131015 Council MINTown of Tillsonburg
Minutes of Council
Meeting Date:
Tuesday October 15, 2013
6:00PM
Council Chambers
Chair: Mark Renaud
1:
I
I
'
MINUTES: Meeting for the Committee "Open Council"
Review Access: Public
MINUTES
Town ofTillsonburg
Council Meeting
on
Tuesday October 15, 2013 06:00PM
Council Chambers
Chair: Mark Renaud
Orders of the Day:
CALL TO ORDER
The meeting was called to order at 4:30 p.m.
ATTENDANCE
Deputy Mayor Mark Renaud
Councillor Dave Beres
Councillor Mel Getty
Councillor Marty Klein
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Steve Lund, Director of Operations
Darrell Eddington, Director of Finance
REGRETS
Mayor John Lessif
Rick Cox, Director of Parks & Recreation Services
Amber Zimmer, Deputy Clerk
ADOPTION OF AGENDA
Page 1 of 12
101513
Link to Agenda: C
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MINUTES: Meeting for the Committee "Open Council" Page 3 of 12
The County Director of Public Works provided a presentation on infrastructure renewal,
asset replacement, future needs and rates.
DELEGATIONS
2. Megan Spencer, Tillsonburg Youth Leadership Grant Recipient C
Presented By: Megan Spencer
Megan Spencer reported on her experience as a grant recipient from the Town.
3. Allen Street Residents Concerns Regarding A & WAll Noise Levels tJ,
Presented By: Reverend Andy Brynjar
The residents are opposed to the 24 hour drive through as the noise levels at all hours of
the night interfere with their quality of life.
Request that a barrier like unit be required along the property line to reduce the noise or
that the hours of business be reduced to close at 11:00 p.m.
4. Young Street School Bus Route Concern C.
Presented By: Andrew Gradish
Parents and guardians are concerned that the bus stop is not safe for their children.
They have requested this issue be changed with the school, school board and the bus
company.
They are requesting that Council ask the school board to provide a safe place for their
children to be picked up for school.
Staff to send a letter to student transportation services for the school board requesting that
they review this issue and provide a safe place for children to be picked up.
Staff to review the crossing guard issue at that location as well to determine if a crossing
guard is required.
5. THI Economic Evaluation Model. C.
Presented By: Will Hayhoe, Hayhoe Homes
To speak to item No. 20, FIN 13-41 THI Economic Evaluation Model
Request that the Town move forward with recoveries for hydro services and contribute
approximately $1500 per residential service.
Council can suggest that THI review this matter and reconsider this calculation to look at
a further compromise.
The Finance Regulatory Affairs Manager responded to Mr. Hayhoe's request and clarified
that when the model rate is lowered it becomes a subsidy.
The OEB has not come back to the Town regarding changing the THI model which has
been used for a number of years.
Moved By: Councillor Klein Seconded By: Councillor Getty
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INFORMATION ITEMS
8. AMO, Bi1191-Waste Reduction Act C
9. Child Care Ontario Request for Proclamation C,
10. Royal Canadian Legion Remembrance Day Events C
11. Bancroft & Hastings Highlands Disaster Relief Committee Request Q,
12. Minister of Rural Affairs Correspondence regarding the Small, Rural and Northern
Municipal Infrastructure Fund t'J,
13. June Callwood Outstanding Achievement Award for Voluntarism in Ontario e:J,
14. Ontario Lung Association Proclamation Request t'J,
15. CUPE Proclamation Request e:J,
16. Small Business Day (Oct. 25th, 2013)-Get Involved! e:J,
17. CanSIA FIT 3 Solar Update for Municipalities
CanSIA FIT 3 Solar Update.pdf
CHIEF ADMINISTRATIVE OFFICER
18. Solar Power Network Resolution Extension Request e:J,
Presented By: CAO
Resolution No. 6:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
WHEREAS the Province's FIT Program encourages the construction and operation of
rooftop solar generation projects (the "Projects");
AND WHEREAS one or more Projects may be constructed and operated in the Town of
Tillsonburg;
AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules"),
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1 20. FIN 13-41, THI Economic Evaluation Model tJ,
Presented By: Director of Finance
Resolution No. 8:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT Council receive report FIN 13-41, THI Economic Evaluation Model as
information.
"Carried"
21. FIN 13-37 Purchasing Policy (!,
Presented By: Director of Finance
Resolution No. 9:
Moved By: Councillor Getty Seconded By: Councillor Rosehart
THAT the matter be deferred to the October 28th, 2013 Council meeting.
"Carried"
, 22. FIN 13-39 To Vest the Property Located on 3 John Pound Road C.
Presented By: Director of Finance
There will be a public process and staff will contact the adjacent land owner to determine
their interest in the property.
Resolution No. 10:
Moved By: Councillor Stephenson Seconded By: Councillor Beres
THAT Council receive report FIN 13-39, To Vest the Property located on 3 John Pound
Road;
THAT Council authorize the Treasurer to vest the property on 3 John Pound Road, Part
of Lots 1463 & 1464, Plan 500, into the ownership of the Corporation of
the Town ofTillsonburg;
THAT the outstanding taxes be written off as uncollectible;
AND THAT the property located on 3 John Pound Road be declared surplus.
"Carried"
23. FIN 13-42, Ground Lease Acknowledgement(],
Presented By: Director of Finance
Resolution No. 11:
Moved By: Councillor Stephenson Seconded By: Councillor Beres
THAT Council receive report FIN 13-42 Ground Lease Acknowledgement Agreement;
AND THAT By-Law 3766 be brought forward for Council consideration.
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Resolution No. 14:
Moved By: Councillor Klein Seconded By: Councillor Beres
THAT Council receive Report OPS 13-25 Park Place Subdivision-Completion of
Surface Asphalt and Miscellaneous Site Works as information.
THAT the tender for Park Place Subdivision-Completion of Surface Asphalt and
Miscellaneous Site Works be awarded to Coco Paving Inc. of London, Ontario at a cost
of $90,959.07 (HST included).
"Carried"
27. OPS13-26 -2013-2014-Municipal Parking Lot and Airport Snow Removal C.
Presented By: Director of Operations
Resolution No. 15:
Moved By: Councillor Klein Seconded By: Councillor Beres
THAT Council receives Operations Services Report OPS13-26"
AND THAT "Quotation for Part A -Snowplowing for the Municipal, Police & Fire
Services Parking Lots for the 2013-2014 Winter Season to be awarded to
D&D Commercial Property Maintenance Ltd. oflngersoll, ON."
AND THAT "Quotation for Part B -Snowplowing for the Tillsonburg Regional Airport
Runway for the 2013 -2014 Winter Season to be awarded to D&D
Commercial Property Maintenance Ltd., oflngersoll, ON."
"Carried"
STAFF INFORMATION REPORTS
28. FIN 13-38 RFP for Audit Services lJ,
Resolution No. 16:
Moved By: Councillor Rosehart Seconded By: Councillor Getty
THAT Council receive report FIN 13-38, RFP for Audit Services as information.
"Carried"
COMMITTEE MINUTES & REPORTS
29. CL13-20 Additional Committee Appointments lJ,
Presented By: Clerk
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BY-LAWS
significant social, environmental and economic benefits to the County of Oxford and its
lower-tier municipalities;
AND THAT a landfill land use not be permitted on these rehabilitated lands.
The motion was withdrawn by the mover.
Moved By: Councillor Beres Seconded By: Councillor Stephenson
THAT Staff provide a report to clarify this process prior to dealing with their request for
support on the rehabilitation of the Quarry area in the County of Oxford.
"Carried"
32. By-Laws for the Meeting of October 15, 2013
Resolution No.20:
Moved By: Councillor Beres Seconded By: Councillor Stephenson
THAT By-Law 3766, To Authorize a Ground Lease Acknowledgement Agreement with
RMM Tillsonburg Centre Property Inc. eJ,
By-Law 3763, To Appoint Additional Members to Various Committees C
By-law 3767, to confirm the proceedings of Council at its meetings held on the 15th day
of October, 2013 C.
be read for a first and second time and this constitutes the first and second reading
thereof.
"Carried"
Resolution No. 21:
Moved By: Councillor Beres Seconded By: Councillor Stephenson
THAT By-Law 3766, To Authorize a Ground Lease Acknowledgement Agreement with
RMM Tillsonburg Centre Property Inc.
By-Law 3763, To Appoint Additional Members to Various Committees
By-law 3767, to confirm the proceedings of Council at its meetings held on the 15th day
of October, 2013
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same, and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
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Review Access: Public
Orders of the Day:
MINUTES
Town ofTillsonburg
Council Meeting
on
Monday September 23,2013 06:00PM
Council Chambers
Chair: John Lessif
092313
Link to Agenda: e:J,
CALL TO ORDER
The meeting was called to order at 6:00pm
ADOPTION OF AGENDA
Resolution No. 1:
Moved By: Councillor Rosehart Seconded By: Councillor Beres
THAT the Agenda as prepared for the Council Meeting of September 23, 2013, be
adopted.
"Carried"
MOMENT OF REFLECTION
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes ofthe Meeting of September 23,2013 e:J,
Resolution No. 2:
Moved By: Councillor Rosehart Seconded By: Beres
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PRESENTATIONS
5. Residential Marketing Update
Presented by Colleen Pepper
Residential Marketing Update.pptx
Ms. Pepper presented to Council regarding updates on marketing including the Discover Tillsonburg
website, truck advertisements, radio advertisements, and ads in New Horne and Condo Guide.
INFORMATION ITEMS
6. AMO Report August 2013 CJ,
7. SWEA Transportation Resolution Request CJ,
Resolution:
Moved By: Councillor Stephenson Seconded By: Beres
WHEREAS the communities of Southwestern Ontario are alarmed at the declining level
of passenger transportation options available in the region.
WHEREAS the Southwest Economic Alliance (SWEA) Regional Transportation
Advocacy Initiative Committee held a meeting on Thursday, August 8th, 2013 at which it
developed an Action Plan for the initiative and its key objectives.
NOW THEREFORE BE IT RESOLVED THAT COUNCIL ENDORSES THE
FOLLOWING:
1. Cutbacks to VIA Rail passenger service in Southwestern Ontario are a central and
critical issue and SWEA, on behalf of the communities of the region, should:
c. Demand re-investments and service enhancements in the short term.
d. Advocate, for a renewed commitment to passenger rail service across Canada.
2. Lack of inter-city transportation options within the region is an equally critical issue.
The following are the key requests that SWEA shall make to the provincial government
on behalf of the communities of the region:
d. That the provincial government support demands to improve VIA Rail services along
both main lines.
e. That the provincial government immediately address regional passenger transportation
issues beyond the current Greater Toronto and Hamilton Area focus
f. That the provincial government support the establishment of an all-party committee of
the Ontario legislature to immediately study regional transportation needs in
Southwestern Ontario.
"Carried"
8. City of Ken ora -Provincial Ban of Flying Lanterns CJ.
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Presented By: Director of Finance
Staff to do an RFP in first quarter 2014, for the purposes of reviewing Audit Services.
Resolution No.6:
Moved By: Councillor Stephenson Seconded By: Beres
THAT Council receive report FIN 13-36, Extension of Audit Services Contract;
AND THAT the audit services contract with Scrimgeour & Company be extended to
December 31, 2013 at the current level of fees adjusted for CPI, if any.
"Carried"
PARKS & RECREATION SERVICES
14. PRS 13-18-Bridges at Tillsonburg Toboggan Renewal2013-2014 C
Presented By: Rick Cox
Resolution No. 7:
Moved By: Councillor Beres Seconded By: Klein
THAT Council receive Report PRS 13-18 Bridges at Tillsonburg Tobogganing
Agreement Renewal2013-2014;
AND THAT Council authorize staff to operate the facility for the 2013-2014 season.
"Carried"
15. PRS 13-20-Lake Lisgar Waterpark Report E:l
Presented By: Rick Cox
Resolution No.8 :
Moved By: Councillor Beres Seconded By: Klein
THAT Council receive PRS 13-20 Lake Lisgar Waterpark Report;
AND THAT Staff will provide follow-up as part of the 3rd Quarter Report.
"Carried"
16. PRS 13-21-Pioneer Cemetery Plan C
Presented By: Rick Cox
Resolution No.9 :
Moved By: Councillor Klein Seconded By: Beres
THAT Council receive Report PRS 13-21 Pioneer Cemetery Plan;.
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I NOTICE OF MOTION
BY-LAWS
20. By-Law 3764, to Confirm the proceedings of Council at its meetings held on the 23rd day of
September, 2013 C.
Resolution No. 13:
Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein
THAT By-Law 3764, To Confirm the Proceedings of the Council Meeting of September
23, 2012, be read for a first and second time and this constitutes the first and second
reading thereof;
AND THAT By-Law 3764, be given third and final reading and the Mayor and Clerk be
and are hereby authorized to sign the same, and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved By: Councillor Klein THAT the meeting be adjourned at 8:27pm.
"Carried"
Approval Received: (1 of 1)
Donna Wilson/Tillsonburg (Thursday September
26,2013 11:12 AM)
Town of Tillson burg
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Oxford County
Water & Wastewater Rate Study
Presentation to
Tillsonburg Town Council
Tuesday, October 15, 2013
HEM, SONd lxf~sf?!!i!!Xgether
Consu t1ng Lt .
Key Assumptions
• Water and Wastevvater operating
expenditures are based on the County's
most current projections
• The analysis takes into account infrastructure
renewal (e.g. non-growth related) capital
projects only
• Asset replacement reserve contributions are
incorporated into the user rate calculation
in accordance with County policy
3
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2013 Monthly Commercial Urban Rate
$30,000
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I ... $25,000 Cl) -I'CI ~ Cl) -Ill $20,000 I'CI 3:
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I'CI ... $15,000 Cl) -I'CI 3: -0 $10,000 -Ill 0 0
Ri $5,000 ::II c c <C
$0
Comparison
2013 Water and Wastewater Rate Comparison
for a Typical Commercial User (1>
$26,607 -
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Tillson burg Water Expenditures
1) Operating
Total Annual Gross Operating Expenditures
Capital
Annual Capital Renewal Expenditures
~.-" --·-. .,-.. . .. ~-.!'Jo~~C3r<>1Nfn.~~~~t~<r~~~~~,,~~~~j§·tt~~: ..
Debenture Requirements (to pay for capital works)
Other Contributions (e.g. from customer)
Subtotal Capital
B) Asset Replacement Reserve Contribution
Net Contribution to/(from) Reserves
Total Capital Expenditures
Total Annual Expenditures
Total Other Non-User Rate Revenues
Net Rate Funding Requirement
2013
Budget
2014
Projected
2015
Projected
2016
Projected
$ 2,450,358 1 $ 2,2oo,ooo $ 2,266,ooo $ 2,406,582
21%
$ -I$
$ - $
$ 2,755,ooo I $
$ (2,308,158)1 $
$ 446,842 I$
-10% 3% 6%
1~~-~;~~~~.§ '1,,~1~i~~Q,_:~: .. ·~·,··ali7·~i\~
$ (900,000) $
$ - $
195,000 $ 148,000 $
583,511 $ 712,994 $
778,511 $ 860,994 $
697,000
179,922
876,922
$ 2,897,2oo 1 $ 2,978,511 $ 3,126,994 $ 3,283,504
$ - ' $ -$ -$
$ 2,897,200 I $ 511 $ 3,126,994 $ 3,283,504
9
Tillson burg Water Key Indicators
1 ) Reserve Fund Continuity Schedule 2013 2014 2015 2016
Opening Balance $ 2,707,725 $ 399,567 $ 983,078 $ 1,696,072
Transfer from Reserves $ (2, 755, 000) $ (195,000) $ (148,000) $ (697,000)
Transfer to Reserves $ 446,842 $ 778,511 $ 860,994 $ 876,922
Net Contribution tol(from) Reserves $ (2,308, 158) $ 583,511 $ 712,994 $ 179,922
Ending ealance $ ... - i $ !lS~,ot~ $ .1.~~~.0!? $ . ~-·~7~,994 . . 39~~5~!.:
2013 2014 2015 2016
2) Budget Projected Projected Projected
Charge Per Typical Metered House (270m3/year)
Fixed Charge $ 213 $ 224 $ 235 $ 247
Consumption Charge $ 218 $ 225 $ 233 $ 241
Annual Charge Per Typical Household $ 431 $ 449 $ 468 $ 488
Annual Increase per Typical Household(%) 7% 4% 4% 4%
Charge Per Typical Commercial (618m3/month)
Fixed Charge (2" meter) $ 618 $ 649 $ 681 $ 716
Consumption Charge $ 7,491 $ 7,753 $ 8,024 $ 8,305
Annual Charge Per Typical Commercial $ 8,109 $ 8,402 $ 8,705 $ 9,021
Annual Increase per Typical Cornrnercia/ (%) 7% 4% 4% 4%
Charge Per Typical Industrial (2500m3/month)
Fixed Charge (3" meter) $ 2,345 $ 2,462 $ 2,585 $ 2,714
Consumption Charge $ 27,754 $ 28,726 $ 29,731 $ 30,772
Annual Charge Per Typical Industrial $ 30,099 $ 31,188 $ 32,316 $ 33,486
Annual Increase per Typical Industrial ("/o) 7% 4% 4% 4%
Charge Per Typical Industrial (10000m3/month)
Fixed Charge (6" meter) $ 4,476 $ 4,700 $ 4,935 $ 5,182
Consumption Charge $ 106,954 $ 110,698 $ 114,572 $ 118,582 I
Annual Charge Per Typical Industrial $ 111,430 $ 115,398 $ 119,507 $ 123,764
Annual Increase per Typical Industrial ("/o) 7% 4% 4% 4%
note: excludes special charges (CSAP, 170 upgrade & proposed Source Water Protection Program) 11
Tillsonburg Wastewater Expenditures
Total Annual Gross Operating Expenditures
Capital
Annual Capital Renewal Expenditures
2013
Budget
1%
2014
Projected
1%
2015
Projected
2%
2016
Projected
·.f#~~x~~~--~~~i~2~j~~11~~}~.~~~·:;x~E5;~:;:;il .. :,_·.;~~12~~2~~~·y.;l:luw10J~~~1l~~~:~j~:~f~~~~~~~~®"~:~.1~-.. I~3~~t-~$~.J;·
Debenture Requirements (to pay for capital works) $ - $ - $ - $
Other Contributions (e.g. from customer)
Subtotal Capital
B) Asset Replacement Reserve Contribution
Net Contribution to/(from) Reserves
Total Capital Expenditures
Total Annual Expenditures
Total Non-User Rate Revenues
Net Rate Funding Requirement
$ -I$
$ 30o,ooo I$
$ 1,652,171 $
$ 1,952,171 $
$ 3,511,300 $
$ • $
$ 3,511,300 $
$ $
240,000 $ 757,700 $ 1,137,700
1,784,868 $ 1,494,965 $ 1,415,701
2,024,868 $ 2,252,665 $ 2,553,401
3,606,070 $ 3,870,672 $ 4,164,536
• $ • $
3,606,070 $ 3,870,672 $ 4,164,536
13
1 )
2)
Tillson Burg
Wastewater Key Indicators
Reserve Fund Continuity Schedule 2013 2014 2015 2016
Opening Balance $ 5,221,686 $ 6,873,857 $ 8,658,725 $ 10,153,690
Transfer from Resetves $ (300,000) $ (240,000) $ (757, 700) $ (1, 137, 700)
Transfer to Resetves $ 1,952,171 $ 2,024,868 $ 2,252,665 $ 2,553,401
Net Contribution tol(from) Reserves $ 1,652,171 $ 1,784,868 $ 1,494,965 $ 1,415,701
Endlllg -~Ian_~ --·--------------·-·-·-----·--·----. ' ___ ~h@7~.§~7J_, ___ s;Q~•J2~ _' ~~Mf;,3,$~Q $ 11~~~~as1
2013 2014 2015 2016
Budget Projected Projected Projected
Charge Per Typical Metered House (270m3/year)
Fixed Charge $ 196 $ 219 $ 246 $ 275
Consumption Charge $ 294 $ 305 $ 315 $ 326
Annual Charge Per Typical Household $ 490 $ 524 $ 561 $ 601
9% 7% 7% 7%
Charge Per Typical Commercial (618m3/month)
Fixed Charge (2" meter) $ 568 $ 636 $ 713 $ 798
Consumption Charge $ 8,098 $ 8,382 $ 8,675 $ 8,979
Annual Charge Per Typical Commercial $ 8,666 $ 9,018 $ 9,388 $ 9,777
Annual Increase per Typical Commercial (%) 9% 4% 4% 4%
Charge Per Typical Industrial (2500m3/month}
Fixed Charge (3" meter) $ 2,155 $ 2,414 $ 2,704 $ 3,028
Consumption Charge $ 32,347 $ 33,479 $ 34,650 $ 35,863
Annual Charge Per Typical Industrial $ 34,502 $ 35,893 $ 37,354 $ 38,891
Annual Increase per Typical Industrial ("A>) B% 4% 4% 4%
Charge Per Typical Industrial (10000m3/month)
Fixed Charge (6" meter) $ 4,115 $ 4,608 $ 5,161 $ 5,781
Consumption Charge $ 128,647 $ 133,149 $ 137,809 $ 142,633
Annual Charge Per Typical Industrial $ 132,762 $ 137,757 $ 142,970 $ 148,414
Annual Increase per Typical Industrial(%) 9% 4% 4% 4% 15
$140.00
$120.00
$100.00
$80.00
$60.00
$40.00
$20.00
$-
Proposed Monthly Residential Combined
Rates (Incl. County Programs)
~ ~0:> rJ-~0 ~0 ~~ ~~ .o:-.~ro *" 0 ~Cj ~ ~0 ~ ~ eJ. ~ ~'>: ~'>: ~o0 ~cf 0 ~ oC3 <::J..:::;· ~~ ~~ 0~ ,~cs r-:,0 0 ~ ,~~ .;,.~ ~0 ~'flj ~flj (?)-~ "'~ ~0 ~0 ~~
•2013
2014
•2015
•2016
17
What We Have Heard
• Wastewater abatement
• Reserve targets
• Confusing water and wastewater
charges
• Aesthetic water quality concerns in a
few communities
• Source Water Protection
• When is Tillsonburg WWTP upgrade
required?
19
LINDPBOP COBP.
&US ULlJE WILLOW ))R., WOOUDRIDGE, ONTARIO IAL Ol<JS
l'EL: (905) 265-1976 EXT. 22 FAX: (905) 265-1979
July 26 2013
Eric Gilbert
Community Planner
County of Oxford
21 Reeve Street,
Woodstock, On
N4S 3G1
Dear Sir:
Re: Extension of draft approval North Street Tillsonburg
Further to your email message of July 25 2013, we enclose cheque for $430.00 being the fee charged
by the County.
We klndly request that the draft approval for our development be extended for the period of two
years.
The extension is needed to allow for the necessary external works to be completed by the County so
that our site can be fully serviced.
Please let us know if you require more information.
~~-----------------COUNTY OF OXFORD
COMMUNITY AND STRATEGIC
PLANNING OFFICE
~.~/ r?~~~~o~f? ~· .. '1
U U i:J \YJ l!:J U Ll L~
R~.Ft:-1 TO---·----
FilE ·--~J'.:::_.o/ OO(P _
OTHEFl ·----------·--------·--
Report No: CASPO 2013-273
COMMUNITY AND STRATEGIC PLANNING
Council Date: October 15, 2013
support of the proposed extension is requested in order for the County to grant an extension of
the approval period.
SIGNATURE
"Eric Gilbert"
Eric Gilbert, MCIP RPP M.Sc,
Development Planner
Approved for submission:
"Gordon Hough"
Gordon K. Hough, MCIP, RPP
Director
Community and Strategic Planning
ATTACHMENTS
Plate 1, Location Map with Existing Zoning, August 13, 2013 (EG)
Plate 2, Draft Plan of Subdivision, September 12, 2013 (EG)
Page 3 of 3
Plate 2-Draft Approved Plan of Subdivision
File No.: 32T-07006-Lindprop Corporation
Part lots 4 & 5, Concession 10 (Dereham), Town of Tillsonburg
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DRAFT PLAN
OF SUBDIVISION
Part of Lots 4 and 5
Concession 10 Town of Tillsonburg
County of Oxford
LAND USE SCHEDULE
AAi:A(ha.)
ADDITIONAL INFORMATION (UNDERSE<:TlOK51(17)0Fil1EP!MNI~ACn
INFORW.llONRHlliiRfDBYClAliSES•b.<d,e,l,gJ•ndiARfASSHOWHONDRAFTPI.AN. h)M~-IlWf I)S..d,lllldy. k)Aim..,ldpcliiiM:or•ureq..,..~.......,.-
OWNER'S CERTIFICATE
IAUTWORUE THEGSPGROuPINC, 10 PREP~ MO SUD~Il THIS IHISOAAFT P!MO~ ~og:~ltmTOANOSWMITlHISTHIS ORAFTP\ANOF SUBOMSIOKTOniECOUNT'I OF
ffii£;.'":
1 talx{grdCount}! .,. growing stronger. .. together
Report No: CASPO 2013-261
COMMUNITY AND STRATEGIC PLANNING
Council Date: October 15, 2013
To: Mayor and Members of Tillsonburg Council
From: Gordon Hough, Director, Community and Strategic Planning
Eric Gilbert, Development Planner, Community and Strategic Planning
Recommended Options for Regulating the Location of
Methadone Clinics and Dispensaries in Tillsonburg
RECOMMENDATIONS
1. That Town of Tillsonburg Council direct staff to proceed with formal public
meetings regarding amendments to the Official Plan and the Zoning By-law for
the purpose of implementing Official Plan policies and zoning provisions to
regulate the location of methadone clinics and methadone dispensaries in
accordance with the recommendations contained in Report No. 2013-261.
REPORT HIGHLIGHTS
• Methadone Maintenance Treatment (MMT) has been recognized as an effective and legal
substitute for treatment of opioid addiction.
• This report will recommend proposed amendments to the Official Plan and Zoning By-law to
provide a sound basis for regulating the location of methadone clinics and dispensaries in
the Town of Tillsonburg.
• This report will recommend land use planning tools, including Official Plan Policies and
Zoning By-law provisions to regulate where methadone clinics and/or methadone
dispensaries may locate in the Town.
DISCUSSION
Background
The issue of methadone clinics and dispensaries has been the subject of considerable
discussion within Ontario municipalities for several years. Concerns regarding public safety,
business interests and community health issues have been raised through this discussion.
Municipalities such as the City of Windsor, City of London, City of Oshawa, City of Pembroke,
City of Quinte West and the City of Woodstock have deliberated over the appropriate municipal
response to the establishment and operation of methadone clinics and dispensaries in their
communities.
Page 1 of 15
Report No: CASPO 2013-261
COMMUNITY AND STRATEGIC PLANNING
Council Date: October 15, 2013
This report will provide additional input regarding the experience of other municipalities with
respect to regulating MMT facilities and provide Council with options and recommendations
regarding amendments to the Official Plan and Zoning By-law in this regard.
For Council's information, a Public Information Session was hosted by staff at the Town Council
Chambers on July 23, 2013. Notwithstanding a broad newspaper advertisement several weeks
in advance of the meeting, attendance at the meeting was limited and included only a
representative from a social service agency and one member of the public, in addition to Town
and County staff.
Comments
Methadone and Methadone Maintenance Treatment
Methadone is a synthetic opioid drug that is an effective and legal substitute for treatment of
opioid addiction. The term opioid is used to collectively describe a broad range of natural and
synthetic opioid (i.e. narcotic) substances, including heroin, morphine, codeine, oxycodone (i.e.
Percodan/Percocet) and Demerol. Opioid substances are exceedingly habit-forming and
physically addictive and their untreated use is correlated with significant social harms and costs
in Canada.
Methadone is the most commonly used drug to treat opioid addiction. It is ingested orally, has
fewer side effects than many opiates and has a long 'duration of action' which largely eliminates
the euphoria associated with most other opioids (legal or prescribed). The use of methadone as
a treatment is effective in that it reduces or inhibits the symptoms of opioid withdrawal and
enables an individual to function normally and perform mental and physical tasks without
impairment.
Methadone is a narcotic and as such, regulated by the Federal Government as a controlled
substance. In order to prescribe methadone, a physician must apply for a specific exemption to
do so under Section 56 of the Controlled Drugs and Substances Act. Further, in this province,
the College of Physicians and Surgeons of Ontario (CPSO) requires that all physicians that
prescribe methadone in Ontario complete specific training in this regard.
Methadone Maintenance Treatment (MMT) was developed in recognition of the need to provide
people who inject drugs with an alternative that reduces the risks of blood borne infection (i.e.
hepatitis, HIV) and also reduces the impact of personal and property crime as a means to raise
funds needed to sustain illicit opiate use. A review of the scientific evidence supporting MMT
that appears in the CPSO guidelines for MMT notes that methadone reduces risks of death
among opiate users, decreases overall drug use and reduces crime.
The CPSO expects that all persons commencing MMT have a urine drug screen to confirm that
they are taking opiates and are not already receiving methadone. All persons receiving MMT
begin by attending a designated pharmacy/clinic each day to receive dosage. Patients may
also be required to consult with a physician daily or weekly, thereby enabling observation of the
patient.
