. All additional management responsibilities were assumed by the Fire Chief and Deputy Fire Chief at the time. CAO APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature JEFF SMITH 3 DATE: APRIL 22, 2013 DATE: DATE: CAO Title: Report No.: Author: Meeting Type: STAFF REPORT FINANCE HIRE A VETERAN PROGRAM FIN 13-20 ASHLEY ANDREWS COUNCIL MEETING Council/Committee MAY 13, 2013 Date: Attachments: RECOMMENDATION RESOLVED THAT Council receive Report FIN 13-20 Hire a Veteran Program as information. EXECUTIVE SUMMARY Council received as an information item a City of Brampton resolution on their participation in a Hire a Veteran Program. CONSULTATION/COMMUNICATION It is staff's opinion that the Town can and should participate in Hire a Veteran Program. The recruitment process can easily accommodate this participation by forwarding all external job postings to jobs-emplois@vac.acc.gc.ca. Staff intends to begin this notification process effective immediately. FINANCIAL IMPACT /FUNDING SOURCE N/A APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature ASHLEY ANDREWS Darrell Eddington DATE: MAY 2/2013 DATE: 05/02/13 DATE: CAO \ 8BRA~PTON brompton.co flower C1ty Apri126, 2013 Corporate Services Council and Administrative Services Attention: Brampton's Top 100 Employers Re: Veterans Affairs Canada -Hire a Veteran Program Canada's Veterans are qualified, talented and hardworking men and women with transferable skills that would be an asset to any workforce. The City of Brampton recently announced it would participate in Veterans Affairs Canada (VAC)-Hire a Veteran Program. Brampton is the first Canadian municipality to participate in Hire a Veteran, an initiative which will see more jobs directed to Canadian Veterans transitioning from military careers to the civilian workforce. Each year 4,000-5,000 Veterans leave the military at an average release age of 37 years. Local Brampton businesses can benefit from hiring highly skilled and motivated transitioning Canadian Force members and Veterans. The Council of the Corporation of the City of Brampton passed the following resolution at its meeting of March 27, 2013: C066-2013 1. That the report from Mayor S. Fennell, dated March 27, 2013, to the Council Meeting of March 27, 2013, re: Veterans Affairs Canada-Hire a Veteran Program be received; and, 2. That a copy of this report and program information be sent to: a) the Royal Canadian Legion Branch 15, Royal Canadian Legion Branch 609 and the Lorne Scots Regiment; b) the Brampton Board of Trade; c) the Top 100 Employers in the business community (incl. email account); d) Sheridan College, the Brampton Civic Hospital and the Peel Regional Police Service; and, e) the Region of Peel and all Ontario municipalities. The federal program calls on public and private organizations to forward job notifications to a specific email account (jobs-emplois@vac.acc.gc.ca), maintained by Veterans Affairs Canada. These employment opportunities are then shared with: • VAC employees who work with transitioning Canadian Forces members and Veterans; • The Canadian Forces; and • National contractors offering vocational related services. Job notifications will be posted to various job profile banks that Veterans have access to and when appropriate, also shared directly with Veterans who have the required skill sets for a particular employment opportunity. As of the end of March 2013, The City of Brampton's Human Resource department began forwarding employment opportunities to the Hire a Veteran email account. I urge all Brampton employers to support this initiative and participate in the Hire a Veteran Program. Yours truly, ~oa'~/, Susan Fennell Mayor, City of Brampton (CL-H1) The Corporation of The City of Brampton 2 Wellington Street West, Brampton, ON L6Y 4R2 T: 905.874.2000 TTY: 905.874.2130 \ j \-\\-\ The Corporation of the City of Brampton Date: Subject: March 27111, 2013 Susan Fennell Mayor Veterans Affairs Canada-Hire a Veteran Program OVERVIEW: BRAMPTON CIIY COUNCIL DATE: fv\acc.h 2 7, lo I 3 • Veterans Affairs Canada (VAC) has created a new email address service for organizations to forward employment opportunities to. • These job notifications are then distributed to releasing Canadian Forces (CF) members and Veterans. Recommendation: I. That the report from Mayor Susan Fennell, dated March 271'\ 2013, re: Veterans Affairs Canada-Hire a Veteran Program, be received. Background: During a recent meeting with Mississauga-Brampton South MP Eve Adams, Parliamentary Secretary to the Minister of Veterans Affairs, I wns informed about a new Hire a Veteran Program launched by the Federal Government. The program calls on public and private organizations to forward job notifications to a specific email account (jobs-emplois@vac.acc.gc.ca) maintained by Veterans Affairs. These employment opportunities are then shared with: • VAC employees who work with transitioning CF members and Veterans; • The Canadian Forces; and • National contractors offering vocational related services. Job notifications will be posted to various job profile banks that Veterans have access to and when appropriate, also shared directly with Veterans who have the required skill sets for a particular employment opportunity. This program build upon the existing transition programs and services offered by V AC, including VAC's Rehabilitation Program and Career Transition Services Program which help Veterans build upon the leadership and jobs skills gained in their military career and transfer these skills to the civilian workforce. Report Title: Report No.: Author: Meeting Type: Council Date: Attachments: STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES SIGN VARIANCE-LANDMARK HOMES DCS 13-24 Geno Vanhaelewyn, Chief Building Official COUNCIL MEETING MAY 13, 2013 VARIANCE REQUEST, SITE PLAN, ELEVATIONS RECOMMENDATION: "RESOLVED THAT Council receive report DCS 13-24 and that a variance to Sign By-Law 2976 be granted for the construction of a temporary 2 sided 8 foot x 8 foot x 12 foot high subdivision promotional directional sign located within the Town road allowance on the East side of Quarter Town Line just north of William Street, subject to the following conditions: 1. The applicant enter into the applicable encroachment agreement with a term for Council renewal of three years for the placement of the temporary sign; 2. In consultation and under direction of the Chief Building Official, the applicant lower the sign two feet (0.6 metres); 3. In consultation and under the direction of the Chief Building Official, cover the back of the sign frame with a white board; and 4. In consultation with the Chief Building Official, plant two deciduous planting on the sides of the signs." EXECUTIVE SUMMARY Building Services received a request from the developer's real estate agent for the construction of a subdivision promotional directional sign within the Town's road allowance. A review of the request revealed that the proposed sign and location would not comply with Sign By-Law 2976 and therefore could not be processed/issued, however the other portions of the by-law were in compliance. -One with no comments. -One with no objections. -Three with objections/concerns. The three objection/concern comments have been appended to this report for Council's consideration. Based on the information provided and the purpose of the signage staff feels that this variance is minor in nature, relates to the Town's residential marketing initiative, is temporary and will not affect the overall intent of Sign By-Law 2976. Therefore; staff recommends that the sign variance requested by Landmark Homes for a 2 sided 8 foot x 8 foot x 12 foot high subdivision promotional directional sign located within the Town road allowance on the East side of Quarter Town Line just north of William Street be granted and that the subdivision owner enter into an encroachment agreement with the Town. FINANCIAL IMPACT /FUNDING SOURCE No financial impact. APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature Geno Vanhaelewyn, CBO David Samis Page 3 I 3 Date: May 6, 2013 Date: May 8, 2013 Date: CAO ' ) Landmark Homes Sign Chris DeClark to: GV anhaelewyn 03/14/13 10:24 AM Hide Details From: "Chris DeClark" <chris.declark@century21.ca> To: <GV anhaelewyn@tillsonburg.ca>, Security: Page 1 of 1 To ensure privacy, images from remote sites were prevented from downloading. Show Images History: This message has been replied to. 2 Attachments Proof. pdf Proof (1 ). pdf Hi Gino, I will attach the proposed sign and how it will be situated on the property directly behind the guard rail on Quarterline Road. We will maintain the sign and construct it in a professional manner that meets your standards. The reason for this placement is to direct traffic to our new subdivision on William Street. We have made several attempts to place moveable signage on Quarterline road, but after losing 5 signs, we feel it's best to have a larger sign that is a permanent structure. We are hoping this will increase awareness to our new , subdivision and lead to more new home construction sales. Let me know if there is anything else you need, Take Care Chris Chris DeCiark I Branch Manager CENTURY 21 HERITAGE HOUSE 86 Broadway Street, Tillsonburg Ontario,.N4G 3P6 Direct Line: 519-983-7000 1 Fax: 519-688-0633 I E-Mail: chris.declark@century21.ca www.tUisonburgre<;lltor.ca ~--------- Jl1s it really necessary to print this e~mail? Think green. ~ i ~ I ·-I _ ___l_ _____ ___L__ ___ _ This e-mail message contains confidential inFOrmation intended only for the use of the individual or entity named above. Any unauthorized use or disclosure is strictly prohibited. If you have received this communication in error please immediately delete the e-mail and either notify the sender at the above e-mail address or by telephone at YOUR PHONE. file://C :\Documents and Settings\gvanhaelewyn\Local Settings\ Temp\notes6CDBDA \~web2292 .htm 4/2/2013 Signature: =~-Your choice for quality ---.. ""' . ' Please check this proof carefully for errors and omissions. Your signature constitutes acceptance of full responsibility for all errors, omissions, and legal and ethical compliance in this document. Bennett Signs will not accept responsibility for errors overlooked at this stage of proofing. Any changes from your previously approved copy will be charged eld:ra according to both time and materials. Colours are representative only. All artwork is property of Bennett Signs and may not be reproduced without express written permission. Quotes are valid for 30 days. A 50% deposit Is required. Applicable taxes are extra. Date ) SGN VARIANCE REQUEST don holland to: gvanhaelewyn@tillsonburg.ca 04/18/13 06:22 AM Cc: Hide Details From: don holland••••••••••~ To: "gvanhaelewyn@tillsonburg.ca" <gvanhaelewyn@tillsonburg.ca>, Cc: History: This message has been replied to and forwarded. Dear members of Tillson burg Council: J My husband (Don) and I live at 23 Gibson Drive. We have lived there since 2003. Page 1 of 1 On Monday 15 April, 2013 we received a Notice of SIGN VARIANCE REQUEST. The proposed sign location will block our only view of Quartertown Line from our backyardand deck. This is is a beautifut relaxing view, which allows us to watch the town's comings and goings. In fact, it was the view which played a large part in our expensive backyard ovrhaut only a few years ago. The sign willlagely destroy our view, our peacful enjoyment, and lessen our property value. '; /Accordingly, please accept this letter as our official objection to the SIGN VARIANCE REQUEST. Regards Hannah Holland file://C:\Documents and Settings\gvanhaelewyn\Local Settings\Temp\notes6CDBDA \~web3195.htm 5/8/2013 ) bill board fam bijsterveld to: gvanhaelewyn@tillsonburg.ca 04/20/13 05:37 PM Cc: Hide Details From: fam bijsterveld ••• To: 11gvanhaelewyn@tillsonburg.ca11 <gvanhaelewyn@tillsonburg.ca>, Cc: _____ _ History: This message has been replied to. my name is henk bijsterveld and i live at 215 quaterline road. Page 1 of 1 i just happen to run into one of my neighbours and was told that there is going to be a billboard sign right across the street of me just something to look at when i step outside my front door. i even saw a picture of it and was amazed of the size of it. as far as i know i am living in a residential area oftillsonburg and pay my property tax according to that . so why is it even in consideration to put a huge commercial sign right outside my door. i have no problem with a modest sign, appropriate to the area. 1i hope that this problem can be resolved . ps: how is it possible that the one that will have to look at this (this billboard sign) never got a notice from the town of tillsonburg i am deeply disappointed with all this. '., file:/ /C:\Documents and Settings\gvanhaelewyn\Local Settings\ Temp\notes6CDBDA \-web0613 .htm 5/8/2013 ) • • • \._ .. Introduction: Study Overview Establish urban design recommendations which recognize the importance of the Central Area Assist in the development of appropriate Official Plan policies Provide a building block for future development • Assist the Town in developing and targeting programs to promote the vitality of the Central Area including Community Improvement Projects ~,~~ \.._-:' · .... ·:, ~,. .' ' ~i······'·• . ..-···~,;·····,~1·' ~·~~~~()!'\~ . ... .. .. ·'~ ·~ . ... ~ . .... .. ; I • • 'tf. ~ ~..,.4.,_ ~-., • .. ~ ... ~ ., ~·. "1;, ••• ... ·~,.,. ~fi. • .,•. ~ ~ . . .... ~ ... ..... ~ .... ~ • .,~<>~ ~ .. .,. "#.; ..• • ... "!( ..... •"... ~ ' .. ~~· ~~•":; ~ ~ .. ~ ._/ VANST; '-' Introduction: ,, .. ::.. ~ ·~ - Cons u l;ta-tlo n • Multi-faceted consultati.ort p-r~cess: ··-- • Publid open hC>t~-s.e l:~drck.~~hop-session ,(1);· . . ... · . ' ·::~·: ' ' <~:;·,:~::~~;~;/'',, :·;·~·:·1~ ... :· ::.,'··~;·:·:{l,~l\~;~,_:;;~. • /.,.St~~~holder ~~~~!~:flte,;i:~$1IISIOn (1); • -···. ~p~-~1-ft'·:informi·'· booths (2); • • 'steering Com""'~ ... o~ On-Going __ ~~·~·-; . ..... [). · · ,.,,. · t T: -:-:._ '"' ·• •-•-=--l'd'"Felec -earn, (~ ·-~~- ._,_._, ,.. 'J It:' • Appearan !de Tillson burg' on Rogers TV;~, ___ .. -. _ _, . ~ ..:~~,,~:f.s:o Statton Arts Centre, Tillsonburg BIA, and~~~v~lopment Coni;):nittee; ,.··: ... ·. :'• •).;:' , ' '!.• ,"tr,,1" :<''::1.-// -., .. / . J • • Town Council M~~E~tmgs (~); an(t ,§~~if¥;,\ _., __ .. ._.· ... ,:Dii{l);t~i;~) ···. / : .. . ;; Project update~~ionsul.fifl'"~~ a~d-opr~···\~ .·l·w~"'l:~~t~'f~;~fl-c.d~mnli;-ent on Town and County web~i~:~~f..'. , . . l,.~1fY~.~;~~.o:.i;L,,~41~~~~~!.;1i~vf;~"~~~;;;;~t~:st ;:-·,,.>, ... ,, ___ . ~~ : • • "-----''-"" ·K· .. ·--e····--··y·'····-... ···D·-:····.·r-·e··· .. ·c·· .. · ··t·····o· n s • . •·. . ~· .. :.: .. :: ·. . :·.·· :·: : : . . What the Recommendations Achieve Buildi.ng Design • Establish a framework to ensure that new buildings, and renovations to existing buildingS1 are of a high quality design which acknowledges and is sympathetic to the character of existing adjacent buildings, Where applicable, and to the Central Ar·ea::asa whole. . .. ····'' ·.' .. '- .._; i ~' --...../ ~,' Key Directidn$.; What the R~ec·ommendations Achieve. Parkettes and Pl;fi~as ' I' ' . . .,,., !I ' : ; '· ' ' : -',,· ' . ',, . . ' ' ..•. , ···,'I' . . ··. i • ,'·. ,,;;• '. ! ' i '··· !''• '" /, :· ,., .,. ' ?!,:"{~?/; •:,~Ci'i?'' . ' I ld>emtify ~~.Pdirtyniti~$.:fqr new-.~and ~fl~lnce,d·.(p\~t~ettes and::~~~~~$,".frart:ted~.~~;~~-ctive ~ses, W·~lle enli~~Iiieing);j~··.lf:lha m~·~.ft}e' ~i dl~·~·l xi*ihf-~p~rridors~·t.d;{titdM.; .,1iii!e ~~. w. .=gtee~· li nka. ·.·.g.· es. :.: ~. _.;~---~~: . . -~~:-~~1 /-! ~,.: _::·l1--,.,~---:~:: .. ~?0f;~~( ;·~:1):~}: t::;~~r~t . "'_:·! ·-'. 11'( 'I ·I:'·' :::~~;) i •. .:· .. "· ·; . ' ._· . ' '··-:;;. :_ !: (r· I . )_:j' Yr{.'':~:.i._r·~&:: ,-:~;-,':··-,~~-:;~-(~~-~ or·;"-: ~ ·c:J~1~--.; . ~~--·-;· between,,H~e~e~ smes':aJnd the latgerolli· d.sgace netwGS(4<.. :.~ ·~"J)1~'l! ~;J:(J:'f~i 'i;:c· i .• lt':s:;·:E,.,,£~:'''· • . . !!. '"iJ'."' '''c\ .. ~ .· · ... ~:Jj~' 'i\::j -··-· :·:·":;;.; !!/'''" .Co ,.;:, "'C.~ r~;;o"\s,:,:;;:::::,-, : 1 ,~ ,liq , • / .;-.":.:~·- d,l' . ·' ~~ d,, ~- Key Recommendations: Private Realm and Archite,ctura~t Control Guidel.ines • Renovations and Additions to Heritage Character Buildings • New Buildings and Renovations I Additions, to (:ontemporary Buildings • Vehic~J'i~t~:;ij;~.~~lng and Site Access -• -Sust~h1~_,~(~t~M· Tillson burg Heritage Map e Properties with Identified Heritage Character e Areas for Heritage Character Considerati.on Areas With Heritage Character Consideration: Within all character areas, where adjacent buildings have an identified heritage character, new buildings and vertical additions to contemporary buildings should result in heights of no more than 1 storey (4 metres) greater than the adjacent building. Areas Without Heritage Character Consideration: Within the Main Street Area, new buildings and vertical additions to contemporary buildings should result in heights no greater than 5 storeys {16.5 metres). Implementation: • Implemented in 3 ways, including: 1. Policy and process amendments (including Zoning By-law changes and Official Plan policy changes); 2. Integrated and collaborative design review processes; and 3. Incentive-based approaches such as Community Improvement Plans • Promotional materials such as a Building Information Package to provide development information for business/ landowners interesting in redeveloping existing properties • Staff recommend that an incentive-based approach is the preferred first method of implementation. Town staff are in discussions with the BIA with a view to implementing a design review process and promotional campaign to champion the urban design project and provide funding where appropriate to facilitate projects in the Central Area that contribute to the objectives and goals for the Design Study. • First step in the implementation process is for Council to adopt the document STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Title: Report No.: Author: Meeting Type: Urban Design Study DCS 13-19 David Samis COUNCIL MEETING Council/Committee MAY 13, 2013 Date: Attachments: CENTRAL AREA DESIGN STUDY RECOMMENDATION Resolve that Council receives Report DCS 13-19 Urban Design Study for Information; Further Resolve that Council endorse the Central Design Study dated August 2012. EXECUTIVE SUMMARY In 2011, Municipal and Oxford County Staff commenced a partnership to complete the first urban design study for the core area of the community. The study area boundaries were as follows: Tillson Avenue to Third Street to Concession, to the west boundary of Rolph Street and to the south to John Pound Road. This urban design study would be the first Council Approved guidelines for the municipality. HISTORY /BACKGROUND Tillsonburg has a long history of involvement with downtown beautification programs. Programs date back from the last 1970s with the development and land assembly for the current Town Centre Mall, to the PRIDE programs of the 1980s, to Community Improvement Plans (CIPS) to a Streetscape Study in 1996. This resulted in a series of five documents that were never approved by Municipal Council and did not leave a set of guidelines or policies that could be useable for the public or municipal staff. As development occurred over the last few decades many communities began moving towards specific guidelines to accomplish, heritage building protection, policy and controls over building heights and use, to transportation issues from vehicular to pedestrian and most recently sustainability. CAO After the above materials were collected the consultants prepared document drafts, outlined the potential sites for demonstration sites and began consulting with groups on proposed recommendation and policies. The consultants prepared presentations for Council and BIA and the broader public. This work culminated with report attached to this report. The vision for the Central Area will need to be implemented in three ways: 1. Through policy and process amendments; 2. Application of Provincial Policy Tools, integrated and collaborative design review processes; and 3. And local leadership to ensure the vision is committed and phasing is undertaken with projects to ensure redevelopment is guided appropriately to achieve the vision. The study is intended to assist the municipality as well as land owners, developers and the public with clear tools to guide the design of development and redevelopment of the Central Area. The Central Area Design study also includes a number of recommendations intended to assist the community in effectively implementing the design principles contained in the document. Generally, the study will serve to guide the physical development of the Central Area and will provide a basis for Council's consideration of future Official Plan policies, Zoning By-law provisions, site plan guidelines and community improvement initiatives. The recommendations in the document address the existing and future character of the built environment, streetscaping, landscaping and open spaces. They also address the scale and continuity of development, existing heritage elements, the use of materials and dealing with parking and transportation-related issues. The study outlines best urban design practices and includes guidelines that will be implemented through future revisions to the Official Plan and the Town of Tillson burg Zoning By-law. As the best practices outlined in this document become common practice, they will evolve. The study outlines some examples of how the guidelines can be applied and are not intended to exclude other solutions that may meet the intent of the guidelines. The document consists of seven sections: 1. Introduction; 2. Central Area Vision; 3. Private Realm and Architectural Control Guidelines; 4. Public Real Guidelines; 3 CAO () Town ofTillsonburg Central Area Design Study August, 2012 BrookMcllroyf Table of Contents EXECUTIVE SUMMARY 1.0 INTRODUCTION 1 1.1 Study Purpose 3 1.2 Study Process & Application 4 1.3 Document Structure 5 1.4 The Study Area 6 1.5 Physical & Historic Context 7 1.6 Policy Context 9 1.7 Consultation 10 2.0 CENTRAL AREA VISION 11 2.1 Introduction 13 2.2 Character Areas 14 2.3 Building Heights 17 2.4 Gateways & Landmarks 18 2.5 Parks & Open Spaces 19 2.6 Urban Circulation 21 2.7 Opportunity Sites 25 3.1 Main Street Area Principles 27 3.2 Secondary Commercial Areas Principles 