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130527 Council MINTown of Tillson burg Minutes of Council Meeting Date: Monday May 27, 2013 6:00PM Council Chambers Chair: John Lessif 0 -···-_....,.,,,,,._._..._...._. '--'tJVII VVUII\...11 Review Access: e Public 0 Private Ortters of the Day: CALL TO ORDER MIN-UTES Town of Tillsoryburg cot~n¢it:Meetihg -on; ; << •...... ·--. Monday·May ?7 ,.-~013.{)6:00 PM Council-yhafl1bers · Chair: Jotin·t·assif The meeting was called to order at 6:00 pm ATTENDANCE Mayor John Lessif Deputy Mayor Mark Renaud Councillor Dave Beres Councillor Mel Getty Councillor Marty Klein Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Steve Lund, Director of Operations David Samis, Director of Development & Communication Services Darrell Eddington, Director of Finance Rick Cox, Director of Parks & Recreation Services Jeff Smith, Fire Chief Regrets:: Amber Zimmer, Deputy Clerk ADOPTION OF AGENDA It was noted that Item No.4 has been removed from the Agenda. Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty 052713 RESOLVE THAT the Agenda as prepared for the Council Meeting of May 27, 2013, be adopted. "Carried" Page 1 This item was removed from the Agenda. PLANNING APPLICATIONS 5. Application for Consent and Minor Variance 813-19-7, A 13-04-7-Leadsom [ill Presented By: Development Planner, Oxford County Council have requested that the consultant and the County Planner review the application to satisfy some of the issues. The applicant will request that the matter be deferred to a later Land Division Committee meeting. This application will be brought back at a later date for Council consideration. INFORMATION ITEMS 6. Tarian Awards of Excellence Recognizes Southridge Heights Inc. !;ll 7. Municipality of North Middlesex-"Not a Willing Host Community" Motion ~ 8. World Oceans Week-June 1-8th b.2J. 9. Canadian Harvard Aircraft Association-Fly Days G2J 10. BIA Update ~ BIA 1.pdf 11. Children's Aid Society Annual Meeting -June 18th -,: Children's Aid Society.pdf FIRE & RESCUE SERVICES 12. FRS 13-05, Ice & Water Entry Rescue Program [;') Presented By: Fire Chief FIR 13-05 Ice Water Rescue.pdf Advisory Working Group Reference-05222013135833.pdf ~· ~ FIR 13-05 Attachment 3.pdf Ice Water Rescue Gap-05222013135932.pdf Council suggest that this be moved forward in a timely manner and that if there are interest groups out there that would like to support the project that would be welcomed. Staff to provide a report prior to the next budget process regarding increased liability as a result of the program and the outcomes of two notable rescues in Sarnia and Kitchen/Waterloo area. Proposed Resolution No. 5: Moved By: Councillor Getty Seconded By: Councillor Rosehart RESOLVED THAT Council receive Report FRS 13-05 Ice & Water Entry Rescue Program; FURTHER RESOLVE THAT the Fire Chief is authorized to develop an Ice & Water Entry Rescue program and report back through the 2014 budget process. Page 3 "Carried" 16. FIN 13-18. Library Development Charges Lh Presented By: Director of Finance Resolution No. 9: Moved By: Councillor Beres Seconded By: Councillor Klein RESOLVE THAT Council receives Report FIN 13-18, Library Development Charges; FURTHER RESOLVE THAT the 2012 Library Development Charges balance of $188,546.40 and the 2013 and 2014 Town collected Library Development Charges be remitted to the County. "Carried" OPERATIONS 17. OPS 13-12. Tender Results for T2013-002 Concrete Curb & Gutter and Sidewalk lili Presented By: Director of Operations Resolution No. 10: Moved By: Councillor Stephenson Seconded By: Councillor Beres RESOLVE THAT Council receive Report OPS 13-12, Concrete Curb & Gutter and Sidewalk; FURTHER RESOLVE THAT Tender T2013-002 be awarded to J. Franze Concrete Ltd. of London, Ontario at a cost of$ 71,710 (HST included). "Carried" 18. OPS 13-13. Tender Results for T2013-003 Hot Mix Asphalt Paving ~ Presented By: Director of Operations Resolution No. 11: Moved By: Councillor Stephenson Seconded By: Councillor Beres RESOLVE THAT Council receive Report OPS 13-13, Hot Mix Asphalt Paving; FURTHER RESOLVE THAT Tender T2013-003 be awarded to Permanent Paving Ltd. of Bright, Ontario at a cost of $268,661 (HST included). "Carried" DEVELOPMENT & COMMUNICATIONS 19. DCS 13-35, Building Permit Statistics ~ Presented By: Director of Development & Communication Services Resolution No. 12: Moved By: Councillor Rosehart Seconded By: Councillor Getty RESOLVE THAT Council receives Report DCS 13-35, Building Permit Statistics as information. "Carried" 20. DCS 13-33, Residential Marketing Update 1£1 Presented By: Marketing and Partnerships Officer Resolution No. 13: Moved By: Councillor Rosehart Seconded By: Councillor Getty RESOLVE THAT Council receive Report DCS 13-33, Residential Marketing Update as Page 5 ..... ·-. --· ···--~···~ ·-· ~··~ _.. ............. ~ ............ -t-"'-''' _ ................. .. Resolution No. 16: Moved by Mayor Lessif Seconded By: Councillor Klein RESOLVE THAT staff prepare a report on a baseball complex similar to the soccer complex; FURTHER THAT the report include partnerships with the Baseball stakeholders and other Community groups; AND FURTHER THAT the report to be presented to Council no later than the first Council meeting in November 2013. "Carried" 27. Notice of Motion for which Previous Notice was Given [\£J Resolution No. 17: Moved by Mayor Lessif Seconded By: Councillor Klein RESOLVE THAT Staff bring forth a report to Council on the ACR system for the six month period ending June 30 2013, the report should identify number of occurrences by department, number resolved and% of closed cases by department; FURTHER THAT the report come to Council no later than the August Council meeting. "Carried" BY-LAWS 28. By-Laws for the Meeting of May 27, 2013 Resolution No. 18: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVE THAT By-Law 3727, to Repeal By-Law 2770, Community Festival Licensing Policy, ~ By-Law 3734, to amend Zoning By-Law Number 3295, as amended, and If] By-Law 3733, To Confirm the Proceedings of the Council Meeting of May 27, 2013, [;]] be read for a first and second time and this constitutes the first and second reading thereof. "Carried" Resolution No. 19: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein RESOLVE THAT By-Law 3734, to amend Zoning By-Law Number 3295, as amended, and By-Law 3733, To Confirm the Proceedings of the Council Meeting of May 27, 2013, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto "Carried" Page 7 MINUTES: Meeting for the Committee "Open Council" Review Access: Public MINUTES Town ofTillsonburg Council Meeting on Monday May 13, 2013 06:00PM Council Chambers Chair: John Less if Orders of the Day: CALL TO ORDER The meeting was called to order at 4:30PM ATTENDANCE Mayor John Lessif Deputy Mayor Mark Renaud Councillor Dave Beres Councillor Mel Getty Councillor Marty Klein Councillor Chris Rosehart Staff: David Calder, CAO Steve Lund, Director of Operations David Samis, Director of Development & Communication Services Rick Cox, Director of Parks & Recreation Services Jeff Smith, Fire Chief Amber Zimmer, Deputy Clerk REGRETS Councillor Brian Stephenson Darrell Eddington, Director of Finance Donna Wilson, Town Clerk ADOPTION OF AGENDA Page 1 of 12 05-17 Link to Agenda: C http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda50 .nsf/... 22/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 3 of 12 DELEGATIONS 1. Insurance Coverage Review C Presented By: Bryce Sibbick Mr. Bryce Sibbick presented information on general liability policies for municipalities. 2. Parking Extension for 150 Concession Street East Item was removed from agenda. 3. Safe Boating Awareness Week C Presented By: Ted VanStevendall, Tillsonburg Power and Sail Squadron Mr. V anStevendall appeared before Council and spoke regarding the Tillsonburg Power and Sail Squadron and their request to raise the organization's flag during the week of May 19-25th, 2013. 4. Exemption from By-Law 3570 to Provide for the Licensing, Regulation, and Control of 1 Animals within the Town of Tillson burg. C Presented By: 1. Jean Roberts 2. Linda Lewis Ms. Jean Roberts appeared before Council to request relief from By-Law 3570. Ms. Linda Lewis was not able to attend the meeting. PRESENTATIONS 5. North Street EA C. Presented By: Rob Walton, County of Oxford and Peter Penner, CJDL North Street EA Presentation.pdf Mr. Rob Walton and Mr. Peter Penner appeared before Council and presented information on the proposed road construction on North Street. Construction on North Street is proposed to begin in 2014. Staff to report to Council with regular progress reports on the project once construction begins. 6. IS Support C. Presented By: Mike McCuaig David Calder introduced the topic and Oxford County staff. Mr. Mike McCuaig presented an update on progress of information technology in Tillsonburg Town offices. Deputy Mayor Renaud Chaired the planning matters portion of the agenda. http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 22/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 5 of 12 required services or entering into a Severance Agreement with the area municipality. A copy of the DRAFT Severance Agreement, which addresses the above requirements, must be provided to the satisfaction of the County of Oxford Public Works department prior to clearing the condition. 3. The owners provide a preliminary lot grading plan, to the satisfaction of the Town of Tillsonburg Engineering Department. 4. The Clerk of the Town ofTillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town, financial, services, and otherwise, have been complied with. "Carried" 9. Application for Consent and Minor Variance B13-19-7, A13-04-7-Leadsom e:J, Presented By: Development Planner, Oxford County --~ )-' Bl3-19-7A rpt-tbrg.pdf Resolution No. 6: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council advise the Oxford County Land Division Committee that the Town does not support the proposal to sever the subject property, described as Part Lot 1, Plan 518, for the following reason: 1. The application is not consistent with the Official Plan policies respecting street oriented infill severances. "Deferred" Mayor Lessifresumed Chair of the meeting at 8:14pm. INFORMATION ITEMS 10. CAA's Annual Worst Roads Campaign eJ, 11. Survey to Address Housing and Homelessness in Oxford County r::1 12. Ontario Medal for Good Citizenship eJ, 13. Award: Honouring Outstanding Ontario Physicians (1, Nominations are due June 28th. Please send nominations to Town Clerk, Donna Wilson at the Town Office. CHIEF ADMINISTRATIVE OFFICER http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 22/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 7 of 12 FINANCE 17. FIN 13-20, Hire a Veteran Program t:J, Presented By: CAO Resolution No. 10: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT Council receive report FIN 13-20 Hire a Veteran Program as information. "Carried" 18. FIN 13-21, Assessment Rebates Item was removed from agenda. DEVELOPMENT & COMMUNICATIONS 19. DCS 13-24, Sign Variance-Landmark Homes tJ, Presented By: Director of Development and Communication Services Staff to discuss alternative options with Landmark Homes. Resolution No. 12: Moved By: Councillor Klein Seconded By: Councillor Beres AND RESOLVED THAT Council receive report DCS 13-24 and that a variance to Sign By-Law 2976 be granted for the construction of a temporary 2 sided 8 foot x 8 foot x 12 foot high subdivision promotional directional sign located within the Town road allowance on the East side of Quarter Town Line just north of William Street, subject to the following conditions: 1. The applicant enter into the applicable encroachment agreement with a term for Council renewal of three years for the placement of the temporary sign; 2. In consultation and under direction of the Chief Building Official, the applicant lower the sign two feet (0.6 metres); 3. In consultation and under the direction of the Chief Building Official, cover the back of the sign frame with a white board; and 4. In consultation with the Chief Building Official, plant two deciduous planting on the sides of the signs. "Defeated" 20. Town of Tillson burg Central Design Study t:J, Presented By: Development Planner, Oxford County http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 22/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 9 of 12 Resolution No. 16: Moved By: Councillor Getty Seconded By: Councillor Rosehart AND RESOLVED THAT Council receives report DCS 13-28 Development Charges Request for Proposal as information. "Carried" 25. DCS 13-32, Parking 150 Concession St. E C Presented By: Director of Development and Communication Services Resolution No. 17: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Council receives report DCS 13-32 Parking 150 Concession Street East as Information. "Carried" 26. DCS 13-31, Community Garden e:J, Presented By: Director of Development and Communication Services Staff to confirm cost of$2 million liability insurance by the Multi-Service Centre. Resolution No. 18: Moved By: Councillor Rosehart Seconded By: Councillor Getty AND RESOLVED THAT Council receives report DCS 13-31 Community Garden as Information; FURTHER RESOLVED THAT Council approve the Land Use Agreement with the Tillsonburg District Multi-Service Centre as per the terms and conditions attached within the report. "Carried" PARKS & RECREATION SERVICES 27. PRS 13-08, OPP FLOORING REPLACEMENT lJ, Presented By: Kelly Batt, Parks & Facilities Manager Resolution No. 19: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein AND RESOLVED THAT Council receive report PRS 13-08 OPP Flooring Replacement; FURTHER RESOLVED THAT Council award the project to Rick's Carpet (Tillsonburg) for a total of $31,131.46 plus HST. "Carried" http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda50 .nsf/... 22/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 11 of 12 BY-LAWS being plowed from 2 am - 6 am and the report shall reflect the benefits that the overnight parking restriction provides to the municipality; FURTHER RESOLVED THAT staff consider an alternative to a town wide ban based on road and street classification; AND FURTHER RESOLVED THAT staff provide a report regarding the review; AND FURTHER RESOLVED THAT if required, a by-law to amend section 10 be brought forward for council consideration prior to November 15, 2013. "Carried" 31. By-Laws for the Meeting of May 13, 2013 By-Law 3729-Schedule A.pdf Resolution No. 23: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT By-Law 3728, to Extend Interim Control Provisions for the Town of Tillsonburg C By-Law 3729, a By-law to Appoint Additional Members to Various Committees e:J, By-Law 3731, To Amend By-Law 3701, To Regulate Traffic & Parking in the Town of Tillsonburg e:1 By-Law 3732, to amend Zoning By-Law Number 3295, as amended tJ, By-Law 3730, To Confirm the Proceedings of the Council Meeting of May 13,2013 C be read for a first and second time and this constitutes the first and second reading thereof. "Carried" Resolution No. 24: Moved By: Councillor Beres Seconded By: Councillor Klein AND RESOLVED THAT By-Law 3728, to Extend Interim Control Provisions for the Town ofTillsonburg By-Law 3729, a By-law to Appoint Additional Members to Various Committees By-Law 3731, To Amend By-Law 3701, To Regulate Traffic & Parking in the Town of Tillsonburg By-Law 3732, to amend Zoning By-Law Number 3295, as amended By-Law 3730, To Confirm the Proceedings ofthe Council Meeting of May 13, 2013, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GNeGenda50 .nsf/... 22/06/2015 ·"Itin~J}aJ;¥,; . · · ~<Po~§rio · · · · · ·· · ....._.. Homegrown and delicious An Oxford itinerary reads like a fresh and enticing menu The appe1 ite for exploring community through its food nct\'o"ork is grow- ing. So quench your thirst lor fresh food <tlld entertainment connected to food by travel- ing to Canada's farming bread- basket. 1800•. Tucked next lo the woodlot, lake a 30-minUie walk on the Tril- lium Woods Trail and walk off your breakfast. Cameras and sneakers arc the order of the day. A barbecue Spend three dars in Oxford and take home s;,o~Jping dt marJ:cls und s;:;ec'<llmx1 shop~ .·s o1 9fl.'l1! Woly to get d td$le of Oxford cvrsm~ lunt:h at a local vegetable and fruit producer featuring local some wond~rful n1:emories by becoming immerst:d in the culinary scene. Celebrity chef Jed Lau leads tours to local farms kitchens. dining rooms. shops and markets on specialized group tours. Choose between cooking demonslrations, hands-on dasses, farm visits, shopping and even a few )c,turcs. DAY ONE Begin with a shopping stop at Coyle's Country Store. a group-friendly store offering fresh roasted nuts., deliduus baking supplies and giftware. Pkk up some goodies for stocking the hotel room. Tic on an apron and roll up your s[t.'C\'CS to ioin a hands-on group cooking class with Oxford Fresh. Depending on the arrival date, there arc several dining options, ranging from Walter's Dinner The- atre,a country-style dinner theater in an 1800s barn, to fine dining in a historic I RODs mansion at Elm Hurst Inn and Spa. DAY TWO rainbow trout fwm Blenheim Springs Trout Farm is a great con- nection to the stewards of the land. After lun(h, visit Gunn's Hill Artisan Cheese, for samples of delicious handmade cheeses and to watch cheese being crafted. Dairy Capital Cheese Shoppe also offers a unique experience including a restau- rant, gourmet food, Ca1H1dian and world chc..'t.'"scs. Visit Oxford Honey and Supplies for pure honey on tap year-round and Snyders Famil)' Farm for a dessert of famous apple fritters and Mcp-fricd pumpkin pie. Enjoy a t;ooking dc:monstratit1n with Oxfnrd Fresh. DAY THREE Slow down while spending time in Amish COUll· try. Art studios and foodie stops are located in the township of Norwkh. Visit Birtch Farms and Estate Winery tor wine tasting in a beautiful l.."ounlry setting. Motorcoachcs arc welcome. After breakfast and the morning paper, board the bus to visit Jake- man's Maple Farm. The rustic setting is home to Canada's best tasting maple syrup. Learn about the fourth-gener- ation owners' an- cestor, who learned the art of making syrup from local natives ba('k in the ParJn.:r:s G1frs of Art and <:rdft ff?drures flandai1fff!d 1tems Save time for shoppi11g a1 Till- sunburg Town Center. which fea- tures more than 40 retail shops and services and make scops at Picard's Pcamus, home of the On- tario Peanut, Pa- tina's Gifts of Art and Craft, Janet's Gifts and Spe- cialty Foods and Leaping Deer.• legend ········ -Wetland -Woodlot I!MI Water ········ a Birdwatching Areas @ ConseMtion Areas I""''·. ® GolfCourses (!}Trails 34 TOT tilmgs to cio m Oxford County ... r!ll.eek out our MW ~ rrl1lf1P1nfJ too£. . Visit www.tourismoxford.ca and click on the MAPS icon. Then click to enlarge, drag to move around and explore. Camping, Golf, Trails. Birding, Photography & Fishing ' .. for Guided Nature Tours look to page 25 ~ a ~#P.://~:~.Y.?~~~~~:.~?~/.~~~~~j~~~~~)~:~:~~ ~~~ You(D 0 0 www.tourismoxford.ca 35 ) Pan Zoom In Zoom Out ~Map layers El Tourism El Trails: Points of Interest 4l Access ~Airport i!'! Boating 4) camping & caution-Trail on Road ~Dam a Fishing @ Information • Lookout ~Parking ~Playground ~ RVPark f/iJ Rest Area ~Swimming --I Toll (I} Washroom e Bird Watching Locations G Oxford Attractions fi) Attractions -. --·· ·----------~-:!!t~~_fjj:ld-i~-~------------------··--------~---~1 I Show Layers II Filter X J ) ) PROPOSAL Tillsonburg BIA FACADE IMPLEMENTATION PROJECT 2. 1. OUR EXPERIENCE We are the most experienced firm in Ontario in developing Facade Implementation Projects for communities. We have provided some examples of communities, which I have implemented, some of which are in close proximity to Tillson burg. 1. Town of Ridgetown, Revitalization and Facade Improvement Plan. Prepared a comprehensive plan to revitalize the core and downtown properties. 2. Town of Ingersoll, Urban Design and Facade Improvement Project. Undertook project to rebuild public infrastructure and renovate several core area buildings. 3. Town of Goderich, Urban Design and Facade Improvement Project. Undertook project to rebuild public infrastructure and renovate several core area buildings. 4. Town of Haliburton, Fa~ade Improvement Project. Undertook project to upgrade over 32 buildings in the downtown area. 5. City of Sarnia, Revitalization and Facade Improvement Project. Prepared a comprehensive plan to revitalize the core and over 200 downtown properties. 6. City of Niagara Falls, Urban Design and Fa~ade Improvement Plan to revitalize the downtown BIA area and renovate over 40 buildings. 7. Town of Clinton, Fa~ade Improvement Project. Undertook a project to renovate over 18 downtown properties. 8. Town of Orangeville, Fa~ade Improvement Project. Undertook project to provide fa~ade improvement plans for 26 buildings in the BIA core area. 9. Town of Huntsville, Fa~ade Improvement Project. Undertook project to provide a fa~ade improvement guidelines plan for revitalization of the entire core area. 10. City of Cornwall, Fa~ade Improvement Project. Use of the Federal Government Futures Program to fund a $ 560, 000. Improvement Project and renovate 56 facades. 4. 2.3 IMPLEMENTATION OF PROJECTS 1. Prepare facade improvement drawings for interested property owners and meet to assist them with decisions on types of facade improvements, including; storefronts, cornices, upper storey windows, fascia, signage, display windows, bulkheads, pilasters and doors. 2. Ensure that all facade improvement drawings follow the designated heritage theme of the downtown core. 3. Ensure that storefront treatments, signboards, awnings and upper fascia treatments follow the Town Bylaws. 4. Consult with the Town building inspector to ensure that projects meet with municipal standards and By-law guidelines. 