130923 Council MINTown of Tillsonburg
Minutes of Council
Meeting Date:
Monday September 23, 2013
6:00PM
Council Chambers
Chair: John Lessif
Review Access: e Public 0 Private
MINUTES
Town of Tillson burg
Council Meeting
on
Monday September 23, 2013 06:00 PM
Council Chambers
Chair: John Lessif
Orders of the Day:
CALL TO ORDER
The meeting was called to order at 6:00pm
ADOPTION OF AGENDA
Resolution No. 1:
Moved By: Councillor Rosehart Seconded By: Councillor Beres
THAT the Agenda as prepared for the Council Meeting of September 23, 2013, be adopted.
"Carried"
MOMENT OF REFLECTION
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Meeting of September 23, 2013 []
Resolution No. 2:
Moved By: Councillor Rosehart Seconded By: Beres
THAT the Minutes of the Council Meeting of September 23, 2013 be approved.
"Carried"
DELEGATIONS
1. Legal Precedence for Aggregate Pit Rehabilitation & a Future Vision of Oxford County I]
092313
Presented By: Suzanne Crellin, Bryan Smith, Mike Farlow and Reed Elliott
Page 1
NOW THEREFORE BE IT RESOLVED THAT COUNCIL ENDORSES THE FOLLOWING:
1. Cutbacks to VIA Rail passenger service in Southwestern Ontario are a central and critical issue
and SWEA, on behalf of the communities of the region, should:
c. Demand re-investments and service enhancements in the short term.
d. Advocate, for a renewed commitment to passenger rail service across Canada.
2. Lack of inter-city transportation options within the region is an equally critical issue. The
following are the key requests that SWEA shall make to the provincial government on behalf of
the communities of the region:
d. That the provincial government support demands to improve VIA Rail services along both main
lines.
e. That the provincial government immediately address regional passenger transportation issues
beyond the current Greater Toronto and Hamilton Area focus
f. That the provincial government support the establishment of an all-party committee of the
Ontario legislature to immediately study regional transportation needs in Southwestern Ontario.
"Carried"
8. City of Kenora -Provincial Ban of Flying Lanterns ~
STAFF INFORMATION REPORTS
9. PRS 13-19 Emerald Ash Borer GJ
10. CL 13-23 Municipal Election Budget Impact [3
Resolution No. 3:
Moved By: Deputy Mayor Renaud Seconded By: Rosehart
THAT Report PRS 13-19 Emerald Ash Borer and Report CL 13-23 be received as information.
"Carried"
DEVELOPMENT & COMMUNICATIONS
11. DCS 13-76, Fac;ade Improvement Grant Agreement
Presented By: Development Technician
CLERK
DCS 13-76_Grant Agreement.pdf GRANT AGREEMENT.pdf
Resolution No. 4:
Moved By: Deputy Mayor Renaud Seconded By: Rosehart
THAT Council receives report DCS 13-76 FaGade Improvement Grant Agreement.
AND THAT Council authorizes the Mayor and Clerk to enter into Grant Agreements for the
FaGade Improvement Program.
"Carried"
Page 3
-·-·· _...,~ .........
RESOLUTIONS
17. CL 13-22, Royal Canadian Air Cadets' Annual Tag Day Fundraiser [J
Resolution No. 1 0:
Moved By: Councillor Klein Seconded By: Beres
THAT Council receive Report CL 13-22, Royal Canadian Air Cadets' Annual Tag Day Fundraiser;
AND THAT the request from 153 Varnavair Squadron Royal Canadian Air Cadets, to conduct their
annual Tag Days October 4-5, 2013, in the Town of Tillson burg, be approved.
"Carried"
NOTICE OF MOTION FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN
18. Council Compensation [J
Resolution No. 11:
Moved By: Councillor Stephenson Seconded By: Beres
THAT Staff bring a report forward to review the compensation provided to council with a
comparison to other municipalities.
"Defeated"
19. Vacant Shareholder Position on Tillsonburg Hydro Inc. [2J
Staff to provide a report regarding downsizing hydro board from seven members to five members.
Councillor Klein will bring this communication to Hydro Board.
Resolution No. 12:
Moved By: Councillor Klein Seconded By: Beres
THAT the Shareholder appoint the vacant Shareholder position to the Board of Tillsonburg Hydro
Incorporated.
"Carried"
NOTICE OF MOTION
BY-LAWS
20. By-Law 3764, to Confirm the proceedings of Council at its meetings held on the 23rd day of
September, 2013 I]
Resolution No. 13:
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
THAT By-Law 3764, To Confirm the Proceedings of the Council Meeting of September 23, 2012,
be read for a first and second time and this constitutes the first and second reading thereof;
AND THAT By-Law 3764, be given third and final reading and the Mayor and Clerk be and are
hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
Page 5
MINUTES: Meeting for the Committee "Open Council" Page 1 of 10
Review Access: Public
Orders of the Day:
MINUTES
Town of Tillson burg
Council Meeting
on
Monday September 9, 2013 06:00 PM
Council Chambers
Chair: John Lessif
090913
Link to Agenda: C
CALL TO ORDER
The meeting was called to order at 6:11pm
ADOPTION OF AGENDA
Resolution No. 1:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT the Agenda as prepared for the Council Meeting of September 9, 2013, be
adopted.
"Carried"
CLOSED MEETING SESSION
Resolution No. 2:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT Council move into Closed Session, to consider:
Matters relating to a proposed or pending acquisition or disposition of land by the
Municipality (Cemetery Land), and
Matters relating to labour relations or employee negotiations (Municipal Organization).
"Carried"
MOMENT OF REFLECTION
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MINUTES: Meeting for the Committee "Open Council" Page 3 of 10
of Gibson House.
Staff will contact LLRP regarding their request.
Staff will respond to citizen regarding the boom in Lake Lisgar with details regarding its
replacement.
Animal Complaint-Dogs of Leash
Tillsonburg resident, Joelene Hutcheson, and her husband, appeared before Council to
discuss a recurring issue of two dogs at large.
Staff will meet with Mrs. Hutcheson to further discuss action on this issue.
PLANNING
4. Applications for Consent 813-23-7, 813-24-7, 813-25-7-Peter Retsinas r:J,
Presented By: Development Planner
Bl3-23-25-7 rpt-t.pdf
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented CASPO Report 2013-246.
Resolution No.4 (813-23-7):
Moved By: Councillor Beres Seconded By: Stephenson
THAT Council advise the Oxford County Land Division Committee that the Town
supports the proposal to sever the subject property, Application (B13-23-7), subject to the
following conditions:
1. The parcel intended to be severed be conveyed to the abutting landowner to the
immediate south and east and be consolidated with said owner's existing property. Any
additional transactions with regard to the severed parcel must comply with Section 50(3)
and (5) of the Planning Act, R.S.O., 1990, as amended, and be reflected on the certificate.
2. The Clerk of the Town ofTillsonburg advise the Secretary-Treasurer of the Land
Division Committee that all requirements of the Town, financial, services and otherwise,
have been complied with.
"Defeated"
Resolution No.5 (813-24-7) & (813-25-7):
Moved By: Councillor Beres Seconded By: Stephenson
THAT Council advise the Oxford County Land Division Committee that the Town
supports the proposal to sever the subject property, Application (B 13-24-7) & (B 13-
25-7) subject to the following conditions:
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MINUTES: Meeting for the Committee "Open Council" Page 5 of 10
Deputy Mayor Renaud took over as Chair for the Public Meeting portion of the agenda at 7:45pm.
6. Committee of Adjustment Application A-05/13 -Hawrelluk E.J,
Presented By: Development Planner
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented CASPO Report 2013-243.
Opportunity was given for comments and questions.
No one appeared in support, or opposition of the application.
Council passed the following resolution:
Resolution No.7:
Moved By: Councillor Getty Seconded By: Rosehart
THAT the Town ofTillsonburg Committee of Adjustment approve Application File A
05/13, submitted by Michael & Rita Hawrelluk for lands described as Part Lot 48, Plan
M-86 in the Town ofTillsonburg as it relates to:
1. Relieffrom Section 5.37-Table 5.37.1-Permitted Projections into Required Yards, to
increase the permitted projection into the required rear yard from 1.5 m (4.92 ft) to 3.3 m
(10.83 ft);
2. Relief from Section 5.37-Table 5.37.1-Minimum Setback Between Projection and Lot
Line, to decrease the minimum setback between a permitted projection and rear lot line
from 7.5 m (24.6 ft) to 4.2 m (13.78 ft);
3. Relief from Section 9.2, Medium Density Residential Zone Provisions (RM)-Lot
Coverage, to increase the maximum permitted lot coverage from 40% to 42.5% to
facilitate the construction of a covered porch addition on the subject lands, subject to the
following condition:
i) A building permit for the proposed covered porch shall be issued within one year of the
date of the Committee's decision.
