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131128 Council MINTown of Tillsonburg Minutes of Council Meeting Date: Thursday November 28, 2013 1:00PM Cour.1cil Chambers Chair: Joh.n Lessif ..... ,_. --· .................... ~ ''-"'' .......... _ ............................ -t-'"""'' _...., ...... '""' .. Review Access: e Public 0 Private MINUTES Town of Tillson burg Council M~eting . . . ·on·.· .. Thursday Novernber28, 2013 01 :00 PM Council Chambers Chair: John Lessif Orders ofthe Oay: CALL TO ORDER The meeting was called to order at 1:07pm. ATTENDANCE Mayor John Lessif Deputy Mayor Mark Renaud Councillor Dave Beres Councillor Mel Getty Councillor Marty Klein Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Darrell Eddington, Director of Finance Steve Lund, Director of Operations Rick Cox, Director of Parks & Recreation Services Regrets: Donna Wilson, Town Clerk Amber Zimmer, Deputy Clerk ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Getty Seconded By: Councillor Rosehart Nov 28,2013 THAT the Agenda as prepared for the Council Meeting of November 28, 2013 be adopted. "Carried" MOMENT OF REFLECTION Page 1 ..... ~--. --· ................ ~ ......... u ........ _ ............................. -r--..... ·· _ ................. .. Resolution No. 4: Moved By: Councillor Beres Seconded By: Councillor Stephenson THAT Council receive Report OPS 13-30 as information; AND THAT Council Replace Fleet Units #99 and# 75 as per the 2014 Operations Business Plan. "Carried" FINANCE 3. 2014 Draft Budget Files Presented By: Director of Finance -,: 2014 Budget 000 Consolidation.pdf 2014 Budget-Operations.pdf 2014 Budget-Fire. pdf ~ ~ 2014 Budget-Finance.pdf 2014 Budget-Development and Communication Services.pdf 2014 Business Plan-Parks & Recreation.pdf 2014 Business Plan-Operations Services.pdf 2014 Business Plan-Fire Services.pdf 2014 Business Plan-Development & Communication Services.pdf 2014 Budget Parks & Recreation.pdf 2014 Business Plan-Finance.pdf 2014 Business Plan and Budget Highlights.pdf 4. FIN 13-54, 2014 Draft Budget Changes k:l Presented By: Director of Finance Staff to add additional OPP costs to the budget totalling $25 956. Resolution: Moved By: Councillor Klein Seconded By: Councillor Getty THAT Council support the use of Police reserves in the amount of $137,823. "Carried" Resolution: Moved By: Mayor John Lessif Seconded By: Councillor Klein THAT Council support the reduction in the grant for MSC in the amount of $5,000 to $5,000. "Carried" Staff will add an insurance objective to the Finance Business Plan. Resolution No. 5: Moved By: Councillor Klein Seconded By: Councillor Beres THAT Council receives report FIN 13-54, 2014 Draft Budget Adjustments as information. Page 3 "Carried" Resolution No.6: Moved By: Councillor Klein Seconded By: Councillor Stephenson THAT Council receives, Multi Service Centre Grant/Assistance Application Follow-up, 2014 OMPF, 2014 Budgeted User Fees Revenue, 2014 Draft Budget-Public Works Cost per Household, 2014 Draft Budget-Reserves, 2014 Draft Budget-2014 Capital Projects, 2014 Draft Budget-Debt Summary, 2014 Draft Budget-Maturing Debt Term, 2014 Draft Budget-Cost of Benefits, 2014 Draft Budget-2013 Training Costs, 2014 Municipal Policing Cost Estimate, PRS 13-35 Proposed Disc Golf Facility, PRS Memberships & Programs 2011-2013, PRS Cost Centre Review 2011-2013, PRS 13-32, Selected Rental Rates Comparison, PRS 13-33, Waterpark Entrance Affordability, Updated 2014 Operations Services Business Plan, and Simcoe Street South Road Reconstruction Costs as information. "Carried" NOTICE OF MOTION BY-LAWS 23. By-Law, 3778 to Confirm the Proceedings of Council at its Meetings Held on the 28th day of November. 2013 [J Resolution No. 7: Moved By: Mayor John Lessif Seconded By: Councillor Rosehart THAT By-Law 3778, To Confirm the Proceedings of the Council Meeting of November 28, 2013, be read for a first and second time and this constitutes the first and second reading thereof; AND THAT By-Law 3778, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST ADJOURNMENT Moved By: Councillor Klein THAT the meeting be adjourned at 4:49pm. "Carried" Approval Received: (0 of 1) Amber Zimmer/Tillsonburg (Monday December 09, 2013 07:32 PM) Town of Tillsonburg Page 5 COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: November 28, 2013 RESOLUTION NO.: MOVED BY: THAT the Agenda as prepared for the Council Meeting of November 28, 2013 be adopted. g-carried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials ,. COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: November 28, 2013 RESOLUTION NO.: 2 MOVED BY: THAT the Minutes of the Counci Meeting of November 14, 2013 and November 20, 2013, be approved. ~arried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials MINUTES: Meeting for the Committee "Open Council" Review Access: Public MINUTES Town of Tillson burg Council Meeting on Thursday November 14, 2013 01:00PM Council Chambers !Orders of the Day: ATTENDANCE Mayor John Lessif Deputy Mayor Mark Renaud Councillor Dave Beres Councillor Mel Getty Councillor Marty Klein Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Darrell Eddington, Director of Finance Steve Lund, Director of Operations Chair: John Lessif Rick Cox, Director of Parks & Recreation Services Jeff Smith, Fire Chief CALL TO ORDER The meeting was called to order at 1:03 p.m. ADOPTION OF AGENDA Resolution No. 1: Moved By: Councillor Rosehart Seconded By: Councillor Klein THAT the Agenda as prepared for the Council Meeting of November 14, 2013 be adopted. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. FINANCE 1. 