5. In undertaking facade improvement concepts; determine important building facades that provide strategic improvement projects which may complete or finish off the renovation of entire blocks. ( ie., radio station corner building). 6. Set up and attend regular monthly or bimonthly meeting schedule for the Facade Review Committee to review Project Applications which have been completed . . Follow a standard set of architectural facade design guidelines to be used . . Incorporate the Town By-laws to review projects. 7. Provide information to property owners about appropriate contractors to undertake work. 8. Present a list of ongoing projects to the BOM at their regular monthly meetings and gain feedback from the members on the project objectives and results. 3. FACADE IMPROVEMENT RESULTS 1. Establish a management role for the BIA to develop an Facade Improvement Strategy. 2. Review and analyze the Town's Facade Grant Program to determine that it meets the needs of the the property owner applications and an ongoing successful take up. 3. Present the Project Implementation and results to the Tillson burg Town Council. 6. I trust this outline is satisfactory. If you agree with the proposal and find the terms acceptable, prepare a signed copy of this proposal and it will serve as the basis of our working relationship. This letter has been prepared in duplicate, for the Downtown Tillson burg BIA and Urban Design Conultants. Yours truly; Juri Berzins Juri E. Berzins, Principal B.L.A., M.L.A.U.D., O.A.L.A. Urban Design Consultants urbandesignconsultants.com Accepted by: Tillsonburg BIA Name: Position: Date: )~~~rdCount~ r ~owing stronger. .. together Community and Strategic Planning P. 0. Box 1614, Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-537-5513 Web site: www.oxfordcounty.ca Our File: A 02/13 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment OWNERS: Harnek Singh Grewal 83 Devonshire Avenue Tillsonburg ON N4G 5C3 VARIANCES REQUESTED: MEETING: REPORT NO: May 27, 2013 2013-138 Relief from Section 14.2, Service Commercial Zone Provisions (SC)-Rear Yard, to reduce the required minimum rear yard depth from 12 m (39.37 ft) to 8 m (26.25 ft); and Relief from Section 14.2, Service Commercial Zone Provisions (SC) -Interior Side Yard, to reduce the required minimum interior side yard width from 4.5 m (14.76 ft) to 3m (9.8 ft) to allow for the development of propane storage and dispensing area within the existing gas bar. LOCATION: The subject property is described as Part Lot 77, Plan 500 in the Town of Tillsonburg. The lands are located on the west side of Broadway Street, immediately opposite of Devonshire Avenue and are municipally known as 509 Broadway Street. BACKGROUND INFORMATION: OFFICIAL PLAN: TOWN OF TILLSONBURG ZONING BY-LAW: SURROUNDING USES: COMMENTS: (a) Purpose of the Application: Service Commercial Service Commercial Zone (SC) Surrounding uses include existing low density residential uses to the west and the immediate south and southeast; uses to the north and northeast are primarily service commercial The applicant proposes to obtain relief from the above-noted sections of the Tillsonburg Zoning By-law to facilitate the construction of propane storage and dispensing area within the existing File No. A 02/13 Report No. 2013-138 Page 3 • whether compliance with the By-law would be unreasonable or impossible and impose undue hardship on the applicant. It is the opinion of this office that the applicants' request for a reduction in required rear yard depth and interior side yard width for the proposed propane storage and dispensing area meet the nature and intent of the policies of the Official Plan and will not set an undesired precedent. The proposed location has been selected in accordance with TSSA standards and should not cause an adverse impact on adjacent property owners and can be considered desirable development of the commercial gas bar property. (d) Intent and Purpose of the Zoning By-law: The subject property is zoned Service Commercial Zone (SC) in the Town of Tillsonburg Zoning By-Law No. 3295. The SC zone provisions require a minimum rear yard depth of 12m (39.37 ft) and interior side yard width of 4.5 m (14.76 ft) for all principal uses and uses accessory to a permitted use. The purpose of the rear yard and interior side yard setback is to ensure that buildings and structures maintain sufficient setback to provide a buffer for neighbouring properties, adequate access to the area to the rear of the main buildings for access purposes and proper area for drainage. The proposed propane dispensing and storage area is considered to be an accessory use of the property and will comply with the remaining requirements of the Zoning By-law. The area proposed for propane storage and dispensing was previously used for snow storage. (e) Desirable Development/Use: The applicant proposes to locate a propane storage and dispensing area on the existing gas bar property. The proposed storage area would extend 4 m (13.12 ft) into the required rear yard depth and 1.5 m (4.9 ft) into the required interior side yard width. Public notification of the application for minor variance was circulated to surrounding property owners on May 15, 2013. As of the writing of this planning report, no correspondence has been received from the public. The proposed reduced rear yard depth and interior side yard width for the propane storage and dispensing area are not anticipated to have adverse impacts to the neighbouring land uses. If approved, the reduced setbacks would not establish an undesirable precedent for this neighbourhood or elsewhere in the Town and would allow the applicant to receive TSSA approval to sell propane on the subject lands. The applicant has indicated that the proposed location is able to satisfy all TSSA requirements. The applicant will be required to submit a minor site plan amendment to reflect a new snow storage area and propane dispensing and storage area. Given that the subject property is currently developed for service commercial uses, the applicant's request for a reduced rear yard depth and interior side yard width to accommodate an additional retail function can be considered desirable for the intended service commercial use of this property. ~ . ...cordCounty ~~~owing stronger. .. together 120 NAD_1983_UTM_Zone_17N © County of Oxford 0 Plate 1 -Location Map and Existing Zoning (with Parcel Lines) File No.: A-02/13-Grewal Part Lot 77, Plan 500, Town of Tillson burg-509 Broadway Street 60 120Meters May 17, 2013 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY --·~ ,/ ...... ~, ..... , ' /' ,J L-.! , \ . , ~-,,5~,_..>\'"·,r-~~-'\-,-:!:=sr ....-,_ \ \ .. ') . ; ' \ \-. \ ~, ... ._ _ __.,\ ____ , \ (,.J \ ..--'" --\ .. ~: , ~\ " \ \\-'1" t \ \, ~~---j -· \ '\;""-------~)~-1--II \ r ; •• ~ ::!''" .__, 1,...---t.J---- '-I '1~ J 'i Legend Parcel Lines (Displays 1 :64 0 Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flo• Flood Fringe ~ Floodway ~ Environmental Protection (EP1) ~~ Environmental Protection (EP2) Zoning Floodlines/Regulation + • 1 00 Year Flood Line a. 30 Metre Setback • e Conservation Authority Regulatior e • Regulatory Flood And Fill Unes [QJ Zoning (Displays 1:16000 to · Notes Plate 3 -Applicant's Sketch File No.: A-02/13-Grewal Part Lot 77, Plan 500, Town of Tillsonburg-509 Broadway Street v~,~'"'f\<2._ -:-V>f-'oPr :~-1·: 1 \ ,\J _) L> \ ·'· • .-~"'-• '( f)/"' ~c\ ~u C. ~~~f-\ o() 3 \J't~t:. e (,. y.:4!..oY\ St. ?Qo\>sR.·w \_,,\1!:: ,/ \ ·, ~ ..... ; l ~ N .i ;;!" '"'< \ ...__ __ .. , j;lf;V;;~J')/II,Q[; p.,~tvvr ... ) Site Inspection Photos File No. A-02/13-Grewal Figure 3-View of Existing Gas Bar on Subject Lands File: A-02/13 Date: May 16, 2013 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PuBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. I 990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Monday May 27, 2013 Time: 6:00pm Location: Town Council Chambers Tillsonburg Corporate Offices, Town Centre Mall, 2od Floor OWNERS: Harnek Singh Grewal 83 Devonshire Ave Tillsonburg, ON N4G 5C3 LOCATION: APPLICANT/AGENT: PT LT 34 PL 551; PT LT 77 PL 500 PT I 41RI831, municipally known as 509 Broadway, Town ofTillsonburg, County of Oxford. PURPOSE OF APPLICATION: An application has been received to permit the construction of a propane storage unit. The application requires relief from Section 14.2, Service Commercial (SC) zone provisions of the Town of Tillsonburg Zoning By-Law. The application is for relief of the minimum rear yard depth from the required 12 metres (39.37 feet) to 8 metres (26.25 feet) and minimum interior side yard width from the required 4.5 metres ( 14.76 feet) to 3 metres (9.84 feet). You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary-Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary-Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Community and Strategic Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Eric Gilbert, Development Planner at 519-688-3009 extension 3226 or by email: egilbert@county.oxford.on.ca. Yours truly, 0$~~-x'---- Amber~ Deputy Clerk Tillsonburg Corporate Office 200 Broadway, 2nd Floor Tillsonburg ON N4G SA 7 File No. A-02/13 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT DECISION OF COMMITTEE Page 1 of2 WE, the undersigned members of the Town ofTillsonburg Committee of Adjustment, do hereby attest that the following was the decision reached by us at the meeting held on Monday May 27, 2013. OWNERS: Hamek Singh Grewal 83 Devonshire Ave Tillsonburg, ON N4G 5C3 LOCATION: APPLICANT/AGENT: PT LT 34 PL 551; PT LT 77 PL 500 PT 1 41R1831, municipally known as 509 Broadway, Town ofTillsonburg, County of Oxford. PURPOSE OF APPLICATION: An application has been received to permit the construction of a propane storage unit. The application requires relief from Section 14.2, Service Commercial (SC) zone provisions of the Town ofTillsonburg Zoning By-Law. The application is for relief of the minimum rear yard depth from the required 12 metres (39.37 feet) to 8 metres (26.25 feet) and minimum interior side yard width from the required 4.5 metres (14.76 feet) to 3 metres (9.84 feet). DECISION: APPROVED That the Town ofTillsonburg Committee of Adjustment approve Application File A-02/13, submitted by Harnek Grewal for lands described as Part Lot 77, Plan 500 in the Town of Tillsonburg as it relates to: 1. Relieffrom Section 14.2, Service Commercial Zone Provisions (SC)-Rear Yard, to reduce the required minimum rear yard depth from 12m (39.37 ft) to 8 m (26.25 ft); and 2. Relieffrom Section 14.2, Service Commercial Zone Provisions (SC)-Interior Side Yard, to reduce the required minimum interior side yard width from 4.5 m (14.76 ft) to 3m (9.8 ft) to allow for the development of propane storage and dispensing area on the subject lands, subject to the following condition: i) The applicant must amend the current approved site plan for the gas bar property to reflect the additional use of the lands for propane storage and dispensing and to relocate the snow storage area to the satisfaction of the Town ofTillsonburg. Members concurring in above ruling: John Lessif Mark Renaud David Beres Mel Getty Marty Klein Chris Rosehart Brian Stephenson lalx{grdCount}! 'lfl growing stronger. .. together Report No: CASPO 2013-111 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 To: Mayor and Members of Tillson burg Council From: Eric Gilbert, Development Planner, Community and Strategic Planning Application for Consent and Minor Variance 813-19-7; A13-04-7-Richard & Louise Leadsom REPORT HIGHLIGHTS • Application proposes to sever one new vacant residential lot for a single detached dwelling and retain a lot for a similar use. • Minor variances are being sought for reduced lot depth for both the lots to be severed and retained, and for reduced rear yard setback and front yard setback for the lot to be retained. • Planning staff do not support the proposal as it does not satisfy the policies for the creation of a residential infill lot in the Official Plan, and the proposal does not maintain the same lot area, frontage, and setbacks, as the well-established existing single detached residential development along North Street and Quarter Town Line Road. DISCUSSION Background OWNERS: Richard & Louise Leadsom 60 North Street West Tillsonburg ON N4G 1C1 LOCATION: AGENT: Laverne Kirkness Kirkness Consulting Inc. 1647 Cedarcreek Crescent London ON N5X OC8 The subject lands are described as Part Lot 1, Plan 518 in the Town of Tillsonburg. The lands are located at the northeast corner of North Street West and Quarter Townline, and are municipally known as 60 North Street West. Page 1 of 9 Comments PROVINCIAL POLICY STATEMENT: Report No: CASPO 2013-111 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 The 2005 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. The policy framework came into effect on March 1, 2005. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions "shall be consistent with" all policy statements issued under the Act. Relevant policies are included in the Attachments section of this report. The applicant's proposal seeks to create one vacant lot for residential development. Planning staff are of the opinion that while the PPS promotes intensification and infill development, section 1.1.3.3 qualifies this by requiring a planning authority to take into account existing building stock or areas. The Official Plan policies respecting street-oriented infill provide greater direction and detail to ensure infill and intensification is respectful of the surrounding area. Although the PPS does promote infill and intensification as a method of encouraging sustainable land use patterns, planning staff believe that the infill and intensification proposed in this application does not adequately take into account the existing building stock and the existing area. Development in the surrounding area along North Street and Quarter Town Line is a stable residential area developed in the 1950's with fairly consistent lot areas and lot frontages, the applicant's proposal to create a street oriented infill lot in this area is would not adequately integrate with the existing building stock, lot fabric, and character of the surrounding area. OFFICIAL PLAN: The subject lands are designated 'Low Density Residential' according to the Town of Tillsonburg Land Use Plan, as contained in the Official Plan. Relevant policies are included in the Attachments section of this report. The proposed severance will result in the creation of one vacant building lot with frontage along two arterial roads, being North Street and Quarter Town Line. The intent of the policies of the Low Density Residential designation is to ensure that the built form, massing and profile of new housing is well integrated and compatible with existing housing and established residential areas. The Official Plan provides policy and review criteria for Town Council and Land Division Committee to review infill residential proposals in Section 8.2.4.1.1. These policies require that proposals for infill in an established streetscape will only be permitted if the proposal is consistent with the characteristics of existing development on both sides of the same street, within a 2 block area. Other review criteria include availability and adequacy of services, access, stormwater run-off, parking and amenity areas, and compliance with the Zoning By-law. Given that the subject property is a corner lot, consideration is given to a 2 block area, both north-south along Quarter Town Line and east-west along North Street. The lot to be severed would have greater prominence on North Street due to the proposed dwelling location. Planning staff note that generally, existing lots within an east-west 2 block area on the north side of North Street have large lot areas, wide frontages, and the dwellings are well setback from North Street. Dwellings present on the lots fronting on the south side of North Street Page 3 of9 Report No: CASPO 2013-111 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 If approved, a daylight triangle is also required to be dedicated to the County at the intersection. For Council's information, it would not appear that the daylight triangle required by the County would have any impact on the proposed severed parcel with respect to the minor variances that have been requested by the applicant. The Town of Tillsonburg Engineering Department indicated that water, sanitary and storm sewer services will need to be installed to the severed lot, and the proposed and existing driveway surface/configuration must be constructed to accommodate a setback of 1.2 meters (min) from the common lot line. Further, the applicant must identify all curb and sidewalk removal/replacement required to accommodate the new and existing driveway locations. A preliminary lot grading plan will be required for the severed parcel. Town Building and By-law Enforcement Services expressed concerns with the reduced rear yard depth as it has been their experience that reduced rear yard depths less than 7.0 m have higher incidences of noise complaints. There were no other concerns or objections raised by the other agencies circulated. PUBLIC CONSULTATION: Notice of the application was circulated to neighbouring property owners on April 29, 2013. As of the date of this report, one letter of concern has been received from an adjacent landowner to the east. The landowner cites concerns about loss of privacy, and negative impacts to the streetscape if the application is given favourable consideration and a two storey home is possibly constructed on the lot to be severed. The letter is attached to this report for Council's information. Conclusions The application proposes creation of one residential "infilling" lot within the Town of Tillsonburg. The lot to be retained will include the existing single detached dwelling and detached accessory building on the subject property. It is the opinion of this Office that the proposed consent application is not in keeping with the policies of the Official Plan respecting street oriented infill severances as the lots to be severed and retained do not appear to be consistent with the character of the existing neighbourhood with regard to lot area, frontage, and setbacks for the existing and proposed single detached dwelling. RECOMMENDATIONS Whereas the variances requested for lot depth for the lots to be severed and retained are not minor variances from the provisions of the Town of Tillson burg Zoning No. 3295, are not desirable for the appropriate development or use of the land, building or structure, are not in keeping with the general intent and purpose of the Official Plan, and are not in keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295, it is recommended that Tillsonburg Council advise the Oxford County Land Division Committee that the Town does not support the variances requested. Page 5 of9 Report No: CASPO 2013-111 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 ATTACHMENTS RELEVANT EXCERPTS FROM THE PROVINCIAL POLICY STATEMENT (PPS), OFFICIAL PLAN AND THE TOWN OF TILLSONBURG ZONING BY-LAW 2005 PROVINCIAL POLICY STATEMENT The policies of Section 1.1 state that sufficient land shall be made available through intensification and redevelopment and, if necessary, designated growth areas to accommodate an appropriate range and mix of housing and other land uses to meet projected needs for the planning period. The policies of Section 1.1.3 state that settlement areas shall be the focus of growth and regeneration and promotes land uses involving intensification and infilling. Section 1.1.3.3 states that planning authorities shall identify and promote opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. Further, Section 1.4.3 of the PPS directs that planning authorities shall provide for an appropriate range of housing types and densities to meet projected requirements of current and future residents of the regional market area by: • establishing and implementing minimum targets for the prov1s1on of housing which is affordable to low and moderate income households; • permitting and facilitating all forms of residential intensification and redevelopment and all forms of housing required to meet the social, health and well-being requirements of current and future residents; • directing the development of new housing towards locations where appropriate levels of infrastructure and public service facilities are or will be available; • promoting densities for new housing which efficiently use land, resources, infrastructure and public service facilities and support the use of alternative transportation modes; and • establishing development standards for residential intensification, redevelopment and new residential development which minimize the cost of housing and facilitate compact form while maintaining appropriate levels of public health and safety. OFFICIAL PLAN The subject property is designated "Residential", as shown on Schedule T-1 -Town of Tillsonburg Land Use Plan and 'Low Density Residential' on Schedule T-2-Town of Tillsonburg Residential Density Plan as contained in the County of Oxford Official Plan. The policies of Section 8.2 (TOWN OF TILLSONBURG HOUSING DEVELOPMENT AND RESIDENTIAL AREAS) promote the accommodation of present and future demand for housing in Tillsonburg through the efficient use of vacant residentially-designated lands, underutilized parcels in built- up areas and existing housing stock in all neighbourhoods. Page 7 of9 Report No: CASPO 2013-111 COMMUNITY AND STRATEGIC PLANNING Council Date: May 13, 2013 2. The driveway access to the lands to be severed is to be on Quarter Town line (as far to the north as possible in order to maximize the distance to the intersection with North Street) 3. No building permit shall be issued until separate water and wastewater services are provided for the lot to be severed and payment of these services has been received by the County of Oxford Public Works Department. This condition can be cleared by payment for the required services or entering into a Severance Agreement with the area municipality. A copy of the DRAFT Severance Agreement, which addresses the above requirements, must be provided to the satisfaction of the County of Oxford Public Works department prior to clearing the condition. Town of Tillsonburg Engineering Department provided the following comments: 1. The severed lot will require sanitary, storm and water services installed to the satisfaction of the Town and County. 