"Carried"
The Mayor resumed the Chair at 7:50pm.
INFORMATION ITEMS
7. Domestic Abuse Services Oxford-AGM-September 16, 2013 e:J,
8. SCOR Media Release-SCOR EDC Representing the Region at AMO E.J,
9. Child Care Worker & Early Childhood Educator Appreciation Day-October 30,2013 C
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MINUTES: Meeting for the Committee "Open Council" Page 7 of 10
THAT Council receive Report DCS 13-70, Summary of Airport Hangar Land Lease
Procedures;
AND THAT the land lease rate for existing and new hangar developments be held at
$0.29 per square foot annually subject to an annual review provided by December 31 of
each calendar year.
"Carried"
15. DCS 13-74, Surplus Lands C
CLERK
Presented By: Director of Development & Communication Services
Resolution No. 12:
Moved By: Councillor Beres Seconded By: Councillor Stephenson
THAT Council receives Report DCS 13-74, Potential Surplus Lands;
AND THAT the subject lands remain as Parkland dedication pursuant to the Oak Park
Subdivision Agreement.
"Carried"
16. CL 13-18, Removal of Prior Subdivision Agreement C
Presented By: Town Clerk
Staff to contact Victoria Woods (Tillsonburg) Inc. to inform them their agreement will be
removed from the portion of lands sold to Performance Communities.
Resolution No. 13:
Moved By: Councillor Stephenson Seconded By: Councillor Beres
THAT Council receive Report CL 13-18, Removal of Prior Subdivision Agreement;
AND THAT Council authorize the removal of the registered Subdivision Agreement
between Victoria Wood (Tillsonburg) GP Inc. and the Town ofTillsonburg and County
of Oxford, against lands known as Lots 1 to 52, Plan 41M-286.
17. CL 13-19 2014 Municipal Election lJ,
Presented By: Town Clerk
Staff to bring back information regarding the reduced impact on the 2014 election budget
due to the 5 year contract with Dominion Voting Systems .
Resolution No. 14:
Moved By: Councillor Beres Seconded By: Councillor Stephenson
THAT Council receive Report CL 13-19, 2014 Municipal Election;
AND THAT that the voting method to be employed for the 2014 municipal election be
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MINUTES: Meeting for the Committee "Open Council" Page 9 of 10
Advisory Committee;
AND THAT the Parks & Recreation Department report at an future meeting regarding
sign options based on the results of the survey.
"Carried"
NOTICE OF MOTION
Moved By: Councillor Stephenson
THAT Staff bring a report forward to review the compensation provided to council with a
comparison to other municipalities.
RESOLUTIONS
21. Ontario Urban Forest Council Resolution Request. e:J,
BY-LAWS
Resolution No. 18:
Moved By: Councillor Beres Seconded By: Councillor Stephenson
THAT the Corporation of the Town ofTillsonburg calls on the Federal and Provincial
governments to take leadership roles in recognizing the need to support urban forestry, by
establishing urban forestry mandates and programs which includes funding assistance to
municipalities for the control and management of the Emerald Ash Borer-and any future
significant imported diseases and insects -as well as the creation and funding of programs
designed to support the on-going sustainable management of urban forests.
AND THAT this resolution be distributed to The Honourable Gerry Ritz, Minister of
Agriculture and Agri-Food; The Honourable Joe Oliver, Minister ofNatural Resources;
The Honourable Denis Lebel, Minister of Transport, Infrastructure and Communities;
The Honorable Jim Flaherty, Minister of Finance; Local Federal Member of Parliament
Dave MacKenzie; Honourable Michael Gravelle, Minister of Northern Development and
Mines; Honourable David Oriazetti, Minister of Natural Resources; Honourable Linda
Jeffery, Minister of Municipal Affairs and Housing; Honourable Charles Sousa, Minister
of Finance; Local Provincial Member of the Ontario Legislature Ernie Hardeman,
Honourable Premier Kathleen Wynne, Tim Hudak, MPP, Leader of Progressive
Conservative Party of Ontario and the Opposition Party; Andrea Horvath, MPP, Leader
of the New Democratic Party of Ontario; Association of Municipalities of Ontario;
Federation of Canadian Municipalities;
"Carried"
22. By-Laws for the Meeting of September 9, 2013
http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205 .0%20GA/eGenda50.nsf/... 19/06/2015
, Tillsonburg Council Delegation Status
· ·~ · Reed Elliott ·· .. ~·,t to:
azimmer
08/15/13 10:38 PM
Cc:
bryasmit, "Mike Farlow", "Suzanne", "Suzanne"
Hide Details
From: "Reed Elliott" <reedelliott@execulink.com>
To: <azimmer@tillsonburg.ca>
Page 1 of 1
Cc: <bryasmit@execulink.com>, "Mike Farlow" <farlow8@netscape.net>, "Suzanne"
<suzanna_eve@hotmail.com>, "Suzatme" <suzanne@heavyindustry.org>
Dear City Clerk,
I am requesting delegation status for Suzanne Crellin, Bryan Smith, Mike Farlow and
Reed Elliott. The topic is Legal Precedence for Aggregate Pit Rehabilitation & a
Future Vision of Oxford County. We will be submitting a PowerPoint for the
presentation. Suzanne Crellin and Bryan Smith will be our main speakers with Reed
Elliott introducing the delegation if that is allowed. Mike Farlow will be there to field
any questions concerning the CLC. Suzanne will forward you the PowerPoint. Please
book us for for the September 23th Tillsonburg Council Meeting.
Sincerely,
Reed Elliott
RR#4
Embro Ontario
NOJ 1JO
519-485-2600
file://C:\Documents and Settings\azimmer\Local Settings\Temp\notesFCB21C\-web51_17.... 8/16/2013
Precedence for
Aggregate Pit
Rehabilitation &
a Future Vision
of Oxford
County
A Zorra Township Case History
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LAND USE PLAN
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A Zorra Case History
o Since the 1930's the Elliott family has
owned prime agricultural land within Zorra
Township, Oxford County
o In approx. 1970 Federal White Cement
began processing aggregate on the
neighbouring LaForge property
o Prior to the 1990's the Elliott property was
designated as "Quarry Area", a
designation that restricts private property
owners from certain property uses such as
operation of a commercial business
I I
--·-
, __
. -I
o In 1998 Reed Elliott participated in an Ontario
Municipal Board hearing, at his own personal
expense, in an effort to remove the Quarry
Area designation from his property and regain
his personal property rights and freedoms re:
protection and "permitted uses" of his land
o The Township of Zorra requested that the
Minister of Municipal Affairs and Housing refer
the issue to the OMB and participated in the
hearing, stating the scope as:
o "Section 3.3. 1.3 and Schedule Z-1 of the
County of Oxford Official Plan dealing
specifically with the designation of
agricultural lands for future quarrying."
o OMB File# 0960179
o Decision/Order # 0911
'-~,---r
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County Plan: Rehabilitation
o ~~ro ensure quarry extraction is viewed as
an interim [temporary] use of land and to
promote comprehensive and integrated
rehabilitation within and between
[aggregate extraction] licenses providing
significant social and environmental
benefits to the County." emphasis added
~?
-···
MOE Statements to Media in
Response to Citizen Concerns
"Old quarries are not possible landfill sites, assured Linda Girard,
an environmental officer from London.
Quarries are usually dug too deep and groundwater could be
polluted by landfill, she said. Sites chosen for landfills also have to
fit within guidelines."