29 3.3 Large Format Area Principles 31 3.4 Residential Areas Principles 33 APPENDIX D: DEMONSTRATION SITES APPENDIX E: HERITAGE RESOURCE INVENTORY APPENDIX F: SUMMARY OF TRANSPORTATION ANALYSIS ) 0 iv Analysis & Consultation An in-depth site analysis was undertaken to examine the existing conditions within the Central Area. The analysis focused on vehicular, pedestrian and cyclist circulation; significant nodes, views and vistas; opportunity sites and parking; character areas; parks and open spaces; street edges and facades; and building heights. The .analysis also examined the area for targeted redevelopment opportunities to revitalize the Central Area, and identified corridors targeted for green street treatments. The results of the analysis were brought to the public through a three phased consultation process, which included a public open house I workshop session, a stakeholder workshop session, and an information booth. v Central Area Vision The Town of Tillsonburg has a strong built form character and a well established network of streets. The guidelines and vision look to strengthen the overall character of Broadway Street and to create a more integrated vision for the design of natural areas, open spaces, circulation routes, streetscape design, and the mix of character areas. Three demonstration ~ites, on sites which are targeted for redevelopment, are used to illustrate the potential implementation of the vision and associated guidelines. vi Guidelines This document contains private realm and architectural control guidelines as well as public realm guidelines. The private realm and architectural control guidelines include recommendations specific to Broadway Street; heritage buildings; new buildings and renovations to contemporary buildings; signage; vehicular parking; bicycle parking; pedestrian and vehicular entrances and exits; and sustainability. Public realm guidelines include recommendations specific to the vehicular realm; the pedestrian realm; open spaces and green streets; and streetscape amenities. vii Implementation The vision for Tlllsonburg's Central Area will need to be implemented in three way'$, through policy and process amendments, including the application of provincial policy tools, integrated and collaborative design review processes, and Town and local leadership that is committed to the vision and its ph~sing plan, which guides redevelopment. Since some of the guidelines recommend a change in current practices and services, the cost and operational implications ofthe'$e changes should be monitored as part of the implementation process. In the event that the cost of operational changes are not endorsed through budget approval, some recommendations may not be implemented. Demonstration site at clock tower plaza. Brook Mcilroy Inc. I McCormick Rankin Co. II \ 1.2 STUDY PROCESS & APPLICATION This document is intended to assist the Town of Tillsonburg as well as land owners, developers and the public with clear tools to guide the design of development and redevelopment in the Central Area. The recommendations in this document address the existing and future character of the built environment streetscaping, landscaping, and open spaces. They also address the scale and continuity of development existing heritage elements, the use of materials, and dealing with parking and transportation-related issues. Tillsonburg's Entrepreneurial Districts include former and existing uses. This document outlines best urban design practices, and includes guidelines that will be implemented through future revisions to the Official Plan and the Town of Tillsonburg Zoning By-Law. As the best practices outlined in this document become common practice, they will evolve. The examples shown in this document provide one example of how the guidelines can be applied, and are not intended to exclude other solutions that meet their intent. t t ' I I Like much of Southwestern Ontario. Tillsonburg's Central Area contains an abundance of historic yellow brick buildings Brook Mcilroy Inc. I McCormick Rankin Co. 4 1.4 THE STUDY AREA The study area is generally bounded by Concession and 3rd Streets to the north, Tillson Avenue, Bloomers Street, and John Pound Road to the east, the Tillsonburg Golf and Country Club to the south, and Kinsmen Participark and its associated ravine system to the west. The study area, which includes the Central Business District as well as adjacent Entrepreneurial Districts, is the most diverse area of the Town with a mix of retail, office, institutional, employment, and residential uses. The Central Business District, centred on Broadway Street, is a significant destination with a variety of retail and restaurants that attract residents and visitors. It contains many cultural and natural amenities including the Public Library, the Station Arts Centre, the Farmer's Market, and branches of the local ravine system. The Central Area is also close to several other significant cultural and natural amenities, including the Livingston Centre and Fanshawe College satellite campus, Lake Lisgar, and the Tillsonburg Golf and Country Club. Legend Study Area Boundary ··-·- The block housing Coffee Culture, along the west side of Broadway Street, south Street, represents a significant inventory of valuable heritage buildings Brook Mcilroy Inc. I McCormick Rankin Co. 6 A number of major residential development projects have been initiated in Tillson burg over the past 40 years, including several which cater to a growing seniors population (Hickory Hills-1985; Baldwin Place-2001). Throughout the 1990s, local efforts led to the revitalization of Lake Lisgar, with the construction of a gazebo, water fountain and walkways into the lake. In 1994, the Central Area was significantly enhanced with the construction of the Rotary Club Clock Tower, which incorporated a clock from the Town's former Post Office, and a bell from the demolished Town Hall. The Livingston Centre opened in 1998. Named after notable resident Gerry Livingston, the centre provides a wide range of services to residents of the Town and surrounding area. The Community Centre was refurbished in 2004 with renovations and enlargements of the main ice surface. Future developments include a recently approved retirement home complex, which is planned for construction in late 2012. E D Tillson was elected the first mayor of Tillson burg in 1872 His father. George Tillson. founded the settlement in 1825 The majority of residential development within the Central Area was constructed prior to 1977. However, recent residential developments include 3 townhouse units and 23 single detached residential dwellings. Recent commercial retail developments include the Canadian Tire, Shoppers Drug Mart and Staples developmentsin 2004 and the more recent (2009} redevelopment of the Home Hardware on Tilson Avenue. Wai-Mart Canada has assumed the lease of the former Zellers space in the Tillsonburg Town Centre Mall and it is anticipated that Wai-Mart's relocation from the Norfolk Mall to the Town Centre Mall will occur in 2012. Heritage: The Central Area of Tillson burg is home to a number of significant heritage resources, including 10 Places of Worship: 2 Educational Institutions: 3 Cultural Resources; 1 Natural Area and Park: and 3 Plaques and Monuments. A complete Heritage Resource Inventory for Tillsonburg can be found in Appendix E. Annandale House is a national historic site. and the home of the Annandale House Museum Brook Mcilroy Inc. I McCormick Rankin Co. 8 'i 1 7 ! • u CONSULTATION 1.7.1 Steering Committee Meetings The Town of Tillson burg appointed a Steering Committee to assist the consultant team in the preparation of this document. The Steering Committee included a broad range of groups and stakeholders representing a variety of interests within the study area. 1. 7.2 Public Open House I Workshop In January 2012, the consultant team attended and facilitated a public open house I workshop session, which allowed a broad group of individuals including the consultant team, Town Staff, key stakeholders and members of the local community, to gather information and focus on developing a vision for the Central Area. The open house I work shop was structured around group- based exercises, where participants engaged in focused discussions and provided feedback on a variety of issues, including public realm improvements, promoting active transportation, establishing building design standards as well as standards for signage and other urban design elements. Each group-based exercise was facilitated by a team member with a view to answering questions and supporting group discussions. Interactive tools for gathering feedback were employed, including annotated maps which were marked-up by participants, and precedent surveys that allowed participants to choose between different urban design elements pertaining to built form and the public realm. 1. 7.3 Stakeholder Workshop In February 2012, the consultant team attended and facilitated a workshop session with a variety of local stakeholders, including developers, as well as property and business owners. Valuable input was received, which influenced the study process. 1.7.4 Public Information Booth In February 2012, the consultant team operated a public information booth at both the Tlllsonburg Town Centre Mall and the Tillsonburg Community Centre. The booth included three display boards, which informed the public of the study process. It also included a worksheet exercise and questionnaire, which allowed the public to provide feedback. 1.7.5 Project Website Throughout the study process, the consultant team worked with Town staff to provides updates on the project website. This gave the public an opportunity to download materials and access links to completed work. Public information booth at the Tillson burg Town Centre Mall. February 2012 Brook Mcilroy Inc. I McCormick Rankin Co. 1 0 \ J 2.2 CHARACTER AREAS l111sonburg's Central Area is comprised of several character areas. Mixed-use main street development lines the Broadway Street corridor, flanked to the east and west by large format retail, secondary commercial and office uses, which are surrounded by residential areas in all directions. Through future development, opportunities exist to improve and extend the main street condition along Broadway Street throughout the Central Area. Opportunities also exist to improve the transition between the core area and surrounding residential areas, through infill development and improving street edge conditions within surface parking areas. Refer to Appendix C: Urban Structure Mapping for larger versions of all urban structure maps. Legend Main Street Area -Large Format Area Secondary Commercial Area III'A1l Residential Area Institutional Buildings -Improved Edge Condition - - Study Area Boundary ••••• Residential areas are characterized primarily of with some degree of heritage character. \ \ Brook Mcilroy Inc. I McCormick Rankin Co. 1 4 '! I 2.2.3 Secondary Commercial Areas (Flanking Broadway Street) Tillsonburg's secondary commercial areas generally surround the main street area of Broadway Street between Venison and Prospect Streets, occupying sites on either side of Bidwell Street. They also generally run along the length of Brock Street between Cat Alley and the ravine, as well as the length of Oxford Street between Cat Alley and Bloomers Street. Secondary commercial areas generally incorporate neighbourhood-related office uses or convenience-related retail uses. Through future development the main street treatment along Broadway Street will be extended north to Venison Street and south to Prospect Street. This will result in the conversion of some of the Broadway Street secondary commercial areas into main street areas. Broadway Street development is recommended to wrap the corners of intersecting streets. The intention is that the main street character will begin to transition into adjacent secondary commercial areas and influence the character of the adjacent streets. It is also recommended that a consolidated way-finding program along Broadway Street provide directional signage to the Secondary Commercial Areas to the east and west making Broadway Street the organizing and destination spine of the downtown. There is an opportunity to transition the main street character of Broadway Street into the adjacent secondary commercial areas 2.2.4 Other Areas (Residential, Institutional, Industrial & Service Commercial) A diversity of areas surrounds Tillsonburg's main street large format and secondary retail areas. The residential areas are characterized by single family detached dwellings, semi-detached dwellings, seniors housings, and other multi-unit residential buildings. These areas also incorporate a number of institutional buildings including the Tillson burg Hospital. long term care facilities, nursing I seniors homes, places of worship, a school. and other facilities. The residential areas have a potential to accommodate additional residential redevelopment in more compact building forms. Through future development residential areas are anticipated to remain stable and are not expected to accommodate significant development. However, opportunities may exist to expand the Tillsonburg Hospital site, and redevelopment opportunities may exist within the former industrial lands located north of Concession Street on the west side of Tillson Avenue. Expansion and redevelopment of these areas is recommended to reflect and respond to the character of the adjacent neighborhoods. For example, any future hospital redevelopment should respond to the natural areas to the west and to the existing surrounding residential context. There is a desire to maintain stability throughout existing residential areas Brook Mcilroy Inc. I McCormick Rankin Co. 16 2.4 GATEWAYS & LANDMARKS Tillsonburg's Central Area is characterized by a series of significant nodes, gateways, views and vistas which, combined, provide structure and definition to the urban area. Through future development, opportunities exist to focus development within and surrounding these nodes and gateways in a manner which frames and enhances significant views and vistas. Recommendations for redevelopment or development in proximity to Major and Minor Gateway sites include: • When new development is proposed adjacent to a landmark building or structure the design, scale, massing use of materials within the new development should be reviewed within the context of the adjacent landmark structure, and should be sympathetic, without emulating or mimicking its design. Such buildings and structures provide a unique opportunity to give further definition to the urban area through the use of architectural qualities. Many such buildings exist within the Central Area, including the Tillsonburg Town Centre (1); the Station Arts Centre & T~lsonburg Farmers Market (2); the Tillsonburg Public Ubrary (3); the Tillsonburg District Memorial Legend Major Node I Gateway Minor Node I Gateway Significant View I Vista Park I Open Space Key Buildings Study Area Boundary ··· .. • • .... ....... . . ... 11111111111~ -- Hospital (4); the Tillsonburg Information Centre & Customer Service Centre (5); St. Paul's United Church (6); Rolph Street School (7); Avondale Zion United Church (8); and St. Mary's Roman Catholic Church (9). • It is not intended that gateways be signage locations, however, future development and/or landscaping would represent the character of the area beyond. Gateway sites, both major and minor, need to act as entrance features into the downtown area and should be defined by their high quality built character. Refer to Appendix C: Urban Structure Mapping for larger versions of all urban structure maps. Brook Mcilroy Inc. 1 McCormick Rankin Co. 1 8 • • grade changes to make the space more easily accessible. Sidewalk activities I spillout spaces along Broadway Street and wrapping corners into adjacent streets. sidewalk sales, restaurant and cafe patios, etc. Refer to Appendix C: Urban Structure Mapping for larger versions of all urban structure maps. Legend Natural Open Space System Lake Lisgar Tillsonburg Golf Club Urban Parkette I Plaza (Existing) Urban Parkette I Plaza (Potential) Study Area Boundary -·-·- The urban parkette located at the intersection of Broadway and Oxford Streets is the most significant park space within the Central Area \ - • \ I Brook Mcilroy Inc./ McCormick Rankin Co. 20 area include the width and number of curb cuts and pedestrian visibility at intersections at side streets and rear alleyways. Given the compact and walkable nature of the downtown it is recommended that key challenge areas are individually addressed and improved to encourage walking downtown. The improved pedestrian and cyclist connections identified on the adjacent map represent one possible approach, and have been illustrated for the purpose of future implementation. Primary pedestrian and cyclist routes should be coordinated with the design of green street as described in Section 2.6.3, and through the completion of a comprehensive Cycling Master plan in order to determine preferred routes and phasing strategies. Refer to Appendix C: Urban Structure Mapping for larger versions of all urban structure maps. Legend Bicycle Lock Location (Potential) 0 Bicycle Route (Existing) -Bicycle Route (Potential) ---· Multi-Use Trail (Existing) - Multi-Use Trail (Potential) ---· Mid-Block Connection (Potential) ..... 5 Minute Walking Circle (400m) G Study Area Boundary ••••• M existing multi-use trail connection at the western termination of Bridge Street. \ Brook Mcilroy Inc. I McCormick Rankin Co. 22 2.6.3 Green Streets Layering on top of the proposed street design hierarchy are also the recommendations for creating green streets. Green Streets provide connections between existing open spaces, new open spaces, nearby multi-use trails and the surrounding Central Area. Green street treatments are recommended to be tree- lined corridors. These corridors are intended to create important visual links and enhance pedestrian and cyclist experiences travelling within and surrounding the Central Area. Legend Bicycle Route (Existing) Bicycle Route (Potential) Multi-Use Trail (Existing) Multi-Use Trail (Potential) Mid-Block Connection (Potential) Green Streets (Potential) - •••• ---- Natural Open Space System !111111 Urban Parkette I Plaza (Existing) - Urban Parkette I Plaza (Potential) C _J Study Area Boundary Green streets provide connections between existing open spaces, new open spaces, nearby multi· use trails and the surrounding Central Area Brook Mcilroy Inc. I McCormick Rankin Co. 24 2. 7.1 Demonstration Sites Section 5: Demonstration Sites incorporates development scenarios for three key development sites. These sites have been identified by various stakeholders throughout the study process as being key to the long- term revitalization of the Central Area. The first demonstration site is located on the southwest comer of the intersection of Broadway and Bridge Streets. This site is currently occupied by The Tillsonburg Town Centre has been identified as one of three demonstration sites. the Tillsonburg Clock Tower, a small plaza and is surrounded by surface parking lots. The second demonstration site is located between Broadway Street and Lisgar Avenue, south of Bridge Street. The site is currently occupied by large surface parking areas, and the north and east facade of their associated l111sonburg Town Centre Mall. The third demonstration site is located on the southeast corner of the intersection of Broadway and Oxford Streets. The site is currently occupied by a small parkette as well as a 2 storey commercial building and associated surface parking lots. Please refer to Section 5.0: Demonstration Sites for more information. Legend Demonstration Sites Study Area Boundary -·-·· \ \ ·~~\~\ .