2. Please provide a preliminary lot grading plan ensuring the severed parcel can be graded as per the Town requirements. 3. Ensure the proposed and existing driveway surface/configuration is constructed to accommodate a setback of 1.2 meters (min) from the common lot line. Identify all curb and sidewalk removal/replacement required to accommodate the new and existing driveway locations. 4. A site servicing and grading plan shall be submitted to address the above noted comments. Tillsonburg Building/By-Law Services have the following comments: "The intensification of the R1 zone as per this request may create by-law enforcement issues particularly related to the requested reduction in rear yard setback of the proposed severed lot. By-Law Enforcement has noted that properties within the Town of Tillsonburg with rear yards depths less than 7.0 mend up with higher complaints related to noise, etc." Oxford County OPP advised that they have no concerns with this application. If it is successful and will impact addresses, please advise, so that the appropriate emergency dispatch notifications can be made. PUBLIC COMMENTS Public Notice was sent out to surrounding neighbours on April 29, 2013. One letter of concern was received from an adjacent landowner and is attached to this report for Council's information. Page 9 of9 ®) . PLATE 2: 2010 Aerial Photography ~ I ·). /''!:( _.1 _J,.-i·t.';I" ltSHxfgrdCountY._ 813-19-7 & A13-04-7 (Part Lot 1' Plan 518-R. & L. Leadsom) :_ o,...--:).-\~ r ' . \-----\ ~ grOV<Img stronger. .. together 60 North Street W Tillsonburg __ ';;/\ \ ) . -' ---->· ' \ \ . .. \ ~, <;:o....,--'•; ,. 166 NAD_1983_UTM_Zone_17N © County of Oxford 0 83 166Meters March 20, 2013 1:3,269 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY \ \ , ... \_ ..... \ _, ..... "' \ F ·' \ ~--· ·-: ~co ••5 t • I r \...;" I , \----- \ '\ 1 ' t I' .• \. ' •• I. \., /r;---\ ·. f.)-----' ~)~7-~~[ ,,: t'l ;-· ', Legend Parcel Lines (Displays 1 : 16 0 Boundary Lot Line Assessment Line Road Environmental Protection/Flo• Flood Fringe ~ Floodway §::1 Environmental Protection (EP1) ~~ Environmental Protection (EP2) Zoning Floodlines/Regulation + + 100 Year Flood Line ., 30 Metre Setback • • Conservation Authority Regulatior • • Regulatory Flood And Fill Lines [gJ Zoning (Displays 1 : 16000 to · Notes PLATE 4: Applicant's Site Sketch 813-19-7 & A13-04-7 (Part L , Plan 518-R. & L. Leadsom) '-.__/ 60 North Street W, Tillsonburg w z .....I z $: 0 l- et:: w ~ <( ::> a Retained Lot-R1 Zone Slals ~Jre+tootc~sd 25.15 No, of DweUings (rnox.) 1 1 -lot Area (m~1.) 480.0m> 640.0m~ 25.15 I Lot Fmnlage (min.) 15.Dm 25.45m l[l---~---1 ~ lo!Oeplll(mln.) 32,0m 25.15m 1 ~ Solbsc~ ·Front Yard (min.) 7,5m 7,32m : Setback -Roar Yald (min.) 12.0m 5.84111 t Selback -Inferior (min.) 1.2m 2.78m : loiCovoreg& (max.) ~~~ = · I JO.O'lf. 114.\m , I : Laodl<o.oed O>an Space (min.) I 1.,~,. , •oo 0,.,. I ~ I : Exl~tlng ~ GrossFJoorArea(mln.) 93.0m'123.4~ th --4.oo-; 1,328;sq, ft. c'li HsightoiOwalling(max.) 10.sm <5.om ; house ParklntJ 2 a f--~32--: : RETAINED PARCEL I I 01 01 ~ w 0) . 01 0) 01 ~ I I Pro~osed ~SEVERED PARCEL :..... 01 1,32a sq. ft. ho:Use I ,I I I' 1---1 .so-L ____ : .:. p ~ :..... 01 1--6.46- Severed Lot-Rl Zone Slats f..qul,.,.,.rov!dod No. of Dwl>Hings (max.) 1 I 1 lot Area (min,) 6()8.0m" 620.01~ 1.o1 Ffortage (min.) 19.Dm 25.15m ~ 20.151 I Lot Oeplh (mill.) 32.0m 25.15m Satbllck -Front Yard (min.) 7 .5m 7.50m SeU>a~·RoarYald (min,) 1Z.Om 5.46m INTERSECTION 25 15 IMPROVEMENT " Sotba~ ·Interior (mtn.) 1.2m 5.59m Sotba~ -Exter'or (min.) 7 .5m 10.65m II BUILDING ENVELOPE L_____j AS PER R1 ZONE Lot Covarage (max.) ~,!'l!::J ll.onohoopodO>onSpo..,tmln.) Llo2:o; ~ Grose Floor Area (min.) 93.0m' 123.4m•j H<>Qhl or Owe Bing {max.) 1 Q.5m <5.0m l'arklng 2 2 S(:Oia; 1:300 m<ll~c NORTH STREET WEST ' r l I I I ~-------i I I I I L ----~ I I---I I ~j~PM1f_ t_~ ··_\ -~-rr~;;. · :· "t~ ~ r· ~ \ t '\ ~$~~~,~~,: ·, SU SJECT SITE '.. ••. . I\ ,. __ ,,...---'l'"t\~! ·I· i y.r--.. · ·-· SEVERANCE SKETCH 60 NORTH ST. W. II<Tiil! TOWN OF TILLSONBURG COUNTY OF OXFORD I I I I ---~-~-~======i i RETAINED P~RCE•I I ~ I 1'-----'---'-~ I j I II 640.0m'!RETAINEDPARCEL o QW~ I ~ I I i ::> I a I _j 25.15 NORTH STREET WEST '\ r--T---~-- ( I I l I I I I I I I I l ____ l __ _j I I I : ~---,--r-LI_ I Scolo:1:750mJ I -~~ I I I ~ I -RETAINED PARCEL ~o-u1 o ~ o SEVERED PARCEL ,KUW;s t # I :~-~.~~~ilG ~! ;.~~~:~:_;_~:.-··::.: ......... -~ b:"iO-~-· For Discussion Purpos9s Only March 6, 2013 Fu•i __ -- 813-19-7 & A13-04-7-Richard & Louise Leadsom Site Photos Figure 3-View of Retained Lands (facing east from Quarter Town Line Road) Figure 4-View of Subject Property (looking north-east from intersection of North Street and Quarter Town Line Road) )Eric Gilbert From: Sent: To: Subject: peter bryan-pulham <peterbryan-pulham@hotmail.com> May-06-13 11 :49 AM Eric Gilbert; dewilson@tillsonburg.ca; planning@oxfordcounty.ca; dwayne van den brink RE: Proposed Severance To Eric Gilbert Development Planner Application; B13-19-7; A13-04-7 Below you will note that I responded to a letter put into my mail box from the firm Kirkness Consulting Inc. I have not received a response as indicated from laverne Kirkness in his e-mail back to me. This disturbs me as I brought forward two concerns which are shared by my n~ighbours across the street and now am responding to the Notice of Application for Consent and Minor Variance/ Permission. Please accept this e-mail as our views, my neighbour and ourselves, as we cannot be present at the meeting set for May 13/ 2013 regarding this application; As per my earlier brief to lanverne Kirkness of concerns, I questioned the consultant's conclusion that the lot sizes are sufficient to easily accomodate homes of equal size when in the letter provided by this consultant lanverne mentions a minor variance regarding the rear yard setback requires adjustment. This basically tells me that indeed the lot size is not sufficient to allow such a severance to take place. The actual application jtow reveals that the minor variances required are not only for the rear yard but includes the lot depth , rear yard and front yard to accomodate the severed & retained lot. The consultant in his letter refers to a fact that a two storey home is permiited under the Rl zoning for this area. As per my previous e-mail directed to lanverne I presented, on behalf of myself and the neighbours, that such a building is not consistant with the existing homes that front North Street West therefore only a one storey home should be allowed for a future home on the proposed severed lot if granted. In the letter provided from the consultant, he refers to the lots being able to accommodate homes of equal sizes. I understand that this references the foot print on the lot however I have concerns about the value of my property being negatively affected as a result of a two storey home being built. I presently have a cedar hedge row between our properties which I feel will suffer due to a heightened building being erected reducing the sunlight presently exposed to the hedge. More significantly, we presently enjoy our front yard as it is private in nature having no home directly beside our front yard. This adds value to our property which I feel will be negativily affected if the severance is allowed. Another general concern that we have is, if the severence is allowed, the location of the driveway entrance for the new lot should be off the Quarterline. I submit to you to consider declining the application since; 1) the lot size is not of a suffcient size to accommodate homes of equal size due to the number of minor variances identified and required. 2) if allowed there is a possibility that a two storeyhome could be built which is inconsistant with the present types of homes already established fronting along North Street West. !Laverne Kirkness RPP Regarding the letter placed in our mail box at 58 north street west, the general concept of severing the property as set out in the sketch provided I have the following concerns; \ My concern is that the zoning permits two storeys for the building on the severed lot. A two story home does not fit the present building status that has been predomently established for homes fronting along North Street West. Your statement that the lot area is sufficient to easily accommodate a home of equal size is not entirely correct due to the fact a minor variance will be required for the rear yards. Secondly ; I can only assume that the lot to be severed will be a single home by the description you have provided to date. In other words, zoned as such as well. Based on my two concerns, I will be in opposition of this severance if the status of a two storey building remains an option to be built on the severed lot and there is a possibilty that the building will be something different than a single family home dwelling. If you can provide a legal document accepted by the Town of Tillson burg endorsed by Oxford County that removes the possibility of a two storey building being built on the severed lot and further distinquishes the only structure that can be built on the severed property will be a single family home then I will not be opposed to the severance. 1P.S. We have been enjoyed having neighbours like Dick and Louise over the years and express our willingness to support the above severance provided our concerns have been satisfied. Thank you for the opportunity to provide our opinions in advance of the application going forward. 3 South ridge Heights Inc., a division of Bamford Homes, was recently named by Tarion Warranty Corporation as a finalist in the small volume builder category for the 2013 Awards of Excellence. There are in excess of 5,000 homebuilders in Ontario. This highly prestigious recognition is based solely on homeowner feedback and recognizes only those Ontario builders who provide the very best in customer service. This is the first occasion a Tillsonburg based homebuilder has been recognized by the Tarion Awards of Excellence program. Bamford Homes is a custom home builder and renovation specialist. Owners John & Holly Bamford and Steve & Brenda Smith bring their seasoned experience to every new home and renovation project they undertake in Tillsonburg and the surrounding area. Bamford Homes takes great pride in engaging only local contractors and local suppliers on every construction project they undertake. They believe supporting local businesses is essential to retaining jobs in this community. It also creates opportunities for the staff of these local employers and their family members to buy goods and services here. Bamford Homes is grateful for the contribution of their local suppliers, contractors and the people who work for these employers that resulted in this recognition by the Tarion Awards of Excellence program. North~ )Middlesex May 8, 2013 Premier Kathleen Wynne Legislative Building Queen's Park Toronto, Ontario M7A 1A1 Dear Ms. Wynne: Re: Motion of "Not a Willing Host Community" for IWT Projects Please be advised that the Council of the Municipality of North Middlesex has unanimously passed the attached motion that we are "Not a Willing Host" community for Industrial Wind Turbine Projects. We are one of the many Ontario communities that have had no choice in the matter of whether we are willing and equipped to undertake having these mega projects invade and forever change the rural landscape of our community. Our municipality already has limited financial resources for maintaining our aging infrastructure and now we are being forced into straining these resources even further with having to hire solicitors, engineers and project co-ordinators, as small municipalities of our size do not have the human or economic resources to adequately deal with these highiy technicai projects in order to ensure our citizens are properly protected now and in the future. These projects are being forced onto communities with no regard on how this will impact these resources and more importantly the health and safety issues that are attributed to these IWT's. We are forwarding our motion to all Ontario municipalities, local M.P.P., Monte McNaughton and local M.P., Bev Shipley, as well as Ontario Progressive Conservative Leader, Tim Hudak and Ontario NDP Leader, Andrea Howarth for their support and endorsement. Sincerely, ~n Clerk Encls. 229 Parkhill Main Street, PO Box 9 Parkhill, ON NOM 2KO P: 519.294.6244 F: 519.294.0573 THEREFORE based on the consistent position of Council for the Municipality of North Middlesex and the input received from the community regarding IWT's, the Province of Ontario and specifically the Ministry of Environment be now advised that the Municipality of North Middlesex is "NOT A WILLING HOST" for IWT's; AND THAT this resolution be circulated to Premier Kathleen Wynne, as well as to the Minister of Environment, Minister of Energy, Minister of Rural Affairs and to all Ontario municipalities for their support and endorsement. Dear Mayors, Reeves and Council members; We respectfully ask you to issue a News Release to let your residents know about World Oceans Day and World Oceans Week in Canada and the need for all of us to conserve and protect our water & waterways. Following is a sample you may use or edit. Please help to make a difference. Sincerely, Debbie White Founding Board Member World Oceans Week Canada www.WorldOceansDay.ca Toll Free 866 669-9758 Suggested NEWS RELEASE "On June 8, 2013 the City of .......... joins communities around the world in celebration of World Oceans Day as part of World Oceans Week (June 1 to 8), proclaimed by the United Nations in 2009 after a 1992 proposal by representatives from Canada" announced Mayor .............. . This year's theme is Together we have the power to protect the ocean! Communities across Canada are urged to take pause and consider ways of conserving water resources, reducing carbon emissions and protecting our precious waterways from irreversible damage. Oceans generate 80% ofthe oxygen we breathe so we can't afford to allow them to degrade. Even the simple act of avoiding seafood on the endangered species list can make a difference in helping these species recover from over-harvesting. By walking, cycling or car pooling whenever possible we can help reduce carbon dioxide emissions which are causing increasing ocean acidification, a serious threat that has scientists concerned about the potential collapse of marine life within only a few decades . ........ residents are encouraged to join with community and youth leaders, teachers and environmental non-governmental organizations to organize local activities and events in support of World Oceans Day and World Oceans Week. Together we can make difference, now and for the future. For more information, visit http:/ /www.worldoceansday.ca Saturday, MAY 11, 2013 -Regular Fly Day Saturday, JUNE 8, 2013 -Regular Fly Day Saturday, JULY 27,2013-Regular Fly Day Saturday, AUGUST 24, 2013 -Regular Fly Day Saturday, SEPTEMBER 14, 2013 -Wings & Wheels ~ Sign :c - 401west Book a backseat ride in the historic Harvard trainer or Tiger Moth bi-plane! Tour the hangars & enjoy the displays! Enjoy a tasty lunch! , ' CANADIAN HARVARD AIRCRAFT ASSOCIATION 244411 Airport Rd., P.O. Box 175, Tillsonburg, ON N4G 4H5 PH: 519-842-9922 or 519-425-1510 www.harvards.com ,'-../. trending~~to Dear BIA Member, your community's social pulse TILLSONBURG We are happy to announce we will be joining a new and exciting project using social media to help strengthen Tillsonburg's community presence. We have signed up to be part of Trending. info Inc. and will be launching our own real-time community portal. This platform is currently being used in Stratford, Ontario and has been very successful in helping with their initiatives. It can be seen at www.trendingstratford.com. The portal currently uses Twitter and we look forward to including all our business and services Twitter activity on our site. It not only helps promote and showcase your tweets, it will also provide a starting point for visitors and residents to get a snapshot of our social community. If you do not have a Twitter account, there are some easy to follow steps and information that can be found www.trending.info/twitter . Please send us your email address so that we can update our files and keep you up to date on all BIA activities. In our efforts to reduce our carbon footprint we would like to have all of our businesses online so we can eliminate the amount of paper we would use in a regular mailing. Email to: downtowntillsonburg@hotmail.com Downtown Tillsonburg BIA THE THIRD ANNUAL TILLSONBURG TURTLEFEST I]E:J www. turtlefest.ca STREET GAMES • MUSIC PERFORMANCES • SERVICES If your business would like to have a display location on Broadway, please call the BIA office to reserve your location. 519-842-5757 by Monday May 13, 2013. First come, first served. ~ __ f4TII §TAtlTINQ AT 5PNI 9PON90REO 8V (JJ~Jl@~ ~Ql3 EaeyU&tenlng ~ ~ TILLSONBURG BIA Promot''ions 2013 '--/ JANUARY smtwt fs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 APRIL smtwt fs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1 9 20 21 22 23 24 25 26 27 28 29 30 JULY smtwt fs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1 9 20 21 22 23 24 25 26 27 28 29 30 31 OCTOBER smtwt fs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 FEBRUARY smtwt fi) 1 2 3456789 10 11 12 13 14 15 16 17 18 1 9 20 21 22 23 24 25 26 27 28 MAY s m t w t f fi 1 2 3 4 5 6 7 8 9 10 "11 12 13 14 15 16 17 ~a 1 9 20 21 22 23 24 :~5 26 27 28 29 30 31 AUGUST smtwt fs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 NOVEMBER smtwt fs 1 2 3456789 10 11 12 13 14 15 16 17 18 1 9 20 21 22 23 24 25 26 27 28 29 30 MARCH smtwt fs 1 2 3456789 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 JUNE smtwt fs 1 2345678 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 SEPTEMBER smtwt fs 1234567 8 9 10 11 12 13 14 15 16 17 18 1 9 20 21 22 23 24 25 26 27 28 29 30 DECEMBER smtwt fs 1234567 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Important Dates At A Glance Wed. May 29 Fri. June 14 Sat. June 15 Fri. June 21- Mon. July 1 Thurs. Aug.15, 16 & 17 Wed. Aug. 14 Mon. Aug. 26 September- October Fri. Sept. 6 Tues. Oct. 1 Annual General Meeting Downtown Turtlefest Block Party 3rd Annual Turtlefest · www.turtlefest.ca Canada Day Decorating Storefronts contest Sidewalk Sales/Business/Services Open House Back to School Promotion Draw Boxes in Stores Back to School Draw closing Fall Decorating Storefronts Contest Thanksgiving Promotion Draw Boxes in stores Christmas Garland & Christmas Lights Order Deadline Thurs. Oct. 1 0 Thanksgiving Promotion closes Thurs. Nov. 14 BIA Awards Breakfast-Kick Off to Christmas Shopping Season/Light It Up Holiday Campaign starts Sat. Nov. 16 Kiwanis Santa Claus Parade December 1-18 Christmas Promotion Draw Boxes in stores Friday Dec. 6 Moonlight Madness-Kick Off to Stores Open til 9 every Friday til Christmas. NOTE: Please call the BIA office to have your name entered as a: Participating merchant requiring draw boxes for seasonal promotions A storefront decorating contest participant Merchant requiring more information/orientation about BIA Bucks Merchant/business owner requiring Information on how to join the BIA Board Merchants that participate in the free draws will be listed as participating merchants in promotional advertising for that event. Downtown Tillsonburg BIA · P.O. Box 192, s·;n. Main· Tillsonburg, ON· N4G 5P2 · 519-842-5757 · www.tillsonburgbia.com · downtowntillsonburg@hotmail.com Executive Director, Virginia Armstrong Bruce Burbank, M.S.W .. R.S.W. Executive Director May 14, 2013 Mayor John Lessif Municipal Offices Town of Tillson burg 200 Broadway, 2nd Floor Tillsonburg, ON N4G 5A 7 Dear Mayor Lessif: Re: 118th Annual Meeting This letter is to invite you to attend our 1181h Annual Meeting, which is being held on Tuesday, June 18th, 2013, in the Lion's Den at the Tillsonburg Community Centre, 45 Hardy Avenue in Tillsonburg, starting with a social at 5:30 p.m. followed by the Annual Meeting at 6:00 p.m. Daniel Vecchio will be the Guest Speaker at this year's event. Mr. Vecchio has spoken to groups of students in both elementary and secondary schools across the country about healthy relationships, recognizing unhealthy relationships and how boys and men need to shed those aspects of masculinity that promote the use of violence, power and control over others. I am inviting you or a representative to bring greetings to our Meeting from the Town of Tillsonburg. Please contact Janet Birkby at 519-539-6176, extension 324, or at jbirkby@casoxford.on.ca to confirm your participation at this event. Thank you for your consideration in this matter. Yours truly, ~~/~~_/~ Don Woolcott President Board of Directors 92 LIGHT STREET, WOODSTOCK, ONTARIO N4S 6H1 TELEPHONE 519-539-6176 FAX 519-421·0123 Title: Report No.: Author: Meeting Type: STAFF REPORT FIRE & RESCUE SERVICES ICE & WATER ENTRY RESCUE PROGRAM FRS 13-05 JEFF SMITH, FIRE CHIEF COUNCIL MEETING Council/Committee MAY 27, 2013 Date: Attachments: ADVISORY WORKING GROUP TERMS OF REFERENCE ICE WATER RESCUE GAP ANALYSIS REPORT SCHEDULE "A" OF BY-LAW 3190 RECOMMENDATION RESOLVED THAT Council receive