2014 Budget and Business Plans-November 14,2013 Page 1 of 4 101413 Link to Agenda: ( . Presented By: Fire Chief/Directors of Parks and Recreation Services and Operation Services http:/ /notes.town. tillsonburg.on.ca/SuiteResponse/eGenda%205 .0%20GA/eGenda50.nsf/... 18/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 3 of 4 BY-LAWS Staff to provide a report regarding the impact of risk management in terms of our claims regarding sidewalks and are we mitigating our claims to the extent that we can. Staff to set up a delegation at the Good Roads convention with the Minister regarding KHCL road system and lack of funding. Staff to incorporate these costs into a business plan-what would be a sound plan for re-establishing or refurbishing the deteriorating KHCL road system. Staff to look into issuing a third party snow plow RFP. Proposed Resolution No. 2: Moved By: Councillor Rosehart Seconded By: Councillor Klein THAT the 2014 Operation Services Business Plan and Budget be received as information. "Carried" FIRE SERVICES Staff to report back to Council regarding Insurance impact on residents if the 1990 pumper truck is not replaced. Discussion regarding joint use of equipment with other municipalities. Currently fire department relies on mutual aide. Staff reported that joint purchasing has been discussed with other municipalities in terms of sharing equipment and in terms of obtaining a better price point based on multiple purchasers. Council suggests that $200,000 be set aside in reserves to go towards the future purchase of a pumper truck. Nortel telephone system -may be identified within the IT strategic plan and if not, then staff are reviewing options. 33 year old fire station -current building code inadequacies include accessibility issues as there is no accessible access to the second floor .. Moved By: Councillor Rosehart Seconded By: Deputy Mayor Renaud THAT the 2014 Fire Services Business Plan and Budget be received as information. "Tabled until the meeting of November 20, 2013." 2. By-Law 3772, To Confirm the Proceedings of the Council Meeting of November 14,2014 t'J Proposed Resolution No. 3: Moved By: Councillor Stephenson Seconded By: Councillor Beres THAT By-Law 3772, To Confirm the Proceedings of the Council Meeting of November 14, 2013, be read for a first and second time and this constitutes the first and second reading thereof; AND THAT By-Law 3772, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda50 .nsf/... 18/06/2015 MINUTES: Meeting for the Committee "Open Council" Review Access: Public MINUTES Town of Tillsonburg Council Meeting on Wednesday November 20, 2013 10:00 AM Council Chambers Orders of the Day: ATTENDANCE Mayor John Lessif Deputy Mayor Mark Renaud Councillor Dave Beres Councillor Mel Getty Councillor Marty Klein Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Chair: John Less if Darrell Eddington, Director of Finance Rick Cox, Director of Parks & Recreation Services Jeff Smith, Fire Chief Regrets: Steve Lund, Director of Operations CALL TO ORDER The meeting was called to order at 10:00 a.m. ADOPTION OF AGENDA Resolution No.1: Moved By: Councillor Getty Seconded By: Deputy Mayor Renaud Page 1 of8 Nov 20,2013 Link to Agenda: C) THAT the Agenda as prepared for the Council Meeting ofNovember 20,2013 be http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 18/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 3 of8 Parking issues at the community centre must be dealt with to accommodate attendance at events. Staff to provide a report to Council regarding the decline and anticipated growth in attendance at the Health Club at the November 28th, 2013 budget meeting. Users of the programs are identified regarding in Town and out of Town and to review possible partnerships with other municipalities. Staff to provide Council with a report regarding the proposed approach and to include some interaction at the political level prior to staff to staff discussions. Staff to provide Council with the costs to maintain our trails system at the November 28, 2013 budget meeting. Special Events Process-the Town to provide a facilitator role to events and not as an organizer of events. Subdivision manual for the PRS is regarding parkland. This will link into the subdivision agreement and those processes. Staff to provide time lines attached to enhancing the trail system and to come back to Council for input and consideration regarding funding. Pioneer Cemetery -no additional plan for funds in the 2014 budget. Demolish grandstand at Memorial Fairgrounds -resolution from Fair Board required that supports demo and removable grandstands. Staff to look at partnering with other communities for sharing the expense for removable grandstands-purchased by Fair Board and usage will be under the authority of the Fair Board. Memorial Park review process, the Fair Board will be invited to participate. Staff to add a business plan objective to focus on maximizing the use of the Community Centre in areas that are under utilized such as meeting rooms, ice pads, health club, squash courts, etc. Staff to add a Splash pad to the business plan objectives to determine a location and feasibility. Staff to consider a more affordable fee for the water park and ice rentals. Staff to reach out to the service clubs and private partnerships such as Tim Hortons etc. to allow reduced fees to make it more affordable for our citizens. This budget does not capture a capital cost for a splash pad. Staff to provide a report regarding programs numbers, user fees and the complete costs to have the program in order to obtain a clear picture to determine the direction moving forward. Staff to change business plan risk wording for volunteers Library to be added to the business model to continue to utilize the local library as a partner in terms of visitors and residents-partner regarding programs that the Town http:/ /notes. town. tillsonburg.on.ca/SuiteResponse/eGenda%205. 