- . ' \\\~~d? I i Brook Mcilroy Inc./ McCormick Rankin Co. 26 Legend Main Street Area Institutional Buildings Study Area Boundary --··-·- Encourage Sidewalk Uses when Appropriate Sidewalk uses such as cau~·s and dining terraces can successfully bring life to a street by increasing the diversity of activities at street level, providing outdoor dining options, and increasing opportunity for chance encounters, casual surveillance and people watching. Broadway's extremely generous right-of-way width could allow for a widened sidewalk, creating enhanced opportunity for street- side dining. Respect and Complement the Heritage Character of the Downtown Broadway street has a wealth of heritage buildings that contribute to its overall character and visual beauty. All new buildings, infill projects and renovations should respect, complement and strengthen the heritage fabric of Tillsonburg's Central Area, by using complimentary materials and proportions. Heritage elements should always be retained and/or refurbished when necessary. Maintain a Consistent Proportion and Sense of Rhythm In order to ensure a visually consistent streetscape, buildings should maintain a consistent proportion and regular sense of rhythm. This includes regularizing the general patterns of building heights, setback and stepbacks, first storey heights, glazing patterns, and signage patterns. Address Side Streets, Corner Sites, and Back Alleys Corner lots should address not only Broadway Street, but also any intersecting side streets by providing glazing, signage and secondary entrances where appropriate. Long expanses of blank wall should be avoided. Rear alley's should have secondary entrances when appropriate, adequate lighting, screened outdoor storage areas and reasonable quality finishes. Brook Mcilroy Inc. I McCormick Rankin Co. 28 Legend Secondary Commercial Area ~ Institutional Buildings - Study Area Boundary • 1 • 1. Ensure Safe Pedestrian Travel Rear lanes should be well lit and free of visual obstructions, in order to improve pedestrian safety at all hours of the day. Entrances to rear lanes, from adjacent streets, should be visible from adjacent sidewalks and should incorporate mirrors on surrounding buildings were necessary to ensure safe pedestrian travel. Pedestrian walkways through parking areas should be clearly identified and connected to Broadway Street and adjacent institutional destinations. Maintain a Consistent Proportion and Sense of Rhythm In order to ensure a visually consistent streetscape, buildings should maintain a consistent proportion and regular sense of rhythm. This includes regularizing the general patterns of building heights, setback and stepbacks, first storey heights, glazing patterns, and signage patterns. Brook Mcilroy Inc. I McCormick Rankin Co. 30 Legend Large Format Area Institutional Buildings Improved Edge Condition Study Area Boundary ----·-·- Create Public Areas at Building Entrances Public areas should be created adjacent to building entrances. This will contribute to the enhancement of the pedestrian realm surrounding these buildings, and will allow for ancillary outdoor uses such as display areas, sidewalk sale areas, or patios affiliated with restaurants or cafes. Such spaces will create opportunities for casual surveillance and will provide a sense of vitality and pedestrian activity in areas where the vehicular realm is often given priority. Respect and Complement the Heritage Character of the Downtown l111sonburg has a wealth of heritage buildings that contribute to its overall character and visual beauty. All new and existing large format buildings should respect, complement and strengthen the heritage fabric of l111sonburg's Central Area, by using complimentary materials and proportions. Minimize Blank Facades Against Public Street, Open Spaces and Parking Lots Large format retail buildings should not only address their primary frontage and adjacent street, but also any intersecting side streets by providing glazing, signage and secondary entrances where appropriate. Long expanses of blank wall should be avoided. Where surface parking is provided at the rear of the building, such buildings should have secondary entrances with adequate lighting, screened outdoor storage areas and reasonable quality finishes. Brook Mcilroy Inc./ McCormick Rankin Co. 32 ) Legend \ Residential Area Institutional Buildings -Study Area Boundary ··-·· New Residential Dwellings should not be Dominated by Garages and Driveways Where rear lanes are not present, the front facades and properties of new residential dwellings should not be dominated by garages and driveways. Garages should be limited in width to 50% of the width of the building frontage, and should not project beyond the primary building facade. Driveways should not be combined to establish large paved surfaces, and should be broken up to ensure a consistent rhythm of driveways and front lawns throughout the length of a /'~) street. Driveway width should generally be limited to match the width of associated \"··~ garage doors. u ~·- Brook Mcilroy Inc. I McCormick Rankin Co. 34 ) \ I Tillson burg Heritage Map • • Properties with Identified Heritage Character Areas for Heritage Character Consideration r' The rich heritage fabric of Tillsonburg's Central Area is influential in defining the overall character and identity of l111sonburg. This historic quality should be celebrated and encouraged. Historic buildings " should be retained, and when necessary, restoration work should maintain the integrity and intent of the ~: original design. Additions to historic or 'heritage character' buildings should undergo a rigorous process ·.~ of design review in order to ensure they contribute to the character of heritage architecture. The design (; of new buildings in areas with a heritage character should be sympathetic to this heritage character without " mimicking existing designs, and should incorporate complementary materials and architectural treatments. ~;" refertofue IDIWng pages for ~cwmation~ Brook Mcilroy Inc. I McCormick Rankin Co. \ ) ,.,., ... -..... , .. ~~ ~~--... Appropriato buiiOong footprint addi11on (I /3 ol exl&ting building footprint) Extr.llngbl,llldlng loolprtnt -... ~--- ,..... .. --<~ --.. .._ --- --- Approptiale 1-.~-addlllot1 Existlllg buldlng --.. .._ Approprlabt addition .. ..._ Polantial build-to envelope Apptcprlate Bddltlons P<l!entlftl bulld-ID envelopo '•' · - - - - ---- - - - - ------- - - ---- - _ _ _ _ _ _ _ _ _ _________ ~~..:. ~ ~t9_r~y_lj_el5Jb_t ______ . Brook Mcilroy Inc. I McCormick Rankin Co. 40 \ J 3.1.3 Main Street Area-Storefront Design Where feasible, preserve the original building fabric. Repair rather than replace deteriorated architectural features. When replacement is necessary, match the original. Replacement of missing features should be based on historical accuracy. Where existing alterations are out of character, an opportunity exists to remove modern veneers to determine what if any, of the original remains. Original elements that lie beneath the modern front should be preserved and replicated where necessary if damaged. Renovate storefronts to be in keeping with the original building design, using those elements that are in tact and replacing missing features. Maintain the alignment of a storefront with adjacent storefronts. Do not remove or alter original material or distinctive architectural features. Original windows and doors should be repaired if possible Base Panels Maintain the originals when they exist. Use materials of the same colour and texture as the window frame, or the pilaster materials. Display Windows Avoid breaking the continuity of the streetscape of large display windows. Please refer to Section 3.1.4 for more information pertaining to window design. Transoms Maintain the transom as an important part of the display window. Remove any obstructions such as air conditioning units that have been inserted into this space. Entryways and Doorways Maintain or restore these recesses as an important part of the streetscape continuity. The ground fioor should emphasize traditional patterns of articulation Brook Mcilroy Inc. I McCormick Rankin Co. 42 3.1.4 Materials Any repairs or renovations to heritage buildings or generally historic buildings, within the Central Area, should include materials similar to those found within original building facades. Masonry Existing brick should always be retained when possible. Brick and masonry repair should be undertaken using proper heritage materials and methods. When possible, painted brick should be uncovered to expose the buildings original character. Cleaning of buildings should occur in a non- destructive manner. Sand blasting and high pressure water blasting or excessive acid washes should be prohibited. • Replacement brick should be carefully selected to ensure its colour and texture is complimentary to existing brick. Existing brick should always be retained where possible. Suburban 'buff' brick or salmon coloured brick is not acceptable. New brick size and configuration conform to proper masonry units. The use of brick veneer is not acceptable. When necessary, original masonry joints should be repainted to inhibit the entry of water and ice into the wall system. Removal of old mortar should be performed with hand tools only. Appropriate lime mortar mixes matching original colour and sand, lime formula should be used. Modern mortars cause damage to older masonry. Spalled stonework can be restored using professional epoxy-based fillers. For larger repairs, replacement stone may be required. Replacement stone should be selectively sourced to ensure a consistent match with the original stone. Use of precast concrete to replace stone is discouraged. In some cases, existing brickwork can be treated with a masonry stain. It is recommended that the owner consult an architect heritage consultant or the Tillsonburg Architectural Conservation Advisory Committee to deem whether the use of masonry stain is appropriate, and if so, which stain colour should be applied. Wood Wood should be repaired rather than replaced whenever possible. Replacement if necessary, should use the same species of wood. Windows I Glazing Windows should be preserved where possible. Replacement windows should duplicate the original in style, type and material. Brook Mcilroy Inc. I McCormick Rankin Co. 44 Non-traditional colours should be discouraged. Most traditional colours have a grey undertone to them. Accent Materials • Choice accent materials might be appropriate providing they complement and historic character of the street. Examples of acceptable accent materials might include: steel. copper, and painted or natural wood. Prohibited Materials Certain materials should be prohibited when renovating heritage buildings, including un-matched brick, pre-cast concrete panel. uncomplimentary block, ceramic wall tiling, large expanses of stucco, and common aluminum, plastic and vinyl siding. Where necessary. cornices and parapets should be repaired or replaced to their original configuration 3.1.5 Roofs, Cornices and Parapets Roofs and flashings should be repaired to avoid water damage. Visible roofing elements clad in copper or galvanized steel should be replaced with similar materials. Where the roof structure allows, green roofs or terraces should be encouraged. Where necessary, cornices and parapets should be repaired or replaced to their original configuration. Masonry walls should be exposed up to and including the parapet. Corrugated metal facing or modern prefinished materials applied to the parapet are discouraged. Cornices and parapets are often subjected to deterioration due to weather exposure Brook Mcilroy Inc. I McCormick Rankin Co. 46 \ i Examples of Heritage Character Building Renovations and Additions Brook Mcilroy Inc. I McCormick Rankin Co. 48 3.2 NEW BUILDINGS & RENOVATIONS I ADDITIONS TO CONTEMPORARY BUILDINGS Through the future development of new buildings, and renovations and additions to contemporary buildings, opportunities exist to improve and extend the character of the Main Street Area along Broadway Street. to wrap the corners of flanking streets with appropriate active uses, to enhance the character of Secondary Commercial and Large Format Areas, to create appropriate transitions to surrounding Residential Areas, and to accommodate appropriate and context-sensitive intensification which will strengthen the vitality of the Central Area. The design of new buildings in areas with a heritage character, as identified on page __ , should be sympathetic to this heritage character without mimicking existing designs, and should incorporate complementary materials and architectural treatments. In areas without a significant heritage character, as identified on page __ , new buildings should be allowed greater design flexibility to incorporate contemporary materials and architectural treatments, while continuing to respect the existing architectural context of the Central Area. The following guidelines address both scenarios. 3.2.1 Heights & Massing Minimum Building Heights Within all character areas, new buildings should have a minimum height of 2 storeys {7.5 metres). Maximum Building Heights Within the Main Street Area, new buildings and vertical additions to contemporary buildings should result in building heights no greater than 5 storeys (16.5 metres). Within all character areas, where adjacent buildings have an identified heritage character, new buildings and vertical additions to contemporary buildings should result in heights of no more than 1 storey {4 metres) greater than the adjacent building with an identified heritage character. Taller buildings, between 4 and 5 storeys (13.5 to 16.5 metres) should be considered at major intersections throughout the Main Street Area to reinforce the prominence of these locations. Broadway Street should maintain a 2 to 3 storey streetwall 3.2.2 Setbacks & Stepbacks Front Property Setbacks Within all character areas, new buildings and additions to contemporary buildings should be built to the front property line or prevailing setback, established by neighbouring buildings. Front Property Stepbacks Within the Main Street Area, new buildings and vertical additions to contemporary buildings should step back a minimum of 3 metres above the established streetwall height of 2 to 3 storeys {7 .5 to 10.5 metres) and, in the case of the 4th and 5th storeys, a minimum of 3 metres from the storey beneath. This will ensure a consistent streetwall and limit its visual impact on the streetscape. Stepbacks should be provided above the 3rd storey to maintain an appropriate sense of scale from the street Brook Mcilroy Inc. I McCormick Rankin Co. 50 3.2.3 Articulation & Detailing Fa«;ade Articulation Remaining consistent with the existing articulation found within heritage character buildings will help to promote the area's fine-grained heritage character by maintaining a rhythm of openings, recesses, projections and vertical and horizontal demarcations. Within all character areas, where new buildings have frontages over 30 metres long, building massing should be articulated or broken up to express individual commercial or residential units through distinctive architectural detailing. This creates the sense of having multiple buildings along the length of the property. Vertical breaks and stepbacks should also be provided. Primary building facades should not include blank walls. Blank side wall conditions may be acceptable if treated properly. The mitigate the impact of blank walls, they should be designed with a material finish that complements the architectural character of the The articulation of a building facades plays a significant role in the pedestrian experience main building facade. Blank walls are only appropriate on sites. where a blank wall is constructed to anticipate a future abutting development. Please refer to Section 3.2.6 for more information pertaining to appropriate material treatments. New buildings, or renovations and additions to contemporary buildings, should generally be designed with continuous facades. Within the Main Street Area, a significant amount of the building frontage on the ground floor should be glazed (minimum 60%) in order to provide views to indoor uses and to create visual interest for pedestrians. Clear glass is preferred at-grade to promote the highest level of visibility. Within the Main Street Area, building entrances can be expressed and detailed in a variety of ways including large entry awnings, canopies or double-height glazing. Buildings are typically incorporate elements of both vertical and horizontal articulation Brook Mcilroy Inc. I McCormick Rankin Co. 52 3.2.5 Ground Floor Conditions Ground Floor Heights • • Within the Main Street Area, Secondary Commercial Area, and Large Format Area, the floor-to-floor height of the ground floor of new buildings should be a minimum of 4.5 metres. This will facilitate retail uses at-grade and will ensure that the ground floor has a continuous character as the Secondary Commercial Area evolves to include a greater number of businesses, and the Large Format Retail Area transitions to a more urban character. Within Residential Areas, new buildings should maintain floor-to-floor heights of at least 3.25 metres. Ground Floor Uses • Within the Main Street Area, new buildings should contain active and publicly oriented retail uses or other appropriate commercial uses at-grade. This is necessary to create a cohesive and pedestrian- oriented urban environment and to ensure the public accessibility of all buildings. • Within the Main Street Area, at-grade commercial uses should wrap the comer, occupying a frontage ranging between 9 to 12 metres. Beyond this point, the buildings may include either residential or commercial uses at-grade, depending on demand. • Within Secondary Commercial Areas, at-grade residential uses are permitted. However, properties with frontages along streets which flank Broadway Street should be targeted for commercial uses in the long-term, in order to extend commercial activity beyond Broadway Street within Tillsonburg's Central Area. • Within Large Format Areas, at-grade uses should be commercial. • Within Residential Areas, at-grade uses should be residential. ~----> I __ ,,, New buildings should contain active and publicly oriented retail uses or other The floor-to-floor height of the ground level of new buildings should be a appropriate commercial uses minimum of 4.5 metres Brook Mcilroy Inc. I McCormick Rankin Co. 54 3.2. 7 Roofs, Cornices and Parapets Roofs of new buildings, and additions to contemporary buildings, within the Main Street Area, are recommended to be fiat in keeping with the area's existing architectural context. Within all other character areas, peaked roofs are appropriate. Rooftops can include open space balconies and/or roof terrace green roofs in new structures where roof loading can be designed to accommodate such uses. Rooftop additions for equipment on top of new buildings, or additions to contemporary buildings, should be set back far enough from the front or exterior facades in order to not be seen from the sidewalk on the opposite side of the street if possible. If this setback is not possible, rooftop equipment should be screened using appropriate building materials. Rooftop design should reflect the context of surrounding buildings Cornices should define the horizontal demarcation of the top of the second or third facade (upper cornice), as well as the top of the first floor (intermediate or lower cornice).Cornices and Parapets for new buildings, as well as renovations and additions to contemporary buildings, should include: Strong projecting cornice shape, preferably with a raised parapet on the main facade; Materials characteristic of the area, including brick, stone, and wood; and Decorative finials (architectural device, typically carved in stone and employed decoratively to emphasize various distinctive ornaments of a building), signs plates or date markings. Cornices and parapets should include materials which are characteristic of the area Brook Mcilroy Inc. I McCormick Rankin Co. 56 Examples of Contemporary Buildings (Sympathetic Heritage Design) Brook Mcilroy Inc. I McCormick Rankin Co. 58 3.2.1 0 Large Format Commercial Buildings It is recommended that the Town of Tillson burg explore strategies to retain existing, and attract new, large format commercial tenants and major anchor stores within the Central Area. Building Design • Strategic measures can more wholly integrate large format commercial buildings into Tillsonburg's fabric, resulting in a more continuous and lively streetscape throughout the Large Format Area. All street frontages should contain storefront glazing and entrances that are reflective of the areas fine grain fabric. Expansive blank facades are strongly discouraged. Large facades should be designed to incorporate bays that reflect the traditional width of a storefront thereby maintaining an appropriate scale of development. The bays should break up the facade to All street frontages should contain storefront glazing and entrances that are reflective of the areas fine grain fabric Expansive blank facades are strongly discouraged incorporate architectural detailing, entrance features, recesses and projections. Branding and signage, throughout the Large Format Area should be contextualized to fit the character of the rest of the Central Area. Building facades that are painted with corporate branding colours are discouraged and should not be permitted where fronting onto or flanking Broadway Street, or where visible from Broadway Street. When possible, larger format building should be broken down into an appearance of multiple smaller buildings. Opportunities to provide more compact building forms should be considered. This will more closely resemble the contextual urban fabric of Tillsonburg. Smaller retail units should line part of the principal building and have display windows and separate entrances. Strategic measures can more wholly integral~ large buildings into the urban fabric of Tillsonburg's Central Area. Brook Mcilroy Inc. I McCormick Rankin Co. 60 \ ) Where a continuous internal pedestrian walkway is provided from the perimeter public sidewalk to the principal store entrances landscaping. benches and pedestrian-scaled lighting should be provided. Sidewalks should be provided along the full length of the building along any facade including a store entrance and along any facade abutting public parking areas. Continuous tree planting and/or other landscape treatments should be considered. Internal pedestrian walkways should be distinguished from driving surfaces through the use of concrete or special paving to enhance pedestrian safety and the attractiveness of the walkways. Site layout & Parking Areas Large retail stores should be integrated into a consistent pattern of streets or private drives and blocks. r~,,. ~~--. ~:·· wes:::z::-_ £;;:,c_5~ Large surface parking lots located between the front facade of the large format retail building and the primary abutting street should be discouraged. infill development along the street line should be promoted to reduce the visual impact of large format parking areas. Parking areas should incorporate pedestrian walkways, where feasible. to enable safe and direct movement to principal customer entrances. Landscaping islands and modules should be located, where feasible, at each end of a row of parking spaces. Predominant exterior building materials should be of a high quality Sidewalks should be provided along the full length of the building along any facade including a store entrance and abutting public parking areas Brook Mcilroy Inc. I McCormick Rankin Co. 62 Brook Mcilroy Inc. I McCormick Rankin Co. 64 3.3.3 Discouraged Signage The objective of preserving and managing the heritage character of Tillsonburg's Central Area indicates that signs should be purposeful. discreet and of the highest quality. The following are sign types that should be prohibited in the Central Area, unless approved by Town Council: Roof signs; Pylon signs; Any type of third party signage; Inflatable signs; • Non-retractable, non-fabric awnings; Obsolete or unsafe signs; Handwritten signs; Digital. electronic, neon or otherwise internally illuminated signs, except for small "open for business" signs in retail windows; Buildings as signs; and Signs attached to street furnishings. Signs should be purposeful. discreet. and of the highest quality. 