Report FRS 13-05 Ice & Water Entry Rescue Program; FURTHER RESOLVE THAT the Fire Chief is authorized to develop an Ice & Water Entry Rescue program and report back through the 2014 budget process. EXECUTIVE SUMMARY With the increased use of Lake Lisgar, the Tillsonburg Fire & Rescue Service's commitment to community risk reduction, and the utilization of the All Hazards approach to Emergency Management, it is important to continue to evaluate future needs in the field of ice and water rescue. The current level of service, identified in Schedule "A" of By-law 3190, provided by the fire department for persons in distress in water or on ice is shore based, utilizing throw bags and rope. While adequate for the historical risk encountered at Lake Lisgar and other open bodies of water within the Town of Tillson burg limits, the increased use of Lake Lisgar as well as other factors prompted a review of the adequacy of this level of service. In early 2012, a Fire Chief's Advisory Working Group was formed to specifically conduct a needs assessment and the preparation of a summary of findings report regarding Ice and Water Rescue. The Advisory Working Groups' Terms of Reference and the final Ice Water Rescue Gap Analysis are attached. In quantifying a level of "risk", the likelihood of an event and the effect should an event occur are considered. In short, RISK = PROBABILITY x CONSEQUENCE. While the current risk level is low enough that the current level of service is adequate, all indications are that the Lake will be increasingly utilized in the future (increased PROBABILITY) and that the size and complexity of events utilizing the lake are growing (increased CONSEQUENCE). To address the anticipated needs for water & ice entry level rescue CAO A misconception by the general public about the current level of service was also identified by the Ice & Water Rescue AWG during their research initiative. The general perception and assumption encountered was that the Tillsonburg Fire & Rescue Service currently provides rescue services at the water entry level. In the absence of fact, both residents and visitors that were consulted had previously concluded that, because of the size of Lake Lisgar, the fire department was authorized, trained and equipped to perform water entry and ice entry rescues. Based on the increased on-water use and the increased number of people around Lake Lisgar and our in-town creeks, the Water & Ice Rescue Advisory Working Group has concluded that there is a gap between the current capability of the fire department and the increased level of risk. To close this gap in an effective, yet efficient manner, four ( 4) solutions were developed and considered. The options considered ranged from maintaining status quo to fully training the department to the Technician level. A synopsis of each of the options considered follows, with a more detailed information contained within the Gap Analysis document attached. Option # 1 -Status Quo Maintaining status quo at the current level of service was not considered a viable option because it does not adequately address the increased risk due to increased activity in and around open water. While this option would represent no additional funding requirement, it does not demonstrate due diligence. Should Council decide to maintain status quo, it is desirable that that decision be widely communicated so that public misconception about the water & ice rescue capability of the fire department be reduced. Option #2-Automatic Aid Agreement The second option considered by the Water & Ice AWG was to continue the shore based level of service for Tillsonburg Fire & Rescue, but to additionally enter into an Automatic Aid Agreement with a fire service that does perform water & ice entry rescue to provide that service under contract. While this option does present financially as a "pay per use" service, the elapsed time required for a neighbouring municipality to respond into Tillsonburg would be too great to be of any actual benefit. Option #3-Water & Ice Entry Rescue Team The third option considered and the option being recommended to Council is for the development, training and equipping of a specialty team to perform ice and water entry rescue. Currently there are a suitable number of firefighters trained to the Technician level within the Tillsonburg fire department to form an entry capable team. While there certainly are limitations with this option due to the number of members potentially available at a given time, the Water & Ice AWG concluded that this level of service represents the best balance between cost efficiency and effectiveness. The anticipated start up cost is $20,500. Ideally all equipment would be purchased as part of the 2014 budget process; however, equipment purchases could be spread over a two (2) year period to minimize impact to the budget. Year 1 -$12,500 6 entry suits + winter liner ($7,800) 6 rescue rated life jackets ($2,400) 3 CAO partnerships with concerned community groups could fund a significant portion of the $20,500 initial costs. APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature JEFF SMITH Jeff Smith 5 DATE: MAY 22, 2013 DATE: May 22, 2013 DATE: CAO Advisory Working Group Terms of Reference Official Name Water & Ice Rescue Advisorv Working Group Committee Type Ad hoc Advisory Working Group (AWG) Members Barry Lasook Ryan Konrad Captain Hietkamp Ad Hoc Members Fire Chief, Deputy Fire Chief Composition Brad Slade Jeff VanRybroech Ted Sanders Tony Vandevyvere The advisory working group shall elect from its membership a facilitator to chair meetings. All members (excluding Ad Hoc members) shall have equal voting rights and authority. The facilitator will be responsible for ensuring the orderly conduct of the meetings, preparing and distributing the agenda and arranging for the recording of meeting minutes. Term of Membership As an ad hoc Advisory Working Group, the membership term will conclude with the preparation and presentation of the final Summary of Findings report. Formation Details This Advisory Working Group has been formed to conduct a needs assessment regarding ice and water rescue within the Town of Tillson burg. The AWG is also to advise the Fire Chief on the current and recommended future role ofthe Tillson burg Fire & Rescue Service in ice and water rescue. Goals & Objectives The Water and Ice Rescue Advisory Working Group is tasked with conducting a needs assessment and the preparation of a Summary of Findings report. The applied research questions to be addressed are: 1. What are the current and future vulnerabilities and risks for water incidents within the area currently served by Tillsonburg Fire & Rescue Services as well as those areas that could be served in the future? 2. What do the standards, guidelines and legislation state for water and ice rescue personnel and resource deployment? 3. What water and ice rescue capabilities does the Tillson burg Fire & Rescue Service currently possess? 4. What changes will be needed to meet those vulnerabilities and risks identified for this hazard? SCHEDULE 'A' APPROVED DELIVERY OF CORE SERVICES Tillsonburg Fire and Rescue Services Public Fire Safety Guidelines II Subject Coding PFSG 04-12-13 Section Date Emergency Response January 1998 Subject I Page Core Services (Response and Support) and Associated Guidelines Purpose: To provide a summary of the eore services that a fire department may provide. It is not expected that a fire department would be involved in all levels of service listed under emergency response. For example some fire departments will provide interior structural firefighting with a rescue component while others may be unable to provide rescue components. Emergency ResponSe: II CJI tl basic firefighting ·no expected rescue component Appnwed c:=JI 211 structural firefighting including rescue I Appnwed c:=JI 311 vehicle firefi~hting I Approved I ~~ grass, brush, forestJY firefighting I Approved I -01 marine firefighting ~~~~~ I ~ automatic aid ~~ 7 mutual aid ~~ 8 tiered medical response Approved 91 awareness level hazardous materials I Approved toll operations level hazardous materials I IIIFP I ttll technician level hazardous materials I MFP I 1211 vehicle accidents I Approved I 1311 vehicle extrication I Approved 14 transportation incidents invoMng vehicles, trains, Approved aircraft and watercraft 15 water and ice -shore based Approved I ~~~ water and ice-water entry II AppU~e I ~~-oom I MFP I istance ll Approved assistance I Apptoved I istance Approved 211 public utilities assistance Approved 2~ community emergency plan participation Approved 231 urban search and rescue (light and heavy) I MFP I 2411 high angle rescue II Approved I 2511 confined space rescue II Apptoved I 2~1 farm/silo rescue I Approved 2~1 role as Assistant to Fire Marshal re suppression I Approved II II 13 pre11_aration for and appearances in court I Approved I I 1~ systems checking, testing and approval I Approved I D compile, analyze and disseminate functional Approved statistics D consultation with architects, engineers, planners, contractors and building trades Approved Fire Administration: 11 I I I tljplanning & growth ~ractices, including II I I II master planning II Approved I I I evaluating programs and services Approved D projecting station locations and MFP reallocations I determining staffing levels and I Approved assignments I co-ordinating with other emergency I Approved services co-ordinating development with other Approved community departments I co-ordinating with other ! Approved Counties/Districts/Regions I 2l~nancial & records analysis practices, including I Dl co-ordinating use of information from I Approved suppression activities D co-ordinating use of infonnation from fire Approved prevention activities I II transitional adjustments for capital stock I Approved D input into level of service issues (based I Approved I on available funding) D developing, controlling and monitoring Approved budgets I II co-ordinating with department dMsions I Approved D identifying alternative sources of revenue Approved and fees for services I operating I Approved I I I capital I Approved I II purchasing I Approved 3llrecorcts man~ment, includinQ II I II note taking II Approved I I records retehtion Approved I freedom of information legislation Approved I ~human resources practices including I II recruitment, seleCtion and retention I Approved I II promotion I Approved I II (:!erformance evaluation I Approved I II career development and higher education II Approwd I I II job classifications II Approved I I II secondary employment l~k:able I 5l~ient/customer relations eractices, includin9 I II preserving local identity Approved II II developing succession training programs II Approved I IDI developing self-directed learning IB programs I 211providin~ access to training facilities, including II I I II co-ordinating access to facility II ApproVed I I II delivering hands-on training to staff 11 Approved I I 31 station training practices, including I I delivery of curriculum specific to B discipline's needs supervisory training drills Approved providing support and direction Approved 4 development, approval and delivery of incident B management and accountability systems and procedures 51co-ordination, development, approval and ~istribution of standard operating guidelines for Approved r,tarious disciplines Maintenance: II I I 1 fleet and equipment maintenance practices, D including I I maintaining fleet and equipment (both routine and emergency) IB I I I providing annual testing Erograms II Approved I mechanical worthiness Approved I II I Ministry of Labour requirements I Approved I II II pump capacity and certification II Approved I I II II specification development I Approved D acceptance testing and approval of new II MFP apparatus and equipment IDI maintaining specialized equipment, e.g. IB SCBA II II central supply facility I MFP II 2lltacilities maintenance, includin~ I II II maintenance of station infrastructure I Approved D~viding input re design and construction nsiderations for fire stations NIFP Support Services (shared I I municipallfire department functions): I 1llpurchasing practices, including I D bulk purchasing through local and area II MFP organizations D developing standardized specifications G for all apparatus and equipment I 2lffinancial eractices, including I I II financial analysis II Approwd I I II liaising with other area departments I Approved D co-ordinating day to day financial Not services ~pplicable arranging long term funding Not ~pllcable Ice Water Rescue Gap Analysis Introduction The purpose of this report is to analyze the level of service that Tillson burg Fire and Rescue Services is currently providing in the area of Ice I Water Rescue, to identify any gaps existing between the level of service provided and the level of service that is required. This report will include supporting information which will identify personnel and resource deployment needs for providing future water rescue services. Current Level of Service The current level of service outlined in S.O.G 603 states that it is the mandate of the department not to enter on or into any body of water or ice to perform rescue operations. All land based rescue operations shall be exhausted. Risks There are numerous hazard areas related to water and Ice which include, but not limited to, Lake Lis gar, Big Otter Creek, retention ponds, creeks and swimming pools. In seasons where high levels of precipitation or sudden thaws are seen, small creeks experience high levels of swift moving water creating hazards which would not normally exist Currently, it is perceived that the fire department Is able to rescue victims from an accidental fall through the ice or enter bodies of water to rescue swimmers in distress which is not the current level of service. In recent years there has been an increase in active participation in activities related to the various bodies of water in the municipality. These Include, TurtleFest, Model boating, fishing derbies, rowing, Sea Scouts and pond hockey. Current Umftations Currently there is little or no documentation on past incidents which makes identifying risks difficult. In addition, subjective views on risks vary greatly from Individual to individual. Recommendations (Umltatlons Actions benefits) 1. Shore Based with Mutual Aid Call for assist (Current level of Service) -Actions -departmental page-shore based actions commence -officer on scene needs to call for mutual aid-mutual aid department responds -arrive and start go rescue -Limitations -slow-limited access to victims -difficulty -Benefits -no change to current level of service -co cost change for training or equipment Title: Report No.: Author: Meeting Type: Council/Committee Date: Attachments: RECOMMENDATION STAFF REPORT CLERKS OFFICE SPECIAL OCCASION PERMITS CL 13-08 DONNA WILSON COUNCIL MEETING MAY 27,2013 AGCO Bulletin No. 20 Special Occasion Permit Application THAT an event of"municipal significance" be defined as: "An event of municipal significance is an event that would benefit the residents and communities within the Town ofTillsonburg, and as such would be a genuine municipal function" FURTHER THAT only those events that meet the definition of "municipal significance" qualify as an event of municipal significance unless otherwise determined by the Council of the Town of Tillsonburg. FURTHER THAT all requests to designate events of"municipal significance" shall be brought before council for consideration. EXECUTIVE SUMMARY The purpose of this Report is to provide information concerning the changes in Regulation 389/91 under the Liquor Licence Act pertaining to the Special Occasion Permit (SOP's). SOP's are issued for occasional special events and issued whenever liquor is offered for sale or served anywhere other than a licenced establishment or private place. The Alcohol and Gaming Commission of Ontario (AGCO) announced changes to Regulation 389/91 pertaining to Special Occasion Permits (SOP) on June 1, 2011, August 2, 2011 and July 1, 2012. Attached is AGCO Bulletin No. 20 and a copy of the SOP Application for Council's review. One of the changes under regulation 389/91 pertaining to the new "Public Event" SOP may impact municipalities. The "Public Event" type of special occasion permit replaces the Fundraiser SOP, Significant Event SOP and the Community Event SOP. CAO Finance Name/Signature N/A DATE: 3 CAO INFORMATION BULLETIN-No.20 Highlights of Amendments to Ref}Uiation 389/91 of the Liquor Licence Act (Special Occasion Permits) Erfect1ve J1wc: 1, 2011 a11d /"l.uuust 2, 2011 The Government of ontario has made several< amendments to Regulation 389/91 {Special Occasion Permits) under the Liquor Licence Act; These changes are being introduced following extensive consultation with a wide range. ofliquor industry stakeholders, law enforcement agencies, public health organizations and other interested parties and are intended to: • Remove some previous barriers and restrictions for special events and festivals • Provide flexibility to businesses • Improve tourism and local economies • Strengthen ontario's economy and create new opportunities for jobs • Expand enforcement options where violations of Ontario's liquor laws occur. · The changes will be complemented by compliance provisions that ensure that alcohol continues to be sold and served responsibly at these events. These include the ability of the Registrar of Alcohol and Gaming (Registrar) to add conditions to a Special Occasion Pennit (SOP) to mitigate identified risks to public safety, and to issue Orders of · Monetary Penalty to SOP holders. The regulatory changes affecting the Special Occasion Pennit (SOP) program will be introduced in three phases. The changes coming into effect in the near temi. on June 1, 2011 and August 2, 2011 are outlined below. The goverriment is also reviewing many other options to further streamline and simplify the SOP program, and these changes will be introduced in July 2012. For more information on regulatory amendments affecting the Special Occasion Permit program, please visit the AGCO website at www.agco.on.ca, or contact the AGCO Customer Service Department at 1-800-522-2876 (toll free in Ontario) or 416-326-8700 (in the Greater Toronto Area). Page 1 of3 9020e (11/06) Conditions on an SOP Depending on the nature of the event and/or the compliance history of the permit holder, the Registrar of Alcohol and Gaming may impose conditions on a Special Occasion Permit. Types and quantities of liquor A permit holder is no longer restricted to selling or serving certain amounts or types of liquor. Record of food purchased Permit holders no longer have to keep a record of food purchased for an SOP event. Monetary Penalties for SOPs Special Occasion Permit holders may be assessed monetary penalties for breaches of the Liquor Licence Act and regulations. Change to Reaulation 719 (Licences to Sell Liquor) effective June 1, 2011 Outdoor SOP Holders May Now Enter Into Agreement With Liquor Sales Licensees If a Special Occasion Permit has been issued for an outdoor event that has both licensed areas (bars, restaurants, etc.) and areas to which the SOP applies (i.e. the street on which the event is taking place), patrons can move freely between these areas with a ~ingle serving of alcohol, under certain conditions and where permission has been granted by the Registrar of Alcohol and Gaming. Changes to Regulation 389/91 effective August 2, 2011 Notification to municipalities for outdoor events An applicant for a Public Event SOP must provide 30 days notice to the AGCO and local municipality (including clerk, police, fire and health departments) for events where fewer than 5,000 people are expected to attend, and 60 days notice to the AGCO and local municipality (including clerk, police, fire and health departments) for events where 5,000 or more people are expected to attend. Page 3 of3 AGCO CAJO 9020e (11/06) Alcohol and Gaming Commlnlon of Ontario What Is a Special Occasion Permit? . A Special Occasion Permit (SOP) is needed any time alcohol is offered for sale or served anywhere other than in a licensed establishment or a private place. A private place is an indoor area not usually open to the public and not open to the public during the event (fcir example, a boardroom, private office or a residence). SOPs are for occasional, special events only, and not for personal profit or running an ongoing business. A permit may be revoked if the Registrar of Alcohol and Gaming (the Registrar) has reason to believe the event is being used for personal gain. Types of Permits There are three types of SOPs (see pages 4-6 for more details): • • • Private Event SOPs: For events where only invited guests will attend. These events cannot be advertised and there can be no intent to gain or profit from the sale of alcohol at the event. Public Event SOPs: For events that are open to the public. Public events can be advertised and allow for fundf.'Sising/profit from the sale of alcohol. Industry Promotional Event SOPs: For avents held to promote a manufacturer's product(s) through sampling. There can be no intent to gain or profit from the sale of alcohol at the event. Submitting an SOP Application SOP applications are reviewed and permits issued from the Liquor .Control Board of Ontario (LCBO) SOP service stores throughout Ontario. Permit applications must be submitted at least 30 days before the event takes place, except Private Event appli- cations which must be submitted at least 10 days before the event. The permit application may be refused if this requirement is not met. 1576E (2012107) @Queen's Printer of Ontario, 2012 Application for a Special Occasion Permit Guide _keep this information .. The completed application, with supporting documenta- tion as required and payment of application fees, must be submitted to an LCBO SOP service store. For a listing of LCBO SOP service store locations and hours, please visit: http.