-Sentinel Review, June 1991
2006 OMB Hearing
o The Ministry of Natural Resources (MNR)
and Federal White Cement (FWC)
pursued approval to re-zone land zoned
General Agriculture (A2) to Quarry
Industrial (MQ)
o OMB File #s M030143 and Z030179
o Decision/Order # 0732
o Background: Zorra had denied this
application based on "unresolved issues
regarding air quality in the Beachville
Area"
-......,,..._..;-
o The OMB decision was to approve the
zone change, based in part on the
rehabilitation site plan, a legally binding
agreement with the MNR, governed by
the Ministry of Natural Resources
A thick cloud of
particulate (dangerous
dust) envelopes the FWC
property and billows
onto adjacent properties
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o Rehabilitation is FREE for the County of
Oxford, it is the responsibility of aggregate
license holders!
o A rehabilitated aggregate property
restores some of the value to the land
that was lost during quarrying
o Rehabilitation is to offer "net
environmental gain" according to the
County Plan
""--'"-~---
\
I
.-
o Oxford can market the rehabilitated land
as a draw to the tourism market:
o Lakes, ponds and rivers
o Conservation area lands
o Recreational land
o Outdoor activities like swimming,
camping, snorkeling, scuba diving, hiking;
to improve the health and well-being of
Oxford residents and visitors
o Businesses that cater to the recreation
supported by the rehabilitated properties:
B&Bs, cottage rentals, restaurants
o Oxford supports 3000 tourism jobs: lets
support this industry!
/
-
------
f-----------------------·-·---
Conclusion
o By helping enforce legally binding site
plans, Oxford and its municipalities will
experience a gain in usable, rehabilitated
land
o Recreational and conservation quality
land can support a healthy outdoor
lifestyle for residents and guests
o Our health & environment and
agricultural & tourism industries will benefit
from after-uses that are compatible with
healthy communities such as restored
agricultural land and natural areas
Tillsonburg & District
Multi-Service Centre (MSC}
The Livingston Centre
96 Tillson Avenue, Tillsonburg, ON N4G 3A1
Phone: (519) 842-9000 Fax: (519) 842-4727 Email: info@multiservicecentre.com
www.multiservicecentre.com
August 28, 2013
Donna Wilson, Clerk
Development & Communication Services
Town of Tillson burg
200 Broadway, 2nd Floor, Suite 204
Tillsonburg, ON N4G 5A7
Phone: 519-688-3009 Ext. 3224
Fax: 519:842-9431
Dear Donna,
Our agency's Phil Gravelle (MSC Employment Retention Consultant) requests the opportunity
to appear before Council as a delegation on September 23, 2013.
The topic of the presentation is: Tillsonburg Transit Pilot Project.
Phil will not have any electrical requirements but he would appreciate the availability of 2 large
easels that could accommodate the route maps that he wishes to share with Council. If he
should require anything else, we will contact you asap.
Thank You for the opportunity,
:Jvtaureen 'V.
Maureen Vandenberghe, MSC Communications
Ext. 270
-Serving the Community since 1978-
Mission: A community organization committed to supporting personal independence through:
Innovative and responsive resources ~Partnerships and collaboration ~Striving for excellence
Vision: Embracing Persona/Independence ~ Celebrating a Caring Community
Request for Delegation
TO: Tillsonburg Town Council
C/0 Donna Wilson, Town Clerk
Town ofTillsonburg
The Pioneer Cemetery Committee, as a delegation, would like to address the Tillson burg Town Council
on Monday, September 23rd, 2013, with the final recommendations for the restoration and
preservation ofthe Pioneer Graveyard, and hope for your approval so we may continue. We should like
to show a short, but entertaining, Power Point and be available for your questions.
Thank you.
Laurel A. Beechey, Chair
Pioneer Cemetery Committee
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TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL
September 12, 2013
AMO Report to Members
Highlights of the August 2013 Board Meeting
To keep members informed, AMO provides updates on important issues considered at
regular AMO Board of Directors' meetings. Highlights of the August 17, 2013 Board
Meeting follow:
Municipal Waste Diversion Issues
The Board approved AMO's proposed submission to Bill 91, the Waste Reduction Act.
Key points that will be emphasized in the response include: the importance of municipal
roles and responsibilities in waste diversion, that reasonable costs be established
through mediated negotiation and continuous improvement, that accessibility and
convenience service standards for residents are supported as well as other key points.
AMO will also be preparing messaging for members on the municipal role, efforts and
investments in provincial diversion programs so councils can provide their support to the
Bill.
Contact: Monika Turner, Director of Policy, email: mturner@amo.on.ca, Ext. 318.
Energy Matters: Long-Term Energy Plan, Conservation Consultations and
Regional Energy (Electricity) Planning
The Board approved a response to the Minister of Energy who is seeking municipal
feedback to a Long Term Energy Plan, energy conservation and regional energy
planning consultations. A Long Term Energy Plan that addresses crucial energy,
economic and environmental issues is needed. AMO's Energy Task Force indicated
that municipalities are supportive of regional energy generation with the understanding
that regional plans will integrate local and provincial energy goals.
Contact: Cathie Brown, Senior Advisor, email: cathiebrown@amo.on.ca, Ext. 342.
Response to the Ministry of Infrastructure on New Rural, Small Urban, Northern
Fund
Discussion ensued on AMO's proposed approach to the distribution formula of the $100
million Rural, Small Urban and Northern Municipal Infrastructure Fund. The Board
endorsed AMO's Caucus Committee recommendation of a base plus per capita funding
model as the most equitable means to deliver immediate funding that supports road and
bridge infrastructure including those communities affected by this year's particularly
violent storms which have impacted roads and roadways. The Board did not support a
PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's
council, administrator and clerk. Recipients of the AMO broadcasts are free to
redistribute the AMO broadcasts to other municipal staff as required. We have decided
to not add other staff to these broadcast lists in order to ensure accuracy and efficiency
in the management of our various broadcast lists.
DISCLAIMER These are final versions of AMO documents. AMO assumes no
responsibility for any discrepancies that may have been transmitted with the electronic
version. The printed versions of the documents stand as the official record.
From: Serge Lavoie [slavoie@sympatico.ca]
Sent: 09/16/2013 05:00PM AST
To: "Serge Lavoie SWEA" <slavoie@swea.ca>
Subject: SWEA regional transportation initiative
The attached letter requests that your municipality support a resolution regarding the need for better
inter-city transportation options in Southwestern Ontario. It is part of SWEA's regional transportation
advocacy initiative.
On behalf of the SWEA board, we respectfully request that your council support this, or a similar
resolution, in order to bring greater attention to the issue.
In addition to the resolution, we draw your attention to an online petition designed to engage the
general public in the transportation issue. We ask you to consider creating a link to this petition on your
municipal web site. The petition can be found at http://www.change.org/en-
CA/petitions/southwestern-ontario-needs-transportation.
Feel free to contact me directly if you have questions.
Serge Lavoie, President
Southwest Economic Alliance
519-859-7763
www.swea.ca
.. , .•. • ••• •• •• -~ :. . ooao~·
southwest
economic alliance
00
One Strong Voice for
Southwestern Ontario
Board of Directors
2013-2014
Don McKay, Chair
Warden, County of Oxford; Mayor,
East Zorra-Tavistock
John Grace, Vice Chair
Deputy Mayor
Town of Goderich
Don Mumford, Treasurer
Regional Vice President, Radio & TV
Operations
Bell Media-Ontario
Wayne J. Caldwell
Director, School of Environmental
Design & Rural Development,
University of Guelph
Chuck Hall
Deputy Mayor
North Middlesex
Harry Joosten
Corporate Secretary,
Libro Financial Group
Gemma Mendez-Smith
Executive Director, Four County
Labour Market Planning Board
Lance Thurston
Chief Administrative Officer
Grey County
Peter White
Executive Director,
External Relations & Strategic
Partnerships, Western University
Serge Lavoie
President, SWEA
September 16, 2013
A REQUEST TO THE WARDENS, MAYORS AND COUNCILS OF
THE COMMUNITIES OF SOUTHWESTERN ONTARIO
The Southwest Economic Alliance (SWEA) has noted a growing
concern about the reduction in passenger transportation options available
to the residents of Southwestern Ontario communities.
SWEA sought to address these concerns by convening a special meeting
of mayors and other stakeholders located in communities most affected
by VIA Rail cuts. At that meeting, held August 8, participants confirmed
that the problem goes well beyond the VIA Rail cuts but includes the full
range of inter-city transportation needs in the region.
It was agreed that an advocacy initiative was needed to create public
support for re-investments in regional passenger transportation by both
levels of senior government. A five point action plan was developed (see
next page) and the SWEA board has agreed to coordinate efforts to
undertake it.
As a first step in your community's engagement we are asking for your
support of a Resolution (sample ofwhich is on page 3). Beyond that, we
encourage your municipality to give support for local or regional
stakeholder groups with an interest in the issue. SWEA is interested in
connecting with all such groups in an effort to coordinate research and
messaging.