3.3.4 Design and Proportion The primary signage for the building should be located on the entablature (the horizontal band that separates the storefront windows from the upper fa<;:ade). The surface area of the entablature sign should not exceed 15% of the first storey wall area. Sign lettering, graphics and colours should be selected to promote the heritage character of the Central Area, and should be visible from an appropriate distance based on the function and location of the sign. Sign lettering. graphics and colour should be selected to promote the heritage character of the Central Area Brook Mcilroy Inc. I McCormick Rankin Co. 66 3.4 VEHICULAR PARKING & SITE ACCESS 3.4.1 Surface Parking Large areas of interrupted parking should be avoided. Planting strips, landscaped traffic islands and/or paving articulation should be used to define vehicle routes and smaller parking courts that provide pedestrian walkways, improve edge conditions and minimize the negative visual impacts of surface parking. The amount of landscaping should be proportionate to the overall parking lot size, but generally, 1 tree for every 10 parking spaces is recommended. Where parking areas are adjacent to the sidewalk, a landscaped buffer should be located between parked vehicles and the sidewalk. This buffer should be located within the private realm so as not to reduce the total sidewalk width. Landscaping, or other parking area screening devices (i.e. fences), should not obstruct the primary building facade or total visibility of the parking area. Distinctive pavement and/or markings should be used to indicate pedestrian pathways and crossings. Pedestrian walkways should be provided within surface parking lots Pedestrian-scaled lighting should be provided along pathways to enhance visibility and security. Preferential parking for bicycles, energy efficient vehicles and car-share services are encouraged. Service and drop- off area circulation should not interfere with pedestrian circulation. Better direction, or a landscaped pedestrian 'spine', should be provided for large parking areas, including the lot immediately east of the Tillsonburg Town Centre Mall. It is recommended that the surface parking lot immediately east of the Tillson burg Town Centre Mall, be reconfigured, allowing the existing parking lot entrance off of Lisgar Avenue to align with Elgin Street. In addition to creating a more desirable intersection condition, this realignment could incorporate a designated sidewalk or pedestrian connection, linking Lisgar Avenue to the entrance of the Shoppers Drug Mart and the Tillsonburg Town Centre Mall. Please refer to Appendix F: Summary of Transportation Analysis for more information. It is recommended that the aisle of perpendicular parking, within the above mentioned surface parking lot adjacent to the Tillson burg Town Centre, adjacent to the Shoppers Drug Mart entrance, be removed and replaced with an extended pedestrian realm with a sidewalk treatment and boulevard along the length of the Shoppers Drug Mart frontage. This row has been problematic in causing traffic congestion as well as accidents involving pedestrians and motorists. It is recommended that the surface of the adjacent driveway I private road, be differentiated from adjacent driveways and roads through the use of a special surface treatment. This would reinforce the shared-use nature of the street. Please refer to Appendix F: Summary ofTransportation Analysis for more information. A high-level parking analysis was conducted as a component of the study, the findings of which are Analysis. The results of this study indicate that the surface parking Brook Mcilroy Inc. I McCormick Rankin Co. 68 3.4.3 Driveways New driveways and curb cuts are not recommended for developments within the Main Street Area. All such developments should be accessed by existing rear lanes, new lanes, or adjacent properties. Curb cuts should be minimized within all other character areas. This will increase opportunities for landscaping treatments and will create more continuous pedestrian access. Service driveways should be coordinated with those of surface parking lots and delivery, loading and refuse areas should be coordinated and large enough to accommodate the needs of all users. • Corner lots should generally have driveway access from minor streets. Permeable surfaces are encouraged to minimize runoff. • In Residential Areas, driveways, as well as curb cuts, should be no wider than the width of the garage, which should be limited to 50% of the width of the dwelling. 3.4.4 Servicing & Loading Areas Loading docks and service areas should be located at the side or rear of buildings and should be screened from public view. Servicing enclosures should be constructed of materials that complement the main building. Service and refuse areas should be paved with an impervious surface of asphalt or concrete to minimize the potential for infiltration of harmful materials. Service and refuse areas should not encroach into the exterior side or front yard setback. Loading and servicing areas may occupy the full rear yard if adequate landscape edge and buffer treatments are provided. Driveways should be no wider than the width of the garage, which should be Loading docks and service areas should be located at the side or rear of the limited to 50% of the width of the dwelling building and should be screened from public view Brook Mcilroy Inc. I McCormick Rankin Co. 70 3.5 SUSTAI NAB I LITY 3.5.1 Building Design • New buildings should be encouraged to seek Leadership in Energy and Environmental Design (LEED) certification, or an equivalent design standard. New buildings are encouraged to reduce the energy consumption of both building and site systems (e.g. HVAC, hot water, lighting, etc.) through the use of appropriate mechanical and construction technology (e.g. natural cooling, light recovery, passive solar design, etc.). Mixed-use, commercial and apartment buildings should provide flexibility in the building floor plate, height envelope and facade design to accommodate a variety of uses over their lifespan. Vegetated or "green" roofs are recommended, especially in areas with minimal landscaping, to minimize water runoff, improve building insulation, and provide additional outdoor amenity areas. Water use reduction technologies are encouraged, including water-efficient appliances, such as aerators, low-flow shower heads, dual-flush toilets, front- loading washers, waterless urinals and high-efficiency dishwashers. New buildings should be encouraged to seek LEED certification. or an equivalent design standard Waste water technologies, such as rain barrels or cisterns, are encouraged in new buildings to collect and filter rain water to be recycled for non-potable domestic use. All buildings should have conveniently located waste management facilities to support the separation of waste into different streams (e.g. compost paper, plastics, etc.). Where possible, construction materials should be recycled to reduce the environmental impacts of extracting and manufacturing new materials. If there are no salvageable materials available, efforts should be made to purchase materials from demolition sales, salvage contractors and use material dealers. New construction materials should be locally sourced to reduce the impact of transportation. Canadian products are generally designed to withstand our climate. Construction materials should be durable and consider life cycle costing to avoid premature replacement. Waste water technologies. such as rain barrels or cisterns. are encouraged to collect and filter rain water to be recycled for non-potable domestic use Brook Mcilroy Inc. I McCormick Rankin Co. 72 Short-term or visitor bicycle parking should be sheltered and located near building entrances and pedestrian walkways. Ensure that these locations do not impede pedestrian circulation when bicycles are parked. Bicycle parking that only supports the wheel is not permitted. Only bicycle parking that allows frame support is acceptable. For long-term bicycle parking, provided as part of a new development parking spaces must be accessible, secure and weather protected. The number and configuration of bicycle racks at any location should be evaluated on a case-by-case basis 4.1.3 On-Street Parking Lanes On-street parking lanes should be provided wherever possible throughout the Central Area, as they will provide significant visitor parking while promoting walking and slowing vehicular traffic, thereby improving pedestrian safety. On-street parking lanes can be utilized as short-term loading spaces for small retail uses. The location of designated on-street accessible parking should take into account accessibility from the street level to the boulevard I sidewalk. This necessitates a curb cut be accessible in close proximity to the accessible parking space(s). If the on-street parking lane is book-ended by bump-outs at intersections, impeding access to the pedestrian curb cut then a section of recessed curb directly beside the accessible parking spaces may be necessary. On-street parking lanes should be provided wherever possible throughout the Central Area Brook Mcilroy Inc. I McCormick Rankin Co. 76 4. 1.4 Rear Lanes • In all character areas, new buildings should seek opportunities to provide continuity to existing adjacent lane systems where the lane condition terminate adjacent to the property. • In all character areas, where new developments occur and new rear lanes may be required or existing lanes are provided, the primary facade of the building should not face the lane, nor should primary at-grade access be provided. However, consideration should be given to creating secondary entrances to new and existing buildings with rear lane access, as such entrances can create a sense of activity on the lane. • For new developments within Residential Areas, rear lane single car garages are encouraged to attach as a pair to provide a consolidated appearance. • Where new lanes are required, or where existing lanes require reconstruction, the use of permeable materials I I I I I I 0.511J 7.0m 1).5m :r1 m 171 1i I ~ 1i I i"'l l'"i Rear garages should be set back a minimum of 0 5 metres from the lane is encouraged where sufficient drainage exists, as low traffic levels permit the use of less durable surfaces. • For new developments, in order to maintain adequate distance between the vehicular traffic on the lane and the rear of the building or garage, the minimum separation distance between the building I garage and the rear lane should be a minimum of 0.5 metres. • In all cases, where new lanes are required, a minimum right-of-way width of 7 metres should be provided. • Mountable mirrors should be considered where there is a building comer at the exist of the rear lane. Such mirrors should be placed on adjacent buildings, as opposed to those on the opposite side of the street, as they would have to be very large to be effective. Please refer to Appendix F: Summary of Transportation Analysis for more information. renovations to buildings, and the construction of new buildings, opportunities should be explored to improve the quality of rear lanes. Brook Mcilroy Inc. I McCormick Rankin Co. 78 4.1.6 Transition Zone • The area between the sidewalk and the building front is called the Transition Zone. The area provides a dedicated location for window shopping, retail overflow, small restaurant patios, and doorways and building entrances. The area may also contain private street furniture, private signage, merchandise displays, etc. • A Transition Zone is not recommended for Broadway Street, as there is a desire to maintain the existing street configuration and the street's tight-knit urban fabric. However, Transition Zones may be accommodated on streets which flank Broadway, through future development. i ~-~ t ! ; i j ~ , I i Hi! U i ~ !U!r!! Palio!; i Betrier fi i SUeet Tree Signagc j rt:e! I.Md~ ~ 1 lsacf'lm~ fbnia free 1 ! lhinagc Put;io Aot ; Public Aot Bus Shelter. Bu~ Shel~ Boulevard Elements • The Transition Zone may contain private seating areas, planters, signage, and temporary retail displays. • Elements from the Transition Zone (i.e. patio furniture, entry ramps, etc.) are not permitted and cannot impede the sidewalk in any manner. • The Transition Zone will generally be located on private property, and will be accommodated through the use of setbacks. • Overhanging signage can be installed if it does not interfere with pedestrian travel and meets the design criteria set out in Section 3.0 Private Realm and Architectural Control Guidelines. Street Elements lG) ~ ;l ! !'i!§j!!i -r-Transition Zone .. ~.:Jr!l, SlrcctTrcc ! ~! Site furnish~! Sidewalk ~-:: ! ->-----1---&rricr free &r.:Sheltm Boulevard Elements Diagram illustrating various Gtreetsc:ape elements. including the Transition Zone Brook Mcilroy Inc. 1 McCormick Rankin Co. 80 4.1.8 Multi-Use Trails New recreational trails should connect to existing trail networks, streets, parks, open spaces and natural heritage features to create a linked trail network that provides pedestrians and cyclists with connections and recreation opportunities. Trails should link to core activity areas including the Main Street Area, Secondary Commercial Areas, Large Format Area, and nearby Residential Areas. They should create strong links between all character areas, parks and open spaces, and natural heritage features. The design of the recreational trail should reflect the function and nature of the type of open space it occupies. However, trail widths should range between 3 and 4 metres wide to allow for two-way cyclist and/ or pedestrian passage. Multi-use trails should be designed to distinguish between walking and cycling areas to minimize conflicts. The design of multi-use trails should distinguish between walking and cycling areas to minimize conflicts Nature Trails should include multiple access points. The design of access points should consider that people arrive by a variety of means, including car, foot or bicycle. Entrances should also be designed to accommodate persons with physical disabilities and therefore include stable yet permeable surfaces. Where appropriate, trails should include adequate amenities, such as seating, waste receptacles, lighting, signage, route information, and educational and historic information. Amenities should be designed according to site-specific conditions. Trails located within sensitive natural environments, such as the ravines on either side of Lisgar Avenue, should be constructed of low impact materials that are porous and stable, such as crushed rock, wood chip paths, or boardwalks. All trails should be designed according to site-specific conditions. The design of the multi-use trail should reflect site-specific conditions Brook Mcilroy Inc. I McCormick Rankin Co. 82 4.2.3 Natural Heritage Features Key natural heritage features, located on the periphery of the Central Area, should have strong visual and physical links to parks and open spaces within the Main Street Area, as well as natural environmental features, including valleys and watercourses. A significant amount of the perimeter (greater than 50%) of natural features should be bounded by streets and/or open spaces, as opposed to private residential development to maximize public access, and significant views while increasing ecological awareness. Direct visibility and access to woodlands, stream corridors, and other natural features should provide area residents and local schools with opportunities for outdoor education. However, access should be restricted where necessary. Sensitive environmental features must be adequately buffered and linked to other features to ensure that Streets and paths should be used to connect adjacent natural areas. the natural heritage system is protected, enhanced and restored, and that ecological systems are not negatively affected through intensification. Opportunities to develop appropriately designed higher density buildings adjacent to natural features should be explored to maximize views and awareness of the landscape. Such developments must be appropriately set back from the natural features and must demonstrate compatibility with adjacent land uses with respect to sunlight access, views and privacy. Natural drainage networks must be maintained to retain functional surficial drainage and watercourses and to support storm water management infrastructure such as storm water management ponds. Streets and paths should be used to connect adjacent natural areas. Natural drainage networks must be maintained to retain functional surficial drainage Brook Mcilroy Inc. I McCormick Rankin Co. 84 .~ .. , # ~~ ~ ~'\ \ #-}· • • i • ~-., '!% '!'!I • i • • i ••••• ,., ..•. • • !. • i i • i • • i • !. • '! fi I North ® Brook Mcilroy Inc. I McCormick Rankin Co. 86 ) \__) 4.3.3 Public Art • An exposition of Tillsonburg's history should be created with public art choice of nomenclature, selection of materials and distinguishing architecture. Designs should aim to be functional as well as aesthetically pleasing. • The Town of Tlllsonburg should develop a public art strategy for the Central Area to identify appropriate locations and subject for public art, and to develop financial and legal tools to support it. • Public art that educates and informs about the vision and values of the Central Area should be located in An exposition of Tillsonburg's history should be created with public art areas such as parkettes and open spaces, street intersections, courtyards, gardens and public buildings, and should not be placed within the sidewalk unless embedded in the sidewalk. The public art program should encourage functional pieces that demonstrate sustainable technologies, building materials and design techniques. • Nomenclature of streets, places, pavilions and buildings should reference the history of the Central Area. Opportunities to integrate public art into streetscape or architectural elements should be pursued. The Town of Tillson burg should develop a comprehensive public art strategy. Brook Mcilroy Inc. I McCormick Rankin Co. 88 --- -.... l _, . ., ,,, large patio area could be provided along the southern edge of the plaza, providing desirable spillover space. The west wing of the development could incorporate townhouse units. Residential parking and servicing would be provided on-site, accessible by an adjacent rear lane, located west of the site. Parking for townhouse units would be provided through individual driveways, and servicing for commercial uses would be provided at the southwest leg of the site. An opportunity exists to reduce commercial parking requirements in order to make better use of adjacent surface parking lots. Building facades would maintain the rhythm and character of existing heritage properties throughout the Central Area. Please refer to Appendix 0: Demonstration Sites for larger versions of all demonstration site illustrations. existing clock tower Broadway Street Aexible units 't~rliVef, ··· wofk,or residerrtl''aruse~'v·· --~-~{, building designed with multiple openings (doors I windows) facing expanded parkette Parking and servicing provided on-site (at- grade) and accessible by adjacent lane 'Disclaimer* The above figure is not indicative of the materials, details, windows, or other building materials which would be incorporated into the development Brook Mcilroy Inc. I McCormick Rankin Co. 92 upper floors would contain residential uses, including two storey penthouse units with private rooftop terraces. The roof would contain a green roof treatment, which would be incorporated into usable outdoor amenity space. Building facades would maintain the rhythm and character of existing heritage properties throughout the Central Area. The new plaza would include hardscaped surfaces, which would incorporate a variety of furnishings including benches, waste receptacles and pedestrian-scaled lighting. The plaza would also incorporate a gateway feature I commercial signage feature near the intersection of Broadway and Bridge Streets. Please refer to Appendix 0: Demonstration Sites for larger versions of all demonstration site illustrations. Broadway Street Existing Town Centre Mall *Disclaimer* The above figure is not indicative of the materials, details, windows, or other building materials which would be incorporated into the development Brook Mcilroy Inc. I McCormick Rankin Co. 94 0 '-) The redevelopment, adjacent to the parkette, would incorporate commercial uses along its Broadway Street frontage, which would include shops, cafes and restaurants. The remainder of the building, including its Oxford Street frontage, could incorporate a seniors residence, which would reduce demand for on-site parking. Alternatively, the adjacent site to the east could be incorporated to provide additional on-site parking. The residence could incorporate common I amenity space along the southern edge of the parkette, with residential uses on upper floors. Building facades would maintain the rhythm and character of existing heritage properties throughout the Central Area. Please refer to Appendix 0: Demonstration Sites for larger versions of all demonstration site illustrations. Potential green roof I ----------......,..