0%20GA/eGenda5 0 .nsf/... 18/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 5 of8 CLERK 2. CL 13-28 Rates & Fees C. Presented By: Clerk Staff to provide comparator fees within the PRS area at the November 28th Council Meeting. Council suggests that staff look at becoming revenue neutral for tournaments. Staff to look at reducing fees to increase usage within various areas of PRS. Building permit revenue fee-Suggestion to remove the $40/hr rate in order to be open for business and not to hamper development. An additional increase for Cemetery late internment surcharges. This has been identified within the document but was not identified within the report. Resolution No. 8: Moved By: Councillor Getty Seconded By: Deputy Mayor Renaud THAT Council receive Report CL 13-28, Rates & Fees; AND THAT a by -law to establish Rates & Fees for 2014 be brought forward for council consideration. "Deferred" PRESENTATIONS 3. Police Services Board (PSB)-2:00pm C Presented By: Larry Scanlan & John Smith To use the speed signs for Town purposes for traffic counts and to use in determining infrastructure needs. This technology provides benefit to the Town as well. Equipment such as a laptop may be required for the PSB in order to download data required. Resolution No.9: Moved By: Councillor Stephenson Seconded By: Councillor Klein THAT Council receive the Budget Request from the Police Services Board; AND THAT Council support the budget request in the amount of $8,500.00. "Carried" http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 18/06/2015 MINUTES: Meeting for the Committee "Open Council" Page 7 of8 9. 2013 Tax Levv By Class C. 10. Household Counts e:J, 11. Gas Tax f:J, Resolution No. 12: Moved By: Deputy Mayor Renaud Seconded By: Councillor Klein THAT Council receives Reports CAO 13-17, OPP Contract, Revised 2014 Business Plan -Finance, Current Assessment 2010-2013, 2013 Tax Levy By Class, Household Counts, and Gas Tax as information. "Carried" NOTICE OF MOTION BY-LAWS Moved By: Councillor Beres Seconded By: Councillor Klein THAT Council waives the notice requirement in accordance with the Town's Procedural By-law in order to proceed with the motion presented by Councillor Stephenson. "Carried" Moved By: Councillor Stephenson Seconded By: Councillor Klein THAT Council support funding the Fire Works on New Years Eve by the BIA up to $4,000, to be funded from 2013 year end surplus. "Carried" 12 By-Law 3776, To Confirm the Proceedings of Council at its Meetings held on the 20th day of November, 2013 C. Resolution No. 13: Moved By: Councillor Getty Seconded By: Deputy Mayor Renaud THAT By-Law 3776, To Confirm the Proceedings of the Council Meeting ofNovember 20, 2013, be read for a first and second time and this constitutes the first and second reading thereof; AND THAT By-Law 3776, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. "Carried" http://notes.town.tillsonburg.on.ca/SuiteResponse/eGenda%205.0%20GA/eGenda50.nsf/... 18/06/2015 BIA AGM Business Plan and Report to Council November 2013 BIA Business Plan 2014 and Presentation to Town Council Mission Statement To utilize the combined strength of all of the members in the Business Improvement Area in order to reviltlli.u and rejuvenate the commercial coro of Tillsonburg. These combined efforts will help to reinforce our traditional historic streetscape and maintain our Downtown core as the district with the highest order of retail shopping, capable of meeting all needs of the residents of Til1sonburg and surrounding areas. Pursuing our mission will also have the effect of improving and beautifying surrounding areas and instilling a sense of civic pride, not only within the Business Improvement Area, but also within the entire community. Organizational Chart BIA ME.l\1BERSHIP ZONING AND BEAUTIFICATIONS PROMOTIONS AND BYLAW COMMITTEE MARKETING COMMITTEE COMMITTEE STRATEGIC PLANNING COMMITTEE EXECUTIVE DIRECTOR 1 BIA AGM Business Plan and Report to Council November 2013 Esf8blish Committees These committees perform specific functions e.g. beautification, promotion, marketing and communication. The committee structure helps to share the workload of the BIA. lleviews Committees The board reviews the effectiveness of committees by establishing a reporting relationship (minutes). The board can assist in motivating the members by delegating tasks and then supervising the results. Principal Task The principal task of the Tillsonburg B.I.A. is the development of and implementation of a comprehensive strategy for the economic and physical revitalization of the business area. An effective revitalization strategy involves a two-pronged process. • Immediate, short-tenn actions • Comprehensive, long-tenn plan A comprehensive strategy for revitalization involves seven important steps. 