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130909 Council MINTown of Tillson burg Minutes of Council Meeting Date: Monday September 9, 2013 6:00PM Council Chambers Chair: John Lessif 1: li MINUTES: Meeting for the Committee "Open Council" Review Access: e Public 0 Private Orders of.the Day: CALL TO ORDER MINUTES Town of'Tillsonburg Council Maeting on ... ·.·.· .. ·· .·.·· ... ·.. . Monday Septernb~r ~h ?01~ 06:00PM Council Chamt>ers : · Chair: JoHn Less it. The meeting was called to order at 6:11pm ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT the Agenda as prepared for the Council Meeting of September 9, 2013, be adopted. "Carried" CLOSED MEETING SESSION Resolution No. 2: Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT Council move into Closed Session, to consider: 090913 Matters relating to a proposed or pending acquisition or disposition of land by the Municipality (Cemetery Land), and Matters relating to labour relations or employee negotiations (Municipal Organization). "Carried" MOMENT OF REFLECTION DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF No disclosure's of pecuniary interest were declared. MINUTES & BUSINESS ARISING OUT OF THE MINUTES Minutes of the Meeting of August 12, 2013 QJ Page 1 MINUTES: Meeting for the Committee "Open Council" B 13-23-25-7 _rpt-t.pdf Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented CASPO Report 2013-246. Resolution No.4 (B13-23-7): Moved By: Councillor Beres Seconded By: Stephenson THAT Council advise the Oxford County Land Division Committee that the Town supports the proposal to sever the subject property, Application (B 13-23-7), subject to the following conditions: 1. The parcel intended to be severed be conveyed to the abutting landowner to the immediate south and east and be consolidated with said owner's existing property. Any additional transactions with regard to the severed parcel must comply with Section 50(3) and (5) of the Planning Act, R.S.O., 1990, as amended, and be reflected on the certificate. 2. The Clerk of the Town of Tillson burg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town, financial, services and otherwise, have been complied with. "Defeated" Resolution No.5 (B13-24-7) & (B13-25-7): Moved By: Councillor Beres Seconded By: Stephenson THAT Council advise the Oxford County Land Division Committee that the Town supports the proposal to sever the subject property, Application (B 13-24-7) & (B 13-25-7) subject to the following conditions: 1. The owner enter into a Severance Agreement with the Town of Tillson burg. 2. The County of Oxford Department of Public Works advise the Secretary-Treasurer of the County of Oxford Land Division Committee that all financial requirements of the County of Oxford with respect to provision of water and sewer services to the subject property have been complied with. This condition can be cleared by payment for the required services or entering into a Severance Agreement with the area municipality. A copy of the DRAFT Severance Agreement, which addresses the above requirements, must be provided to the satisfaction of the County of Oxford Public Works department prior to clearing the condition. 3. The owner provide a preliminary lot grading plan, to the satisfaction of the Town of Tillsonburg Engineering Department. 4. The Clerk of the Town of Tillson burg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town, financial, services, and otherwise, have been complied with. "Carried" 5. Application for Consent B13-22-7-Jacoba Retsinas ~ Presented By: Development Planner Mr. Eric Gilbert, Development Planner, County of Oxford, presented CASPO Report 2013-245. Ryan Morrison of MC Engineering spoke to clarify the land division requested. Resolution No. 6: Moved By: Councillor Getty Seconded By: Rosehart Page 3 MINUTES: Meeting for the Committee "Open Council" 7. Domestic Abuse Services Oxford-AGM-September 16, 2013 I] 8. SCOR Media Release -SCOR EDC Representing the Region at AMO 0 9. Child Care Worker & Early Childhood Educator Appreciation Day-October 30, 2013 LJ 10. Alzheimer Society-National Dementia Strategy ~ FINANCE 11. FIN 13-33, Active Citizen Request (ACR) Gl Presented By: Director of Finance Staff to provide an additional report regarding the ACR program and the process for use by staff and the public. Staff to explain ACR process in Focus on Tillsonburg. Resolution No. 8. Moved By: Councillor Rosehart Seconded By: Getty THAT Council receive Report FIN 13-33, Active Citizen Request (ACR) as information. "Carried" DEVELOPMENT & COMMUNICATIONS 12. DCS 13-63, Residential Inventory Update b:l Presented By: Director of Development & Communication Services Resolution No.9: Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT Council receives Report DCS 13-63, Residential Inventory as information. "Carried" 13. DCS 13-62, Employment Land Valuation ldl Presented By: Director of Development & Communication Services Staff to review land values to ensure industrial land is properly valued. Staff to review land sale policy. Resolution No. 10: Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT Council receives Report DCS 13-62, Employment Land Valuation as information. "Carried" 14. DCS 13-70, Summary of Airport Hangar Land Lease Procedures Ql Presented By: Director of Development & Communication Services Resolution No. 11: Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT Council receive Report DCS 13-70, Summary of Airport Hangar Land Lease Procedures; AND THAT the land lease rate for existing and new hangar developments be held at $0.29 per square foot annually subject to an annual review provided by December 31 of each calendar year. "Carried" Page5 ' . MINUTES: Meeting for the Committee "Open Council" "Carried" 19. PRS 13-15, Lake Lisgar Revitalization Project Update I) Presented By: Director of Parks & Recreation Staff to organize a cheque presentation with the MP when the plaque is complete. Resolution No. 16: Moved By: Councillor Beres Seconded By: Councillor Stephenson THAT Council receive Report PRS 13-15, Lake Lisgar Revitalization Project; AND THAT Council approves the scope of work and authorize the committee to proceed with the project using allocated 2013 budget funds of 46,250, $56,250 from the Federal Government Community Infrastructure Improvement fund, and $10,000 from the Lake Lisgar Revitalization Committee for a total of $112,500. "Carried" COMMITTEE MINUTES & REPORTS 20. Cemetery Survey Sign [Jj Staff to provide a report regarding the matter in October. Resolution No. 17: Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT Council receive the letter from the Heritage, Beautification and Cemetery Advisory Committee; AND THAT the Parks & Recreation Department report at an future meeting regarding sign options based on the results of the survey. "Carried" NOTICE OF MOTION Moved By: Councillor Stephenson THAT Staff bring a report forward to review the compensation provided to council with a comparison to other municipalities. RESOLUTIONS 21. Ontario Urban Forest Council Resolution Request. I] Resolution No. 18: Moved By: Councillor Beres Seconded By: Councillor Stephenson THAT the Corporation of the Town ofTillsonburg calls on the Federal and Provincial governments to take leadership roles in recognizing the need to support urban forestry, by establishing urban forestry mandates and programs which includes funding assistance to municipalities for the control and management of the Emerald Ash Borer-and any future significant imported diseases and insects -as well as the creation and funding of programs designed to support the on-going sustainable management of urban forests. AND THAT this resolution be distributed to The Honourable Gerry Ritz, Minister of Agriculture and Page 7 .. MINUTES: Meeting for the Committee "Open Council" Approval Received: (0 of 1) Donna Wilson!Tillsonburg (Friday September 13, 2013 08:45AM) Town of Tillson burg Page 9 MINUTES: Meeting for the Committee "Open Council" Review Access: Public Orders of the Day: CALL TO ORDER MINUTES Town ofTillsonburg Council Meeting on Monday August 12, 2013 06:00PM Council Chambers Chair: John Lessif The meeting was called to order at 4:30 PM ADOPTION OF AGENDA Resolution No.1: Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT the Agenda as prepared for the Council Meeting of August 12,2013, be adopted. "Carried" CLOSED MEETING SESSION Resolution No. 2: Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT Council move into Closed Session, to consider: Page 1 of 12 08.12.13 Link to Agenda: t , Matters relating to a proposed or pending acquisition or disposition ofland by the Municipality (TVDSB), and Matters relating to a proposed or pending acquisition or disposition of land by the Municipality (Potential Land Sale). "Carried" Council moved into Closed Session at 4:31 PM. Council resumed session at 6:00PM MOMENT OF REFLECTION DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES & BUSINESS ARISING OUT OF THE MINUTES http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda50 .nsf/... 19/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 3 of 12 6. Committee of Adjustment Application A-04/13 Presented By: Development Planner, Oxford County A04 13 mt.pdf -,: A04-13-Notice ofPublic Hearing-104 Sanders Cres .. pdf A04 13 Decision.pdf Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented CASPO Report 2013-227. Opportunity was given for comments and questions. No one appeared in support, or opposition of the application. Council passed the following resolution: Resolution No. 5: Moved By: Councillor Klein Seconded By: Councillor Beres THAT the Town ofTillsonburg Committee of Adjustment approve Application File A 04/13, submitted by Fusion Homes for lands described as Lot 17, Plan 41M-241 in the Town of Tillsonburg as it relates to: I. Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions (R2)-Exterior Side Yard, to reduce the required exterior side yard width from 7.5 m (24.6 ft) to 6.5 m (21.3 ft); 2. Relief from Section 7.2, Low Density Residential Type 2 Zone Provisions (R2)-Setback from Centreline of Arterial Road, to reduce the minimum required distance from the centreline of an arterial road from 20.5 m (67.3 ft) to 19.6 m (64.3 ft); to allow the construction of a single detached dwelling. Subject to the following conditions: i) A building permit for the single detached dwelling shall be issued within one year of the date of the Committee's decision. iii) Minor Variance approval is granted only for a single detached dwelling that is substantially and proportionally in compliance with the applicant's sketch shown as Plate 3 of this report. "Carried" 7. Zone Change Application ZN 7-13-07, 124 Tillson Ave Presented By: Development Planner, Oxford County ZN 7-13-07-rpt.pdf Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented CASPO Report 2013-226. Opportunity was given for comments and questions. The applicant answered a question from Council regarding the company brand that will be used. No one appeared in support, or opposition of the application. Council passed the following resolution: http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 19/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 5 of 12 Resolution No. 8: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein THAT Council receives report FIN 13-28 Second Quarter 2013 Finance Department report as information. "Carried" 21. OPS 13-21, 2013 Second Quarter Operations Services Report EJ Presented By: Director of Operations Resolution No. 9: Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT Council receive report OPS 13-21 Second Quarter 2013 Operations Services report as information. "Carried" 22. DCS 13-68, 2013 Second Quarter Development and Communication Services Report C. Presented By: Director of Development & Communication Services DCS 13-68 Second Quarter Report.pdf Resolution No. 10: Moved By: Councillor Rosehart Seconded By: Councillor Getty THAT Council receives report DCS 13-68 Second Quarter 2013 Development and Communication Services report as information; "Carried" 23. PRS 13-14,2013 Second Quarter Parks & Recreation Services Report C Presented By: Director of Parks and Recreation Services PRS 13-14 -2013 PRS Second Quarter Report. pdf Resolution No. 11: Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT Council receive report PRS 13-14 Second Quarter 2013 Parks & Recreation Services report for information. "Carried" 24. FRS 13-08, 2013 Second Quarter Fire Services Report C. Presented By: Fire Chief The Fire Chief introduced Mr. Terry Saelans, the new Deputy Fire Chieffor the Town ofTillsonburg. Resolution No. 12: Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT Council receive report FRS 13-08 Second Quarter 20 13 Fire Services report as information. "Carried" CHIEF ADMINISTRATIVE OFFICER 25. CAO 13-10, Community Strategic Plan-Consulting Services Options Presented By: CAO http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 19/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 7 of 12 28. OPS 13-22, Electronic Recycling Depot (1, Presented By: Director of Operations Resolution No. 16: Moved By: Councillor Klein Seconded By: Councillor Beres THAT Council receive Report OPS 13-22, Electronic Recycling Depot; AND THAT Council endorse the proposed Electronics Recycling Depot and provide a Letter of Support to the Ontario Electronic Stewardship; AND THAT Council approve the Station Arts Centre to set up a Electronics Recycling Depot on Municipal Parking Lot 6B. "Carried" DEVELOPMENT & COMMUNICATIONS 29. DCS 13-64,2014 Airshow C Presented By: Airport Administrator Staff to report back to Council regarding liability and insurance requirements for an airshow. Resolution No. 17: Moved By: Councillor Beres Seconded By: Councillor Stephenson THAT Council receive Report DCS 13-64 2014 Airshow as information. "Carried" Mayor Lessif called a recess at 8:36pm. Council resumed at 8:43 pm. 30. DCS 13-10, Southern Ontario Marketing Alliance (SOMA) Presented By: Director of Development & Communication Services DCS 13-10 SOMA.pdf -,: Development Committee Resolution 07.31.13 .pdf Resolution No. 18: Moved By: Councillor Beres Seconded By: Councillor Stephenson THAT Council receive Report DCS 13-10 Southern Ontario Marketing Alliance (SOMA) Report; AND THAT Staff implement the following recommendations: "Carried" -Advise SOMA that the municipality will take up to an additional two year leave from SOMA. -Maintain the $20,000 SOMA Membership fee in reserve for the purposes of economic development. -Direct staff to report to Council by the ftrst Council meeting in November 2013 the following: -what other options may exist to address the scope of work that SOMA addresses; -to assess what regional alliances may exist if any to accomplish the same focus as SOMA; and -report on meetings with SOMA and if a change could occur in their structure or to create alliances. 31. DCS 13-51, Encroachment Agreements C. http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 19/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 9 of 12 AND THAT Council authorizes staffto enter into an encroachment agreement with the subdivision owner for the placement of the temporary sign. "Carried" 36. DCS 13-60, Lease Extension 31 Earle Street eJ Presented By: Director of Development & Communication Services Resolution No. 24: Moved By: Councillor Getty Seconded By: Councillor Rosehart THAT Council receives Report DCS 13-60, Lease Extension 31 Earle Street; AND THAT Council approve the Lease Extension agreement attached to report DCS 13-60; AND THAT a by-law be brought forward authorizing the Mayor and Clerk to enter into the lease extension with Infrastructure Ontario Lease Extension Agreement; AND THAT Council direct staffto take the additional rental amount into reserves for future capital costs at the subject facility. "Carried" 37. DCS 13-61, Airport Hangar Lease eJ Presented By: Director of Development & Communication Services Resolution No. 25: Moved By: Councillor Stephenson Seconded By: Councillor Beres THAT Council receive Report DCS 13-61 Airport Hangar Land Lease; AND THAT the Mayor and Clerk be authorized to enter into a lease agreement with Vernon Patrick Hinks for the construction of a 3,366 square foot hangar at the Tillsonburg Regional Airport for a twenty (20) year term expiring on December 31, 2033 subject to the terms and conditions contained within the lease agreement. AND THAT a by-law be brought forward authorizing the Airport Hangar Land Lease agreement attached to DCS 13-61. "Carried" 38. DCS 13-66, Urban Design Criteria Checklist eJ. Presented By: Director of Development & Communication Services Facade Improvement Updated Criteria Matrix-DRAFT.pdf Resolution No. 26: Moved By: Councillor Stephenson Seconded By: Councillor Beres THAT Council receives report DCS 13-66 Urban Design Criteria Checklist; AND THAT Council approve the application and criteria attached to report DCS 13-66; "Carried" PARKS & RECREATION SERVICES 39. PRS 13-13 Encroachment Agreement at Tillsonburg Cemetery C Presented By: Director of Parks & Recreation http:/ /notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205 .0%20GNeGenda50 .nsf/... 19/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 11 ofl2 By-Law 3758.pdf By-Law 3758 -Schedule A.pdf By-Law 3748.pdf Resolution No. 31: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein THAT By-Law 3747, to Amend By-law 3701, Traffic & Parking By-Law (Out of Court Penalties), t'J. By-Law 3748, to Amend By-Law 3701, being a by-law to regulate traffic and the parking (Accessible Parking), By-Law 3752, to Authorize an Agreement Between the Corporation of the Town ofTillsonburg and County of Oxford (Encroachment Permit), t'J By-Law 3754, to Authorize an Agreement Between the Corporation of the Town ofTillsonburg and Her Majesty The Queen in Right of Ontario as Represented by the Minister oflnfrastructure, a By-Law 3755, to Authorize an Agreement Between the Corporation of the Town ofTillsonburg and Vernon Patrick Hinks, a By-Law 3756, to Authorize an Agreement Between the Corporation of the Town ofTillsonburg and the Multi-Service Centre, a. By-Law 3757, to Amend Zoning By-Law Number 3295, as amended (Hayhoe Homes), t'J. By-Law 3758, to amend Zoning By-Law Number 3295, as amended (124 Tillson Ave), and a By-Law 3753, to Confirm the proceedings of Council at its meetings held on the 12th day of August, 2013, a. be read for a first and second time and this constitutes the first and second reading thereof. "Carried" By-Law 3726, to Authorize a special municipal levy on certain lands within the Business Improvement Area (BIA) removed from agenda. Resolution No. 32: Moved By: Councillor Deputy Mayor Renaud Seconded By: Councillor Klein THAT By-Law 3747, to Amend By-law 3701, Traffic & Parking By-Law (Out of Court Penalties), By-Law 3748, to Amend By-Law 3701, being a by-law to regulate traffic and the parking (Accessible Parking), By-Law 3756, to Authorize an Agreement Between the Corporation of the Town ofTillsonburg and the Multi-Service Centre, By-Law 3757, to Amend Zoning By-Law Number 3295, as amended (Hayhoe Homes), By-Law 3758, to amend Zoning By-Law Number 3295, as amended (124 Tillson Ave), and By-Law 3753, to Confirm the proceedings of Council at its meetings held on the 12th day of August, 2013, be given third and fmal reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein THAT the meeting be adjourned at 9:39 PM "Carried" Town ofTillsonburg http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205 .0%20GA/eGenda50.nsf/ .. . 19/06/2015 CD (..) ·--0 D.. M -ca ~ 0 ·-(..) 1: N ·-> ...... 1.. C:Cl) CD~ 0 I.. ens D.. .c:::::s 0 \ ·- } (.)0 I.. ca ....., ca" 1: .....,c: 0 CDN c~ -cUi ... ~ .E >< 0 '-~ Tillsonburg Patrol and Obligated Duty Hours Worked Hours Foot Patrol Hours TOTAL R.I. D. E. Spotchecks 6,556.50 6,206.5 4,006 1,661.25 1,843.75 n/a ·~;,~\~&Ja~I!MM~~~i:0~1'~~~····f···· 120 125 70 Source: Ontario Provincial Police, Daily Activity Reporting System, 07AUG2013 Crime County I Tburg I County I Tburg I County I Tburg Trafficking Importation & 75 12 26 I 55 39 I 39 5 I 6 6 23 Source: Records Management System (RMS Niche), 07AUG2013 12 11 2012 Intelligence- Led Policing - Crime Abatement Strategy ··· ··N·~~rj~~:~ft'~~··~~~-~~ber of . . ,•·. ~~r~Q~$·····.·····•··.····· Persons -~·):;.f~\~~~~,·;,;ii:;····TiHsonburg 26 11 Source: Daily Activity Reporting (DAR), Local Statistics Area, 07AUG2013 '-"' Save lives and reduce crime on our highways, waterways and trails. • Target the "Big Four" factors in death and injuries on highways, waterways and trails: ~Impaired Driving ~ Lack of occupant restraint /safety equipment (Seatbelts/Car seats) ~Aggressive Driving and ~ Distracted Driving. Provincial Offences Tickets written in Tillsonburg 2011 2012 2013 Up to June 30th 1,132 1,568 804 . Tillsonburg Overtime Yearly% OT Spent Actual Year Usage 2009 $82,332 4.58°/o 2010 2011 2012 $80,185 $93,413 $53,019 4.26°/o 4.77°/o 2.79°/o (Budgeted at 7.1% approx.) ""'-· ," 2013 {Jan-Jun) $29,130 {$136,571) Example of data that can be collected from speed sign 110-t; (I) 1001:. 1: : .2 90 'IG 0 SOJ. 5 . 'tl 70J .. Q) l Q) c% 60 1· ... . 0 50 . .. Q) .Q 40 . E ~ 30 : Total Number of Speed Violations Hourly Values Quartertown Line I@ Sanders Cres, Tillsonburg, ON) 06/05/2013 to 03/0612013 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00 24:00 Hour Total Number of Speed Violations Location: Quartertown Line DaliJ Session: Cl Sanders Cres. Tillsonburg. ON Report Period: Generated on June 25, 2013 at 2:18 Pll 1" line ill sanders 031116t2013 to 23106t20t3 SafePace .. 