~----~ community garden I outdoor amenity space Common/ space with and )liews to the parJ(ette ,,~/' ,~~ Fvr'""'~&l parketle {community park) With furnishings, paths, trees, sculptures and public art, water feature, and landscaping ,.,.:·- ,,·~~~{ Seniors housing on upper floors Commercial uses at-grade {Yellow) with minimum ground floor height of 4.5 metres *Disclaimer* The above figure is not indicative of the materials, details, windavvs, or other building materials which would be incorporated into the development Brook Mcilroy Inc. I McCormick Rankin Co. 96 ) 6.2.2 Planning Act Tools The Planning Act provides several tools for municipalities to shape the character and design of urban form. These tools include establishing Minimum and Maximum Standards in the Zoning By-Law, Height and Density Bon using, incentives in Community Improvement Plans, Site Plan Controls (with exterior design controls), reduction in cash-in-lieu or land dedication and the possible integration of a Development Permit System. Outlined below are summaries of the tools that best address the needs of the Town of Tillson burg. Minimum I Maximum Height Standards in Zoning (Section 34) This would include determining minimum and maximum building heights for those areas as recommended in the Central Area Design Study. The establishment of minimum and maximum heights in the Town's Zoning By-Law will be essential for maintaining and enhancing the character of the Central Area as well as encouraging increased density in appropriate areas. Height and Density Bonusing (Section 37) The addition of height and density to development needs to be considered on a site-by-site basis as any such increases would typically exceed the prescribed zoning regulations. If a development proposal requires additional density, then the application should be accompanied by a planning rationale report and an urban design study/brief to rationalize the additional height and/or density. These studies should demonstrate that: the proposed development will establish a positive precedent for the Central Area; shadow impacts on adjacent properties are minimized; the building design and character fits with the future vision for the Central Area; and the proposed development contributes positively to the public realm. The studies should, at a minimum, contain the following: a detailed description of the proposed development including materials, building massing, interfaces between public and private areas, etc.; a review of the existing policy framework; parking impacts will be minimally affected in the immediate area; pedestrian and vehicular movements, flows and impacts on the surrounding precinct will not be hampered, especially for those who require accessibility provisions; landscaping and street illustrations of the site; a review of existing and future land uses; a review of surrounding heritage character buildings; a shadow study illustrating the effects of the proposed development on its surroundings; and 3D modeling of the development within the context of existing development in the area. Height and Density Bonusing affords additional development rights in exchange for the construction or installation of public realm improvements (e.g. public art, sidewalk improvements, etc.) and/or new community facilities (e.g. parks, daycare, community centres, etc.). This is a demand drive tool where the demand for development is sufficient to support an environment where the added community amenity is covered by the added value of having additional development rights. In instances where publicly accessible spaces are established on private property, such spaces shall be constructed to the same standards as municipal sidewalks. Bonusing can have community benefits but the impacts of the proposed additional height or density will need to be reviewed and justified from an urban design approach. In addition, Height and Density Bonusing presents a challenge when applied from within "form-based" zoning areas or possible Development Permit Areas, as these processes already incorporate flexibility. Brook Mcilroy Inc. I McCormick Rankin Co. 1 00 6.2.3 Zoning Amendments As a result of these design guidelines there are several amendments to the Zoning By-Law that should be considered. The following chart provides a summary of those amendments. Brook Mcilroy Inc. I McCormick Rankin Co. 1 02 6.4 CENTRAL AREA PROMOTIONAL TOOLS 6.4.1 Building Information Package A building information package should be developed for businesses and land owners looking to redevelop or renovate their existing properties. The information package should include: -- A summary of the urban design guidelines including the design checklist (as outlined in section 6.4.2). An overview of the downtown vision and the community's long term goals for redevelopment. An overview of the Town's roles in implementing the guidelines including a clear overview of the review process. An overview of the tools available to business and land owners, including design assistance, fac;:ade improvements loans, way finding, etc. Murals are encouraged to beautify existing blank walls. 6.4.2 Design Checklist A Design Checklist has been prepared to allow for the review of development and design proposals and applications in reference to the recommendations of this document. The purpose of the checklist is to facilitate the quick evaluation of designs to determine if a project conforms to the recommendations of these guidelines. It is recommended that designers evaluate their projects in advance of a submission to the Town and identify any non-compliance on the checklist to be submitted with the application. This will assist Town Staff with their evaluation and add transparency to the review process. A digital copy of the checklist should be made available on the Town's website. Please refer to the Design Checklist on the following pages of this document for more information. The Town should predetermine a style of character of blank facade improvements Brook Mcilroy Inc. I McCormick Rankin Co. 1 04 Brook Mcilroy Inc. 1 McCormick Rankin Co. 106 () ) 6.4.3 Regular Information Sessions On-going communication with the BIA Real Estate Board, Chamber of Commerce, business owners, residents and home builders regarding the urban design guidelines, urban infill and residential intensification should be undertaken. A yearly update and discussion forum encourages public participation and education on the design of the Town and is an opportunity to highlight examples of well executed developments that meet the vision for the Central Area. At these same meetings key successful projects should be highlighted and, if significant projects have occurred, design success and excellence could be rewarded through a design awards program. If required design awards can be hosted every three years to ensure adequate submission content. It would be recommended that these occur jointly with the BIA and the Town. Brook Mcilroy Inc. I McCormick Rankin Co. 1 08 Facade I Public Realm Mixed-use Building Rhythm The exterior wall of a building. Refers to spaces that are perceived as being publicly accessible, for example, sidewalks, parkettes and bike paths. Refers to multiple types of uses within a building or set of buildings. This may include a combination of residential, employment, retail, institutional, or other land uses. Refers to the pattern of building frontages along a streetscape, paying particular attention to lot widths, building entrance and glazing locations and proportions, etc. (] Storey Streetscape (_) Streetwall Transition l) A habitable level within a building, excluding raised basements. The distinguishing elements and character of a particular street as created by its width, degree of curvature, paving materials, design of street furniture, pedestrian amenities and the setback and form of surrounding buildings. The condition of enclosure along a street created by the fronts of buildings, and enhanced by the continuity and height of the enclosing buildings. Refers to the physical design elements of a building which contribute to a sense of transition between mid-rise buildings on the Avenues and adjacent buildings which are often low-rise residential buildings on flanking local streets. Transitions may be achieved through use of building setbacks, step-backs, heights and massing. Central Area Vision: In the future, the Central Area of the Town of Tillson burg will remain as the most functionally diverse area of the Town and will serve as the primary business, cultural and administrative centre. The commercial core of the Central Area will remain a viable retail shopping district capable of meeting the day to day and specialty needs of residents of the Town of Tillson burg and surrounding areas. At the same time, the Central Area will increasingly serve as a people place and will have increased day and night activity through the introduction of residential development within and near the Central Area and through better integration of the Central Area with the wider community. The Central Area of the Town of Tillson burg will continue to be made up of a number of distinct and complementary use districts. This functional diversity will be pursued to promote stability and the health of the downtown area and especially the Central Business District by increasing the number of people working and living in the Central Area over the long term. New buildings and spaces will reflect a human scale of development and will be guided by design guidelines which result in a significantly enhanced pedestrian environment. The unique heritage resources of the Central Area will be protected through heritage conservation and enhanced through new development which respects and complements nearby heritage buildings. Throughout the Central Area, the addition of public and private green space areas, street trees and usable, sunlit pedestrian areas will improve the quality of life and reflect a conscious goal to create a pedestrian environment and to preserve and enhance vegetative coverage in the Town. The pedestrian ambience and environment will also be enhanced by encouraging alternative modes of transportation through streetscaping and other functional and aesthetic improvements. Central Area Strategy: The Official Plan contains a number of general objectives for the Central Area, and lays out a series of strategic initiatives, which the Town and County will use in order to achieve each of it's major objectives. Policies for Central Area Sub-Districts: The Official Plan contains area specific policies for the Central Business District and the surrounding cluster of Entrepreneurial Districts. 8.5 Tillson burg Recreation Master Plan (On-Going) The Tillsonburg Recreation Master Plan provides a comprehensive framework articulating the needs and priorities for recreation programs, facilities, culture, parks, sports fields, trails and open space. The Master Plan has been developed with ample feedback received from elected officials, Town staff, community organizations, and the general public. Results from consultations have been compared to national and provincial research, as well as local demographics, to form the strategic framework in which nearly one hundred recommendations have arisen from. These recommendations are intended to serve as a guide for Town Council. Staff and the various stakeholders of the parks, recreation and culture system to consider as Tillsonburg grows and evolves over the next twenty years. The Master Plan is intended to be a living document. It promotes ongoing communication with the community to ensure that services remain responsive, and encourages regular updating of the Master Plan in line with new demographics, market conditions, trends, etc. The following paragraphs summarize some of the key themes and findings from the Strategic Master Plan. 8.6 TillsonburgTrails Master Plan (2008) Tillsonburg features many opportunities for recreation. Many partners over the years have contributed to he development of various recreational facilities. A long- standing commitment to providing quality and accessible opportunities to play in our parks, sports fields and trails has contributed to the success of the trails currently maintained by the Parks and Facilities Department. Residents and visitors alike enjoy trails while exercising their minds and bodies. Its trails serve as a social meeting place while surrounded by the beautiful landscape Tillsonburg has to offer. The goal of the Tillson burg Trails Master Plan is to provide a guide for the future of our trail system whereby non- motorized, multi user trails are systematically linked in an effort to connect people and places while enjoying our beautiful town and the natural beauty of the Town's trails. It has been identified that the creation of a Tillsonburg Trails Master Plan is long overdue as our existing trails are being enjoyed year-round by various non-motorized users. Users desire a richer and more fulfilling trail experience in order to experience the entire town via trail. A plan for linking I renovation existing trails as well as constructing new trails is integral in the future short and long term planning of trails. A disadvantage of not preparing a Master Plan for trails is that their will not be a vision for the future of our town trails and the creation of vital links may be ignored or under prioritized. The Tillsonburg Trails Master Plan is designed to be a living and fluid document subject to review and change. It simply serves as remedial direction toward a solution that best fits an evolving community and the needs of our residents. 8.8 Oxford County Commercial Policy Review (2009) Oxford County is undertaking a Commercial Policy Review as part of its five year review of the Official Plan. The County is faced with some significant challenges, including substantial population growth over the next 20 years; and slower than expected manufacturing growth as a result of the recent economic downturn. Despite the recent economic slowdown, there has been ongoing interest and pressure for the designation of retail space in its urban centres. Faced with these challenges, it is imperative for the County to continue to maintain commercial policy directives that remain relevant for the consumer, the industry and the County, particularly as it relates to the proper planning and structure of its urban areas. It is therefore necessary to understand the future commercial needs of the County, the locational criteria and trends of the commercial industry, and the strengths and weaknesses of the current policy --Artists depiction of the Broadway Street corridor in downtown Tillson burg structure. It is also an opportune time to take stock of the County's current physical structure and seek opportunities to build upon and improve the existing built environment while capitalizing on current commercial demands and retail trends. The Oxford County Official Plan contains seven commercial designations, two of which (the Central Business District and Entrepreneurial Districts) are relevant to this study. Their intended role and function is discussed below. Central Business District: The Central Business District is intended to be the most intensive, functionally diverse and dominant business, cultural and administrative centre in each municipality in which it is located. The designation generally correlates to the traditional main street or downtown within each of the urban municipalities. A full range of commercial, office, administrative, cultural, entertainment recreation, institutional, open space and accessory residential uses are permitted in recognition of this function. Entrepreneurial District: The Entrepreneurial District permits a limited range of non-retail commercial uses such as personal services, offices, business supply and services and repair shops as well as residential intensification. Entrepreneurial District areas are generally found in the area surrounding the Central Business Districts of the large urban centres (Woodstock, Ingersoll, and Tillsonburg). Cl C) u 8.10 Community Improvement Plan (2006) The intent of the Downtown Community Improvement Plan is to outline in one document the range of improvement options which may be undertaken to address the Downtown Area in a coordinated manner. In this regard it is intended that this Community Improvement Plan will provide the basis for downtown municipal investment initiatives and will replace any previous plans. The purpose of this community improvement plan is to provide the context for a coordinated municipal effort to improve the physical, economic and social climates of the Downtown. The initiatives identified in this Plan are intended to outline the possible range of actions designed to stimulate private investment property maintenance and renewal in the Downtown. The Downtown Community Improvement Plan is not intended to provide an exhaustive list of revitalization projects that may be undertaken to stimulate community improvement nor is there any obligation for Council to implement all of the initiatives outlined in the Plan. Rather, the Plan is intended to provide a context for Downtown revitalization projects and to assist in municipal decision making so that actions are undertaken which, either individually or cumulatively, facilitate a positive climate for downtown improvement. Finally, it should be noted that the implementation of any the proposed financial incentives will be at the discretion of Council and dependent on financial resources. Pedestrian & Cyclist Circutat/o Legend n 8'"Ycce LOCk LOcation !PotenffaJ) Bioyc/e Route (F:xisting) Bicycle Route (Potenuao Multi-Use /rail (Existing) \ ~ 0 ..... Multi-Use Trail (Potential) Mid-e'"'* Connection IPotennav 5 /<,ljn"te Walking Circle (40rlm) Study Area Boundary 'II I ! I I ! I I i ! I Of I North (f) ........... •• lit ... l G ...... OpPortunity Sites & Public Parking Legend Opportunity Site Soft Site Public Parking Study Area Boundary j I I I ••••• North (j) Parks & Open Spaces Legend Natural Open Space System Lake Lisgar Tillsonburg Golf Club ##~ Clock Tower I Plaza ,/I" ~/ Urban Parkette I Plaza (Existing) Urban Parkette I Plaza (Potential) Study Area Boundary Parkette ~ ••••••• ····~~51-i • i . . • • • i • ... . i !t !~ \! ~ ~ • i • • • ! ! • ! • • i ! • • I • • i ,. \! ~! • i I i ! • '"" WWI Memorial Plaza · ! ' Civic Sculpture I Park etta .v 1!l\(IO\Sf- 5!' I North (t) ',· \ Broadw aystreets . 1 Storey 2 Storeys 2·5 Sto reys \ '1'· UtldingH . etghts 3 Storeys Stud A 'Y rea 8 0 1..1ndary e-!.-I ! • i ........ i---+--- .. f; /· () C) u Targeted Development Sites Legenct Demonstration Sites Study Area Boundary ...... \ 1- -st -_,_1 F.3 Removal of Perpendicular Parking Spaces in Lisgar Avenue Parking Lot Key Urban Design Issue and Ideas: Within the surface parking lot bounded by Bridge Street to the north, Lisgar Avenue to the east and Harvey Street to the west there are potential safety and circulation-related concerns pertaining to the perpendicular parking spaces located adjacent to the main pedestrian entrance of the Shoppers Drug Mart and the Tillsonburg Town Centre. This particular cluster of parking spaces has proven to be problematic in causing traffic congestion as well as accidents involving pedestrians and motorists. There is an interest in removing the above-mentioned parking spaces and replacing them with an extended pedestrian realm with a sidewalk treatment and boulevard along the length of the Shoppers Drug Mart frontage. Transportation Recommendation: Part of the "road" adjacent to the Shoppers Drug Mart site is not actually a "highway" within the meaning of the Highway Traffic Act but is under municipal ownership, as is the land occupied by the Tillsonburg Town Centre Mall and adjacent parking lot. As it is desirable to maintain a grid road connection in this location, and as significant deviations are limited by the location of the Bell building and church, it is recommended that the row of perpendicular parking be removed. All parking should be located in rows parallel to the building face, as is the rest of the parking lot today, and the "road" through this location could be either a "shared street" or could have multiple speed tables for pedestrian crossings. A different surface would reinforce the shared use nature of the "street". F.4 Pedestrian Concerns Pertaining to Rear Lane System Key Urban Design Issue and Ideas: The Central Area, particularly the blocks adjacent to Broadway Street contain a continuous system of rear lanes. These lanes are the cause of some concern for pedestrians between having blind corners, a lack of mirrors, and fast moving vehicle traffic. Transportation Recommendation: Mirrors may be considered where there is a building corner right at the exit to mount the mirror on. Mirrors on the opposite side of the street are not recommended, as they would have to be very large to be effective. This would affect relatively few alley entranced-both ends of Fox Alley between Ridout and Brock, the north entrance of Fox Alley between Brock and Baldwin, both ends of Cat Alley between Ridout and Brock, and the south entrance of Cat Alley between Brock and Oxford. Image of perpendicular parking spaces and adjacent road in Shoppers Drug Mart surface parking lot Approximate Municipal Parking lot Occupancies Feb 15, 2012 Municipal Lot Number Percent Number Percent Lot Capacity Configuration Unoccupied in Unoccupied in Unoccupied in Unoccupied in Number Late Morning Late Morning Mid-afternoon Mid-afternoon 1A 91 no time limit 12 13% 2A 177 all 2-hr spaces 68 38% 3A 106 16 2-hr 30 28% 30 28% 90 no time limit 4A 48 no time limit 5 10% 5 10% SA 31 6A 287 no time limit 7A 243 no time limit 102 42% 8A 97 no time limit 97 100% 96 99% 9A 115 no time limit 102 89% 104 90% lOA 54 no time limit 43 80% 35 65% llA 23 18 63 18 2-hr 10 16% 12 19% 45 no time limit 28 58 no time limit 6 10% 3 5% 38 69 10 2-hr 59 no time limit 0 0% 10 14% 48 75 14 2-hr 9 12% 3 4% 61 no time limit 58 48 10 2-hr 16 33% 38 no time limit 68 26 A-series 1272 approx. approx. 45%-55% 45%-55% B-series 339 approx. approx. 10%-20% 15%-25% Notes: Blank cells indicate that no observations were made Surveys were based on quick observations, and not rigorous counts Chart identifying parking occupancies on February 15. 