1. organization 2. marketing 3. promotion 4. recruitment 5. budgeting 6. communications 7. physical improvements Special Projects in 2019 3 BIA AGM Business Plan and Report to Council November 2013 We will continue to monitor the downtown trees to ensure they are healthy and have proper maintenance. This is also the category under which expenditures for tree furniture is reported, such as tree grates, tree guards etc. Repairs and improvements continue to be ongoing. Hanging Floral Baskets This program was upgraded in 20 11. After working through some watering issues with the basket technology we are confident we will present a beautiful product in 2014. Collaboration with the Horticultural Society has been established. General Advertising In 2014, we will continue to advertise through a campaign to heighten the awareness of Tillsonburg as a place to shop, work, and play. It is our expectation that we will succeed in attracting tourists and shoppers from outside of the Tillsonburg area, as well as local residents. The Tillsonburg BIA is a sponsorship partner for the International Downtown Association Conference 2014 that will be held in Ottawa in 20 14. The Tillsonburg BIA was promoted as such at the recent World Congress in NY, New York. Bench Maintenance (sand refinish and update sitting benches) An extra 10 benches were placed in the Downtown Core(20 13). Partnering in the planning and operation of Turtlefest Major contributor to the planning and implementation of Turtle fest. Treasurer for the Turtlefest Committee. Organizing the 2nct annual Block Party. Fa.Qade Improvement Program Will continue to work with the BIA members requesting funding and the committee. Effective April 2008, the BIA opened its own bank account and took over the bookkeeping responsibilities for the BIA Membership. The BIA Treasurer is responsible for all the banking and record keeping functions and has performed a wonderful job thus far. As the year-end reconciliation and audit requirement approached, the BIA engaged the services of Dave Klosler, from "Good Redden Klosler". 5 Tillsonburg BIA 2014 2014 YE Budget REVENUE 4%increase r---Taxes 107,000 Trend Page Income 1,000 I-- Fund Raising 4,000 r-- Town contribution for FIP 25,000 r-r--- Interest 200 Ill'-commitment until 2022 Donations(sobeys) 2,500 - Transfers from Reserve 80,000 I-- Transfers to Reserve 0 r-- AGM 400 r--jill( Income from the Town Turtlefest 10,000 r-and Participants - HST Rebate 12,000 - TOTAL REVENUE 242,100 OPERATIONAL Executive Director(32 hr work week) 41.200 Mileage 1,000 ~ conference Prof. Development 0 1--- 3,500 r-1----Mtg/Office Exp .. newsletters. sundry, phone ~ Rent 300 Per Month Rent 3,600 1---- Tax Adjustment Contigency Fund 2,000 1----= Repayment of tax 2,000 1----Repayment of Tox Adjustment(new) ~ adjustment from 2014 Debt Principal 6,000 untll2018 1---- Debt Interest 3,500 1--- HSTexpense 14,000 1--- Bank Service Charges 200 OPERATIONAL TOTAL 77,000 SPECIAL PROJECTS EBB 500 Heritage Street Blades 0 Trend 360 Banners/Flags 0 2013 Fac;:ade Improvement carryover 80,000 2014 Fac;:ade Improvement 50.000 should be transferred to 1----SPECIAL PROJECTS TOTAL 130,860 separate acct. BEAUTIFICATIONS ~ Christmas Lights & Decorations 1,000 1---- Benches-repair and maintenance 3,000 Trees & Greenspace -Maintenance 1,000 Watering of Hanging Baskets 3,000 Keep our Town Clean 500 BEAUTIFICATIONS TOTAL 8,500 ·-MARKETING AND EVENTS . Turtle Fest Expenses 12,000 Turtle Feast Promotion 2,500 ·---~ --·----General Advertising --6,000 Christmas Promotions 3,000 BIA Business Directory 0 Santa Claus Parade 1.250 MARKETING TOTAL 24,750 CUMULATIVE 241,110 .. Title: Report No.: Author: Meeting Type: STAFF REPORT OPERATIONS SERVICES Fleet Capital Replacement Report 2014 Budget OPS13-30 Dave Davis, Fleet Manager COUNCIL MEETING Council/Committee NOVEMBER 28TH, 2014 Date: Attachments: NONE RECOMMENDATION RESOLVED THAT Council receive Report OPS 13-30 as information; FURTHER RESOLVE THAT Council Replace Fleet Units #99 and # 75 as per the 2014 Operations Business Plan EXECUTIVE SUMMARY Maintenance and Capital costs and conditions of proposed 2014 Fleet replacement units are reviewed. HISTORY Included in the 2014 Operations Business Plan for Fleet was the request for replacement of units #31, 33, 75, 99,100 and 201. Council has requested a review of these units and options to defer any units until future budgets. Deferring unit replacements beyond their maximum usable life will result in increases in both the capital replacement costs as a result of annual manufacturer's cost increases and inflation rates as well as increases in maintenance and operating costs with respect to increased repairs and fuel inefficiency. The ideal replacement plan is for scheduled unit replacement rather than a "run to failure" replacement. Any major system component (engine, transmission, drivetrain) or structural component (frame member, support structure, mounting structure) failure will constitute a run to failure situation. The original 15 year Fleet Asset Management Plan was created in 2006 to try to level out the annual demands to the capital budget requests but due to insufficient funding the plan was made obsolete by 2008. Currently there is no annual funding formula in place to provide the necessary resources to replace fleet assets and is reflected in the increased demands to the capital budget. This issue is being reviewed as part of the Town wide Asset Management Plan initiative. As fleet assets are deferred for replacement the overall CAO To accommodate the 2014 budget the following options could be considered: Unit #31 -Engineering, 2001 Ford F150 Pick up, current mileage 94,504 kms Budgeted replacement cost -$25,900 This unit is still in reasonable shape with recent replacement of all 4 tires, steering components, battery and ABS repairs. Future (2014) repairs would include brake and possible exhaust system repairs estimated to be $1,500 -$2,000 range. Deferring replacement of this unit until 2015 could be considered. Fleet Life-Cost Gra~hs 31 2001 Ford F150 Year Unit Value Operating Costs Fixed Costs Total Cost 2001 $20,661.00 $4,691.00 $25,352.00 2002 $18,594.90 $1,620.00 $20,214.90 2003 $16,528.80 $2,645.00 $19,173.80 2004 $14,462.70 $4,286.00 $18,748.70 2005 $12,396.60 $4,286.00 $16,682.60 2006 $10,330.50 $2,880.57 $13,211.07 2007 $8,264.40 $1,881.00 $10,145.40 2008 $6,198.30 $1,819.00 $8,017.30 2009 $4,132.20 $2,160.00 $6,292.20 2010 $2,066.10 $3,295.00 $5,361.10 2011 $500.00 $2,400.00 $2,900.00 2012 $500.00 $2,853.00 $3,353.00 2013 $500.00 $2,712.00 $3,212.00 2014 $500.00 $5,000.00 $5,500.00 $25,000.00 $20,000.00 $15,000.00 +------~----"~.