100 Management SotiJrilre by Ttalfic LogUe C'· tn c::::: 0 ·-..... tn (I) ::1 a August 27, 2013 Town ofTillsonburg 10 Lisgar Ave. Tillsonburg, ON N4G 5A5 HAYHOE- -·HoMEs- Attn: David Calder, CAO, Town ofTillsonburg Re: Tillsonburg Residential Developments and Electrical Distribution System Expansions Dear Mr. Calder: Thank you for the continued opportunity to dialogue with Tillsonburg Hydro Inc. (THI) and the Town ofTillsonburg with regard to the issue of 'Electrical Distribution System Expansions' in your community. We further request the opportunity to present the contents of this letter to the Town Council at their earliest convenience. Introduction In 2012 the Town ofTillsonburg hosted several Target Tillsonburg symposiums to gather information from local realtors, home builders and residential land developers. Our understanding is that the Town ofTillsonburg recognizes the need to foster growth and the Town was reaching out to stakeholders requesting input into how the Town could be more competitive and how to market the Town of Tillsonburg to attract residents to this community. Further we understand that over the past 5 years there have been very few (if any) new residential lots serviced in the Town. Hayhoe Homes has completed residential developments in the City of St Thomas for over 20 years. We consider ourselves to be community builders embracing the benefits of integrating residential land development with home building. In 2008 we started building homes in Tillsonburg; we have built the 50 homes in the Park Place community from 2008 to present (we purchased serviced lots on Park Place from the developer). Most recently Hayhoe Homes has completed the servicing of 52 residential lots on Colin Avenue under the marketing name Reynolds Way. We are excited about this development and the potential to provide continued employment to the construction sector through new home construction. We have worked cooperatively with the Town to complete the site servicing and currently have 6 homes under construction. Concerns Our biggest obstacle in continuing to invest and work in your community is the unfair treatment of residential developers by Tillsonburg Hydro Inc. As many of you will know the Ontario Energy Board (OEB) sets out methodology for cost sharing of Electrical Distribution System Expansions between the Local Distribution Company (LDC) and the developer. Simply stated the OEB methodology for cost sharing for electrical system expansions allows the LDC to bill the developer for the costs that they cannot recover from rates charged over a 25 year time- 1 BARRIE BOULEVARD, ST. THOMAS, ONTARIO N5P 489 TEL (519) 633-2050 FAX: (519) 633-2037 LLRP Request to Attend Council Meeting Joan Weston to: azimmer@tillsonburg.ca Good Morning, Amber! 08/30/1310:27 AM Frank Kempf and Joan Weston of the Lake Lisgar Revitalization Project request permission to attend Tillsonburg Town Council on September 9, 2013 as a delegation to submit a progress report on Phases 3 and 4, and to ask permission to affix a bronze donor recognition plaque to the west side wall of Gibson House. TTFN Joan Lake Lisgar Revitalization Project ) •!• Add an accessible ramp with proper handmils to ensure access to Gibson House for all guests (see following design); •!• Add a perimeter sidewalk to enhance accessibility to the lake walkway (see following design); •!• Remove recycling area and possibly relocate to the Transfer Station or another location; •!• Possibly relocate the portable toilet to another site to enhance the look of the facility; •!• Replace the gardens with drought tolerant plants and attempt to use the rain water from the roof to water the area; •!• Complete extension of the public lake walkway; •!• Complete infrastructure repair of the bridge and provide safe lake access under it for fishing; •!• Repair any trail areas near the lake to improve access and scenic views; •!• Upgrade booms and netting; •!• Lay permeable pavement on the Gibson House parking lot. Picture: New front doors and windows were installed in Gibson House. Plans include installation of an accessible ramp and railings and enhancements to the gardens. III Wish List: If there are any funds remaining, subject to the approval of the CIIF Grant Committee, the following will be considered for completion: Gibson House Environs: •!• Repair or replace picnic tables as required and create an elongated end for accessible use; •!• Replace aging benches. West Side of Lake Lisgar: •!• Create vistas north of the bridge; •!• Install concrete pads for future Memorial Bench installations; •!• Add a couple of additional single-track trails to aid access to the lake for enhanced scenic views and fishing; •!• Remove tall plants and trees obstructing the view of the lake and the fountain from the benches along Park Drive. Replant lower-growing plants to improve the view; •!• Add stone and sustainable plant material to both sides of the community dock to enhance this new asset. Phase 4: Great Lakes Guardian Community Fund I Project Description: •!• Maintain the sand trap on the Rohrer property; •!• Maintain the sand trap on the Ambrus property; •!• Maintain and increase the size of the sand trap on Town ofTillsonburg property; •!• Design, order and install signs around Lake Lisgar. To date, the following aspects of the Project Description have been addressed: •!• The sand trap on the Rohrer property has been maintained; •!• The sand trap on the Ambrus property has been maintained; •!• "Turtle Crossing" and "Do Not Feed Fish & Waterfowl" signs have been installed around Lake Lisgar. II To Be Completed: a~rdCount)! ~ growing stronger. .. together Report No: CASPO 2013-246 COMMUNITY AND STRATEGIC PLANNING Council Date: September 9, 2013 To: Mayor and Members of Tillson burg Council From: Eric Gilbert, Development Planner, Community and Strategic Planning Applications for Consent 813-23-7, 813-24-7, 813-25-7-Peter Retsinas REPORT HIGHLIGHTS • Consent application 813-23-7 seeks to enlarge an existing residential lot to the north by adding lands from vacant residential land. • Purpose of applications 813-24-7 & 813-25-7 is to create two new residential lots to be developed for single detached dwellings. • Agency circulation identified no concerns with the proposal. Agency comments can be addressed through the zone change and site plan process. • Planning staff support the application as it is in-keeping with the policies of the Official Plan for low density residential areas and street-oriented infilling development. DISCUSSION Background OWNER/ APPLICANT: Peter Retsinas 65 Concession St. W. Tillsonburg ON N4G 1 R6 LOCATION: The subject lands are described as Part Lot 5 & Part Lot 6, Plan 1646 in the Town of Tillsonburg. The lands are located on the south side of Concession Street West and north side of Wilson Avenue, between Charlotte Avenue and Rolph Street. Page 1 of 10 Comments PROVINCIAL POLICY STATEMENT: Report No: CASPO 2013-246 COMMUNITY AND STRATEGIC PLANNING Council Date: September 9, 2013 The 2005 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions "shall be consistent with" all policy statements issued under the Act. Relevant policies are included in the Attachments section of this report. The applicant's proposal seeks to enlarge an existing residential lot, create two vacant lots and retain one vacant lot for residential development. Planning staff are of the opinion that the applicant's proposal is an efficient use of municipal services and residentially designated lands in Tillsonburg and is consistent with the PPS as it pertains to intensification and redevelopment in settlement areas. OFFICIAL PLAN: The subject lands are designated 'Low Density Residential' according to the Town of Tillsonburg Land Use Plan, as contained in the Official Plan. Relevant policies are included in the Attachments section of this report. The proposed severances will result in the enlargement of an existing residential lot and the creation of two vacant building lots with frontage along Wilson Avenue. The intent of the policies of the Low Density Residential designation is to ensure that the built form, massing and profile of new housing is well integrated and compatible with existing housing and established residential areas. The proposed development complies with the Official Plan policies (Section 8.2.4.1.1) respecting street-oriented infill development as the proposed lot fabric will be consistent with the characteristics of existing development on Wilson Avenue. The proposed lots will have similar street frontage, setback and spacing as existing development along the north and south side of Wilson Avenue. Existing lots within the immediate area around the subject lands have varied lot sizes and shapes. The proposed severances will create a lot fabric that is nearly identical to other lots immediately adjacent to the east and will not be out of character of the general nature of the lot fabric along Wilson Avenue. The existing lot fabric and building locations are shown on Plate 1 , attached to this report. Furthermore, all 'infill proposals' shall have regard for the location of vehicular access points, adequate existing municipal services, stormwater run-off, off-street parking and outdoor amenity areas. The proposed development is not expected to negatively impact any of the above concerns. Although the future townhouse/condominium development will be subject to a zone change and site plan approval, Planning staff and Town staff are generally of the opinion that the retained parcel will have adequate access from Wilson Avenue and is large enough to accommodate some form of future development. Detailed stormwater management reports, servicing studies and drawings, traffic impact studies, and planning justification reports will be required as part of the approval process for the proposed development. Given the above, Planning staff are of the opinion that the proposal maintains the general intent and purpose of the Official Plan respecting lot creation in Low Density Residential Areas. Page 3 of 10 RECOMMENDATIONS 813-23-7: Report No: CASPO 2013-246 COMMUNITY AND STRATEGIC PLANNING Council Date: September 9, 2013 It is recommended that Tillsonburg Council advise the Oxford County Land Division Committee that the Town supports the proposal to sever the subject property, subject to the following conditions: 1. The parcel intended to be severed be conveyed to the abutting landowner to the immediate south and east and be consolidated with said owner's existing property. Any additional transactions with regard to the severed parcel must comply with Section 50(3) and (5) of the Planning Act, R.S.O., 1990, as amended, and be reflected on the certificate. 2. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town, financial, services and otherwise, have been complied with. 813-24-7 It is recommended that Tillsonburg Council advise the Oxford County Land Division Committee that the Town supports the proposal to sever the subject property, subject to the following conditions: 1. The owner enter into a Severance Agreement with the Town of Tillson burg. 2. The County of Oxford Department of Public Works advise the Secretary-Treasurer of the County of Oxford Land Division Committee that all financial requirements of the County of Oxford with respect to provision of water and sewer services to the subject property have been complied with. This condition can be cleared by payment for the required services or entering into a Severance Agreement with the area municipality. A copy of the DRAFT Severance Agreement, which addresses the above requirements, must be provided to the satisfaction of the County of Oxford Public Works department prior to clearing the condition. 3. The owner provide a preliminary lot grading plan, to the satisfaction of the Town of Tillson burg Engineering Department. 4. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town, financial, services, and otherwise, have been complied with. 813-25-7 It is recommended that Tillsonburg Council advise the Oxford County Land Division Committee that the Town supports the proposal to sever the subject property, subject to the following conditions: 1. The owner enter into a Severance Agreement with the Town of Tillsonburg. Page 5 of 10 ATTACHMENTS Report No: CASPO 2013-246 COMMUNITY AND STRATEGIC PLANNING Council Date: September 9, 2013 Relevant Excerpts from the Provincial Policy Statement (PPS), Official Plan and the Town of Tillsonburg Zoning By-law Summary of Agency Comments Report Mapping Plate 1 -Location Map (with Existing Zoning and Parcel Lines, March 21, 2013 (EG) Plate 2-Close-Up of Subject Property (with 2010 Air Photo and Parcel Lines), March 21, 2013 (EG) Plate 3-Applicant's Sketch, July 26, 2013 (EG) Site Photos, September 3, 2013 (EG) Petition, September 4, 2013 Page 7 of 10 Report No: CASPO 2013-246 COMMUNITY AND STRATEGIC PLANNING Council Date: September 9, 2013 characteristics of existing development on both sides of the street. The policies also require that the proposal is consistent with street frontage, setbacks and spacing of existing development within a two block area on the same street. All infill proposals are subject to the following additional criteria: • the location of vehicular access points, the likely impact of traffic generated by the proposal on Town streets and potential traffic impacts on pedestrian and vehicular safety and surrounding properties is acceptable; • existing municipal services and public facilities will be adequate to accommodate the proposed infill project; • stormwater run-off from the proposal will be adequately controlled and will not negatively affect adjacent properties; • adequate off-street parking and outdoor amenity areas will be provided; • the extent to which the proposed development provides for the retention of any desirable vegetation or natural features that contribute to the visual character of the surrounding area; • the effect of the proposed development on environmental resources and the effects of environmental constraints on the proposed development will be addressed and mitigated; • consideration of the potential effect of the development on natural and heritage resources and their settings; • compliance of the proposed development with the provisions of the Zoning By-Law of the Town and other municipal by-laws. TOWN OF TILLSONBURG ZONING BY-LAW Permitted uses within the 'Low Density Residential Type 1 (R1)' zone include a single detached dwelling. The required minimum lot frontage within the R1 zone is 15m, and required lot depth is 32m. AGENCY COMMENTS This application has been reviewed by a number of public agencies. Town Engineering Department indicated that they have no concerns with the application. Oxford County Public Works Department indicated that The Town of Tillsonburg is to confirm that sanitary sewer has been extended to the proposed lots. All financial requirements of the County of Oxford with respect to the provision of water and wastewater services must be complied with. This condition can be cleared by payment for the required services or entering into a Severance Agreement with the area municipality. A copy of the DRAFT Severance Agreement, which addresses the above requirements, must be provided to the satisfaction of the County of Oxford Public Works department prior to clearing the condition. Oxford County OPP advised that they have no concerns with this application. If it is successful and impacts addresses, please advise so that appropriate emergency dispatch notifications can be made. Page 9 of 10 . •.. ·,. ,. TILLSONBURG TOWN COUNCIL September 3, 2013 WE THE PEOPLE OF -HICKORY HILLS AND SURROUNDING AREA OPPOSE THE DEVELOPMENT OF Part Lot 6, Plan 1648, Town of Tilleonburg, RESIDENTIAL CONDOMINIUM HOUSING WITH A -STREET GOING OFF WILSON AVENUE BESIDE 136 WILSON AVENUE. WILSON AVENUE RUNS ALL THE WAY THROUGH HICKORY HILLS, WHICH IS A RETIREMENT COMMUNITY. OUR CONCERNS ARE: 1. MORE TRAFFIC ON WILSON AVENUE 2. REDUCTION OF VALUE OF THE HOMES BACKING ONTO THE CONDOMINIUM HOUSING AREA 3. HIGHER NOISE LEVEL IN AREA 4. LOSS OF WILD LIFE HABITAT 6. TRAFFIC DANGER TO SENIORS I . .···· NAME ADDRESS ~ - ' -· ¥7 ~I ' l I l \ j ' I I NAME ADDRESS a-.<.-~~~ ~-~~?S9 t,~~-(97~ ) .. I I - l TILLSONBURG CTY COUNCIL SEPT.3, 2013 WE THE PEOPLE OF HICKORY HILLS AND SURROUNDING AREA OPPOSE THE DEVELOPMENT OF RESIDENTIAL CONDOMINIUM HOUSING WITH A STREET GOING OFF WILSON AVENUE BESIDE 136 WILSON AVE. A~$ . . . THIS STREET (WILSON AVE.) ALL THE WAY THROUGH HICKORY HIU.S, WHICH IS A RETIREMENT COMMUNTIY. 1. LOT MORE TRAFFICE ON WILSON AVE. 2. REDUCTION VALUE OF HOMES BACKING ONTO CONDOMINIUM HOUSING AREA 3. HIGHER NOISE LEVEl IN AREA 4. LOSS OF WilDLIFE IN AREA- 5. TRAFFIC DANGER TO SENIORS I I ldlx{qrdCount~ ~ growing stronger. .. together 76 NAD_1983_UTM_Zone_17N © County of Oxford 0 Plate 1 -Location Map (with Existing Zoning and Par'eio(Lines) File Nos.: 813-23-7, 813-24-7, 813-25-7-Peter Retinas Part Lot 5, Plan 1646, Town of Tillsonburg 38 76Meters Apri/1, 2013 1: 1,500 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY / ,.·.' 'l)\_.-'}--:-~--G.-:_0.: --\·r". ' I ,~--· _-, \ \ ') I \. \c';'.__,.---' --' \ ('~ \ __,---..~, .... \ ' ~ \<I' ll \ ' 1 \ \· , \-,-.\ I I )~--~~--~ I \ ~I \ · ,;,1, '.., r:. 1;--·N ---- ,~··· Legend Parcel Lines (Displays 1:16 0 Boundary Lot Line Assessment Line Road Environmental Protection/Flo' Flood Fringe ~ Floodway ~ Environmental Protection (EP1) ~X: Environmental Protection (EP2) Zoning Floodlines/Regulation ~ ~ 100 Year Flood Line "' 30 Metre Setback 8 • Conservation Authority Regulatior e • Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to· .Pc~r u,ra,;ie~ J-t# ~-N.J,! ::l,.. Jl)"~ .-__. ...... -----,_ ~ .. ~· '~'"" ---- N,g•0\'30~---~ ~; ..\, ~ ]2N"':jetl. I \ . :~ ' \ ~ \ \ \\ ' ' ~ 4> -:;· • ·-·l~S\00) 1'1 r \ \ ll"l'"'"'> flo ..... -1o \:IV ~· [.u\-"" ~a<oe4 4> -:;· \ ' ~~ "\!\ "' \"' \ ____ j . •' ' . n j .t\ -~~(be~ ------.... __.--,.~ r-__ ___.. .. -.. .~ Plate 3 -Applicant's Sketch File No.: 813-23-7, 813-24-7, 813-25-7-Peter Retinas Part Lot 5, Plan 1646, Town of Tillson burg Q CONSTRUCfiON NORTH ~~-===-u:= ~~~-=~ ·1 -II I I!IND~CIMIIIS-0-17.11111 I ----lllllUIIII' ... ,..,...,. ...... 11 11 -~=NEE~NG 2!2 Mllm5tteet.We$P.O. Bol! 253 OtleMfto, o.tro Nal I RO ~\:i\t1~ CMI!Ianrd81rrardq.-r'lll! . .:& PETER RET51NA5 T~ IJ\ND DIVISION PlAN OVERALL PLAN -----... -.'!Toi!Walt 5-1 813-23-7 & 813-24-7 & 813-25-7-Peter Retsinas Site Photos Figure 3-View of Subject Property (facing east from Wilson Avenue) Figure 4-View of Retained Property Proposed for Future Townhouse/Condominium Development (facing east) , 8.'"'xf2rdCoun~ ~ growing stronger. .. together Report No: CASPO 2013-245 COMMUNITY AND STRATEGIC PLANNING Council Date: September 9, 2013 To: Mayor and Members of Tillson burg Council From: Eric Gilbert, Development Planner, Community and Strategic Planning Application for Consent 813-22-7-Jacoba Retsinas REPORT HIGHLIGHTS • Consent application seeks to enlarge vacant residential lot by adding lands from adjacent residential lot to facilitate future residential development. • Parcel to be severed is approximately 212 m2 (2282 ff) in area and is to be added to the parcel to the immediate south and east. • Agency circulation identified no concerns with the proposal. • Planning staff support the application as it is in-keeping with the policies of the Official Plan for minor boundary adjustments. DISCUSSION Background OWNER: Jacoba Retsinas 65 Concession St. W. Tillson burg ON N4G 1 R6 LOCATION: APPLICANT: Peter Retsinas 65 Concession St. W. Tillsonburg ON N4G 1 R6 The subject lands are described as Part Lot 5, Plan 1646 in the Town of Tillsonburg. The lands are located on the south side of Concession Street West, between Charlotte Avenue and Rolph Street, and are municipally known as 65 Concession Street West. Page 1 of 7 Report No: CASPO 2013-245 COMMUNITY AND STRATEGIC PLANNING Council Date: September 9, 2013 Planning staff are of the opinion that the proposal is consistent with the redevelopment and housing policies contained in the PPS. The proposal is a minor technical boundary adjustment to facilitate the development of a vacant residential infill site in the Town. OFFICIAL PLAN: The subject lands are designated 'Low Density Residential' according to the Town of Tillsonburg Land Use Plan, as contained in the Official Plan. Relevant policies are included in the Attachments section of this report. The policies of the Low Density Residential designation provide that the Low Density Residential Areas are lands primarily planned for a variety of low-rise, low density housing forms. In order to efficiently utilize the designated residential land and municipal servicing infrastructure, infill housing and development is supported in Low Density Residential areas. It is Planning Staffs opinion that the proposed boundary adjustment is in-keeping with the policies of the Official Plan for minor boundary adjustments within the Low Density Residential designation. TOWN ZONING BY-LAW: The subject property is zoned 'Low Density Residential Type 1 Zone (R1)' in the Town of Tillsonburg Zoning By-law No. 3295. The lands to be enlarged are currently vacant and are zoned R 1. The applicant proposes this lot addition to include additional lands to accommodate a private street for access to the vacant lands proposed for a potential future condominium/townhouse development. The future condominium/townhouse development will require both a zone change application and site plan approval. The lots to be retained and enlarged satisfy the provisions of the R 1 Zone. AGENCY COMMENTS: The application was circulated to various agencies considered to have an interest in the proposal. The Town of Tillsonburg Engineering Department, Town Chief Building Official, Town Clerk and Oxford County Public Works Department indicated they have no comment or concern regarding the application. Remaining agency comments indicated no concerns or objections to the proposal. These comments are found in the Attachments section of this report. PUBLIC CONSULTATION: Notice of the application was circulated to neighbouring property owners on August 26, 2013. As of the date of this report, no concerns have been received from any member of the public. Page 3 of 7 ATTACHMENTS Report No: CASPO 2013-245 COMMUNITY AND STRATEGIC PLANNING Council Date: September 9, 2013 Relevant Excerpts from the Provincial Policy Statement (PPS), Official Plan and the Town of Tillsonburg Zoning By-law Summary of Agency Comments Report Mapping Plate 1-Location Map (with Existing Zoning and Parcel Lines, March 21, 2013 (EG) Plate 2-Close-Up of Subject Property (with 2010 Air Photo and Parcel Lines), March 21, 2013 (EG) Plate 3-Applicant's Sketch, July 26, 2013 (EG) Site Photos, September 3, 2013 (EG) Page 5 of 7 AGENCY COMMENTS Report No: CASPO 2013-245 COMMUNITY AND STRATEGIC PLANNING Council Date: September 9, 2013 This application has been reviewed by a number of public agencies. Town Engineering Department indicated that they have no concerns with the application. Oxford County OPP advised that they have no concerns with this application. If it is successful and impacts addresses, please advise so that appropriate emergency dispatch notifications can be made. The Town Chief Building Official indicated they have no comments or concerns regarding the application. Bell Canada indicated that there are existing telephone cables within the area of application. Union Gas Limited indicated that there are service lines running within the area which may or may not be affected by the proposed severance. Should the severance impact these services, it may be necessary to terminate the gas service and relocate the lines according to the new property boundaries. PUBLIC COMMENTS Public Notification of this application was provided in accordance with Planning Act requirements on August 26, 2013. No comments have been received to date. Page 7 of? ldlx{qrdCounty ~ growing stronger. .. together 57 NAD_1983_UTM_Zone_17N © County of Oxford 0 Plate 2-Close up of Subject Property (with 2010 Air Phch~and Parcel Lines) File No.: 813-22-7-Jacoba Retinas Part Lot 5, Plan 1646, Town of Tillsonburg, 65 Concession St W. 28 57Meters March 21,2013 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY ' _, "\ ..... ' r' _,.,.;-( .. r~:--\ ;/'\ \ ~) ,-\ \ c· .... ._ ......... \ \ (;.