2012 Please refer to the map on !he !allowing page for more 1nfom1at1on \ ) May 6, 2013 To: Mayor Lessif & Tillsonburg Town Council RE: Development Committee Resolution-Tillson burg Urban Design Study Please be advised that at its meeting of April11, 2013, the Development Committee passed the following resolution: "RESOLVED THAT the Committee recommends that Council approve the proposed Urban Design Study." If you have any questions, please contact me at 688-3009 Ext. 3221. Regards, cze ~----· Amber zin("~~ Deputy Clerk CORPORATE OFFICE 200 Broadway, 2"d Floor, Tillson burg, Ontario, N4G 5A 7, Telephone (519) 688-3009, Fax (519) 842-9431 www.tillsonburg.ca Report No: CASPO 2013-108 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Development Planner, Community and Strategic Planning Interim Control By-law-Methadone Clinics and Dispensaries RECOMMENDATIONS 1. It is recommended that the Council of the Town of Tillsonburg approve the attached interim control by-law to extend the period of interim control for an additional period of up to one (1) year to allow staff to process Official Plan Amendments and Zoning By-law Amendments with a view to regulating the location of methadone clinics and dispensaries within the Town of Tillsonburg. REPORT HIGHLIGHTS • Tillsonburg Council passed By-law 3616, being a By-law to establish interim control provisions for the Town of Tillsonburg to prohibit the establishment of new methadone clinics and methadone dispensaries for an interim period of up to one year in order to permit the completion of a planning study on the potential regulation of these uses on May 14, 2012. This By-law is set to automatically expire after 1 year. • The provisions of the Planning Act provide that an interim control by-law may be extended to a maximum of one additional year where the planning study and consideration of subsequent amendments is anticipated to require that amount of time. • Planning staff recommend that Council extend the Interim Control By-law for an additional period of 1 year to allow time to complete the amendments to the Official Plan and Town Zoning By-law. DISCUSSION Background Town Council passed Interim Control By-law 3616 on May 14, 2012 specifically to limit the establishment of methadone clinics and dispensaries within the Town of Tillsonburg for a period of one year. Council also directed staff to study the potential regulation of these uses and consider the appropriateness of amendments to the Official Plan and Zoning By-law as well as the opportunities, benefits and constraints of licensing methadone clinics and dispensaries. Subsequently, Planning staff presented Report No. 2013-72 to Council on April 22, 2013 outlining preliminary findings regarding methadone clinics and dispensaries and recommending an appropriate response to this issue for Tillsonburg. In this regard, Council passed the following resolution: Page 1 of 3 Conclusions Report No: CASPO 2013-108 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 The existing Interim Control By-law to prohibit the establishment of a new methadone clinic or methadone dispensary is due to expire on May 14, 2013. Planning staff consider it appropriate for Council to pass an one year extension to this By-law, in accordance with the provisions of the Planning Act and Official Plan to allow sufficient time to complete the planning study and Official Plan and Zoning By-law Amendments. SIGNATURE "Eric Gilbert" Eric Gilbert, MCIP RPP, M Sc., Development Planner Approved for submission: "Gordon Hough" Gordon K. Hough, MCIP, RPP Corporate Manager ATTACHMENTS Draft Interim Control By-law Page 3 of 3 STAFF REPORT DEVELOPMENT AND COMMUNICATIONS Report Title: Report No.: Author: Meeting Type: Council Date: Attachments: RECOMMENDATION: TRAFFIC AND PARKING BY-LAW AMENDMENT DCS 13-34 Geno Vanhaelewyn, Chief Building Official COUNCIL MEETING MAY 13,2013 ONE RESOLVED THAT Council receive Report DCS 13-34 Traffic Bylaw Amendment. FURTHER RESOLVE THAT Bylaw 3731 to amend Bylaw 3701 be brought forward for Council consideration. EXECUTIVE SUMMARY Traffic and Parking By-Law 3701 was recently approved by Council. Two certified copies of this document (By-Law 3701) were sent to the Ministry of Attorney General Crown Law Office along with a copy of the proposed short form wording (fines). CONSULTATION/COMMUNICATION Upon the Attorney General's Office review of the By-Law it has been requested to have the following additional wording be added to the Traffic and Parking By-Law: Part 5 -Municipal Parking Lots Bylaw 51(6) "No Person shall park a vehicle exceeding 2 hours where posted by sign." and Part 8 -On Street Parking 56( 4) "No Person shall park a vehicle without a permit in a designated on street parking permit space as designated by Schedule 23." THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3731 A BY-LAW to amend By-Law 3701, being a by-law to regulate traffic and the parking of motor vehicles in the Town ofTillsonburg. WHERAS it is deemed necessary and expedient to amend By-Law 3701. BE IT THEREFORE ENACTED by the Council ofthe Corporation of the Town ofTillsonburg as follows: 1. THAT Section 51 of Bylaw 3701 -Part 5 Municipal Parking shall be amended as follows: 51. Parking is permitted in the municipal parking lots set out in Figure 7, 8 with the exception of: (6) No person shall park a vehicle exceeding 2 hours where posted by sign. 2. THAT Section 56 ofBylaw 3701-Part 8 On Street Parking shall be amended as follows: 56. No Person shall permit any vehicle to be parked, stand, stopped or leave a vehicle on any streets longer than 48 hours except: (6) No person shall park a vehicle without a permit in a designated on street parking permit space as designated by Schedule 23. 3. THAT these amendments to By-Law 3701 are hereby declared to be part of that By-Law as if written therein. 4. THAT this By-Law be passed pursuant to the Highway Traffic Act, and shall become effective upon the passing thereof and upon the approval of the set fines by the Regional Senior Justice of the Ontario Court of Justice. Read a first and second time this 13th day of May, 2013. Read a third time, passed, signed, sealed and numbered 3731 this 27th day of May, 2013. Mayor-John Lessif Clerk-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSONBURG BY -LAW NO. 3731 A BY-LAW to amend By-Law 3701, being a by-law to regulate traffic and the parking of motor vehicles in the Town ofTillsonburg. WHERAS it is deemed necessary and expedient to amend By-Law 3 70 I. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: I. THAT Section 51 ofBylaw 3701 -Part 5 Municipal Parking shall be amended as follows: 51. Parking is permitted in the municipal parking lots set out in Figure 7, 8 with the exception of: (6) No person shall park a vehicle exceeding 2 hours where posted by sign. 2. That Section 56 of Bylaw 3701 -Part 8 On Street Parking shall be amended as follows: 56. No Person shall permit any vehicle to be parked, stand, stopped or leave a vehicle on any streets longer than 48 hours except: (6) No person shall park a vehicle without a permit in a designated on street parking permit space as designated by Schedule 23. THA Tthese amendments to By-Law 3 70 I are hereby declared to be part ofthat By-Law as if written therein. THAT this By-Law be passed pursuant to the Highway Traffic Act, and shall become effective upon the passing thereof and upon the approval of the set fines by the Regional Senior Justice of the Ontario Court of Justice. Read a first and second time this 13th day of May, 2013. Read a third time, passed, signed, sealed and numbered 3731 this 27th day of May, 2013. Mayor-John Lessif Clerk-Donna Wilson TILLSONBURG SCHEDULE OF DEVELOPMENT CHARGES Effective April1, 2013 to March 31,2014 Single Detached Service & Semi-Detached Component Dwelling Units County of Oxford: General Government 8 Administration Building 181 Land Ambulance 81 Roads & Related 1,357 Water 2,156 Wastewater 7,524 County Sub-Total 11,307 Town ofTillsonburg: General Government 16 Library 605 Fire 237 Police Services 42 Recreation 1,192 Public Works 568 Parking 206 Roadways 3,268 Storm water 9 Town Sub-Total 6,143 Total 17,450 $/Residential Dwellings Apartments Two Bedroom Bachelor& Other and larger One Bedroom Multiples 4 3 5 96 71 121 44 31 54 725 538 907 1,329 997 1,847 4,642 3,481 6,447 6,840 5,121 9,381 10 7 14 373 280 518 146 109 203 26 18 35 735 552 1,022 350 262 486 127 95 176 2,015 1,512 2,800 6 4 8 3,788 2,839 5,262 10,628 7,960 14,643 H:\Bylaw-Bldg Dpt\Fees\Development Charges\2013\2013 Development Charges.xls Non-Residential $/sq.m of floor area $/sq.m 0.03 0.68 0.30 4.71 7.19 25.74 38.65 0.00 38.65 3/8/2013 BUILDING DEPARTMENT FEES Building Permits - Plumbing Permits- %" Water Meters Design Criteria By-law Deposit Demolition Permits Connection to Municipal Water or Sewer Signs -Permanent -Portable Change of Use Temporary Buildings Transfer of Permit Amend Existing Permit Construction w/o Permit Apri/1, 2012 $45.00 +for the first $1,000.00 of estimated value of construction plus, $10.00 per each additional $1,000.00 or part thereof. Residential-$40.00 initial fee, plus $6.00 per fixture Commercial -$75.00 initial fee, plus 6.00 per fixture $145.00. Larger water meters are based on current price. Residential-First lot $1,200.00, additional lots $500.00 each $100.00 $45.00 $25.00 + for the first $1,000.00 of estimated value of construction plus, $5.00 per each additional $1 ,000.00 or part thereof. $25.00/month $45.00 (where no construction proposed) $2,000.00 Deposit $50.00 $50.00 plus review fee Double the initial fee DEVELOPMENT FEES AS OF APRIL 1, 2012 County of County of Tillson burg Type of Project Oxford Oxford Water & Development Sewer Development Single Detached $1,607.00 $9,555.00 $6,064.00 Homes per dwelling per dwelling per dwelling Semi Detached $1,607.00 $9,555.00 $6,064.00 Homes per dwelling per dwelling per dwelling Apt. Buildings -$858.00 $5,894.00 $3,740.00 2 Bedrm. +units per unit per unit _l)_er unit Apt. Buildings -$635.00 $4,420.00 $2,804.00 Bachelor & 1 Bedrm. units per unit per unit per unit Other Multiples $1,072.00 $8,187.00 $5,195.00 -Duplexes, per unit per unit per unit Triplexes, etc. Commercial $5.65/sq.m. gross $32.51/sq.m. N/A floor area gross floor area Private $5.65/sq.m. gross $32.51/sq.m. N/A Institutional floor area gross floor area * Please note -The cost of services to all unserviced lots is the responsibility of the owner. STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Title: Report No.: Author: Meeting Type: Development Charges Request for Proposal DCS 13-28 David Samis COUNCIL MEETING Council/Committee MAY 13, 2013 Date: Attachments: RFP DOCUMENT AND 2013 SCHEDULE RECOMMENDATION "Resolve that Council receives report 2013-28 Development Charges Request for Proposal for information purposes. EXECUTIVE SUMMARY The County of Oxford and Area Municipalities are commencing a five year review of the Development Charges By-law. Currently a request for proposal (rfp) has been issued by Oxford County. A copy of the request for proposal document is attached to this report as well as the current rates for 2013. HISTORY/BACKGROUND The Development Charges Act (DCA), 1997, and it's associated regulations allow municipalities in Ontario to recover growth-related capital costs from new development. The DCA and associated regulations require that a development charge background study be prepared in which development charges are determined with reference to: • A forecast of the amount, type and location of housing units, population and non- residential development anticipated in the municipality; • The average capital service levels provided in the municipality over the ten year period immediately preceding the preparation of the background study; • A review of future capital projects, including an analysis of gross expenditures, funding sources, and net expenditures incurred or to be incurred by the municipality to provide for the expected development, including the determination of the growth and non-growth related components of capital projects; and CAO \ ! Finance Name/Signature 3 DATE: CAO STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Title: Parking 150 Concession Street East Report No.: DCS 13-32 Author: David Samis Meeting Type: COUNCIL MEETING Council/Committee MAY 13, 2013 Date: Attachments: AGREEMENT RECOMMENDATION "Resolve that Council receives report 2013-32 Parking 150 Concession Street East for Information." EXECUTIVE SUMMARY At the meeting of Council on April 8, 2013, Council passed the resolution attached to this report. HISTORY/BACKGROUND The current parking arrangement at 150 Concession Street East was created via an encroachment permit process and existed for extended period of time. In 2012, Town Staff began communication with the affected Condominium Corporation about the parking arrangement and the desire to not extend the permit once it expired in early 2013. A letter was received from the Condominium Manager requesting an extension of the agreement in March of 2013. In order to address the problem, staff met with the condominium corporation manager to outline some potential options to assist in the parking arrangement whereby the encroachment permit would not be needed and could be dealt with internally on-site and met the requirements of the zoning by-law for circulation and vehicular movement. Staff sent a letter to the Condominium Management outlining that the agreement would only be extended as per the Council Resolution of April 8, 2013. Effective July 2, 2013, staff in the Operations Department will eliminate the gravel parking area and remove the area to a sodded or grassed state. CAO \ I The Corporation of the Town of Tillsonburg May 1, 2013 RE: COUNCIL Resolution At the Tillsonburg Town Councll Meeting of April 8, 2013, Council passed the following resolution: "RESOLVED THAT Council receive Report DCS 13-15, Encroachment Permit 92-04; FURTHER RESOLVED THAT Council authorizes the three month extension for the permit to allow staff to review the new Encroachment p·ermit Application for 150 Concession Street East. "Carried" If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3224 Regards, Donna Wllson Town Clerk . . CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G SA7, Telephone# (519) 842~6428, Fax# (519) 842-9431 Web: www.town.tillsonburg.on.ca . I THIS AGREEMENT made in duplicate this 27th day May, 2013. BETWEEN: The Corporation of the Town of Tillson burg (hereinafter referred to as the "Town") -and- The Multi-Service Centre () (hereinafter referred to as the "User'') WHEREAS the Town owns the lands known municipally as 30 Bloomer Stand herein described in Schedule "A" to this Agreement; AND WHEREAS the parties wish to agree on the terms under which the _____ can use certain lands for the purpose of Community Garden Plots; NOW THEREFORE the parties, in consideration of the mutual covenants and agreements hereinafter set out, hereby agree as follows: 1. USE The Town hereby agrees to let the User utilize the property described in Schedule "A" attached hereto as a Community Garden, which includes (please describe specific actions). 2. TERM The term ofthis use shall be for 5 years commencing June 15\ 2013 and ending December 31, 2018. This agreement may, in the sole and absolute discretion of the Town, be extended for a further term of 5 years. 3. RENT The Town and the User agree that the use of this property shall be free of charge. 4. MANAGEMENT OF PROPERTY The User may assign the management of the Community Garden to such entity as it should so choose in consultation with the Town of Tillsonburg. 10. TERMINATION FOR CONVENIENCE This agreement can be terminated by either party by giving notice, in writing, ninety (90) days prior to the termination date or the expiration of the lease term. 11. INTERPRETATION The terms and provisions of the Agreement shall be in accordance with the laws of the Province of Ontario. 12. FORCE MAJEURE Neither party shall be held liable for non-performance or damages if caused by events of Force Majeure, which, without limiting the generality thereof, includes fires, floods, unusually severe weather or Acts of God, and are beyond the reasonable control of a party, provided same shall not apply to delay or excuse any financial obligation. STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Title: Community Garden Report No.: DCS 13-31 Author: David Samis Meeting Type: COUNCIL MEETING Council/Committee MAY 13, 2013 Date: Attachments: AGREEMENT RECOMMENDATION "Resolve that Council receives report 2013-31 Community Garden for Information; Further Resolve that Council approve the Land Use Agreement with the Tillsonburg District Multi-Service Centre as per the terms and conditions attached within the report." EXECUTIVE SUMMARY In 2011, Council approved via DCS 25-2011 an agreement that saw the lease of the subject lands for a two year period to the Tillsonburg District Multi-Service Centre for the purposes of a community garden. HISTORY/BACKGROUND On April 11, 2011 a presentation was made to Municipal Council by the Tillsonburg Resource Network (TRN) regarding the establishment of a community garden. The TRN is a group made up of social agencies within the Town of Tillson burg that have been formed to share resources for the purpose of improving the community. In 2011 the project commenced with the development of a communally shared piece of land where individuals, families and groups rent garden plots and plant vegetables, fruits, herbs and flowers of their choice. This previous agreement ended on December 31, 2012 and contained a clause that indicated the agreement can be extended for one additional one year term upon request in writing, prior to December 31, 2012. At the end of 2012 no such request had been submitted, however in early 2013, the CAO was contacted about a new agreement being prepared. CAO APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature David Samis David Samis Darrell Eddington 3 DATE: MAY 6 2013 DATE: MAY 6 2013 DATE: May 6 2013 CAO STAFF REPORT PARKS AND RECREATION SERVICES Title: OPP FLOORING REPLACEMENT Report No.: PRS 13-08 Author: KELLY J. BATT Meeting Type: COUNCIL MEETING Council/Committee MAY 13, 2013 Date: Attachments: • OPP Flooring Specifications • Tender Results Spreadsheet RECOMMENDATION RESOLVED THAT Council receive Report PRS 13-08 OPP Flooring Replacement; FURTHER RESOLVE THAT Council award the project to Rick's Carpet (Tillsonburg) for a total of$ 31,131.46 plus HST. EXECUTIVE SUMMARY As part of the 2013 Capital budget $32,000 was allocated to replace flooring at the OPP station. Results from the sealed bid process significantly exceeded the budget allocation, so the project was scaled back to suit the available funds. BACKGROUND INFORMATION As part of the 2013 Capital budget $32,000 was allocated to replace flooring at the OPP station. A Request for Quotation document and specifications were completed following consultation with senior OPP staff to determine appropriate products and to prioritize the areas to be addressed if the responses exceeded the budget. Prioritization considered the current state of the area, the type of use it experiences, the impact of this interruption and future interruptions on the operations of the Detachment, and minimization of ongoing maintenance cost. Ads were placed in the local paper and on the Town website. Four companies responded to the RFQ by attending the site meeting. Sealed bids were received from Ricks Carpet and Verne's Carpet One. A No Bid letter was received from Flooring Canada. (Note: A no-bid letter is a written statement expressing the sender's intention not to bid or submit a proposal on the project at hand. It indicates that the sender wishes to remain on the potential bidder's Jist for future projects.) Attached is a copy of the specification document. Also attached is a spreadsheet showing the areas and the prices contained within the bid responses. As the entire project exceeded the $32,000 budget, only a portion of the work will be completed and the remainder can be completed at a later date when funding becomes available. The areas highlighted in yellow (lobby areas, administration, change rooms, hallways lunchroom and a couple of offices) are the sections that will be completed to align the work with the available funds. PRS 13-08 -OPP Flooring Replacement.docx 1/2 CAO Request for Quotation Flooring Replacement Ontario Provincial Police Building 90 Concession Street East Tillsonburg, Ontario To be eligible to bid on this project all perspective contractors must attend a mandatory site meeting on Friday April 5th, 2013 at 10:00 AM local time. All contractors must present a business card to obtain a bidding package. Only one site meeting is scheduled for this Request for Quotation. The Town of Tillsonburg is currently seeking quotations from qualified and experienced flooring suppliers and installers. Provide pricing to supply and install the following flooring as per the attached specification, pricing spreadsheet and facility drawing. Carpet Tile -Mohawk Aladdin Commercial Grade Carpet Tile -Ironworks 879 Porcelain Tile -Centura Tile -Atlantis Series -Maxal 3007 -M92 Rubber Flooring -Mondo Ramflex 3/8" Sport flooring -Colour 707 Performance Specifications and Installation Requirements 1. All removals, installations and workmanship must meet or exceed best practices and comply with all manufacturers' installation specifications. Any work found to not comply with these specifications must be corrected by the contractor at their cost. 2. All work performed on this project must be completed between 5 PM and 6 AM and must be arranged in advance through the Town of Tillsonburg. The successful contractor will provide a written schedule in advance of any work being performed to clearly communicate the project path with all critical timelines. 3. All installers working on the property must have a Security Clearance completed in advance through the Ontario Provincial Police. 4. The successful contractor will be responsible for moving all furniture, equipment, lockers, shelving and any other items necessary to facilitate the installation of the flooring. Upon completion of the work return all items as listed above to their original location. 5. All measurements are approximate and each installer should verify measurements and site conditions during the bidding phase as no allowances will be made after bids are submitted and the work is awarded. 6. All pricing for flooring must include baseboards or cove that matches the flooring or carpet in the specification. For the rubber flooring a rubber 4" cove base will suffice. Owner will select the colour from samples provided from the successful contractor. 7. If the carpet tile has rolled goods 4" available please install if not install a carpet base bound material to match. Flooring Replacement Ontario Provincial Police Building 90 Concession Street East Tillsonburg, Ontario All quotations must outline the following details, • Name of Business • Name of Contact • Names of Sub trades (as required) • Proof of Insurance $2,000,000 minimum • Proof of WSIB certificate of clearance • References from similar installations • Warranty information on all products Please submit your Request for Quotation in person or by e-mail to, Kelly J. Batt Tillsonburg Community Centre 45 Hardy Avenue Tillsonburg, Ontario N4G 3W9 kbatt@tillsonburg.ca On or before 1:00 p.m. local time, Friday April 26, 2013 The Town of Tillsonburg reserves the right to accept or reject any part or all Requests for Quotation and does not necessarily have to accept the lowest bid. Any quotations received after the posted deadline will be rejected. Section A B c D E F G H J K L M N 0 p Q Town ofTillsonburg Ontario Provincial Police Station Flooring Replacement Rooms as per legend Common Name 2;33: .