!;!, www.swea.ca RS slavoie@swea.ca Q) 519-859-7763
southwest
economic alliance
RESOLUTION IN SUPPORT OF A REGIONAL PASSENGER TRANSPORTATION INITIATIVE
FOR THE COMMUNITIES OF SOUTHWESTERN ONTARIO.
WHEREAS the communities of Southwestern Ontario are alarmed at the declining level of passenger
transportation options available in the region.
WHEREAS the Southwest Economic Alliance (SWEA) Regional Transportation Advocacy Initiative Committee
held a meeting on Thursday, August 81h, 2013 at which it developed an Action Plan for the initiative and its key
objectives.
NOW THEREFORE BE IT RESOLVED THAT COUNCIL ENDORSES THE FOLLOWING:
1. Cutbacks to VIA Rail passenger service in Southwestern Ontario are a central and critical issue and
SWEA, on behalf of the communities of the region, should:
c. Demand re-investments and service enhancements in the short term.
d. Advocate, for a renewed commitment to passenger rail service across Canada.
2. Lack of inter-city transportation options within the region is an equally critical issue. The following are
the key requests that SWEA shall make to the provincial government on behalf of the communities of
the region:
d. That the provincial government support demands to improve VIA Rail services along both main
lines.
e. That the provincial government immediately address regional passenger transportation issues
beyond the current Greater Toronto and Hamilton Area focus
f. That the provincial government support the establishment of an all-party committee of the
Ontario legislature to immediately study regional transportation needs in Southwestern Ontario.
Please consider supporting this resolution, or one based upon it. Send a copy of your adopted resolution to
SWEA at the address below. In addition, send it to all ministers of the crown, M Ps, MPPs, and other
stakeholders you believe should hear your views.
Serge Lavoie, President
Southwest Economic Alliance
75 Locust Street, St. Thomas, Ontario NSR 2C3
Via e-mail: slavoie@swea.ca
"
,t;~ www.swea.ca ~ slavoie@swea.ca Q) 519-859-7763
--------------------------------------------
CITY OF KENORA
18 September 2013
The Honourable K. Wynne, Premier of Ontario
Kathleen Wynne, Premier
Legislative Building, Queen's Park
Toronto ON M7 A 1A1
Dear Premier Wynne:
RE: Provincial Ban of Flying Lanterns
Office of the Clerk
One Main Street South
Kenora, ON P9N 3X2
City Hall: 807-467-2000
Fax: 807-467-2009
E-mail: jmcmillin@kenora.ca
www.kenora.ca
This is to advise of the following self-explanatory resolution adopted by the
Council of the City of Ken ora at its meeting held September 17, 2013 with
respect to the above-noted:
"That Council of the City of Kenora hereby petitions the Provincial Government to have flying
lantern devices banned from use and sale in the Province of Ontario; and
That Council of the City of Kenora circulates a copy of this resolution to all Ontario
Municipalities for endorsement and support; and further
That the City of Kenora Fire and Emergency Services initiate enforcement action when the
identity of the owner of the device can be determined, through appropriate sections of the
Ontario Fire Code."
On behalf of City Council, we trust favourable consideration will be given to this
tter, and look forward to your early and favourable response.
Han. D. Orazietti, Minister of Natural Resources
Hon. M. Meilleur, Community Safety & Correctional Services
S. Campbell, MPP, Kenora-Rainy River
Chief W. Brinkman, Manager of Fire & Emergency Services
Ontario Municipalities
STAFF REPORT
PARKS AND RECREATION SERVICES
Title: EMERALD ASH BORER
Report No.: PRS 13-19
Author: KELLY J. BATT
Meeting Type: COUNCIL MEETING
Council/Committee SEPTEMBER 23, 2013
Date:
Attachments: • Emerald Ash Borer Backgrounder
RECOMMENDATION
THAT Council receive Report PRS 13-19 Emerald Ash Borer as information.
EXECUTIVE SUMMARY
At their August 2013 meeting, Council requested that staff provide a report with
some information about the potential impact of the Emerald Ash Borer (EAB) on
Tillsonburg's urban forest.
IMPACT and FUTURE STEPS
Tillsonburg's urban forest does contain an ash component of 5-10%. Many of these
trees are struggling or have already died, but most of this die-back is from other
causes than the EAB.
The cost to treat Ash trees infested by the EAB is very expensive and may not
necessarily guarantee that the tree will be saved. Some municipalities such as
Vaughn are opting not to treat any municipal trees and some communities are
trying to treat a percentage of their ash trees, knowing that it may not work in all
instances. Staff conversations with tree removal contractors have determined that
that the EAB appears to be present in the area. The damage inflicted by the EAB
cycle is hard to detect right away and usually shows up the year following the
infestation. In some cases the EAB may not be the cause of the trees' demise.
One of the best mitigation strategies is to plant a variety of native trees and the
Town of Tillson burg tree by law recommends this practice. For years, the By Law
has prohibited planting of ash trees on Town property. Town staff have been
promoting to residents the planting of native and Carolinian species wherever
possible. As part of Keep Tillsonburg Beautiful Day, many native and Carolinian
trees are planted annually throughout the Parks and Trails system. Going forward,
the best solution is to support and fund tree planting projects where a variety of
trees can be planted to reduce the future impact of insects or other tree diseases.
112
PRS 13-19-Emerald Ash Borer.docx CAO
Title:
Report No.:
Author:
Meeting Type:
Council/Committee
Date:
Attachments:
STAFF REPORT
CLERKS OFFICE
2014 Municipal Election Budget Impact
CL 13-23
DONNA WILSON
COUNCIL MEETING
SEPTEMBER 23, 2013
FOLLOWUP TO COUNCIL QUESTION
At the Council Meeting of September 9, 2013 Council inquired about the reduced impact on the 2014 election
budget due to the five year contract with Dominion Voting.
The five year contract with Dominion Voting Systems allowed for the equipment, results tally software,
accessible voting component and election day support to be paid in five equal payments. These payments covered
the cost of this equipment and software for the 2010 and the 2014 municipal elections.
The cost of the total contract for the 2010 and 2014 elections was $34,400 plus net HST, therefore the 2014 cost is
$17,200 plus net HST. As the cost was paid for in five installments, the only impact on the 2014 election budget
for this lease contract is the final payment of $6,880 plus net HST.
If the Town had not agreed to a five year payment lease, election costs for 2014 would have increased by
approximately $10,000 plus net HST. In addition, Staff was advised by Dominion Voting that some
administration and support costs would have increased by a further 36% or approximately $2,000 plus net HST.
APPROVALS
Author Name/Signature Donna Wilson DATE: Sept. 13, 2013
Finance Darrell Eddington DATE: Sept., 13, 2013
CAO
STAFF REPORT
DEVELOPMENT & COMMUNICATION SERVICES
Report Title: Fa~ade Improvement Grant Agreement
Report No.: DCS 13-76
Author: Lisa VanderWallen, Development Technician
Meeting Type: COUNCIL MEETING
Council Date: SEPTEMBER 23, 2013
Attachments: GRANT AGREEMENT-FA~ADE IMPROVEMENT PROGRAM
RECOMMENDATION:
"That Council receives report DCS 13-76 Fa~ade Improvement Grant Agreement.
And that Council authorizes the Mayor and Clerk to enter into Grant Agreements
for the Fa~ade Improvement Program."
EXECUTIVE SUMMARY
This report outlines the grant agreement to be entered into by applicants, the BIA, and the
Town so grant money can be issued and work commenced for the fac;ade improvement
program.
HISTORY/BACKGROUND
In May of 2013 Council approved the urban design guidelines. As part of the design
guideline roll-out was a grant program that was included in the Department of
Development and Communication Services Budget to be used in partnership with the
BIA to develop a grant incentive program to act as a financial incentive for the Urban
Design Guidelines.
In June of 2013, Council, in partnership with the BIA authorized the hiring of a
consultant for the approximate cost of $10,000 to further assist in the roll-out of the
grant program and assist in facilitating the program to property owners in the design
study area.
To date, the first submission deadline on September 3, 2013 resulted in the submission
of four completed applications which are in the process of being reviewed by the Fa<,;ade
Improvement Committee. Once the committee is finished reviewing the submissions, a
recommendation will be made to the BIA, who will issue grant money. Before issuing
WHEREAS:
GRANTAGREEMENT-FACADEThJPROVEMENTPROGRAM
Made this ___ day of _______ , 2013.