--,J \ ... _\ ' \~ ,l \ __ j \ \ l ~ \ 1.,.-tJ-~-- ;.i Legend / .- Parcel Lines (Displays 1:16 0 Boundary Lot Line Assessment Line Road 813-22-7-Jacoba Retsinas Site Photos Figure 1-View of Lands to be Enlarged by 813-22-7 (Facing south from Concession St W) Figure 2-View of Lands to be Retained (facing east from Lisgar Avenue) File: A-05113 Date: August 15, 2013 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PuBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.O. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Monday September 9, 2013 Time: 6:00pm Location: Town Council Chambers Tillson burg Corporate Offices, Town Centre Mall, 2"d Floor OWNERS: Michael Hawrelluk and Rita Hawrelluk 36 Jackson Court Tillsonburg ON, N4G 5R3 LOCATION: APPLICANT/AGENT: Michael Hawrelluk 36 Jackson Court Tillsonburg ON, N4G 5R3 PLAN M86 PT LOT 48 RP 41R6076 PART 20, municipally known as 36 Jackson Court, Town of Tillsonburg, County of Oxford. PURPOSE OF APPLICATION: An application has been received to permit the construction of a covered porch requiring relief from section 9.2 (rear yard zone provision) from 8.5 meters to 4.2 meters. The application is also for relief from section 9.2 (lot coverage provision) to permit lot coverage of 42.5% in lieu of maximum 40% lot coverage. You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary-Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary-Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Community and Strategic Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Eric Gilbert, Development Planner at 519-688-3009 extension 3226 or by email: egilbert@county.oxford.on.ca. Yours truly, Lisa VanderWallen Development Technician Tillsonburg Customer Service Centre 10 Lis gar A venue Tillsonburg ON N4G 5A5 ldlxfErdCount~ ~ growing stronger. .. together Community and Strategic Planning P. 0. Box 1614, Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 • Fax: 519-537-5513 Web site: www.oxfordcountv.ca Our File: A 05/13 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment OWNERS: Michael & Rita Hawrelluk 36 Jackson Court Tillsonburg ON N4G 5R3 VARIANCES REQUESTED: MEETING: REPORT NO: September 9, 2013 2013-243 Relief from Section 5.37-Table 5.37.1-Permitted Projections into Required Yards, to increase the permitted projection into the required rear yard from 1.5 m (4.92 ft) to 3.3 m ( 10.83 ft); Relief from Section 5.37-Table 5.37.1-Minimum Setback Between Projection and Lot Line, to decrease the minimum setback between a permitted projection and rear lot line from 7.5 m (24.6 ft) to 4.2 m (13.78 ft); Relief from Section 9.2, Medium Density Residential Zone Provisions (RM) -Lot Coverage, to increase the maximum permitted lot coverage from 40 % to 42.5% to facilitate the construction of a covered porch addition on the subject lands. LOCATION: The subject property is described as Part Lot 48, Plan M-86 in the Town of Tillsonburg. The lands are located on the south side of Jackson Court, south of Balazs Court and north of Clear Valley Drive, and are municipally known as 36 Jackson Court. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: TOWN OF TILLSONBURG ZONING BY-LAW: SURROUNDING USES: COMMENTS: Low Density Residential Special Medium Density Residential Zone (RM-1) Surrounding uses are residential, including street fronting townhouses and single detached dwellings File No. A 05/13 Report No. 2013-243 Page 3 It is the opinion of this office that the applicants' request for an increased lot coverage and increased permitted projection into the required rear yard depth for the proposed covered porch meets the nature and intent of the policies of the Official Plan and will not set an undesired precedent. The sides of the proposed covered porch will remain unenclosed and the porch will cover an existing concrete pad and will replace a temporary awning. The Hickory Hills Townhouse Development is characterized by increased lot coverages and reduced rear amenity spaces to accommodate one storey dwellings. The proposed development should not cause an adverse impact on adjacent property owners and can be considered desirable development of the residential property. (d) Intent and Purpose of the Zoning By-law: The subject property is zoned Special Medium Density Residential Zone (RM-1) in the Town of Tillsonburg Zoning By-Law No. 3295. The RM-1 zone provisions provide for an increased residential townhouse density (maximum of 40 units) and require a minimum rear yard depth of 7.5 m (24.6 ft) for street fronting townhouse dwellings. The Zoning By-law allows covered porches to encroach 1.5 m (4.9 ft) into the required rear yard depth and requires a minimum separation of 7.5 m (24.6 ft) between a lot line and permitted projection. The purpose of the rear yard setback and lot coverage provisions is to ensure that residential dwellings maintain sufficient setback to provide a buffer for neighbouring properties, adequate recreational and amenity area, and proper area for drainage. The proposed covered porch addition is considered to be part of the main dwelling rather than part of the outdoor amenity area, and therefore the said covered porch is required to comply with the setback and coverage requirements for the main dwelling. The proposed covered porch addition will comply with the remaining requirements of the Zoning By-law. Given that the proposed cover porch will be constructed on an existing concrete pad, no impact to the existing drainage pattern is expected and there will be no increase is impermeable surface. Planning staff are of the opinion that the requested relief from the Zoning By-Law represents a minor departure from the establishing zoning standards and is consistent with the overall intent of the zoning provisions. (e) Desirable Development/Use: The applicant proposes to construct a covered porch addition with an area of 16 m2 (172 ff). The proposed covered porch would extend 3.3 m (10.83 ft) into the required rear yard depth. The location of the proposed addition to the street-fronting townhouse dwelling is in keeping with the character of the surrounding residential neighbourhood and would not appear to have an adverse effect on the adjacent neighbouring properties. The proposed development will not encroach into the drainage easement at the rear of the property. Public notification of the application for minor variance was circulated to surrounding property owners on August 27, 2013. As of the writing of this planning report, no correspondence has been received from the public. The proposed increased lot coverage, increased permitted encroachment into the rear yard depth, and reduced minimum separation to the rear lot line for the covered porch is not anticipated to have adverse impacts to the neighbouring land uses. If approved, the reduced ldbqqrdCount~ ~ growing stronger. .. together 112.4 NAD_1983_UTM_Zone_17N © County of Oxford 0 Plate 1 -Location Map (with Existing Zoning and Parc'i:!'i(ines) File No.: A-05/13-Michael & Rita Hawrelluk Part Lot 48, Plan M-86, Town of Tillson burg-36 Jackson Court 56.19 112.4 Meters August 29, 2013 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. NOTE:THIS IS NOT A PLAN OF SURVEY f~,:-c:i--;::;',';- : ) -\' ('\ \ .... \ .. 1/ . . \-' l :'. ~-/'•-: \ . ,A,.:--...-- ! \ \~ ') •'\> ~ \_ .. ~~c}l'!,L~'j .d Parcel Lines (Displays 1:16 0 Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flo• Flood Fringe @ Floodway ~ Environmental Protection (EP1) """ \\,'-: Environmental Protection (EP2) Zoning Floodlines/Regulation o¢' ~ 100 Year Flood Line a. 30 Metre Setback e e Conservation Authority Regulatior • e Regulatory Flood And Fill Lines Zoning (Displays 1 : 16000 to · Notes t:: ::J 0 ~OT 0 ~ u <{ Q.Y' cf ~· ,. ~- (})t-. ?;(rj / ~"\:. 't)\ ~ 0~ , ,;> ... r;;IJ ~ =?EG1STER£D CD M .II:~ ::J ::J =.c e c: ~ 0 ca.!!l :z:= ca""" ::o a::c: ~ ~ -o G) l-ea -.C::co ueo .c::i::E £Me: CP,...ca ..~~:--cnll)Q. 0 -1/) ' CX) .. oc("Q' c ·: .. ca o o .!:!z....l C..CI)t:: c.-ca oc(Li:Q. M .l!! ca a: 1 0 ~ ~ ~ 0 v •J.N.. J .r ~ . rt " . ( ~ -::r ·-'-.6 -v~6 ~t~ ~ ~ • tJ L ('( \n . ... 111 (1582) .;::::, -1,..?)'-19 (1SS:Z) LT2>4680 l/.,;• -2-r; Oao~'.) o,>.s ~~~-.... .~S.r .a (1582) Co/ , 'S1"zs,... v,..?r -sta>o SSIB (1SB2) ~· .... ~ I , "., ~ q,· ::S-,.., 0 ~ ,, "' 4:-...f::J,Y ':>'? ' lr. 0 z I lt,.4.'2~ ,.. .. 6.70 c-6-o2 14'$'0~· SIB (1SB2) ,l.._, ~ ~ i(f<=~ ~ v c{j-. 'Y' i-~ METRIC DISTANCES SHOYIW ON Tri BE CONV'"..Rli:l) TO ·=I 1 KIM HUSTED SURVEYING REPORT SUMMARY (TO BE REA R::C:~Fi:O!l t:ASOIO.'T5 AND/OR RI~TS-0 SUB~ECT TO 11H £ASENENT IN I IH LT620D3 • CDM?:.J.a.."'~ 1\llH IAINICIPAL OFl'ICIAL PL.A~ ZON:NG 9Y-U.'Mo'S: NOT C£R11F1ED BY THIS • AO;>:n:lli:Al.. Rno!ARPCS: PROPERTY DE:SCRI?'ll •m.t-86, DESIGNATED DE?OSIF-0 PLAN ~111 OUT I.BOVE. -T.-t:S R:;:.:>::IRT COMJ>InS£5 PAAT or P.I.N. -S'JI!.l)r~G 'll..""S AR£ MEASURED TO THE: 0 1HIS SOR\'EYOR'S REAL PROPERTY l HICKORY HillS DE\'EL.DPWENTS INC. AND 1'1-E UHDERSICNED ACCS:PlS N• FOR USE BY 01HERS SURVEYOR'S CERTIFJCA TE I C£!1 liFY 'tHAT (1) -lH!S SJR'If:Y AND PLAN ARE CORR..""C" TriO:: SJRVEYS ACT, lHE S\IRV£YORS ~ RE~...AliONS N.ADE UNDER lHDI (2) -lH!S S'JRIIEY WAS COI.!PL.ciED ON lH! -~U~.Y¥-,2_L..!~~- o~.r.: lHIS REPORT CAN BE UPDA"lm BY I H~ NO ADDmOHAL PRINTS OF REPORT WU. BE ISSUED SUBSEQUEH OF carnFICAliON NOTES (1) -BV..'UNvS AR£ ASTRONOMIC AND ARE f JAC<S:JH COURT {PART 1, 41R-4670) , H4\1Na A BEARINI; Or H &0' 12' W. (2) -AU. BO:ARINCS AND DISTANCES ARE IAE ON DEi"DSI'TEO PLAN 411\-6076 • LEGEND. a DENOTES SURIIEY MONUM!:;NT Fe [J D~O'Ie SURII£Y NOHUI.I£HT SC SIB DENOTES STAHDAAD 1R0H BAR IB DENOTES IRON BAR ..---------. · RIB ~CT£S ROUNO IRON liAR ~WI'!) DENOTES WI"JNESS .ASSOCA"DDN OF OHT.Afm LAND SUIMYORS P'.JN SIIBIIISSIOII FTJRII 11U505 & T""'C' ~All..' IC" """' va•~ P1} ~OTE:S DEP09"''EE PLAH 41R- M) D£NOTES MEASURED @ COPYRI~T 1998 ICIII HUS1ED Sl THE R~ROOUcnON, AL'I'ERAliON, OR USE Or PART W:UiOUT lHE WRITlEH PtiWISSION or K L 11), IS STRICTLY PROHIBITED 1\ . HUSTED SU f'\U"rAOII"\ I Alii"\ \ ) Site Inspection Photos File No. A-05/13-Hawrelluk Figure 3-Rear of Existing Dwelling (facing East from Wilson Ave) File No. A-05/13 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT DECISION OF COMMITTEE Page 1 of2 WE, the undersigned members ofthe Town ofTillsonburg Committee of Adjustment, do hereby attest that the following was the decision reached by us at the meeting held on Monday September 9, 2013. OWNERS: Michael Hawrelluk and Rita Hawrelluk 36 Jackson Court Tillsonburg ON, N4G 5R3 LOCATION: APPLICANT/AGENT: Michael Hawrelluk 36 Jackson Court Tillsonburg ON, N4G 5R3 PLAN M86 PT LOT 48 RP 41R6076 PART 20, municipally known as 36 Jackson Court, Town ofTillsonburg, County of Oxford. PURPOSE OF APPLICATION: An application has been received to permit the construction of a covered porch requiring relief from section 9.2 (rear yard zone provision) from 8.5 meters to 4.2 meters. The application is also for relief from section 9.2 (lot coverage provision) to permit lot coverage of 42.5% in lieu of maximum 40% lot coverage. DECISION: APPROVED That the Town ofTillsonburg Committee of Adjustment approve Application File A 07/13, submitted by Michael & Rita Hawrelluk for lands described as Part Lot 48, Plan M-86 in the Town ofTillsonburg as it relates to: 1. Relief from Section 5.37-Table 5.37.1-Permitted Projections into Required Yards, to increase the permitted projection into the required rear yard from 1.5 m (4.92 ft) to 3.3 m (10.83 ft); 2. Relieffrom Section 5.37-Table 5.37.1-Minimum Setback Between Projection and Lot Line, to decrease the minimum setback between a permitted projection and rear lot line from 7.5 m (24.6 ft) to 4.2 m (13.78 ft); 3. Relief from Section 9.2, Medium Density Residential Zone Provisions (RM)-Lot Coverage, to increase the maximum permitted lot coverage from 40% to 42.5% to facilitate the construction of a covered porch addition on the subject lands, subject to the following condition: i) A building permit for the proposed covered porch shall be issued within one year of the date of the Committee's decision. Members concurring in above ruling: John Lessif Mark Renaud David Beres Mel Getty Marty Klein Chris Rosehart Brian Stephenson \ I \. Domestic Abuse Services Oxford 1974-2014 39th Annual General Meeting Please join us on Monday, September 16, 2013 Location: Woodstock Art Gallery 449 Dundas Street, Woodstock 5:30p.m. 6:00p.m. 6:30p.m. Light refreshments AGM Guest Speaker Our guest speaker is Ashley Farrar of the Social Planning Council of Oxford (SPCO). Social Planning Councils have existed in Canada since the 1950s and in Ontario there are approximately 25 such Councils. Ashley will update us on the recently established (2012) SPCO and progress on their important goal of bringing people together to actively participate in social development to improve the quality of life of Oxford County residents. Please RSVP by September 9th to Barb Wright barb@daso.ca 519-539-7488 ext. 236 Jll ~oodstock l Art Gallery ' • .._ MEDIA RELEASE SCOR EDC REPRESENTING THE REGION AT AMO FOR IMMEDIATE RELEASE August 28, 2013, Tillsonburg, ON: South Central Ontario Region Economic Development Corporation (SCOR EDC) was among the 1 ,600 delegates to attend the AMO conference in Ottawa this year. The conference is a chance to speak to the various Provincial Ministers regarding issues and concerns of the municipalities. SCOR EDC Board members met with 14 Ministers and leaders of the opposition. SCOR EDC Board members met with key Ministries including, Rural Affairs, Economic Development, Trade and Employment, Infrastructure, Training Colleges & Universities, Citizenship & Immigration, and Agriculture & Food. The discussions were small urban and rural focused on the issues of sustainable infrastructure for SCOR communities, employment solutions for youth and targeted immigration attraction to fill employment gaps in our aging communities. Minister of Infrastructure Glen Murray was sympathetic to the issues facing rural and small urban municipalities in dealing with aging infrastructure. "Rural Ontario faces high infrastructure costs due to the scale and nature of the communities we serve. We have more miles of roads and bridges and other infrastructure per resident than more densely populated cities", comments Chuck Hall, SCOR EDC Treasurer. "We need support from the Province and need to be more innovative, sharing costs and partnering with neighboring municipalities on infrastructure and "'1Unicipal asset management costs." ) Minister of Rural Affairs, Jeff Leal, was very supportive of SCOR's efforts and offered support on a number of projects that SCOR brought forward to the Ministry of Rural Affairs. He praised SCOR and their progress to date, and committed to the continuation of the close relationship between the two organizations. The Ministry also announced the re-launch of the Rural Economic Development Program (RED) which has two streams: Planning and Implementation Streams. http://www.omafra.gov.on.ca/english/rural/red/ Minster of Economic Development and Employment, Eric Hoskins has taken SCOR's recommendation regarding the thresholds for job creation for businesses under advisement for Southwestern Ontario Development. http://www.ontario.ca/business-and-economy/southwestern-ontario-development-fund Minister of Training Colleges and Universities, Brad Duguid, was very positive and applauded SCOR's work with the Workforce Planning Boards and other education stakeholders in the region to focus on collaborative solutions that provide efficient and effective solutions to our youth employment and skills shortages issues. "These are complex issues that need to involve all stakeholders for us to make meaningful changes", comments Jim Oliver, SCOR EDC Vice-Chair. "The Board members met with several Ministries at AMO and SCOR continues to be highly regarded and recognized by upper levels of government. SCOR continues to advocate for key issues that will help strengthen our communities. This is a job that requires long-term vision and we are making definite progress on a number of issues. We have some exciting projects and collaborations that we will be pursuing in the months to come and have had commitments from a number of Ministries to assist in these efforts." comments John Lessif, Chair of SCOR EDC. Media Contacts: .John Lessif, Chair, SCOR EDC 1one: 519-688-3009 ext 3234 Jim Oliver, Vice Chair, SCOR EDC Phone: 519-428-1297. -30- South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333 F: 519-842-7123 E: gm@scorreqion.com August 22,2013 To Mayors and Councils, 80 Commerce Valley Drive, East., Suite 1 Markham, ON l3T 082 Phone: 905-739-9739 • Fax: 905-739-9740 Web: cupe.on.ca E-mail: cupeont@web.net We are writing to ask that you and your Council endorse a day of recognition for the many people who work providing care to children in your community. This year will mark the 13tl' Anniversary of our Awareness Day which recognizes the education, skills, commitment and dedication of Early Childhood Educators and Child Care Staff. The Ontario Coalition for Better Child Care (OCBCC), the Canadian Union of Public Employees (CUPE) and our other labour pat1ners representing child care workers across Ontario are asking that Wednesday. October 30, 2013 be proclaimed as Cltild Care Worker.