Page 3 of 15
Report No: CASPO 2013-261
COMMUNITY AND STRATEGIC PLANNING
Council Date: October 15, 2013
The Oxford County Public Health and Emergency Services Department (PHES) provided the
following response to the Town's request for feedback on methadone clinics and methadone
dispensaries:
"The benefits of access to addiction treatment modalities, including substitution therapy such as
MMT have been studied extensively in many populations. According to the literature, MMT has
the best record for retaining clients in treatment for their drug addiction (Rich, McKenzie, Shield,
Wolf, Key, Poshkus and Clarke, 2005). As well, continued MMT during pregnancy is associated
with earlier prenatal care, improved neonatal outcomes and reduced prematurity, which has
subsequently resulted in reduced mortality rates (Burns, Mattick, Lim & Wallace, 2006).
The PHES response also included a direct quote from a 2007 report by Dr. Elizabeth
Richardson, Medical Officer of Health for the City of Hamilton, to the City's Board of Health.
"Given that methadone is a federally regulated controlled substance, that physicians who
prescribe this must apply for a specific federal exemption and, in the case of MMT, provide
evidence of additional training to the [Ontario] College of Physicians and Surgeons. The
provision of MMT is a medical act not unlike any other doctor-patient encounter [and] the scope
for municipal action with regard to methadone, beyond supporting and encouraging those who
may benefit from drug treatment to access .... treatment services, currently appears limited.
Council could contemplate an effort to use zoning or by-laws to dictate the location or spectrum
of services offered by physicians in the community, however, the imposition of licensing or
zoning restrictions for physicians could create a perception of Hamilton as an unattractive place
to locate physician's practices and thus, contribute further to the challenges of recruiting and
retaining physicians in Hamilton."
Lastly, given the evidence to date regarding the positive outcomes of MMT, it is important that
policy makers ensure accessibility to addiction care and treatment in the community.
OTHER MUNICIPAL EXPERIENCE:
The issue regarding the establishment of methadone clinics and treatment facilities has been
raised in numerous communities across Ontario in recent years. The following has been drawn
from a recent report (August 2011) prepared for the City of Quinte West Planning Advisory
Committee, which outlined the experience of several Ontario communities with respect to the
regulation of methadone clinics.
City of Oshawa
The City of Oshawa's experience with respect to methadone clinics dates to the early 2000s.
The land use planning regulations that were originally proposed in this regard were tested at the
Ontario Municipal Board (OMS) and were refused.
The City has since established zoning regulations which limit methadone clinics to certain parts
of the downtown area. The clinic that was permitted to establish on the City's main street in the
downtown area (resulting from the above-noted OMS decision) has been operating for a
number of years. The Quinte West report indicates that the primary complaints received by the
City with respect to this facility relate to the gathering of MMT participants outside the clinic. In
response, this clinic is planning to expand the indoor waiting area, however, it was also noted
that the 'gathering' problem at this clinic had been minimized to some degree via the opening of
additional clinics in the City.
Page 5 of 15
Report No: CASPO 2013-261
COMMUNITY AND STRATEGIC PLANNING
Council Date: October 15, 2013
The above-noted amendments to the City of Windsor Official Plan and Zoning By-law were
appealed to the Ontario Municipal Board, however, these appeals were withdrawn prior to a
hearing being held by the OMB. These amendments are now in effect.
City of Pembroke
The City of Pembroke comprises a population of approximately 15,000 (not including the larger
census area) and has a methadone clinic located in its downtown. According to the Quinte
West report, there was considerable controversy surrounding the clinic prior to its
establishment. Similar to Tillsonburg's situation, a methadone clinic was not differentiated from
a 'medical clinic' and as such, there was no zoning mechanism by which to prevent the
establishment of the use.
Since that time, the City's Zoning By-law was reviewed and amended to identify a 'drug
addiction clinic' as a separate and distinct use from a 'medical clinic'. A 'drug addiction clinic' is
not permitted in any zone and as such, any proposal to locate such a use in Pembroke requires
an amendment to the Zoning By-law.
City of Quinte West
The City of Quinte West (which includes Trenton) has recently adopted amendments to its
proposed new Official Plan that would assist the municipality in regulating the location and
operations of MMT facilities. The policy approach used by Quinte West includes the
identification of specific areas where new and expanding methadone clinics would be permitted.
The policy would be implemented in the City's Zoning By-law through the use of holding
provisions that would require the establishment of any new or expanded facility to undertake a
Land Use Planning Analysis in support of the use. Further, and similar to provisions that were
adopted in Windsor, the By-law would include provisions that would impose setbacks from
various sensitive land uses as well as other similar clinics. The Quinte West approach also
includes the requirement for parking for any MMT facility, whether or not it is located within a
parking exempt area.
City of London
The City of London passed an Interim Control By-law or ICB (similar to the By-law passed by
the Town of Tillsonburg) regarding methadone clinics in November 2010. The By-law was
appealed to the Ontario Municipal Board by a company that operates 33 clinics across Ontario.
In a decision rendered in June, 2011, the OMB held the City's ICB to permit the City an
opportunity to study the impacts of methadone clinics prior to the establishment or expansion of
any new facilities.
A report prepared by City of London staff in February 2012 in support of proposed amendments
to London's Official Plan and Zoning By-law summarized a number of 'critical observations'
made by the OMB regarding the above-noted ICB which are relevant to Tillsonburg's
consideration of this matter.
The OMB's decision regarding the ICB determined that the definitions employed by London for
both Methadone Clinics and Methadone Dispensaries were reasonable in the context of the ICB
and further, that these facilities were appropriately considered to be a land use. London's
background research, as presented at the hearing regarding the ICB, provided the OMB with
persuasive evidence establishing the relationship between behaviour issues and activities
Page 7 of 15
Report No: CASPO 2013-261
COMMUNITY AND STRATEGIC PLANNING
Council Date: October 15, 2013
-further defining locations by implementing separation distances between MMT
facilities and sensitive land uses such as schools and libraries and, where
appropriate, other MMT facilities;
-developing Official Plan policies and evaluation criteria for consideration of
establishing MMT facilities within the areas as defined above; and
-developing appropriate Zoning By-law provisions and other processes to implement
the intent and purpose of the above-noted Official Plan policies.
The City of London adopted amendments to their Official Plan in March 2012. No appeals
regarding these amendments were filed and the amendments are currently in force. The City of
London has since processed zoning by-law amendments to permit new and expanded
methadone clinics and methadone pharmacies in accordance with the above policies.
City of Woodstock
Woodstock Medical Pharmacy, also known as Clinic 461, is located at 461 Dundas Street in
downtown Woodstock and has existed at this location since January 2005. According to
information gathered by the City of Woodstock, Clinic 461 includes both a dispensing pharmacy
and a medical suite, the latter of which is used by physicians to meet with patients and issue
prescriptions for methadone. While physicians attempt to assist patients with their addictions
through some level of counselling, such counselling is not offered as a primary service due to
the work load associated with the facility. Clinic 461 is the only clinic of this type in Oxford
County and it serves the needs of the majority of persons in Oxford that are undergoing MMT.
The Downtown Business Improvement Area and a number of commercial operators in the City's
downtown expressed concern to City Council regarding the location of a methadone dispensary
in the City's commercial core. In response, City staff consulted with a number of key
stakeholder groups regarding the presence and operations of Clinic 461 on Dundas Street and
presented a report to Council in this regard in October 2008.
In March 2012, Woodstock City Council directed staff to begin the process of amending the
Official Plan and City Zoning By-law to regulate new and expanding clinics through land use
planning. City and County Planning staff consulted with the Clinic operators, social service
agencies, and other stakeholders and held public open houses to solicit input from the
community in general. In December 2012 and January 2013, Woodstock City Council and
Oxford County Council approved amendments to the Official Plan and City Zoning By-law.
The amendments to the Official Plan introduced policies to assist the City in regulating the
location of methadone clinics and dispensaries within Woodstock. The OPA identified
methadone clinics and methadone dispensaries as being distinct from the broader range of
medical clinics and facilities and generally limited the location of such facilities to the following
land use designations as contained in the Official Plan:
Central Business District
Regional Commercial Node
Neighbourhood Shopping Area
Service Commercial
Business Park
MMT facilities have been specifically excluded from the Entrepreneurial District (ED) portion of
the Central Area and are not permitted on any lands having frontage on Dundas Street,
between Vansittart Avenue and Beale Street. The purpose of excluding MMT facilities from the
ED designation was to provide general 'buffering' between potential MMT facilities in the Central
Page 9 of 15
Report No: CASPO 2013-261
COMMUNITY AND STRATEGIC PLANNING
Council Date: October 15, 2013
A medical centre is currently permitted as of right in the following zones: 'Entrepreneurial Zone
(EC)', 'Central Commercial Zone (CC)', and 'Major Institutional Zone (IN2)'.
ISSUES AND OPTIONS FOR TILLSONBURG:
An extensive review of material and reports undertaken by numerous municipalities make clear
that opiate addiction is a significant concern across Ontario and that Methadone Maintenance
Treatment (MMT) programs have proven to be successful in reducing opiate use and assisting
those with addictions in reducing their dependence on illegal and prescription medications.
Further, while the above-noted research provides considerable insight into the broad issues
surrounding MMT and related facilities, the purpose of this report is to focus on those issues
that are land-use related and propose solutions that would assist the Town in mitigating these
concerns.
Using the material that was condensed into the previously referenced Quinte West report and
the Methadone Research Compendium compiled by the City of London, the key land use
related issues associated with methadone clinics in general include the generation of traffic and
parking congestion by the use; the gathering of program participants in the public realm
(sidewalks, streets); loitering; and proximity of clinics to sensitive land uses (residential
neighbourhoods, schools).
Planning staff recognize that differentiating methadone clinics and dispensaries from other types
of clinics is not a typical exercise that is undertaken through land use planning tools, however,
this type of 'separating' is not without precedence. For example, zoning can be used to reduce
operational impacts associated with restaurants by prohibiting or restricting the use of drive-
through lanes within certain areas of the municipality. This differentiation is not necessarily
based on scale, but on the nature of the use and its compatibility with surrounding land uses.
One of the primary concerns that has been raised is the location of a potential new clinic in the
centre of the main commercial and civic block of the Town, which is an area of relatively high
pedestrian traffic. The policies of the Official Plan recognize Tillsonburg's Central Business
District (CBD) as being the most functionally diverse area of the Town and will serve as the
primary business, cultural and administrative area for the residents of the Town as well as the
southern part of Oxford County and portions of Elgin and Norfolk Counties.
Further, the current policies relating to urban design and heritage within the CBD (and the
broader Central Area) provide guidance indicating that new buildings and spaces will be guided
by guidelines which result in a significantly enhanced pedestrian environment. Throughout the
Central Area, the addition of public and private greenspace areas, street trees and usable, sunlit
pedestrian areas will improve the quality of life and reflect a conscious goal to create a
pedestrian environment and preserve and enhance vegetative coverage in the Town. It is
expected that redevelopment and new development will improve the street condition and
pedestrian ambience. It is expected that the pedestrian environment will also be enhanced by
encouraging alternative modes of transportation (active transportation) through streetscaping
and other functional and aesthetic improvements.
The Town and County's strong commitment to Tillsonburg's downtown is further reflected in
strategic initiatives related to the retail, employment and residential functions of the Central
Page 11 of 15
Report No: CASPO 2013-261
COMMUNITY AND STRATEGIC PLANNING
Council Date: October 15, 2013
ancillary aspect of the operation. The noted definitions will be incorporated into the Town's
Zoning By-law, with necessary modifications, and will be used to provide adequate wording for
the Official Plan to distinguish MMT facilities from the broader range of medical facilities and
clinics. Existing definitions contained in the Zoning By-law regarding medical clinics and
pharmacies will also be amended as necessary.
Regarding the location of new or expanding MMT facilities, staff are of the opinion that such
facilities should be limited to the following land use designations, as contained in the Official
Plan:
• Central Business District
• Service Commercial
Each of the above-noted areas are generally located on arterial and/or collector roads providing
convenient vehicular access that does not direct traffic through residential areas. The
Entrepreneurial District, which is that area more or less surrounding the Central Business
District (CBD), has been excluded from the list of 'permitted' designations due to the prevalence
of residential dwellings and in order to provide some general buffering between the CBD and
the outlying residential areas.
Further to the location of MMT facilities within the CBD, Planning staff are of the opinion that
consideration should be given to excluding such facilities within that area of the CBD that is
typically subject to (or planned to attract) the largest volumes of pedestrian traffic. As noted
previously in this report, the Town has recently completed a Central Area Design Study with a
view to establishing a comprehensive and implementable vision for the Town's downtown. This
document identified that area of the CBD along Broadway Street from Baldwin St/ Oxford Street
to Washington Grand Avenue as being the most 'vibrant pedestrian-oriented' precinct in the
downtown.
In an effort to avoid potential parking and pedestrian congestion issues that have been
experienced in larger centres (such as London), in those areas of the Town's downtown where
the flow of pedestrian traffic has been identified as a defining asset with respect to long-term
health and vitality, this Office is of the opinion that restricting new or expanding MMT facilities
from fronting on that area of Broadway Street as defined above, is appropriate.
Planning staff are also of the opinion that the establishment of any new MMT facility or the
expansion of an existing facility, should be subject to a community consultation process. As
such, this Office recommends that MMT facilities only be permitted via an amendment to the
Town's Zoning By-law, subject to consideration by Council of the following criteria:
sites will generally be located on or in proximity to an arterial or collector road where
traffic and parking generated by the use to limit disturbance on local streets and
neighbourhoods;
• property boundaries for proposed methadone clinics and dispensaries must maintain a
minimum distance from any elementary or secondary school or a public library; and
sites must be sufficiently large to accommodate all building and parking requirements.
The attached map illustrates 50 metre and 100 metre 'buffer areas' around the Town's schools
and the library. Staff also considered the need to include buffers from other public facilities such
as parks and pools, however, based on staffs recommendation to limit MMT facilities to only
those land use designations as discussed above, there would not appear to be any particular
concern that these types of facilities would be negatively affected.
Page 13 of 15
Report No: CASPO 2013-261
COMMUNITY AND STRATEGIC PLANNING
Council Date: October 15, 2013
policies and zoning provisions to regulate the location of methadone clinics and methadone
dispensaries and that the said amendments be in-keeping with the recommendations contained
in this report.
For Council's information, the Interim Control By-law (ICB) passed by the Town in May 2013
which extended the original ICB for an additional year will expire in May 2014. No further
opportunity exists to extend or otherwise pass an ICB for at least 3 years after the current By-
law expires.
SIGNATURE
"Eric Gilbert"
Eric Gilbert. MCIP RPP
Development Planner
Approved for submission:
"Gordon Hough"
Gordon K. Hough, MCIP, RPP
Director
Page 15 of 15
)
The Corporation of the
Town of Tillsonburg
By-law Number
3. That Section 5.0 to By-law Number 3295, as amended, is hereby
amended by adding the following subsection at the end thereof:
5.18 METHADONE CLINICS AND METHADONE DISPENSARIES
5.18.1 General Regulations
Notwithstanding any other provision contained in this By-law that may
apply, the following specific provisions shall apply to a Methadone Clinic
and/or a Methadone Dispensary:
(i) Parking
Minimum
(ii) Waiting Room Area
Minimum-Methadone Clinic
floor area
5.18.2 Public Hospitals
1 space per 15m2 (161 ft2)
15% of the gross
Notwithstanding any other prov1s1on contained in this By-law, a
Methadone Clinic and/or a Methadone Dispensary shall be permitted on
any lot on which a Public Hospital is operated.
3. This By-Law comes into force in accordance with Sections 34(21) and (30)
of the Planning Act, R.S.O. 1990, as amended.
READ a first and second time this _ day of __ , 2013.
READ a third time and finally passed this_ day of __ , 2013.
Mayor
Clerk
Official Plan Amendment No.
'2013
1.0 PURPOSE OF THE AMENDMENT
The purpose of this amendment is to implement policies in the Official Plan to regulate
the location of new and/or expanding methadone clinics and methadone dispensaries in
the Town of Tillsonburg.
2.0 LOCATION OF LANDS AFFECTED
This amendment applies generally to the Town of Tillsonburg and as such, the
amendment does not include mapping.
3.0 BASIS FOR THE AMENDMENT
The policies of the Official Plan, as they pertain to the Town of Tlllsonburg, generally
categorize methadone clinics and methadone .di~pensaries (collectively referred to as
methadone maintenance facilities (MMT) for the purpose of this amendment) as medical
centres. Such uses are typically permitted jn the Town's C~ntral Area (comprising both
the Central Business District and the Eott~~l'eneurial DistriCt). Such uses may also be
permitted iii residential areas where evhlv~tion criteria contained in the Official Plan for
such uses is met. ·
The establishment of new clinics or health ca~Ja~tties is generally not permitted within
the Service Commercial desi{JQ@tion or the 111~~.$,t~al designation, as contained in the
Official Plan, but may be pe~~dwithin the @qr.nmunity Facility designation, which
allows for a broad range of ifistitutibn@h.,ype dev~lopment that may include ancillary
health care and/or clinic facilities.} ;'!";;;·
The Town oLlillsbhbijrg. has und~f1akert;.,i~~'ext~psive review of the broad issues
surrounding MMT and relt~ted facilitieS_iillt'@:2llave detef'l'tiined that the regulation of such
facilities as a us~·distinct ft())m other fo(#i~•'of medical offices and clinics is justified from
a land use planning perspective. The keyl~nd use related issues associated with MMT
facilities appear to beth~ generation of tra'l!ijc and parking congestion; the gathering of
program participants irHI)e public r~lill!]l (k~: sidewalks, streets) and the proximity of
clinics to sensitive land uses (i.e. schotils:;}ibraries, parks, etc.).
One Of the primary cQocerns thatoas been raised in Tillson burg regarding MMT facilities
is the potential new of~xpanding facilities to locate within the Central Business District
(CBD) at a scale that could create negative land use impacts, as outlined above. The
policies of the Official Plan generally recognize Tillsonburg's CBD as being the most
functionally diverse and dominant business, cultural and administrative centre within the
southern portion. Of Ox:ford County and the surrounding tri-county area. Further, the
current policies relating to urban design within the CBD (and the broader Central Area)
indicate that new buildings and spaces will be guided by guidelines which result in a
significantly enhanced pedestrian environment. Throughout the Central Area, it is
recognized that the addition of public and private green space areas, street trees and
usable sunlit pedestrian areas will improve the quality of life and reflect a conscious goal
to create a pedestrian environment and encourage active transportation.
The Town and County's strong commitment to Tillsonburg's downtown is further
reflected in strategic initiatives related to the retail, employment and residential functions
of the Central Area, as contained in the Official Plan. This commitment is further
articulated by the development of the Tillsonburg Central Area Design Study, which
identifies the area along Broadway Street between Prospect Street and Venison Street
as having a 'strong main street character' with the study area's 'most prominent and
- 1 -
Official Plan Amendment No.
'2013
Goals
Policies
It is the goal of the Town of Tillsonburg to plan for methadone clinics and
methadone dispensaries in locations that best meet the needs of those
persons who use these facilities and to minimize the potential for land use
conflicts that can be generated by these uses.
Methadone clinics and/or methadone dispensaries may be permitted in
the Central Business District, as identified on Schedule "T-1", subject to a
Zoning By-law amendment. When considering an application to amend
the Zoning By-law to permit a new or expanding methadone clinic or
methadone dispensary, Town Council shall be satisfied that the following
criteria are met:
sites will generally be located on an arterial or collector road or be
within reasonable walking distanqeofsame;
the property boundary of a site proposed for a methadone clinic or
methadone dispensary shall· be a minimum of 100 metres (330 feet)
from any elementary or.§ecotidary school property, any public library
property or any proP@rty on which another methadone clinic or
methadone dispensawis situated;
sites must be sufficfen'tJy large to accommodate adequate parking to
meet the needs of the fa~ility;
any proposal for a new ol'!i~)(pandihg methadone clinic or methadone
dispensary $~~11 be accomp~rti~ by a planning justification report,
prepared tO.:fttE!1!!iatisfaction of"tt).e.Town, which demonstrates how the
facility will be;'i~tegral,~ into the surrounding area .
. Notwithstanding;tthe for~~~iog, meth~dbne clinics and/or methadone
dispensaries shalt:not be;;~rmitted on any lands having frontage on
Broadway. Street With_in;·lHat portion of the Central Business District
between:l~aldwin Aven~e and Washington Grand Avenue.
Zoning Both a metttadone·~Unic and.a methadone dispensary will be defined in
the Town~s.Zoning By~law. Further, Zoning standards related to parking,
waiting areas and other req~:~irements as deemed appropriate by Council
shan be develo~d and incorporated into the Zoning By-law.
4.2 Section 8.3.2.3.2 ~Entrepreneurial District, as amended, is hereby amended by
adding the following at the end of that portion of the subsection titled 'Prohibited
Uses':
• a methadone dispensary is not permitted within the Entrepreneurial District.
4.3 Section 8.3.3 -Service Commercial Areas, as amended, is hereby further
amended by adding the following at the end of that portion of the subsection titled
'Permitted Uses-New Development':
Introduction
Methadone Clinics and Methadone Dispensaries
Methadone Maintenance Treatment (MMT) represents an important
component of health care delivery in the Town of Tillsonburg and the
County of Oxford as a whole. Generally, methadone clinics and
methadone dispensaries are those facilities of which the primary function
is the prescription and/or dispensing of methadone. Such facilities are
recognized as being distinct from medical clinics and offices and both
-3-
Official Plan Amendment No.
'2013
Methadone Notwithstanding any other policy or provision contained in this subsection,
Neighbourhood Serving Uses shall not include a methadone clinic or
methadone dispensary.
4.6 Section 8.2.3 -Residential Areas, as amended, is hereby further amended by
adding the following at the end of subsection 8.2.3.4 -Non-Residential Uses in
Residential Areas:
Methadone Notwithstanding any other policy or provision contained in this subsection,
Non-Residential Uses in Residential Areas shall not include a methadone
clinic or methadone dispensary.
5.0 IMPLEMENTATION
This Official Plan Amendment shall be implemented in accordance with the relevant
implementation policies contained in the OfficiaiPian.
6.0 INTERPRETATION
This Official Plan Amendment shall be interpreted in accordance with the relevant
interpretation policies of the Official Plan.
-5-
TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL
September 24, 2013
Bi1191, the Waste Reduction Act (WRA)
Today Russ Powers, AMO President, and municipal representatives from Regional
Public Works Commissioners of Ontario (RPWCO) and Municipal Waste Association
(MWA) attended the start of the 2nd Reading Debate on Bill 91, the Waste Reduction Act
(WRA) at Queens Park. This also allowed us the opportunity to discuss the municipal
interest in the Bill with several MPPs from all three parties.
In our view, the proposed legislation is a significant step forward to address the
collective concerns about waste diversion in Ontario. Everyone involved has said that
the status quo is not working. A critical change from the current waste diversion
legislation is that Bill 91 clearly recognizes municipalities' important role and
responsibilities in waste diversion.
AMO supports holding individual producers responsible for the end-of-life management
of their products and packages. It is our expectation that the proposed legislation would
provide relief to property taxpayers by providing more industry funding for waste
diversion costs.
We are urging all Members of the Provincial Legislature to debate Bill 91 and allow it to
go to Standing Committee soon for further consideration and refinement for the benefit
of all Ontarians. As Bill 91 moves through the House we will continue to provide
members with updates.
For further information, here are the AMO President's letters to all Members of the
Provincial Legislature and to Minister Bradley on our initial comments on Bill 91.
September 23,2013 letter to MPPs
2013 AMO Submission
Contact: Monika Turner, AMO Director of Policy, mturner@amo.on.ca or 416-971-9856
ext. 318.
PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council, administrator and
clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as
required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency
in the management of our various broadcast lists.
DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies
that may have been transmitted with the electronic version. The printed versions of the documents stand as the
official record.
August 27, 2013
Dear Elected Leaders,
80 Commerce Valley Drive, East., Suite 1
Markham, ON L3T 082
Phone: 905-739-9739 • Fax: 905-739-9740
Web: cupe.on.ca E-mail: cupeont@web.net
We have written to your municipal council requesting that it endorse a day of recognition for the many people who
work providing child care in your community. We would also like to invite elected leaders like you to mark the day
of recognition by participating in the national "Rethink Child Care" campaign. Please find out how, below.
This year will mark the 13th Anniversary of our Awareness Day which recognizes the education, skills,
commitment and dedication of Early Childhood Educators and Child Care Staff. The Ontario Coalition for Better
Child Care (OCBCC), the Canadian Union of Public Employees (CUPE) and our other labour partners representing
child care workers across Ontario are asking that Wednesday, October 30, 2013 be proclaimed as Child Care
Worker & Early Childhood Educator Appreciation Day in accordance with the attached resolution. Many groups
are recognized by way of Municipal Resolution.
Such a day allows the community to recognize the important work of child care workers and to acknowledge the
contributions that child care workers make in the lives of community members. Children, families and communities
benefit from the work of child care workers. Child care also contributes to the economic life of communities.
Research shows the many economic benefits accrued from affordable, accessible, licensed, high quality child care.
The "Rethink Child Care" campaign is the result of an enthusiastic group effort of Canadian unions and child care
advocates. Many families are struggling to find child care and to piece together child care they can afford. Many
child care workers struggle to make ends meet. Municipalities, as you are well aware, suffer from a lack of funding
for child care from both the federal and provincial levels of government. This lack of funding for early learning and
child care has forced several centers to close, and others remain at risk.
The objective of the national campaign is to put child care on the agenda for the federal election in 2015. The first
phase of the campaign is a "Kitchen Table conversation". Kitchen Table conversations are taking place in
communities across the country. Campaign materials have been developed to assist child care advocates with
hosting a Kitchen Table conversation in their community-an opportunity to hear one another's stories about child
care and to make connections with each other.
We are asking you to host a Kitchen Table conversation in your community on or around October 30th as
part of our collective effort to put child care back on the agenda. Please visit the campaign website at
rethinkchildcare.ca to find out more and to access materials. Please contact Andrea Calver, Coordinator of the
OCBCC at andrea@childcareontario.org or Sarah Declerck, CUPE Social Services Coordinator at
sdeclerck@cupe.ca for more infonnation.
Thank you for your ongoing advocacy for child care.
Yours sincerely,
Fred Hahn
President, CUPE Ontario
cc: CMSMs/DSSABs
Sheila Olan-MacLean
President, OCBCC
:us/ cope491
~<1Ianammt~
VARNAVAIR BRANCH 153
16 Durham St., Tllls.onburg, Onta.rlo N4G 1V7
Telephone (519) 842·528.1
Fax (519) 842·6775
October 1, 2013
Dear Sir,
This is to inform you that the Tillsonbtitg Legion requires certain assistance to
facilitate events surrounding Remembrance Day, 2{) 13. Our present planning is
virtually identical to last year. The plans are:
Sunday November 3, 2013
1) The Church Parade will form up at the Town Centre underground parking garage
adjacent to the mall at 10:00 am and at about 10:15 am will proceed to St.John's
Anglican Church along Ridout Street. It will return along the same route at
approximately 11 :30 am.
2) With police escort it should not be necessary to actually blockade Ridout Street
during the march. The road closures on Broadway and Bidwell streets under police
intersection control should be no m:ore than 5 m·inutes either outward or inward
bound.
Monday November 11, 2013
1) The silent walk shall commence at Rolph Street at the terminus of Veterans
Walkway and proceed along Bridge Street to the Cenotaph on Broadway Street.
This walk will take place between 10:35 ani and 10:45 am. It will require a police
escort and intersection control. Participants will disperse following the cenotaph
service without retuming to the start point.
2) The veterans' parade will form up in the parking lot at the North end of the mall
at 10:30 am and proceed out of the North entrance of the lot, West on Bridge Street
md then South on Broadway Street to the cenotaph for a 45 minute ceremonial.
Foil owing the ceremony, the parade will. march South on Broadway Street, then
East on Ridout Street and disperse at the Town Centre's underground parking
garage.
Bancroft & Hastings Highlands Disaster Relief Committee
September 2013
Hastings Highlands Municipal Office
33011 Hwy 62 North, Maynooth, On KOL 2SO
Dear Council Head and Members of Council
On May 16, 2013, the Minister of Municipal Affairs and Housing, in response to local council motions,
declared the Town of Bancroft and the Municipality of Hastings Highlands as disaster areas for the
purpose of the Ontario Disaster Relief Assistance Program (ODRAP)
The Town of Bancroft and the Municipality of Hastings Highlands experienced flood conditions during the
last weekend of April, caused by heavy rain falls in addition to the spring thaw. This flood led to severe
infrastructure damage to homes and small businesses, as well as the temporary closure of schools and
businesses in both municipalities.
A Disaster Relief Committee has been appointed in accordance with the requirements of ODRAP in order
to coordinate both fund-raising efforts and to adjudicate claims from private residents, farmers and small
businesses that were impacted by the flood.