BETWEEN:
"OWNER NAME"
(the "Owner")
-and-
THE CORPORATION OF THE TOWN OF TILLSONBURG
(the "Town")
-and-
THE TILLSONBURG BUSINESS ThJPROVEMENT ASSOCIATION (BIA)
(the "BIA'')
A. The Owner is the registered owner of a building with the municipal address: MUNICPAL ADDRESS
legally described as: LEGAL DESCRIPTION: in the Town ofTillsonburg, Oxford County, Ontario.
B. On Monday May 13, 2013 Town Council endorsed the Central Design Study, the first Council
Approved guidelines for the municipality. Partnering with the Tillsonburg BIA, the Town commits to
providing grants to applicants following approval from the Fa9ade Improvement Program Grant
Committee.
C. The facade improvement grant application calls for the Owner and the Town to enter into an
Agreement setting out their respective obligations.
THEREFORE the parties agree as follows:
1. DEFINITIONS
1.1 In this Agreement:
(a) "Deficiency List" means a description of the particulars given by the Town and the BIA to the Owner
that specifies how the Fa9ade Improvement work is inadequate or deficient;
(b) "Fa9ade Improvement" means the improvements to the subject property as set out in Section 3 herein
and further described in Schedule "A";
(c) "Fa9ade Improvement Committee" means the working group comprised of Town ofTillsonburg staff,
Oxford County staff, a heritage committee representative, and BIA members selected to review grant
applications and administer the Fa9ade Improvement Program;
TOTAL GRANT VALUE AWARDED:
COMPLETION DATE OF PROJECT:
3.2 The Facade Improvement must conform to the details as set out in Schedule "A". Any deviation from
the details set out on Schedule "A" may, in the sole discretion of the Town and the BIA, render the Owner
ineligible for the Grant, in whole or in part, unless the Town and the BIA has provided its prior written
consent for such deviation.
3.3 The Owner is responsible for obtaining all necessary approvals for the Facade Improvement,
including Town ofTillsonburg encroachment, building, sign, and any other required permits. All work
associated with the Facade Improvement must comply with municipal, provincial, and federal laws.
3.4 Any deviations from the approved fayade improvement plan and any variation in the completion time
must be requested and approved by the Fayade Improvement Committee in writing.
3.5 On total completion of the Facade Improvement, the Owner shall notifY the Town by submitting a
fayade grant release request form, who, along with a Tillsonburg BIA representative, shall inspect the
Facade Improvement within five business days of receipt of the request and either confirm in writing that
the project is complete or provide a Deficiency List.
3.6 If the Town and the BIA issue a Deficiency List, the Owner shall forthwith commence remediation of
the deficiencies described in the Deficiency List in order to receive funding and schedule are-inspection
aspers. 3.5.
3.7 The Owner shall complete the Facade Improvement, including remediation of any deficiencies
described in the Deficiency List, by no later than MONTH DAY, YEAR in order to be eligible for the
Grant.
4. PAYMENT OF GRANT
4.1 The Town and the BIA shall not be liable to pay the Owner the Grant for work associated with the
Facade Improvement until:
(a) the Owner has secured all required construction permits from the Town's building department;
(b) the Town and the BIA has confirmed in writing that all the Facade Improvement works as set out in
Section 3.1 are complete, including remediation of any deficiencies if the Town and the BIA had issued a
Deficiency List; and
(c) the Owner has provided to the Town and the BIA receipts satisfactory to the Town and the BIA for the
Facade Improvement work as set out in Section 3.1, such receipts from licensed building contractors
evidencing payment for the Facade Improvement work.
5. MAINTENANCE
6.3 If any portion of this Agreement is found to be unenforceable, the remaining portions of this
Agreement shall be given full force and effect.
6.4 No amendments to this Agreement are valid unless they are in writing and signed by both parties to
this Agreement.
6.5 Everything herein contained shall inure to the benefit of and be binding upon the parties hereto, their
administrators, successors and assigns respectively.
6.6 The Owner agrees on behalf of itself, its heirs, executors, administrators and assigns to save harmless
and indemnify the Corporation of the Town ofTillsonburg and the Business Improvement Association
from all losses, damages, costs, changes and expenses which may be claimed or recovered against the
Corporation by any person or persons arising either directly or indirectly as a result of any action taken by
the Owner pursuant to this agreement.
In witness whereof the parties hereto have executed this agreement as of the date first mentioned.
OWNER NAME
Per: ----------------------Name:
Title:
Per: ----------------------Name:
Title:
We have authority to bind the Corporation.
THE CORPORATION OF THE TOWN OF TILLSONBURG
Per: ----------------------Name: John Lessif
Title: Mayor
Per: ____________________ __
Name: Donna Wilson
Title: Clerk
We have authority to bind the Corporation
THE BUSINESS IMPROVEMENT ASSOCIATION
Per: ----------------------Name:
Title:
Per: ----------------------Name:
Title:
We have authority to bind the Corporation.
Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION
STAFF REPORT
CLERKS DEPARTMENT
FLAG POLICY
CL 13-21
AMBER ZIMMER
COUNCIL MEETING
SEPTEMBER 23, 2013
1. TILLSONBURG FLAG POLICY
THAT Council receive Report CL 13-21, Tillsonburg Flag Policy;
AND THAT Council adopt the Tillsonburg Flag Policy.
EXECUTIVE SUMMARY
Responding to a number of inquiries regarding the Town's policy on half-masting the
various flags flown on Town property, staff have reviewed the issue and created a
Tillsonburg Flag Policy. The policy sets outs etiquette on how the flag should be flown
including the priority of the flags. The policy also sets out the reasons for half-masting and
the procedure for doing this.
The policy allows for exceptions to be made for half-masting, with Mayor and CAO approval,
as a result of a significant event or circumstance such as a natural disaster, or the passing
of a Town icon.
The policy recommends that in the future, no flags be raised for awareness by any
organization. This recommendation is being given as the practice may become expensive
and time consuming for staff if an increased number of organizations have flag requests.
Also, this practice may become controversial with requests from religious or political
organizations. While the Town should not differentiate between organizations, if all are
allowed, citizens may view the Town as sharing the beliefs of these organizations. Staff
recommends that instead of raising the flag, all requests would be deferred to the banner
over Broadway where non-profit organizations are able to advertise.
If Council would like to allow the practice of raising flags for awareness, staff suggest that a
fee of $100 be imposed and that the following wording be added to the Tillsonburg Flag
Policy.
THE CORPORATION OF THE TOWN OF TILLSONBURG
APPROVAL DATE:
SCHEDULES
ADMINISTRATIVE POLICY
TILLSONBURG FLAG POLICY
REVISION DATE:
Schedule A-Town of
Tillsonburg Flag Locations
A. Policy Statement
Page 1 of5
There is a need to provide the Town of Tillsonburg with a clear set of guidelines on the
procedures of flying and half-masting flags.
B. Purpose
This policy will establish clear guidelines to govern the raising, displaying, and half-
masting of flags at the Town of Tillsonburg properties and buildings to ensure The
Town's practices are exercised in a consistent and appropriate manner.
C. Scope
This policy applies to all flags flown by the Town of Tillsonburg.
D. General
This policy shall be administered by the Clerk's Department.
This policy shall be referred to as the "Tillsonburg Flag Policy".
This policy comes into force and effect on the date adopted.
E. Authority
The authority for the Tillsonburg Flag Policy shall be by the approval of the Council of
the Town of Tillsonburg.
THE CORPORATION OF THE TOWN OF TILLSONBURG
ADMINISTRATIVE POLICY
TILLSONBURG FLAG POLICY
APPROVAL DATE:
SCHEDULES
2. Flags at Half-mast
REVISION DATE:
Schedule A-Town of
Tillsonburg Flag Locations
Page 3 of5
2.1. All flags maintained by the Town of Tillsonburg, capable of being lowered by a
key, will be flown at half-mast as a sign of mourning. Schedule A, attached,
lists all flags maintained by the Town.
2.2. On occasions requiring a flag be flown at half-mast, all flags flown together
should also be flown at half-mast.