& Early Childhood Educator Appreciation Day in accordance with the attached resolution. Many groups are recognized by way of Municipal Resolution. Such a day allows the community to recognize the work of various groups and to acknowledge the contributions they make in the lives of community members. Many children, families and communities benefit from the work of child care workers. Child care also contributes to the economic life of communities. Research shows the many economic benefits accrued from affordable, accessible high quality child care. These benefits come from the number of people employed in the child care industry and because the availability of child care allows parents to work and to contribute to the economic life of society. Even if your Council does not issue official proclamations, there are many ways for your municipality to participate in and celebrate this special day. We ask your Council to sponsor public announcements, display our posters and distribute our buttons. Many municipalities also organize events and contests for the day or have Councillors or the Mayor participate in events hosted by child care centres within the municipality. A list of ideas and examples is attached. We hope that your proclamation of this day of appreciation, or your active supp01t, will encourage and promote a day of community recognition for child care workers. Please fax the attached order to request posters and buttons to help you raise awareness and celebrate. Please advise us of your participation in this day of recognition so that we can acknowledge your community's role in celebrating child care workers across Ontario on October 301h. Please direct any correspondence on proclamations and/or celebration activities to the attention of Sarah Declerck, by mail: CUPE, 80 Commerce Valley Drive East, Markham, Ontario, L3T OB2 or by fax at 905-739-3999. Thank you for your consideration. Yours sincerely, Fred Hahn President, CUPE Ontario cc: CMSMs/DSSABs Sheila Olan-MacLean President, OCBCC :us/ cope49l () This is just a short list of activities -there are many things you can do to recognize and celebrate the valuable role child care staff play in the lives of children, families and communities. Please contact the OCBCC for further information, posters, buttons and certificates of appreciation. Ontario Coalition for Better Child Care Phone: 416-538-0628 x 2/ toll-free 1-800-594-7514 x 2 Email at andrea@childcareontario.org :us/ cope49J 3 of3 Alzheimer Society OXFORD July 31, 2013 Mayor John Lessif Tillsonburg Customer Service Centre 10 Lisgar Ave Tillsonburg ON N4G SAS Dear Mayor John Lessif: In March 2012, the City of Greater Sudbury took a step forward in having the development of a National Dementia Strategy become reality. The city council passed a resolution supporting the creation of a National Dementia Strategy through Bill 356, currently before the federal House of Commons. This private member's bill was introduced by Nickel Belt MP Claude Gravelle. Across Canada 747,000 people are living with dementia, in Oxford County alone, there are over 1850 people. This number is expected to increase 30% by the year 2020. There is urgency to the matter, as more and more families struggle to find the appropriate care for people with dementia, whether at home, in the community, or in a long-term care facility. Locally in Oxford County, there is a lack of respite care options for people with dementia and their caregivers. In-home respite services are lacking for those who do not require assistance with activities of daily living (i.e. bathing) leaving caregivers to find other options at a high cost. Due to a shortage. of respite beds in long-term care homes, longer respite breaks for caregivers are almost impossible to schedule. In Oxford County, many clients live in rural areas where respite programming such as Adult Day Programs are not available and transportation options to programs are minimal. Without respite options for caregivers to get a much needed break, premature admission to long-term care homes becomes the only option for family members who are over stressed and therefore no longer able to care for the person with dementia. If a person with dementia and their caregiver is eligible to receive home care support services, there is often frustration with the inconsistency of home care providers. Many families report they are not able to build rapport with home care providers due to this inconsistency which can impact the person with dementia's willingness to accept help, leaving the caregiver to carry a further burden. A lack of respite services is just one of the struggles faced by people with dementia and their caregivers in Oxford County. Other struggles include but are not limited to long waiting lists to see ALZHEIMER SOCIETY OF OXFORD 575 PEEL STREET, WOODSTOCK, ONTARIO N4S 1K6 TEL: (519) 421-2466 FAX: (519) 421-3098 WEB SITE: www.alzhelmer.ca/oxford E-MAIL: info@alzheimer.oxford.on.ca CHARITABLE REGISTRATION NUMBER: 13049 8058 RROOOl , i; '/ ( ,--A I z h e i m e r ,\·,,· (,-( · i c' / ·~ ~ NEED FOR ACTION: Dementia Care Strategy His or Her Worship Mayor & Honorable Members of Council, Every 5 minutes a new case of dementia is reported in Canada. Many countries have recognized the urgency and impact of Alzheimer's disease and related dementias and develop strategies accordingly. Canada does not have a strategy to support the people, health care system or communities that are affected by this devastating disease. On behalf of the Societe Alzheimer Society we thank all municipalities who have passed or are discussing this matter at a future municipal meeting. A Dementia strategy assures that we work collaboratively towards providing the best care for the people in your community affected by this disease. In building awareness and through sending a resolution to the government of Ontario and Canada requesting urgent action, we may put into place a plan for action reducing the fiscal expenditures. As of September 2013 we have received over 6o resolutions from municipalities across Ontario and the support continues to grow, please help us in building awareness. For more information please visit: http://www.alzheimer.ca/en/Get-involved/Raise-your-voice/Rising-Tide Attached you will find a resolution template for your convenience, please send resolution to: Societe Alzheimer Society Sudbury-Manitoulin 9608 Notre Dame Avenue Sudbury, Ontario P3A 2T 4 Thank you for your support! jessica Bertuzzi-Gallo Public Relations/Community Developer Societe Alzheimer Society Sudbury-Manitoulin 960B Notre Dame A venue Sudbury Ontario P3A 2T4 Tel. 705-524--2024 ext. 232 Fax 705-560-6938 Toll free: 1-800-407-6369 E-mail: jbertuzzi-gallo@alzheimersudbury,ca ACR-Management Dashboard -Flash Display I Utility Operations ]OJ C (All Selected Categories) IOI Case Status: Submitted c: f\J ,., .n <;) lL '-rtl ;[ r Graph Top 10 Case Types Monthly Distribution '->-c 0. f\J :l <{ ;[ " ::) 1"'\ IJ1 0. :l w <{ (f) ... u 0 > 0 z Table ____j '1 Utility-Operation S'G•nerallnGulry/Complai nt I I I • Iii u <lJ 0 I Submitted I Closed 0 Closed On Time I Escalated http:// acrwebserver I ACR/Web I Features/ ManagementDashboard/ ManagementDash board_Fiash .aspx %Closed % Closed On Time :,·--n -,' % Escalated :n -/ Page 2 of 3 8/30/2013 Title: Report No.: Author: Meeting Type: STAFF REPORT FINANCE Active Citizen Request (ACR) FIN 13-33 Denis Duguay COUNCIL MEETING Council/Committee SEPTEMBER 9, 2013 Date: Attachments: RECOMMENDATION RESOLVED THAT Council receive Report Fin 13-33 Active Citizen Request (ACR) as information. EXECUTIVE SUMMARY To provide requested information to Council on Active Citizen Request (ACR). CONSULTATION/COMMUNICATION At the May 27, 2013 Council meeting, the following resolution was passed: Moved by Mayor Lessif Seconded By: Councillor Klein RESOLVE THAT Staff bring forth a report to Council on the ACR system for the six month period ending June 30 2013, the report should identify number of occurrences by department, number resolved and % of closed cases by department; FURTHER THAT the report come to Council no later than the August Council meeting. "Carried Active Citizen Request (ACR) is a network based software program which empowers the employees of the Town of Tillson burg to effectively log, track, route, and manage all citizen inquiries and requests. The Town implemented ACR in the fall of 2010 and greatly improved the internal departmental communication abilities. Citizen inquiries or requests are predominately submitted through the Customer Service Centre. Based on the request or inquiry provided by the citizen, the ACR case is either answered by a Customer 1 Service Centre Representative and IL_ __ _, CAO APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature DENIS DUGUAY DARRELL EDDINGTON 3 DATE:OS/29/13 DATE:09/03/13 DATE: CAO ACR-Management Dashboard -Flash Display I (All Selected Departments) lOll (All Selected Cate9ories) u ---~ 1 Table ,-Graph 1 Case Status: Submitted 1200 1000 800 600 c fll .0 Q) u.. I1J ~ .... 0. <( >-Ill ~ Top 10 Case Types Monthly Distribution c ;:1 ,.., ::l .., 01 ;:1 <( a. i!! (!) ~ u 0 http://acrwebserver/ACR!Web/Features/ManagementDashboard/ManagementDashboard_flash.aspx > 0 z • locates H>tdro ~ Nor mal Hours •. Water Lo,;:tes -Normal Hours 1 Specific Tax lnqulry/Partldlill'> I Transfer Statlpn -Reque•t lor ln.tormalton flours lntormation Reouest Software lss11 e Cemetery Purchase inqulry I ~epalrs & NaiJ1t<raoce I Inspection -Final li 111!li.ection -Fram[n!J u i!! 0 I Sllbmltted I Closed 0 Closed OnTime 'I Escalated %Closed t:J -/~-99.79% . % Closed On Time %Escalated Page 2 of3 8/30/2013 ACR-Management Dashboard-Flash Display I Bylaw Enforcement--101 [ (All selected categories) 101 Case Status: S c liJ .D Q) IJ.. .... IU L .... Q_ <1: ..... > liJ :I --- Graph Table Top 10 case Types % Closed 1 ByLaw.Enforcement-Animal-'Dog Complaint I Complaint ·Clean Yar<l • Weed> 1 Bylilw Enforcement.-.~nlmal <Cilt Found 1 Complaint-Clean Yara-Waste/Garbage ~laterlal Monthly Distribution c :J .-< :l '"' 01 :J <1: ..... Cl. 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I esc-Encroachment· Permlt Gslb~ge-compl~li't esc-Utility Billing Inquiry CSC-Tax Dept Gener:al Inquiry I esc-I•Usceilaneous Concerns or Comment I esc-Animal Control-General, lnquliies Iii cuuntv-Requ<st ro;•Jnro on Garllay~.Re"vcllnm % Closed On Time u IJ) 0 I Submitted I Closed 0 Closed On Time I Escalated /;"?1''~ _, _,, %Escalated http:/ /acrwebserver/ ACR/Web/Features/ManagementDashboard/ManagementDashboard_flash.aspx Page 2 of 3 8/30/2013 ACR-Management Dashboard -Flash Display I Economic Development and Tourism IOI [ (All ?elected Categories) \0\ Case Status: Submitted 1.2 1 0.8 0.6 0.4 0.2 0~ c l1l """ .!:l 'l! IJ.. '- '" :2: '-a. <( > Ill :2: --- Graph Top 10 CasE!. Types Monthly Distribution c :J """ :J ~ Ol a. :J QJ <( Ul ...., u 0 > 0 z Table • A lrpart lnfarmlltlon • Economi< Development Generallnqulrv I . . .. • • • !Ill u <l! 0 I Submitted I Closed 0 Closed On Time I Escalated http://acrwebserver/ ACR/Web/Features/ManagementDashboard/ManagementDashboard_flash.aspx %Closed .:/~ /~-' 100.00% / % Closed On Time _,--·~ L ':) -/100:~-~, %Escalated Page 2 of 3 8/30/2013 ACR-Management Dashboard -Flash Display [ Finance IO] [ (All Selected Categories) ICI Case Status: Submitted 120 100 80 60 "' l1l ,.., .D lj) lL '-ro :E '-Q. < > <i) :E ----- Graph Top 10 case. Types 'Monthly Distribution c :::! ,.., :I ..... 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'-"' :E '-c. <( >-li) z: -Graph Top 10 Case Types Morlthly·:Distribution c :J ..., :I ,.., IJl :J <( c. ljJ lll ~ u 0 > 0 z Table u 'll 0 I login Issue/Password Reset i'·, G<netilllnquiry = I I Submitted I Closed O·Ciosed Oli Time I Escalat~d http:/ 1 acrwebserver I ACR/Web 1 Features/ ManagementDash board/ ManagementDashboard_flash.aspx %Closed % Closed On Time % Escalated Page 2 of 3 8/30/2013 ACR-Management Dashboard -Flash Display [-------Information Technology IQJ [-(All Selected Categories) ICI Case Status: Submitted c (\) " .D Q} u.. '-Ill :E '-0. <( >-(\) :E ---- Graph Top 10 Case Tvpes Monthtv·~orstribution c :l ,., :l 1"'\ 01 :l <( 0. Ill If) ~ u 0 > 0 z Table 1l Sortware Issue ~. Hardwnre.Jssuo;: I New Softwore Request I Technicallsswes, Bug;,. Errors ·Ne-w Hardware Re~uest Telephone System tssue \loh:email.!ssue 1 Desktop Telephone Issue 1 Blockilerry Issue II CSC·ReQuesl'for Northstar Database Aecess u IJ! 0 I Submitted I Closed 0 Closed On Time I Escalated http:/ jacrwebserver/ ACR/Web/Features/ManagementDashboard/ManagementDashboard_flash.aspx %Closed % Closed On Time % Escalated :---n _, Page 2 of 3 8/30/2013 ACR-Management Dashboard -Flash Display [ Parks and Recreation IOJI (All Selected Categories) lCJ Case Status: Submitted 180 ,.. Ill " .0 Q! "- L.. Ill :i: L.. D. <( >-Ill :i: Graph Table Top 10 Case Types %closed Monthly Distribution t: ;;J " ;;J '"' 01 ;;J <( rl u w til rl .., u 0 rl > 0 z rl u IJ! 0 : •. Hours !n,ormatJon Request il Rep~ks li l•lal~tenan<e I Parks, Sports A elds, Trails I Pt~gram & Fee Information Rentals; Fee~ & ltl!o R~uest Compi;,~nt Comments & Co111pliments 1 P.rks -,,,., I Health & Safety 11l cmnplamts I % Closed On Time I Submitted I Closed 0 Closed On Time I Escalated % Escalated http://acrwebserver/ ACR/Web/Features/ManagementDashboard/ManagementDashboard_flash.aspx Page 2 of 3 8/30/2013 -....,_/ ~ STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Title: Residential Land Inventory Report No.: DCS 13-63 Author: DAVID SAMIS Meeting Type: COUNCIL MEETING Council/Committee AUGUST 12, 2013 Date: Attachments: LAND INVENTORY RECOMMENDATION RESOLVE THAT Council receives Report DCS 13-63 as information only. EXECUTIVE SUMMARY Earlier in 2013, Council asked Staff to update Council on the vacant land inventory within the municipality. BACKGROUND As part of the tracking of residential development activity started early in 2013 by staff within the Department of Development and Communications Services, the attached spreadsheet was created. Staff from Oxford County Public Works use this sheet to assist in the water and sewer servicing allocation for Tillsonburg. On a quarterly basis this tracking sheet is sent to Oxford County Staff. The tracking sheet currently shows an excess of 372 vacant services lots and 711 unserviced lots. Staff were asked about the absorption rates of these lands. As Council will recall the quarterly reports present building permit activity by category. Currently staff are expecting over 50 single detached permits to be issued in 2013. Within the Department marketing expertise and programs are underway to market and attract residents and development to the community to utilize these lots. STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Title: Industrial Land Evaluation Report No.: DCS 13-62 Author: DAVID SAMIS Meeting Type: COUNCIL MEETING Council/Committee AUGUST 12, 2013 Date: Attachments: MAPPING RECOMMENDATION THAT Council receives Report DCS 13-62 as information. EXECUTIVE SUMMARY Earlier in 2013, Council asked Staff to present to Council how municipally owned employment lands are valued. This report addresses that request. BACKGROUND Tillsonburg owns approximately 142 acres of lands dedicated for economic development purposes. Of these lands 58 acres is serviced with the remaining being unserviced. The municipality predominantly owns lands in the following locations: • Clearview Drive • Highway 3 • Rokeby Road • Lincoln Street The lands within the Highway 3 Business Park staff have been working to value these lands on the input costs to bring the lands to market. STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Title: SUMMARY OF AIRPORT HANGAR LAND LEASE PROCEDURES Report No.: DCS 13-70 Author: ANNETTE MURRAY Meeting Type: COUNCIL MEETING Council/Committee SEPTEMBER 9, 2013 Date: Attachments: RECOMMENDATION RESOLVE THAT Council receive Report DCS 13-70 Summary of Airport Hangar Land Lease Procedures; and, FURTHER THAT the land lease rate for existing and new hangar developments be held at $0.29 per square foot annually subject to an annual review provided by December 31 of each calendar year. EXECUTIVE SUMMARY The purpose of this summary is to provide Council with an overview of how Tillsonburg Regional Airport tenants are invoiced for their hangar land leases as well as to provide the current rate of land leases and rationale behind the lease rates. Up to and including 2011, land lease invoices were issued and reconciled through the Finance Department. Commencing in 2012 the responsibility for invoicing moved to the Airport in order to provide a higher level of service by making it easier for customers to make their payments. Additional benefits include making it easier for Airport staff to manage accounts receivables and revenue forecasts. Invoicing for property taxes continues to be administered through the Finance Department as they are best suited to manage this aspect of the land leases. Land lease invoices are billed annually and are due 60 days after receipt. Historically, the invoices were issued after the final property tax costs were known and this tended to be in the last quarter of the year. Staff have been progressively moving the invoice date to earlier in the year in order to reflect the lease terms. All invoices are tracked by airport staff and are entered into a spreadsheet for ease of tracking. APPROVALS Manager Name/Signature Director Name/Signature Finance Name/Signature CEPHAS PANSCHOW DAVID SAMIS DARRELL EDDINGTON DATE: AUGUST 28, 2013 DATE:AUGUST 28, 2013 DATE: AUGUST 30, 2013 STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Title: Report No.: Author: Meeting Type: Potential Surplus Lands DCS 13-74 David Samis COUNCIL MEETING Council/Committee SEPTEMBER 9, 2013 Date: Attachments: SUBDIVISION MATERIALS RECOMMENDATION THAT Council receives Report DCS 13-74, Potential Surplus Lands; FURTHER THAT the subject lands remain as Parkland dedication pursuant to the Oak Park Subdivision Agreement. EXECUTIVE SUMMARY The subject lands were transferred to municipal ownership in 1994 as part the parkland dedication process under the Planning Act. An adjacent property owner inquired about the potential to acquire a portion of the subject lands, which triggered this report. HISTORY/BACKGROUND An inquiry was received about selling a portion of the land on Beech Boulevard to an adjacent property. Further to the sale of land policy approved by Council in December of 2010, staff circulated information on the property to internal departments for comments. The following comments were received: Parks and Recreation Services: This parcel forms part of the parkland and open space dedication block as per the subdivision agreement for Oak Park subdivision, circa September 1994. This property was overlooked in the inventory contained in the current Recreation Parks & Cultural Strategic Master Plan. The Master Plan identifies the "new subdivision west of Quarter Town Line" as a gap area for a sub-neighbourhood or neighbourhood park. The master plan recommends that park areas should be provided within 500- BOOmetres walking distance, free of pedestrian barriers. Retaining this property as part of the park system fills the gap identified for that subdivision. CAO ~ . . . I I iii) -14 - Blocks 218, 220 and 221, consisting (17 ft.) road widenings and blocks and 228 consisting of 7.62 metre of 5.18 metre 223, 224, 226 (25 ft.) road widenings, shall be conveyed to the Town of Tillsonburg free of all encumbrances. iv) Adequate fencing be provided between the plan of subdivision and all abutting agricultural lands as approved by the Town. v) Driveway locations for Lots 17, 18, 41 and 42 will access onto Beech Boulevard. vi) Fire hydrants shall be provided in accordance with the fire code and water mains shall be looped to the satisfaction of the Town of Tillsonburg. vii) Prior to final approval the owner shall submit for the review and approval of the Ministry of the Environment, the Town, Township of South-West Oxford and Long Point Region Conservation Authority, a surface (storm) water management plan, site grading and soil conservation plan prepared by a technically qualified consultant. This plan shall detail the methods that will be used to control erosion and surface water flow within the development lands and abutting properties during and following construction. This plan shall determine the effectiveness of infiltration measures as a best management practice for stormwater quality and quantity control. Depending on the suitability of these measures the plan should also consider facilities for stormwater quality improvement. This plan shall also define the ownership arrangement of all facilities, The Owner hereby agrees to carry out or cause to be carried out any necessary remedial works, recommendations and requirements of the plan. viii) Block 214 shall be conveyed for open space purposes to the Town of Tillsonburg free of all encumbrances. ix) Block 213 shall be conveyed to the Town of Tillsonburg for park dedication free of all encumbrances and this block shall be properly graded, topsoiled, seeded and fenced, to the satisfaction of the Town of Tillsonburg. x) 'l'he number, species, size and location of trees for each lot, inclusive of boulevards, shall be provided to the satisfaction of the Town. xi) The subdivision agreement shall contain a condition whereby Blocks 215 and 216 shall be curbed around the intersection and constructed only to that point with the balance of the open road allowance to be landscaped in the same manner as adjoining properties. ••• 15 \ \ STAFF REPORT CLERKS OFFICE Title: REMOVAL OF PRIOR SUBDIVISION AGREEMENT Report No.: CL 13-18 Author: DONNA WILSON Meeting Type: COUNCIL MEETING Council/Committee SEPTEMBER 9, 2013 Date: Attachments: RECOMMENDATION ~ CONSENT TO REMOVE SUBDIVISION AGREEMENT FROM TITLE ~ KEY PLAN THAT Council receive Report CL 13-17, Removal of Prior Subdivision Agreement; FURTHER THAT Council authorize the removal of the registered Subdivision Agreement between Victoria Wood (Tillson burg) GP Inc. and the Town of Tillsonburg and County of Oxford, against lands known as Lots 1 to 52, Plan 41M-286. EXECUTIVE SUMMARY The subject property is located at the northeast corner of Baldwin Street and Quarter Town Line Road and has frontage on Colin Avenue, in the Town of Tillsonburg. The lands are part of draft approved plan of subdivision 32T-06005, known as Victoria Wood as approved on February 22, 2007. The subdivision agreement between Victoria Wood (Tillsonburg) GP Inc. and The Corporation of the Town of Tillsonburg and the County of Oxford was registered on January 25, 2008. Victoria Wood recently sold a portion of subdivision 32T-06005, at the northeast corner of Baldwin Street and Quarter Town Line Road, to Performance Communities Inc. (Hayhoe Homes) known as Reynolds Way Subdivision. Council will recall that on June 12, 2013, Council passed by-law 3736 to authorize a subdivision agreement between Performance Communities Inc. and The Corporation of the Town of Tillsonburg and the County of Oxford. This subdivision agreement was registered against Lots 1 to 52 Plan 41M-286 on July 11, 2013. This means that there is a portion of lands that have two subdivision agreements registered against them. Performance Communities Inc. (Hayhoe Homes-Reynolds Way Subdivision) is requesting consent from The Corporation of the Town of Tillsonburg and the County of Oxford to remove the Subdivision Agreement with Victoria Wood (Tillsonburg) Inc. from the title of Lots 1 to 52 on registered Plan 41M- 286 (Hayhoe Homes lots). CAO CONSENT Re: Subdivision Agreement-Victoria Woods (TiUsonburg) GP Inc. (registered January 25, 2008 as Instrument Number C031897) The Corporation of the Town of Tillson burg and The County of Oxford (previously described as The Corporation of the County of Oxford), being parties to a Subdivision Agreement registered January 25, 2008 as instrument" number C031897, hereby consent to the deletion of instrument number C031897 from the parcel register for the following properties: PINS 00034-0397 to PINS 00034-00448, inclusive being Lots 1 to 52, inclusive, Plan 41M-286, Town ofTillsonburg. Dated at Tillsonbnrg, this day of July, 2013. The Corporation ofthe Town ofTillsonburg Donna Wilson -Town Clerk The County of Oxford Brenda Tabor -County Clerk --------·-·--·-----.. ··----------------- . , ... ·. '. ~··' 133iits ·. . tOIMlN't'~ z <( .