The Committee has set a financial goal of $87,500 and is making measurable gains towards meeting it by
the fundraising campaign deadline of October 31, 2013. This $87,500 goal was established following
preliminary assessments by the Provincial Disaster Assessment Team. Under ODRAP, the province will
top up funds raised to the amount that is needed to pay eligible claims at 90 per cent up to a maximum of
$2:$1 ratio. Claims for financial support will continue to be submitted until August 30, 2013.
The Bancroft and Hastings Highlands area is predominately rural in nature and is not densely populated.
For that reason, we know that the $87,500 goal is a challenging one but we are working extremely hard
towards that end and are confident we can reach it. Our fund raising campaign began less than a month
ago and early results are encouraging. For your information, I am enclosing a copy of our brochure which
is a living document and will evolve as events are completed and new initiatives roll out.
On behalf of the Bancroft and Hastings Highlands Disaster Relief Committee, I am asking municipal
councils across the province to support our fundraising efforts by making a donation to this worthy cause.
Contributions in any amount will be gratefully received.
Cheques should be made out to Bancroft and Hastings Highlands Disaster Relief Committee and mailed to
the Municipality of Hastings Highlands at 33011 Highway 62 N, PO Box 130, Maynooth, ON KOL 280.
Yours truly
QJ;;IIIf-J m7n'e//
Dennis Purcell
DRC Chair
Ministry of
Rural Affairs
Office of the Minister
77 Grenville Street, 11 1h Floor
Toronto, Ontario M7 A 1 83
Tel: (416) 326-3074
Fax: (416) 326-3083
October 4, 2013
Mayor John Lessif
Town of Tillson burg
jlessif@tillsonburg.ca
Dear Mayor Lessif:
Ministere des
Affaires rurales
Bureau du ministre
77, rue Grenville, 11 • etage
Toronto (Ontario) M7 A 1 83
Tel. : (416) 326-3074
Telec. : (416) 326-3083
Ni ~
Ontario
As promised in the 2013 Budget, the Ontario government is now making available a new
$100 million municipal infrastructure fund. Available starting in the 2013/14 fiscal year, the
Small, Rural and Northern Municipal Infrastructure Fund is designed to help small, rural and
northern municipalities address roads, bridges and other critical infrastructure.
As of October 1, 2013, through this new fund, eligible municipalities can apply for $71 million in
funding for capital projects. Your municipal CAO/Cierk will soon receive a letter outlining how to
apply. The deadline for submitting an Expression of Interest is November 1, 2013.
In addition, 20 proposals for critical projects that were previously submitted under the Municipal
Infrastructure Investment Initiative (Mill) have now been allocated funding. This is in addition to
the 89 Mill projects announced over the summer. In total, 109 Mill projects have received
funding. The new recipients were recently notified and will receive more detailed, funding-
specific information.
The new fund also includes $4 million to support ongoing asset management planning for
municipalities with populations under 5,000. Your CAO/Cierk will also soon receive a letter
outlining the eligibility criteria.
Finally, we have reviewed the feedback from our summer infrastructure consultations. Going
forward, the invaluable information our municipal partners provided will form the basis of a
permanent program for consideration through the 2014 budget process.
If you have any questions, please contact the Agricultural Information Contact Centre by
telephone at 1-877-424-1300 or you can send an e-mail to ag.info.omafra@ontario.ca.
Sincerely,
Jeff Leal
Minister of Rural Affairs
Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2
Bureau principal du ministere: 1 Stone Road West, Guelph (Ontario) N1G 4Y2
Good Things Grow in Ontario
A bonne terre, bons produits
Foodland
ONTARIO
Pour de plus amples renseignements, veuillez communiquer avec le Centre d'information
agricole par telephone au 1 877 424-1300 ou par courriel a ag.info.omafra@ontario.ca.
Cord ialement,
Jeff Leal
Ministere des Affaires rurales
Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2
Bureau principal du ministere: 1 Stone Road West, Guelph (Ontario) N1G 4Y2
Good Things Grow in Ontario A bonne terre, bons produits
Food land
ONTARIO
Ministry of CIUxenshlp
and Immigration
Minister
6"' Floor
400 University Avenue
Toronto ON M7A 2R9
Tel.: (416) 325-13200
Fax: (416} 325-6195
October 2013
Dear friends,
Mlnlstere des Atfalres clviques
et de l'ltnmlgratlon
Ministre
6'61age
400, avenue Univariilily
Toronto ON M7 A 2R9
Tel.: (416) 325-6200
T616c.: (416) 325-6196
~ Ontano
It is my pleasure to send out the call for nominations for the June caflwood Outstanding
Achievement Award for Voluntarism In Ontario.
Volunteers play a significant role in leading and supporting services in their communities; they
lay the foundation for a strong and dynamic province. This award .recognizes exceptional
leadership, innovation and. creativity in voluntarism and community service. Recipients of this
award can include Individual volunteers, volunteer groups, businesses and other organizations
which have made outstanding contributions to their communities and the province.
Do you know an individual or group that makes an outstanding contribution? Nomination
forms and additional information are available on the Ministry of Citizenship and Immigration
website at www.ontario.ca/honoursandawards or by phone at 416 314-7526, toll fr~ 1 877
832-8622, TIY 416 327.."2391. ·Deadline for nominations is December 5 2013.
l hope you will take this opportunity to ensure that volunteers receive the recognition they
deserve.
Sincerely,
Hon. Michael Coteau
Minister
10.107
)
ABOUT JUNE CALLWOOD
June Rose Callwood,CC, O.Ont,
LL.D, was a Canadian journalist,
author and social activist. She
was born in Chatham, Ontario in
1924 and grew up in nearby Belle
River. She passed away in April
2007.
One of Canada's most famous
social justice activists, Callwood's
life was marked by strong
commitment to and action on
social justice issues, particularly
those affecting children and .
women. Callwood founded or
co-founded more than 50
Canadian social action
organizations, including Casey
House, a Toronto hospice for
people with AIDS; PEN Canada;
the Canadian Civil Liberties
Association; and Feminists
Against Censorship.
r')h
t?ontario
PURPOSE
The June Callwood Outstanding Achievement Award for
Voluntarism recognizes individuals and groups who have made an
exceptional contribution to voluntarism in Ontario. Whether by
volunteering their time, efforts, knowledge or resources, citizens
from across Ontario are making valuable contributions to the
quality of life in their communities and the province.
Up to 20 recipients are awarded the June Callwood Outstanding
Achievement Award for Voluntarism each year. Ontario recognizes
and highlights the contributions of those who serve to inspire
others by the positive examples they provide.
The strength of Ontario depends on the strength of its
communities. Volunteers help build diverse, vibrant, caring and
safe communities. They help make this province a socially,
culturally and economically strong place in which to live.
ELIGIBILITY
• Individuals and groups are eligible for this award.
• Nominees must be residents of Ontario.
• Posthumous and self nominations are not accepted.
HOW ARE THE RECIPIENTS SELECTED?
An independent selection committee reviews the nominations and
recommends the recipients.
\NoMINATION FoRM June Callwood Outstand ng
I Achievement Award for Voluntarism
Please type or print clearly
PERSON OR GROUP BEING NOMINATED
My nomination is for Dan individual D a group (if your nomination is for a group, please provide a group contact)
D Mr. D Ms. D Mrs. D Other _____ _
First Name Last Name
Name of Group (if applicable)
D Home D Business
Address
Suite/Unit
City!Town Province Postal Code
Tele hone E-mail
)NOMINATION SUBMITTED BY
D Mr. D Ms. D Mrs. D Other _____ _
First Name Last Name
Address
Suite/Unit
City/Town Province Postal Code
Tele hone E-mail
In accordance with subsection 39(2) of the Ontario Freedom of Information and Protection of Privacy Act, R.S.0.1990, c.F.31,
this is to advise you that the personal information collected on this form will be used only for the proper administration of the
June Callwood Outstanding Achievement Award for Voluntarism. This includes determining the nominee's eligibility and providing
information to selection committee members for review and recommendation. The personal information on this form is collected in
accordance with the Ministry of Citizenship and Culture Act, R.S.O. 1990, c.M.18. For further information, please contact the Manager
at the Ontario Honours and Awards Secretariat, 400 University Avenue, 4th Floor, Toronto ON M? A 2R9 or by telephone
at 416 314-6608.
Nominator Signature Date
Send this completed form and supporting materials by December 5 {if this date falls on a weekend or holiday, nominations will be
accepted the next business day) to: Ontario Honours and Awards Secretariat, Ministry of Citizenship and Immigration, 400 University
Avenue, 4th Floor, Toronto ON M?A 2R9
Dear Mayor Lessif,
I am writing to invite you to join the mayors and reeves of municipalities throughout Ontario who
are supporting lung health in their communities by issuing a proclamation declaring November
Lung Month in their cities and towns. An example can be found below.
More than 2.4 million people in Ontario -that is one in five people in the Town of Tillsonburg -
lives with a chronic lung disease such as asthma, chronic obstructive pulmonary disease or lung
cancer, and many more are at risk. In November, the Ontario Lung Association and our partners
will engage in a series of information and outreach initiatives designed to inform and educate all
Ontarians about how to protect and care for their lungs.
We hope that you will demonstrate your municipality's support for the lung health of all its
citizens by signing the attached proclamation of November as Lung Month for entry into the
official record.
Because when you can't breathe, nothing else matters. ™
Sincerely,
George Habib
President and CEO, Ontario Lung Association
401-18 Wynford Drive 1 Toronto, ON M3C OK8
ghabib@on.lung.ca I Tel: 416-864-9911, ext. 237
August 27, 2013
Dear Elected Leaders,
80 Commerce Valley Drive, East., Suite 1
Markham, ON L3T 082
Phone: 905-739-9739 • Fax: 905-739-9740
Web: cupe.on.ca E-mail: cupeont@web.net
We have written to your municipal council requesting that it endorse a day of recognition for the many people who
work providing child care in your community. We would also like to invite elected leaders like you to mark the day
of recognition by participating in the national "Rethink Child Care" campaign. Please find out how, below.
This year will mark the 13th Anniversary of our Awareness Day which recognizes the education, skills,
commitment and dedication of Early Childhood Educators and Child Care Staff. The Ontario Coalition for Better
Child Care (OCBCC), the Canadian Union of Public Employees (CUPE) and our other labour partners representing
child care workers across Ontario are asking that Wednesday, October 30, 2013 be proclaimed as Child Care
Worker & Early Childhood Educator Appreciation Day in accordance with the attached resolution. Many groups
are recognized by way of Municipal Resolution.
Such a day allows the community to recognize the important work of child care workers and to acknowledge the
contributions that child care workers make in the lives of community members. Children, families and communities
benefit from the work of child care workers. Child care also contributes to the economic life of communities.
Research shows the many economic benefits accrued from affordable, accessible, licensed, high quality child care.
The "Rethink Child Care" campaign is the result of an enthusiastic group effort of Canadian unions and child care
advocates. Many families are struggling to find child care and to piece together child care they can afford. Many
child care workers struggle to make ends meet. Municipalities, as you are well aware, suffer from a lack of funding
for child care from both the federal and provincial levels of government. This lack of funding for early learning and
child care has forced several centers to close, and others remain at risk.
The objective of the national campaign is to put child care on the agenda for the federal election in 2015. The first
phase of the campaign is a "Kitchen Table conversation". Kitchen Table conversations are taking place in
communities across the country. Campaign materials have been developed to assist child care advocates with
hosting a Kitchen Table conversation in their community-an opportunity to hear one another's stories about child
care and to make connections with each other.
We are asking you to host a Kitchen Table conversation in your community on or around October 30th as
part of our collective effort to put child care back on the agenda. Please visit the campaign website at
rethinkchildcare.ca to find out more and to access materials. Please contact Andrea Calver, Coordinator of the
OCBCC at andrea@childcareontario.org or Sarah Declerck, CUPE Social Services Coordinator at
sdeclerck@cupe.ca for more information.
Thank you for your ongoing advocacy for child care.
Yours sincerely,
Fred Hahn
President, CUPE Ontario
cc: CMSMs/DSSABs
Sheila Olan-MacLean
President, OCBCC
:us/ cope491
Lobbying Business Support Savings & Benefits
CFIB~ca
Check us oul on: f W ~
Small business owners represent the best of Canadian entrepreneurship and innovation. From
coast to coast to coast, small businesses drive local economies and keep our communities strong.
On Friday, October 25'h, the Canadian Federation of Independent
Business (CFIB), with the support of lnterac®, is celebrating Canada's
second Small Business Day. We're inviting all Canadians to support
small business and we're asking you to get involved in this exciting event.
---~
Visit www.shopsmallbiz.ca to receive valuable offers from small businesses in your area, and small
businesses can post special offers to promote their firms. October 25'h is going to be a great day to
celebrate and support small business, and this updated site will serve as a permanent way for local
small business and customers to connect.
We're inviting you to support Small Business Day. Here are some ideas:
• Follow @shopsmallbiz on Twitter and retweet messages about Small Business Day. You can
also use the hash tag #smallbizday.
• Go to Facebook.com/shopsmallbiz and "like" our page. Post a comment on why small business
is important in your area.
• Include a story or advertisement in your next newsletter or on your website -to make it easier,
we have samples ready for your use in our Small Business Day Toolkit.
• Put up a poster in your constituency office or post a banner on your website-also available in
our Small Business Day Toolkit at the link below.
• Commit to shop at a small business on October 25'h.
Read How you can help promote Shop Small Biz in your community to access the tools mentioned
above. For more information, you can reach us by replying to this email or calling us toll-free at
1-888-234-2232.
Thank you for your support because if we all shop small, it can make a big difference for small
business.
Sincerely,
Dan Kelly
President and CEO
Twitter: @cfib
P.S. We would appreciate any support you can provide to help spread the importance of shopping
at small business. Not only is it good for the local community but helps keep our national economy
strong.
Proudly presented by: CFIB
CANADIAN FEDERATION
OF INDEPENDENT BUSINESS.
Media partner: POSTMEDII(
t~Jt100Jiti1 'j{CC(',
cmrrun,ty focuse<i
INAilllllNJWIDIOS:D
RIJ(ht to the J>Oint.
About Us Contact Us Research :Media Centre
Page 1 of 4
CanSIA FIT 3 SOLAR UPDATE FOR MUNICIPALITIES
Paul Luukkonen
to:
W es Johnston, John Gorman
10/10/2013 02:55PM
Cc:
Sarah Simmons, "Waddell, Bob (Bob.Waddell@centrosolar.com)",
"uamaral@sunedison.com", Carlo Di Gioacchino
Hide Details
From: Paul Luukkonen <pluukkonen@cansia.ca>
To: Wes Johnston <wjohnston@cansia.ca>, John Gorman
<jgorman@cansia.ca>,
Cc: Sarah Simmons <ssimmons@sussex-strategy.com>, "Waddell,
Bob (Bob.Waddell@centrosolar.com)"
<Bob. Waddell@centrosolar.com>, "uamaral@sunedison.com"
<uamaral@sunedison.com>, Carlo Di Gioacchino
<carlo.digioacchino@northgridsolar.com>
CanSIA FIT 3.0 Update
CAOs and Clerks of the Municipalities of Ontario,
The Canadian Solar Industries Association (CanSIA) is pleased to contact Ontario Municipalities to help
facilitate participation in Ontario's clean energy economy through the Feed in Tariff (FIT) Program and
to share the benefits of Solar Electricity with their residents and communities.
Final rules and program documents ofthe Ontario Power Authority's Feed-In Tariff Program (FIT 3) are
now available. See the OPA announcement here. Applications for solar projects will be accepted from
November 4th to December 13th, 2013. For the full set of FIT 3 prescribed forms, rules, definitions and
contract click here.
FIT Applications will be prioritized and selected based on priority points as indicated below.
Municipalities are encouraged to note relevant timelines for issuing support resolutions and submitting
applications. Municipalities should anticipate communication with solar proponents well in advance of
the application window opening.
1} Municipalities can Support Solar projects in their community by providing Municipal Council Support
Resolutions for Priority Points.
2) Municipalities can benefit from preferential access to Municipal project capacity set asides and priority
points for Municipal participation for projects with greater than or equal to 15% Municipal economic
interest
3) Obtain Funding through the interim Municipal and Public Sector
Energy Partnerships Program
for independent legal, technical and financial costs associated with developing and instituting the
organizational structure that will own the Project and/or to assess whether the Applicant should
file:///C:/Users/dewilson/AppData!Local/Temp/notes7003DE/~... 10110/2013
Page 3 of 4
FIT Priority Points Table
PROJECT TYPE PRIORITY
POINTS
Community Participation Project 3
Aboriginal Participation Project 3
Municipal or Public Sector Entity Participation 3
Project
NON-PROJECT TYPE PRIORITY
POINTS
Municipal Council Support 2
Aboriginal Support 2
Municipal Site/Public Sector Entity Site Host 2
System Benefit 1
• See the Municipal Entity Participation Project Declaration prescribed form here
3) Obtain Funding through the interim Municipal and Public Sector
Energy Partnerships Program
for independent legal, technical and financial costs associated with developing and instituting the
organizational structure that will own the Project and/or the costs associated with due diligence to assess
whether the Applicant should enter into a business partnership with a Project partner (i.e. to obtain an
Economic Interest). This program is available only to those Applicants pursuing a FIT Project that does not
yet have a FIT Contract.
• Applicants pursuing three or more proposed FIT Projects are eligible for up to $40,000 at 80 percent of
actual costs per municipality/public sector entity.
• Applicants who are pursuing two proposed FIT Projects are eligible for up to $30,000 at 80 percent of
actual costs.
• Applicants who are pursuing a single proposed FIT Project are eligible for up to $20,000 at 80 percent of
actual costs.
For more information about eligibility and funding please see the Program Rules and Program Guidelines.
Application Deadline: November 12th, 2013.
4) Incorporate solar into your municipal energy planning and qualify for funding through the Municipal
Energy Plan Program
For information on how to apply for funding of up to $90 000 click here
• Application deadline: November 29th, 2013
5) Provide the benefits of clean solar generation to your Municipality and residents
The benefits of Solar Generation include the following:
• high public support
• empowers consumer choice
• the cleanest form of electricity generation
file:/1/C:/Users/dewilson/ AppData/Local/Temp/notes7003DE/"'... 10/10/2013
STAFF REPORT
CAO
Title: Solar Power Network Resolution Extension
Report No.: CAO 13-13
Author: DAVID CALDER
Meeting Type: COUNCIL MEETING
Council/Committee OCTOBER 15, 2013
Date:
Attachments:
RECOMMENDATION
REPORT CAO 12-19 ROOFTOP SOLAR PROJECTS
EMAIL REQUEST FROM SOLAR POWER NETWORK
WHEREAS the Province's FIT Program encourages the construction and operation of rooftop solar
generation projects (the "Projects");
AND WHEREAS one or more Projects may be constructed and operated in the Town of Tillsonbu rg;
AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules"), Applications whose
Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may
result in these Applicants being offered a FIT Contract prior to other persons applying for FIT Contracts;
THEREFORE THAT Council of the Town of Tillsonburg supports without reservation the construction
and operation of the Projects anywhere in the Town of Tillsonburg. This resolution's sole purpose is to
enable the participants in the FIT Program to receive priority points under the FIT Program and may
not be used for the purpose of any other form of municipal approval in relation to the Application or
Projects or any other purpose;
AND THAT this resolution shall expire on October 15, 2014.
PURPOSE
To obtain Council endorsement for an extension of the resolution which supports, in principle, rooftop
solar projects in Tillsonburg.
BACKGROUND
The Ontario Government is once again preparing to open its next FIT (Feed in Tariff) application
window on November 4th 2013. Therefore the Solar Power Network has approached our municipality
CAO
FIT 3.0 Support resolution for Solar Power Network
Melissa Clark
. to:
'dsanus@tillsonburg.ca'
10/03/2013 01:36PM
Cc:
'''Dewilson@tillsonburg.ca'''
Hide Details
From: Melissa Clark <Melissa@solarpowemetwork.ca>
To: "'dsanus@tillsonburg.ca'" <dsanus@tillsonburg.ca>,
Cc: "'Dewilson@tillsonburg.ca'" <Dewilson@tillsonburg.ca>
2 Attachments -Ia
Page 1 ofl
Template%20-%20Municipal%20Councii%20Blanket"lo20Support%.20Resolution.pdf Fit 3 Site list Tillsonburg.xlsx
David,
Oct 1, 2013
It's that time again! One year later, and the Ontario Government is preparing to open its next FIT ( Feed in Tariff) application
window on November 4th 2013.
As you may recall, last year, Solar Power Network approached your municipality searching for support for local constituents
who have partnered with us to develop roof top solar deployments locally. Atthat time, council supported a Blanket
resolution as prescribed by the OPA, allowing any applicants within the municipality to garner priority points in the FIT 2.1
application process. Unfortunately, this resolution had a 12 month term and thus we are back looking for a new blanket
resolution. See attached form. In many, if not most cases, this request is for the same sites that were presented for FIT 2.1 as
the industry wide failure rate ih that process exceeded 80% of all applicants. We are providing you with a list of the local
appllca.nts, for your information.
As with the previous round, time is of the essence. There remains a first come first serve prioritization of applications when
the window opens on Nov 4th. Your assistance In supporting your constituents in a timely way is most appreciated. As this is
effectively an extension of a previous council decision, it is our hope that the request can be presented by staff. Please let
me know if this is not the case and we will do what we can to facilitate a council appearance.
I will be following up to review any questions you may have.
Thank you in advance for your support,
Sincerely,
Melissa Clark
melissa clark I vp, partner relations 1 0: 416 479 0333 ext 290 I C: 416 917 56671 solarpowemetwort.ca
F: 855 328 8261 142Wellington St E. 4th Floor I Toronto, Onta~o I MSE 1C7
file:///C:/Users/dewilson/AppData/Local/Temp/notes7003DE/-... 10/07/2013
CAO 12 -19 Rooftop Solar Projects
DATE: September 24, 2012
TO: Council
FROM: Kelley Coulter, CAO
SUBJECT: COUNCIL RESOLUTIONS IN SUPPORT OF ROOFTOP SOLAR
APPLICATIONS UNDER THE PROVINCIAL FEED-IN TARIFF
{FIT) PROGRAM
RECOMMENDATION
RESOLVE THAT Council receive Report CAO 12-19 Rooftop Solar Projects in support of FIT
Program for information purposes;
, FURTHER RESOLVE that a blanket resolution be passed which supports, in principle, rooftop
I solar projects in Tillsonburg.
PURPOSE
To obtain Council endorsement to support rooftop solar projects in Tillsonburg
HISTORY &. DISCUSSION
At the September 10, 2012 Council received a delegation from Solar Power Network. The
organization made a request for a blanket resolution of support by the Town of Tillson burg
Council. At the time, staff had not had an opportunity to review the recently released
regulations, and recommended the deferral of the resolution until September 24, 2012. A
review of the regulations has been conducted. Prior to considering the regulations a brief
summary of the elements of Bill 150 and the subsequent adjustments follows.
The Green Energy Act (the "Act") came into effect in 2009. The Act addresses energy
efficiency, energy conservation and demand management, and the promotion of renewable
energy technologies. Renewable energy sources include: wind, waterpower, biomass,
biogas, landfill gas, solar photovoltaic, and geothermal. The Act removes Planning Act
authority over renewable energy projects. The Building Code Act remains applicable law
and, as such, building permits are required depending on the size of the project.
In 2009, the Ontario Power Authority (OPA) released a Feed-in Tariff (FIT) program which
included two purchase agreement programs for renewable energy projects:
roofs structural integrity, the additional loading from the solar panels and how they are
fastened are some of the factors that are examined.
FINANCIAL IMPACT
None
CONSULTATION/COMMUNICATION
As stated above.
PREPARED BY: Donna Wilson
DATE: September 18, 2012
STAFF REPORT
DEVELOPMENT AND COMMUNICATION SERVICES
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
Noise Issues - A & W and Allen Street Citizens
DCS 13-77
LISA VANDERWALLEN
COUNCIL MEETING
OCTOBER 15, 2013
MINUTES FROM JULY 16 2013 MEETING
MINUTES FROM AUGUST 13 2013 MEETING
THAT council receives DCS 13-77 Noise Issues - A & W and Allen Street Citizens
report as information.
EXECUTIVE SUMMARY
Town staff has received various complaints from citizens of Allen Street about noise issues
as a result of the recent conversion to 24-hour drive thru at the Broadway Street A & W
restaurant. DCS 13-77 summarizes for council, the results of the complaints and
subsequent attempts at resolution.
BACKGROUND
In the spring of 2013, the A & W restaurant on Broadway Street converted the hours of its
drive thru from 7am -11pm to 24 hour operation. Since this transition, citizens living on
Allen Street, located behind the restaurant, have complained to Town staff about noise
related issues and various concerns for their properties, as they see the 24 Drive Thru as
disruptive. Management from A & W, citizens from Allen Street, and Town Staff met on July
16th 2013 and August 13th 2013 to share concerns and have attempted to find solutions.
On top of meeting with all involved parties, Town staff has investigated all bylaw complaints
made to the office.
Noise Bylaw Issues:
Brought first to the attention of the municipal bylaw enforcement officer, the first noise
bylaw complaints in the spring of 2013 included a few specific issues which warranted
investigation. A complaint about the dumpsters being emptied too early on April 26th 2013
led to an investigation into the waste removal contractor who assured Town officials that
the contractor's GPS-tracked vehicles showed that the dumpster was emptied in error too
A & W Restaurant Response:
At meetings with Town staff and Allen Street citizens, A & W provided a response to the
various concerns. A & W affirmed its commitment to being good neighbours in the
community. The transition to 24 hour drive thru occurred in an attempt to generate more
business for the restaurant and the company claims that remaining open 24 hours is
profitable, and unlikely to change. A & W says that the restaurant sees about 250 cars
during the overnight during an average week, the majority of which are shift workers
coming in late to get food during their lunch breaks. A & W has conferred with their
corporate offices to find solutions and have offered to post signs reminding people to be
quiet and conscious of the neighbours nearby. The volume of the speaker box has been
turned down and A & W has assured Town staff that the staffing at night are mature and
have been given additional training for special late night issues which may arise.
Proposed Solutions:
Looking to find a resolution, meetings in July and August facilitated by Town staff have
allowed conversation between complainants and the restaurant. The request for the
restaurant to move to original drive thru operating hours (7am -llpm) has been rejected
by A & W and 24 hour operation will resume. Proposals for further changes to the call box
will likely not be sufficient for resolving the overall problems. A noise barrier fence has
been proposed and is currently being investigated by Town staff. A referral has been made
to the Minister of the Environment and Oxford County OPP have been involved throughout
the entire investigation.
APPROVALS
Author
Name/Signature
Director
Name/Signature
Finance
Name/Signature
Lisa VanderWallen
David Calder
Page 3 I 3
Date: September
19,2013
Date:
September 27,
2013
Date:
CAO
Allen Street Citizens: By-Law Complaints/Property Disturbance complaints Re: A and W 24 HR Drive Thru
DATE and TIME: July 16, 2013 8:30AM-9:00AM
LOCATION: Board Room, Customer Service Centre-Town of Tillsonburg -10 Lisgar Avenue
PRESENT:
Gena Vanhaelewyn (Chief Building Official)
Lisa VanderWallen (Development Technician)
Kathleen Musselman (By-Law Enforcement)
Andrew Brndjar (111 Allen Street)
Loetta Brndjar(111 Allen Street)
Jack Davies (109 Allen Street)
Susana Davies (109 Allen Street)
Maria Kralik (107 Allen Street)
Trudy Geensen (105 Allen Street)
Tom Lamas (115 Allen Street)
Steven Will (A & W Restaurant)
INTRODUCTION:
Geno-introduces himself and Kathleen and explains their capacity as By-Law Enforcement
Geno offers to chair meetings, as supervisor of By-Law enforcement, here to gauge issues
Gena apologizes for brevity of meeting; had to organize quickly, so we took meeting location and time
Asks for approval of agenda: only complaint is the short time frame-Geno acknowledges, but suggests we
move on from that complaint
Purpose of meeting is to review and address items, outline next steps, and hear comments
Scope of meeting may not mean resolution at this time-simply exploratory at this juncture
Andrew will act as main speaker from the group; following his short explanation of his complaints, Steven from
A & W will follow
Gena encourages decorum, especially in light of short meeting time
PART A: ALLEN ST CITIZENS OUTLINE COMPLAINTS
Andrew prefaces his presentation by explaining that he chose to move to Tillsonburg in retirement 19 years ago
-he explains how for 13 years, there was no development behind his house
An application to build a Tim Hortons behind his house, he opposed and fought against successfully
When he heard that there was an A & W proposed, he visited the Town planner to review plans; planner
assured him call box would be off Broadway
Built call box is now located close to rear of his house (feet from his bedroom window)
Planner suggested that the hours of drive thru operation would be 7am -llpm, not 24 hr
Local citizens were not notified of conversion to 24 hour operations (citizens were under the impression that
change to 24 hour opening time, would mean a minor variance or zoning change, and under the assumption that
they would receive notice of a public meeting)
Feeling that 24 hour drive thru was just dropped on them, they feel that they can no longer enjoy fresh air (since
noise from drive thru keeps them awake, their property values have dropped, and vandalism has increased)
OPP have been called by the citizens on 4 or 5 occasions to deal with the primarily young "gang" or crowd
Andrew, a preacher, needs to wake on Sundays for his service and is finding he can not get a good rest on
Saturday nights before he must work
He says that suggestions for a sound barrier will not resolve the issue
He feels moving the call box back to original site position (which he saw on original plans) might help but won't
resolve the noise entirely.