• tobWaridwa:stito:oiit: 06;07;'2!1 . !Offices; 04;1:o;n: 'Mmm·· ... 08,'09;~ . wasnroom;,;liit&ent .. 20;28,4i,49;13 Hanwavs'ai'id'wasfii;OoM 13,14,15,16,17 Offices 03,25 Offices 27 Offices 21,22,26 Offices 47 Photocopy room 34,46 Offices 45 Gym 44 tuncn'ltaoriF · 37;38;39i'W. ,,:et~ange1Rocims ··. · 42 Office 30;32';33; ·:omc:e Flooring Type Ricks Carpet Vemes Stubbes l5!azediP.oiciilaiir·T;ile" ..... L.'$'' ... . •3;6:=13i30ll S: i.'S;~S:96INO BID . :l;ea·rpetT-ile~:. .. .. --: .. :fiSC ::·:;~:;:z2s'i9!)Ej::$!~. ~2;!i54~7:&21NO BID . •J:tarpei'Trfe-,; ·. " . . ~-~I:Sl' .... ·· ;)4C;f()4196il$' • . :,4}5i:ili:t6:1 NO BID '-~J:Giilz~i:l,1;1·o(cerairi:nlirei ::-·_--. JI·S~-: : . · ift:~o~;3s\!lisi. · ~2;3i~sa·l No BID 1~GiaieaiR:0rcelainilli!e' ''I'$;, 6j6e;li~:!l5l$i . ;n;;ssg~'IINO BID CarpetTile I S 3,395.64 I $ CarpetTile I $ 1,841.54 I $ Glazed Porcelain Tile I $ 1,513.10 I $ Carpet Tile I S 1,839.04 I $ Glazed Porcelain n le I $ 438.45 I $ Carpet Tile I $ 1,357.11 I $ Rubber I $ 4, 792.20 I $ J;GtazeaiPo~celain··nie: .. ,ns:.·... -:il.~lj:S':4':so\l:.'s' -::IGlazea'ieoecelaitillle'·' ·· st~ss:~:.ililS Glazed Porcelain Tile I S 2,360.30 I S :stazeaieoi:celarn;-.;n~: ; ··. ':1:-s:r~:. -·. :s;O!J7;so::I:'Si HST f------------1 $ 48,668.84 $ $ 6,326.95 $ Total $ 54,995.79 $ 4,458.17 NO BID 2,564.10 NO BID 2,424.33 NO BID 2,554.86 NO BID 806.34 NO BID 1,493.23 INO BID 5,918.22 INO BID !r2;5'f8l93.;1 NO BID il!l§669fO!l'l NO SID 4,113.72 INO BID -•::z;662i9b,;il NO BID 72,165.35 I No BID 9,381.50 81,546.85 Flooring Canada NO BID NO BID NO BID NO BID NO BID NO BID NO BID NO BID NO BID NO BID NO BID NO BID NO BID NO BID NO BID NO BID No SID STAFF REPORT PARKS & RECREATION SERVICES DEPARTMENT Report Title: Town of Tillsonburg Youth Grant and Bursary Program Report No.: PRS 13-09 Author: JODI ASPDEN Meeting Type: COUNCIL MEETING Council Date: MAY 13 2013 1. Youth Grant & Bursary Program Guidelines Attachments: 2. Student Bursary Application 3. Special Project Grant Application RECOMMENDATION: RESOLVE THAT council receive Report PRS 13-07 -Town of Tillsonburg Youth Grant and Bursary Program for information; and FURTHER RESOLVE THAT Council authorizes staff to implement the Youth Grant and Bursary Program outlined in the report and attachments. EXECUTIVE SUMMARY During the 2013 budget process, PRS staff were directed to prepare a process for Council to use when considering requests for funding from youth in Tillsonburg. The proposed Youth Grant and Bursary Program is outlined in this report and the attachments. PROGRAM OUTLINE PRS staff investigated models from other municipalities and the local school board. In concert with the objective of pursuing a "youth friendly community" designation from PlayWorks, PRS staff have designed a program that divides the annual budget allocation of $5,000 into two components: $4,000 towards special project grants and $1,000 for a student bursary program. Special Project Grants The sum of $4,000 will be allocated to a Special Project Grant fund within the Community Trust. Applications for these funds will be accepted every quarter on the first day of March, June, September and December. $1,000 will be set aside for each quarter to help fulfill the requests of the youth. If the quarterly amount of $1,000 is not awarded, it can be carried into the next quarter. Applications will be considered from individuals, teams or groups, and must go to youth representing Tillsonburg who are between 13 and 19 years old. PRS 13-09 -TOT Youth Grant and Bursary Program.docx 1/2 Purpose Town of Tillsonburg Youth Bursary and Special Project Grant Program Guidelines The Town of Tillson burg supports youth in our community in many ways. This program is intended to provide financial support to Tillsonburg youth who have demonstrated a desire to succeed and improve themselves. Annually, Tillsonburg will provide $1,000 in four (4) $250 bursaries to graduating students and up to $4,000 in grants for special projects to individuals, teams and groups. Special Project Grants: The Special Project Grants are in place to assist an individual, team or group who have the opportunity to represent Tillsonburg at a Provincial, National or International level. The Town of Tillsonburg supports these opportunities and views them as character building opportunities for our young people. The sum of $4,000 will be allotted to the Special Project Grant fund. Applications for these funds will be accepted every quarter on the first day of March, June, September and December. $1,000 will be set aside for each quarter to fulfill the requests. If the full quarterly amount of $1,000 is not awarded, it will be carried into the next quarter. Applications will be considered from youth residing in Tillson burg who are between 13 and 19 years old. Applications from Tillson burg-based teams or groups will also be considered. All team/group members must be between 13 & 19 years old and a significant portion of the youth must be residents ofTillsonburg. The individual, team or group will be required to fill out the Town ofTillsonburg Special Projects application form, providing the Town with all required information. If the individual, team or group is applying as part of a larger organization the application must be accompanied with a letter of support from the organization's Board of Directors. Funding will not be approved for expenses that have occurred before the application is reviewed. Funding will only be approved for not for profit opportunities. Applications will be accepted at the Tillsonburg Community Centre Customer Service Desk Located at 45 Hardy Ave. Individuals, teams or groups who are recipients of these grants will be contacted after the Trustees for the Community Trust have approved the grants. The Town of Tillsonburg will present the grant in the form of a cheque addressed to the named person/organization that is successful. Student Bursary Fund: Any student graduating from secondary school and who is a resident of Tillsonburg advancing their education may apply for this bursary. Up to four (4} students will be selected each year and given the sum of $250 each. To be eligible, students must be in good standing within their current education system, demonstrated through the signature of a teacher/nominator and a minimum ofthree letters of support that must accompany the application. Town ofTillsonburg Youth Grant and Bursary Program Guidelines.docx 1/2 Town of Tillson burg Student Bursary Application (Students must complete the application form and submit to Tillsonburg Community Centre 45 Hardy Ave) Please Print Name of Applicant:------------Date of Birth:------------ Home Address:-------------Phone: _______________ _ City/Postal Code:------------Current Grade:------------- School: ______________ _ Email Address:---------------- Post Secondary Education: Institution which I plan to attend next year:------------------------------- Program:--------------------Full Time: D YES D NO Students Checklist for Extra Curricular Activities: Arts/Music Clubs Sports Leadership Roles Proficiency Awards Out of School Activities Community Involvement/Volunteer Work (additional to the 40 hour diploma requirement) Part-time Jobs Town of Tillsonburg Bursary -application form.docx 1/2 Town of Tillsonburg Special Project Grant (Individual, team or group to complete the form) Name of individual/team:------------------ Activity/Sport I Program:----------------- Name of Coach/Mentor (if applicable): ____________ _ Name of Sponsor (if applicable): _______________ _ Contact person:------------------- Contact Information: (please include phone number I numbers and email address) Please provide a detailed summary of needs. Include the following information. • Description of event I project I purpose of grant • Ages of Youth involved and how many are residents of Tillsonburg • How many youth will participate • Time frame of event/project/experience • Grant amount requested • Budget outline • How this opportunity will benefit Tillson burg If you are a part of an organized group please provide a letter of support from your organization. Reference Letters in Support of Applicant Attached (up to 5) C=:J (Please attach the above information to this application for submission) Print name of Applicant Signature of Applicant DATE Town of Tillson burg Special Projects-application form.docx 1/1 STAFF REPORT DEVELOPMENT AND COMMUNICATION SERVICES Title: Report No.: Author: Meeting Type: Council Date: Attachments: RECOMMENDATION APPOINTMENT OF ADDITIONAL MEMBERS TO COMMITTEES OF COUNCIL CL 13-13 AMBER ZIMMER COUNCIL MEETING MAY 13, 2013 RESOLVE THAT Council receive Report CL 13-13, Appointment of Additional Members to Committees of Council; FURTHER RESOLVE THAT be appointed to the Cultural Advisory Committee and that be appointed to the Accessibility Advisory Committee; AND FURTHER RESOLVE THAT By-Law 3729, To Appoint Additional Members to Various Committees be brought forward for Council consideration. EXECUTIVE SUMMARY When the committees of Council were formed in March not all of the committees had a sufficient number of members. After the formation, two committees were able to find additional volunteers to fill the committees. Applications for both the Cultural Advisory Committee and the Accessibility Advisory Committee have been submitted. If accepted, these new volunteers would be members for the remaining two-year term and fall under the same guidelines set out in By-Law 3702, to adopt the Town of Tillson burg Policies relating to Committees. FINANCIAL IMPACT /FUNDING SOURCE There would be no financial impact. By-Law 3729-Schedule "A" Committee Appointments Accessibility Advisory Committee Cultural Advisory Committee Irene Streng Larry Streng Ann Loker Karen Hodges Erin Getty Max Adam Penny Vuylsteke Bernadette Rosehart Carl Walters THE COPRPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3728 A BY-LAW TO EXTEND INTERIM CONTROL PROVISIONS FOR THE TOWN OF TILLSONBURG TO PROHIBIT THE ESTABLISHMENT OF NEW METHADONE CLINICS AND METHADONE DISPENSARIES FOR AN INTERIM PERIOD OF UP TO ONE YEAR IN ORDER TO PERMIT THE COMPLETION OF A PLANNING STUDY ON THE POTENTIAL REGULATION OF THESE USES. WHEREAS Section 38 of the Planning Act. R.S.O. 1990 c. P. 13, as amended, permits the Council of a municipality to pass an interim control by-law where Council has directed that a review or study be undertaken in respect of land use planning policies within the municipality or in any defined are or areas thereof; AND WHEREAS Section 10.3.8 of the County of Oxford Official Plan provides for the passing of an interim control by-law; AND WHEREAS the Council of the Town of Tillsonburg deems it appropriate to extend the period of interim control for the whole of the area within the Town limits for an additional year in order to complete the planning review and study, as originally directed, including any amendments to the Official Plan and Zoning By-law that may be appropriate; AND WHEREAS a land use study is necessary in order for Town Council to determine the appropriate land use regulations for Methadone Clinics and Dispensaries within the Town of Tillsonburg as shown on Schedule "A" attached hereto; AND WHEREAS the proposed interim control by-law conforms to the County of Oxford Official Plan; AND THEREFORE the Council of the Corporation of the Town ofTillsonburg enacts as follows: 1. For the purposes of this interim control by-law, "Methadone Clinic" will be defined as follows: "Methadone Clinic" means a building, or part of a building, which is used principally for the prescription and/or dispensing of methadone and may include the provision of counselling and other support services, but does not include a hospital. 2. For the purposes of this interim control by-law, "Methadone Dispensary" will be defined as follows: "Methadone Dispensary" means a business selling or filling methadone prescriptions for customers as the primary activity of the business, but excludes a pharmacy or a pharmacy that is accessory and ancillary to a hospital. 3. While this by-law is in force and effect no new Methadone Clinics or Methadone Dispensaries will be permitted on the lands within the municipal boundaries of the Town of Tillsonburg; 4. Unless otherwise provided, the definitions in Section 4 of Zoning By-Law 3295 shall apply to any terms used in this By-Law which are defined in Section 4 of Zoning By-Law 3295. 5. This by-law shall be in force and effect for a period of one year from the date of passing of this by- law. READ FOR A FIRST AND SECOND TIME THIS 13TH day of May, 2013. READ A THIRD AND FINAL TIME AND PASSED THIS 13TH day of May, 2013. MAYOR -John Lessif DEPUTY CLERK -Amber Zimmer KEY MAP METRES 2,500 ............ J!'"__,._. : ......... ··~~ . ,...... . I ......... : r·-···-···-···-···-···: ........... . . . 5,000 ~··· ,_ t : -------------t . ~ ! : ~, '~ TOWNSHIP OF __ -;l---• EAST ZORRA-till' ~ -r -TAVISTOCK \.i't, \ • • • \ • • .. \ .. .. • ' • • TOWNSHIP OF ZORRA . / ~ ~~-,----· ... ,.--- • • \ • • ._,_ " • I • • • I • • • • • • ' • • • ,..J --------1----------------, • • '-i TOWNSHIP OF TOWNSiriP OF • NORWICH SOUTH-WEST---:----------- OXFORD . I jl • • I • • • I • .. • l • ...... ' • 1------• • ' • • • I • • • ·- • • -----------------. ------------------------ I • • • ' • -····-···-···-···-·· -LANDS TO WHICH BYLAW --'-3~72"""'8 __ APPLIES ~~4.c;g;~f!)~)2Cih,r Produced By The Department of Corporate Se1 vice'> Information Systems ©2073 • -------------1!1 • I • • • I 7,500 10,000 SCHEDULE "A" TO BY-LAW No. 3728 TOWN OF TILLSONBURG LIMITS OF THE TOWN OFTILLSONBURG <::::'1 ct: CJ 1..!_ ><: CJ \.!) 1--0: V) ::J "" l'-J z ::s: 0 V> ' ...J ~ ...J i= ===> u. 0 CJ z V) :;: 1..!_ f2 CJ w I 1-Cl._ u. '--< 0 ::r: ~ V) <: :::!: ::s: ::::; CJ 1-- . .-: ~. ------..----· 0 .. \ ... " D AREA SUBJECT TO BY-LAW 3728 NOTE: ALL DIMENSIONS IN METRES , ~~fs~I!.X.,~,.,;, , Produced By The Deportment of Corporate Services Information Systems ©20 13 TOWN OF TI LLSONBURG METRES ----500 250 0 500 1,000 1,500 I ! I • I ::r: <....:> • '--< I ::s: ct: CJ • <: I 1..!_ CJ i Cl._ '--< ::r: V) <: ::s: CJ \.!) 1-- 0: ::J w"" ~5 u.Vl o:::J ~E :::2:0 :::;z :;: f2 ........... -----------._..---. _.-- THIS IS SCHEDULE "A" TO BYLAW No. 3728 , PASSED THE 13 DAY OF May , 2013 John Lessif-MAYOR Amber Zimmer-DEPUTY CLERK THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3729 BEING A BY-LAW to appoint additional members to various Committees. WHEREAS it is necessary and expedient to appoint more members to be responsible for the functions of the various Committees of the Town of Tillsonburg. AND WHEREAS Council previously appointed members to Committees in By-Law 3704; BE IT THEREFORE ENACTED by the Municipal Council of the Town of Tillsonburg as follows: 1. THAT the attached Schedule "A" is hereby adopted and forms part of this by-law. 2. THAT the persons named in Schedule "A" attached hereto are hereby appointed and shall be added to the respective Committee opposite their name for the duration of the term set out in By-Law 3704, or until such time as their replacement has been named. 3. THAT all members appointed hereby shall hold office at the pleasure of Council and the provisions of The Municipal Conflict of Interest, R.S.O. 1990, Chapter M.SO and amendments thereto shall apply. 4. BY-LAW number 3704 of the Town of Tillsonburg is hereby amended. 5. THAT this by-law comes into full force and effect upon the day of passing. READ A FIRST AND SECOND TIME THIS 131h DAY OF MAY,2013. READ A THIRD AND FINAL TIME AND PASSED THIS 13'h DAY OF MAY, 2013. MAYOR -John Less if DEPUTY CLERK-Amber Zimmer THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3731 A BY-LAW to amend By-Law 3701, being a by-law to regulate traffic and the parking of motor vehicles in the Town ofTillsonburg. WHERAS it is deemed necessary and expedient to amend By-Law 3701. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town ofTillsonburg as follows: 1. THAT Section 51 of Bylaw 3 701 -Part 5 Municipal Parking shall be amended as follows: 51. Parking is permitted in the municipal parking lots set out in Figure 7, 8 with the exception of: (6) No person shall park a vehicle exceeding 2 hours where posted by sign. 2. THAT Section 56 of Bylaw 3 701 -Part 8 On Street Parking shall be amended as follows: 56. No Person shall permit any vehicle to be parked, stand, stopped or leave a vehicle on any streets longer than 48 hours except: (6) No person shall park a vehicle without a permit in a designated on street parking permit space as designated by Schedule 23. 3. THA Tthese amendments to By-Law 3701 are hereby declared to be partofthatBy-Law as if written therein. 4. THAT this By-Law be passed pursuant to the Highway Traffic Act, and shall become effective upon the passing thereof and upon the approval of the set fines by the Regional Senior Justice of the Ontario Court of Justice. Read a first and second time this 13th day of May, 2013. Read a third time, passed, signed, sealed and numbered 3731 this 27th day of May, 2013. Mayor-John Lessif Clerk-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3732 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillson burg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'R2' & 'R3-12' the zone symbol of the lands so designated 'R2' & 'R3-12' on Schedule "A" attached hereto. 2. That Section 8.6 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: "8.6.12 LOCATION: EAST SIDE OF MAPLE LANE (PART OF LOT 372, PLAN 500) R3-12 8.6.12.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R3-12 Zone use any Jot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 8.6.12.1.1 LOCATION AND SETBACK REQUIREMENTS FOR PARKING AREAS Minimum setback from interior side yard 8.6.12.1.2 WIDTH OF A JOINT DRIVEWAY ACCESS Minimum 1.0 m (3.3 ft) 3.0 m (9.8 ft) 8.6.12.2 That all of the provisions of the R3 Zone in Section 8.2 of this By- Law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis." 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. SCHEDULE "A" TO BY-LAW No. 3732 PART LOTS 372 AND 373 REGISTERED PLAN 500 TOWN OF TILLSONBURG CANADIAN PACEIFIC RAILWAY N78-26-00E N10-56-40W 24.54 R3-12 1 t / N10-56-40W '"'::> / I l.:!t' L.U z <( .....J L.U .....J a.. <( ~ N78-27-30E 19.81 2.44 N78-27-30E 25.07 I R3-121 AREA OF ZONE CHANGE TO R3-12 m AREA OF ZONE CHANGE TO R2 NOTE: ALL DIMENSIONS IN METRES fiff?!f!~flf~l!>{c,C,ftha Produced By The Department of Corporate Services Information Systems ©2013 PLAN 129.74 P A R T 3 7 4 ----10 5 0 500 METRES 10 20 30 40 THIS IS SCHEDULE "A" __ 37_3_2 __ , PASSED TO BYLAW No. THE 13 DAY OF May ' 2013 John Lessif -MAYOR Amber Zimmer-DEPUTY CLERK THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3730 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 13'h day of May,2013 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillson burg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSON BURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting and regular meeting held on May 13, 2013, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Deputy Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Deputy Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 13th DAY OF MAY, 2013. READ A THIRD AND FINAL TIME AND PASSED THIS 13'h DAY OF MAY, 2013. MAYOR-John Lessif DEPUTY CLERK-Amber Zimmer COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: May 13, 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT the Agenda as prepared for the Council Meeting of May 13, 2013, be adopted, as amended, to remove item number 2, Parking Extension presentation, remove item number 18, FIN 13-21, Assessment Rebates, remove By-Law 3725, to amend by-law 3596, assessment rebate program for 75 Broadway, and to add an information item from the Ontario Provincial Police. ~rried D Recorded Vote D Defeated D Deferred D Tabled ___f{JL Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: May 13, 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council move into Closed Session, to consider: Matters relating to personal matters about an identifiable individual-including municipal employees (Committee Applications); Matters relating to the security of the property of the municipality or local board. d Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: May 13, 2013 RESOLUTION NO.: 3 MOVED BY: RESOLVE THAT the Minutes of the Council Meeting of April 22, 2013 be approved. ~Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _7'------Date: May 13, 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT the Council of the Town of Tillsonburg approve-in principle the application submitted byE & E Mclaughlin whereby lands consisting of Lot 430, Plan 500, located at the south west corner of Tillson Avenue and Third Street, in the Town of Tillsonburg are to be rezoned from 'Service Commercial Holding Zone (SC-H}' to 'Special Service Commercial Zone (SC-sp)' to include a donated goods retail store as an additional permitted use, and provide reduced parking requirements. D D Carried Recorded Vote D Defeated D Deferred D Tabled ____ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _8=----Date: May 13, 2013 RESOLVE THAT Council advise the Oxford County Land Division Committee that the Town supports the proposal to sever the subject property, described as Lot 138 and Part Lot 139, Plan 500, subject to the following conditions: 1. The owners enter into a Severance Agreement with the Town of Tillsonburg. 2. The County of Oxford Department of Public Works advise the Secretary-Treasurer of the County of Oxford Land Division Committee that all financial requirements of the County of Oxford with respect to provision of water and sewer services to the subject property have been complied with. This condition can be cleared by payment for the required services or entering into a Severance Agreement with the area municipality. A copy of the DRAFT Severance Agreement, which addresses the above requirements, must be provided to the satisfaction of the County of Oxford Public Works department prior to clearing the condition. 3. The owners provide a preliminary lot grading plan, to the satisfaction of the Town of Tillsonburg Engineering Department. 