-----------u"'-'n-"-'it'--"V-"'al=ue"------- -Operating Costs $10,000.00 +----------_____........_ ___ -__ F:...::ix=e=d=Co=st=s __ -Total Cost $0.00 +----.----,-----,----,-----,---,-------,-------,---,-------.-----, 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Unit #33 -Cemetery, 1997 GMC 2500 Pickup, current mileage 61,961 kms Budgeted replacement cost $72,000 3 CAO Unit #201 -Cemetery, 2005 Gravely 252Z Zero Turn Mower, 2,980 engine hours Budgeted replacement cost $15,500 This unit has suffered multiple hydraulic component failures in the last year and because of the system closed loop design, any failure in one part of the system causes contamination and failure in every part of the system. It is expected that this unit will again have a hydraulic drive failure unless the components are replaced beforehand. Cost to replace both hydraulic pumps and drive motor assemblies would be approximately $4,120. Deferring replacement of this unit is not recommended unless these component replacements are made and if so, life expectancy could be extended another 1,000 to 1,500 engine hours before engine considerations need to be addressed. Fleet Life-Cost Gra~hs 2005 Gravely 252Z Mower Year Unit Value Operating Costs Fixed Costs Total Cost 2005 $15,000.00 $983.00 $15,983.00 2006 $13,500.00 $1,316.00 $14,816.00 2007 $12,000.00 $2,206.00 $14,206.00 2008 $10,500.00 $1,406.00 $11,906.00 2009 $9,000.00 $2,002.00 $11,002.00 2010 $7,500.00 $2,852.00 $10,352.00 2011 $6,000.00 $1,020.00 $7,020.00 2012 $4,500.00 $1,766.00 $6,266.00 2013 $3,000.00 $2,183.00 $5,183.00 $30,000.00 -Unit Value -Operating Costs -Fixed Costs -Total Cost $5,000.00 $0.00 N CY) <::t Lf) l.O r--00 0) 0 ..... N CY) 0 0 0 0 0 0 0 0 ..... ..... .-I rl 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N Unit #100 -Roads, 2002 Trackless Leaf Loader Attachment, no hour meter Budgeted replacement cost $41,000 5 CAO This unit is also a major operational component of the Roads Dept with year round usage and numerous job attachments. This unit is in need of numerous repairs which have been put off pending unit replacement. Both hydraulic pumps require replacement, numerous hydraulic hoses require replacement, center pivot bushing, driver's door and engine compartment panels all need replacement. The design life of the hydrostatic transmission is 7,000 hours and we can predict failure of this component within the next 1,000 hours. Estimated cost of these components from the OEM is $14,832 plus$5,000 labour ($19,832 estimated total). Trade-in value of this unit is $2,500 and therefore it is not recommended to invest these repairs and to replace this unit at this time. Year 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 $90,000.00 $80,000.00 $70,000.00 $60,000.00 $50,000.00 $40,000.00 $30,000.00 $20,000.00 $10,000.00 $0.00 Fleet Life-Cost Graphs 2002 Trackless MT5 Unit Value Operating Costs Fixed Costs $79,800.00 $0.00 $71,820.00 $0.00 $63,840.00 $8,274.00 $55,860.00 $5,715.00 $47,880.00 $5,495.00 $39,900.00 $8,657.00 $31,920.00 $9,002.00 $23,940.00 $5,203.00 $15,960.00 $15,120.00 $7,980.00 $5,213.00 $2,500.00 $5,700.00 $2,500.00 $8,322.00 $2,500.00 $19,832.00 Total Cost $79,800.00 $71,820.00 $72,114.00 $61,575.00 $53,375.00 $48,557.00 $40,922.00 $29,143.00 $31,080.00 $13,193.00 $8,200.00 $10,822.00 $22,332.00 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 7 CAO Year Fleet Life-Cost Graehs Unit #75 2002 Topkick Unit Value Operating Costs Fixed Costs 2001 $159,525.00 No Data 2002 $146,555.62 No Data 2003 $129,805.49 No Data 2004 $119,755.42 $12,225.00 2005 $106,514.84 $8,972.00 2006 $93,274.27 $11,739.00 2007 $80,033.69 $7,050.00 2008 $66,633.59 $7,618.00 2009 $53,393.02 $8,610.00 2010 $39,992.92 $9,841.00 2011 $26,752.34 $6,111.00 2012 $13,288.43 $6,481.00 2013 $5,000.00 $8,950.00 $180,000.00 $160,000.00 --!---.L----------- $140,000.00 +-----".-------------- $120,000.00 +-------'~~L---------- Total Cost $159,525.00 $146,555.62 $129,805.49 $131,980.42 $115,486.84 $105,013.27 $87,083.69 $74,251.59 $62,003.02 $49,833.92 $32,863.34 $19,769.43 $13,950.00 $100,000.00 +--------'lo.~-------UnitValue $80,000.00 -Operating Costs $60,000.00 -Fixed Costs $40,000.00 +------------"~---Total Cost $20,000.00 +--------------'"~."'-~ $0.00 +-.,...,,.-,--,----,-.----r---.----.---.---....---,---, .-INM<:!'L.f)I.Di'-000'10.-tNM 0 0 0 0 0 0 0 0 0 .-I .-I ,..; ,..; 0000000000000 NNNNNNNNNNNNN COMMENTS The Mission Statement of the Fleet Services is to provide our user departments with safe, reliable vehicles and equipment in a constant state of readiness in order to maintain the user department's level of service. As our fleet ages, this becomes difficult and more expensive to achieve. Deferring unit replacement beyond its recommended lifecycle becomes a liability as witnessed this year with the frame failure of unit #66. Deferring that unit beyond its' recommended lifecycle resulted in unit failure and un-budgeted expenses of rental units. Future budgets cannot sustain unbudgeted expenses of replacement rental units as a result of vehicle failures not replaced in a timely fashion. The "run to failure" mode of replacement negatively impacts the fleet's overall effectiveness and efficiency as special purpose fleet assets are not readily available either 9 CAO TOWN OF TILLSONBURG S_UMMARY OF CHANGES TO THE 2014 FINANCIAL PLAN CHECK-$ 12,818,682 "Forecast-Dep 2014 Taxation