Gena will review and investigate the Site Plan for the A & W from a few years ago
PART C: ADDITIONAL CONCERNS/ QUESTION AND ANSWER PERIOD
Andrew explains that when they bought the house, the real estate agent claimed nothing could be done to the
vacant land behind his house
Andrew questions why a proposed Robert Q office building was rejected, but a drive thru restaurant was
allowed (something he intends to take up with council)
Steven explains that noise and disruption issues are a policing issue, to be taken up with OPP
Steven says that A & W is committed to staying open 24 hours at this points
Wait times at night can be greater, just since there is less staff on duty, so Steven suggests that A &W can do
their part and ask customers to turn their engines off in between ordering and service
Steven says that two or three of his restaurants abut onto residential areas, and he has had no complaints at his
other locations
Upon Gena's recommendation, Steven has offered to look into A & W corporate resources to see if any other
locations have had issues when neighbouring residential areas and will look at their solutions
Andrew asks Steven if he has ever worked an overnight shift at the Tillsonburg location: Steven assures he has
Andrew asks if employees at the location have ever called the police-Steven assures that they have called OPP
on one or two occasions, but that no charges were laid
Andrew suggests that the overnight staff fraternize with the customers, worsening noise issues
Steven affirms that overnight staff are usually mature staff, not high school students-so he would think they
wouldn't be fraternizing with the young crowd
Tom suggests that Steven should stay at his house to see how severe the problem really is
Jack-wants to confirm that OPP does not enforce By-Laws?
Kathleen-OPP should respond to By-Law related calls after hours, Kathleen to confirm with OPP staff-there is
a perception that the OPP does not enforce claims
Kathleen to speak with Tim directly-OPP does overnight enforcement, and they will attend all calls after hours
The mayor has told the Allen Street residents that police responses to the noise issue are a "waste of police
time; waste of resources"
Andrew says that "lives have been destroyed" over the 24 hour drive thru
Andrew wants to know what sort of traffic the restaurant is getting-can they justify staying open
Steven says he can easily provide data on this-right now he can confirm a traffic rate of approximately 250 cars
going through per week
Andrew says that the Mayor feels 24 hour drive thru windows do not work in Tillson burg (based on McDonald's
experience)
PART D: FOLLOW-UP/NEXT STEPS
There will be follow-up in the next few weeks
Steven says that A & Was a corporation, will follow the Town's By-Laws
Steven says that A & W will be good corporate citizens/ good neighbours
Steven will look into A & W for other examples with the same issues
Andrew confirms that they will be pursuing this shortly, a letter to council will be send shortly
Following the letter to council, they will pursue further measures (letter to editor, lawsuit)
MEETING ADJOURNED
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
STAFF REPORT
FINANCE
THI Economic Evaluation Model
FIN 13-41
Wayne Brett
COUNCIL MEETING
OCTOBER 15, 2013
THAT Council receive report FIN 13-41, THI Economic Evaluation Model as
information.
EXECUTIVE SUMMARY
Further to the Council meeting on September 9, 2013, staff has prepared the following
Tillsonburg Hydro Inc. (THI) Economic Evaluation Model background information and an
outline of past events regarding the presentation made by Hayhoe Homes pertaining to the
Tillsonburg Residential Developments and Electrical Systems Expansions, so that Council
may better understand the issues raised by Hayhoe Homes. Hayhoe Homes requested
Council to review the cost sharing practices of THI for Electrical Distribution System
Expansions and specifically, Hayhoe Homes is requesting that THI Operating, Maintenance
and Administrative (OM&A) costs be prorated based on the residential electricity
consumption that Hayhoe Homes' estimates would be 27% of consumption.
BACKGROUND
Section 3.2.1 of the Hydro Distribution System Code (DSC) outlines the need to perform an
economic evaluation if a distributor must construct new facilities to its main distribution
system or increase the capacity of existing distribution system facilities in order to be able
to connect a specific customer or group of customers.
The purpose of the economic evaluation is to determine if there is an economic shortfall
between the expected revenue stream from the new customer connections and the costs to
construct the new facilities.
Basic Assumptions pertaining to the Economic Evaluation Model are:
• As of today, THI has not received a response from the OEB regarding action plans
required of THI to remedy the concerns brought forth by Hayhoe Homes by way of its
complaint. Resulting from staff conversations with the OEB staff, staff do not
anticipate a response from the OEB requiring any changes to the EEM employed, nor
the inputs used in the model.
Staff Research and Findings
• Staff spent considerable time and effort speaking with St. Thomas Energy Inc. (STEI)
staff regarding Hayhoe Homes' concerns. STEI Staff have been very co-operative in
assisting staff to better understand their EEM and how the economic shortfall
numbers are so far apart. It quickly became apparent that the OM&A cost per
customer input was the major cause for the significant variance between THI's
economic shortfall and STEI's economic shortfall (all else being equal).
• STEI used an OM&A cost per customer of $65.94 in its EEM since 2003. STEI Staff
are not sure where this number came from but they do agree that they have been
subsidizing development (including Hayhoe Homes' projects) in the region based on
this OM&A cost per customer input.
• Many distributors refer to the OEB Yearbook and simply use their OM&A cost per
customer as identified in the Yearbook. THI goes one step further and backs out
much of the Administrative costs, thus making the OM&A cost per customer number
drop.
• Staff concluded that STEI has decided to subsidize developers by incorporating an
artificially low OM&A cost per customer. STEI uses an arbitrary input value whereas
THI's input value is based on consistent parameters.
• Staff concluded that THI's EEM and the inputs incorporated into the Economic
Evaluation Model are fair and reasonable.
• Hayhoe Homes has emphasized that THI is not competitive with other local
distribution companies in terms of its expansion contributions. Hayhoe Homes
commented that "our experience in dealing with other LDC is that the LDC generally
recovers about $2,000/service through rates over 25 years." Hayhoe Homes was
informed by STEI that it would not be fair to compare the STEI's model results with
THI's model results based on the different OM&A cost per customer input.
• Staff focused its research on the STEI model and the inputs used. The $2,000
amount stated by Hayhoe Homes does not appear to be an accurate number as it
includes an artificially low OM&A cost per customer input. As for the "other" LDC's,
THI Staff has nothing to substantiate or refute this claim.
• Hayhoe Homes believes that "an equitable way of calculating OM&A cost per
residential customer is to prorate the total OM&A based on the residential electricitY
consumption which accounts for 27% of total consumption. This prorated OM &A cost
should then be allocated over the total residential services. The result would be a
more accurate and fair approach to applvinq OM&A costs." Such an approach, to be
accurate, and fair, would likely require a costly and extensive cost allocation study.
Page 3 I 5 CAO
Staff recommends that no changes be made to the Economic Evaluation Model
employed for system expansion plans, including the Reynolds Way project.
Furthermore, no changes should be made to the methodology employed in
arriving at the inputs used in the Economic Evaluation Model (specifically the
computation of OM&A cost per customer input). The Economic Evaluation Model
employed by THI incorporates an accurate set of data inputs along with the
correct methodology as outlined in the DSC.
THI, having just rebased in 2013, should not consider offering subsidies of this
magnitude. Council should be aware that any subsidies offered to Hayhoe Homes
would need to be applied consistently with all developers. This is a requirement
of the Distribution System Code and THI's License. And finally, the overriding
premise of THI's EEM is that development growth should pay for growth related
costs. Artificially lowering the OM&A costs used in the EEM would benefit the
growth related customer at the potential future rate expense of THI's existing
customers.
FINANCIAL IMPACT /FUNDING SOURCE
If the EEM OM&A input cost is artificially lowered and applied to all developers, the
financial impact to THI is unknown and could be significant. THI just completed rate
rebasing in 2013. Any changes in THI's approach to the EEM would potentially
impact the next rebasing application in 4-5 years. In the interim, THI's cash flow
would potentially be impacted.
APPROVALS
Author
Name/Signature
Director
Name/Signature
Finance
Name/Signature
WAYNE BRETT
DARRELL EDDINGTON
Page 5 I 5
Date: 09/30/13
Date: 10/02/13
Date:
CAO
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
STAFF REPORT
FINANCE
Purchasing Policy
FIN 13-37
Darrell Eddington
COUNCIL MEETING
OCTOBER 15, 2013
PURCHASING POLICY
THAT Council receive report FIN 13-37, Purchasing Policy;
AND THAT By-Law 3765, to adopt the Town of Tillsonburg Purchasing Policy, be
brought forward for Council consideration.
EXECUTIVE SUMMARY
Council adopted By-Law 3521, Procurement Policy, on July 11 2011. The attached
Purchasing Policy has been updated to better reflect current purchasing policies. The Policy
has been extensively benchmarked against other municipalities to ensure the Policy reflects
key elements and wording. The Town's lawyer, Miller Thompson, had input into the policy
elements and into the suggested legalize that should be included in bid document templates
that will be used in future Tenders and Request for Proposals.
Key sections added to this Policy include: No Lobbying; Local or Geographical Preference;
Cooperative Purchasing; Green Procurement; Tie Bids; Debriefings; and Complaint
Resolution. And three Appendices have been added: A Process for Debriefing; A Process for
Complaint Resolution; and Chart of Bid Irregularities or Non-Compliance.
The Director would like to thank the Staff Committee that worked very diligently on this
Policy.
FINANCIAL IMPACT /FUNDING SOURCE
N/A
THE CORPORATION OF THE TOWN OF TILLSONBURG
APPOVAL DATE:
APPENDICES:
PURCHASING POLICY
REVISION DATE:
10/28/2013
Appendix "A"-Process for Debriefings
Appendix "B" -Complaint Resolution
A endix "C" -Bid lrre ularities
TABLE OF CONTENTS
Page 1 of 16
1.0 DEFINITIONS ................................................................................................................. 3
2.0 POLICY STATEMENT .................................................................................................... 5
3.0 ESTABLISHING PRICE RANGE .................................................................................... 6
4.0 ACCOUNTABILITY ......................................................................................................... ?
5.0 PRESCRIBED COUNCIL APPROVAL. .......................................................................... ?
6.0 EXCEPTIONS ................................................................................................................. ?
7.0 NO LOBBYING ............................................................................................. 8
8.0 LOCAL OR GEOGRAPHICAL PREFERENCE ................................................... 8
9.0 ACCESSIBILITY CRITERIA ............................................................................ 8
10.0 HEALTH AND SAFETY .................................................................................. 8
11.0 CO-OPERATIVE PURCHASING ..................................................................... 9
12.0 GREEN PROCUREMENT ............................................................................................. 9
13.0 DISPOSAL OF SURPLUS ............................................................................................. 9
14.0 TIE BIDS ........................................................................................................................ 9
Page 1
BY-LAW No. 3765
OF THE
CORPORATION OF THE TOWN OF TILLSONBURG
A BY-LAW TO PROVIDE FOR THE PURCHASE OF GOODS AND SERVICES
NOW THEREFORE THE COUNCIL OF THE CORPORA T/ON OF THE TOWN OF TILLSON BURG
HEREBY ENACTS AS FOLLOWS:
1.0 DEFINITIONS
In this By-Law:
a) "Bid" shall mean (i) a specific price for specific works or (ii) where appropriate, a
proposal;
b) "Buyer(s)" designated employee(s) responsible for the procurement of goods and
services for the Town of Tillsonburg; individual(s) responsible for ensuring that the
purchasing by-law, policies and procedures are consistently applied in the Corporation
and who serves as a resource to Departments in support of the purchasing function.
c) "CAO" shall mean the Chief Administrative Officer of the Town of Tillson burg; and
d) "Clerk" shall mean the Clerk of the Town of Tillsonburg appointed pursuant to then
applicable governing municipal act, or in her absence, the Deputy-Clerk or such other
person designated by the Council by resolution for the purposes of this By-law;
e) "Contract" shall mean a written agreement authorized or ratified by the appropriate
authority and executed by the appropriate authority;
f) "Department Manager'' refers to the individual or designate who is accountable for the
budget and responsible for the operations of any single department or division within
the Town; ·
g) "Director" refers to the individual accountable for the operation of overall departments
within the Town;
h) "Emergency" shall mean a situation, or the threat of an impending situation, where
serious delay may affect the life, safety, health or welfare of the general public, cause
damage to the environment or to the property of the residents of the Town, or to
Page3
2.0 POLICY STATEMENT
2.1 Objectives
a) The objective of this procurement policy is to outline the policy for the municipality to
ensure that all purchases of materials, supplies and services provide the best value
consistent with the required quality and service.
b) The guiding principle is that all procurement decisions will be made using a
competitive process that is open, transparent and equitable.
c) This procurement policy will promote and maintain the integrity of the purchasing
process by providing clear direction and accountabilities for Council, vendors and staff
involved in this process.
2.2 Guidelines
a) No expenditure, purchase or commitment shall be incurred or made, and no account
shall be paid by the Town for Goods and Services, except as provided in this By-Law
or otherwise approved by Council, provided that Council's decisions shall be
consistent with all applicable procurement laws, including the provisions of this By-
Law.
b) Council has the ultimate authority for all expenditures. Council delegates this authority
by the authorization of budgets or by specific resolution. Finance cannot pay for an
item that has not been authorized by Council through budget appropriation or specific
resolution.
c) Prior to the approval of the current year's business plan and budget, a department
may incur normal operating expenditures that are required to maintain services. This
shall include the payment of expenditures on previously approved capital items and
projects.
d) No contract shall be entered into and no expenditure shall be authorized or incurred
unless Council has provided funds for such purpose in the annual budget or agreed to
the provision of such funds.
e) The Department Managers, Directors, Fire Chief or the CAO shall ensure that all
provisions of this By-Law are complied with in respect of the purchase of Goods and
Services for or on behalf of his department and are responsible for the approval of
accounts within the approved budget for the department. Approval is authorized
through the signature on the original invoice.
f) Where an unsolicited proposal is received by anyone within the Municipality, whether
elected or non-elected, the Town shall not be bound by any quotations or proposals.
g) This purchasing policy may be overridden by Council if Council, in its' own discretion
determines it to be appropriate and in the best interest of the Town.
Page 5
4.0 ACCOUNTABILITY
The CAO shall maintain accountability on behalf of Council during the procurement process.
Informal contact with staff or Council members not specified as official contacts in the
Bid/Request for Proposal documents shall be considered unethical and may threaten the
validity of that suppliers' bid or even the process as a whole.
No purchase of Goods and Services shall be made by the Town and paid for by the Town for
the personal use of elected or appointed officials or employees of the Town unless the
purchase has been approved by the Chief Administrative Officer of the Town.
No Goods and Services shall be purchased from an employee of the Town, or from any
associate of such employee, unless the extent of the interest of such employee has been fully
disclosed and the purchase has been approved by the Chief Administrative Officer of the
Town.
5.0 PRESCRIBED COUNCIL APPROVAL
5.1 The following contract awards shall be subject to Council approval:
5.1.1 any contract prescribed by statute to be made by Council;
5.1.2 any contract that requires debt financing;
5.1.3 any contract where this by-law is being waived;
5.1.4 any contract where Council has expressly directed staff to report prior to an
award;
5.1.5 any contract where authority to approve has not been expressly delegated;
5.1.6 any contract where a submission in response to a call for bid contains an
irregularity not resolved by Appendix "C" of this by-law and which was not able
to be otherwise resolved by the Director of Finance; or,
5.1.7 any contract for a single or sole source purchase;
5.1.8 any contract for a tender or request for proposal as required under this policy.
5.2 Council may waive, by resolution, the application of any part of this by-law in respect
of any given procurement.
6.0 EXCEPTIONS
6.1 When an emergency occurs that, at the discretion of the CAO, Director, Fire Chief, or
Department Manager, constitutes immediate danger to health, safety, life or property,
or requires the immediate procurement of goods and services, the Department
Manager or his/her designate may purchase through sole sources, such required
goods or services upon consultation with the Director or CAO. A follow-up report to
Council is required for all Emergency Purchases over $5,000.
6.2 The Tendering, RFP or purchasing process may not be required where the goods or
services are proprietary to one vendor, where there is only one supplier that can meet
the Town's needs within a reasonable distance or where the cost of changing
Page 7
11.0 CO-OPERATIVE PURCHASING
The Town of Tillson burg may participate with other government agencies or public authorities
in Co-Operative Purchasing to select a vendor of record where it is in the best interest of the
Town to do so. The policies of the government agencies or public authorities calling the Co-
operative Bid are to be the accepted policy of that particular Bid.
12.0 GREEN PROCUREMENT
When acquiring goods and services for the municipality, municipal staff shall consider
whether it is feasible to incorporate environmental considerations into solicitations for goods
and services. The Buyer(s) shall take into account best purchasing practices for responsible
environmental procurement, and shall bring same to the attention of operating departments
wherever the same are applicable.
13.0 DISPOSAL OF SURPLUS
Where any goods or personal property of the Town are declared surplus and cannot be used
by another Town department, they shall be disposed of by public Bid or public auction. If no
bids are received, the Departmental Manager or Buyer(s) may dispose of the goods or
personal property as deemed to be in the best interest of the Town. This Section shall not
apply to goods or equipment traded in on new equipment or returned for credit to original
sources of supply.
14.0 TIE BIDS
In the event that two (2) or more compliant, equal bids are submitted during a competitive bid
process, the Town shall determine the successful bidder by drawing a bidder's name, as
determined by the CAO.
15.0 CONSULTING SERVICES
Consulting services over twenty-five thousand dollars ($25,000) shall be procured by RFP,
unless otherwise directed by Council.
Consultants may be hired in, but not limited to, any of the following circumstances:
15.1 the project requires specialized knowledge, skills, expertise, experience or
available resources that the Town does not possess in-house;
15.2 another organization is partially or wholly funding the project and strict
timelines have been placed on the funding; or,
15.3 the nature of the project is such that it would not be in the public or Town's
interest to perform it in-house.
Under this section, all consultant proposals shall include, at a minimum, a fee schedule, a
methodology and timetable to complete the project, demonstrated experience and
qualifications required to perform the project and a list of personnel who will be directly
involved in the completion of the project.
16.0 DEBRIEFING$
16.1 Any unsuccessful Supplier may request an opportunity to be debriefed by the Town on the
reasons for not being awarded a particular contract, in accordance with the procedure set out
Page 9
This Policy shall be reviewed and updated, as appropriate, every five (5) years, following the
date of its enactment.
MAYOR
CLERK
DATED
Page 11
APPENDIX "B"
PROCESS FOR COMPLAINT RESOLUTION
Pursuant to section 17.0 of this By-Law, the following procedure shall apply to the conduct of
Complaint Resolutions by the Town of Tillsonburg.
1.0 An unsuccessful Supplier shall request a meeting with the Department Manager and the
Director. Such request will be in writing and shall (i) provide a detailed statement of the legal
and factual grounds of the protest, including copies of relevant documents, and (ii) identify the
form of relief requested.
2.0 Where, after a meeting with the Department Manager and the Director, the Supplier is
satisfied that its concerns have been addressed and that the purchasing process was
conducted in a fair and equitable manner, no further action shall be required. Documentation
in respect of the protest in question shall be maintained by the Buyer(s) for future reference.
3.0 Where, after a meeting between the Supplier, the Department Manager and the Director, it is
concluded that the purchasing process was materially flawed, for any reason, the Director
shall issue a report to the Chief Administration Officer for his approval recommending
corrective action.
4.0 Where, after a meeting between the Supplier, the Department Manager and the Director, the
parties fail to achieve a mutually satisfactory resolution, the Supplier may request an
opportunity to present its case to the Chief Administration Officer, provided that the supplier's
request is in writing.
5.0 In the event of a dispute arising in connection with this bid process that cannot be resolved
with the above "complaint resolution process" including, without limitation, a dispute
concerning the existing of the "bid contract" or a breach of the "bid contract", or a dispute
as to whether the bid of any bidder was submitted on time or whether a bid is compliant,
the Town may refer the dispute to a confidential binding arbitration pursuant to the
Arbitration Act, 1991, as amended, before a single arbitrator with knowledge of
procurement/bidding law. In the event that the Town refers the dispute to arbitration, the
bidder agrees that it is bound to arbitrate such dispute with the Town. Unless the Town
shall refer such dispute to binding arbitration, there shall be no arbitration of such dispute.
Page 13
ITEM IRREGULARITY RESPONSE
Conditional bids (bids qualified, based on a Rejection unless, in the opinion of the
10. bidder's condition or restricted by an appended Director of Finance, the qualification or
restriction is minor and would not adversely statement). affect an award decision.
Bids containing clerical errors that do not result in Two (2) business days to correct and initial.
11. any ambiguity with respect to the overall
submission or award decision, in the opinion of
the Director of Finance.
Two (2) business days to initial changes. The
12. Un-initialed changes to the submission. Town reserves the right to waive the initialing
requirement and accept the submission as
corrected.
13. Signature missing. Rejection.
14. Failure to include required supplementary Two business days to submit.
copies of the original at time of submission.
15. Failure to acknowledge addenda. Rejection.
When contact is made with any person at the Rejection
16. Town other than the individuals outlined in the
Bidder's Instructions.
Despite the provisions herein contained,
17. Any irregularity or non-compliance. Council may waive any irregularity or non-
compliance.
PRICING
Failure to include the schedule(s) of items & Rejection.
18. prices, price form or price details, as may be
applicable, for inclusion with the submission.
Pricing appears to be unbalanced to the extent Rejection.
19. that it may have a significant adverse effect to the
Town if awarded, in the opinion of the Director of
Finance.
BID DEPOSIT
20. Bid deposit or Bid Bond not submitted with bid. Rejection.
20. Bid deposit or Bid Bond amount is insufficient Rejection.
by more than $1.00.
21. Surety provider's or Bidder's authorized Rejection.
signature missing from Bid Bond.
22. Effective period of Bid Bond is less than the Rejection.
period set out in the bid documents.
AGREEMENT TO BOND
23. Agreement to bond not submitted with bid. Rejection.
24. Agreement to bond not in the form specified. Rejection.
25. Agreement to bond amount is insufficient by Rejection.
more than $1.00.
Page 15
STAFF REPORT
FINANCE
Title: TO VEST THE PROPERTY LOCATED ON 3 JOHN POUND ROAD
Report No.: FIN 13-39
Author: Denis Duguay
Meeting Type: COUNCIL MEETING
Council/Committee OCTOBER 15, 2013
Date:
Attachments:
RECOMMENDATION
THAT Council receive report FIN 13-39, To Vest the Property located on 3 John Pound
Road;
THAT Council authorize the Treasurer to vest the property on 3 John Pound Road, Part of
Lots 1463 & 1464, Plan 500, into the ownership of the Corporation of the Town of
Tillson burg;
THAT the outstanding taxes be written off as uncollectible;
AND THAT the property located on 3 John Pound Road be declared surplus.
EXECUTIVE SUMMARY
During the Tax Sale in August 2013, there was no successful purchaser for the property at
3 John Pound Road. As the Treasurer was not able to declare a successful purchaser at
the time of the tax sale, the Corporation of the Town of Tillson burg has the option of
vesting this property into its own name.
Staff recommends that this property be vested into the ownership of the Corporation of
the Town of Tillsonburg, and that the outstanding taxes be deemed uncollectible.
CONSULTATION/COMMUNICATION
On August 17, 2013 the Town of Tillsonburg commenced tax sales for two properties to
recover outstanding property taxes. The tax sale closed on September 18, 2013.
According to section 379(5) of the Municipal Act, 2001:
"The treasurer, in accordance with the prescribed rules, shall conduct a public sale and
determine whether there is a successful purchaser and,
CAO
The Town would then be able to recover from the County of Oxford and School board their
portions of the outstanding taxes in the amount of $25,460.44. Therefore, the Town of
Tillsonburg would be writing off total property taxes in the amount of $303,123.11.
The Town in 2011 and 2012 recorded an allowance for doubtful accounts towards this
property aggregating $200,000. The remaining allowance pertaining to this property to be
recorded in 2013 would be $77,662.67 and is currently included in the third quarter
projections to be presented to Council at the Council meeting on October 28, 2013.
If the property is vested, declared surplus, and subsequently sold, then the funds from
the sale would be distributed in accordance with section 353(4) of the Municipal Act, 2001
which requires a proportional distribution of the funds between the Town, County, and
School Board.
It is recommended that Council authorize the Treasurer to vest this property into the
ownership of The Corporation of the Town of Tillsonburg. If the Town does not vest this
property, the property would remain in the current ownership and would continue to be
classified as taxable and would therefore accrue outstanding taxes. As there was no
interest shown by any potential bidders in the tax sale process this September, it is
unlikely that any funds could be recovered through another future tax sale.
The Treasurer recommends to Council that the outstanding taxes are uncollectible and
should be written off. If the property is vested into the ownership of the Town of
Tillsonburg then the property would become exempt from future taxation while it is owned
by the Municipality. The property should be declared surplus since Town staff is hopeful
that one of the adjacent property owners might be interested if the land is declared
surplus.
APPROVALS
Author
Name/Signature
Director
Name/Signature
Finance
Name/Signature
DENIS DUGUAY
DARRELL EDDINGTON
3
DATE:09/24/13
DATE:09/30/13
DATE:
CAO
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
STAFF REPORT
FINANCE
Ground Lease Acknowledgement Agreement
FIN 13-42
Darrell Eddington
COUNCIL MEETING
OCTOBER 15, 2013
THAT Council receive report FIN 13-42 Ground Lease Acknowledgement
Agreement;
AND THAT By-Law 3766 be brought forward for Council consideration.
EXECUTIVE SUM MARY
RMM Tillsonburg Centre Property Inc., the current tenant to the July 31, 1979 Ground Lease
agreement with the landlord, the Town of Tillsonburg, is in the process of obtaining a loan
from CIBC. CIBC requires that the attached Ground Lease Acknowledgement Agreement be
executed by all parties.
The Town's lawyer, William Dahms, Miller Thomson LLP, is of the opinion that this
agreement does not represent any new material obligation of the Town and is accordingly,
recommending to the Town to sign such agreement.
By-Law 3766 is therefore being brought forth for Council consideration.
FINANCIAL IMPACT /FUNDING SOURCE
N/A
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY -LAW NUMBER 3766.
A BY-LAW to authorize a Ground Lease Acknowledgement Agreement between The
Corporation of the Town ofTillsonburg and RMM Tillsonburg Centre Property Inc.
WHEREAS the Corporation of the Town ofTillsonburg deems it necessary and expedient to
enter into a Ground Lease Acknowledgement Agreement with RMM Tillsonburg Centre
Property Inc.
THEREFORE the Council of the Town ofTillsonburg enacts as follows:
L THAT Schedule "A" attached hereto forms part of this by-law;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement
marked as Schedule "A" on behalf of the Corporation of the Town ofTillsonburg.
READ A FIRST AND SECOND TIME THIS 15th DAY OF October, 2013.
READ A THIRD AND FINAL TIME AND PASSED THIS 15th DAY OF October, 2013.
MAYOR-John Lessif
TOWN CLERK-Donna Wilson
(;UJ I'' draft .~rptrmher 1'1. 21113
GROUND LEASE ACKNOWLEDGEMENT AGREEMENT
THIS AGREEMENT made as of the_ day of September, 2013.
BETWEEN:
THE CORPORATION OF THE TOWN OF TILLSON BURG
(the "Landlord")
OF THE FIRST PART
-and-
OBC MORTGAGES INC.
(the "Lender")
OF THE SECOND PART
-and-
RMM TILLSON BURG CENTRE PROPERTY INC.
(the "Tenant")
OF THE THIRD PART
WHEREAS:
A. The Landlord is the landlord and the Tenant is the tenant under a ground lease dated as
of July 31'\ 1979 (the "Ground Lease"), as amended by agreements dated September 6,
1979 and further amended by an agreement dated May 28, 1980 notice of which is
registered in the Land Registry Office of Oxford County (the "Land Titles Office") on
September 11, 1980 as Instrument No. 269918, as further assigned to Sitton
Properties Limited by Notice of Assignment registered as Instrument No. 278559, as
amended by Notice of Agreement registered as Instrument No. 394697, and further
assigned to Centrefund (Tillsonburg) Corporation by Notice of Assignment registered
as Instrument No. 394746, as further amended by Notice registered as Instrument
No. 394752 and further assigned to Centrefund (Tillsonburg) Corporation, now First
Capital (Tillsonburg) Corporation by Notice of Assignment registered as Instrument
No. 402928, as amended by Notice registered as Instrument No.C03780, as partially
surrendered by Instrument No. 355720 and as further amended to the date hereof by
Notice of Lease registered June 6, 2013 as Instrument No. C0105255 (the "Lease") and
as assigned by First Capital (Tillsonburg) Corporation to the Tenant., by Notice of
Assignment Lessee Interest registered as Instruments No. C0105256 and No.C0105257.,
(collectively, the "Lease").
B. The Lender has agreed to make a loan to the Tenant in the original principal sum of
Twenty-Four Million Dollars, CDN ($24,000,000) (the "Loan") pursuant to a commitment
letter dated August 22, 2013 between the Lender and the Tenant (the "Commitment
Letter").