4. The Clerk of the Town of Tillson burg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town, financial, services, and otherwise, have been complied with. [2{carried D Recorded Vote D Defeated D Deferred D Tabled -W-Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _:::.._14,___ Date: May 13, 2013 RESOLUTION NO.: 7 MOVED BY: RESOLVED THAT Council receive Report CAO 13-07, Information Systems Shared Services Agreement. FURTHER RESOLVE THAT Council approves the attached agreement to execute a shared services agreement with the County of Oxford for a one year term on a cost recovery basis. 0carried D Recorded Vote D Defeated D Deferred D Tabled -¥ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO .: _1=5'-----Date: May 13, 2013 RESOLUTION NO.: 8 MOVED BY: RESOLVE THAT Council receive report CL 13-14, Safe Boating Awareness Week 2013. c/oarried D Recorded Vote D Defeated D Deferred D Tabled *"ayor's Initials ) COUNCIL RESOLUTION AGENDA ITEM NO.: ----'1=6:...__ RESOLUTION NO.: 9 _ () MOVEDBY:~ SECONDEDBY: ----~-=~--------------- Date: May 13, 2013 RESOLVED THAT Council receive report FRS 13-03 Deputy Fire Chief Recruitment; FURTHER RESOLVE THAT Staff initiate recruitment for the position of Deputy Fire Chief forthwith . ~arried D Recorded Vote D Defeated D Deferred D Tabled --¥Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _1=...:.7_ Date: May 13, 2013 RESOLUTION NO.: 10 MOVED BY: RESOLVED THAT Council receive report FIN 13-20 Hire a Veteran Program as information. ~arried D Recorded Vote D Defeated D Deferred D ~abled ~yor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -----'1=9-----' Date: May 13, 2013 RESOLUTION NO.: 12 MOVED BY: SECONDED BY: -----t~""'""''------- RESOLVE THAT Council receive report DCS 13-24 and that a variance to Sign By-Law 2976 be granted for the construction of a temporary 2 sided 8 foot x 8 foot x 12 foot high subdivision promotional directional sign located within the Town road allowance on the East side of Quarter Town Line just north of William Street, subject to the following conditions: 1. The applicant enter into the applicable encroachment agreement with a term for Council renewal of three years for the placement of the temporary sign; 2. In consultation and under direction of the Chief Building Official, the applicant lower the sign two feet {0.6 metres); 3. In consultation and under the direction of the Chief Building Official, cover the back of the sign frame with a white board; and 4. In consultation with the Chief Building Official, plant two deciduous planting on the sides of the signs. D D Carried Recorded Vote [lJ Defeated D Deferred D Tabled *Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -----'2=1=---Date: May 13, 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receives report DCS 2013-19 Urban Design Study; FURTHER RESOLVE THAT Council endorse the Central Design Study dated August 2012. ~Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -----'2=2=--Date: May 131 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receive Oxford County report CASPO 2013-1081 Interim Control By-law- Methadone Clinics and Dispensaries; FURTHER RESOLVE THAT By-Law 3728, to Extend Interim Control Provisions for the Town of Tillson burg be brought forward for Council consideration. cf'carried D Defeated D Deferred D Tabled D Recorded Vote ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -----'2=3-Date: May 13, 2013 RESOLUTION NO.: 15 MOVEDBY ~~ SECONDED BY: : RESOLVE THAT Council receive report DCS 13-34 Traffic By-law Amendment. FURTHER RESOLVE THAT Council approves By-Law 3731, to amend By-Law 3701 brought forward for Council consideration. ~arried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _____.:2=-.:4_ Date: May 13, 2013 RESOLUTION NO.: 16 ~-~ SECONDEDBY: --~~---~·.~~~~~~~=---- MOVED BY: RESOLVE THAT Council receives report DCS 13-28 Development Charges Request for Proposal as information. c6' Carried D Recorded Vote D Defeated D Deferred D Tabled ----~-~--=-ayor's Initials COUNCil RESOlUTION AGENDA ITEM NO.: _____.:2=5:....__ Date: May 13, 2013 RESOLUTION NO.: 17 MOVED BY: SECONDED BY: ......,~~"17~'-----z::c:o~~--P""!~. "fC-·--__ RESOLVE THAT Council receives report DCS 13-32 Parking 150 Concession Street East as Information. D Recorded Vote D Defeated D Deferred D Tabled COUNCIL RESOLUTION AGENDA ITEM NO.: _2=6'-----Date: May 13, 2013 RESOLUTION NO.: 18 MOVED BY: RESOLVE THAT Council receives report DCS 13-31 Community Garden as Information; FURTHER RESOLVE THAT Council approve the Land Use Agreement with the Tillsonburg District Multi-Service Centre as per the terms and conditions attached within the report. cicarried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: 27 Date: May 13, 2013 RESOLUTION NO.: 19 JL MOVED BY: rvn~ . SECONDED BY: ~e----- RESOLVE THAT Council receive report PRS 13-08 OPP Flooring Replacement; FURTHER RESOLVE THAT Council award the project to Rick's Carpet (Tillsonburg) for a total of$ 31,131.46 plus HST. ~Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -----'2=8:....__ Date: May 13, 2013 RESOLUTION NO.: 20 ~ MOVEDBY ~~ SECONDEDBY: ---~~~------------------ RESOLVE THAT council receive report PRS 13-07-Town of Tillson burg Youth Grant and Bursary Program for information; and FURTHER RESOLVE THAT Council authorizes staff to implement the Youth Grant and Bursary Program outlined in the report and attachments. D D Carried Recorded Vote D Defeated tlc. lPJ tx>ferred D Tabled ~or's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ---'2=9-Date: May 13, 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receive Report CL 13-13, Appointment of Additional Members to Committees of Council; FURTHER RESOLVE THAT Ann Loker, Karen Hodges, Erin Getty, Max Adam, Penny Vuylsteke, Bernadette Rosehart, and Carl Walters be appointed to the Cultural Advisory Committee and that Irene Streng and Larry Streng be appointed to the Accessibility Advisory Committee; AND FURTHER RESOLVE THAT By-Law 3729, To Appoint Additional Members to Various Committees be brought forward for Council consideration. D D Carried Recorded Vote D Defeated D Deferred D Tabled ____ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ____;3:;..;:0'----- RESOLUTION NO.:~ MOVED BY: -~~.~~-======~:::::::~ ~~- SECONDED BY:--------~~~~---------?? Date: May 13, 2013 RESOLVE THAT staff review By-Law 3701, Section 10, Overnight Parking and that such review shall determine how often streets, particularly residential streets are being plowed from 2 am - 6 am and the report shall reflect the benefits that the overnight parking restriction provides to the municipality; FURTHER RESOLVE THAT staff consider an alternative to a town wide ban based on road and street classification; AND FURTHER RESOLVE THAT staff provide a report regarding the review; AND FURTHER RESOLVE THAT if required, a by-law to amend section 10 be brought forward for council consideration prior to November 15, 2013. cr('carried D Recorded Vote D Defeated D Deferred D Tabled -¥Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -=31::....__ Date: May 13, 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT By-Law 3728, to Extend Interim Control Provisions for the Town of Tillson burg By-Law 3729, a By-law to Appoint Additional Members to Various Committees By-Law 3731, To Amend By-Law 3701, To Regulate Traffic & Parking in the Town of Tillsonburg By-Law 3732, to amend Zoning By-Law Number 3295, as amended By-Law 3730, To Confirm the Proceedings of the Council Meeting of May 13, 2013 be read for a first and second time and this constitutes the first and second reading thereof. ~d D Recorded Vote D Defeated D Deferred D Tabled ~ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -----'3=1=---Date: May 13, 2013 24 _ L _ MOVED BY: ~ (< SECONDEDBY: ---~---------~----------- RESOLUTION NO.: RESOLVE THAT By-Law 3728, to Extend Interim Control Provisions for the Town of Tillson burg By-Law 3729, a By-law to Appoint Additional Members to Various Committees By-Law 3731, To Amend By-Law 3701, To Regulate Traffic & Parking in the Town of Tillsonburg By-Law 3732, to amend Zoning By-Law Number 3295, as amended By-Law 3730, To Confirm the Proceedings of the Council Meeting of May 13, 2013, b~ given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. &arried D Recorded Vote D Defeated D Deferred D Tabled May 2, 2013 Mayor and Members of Council Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg, ON N4G 5A7 To the Mayor and Members of Council: CAA Worst Roads RE: CAA's Annual Worst Roads Campaign I am pleased to report that on May 1, 2013, CAA launched its annual Worst Roads campaign. At Queen's Park, CAA called on the province to make Ontario's annual deferred municipal road repair bill-the $2.8 billion funding gap identified in the Municipal-Provincial Fiscal and Service Delivery Review (2008)-a priority issue. Additionally, CAA reinforced its call for sharing gas tax profits with municipalities by establishing a dedicated fund for municipal road, bridge and highway improvements. The provincial excise tax, which currently stands at 14.7 cents on every litre of gas and diesel sold in Ontario, generates about $2.3 billion a year. To see the greatest improvement, CAA believes that dedicating some gas tax profits to fixing our municipal roads, bridges and highways is long overdue. As in past years, we are seeking feedback at www.worstroads.ca from your constituents on roads and highways that are in desperate need of improvement. Not only are we interested in roads suffering from potholes and crumbling pavement, we are also seeking feedback on roads with pedestrian and cycling safety issues, congestion, poorly timed traffic lights and confusing road signs and road markings. Voting is open until May 31 , 2013. After verification and assessment of the nominated roads by the Ontario Road Builders Association, CAA will unveil this year's Ontario Top 10 Worst Roads List. Recognizing that roads and bridges make up the largest piece of the municipal infrastructure portfolio at about 45 percent, municipalities play a critical role in ensuring our roads, bridges and highways are well maintained. We ask that you continue to make maintenance and rehabilitation of road infrastructure a top priority to ensure safety and to support mobility for all road users. Additionally, we encourage you to visit our website to see what your constituents are saying about roads in your community. For more than 100 years, CAA has advocated to improve traffic safety, mobility, transportation infrastructure and consumer protection. As one of Ontario's largest CAA South Central Ontario, 60 Commerce Valley Dr. E. Thornhill, Ontario L3T 7P9 1 of 2 CAA Worst Roads membership organizations, we continue to ensure our members' voices are heard at both Queen's Park and across Ontario's 444 municipalities. With over 2.2 million members in Ontario and 5.8 million members across Canada, there is no other organization more in touch with Ontario motorists than CAA. We look forward to reporting back on the results of the 2013 Worst Roads campaign. Should you have any questions or concerns regarding Worst Roads or any of CAA's advocacy initiatives, please do not hesitate to contact me directly. Yours truly, ~~ John Ennis Government Relations CAA 905-771-3457 jenn@caasco.ca Attachments: ( 1 ) Fact Sheet CAA South Central Ontario, 60 Commerce Valley Dr. E., Thornhill, Ontario L3T 7P9 2 of 2 CAA Worst Roads ./ Annual grassroots infrastructure advocacy campaign ./ Seeks public input on the condition of Ontario roads, bridges and highways ./ Highlights the need for: 1. Dedicated provincial funding for municipal road and highway improvements; and, 2. Prioritization of road repairs at the municipal level Why is this so important? • Ontario's provincial government has charged a gas tax since 1925 and there is a need for a dedicated fund to help pay for municipal road, highway and bridge repair " Ontario's deferred municipal road and bridge repair bill is estimated at $2 .8 billion a year* " Municipalities are responsible for maintaining over 140,000 kilometers of road and more than 15,000 bridges and large culverts II The Government of Ontario is responsible for 16,600 kilometers of road and 4,750 bridges and large culverts ~ Roads and bridges make up the largest sector of municipal infrastructure-45 percent of the total municipal infrastructure portfolio " Ontario roads, highways and bridges serve over 9 million licensed drivers in Ontario, facilitate millions of transit trips each year and support the movement of billions of dollars of goods " Ontario motorists continue to pay twice: once at the pump and again at the garage ~ Ontario motorists deserve gas tax fairness through dedicated funding -all motorists contribute and all motorists should benefit ~Provincini-Municipal Fiscal and Service Delivery R0\1iew-Facing l/Je Futuro Together (2008) 1' Public 1\ccounts of Ontario 2011-2012 Gas Tax-The Original Funding Tool: An Overview Ontario Provincial Gas Tax II Levied by the Government of Ontario " $0.14 7 per litre " Generated over $2 .3 billion in 2011-2012 ** Federal Gas Tax " Levied by the Government of Canada " $0.10 per litre " Generated over $1 .6 billion in 2011-2012 (in Ontario) Dedicated for municipal roads, highways and bridges: " Provincial: 0% " Federal: 50% lxfPrJ ,ounty grm.ving stronger. . .together NEWS RELEASE APRIL 18, 2013 OFFICE OF PETER M. CROCKETT Chief Administrative Officer County of Oxford New survey to address housing and homelessness in Oxford County New online survey for residents, landlords and community agencies will help guide a 1 0-year housing and homelessness plan in Oxford County NEWS Do we have enough housing in the right price range and in the right places? Oxford County's Human Services department is currently developing a 1 0-year housing and homelessness plan to answer this question and is looking for feedback through an online survey about the current status of housing and homelessness across the County. One of the first steps in developing a 1 0-year housing plan for the County is to assess the current and future housing needs in Oxford County. The online survey and community consultations taking place over the next few months are ways the County is asking the general public to help determine housing needs. When completed, the 1 0-year plan will identify housing needs and priority issues, and will provide recommendations on how to address housing and homelessness in Oxford County. All municipalities are required by the province to have a 1 0-year housing plan by 2014. The first draft of the plan is expected to be submitted to the Ministry of Municipal Affairs and Housing for approval by January 2014. To begin the process of gathering data for the plan, Human Services is asking residents take a few minutes to fill out an online survey (paper copies are also available upon request). The survey can be found on the Oxford County website at www.oxfordcounty.ca and will be open until May 30, 2013. QUOTE "Creating a long-range housing plan ensures that we are committed to providing affordable and sufficient housing for Oxford County residents now and in the years to come. The survey is the first step in the planning process. We want to hear from residents, landlords and anyone who helps people with shelter to determine priority issues for housing in Oxford County." -Paul Beaton, Corporate Manager, Human Services, County of Oxford 1/2 Tillsonburg Parks and Recreation Services May 5, 2013 To the Tillsonburg Parks and Recreation Committee: I am writing in regards to the use (and abuse) of the parking facilities along Concession Street East as well as the parking lot at the easterly end of Concession Street. The parking in this area is totally inadequate to meet the needs of the ball diamonds located on Concession Street East. When the ball diamonds are in full use, which is most weekends of the summer months, both sides of Concession Street, Demeyere and Parkwood are filled with vehicles, a situation that blocks sight lines and impedes traffic There are many children getting in and out of these cars, making it dangerous for drivers and pedestrians travelling along these streets. Often we see parents carrying ball equipment, coolers and lawn chairs who are not holding onto the hands of their small children. There are no sidewalks along Concession Street East so there is no place for people to walk safely away from two-way vehicle traffic. Another area of great concern is the parking lot at the east end of Concession Street. Because of the nature of a tournament, people park their vehicles right behind our homes and stay for the day. Out come the coolers, lawn chairs, boom boxes and tailgate parties begin. Throughout the day we put up with blaring music which can be heard from inside our homes, people drinking beer out in the open, garbage left behind, people urinating in public and the increasingly vile language that seems to come with a long day of competitive sports. Vehicles are directed by signage to park up on the berms which puts them right up against private property. This parking location was not designed to accommodate the needs of large numbers of people parked for the whole day. There are no public washrooms and no garbage cans, so the area becomes an outside toilet. On several occasions the police have arrived to issue warnings, with little effect. This behaviour has been going on for at least two summer seasons and as residents of the area, we are disgusted with what we see and hear. We are forced indoors on these days because the noise and behaviours are so intrusive, we cannot enjoy our back yard. As drivers who travel Concession Street often on these tournament days, we are also very concerned about the safety issues along that street. This is the second time we've written about these issues. We did not receive a reply to our first letter, but we expect a reply to this one. We know we speak for other residents of this area who share our concerns. We look forward to your reply. Ed and Carol De Decker 8 Otter Court, Tillson burg: 519 842 9782 cc Tillsonburg Town Council \ The Corporation of the Town of Tillsonburg ~----------------------------------------------------~------------------------------~~ Memorandmn To: Council Members CC: From: Denis Duguay, Date: 5/13/2013 Re: Council Meeting-Item 18-FIN 13-21 Assessment Rebates Staff would request that Item 18 of the Council agenda be pulled from the agenda.lt has come to staff's attention that the requirements to qualify for the Community Improvement rebate stated' in By-law 3593 have been completed and the property owner is entitled to both rebates. " Staff recommend future bylaws for the Community Improvement Program Tax Assessment rebate identifY either I or option for tax assessment rebate, in doing so preventing doubled up rebates. Examples of possible tax rebates Vacancy Rebates, Charity Rebates, and Community Improvement Rebates are all options available to property owners in the Town ofTillsonburg. Bylaw#3593 entitles the property owner of75 Broadway a refund under the Community Improvement Program in the amount of$111.74 and to a vacancy rebate in the amount of$446.43for 2012. Yours truly; D. Duguay, Revenue /Customer Service Manager, Town ofTillsonburg Ontario Police Provincial provlnclale Police de !'Ontario May 7, 2013 Mayors I Reeves OPP Policed Municipalities Dear Mayor I Reeve: Municipal Policing Bureau Bureau des services pollclers des municipalftes 777 Memorial Ave. 777, ave Memorial Orlllla ON L3V 7V3 Orlllla (ON) L3V 7V3 Tel: (705) 329-6200 Fax: (705) 330-4191 File#: 4450 I am writing to inform you of the financial impact of the 2010 Public Sector Compensation Framework Agreement as communicated to your municipality in a letter dated January 28, 2011. The Framework Agreement is for a four-year term commencing January 1, 2011 and extending to December 31, 2014. Withln the 2010 Framework Agreement between the Ontario Provincial Police Association (OPPA) and the Province of Ontario, the OPPA agreed to a two-year across the board salary freeze for both uniform and civilian members. The salary freeze applied to 2012 and 2013. The agreement will conclude with a salary increase in 2014, which will match the salary of the highest paid police service in Ontario. At this time the projected salary increase for 2014 will be 8.55 percent. This salary increase clause for 2014 will be implemented some time between January 1st and September 30th of 2014, and the increase will be retroactive to January 1st. The 2014 salary rate estimates for OPP costs have been provided in the chart below for your reference: 2014 Annual Salary Rates Comparison Provincial Constable Sergeant Detachment Administrative Clerk Agreement 2014* 2011-2013 $ 94,702 $87,240 $106,483 $98,093 $ 60,181 $55,439 *Based on current prqjected wages of police services in Ontario Increase $ % $7,462 8.55 $8,390 8.55 $4,742 8.55 .,_2 ·. \ Mayors I Reeves Page two In December 2013, your municipality can expect to receive your 2014 estimate for policing services. This document will reflect the most current available salary projections for 2014. The OPP recognizes that efficiency and financial accountability are of paramount importance to municipal governments. We also understand that OPP policing forms a significant portion of municipal budgets. Through operational assessments and business process reviews, the OPP works to continually identify opportunities to improve the delivery of policing services to better serve municipalities and this work continues. We are currently engaged in a working group to provide a forum for the OPP to bring together invited stakeholders to discuss and provide strategic advice on opportunities to provide efficiency and effectiveness. We will continue our close collaboration with municipalities as partners in ensuring an effective system of municipal police services delivery. We will also continue to work with the Future ofPolicing Advisory Committee (FP AC), an advisory body established by MCSCS, as it develops recommendations that will contribute to effective, efficient and sustainable police service delivery in Ontario. If you require additional information or clarification of the information contained in this letter, please contact my office at (705) 329-6200. You may be assured of the OPP's commitment to working with you as we continue to provide effective and professional policing services to your community. Yours truly, R. A. (Rick) Philbin, Superintendent Commander Municipal Policing Bureau /pf c. Financial Officer