-J a >-w ·~ Title: Report No.: Author: Meeting Type: Council/Committee Date: Attachments: RECOMMENDATION STAFF REPORT CLERKS OFFICE 2014 Municipal Election CL 13-19 DONNA WILSON COUNCIL MEETING SEPTEMBER 9, 2013 THAT Council receive Report CL 13-19, 2014 Municipal Election; AND THAT that the voting method to be employed for the 2014 municipal election be in-person voting utilizing voting location count optical scan tabulators. EXECUTIVE SUMMARY In accordance with Section 4 of Ontario's Municipal Elections Act, Voting day in a regular election is the fourth Monday in October, therefore the next municipal election will be held on October 27, 2014. Section 11 of the Municipal Elections Act states that the clerk of a local municipality is responsible for conducting elections within that municipality. The responsibility includes: (a) preparing for the election; (b) preparing for and conducting a recount in the election; and (c) maintaining peace and order in connection with the election. Ward Boundaries In the Town of Tillsonburg all candidates are elected "at large" meaning there are no wards. This has served Tillson burg well and staff are not recommending any changes. Questions on the Ballot Section 8 ofthe Municipal Election Act references questions on the ballot. If Council wishes to add any questions to the Ballot, Council must pass a by-law within 180 days before voting day. Last day to pass by-law to put a question on the ballot is April 30, 2014. Staff is not recommending any questions to be added to the ballot. CAO Budget During the 2014 budget deliberations Council will be considering the cost of the Election. The cost of the electronic voting equipment has been incorporated into the budget every year since the 2010 Election. Therefore the impact on the budget for the 2014 municipal election will be considerably less than prior elections as costs were spread out over four budget years. Candidates Guides Staff will provide a Guide for Candidates which will include important dates, nomination procedures, qualifications for candidates, election contribution and expenses and the campaign period. The guide will be available prior to the opening of nominations on January 2, 2014. FINANCIAL IMPACT/FUNDING SOURCE To be included in the 2014 budget process. APPROVALS Author Name/Signature Donna Wilson DATE: AUG 26, 2013 CAO/Signature David Calder DATE: August 28, 2013 Finance Darrell Eddington DATE: August 30, 2013 3 CAO STAFF REPORT PARKS & RECREATION SERVICES DEPARTMENT Report Title: Report No.: Author: Meeting Type: Council Date: Attachments: RECOMMENDATION: United Way Oxford Community Initiative Grant PRS 13-17 Julie Dawley COUNCIL MEETING APRIL 22, 2013 RESOLVED THAT Council receive Report PRS 13-17-United Way Oxford Community Initiative Grant for information; and FURTHER RESOLVE THAT Council authorize staff to submit an application for funding to United Way Oxford to implement a program subsidy for low-income residents of Tillson burg. EXECUTIVE SUMMARY Support from Town Council is being sought to apply for $15,000 through the Community Initiative Fund to assist the PRS Department in implementing the F.A.R.E. (Financial Assistance for Recreational Experiences) program. This program would provide funding to those individuals and families who have the greatest financial need in Tillsonburg. It would allow them to utilize Town recreational facilities and programs available to them at a discounted rate. All participants would pay a portion of the program or facility fee to ensure they still have a vested interest. BACKGROUND The United Way Oxford's Community Initiative Fund was developed in response to information derived through their "Community Matters" project. Through consultations and surveys from across Oxford County, a number of areas of concern were discovered. In an attempt to help a variety of local groups in the community tackle those concerns, the Community Initiative Fund was created. It's intended to assist local Oxford groups implement new programs and services, specifically focused on the identified priorities. Priority areas identified include, but are not limited to: • Tackling Poverty • Helping Families and Individuals in Crisis • Reducing Violence • Assisting Youth • Supporting Seniors • Volunteer Leadership I Information • Mental Health Services (incl. Services addiction/substance abuse) • Transportation • Supporting Persons with Disabilities 1/3 PRS 13-17-United Way Community Initiative Grant.docx CAO FINANCIAL IMPACT /FUNDING SOURCE The United Way Oxford's Community Initiative Fund is a onetime start up grant to assist with the implementation of new programs. Subsequent years would require additional sponsorship or grants to continue the proposed program; any Town contribution would be included in future budget discussions for 2015 and beyond. APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature Julie Dawley, Sr. Program Coordinator -Aquatics Rick Cox, Director of Parks & Recreation Page 3 I 3 Date: 2013-Aug-30 Date: 2013-Sep-4 Date: CAO STAFF REPORT PARKS AND RECREATION SERVICES Title: LAKE LISGAR REVITILIZATION PROJECT Report No.: PRS 13-15 Author: KELLY J. BATT Meeting Type: COUNCIL MEETING Council/Committee AUGUST 12, 2013 Date: Attachments: • Ramp Design • Gibson House Base RECOMMENDATION RESOLVED THAT Council receive Report PRS 13-15 Lake Lisgar Revitalization Project; FURTHER RESOLVE THAT Council approves the scope of work and has the committee proceed with the project using allocated funds of $112,500 in the 2013 budget. EXECUTIVE SUMMARY As part of the 2013 Capital budget $112,500 was allocated to complete revitalization improvements around Lake Lisgar. The committee started some of the work including window and door replacement and an expanded parking area at Gibson House. In addition some work was completed around the Rowing Club building including an expanded parking area and a retaining wall using materials left over from another project. The next phase includes installation of a cement ramp and other foundation repairs at Gibson House and two large trees between Gibson House and Lake Lisgar will be removed. FINANCIAL IMPACT /FUNDING SOURCE The $112,500 budget includes $56,250 from the Federal Government Community Infrastructure Improvement fund, $10,000 from the Lake Lisgar Revitalization Committee and $46,250 from the Town of Tillson burg. APPROVALS Author Name/Signature Kelly J. Batt, Facilities and Parks Manager DATE: 2013-JUL-31 CAO September 5, 2013 Tillsonburg Town Council 200 Broadway, 2"d Floor Tillsonburg, ON N4G 5A7 The Corporation of the Town of Tillsonburg To Mayor Lessif and Tillsonburg Town Council RE: HERITAGE1 BEAUTIFICATOIN AND CEMETERY COMMITIEE-CEMETERY SIGN SURVEY At the Cemetery Subcommittee meeting of August 14, 2013, the Subcommittee reviewed the results of Cemetery Survey that was circulated from July gth to August gth. There were 177 responses to the survey which were as follows: Restore Old Pre-cast Sign 162 Keep the current Sign 5 Other (Both or None checked) 10 Total 177 Based on the overwhelming results favouring the old pre-cast sign, on September 5, 2013, the Heritage, Beautification and Cemetery Committee passed the Cemetery Subcommittee's following recommendation: "RESOLVE THAT the subcommittee recommend that based on the survey results that the Town restore the old cemetery sign; FURTHER RESOLVE THAT the subcommittee recommend that the current sign be moved to a more suitable location in Town." The results of the survey will be forwarded to the Cemetery Vision Working Group so that they may review any additional comments regarding the cemetery that were given. Robert Marsden , Chair Heritage, Beautification and Cemetery Advisory Committee bobmarsden@hotmail.ca CORPORATE OFFICE 200 Broadway, 2nd Floor, Tillsonburg, Ontario, N4G SA?, Telephone (519) 688-3009, Fax (519) 842-9431 www.tillsonburg.ca Town ofTillsonburg June 24, 2013 Dear Ms. Wilson, You may be aware that Ontario, along with many other jurisdictions, is being hit hard by the imported pest Emerald Ash Borer, Agrilus plannipennis. It has already killed tens of thousands of ash trees. The Municipal Arborists and Urban Foresters, a Committee of the International Society of Arboriculture and the Ontario Urban Forest Council are working to raise awareness about EAB and the environmental and economic fallout. Public property owners, homeowners, businesses, institutions, and utilities will have to deal with thousands of ash trees before they become a liability and bear the cost of implementing programs to deal with this terrible loss to our urban forest. Effective EAB programs involve the following: • Identifying ash trees, size and locations (an inventory) • Monitoring the distribution of the pest within local areas • Identifying and treating trees worthy of preservation • Tree removal on public and private lands, and disposal of wood waste • Replanting replacement trees. Currently, neither the Federal nor Provincial Governments are providing sufficient financial/management support to municipalities for implementation of any part of an EAB program. With the CFIA recently announcing they were moving the EAB regulated zones up to the French River area by early next year. Therefore, we have prepared the attached proclamation calling for A FEDERAL and PROVINCIAL ROLE IN URBAN FORESTRY. Attached is a proclamation we are sending to Clerks across Ontario. We are seeking your Council's endorsement of this proclamation and would ask that you present this to your respective Council for consideration. Thank you for your assistance in bringing this to your Council's attention. If you have any questions, please contact me at 519-362-9469 Toni Ellis, President, Ontario Urban Forest Council Ontario Urban Forest Council 1523 Warden Avenue-Units 23 + 25 Toronto, ON MlR 4Z8 www.oufc.org A FEDERAL and PROVINCIAL ROLE IN URBAN FORESTRY WHEREAS over 80% of Canadians now live in urban areas and have come to rely on the environmental, ecological and economic benefits of urban forests; AND WHEREAS the health of Canadians is sustained by their urban forests which provide services through improving air quality, cooling city streets and buildings, acting as a windbreak, shading from harmful UV rays, and filtering storm water, as well as beautifying our communities; AND WHEREAS neither the federal nor provincial governments currently include urban forestry in their mandates except in a limited role with respect to exotic, invasive pests; AND WHEREAS the Canadian Food Inspection Agency has not been able to stop the spread of the Emerald Ash Borer throughout Ontario and Quebec AND WHEREAS the Emerald Ash Borer is expected to cost Canadians over $2 Billion dollars in treatment and replanting; AND WHEREAS Canadian forestry programs and research are solely focused on industrial forests and do not at present include urban tree planting, appropriate species research, and insect control and management; and AND WHEREAS other jurisdictions such as the United States Forest Service and the European Urban Forestry Research and Information Centre include urban forestry as a program and research area; AND WHEREAS Canada engages municipalities in a number of substantial infrastructure programs; THEREFORE BE IT RESOLVED that the Municipality of ____________ _ calls on the Federal and Provincial governments to take leadership roles in recognizing the need to support urban forestry, by establishing urban forestry mandates and programs which includes funding assistance to municipalities for the control and management of the Emerald Ash Borer-and any future significant imported diseases and insects -as well as the creation and funding of programs designed to support the on-going sustainable management of urban forests. BE IT FURTHER RESOLVED That all municipalities across Ontario be encouraged to endorse this proclamation and that this resolution be distributed to The Honourable Gerry Ritz, Minister of Agriculture and Agri-Food; The Honourable Joe Oliver, Minister ofNatural Resources; The Honourable Denis Lebel, Minister of Transport, Infrastructure and Communities; The Honorable Jim Flaherty, Minister of Finance; Local Federal Member of Parliament _________ _ Honourable Michael Gravelle, Minister of Northern Development and Mines; Honourable David Oriazetti, Minister of Natural Resources; Honourable Linda Jeffery, Minister of Municipal Affairs and Housing; Honourable Charles Sousa, Minister of Finance; Local Provincial Member of the Ontario Legislature , Honourable Premier Kathleen Wynne, Tim Hudak, MPP, Leader ofProgressive Conservative Party of Ontario and the Opposition Party; Andrea Horvath, MPP, Leader ofthe New Democratic Party of Ontario; Association ofMunicipalities of Ontario; Federation of Canadian Municipalities; THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3760 BEING A BY-LAW to authorize the use of optical scanning vote tabulators for the 2014 Municipal Election. WHEREAS Section 42 of the Municipal Elections Act, 1996 provides that the council of a municipality may, by by-law, authorize the use of optical scanning vote tabulators for the purpose of counting votes at municipal elections; AND WHEREAS optical scanning vote tabulators are lmageCast Precinct Tabulators which is a third generation precinct based optical ballot scanning device from Dominion Voting Systems Corporation that has been designed with three goals in mind: Accuracy, Accountability and Accessibility. AND WHEREAS the Council of the Corporation of the Town of Tillson burg considers it desirable to use optical scanning vote tabulators; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSON BURG ENACTS AS FOLLOWS: THAT the Council of the Corporation of the Town of Tillson burg hereby authorizes the use of optical scanning vote tabulators for the purpose of counting votes at the 2014 municipal election. READ A FIRST AND SECOND TIME THIS gth DAY OF September,2013. READ A THIRD AND FINAL TIME AND PASSED THIS gth DAY OF September, 2013. Mayor -John Less if Clerk-Donna Wilson THE CORPORATION OF THE TOWN OF TILLSON BURG BY-LAW NUMBER 3762 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the f1h day of September, 2013. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillson burg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSON BURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting and regular meeting held on September 9, 2013, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS f1h DAY OF SEPTEMBER, 2013. READ A THIRD AND FINAL TIME AND PASSED THIS f1h DAY OF SEPTEMBER, 2013. MAYOR -John Lessif TOWN CLERK-Donna Wilson THE CORPORATION OF THE TOWN OFTIUSONBURG BY-LAW NUMBER 3752 A BY-LAW to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and County of Oxford. WHEREAS the Corporation of the Town ofTillsonburg deems it necessary and expedient to enter into an agreement with the County of Oxford to allow the encroachment of the current building located at Oxford Road No. 51; THEREFORE the Council of the Town ofTillsonburg enacts as follows: 1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule "A" on behalf of the Corporation of the Town ofTillsonburg. This by-law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 12"' DAY OF AUGUST,2>1l READ A THIRD AND FINAL TIME AND PASSED THIS f1h DAY OF SEPTEMBER,2>13. MAYOR-John Lessif CLERK-Donna Wilson ,.,,_ .. ,,.<,•-· -~=====================================:;;;;: THIS AGREEMENT made this ____ day of ____ _ BETWEEN: COUNTY OF OXFORD, Hereinafter called the "County", And THE CORPORATION OF THE TOWN OF TILLSONBURG Hereinafter called the "Town of Tillsonburg", WHEREAS the County are the owners of the lands and premises described in Schedule "A" hereto; AND WHEREAS the building located on the said lands encroaches onto the road allowance of the County identified as Oxford Road No. 51 (Simcoe St.); 1. The County agrees to allow the encroachment of the existing building (8'x1 0') to remain in the current location, so long as the County does not require the use of the land for more than a sight triangle; 2. In the event that the County requires the property for more than a sight triangle the County will provide written notice to the Town of Tillsonburg; 3~ Af1Y -~uch notice \A,Iill ~e p~()yided nq less than 365 days to rem()\/~the ~ncroachment and return the property on which it was located to the state in which the lands of the surrounding the encroachment were prior to giving the notice; 4. All cost to remove the encroachment will be borne by the Town of Tillsonburg; 5. In the event that the now existing building is demolished pursuant to the issuance of a demolition permit, the Town of Tillsonburg shall comply with all zoning requirements in existence at the time of demolition. THE CORPORATION OFTHETOWN OF TILLSON BURG BY-LAW NUMBER 3754 A BY-LAW to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and Her Majesty The Queen in Right of Ontario as Represented by the Minister of Infrastructure. WHEREAS the Corporation of the Town of Tillsonburg deems it necessary and expedient to enter into an agreement with Her Majesty the Queen in Right of Ontario as Represented by the Minister of Infrastructure in order to establish a lease extension on the property located at 31 Earle Street; THEREFORE the Council of the Town ofTillsonburg enacts as follows: 1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule "A" on behalf of the Corporation of the Town ofTillsonburg. This by-law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 12"' DAY OF AUGUST, 2>1l READ A THIRD AND FINAL TIME AND PASSED THIS 9" DAY OF SEPTEMBER, 2>1l MAYOR -John Lessif CLERK -Donna Wilson Ll1794 LEASE EXTENSION AND AMENDING AGREEMENT THIS AGREEMENT made in triplicate as ofJanuary 17,2014. BETWEEN: WHEREAS: THE CORPORATION OF THE TOWN OF TILLSONBURG (the "Landlord") OF THE FIRST PART -and- HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTER OF INFRASTRUCTURE (the "Tenant") OF THE SECOND PART A. By a lease dated January 17, 2009 (the "Original Lease"), the Landlord leased to Her Majesty the Queen in right of Ontario as represented by the Minister of Energy and Infrastructure ("MEI") the premises known as the entire floor, comprising a rentable area calculated to be twelve thousand, four hundred and ninety-seven (12,497) square feet (the "Rentable Area of the Premises"), in the building municipally known as 31 Earle Street (the "Building"), in the Town of Tillsonburg, in the Province of Ontario, as outlined on the plan attached to the Original Lease as Schedule "B" thereto (the "Premises") for a term of five (5) years, commencing on January 17, 2009 and expiring on January 16, 2014 (the "Term"), in addition to other terms and conditions as set out therein. B. Pursuant to the terms of the Original Lease, MEI was entitled to extend the Term for three (3) additional terms of five (5) years each. C. By Order-in-Council No. 1320/2010, approved and ordered September 15, 2010, all the powers and duties of MEI relating to real property matters of the Government of Ontario pursuant to the Ministry of Government Services Act, R.S.O. 1990, c.M.25, as amended, were transferred and assigned to the Minister ofinfrastructure (the "Minister"). D. Ontario Infrastructure and Lands Corporation ("OILC") has been delegated the Minister's authorities and responsibilities with respect to real property in the name of the Minister subject to certain conditions by Delegation of Authority of Ontario Infrastructure and Lands Corporation under the Ministry oflntrastructure Act, 2011 dated June 6, 2011. E. By a letter dated July 16, 12013, the Tenant exercised its right to extend the Term in accordance with the terms of the Original Lease with an extension term commencing on January 17, 2014 and expiring on January 16, 2019 (the "Extension Term"). F. The Original Lease provides that any such extension shall be upon the same terms and conditions of the Original Lease, except for the amount of the Net Rent, which shall be determined by mutual agreement. G. The Landlord and the Tenant have agreed on the amount of the Net Rent for the Extension Term. H. The Original Lease and this Lease Extension and Amending Agreement are hereinafter collectively referred to as the '"Lease", except as specifically set out herein. NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the mutual promises hereinafter set forth and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by the parties hereto, the parties hereto agree as follows: Ll1794 • 31 Earle Street, Tillson burg • LEAA • untracked -July 25 2013 - 3 - ""Landlord's Taxes" means all taxes, rates, duties, levies and assessments whatsoever whether municipal, provincial, federal or harmonized, charged upon the Building and the Lands, or upon the Landlord on account thereof, including all taxes, rates, duties, levies, impost charges and assessments for local improvements, education and schools and all taxes, grants or assessments which may in future be levied in lieu of "Landlord's Taxes" as hereinbefore defined, and including any local improvement charges or levies directly or indirectly related to the development of the Building. Landlord's Taxes include, without limitation, Realty Taxes, business taxes of the Landlord, corporation taxes, capital taxes, excise taxes, Sales Taxes, income taxes, Commercial Concentration Tax, or any other taxes or assessments levied against the Landlord, the Building, the Lands, or the Rent. "Sales Taxes" means all business transfer, multi-usage sales, sales, goods and services, harmonized sales, use, consumption, value-added or other similar taxes imposed by the Government of Canada and/or Ontario upon the Landlord, or the Tenant, or in respect of this Lease, or the payments made by the Tenant hereunder or the goods and services provided by the Landlord hereunder including, without limitation, the rental of the Premises and the provision of administrative services to the Tenant hereunder." (b) The Landlord and the Tenant agree that the Tenant has two (2) remaining further options to extend the term of the Lease for five (5) years each (each a "Further Extension Term"). Each Further Extension Term shall be upon the same terms and conditions of the Original Lease, as extended, renewed or amended, as the case may be, except that there shall be no further right of extension beyond the last Further Extension Term and except for the Net Rent, which shall for each Further Extension