//hellolcbo.com . As the regulator of beverage alcohol in Ontario, the Alcohol and Gaming Commission of Ontario (AGCO) may review applications for SOPs to determine if there are any risks associated with an event ahd to assist appli- cants and permit holders in understanding how to con- duct an event in a responsible manner. Conditions on an SOP The Registrar has the authority to attach conditions to an SOP to mitigate any risk that may be related to an event. Conditions might include, for example, limiting the hours ofsale and service of alcohol, or requiring licensed securit\;staff to be hired/on duty during the event. Pleas.e . visit www.agco.on.ca for a list of AGCO Board approved.· conditions. · Applicants Must Provide Notice to the Municipality (Outdoor Events) Written notice of outdoor events must be provided to ··). the local municipal clerk's department, police, fire and health departments at least 30 days prior to the event date if estimated attendance at the event .is fewer than 5,000 people per day, and 60 days prior to the event date if estimated attendance at the event is 5,000 people per day or.more. If a tent, marquee, pavilion or tiered seat- ing is being used, you must also notify the local building department in writing. Responsible Person Must Be Present at ·the.Event The permit holder, designate or responsible person(s) must be present throughout the SOP event. Dlsponibla an Fran~ais Page 1 of 15 j· r 3. Responsible Paraon(s} lnfonnation The permit holder, designate or responsible person(s) must be present throughout the SOP event. The respon- sible person(s) must ensure the event is run properly and in accordance with the LLA and Regulations. The responsible person(s) indicated on the application will be noted on the permit. If there _is more than one respon- sible person, please attach a list on a separate sheet. . 4. Location Information The location/area where the event is to take place must meet the guidelines below. You can obtain this informa- tion from the premises owner or manager and should confirm that the building has been inspected by the proper authorities~ The following guidelines must be met: • the permit location/area where alcohol will be sold/ served/consumed must be separated from areas · where the permit does not apply by a minimum 36" (0.9m) high barrier/partition; • the location may not be a licensed establishment under suspension and the event must comply with any conditions that apply to the licence (e.g. restricted hours of operation); • the premises may not be a dwelling, or rooms or land adjacent to and used in conjunction with a dwelling; • the location may not be in a dry area if alcohol is to be sold at the event. A dry area is an area/ municipality where alcohol is not sold. 4.4 Details and/or Name (if applicable) of Event In this section, please expand on the details and purpose of your event. If your event has a name (e.g. "Annual Ribfest"), please provide that informa- tion in this section. 5. Dates andTimes of Events You may sell, serve and consume alcohol only during the hours specified on your permit. Hours must be between 11 a;m. to 2 a.m. on any day except New Year's Eve (December 31) where hours may be between 11 a.m. and 3 a.m. the following day (January 1). In completing Section 5 (chart) of the application, please provide the following information: 1575E (2012/07) Date(s): Indicate the day on which the event will take place. If your event runs into the following day (e.g. until 2 a.m.). you must only indicate the first day (e.g. if the event begins April 9th at 7 p.m. and ends April 10th at 2 a.m. you would only indicate "April 9"). Start lima: Indicate the time at which the sale (if Sale permit), service and consumption of alcohol will begin. Epd Time: Indicate the time at which the sale (if Sale permit), service and consumption of alcohol will end. Please note that the signs of alcohol must be cleared no later than 45 minutes after the end of the serving period (e.g. if serving period ends at 1 a.m., all alcohol must be cleared by 1 :45 a.m.) Room Name/Area/Location: If the room or location is within a large complex, specify the room name or use the exact location (e.g. Main Hall B; or 2nd floor, North West sec- tion). Do not use the name of the building or complex to describe the room or location (e.g. the North Tower). For OUTDOOR areas, you must use specific descriptions (e.g. pavilion, outdoor fenced area, main banquet room & fenced area/patio, etc). Do not use "grounds'; "outside" or name of the park. Estimated Attendance: Indicate how many people you expect will attend the event per day. If your event is to be held outdoors, please see Section 7.4 for information on notification requirements and timelines. Sample Application Form chart: Date(a) Start End Room Nama/ Estimatad nme Time Araa/Locatlon Attendance per day Apr. 9/11 7pm 2am Main Haft 80 Apr 10/11 12pm 2am Patio 100 Apr 11/11 11am 1am Banquet 70 Room A 5.1 Capacity (1,000 persons or more) If the proposed permit area can hold 1 ,000 persons or more, you must answer nyes" to this question. The maximum capacity of many indoor premises is predetermined by either the Building or Fire Department. It is the permit holder's responsibility to ensure these capacities are not exceeded during the permit event. Page3of15 I I i I I l is taking place), patrons can move freely between these areas with a single serving of alcohol under certain conditions approved by the Registrar of Alcohol and Gaming. To be eligible, the event must mee.t the fol- lowing criteria: • the event must be an outdoor event (e.g. street festival); • the event must be designated "municipally significant" and the applicant must submit a resolution of municipal council or a letter from a delegated municipal official designating the event as "municipally significant"; and • the licence holder and the permit holder must have entered into an ·agreement to ensure that there is no unreasonable risk to public safety, the public interest and the public, and no unreasonable risk of non- compliance with the LLA and Regulations by either of the parties. This agreement must be submitted to the AGCO for review and approval at least 30 days prior to the event. Please refer to Section 34.1, Regulation 719 of the LLA for further information. ii) · Donated alcohol Under the Public Event c·ategory, only reg- istered charities or non-profit organizations/ associations qualify to accept donations of alcohol from liquor manufacturers. Records for all donated products must be obtained by the SOP holder and must be made available for inspection by an AGCO Inspector or a police officer. 1575E (20 12107) Donated alcohol must be processed by a government store (LCBO, LCBO Agency Store, The Beer Store or manufacturer's retail store) under the permit. Social Gaming events are eligible for an SOP for a Public Event provided the applicant is a registered charity or religious organization and the games are licensed under section 207 of the Criminaf.Code (Canada). The holder of an SOP for a Public Event may offer alcohol, donated or otherwise, as a prize, provided there is a lottery licence issued to the permit holder. Only charities or not-for-profit organizations/associations are eligible for a lottery licence. Please note only those over 19 years of age may be awarded alcohol as a prize and this condition must be disclosed on all ticket sales. For more infor- mation on obtaining a lottery licence, visit: www.agco.on.ca . 6.3 What is an Industry Promotional Event? Industry Promotional Events are. events that pro- mote a manufacturer's products. These events only allow for the sampling of products, and orders for alcohol purchases may also be taken (no retailing of alcohol is allowed). There can be no intent to gain or profit from the sale of alcohol atthe event. Only manufacturers. AGCO licensed representa- tives of manufacturers, or event organizers acting on behalf of a manufacturer or AGCO licensed representative may provide the samples of alco- hol. Event organizers conducting sampling at an Industry Promotional SOP Event may be required to produce a letter of authorization from the manu- facturer or AGCO licensed representative upon request. i) Market research Market research may be conducted under an Industry Promotional, No Sale SOP by or on behalf of a liquor manUfacturer. Market research conducted under Industry Promotional SOPs can be advertised and open to the public or for invited guests only. Industry Promotional Events held for the purpose of market research must be conducted for the purposes of gathering and analyzing information about consumers' needs and preferences. They allow for sarnplihg of alcohol only. If an event organizer or an AGCO licensed representative is conducting the market research or providing samples on behalf of a manufacturer, the event organizer must Page 6 of 15 l If the event is outdoors, the location of the tiered seating must be clearly identified ori a sketch and submitted along with the application. Example of sketch showing SOP area: m z ' Length= 12m -I :JJ )> z () INDOOR m Area= 120m2 -- ~ U•"' /OUTDOOR Seating · Area= 80m2 Length= 10m 7. 7 Multiple day events and storage of alcohol Multiple day event permits can only be issued if: • each event is one in a series of events; • the application for the permit is tor all of the events (dates); . . ~ 0 -1 :c II ... 0 3 ~ 0 -1 :c II CD 3 • the nature, purpose, location and target audience of each of the events (dates) are the same (e.g. monthly social club gatherings, monthly book club meetings, etc.); and • as a result of doing so, the permit holder is not operating an ongoing business, or does not appear to be doing so. In answering questions 7.8 through 7.10, please consider the following: 7.8 The nature of your event describes the type and reason(s) for hosting the series of event dates (e.g. book club). 7.9 The purpose of your event describes the objec- tives and goals of the series of event dates (e.g. to discuss book of the month). 7.10 The target audience of your event describes a group of people with a similar interest in the pur- pose and nature of your event as described inques- 1575E (2012/07) tions 7.8 and 7.9 {e.g. book club members and author). 7.11, 7.12, 7.13 Storage of alcohol If a multiple day event permit is issued, the permit holder may store alcohol that is sold under the per- mit between event dates if the permit holder: . • identifies or\ the application, the location where the alcohol sold under the permit is to be stored (7.12); • stores the alcohol in a secure area that is not a dwelling; • ensures that the alcohol· is stored separately from other alcohol not purchased under the permit; • provides the AGCO with a list of persons with access to the location (7.13); and • ensures that the alcohol is made available to AGCO Inspectors and police officers for inspection upon request. Page 7 of 15 0~ Alcohol and Gaming Commission of Ontario Application for a Special Occasion Permit Form Please read tha Application Guide prior to completing this application. ' ; . This appliGation must be submitted to an LCBO SOP service store. · The application fee must accompany the application ~cash, credit carcl, debit or money order made payable to the LCBO or Minister . of Finance at least 10 days prior to a Private Event or 30 days prior to all other event.. Theappl/catlon fee Ia non-refundable. 1. Application Fee (See section 1 of Guide for details) Class of Permit and Fee 0$25 No Sale, per day 0$75 Sale, up to three consecutive days 2. Applicant Information (See section 2 of Guide for details) (May be an Individual or an organization/association) 2.1 Last Name 1 First Name Name of appncant (if applicant Is an organization/association) 2.2 street Number 1 Street Name 2.3 Lot/ConcessiorVRural Route I City/Town 2.4 Telephone Number I Fax (if appllcable) ( ) ( } 1 Middle Name(s) 1 Street Type 1 Direction I Suite/Floor/Apt. 1 Province I Postal Code I Email (If applicable) 3. Responsible Person Information (See section 3 of Guide for details) Name of person who will attend and be responsible for event (must be an indivldual(s)). Attach separate sheet if more than one person. 3.1 Last Name 1 First Name 1 Middle Name(s) 3.2 street Number 1 street Name 1 Street Type 1 Direction 1 Suite/Floor/Apt. 3.3 Lot/Concession/Rural Route I City/Town I Province 1 Postal Code 3.4 Telephone Number Fax (if applicabie) Email (If appHcable) ( ) I ( > I . 4. Location Information (See section 4 of Guide for details) 4.1 Name of Premises where event is to be held 4.2 Street number 1 street Name I street Type 1 Direction 1 SulteiFioor 4.3 City/Town J Municipality \ Province 1 Postal. Code 4.4 DetaHs ancl/or Name (If appUcable) of Event 1575E (2012107) @Queen's Printer of Ontario, 2012 Diaponlble en Fran91ls Page 9 of 15 I I I I 6. Event Type-Private, Public or Industry Promotional (See section 6 of Guide for details) Certain applications will be forwarded to the AGCO for review. You may be required a.t any time to make additional supporting documents available to LCBO or AGCO staff. 6.1 0 Private Event Private Events are limited to invited guests only and may not be publicly advertised. The public cannot be admitted and there can be no intent to gain or profit directly or indirectly from the sale of alcohol at the event. i) Are you serving homemade wine/beer? (religious events or beer/wine clubs only) Yes D No 0 6.2 0 Public Event Public Events are events that are open to the public. The event can be advertised,· and fund raising from the sale of alcohol at the event is permitted. Select one (a, b or c) that applies to you: D(a) RegiStered charity (under the Income Tax Act (Canada)) Provide charitable organization registration number >- D(b) Non--profit association or organization D(c) Other (event of significance) RR# Events of "municipal significance" require a municipal resolution or letter from a delegated municipal authority to be submitted with your application. (See section 6.2 of Guide for details) i) If the Public Event is outdoors (e.g. street festival), will liquor sales licensed establishments be participating as part of the event? YesO NoD If YES: >-The applicant must submit with this application a municipal resolution or letter from a delegated municipal official. (See section 6.2 i) of Guide) >-An agreement between the permit holder and each participating liquor sales licence holder must be submitted for approval to the AGCO no later than 30 days prior to the event date. {See section 6.2 i) of Guide) ii) Will you be receiving any donated alcohol from manufacturers for this event? YesO NoD Only registered charities and non-profit associations I organizations are eligible to receive donated alcohol. (See section 6.2 ii) of Guide) 6.3 D Industry Promotional Event Industry Promotional Events are events that promote a manufacturer's pmduct(s). Samples for tasting at the event may be provided and orders for alcohol purchases may be taken. There can be no intent to profit from the sale of alcohol at the event. Market research may also be conducted for the purposes of gathering and analyzing information about consumers' needs and preferences. Select one (a, b or c) that applies to you: O(a) Manufacturer D(b) AGCO licensed !'$presentative of a manufacturer D(c) Event organizer i) Is the Industry Promotional Event for the purpose of market research? Yes D NoD Market research type events must be conducted under a No Sale SOP and must be for the purpose of gathering and analyzing information about consumers' needs and preferences. (See section 6.3 i) of Guide) 1575E (2012107) Page 11 of 15 I I ! I l L Designated or Responsible Person(s) The permit holder or responsible person as indicated on the application and permit must be in attendance at the event. If in an emergency situation the permit holder/responsible person is unable to attend, then it is the responsibility of the permit holder to designate in writing someone to attend the permit event on his/her behalf. The designated person is responsible to ensure that all legal requirements for the permit event are met. The designated person must not be someone who has previously been refused a special OCCB$ion permit(s) by the AGCO.. All alcohol must be purchased with the permit at a government store such as an LCBO Store, an LCBO Agency Store, The Beer Store or any authorized Ontario Winery, Brewery or Distillery Store. All receipts of alcohol purchased under the permit must be made available upon request at the event to an AGCO Inspector or a police officer. -· Private Events must be events that are limited to invited guests only (including stags, stag and does, bridal showers, etc.). The event must not be advertised to the public {for example: by way of flyers, newspaper, internet or radio). There can be no intent to gain or profit from the sale of alcohol at the event. Public events conducted by registered charities and non~profrt organizations I associations may accept alcohol donated by manufacturers of alcohol. Receipts for all donated product must be made available. · Left over alcohol must be removed from the premises atthe end of the event. When returning unopened alcohol purchased from a government store, you must produce the permit and a copy of the receipt{s). Check. with 'the retailer at which you purchased the alcohol for further details. The holder of an SOP that permits multiple day events may choose to store alcohol that is sold or served under the permit between days of the events. The alcohol must be stored in a secure area that is not a dwelling and it cannot be stored with other alcohol not sold or served under the permit. The permit holder must have completed the appropriate section of the application form advising the AGCO of the location where the alcohol will be stored, as well as a list of persons with access to this location. · H there is a change to the permit area(s) or the event after the permit is issued (such as a change in location, date, event type, permit area(s) and/or capacity, the addition of tiered seating, or the addition of participating licensees) the permit holder must notify the ~GCO Immediately and apply for a new permit. If the permit holder does not notify the AGCO of any such changes, administrative action may be taken against the pennit holder including, but not limited to, the Immediate revocation of the SOP. Application fees are non~refundable. A police officer or AGCO Inspector may revoke an SOP while the event is underway if he/she reasonably believes that the Liquor Licence Act or Regulations are being contravened in connection with the event. Any SOP holder may be issued a monetary penalty as a result of specific br.eaches of the Liquor Licence Act and Regulations. The amount of the monetary penalty will be based on the approved Schedule of Monetary Penalties which can be found on the M3CO website. For further information on monetary penalties please gci to www.agco.on.ca . SOPs may be subject to conditions, such as hours of sales and service, or requiring licensed security staff to be hired/on duty during the event. 1575E (2012107) . Page 13 of 15 l ~ ' < It Is a serious offence to make a false statement. A fine of up to $100,000 can be imposed. I certify the information is true and I understand my legal obligation as a permit holder. Signature of applicant Office held In organization (if applicable) Date · The above information is collected pursuant to the Liquor Licence Act, R.S.O. 1990, chapter L.19. The principal purpose of the collection is to determine eligibility for the issuance of an SOP. The information may also be disclosed pursuant to the Freedom of Information and Protection of Privacy Act. For questions about the collection of this information, please contact the Manager, Liquor Eligibility, Alcohol and Gaming Commission of Ontario 90 SHEPPARD AVE E. Suite 200, TORONTO ON M2N OM. Telephone: 416 326-8700 (in the GTA), 1 BOO 522-2876 (toll-free in Ontario). Email address: licensing@agco.ca . · 1575E (2012/07) Page .15 of 15 L Title: Report No.: Author: Meeting Type: STAFF REPORT CLERKS OFFICE PARKING LEVY BY-LAW CL 13-11 DONNA WILSON COUNCIL MEETING Council/Committee MAY 27, 2013 Date: Attachments: DRAFT PARKING LEVY BY-LAW Section 5.24.2.1 of By-Law 3295 RECOMMENDATION RESOLVE THAT Council receive Report CL 13-11, Parking Levy By-Law; FURTHER RESOLVE THAT a revised by-law to establish a special charge to be levied on certain lands be brought forward for council consideration. EXECUTIVE SUMMARY Staff has reviewed By-Law 2835, to establish a special charge to be levied on certain lands in the Town of Tillsonburg for the maintenance of municipal parking lots. The purpose of the levy is to provide for the maintenance and construction of municipal parking lots in the BIA area or Central Commercial zone. The Town received a request from a property owner of a triplex in the affected area to review this by-law. The property owner has requested that residential properties within the BIA who are charged this levy be exempted. The current by-law exempts a single family residence that is occupied by the owner. In this case the owner does not reside at the triplex and it is not a single family dwelling. Staff completed a poll of similar municipalities and their practices for levies in the BIA area and maintenance provisions for municipal parking lots. Some municipalities have the same provisions as Tillsonburg, however the majority of municipalities do not charge the BIA members with a parking levy. Those that do not charge the levy have parking meters along the streets and fees for parking in lots. Currently there are a total of 196 properties charged the levy of which 41 are multi residential units. The total levy in 2012 was $135,799.87 of which $14,699.80 was for residential. Staff are recommending that residential properties be exempt from the levy if they comply with the parking requirements contained in the Town's Zoning By-law 3295, Section 5.24. This would ensure that there is adequate parking on the property and the use of municipal lots would not be required. At a minimum this would mean that motor vehicle parking spaces must be provided on the same lot as the building to which such CAO THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3726 A BY-LAW to authorize a special municipal levy on certain lands within the Business Improvement Area (BIA) for the construction and maintenance of municipal parking lots within the BIA area. WHEREAS Section 312 (4) of the Municipal Act, 2001, provides that the Council of a local municipality shall, after the adoption of estimates for the year, pass a by-law to levy a separate tax rate on part of the assessment for local municipality purposes; WHEREAS it is deemed necessary and expedient to levy a special charge for the maintenance of municipal parking lots within the downtown core and more specifically named the Business Improvement Area (BIA). Now therefore the Council of The Corporation of the Town of Tillsonburg enacts as follows: 1. That each year a special local municipal levy shall be charged against all property classes within the Business Improvement Area sufficient to pay the estimated costs each year of maintaining all municipal parking Jots within the defined area, as set out in Schedule A attached hereto. Such levy shall be in proportion that the assessment of each parcel bears to the total ratable assessment of parcels in the defined area. Such levy shall be set out in the annual by-law to set tax rates for the municipality. 