2.3. Flags will be flown at half-mast when the Town has been notified upon the death
of:
o The Sovereign, or a member of the Royal Family;
o The Governor General, or a former governor general;
o The Prime Minister, or a former prime minister;
o The Lieutenant Governor of Ontario or the Premier of Ontario;
o A local Member of Federal or Provincial Parliament;
o The Mayor, or a former Mayor of Tillsonburg
o A Member of Town Council or a former member of Town Council;
o A member of Canadian Forces from the Town of Tillsonburg (born in the Town
of Tillsonburg, or has made the Town of Tillson burg a home)
2.4. Upon notice of the death of any Firefighter in the Province of Ontario, killed in
the line of duty, the flags at the Fire Hall shall be flown at half-mast.
2.5. Each Remembrance Day, November 11th, the flags at the Cenotaph will be half-
mast at 11 :OOam, or according to the prescribed order of service.
2.6. Flags may also be flown at half-mast as a result of a significant event or
circumstance. Should such an occasion arise, the Town Clerk (or designate) will
consult with the Mayor and the CAO. A joint decision will be made by the CAO
and the Mayor as to whether any flags at Town facilities should be flown at half-
mast, and if so, the extent and duration.
THE CORPORATION OF THE TOWN OF TILLSONBURG
Jli(6P'.t. o
a;!ke tiJ.bJ/~ ~
ADMINISTRATIVE POLICY
TILLSONBURG FLAG POLICY
APPROVAL DATE: REVISION DATE: Page 5 of5
SCHEDULES Schedule A-Town of
Tillsonburg Flag Locations
Schedule A-Town of Tillson burg Flag Locations
LOCATION FLAG RESPONSIBILITY CHANGE METHOD
South Broadway Park Canada PRS Key or rope
Union Jack PRS Key or rope
Ontario PRS Key or rope
Tillson burg PRS Key or rope
Cenotaph Canada PRS Key or rope
Union Jack PRS Key or rope
Ontario PRS Key or rope
Tillson burg PRS Key or rope
Veteran's Walkway Canada PRS Key or rope
Union Jack PRS Key or rope
Ontario PRS Key or rope
Annandale NHS Canada PRS Key or rope
Community Centre S Canada PRS Key or rope
Community Centre N Canada PRS Key or rope
Fire Hall Canada Fire Key or rope
Tillsonburg Fire Key or rope
Airport Canada Airport Key or rope
Tillsonburg Airport Key or rope
Ontario Airport Key or rope
Customer Service Canada Public Works Hydro truck
Operations Canada Public Works Ladder
Library Canada PRS Hydro truck
Cemetery Canada PRS Hydro truck
Canada PRS Hydro truck
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
STAFF REPORT
FINANCE
Extension of Audit Services Contract
FIN 13-36
Darrell Eddington
COUNCIL MEETING
SEPTEMBER 23, 2013
AUDIT RENEWAL PDF
THAT Council receive report FIN 13-36, Extension of Audit Services Contract;
AND THAT the audit services contract with Scrimgeour & Company be extended to
December 31, 2013 at the current level of fees adjusted for CPI, if any.
EXECUTIVE SUMMARY
Council approved the audit services contract with Scrimgeour & Company at the meeting of
September 28, 2009 for a term up to and including the audit for the year ended December
31, 2012.
At the Tillsonburg Hydro Inc. (THI) Annual General Meeting on June 15, 2013, the Board
appointed Scrimgeour & Company as their auditor for the 2013 fiscal year.
Council may recall that the Director of Finance has an objective to tender the audit services
in 2013. Staff is proposing that a Request for Proposal (RFP) for Audit Services be
completed in 2013 and the results brought back to Council in Q4, however, the audit
services RFP would be for the year ending December 31, 2014, not 2013, thereby
accommodating the appointment resolution of THI.
Staff has no concerns with the services supplied by Scrimgeour & Company. The auditor
has provided the attached audit renewal letter for Council's consideration. Staff is
recommending to Council that the current audit services contract with Scrimgeour &
Company be extended to December 31, 2013.
FINANCIAL IMPACT /FUNDING SOURCE
N/A
STAFF REPORT
PARKS AND RECREATION SERVICES
Title: BRIDGES AT TILLSONBURG TOBOGGANING AGREEMENT
RENEWAL 2013-2014
Report No.: PRS 13-18
Author: KELLY J. BATT
Meeting Type: COUNCIL MEETING
Council/Committee SEPTEMBER 23, 2013
Date:
Attachments: • Bridges At Tillsonburg Letter
RECOMMENDATION
THAT Council receive Report PRS 13-18 Bridges at Tillsonburg Tobogganing
Agreement Renewal 2013-2014 for information;
AND THAT Council authorize staff to operate the facility for the 2013-2014 season.
EXECUTIVE SUMMARY
The shared use agreement between the Town and The Bridges at Tillsonburg Golf
Course for a toboggan hill requires confirmation from both parties on an annual
basis.
BACKGROUND
As part of the Bridges at Tillsonburg Tobogganing Agreement Town staff must seek
approval from the Board of Directors at the Bridges on an annual basis to ensure
that a tobogganing facility can be set up on the golf course. During their Auigust
monthly meeting the Board agreed to allow tobogganing at the course for the 2013-
2014 and provided written confirmation as per the attached correspondence.
In addition, the Town's insurance provider Cowan Insurance completed a site visit
in January 2013 with Town staff present to review the operation and provide input
to improve the risk management for the facility. Cowan Insurance suggested that
Town staff use covered straw bales covered in bright coloured garbage bags to
create the border for the area rather than using snow fence with rails as was done
in prior years. Staff concurred with the recommendations and for the upcoming
season straw bales will be used. Parks staff complete regular inspections of this
facility and correct any unsafe conditions that may arise.
FINANCIAL IMPACT
The Agreement requires that the Town pay The Bridges at Tillsonburg an annual fee
of $1.00 to use the designated area of the golf course. This fee is funded in the
2013 Parks Division budget.
1/2
PRS 13-18-Bridges at Tillsonburg Tobogganing Renewal2013-2014 .. docx CAO
STAFF REPORT
PARKS & RECREATION SERVICES DEPARTMENT
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
Lake Lisgar Waterpark Report
PRS 13-20
Janet McCurdy
COUNCIL MEETING
SEPTEMBER 23, 2013
THAT Council receive PRS 13-20 Lake Lisgar Waterpark Report for information;
AND THAT Staff will provide further follow-up as part of the 3rd Quarter Report.
EXECUTIVE SUMMARY
The Waterpark season for 2013 offered a total of 71 swims with weekend swims
commencing June 15, 2013, daily swims commencing June 28' 2013 and all swims wrapping
up on September 2, 2013. Attendance was down 4,379 participants, which accounts for a
15% decrease in attendance from 2012 to 2013. Admission Sales Totaled $73,023.00.
DISCUSSION
In reviewing probable causes for the decrease in attendance for the past season, the
first cause which arose was weather. A cooler, wetter summer than that of previous years
was witnessed which directly affected attendance. In discussion with neighbouring outdoor
facilities (St Mary's and Woodstock), lower than average attendance was witnessed in every
centre with weather being identified as the primary cause. In an attempt to offset the
decrease in attendance, two major strategies were employed. Through ongoing review of
attendance it was noted that the month of August shows fewer swimmers as compared to
July, so the hours of operation were reduced by 1 hour each day, closing at 5:00pm, which
allowed for a $2,688.00 saving in part-
time staffing. In addition, on days of
questionable weather staffing was
decreased to account for fewer
participants while still maintaining safety
supervision standards, and on days of
extremely poor weather the park
remained closed for the day. Average
daily attendance for 2013 was 345
visitors, and the park remained closed
due to poor weather on 4 separate
occasions.
PRS 13-20-Lake Lisgar Waterpark Report.docx
1/2
Lake Lisgar Waterpark
Attendance
2010-2013
14877 16001 13315
12826 10691 11107
1457 0
11724
9295
223
29199 28877 24498
CAO
STAFF REPORT
PARKS & RECREATION SERVICES DEPARTMENT
Report Title: Pioneer Cemetery Plan
Report No.: PRS 13-21
Author: Rick Cox
Meeting Type: COUNCIL MEETING
Council Date: SEPTEMBER 23, 2013
Attachments: • Pioneer Cemetery Committee Recommendations
RECOMMENDATION:
THAT Council receive Report PRS 13-21 Pioneer Cemetery Plan for information.