Term be based upon: (1) the Rentable Area of the Premises, and (2) the Market Rental as of the date which is six (6) months prior to the commencement of the respective Further Extension Term. The Net Rent for each Further Extension Term shall be determined by mutual agreement as of the date which is six (6) months prior to the expiry of the Extension Term or the respective Further Extension Term, as the case may be, or failing such agreement, by arbitration in accordance with Section 6.13 of the Lease. The Tenant shall give written notice to the Landlord of its extension of the Lease at least six (6) months prior to the end of the Extension Term or the respective Further Extension Term, as the case may be. (c) The Original Lease is amended as follows: (i) Subsection (g) of the Summary is deleted in its entirety and replaced with the following address for the Tenant for the purposes of delivering notices in accordance with Section 6.17 of the Original Lease, as amended: Ontario Infrastructure and Lands Corporation One Stone Road West, 4th Floor Guelph, Ontario NIG 4Y2 Attention: Vice President, Asset Management Fax: (5I9) 826-3330 With a copy to: Ontario Infrastructure and Lands Corporation 777 Bay Street, Suite 900 Toronto, Ontario M5G 2C8 Attention: Director, Legal Services, Leasing and Facilities Management Fax: 416-326-2854 And an additional copy to: CBRE Limited Global Corporate Services 18 King Street East, Suite II 00 Toronto, Ontario M5C 1C4 Attention: Director, Lease Administration-Ontario Infrastructure and Lands Corporation - 5 - (c) Capitalized expressions used herein, unless separately defined herein, have the same meaning as defined in the Original Lease. (d) The provisions of this Lease Extension and Amending Agreement shall be interpreted and governed by the laws of the Province of Ontario. (e) The Landlord acknowledges and agrees that the commercial and financial information in this Lease Extension and Amending Agreement is subject to the Freedom of Information and Protection o(Privacy Act, R.S.O. 1990, c.F.31, as amended. EXECUTED by each of the parties hereto under seal on the date written below. SIGNED, SEALED AND DELIVERED Dated this _day of _____ , 20 _. THE CORPORATION OF THE TOWN OF TILLSONBURG Per: Name: Title: Authorized Signing Officer Per: Name: Title: Authorized Signing Officer Dated this _day of _____ , 20 _. HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTER OF INFRASTRUCTURE, AS REPRESENTED BY ONTARIO INFRASTRUCTURE AND LANDS CORPORATION Per: Name: Title: Authorized Signing Officer THE CORPORATION OF THE TOWN OF TIU.SONBURG BY-LAW NUMBER 3755 A BY-LAW to Authorize an Agreement Between the Corporation of the Town of Tillsonburg and Vernon Patrick Hinks. WHEREAS the Corporation of the Town of Tillson burg deems it necessary and expedient to enter into an agreement with Vernon Patrick Hinks for the purposes of establishing a land lease for an airport hangar; THEREFORE the Council of the Town ofTillsonburg enacts as follows: 1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule "A" on behalf of the Corporation of the Town of Tillsonburg. This by-law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIMETHIS 12"' DAY OF AUGUST, 2>1l READ A THIRD AND FINAL TIME AND PASSED THIS gn DAY OF SEPTEMBER, al1l MAYOR-John Lessif CLERK -Donna Wilson LEASE (AIRPORT -LAND LEASE FOR HANGAR) Made this __ day of July, 2013. BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG (hereinafter referred to as the "Lessor'') -and- Vemon Patrick Hinks (hereinafter referred to as the "Lessee") WHEREAS The Lessor owns property legally described as Lots 5 & 6 and Part of Lots 2, 3, 4 and 7, Concession 7 Dereham (the "Property") in the Township of South West Oxford, County of Oxford, Province of Ontario. Contained on the Property is an airport (the "Airport"), agricultural lands and buildings ancillary to the use of the Airport. The Lessee is desirous to lease from the Lessor a portion of the Property being 48 feet wide by 64 feet deep comprising of approximately 3,072 square feet and a connecting office space of 12 feet wide by 24 feet deep comprising of approximately 288 square teet for a total of 3,360 square feet more or less as marked on Schedule "A" (the "Premises") to construct a new airplane hangar (the "Hangar"). The Lessor acknowledges that the Hangar is not owned by the Lessor but by the Lessee. In consideration of the covenants, agreements, warranties and payments herein set forth and provided for, the Parties hereto respectively covenant and agree as follows: 1. GRANT OF LEASE ( 1) The Lessor leases the Premises to the Lessee: (a) At the Rent set forth in Section 2; (b) For the Term set forth in Section 3; and (c) Subject to the conditions and in accordance with the covenants, obligations and agreements herein. (2) The Lessor covenants that it has the right to grant the leasehold interest in the Premises free from encumbrances except as disclosed on title. 2. RENT (1) (2) I' i ! (3) (4) Rent means the amounts payable by the Lessee to the Lessor pursuant to this Section and includes Additional Rent. The Lessee covenants to pay to the Lessor, during the Term of this Lease rent as follows (the "Base Rent"): For every year of the Term, the sum of $974.40 per annum plus H.S.T. (based upon $0.2900 per square foot of building area), and any other applicable services tax which may accrue on account of the Lessor collecting rent, payable yearly in advance. Base Rent shall commence on the first day of the Term. If the first day of the Term is not January 181 then Base Rent for the first year of the term shall be prorated until December 31 of the initial year. Base Rent shall then be due on 1st day of the year commencing on January 1'\ 2014 and every 1st day of January thereafter. The Parties further agree that the Base Rent shall be annually increased each and every year, on the anniversary of the commencement of the term, by the Consumer Price Index for the Province of Ontario as established by Statistics Canada for the previous calendar year. The Parties agree that all increases in the Base Rent by the Consumer Price Index shall be cumulative. If the square footage of the Premises expands then Base Rent shall accordingly increase in proportion to the additional square footage. The Lessee further covenants to pay all other sums required by this Lease to be paid by it and agrees that all amounts payable by the Lessee to the Lessor or to any other party pursuant to the provisions of this Lease shall be deemed to be additional rent ("Additional Rent") whether or not specifically designated as such in this Lease. The Lessor and the Lessee agree that it is their mutual intention that this Lease shall be a completely carefree net lease for the Lessor and that the Lessor shall not, during the Term of this Lease, be required to make any payments in respect the Premises other than charges of a kind personal to the Lessor (such as income and estate taxes and mortgage payments) and to effect the said intention of the parties the Lessee promises: 3 interest in this Lease or in the Premises shall not relieve the Lessee from his obligations under this lease, including the obligation to pay Rent, Base Rent and Additional Rent as provided for herein. (4) If all or more than 50% of the shares in the Lessee should be sold, assigned or transferred in any manner to a person other than the Lessee, then such transferee shall sign a guarantee to be bound by the terms of this Lease. 5. USE I (1) During the Term of this Lease the Premises shall not be used for any purpose other than as an airport hangar for the storage and repair (subject to paragraph 5(3)(d)) of airplanes without the express consent of the Lessor given in writing. The Lessee shall not construct a new hangar or any other building on the Premises except in accordance to the terms of this Lease. (2) The Lessee shall not do or permit to be done at the Premises anything which may: (a) Constitute a nuisance; (b) Cause damage to the Premises; (c) Cause injury or annoyance to occupants of neighbouring premises; (d) Make void or voidable any insurance upon the Premises; (e) Constitute a breach of any by-law, status, order or regulation of any municipal, provincial or other competent authority relating to the Premises, Septic Bed, Property or Airport; and, (f) Create any environmental hazard. The Lessee shall not store, allowed to be stored or do anything that creates hazardous waste or toxic material as defined by the Environmental Protection Act or any related or successor legislation. If any order is made by any level of government, including all agencies, Crown corporations plus municipal bodies, or Court is made as a result of the Lessee's, or its servants, directors, employees, invitees, customers or agents, actions or inaction under this Paragraph or Paragraph 5(2)(e) or as a result of the Septic Bed then the Lessee shall satisfy the terms of such order including, but not limited to, paying all costs of the work required and shall indemnify and save the Lessor harmless from any costs, including legal costs, if the Lessor suffers any damages or pays any costs associated with such order. (3) The Lessee shall: (a) Not interfere in the use of the Airport or any other use of the Property. The Lessee acknowledges that there are other uses of the Property and it shall not interfere in any other use of the Property. The Lessee further acknowledges that there are other lessees and users of the Airport and it shall not interfere in the use or operation of the Airport in any manner nor shall it do, or allow to be done by any of its invitees, customers, employees or agents, anything that would cause or constitute a nuisance, safety violation or hazard to any other lessee or any user of the Airport; (b) 1: (c) (d) Comply with all federal and provincial transportation guidelines, regulations, rules, by-laws, statutes, directives and any other such matter that governs the flight, use or operation of aircraft; Not block or obstruct the taxiways or runway and permit the ingress and egress to adjacent hangars and parking areas; Not conduct any major repairs to any motor vehicle of any kind other than an aircraft; (4) (e) (f) (g) (h) (i) 0) Not start any aircraft in the Hangar; Not store any items on the Premises or in the Hangar other than aircraft and related aircraft items; Not store any flammable products inside the Hangar or on the Premises with the exception of fuel or necessary aircraft related products; Notify the Airport Administrator of any changes or activities inside or outside the Hangar; Comply with all rules and regulations of the Airport and ensure the compliance of all the Lessee's contractors, employees, agents, customers and invitees; and, Provide proof of documentation showing current and proper insurance coverage of any aircraft stored inside the Hangar. The Lessee acknowledges that the Lessor may require the adjustment in the Airport leases and as such may demand the Lessee to move the Hangar and the location of the Premises. The Lessor shall compensate the Lessee for any expenses in moving the Hangar as agreed between the Parties. Lessor's Initials ___ _ Lessee's Initials~ 7. 5 (4) The Lessee shall immediately give written notice to the Lessor of any substantial damage that occurs to the Premises from any cause. (5) The Lessee hereby agrees that at no time is the Lessor responsible for any damage, including damage to property or personal injury, as a result of the Lessee's use of the Premises, Airport or Property and the Lessee hereby waives any cause of action in law, equity or by statute as against the Lessor for any loss. The Lessee acknowledges that it shall not institute any claim or make any demand against the Lessor, or anyone that may claim indemnity from the Lessor, for any personal injury or damage to property, including aircraft, as a result of the Lessee's use (including storage) of the Hangar, Airport or Property. The Lessee acknowledges that the use of the Airport, Hangar or Property is at its own risk. (6) The Lessee hereby forever releases the Lessor from any and all claims in law, equity or by statute as a result of any intentional or negligent acts of any other lessee of the : Property, or their agents, contractors, invitees, customers or employees that may cause I death, personal injury or property loss to the Lessee or its agents, customers, employees, ;: contractors or invitees. ALTERATIONS AND ADDITIONS (1) If the Lessee, during the Term of this Lease or any renewal of the Lease, desires to make any alterations or additions to the Premises, including but not limited to; erecting partitions, attaching equipment, and installing necessary furnishings or additional equipment of the Lessee's business but not including erecting a new hangar or any other building, the Lessee may do so at his own expense provided that any and all alterations or additions to the Premises made by the Lessee must comply with all applicable building code standards and by-laws of the municipality in which the Premises are located including the Township of Southwest Oxford and any federal or provincial statutes, rules or regulations. (2) The Lessee shall be responsible for and pay the cost of any alterations, additions, installations or improvements that any governing authority, municipal, provincial or otherwise, may require to be made in, on or to the Premises. (3) No sign, advertisement or Notice shall be inscribed, painted or affixed by the Lessee, or any other person on the Lessee's behalf, on any part of the inside or outside of the Hangar unless it is located along the facade of the Hangar's front provided it complies with the Lessor's signage requirements and the complies with all applicable laws, by-laws and regulations and is in good workmanlike manner. No other sign, advertisement or notice shall be erected unless it has been approved in every respect by the Lessor in writing. (4) The Lessee agrees, at his own expense and by whatever means may be necessary, immediately to obtain the release or discharge of any encumbrance that may be registered against the Lessor's property in connection with any additions or alterations to the Premises made by the Lessee or in connection with any other activity of the Lessee. (5) If the Lessee has complied with his obligations according to the provisions of this Lease, the Lessee may remove its Fixtures and Hangar at the end of the Term or other termination of this Lease and the Lessee covenants that he will make good and repair or replace as necessary any damage caused to the Premises by the removal of the Lessee's Fixtures and/or Hangar. · (6) The Lessee shall, at his own expense, if requested by the Lessor, remove any or all additions or improvements made by the Lessee to the Premises during the Term and shall repair all damage caused by the installation or the removal or both. (7) The Lessee shall not bring onto the Premises or any part of the Premises any machinery, equipment or any other thing that might in the opinion of the Lessor, by reason of its hazardous nature, weight, size or use, damage the Premises or the Property. If the Premises or Property are damaged the Lessee shall restore the Premises immediately or pay to the Lessor the cost of restoring the Premises. 8. INSURANCE (1) The Lessee covenants to keep the Lessor indemnified against all claims and demands whatsoever by any person, whether in respect of damage to person or property, arising out of or occasioned by the maintenance, use or occupancy of the Premises and Property or the subletting or assignment of same or any part thereof. And the Lessee further covenants to indemnify the Lessor with respect to any encumbrance on or damage to the Premises occasioned by or arising from the act, default, or negligence of the Lessee, its officers, agents, servants, employees, contractors, customers, invitees or licensees. The Lessee agrees that the foregoing indemnity shall survive the termination of this Lease notwithstanding any provisions of the Lease to the contrary. Lessor's Initials ___ _ Lessee's Initials L 7 rectification to the Lessee and to recover the costs as Rent. (5) If, when an Act of Default has occurred, the Lessor chooses to waive his right to exercise the remedies available to him under this Lease or at law the waiver shall not constitute condonation of the Act of Default, nor shall the waiver be pleaded as an estoppel against the Lessor to prevent his exercising his remedies with respect to a subsequent Act of Default. No covenant, term, or condition of this Lease shall be deemed to have been waived by the Lessor unless the waiver is in writing and signed by the Lessor. 10. TERMINATION UPON NOTICE AND AT END OF TERM (1) If the Premises and/or Property are subject to an Agreement of Purchase and Sale: (a) The Lessor shall have the right to terminate this Lease by giving ninety (90) clear days' notice (the "Notice") in writing to the Lessee and, at the Lessee's option, the Lessor shall pay to the Lessee the fair market value for the Hangar unless the Lessee agrees to remove the Hangar, and the Lessee shall provide such vacant possession upon the expiry of the Notice provided the Lessor pays to the Lessee a bonus of $500.00. For the purposes of this paragraph and paragraphs 10(3) and 10(4) fair market value shall be detenmined as of the date of the issuing of the Notice. (2) If the Lessee remains in possession of the Premises after termination of this Lease as aforesaid and if the Lessor then accepts rent for the Premises from the Lessee, it is agreed that such overholding by the Lessee and acceptance of Rent by the Lessor shall create a monthly tenancy only but the tenancy shall remain subject to all the terms and conditions of this Lease except those regarding the Term. (3) The Lessor shall have the unqualified right to terminate this Lease upon one year's prior written notification (the "Notice") if the Premises are required for any reason or purpose of the Lessor in which event the Lessor shall pay to the Lessee the fair market value for the Hangar, if erected by the Lessee, unless the Lessee agrees to remove the Hangar, and the Lessee shall provide such vacant possession upon the expiry of the Notice provided the Lessor pays to the Lessee a bonus of $500.00. (4) The Parties agree that it is their mutual intention that at the end of the Term of this Lease then the lease shall be renewed upon such conditions and terms as agreed between the Parties. The Parties further agree that although it is their mutual intention to renew the lease nevertheless either party may decide not to renew the lease for any reason. The Parties acknowledge that upon such renewal all terms and conditions shall be negotiated between the Parties. If the Parties do not renew this Lease then the Parties agree that the Lessor shall have an option to purchase the Hangar for the fair market value at the time of the purchase. If the Lessor should not purchase the Hangar then the Lessee may sell the Hangar to a third party purchaser. Subject to the conditions contained in Article 4 of this Agreement, the Parties agree that prior to the expiry of this Lease if the Lessee seeks to assign this Lease to a third party then the Lessor will agree to examine a proposal to extend the term of this Lease however nothing in this paragraph shall require the Lessor to accept any amendment of the term or new tenm. 11. ACKNOWLEDGMENT BY LESSEE 12. (1) The Lessee agrees that he will at any time or times during the Term, upon being given at least forty-eight (48) hours prior written notice, execute and deliver to the Lessor a statement in writing certifying: 1 ': .. !: (a) (b) (c) (d) (e) (f) That this Lease is unmodified and is in full force and effect (or if modified stating the modifications and confirming that the Lease is in full force and effect as modified); The amount of Rent being paid; The dates to which Rent has been paid; Other charges payable under this Lease which have been paid; Particulars of any prepayment of Rent or security deposits; and, Particulars of any subtenancies. SUBORDINATION AND POSTPONEMENT (1) This Lease and all the rights of the Lessee under this Lease are subject and subordinate to any and all charges against the land, buildings or improvements of which the Premises form part, whether the charge is in the nature of a mortgage, trust deed, lien or any other form of charge arising from the financing or re-financing, including extensions or renewals, of the Lessor's interest in the property. (2) Upon the request of the Lessor the Lessee will execute any form required to subordinate this Lease and the Lessee's rights to any such charge, and will, if required, attorn to the holder of the charge. Lessor's Initials Lessee's Initials /}!