C. In this agreement, "Indebtedness" shall include the principal sum of the Loan, all interest
thereon, and all other amounts comprising the Indebtedness as more particularly set out
in the Commitment Letter. "Loan Documents" shall mean the Commitment Letter, the
Leasehold Charge (defined below) and all other documents, security agreements,
guarantees, instruments and agreements evidencing, securing and/or relating to the
Loan and the Indebtedness as more particularly set out in the Commitment Letter.
D. As required by the Commitment Letter, the Tenant has executed and delivered a
leasehold charge dated as of the date hereof (the "Leasehold Charge") in favour of the
HAM_LAW\ 445496\3
10369378.2
-3-
mortgage of the leasehold interest of the Tenant arising pursuant to the Lease
save and except the TD Bank Mortgage.
4. Covenants
So long as the Indebtedness remains outstanding:
(a) the Landlord will give the Lender not less than sixty (60) days prior written notice
of the Lease becoming null and void;
(b) any notice of default which is required or permitted to be given by the Landlord
to the Tenant from time to time pursuant to the Lease or otherwise by law shall
not be effective under or in respect of the Lease unless a copy of such notice is
also given to the Lender in accordance with the notice provisions of Section 14
hereof;
(c) any notice of default which is required or permitted to be given by the Lender to
the Tenant under the Leasehold Charge shall be given by the Lender to the
Landlord in accordance with the notice provisions of Section 14 hereof;
(d) notwithstanding anything contained in the Lease and subject to Section 9 hereof,
neither the Landlord nor the Tenant shall amend or terminate the Lease and the
Landlord shall not accept a surrender of the Lease without the prior written
consent of the Lender, and any such act and any agreement providing for same
shall be null and void; and
(e) the Tenant represents that it has all of the licenses, permits and certificates as are
necessary for the operation of the Tenant's business from the leased premises.
5. Right to Cure
The Landlord and the Tenant acknowledge that the Lender shall have the right, but not the
obligation, to remedy any default under the Lease by the Tenant from time to time and the
Landlord shall accept such performance by the Lender as if it had been made by the Tenant. In
respect of any default by the Tenant under the Lease, the Landlord shall give the Lender not less
than the period of time permitted to the Tenant pursuant to the Lease to remedy each default
after notice of such default has been given to the Lender by the Landlord pursuant to
Subsection 4(b) hereof, provided that if the nature of the default is such that it cannot
reasonably be remedied within such period, the Lender shall be entitled to such longer period as
may be reasonably required to remedy the default so long as the Lender is making in good faith
diligent, commercially reasonable efforts to cure the default. During the period given by the
Landlord to the Lender hereunder for remedying a default, the Landlord shall not exercise any
rights it may have to terminate the Lease or re-enter the Lands as holder of the reversionary
interest in the Lands pursuant to the Lease, and further the Landlord agrees that the Lease shall
remain in full force and effect during such period. In curing or attempting to cure any such
default, the Lender may enter upon the Lands but shall not be a mortgagee in possession.
6. Termination of Lease/New Lease
If the Lease is disclaimed, repudiated, terminated or surrendered or becomes null and void for
any reason whatsoever while the Indebtedness remains outstanding then upon request in
writing given by the Lender to the Landlord within one hundred eighty (180) days after such
disclaimer, repudiation, termination or surrender of the Lease, the Landlord shall immediately
grant to the Lender, or its nominee or any assignee of the Lender's interest in the Loan
Documents, or, at the direction of the Lender, a new lease of the Lands to replace the Lease (the
"New Lease") for the balance of the then unexpired Term of the Lease commencing on the day
after the date of termination or surrender of the Lease, and otherwise on substantially the same
terms and conditions as are contained in the Lease.
If the Lender requests a New Lease,
(a) the Lender shall prepare the New Lease at its expense;
HAM_ LA W\445496\3
10369378.2
-5-
other amounts which accrues due and becomes payable to the Landlord under the Lease during
such period of its possession. The Lender shall, upon vacating the Lands, be released from any
and all obligations assumed by taking possession as aforesaid, and shall be released from any
and all obligations under the Lease or the New Lease upon assignment thereof in accordance
with the provisions hereof, including, without limitation, Section 7(b).
9. Liability of Landlord
Nothing contained herein or arising by implication of law shall impose any obligation or liability
whatsoever on the Landlord in respect of the obligations and liabilities of the Tenant under the
Leasehold Charge and the other Loan Documents.
10. Time of the Essence
Time shall be of the essence of this Agreement.
11. No Release of Assignee
Nothing herein contained shall be deemed to relieve or release the Tenant from its covenants
under the Lease.
12. Assignment
The Landlord shall not sell, transfer or mortgage the Lands or sell, transfer, mortgage or assign
its interests in the Lease unless the proposed transferee, mortgagee or assignee enters into an
agreement with the Lender and the Tenant to assume the obligations of the Landlord
hereunder.
13. Registration
The Lender shall be entitled to register notice of this Agreement against title to the Lands
provided such notice does not disclose any financial terms of the Lease. The Lender shall
delete/discharge such notice from title to the Lands, at the sole expense of the Tenant, upon
termination of the Loan and Commitment Letter.
14. Notice
Any notice, demand, request or communication required or permitted to be given or made by
any of the parties to the other shall be given by personal delivery, facsimile transmission or by
registered prepaid mail addressed:
in the case of the Lender, to:
CIBC MORTGAGES INC.
P.O. Box 115, Commerce Court Postal Stn.
Toronto, Ontario
MSJ 2X4
Attn: Josephine Lo, Senior Commercial Mortgage Funder/Analyst
Fax: (866) 837-4082
and in the case of the Landlord, to:
The Corporation of the Town of Tillsonburg
Suite 204, 200 Broadway Street
Tillsonburg, Ontario
N4G 5A7
Attn: Finance and Administration
Fax: (519) 842-9431
and in the case of the Tenant, to:
HAM_LAW\ 445496\3
10369378.2
-7-
IN WITNESS WHEREOF the parties have signed this Agreement under seal.
Landlord:
Lender:
Tenant:
HAM_LAW\445496\3
10369378.2
THE CORPORATION OF THE TOWN OF
TILLSON BURG
Per:
Name:
Title:
Per:
Name:
Title:
John Lessif
Mayor
Donna Wilson
Clerk
I/We have the authority to bind the Corporation.
CBC MORTGAGES INC.
Per:
Name:
Title:
Per:
Name:
Title:
I/We have the authority to bind the Corporation.
RMM TILLSON BURG CENTRE PROPERTY INC.
Per:
Name:
Title:
Per:
Name:
Title:
I/We have the authority to bind the Corporation.
Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION
STAFF REPORT
CLERKS DEPARTMENT
TILLSONBURG FLAG POLICY
CL 13-24
AMBER ZIMMER
COUNCIL MEETING
SEPTEMBER 23, 2013
1. TILLSONBURG FLAG POLICY
THAT Council receive Report CL 13-24, Tillsonburg Flag Policy;
AND THAT Council adopt the Tillsonburg Flag Policy.
EXECUTIVE SUMMARY
The Tillsonburg Flag Policy has been changed to reflect the requests from Council at the
September 23rd meeting. The policy now includes Section 3, which accepts flag raisings for
public awareness by charitable, community and ethnic groups at no charge. Requests will
be approved by the Mayor and CAO, and flag raisings will occur only at the Cenatoph on the
Tillsonburg Flag pole.
The policy includes a section where requests will not be considered for flag raisings when
they are for political and religious groups or are contrary to Municipal policies or by-laws or
to defame the integrity of Council.
CONSULTATION/COMMUNICATION
In researching flag etiquette, eight flag policies from other municipalities were reviewed, as
well as the Provincial and Federal standards. This policy closely aligns with those reviewed
and follows the standards laid out in the Canadian Heritage Rules for Flying the Flags.
FINANCIAL IMPACT /FUNDING SOURCE
There will be no financial impact resulting from the implementation of this policy.
THE CORPORATION OF THE TOWN OF TILLSONBURG
APPROVAL DATE:
SCHEDULES
ADMINISTRATIVE POLICY
TILLSONBURG FLAG POLICY
REVISION DATE:
Schedule A-Town of
Tillsonburg Flag Locations
A. Policy Statement
Page 1 of6
There is a need to provide the Town of Tillsonburg with a clear set of guidelines on the.
procedures of flying and half-masting flags.
B. Purpose
This policy will establish clear guidelines to govern the raising, displaying, and half-
masting of flags at the Town of Tillsonburg properties and buildings to ensure The
Town's practices are exercised in a consistent and appropriate manner.
C. Scope
This policy applies to all flags flown by the Town of Tillsonburg.
D. General
This policy shall be administered by the Clerk's Department.
This policy shall be referred to as the "Tillsonburg Flag Policy".
This policy comes into force and effect on the date adopted.
E. Authority
The authority for the Tillsonburg Flag Policy shall be by the approval of the Council of
the Town of Tillsonburg.
THE CORPORATION OF THE TOWN OF TILLSONBURG
ADMINISTRATIVE POLICY
TILLSONBURG FLAG POLICY
APPROVAL DATE:
SCHEDULES
2. Flags at Half-mast
REVISION DATE:
Schedule A-Town of
Tillsonburg Flag Locations
Page 3 of6
2.1. All flags maintained by the Town ofTillsonburg, capable of being lowered, will
be flown at half-mast as a sign of mourning. Schedule A, attached, lists all
flags maintained by the Town.
2.2. On occasions requiring a flag be flown at half-mast, all flags flown together
should also be flown at half-mast.
2.3. Flags will be flown at half-mast when the Town has been notified upon the death
of:
o The Sovereign, or a member of the Royal Family;
o The Governor General, or a former governor general;
o The Prime Minister, or a former prime minister;
o The Lieutenant Governor of Ontario or the Premier of Ontario;
o A local Member of Federal or Provincial Parliament;
o The Mayor, or a former Mayor of Tillson burg
o A Member of Town Council or a former member of Town Council;
o A member of Canadian Forces from the Town of Tillsonburg (born in the Town
of Tillsonburg, or has made the Town of Tillsonburg a home)
2.4. Upon notice of the death of any Firefighter in the Province of Ontario, killed in
the line of duty, the flags at the Fire Hall shall be flown at half-mast.
2.5. Each Remembrance Day, November 11th, the flags at the Cenotaph will be half-
mast at 11 :OOam, or according to the prescribed order of service.
2.6. Flags may also be flown at half-mast as a result of a significant event or
circumstance. Should such an occasion arise, the Town Clerk (or designate) will
consult with the Mayor and the CAO. A joint decision will be made by the CAO
and the Mayor as to whether any flags at Town facilities should be flown at half-
mast, and if so, the extent and duration.
THE CORPORATION OF THE TOWN OF TILLSONBURG
APPROVAL DATE:
SCHEDULES
ADMINISTRATIVE POLICY
TILLSONBURG FLAG POLICY
REVISION DATE:
Schedule A-Town of
Tillsonburg Flag Locations
3.4. Requests shall not be approved:
• For political parties or political organizations;
• For religious organizations or the celebration of religious events;
• If the intent is contrary to Municipal policies or by-laws;
• If the intent is to defame the integrity of Council;
Page 5 of6
STAFF REPORT
OPERATIONS SERVICES
Title: Annandale Subdivision Ph. 7 Stage 1-Completion of Surface
Asphalt and Miscellaneous Site Works
Report No.: OPS 13-24
Author: Mark Jeffery CET, Sr. Operations Technologist
Meeting Type: COUNCIL MEETING
Council/Committee OCTOBER 15 2013
Date:
Attachments: NONE
RECOMMENDATION
RESOLVED THAT Council receive Report OPS 13-24 Annandale Subdivision Ph. 7 Stage 1 -
Completion of Surface Asphalt and Miscellaneous Site Works as information.
RESOLVE THAT the tender for Annandale Subdivision Ph. 7 Stage 1 -Completion of
Surface Asphalt and Miscellaneous Site Works be awarded to Dufferin Construction
Company of London, Ontario at a cost of $127,503.55 (HST included).
EXECUTIVE SUMMARY
Tenders were called by CJDL Consulting Engineers, for the Annandale Subdivision Ph. 7
Stage 1 -Completion of Surface Asphalt and Miscellaneous Site Works with eight plan
takers and a total of four bids were received on October 4th, 2013 with the lowest bid
from Dufferin Construction Company of London, Ontario at a cost of $127,503.55. (HST
included).
COMMENTS
The project involves the completion of the Annandale Subdivision Ph. 7 Stage 1 that
includes the placement of the surface asphalt, base asphalt repairs, miscellaneous
sidewalk and curb repairs, cleaning and maintenance to the SWM pond and sewer
flushing. The Town is acting as an agent for 911714 Ontario Inc., the developer for this
subdivision. The developer is considered in default as they have not responded to the
requests from the Town and its solicitor to complete the outstanding works.
CAO
John D. Wiebe, P. Eng.
Peter J, Penner, P. Eng.
\T. Paul Tuff, P. Eng.
;Andrew Gilvesy, P. Eng.
email: cjdl@cjdleng.com
www.cjdleng.com
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, Ontario
N4G 5A7
CJDL
Consulting Engineers
4 October 2013
Cyril J. Demeyere Limited
P.O. Box 460, 261 Broadway
Tillsonburg, Ontario. N4G 4H8
Tel: (519) 688-1000
Toll Free: 1-866-302-9886
Fax: (519) 842-3235
1515T
RE: ANNANDALE HEIGHTS SUBDIVISION, PHASE 7, STAGE 1
TOWN OF TILLSONBURG
ATTENTION: MR. STEVE LUND, P. ENG .. DIRECTOR OF OPERATIONS
Dear Sir:
Tenders for the above project were opened at 12:00 noon, Friday, 4 October 2013 at a meeting
attended by yourself, Mark Jeffery, Contractor representatives and myself.
The following tenders were received for the project:
DUFFERIN CONSTRUCTION COMPANY
COCO PAVING INC.
DEL-KO PAVING & CONSTRUCTION COMPANY
PERMANENT PAVING LTD.
*Signed copy of Addendum 1 was not included in submission.
A breakdown of Dufferin's tender is as follows:
Part 1
Part 2
Part 3
Concrete Repairs & New Sidewalk
Asphalt Repairs & Surface Asphalt
General
Total Tender Price ( excl. HST)
$112,385.00
$124,432.25 *
$129,022.50 *
$156,250.00
$ 43,375.00
62,380.00
7,080.00
$112,835.00
It is recommended that the tender submitted by Dufferin Construction Company for $112,835.00
be accepted and a contract be awarded. A copy of the tenders will be forwarded by email for your
records.
If there are any questions, please do not hesitate to contact this office.
PJP/sed
c.c. Mr. Mark Jeffery, Engineering Technologist, Town of Tillsonburg
Mr. David Calder, CAO, Town of Tillsonburg
D Fax D Mail D Deliver D Courier ;J.Email
STAFF REPORT
OPERATIONS SERVICES
Title: Park Place Subdivision -Completion of Surface Asphalt and
Miscellaneous Site Works
Report No.: OPS 13-25
Author: Mark Jeffery CET, Sr. Operations Technologist
Meeting Type: COUNCIL MEETING
Council/Committee OCTOBER 15 2013
Date:
Attachments: NONE
RECOMMENDATION
RESOLVED THAT Council receive Report OPS 13-25 Park Place Subdivision -Completion of
Surface Asphalt and Miscellaneous Site Works as information.
RESOLVE THAT the tender for Park Place Subdivision -Completion of Surface Asphalt
and Miscellaneous Site Works be awarded to Coco Paving Inc. of London, Ontario at a
cost of $90,959.07 (HST included).
EXECUTIVE SUMMARY
Tenders were called by L.A. Girard Engineering, for the Park Place Subdivision -
Completion of Surface Asphalt and Miscellaneous Site Works with ten plan takers and a
total of three bids were received on October 4th, 2013 with the lowest bid from Coco
Paving Inc. of London, Ontario at a cost of $90,959.07. (HST included).
COMMENTS
The project involves the completion of the Park Place Subdivision that includes the
placement of the surface asphalt, miscellaneous sidewalk and curb repairs, cleaning and
maintenance to the SWM pond and sewer flushing. The Town is acting as an agent for
2143677 Ontario Inc., the developer for this subdivision. The developer is considered
in default as they have not responded to the requests from the Town and its solicitors to
complete the outstanding works.
CAO
Town ofTillsonburg
Attn: MarkJeffery
We have attached a summary of the tender breakdown for paving, concrete repairs and miscellaneous
site work at Park Place Subdivision. The tender submitted by Coco Paving was the lowest. Coco
provided the $5000 bid deposit and completed the tender form as requested. We tendered similar
work last year and noted a considerable increase in prices probably due to the short tender period and
the time of year. Prices for concrete curb repair submitted this year varied from $173.25 to $300 per
metre. Last years price was in a range of $125-$155 per metre. Raising of manholes went from $370-
$543 each last year to $431-$570 this tender. The prices for HL3 Asphalt in this tender $91.75-$105
per tonne was comparable to last years prices $95.60-$107 per tonne.
Overall the tenders were competitive and appear to be in line with prices tendered on similar projects.
Better prices could possibly have been obtained by extending the tender period and tendering during
the winter for work to be completed in the spring of 2014.
It is our recommendation to award the work to Coco Paving for the tendered price of $80,494.75
excluding HST.
Len Girard, P. Eng.
LA Girard Engineering (Ontario) Ltd
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
STAFF REPORT
Operations Services
Municipal Parking Lot and Airport Snow Removal
OPS13-26
Randy Vince,CRS-I , Roads Manager
S.T.Lund, P.Eng., PWLF, Director of Operations
COUNCIL MEETING
OCTOBER 15TH, 2013
NONE
"Resolve that Council receives Operations Services Report OPS13-26"
And further that "Quotation for Part A -Snowplowing for the Municipal, Police &
Fire Services Parking Lots for the 2013 -2014 Winter Season to be awarded to
D&D Commercial Property Maintenance Ltd. of Ingersoll, ON."
And further that "Quotation for Part B -Snowplowing for the Tillsonburg Regional
Airport Runway for the 2013 -2014 Winter Season to be awarded to D&D
Commercial Property Maintenance Ltd., of Ingersoll, ON."
EXECUTIVE SUMMARY
Quotations were called for snow plowing Part-A -Municipal, Police, Fire and Airport Parking
Lots and Part B -Airport Runway and Parking Lots. Four (4) quotes were received out of five
(5) specification takers. D&D Commercial Property Maintenance of Ingersoll, ON was low
bidder on both Parts A & B -Municipal Parking Lots and Airport service areas.
Comments
The Quotation RFT -2013 -001 was structured so bidders could bid Part A -Town Municipal
Parking Lots or Part B -Airport Runway and Parking lots or Both Parts A&B. The quotations
were opened in the presence of the Fleet Manager and the Roads Manager.
Natures Choice, 98 Spruce Street. Tillsonburg, ON
Loader No.1 (2.5 cu.yds. Bucket) = $97.50/Hr.
Loader No.2 (3 cu.yds. Bucket) = $97.50/Hr.
Standby, Insurance and Overhead Pay (Lump Sum) = $24,000
The total hours averaged over three recent winter seasons is 333 hrs and the
actual number of hours will be weather dependent for Part A -Municipal Parking
Lots
Company Hrs. Cost (Based on 333 Hrs.) Standby Cost
D&D Com. Property Mtce.
Horvath Holdings Inc.
Hawley Trucking
Natures Choice
$28,139
$32,218
$27,972
$32,468
Part B -AirPort Snow Removal Tender
$0
$1,265
$12,000
$24,000
D&D Commercial Property Maintenance Ltd., Ingersoll, ON
Machine one: 18ft Blade $79.50 hr.
Machine two: Tractor blower $75 hr.
Standby, Insurance and Overhead Pay (Lump Sum) = $0
J. Horvath Holdings Inc., Tillsonburg, ON
Machine one: 18ft Blade $105 hr.
Machine two: Tractor snow blower $85 hr.
Standby, Insurance and Overhead Pay (Lump Sum) = $0
$28,139
$ 33,483
$39,972
$ 56,468
D&D Commercial Property Maintenance was the low quotation on Part B -Airport Snow
Removal Quotation. Their hourly equipment fees are lower and meet the requirements of
the quotation. They have successfully worked for the town in previous years on the parking
Page 3/4 CAO
Report Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION:
STAFF REPORT
FINANCE
RFP for Audit Services
FIN 13-38
Darrell Eddington
COUNCIL MEETING
OCTOBER 15, 2013
THAT Council receive report FIN 13-38, RFP for Audit Services.
EXECUTIVE SUMMARY
At the September 23, 2013 Council, Council approved a one year extension of the audit
contract, until the completion of the 2013 audit, with Scrimgeour & Company. Council
requested a follow up information report confirming:
1. That a RFP for audit services for the fiscal 2014 (and subsequent fiscal years) audit
will be issued in Q4 2013;
2. That the results of the RFP will be brought to Council and the Tillsonburg Hydro Board
(THI) in Q1 2014.
3. And that staff inform THI that Council requests THI to join the Town in selecting the
same auditor so as to minimize audit costs.
Through a staff report to the THI Board at their meeting scheduled for October 15,
2013, staff informed the Board of the above points.
FINANCIAL IMPACT /FUNDING SOURCE
N/A
Title:
Report No.:
Author:
Meeting Type:
Council Date:
Attachments:
RECOMMENDATION
STAFF REPORT
CLERK'S OFFICE
APPOINTMENT OF ADDITIONAL MEMBERS TO A
COMMITTEES OF COUNCIL
CL 13-20
AMBER ZIMMER
IN-CAMERA COUNCIL MEETING
OCTOBER 15, 2013
APPLICATIONS FOR COMMITTEES
THAT Council receive Report CL 13-20, Appointment of Additional Members to various
Committees of Council;
AND THAT ________ be appointed to the Heritage, Beautification and
Cemetery Advisory Committee;
AND THAT ________ by appointed to the Parks & Recreation Advisory
Committee;
AND FURTHER THAT By-Law 3763, To Appoint Additional Members to various Committee of
Council be brought forward in Council for consideration.
EXECUTIVE SUMMARY
When the committees of Council were formed in March not all of the committees had a
sufficient number of members. After the formation, two committees were able to find
additional volunteers to fill the committee vacancies. Additional members have now been
recruited for the Heritage, Beautification and Cemetery Advisory Committee and the Parks
& Recreation Advisory Committee.
These new volunteers will be members for the remaining two-year term for committees and
are subject to the guidelines set out in By-Law 3702, to adopt the Town of Tillson burg
Policies relating to Committees.
FINANCIAL IMPACT /FUNDING SOURCE
There would be no financial impact.
Precedence for
Aggregate Pit
Rehabilitation &
a Future Vision
of Oxford
County
A Zorra Township Case History
1
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rws l'O<t oott 10•V) A PA.IT 01 r>tt cov.vr 01
OKfOIIO Olr.tO,I,t P~AN A.'O lolv)f 6( ~{AD IN
(0N!(Illl(n()'o MTH 0<( Yl'tll (( N Tr X1
TMJ$ 11 ""' OfiiCI (0t,~SOt10AnO.'I' ,_U.cJtiO 100
{QI'o\ff"f·'"Cf ON:r fOO A((t;.O,I,Tf ltUl~f/H;r
lt((OV.rSr $Jt0V(O ~( 11,1,!;) TO 1HC O~IG.\ .. A!
cxx:uwt.~r AN:>Aott.,owrwrswt•no.
BASE MAP LEGEND -··· r.tU,.'ICIPAI. 80UNOARY
MAJOR ROADS
OTHEAAOAOS
RAilWAY
...,. .......... )
"J..t-''•"' ...... ,·~··'"·
LAND USE PLAN
LEGEND
AGRICVLTl.fW. R£~AVE -SETn.EMENl'
-OPENSPACE
E,.VIRONME.Nl'Al
PROTECTION
-OUAAAY AAEA
-FUT~E URSAN GROW'I't!
-UMESTONE ReSOURCE
...... ..., ... ~~~~.,.,.,..
A Zorra Case History
o Since the 1930's the Elliott family has
owned prime agricultural land within Zorra
Township, Oxford County
o In approx. 1970 Federal White Cement
began processing aggregate on the
neighbouring LaForge property
o Prior to the 1990's the Elliott property was
designated as "Quarry Area", a
designation that restricts private property
owners from certain property uses such as
operation of a commercial business
'
1--'-------,'--r
-"
---''·~I_J____ -----·+·
1-
I
I
o In 1998 Reed Elliott participated in an Ontario
Municipal Board hearing, at his own personal
expense, in an effort to remove the Quarry
Area designation from his property and regain
his personal property rights and freedoms re:
protection and "permitted uses" of his land
o The Township of Zorra requested that the
Minister of Municipal Affairs and Housing refer
the issue to the OMB and participated in the
hearing, stating the scope as:
o ~~section 3.3. 1.3 and Schedule Z-1 of the
County of Oxford Official Plan dealing
specifically with the designation of
agricultural lands for future quarrying. H
o OMB File# 0960179
o Decision/Order # 0911
1-
-~
I I
~--~----
MOE Statements to Media in
Response to Citizen Concerns
11 0/d quarries are not possible landfill sites, assured Linda Girard,
an environmental officer from London.
Quarries are usually dug too deep and groundwater could be
polluted by landfill, she said. Sites chosen for landfills also have to
fit within guidelines."
-Sentinel Review, June 1991
l
2006 OMB Hearing
o The Ministry of Natural Resources {MNR)
and Federal White Cement (FWC)
pursued approval to re-zone land zoned
General Agriculture {A2) to Quarry
Industrial {MQ)
o OMB File #s M030143 and Z030179
o Decision/Order # 0732
o Background: Zorra had denied this
application based on "unresolved issues
regarding air quality in the Beachville
Area"
'--''
I
!
:J :
o The OMB decision was to approve the
zone change, based in part on the
rehabilitation site plan, a legally binding
agreement with the MNR, governed by
the Ministry of Natural Resources
A thick cloud of
particulate (dangerous
dust) envelopes the FWC
property and billows
onto adjacent properties
--~---
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o Rehabilitation is FREE for the County of
Oxford, it is the responsibility of aggregate
license holders!
o A rehabilitated aggregate property
restores some of the value to the land
that was lost during quarrying
o Rehabilitation is to offer "net
environmental gain" according to the
County Plan
'-<-o__..l
------~/
. r-
o Oxford can market the rehabilitated land
as a draw to the tourism market:
o Lakes, ponds and rivers
o Conservation area lands
o Recreational land
o Outdoor activities like swimming,
camping, snorkeling, scuba diving, hiking;
to improve the health and well-being of
Oxford residents and visitors
o Businesses that cater to the recreation
supported by the rehabilitated properties:
B&Bs, cottage rentals, restaurants
o Oxford supports 3000 tourism jobs: lets
support this industry!
I
t __ _
T-1 ----~ ---
Conclusion
o By helping enforce legally binding site
plans, Oxford and its municipalities will
experience a gain in usable, rehabilitated
land
o Recreational and conservation quality
land can support a healthy outdoor
lifestyle for residents and guests
o Our health & environment and
agricultural & tourism industries will benefit
from after-uses that are compatible with
healthy communities such as restored
agricultural land and natural areas
-
'-· /
I
""--,.
.,
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY -LAW NUMBER 3766
A BY-LAW to authorize a Ground Lease Acknowledgement Agreement between The
Corporation of the Town ofTillsonburg and RMM Tillsonburg Centre Property Inc.
WHEREAS the Corporation of the Town ofTillsonburg deems it necessary and expedient to
enter into a Ground Lease Acknowledgement Agreement with RMM Tillsonburg Centre
Property Inc.
THEREFORE the Council of the Town ofTillsonburg enacts as follows:
I. THAT Schedule "A" attached hereto forms part of this by-law;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement
marked as Schedule "A" on behalf of the Corporation of the Town ofTillsonburg.
READ A FIRST AND SECOND TIME THIS 15th DAY OF October, 2013.
READ A THIRD AND FINAL TIME AND PASSED THIS 15th DAY OF October, 2013.
MAYOR-John Lessif
TOWN CLERK-Donna Wilson
(;IJI I'' draft ~cptclllhcr 19.21113
GROUND LEASE ACKNOWLEDGEMENT AGREEMENT
THIS AGREEMENT made as of the_ day of September, 2013.
BETWEEN:
THE CORPORATION OF THE TOWN OF TILLSON BURG
(the "Landlord")
OF THE FIRST PART
-and-
OBC MORTGAGES INC.
(the "Lender")
OF THE SECOND PART
-and-
RMM TILLSON BURG CENTRE PROPERTY INC.