EXECUTIVE SUMMARY
The Pioneer Cemetery Committee has brought forward the outline of a plan for revitalizing
Tillsonburg's Pioneer Cemetery. The group is seeking Council's approval of the direction
they intend to go, and staff are seeking Council's authorization to support the
implementation of the plan.
CONSULTATION/COMMUNICATION
Subsequent to Council authorizing an allocation for the Pioneer Cemetery in the 2013
budget, Town staff requested that the Pioneer Cemetery Committee put together a plan for
the Cemetery that the budget could then be directed towards. The Committee has worked
all year to assemble a series of initiatives to begin mitigating further deterioration of the
remaining marker stones in the Pioneer Cemetery, as per the attached outline. If Council
endorses the plan, staff will work with the Committee to determine which of the work can
be done within the $15,000 budget with the assistance of Town staff. The bulk of the work
would be scheduled for fall of 2013 and the spring-summer of 2014.
FINANCIAL IMPACT /FUNDING SOURCE
The 2013 Budget includes $15,000 from the Cemetery Trust allocated to the Pioneer
Cemetery revitalization. The work on this project will not be completed in 2013, and the
project will be set up as a work in progress for the 2014 budget.
APPROVALS
Author
Name/Signature
Director
Name/Signature
Finance
Name/Signature
PRS 13-21-Pioneer Cemetery Plan.docx
Rick Cox
Director of Parks & Recreation
Rick Cox
Director of Parks & Recreation
Darrell Eddington
Director of Finance
Ill
Date:
20 13-Sep-17
Date:
2013-Sep-17
Date:
2013-Sep-17
CAO
Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION
STAFF REPORT
CLERKS DEPARTMENT
Royal Canadian Air Cadets' Annual Tag Day Fundraiser
CL 13-22
AMBER ZIMMER
COUNCIL MEETING
SEPTEMBER 23, 2013
1. ROYAL CANDIAN AIR CADETS REQUEST TO FUNDRAISE
THAT Council receive Report CL 13-22, Royal Canadian Air Cadets' Annual Tag Day
Fund raiser;
AND THAT the request from 153 Varnavair Squadron Royal Canadian Air Cadets, to conduct
their annual Tag Days October 4-5, 2013, in the Town of Tillson burg, be approved.
EXECUTIVE SUMMARY
The 153 Varnavair Squadron Royal Canadian Air Cadets have requested permission to place
their Squadron Cadets on Town property during their annual fundraiser on October 4th and
5th, 2013.
The students will be in uniform and giving out Air Cadet tags in return for a donation.
HISTORY /DISCUSSION
The Royal Canadian Air Cadets is a program that promotes interest in aviation, physical
fitness and responsible citizenship for teens 12 to 18 years of age. The Tillsonburg
Squadron consists of forty-five young adults.
The Squadron conducts an annual fundraising weekend in April and each year they request
permission from Town Council to place members on Town property, in addition to various
stores. This year they have requested permissions to conduct the Tag Day in October as
well.
The funds raised through the event provides for training expenses for the organization.
FINANCIAL IMPACT /FUNDING SOURCE
There are no financial expectations from the Town for this event.
CAO
12 Sept 2013
Dear Councillors;
153 Y~2t.W~'\l.JU1{.
'Roy a[ Canaaian J2lir Catfet Squadron
16 Vurfiam St.,
'P.O. 'Box 373, Station :Main,
'Ii[{son6urg, Ontario,
N4(j·41{8
'let: 519-842-3715
The 153 Varnavair Squadron Royal Canadian Air Cadets, request permission to place our
Squadron Cadets; in uniform, on your property for our Annual Tag Day Fundraiser the
weekend of Oct 41h-5th, 2013.
This is our squadrons Annual F1mdraiser. The funds raised through this event go towards
the training expenses for our organization. The Squadron consists of forty-five boys and
girls between the ages of twelve and eighteen from the Tillsonburg and surrounding
areas.
Please call the Cadet office at: 519-842-3715 and leave a message with an evening
contact number, with your decision.
Thank you for your time and consideration.
Lori Van Parys
Air Cadet League of Canada Sponsoring Committee
Chairperson
153 Vamavair RC(Air)CS SSC
'lo Learn -'lo Serve -'lo 5\.avance
THE CORPORATION OF THE TOWN OF TILLSON BURG
BY-LAW NUMBER 3764
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the f1h day of
September, 2013
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillson burg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSON BURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting
and regular meeting held on September 23, 2013, with respect to every report, motion, by-law,
or other action passed and taken by the Council, including the exercise of natural person
powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to
the action of the Council of The Corporation of the Town of Tillsonburg referred to in the
preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in
that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 23'd DAY OF SEPTEMBER, 2013.
READ A THIRD AND FINAL TIME AND PASSED THIS 23'd DAY OF SEPTEMBER, 2013.
MAYOR -John Lessif
TOWN CLERK-Donna Wilson
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: September 23, 2013
RESOLUTION NO.: 1
MOVED BY:
SECONDED BY:
THAT the Agenda as prepared for the Council Meeting of September 23, 2013, be adopted.
~rried
D Recorded
Vote
D Defeated D Deferred D Tabled
A Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: September 23, 2013
RESOLUTION NO.: 2
:::::::BY• __ U_Y ___ '!:_· --.tiL,,,L.. V.·e_'L· =!...,--===-·-· _· ~
THAT the Minutes of the Council Meeting of September 23, 2013 be approved.
~arried
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fJL;' Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: -----'1=0;..__
RESOLUTION ~ I
MOVED BY: " VV L00.~\_,-
SECONDED BY:
/~ /)C( C~ fl ~-
Date: September 23, 2013
THAT Report PRS 13-19 Emerald Ash Borer and Report CL 13-23 be received as information.
D Recorded
Vote
D Defeated D Deferred D Tabled
-WMayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: Date: September 23, 2013
RESOLUTION NO.:! Jfd./~ //
MOVEDBY: ~tJ~~~-~~~~~~~~.
SECONDED BY: ;)
WHEREAS the communities of Southwestern Ontario are alarmed at the declining level of passenger
transportation options available in the region.
WHEREAS the Southwest Economic Alliance (SWEA) Regional Transportation Advocacy Initiative
Committee held a meeting on Thursday, August 8th, 2013 at which it developed an Action Plan for the
initiative and its key objectives.
NOW THEREFORE BE IT RESOLVED THAT COUNCIL ENDORSES THE FOLLOWING:
1. Cutbacks to VIA Rail passenger service in Southwestern Ontario are a central and critical issue and
SWEA, on behalf of the communities of the region, should:
c. Demand re-investments and service enhancements in the short term.
d. Advocate, for a renewed commitment to passenger rail service across Canada.
2. Lack of inter-city transportation options within the region is an equally critical issue. The following are
the key requests that SWEA shall make to the provincial government on behalf of the communities of
the region:
d. That the provincial government support demands to improve VIA Rail services along both main lines.
e. That the provincial government immediately address regional passenger transportation issues beyond
the current Greater Toronto and Hamilton Area focus
f. That the provincial government support the establishment of an all-party committee of the Ontario
legislature to immediately study regional transportation needs in Southwestern Ontario.
~Carried
D Recorded
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D Defeated D Deferred D Tabled
__{);L_ Mayo~s Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: 11 Date: September 23, 2013
RESOLUTIO~ 0
MOVEDBY: ~ <
SECONDED BY:
THAT Council receives report DCS 13-76 Fa~ade Improvement Grant Agreement.
AND THAT Council authorizes the Mayor and Clerk to enter into Grant Agreements for the
Fa~ade Improvement Program .
D Recorded
Vote
D Defeated D Deferred D Tabled
~ayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: _1=3'---Date: September 23, 2013
RESOLUTION NO.:
MOVED BY:
THAT Council receive report FIN 13-36, Extension of Audit Services Contract;
AND THAT the audit services contract with Scrimgeour & Company be extended to December
31, 2013 at the current level of fees adjusted for CPI, if any.
/arried [{jc
D Recorded
Vote
D Defeated D Deferred D Tabled
¥Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: -----'1::....:4'-----Date: September 23, 2013
RESOLUTION NO.: 7
MOVED BY:
THAT Council receive Report PRS 13-18 Bridges at Tillsonburg Tobogganing Agreement
Renewal 2013-2014;
AND THAT Council authorize staff to operate the facility for the 2013-2014 season.