/;!: 9 (4) In the event that any clause herein should be unenforceable or be declared invalid for any reason whatsoever, such enforce ability or invalidity shall not affect the enforce ability or validity of the remaining portions of the covenants and such unenforceable or invalid portions shall be severable from the remainder of this Lease. (5) This Lease shall be construed and enforced in accordance with the laws of the Province of Ontario. (6) The Lessee hereby agrees that they have had an opportunity to review the terms of this Lease and seek independent legal advice. (7) Should any provision of this Lease require judicial interpretation or arbitration, it is agreed that the court or arbitrator interpreting or construing the same shall not apply a presumption that the terms thereof shall be more stricUy construed against one party by reason of the rule of constnuction that a document is to be construed more strictly against the party who itself or through its agent prepared the same, it be agreed that both parties have participated in the preparation hereof. (8) This Lease constitutes the entire agreement between the Parties hereto pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written, of the parties and there are no warranties, representations or other agreements between the Parties in connection with the subject matter hereof, except as specifically set forth herein. No supplement, modification, waiver or termination of this Lease shall be binding unless executed in writing by the Parties. (9) The Lessee agrees that it has not relied upon any representation, promise or warranty of the Lessor with respect to the condition of the Premises, Hangar or any representation or promise of the Lessor to repair, renovate or otherwise alter the Premises in any manner prior to or after commencement of the Term. The Parties agree that the Premises are being offered to the Lessee in an "as is" condition. The Lessee shall not call on or demand the Lessor to perform any repairs or renovations prior to or after it obtains possession. The Lessee acknowledges that it has performed its own due diligence in establishing the state of repair of the Premises including the Hangar. In Witness of the foregoing covenants the Lessor and the Lessee have executed this Lease. Per: Witness Lessor's Initials ___ _ Lessor John Lessif, Mayor The Corporation of the Town of Tillsonburg I have authority to bind the Corporation. Lessor Donna Wilson, Clerk The Corporation of the Town of Tillsonburg I have authority to bind the Corporation. Lessee's Initials £ THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3762 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the f1h day of September, al13. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillson burg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSON BURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting and regular meeting held on September 9, al13, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS !jh DAY OF SEPTEMBER, 2013. READ A THIRD AND FINAL TIME AND PASSED THIS !jh DAY OF SEPTEMBER, 2013. MAYOR-John Lessif TOWN CLERK-Donna Wilson COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: September 9, 2013 RESOLUTION NO.: 1 MOVED BY: THAT the Agenda as prepared fort e Council Meeting of September 9, 2013, be adopted. c:fcarried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: September 9, 2013 RESOLUTION NO.: 2 MOVED BY: THAT Council move into Closed Session, to consider: Matters relating to a proposed or pending acquisition or disposition of land by the Municipality (Cemetery Land), and Matters relating to labour relations or employee negotiations (Municipal Organization). &arried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: September 9, 2013 RESOLUTION NO.: MOVED BY: THAT the Minutes of the Council Meeting of August 12, 2013 be approved. D Recorded Vote D Defeated D Deferred D Tabled -¥Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: Sept9,2013 RESOLUTION NO.: MOVED BY : THAT Council receive the information presented in the delegation ftleM, l~/iJf. t+cMEJ AN<1 FURTHER THAT staff prepare a report based on this presentation . 0carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: Date: Sept 9, 2013 RESOLUTION NO.: __,4 __ MOVED BY: THAT Council advise the Oxford County Land Division Committee that the Town supports the proposal to sever the subject property, Application (813-23-7), subject to the following conditions: 1. The parcel intended to be severed be conveyed to the abutting landowner to the immediate south and east and be consolidated with said owner's existing property. Any additional transactions with regard to the severed parcel must comply with Section 50(3) and (5) of the Planning Act, R.S.O., 1990, as amended, and be reflected on the certificate. 2. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town, financial, services and otherwise, have been complied with. D D Carried Recorded Vote ~feated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: Sept 9, 2013 RESOLUTION NO.: MOVED BY: THAT Council advise the Oxford County Land Division Committee that the Town supports the proposal to sever the subject property, Application (813-24-7) & (813-25-7), subject to the following conditions: 1. The owner enter into a Severance Agreement with the Town of Tillsonburg. 2. The County of Oxford Department of Public Works advise the Secretary-Treasurer of the County of Oxford Land Division Committee that all financial requirements of the County of Oxford with respect to provision of water and sewer services to the subject property have been complied with. This condition can be cleared by payment for the required services or entering into a Severance Agreement with the area municipality. A copy of the DRAFT Severance Agreement, which addresses the above requirements, must be provided to the satisfaction of the County of Oxford Public Works department prior to clearing the condition. 3. The owner provide a preliminary lot grading plan, to the satisfaction of the Town of Tillson burg Engineering Department. 4. The Clerk of the Town of Tillson burg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town, financial, services, and otherwise, have been complied with. ~arried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: Sept 9, 2013 RESOLUTION NO.: MOVED BY: D THAT Council advise the Oxford County Land Division Committee that the Town supports the proposal to sever the subject property, Application 813-22-7, subject to the following conditions: 1. The parcel intended to be severed be conveyed to the abutting landowner to the immediate south and east and be consolidated with said owner's existing property. Any additional transactions with regard to the severed parcel must comply with Section 50(3) and (5) of the Planning Act, R.S.O., 1990, as amended, and be reflected on the certificate. 2. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town, financial, services and otherwise, have been complied with. Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _6;:;...___ Date: September 9, 2013 RESOLUTION NO.: MOVED BY: THAT the Town ofTillsonburg Committee of Adjustment approve Application File A 05/13, submitted by Michael & Rita Hawrelluk for lands described as Part Lot 48, Plan M-86 in the Town of Tillson burg as it relates to: 1. Relief from Section 5.37-Table 5.37.1-Permitted Projections into Required Yards, to increase the permitted projection into the required rear yard from 1.5 m (4.92 ft) to 3.3 m {10.83 ft}; 2. Relieffrom Section 5.37-Table 5.37.1-Minimum Setback Between Projection and Lot Line, to decrease the minimum setback between a permitted projection and rear lot line from 7.5 m (24.6 ft) to 4.2 m (13.78 ft); 3. Relief from Section 9.2, Medium Density Residential Zone Provisions (RM)-Lot Coverage, to increase the maximum permitted lot coverage from 40% to 42.5% to facilitate the construction of a covered porch addition on the subject lands, subject to the following condition: i) A building permit for the proposed covered porch shall be issued within one year of the date ofthe Committee's decision. ~arried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ---'1=1=---Date: September 9, 2013 RESOLUTION NO.: 8 MOVED BY: G /Zo·----z.L£V0fJ- SECONDED BY: .ill\~ ~ THAT Council receive Report FIN 13-33, Active Citizen Request (ACR) as information. D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -----'1=2=---Date: September 9, 2013 RESOLUTION NO.: 9 MOVED BY: THAT Council receives Report DCS 13-63, Residential Inventory as information. ~Carried D Recorded Vote D Defeated D Deferred D Tabled ---fL'_ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -1=3:....__ Date: September 9, 2013 RESOLUTION NO.: 10 MOVED BY: SECONDED BY: THAT Council receives Report DCS 13-62, Employment Land Valuation as information. d Carried D Recorded Vote D Defeated D Deferred D Tabled ¥---Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ----'1::....:4~ Date: September 9, 2013 RESOLUTION NO.: MOVED BY: THAT Council receive Report DCS 13-70, Summary of Airport Hangar Land Lease Procedures; AND THAT the land lease rate for existing and new hangar developments be held at $0.29 per square foot annually subject to an annual review provided by December 31 of each calendar year. D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _1=5:..__ Date: September 9, 2013 RESOLUTION NO.: MOVED BY: 6 THAT Council receives Report DCS 13-74, Potential Surplus Lands; AND THAT the subject lands remain as Parkland dedication pursuant to the Oak Park Subdivision Agreement. ~Carried D Recorded Vote D Defeated D Deferred D Tabled ___fj'.L_ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -=16'---Date: September 9, 2013 RESOLUTION NO.: MOVED BY: THAT Council receive Report CL 13-18, Removal of Prior Subdivision Agreement; AND THAT Council authorize the removal of the registered Subdivision Agreement between Victoria Wood (Tillson burg) GP Inc. and the Town of Tillson burg and County of Oxford, against lands known as Lots 1 to 52, Plan 41M-286. D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _1=7-Date: September 9, 2013 RESOLUTION NO.: MOVED BY: THAT Council receive Report CL 13-19, 2014 Municipal Election; AND THAT that the voting method to be employed for the 2014 municipal election be in-person voting utilizing voting location count optical scan tabulators and that a By-law be brought forward in this regard for Council consideration. ~ried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -=18::....,____ Date: September 9, 2013 RESOLUTION NO.: MOVED BY: THAT Council receive Report PRS 13-17, United Way Oxford Community Initiative Grant for information; AND THAT Council authorize staff to submit an application for funding to United Way Oxford to implement a program subsidy for low-income residents of Tillson burg. ~arried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: Sept 9, 2013 RESOLUTION NO.: MOVED BY: THAT Council receive Report PRS 13-15, Lake Lisgar Revitalization Project· AND THAT Council approves the scope of work and authorize the committee to proceed with the project using allocated 2013 budget funds of 46,250, $56,250 from the Federal Government Community Infrastructure Improvement fund, and $10,000 from the Lake Lisgar Revitalization Committee for a total of $112;500. "arried D Recorded Vote D Defeated D Deferred D Tabled ~ayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ---'2=0;...__ Date: September 9, 2013 RESOLUTION NO.: MOVED BY: THAT Council receive the letter from the Heritage, Beautification and Cemetery Advisory Committee; AND THAT the Parks & Recreation Department report at an future meeting regarding sign options based on the results of the survey. ~ned D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ____,2=1,__ Date: September 9, 2013 RESOLUTION NO.: 18 MOVED BY: THAT the Corporation of the Town of Tillson burg calls on the Federal and Provincial governments to take leadership roles in recognizing the need to support urban forestry, by establishing urban forestry mandates and programs which includes funding assistance to municipalities for the control and management of the Emerald Ash Borer-and any future significant imported diseases and insects -as well as the creation and funding of programs designed to support the on-going sustainable management of urban forests. AND THAT this resolution be distributed to The Honourable Gerry Ritz, Minister of Agriculture and Agri-Food; The Honourable Joe Oliver, Minister of Natural Resources; The Honourable Denis Lebel, Minister of Transport, Infrastructure and Communities; The Honorable Jim Flaherty, Minister of Finance; Local Federal Member of Parliament Dave MacKenzie; Honourable Michael Gravelle, Minister of Northern Development and Mines; Honourable David Oriazetti, Minister of Natural Resources; Honourable Linda Jeffery, Minister of Municipal Affairs and Housing; Honourable Charles Sousa, Minister of Finance; Local Provincial Member of the Ontario Legislature Ernie Hardeman, Honourable Premier Kathleen Wynne, Tim Hudak, MPP, Leader of Progressive Conservative Party of Ontario and the Opposition Party; Andrea Horvath, MPP, Leader of the New Democratic Party of Ontario; Association of Municipalities of Ontario; Federation of Canadian Municipalities; ~rried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: _2=2;:...._ Date: September 9, 2013 RESOLUTION NO.: 19 MOVED BY: ~ THAT By-Law 3760, to Authorize the Use of Optical Scanning Vote Tabulators for the 2014 Municipal Election, and By-Law 3762, to Confirm the proceedings of Council at its meetings held on the 9th day of September, 2013 be read for a first and second time and this constitutes the first and second reading thereof. ~ried D Recorded Vote D Defeated D Deferred D Tabled _&Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ____,2=2:..-.. Date: September 9, 2013 MOVED BY: THAT By-Law 3752, to Authorize an Agreement Between the Corporation of the Town of Tillson burg and County of Oxford (Encroachment PermitL By-Law 3754, to Authorize an Agreement Between the Corporation of the Town of Tillson burg and Her Majesty The Queen in Right of Ontario as Represented by the Minister of Infrastructure, By-Law 3755, to Authorize an Agreement Between the Corporation of the Town of Tillson burg and Vernon Patrick Hinks, By-Law 3760, to Authorize the Use of Optical Scanning Vote Tabulators for the 2014 Municipal Election, By-Law 3762, to Confirm the proceedings of Council at its meetings held on the 9th day of September, 2013, and be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. cf.rried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials Details: • Service starts on Monday Sep- tember 30, 2013. • Start time is scheduled for 5:15am@ stop 1 on the map, 560 Broadway -Tim Hortons. • Times may vary as needed. • To ensure this fits into your schedule call Why Wait Taxi @ 519-842-7889. • Cost is $4 per seat. • Tickets can be purchased a ,. Why Wait Taxi stand. Tillson burg Transit System Pilot This initiative began as a way .:o help those in need of trans- portation to and from work who were involved with Employ- ment Ontario Services through MSC. However, it is also avail- able to anyone who needs it for work purposes. At only $4 per seat, it is an inexpensive way to work. This initiative is also a great way to "Go Green" by travelling together and helping the envi- ronment. Tillson burg & District Multi-Service Centre ''So meone you know may need us" Since J978 www.multiservicecentre.com This Transit Pilot project is going to be a great stepping stone into what the future of Tillsonburg Transportation Services may provide. Be part of where it all begins. ) Tillsonburg Council Delegation Status Reed Elliott to: aznnmer 08/15113 10:38 PM Cc: bryasmit, "MikeFarlow", "Suzanne", "Suzanne" Hide Details From: "Reed Elliott" <reedelliott@execulink.com> To: <azimmer@tillsonburg.ca> Page 1 of 1 Cc: <bryasmit@execulink.com>, "Mike Farlow" <farlow8@netscape.net>, "Suzanne" <suzanna_eve@hotmail.com>, "Suzanne" <suzanne@heavyindustry.org> Dear City Clerk, I am requesting delegation status for Suzanne Crellin, Bryan Smith, Mike Farlow and Reed Elliott. The topic is Legal Precedence for Aggregate Pit Rehabilitation & a Future Vision of Oxford County. We will be submitting a PowerPoint for the presentation. Suzanne Crellin and Bryan Smith will be our main speakers with Reed Elliott introducing the delegation if that is allowed. Mike Farlow will be there to field any questions concerning the CLC. Suzanne will forward you the PowerPoint. Please book us for for the September 23th Tillsonburg Council Meeting. Sincerely, Reed Elliott RR#4 Embro Ontario NOJ 1JO 519-485-2600 file://C: \Documents and Settings \azimmer\Local Settings\ Temp \notesFCB 21 C\-web5117.... 8/1612' LLRP Request to Attend Council Meeting Joan Weston to: azimmer@tillsonburg.ca Good Morning, Amber! 08/30/13 10:27 AM Frank Kempf and Joan Weston of the Lake Lisgar Revitalization Project request permission to attend Tillsonburg Town Council on September 9, 2013 as a delegation to submit a progress report on Phases 3 and 4, and to ask permission to affix a bronze donor recognition plaque to the west side wall of Gibson House. TTFN Joan August 22, 2013 To Mayors and Councils, 80 Commerce Valley Drive, East., Suite 1 Markham, ON L3T 082 Phone: 905-739-9739 • Fax: 905-739-9740 Web: cupe.on.ca E-mail: cupeont@web.net We are writing to ask that you and your Council endorse a day of recognition for the many people who work providing care to children in your community. This year will mark the 13th Anniversary of our Awareness Day which recognizes the education, skills, commitment and dedication of Early Childhood Educators and Child Care Staff. The Ontario Coalition for Better Child Care (OCBCC), the Canadian Union of Public Employees (CUPE) and our other labour partners representing child care workers across Ontario are asking that Wednesday, October 30, 2013 be proclaimed as Child Care Worker & Early Childhood Educator Appreciation Day in accordance with the attached resolution. Many groups are recognized by way of Municipal Resolution. Such a day allows the community to recognize the work of various groups and to acknowledge the contributions they make in the lives of community members. Many children, families and communities benefit from the work of child care workers. Child care also contributes to the economic life of communities. Research shows the many economic benefits accrued from affordable, accessible high quality child care. These benefits come from the number of people employed in the child care industry and because the availability of child care allows parents to work and to contribute to the economic life of society. Even if your Council does not issue official proclamations, there are many ways for your municipality to participate in and celebrate this special day. We ask your Council to sponsor public announcements, display our posters and distribute our buttons. Many municipalities also organize events and contests for the day or have Councillors or the Mayor participate in events hosted by child care centres within the municipality. A list of ideas and examples is attached. We hope that your proclamation of this day of appreciation, or your active support, will encourage and promote a day of community recognition for child care workers. Please fax the attached order to request posters and buttons to help you raise awareness and celebrate. Please advise us ofyour participation in this day of recognition so that we can acknowledge your community's role in celebrating child care workers across Ontario on October 301h. Please direct any correspondence on proclamations and/or celebration activities to the attention of Sarah Declerck, by mail: CUPE, 80 Commerce Valley Drive East, Markham, Ontario, L3T OB2 or by fax at 905-739-3999. Thank you for your consideration. Yours sincerely, dN.d~ Fred Hahn President, CUPE Ontario cc: CMSMs/DSSABs d~-~ Sheila Olan-MacLean President, OCBCC :us/ cope491 13th Annual Child Care Worker & Early Childhood Educator Appreciation Day October 30, 2013 Ideas to ~cognize the DaY * Support the resolution declaring October 301h Child Care Worker & Early Childhood Educator Appreciation Day. * Distribute buttons and posters -visit www.childcareontario.org for an order form for free materials including posters and buttons. * Host an appreciation breakfast, lunch or dinner. * This year our theme "Let's Rethink Child Care: Together We Can Make It Better" invites child care advocates to actively participate in a National multi-year campaign to put child care back on the agenda. The first step is for municipalities, schools, child care centers, workers, parents and other child care advocates to host a "kitchen table conversation". Please visit the campaign website at www.rethinkchildcare.ca to learn more about how to host a "kitchen table discussion". Municipalities ' ' Encourage local Councilors to tour a child care centre or early learning program to learn more about the work of ECE's. Event could also generate media coverage in local papers. * Take out an ad in the local newspaper. * Take nominations from local child care centres for outstanding staff to be recognized by the Mayor through a letter, announcement or event. * Distribute information on the day to all centres and agencies with child care staff. * Organize a community-wide celebration to recognize individual staff or centres and programs. School Boards * Encourage school board trustees to tour an early learning program to learn more about the work of ECE's. Event could also generate media coverage in local papers. * Arrange to have the day announced on the school PA with the morning announcements. * Notify parents in advance. Set up a "Wall of Fame" for parents to help in writing words of thanks to each of the staff. Laminate afterwards for the staff to keep. ~ Notify other staff in the school and host an event with cake or dessert in the staff room. I of3 This is just a short list of activities-there are many things you can do to recognize and celebrate the valuable role child care staff play in the lives of children, families and communities. Please contact the OCBCC for further information, posters, buttons and certificates of appreciation. Ontario Coalition for Better Child Care Phone: 416-538-0628 x 2 I toll-free 1-800-594-7514 x 2 Email at andrea@childcareontario.org :us/ cope491 3 of3 ·OCBCC COtv'tSEE Child Care Worker and Early Childhood Educator Appreciation Day October 30, 2013 Materials Request Form Materials are Bilingual (English I French) -Please send the following items: Number of Buttons __ _ Number of Posters __ _ A template Certificate of Appreciation will be automatically sent with each request. Quantities are limited so please order only what you need! PLEASE PRINT! Name: Tel.