2. Notwithstanding Clause 1 of this By-Law, any 'residential class' property within the designated area that complies with the parking requirement contained in the current Town of Tillsonburg Zoning By-Law 3295, Section 5.24 shall be exempt from this special local municipal levy. That property owners, within any 'residential class', may apply for an exemption by completing the form attached hereto as schedule B. That all such exemptions shall be processed in the year in which they are applied, however the tax exemption shall become effective when the annual by-law to set tax rates for the municipality has been passed. 3. That all provisions of the annual By-Law 3719, 'To Provide for the Adoption of Budgetary Estimates, Tax Rates and to Further Provide for Penalty and Interest in Default of Payment Thereof shall apply as set out therein. 4. That By-Law 2835 passed by the Council of the Corporation of the Town of Tillsonburg on April 14th, 1998 shall be hereby repealed. This by-law shall come into effect on the date of the final passing thereof. READ A FIRST AND SECOND TIME THIS 271h DAY OF May, 2013. READ A THIRD AND FINAL TIME AND PASSED THIS DAY OF June, 2013. Mayor-John Lessif Clerk -Donna Wilson By-Law 3726 Schedule 'B' ---. rJi~onbur0 Please submit this request by mail or email to: s a;bJ O;kl/ jf!!t!~ TIIIsonburg Corporate Office- Attn: Amber Zimmer, Deputy Clerk REQUEST FOR RELIEF FROM BY-LAW 200 Broadway, Suite 204 TIIIsonburg, ON N4GSA7 Civic Address of Subject Property: Email: azimmer@tillsonburg.ca Property Zoned: Legal Description, Roll# if available: Name of Applicant: Date of Request: Mailing address of Applicant: Email address of Applicant D Request for Exemption from By-Law 3726, to authorize a special municipal levy for construction and maintenance of municipal parking lots within the BIA area. Brief Description of reason for exemption: For office use onll£ Director of Development & Communications Clerk's Office Review completed by: Review completed by: Date: Date: Based on the review, the request should be: Based on the review, the request should be: DApproved DApproved DDenied DDenied Comments: Comments: Signature: Signature: Council Meeting Date: Request Approved D Request Denied D . Your request will be reviewed and if determined that your property qualifies for an exemption you will be notified, by mail or email, within 10 business days of the Town receiving this form. . All exemptions will be brought to Council, the meeting date will be provided to applicants once known . . This form shall be circulated to the Development Planner, Clerk, and Revenue Manager . SECTION 5~0 GENERAL PROVISI0NS Page 5-24 5.24.1.7.5 Distance From Intersection 5.24.1.8 5.24.1.9 5.24.2 5.24.2.1 The minimum distance between a driveWEW and an intersection of street lines is 7,5 m (24.6 ft). · · PARKING AREA SURFACE Each parking area and driveway connecting the parking area with a street shall be maintained.with a stable surface that is· treated so as to prevent the raising:of dust or loose particles. They shall, before being used, be constructed of crushed stone, slag; gravel, recycled asphalt; crushed brick (or tile), cinders, asphalt or concrete, or a material forming an approved site plan. · · · ADDITIONS TO BUILDINGS The parking area requirements referred to herein shall not apply to any building in existence at the date of passing· of this By-Law so long as the floor a,rea, as it existed at such date,':is not increased, and the building or structure is used for a· purpose which ·does not require more parking spaces according to Section 5.24~2 of ·this By-Law than were required by its use at the date of passing of this By-Law. If an addition or change of use is made to a building or structure as it existed at the date of passing of this . By-Law, then additional parking spaces shall be provided to the number required for such addition or change in use. MOTOR VEHICLE PARKING STANDARDS OFF-STREET PARKING REQUIRED Off-street· parking for motor· vehicles ·must be provided as set out in Table 5.24.2.1. -single dwelling · -:-duplex dwe.JIIng -semi-detached dwelling -converted dwelling .. mobile home -stree.f; fronting townhouse - 1 - 1 per guest room Town of Tillson burg Zoning By-Law Number 3295 Title: STAFF REPORT FINANCE Asset Management Plan Report No.: FIN 13-22 Author: Darrell Eddington Meeting Type: COUNCIL MEETING Council/Committee MAY 27, 2013 Date: Attachments: RECOMMENDATION RESOLVED THAT Council receive Report FIN 13-22 Asset Management Plan; FURTHER RESOLVED THAT Council approve the Asset Management Plan development and software solution sole sourcing to Public Sector Digest Inc. in the amount of $51,750 plus HST and expenses. EXECUTIVE SUMMARY Council may recall that the Town is required to implement an Asset Management Plan (AMP) that meets the Province's requirements by December 31, 2013 if we wish to obtain Provincial funding in the future. Details on the Provincial requirements for the plan can be found at: http://www.moi.gov.on.ca/en/infrastructure/building together mis/plan.asp The main elements of the AMP build upon Tangible Capital Assets (TCA) that the Public Sector Accounting Board required to be implemented in 2009. The main components of the AMP include: • State of Local Infrastructure -asset types, asset valuation, asset age, asset condition; • Desired Levels of Service -defines levels of service, external trends, current performance vs. targets; • Asset Management Strategy -planned actions, procurement methods, overview of risks; • Financing Strategy -yearly expenditure forecasts, actual expenditures, yearly revenue sources, key assumptions and alternative scenarios, and funding shortfall. CONSULTATION /COMMUNICATION To move this project forward in 2013, staff has researched various options from completing all components in-house to contracting out elements of the project. Staff has now concluded that the Town is unable to 1 complete this project with existing ue CAO The AMP costs are not in the 2013 budget; however, staff is prepared to make the necessary budget line cuts to accommodate the full costs associated with this required project. Ongoing support software costs are $7,500 subject to a maximum annual escalation of 5% and will be budgeted for in future years. APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature DARRELL EDDINGTON Darrell Eddington Darrell Eddington 3 DATE: 05/21/13 DATE:OS/21/13 DATE:OS/21/13 CAO Title: Report No.: Author: Meeting Type: Council Date: STAFF REPORT FINANCE LIBRARY DEVELOPMENT CHARGES FIN 13-18 DARRELL EDDINGTON COUNCIL MEETING MAY 27,2013 Attachments: REPORT FROM DIRECTOR OF CORPORATE SERVICES; RENOVATION GROWTH RELATED COSTS RECOMMENDATION RESOLVE THAT Council receives report FIN13-18 Library Development Charges. AND FURTHER RESOLVE THAT the 2012 Library Development Charges balance of $188,546.40 and the 2013 and 2014 Town collected Library Development Charges be remitted to the County. EXECUTIVE SUMMARY To provide an updated report to Council for Town Library development charges. CONSULTATION/COMMUNICATION An initial Library development charge report was provided to Council on March 25, 2013. The report was deferred since more information as to the County's intent for the Town's Library development charges was requested by Council. This report provides supplementary information for Council. The Director of Corporate Services for the County of Oxford provided the attached report as to the County's intent to use the Library development charges for the current County Library capital project. Further to receipt of this report, the Director of Finance discussed the approach with the Town's previous development charge consultant, Hemson Consulting Ltd. The Town, Hemson and the County agreed that certainly the Library capital project had a growth element to it, but not all the project was growth related. Therefore, the County produced a renovation cost estimate for which Hemson reviewed and provided an estimated percentage of the costs that pertained to growth. The growth related Library capital project that all parties agreed was reasonable is estimated to be $295,068. This then forms the dollar cap on the maximum amount of development charges that can be applied to the County's Library capital project. CAO llt~rdCoun~ ~ growing stronger. .. together Corporate Services P.O. Box 1614,21 Reeve Street, Woodstock, Ontario N4S 7Y3 Phone: 519-539-9800 ·Fax: 519·421·4713 A~1!~W'Pa'ordc:ounty.ca Town of Tillsonburg 200 -Broadway, 2nd Floor Tillsonburg, Ontario N4G 5A7 VIA EMAIL deddington@tillsonburg.ca Attention: Darrell Eddington, Director of Finance Dear Darrell: RE: library Development Charges In response to your email dated March 27, 2013, I have attached a copy of the County's 2013 approved budget by-law that includes a provision for the Tillsonburg Library addition and renovation capital project-highlighted on Schedule "C". In consultations with the author/consultant of the County and Town's current Development Charges Background Studies, I was informed that an increase in the size of the facility is not the only eligible use of development charges and that as long as the capacity of the facility is increasing by redesigning shelving and space to serve more people it is a justifiable use of development charges. I was advised that Tillson burg Library capital project as planned is eligible for funding under the Development Charges Act and in keeping with the Town's Development Charges Background Study. On that basis, the 2013 capital budget includes use of the balance of the Town's DC's relative to Library purposes, as at December 31, 2012 to fund a portion of the Tillsonburg Library capital project. Town staff had provided an estimated balance of $200,000 in development charges collected for library purposes. In regards to development charge revenues collected by the Town for library purposes from January 1, 2013 to the expiry of the Town's Development Charges By-law, it is intended that those funds will be used in accordance with the respective Background Study, for the purpose of funding the capital costs associated with the addition and renovations of the facility, as well as additions to the book collection. This would effectively reduce the amount that is to be debentured and minimize the cost of borrowing that ultimately affects the library levy. As the development charges background studies and by-laws expire in July 2014, the legislated five year review is about to commence at which time the need for funding the Tillsonburg library facility will be re-evaluated. Please contact me tf you have any further questions regarding this matter. Encl. tburg 130402.docx TILLSONBURG LIBRARY RENOVATIONS COST ESTIMATE Spriet Associates-Reference No. 212314 Revised, January 31, 2013 1 Interior selective demolition 2 Reinforce existing exterior walls with structural studs, insulate and drywall 3 Masonry walls below windows 4 Remove and replace windows 5 New doors and frames 6 New ceilings 7 Floor finishes 8 Millwork 9 Fill pit 10 Washroom accessories 11 Painting 12 Roofing 13 E.I.F.S. 14 Designated material removal 15 Structural Changes 16 Building addition 17 Mechanical 18 Electrical Construction Cost Estimate Contingency Allowance 15% Professional Architectural and Engineering Fees Building Permit Fees Total Construction Cost Additional Costs Network cabling Intrusion and video surveillance General contractor markup Total Additional Costs Total Renovation Costs Total 30,000 85,000 2,300 75,000 7,800 31,200 46,800 17,500 2,500 600 54,000 5,000 5,000 35,000 30,000 123,000 30,000 15,000 595,700 89,355 60,000 5,000 750,055 15,000 10,000 5,000 30,000 780,055 Growth-Growth- Related Related % $ Assumptions 100% 30,000 assumes related to addition 0% -existing structure 0% -existing structure 0% -existing structure 20% 1 ,560 split between addition and existing 20% 6,240 split between addition and existing 20% 9,360 split between addition and existing 20% 3,500 split between addition and existing 0% -not related to addition 20% 120 split between addition and existing 20% 10,800 split between addition and existing 20% 1,000 split between addition and existing 20% 1,000 split between addition and existing 80% 28,000 most material removal associated with addition? 20% 6,000 split between addition and existing 100% 123,000 addition 20% 6,000 split between addition and existing 20% 3,000 split between addition and existing 229,580 34,437 39% 23,124 39% 1,927 39% 289,068 20% 3,000 split between addition and existing 20% 2,000 split between addition and existing 20% 1,000 split between addition and existing 20% 6,000 38% 295,068 STAFF REPORT OPERATIONS SERVICES Title: Tender Results for Concrete Curb & Gutter and Sidewalk Report No.: OPS 13-12 Author: S.T.Lund, P.Eng., PWLF, Director of Operations Meeting Type: COUNCIL MEETING Council/Committee MAY 27 2013 Date: Attachments: NONE RECOMMENDATION RESOLVED THAT Council receive Report OPS 13-12 Concrete Curb & Gutter and Sidewalk as information. RESOLVE THAT Tender T2013-002 be awarded to J. Franze Concrete Ltd. of London, Ontario at a cost of$ 71,710 (HST included). EXECUTIVE SUMMARY Tenders were called for the Concrete Curb & Gutter and Sidewalk Tender with five plan takers and a total of five bids were received on May 14th, 2013 with the lowest bid from J. Franze Concrete Ltd. of London, Ontario at a cost of$ 71,710. (HST included). COMMENTS The project includes the replacement of certain sidewalk and curb and gutter in the 2013 Operations Services Business Plan and Budget under Maintenance Programs. The concrete sidewalk and curb and gutter work consists of replacement of damaged pieces within the capital asphalt resurfacing areas as well as numerous locations throughout the Town as identified during the Sidewalk Inspection Program. The tender was advertized on the Tillsonburg website, Tillsonburg News and the Daily Commercial News. CAO Title: Report No.: Author: Meeting Type: STAFF REPORT OPERATIONS SERVICES Tender Results for Hot Mix Asphalt Paving OPS 13-13 S.T.Lund, P.Eng., PWLF, Director of Operations COUNCIL MEETING Council/Committee MAY 27 2013 Date: Attachments: NONE RECOMMENDATION RESOLVED THAT Council receive Report OPS 13-13 Hot Mix Asphalt Paving as information. RESOLVE THAT Tender T2013-003 be awarded to Permanent Paving Ltd. of Bright, Ontario at a cost of $268,661 (HST included). EXECUTIVE SUMMARY Tenders were called for the Hot Mix Asphalt Paving Tender with seven plan takers and a total of four bids were received on May 14th, 2013 with the lowest bid from Permanent Paving Ltd. of Bright, Ontario at a cost of $268,660.33. (HST included). COMMENTS The project includes resurfacing of Cedar Street, Pine Street, Concession Street from Broadway to Rolph Street, and Wabash Road. These areas were identified in the 2013 Operations Services Business Plan and Budget under Capital and Maintenance Programs. Also minor asphalt patching and repairs will be made for Tillsonburg Hydro Inc. and Town Water Department. The tender was advertized on the Tillsonburg website, Tillsonburg News and the Daily Commercial News. CAO STAFF REPORT DEVELOPMENT &. COMMUNICATION SERVICES Title: Building Permit Statistics Report No.: DCS 13-35 Author: David Samis Meeting Type: COUNCIL MEETING Council/Committee MAY 13, 2013 Date: Attachments: NONE RECOMMENDATION "Resolve that Council receives report DCS 13-35 Building Permit Statistics as Information." EXECUTIVE SUMMARY At the meeting of Council on April 22, 2013, staff reported the first quarter results of the Department. In the section of the report addressing value of construction a question was raised about the statistics. HISTORY /BACKGROUND During the budget process Council requested a year end development activity report. During the first quarter or 2013, Staff presented a report summarizing development activity for 2013 which included a cumulative statistic on value of construction for a multi- year comparison. The quarterly report presented, included only the statistics for the first quarter of 2013 and then compared that statistic respectively for 2012 and 2011. If council would like a change to this reporting to show quarterly statistics related to yearly totals, staff can make this change. FINANCIAL IMPACT /FUNDING SOURCE None at this time. APPROVALS Director Name/Signature David Samis DATE: MAY 6 2013 CAO STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Title: RESIDENTIAL MARKETING UPDATE Report No.: DSC 13-33 Author: COLLEEN PEPPER--Marketing and Partnerships Officer Meeting Type: COUNCIL MEETING Council Date: MAY 13, 2013 Attachments: RECOMMENDATION RESOLVED THAT Council receive Report DCS 13-33 Residential Marketing Update for information. EXECUTIVE SUMMARY This report outlines planned initiatives in support of the following: ~ Residential Marketing ~ Partnership Advertising (with builders) Residential Marketing Program A new resident attraction website (www.DiscoverTillsonburg.ca) was launched after consultation with local builders/developers in September 2012. In April, new spring imagery was added. Over the summer months, staff will continue updating the Town's photo and video library. A new community calendar module was tested in Q1, however there is an ongoing challenge in populating the calendar with current and upcoming events. The Cultural Advisory Committee will be developing an up-to-date database of community groups and organizations to facilitate better information gathering and a simplified posting process- including better linkage to www.Tillsonburg.ca. CAO Partnership Advertising Staff have also been working with local builders, developers and realtors to identify additional group marketing opportunities for 2013. After discussion with the steering committee on May 8, three contribution levels will be presented to the builders-each with corresponding levels of visibility and recognition. • Champion Level $7500 • Partner Level $5000 • Supporter Level $2500 A memorandum of understanding has been reviewed by the Town's legal counsel and will be presented to the builders for endorsement by May 31. Planned activities are as follows: Initiative Description Status Video profiles Town to create video profiles Working with builders to of new and/or returning identify families. Filming to residents and why they be done June-July-August. chose Tillsonburg. Clips to be added to Footage will facilitate a fall DiscoverTillsonburg.ca as launch of youth attraction well as other online usage. strategy as well as an active YouTube channel. New Home and Condo Full page colour ads in each Currently in design. First Magazine issue for remainder of 2013 issue will be end of May. International Home Show November 7-10, 2013 Tentatively booked pending builder commitments re: staffing. Gateway Signage Create new shared To be installed for summer wayfinding signage season. promoting DiscoverTillsonburg.ca in cooperation with builders Podcast Series Create 10-12 podcasts Tentative pending builder promoting Tillsonburg for commitment. Target finish web use/sharing date is end of Q3. FINANCIAL IMPACT /FUNDING SOURCE Completed work was funded through 2012 budget allotments. 2013 expenditures will come from 2013 Budget and builder/community contributions. APPROVALS 3 CAO CD lo.