Requirement as presented to Council on November 6, 2013 $ 12,915,795 4.23% Adjustments made day of Description G/LAccount Police reserves -Semi Annual policing costs 10-160-7010-000-5950 Original Revised $ (126,866) Net change $ (126,866) Reduction of OMPF grant 10-110-7010-000-3205 Original $ (198,800) Revised $ (189,100) Net change $ 9,700 Carpet replacement at Annex and perhaps Corporate office 10-110-7690-000-5505 Original $ 12,000 Revised $ 22,000 Net change $ 10,000 Consolidated P&I-Addition of Broadband and correction to refinanced amount Various Original $ 1,383,914 Revised $ 1,410,158 Net change $ 26,244 Photocopier costs 10-160-7010-000-5310 Original $ Revised $ 400 Net change $ 400 Photocopier costs 10-180-7010-000-5310 Original $ 400 Revised $ Net change $ (400) Municipal -Taxes -Penalty and Interest 10-600-7000-000-3105 Original $ (144,000) Revised $ (170,000) Net change $ (26,000) Municipal -Taxes -Adjustments & Reclass Municipal -Taxes -Adjustments & Reclass 10-600-7000-000-3085 Original $ 260,000 Revised $ 286,000 Net change $ 26,000 Insurance costs -15% down to 9.9% Original $ 379,059 Revised $ 361,278 Net change $ (17,781) FT labour -Net PST reduction to health benefits Various Original $ 6,943,672 Revised $ 6,921,212 Net change $ (22,460) H \Fm.o.ncc\Fononc••l Plm,'l:-014~014 Budgeu\1014 Budge! 000 Ccruchd•tlon 20l4FinanciniPlanAdJustm 2511112013 l0:29AM Town of Tillsonburg 2014 Financial Plan TOTAL REQUIREMENTS Council Customer Service Protection Development & Communication Services BIA Economic Development Finance Police Fire Airport Cemetery Library Museum Parks & Recreation EFC Roads Parking Sanitary Sewers Solid Waste Building Operations Admin Engineering Enterprise Services Water Fleet Total Requirement from Taxation H:\Finance\Financial Plans\2014\2014 Budgets\2014 Budget 000 Consolidation Summary by Department 207,900 (7,063) 187,011 736,618 224,446 224,447 1,228,071 1,100,861 3,215,244 3,220,622 954,640 915,577 105,278 106,417 79,505 81,479 8,368 2,476 175,991 185,939 2,841,714 2,890,643 (36,535) (24,731) 2,348,146 2,339,791 0 0 (0) 155,287 149,886 107,383 121,001 100,883 104,558 189,190 196,096 (312,741) (344,576) (0) (0) 25/1112013 10:29 AM Page 5 oflO Town of Tillson burg 2014 Financial Plan CAPITAL REQUIREMENTS Council Customer Service Protection Development & Communication Services Economic Development Finance Police Fire Airport Cemetery Library Museum Parks & Recreation EFC Roads Parking Sanitary Sewers Solid Waste Building Operations Admin Engineering Enterprise Services Water Fleet Total Requirement from Taxation H \Finance\Financial Plans\20 14\2014 Budgets\20 14 Budget 000 Consolidation Summary by Department 10,000 60,000 120,000 116,151 30,000 30,000 52,700 73,489 15,146 15,296 56,567 50,894 5,000 5,000 123,750 46,044 3,000 251.301 25/11/2013 10:29 AM Page 7 of10 Town ofTil/sonburg Town -excluding Sanitary Sewers and Water 2014 Financial Plan 2013 201 ,. Budget Projection Variance$ Variance% .'!!l!ilge( V~$ V!lfian£e o/o c D D-C .E 'E'C• OPERATING AND CAPITAL REQUIREMENTS Operating 11,618,372 11,403,220 (215,152) -1.9"/o Jt:~:~~; •.•.. 3.3% Capital 773,508 753,508 (20,000) -2.6% 6.lo/o Total Requirement from Taxation 12,391,880 12,156,728 (235,152) -1.9"/o .. ,~i~/' 3:44% % Change from Previous Year ,., '(· ·~ OPERATING REQUIREMENTS Revenues Special Levy, Local Improvements, PILS 261,550 356,524 94,974 36.3% 226;995 ·'{~;~55) -13:2% Government Grants & Subsidies 1,083,970 1,072,743 (11,227) -1.0% ·1,064~70 (19;!101) -i.8o/o User charges 8,424,989 6,678,350 (1,746,639) -20.7% 1,075;8~6 (1;349,133) -16.0"/o Development Charges 161,823 161,823 ·' .. Sale of Assets 0 (0) -100.0% (O) -1oo.do1o Dehenture Proceeds ~: ·" ·. 9,770,509 8,269,440 (1,501,069) -15.4% . ·"J4,f% Expenditures Labour 9,333,966 8,476,590 (857,375) -9.2% ,;p",io/o Purchases 4,607,169 3,765,725 (841,444) -18.3% -22.6% Contracted Services 4,787,989 4,652,505 (135,484) -2.8% 2.5%. 18,729,124 16,894,821 (1,834,303) -9.8% •t:!931l6~l··· ... :..s;o'/. 8,958,615 8,625,381 (333,234) -3.7% <4<;5;69{):' ' 5:2Yo Interfunctional adjustments 715,563 428,419 (287,145) -40.1% . (75;>J.9~ -10;6o/o Contribution from Reserves 129,907 (103,087) (232,995) -179.4% (205,§1~.) "IS!Ii3% Contribution to Reserves 460,664 787,405 326,741 70.9"/o .. an;ws '81;2o/o 10,264,749 9,738,117 (526,632) -5.1% ·. :· 5~8i$7.3: • : . sA% Debt Principal and Interest 1,736,324 1,722,599 (13,726) -0.8% ····s~~iif~; ···~~:~·. Prior year (surplus) deficit (382,702) (57,497) 325,206 -85.0% 11,618,372 11,403,220 (215,152) -1.9"/o ,. ~~·3~··· Payments to (recovery from) County Requirement from Taxation 11,618,372 11,403,220 (215,152) -1.9"/o : ~-'37J.iQ·k H%; CAPITAL REQUIREMENTS ",;_ Funding Sources .-.~~:~~-\#)3~~,· Government Grants & Subsidies 890,750 513,019 (377,731) ·42.4% Other Revenues 711,108 541,037 (170,071) -23.9"/o ;;:MJ.O"A Sale of Assets .15QO Debenture Proceeds 200,000 200,000 0.0% ,2;~i0il0 900:!>% 1,801,858 1,254,056 (547,802) -30.4% 3~.&>J : Expenditures Capital Expenditures 3,191,451 2,459,512 (731,939) -22.9"/o ···s~:z~.liu-··· t;93'6,1i74 .60:7% 3,191,451 2,459,512 (731,939) -22.9"/o ?;t~s:~s.