# ------------------------- Organization: ______________________________ _ Address: ___________________________ _ City: Prov. Postal Code: ______ _ Email Address: _________________________________________________ _ Return this form by Mon October 21 to: Fax: 416-538-6737 Mail: OCBCC, 489 College St., Suite 206 , Toronto, ON M6G 1A5 E-Mail: info@childcareontario.org 13th Annual Child Care Worker & Early Childhood· Educator Appreciation Day October 30, 2013 Resolution Whereas years of research confirms the benefits of high quality child care for young children's intellectual, emotional, social and physical development and later life outcomes; and Whereas child care promotes the well-being of children and responds to the needs of parents, child care workers and the broader community by supporting quality of life so that citizens can fully participate in and contribute to the economic and social life of their community; and Whereas Many studies show trained and knowledgeable Early Childhood Educators and child care staff are the most important element in quality child care, and that good wages and working conditions are associated with higher job satisfaction and morale, lower staff turnover which leads to high quality education and care ; Therefore Be It Resolved that October 30, 2013 be designated the 13th annual "Chi ld Care Worker & Early Childhood Educator Appreciation Day" in recognition of the education, dedication and commitment of child care workers to children, their families and quality of life of the community. :us/ cope491 ...._ - '- Alzheimer Society OXFORD July 31, 2013 Mayor John Lessif Tillson burg Customer Service Centre 10 Lisgar Ave Tillsonburg ON N4G SAS Dear Mayor John Lessif: 1-os/o s/o In March 2012, the City of Greater Sudbury took a step forward in having the development of a National Dementia Strategy become reality. The city council passed a resolution supporting the creation of a National Dementia Strategy through Bill 356, currently before the federal House of Commons. This private member's bill was introduced by Nickel Belt MP Claude Gravelle. Across Canada 747,000 people are living with dementia, in Oxford County alone, there are over 1850 people. This number is expected to increase 30% by the year 2020. There is urgency to the matter, as more and more families struggle to find the appropriate care for people with dementia, whether at home, in the community, or in a long-term care facility. Locally in Oxford County, there is a lack of respite care options for people w ith dementia and their caregivers. In-home respite services are lacking for those who do not require assistance with activities of daily living (i.e. bathing) leaving caregivers to find other options at a high cost. Due to a shortage of respite beds in long-term care homes, longer respite breaks for caregivers are almost impossible to schedule. In Oxford County, many clients live in rural areas where respite programming such as Adult Day Programs are not available and transportation options to programs are minimal. Without respite options for caregivers to get a much needed break, premature admission to long-term care homes becomes the only option for family members who are over stressed and therefore no longer able to care for the person with dementia. If a person with dementia and their caregiver is eligible to receive home care support services, there is often frustration with the inconsistency of home care providers. Many families report they are not able to build rapport with home care providers due to this inconsistency which can impact the person with dementia's willingness to accept help, leaving the caregiver to carry a further burden. A lack of respite services is just one of the struggles faced by people with dementia and their caregivers in Oxford County. Other struggles include but are not limited to long waiting lists to see ALZHEIMER SOCIETY OF OXFORD 575 PEEL STREET, WOODSTOCK, ONTARIO N4S 1K6 TEL: {519) 421-2466 FAX: {519) 421-3098 WEB SITE: www.alzheimer.ca/oxford E-MAIL: info@alzheimer.oxford.on.ca CHARITABLE REGISTRATION NUMBER: 13049 8058 RR0001 ....__. Alzheimer ,, ,(" ·:i'' li..• il··· OXFORD specialists for diagnosis and treatment and difficulties navigating the health care system. People with dementia and their caregivers need to be strong advocates in order to receive the care they require from the health care system. Sadly, there are many that are unable to advocate for themselves, do not have the support of others to advocate for them, or are so overwhelmed that they have difficulty advocating for services and thus are left to navigate this disease on their own without appropriate care. Many other industrialized countries have taken a lead in developing and implementing a coordinated approach to dementia through various strategies. These include the United Kingdom, Malta, France, the Netherlands, South Korea, Norway and Scotland. Canada is lagging behind, with no strategy for supporting people affected by dementia across the country. With your support, this could change. We support the Alzheimer Society of Sudbury-Manitoulin in working with their local municipality in passing such an important resolution, and wish to see similar success in our region. Thank you for considering this resolution. For more information, please contact Shelley Green, Executive Director of the Alzheimer Society of Oxford at 519-421-2466 ext 222. Sine~ Shelley Green Executive Director /ch cc: Deputy Mayor Mark Renaud "Alzheimer r NEED FOR ACTION: Dementia Care Strategy His or Her Worship Mayor & Honorable Members of Council, Every 5 minutes a new case of dementia is reported in Canada. Many countries have recognized the urgency and impact of Alzheimer's disease and related dementias and develop strategies accordingly. Canada does not have a strategy to support the people, health care system or communities that are affected by this devastating disease. On behalf of the Societe Alzheimer Society we thank all municipalities who have passed or are discussing this matter at a future municipal meeting. A Dementia strategy assures that we work collaboratively towards providing the best care for the people in your community affected by this disease. In building awareness and through sending a resolution to the government of Ontario and Canada requesting urgent action, we may put into place a plan for action reducing the fiscal expenditures. As of September 2013 we have received over 6o resolutions from municipalities across Ontario and the support continues to grow, please help us in building awareness. For more information please visit: http://wvvw.<::~Jzheimer.ca/eniG .. et:involved/R<::~ise:your:voice/Hising:Tide Attached you will find a resolution template for your convenience, please send resolution to: Societe Alzheimer Society Sudbury-Manitoulin 9608 Notre Dame Avenue Sudbury, Ontario P3A 2T 4 Thankyouforyoursupport! Jessica Bertuzzi-Gallo Public Relations I Community Developer Societe Alzheimer Society Sudbury-Manitoulin 960B Notre Dame Avenue Sudbury Ontario P3A 2T4 Tel. 705-524-2024 ext. 232 Fax 705-560-6938 Toll free : 1-800-4-07-6369 E-mail: jbertuzzi-gallo@alzheimersudbury.ca A Resolution in Support of a National Dementia Strategy Whereas Alzheimer's disease and other dementias are progressive, degenerative diseases of the brain that cause thinking and memory to become seriously impaired; Whereas Alzheimer's disease and other dementias most often occur in people over the age of 65 but can strike adults at any age; and Whereas Alzheimer's disease and other dementias affect more than 500,000 Canadians currently and that this figure is projected to reach 1.1 million within a generation; and Whereas Alzheimer's disease and other dementias also takes their toll on hundreds of thousands of families and care partners; and Whereas an estimated further three million Canadians face the burden and challenges of providing care for those suffering with Alzheimer's disease and other dementias; and Whereas there is no known cause or cure for this devastating illness; and Whereas the cost related to the health care system is in the billions and only going to increase, at a time when our health care system is already facing enormous financial challenges; and Whereas Canada, unlike many countries, does not have a national dementia strategy; and Whereas there is an urgent need to plan and raise awareness and understanding about Alzheimer's disease and other dementias for the sake of improving the quality of life of the people it touches; and Whereas MP Claude Gravelle Nickel Belt has introduced Bill C-356, An Act respecting a National Strategy for Dementia, as he works for broad, all party and non partisan support for an issue that touches us all. His legislation calls for a national plan that includes the development of strategies in primary health care, in health promotion and prevention of illness, in community development, in building community capacity and care partner engagement, investments in research and other (advisory board, objectives, investment in research, and caregivers and more) Now therefore, the City of INSERT YOUR TOWN HERE calls on all levels of government and the Federation of Municipalities to adopt a national dementia strategy, and urges all citizens of our communities to become more aware and engaged concerning the far-reaching effects of this devastating disease. ......, u <1J . ......, 0 L.. c.. c 0 ·-....., ro N ·--co ......., ·-> (]) ~ 1... co ~ lf) ·-...J (JJ ~ co ...J Lake Lisgar Revitalization Project Progress Report Phases 3 and 4 Phase 3: Community Infrastructure Improvement Fund I Project Description: •!• New energy-efficient lighting and windows; •!• Repair of building foundation; •!• Parking lot safety and accessibility improvements; •!• Infrastructure repair of part of the Trans Canada Trail; •!• Extension of public lake walkway; •!• Wheelchair accessibility and safety improvements to public scenic landings; •!• Provision of safe lake access; •!• Upgrade booms and netting. To date, the following aspects of the Project Description have been addressed: •!• New energy-efficient windows have been installed in Gibson House. •!• Pointing of the brick foundation has been completed for a partial repair of Gibson House's foundation. •!• The parking lot at Gibson House has been widened, 16 bumper blocks have been installed, and at present, there is a fresh gravel surface on it. •!• There are plans/designs prepared to complete the infrastructure repair of the bridge. •!• There is a design prepared for the extension of the public lake walkway behind Gibson House. •!• A new double door has been installed in Gibson House for energy efficiency, and as part of its wheelchair accessibility improvement. •!• There is a design prepared for wheelchair accessibility and safety improvements to the lake access and public lake walkway and scenic landing behind Gibson House. II To Be Completed: The following work is yet to be completed: •!• Upgrade the existing hydro service inside Gibson House; •!• Research and install LED lights in the Gibson House area with a possibility of using solar energy to power the lights; •!• Complete repair of Gibson House foundation; '-- '- '-- •!• Add an accessible ramp with proper handrails to ensure access to Gibson House for all guests (see following design); •!• Add a perimeter sidewalk to enhance accessibility to the lake walkway (see following design); •!• Remove recycling area and possibly relocate to the Transfer Station or another location; •!• Possibly relocate the portable toilet to another site to enhance the look of the facility; •!• Replace the gardens with drought tolerant plants and attempt to use the rain water from the roof to water the area; •!• Complete extension of the public lake walkway; •!• Complete infrastructure repair of the bridge and provide safe lake access under it for fishing; •!• Repair any trail areas near the lake to improve access and scenic views; •!• Upgrade booms and netting; •!• Lay permeable pavement on the Gibson House parking lot. Picture: New front doors and windows were installed in Gibson House. Plans include installation of an accessible ramp and railings and enhancements to the gardens. 233.26 GIBSON HOUSE FFF=234.94 GRAVEL PK LOT ~C. S/W _ __.. •• ,, @234.43 1NC. S/W 34.40 @234.50 ~34.44 .34.60 ~3.24 34.45 C&G +234.12 7 . .30 GRAVEL PK LOT . PK LOT PICNIC TABLE 5.50 1234.2 @ if' .39 15 CONC. ( ~34.51 "') -~4.55 34. ____ ----l,-' 150mm C.l. WM 2349~~4·~, S I -------- L <t II!U734.41 III Wish List: If there are any funds remaining, subject to the approval of the CIIF Grant Committee, the following will be considered for completion: Gibson House Environs: •!• Repair or replace picnic tables as required and create an elongated end for accessible use; •!• Replace aging benches. West Side ofLake Lisgar: •!• Create vistas north of the bridge; •!• Install concrete pads for future Memorial Bench installations; •!• Add a couple of additional single-track trails to aid access to the lake for enhanced scenic views and fishing; •!• Remove tall plants and trees obstructing the view of the lake and the fountain from the benches along Park Drive. Replant lower-growing plants to improve the view; •!• Add stone and sustainable plant material to both sides of the community dock to enhance this new asset. Phase 4: Great Lakes Guardian Community Fund I Project Description: •!• Maintain the sand trap on the Rohrer property; •!• Maintain the sand trap on the Ambrus property; •!• Maintain and increase the size of the sand trap on Town ofTillsonburg property; •!• Design, order and install signs around Lake Lisgar. To date, the following aspects of the Project Description have been addressed: •!• The sand trap on the Rohrer property has been maintained; •!• The sand trap on the Ambrus property has been maintained; •!• "Turtle Crossing" and "Do Not Feed Fish & Waterfowl" signs have been installed around Lake Lisgar. II To Be Completed: The following work is yet to be completed: •!• In September, 2013 the sand trap on Town ofTillsonburg property will be maintained and increased in size; •!• Volunteers will assist with the planting of native trees and grasses on the disturbed areas around the sand trap on Town ofTillsonburg property this autumn. September 9, Agenda · f Joelene Hutcheson to: dewilson 09/09/2013 11:33 AM Hide Details From: Joelene Hutcheson <joelene@gmail.com> To: dewilson@tillsonburg.ca, Dear Donna Wilson, Page 1 of 1 I am requesting to be added to tonight's Council meeting agenda. Regarding the Animal Control situation. Kathleen Musselman and OPP have been working diligently to help. I have some concerns and suggestions on how we can potentially resolve the problem, for the communities safety. Thankyou in advance. J oelene Hutcheson Joelene@)gn1ail.cotn 5196881462 (home) 5196881882 (cell) file:// /C :/U sers/dewilson/ AppData/Local/Temp/notes7003DE/~. .. 09/09/2013 Re: Please help 0 John Lessif to: Joelene Hutcheson Cc David Samis, Donna Wilson Good morning Ms. Hutcheson: I have copied bathe David Samis and Clerk Donna Wilson. 09/09/2013 11 :20 AM Please contact Clerk Donna Wilson regarding your request to be on tonight's Council agenda. Thank you, Mayor John Lessif Town ofTillsonburg 200 Broadway, 2nd Floor, Suite 204 Tillsonburg, ON N4G 5A7 Phone: 519-688-3009 Ext. 3234 www.Tillsonburg.ca www. DiscoverTillsonbu rg .ca www.Facebook.com/TillsonburgON 5 V'j/{Q'Onbur() o~t'd"bJIJ'!f!:!ft- Joelene Hutcheson Dear Mr Lessif and Council Members, Thank y ... From: To: Date: Subject: Joelene Hutcheson <joelene@gmail.com> "jlessif@tillsonburg.ca" <jlessif@tillsonburg.ca>, 09/09/201310:31 AM Re: Please help Dear Mr Lessif and Council Members, 09/09/2013 10:31:51 AM Thank you for responding to my email. I appreciate you directing me to David Samis and filling him in on the situation. Could you possibly send me his contact information? I would like to inquire if this issue is on the agenda for tonight's council meeting? I will be attending and would like to request that this issue be added to the adgenda if it is not currently. I will take this opportunity to thank The Municipality; especially Kathleen Mussleman and Terry Potter of the OPP, for working so hard to resolve this community dilemma. Sincerely, Joelene Hutcheson On Friday, September 6, 2013, Joelene Hutcheson wrote: Dear Mr Mayor I have been exhausting every angle possible with my problem, I'm hoping you can help. I live on 22 London St. W Tillsonburg, ON My problem is that our neighbour who lives on Bidwell St across from Around the Comer Variety has two bull massive muscle dogs that are at large daily. They are mistreated and due to abuse and neglect are vicious. The dogs have charged at myself and my children. ' l \. ".~ ··~ ·.l!J I ~J/?t: \ :·~~--f \ ' I ., \ \ I \ \ \ ' ', l \ ' I l ' ~ I ~ \ ,.1 I ~~ I ~ \ 1 \ ~ \ ~A'< ' ~)·•"'·\ \,,. '.f• :1. '(~ ''" ,..,., ·~ '•p ..,.,., \ \ .. \ ~~ \ Ti. \ fj, I ~ ~ ' r ~ \ ·r-" I ~ \. /!' I 5t.r.l \ C,J';.tf ,....,.~( .-\ \ \ I I ' \ -t~ ;,\ 'I' f., :.~~too•"'· I 406 I I I \ I I II I 1. NAD_1983_UTM_Zone_17N © County of Oxford ~. tl, ,r, ,, . ... ,., J .~.J._,,·,I ... JM.T '1' ~ ... _,..,-tr'P.,. ,;"'• •• flll, .. ~·.,.l, Reynolds Way Subdivision 1:8,000 0 -~- 0 203 406Meters This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otheiWise reliable. September 9, 2013 NOTE:THIS IS NOT A PLAN OF SURVEY \ \ ___ .-_.-,! ', r I I l l, •, I L .. ,, p 1\ --~----~ ~ ------·-···;:\ //\, .. /.Y- \/ Legend Notes TOWN OF TILLSON BURG Public Meeting for the Council Meeting of Sept 9, 2013 Record of Attendance Page 1 Notice of Collection Correspondence intended for Committee and/or Council is generally received as public information, subject to the Municipal Freedom of Information and Protection of Privacy Act and will be part of the public record. Page 2 of2 CERTIFICATION I, DONNA WILSON Secretary-Treasurer of the Committee of Adjustment, hereby certify this to be a true copy of the Decision of the Tillsonburg Committee of Adjustment and this Decision was concurred in by a majority of the Members who heard the Application. DATED this 9th day of September, 2013. Donna Wilson, Secretary-Treasurer NOTE: The last day to submit an Appeal of the above Decision to the Secretary-Treasurer of the Committee of Adjustment, including the required $125.00 fee, payable to the Treasurer of Ontario is: 30th day of September, 2013 REASONS FOR APPROVAL OF VARIANCE: 1. The variance requested is a minor variance from the provisions of the Town of Tillsonburg Zoning By-Law No. 3295. 2. The variance requested is desirable for the appropriate development or use of the land, building or structure. 3. The variance requested is in keeping with the general intent and purpose of the Oxford County Official Plan. 4. The variance requested is in keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-Law No. 3295. DATED this 9th day of September, 2013. ~~-· Donna Wilson Secretary-Treasurer File No. A-05/13 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT DECISION OF COMMITTEE Page 1 of2 WE, the undersigned members of the Town of Tillsonburg Committee of Adjustment, do hereby attest that the following was the decision reached by us at the meeting held on Monday September 9, 2013. OWNERS: Michael Hawrelluk and Rita Hawrelluk 36 Jackson Court Tillsonburg ON, N4G 5R3 LOCATION: APPLICANT/ AGENT: Michael Hawrelluk 36 Jackson Court Tillsonburg ON, N4G 5R3 PLAN M86 PT LOT 48 RP 41R6076 PART 20, municipally known as 36 Jackson Court, Town ofTillsonburg, County of Oxford. PURPOSE OF APPLICATION: An application has been received to permit the construction of a covered porch requiring relief from section 9.2 (rear yard zone provision) from 8.5 meters to 4.2 meters. The application is also for relief from section 9.2 (lot coverage provision) to permit lot coverage of 42.5% in lieu of maximum 40% lot coverage. DECISION: APPROVED That the Town of Tillsonburg Committee of Adjustment approve Application File A 07/13, submitted by Michael & Rita Hawrelluk for lands described as Part Lot 48, Plan M-86 in the Town of Tillsonburg as it relates to: 1. Relief from Section 5.37-Table 5.37.1-Permitted Projections into Required Yards, to increase the permitted projection into the required rear yard from 1.5 m (4.92 ft) to 3.3 m (10.83 ft); 2. Relief from Section 5.37-Table 5.37.1-Minimum Setback Between Projection and Lot Line, to decrease the minimum setback between a permitted projection and rear lot line from 7.5 m (24.6 ft) to 4.2 m (13.78 ft); 3. Relief from Section 9.2, Medium Density Residential Zone Provisions (RM)-Lot Coverage, to increase the maximum permitted lot coverage from 40% to 42.5% to facilitate the construction of a covered porch addition on the subject lands, subject to the following condition: i) A building permit for the proposed covered porch shall be issued within one year of the date of the Committee's decision. Members concurring in a Jtl~' Jo s1f Mark Renaud David Beres TILLSONBURG DISTRICT Chamber ojCommerce August 28, 2013 Hi Lana, This is the original of the letter I sent electronically on Wednesday, August 28, 2013. I thought you should have the original for your records especially to ensure all have received their copies when the item is on the agenda for discussion. I appreciate that. Thank you, Suzanne Renken CEO Tillson burg District Chamber of Commerce P.O. Box 113, Tillsonburg ON N4G 4H3 .. "-.., \ TILLSONBURG DISTRICT Chamber of Commerce August 27, 2013 To: John Lessif, Mayor, Town of Tillson burg David Calder, CAO Town of Tillson burg Dave Beres, Councillor, Town of Tillson burg Mel Getty, Councillor, Town of Tillsonburg Marty Klein, Councillor, Town of Tillson burg Mark Renaud, Deputy Mayor, Town of Tillson burg Chris Rosehart, Councillor, Town of Tillson burg Brian Stephenson, Councillor, Town of Tillsonburg Subject: Privatization of the Tillson burg Regional Airport The Board of the TDCC suggests that the Town of Tillson burg explore the option of partnering or outright sale of the Tillson burg Regional Airport to a third party. The capital and management resources a third party will bring to t he development will utilize the great potential to develop this site and attract new investment to the facility. The proceeds from the sale could be redeployed in other areas such as the reduction of debt and/or the building of reserves. Regards Marcel Rosehart President cc: TDCC Board of Directors P.O. Box 113, Tillsonburg ON N4G 4H3