~rried
D Recorded
Vote
D Defeated D Deferred D Tabled
-¥ayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: -----'1=5-Date: September 23, 2013
RESOLUTION NO.:
MOVED BY:
THAT Council receive PRS 13-20 Lake Lisgar Waterpark Report;
AND THAT Staff will provide follow-up as part of the 3rd Quarter Report.
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: -----'1=6;,__ Date: September 23, 2013
RESOLUTION NO.:
MOVED BY:
THAT Council receive Report PRS 13-21 Pioneer Cemetery Plan;.
AND THAT costs for the implementation of the project will be incorporated in the 2014 budget.
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: ----'1=...:.7_ Date: September 23, 2013
MOVED BY:
THAT Council receive Report CL 13-22, Royal Canadian Air Cadets' Annual Tag Day Fundraiser;
AND THAT the request from 153 Varnavair Squadron Royal Canadian Air Cadets, to conduct
their annual Tag Days October 4-5, 2013, in the Town of Tillson burg, be approved.
D Recorded
Vote
D Defeated D Deferred D Tabled
~ayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: -=18'-----
RESOLUTION NO.: ~ll
MOVEDBY: t~ l ____ .......
SECONDED BY: , //
Date: September 23, 2013
THAT Staff bring a report forward to review the compensation provided to council with a
comparison to other municipalities. 6 y -e ntl tJ f (JJ &f()6 f'/' -fiJb,~
D
D
Carried
Recorded
Vote
D Deferred D Tabled
--*-Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: -=19'-----Date: September 23, 2013
RESOLUTION NO.:
MOVED BY:
THAT the Shareholder appoint the vacant Shareholder position to the Board of Tillsonburg
Hydro Incorporated.
~Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: _2=0~ Date: September 23, 2013
MOVED BY:
SECONDED BY: ~.....::::Jo.._..;~c~;;;iil......_.....-==-=------
RESOLVE THAT By-Law 3764, To Confirm the Proceedings of the Council Meeting of October 23,
2013, be read for a first and second time and this constitutes the first and second reading
thereof;
FURTHER RESOLVE THAT By-Law 3764, be given third and final reading and the Mayor and Clerk
be and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
~ried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
Past Present and Future
Proposal for repairs of Graveyard
Mayor Lessif, Councillors, Ladies and Gentlemen:
Click 1 The Pioneer Cemetery Committee is an adhoc committee of the Tillsonburg
Historical Society and we would like to thank you for allowing our future plans to be
brought before you this evening.
Click 2 This graveyard was opened in 183 8 and closed in 1881 because it was 'unfit' for a
Potter's field, which we presume means, there was not enough room. Over the decades it
was virtually abandoned. Yes, the bush you see in the background is the cemetery in
1956. Click A committee was formed in the early 1960s to improve the situation.
Virtually all the tombstones were broken and scattered, so they were gathered and put in
sections. Some of the Tillson and VanNorman stones were put into the Founder's Plot,
to honour them. Some people even recall an arched entrance way was erected. Click
Since then the municipality's care for this cemetery improved, but it still did not receive
the care it needed and consequently 50 years later it once again needs attention.
Click 3 Here are the problems and what has happened and what we propose. Click The
wrought Iron fence which was not in very condition click has been repaired and
restored.
Click 4 Only a few old marble posts survived about the exterior of the cemetery, none of
which had the chain spanning them. A mould was made and new cement posts and chain
are now on three sides. Click Future needs include: Section D which is The Hardy
family monument, was pushed over 30 years ago because of the dangerous angle it was
at. It has never been put back up. A short term goal is to get the Hardy monument
erected as soon as possible. The quote was approx $300, which the Committee has
available.
Click 5 Broken tombstones were stood in 4 pads of cement in sections A,B,C, & E click
with gravel on top for drainage. More stones were broken over the years click and the
earth allowed to accumulate on top of the gravel which caused more damage click to the
1
two need a bit more work. Short Term Goal: If council passes our plan we could start
the work on the various sections this fall to using the $15,000 granted by the town for
this year. It is unknown if the town works could do this excavating/cement work or if it
must be hired out; Or if a knowledgeable person could volunteer to oversee this project,
could students be hired next summer to do it?
Click 8 Section F needs to have all vegetation remove to see what is below. Click These
stones were broken and moved here and placed standing, into individual cement bases
which, need to be free of vegetation. Click This section requires several stones to be
straightened, including Tamsen Tillson's which leans too far and is already cracked.
Click We are also hoping to find to the top to this stone, which was already pegged and
glued and click fix it and also we'd like to peg and paste 'Little Fred's' stone, so that all
the stones in this section are standing. We can put gravel here as in the other sections or
reseed around the gravestones which ever is best for cemetery maintenance.
Click 9 As in the past we would like to erect a Pioneer Graveyard, arched, sign erected at
today' entrance which is South East comer at Cedar St. Click Large enough that the
town work vehicles can safely pass through. It would be an arch with the bases 3-4 ft.
tall of stone or brick [assorted plaques could later be mounted on these bases] on top of
which would be a decorative metal arch with 'Pioneer Graveyard 1838-1881'
displayed at the top. I believe the big cemetery is looking at the same thing so perhaps
we can match their designs and have ours made at the same time. A quote was given
previously for a metal arch [but not the stone base] for Approx $4,600. Long Term
Goal: Possible 2014, to be acquired by fundraising or grant.
Click 10 Thus far all of our plans are band aides to slow down the demise of the few
headstones that are left. Acid rain and poor maintenance have made many stone
illegible. Click Our most important duty is to preserve information on those stones.
Click A large black granite tablet, 5' x3 ', which we call the Welcoming Stone, will be
near the entrance to the cemetery and will allow the public to find their family
tombstone. Click It will list Last Name; First Name; date of birth; date of death; section
3
Click 15 We have had hundreds of hours of donated labour and monies, Click researching
the our earliest settlers; Click figuring out when and how the configuration of the
graveyard changed, Click digging up stones, scrubbing them and trying to Click figure out
how many are missing, by having Mae Leonard dowse.
Click 16 Summary:
We would like the town to approve our recommendations:
Short Term 2013: Al!J!.rox $
Erect Hardy Monument $300. +tax available
Repair ABCEFH $? $15, 000 allotted by Town for 2 013
6 Benches $600 +tax available
Long Term 2014+:
Entrance Arch $5,000 +tax Grant
Information Stones $15,495.69 + $15,000 allotted by Town for 2014+ Grant
Click 17 The boss, Mr. Cox thought I should explain the activity going on these days at
the graveyard. Well our scrubbers, have been doing fantastic work, with water and muscle.
It is hard to believe that is the same stone. Click Mae Leonard has been dowsing for
graves. At first we were using orange flags which marked every grave. After going
through over a hundred flags just in and around the Founder's Plot [which is surrounded
by the wrought iron fence], I changed our strategy. The yellowish/greenish flags mark the
beginning and end of each row. On the first row Mae does dowse every grave, but the rest
of the rows, we count the numbers of graves [to keep track of the numbers involved] but
only mark the children or unusual graves with orange flags. click
The pretty blue flags are Greg's who is our dowser in training. Ifhis test flags line up
with Mae's, we leave them in. He is doing very well too. Click The yellow/greenish flags
are now revealing the road system with the graveyard which allowed the horses and hearse
and people to get to the various areas of the cemetery. It is quite amazing to see the past re-
emerging again. We are now over 750 graves.
Thank you ... any questions?
5
12 Sept 2013
Dear Councillors;
153 Y .52\.~.52\.Y .J\FR
'Roy a{ Canaaian .Jlir Caaet Squaaron
16 Vurfiam St.,
P.O. 13ox 373, Station .Jvlain,
'Ii[fson6urg, Ontario,
N4:J4J{B
'I'e[: 519-842-3715
The 153 Varnavair Squadron Royal Canadian Air Cadets, request permission to place our
Squadron Cadets; in uniform, on your property for our Annual Tag Day Fundraiser the
weekend of Oct 4111-Sth, 2013.
This is our squadrons Annual Ftmdraiser. The funds raised through this event go towards
the training expenses for our organization. The Squadron consists of forty-five boys and
girls between the ages of twelve and eighteen from the Tillsonburg and surrounding
areas.
Please call the Cadet office at: 519-842-3715 and leave a message with an evening
contact number, with your decision.
Thank you for your time and consideration.
Lori Van Parys
Air Cadet League of Canada Sponsoring Committee
Chairperson
153 Varnavair RC(Air)CS SSC
To LeaYn -To Serve -To Advance