(the "Tenant")
OF THE THIRD PART
WHEREAS:
A. The Landlord is the landlord and the Tenant is the tenant under a ground lease dated as
of July 31'1, 1979 (the "Ground Lease"), as amended by agreements dated September 6,
1979 and further amended by an agreement dated May 28, 1980 notice of which is
registered in the Land Registry Office of Oxford County (the "Land Titles Office") on
September 11, 1980 as Instrument No. 269918, as further assigned to Sifton
Properties Limited by Notice of Assignment registered as Instrument No. 278559, as
amended by Notice of Agreement registered as Instrument No. 394697, and further
assigned to Centrefund (Tillsonburg) Corporation by Notice of Assignment registered
as Instrument No. 394746, as further amended by Notice registered as Instrument
No. 394752 and further assigned to Centrefund (Tillsonburg) Corporation, now First
Capital (Tillsonburg) Corporation by Notice of Assignment registered as Instrument
No. 402928, as amended by Notice registered as Instrument No.C03780, as partially
surrendered by Instrument No. 355720 and as further amended to the date hereof by
Notice of Lease registered June 6, 2013 as Instrument No. C0105255 (the "Lease") and
as assigned by First Capital (Tillsonburg) Corporation to the Tenant., by Notice of
Assignment Lessee Interest registered as Instruments No. C0105256 and No.C0105257.,
(collectively, the "Lease").
B. The Lender has agreed to make a loan to the Tenant in the original principal sum of
Twenty-Four Million Dollars, CDN ($24,000,000) (the "Loan") pursuant to a commitment
letter dated August 22, 2013 between the Lender and the Tenant (the "Commitment
Letter").
C. In this agreement, "Indebtedness" shall include the principal sum of the Loan, all interest
thereon, and all other amounts comprising the Indebtedness as more particularly set out
in the Commitment Letter. "Loan Documents" shall mean the Commitment Letter, the
Leasehold Charge (defined below) and all other documents, security agreements,
guarantees, instruments and agreements evidencing, securing and/or relating to the
Loan and the Indebtedness as more particularly set out in the Commitment Letter.
D. As required by the Commitment Letter, the Tenant has executed and delivered a
leasehold charge dated as of the date hereof (the "Leasehold Charge") in favour of the
HAM_ LA W\44549613
10369378.2
- 3 -
mortgage of the leasehold interest of the Tenant arising pursuant to the Lease
save and except the TD Bank Mortgage.
4. Covenants
So long as the Indebtedness remains outstanding:
(a) the Landlord will give the Lender not less than sixty (60) days prior written notice
of the Lease becoming null and void;
(b) any notice of default which is required or permitted to be given by the Landlord
to the Tenant from time to time pursuant to the Lease or otherwise by law shall
not be effective under or in respect of the Lease unless a copy of such notice is
also given to the Lender in accordance with the notice provisions of Section 14
hereof;
(c) any notice of default which is required or permitted to be given by the Lender to
the Tenant under the Leasehold Charge shall be given by the Lender to the
Landlord in accordance with the notice provisions of Section 14 hereof;
(d) notwithstanding anything contained in the Lease and subject to Section 9 hereof,
neither the Landlord nor the Tenant shall amend or terminate the Lease and the
Landlord shall not accept a surrender of the Lease without the prior written
consent of the Lender, and any such act and any agreement providing for same
shall be null and void; and
(e) the Tenant represents that it has all of the licenses, permits and certificates as are
necessary for the operation of the Tenant's business from the leased premises.
5. Right to Cure
The Landlord and the Tenant acknowledge that the Lender shall have the right, but not the
obligation, to remedy any default under the Lease by the Tenant from time to time and the
Landlord shall accept such performance by the Lender as if it had been made by the Tenant. In
respect of any default by the Tenant under the Lease, the Landlord shall give the Lender not less
than the period of time permitted to the Tenant pursuant to the Lease to remedy each default
after notice of such default has been given to the Lender by the Landlord pursuant to
Subsection 4(b) hereof, provided that if the nature of the default is such that it cannot
reasonably be remedied within such period, the Lender shall be entitled to such longer period as
may be reasonably required to remedy the default so long as the Lender is making in good faith
diligent, commercially reasonable efforts to cure the default. During the period given by the
Landlord to the Lender hereunder for remedying a default, the Landlord shall not exercise any
rights it may have to terminate the Lease or re-enter the Lands as holder of the reversionary
interest in the Lands pursuant to the Lease, and further the Landlord agrees that the Lease shall
remain in full force and effect during such period. In curing or attempting to cure any such
default, the Lender may enter upon the Lands but shall not be a mortgagee in possession.
6. Termination of Lease/New Lease
If the Lease is disclaimed, repudiated, terminated or surrendered or becomes null and void for
any reason whatsoever while the Indebtedness remains outstanding then upon request in
writing given by the Lender to the Landlord within one hundred eighty (180) days after such
disclaimer, repudiation, termination or surrender of the Lease, the Landlord shall immediately
grant to the Lender, or its nominee or any assignee of the Lender's interest in the Loan
Documents, or, at the direction of the Lender, a new lease of the Lands to replace the Lease (the
"New Lease") for the balance of the then unexpired Term of the Lease commencing on the day
after the date of termination or surrender of the Lease, and otherwise on substantially the same
terms and conditions as are contained in the Lease.
If the Lender requests a New Lease,
(a) the Lender shall prepare the New Lease at its expense;
HAM_LAW\ 445496\3
10369378.2
-5-
other amounts which accrues due and becomes payable to the Landlord under the Lease during
such period of its possession. The Lender shall, upon vacating the Lands, be released from any
and all obligations assumed by taking possession as aforesaid, and shall be released from any
and all obligations under the Lease or the New Lease upon assignment thereof in accordance
with the provisions hereof, including, without limitation, Section 7(b).
9. Liability of Landlord
Nothing contained herein or arising by implication of law shall impose any obligation or liability
whatsoever on the Landlord in respect of the obligations and liabilities of the Tenant under the
Leasehold Charge and the other Loan Documents.
10. Time of the Essence
Time shall be of the essence of this Agreement.
11. No Release of Assignee
Nothing herein contained shall be deemed to relieve or release the Tenant from its covenants
under the Lease.
12. Assignment
The Landlord shall not sell, transfer or mortgage the Lands or sell, transfer, mortgage or assign
its interests in the Lease unless the proposed transferee, mortgagee or assignee enters into an
agreement with the Lender and the Tenant to assume the obligations of the Landlord
hereunder.
13. Registration
The Lender shall be entitled to register notice of this Agreement against title to the Lands
provided such notice does not disclose any financial terms of the Lease. The Lender shall
delete/discharge such notice from title to the Lands, at the sole expense of the Tenant, upon
termination of the Loan and Commitment Letter.
14. Notice
Any notice, demand, request or communication required or permitted to be given or made by
any of the parties to the other shall be given by personal delivery, facsimile transmission or by
registered prepaid mail addressed:
in the case of the Lender, to:
CIBC MORTGAGES INC.
P.O. Box 115, Commerce Court Postal Stn.
Toronto, Ontario
MSJ 2X4
Attn: Josephine Lo, Senior Commercial Mortgage Funder/Analyst
Fax: (866) 837-4082
and in the case of the Landlord, to:
The Corporation of the Town of Tillsonburg
Suite 204, 200 Broadway Street
Tillsonburg, Ontario
N4G SA7
Attn: Finance and Administration
Fax: (519) 842-9431
and in the case of the Tenant, to:
HAM_ LA WI 445496\3
10369378.2
-7-
IN WITNESS WHEREOF the parties have signed this Agreement under seal.
Landlord:
Lender:
Tenant:
HAM_LAW\445496\3
10369378.2
THE CORPORATION OF THE TOWN OF
TILLSON BURG
Per:
Name: John Lessif
Title: Mayor
Per:
Name:
Title:
Donna Wilson
Clerk
I/We have the authority to bind the Corporation.
OBC MORTGAGES INC.
Per:
Name:
Title:
Per:
Name:
Title:
I/We have the authority to bind the Corporation.
RMM TILLSON BURG CENTRE PROPERTY INC.
Per:
Name:
Title:
Per:
Name:
Title:
I/We have the authority to bind the Corporation.
THE CORPORATION OF THE TOWN OF TILLSON BURG
BY-LAW NUMBER 3763
A BY-LAW to appoint additional members to various Committees.
WHEREAS it is necessary and expedient to appoint more members to be responsible for the functions of the
various Committees of the Town ofTillsonburg.
AND WHEREAS Council previously appointed members to Committees in By-Law 3704;
BE IT THEREFORE ENACTED by the Municipal Council ofthe Town ofTillsonburg as follows:
1. THAT the attached Schedule "A" is hereby adopted and forms part of this bylaw.
2. THAT the persons named in Schedule "A" attached hereto are hereby appointed and shall be
added to the respective Committee opposite their name for the duration of the term set out in
By-Law 3704, or until such time as their replacement has been named.
2. THAT all members appointed hereby shall hold office at the pleasure of Council and the provisions of The
Municipal Conflict of Interest, R.S.O. 1990, Chapter M.SO and amendments thereto shall apply.
3. BY-LAW number 3704 of the Town ofTillsonburg is hereby amended.
4. THAT this by-law comes into full force and effect upon the day of passing.
READ A FIRST AND SECOND TIME THIS 15th DAY OF OCTOBER, 2013.
READ A THIRD AND FINAL TIME AND PASSED THIS 15th DAY OF OCTOBER, 2013.
MAYOR-John Lessif
CLERK-Donna Wilson
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3767
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 15th day of
October, 2013
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillson burg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSON BURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting
and regular meeting held on October 15, 2013, with respect to every report, motion, by-law, or
other action passed and taken by the Council, including the exercise of natural person powers,
are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied
in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to
the action of the Council of The Corporation of the Town of Tillsonburg referred to in the
preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in
that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 15th DAY OF OCTOBER, 2013.
READ A THIRD AND FINAL TIME AND PASSED THIS 15th DAY OF OCTOBER, 2013.
MAYOR-John Lessif
TOWN CLERK-Donna Wilson
COUNCIL RESOLUTION
AGENDA ITEM NO.: Date: October 15, 2013
RESOLUTION NO .: ---=1 __
MOVED BY: c~ K cr.W ~
~!I!dzj!
SECONDEDBY: ~~~~~~--~~~~~------
THAT the Agenda as prepared for the Council Meeting of October 15, 2013, be adopted.
B Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
/'"l,r--___ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: October 15, 2013
RESOLUTION NO.:
MOVED BY:
THAT Council move into Closed Session, to consider:
Matters relating to Personal Matters about an identifiable individual including municipal
employees (Retirement and Committee Appointments);
Matters relating to labour relations or employee negotiations (Firefighters); and
Matters relating to a proposed or pending acquisition or disposition of land by the Municipality
TGCC).
c{carried
D Recorded
Vote
D Defeated D Deferred D Tabled
v ____ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: Date: October 15, 2013
RESOLUTION NO.: ---=3 __
MOVED BY:
THAT the Minutes of the Council Meeting of September 23, 2013 be approved.
8 Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
M Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: 5 Date: October 15, 2013
RESOLUTION NO.:
MOVED BY:
THAT Council request that THIIook at what the impact of a $1500.00 per residential service contribution
would be, what does this mean for the shareholder, the rates that were just approved and the bottom line
to THI.
~ Carried D Defeated D Deferred D Tabled
D Recorded
Vote ~ ~~~g~l lgill~ll
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: October 15, 2013
RESOLUTION NO.·
MOVED BY:
THAT Tillsonburg Council advise Oxford County that the Town supports a Three year extension to
the draft approval of the Lind prop Corporation residential plan of subdivision, to October 22, 2016.
~ried
D Recorded
Vote
D Defeated D Deferred D Tabled
~or's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: October 15, 2013
THAT Council direct staff to proceed with formal public meetings regarding amendments to the
Official Plan and the Zoning By-law for the purpose of implementing Official Plan policies and
zoning provisions to regulate the location of methadone clinics and methadone dispensaries in
accordance with the recommendations contained in Report No. 2013-261.
~ed
D Recorded
Vote
D Defeated D Deferred D Tabled
~r's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: Date: October 15, 2013
MOVED BY:
WHEREAS the Province's FIT Program encourages the construction and operation of rooftop
solar generation projects (the "Projects");
AND WHEREAS one or more Projects may be constructed and operated in the Town of
Tillson burg;
AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules"),
Applications whose Projects receive the formal support of Local Municipalities
will be awarded Priority Points, which may result in these Applicants being offered a FIT
Contract prior to other persons applying for FIT Contracts;
AND THAT Council of the Town of Tillsonburg supports without reservation the construction
and operation of the Projects anywhere in the Town ofTillsonburg. This resolution's sole
purpose is to enable the participants in the FIT Program to receive priority points under the
FIT Program and may not be used for the purpose of any other form of municipal approval
in relation to the Application or Projects or any other purpose;
AND THAT this resolution shall expire on October 15, 2014.
crried
D Recorded
Vote
D Defeated D Deferred Tabled
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: October 15, 2013
RESOLUTION NO.: 7
// " /) c ~7---
SECONDED BY: --r-~~.~-~::...-~~--------
MOVED BY:
RESOLVE THAT council receive Report DCS 13-77 Noise Issues -A & Wand Allen Street Citizens as
information.
c£carried
D Recorded
Vote
D Defeated D Deferred D Tabled
~ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: October 15, 2013
RESOLUTION NO.: 8
{?/ /~=-Ze£aAZ' I MOVED BY:
SECONDED BY: _#~~.....~....~--=-1f1------2~frL__· __
THAT Council receive report FIN 13-41, THI Economic Evaluation Model as information.
~rried
D Recorded
Vote
D Defeated D Deferred D Tabled
~
___ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: Date: October 15, 2013
MOVED BY:
fltorto.--.,., rc D.Pf't:'fL The i<esc).L~tto.,..J .~ J6
THAT Council receive-report FIN 13-37, P1 1rchasing Policy;
AND THAT 13y-Law 3765, to adopt Ute Town of T1llsonburg F'aicllasill9 Policy, be bJOugi1L Forward1or
Ceuncil consideration.
c{c'arried
D Recorded
Vote
D Defeated D Deferred
___ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: October 15, 2013
RESOLUTION NO.:
MOVED BY:
THAT Council receive report FIN 13-39, To Vest the Property located on 3 John Pound Road;
THAT Council authorize the Treasurer to vest the property on 3 John Pound Road, Part of Lots 1463 &
1464, Plan 500, into the ownership of the Corporation of the Town of Tillsonburg;
THAT the outstanding taxes be written off as uncollectible;
AND THAT the property located on 3 John Pound Road be declared surplus.
~ried
D Recorded
Vote
D Defeated D Deferred D Tabled
Q___ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: October 15, 2013
RESOLUTION NO.:
MOVED BY:
THAT Council receive report FIN 13-42 Ground Lease Acknowledgement Agreement;
AND THAT By-Law 3766 be brought forward for Council consideration.
~rried
D Recorded
Vote
D Defeated D Deferred D Tabled
Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: Date: October 15, 2013
RESOLUTION NO.: --=1=2 __
THAT Council receive Report CL 13-24;
AND THAT Council adopt the Tillsonburg Flag Policy.
D Recorded
Vote
D Defeated D Tabled
·~ayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: October 15, 2013
RESOLUTION NO.:
MOVED BY:
THAT Council receive Report OPS 13-24 Annandale Subdivision Ph. 7 Stage 1 -Completion of Surface
Asphalt and Miscellaneous Site Works as information.
THAT the tender for Annandale Subdivision Ph. 7 Stage 1 -Completion of Surface Asphalt and
Miscellaneous Site Works be awarded to Dufferin Construction Company of London, Ontario at a cost of
$127,503.55 (HST included).
D Recorded
Vote
D Defeated D Deferred ~Tabled
~r's lnltials
COUNCIL RESOLUTION
AGENDA ITEM NO.: Date: October 15, 2013
RESOLUTION NO.: --=1-'-4 __
~~~--~-.-..... SECONDEDBY: -------+~~--------------
MOVED BY:
THAT Council receive Report OPS 13-25 Park Place Subdivision -Completion of Surface Asphalt and
Miscellaneous Site Works as information.
THAT the tender for Park Place Subdivision-Completion of Surface Asphalt and Miscellaneous Site
Works be awarded to Coco Paving Inc. of London, Ontario at a cost of $90,959.07 (HST included).
crrried
D Recorded
Vote
D Defeated D Deferred D Tabled
Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: October 15, 2013
RESOLUTION NO.: 15
THAT Council receives Operations Services Report OPS13-26"
AND THAT "Quotation for Part A-Snowplowing for the Municipal, Police & Fire Services Parking Lots for
the 2013-2014 Winter Season to be awarded to D&D Commercial Property Maintenance Ltd. of
Ingersoll, ON."
AND THAT "Quotation for Part B-Snowplowing for the Tillsonburg Regional Airport Runway for the 2013
-2014 Winter Season to be awarded to D&D Commercial Property Maintenance Ltd., of Ingersoll, ON."
w/.rried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: October 15, 2013
RESOLUTION NO.: 16
e t2ez-z_e_~
SECONDED BY: ----'-~...<..¥-J~~i;--.:::>::;;>~/1/j;~-·.·-· __
MOVED BY:
THAT Council receive report FIN 13-38, RFP for Audit Services as information.
~arried
D Recorded
Vote
D Defeated D Deferred Tabled D
~ · Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: October 15, 2013
RESOLUTION NO.:
MOVED BY:
THAT Council receive Report CL 13-20, Appointment of Additional Members to various Committees of
Council;
AND THAT Charlie Baldwin be appointed to the Heritage, Beautification and Cemetery Advisory
Committee;
AND THAT Dace Zvanitajs and James Payne bf_appointed to the Parks & Recreation Advisory
Committee;
AND FURTHER THAT By-Law 3763, To Appoint Additional Members to various Committee of Council be
brought forward in Council for consideration.
~Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
~Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: October 15, 2013
RESOLUTION NO.: 18
MOVED BY: Councillor Klein ~
WHEREAS The Development Charge levied by the County of Oxford is a major cost factor for new
development and improving existing development in Tillsonburg;
THEREFORE THAT Staff provide Council with a detailed report regarding the methodology utilized by the
County in assigning and calculating Development Charges in Tillsonburg;
AND THAT an interpretation be given as to whether the application of this charge is appropriate in the
case where a building is renovated and as a result has fewer employees than historically but still
improves the neighbourhood.
c{carried
D Recorded
Vote
D Defeated D Deferred D Tabled
----Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: __ _ Date: October 15, 2013
RESOLUTION NO.:
MOVED BY:
THAT Tillson burg Town Council support the Progressive and Final Rehabilitation Plan for the
licensed sites in the designated Quarry Area in the County of Oxford as required in the original
approved site plans and applicable provisions in the Aggregate Resources Act and the Provincial
Policy Statement;
AND THAT quarry extraction is viewed as an interim use of land;
AND THAT comprehensive, compatible and integrated rehabilitation of the lands and waters
within and between licensed sites shall in the long term provide significant
social, environmental and economic benefits to the County of Oxford and its lower-tier
municipalities;
AND THAT a landfill land use not be permitted on these rehabilitated lands.
D
D
Carried
Recorded
Vote
D Defeated D Deferred D Tabled
____ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: .....::3::.._1 __ Date: October 15, 2013
RESOLUTION NO.:
MOVED BY:
That staff provide Council with a report on the resolution proposed to Council under item 31 regarding
Aggregate Pit Rehabilitation and a Future Vision of Oxford County.
crcarried
D Recorded
Vote
D Defeated D Deferred D Tabled
~ ___ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: Date: October 15, 2013
RESOLUTION NO.: --=2-=-0 __
MOVED BY:
THAT B~~o-pt a Purci'lesing Pol+e-y.;
By-Law 3766, To Authorize a Ground Lease Acknowledgement Agreeement with RMM
Tillsonburg Centre Property Inc.;
By-Law 3763, To Appoint Additional Members to Various Committees;
By-law 3767, to confirm the proceedings of Council at its meetings held on the 15th day of
October, 2013; be read for a first and second time and this constitutes the first and second
reading thereof.
~arried
D Recorded
Vote
D Defeated D Deferred D Tabled
~ ·~ Mayor's Initials
COUNCIL RESOLUTION
AGENDA ITEM NO.: Date: October 15, 2013
RESOLUTION NO.: ---=2=1 __
MOVED BY:
THAT By-Law 3766, To Authorize a Ground Lease Acknowledgement Agreeement with RMM
Tillsonburg Centre Property Inc.
By-Law 3763, To Appoint Additional Members to Various Committees
By-law 3767, to confirm the proceedings of Council at its meetings held on the 15th day of
October, 2013 be given third and final reading and the Mayor and Clerk be and are hereby
authorized to sign the same, and place the Corporate Seal thereunto.
B Carried
D Recorded
Vote
D Defeated D Deferred D Tabled
~ Mayor's Initials
)
October 15, 2013
Town ofTillsonburg
10 Lisgar Ave.
Tillsonburg, ON N4G 5A5
HAYHOE™
-·HOMES·-
PerfOrmance Communities h1c.
Attn: Council of the Town ofTillsonburg
Re: Tillsonburg Residential Developments and Electrical Distribution System Expansions
I have read the report prepared by Wayne Brett titled "THI Economic Evaluation Model" dated
October 15, 2013.
Introduction
In 2012 the Town ofTillsonburg hosted several Target Tillsonburg symposiums to gather information
from local realtors, home builders and residential land developers. Our understanding is that the Town
of Tillson burg recognizes the need to foster growth and the Town was reaching out to stakeholders
requesting input into how the Town could be more competitive and how to market the Town of
Tillsonburg to attract residents to this community. Further we understand that over the past 5 years
there have been very few (if any) new residential lots serviced in the Town.
Hayhoe Homes has completed residential developments in the City of St Thomas for over 20 years.
We consider ourselves to be community builders embracing the benefits of integrating residential land
development with home building. In 2008 we started building homes in Tillson burg; we have built the
50 homes in the Park Place community from 2008 to present (we purchased serviced lots on Park
Place from the developer).
Most recently Hayhoe Homes has completed the servicing of 52 residential lots on Colin A venue
under the marketing name Reynolds Way. We are excited about this development and the potential to
provide continued employment to the construction sector through new home construction. We have
worked cooperatively with the Town to complete the site servicing and currently have 7 homes under
construction.
Concerns
1. 3 other LDC's can recover on average $2,032/residential service from rates (refer to letter dated
May 17, 2013 ). The 3 other utilities are not subsidizing development; the other utilities recover
the cost of expansion from rates and operational efficiencies in compliance with the OEB.
2. Hayhoe Homes is not asking for special treatment-we are asking that the Town ofTillsonburg
work with Tillsonburg Hydro Inc. and all future residential developers on a consistent basis and
apply new methodology so that the Town of Tillson burg is more competitive in Southwestern
Ontario.
3. Hay hoe Homes is concerned that Tillson burg Hydro Inc. continues to outline past and current
policy without offering a solution to the overall problem of lack of competitiveness. Why not
work together to determine a solution where we meet in the middle?
1 BARRIE BOULEVARD, ST. THOMAS, ONTARIO N5P 4B9 TEL. (519) 633-2050 FAX: (519) 633-2037
)
Proposal
1. We request that the Town ofTillsonburg as a Council recognize that residential development is at
a competitive disadvantage as compared to other communities due to cost of electrical system
expansion as the home purchaser is required to bear a greater burden.
2. We request that the Town ofTillsonburg work with Tillsonburg Hydro Inc. to contribute
approximately $1,500/ residential service to future system expansions in Tillsonburg including
Reynolds Way and other future developments so that Tillsonburg is more competitive in
Southwestern Ontario.
We are willing to be part of the solution and are available to meet with Council and THI to work
together to improve our competiveness in Southwestern Ontario -we believe that there is a
solution if all parties are willing to recognize the need to be consider alternate ideas.
Yours truly, rJ:JL~
Will Hayhoe, President, Performance Communities Inc.
Enclosure:
1. Letter to THI dated May 17, 2013
May 17,2013
Tillsonburg Hydro Inc.
10 Lis gar Ave.
Tillsonburg, ON N4G 5A5
Attn: David Calder, President,
HAYHOE™
-·HOMES·-
Performance Communities Inc.
Re: Tillsonburg Residential Developments and Electrical Distribution System Expansions
Dear Mr. Calder:
This letter is a follow-up to our meeting of May 16, 2013. We have made some revisions to our earlier
letter of May 14, 2013 based on our discussions and the information your staff has provided to us. We
are requesting that you provide copies of this letter to the board of Tillsonburg Hydro Inc. prior to our
proposed meeting with them.
Introduction
In 2012 the Town ofTillsonburg hosted several Target Tillsonburg symposiums to gather information
) from local realtors, home builders and residential land developers. Our understanding is that the Town
ofTillsonburg recognizes the need to foster growth and the Town was reaching out to stakeholders
requesting input into how the Town could become more competitive and how to market the Town of
Tillsonburg to attract residents to this fine community.
In addition we have been told that the Town of Tillsonburg has not serviced new residential
developments in the past 5 years; the most recent residential development being Park Place which was
serviced in 2008. Over the past 5 years there has been very few (if any) servicing of residential lots in
Tillsonburg.
Hayhoe Homes has completed residential developments in the City of St Thomas for over 20 years.
We consider ourselves to be community builders embracing the benefits of integrating residential land
development with home building. In 2008 we started building homes in Tillsonburg; we have built the
50 homes in the Park Place community from 2008 to present (we purchased serviced lots on Park
Place from the developer).
Concerns
This letter is to request that Tillsonburg Hydro Inc. review its economic evaluation procedures and
methodology for future residential developments in the Town ofTillsonburg including the 52 lot
residential development known as Reynolds Way (Colin Avenue).
Justification for Tillsonburg Hydro Inc. review of economic evaluation procedures and methodology
for Electrical System Expansions to future Residential Developments in Tillsonburg:
1 BARRIE BOULEVARD, ST. THOMAS, ONTARIO N5P 4B9 TEL. (519) 633-2050 FAX: (519) 633-2037
\
I
)
I
1. The Town ofTillsonburg will be more competitive in SW Ontario.
The sale price of a new home will have to be inflated by the amount of the electrical system expansion
that is charged to the developer. For example, if an electrical system expansion costs $3,000/home
and THI funds (via rates) $500 then the price of the new home will increase by $2,500. IfTHI funds
$2,000 (via rates) then the price of the new home will increase by $1,000.
We have researched 3 other SW Ontario communities (St Thomas, Alymer and Port Stanley). In these
3 communities the LDC (Local Distribution Company) funds (via rates) approximately $2,000/home.
Therefore, the sale price of a new home increases by $1,000. The Town ofTillsonburg will be more
competitive and able to attract more residents ifTillsonburg Hydro Inc. changes its economic
evaluation procedures and methodology to fund approximately $2,000 (via rates) for all homes
connected in the first year.
2. Ontario Energy Board -Distribution System Code
Section 3.2.4 of the OEB Distribution System Code states:
"The capital contribution that a distributor may charge a customer other than a generator or
distributor to construct an expansion shall not exceed that customer's share of the difference
between the present value of the projected capital costs and on-going maintenance costs for
the facilities and the present value of the projected revenue for distribution services provided
by those facilities. The methodology and inputs that a distributor shall use to calculate this
amount are described in Appendix B. "
The methodology as set out in Appendix B is a discounted cash flow model over 25 years. A capital
contribution may only be required to the extent that the cost of the connection facility is not
recoverable from revenues less expenses of the expansion systems operation. If the new facilities
constructed have a life span of 40 years it seems reasonable that most of the cost of the system
expansion should be recoverable from rates over the first 25 years of operation.
3. Economic Evaluation Methodology
We have spent considerable time reviewing and analyzing the methodology being applied to the
Economic Evaluation. THI staff have provided the input numbers and assumptions that are being used
in this present value calculation. Our main concern is the input that is being used for Operating,
Maintenance and Administrative (OM&A) expenses. During our conference call of May 2, 2013 it
was suggested that THI had the right to use the 2011 Year Book Value for these expenses. The Year
Book lists an Average OM&A per service of $329.73 for THI. However, this number does not
distinguish between residential, general or large users, and if we apply the average residential revenue
per service (as provided by THI) the result is annual revenue per service of$325.32 or a loss of$4.41
(before depreciation, financing, other expenses and income tax) per residential customer. It is clear
that the Year Book number is not relevant.
THI staff has adjusted the OM&A number to $272.45 based on 2013 budget numbers for THI. It is
our opinion that this expense number is still a blend of residential, general and large users and is
therefore not a pure number for a residential expansion. The research we have done to date reveals
that none of the LDC's are simply using the Average OM&A numbers in their economic evaluations.
As a comparison St. Thomas Energy Inc. (STEI) is using an OM&A value of $65.94 per service. This
amount is based on an agreement that was reached between STEI and the local developers in May
2003. At the time STEI recognized that certain administrative costs were fixed and adding another
service to the overall plant would not require additional expenses in these areas. Further we believe
this is consistent with the methodology as set out in Appendix B of the OEB Distribution System
Code. Under Expense Forecasting Section (a) states:
)
"Attributable incremental operating and maintenance expenditures -any incremental
attributable costs directly associated with the addition of new customers to the system would
be included in the operating and maintenance expenditures. "
There is no provision in the OEB methodology to include the cost of administration in the Economic
Evaluation.
4. Comparison ofLDC's in Southwestern Ontario
Further, we have attached Schedule A which provides a comparison of several recent residential
electrical plant expansions completed in StThomas, Aylmer and Port Stanley. On Average the LDC's
have recovery per service amounts of $2,032 or 58% of the total cost. You will note the final column
is THI with a recovery per service amount of $511 or 16% of the total cost of the plant expansion.