• ? J,'l36,574;_ iio:l% 1,389,593 1,205,456 (184,137) -13.3% Z;6}:t;07S ·· ')~1~'{82' 8~~~% InterfWictional adjustments ; :~~: .. ,-. - Contribution from reserves (993,430) (1,029,481) (36,051) 3.6% ies:s"'o Contribution to Reserves 377,345 577,533 200,188 53.1% :3lt8% 773,508 753,508 (20,000) -2.6% ··6:1%' Payments to (recovery from) County Requirement from Taxation 773,508 753,508 (20,000) ·2.6% '6.1% RESERVES Beginning Balance 4,295,979 4,507,032 211,053 4.9"/o 3,994,747 (301,232) -7.0"/o Contribution to Resen·es Operating fund 460,664 787,405 326,741 70.9"/o 834;659 373,995 8L2% Capital Fund 377,345 577,533 200,188 53.1% ~0,882 (146,463) -38.8% Contribution from Reserves Operating fund 129,907 (144,087) (273,995) -210.9"/o (75,709) (205,616) -158.3% Capital Fund (993,430) (1,029,481) (36,051) 3.6% (2,041,607) (1,048,177) 105.5% Transfers from (to) otber programs (703,655) (703,655) Ending Balance 4,270,465 3,994,747 (275,718) -6.5% 2tJ42,973 ~1,327~922 -31.1% H-'Fmancc\Fmm~ial Plans\201-mOI.f Budgcts\2014 Budget 000 Coruol.tdation 2SIJI!201310:29AM Page 9 of 10 Town ofTUlsonburg Roads -Consolidated 2014 Financial Plan 2013 2014 Bud2et Pro'edion Bud2et Operating Plan -Cost Code Summary h~~-----r------------------~~-------------- Special Levy, Local Improvements, PILS 3000 Taxes· Residential 3005 Taxes-Multi-Residential 3010 Taxes-Commercial 3012 Taxes-Commercial Vacant Unit 3014 Taxes-Commercial Vacant Land - 3020 Taxes-Shopping Centre 3022 Taxes-Shopping Centre Vacant Unit 3030 Taxes-Industrial 3032 Taxes-Industrial Vacant Unit 3034 Taxes-Industrial Vacant Land 3040 Taxes-Pipelines 3050 Taxes-Farmland 3055 Taxes-Farmland Dev. Phase I 3060 Taxes-Large Industrial 3062 Taxes-Large Industrial Vacant Unit - 3070 Taxes-Supplementaries - 3075 Taxes-Bill 79 Capped Levy - 3080 Taxes-Capped Rebates/Claw Backs 3085 Taxes-W/O's 3090 Taxes-PIVs 3095 Local Improvements -Residential 3096 Local Improvements -Commercial 3100 Tax Adjustments 3105 Taxes-Penalty & Interest Government Grants & Subsidies 3200 Grants & Subsidies-Federal 3205 Grants & Subsidies -Provincial 3210 Grants & Subsidies-Other 72,149 68,441 68,602 User Charges 3300 Miscellaneous Revenue 3301 Residential Usage 3302 General Usage - 3305 Admissions - 3310 Fares & Fees -- 3315 Memberships - - 3320 Seasonal Revenues - 3325 Sports Fields Fees - 3330 Youth Program Fees 3335 Adult Program Fees 3340 Summer Programs - 3345 Participate Programs 3350 Minor Hockey 3355 Figure Skating 3360 Programs 3365 Landscaping 3400 Permit Fees 3410 Licence Fees - 3420 Certificates - 3430 Inspections - 3500 Rentals - 3505 Merchandise 3510 Concession Sales 3515 Vending Machines 3600 Interest 3601 Late Payment Charges 3700 Special 3701 Capital Surchrge-Residential 3702 Capital Surchrge-General 3705 Donations 3800 Sewer Revenue-Surcharge 3801 Reg 170 Surchrge -Residential 3802 Reg 170 Surchrge -General - 3815 Extraordinary Revenue - 3999 Revenue Clearing Account Specified Revenues 3805 Development Charges 85,012 3810 Sale of Assets - 3820 Debenture Proceeds Contribution from Reserves 3900 Contribution from Reserves 3905 Contribution from DC Reserves 72,149 153,453 68,602 H:\Finance\Financ:ial Plans\2014\2014 Budgets\2Q14 Budgel170, 220, 225, 235, 260 Roads-Consolidated Page 1 of2 Town ofTillsonburg 170 -Conservation 2014 Financial Plan I 2013 2014 Budzet Pro"ection Bud2et Operating Plan -Cost Code Summary ~~~-----r---------------------------------- Special Levy, Local Improvements, PILS 3000 Taxes-Residential 3005 Taxes-Multi-Residential 3010 Taxes -Commercial 3012 Taxes-Commercial Vacant Unit 3014 Taxes-Commercial Vancant Land 3020 Taxes -Shopping Centre 3022 Taxes -Shopping Centre Vacant Unit 3030 Taxes -Industrial 3032 Taxes -Industrial Vacant Unit 3034 Taxes -Industrial Vacant Land 3040 Taxes-Pipelines 3050 Taxes-Farmland 3055 Taxes-Farmland Dev. Phase 1 3060 Taxes-Large Industrial 3062 Taxes-Large Industrial Vacant Unit 3070 Taxes-Supplementaries 3075 Taxes-Bill 79 Capped Levy 3080 Taxes -Capped Rebates/Claw Backs 3085 Taxes-W/O's 3090 Taxes -PIL's 3095 Local Improvements -Residential 3096 Local Improvements -Commercial 3100 Tax Adjustments 3105 Taxes -Penalty & Interest Government Grants & Subsidies 3200 Grants & Subsidies -Federal 3205 Grants & Subsidies -Provincial 3210 Grants & Subsidies-Other Other Revenues 3300 Miscellaneous Revenue 3301 Residential Usage 3302 General Usage 3305 Admissions 3310 Fares & Fees 3315 Memberships 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Program Fees 3335 Adult Program Fees 3340 Summer Programs 3345 Participate Programs 3350 Minor Hockey 3355 Figure Skating 3360 Programs 3365 Landscaping 3400 Permit Fees 3410 Licence Fees 3420 Certificates 3430 Inspections 3500 Rentals 3505 Merchandise 3510 Concession Sales 3515 Vending Machines 3600 Interest 3601 Late Payment Charges 3700 Special 3701 Capital Surchrge -Residential 3102 Capital Surchrge-General 3705 Donations 3800 Sewer Revenue-Surcharge 3801 Reg 170 Surchrge-Residential 3802 Reg 170 Surchrge-General 3815 Extraordinary Revenue 3999 Revenue Clearing Account Specified Revenues 3805 Development Charges 3810 Sale of Assets 3820 Debenture Proceeds Contribution from Reserves 3900 Contribution from Reserves 3905 Contribution from DC Reserves H.\Fil'lilnte\Financia1Pians\2014\2Q14Budgets\2014Budgot 170Conservation 11/26120133:28PM Page 1 of 2 Town ofTil/sonhurg 2014 Financial Plan 5 year Capital Plan Cae_ital Costs Contribution to Descrintion Ex!!.enditures Reserves I ; I I I I 2014 - Ill I I I 2015 - I ; I I I I 2016 - I ! I I I I 2017 - I l I I I I 2018 - 5 yr Capital Plan Page 1 of 1 11/26/2013 Town ofTillsonburg 220-Roads 2014 Financial Plan 2013 2014 j_ Bud•et Pro· ection . I Budget --------------~~~~~~~~~~~~~~2--------------Expenditures Labour 5001 Full~time Regular 519,881 504,614 505,179 5002 Full-Time Overtime 10,092 17,423 14,950 5003 Part-Time Regular 51,873 39,616 70,360 5004 Part-Time Overtime 2,710 1,000 Purchases 5105 Eouipment Rental 2,000 1,448 2,000 5110 Fuel&Oil -- 5115 Discounts Taken 5200 Materials/Inventory 5300 Supplies 46,423 46,417 45,000 5305 Program Supplies 5310 Equipment Supplies & Repairs 5,200 5,198 4,200 5315 Books & Publications 448 448 500 5320 Building Repairs & !