-..... Q) ca +-' +-' -c Q) c. co :::l (j) (j) ..... Q) s:::::: c CD (j) E :::J c. co 0 0) -c CD > ""0 CD ::J c co (.) ·-E 0 s:::::: 0 (.) w z 0 -I- () <( ~ I- I-<( 1-z w ~ 1- C/) w > z - Lead Files Opened -YTD Examples • 1 ,000-2,000 SF for local store • lnt'd in residential and commercial inv't • New hangar • New hangar • IT Company seeking 1 ,500 SF office with Fibre • Energy supplier seeking location in area • Seeking 10 acres for advanced agricultural prod'n facility • Seeking industrial land • Seeking train mfg site • Seeking 1 ,000 SF for themed deli • Seeking 1 - 3 acres of commercial land • New hangar • Seeking retail space for store Trade Show Summary (YTD) Distributech Hanover Fair SIAL Toronto (Salon international de I' alimentation) 5 Energy sector/smart grid. SOMAIOCTA. One of the largest trade shows in the world Solid show with significant interest from medium sized compantes z 0 -1--z w 1--w fl:: en en w z -en ::::> (() Regional Groups • South Central Ontario Region (SCOR) • Southwestern Ontario Marketing Alliance -Ontario Clean Tech Alliance -Ontario Food Cluster • South West Economic Alliance C'-· C'-· C'-· en c 0 ·- STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Title: Report No.: Author: Meeting Type: Urban Design Consultant DCS 13-39 David Samis COUNCIL MEETING Council/Committee MAY 27, 2013 Date: Attachments: NONE RECOMMENDATION "Resolve that Council receives report 2013-39 for Information. Further resolve that Council approve a reallocation of the Urban Design Funding in the amount of $5,000 to partner with the Business Improvement Association to retain a consultant to undertake the next step in the Urban Design Program." EXECUTIVE SUMMARY On May 13, 2013, Municipal Council approved the Urban Design Guidelines. As part of further implementation of these guidelines the Business Improvement Association (BIA) has researched and found a consultant to assist property owners in the core area to assist in visioning potential fac;ade improvement programs. The consultant will be retained to assist in marketing the program to the property owners in the core area. It is expected that the BIA General Manager will project manage the consultant in conjunction with the technical review team. HISTORY/BACKGROUND The consulting firm urban Design Consultants has extensive experience in assisting clients in undertaking urban design, revitalization, fac;ade improvements for communities across Ontario and have implemented over 175 Community Improvement Projects. The energy and enthusiasm for this program is growing as a number of property owners in the core area are examining potential fac;ade improvement projects, however the BIA has consulted with some property owners who require some assistance and expertise in development concepts for the improvements. As well the expectation of the consultant is that there will be assistance to help in marketing the program. CAO Report Title: Report No.: Author: Meeting Type: Council Date: Attachments: RECOMMENDATION: STAFF REPORT DEPARTMENT Town of Tillsonburg Youth Leadership Grant Program PRS 13-10 COUNCIL MEETING MAY 27 2013 • Town Of Tillsonburg Youth Leadership Grant Application • Town Of Tillson burg Youth Leadership Grant Guidelines RESOLVE THAT council receive Report PRS 13-10 -Town of Tillson burg Youth Leadership Grant Program for information; and FURTHER RESOLVE THAT Council authorizes staff to implement the program. EXECUTIVE SUMMARY During the 2013 budget process, PRS staff were directed to prepare a process for Council to use when considering requests for funding from youth in Tillsonburg. The proposed Youth Leadership Grant Program is outlined in this report and the attachments. PROGRAM OUTLINE PRS staff received direction at the May 13 meeting of Council to establish a $5,000 program which was directed at individuals and reacted to applications but did not necessarily disburse all of the $5,000 in a year. Youth Leadership Grants The sum of $5,000 will be allocated to a Youth Leadership Grant fund within the Community Trust. Applications for these funds will be accepted on an ongoing basis and will be considered from individual youth living in Tillsonburg who are between 13 and 19 years old. The leadership opportunity can be in the areas of entrepreneurship, sport, visual arts, performance arts, volunteerism, scholarship or any other area deemed appropriate by the Trustees. Page 11 TOWN OF TILLSONBURG DEVELOPMENT COMMITTEE Minutes DATE: Thursday, March 28, 20123 TIME: 8:00am LOCATION: 10 Lisgar Ave-Board Room, Customer Service Centre Committee Members in Attendance: Scott McLean, Henry Spanjers, Randy Thornton, Lisa Gilvesy, Cedric Tomico, Melissa Verspeeten, Kirby Heckford, Ann Loker, Mike Bossy Staff Present: David Calder, David Samis, Donna Wilson 1) Adoption of Agenda Randy Thornton -1st Henry Spanjers -2nd "Carried" 2) Adoption of Minutes Henry Spanjers -1st Mike Bossy -2nd "Carried" 3) Clerk Orientation-Chair, Vice Chair, Recording Secretary Appointments-30 minutes (D. Wilson) The Clerk went through an orientation presentation on Committees and presented a video on Accessibility. Elections were held for Chair and Vice Chair. Lisa Gilvesy was nominated for Chair. Mike Bossy was nominated for Vice-chair. Discussion ensued on recording secretary. No nominations were submitted, it was decided that staff under the direction of the CAO would examine other options. CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 842-6428, Fax# (519) 842-9431 Web: www.tillsonburg.ca 1 0) BIA Update 11) Roundtable Meeting ended at 10 am, next meeting, Aprilllth. CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 842-6428, Fax# (519) 842-9431 Web: www.tillsonburg.ca Page 13 Page \1 TOWN OF TILLSONBURG DEVELOPMENT COMMITTEE Minutes DATE: Thursday, April 11, 2013 TIME: 7:30am LOCATION: Board Room, Customer Service Centre -10 Lisgar Ave Committee Members in Attendance: Scott McLean, Henry Spanjers, Randy Thornton, Lisa Gilvesy, Cedric Tomico, Melissa Verspeeten, Kirby Heckford, Ann Loker, Councillor Mel Getty Staff Present: David Calder, David Samis, Amber Zimmer, Colleen Pepper Regrets: Mike Bossy, Mayor John Lessif 1) Adoption of Agenda Randy Thornton-1st Henry Spanjers-2nd "Carried" 2) Adoption of Minutes Scott McLean -1st Henry Spanjers-2nd "Carried" 3) Committee Terms of Reference/Mandate-A. Zimmer -Amber Zimmer was introduced to the Committee and will be preparing the agenda and minutes. - A previous terms of reference was reviewed and changes and new additions were discussed -The following terms were suggested: 1. Develop a Strategic Plan for the Town and promote the implementation of the Plan 2. Review and update the economic development strategy for the Town 3. Become familiar with the needs of, and stay in touch with, all of the businesses and industries in the Town and its commercial catchment area 4. Develop and implement a system of welcoming new businesses in Town CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 842-6428, Fax# (519) 842-9431 Web: www.tillsonburg.ca Page 13 Resolution: RESOLVED THAT the Committee recommends that Council approve the proposed Urban Design Study. Randy Thornton -1st Cedric Tomico -2nd "Carried" 8) Residential Marketing Update-C. Pepper -Chair introduced Colleen Pepper, Marketing and Partnerships Officer -Mrs. Pepper presented an update on marketing for the Town including information on discovertillsonburg.ca, truck advertising at V erspeeten Cartage, radio advertising at easy 101, and the launch of three kiosks. 9) Chamber Update-L. Gilvesy -The Chamber of Commerce Award for Excellence will be one May 9th, 2013 -First official Annual General Meeting -The new president is Marcel Rosehart 10) BIA Update-C. Tomico -Free wifi will be available for public in BIA zone -BIA is developing their facebook page to create links between businesses -Turtlefest will now include a Friday night block party -The Annual General Meeting will be held on May 29th 11) Real Estate Board Update-M. Verspeeten -There are 127 listings in the area, which includes residential and commercial -Future updates will include a breakdown of statistics for Tillsonburg into residential, commercial, and industrial, as well as quarterly statistics for the area 12) Roundtable -C. Tomico informed the committee that Habitat for Humanity is coming to Tillsonburg in 2014 -County development charge RFP was sent out -Staff will ask for a Committee member to sit on steering committee and will also get local representation -will bring this topic forward on next agenda Adjourned at 9:57am Henry Spanjers -1st Next Meeting: Thursday, May 91h, 2013, 7:30am CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 842-6428, Fax# (519) 842-9431 Web: www.tillsonburg.ca MINUTES Town of Tillsonburg Meeting for the Cultural Advisory Committee On May 1, 2013 3:30 PM Town Offices Chair: Deb Beard CALL TO ORDER: The meeting was called to order at 3:30 PM MEMBERS PRESENT: Anne Loker, Penny Vuylsteke, Carl Walters, Bernadette Rosehart, Max Adam (applications submitted to join committee but not appointed) List of committee members present Colleen Pepper (town staff), Deb Beard, Dianne Clark, Josee DeCioet MEMBERS ABSENT/REGRETS: Chris Rosehart List of committee members absent and list those that sent regrets. Erin Getty, Karen Hodges (applications submitted to join committee but not appointed) RESOLVED THAT a recommendation that the following people be appointed as members of the Cultural Advisory Committee: Anne Loker, Penny Vuylsteke, Bernadette Rosehart, Max Adam. Note: Carl Walters needs to go back to his church board for approval for him to be appointed to this committee. Motion to forward this recommendation to council by the potential committee members with All in Favor. DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Committee member has declared a conflict of interest in Creative Imaginations -Part of Turtlefest-Deb Beard and Dianne Clark MINUTES & BUSINESS ARISING OUT OF THE MINUTES Project(s) and if there was a need to have Potential Sub committees to support projects etc. CORRESPONDENCE Application for funding for Creative Imaginations Festival (as part of Tillsonburg Turtlefest) OTHER BUSINESS 1. Application forms for grant money: it has been noted that the committee is to review the application and bring forth suggestions on how to improve on it. 2. Networking -the committee has been asked to bring back info you feel would be pertinent to this committee. 3. Tillsonburg Country Christmas Festival -the committee has received a recommendation to visit a meeting of the TCC to be part of a strategic planning group to assist with it. NEXT MEETING DATE Survey Monkey will be set up by C. Pepper to determine the best available times and days for meetings. ADJOURNMENT The meeting was adjourned at 5:00PM Recording Secretary: Dianne Clark May 2, 2013 MINUTES Town of Tillsonburg Meeting for the Cemetery and Heritage Advisory Committee on on April4. 2013@ 3:30p.m. Marwood Lounge CALL TO ORDER: The meeting was called to order at 3:40PM by Donna Wilson who officiated until the elections for Officers were completed. MEMBERS PRESENT: John Armstrong, Kelly Batt, Sandra Bray, Reg Butcher, Paul Decloet, Robert Marsden, Susan Saelens, Marian Smith, Brian Stephenson, Maurice Verhoeve, Janet Wilkinson, Donna Wilson, Amber Zimmer MEMBERS ABSENT/REGRETS: Judy Biro, Biff Jarvis DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF: None declared MINUTES & BUSINESS ARISING OUT OF THE MINUTES: ADOPTION OF AGENDA: N/A PRESENTATIONS/DEPUTATIONS • Donna Wilson presented a slide presentation on the roles of officers, members, staff and council liaisons; meeting structures; Terms of Reference and the establishment of sub-committees. \ENERAL BUSINESS AND REPORTS: i • • • • • • • Members introduced themselves and information was exchanged on the past business of each of the committees being brought together under this committee. Reg Butcher (Ostrander Funeral Home) and Maurice Verhoeve (Verhoeve Funeral Home) preferred to be advisors to this committee rather than members and will be present only when cemetery issues are being discussed. Donna Wilson presided over nominations, voting and acceptance of officers. The following were nominated and unanimously accepted as officers: Robert Marsden -Chair, Paul DeCioet-Vice Chair and Marian Smith - Secretary. The meeting was then turned over to Robert Marsden to Chair . Tillsonburg Cemeterv -There was a general discussion about the sign at Tillson burg Cemetery. It was decided that this would be put on the agenda for the next meeting to discuss further. The proposed landscaping for the existing sign will be displayed on the Town website for members to review prior to the next meeting. Members are to forward to Robert Marsden any goals that this committee should be accomplishing . Sub-committee "Keep Tillsonburg Beautiful" -volunteer members must be approve by Council to be covered by liability insurance. CORRESPONDENCE: None OTHER BUSINESS NEXT MEETING DATE: May 2, 2013 at 3:30p.m. in the Marwood Lounge. Future meetings will be the first Thursday of each month unless designated otherwise. ADJOURNMENT: The meeting was adjourned at 4:30 p.m. Accessibility Advisory Committee Minutes from the meeting of January 23, 2013 In Attendance: Donna Wilson Councillor Getty Mike Cerna Michael Kadey 1) Meeting called to order by Donna Wilson at 3:00 2) Approval of Agenda Moved by: Mike Cerna Seconded by: Michael Kadey Resolve that the agenda for the meeting of January 23, 2013 be adopted. "Carried" 3) Adoption of Minutes from previous meeting Moved by: Mike Cerna Seconded by: Michael Kadey Resolve that the minutes of October 10, 2012 be approved. "Carried" 4) Disclosure of Pecuniary Interest: none were disclosed 5) Site Reviews -identification of priority items • Committee reviewed the list and identified key locations that should have priority focus. • To provide to Senior Management in the Spring to be reviewed prior to budget process. 6) Committee Review of Cemetery Location • Review of this site is still to be completed 7) Accessible on demand taxi cabs, new legislated requirements -survey • Survey was advertised in Focus on Tillsonburg • Surveys available at CSC and Corporate • No survey's were received • One Taxi company provided a survey. MEETING: PLACE: DATE: TIME: TILLSON BURG POLICE SERVICES BOAR. D -. Minutes GENERAL MEETING Tillsonburg, OPP Detachment Boardroom Wednesday, April 17, 2013 8:00a.m. I AGENDA DISCUSSION OUTCOME/ACTION ITEM I Call to Order The Chair called the General session of the Board to order at 8:00am. 2 Attendance 3 Declaration of Pecuniwy Interest 4 Approval of Agenda The Agenda was presented to the Board for approval. Present: Larry Scanlan, Chair John Smith, Vice Chair David Palmer Susie Wray, Secretary Insp/Detachment Commander, Tim Clark S/S Mike Butler Regrets: Mayor John Lessif Deputy Mayor Mark Renaud None declared On motion made by David Palmer, seconded by John Smith, and carried, the Agenda was approved. 5 Approval of Previous Minutes 6 7 8 The Minutes of a meeting of the Board held on March 20, 2013 were presented to the Board for approval. Issues Arising from previous minutes Presentations I Delegations: Cst. Spencer Knoll re: drug licenses I marihuana Correspondence Crime Stoppers Letter 9 Financial The Chair distributed the 2012 year end results from the Finance Department for Board information On motion made by John Smith, seconded by David Palmer and carried the Minutes of the meeting held on March 20, 2013 were approved. None Deferred to June 2013 Board meeting Chair to prepare letter in reply. 1 I GENDA DISCUSSION OUTCOME/ACTION ITEM 10 cont'd 0 Inspector, Tim Clark presented the OPP Auxiliary Western Region Monthly Unit Summary for March 2013 which represents the following contract code locations: Ingersoll, Tillsonburg, EZT, Blanford Blenheim and Norwich Township. • Authorized Strength for March is reported as 35, Actual is 24 • Total Hours for March= 551 • Total Hours YTD = 1468 • Total Hours within Tillsonburg for March, 94 0 Crime Stoppers of Oxford Inc. Report Inspector, Tim Clark presented the report for Oxford Crime Stoppers for March 20 13. Monthly Tip Statistics for March 2013 Total Calls Received, 27 Woodstock PS Tips, 12 ) OPP Tips, 7 Assigned out to other Crime Stoppers Programs , 8 Calls received after hours by answering service, 8 Web Tips ,10 CS Statistics (YTD= Year To Date I Sf = Since Inception) Tips Received, 27 I YTD 88/ SI 8,3 15 Arrests, I I YTD 2 /SI I 009 WPS Arrests, I I YTD 1/ SI, N/A OPP Arrests, 0 I YTD 0 I SI, N/ A Other Arrests (Immigration), 0 I YTD, I I Sl, I Web Tips, 8 I YTD 33 I SI, 359 In House, I 0 I YTD 18 I SI, 1117 Call Centre, I I YTD 141 SI, 1496 E-Transfer, I, YTD 14 I SI, 1168 Cases Cleared (YTD= Year To Date I S1 = Since Inception) Total Cleared, 2 I YTD 7 I SI, I ,327 Total Charges Laid, 2 I YTD 2 I Sl, 2,426 WPS Charges, 2 I YTD 2/ Sl, NIA OPP Charges, 0 YTD 0 I Sl, N/A Rewards Approved, 2 I YTD 2 I Sl, 1428 Property Recovered, $0 I YTD $0 I SI, $2, I 06,091 Narcotics Recovered, $0 I YTD $0 I SI $7,226,059 Meetings/Events Attended this Month lOCI meeting with staff, promotional item meeting, Rogers cable re-enactments, CS AGM, CS Board meeting, lOCI presentations 3 __ .iENDA DISCUSSION OUTCOME/ACTION ITEM II Committee Reports None 12 OAPSB Spring Convention I Request for Sponsorship On motion made by John Smith, seconded by David Palmer and carried it was resolved that the Board provide sponsorship in the amount of$250.00 to the OAPSB Spring 2013 Convention Larry Scanlan and John Smith to attend the Spring OAPSB convention and to register online. Zone 4 Meeting, May I, 2013 8:00 am-I :00 pm, Club ltalia Board members to forward their intentions Niagara Falls on attending the meeting to S. Wray. 13 Other Business I Public Discussion 0 Crime Stoppers Update The Chair circulated correspondence received from the Haldimand Norfolk and Oxford County Crime Stoppers Boards. General discussion. / 0 Megatech Speed Sign On motion made by David Palmer, seconded by John Smith and carried, it was resolved that the Board approve the purchase of a pole mounted speed sign from Megatech at a cost of$4,549.47. D I.D. Badges On motion made by John Smith, seconded by David Palmer and carried, it was resolved that the Board approve the order of identification badges for the Board and Board Secretary indicating the Town logo, corporate address and include a signature line on the back side of the badge. And furthermore that this order be processed by Kwik Kopy. 14 Date of Next Meeting Wednesday, May 15,2013 15 Adjournment On motion made by David Palmer, seconded by John Smith and carried, the meeting was adjourned at 9:25 a.m. SusieW~ 5 Larry Scanlan, Chair LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES -April 3, 2013 (as approved at the Board meeting held May 1, 2013) Members in attendance: L. Bartlett, D. Beres, R. Chambers, B. Chanyi, M. Columbus, R. Geysens, C. Grice, E. Ketchabaw, and R. Sackrider. Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, H. Surette, D. Holmes, P. Gagnon and D. Mclachlan Guests: Heather King and Stephanie Wilson Regrets: D. Travale The LPRCA Chair called the meeting to order at 6:30pm Wednesday, April3rd, 2013 in the Tillsonburg Boardroom. He welcomed all to the meeting. ADDITIONAL AGENDA ITEMS MOTION A-59/13 moved: E. Ketchabaw seconded: R. Sackrider THAT the LPRCA Board of Directors add "Lee Brown Marsh Management Committee minutes from March 4th and sth, 2013 under Committee Minutes as item 7 (b) to the April 3d, 2013 agenda. CARRIED DISCLOSURES OF INTEREST None DEPUTATIONS a) Heather King, Community Programs Supervisor, Norfolk County .Re: Hay Creek Programs 2012 Norfolk County wishes to renew its lease for the Hay Creek Conservation Area in 2013 as they have a number of new and continuing summer programs planned. H. King reviewed the participant attendance from the 2012 season and expressed her appreciation on behalf of Norfolk County for the continued use of the site. MOTION A-60/13 moved: R. Chambers seconded: R. Sackrider That the LPRCA Board of Directors accepts the deputation by Heather King, Community Programs Supervisor, Norfolk County re: Hay Creek Conservation Area 2013 Rental. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale - 1 - CARRIED a) BHCA Gatehouse The Backus Museum Committee has recommended changing the entryway at BHCA. The new plan calls for a new road to be built on the east side of the current gatehouse location and the gatehouse be replaced with a building from Little Lake CA. During the summer the building will be revamped and the site prepped but the work will take place after the War of 1812 reenactment to keep disruptions to a minimum and allow the site to settle over the winter. In response to questions D. Holmes advised that once the building interior has been completed and all permits obtained the construction period would last approximately six to eight weeks. MOTION A-66/13 moved: R. Sackrider seconded: D. Beres THAT the LPRCA Board of Directors approves staff's recommendations for the replacement and reconfiguration of the gatehouse at the Backus Heritage Conservation Area. CARRIED b) MNR Communications Re: Endangered Species The GM contacted Joe Durst, MNR Supervisor Niagara Region re: the eagles nest removal in Haldimand. Mr. Durst outlined the provisions of the Act noting that notification to any agency is not required but they did post it on the Ontario government Environmental Registry (EBR). The GM was thanked for his efforts. MOTION A-67/13 moved: B. Chanyi seconded: R. Sackrider THAT the LPRCA Board of Directors receives the GM's verbal report regarding MNR Communications Re: Endangered Species as information. REVIEW OF COMMITTEE MINUTES MOTION A-68/13 moved: B. Chanyi seconded: R. Sackrider THAT the minutes of the Backus Museum Committee's meetings held January 11th and January 215t, 2013 be received as information. CARRIED MOTION A-69/13 moved: L. Bartlett seconded: C. Grice THAT the minutes of the Lee Brown Marsh Management Committee meetings held March 4th and March Sh, 2013 be received as information. FULL AUTHORITY COMMIITEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -3- NEW BUSINESS a) CALENDAR REVIEW Events and activities are just beginning. The Port Dover clean-up project on April 21 51 was mentioned as this is the second year for this event. There were no questions or comments. MOTION A-73/13 moved: R. Chambers seconded: M. Columbus THAT the LPRCA Board of Directors receives the April Calendar Review Report as information. CARRIED b) GENERAL MANAGER'S REPORT The GM will be bringing a report in May detailing the land acquisition partnership proposal with NCC. MOTION A-74/13 moved: D. Beres seconded: L. Bartlett THAT the LPRCA Board of Directors receives the General Manager's Report for February and March 2013 as information. CARRIED c) EARL DANYLEVICH SALVAGE OPERATION Since the Emerald Ash Borer (EAB) was first discovered in Turkey Point, staff has been tracking its progress. The Earl Danylevich tract is a 135-acre woodlot and shows obvious signs of EAB. Staff recommends invoking a salvage plan as soon as possible MOTION A-75/13 moved: L. Bartlett seconded: M. Columbus THAT the LPRCA Board of Directors approves the staff recommendation to salvage ash species in the Early Danylevich Tract, due to the presence of Emerald Ash Borer. CARRIED d) PRESCRIPTION/OPERATING PLAN-DEREHAM WETLANDS The Dereham Wetlands is a standard prescription/operating plan. No questions. MOTION A-76/13 moved by: L. Bartlett seconded: D. Beres That LPRCA Board of Directors approves the prescription/operating plan for the Dereham Wetlands. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -5- CARRIED h) MUSEUM POLICIES REPORT To continue to receive funding from the Ontario Museum Association through the Community Museums Operating Grant (CMOG) the Backus policies and procedures need to meet compliance standards. The deadline to submit the policies is April 301h, 2013. The advisor is in the process of reviewing the submission and further work is required on the policies. MOTION A-80/13 moved by: M. Columbus seconded: L. Bartlett THAT the LPRCA Board of Directors approves in principle the revised Mission Statement, and the Community, Finance and Governance Policies for Backus Heritage Village as recommended by the Backus Museum Committee; AND FURTHER that the LPRCA Chair be authorized to execute final approval of these documents. CARRIED MOTION A-81/13 moved: L. Bartlett seconded: M. Columbus That the LPRCA Board of Directors does now enter into an "In Camera" session to discuss: 0 a proposed or pending acquisition or disposition of land by the Conservation Authority. CARRIED MOTION A-82/13 moved: D. Beres seconded: M. Columbus That the LPRCA Board of Directors does now adjourn from the "In Camera" session. The Chairman adjourned the meeting at 8:20pm. Roger Geysens Chairman Dana Mclachlan Administrative Assistant FULL AUTHORITY COMMITIEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -7- CARRIED THE CORPORATION OF THE TOWN OF TILLSONBURG BY -LAW NO. 3727 A BY-LAW to Repeal By-Law 2770, being a by-law to authorize the implementation of a Community Festival Licensing policy in and for the Town of Tillsonburg. WHERAS the Council of the Corporation of the Town ofTillsonburg on June 10, 1996, passed By-Law 2770; AND WHEREAS the Council of the Corporation of the Town ofTillsonburg deems it expedient and necessary to repeal By-Law 2770. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg that By-Law 2770 passed on June 10, 1996, be hereby repealed. 1HAT this By-Law shall come into full force and effect on the day of its passing. Read a first and second time this 27th day of May, 2013. Read a third time, passed, signed, sealed and numbered 3455 this 271h day of May, 2013. Mayor -John Lessif Clerk-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3734 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillson burg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to 'SC-14' the zone symbol of the lands so designated 'SC-14' on Schedule "A" attached hereto. 2. That Section 14.5 to By-Law Number 3295, as amended is hereby further amended by adding the following subsection at the end thereof: "14.5.14 LOCATION: SOUTH WEST CORNER OF TILLSON AVE AND THIRD STREET (LOT 430, PLAN 500) SC-14 14.5.14.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any SC-14 Zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: All uses permitted in Table 14.1; and A donated goods retail store 14.5.14.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any SC-14 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 14.5.14.2.1 LOCATION AND SETBACK REQUIREMENTS FOR PARKING AREAS Minimum setback from streetline Om 14.5.14.2.2 DRIVEWAY STANDARDS-DISTANCE FROM AN INTERSECTION Minimum distance between a driveway and an intersection of streetlines 14.5.14.2.3 PARKING AISLE WIDTH Minimum 6.5 m (21.32 ft) 7.0 m (23ft) SCHEDULE "A" TO BY-LAW No. 3734 LOT 430 REGISTERED PLAN 500 TOWN OF TILLSONBURG METRES ----10 5 0 10 20 30 40 50 THIRD STREET <!:-~----------------- 1-UJ UJ 0::: I-V) 0 z Q L 0 T 4 3 1 .-<) -yC' ~ N78-55-10E 94.23 '0 ~ ./' \ <'4-- \ ~"..k--~s'0----~~--------S\~ SECOND -~ '0\ STREET ~ ~~ (CLOSED) ~- ---·------· --.. --· ---~-------~------- L 0 T 4 2 8 L 0 T "'---"'--"' 4 2 9 -, D AREA OF ZONE CHANGE TO SC-14 NOTE: ALL DIMENSIONS IN METRES lxr::if?!:IJ!!'c"gcthct Produced By The Department of Corporate Services Information Systems ©20 13 ,_ UJ ~ z UJ ?( z 0 (/) -l -l f= PEARL STREET PINE STREET THIS IS SCHEDULE "A" TO BYLAW No. 3734 , PASSED THE 27 DAY OF May , 2013 MAYOR -John Lessif TOWN CLERK-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3733 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the Zfh day of May,2013 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 {3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSON BURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting and regular meeting held on May 27, 2013, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS Zfh DAY OF MAY,2013. READ A THIRD AND FINAL TIME AND PASSED THIS 'Oh DAY OF MAY, 2013. MAYOR -John Lessif TOWN CLERK-Donna Wilson COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: May 27, 2013 RESOLUTION NO.: 1 MOVED BY: ~ !Ze--te_~- SECON DED BY: --v-.4/4H-H1-<~~.,'--~-'f-="~--- RESOLVE THAT the Agenda as prepared for the Council Meeting of May 27 , 2013, be adopted. ~arried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: Date: May 27, 2013 RESOLUTION NO.: --=-2 __ MOVED BY: RESOLVE THAT the Minutes of the Council Meeting of May 13,2013 be approved . D Carried Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _;::;_5 __ Date: May 27, 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council advise the Oxford County Land Division Committee that the Town does not support the proposal to sever the subject property, described as Part Lot 1, Plan 518, for the following reason: 1. The application is not consistent with the Official Plan policies respecting street oriented infill severances. D D Carried Recorded Vote D Defeated ~ Deferred D Tabled +Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -==12=----Date : May 27, 2013 MOVED BY: RESOLVED THAT Council receive Report FRS 13-05 Ice & Water Entry Rescue Program; FURTHER RESOLVE THAT the Fire Chief is authorized to develop an Ice & Water Entry Rescue program and report back through the 2014 budget process. 0'carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -=13::....___ Date: May 27, 2013 RESOLUTION NO.: 6 MOVED BY: SECONDED BY: RESOLVE THAT Council receive Report CL 13-08, Special Occasion Permits; FURTHER RESOLVE THAT an event of "municipal significance" be defined as : "An event of municipal significance is an event that would benefit the residents and communities within the Town of Tillsonburg"; AND FURTHER RESOLVE THAT only those events that meet the definition of "municipal significance" qualify as an event of municipal significance unless otherwise determined by the Council of the Town of Tillsonburg; AND FURTHER RESOLVE THAT all requests to designate events of "municipal significance" shall be brought before council for consideration. ~arried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ---=-14;....__ Date: May 27, 2013 RESOLUTION NO.: ----=-7 __ MOVED BY: Q =zf-- SECONDED BY: ____ ;~~t:._v------ RESOLVE THAT Council receive Report CL 13-11, Parking Levy By-Law; FURTHER RESOLVE THAT a revised by-law to establish a special charge to be levied on certain lands be brought forward for council consideration . ~rried D Recorded Vote D Defeated D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -=15~-Date: May 27, 2013 RESOLUTION NO.: 8 MOVED BY: n .v SECONDEDBY: -----~~~~=------------- RESOLVE THAT Council receive Report FIN 13-22, Asset Management Plan; FURTHER RESOLVE THAT Council approve the Asset Management Plan development and software solution sole sourcing to Public Sector Digest Inc. in the amount of $51 ,750 plus HST and expenses. ci Carried D Recorded Vote D Defeated D Deferred D Tabled __!jlL-Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _1=-=6=----Date: May 27, 2013 RESOLUTION NO.: 9 MOVED BY: SECONDED BY: __ Q--"""-"""=---~---"'---- RESOLVE THAT Council receives Report FIN 13-18, Library Development Charges; FURTHER RESOLVE THAT the 2012 Library Development Charges balance of $188,546.40 and the 2013 and 2014 Town collected Library Development Charges be remitted to the County. 0 Carried D Recorded Vote D Defeated D Deferred D Tabled *Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: --=..:17 __ Date: May 27, 2013 RESOLUTION NO.: MOVED BY: -~-··· RESOLVE THAT Council receive Report OPS 13-12, Concrete Curb & Gutter and Sidewalk; FURTHER RESOLVE THAT Tender T2013-002 be awarded to J. Franze Concrete Ltd. of London , Ontario at a cost of$ 71 ,710 (HST included). d Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCil RESOlUTION AGENDA ITEM NO.: ---=.:18::.__ Date: May 27, 2013 RESOLUTION NO.: MOVED BY: RESOLVE THAT Council receive Report OPS 13-13, Hot Mix Asphalt Paving ; FURTHER RESOLVE THAT Tender T2013-003 be awarded to Permanent Paving Ltd. of Bright, Ontario at a cost of $268 ,661 (HST included). 0 Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ----==19::....___ Date: May 27, 2013 RESOLUTION NO.: ----=-=12=--- MOVED BY: RESOLVE THAT Council receives Report DCS 13-35, Building Permit Statistics as information. ci Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials ) COUNCIL RESOLUTION AGENDA ITEM NO.: ---=.::20:...___ Date: May 27, 2013 RESOLUTION NO.: ----=.;13::;...__ MOVED BY: RESOLVE THAT Council receive Report DCS 13-33, Residential Marketing Update as information. D Recorded Vote D Defeated D Deferred D Tabled -+Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ---==22=---Date: May 27, 2013 RESOLUTION NO.: ---=1....:...4 __ Q ~-MOVED BY: SECONDED BY: RESOLVE THAT Council receives report DCS 13-39, Urban Design Consultant; FURTHER RESOLVE THAT Council approve a reallocation of the Urban Design Funding in the amount of $5 ,000 to partner with the Business Improvement Association to retain a consultant to undertake the next step in the Urban Design Program. D Recorded Vote D Defeated D Deferred D Tabled ¥Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: --==23'----Date: May 27, 2013 RESOLUTION NO.: ----=..::15:.....___ MOVED BY: RESOLVE THAT council receive Report PRS 13-10, Town of Tillsonburg Youth Leadership Grant Program; FURTHER RESOLVE THAT Council authorizes staff to implement the program . ~Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _2=6:....___ Date: May 27, 2013 RESOLUTION NO.: 16 MOVEDBY: ~ SECONDEDBY: ------~-=~------------- RESOLVE THAT staff prepare a report on a baseball complex similar to the soccer complex; FURTHER THAT the report include partnerships with the Baseball stakeholders and other Community groups; AND FURTHER THAT the report to be presented to Council no later than the 2nd Council meeting in September 2013. ~Carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: --=..;27 __ Date: May 27, 2013 RESOLUTION NO.: 17 :::::::BY• -~-""----. ... ~::....---==-------- RESOLVE THAT Staff bring forth a report to Council on the ACR system for the six month period ending June 30 2013, the report should identify number of occurrences by department, number resolved and % of closed cases by department; FURTHER THAT the report come to Council no later than the August Council meeting. ~rried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -=28:;__ RESOLUTION NO.: 18 0 MOVEDBY: ~~ SECONDED BY: ~ Date: May 27, 2013 RESOLVE THAT By Law 3726, To Authorize A Mttnieipal Le'Vy for Par~iftfJ ir1 tlrer1311\, By-Law 3727, to Repeal By-Law 2770, Community Festival Licencing Policy, By-Law 3734, to amend Zoning By-Law Number 3295, as amended, and By-Law 3733, To Confirm the Proceedings of the Council Meeting of May 27, 2013, be read for a first and second time and this constitutes the first and second reading thereof. D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO .: -=28"------Date: May 27, 2013 RESOLVE THAT By-Law 3734, to amend Zoning By-Law Number 3295, as amended, and By-Law 3733, To Confirm the Proceedings of the Council Meeting of May 27, 2013, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same , and place the Corporate Seal thereunto cz( Carried D Recorded Vote D Defeated D Deferred D Tabled _fJt:_ Mayor's Initials Bruce Burbank, M.S.W .. R.S .W. Executive Director ) May 14, 2013 Mayor John Lessif Municipal Offices Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg, ON N4G 5A7 Dear Mayor Lessif: Re: 118th Annual Meeting This letter is to invite you to attend our 1181h Annual Meeting, which is being held on Tuesday, June 18th, 2013, in the Lion's Den at the Tillsonburg Community Centre, 45 Hardy Avenue in Tillsonburg, starting with a social at 5:30 p.m. followed by the Annual Meeting at 6:00p.m. Daniel Vecchio will be the Guest Speaker at this year's event. Mr. Vecchio has spoken to groups of students in both elementary and secondary schools across the country about healthy relationships, recognizing unhealthy relationships and how boys and men need to shed those aspects of masculinity that promote the use of violence, power and control over others. I am inviting you or a representative to bring greetings to our Meeting from the Town of Tillsonburg. Please contact Janet Birkby at 519-539-6176, extension 324, or at jbirkby@casoxford.on.ca to confirm your participation at this event. Thank you for your consideration in this matter. Yours truly, /~-~~~~ Don Woolcott President Board of Directors 92 LIGHT STREET, WOODSTOCK, ONTARIO N4S 6H1 TELEPHONE 519-539-6176 FAX 519-421-0123 . ~ North~ iddlesex May 8, 2013 Premier Kathleen Wynne Legislative Building Queen's Park Toronto, Ontario M?A 1A1 Dear Ms. Wynne: Re: Motion of "Not a Willing Host Community" for IWT Projects Please be advised that the Council of the Municipality of North Middlesex has unanimously passed the attached motion that we are "Not a Willing Host" community for Industrial Wind Turbine Projects. We are one of the many Ontario communities that have had no choice in the matter of whether we are willing and equipped to undertake having these mega projects invade and forever change the rural landscape of our community. Our municipaiity already has limited financial resources for maintaining our aging infrastructure and now we are being forced into straining these resources even further with having to hire solicitors, engineers and project co-ordinators, as small municipalities of our size do not have the human or economic resources to adequately deal with these highiy technicai projects in order to ensure our citizens are properly protected now and in the future. These projects are being forced onto communities with no regard on how this will impact these resources and more importantly the health and safety issues that are attributed to these IWT's. We are forwarding our motion to all Ontario municipalities, local M.P.P., Monte McNaughton and local M.P., Bev Shipley, as well as Ontario Progressive Conservative Leader, Tim Hudak and Ontario NDP Leader, Andrea Howarth for their support and endorsement. Sincerely, Cs:::n Clerk Encls. 229 Parkhill Main Street, PO Box 9 Parkhill, ON NOM 2KO P: 519.294.6244 F: 519.294.0573 DATE: MAY 6, 2013 MUNICIPALITY OF NORTH MIDDLESEX MOTION MOVED BY COUNCILLOR CORNELISSEN SECONDED BY COUNCILLOR MCLINCHEY WHEREAS the Premier of Ontario has recently conveyed the Governments desire to limit Industrial Wind Turbine (IWT) Projects to communities that are willing hosts; AND WHEREAS Council for the Municipality of North Middlesex has received a clear message from its residents that they are not willing to host to IV'v'Ts in North Middlesex; AND WHEREAS Council for the Municipality of North Middlesex applauds the position taken by the Premier and the Government; AND WHEREAS Council represents all citizens within the Municipality, both those in favour of wind projects and those opposed. As a result, Council needs to maintain a fair and balanced viewpoint; AND VVHEREAS council is very concerned that the Green Energy Act has substantially changed the rules for municipalities with respect to wind farm developments by removing municipal control over development applications through the traditional zoning requirements under the pianning act approvais for 1.•.tind project deveiopments are now controlled by the Ministry of Environment through the Renewable Energy Approval process, a legislative development that the council strongly opposes; AND WHEREAS Section 41 of the Electricity Act requires that a municipality provide to wind project developers without charge access to and use of its road for both construction and maintenance of its turbines and electrical infrastructure, including transmission lines; AND WHEREAS future jobs of Ontario are going to hinge on efficient energy costs, by subsidizing the cost of energy by these wind projects, we are limiting the future growth of Ontario; \ ) THEREFORE based on the consistent position of Council for the Municipality of North Middlesex and the input received from the community regarding IWf's, the Province of Ontario and specifically the Ministry of Environment be now advised that the Municipality of North Middlesex is "NOT A WILLING HOST" for IWT's; AND THAT this resolution be circulated to Premier Kathleen Wynne, as well as to the Minister of Environment, Minister of Energy, Minister of Rural Affairs and to all Ontario municipalities for their support and endorsement. Mayor Saturday, MAY 11, 2013 - Saturday, JUNE 8, 2013- Saturday, JULY 27, 2013 - Saturday, AUGUST 24,201 -Regular Fly Day Saturday, SEPTEMBER 14,2013-Wings & Wheels 401west ~ Sign :c - Book a backseat ride in the historic Harvard trainer or Tiger Moth bi-plane! Tour the hangars & enjoy the displays! Enjoy a tasty lunch! CANADIAN HARVARD AIRCRAFT ASSOCIATION 244411 Airport Rd., P.O. Box 175, Tillsonburg, ON N4G 4H5 PH: 519-842-9922 or 519-425-1510 www.harvards.com Southridge Heights Inc., a division of Bamford Homes, was recently named by Tarion Warranty Corporation as a finalist in the small volume builder category for the 2013 Awards of Excellence. j ur;ov' . ·~ There are in excess of 5,000 homebuilders in Ontario. This highly prestigious recognition is based solely on homeowner feedback and recognizes only those Ontario builders who provide the very best in customer service. This is the first occasion a Tillsonburg based homebuilder has been recognized by the Tarion Awards of Excellence program. Bamford Homes is a custom home builder and renovation specialist. Owners John & Holly Bamford and Steve & Brenda Smith bring their seasoned experience to every new home and renovation project they undertake in Tillsonburg and the surrounding area. Bamford Homes takes great pride in engaging only local contractors and local suppliers on every construction project they undertake. They believe supporting local businesses is essential to retaining jobs in this community. It also creates opportunities for the staff of these local employers and their family members to buy goods and services here. Bamford Homes is grateful for the contribution of their local suppliers, contractors and the people who work for these employers that resulted in this recognition by the Tarion Awards of Excellence program. May 9, 2013 On behalf of the Tillsonburg Novice Rep., Players, Parents and Coaching Staff, we would like to personally thank you for your time and effort on planning a great dinner and speaker for the novice rep teams outstanding accomplishments this year. Your support by having a celebration for this team is one these players and parents will never forget. It is the generosity of people like you that make Tillson burg such a terrific place to live, work, play and grow. This team played all year not only for their team but for their town who supported them throughout the year. These players could not be any more proud to bring home these wins to their great town of Tillsonburg. Thank you, again for your acknowledgement and I know that I speak for all the kids, coaches and parents involved when I say you have truly made a difference in a number of peoples lives. Yours truly, Tillsonburg Tornadoes Novice Rep Team !i!lverniiiei~nneniiiionals · ------·-~---·----;----------~-. t ~.::---.... I .'v INTERNATIONAL .. SILVER STICK ·~ . 'Januarv25{211~1f3i ! ________ , ___ .... ___ ) .. ,\"'" . ) CONNEITJON • COMMUNITY • EMPOWERMENT May 7, 2013 TEACHERS OF ENGLISH AS A SECOND LANGUAGE ASSOCIATION OF O NTARIO His Worship Mayor John Lessif The Corporation of the Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg, Ontario N4G 5A7 Your Worship, 27 Carlton Street, Suite 405 Toronto, Ontario M5B 1 L2 T 416-593-42 43 F 41 6-593-0164 TF 1-800-327-4827 administration@tes lontario.org www. teslontario.org Thank you very much for taking the time to review and consider our request that your community proclaim the week of October 20th to 26th, 2013 as English as a Second Language Week. We appreciate you informing us that your community does not issue proclamations and we will make note of that information for future reference. If you or any of your local Council members ever have any questions about TESL Ontario, the work that we do, ESL Week, or the TESL Ontario Conference, please let us know, and again , thank you for considering our request. Yours sincerely, Sheila Nicholas Chair TESL Ontario RECEIVED NAY 1 0 2013