We look forward to meeting with the board ofTillsonburg Hydro Inc. at their earliest convenience to
present our position. We trust that Tillsonburg Hydro Inc. is willing to review its economic evaluation
procedures and methodology for future residential developments in the Town ofTillsonburg in order
to be competitive with other LDC's and to promote residential growth in the Town ofTillsonburg.
Yours truly,
Will Hayhoe, President, Performance Communities Inc.
C.c. Darrell Eddington, Treasurer, Tillsonburg Hydro Inc.
Steve Lund, P. Eng., General Manager, Tillsonburg Hydro Inc.
Wayne Brett, Finance Regulatory Affairs Manager, Tillsonburg Hydro Inc.
John Lessif, Director, Tillsonburg Hydro Inc.
Stephen Gradish, Operations Utility Manager, Tillsonburg Hydro Inc.
David Samis, Director of Development & Communications Services, Town ofTillsonburg
Thomas G. Looby, CPA, CA, VP Finance, Performance Communities Inc.
'--" ~-/
Schedule A
Comparison of LDC's in Southwestern Ontario
Economic Evaluations for Residential Plant Expansions
·. .. • I LDC STEI Erie-Tharnes ·. HONI Average THI I
St. Thomas Aylmer Port Stanley STEI, Erie-
Reynold's Way i Location (urban) (urban) (urban) Thames, HONI
I
I
Year 2013 2012 2008 n/a 2013
Total Project Cost $ 341,213 $ 101,936 $ 86,864 $ 176,671 $ 164,239
Residential Services 98 22 35 52 52
Cost per Service $ 3,482 $ 4,633 $ 2,482 $ 3,532 $ 3,158
LDC Recovery/service $ 2,199 $ 2,108 $ 1,789 $ . 2,032' $' "·'.:5&1.
LDC Recovery as% of total cost 63% 45% 72% 58% 16%
Official Plan Amendment No.
'2013
1.0 PURPOSE OF THE AMENDMENT
The purpose of this amendment is to implement policies in the Official Plan to regulate
the location of new and/or expanding methadone clinics and methadone dispensaries in
the Town of Tillsonburg.
2.0 LOCATION OF LANDS AFFECTED
This amendment applies generally to the Town of Tillsonburg and as such, the
amendment does not include mapping.
3.0 BASIS FOR THE AMENDMENT
The policies of the Official Plan, as they pertain to the Town of Tlllsonburg, generally
categorize methadone clinics and methadone dlsp~nsaries (collectively referred to as
methadone maintenance facilities (MMT) for the purpose of this amendment) as medical
centres. Such uses are typically permitte~:tinthe Town;s Central Area (comprising both
the Central Business District and the Enttepreneurial Distl'ict), Such uses may also be
permitted in residential areas where evalU~tion criteria contained in the Official Plan for
such uses is met. ··· ···· · ···
The establishment of new clillics or healthoatefagilities is generally notpermitted within
the Service Commercial desjgh;ation or the lhdtistrial designation, as contained in the
Official Plan, but may be p~rmitted .. within the Community Facility designation, which
allows for a broad range of ir:tstitlltionaHype development that may include ancillary
health care and/or clinic facilities. ·· · ·
·:.:;: :"j :.:.·'· .:::/. < :":_;·=· ...
The Town of 'I]Usonburg, has und~rtakerl an e>d~nsive review of the broad issues
surrounding MMT and rel~ted facilities and Have determined that the regulation of such
facilities as a Lise. distinct from other form~of medical offices and clinics is justified from
a land use planning perspf!Ctiye. The key land use related issues associated with MMT
facilities appear to bttth~ genet~tion of traffic and parking congestion; the gathering of
program partiqipants ln the public rec:~lrn (i.e; sidewalks, streets) and the proximity of
clinics to sensitive land uses (i.e. sch061$, libraries, parks, etc.).
:.:·:. ::.:·• ···:.
orie of the primary ~oncerns th~thas been raised in Tillsonburg regarding MMT facilities
is the potential new cir expanding' facilities to locate within the Central Business District
(CBD) ata scale that ool.lld create negative land use impacts, as outlined above. The
policies of the Official F?lan generally recognize Tillsonburg's CBD as being the most
functionally diverse anq :dominant business, cultural and administrative centre within the
southern portion of QXford County and the surrounding tri-county area. Further, the
current policies relatirHi to urban design within the CBD (and the broader Central Area)
indicate that new bUildings and spaces will be guided by guidelines which result in a
significantly enhanced pedestrian environment. Throughout the Central Area, it is
recognized that the addition of public and private green space areas, street trees and
usable sunlit pedestrian areas will improve the quality of life and reflect a conscious goal
to create a pedestrian environment and encourage active transportation.
The Town and County's strong commitment to Tillsonburg's downtown is further
reflected in strategic initiatives related to the retail, employment and residential functions
of the Central Area, as contained in the Official Plan. This commitment is further
articulated by the development of the Tillsonburg Central Area Design Study, which
identifies the area along Broadway Street between Prospect Street and Venison Street
as having a 'strong main street character' with the study area's 'most prominent and
- 1 -
Official Plan Amendment No.
'2013
Goals
Policies
It is the goal of the Town of Tillsonburg to plan for methadone clinics and
methadone dispensaries in locations that best meet the needs of those
persons who use these facilities and to minimize the potential for land use
conflicts that can be generated by these uses.
Methadone clinics and/or methadone dispensaries may be permitted in
the Central Business District, as identified on Schedule ''T-1", subject to a
Zoning By-law amendment. When considering an application to amend
the Zoning By-law to permit a new or expanding methadone clinic or
methadone dispensary, Town Council shall be satisfied that the following
criteria are met:
sites will generally be located on ah arterial or collector road or be
within reasonable walking distance of same;
the property boundary of a site prqposed for a methadone clinic or
methadone dispensary shall be a minimum of 100 metres (330 feet)
from any elementary orsecondary sdh()()l property, any public library
property or any propertY on which another methadone clinic or
methadone dispensat'Yis situated;
sites must be sufficiently large to accommodate adequate parking to
meet the needs of the facility; ..
any proposal for a new or f!xparJdjllg methadone clinic or methadone
dispensary shall be accompS:ni~d by a planning justification report,
prepared tO" the satisfaction ofthe Town, which demonstrates how the
facility will be integrcat~g into the surrounding area.
. -. . ..
Notwithstanding the fon~g()ing, methadone clinics and/or methadone
dispenSC:lries shall not be(permitted on any lands having frontage on
Broadw~y. Street Withif') that portiorr of the Central Business District
between Baldwin Avenue and Washington Grand Avenue.
Zoning Both a methadone clinic an(f a methadone dispensary will be defined in
the Towri'sZoning By .. law. Further, Zoning standards related to parking,
waiting areas and otheF requirements as deemed appropriate by Council
shall be developed and incorporated into the Zoning By-law.
-.
4.2 Section 8.3.2.3.2-Entrepreneurial District, as amended, is hereby amended by
adding the folloWiiJQ at the end of that portion of the subsection titled 'Prohibited
Uses': ·
.... . ...
• a methagone:dispensary is not permitted within the Entrepreneurial District.
4.3 Section 8.3.3 -Service Commercial Areas, as amended, is hereby further
amended by adding the following at the end of that portion of the subsection titled
'Permitted Uses-New Development':
Introduction
Methadone Clinics and Methadone Dispensaries
Methadone Maintenance Treatment (MMT) represents an important
component of health care delivery in the Town of Tillsonburg and the
County of Oxford as a whole. Generally, methadone clinics and
methadone dispensaries are those facilities of which the primary function
is the prescription and/or dispensing of methadone. Such facilities are
recognized as being distinct from medical clinics and offices and both
-3-
Official Plan Amendment No.
'2013
Methadone Notwithstanding any other policy or provision contained in this subsection,
Neighbourhood Serving Uses shall not include a methadone clinic or
methadone dispensary.
4.6 Section 8.2.3 -Residential Areas, as amended, is hereby further amended by
adding the following at the end of subsection 8.2.3.4-Non-Residential Uses in
Residential Areas:
Methadone Notwithstanding any other policy or provision contained in this subsection,
Non-Residential Uses in Residential Areas shall not include a methadone
clinic or methadone dispensary.
5.0 IMPLEMENTATION
This Official Plan Amendment shall be implemented in accordance with the relevant
implementation policies contained in the Official Plan.
6.0 INTERPRETATION
This Official Plan Amendment shall be interpreted in accordance with the relevant
interpretation policies of the Official Plan.
-5-
Re: Council Resolution
The Smiths of Sweaburg
·· to:
Donna Wilson/Tillsonburg
09/30/2013 01:53PM
Hide Details
From: "The Smiths of Sweaburg" <bryasmit@oxford.net>
Page 1 of3
To: "Donna Wilson/Tillsonburg" <DEWilson@tillsonburg.ca>,
Donna,
Thanks so much for this note. The resolutions relate to the Minister of
Natural Resources and the Minister of the Environment who regulate
the site plans and the environmental consequences of extraction. Once
it is passed on the 15th of October, it should be forwarded to them. I
have addresses for both if you need them.
Since Tillson burg shares a common interest with the other
municipalities in Oxford County, I'm fairly sure they will be interested in
this resolution too, so your mayor may well want to speak to it there
once your town's council has debated and passed it. He would do that,
I assume, at County meeting and/or send it along for information to his
county colleagues in the week(s) following the October 15th meeting of
Tillsonburg Council which you mentioned.
Yes, we realized once we had left that the one panel had yet to make
its way around the crescent of the Town Council in the meeting. We
did not want to interrupt by reappearing for it. If all the councillors who
want to have a look at it, have had a chance to do so, we'll drop by for
it. Thanks for reminding us of this too.
Sincerely,
Bryan J. Smith
-----Original Message -----
From: Donna Wilson/Tillsonburg
To: The Smiths of Sweaburg
file:///C:/Users/dewilson/AppData/Local/Temp/notes7003DE/~... 09/30/2013
Page 3 of3
Thank you again for consulting us regarding the resolution. After
some time and thought, we have a suggested change of wording that
is closer to the OMS hearing and therefore might be more "bullet-
proof' for your town council. We hope this is helpful.
I've pasted it below, and ask that you let us know that you have
received it. (reply all will work)
Many thanks,
Bryan J. Smith, for Reed Elliott, Mike Farlow and Suzanne Crellin
"THAT Tillson burg Town Council support the Progressive and
Final Rehabilitation Plan for the licensed sites in the designated
Quarry Area in the County of Oxford as required in the original
approved site plans and applicable provisions in the Aggregate
Resources Act and the Provincial Policy Statement;
AND THAT quarry extraction is viewed as an interim use of land;
AND THAT comprehensive, compatible and integrated
rehabilitation of the lands and waters within and between
licensed sites shall in the long term provide significant social,
environmental and economic benefits to the County of Oxford
and its lower-tier municipalities;
AND THAT a landfill/and use not be permitted on these
rehabilitated lands."
file:///C:/Users/dewilson/AppData/Local/Temp/notes7003DE/~... 09/30/2013
~al OktmtO:imt Ifkgion
VARNAVAIR BRANCH 153
16 Durham St., Tillsonburg, Ontario N4G 1 V?
Telephone (519) 842-5281
Fax (519) 842-6775
October 1, 2013
Dear Sir,
This is to inform you that the Tillsonburg Legion requires certain assistance to
facilitate events surrounding Remembrance Day, 2013. Our present planning is
virtually identical to last year. The plans are:
Sunday November 3, 2013
1) The Church Parade will form up at the Town Centre underground parking garage
)djacent to the mall at 10:00 am and at about 10:15 am will proceed to St.John's
Anglican Church along Ridout Street. It will return along the same route at
approximately 11 :30 am.
2) With police escort it should not be necessary to actually blockade Ridout Street
during the march. The road closures on Broadway and Bidwell streets under police
intersection control should be no more than 5 minutes either outward or inward
bound.
Monday November 11, 2013
1) The silent walk shall commence at Rolph Street at the terminus of Veterans
Walkway and proceed along Bridge Street to the Cenotaph on Broadway Street.
This walk will take place between 10:35 am and 10:45 am. It will require a police
escort and intersection control. Participants will disperse following the cenotaph
service without returning to the start point.
2) The veterans' parade will form up in the parking lot at the North end of the mall
at 10:30 am and proceed out ofthe North entrance of the lot, West on Bridge Street
-.~.1d then South on Broadway Street to the cenotaph for a 45 minute ceremonial.
Following the ceremony, the parade will march South on Broadway Street, then
East on Ridout Street and disperse at the Town Centre's underground parking
garage.
3) The closure ofBroadway should be from approximately 10:00 am to 12:30 pm
yn November 11, 2013. As in previous years the detour route, approaching from the
North, should be Broadway to Venison Street, west on Venison Street to Bidwell
Street, south on Bidwell street to Baldwin Street and then east on Baldwin Street to
Oxford Street.
For the church parade, silent walk and the cenotaph ceremony, the Legion has
arranged $5,000,000 liability insurance naming the Town ofTillsonburg.
I trust that these arrangements will meet with your approval. If further clarification
is needed, please contact me at either the Legion Office (519) 842-5281 or (519)
688-5189.
We thank you for your past and continued support of the Legion and our veterans.
Yours in Remembrance
~t~
Don Burton,
Poppy Chairman
Copies to: Police, Fire, EMO, MTO and Town Officers
Bancroft & Hastings Highlands Disaster Relief Committee
September 2013
Hastings Highlands Municipal Office
33011 Hwy 62 North, Maynooth, On KOL 2SO
Dear Council Head and Members of Council
On May 16, 2013, the Minister of Municipal Affairs and Housing, in response to local council motions,
declared the Town of Bancroft and the Municipality of Hastings Highlands as disaster areas for the
purpose of the Ontario Disaster Relief Assistance Program (ODRAP)
The Town of Bancroft and the Municipality of Hastings Highlands experienced flood conditions during the
last weekend of April, caused by heavy rain falls in addition to the spring thaw. This flood led to severe
infrastructure damage to homes and small businesses, as well as the temporary closure of schools and
businesses in both municipalities.
A Disaster Relief Committee has been appointed in accordance with the requirements of ODRAP in order
to coordinate both fund-raising efforts and to adjudicate claims from private residents, farmers and small
businesses that were impacted by the flood.
The Committee has set a financial goal of $87,500 and is making measurable gains towards meeting it by
the fundraising campaign deadline of October 31, 2013. This $87,500 goal was established following
preliminary assessments by the Provincial Disaster Assessment Team. Under ODRAP, the province will
top up funds raised to the amount that is needed to pay eligible claims at 90 per cent up to a maximum of
$2:$1 ratio . Claims for financial support will continue to be submitted until August 30 , 2013.
The Bancroft and Hastings Highlands area is predominately rural in nature and is not densely populated .
For that reason , we know that the $87,500 goal is a challenging one but we are working extremely hard
towards that end and are confident we can reach it. Our fundraising campaign began less than a month
ago and early results are encouraging. For your information, I am enclosing a copy of our brochure which
is a living document and will evolve as events are completed and new initiatives roll out.
On behalf of the Bancroft and Hastings Highlands Disaster Relief Committee, I am asking municipal
councils across the province to support our fundraising efforts by making a donation to this worthy cause.
Contributions in any amount will be gratefully received.
Cheques should be made out to Bancroft and Hastings Highlands Disaster Relief Committee and mailed to
the Municipality of Hastings Highlands at 33011 Highway 62 N, PO Box 130, Maynooth, ON KOL 2SO .
Yours truly
{.fjk,niJ fj}{))'('e/1
Dennis Purcell
DRC Chair
Ministry of Citizenship
and Immigration
Minister
6'" Floor
400 University Avenue
Toronto ON M7A 2R9
Tel.: (416) 325·6200
Fax: (416) 325-6195
October 2013
Dear friends,
Mlnistare des Affaires civiques
et de I' Immigration
Ministre
6° etage
400, avenue University
Toronto ON M7A 2R9
Tel.: (416) 325-6200
Telae.: (416) 325-6195
~ ~·~ ,._,
Ontano
It is my pleasure to send out the call for nominations for the June Callwood Outstanding
Achievement Award for Voluntarism in Ontario.
Volunteers play a significant role in leading and supporting services in their communities; they
lay the foundation for a strong and dynamic province. This award recognizes exceptional
leadership, innovation and creativity in voluntarism and community service. Recipients of this
award can include individual volunteers, volunteer groups, businesses and other organizations
which have made outstanding contributions to their communities and the province.
Do you know an individual or group that makes an outstanding contribution? Nomination
forms and additional information are available on the Ministry of Citizenship and Immigration
website at www.ontario.ca/honoursandawards or by phone at 416 314-7526, toll free 1 877
832-8622, TTY 416 327-2391. Deadline for nominations is December 5 2013.
I hope you will take this opportunity to ensure that volunteers receive the recognition they
deserve.
·Sincerely,
Hon. Michael Coteau
Minister
10..107
Shareholder rep
M Klein to: Donna Wilson 09/17/201312:40 PM
I requesting a notice of motion re the appointment of a third shareholder to
the THI reps, Marty.
Sent from my iPhone
Lobbying Business Support Savings & Benefits
CFIB .$ca .
Check us o\11 on: f 't# ~
Small business owners represent the best of Canadian entrepreneurship and innovation. From
coast to coast to coast, small businesses drive local economies and keep our communities strong.
On Friday, October 25'h, the Canadian Federation of Independent
Business (CFIB), with the support of lnterac®, is celebrating Canada's
second Small Business Day . We're inviting all Canadians to support
small business and we're asking you to get involved in this exciting event.
Visit www.shopsmallbiz.ca to receive valuable offers from small businesses in your area, and small
businesses can post special offers to promote their firms. October 25'h is going to be a great day to
celebrate and support small business, and this updated site will serve as a permanent way for local
small business and customers to connect.
We're inviting you to support Small Business Day. Here are some ideas:
• Follow @shopsmallbiz on Twitter and retweet messages about Small Business Day. You can
also use the hash tag #smallbizday.
• Go to Facebook.com/shopsmallbiz and "like" our page. Post a comment on why small business
is important in your area.
• Include a sto ry or advertisement in your next newsletter or on your website-to make it easier,
we have samples ready for your use in our Small Business Day Toolkit.
• Put up a poster in your constituency office or post a banner on your website -also available in
our Small Business Day Toolkit at the link below.
• Commit to shop at a small business on October 25'h.
Read How you can help promote Shop Small Biz in your community to access the tools mentioned
above. For more information, you can reach us by replying to this email or calling us toll-free at
1-888-234-2232 .
Thank you for your support because if we all shop small, it can make a big difference for small
business.
Sincerely,
Dan Kelly
President and CEO
Twitter: @cfib
P.S. We would appreciate any support you can provide to help spread the importance of shopping
at small business. Not only is it good for the local community but helps keep our national economy
strong.
Proudly presented by: CFIB
CANADIAN FEDERATION I
OF INDEPENDENT BUSINESS.
Media partner: POSTMEDI#
NJtlon,Jitn ~<OPt'.
<omrr.unoty IO<uscd
Rl!tht to the POint.
About Us Contact Us Research l'v1edia Centre
)
ABOUT JUNE CALLWOOD
June Rose Callwood, CC, O.Ont,
LL.D. was a Canadian journalist,
author and social activist She
was born in Chatham, Ontario in
1924 and grew up in nearby Belle
River. She passed away in April
2007.
One of Canada's most famous
social justice activists, Callwood's
life was marked by strong
commitment to and action on
social justice issues, particularly
those affecting children and
women. Callwood founded or
co-founded more than 50
Canadian social action
organizations, including Casey
House, a Toronto hospice for
people with AIDS; PEN Canada;
the Canadian Civil Liberties
Association; and Feminists
Against Censorship.
r'):..::
t?ontario
PURPOSE
The June Callwood Outstanding Achievement Award for
Voluntarism recognizes individuals and groups who have made an
exceptional contribution to voluntarism in Ontario. Whether by
volunteering their time, efforts, knowledge or resources, citizens
from across Ontario are making valuable contributions to the
quality of life in their communities and the province.
Up to 20 recipients are awarded the June Callwood Outstanding
Achievement Award for Voluntarism each year. Ontario recognizes
and highlights the contributions of those who serve to inspire
others by the positive examples they provide.
The strength of Ontario depends on the strength of its
communities. Volunteers help build diverse, vibrant, caring and
safe communities. They help make this province a socially,
culturally and economically strong place in which to live.
ELIGIBILITY
• Individuals and groups are eligible for this award.
• Nominees must be residents of Ontario.
• Posthumous and self nominations are not accepted.
HOW ARE THE RECIPIENTS SElECTED?
An independent selection committee reviews the nominations and
recommends the recipients.
NOMINATION FoRM June Callwood Outstand ng
11 Chievement Award for Volunta ism
Please type or print clearly
PERSON OR GROUP BEING NOMINATED
My nomination is for 'Jan individual CJ a group (if your nomination is for a group, please provide a group contact)
D Mr. C' Ms. C Mrs. ~Other _____ _
First Name Last Name
Name of Group (if applicable)
D Home = Business
Address
Suite/Unit
City/Town Province Postal Code
Telephone E-mail
"\JOMINATION SUBMITTED BY
~--: Mr. [1 Ms. c Mrs. D Other _____ _
First Name Last Name
Address
Suite/Unit
.Qlty/Town Province Postal Code
Tele hone E-mail
In accordance with subsection 39(2) of the Ontario Freedom of Information and Protection of Privacy Act, R.S.0.1990, c.F.31,
this is to advise you that the personal information collected on this form will be used only for the proper administration of the
June Callwood Outstanding Achievement Award for Voluntarism. This includes determining the nominee's eligibility and providing
information to selection committee members for review and recommendation. The personal information on this form is collected in
accordance with the Ministry of Citizenship and Culture Act, R.S.O. 1990, c.M.18. For further information, please contact the Manager
at the Ontario Honours and Awards Secretariat, 400 University Avenue, 4th Floor, Toronto ON M7 A 2R9 or by telephone
at 416 314-6608.
'laminator Signature Date
Send this completed form and supporting materials by December 5 (if this date falls on a weekend or holiday, nominations will be
accepted the next business day) to: Ontario Honours and Awards Secretariat, Ministry of Citizenship and Immigration, 400 University
Avenue, 4th Floor, Toronto ON M?A 2R9
MINUTES: Meeting for the Committee "Open Council"
Review Access: e Public 0 Private
Orders of the Day:
MINUTES
Town of Tillsonburg ,
Meeting for the Committee "Open Council"
on
Monday August 1 ~' 2007 07:00 PM
.council Oharnbers
Chair: Stephen Molnar
Call to .Order
Clb~ed Meeting· Session
Di~CI()$Ure of Pecuniary Interest or the
GeneratNature Thereof · ·.Mihu,~$ ~ Business Arising out ofthe
Minutes ·
CALL TO ORDER
CLOSED MEETING SESSION
No.1
Moved by Councillor Rosehart
A~·optic:m;otAgenda
'Prese.ntations .· ··
j:)u~lic Meetings
Detegations.
Qu~rterly-R~ports
C.hietJ\drn,inistrative Officer
. Pr>erations
ce>mrnynity services
Cor:p()r~te. $ervices
Finance·
lnformation·n~ms
Notic~ otMotion
ResOI.4tions
By;U~\¥s ....
lterns of Public Interest
Closed MeE!ti_ng Session continued
Adjournment··
Seconded by Councillor Stephenson AND RESOLVED THAT Town Council move into Executive-Closed
Session.
"Carried"
Page 1
MINUTES: Meeting for the Committee "Open Council"
DELEGATIONS
proposal does not go along with the existing streetscape and that the house on Andover,
that the planner referred to, is much different and should not be compared to this
proposal. Mr. Neilson concluded that the application should be denied.
Mr. Don Baxter of 8 Glenridge Rd appeared before Council. He noted that the Town is
currently putting underground hydro thoughout the subdivision and believes that the
proposed garage would encroach on Town property if granted. He also stated that the
proposed garage does not fit with the rest of the subdivision.
Ms. Fardella, one of the applicants, appeared before Council. She stated that the reason
for the application was to alleviate parking problems and that they would like to
modernize their home and simply make things more efficient for their family.
No other persons appeared in support of, or opposition to, the subject application. The
following resolution was passed.
No.4
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the application be deferred and
that the applicant be given the opportunity to provide an amended application.
"Carried"
4. Baldwin Place Proposed Transfer Station
Baldwin Place Residents request for delegation... Baldwin Place Res ltr.pdf
-~; :,~
8 aldwin Place Res concerns. pdf
Mr. Eric Holcroft appeared before Council as representative for the Baldwin Place
Residents. He summarized the residents' concerns. He also mentioned that there was a
concern for safety at the intersection of Baldwin St. and Quarterline Rd.
The CAO responded to the Baldwin Place Residents' concerns and indicated that the
issue of the corner is on the agenda for the Director of Operations to look at further.
5. Tillsonburg Public Library -Automation System
Presented By: Cynthia Hillenbrand
Ms. Cass Dagg-Murphy represented the Library Board and presented their
recommendation.
6. Mill Pond Estates Proposed Development
The applicant's architect reviewed a new proposed site plan for the condominium
development.
Page 3
MINUTES: Meeting for the Committee "Open Council"
Engineering Comments ... July 11, 2007 Eng comments 0711 07.pdf
Resolution
No.7
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of
Tillsonburg receive the Report from the Chair of the Tillson burg Development
Coordinating Committee as information;
AND FURTHER THAT the Council of the Town of Tillson burg support the Conditional
Approval of the Tillsonburg Development Coordinating Committee subject to the
conditions as set out therein.
"Carried"
11. Pesticide Resolution from Township of South-West Oxford CJ
Resolution
No.8
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Council supports the
Township of Smith-Ennismore-Lakefield and their request that the Province of Ontario
ban the cosmetic use of pesticides on non-agricultural lands.
"Carried"
No.9
Moved by Councillor Stephenson
Seconded by Deputy Mayor Renaud AND RESOLVED THAT staff bring to council a
Pesticide Control By-Law. This by-law will be brought back to council at the September
24th meeting;
AND FURTHER THAT staff coordinate on open meeting for public input before first and
second reading of this by-law.
"Carried"
12. Executive Summary for By-law 3279 UJ
Presented By: Michael Graves
No. 10
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By-Law 3279 be brought forward
for approval.
"Carried"
13. Executive Summary for By-law 3278 [2)
Presented By: Michael Graves
No. 11
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By-Law 3278 be brought forward
for approval.
"Carried"
14.a) Executive Summary for By-law 3280
Page 5
MINUTES: Meeting for the Committee "Open Council"
No. 15
Moved by Councillor Lewis
Seconded by Councillor Lamb that this item be deferred to the next Council Meeting and
that Council members look over the report and provide direction to the Director of Finance
at that time.
"Carried"
17. Tangible Capital Assets [3
Resolution
No. 16
Moved by Councillor Lewis
Presented By: Director of Finance
Seconded by Councillor Beres AND RESOLVED THAT report Fl 2007-023 Public Sector
Accounting Board Reporting Requirements dated July 31, 2007 be received;
AND FURTHER THAT the Tangible Capital Assets Policy dated July 31, 2007 be
adopted.
"Carried"
18. HR Committee 1.3
Resolution
No. 17
Moved by Councillor Lamb
Presented By: Director of Finance
Seconded by Deputy Mayor Renaud AND RESOLVED THAT report Fl 2007-025 HR
Committee Mandate from the Director of Finance dated July 27, 2007 be received.
And further that the mandate as described in the report be approved.
"Carried"
INFORMATION ITEMS
19. Special Awards Committee Minutes -June 26. 2007 0
20. M&M Meat Shops RE: National Family Dinner Night-September 20. 2007 [;]
21. Appreciation RE: Grants I)
i) Big Brothers/Big Sisters of Ingersoll, Tillsonburg & Area ...
ii) Helping Hand Food Bank ...
iii) Tillson burg & District Multi-Service Centre ...
22. Circulation Memo and Application for Zone Change and OP Amendment
~: :...!!!.'
appl7·303.pdf
23. Project Porchlight
Page 7
MINUTES: Meeting for the Committee "Open Council"
Resolution
No. 21
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the petition regarding North
St. West and Quarterline Road intersection be received and referred to the Director of
Operations/Traffic Committee for report.
"Carried"
27. Draft Approved Plan of Subdivision-Vaction Holdings ~
Resolution
No. 22
Moved by Councillor Beres
Presented By: Harry Shnider, Planner, County of Oxford
Seconded by Councillor Lewis AND RESOLVED THAT Council of the Town of
Tillsonburg recommend to Oxford County Council that the application to extend draft
approval for application 32T-99006 (Vaction Holdings Limited) for and as described as
Part Block A, Registered Plan 518, in the Town of Tillsonburg, be approved.
"Carried"
28. Partnership Request. Port Burwell Harbour-Potential International Ferry Service
~·
Bayam Ferry.pdf
Resolution
No. 23
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the correspondence from the
Municipality of Bayham regarding a potential International Ferry Service be received and
that a meeting be established between representatives of the Town and Bayham to
discuss items of mutual benefit.
"Carried"
29. Water Sources for Tillsonburg
BY-LAWS
Resolution
No. 24
Moved by Stephenson
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Council request the County
Warden and staff make a presentation to Council in September regarding the progress in
acquiring new water sources for the Town of Tillsonburg.
"Carried"
30. By-law 3279-Agreement with the Chippewas D
Page 9
MINUTES: Meeting for the Committee "Open Council"
Lawn of Annandale House. For more information call Annandale House.
Councillor Rosehart noted that this is Fair Week.
Councillor Rosehart is requesting that information be brought forward on the policy for the use of the
Commander One Platoon Fire Truck.
Mayor Molnar reminded the public that Thursday is the official opening for the Fair.
Deputy Mayor Renaud stated the need for a pesticide by-law as soon as possible.
Councillor Beres stated that the Simcoe St. construction should have one lane open and request that staff
obtain information from the County as to the schedule of any such road closures.
Councillor Lamb stated that the Tillsonburg Old Sox Baseball Team carried the Tillsonburg flag at the
Canadian National in Red Deer Alberta recently.
CLOSED MEETING SESSION CONTINUED
No. 25
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move back into
Executive -Closed Session.
"Carried"
ADJOURNMENT
No. 26
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the meeting is adjourned at 11:35
p.m.
"Carried"
Approval Received: (1 of 1)
Lana Lund/Tillson burg {Tuesday August 28, 2007
04:01 PM)
Town of Tillsonburg
Page 11
July 30, 2007
Allen Street North Residents
Tillsonburg, Ontario
The Mayor & Council Members
Town of Tillsonburg
200 Broadway, 2nd Floor
TILLSONBURG ON N4G 5A7
RE: Petition of Allen Street Residents
Proposed A & W Restaurant
Town of Tillsonburg
Council Members:
We, the residents of Allen Street north have properties bordering on the property on the west side
of Broadway, south of the Conrail Rail Lines. In conversation with Harry Snyder, Planner, and
Michael Graves, Director of Corporation Services, we have been informed that A & W Food
Services is going to be building a Drive-Through on the vacant lot behind our homes.
It is our understanding that this is a done-deal and we cannot fight it or take it to the Ontario
Municipal Board for review. Our only line of defence is with the Council of The Town of
Tillsonburg. You have the power to determine what type of barrier will be placed between their
building and our homes. We URGE you to demand of the builder a Highway 400 Series barrier
be placed between our homes and their building and property.
It is the only type of barrier that will block off some of the sound. The following is going to
happen:
I. Our property values will plummet and our taxes will keep going up.
2. When the dumpsters at Burger King and Tim Hortons are being emptied it is at about
5:00-5:30 a.m. The banging ofthe dumpster lids and the beep, beep, beep of the garbage
truck backing up awakens all of us.
3. We will have to contend with flood lights.
4. Even at present, we have to contend with garbage being tossed over the fence.
5. Their will be fumes and people shouting their orders to the speaker machine located
outside of the building.
6. There will be hundreds of cars each week visiting the restaurant.
7. Car radios will be thumping their music.
8. It seems that big business can call the shots and destroy the peace and tranquility of
neighbours. Some of us have lived here thirteen years and more and we receive very
little consideration from Council.
July 30, 2007
The President
Allen Street North Residents
Tillsonburg, Ontario
A&W Food Services of Canada Inc.
300-171 West Esplanade
NORTH VANCOUVER BC V7M 3K9
Dear Sir:
We the residents of Allen Street, Tillsonburg are located behind the property on which
A&W is to build or have built a Drive-Thru facility. From the enclosed letter you can see
that five families are retired and there are nine children in the other homes.
Our bedrooms all face Broadway and our sleep will be hampered for the rest of our lives.
We believe that good corporate citizens would have consideration with what the building
that close to our homes will do to disrupt our peace and comfort. It seems that big
business can build in places that disrupt family life and think nothing of it.
We are urging the Council of the Town ofTillsonburg to stand with us in demanding the
barrier requested in the enclosed envelope be placed between the A&W building and our
properties. Even such a barrier will leave much to be desired.
On behalf of all of the families signing the enclosed documents, I remain,
Yours sincerely,
(j{t',//6{/JA,£_
Andrew Bmdjar /
Correspondent
\ ) The Corporation of the Town of Tillson burg
REPORT
DATE: August 1, 2007
TO: David C. Morris, CAO
FROM: Harry Shnider, Chair, Development Coordinating Committee
SUBJECT: SITE PLAN APPLICATION FOR DRIVE-THRU RESTAURANT AT 533 BROADWAY
APPLICATION TSPC 7-122
PURPOSE
The purpose of this report is to inform Council of a recent decision of the Development Coordinating Committee
regarding TSPC 7-122, submitted by MC Engineering Ltd., on behalf of K D Beckford Investments Inc. for 533
Broadway.
HISTORY
The subject property is zoned Highway Commercial (C2) in the Town's Zoning By-Law, No. 1994. The
applicant proposes to locate a restaurant with drive-thru on the premises, with associated parking and a drive-thru
pickup window. The proposed use is permitted for the C2 Zone. The subject property has been vacant land,
related to sight triangles for the former CN Railway, to the north. The slope of the land falls back from
Broadway, toward several abutting residential properties, which have addresses on Allen Street.
DISCUSSION
The applicant filed their application for Site Plan Approval in July, 2007. The application was circulated to
Committee members and agencies within the Town. The application conforms to the zoning bylaw regulations,
and a detailed review was undertaken with the applicant and representative of the tenant restaurant on July 20. At
the first meeting, a number of comments from the Town's Manager of Engineering were discussed, along with
issues relating to the Site Plan and characteristics of the building.
The Committee considered the layout of the site and requested the applicant make changes to the landscape buffer
between the drive-thru lane and adjacent properties. The Committee also explored further noise mitigation
measures for the residential properties, including a barrier that would prevent noise migration from the drive-thru
speakers and patrons. The Committee's informal experience with these types of barriers led to the conclusion that
such a wall would probably not accomplish the goal of reducing short term increases in noise. The Committee
noted that these barriers were usually intended for reducing ambient noise of large volumes of traffic driving at
speeds of 70 km/h or greater.
The applicant provided revised drawings to reflect the relocated, which were reviewed and approved by the
motion below. Comments from the County Planner to the Committee are listed as Appendix A within this report.
CORPORATE OFFICE
200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 842-6428, Fax# (519) 842-9431
Web: www.town.tillsonburg.on.ca
C:\Users\dewilson\AppData\Locai\Templnotes7003DE\DCC A & WTSPC 7-t22a.doc
' ' I I
The Corporation of the Town of Tillson burg
APPENDIX A-Planning Comments
DATE: July 31, 2007
TO:
CC:
Development Coordinating Committee
Applicant
FROM: Harry Shnider, MCIP, RPP
RE: SITE PLAN APPLICATION TSPC 7-121, RESTAURANT WITH DRIVE-THRU
1. General Comments
• The Site Plan shall conform to the plan submitted August 1, 2007, notwithstanding further
conditions of approval described herein. Changes to the site plan initiated by the applicant
shall require approval by the Development Coordinating Committee prior to being
undertaken.
• Fascia and Freestanding Signage require separate permits. Contact the Town's Building
Division for further information.
• The application shall otherwise comply with all relevant federal, provincial, and municipal
legislation and bylaws.
2. Site Plan Comments
• Areas not used for driveways or parking shall be landscaped with turf grass, or trees as noted
on the approved site plan.
• Cedar trees shall be planted along the length drive-thru, at a minimum height of 1.85 m (6
ft.). The trees shall be maintained in a healthy condition, with dead trees replaced on an
ongoing basis.
• The applicant shall submit a photometric survey for review by the Town showing confirming
no light trespass onto adjacent residential properties. A drawing showing the location and
type of light standard shall be submitted as part of the photometric information.
3. Building Comments
• Signage shall not be located on the side elevation facing the drive-thru lane (reference
drawing A-5)
• Rooftop Mechanical Equipment shall be screened to the satisfaction of the Town. The
applicant shall provide details of screening prior to registration of the Site Plan Agreement.
• Building lighting shall be shielded so not to cause light trespass or glare on the adjacent
residential properties. Information regarding light fixtures shall be forwarded to the Town
prior to execution of the Site Plan Agreement.
CORPORATE OFFICE
200 Broadway, Tillsonburg, Ontario, N4G 5A 7, Telephone# (519) 842-6428, Fax# (519) 842-9431
Web: www.town.tillsonburg.on.ca
C:\Users\dewilson\AppData\Locai\Temp\notes7003DEIDCC A & WTSPC 7-122a.doc
MEMO TO FILE
July 11, 2007
Re: ENGINEERING COMMENTS FOR SITE ENGINEERING APPROVAL,
A&W Restaurant, Mn. 533 Broadway, (Dwg. Rec'd July 5, 2007)
1. Comments are for the Civil Works Drawings as prepared by MC Engineering, Consulting Engineers.
2. A key location plan is required on this drawing.
3. Please revise the pre-development allowable runoff using a pre-development 'C' value of 0.2 to
0.25. Green field conditions are C = 0.2 to 0.25. Also revise post-development coefficients
accordingly. See attached calculations using a Modified Rational Method.
4. The location of the proposed orifice shall be located in the outlet sewer at CB3. If left in the present
location the HGL would surcharge out of the MH lid, possibly dislodging the lid, before ponding onto
the parking lot. Please review hydraulics of the stormwater detention system.
5. Provide and indicate a location for a major overland flow route and erosion protection in the event
the outlet sewer/orifice becomes blocked during a severe rainfall event.
6. Please label correct orifice size on the detail.
7. Provide additional existing elevations in the rear lots of the existing residentiai lots adjacent to the
proposed site. Please ensure that the proposed grading of the proposed site will not impact the
drainage patterns of the existing lots.
8. All slopes greater that 3 horz. to 1 vert. require a retaining wall. Please review the grades at the west
limit of the site to determine the need for an additional retaining wall. See "marked up" drawing.
9. All disturbed landscaped areas within the towns right of way shall be restored with topsoil and sod.
1 o. Please review location of existing services. See attached "as-constructed" drawing.
11. A curb stop is required to be installed at the junction between the existing and new water service if
not existing.
12. All water mains and appurtenances shall be constructed in accordance with the Town of Tillsonburg
Design Criteria, latest revision.
13. Please contact Reg Smith of the Tillsonburg Water Department regarding relocation of the existing
hydrant.
14. The proposed new concrete sidewalk across the new entrance(s) shall have a thickness of 200mm.
15. Parking stalls are to 3.0m x 6.0m or 5.5m where the front of the vehicle is allowed to overhang a
curb. ·
16. Curb radius at Broadway shall be 6.0m.
17. Please review requirements for a noise barrier along the south curb line adjacent to the drive thru
access.
18. Please submit the site plan to the Ministry of Transportation to review entrance/exit allowances and
parking arrangements onto the "connecting link" corridor.
19. Please show the existing entrance/exits locations the commercial plaza on the east side of
Broadway.
20. Provide sediment and erosion control notes and details on drawing to the satisfaction of the Town of
Tillsonburg and the LPRCA. No construction work shall proceed until all sediment and erosion
control has been installed. Please identify proposed measures on the drawings.
21. Please add note: "The owner's consulting engineer shall certify in writing that all site works, grading
and servicing has been constructed in accordance with the approved site servicing and grading
plans." ·
22. See additional comments on the "marked up" drawing.
CUSTOMER SERVICE CENTRE
10 Lisgar Ave. Tillsonburg, Ontario N4G 5A5 Tel: (519) 842-9200 Fax: (519) 688-0759
http://www.town.tillsonburg.on.ca
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FIT 3.0 Support resolution for Solar Power Network
Melissa Clark
to:
'dsanus@tillsonburg.ca'
10/03/2013 01:36PM
Cc:
"'Dewilson@tillsonburg.ca'"
Hide Details
From: Melissa Clark <Melissa@solarpowemetwork.ca>
To: "'dsanus@tillsonburg.ca'" <dsanus@tillsonburg.ca>,
Cc: "'Dewilson@tillsonburg.ca'" <Dewilson@tillsonburg.ca>
2 Attachments
Page 1 of 1
Template%20-%20Municipal%20Council%208lanket%20Support%20Resolution.pdf Fit 3 Site list Tillsonburg.xlsx
David,
Oct 1, 2013
It's that time again! One year later, and the Ontario Government is preparing to open its next FIT (Feed in Tariff) application
window on November 4th 2013.
As you may recall, last year, Solar Power Network approached your municipality searching for support for local constituents
who have partnered with us to develop roof top solar deployments locally. At that time, council supported a Blanket
resolution as prescribed by the OPA, allowing any applicants within the municipality to garner priority points in the FIT 2.1
application process. Unfortunately, this resolution had a 12 month term and thus we are back looking for a new blanket
resolution. See attached form. In many, if not most cases, this request is for the same sites that were presented for FIT 2.1 as
the industry wide failure rate in that process exceeded 80% of all applicants. We are providing you with a list of the local
applicants, for your information.
As with the previous round, time is of the essence. There remains a first come first serve prioritization of applications when
the window opens on Nov 4th. Your assistance in supporting your constituents in a timely way is most appreciated. As this is
effectively an extension of a previous council decision, it is our hope that the request can be presented by staff. Please let
me know if this is not the case and we will do what we can to facilitate a council appearance.
I will be following up to review any questions you may have.
Thank you in advance for your support,
Sincerely,
Melissa Clark
e SHlRR PHUJER finUJDRK
melissa clark I vp, partner relations 1 0:416 479 0333 ext290 1 C: 416 917 56671 solarpowernetwork.ca
F: 855 328 8261 142 Wellington St E. 4th Floor 1 Toronto, Ontario 1 M5E 1C7
file:/1/C:/Users/dewilson/ AppData/Local/Temp/notes7003DE/~... 10/07/2013
To:
Cc.
Bee:
planning@oxfordcounty.ca,
Council Meeting Oct 15, 2013
Please be advised that at the Council Meeting of October 15, 2013, council passed the following
resolutions:
"THAT Tillsonburg Council advise Oxford County that the Town supports a Three year extension
to the draft approval of the Lind prop Corporation residential
plan of subdivision, to October 22, 2016."
"THAT Council direct staff to proceed with formal public meetings regarding amendments to the
Official Plan and the Zoning By-law for the purpose of
implementing Official Plan policies and zoning provisions to regulate the location of methadone
clinics and methadone dispensaries in accordance with the
recommendations contained in Report No. 2013-261".
If you have any questions, please do not hesitate to contact the undersigned.
Regards,
Donna Wilson
Town Clerk
Town of Tillson burg
200 Broadway, 2nd Floor, Suite 204
Tillsonburg, ON N4G 5A7
Phone: 519-688-3009 Ext. 3224
www. ti II son burg. ca
www.DiscoverTillsonburg.ca
www.Facebook.comffillsonburgON
Individuals who submit letters and other information to Council should be aware that any personal
information contained within their communications may become part of the public record and may be
made available to the public through the Council Agenda process.
October 30, 2013
Mr. Rishi Poddar
Project Development Specialist
Ameresco
90 Sheppard Ave. East, 7th Floor
North York, ON M2N 6X3
The Corporation of the Town of Tillson burg
RE: COUNCIL Resolution -Province's FIT Program
At the Tillsonburg Town Council Meeting of October 15, 2013, Council passed the
following resolution:
"WHEREAS the Province's FIT Program encourages the construction and operation
of rooftop solar generation projects (the "Projects");
AND WHEREAS one or more Projects may be constructed and operated in the Town
of Tillsonburg;
AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules"),
Applications whose Projects receive the formal support of Local Municipalities
will be awarded Priority Points, which may result in these Applicants being offered a
FIT Contract prior to other persons applying for FIT Contracts;
THEREFORE THAT Council of the Town of Tillsonburg supports without reservation
the construction and operation of the Projects anywhere in the Town
of Tillsonburg. This resolution's sole purpose is to enable the participants in the FIT
Program to receive priority points under the FIT Program and may not be
used for the purpose of any other form of municipal approval in relation to the
Application or Projects or any other purpose;
AND THAT this resolution shall expire on October 15, 2014."
If you have any questions, please do not hesitate to contact me at 688-3009 Ext.
3224
Regards,
Donna Wilson
Town Clerk
CORPORATE OFFICE
200 Broadway, Tillsonburg, Ontario, N4G SA 7, Telephone# (519) 842-6428, Fax# (5 19) 842-943 1
Web: www.town .tillsonburg.on.ca
(
October 29,2013
Mr. James Payne
319 Quarter Town Line Road
Tillsonburg, ON N4G 4E7
Dear Mr. Payne
RE: Boards and Committees
The Corporation of the Town of Tillson burg
Congratulations, you have been appointed as a member of the Parks & Recreation Advisory Committee.
The Chair of the committee will be contacting you in the near future regarding your first meeting. The
term of your appointment is for the remainder of the current term of Council which expires December 31 ,
2014 or until such time as a replacement has been appointed.
If you have any questions, please do not hesitate to contact me at 842-6428 Ext. 3224
Regards,
v----~
Donna Wilson
Town Clerk
CORPORATE OFFICE
200 Broadway, Tillson burg, Ontario, N4G SA 7, Telephone# (519) 842-6428, Fax# (519) 842-9431
Web: www.town.tillsonburg.on.ca
October 29, 2013
Mr. Charlie Baldwin
9 Lisgar Court
Tillson burg, ON N4G I N6
Dear Mr. Baldwin:
RE: Boards and Committees
The Corporation of the Town of Tillsonburg
Congratulations, you have been appointed as a member of the Heritage, Beautification and Cemetery
Advisory Committee. The Chair of the committee will be contacting you in the near future regarding
your first meeting. The term of your appointment is for the remainder of the current term of Council
which expires December 31, 2014 or until such time as a replacement has been appointed.
If you have any questions, please do not hesitate to contact me at 842-6428 Ext. 3224
Regards,
~~-
Donna Wilson
Town Clerk
CORPORATE OFFICE
200 Broadway, Tillsonburg, Ontario, N4G SA 7, Telephone# (519) 842-6428, Fax # (519) 842-9431
Web: www.town.ti llsonburg.on.ca
October 29, 2013
Dace Zvanitajs
25 George Street
Tillsonburg, ON N4G 2N3
Dear Dace Zvanitajs:
RE: Boards and Committees
The Corporation of the Town of Tillson burg
Congratulations, you have been appointed as a member of the Parks & Recreation Advisory Committee.
The Chair of the committee will be contacting you in the near future regarding your first meeting. The
term of your appointment is for the remainder of the current term of Council which expires December 31 ,
20 14 or until such time as a replacement has been appointed.
If you have any questions, please do not hesitate to contact me at 842-6428 Ext. 3224
Regards,
Donna Wilson
Town Clerk
CORPORATE OFFICE
200 Broadway, Tillsonburg, Ontario, N4G SA 7, Telephone# (519) 842-6428, Fax # (519) 842-9431
Web: www.town.tillsonburg.on.ca
Page 1 of 4
1, ... -"t CanSIA FIT 3 SOLAR UPDATE FOR MUNICIPALITIES ii ·--~ \<J fo~ul Luukkonen
W es Johnston, John Gorman
10/10/2013 02:55PM
Cc:
Sarah Simmons, "Waddell, Bob (Bob.Waddell@centrosolar.com)",
"uamaral@sunedison.com", Carlo Di Gioacchino
Hide Details
From: Paul Luukkonen <pluukkonen@cansia.ca>
To: Wes Johnston <wjohnston@cansia.ca>, John Gorman
<jgorman@cansia. ca>,
Cc: Sarah Simmons <ssimmons@sussex-strategy.com>, "Waddell,
Bob (Bob.Waddell@centrosolar.com)"
<Bob. W addell@centrosolar .com>, "uamaral@sunedison.com"
<uamaral@sunedison.com>, Carlo Di Gioacchino
<carlo .digioacchino@northgridsolar. com>
CanSIA FIT 3.0 Update
CAOs and Clerks of the Municipalities of Ontario,
The Canadian Solar Industries Association (CanSIA) is pleased to contact Ontario Municipalities to help
facilitate participation in Ontario's clean energy economy through the Feed in Tariff (FIT) Program and
to share the benefits of Solar Electricity with their residents and communities.
Final rules and program documents of the Ontario Power Authority's Feed-In Tariff Program (FIT 3} are
now available. See the OPA announcement here. Applications for solar projects will be accepted from
November 4th to December 13th, 2013. For the full set of FIT 3 prescribed forms, rules, definitions and
contract click here.
FIT Applications will be prioritized and selected based on priority points as indicated below.
Municipalities are encouraged to note relevant timelines for issuing support resolutions and submitting
applications. Municipalities should anticipate communication with solar proponents well in advance of
the application window opening.
1) Municipalities can Support Solar projects in their community by providing Municipal Council Support
Resolutions for Priority Points.
2} Municipalities can benefit from preferential access to Municipal project capacity set asides and priority
points for Municipal participation for projects with greater than or equal to 15% Municipal economic
interest
3) Obtain Funding through the interim Municipal and Public Sector
Energy Partnerships Program
for independent legal, technical and financial costs associated with developing and instituting the
organizational structure that will own the Project and/or to assess whether the Applicant should
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Page 2 ot 4
enter into a business partnership with a Project partner (i.e. to obtain an Economic Interest).
4) Incorporate solar into municipal planning and qualify for funding through the Ministry of Energy's
Municipal Energy Plan Program.
5) Provide the benefits of clean solar generation to your municipality and
residents
Please see below for further details.
1) Support Solar in your Municipality by providing Municipal Support Resolutions for project Priority
Points in the FIT program. FINAl FIT 3 versions of Municipal Council Support Resolution prescribed
forms are available below.
a) Support all projects within your municipality with a blanket
municipal support resolution.
OPA prescribed form: Blanket Support Resolution
b) Support specific projects with project specific resolutions
OPA prescribed form: Project Specific Resolution
c) Confirm a previous (project specific) council support resolution
OPA prescribed form: Support Resolution Confirmation
Kindly note the timelines for required FIT documentation including Municipal Council Resolutions.
Anticipated fall 2013 FIT procurement schedule
Application Window Opens Application Window Closes
November 4th. 2013 December13~.2013
2) Build Municipal Solar projects through FIT and take advantage of exclusive project capacity set asides
for Municipalities
• Municipal Projects with greater than 50% project economic interest have exclusive access with
other Public Sector entities to 41.8 MW of set aside capacity
• Municipal Projects or Projects with 15% or greater economic interest are eligible for project type
priority points as Municipal/Public Sector Entity Participation Projects
• Municipalities can utilize non-project type points as a Municipal Host
• Municipalities can also benefit from Municipal Council Support Resolution points where provided
by a blanket support resolution
file:/ I /C:/Users/dewilson/ AppData/Local/Temp/notes7003DE/~... 10/10/2013
Page 3 of 4
FIT Priority Points Table
PROJECT TYPE PRIORITY
POINTS
Community Participation Project 3
Aboriginal Participation Project 3
Municipal or Public Sector Entity Participation 3
Project
NON-PROJECT TYPE PRIORITY
POINTS
Municipal Council Support 2
Aboriginal Support 2
Municipal Site/Public Sector Entity Site Host 2
System Benefit 1
• See the Municipal Entity Participation Project Declaration prescribed form here
3) Obtain Funding through the interim Municipal and Public Sector
Energy Partnerships Program
for independent legal, technical and financial costs associated with developing and instituting the
organizational structure that will own the Project and/or the costs associated with due diligence to assess
whether the Applicant should enter into a business partnership with a Project partner (i.e. to obtain an
Economic Interest). This program is available only to those Applicants pursuing a FIT Project that does not
yet have a FIT Contract.
• Applicants pursuing three or more proposed FIT Projects are eligible for up to $40,000 at 80 percent of
actual costs per municipality/public sector entity.
• Applicants who are pursuing two proposed FIT Projects are eligible for up to $30,000 at 80 percent of
actual costs.
• Applicants who are pursuing a single proposed FIT Project are eligible for up to $20,000 at 80 percent of
actual costs.
For more information about eligibility and funding please see the Program Rules and Program Guidelines.
Application Deadline: November 12th, 2013.
4} Incorporate solar into your municipal energy planning and qualify for funding through the Municipal
Energy Plan Program
For information on how to apply for funding of up to $90 000 click here
• Application deadline: November 29th, 2013
5} Provide the benefits of clean solar generation to your Municipality and residents
The benefits of Solar Generation include the following:
• high public support
• empowers consumer choice
• the cleanest form of electricity generation
file:/1/C:/Users/dewilson/ AppData/Local/Temp/notes7003DE/~... 10110/2013
rage '+ u1 '+
• continuously declining costs
• provides peak electricity load reduction capabilities
• defers transmission & distribution investments
• provides significant local economic development and employment opportunities
For further details on the benefits of Solar Generation click here
CanS lA is committed to help facilitate the success of the Feed in Tariff program for Municipalities and
ensure that the benefits of Solar PV can be an important part of Municipal Planning and electricity
options for clean generation.
Please contact pluukkonen@cansia.ca if you have further questions subsequent to the review of this
information.
Kindest regards,
Paul Luukkonen
Policy & Research Advisor
Canadian Solar Industries Association (CanSIA)
L'Association des Industries Solaires du Canada
tel: 416-644-3603
toll free: 1-866-522-6742 ext.# 2
pluukkonen(CV,cansia.ca Vv\Vw.cansia.ca
Centre for Social Innovation
215 Spadina Ave, Suite 127
M5T2C7
Toronto, Ontario
file:/ //C:/U sers/dewilson/ AppData/Local/Temp/notes7003DE/~... 10/10/2013
-----Original Message-----
From: Amber Zimmer/Tillsonburg <AZimmer@Tillsonburg .ca>
Date: Mon, 23 Sep 2013 15:10:41
To: <agradish@hotmail.com>
Cc: <sparky0601@yahoo.ca>; <DEWilson@tillsonburg.ca>; <MKlein@Tillsonburg.ca>
Subject: Re: Monday Sept 23rd meeting
Hi Andrew,
A formal request needs to be submitted to Donna Wilson, Town Clerk, or myself
by Tuesday the week prior to Council to ensure a space on the Council agenda.
Unfortunately, delegations for the Council meeting tonight are full.
The next meeting is on October 15th at 6:00pm. Are you available then to
present?
Please let me know and I will ensure that you get a chance to speak,
Amber Zimmer
Deputy Clerk
Town of Tillsonburg
200 Broadway, 2nd Floor, Suite 204
Tillsonburg, ON N4G 5A7
Phone: 519-688-3009 Ext. 3221
www.Tillsonburg.ca
www.DiscoverTillsonburg.ca
www.Facebook.com/TillsonburgON
From: Andrew Gradish <agradish@hotmail.com>
To: "azimmer@tillsonburg.ca" <azimmer@tillsonburg.ca>,
"mklein@tillsonburg.ca" <mklein@tillsonburg.ca>
Date: 09/22/13 01:47 PM
Subject: Monday Sept 23rd meeting
Amber,
I am contacting you in regards to speaking at the meeting tomorrow night over
the matter of the Young Street Bus route. We are just looking to state our
case over having the bus come down the street instead of having our children
congregate on the side of a busy highway in Tillsonburg with no sidewalks and
on the yards of people who do not even have children riding the bus. Please
let me know what time our group should arrive at the council meeting .
Thanks,
Andrew Gradish
The next Council meeting is next Monday, September 23rd. If you wish to be a delegation at that meeting
I will need a letter (e-mail is fine), stating that you wish to be a delegation and the reason why so that I can
add it to the agenda.
I need this letter by tomorrow if you wish to attend.
The meeting starts at 6:00pm and delegations are first, so you should be done by 7:00pm at the latest.
If you cannot attend the meeting there are Council meetings on October 15th and 28th as well.
Please let me know if you have any questions,
Amber Zimmer
Deputy Clerk
Town of Tillsonburg
200 Broadway, 2nd Floor, Suite 204
Tillsonburg, ON N4G 5A7
Phone: 519-688-3009 Ext. 3221
www. Tillsonburg .ca
www.DiscoverTillsonburg.ca
www.Facebook.com/TillsonburgON
-----Forwarded by Amber Zimmer/Tillsonburg on 09/17/13 10:15 AM -----
From: M Klein <martyklein@live.ca>
To: stephanie beattie <sparky0601 @yahoo.ca>
Cc: Amber Zimmer!Tillsonburg <AZimmer@Tillsonburg.ca>
Date: 09/17/13 10:10 AM
~-~.?.je~~.~~·~·---~~~-M~p~~-~n-:.~us .f2.~~te C:on~.~~-··-··-·-· ~· . ··~--·~--·~-·~"'~-~--·--~··-·---------~-·-
Hi. The next meeting is Monday the 23rd. If you want to speak as a delegation please contact the
deputy clerk, Amber Zimmerman. I copied her so that you would have her address. Marty.
Sent from my iPhone
On 2013-09-16, at 4:24PM, "stephanie beattie" <sparkv0601(W,yahoo.ca> wrote:
Hi Marty its Stephanie Beattie I was just wondering when the next town council
meeting will be????
From: stephanie beattie <sparky0601@yahoo.ca>
To: "mklein@tillsonburq.ca" <mklein@tillsonburg.ca>
Sent: Thursday, June 13, 2013 12:31:07 PM
Subject: Maple Lane Bus Route Concern
Hi Marty:
This Stephanie Beattie sending you the complaint letter regarding the bus route for
Young St. that you requested.
Please contact me with any information you receive with this matter.