\rfaintenance 5,000 5,000 4,000 5325 Rea~ Light & Water 35,000 30,707 30,000 5330 Insurance 115,055 120,178 132,076 5331 Insurance Claims - 5335 Telephone, Fax & Modem 5,000 5,001 5,000 5400 Miscellaneous Expense 6,622 3,247 5,100 5405 Meeting_ Expenses 5410 Advertising & Promotions 214 5415 Training & Workshops 3,000 3,642 3,000 5420 Special Events 5425 Special Projects 5430 Membership Expenses 1,600 403 1,000 5600 Rent Expense 5605 Interest And Finance Charges 5850 Bad Debt Expense 5800 Tax External Payments Contracted Services ) 5500 Consultants, Legal & Audit 5,000 3,768 5,000 5505 Subcontractors Expense 215,200 218,488 215,700 5510 Equipment Maintenance Contracts Contributions to Reserves 5950 Contributions to Reserves -82,698 5955 Contributions to DC Reserves 84,777 1,027,394 1,092,699 1,126,763 955,245 939,481 1,058,162 Interfunctional Ad· ustrnents 5100 Fleet Allocation 129,069 129,069 129,069 5650 Facilities Allocation 5700 Corp Admin Allocation 27,500 27,500 53,176 5705 Comm. Services Allocation 5710 Operations Allocation 156,569 156,569 182,245 1,111,814 1,096,051 1,240,407 Debt Principal and Interest 5900 Debt Interest 191,634 191,623 159,912 5905 Debt Principal 195,484 195,565 144,508 3950 Prior year {surplus) deficit Total Net Levy 1,498,932 1,483,238 1,544,826 H:IFinanceiFNncial Plans\2014\2014 Budgats\2014 Budgat 220 Roach 11/26120133:29PM Page 2 of2 Town of Tillsonburg J 3 Financial Plan 5 year Capital Plan Description 2016 Section: I 229 Annual Resurfacing at various locations 2 273 North Street-Tillson Avenue to East Town Limit (Sidewalk) 3 Public Works Yard -Salt containment area around shed 4 Ridge Blvd Recon-Goldenrod Road to Lady Avenue 5 Woodcock Drive-North Street to Pheasant Court 6 Vienna Road-Simcoe Street to Highway No.3 (1325m) 7 Old Vienna Road and Big Otter Creek Erosion 8 James I Hilltop Area Recon-West of QTL 9 Birch Drive and Hillside Drive 2017 Section: 1 229 Annual Resurfacing at various locations 2 Newell Road-Town Limit to Bavham Drive (Top Lift) 3 Ridge Blvd Area Recon -Lady Ave Denis Ct, Richard Ct. 4 Third Street-Lisgar Ave. to Queen Street 5 Retaining Wall-Baldwin Street or George Street -Tanager Drive and Falcon Street North Street sidewalk -8 2018 Section: 1 229 Annual Resurfacing at various locations Total Project Expenditures 350,000 62,000 20,000 321,418 368,490 295,000 268,000 905,704 1,406,625 3,997,237 350,000 130,000 650,000 153,i70 40,000 597,200 57,000 1,977,370 350,000 2 Ridge Blvd Area Recon (Phase 5)-Goldenrod Dr, Burdock Court 450,000 3 Baldwin Street Oil Well (Holland Gate to Rolph Street) 2 500,000 4 Pine Avenue-Verna Drive to Simcoe Street 344,768 5 Young Street-Highway No. 3 to South Town Limit 615,401 6 Gibson Drive Foot Bridge and Walkway 88,000 7 Young Street-Vienna Road to Highway No.3 -Phase 2 480,000 8 Broadway-Venison Street to North Town Limit -KHCL 1,040,000 Hardy Ave Resurfacing-Lisgar to 150m west of Sanders 130,652 Hardy Ave Recon.-Sanders to 150m west of Sanders 281,325 6,280,146 5 yr Capital Plan Page 2 of2 Non-Town Portion Hvdro Sanitary Sewer Water 350,000 31,000 20,000 112,073 209,346 10,000 118,792 239,698 295,000 268,000 10,000 360,694 535,010 499,950 386,100 520,575 519,950 977,659 2,468,629 - 350,000 130,000 10,000 150,000 490,000 80273 5,000 67,897 40,000 250,000 105,000 242,200 57,000 340,273 260,000 1,377,097 350,000 10,000 100,000 340,000 2 500,000 85,250 60,925 198,593 430,350 185,051 88,000 480,000 104,000 130,652 99,990 77,220 104,115 625,590 238,145 4,480,411 11/26/2013 Town ofTillsonburg 225-Winter Maintenance 2013 Financial Plan I 2013 2014 Budget Pro·ection I Budget --------------~~~~~~~~~~~~~~2--------------Expenditures Labour 5001 Full-time Regular 101,088 101,173 101,088 5002 Full-Time Overtime 23,355 19,031 23,355 5003 Part-Time Regular 36,350 40,456 35,150 5004 Part-Time Overtime 5,846 4,408 5,646 Purchases 5105 EQuipment Rental 1,500 4,293 1,500 5110 Fuel &Oil 5115 Discounts Taken 5200 Materials/Inventory 5300 Supplies 110,000 110,000 110,000 5305 Program Supplies 5310 Equipment Supplies & Repairs 5315 Books & Publications 5320 Building Repairs & Maintenance 5325 Hea~ Light & Water 5330 Insurance 5331 Insurance Claims 1,865 - 5335 Telephone, Fax & Modem 5400 Miscellaneous Expense 5405 Meeting Expenses 5410 Advertising & Promotions 5415 Train in.~!: & Workshops 1,500 1,500 1,500 5420 Special Events 5425 Special Projects 5430 Membership Expenses 5600 Rent Expense 5605 Interest And Finance Charges 5850 Bad Debt Expense 5800 Tax External PaYI!!_~nts Contracted Services 5500 Consultants, Le~al & Audit ) 5505 Subcontractors Expense 1,800 2,822 1,800 5510 Equipment Maintenance Contracts Contributions to Reserves 5950 Contributions to Reserves 5955 Contributions to DC Reserves 281,439 285,549 280,039 281,439 285,549 280,039 Interfunctional Ad· ustments 5100 Fleet Allocation 175,338 175,338 175,338 5650 Facilities Allocation 5700 Corp Admin Allocation 5705 Comm. Services Allocation 5710 Operations Allocation 175,338 175,338 175,338 456,777 460,887 455,377 Debt Principal and Interest 5900 Debt Interest 5905 Debt Principal 3950 Prior year {surplus) deficit Total Net Levy 456,777 460,887 455,377 H:\FinanctiFilanc:iaiPI&Il$\201412014Budgtts\2014Budgti225WinterMaintenanct 11/26fl0133:31 PM Page 2 of 2 Town of Tillsonhurg 235-Streetlights 2014 Financial Plan 2013 2014 Bud2et Pro'ection Bud2et Operating Plan -Cost Code Summary h~~;----r---------------------------------- Special Levy, Local Improvements, PILS 3000 Taxes-Residential 3005 Taxes-Multi-Residential 3010 Taxes-Commercial 3012 Taxes-Commercial Vacant Unit 3014 Taxes-Commercial Vacant Land 3020 Taxes-Shopping Centre 3022 Taxes-Shopping Centre Vacant Unit 3030 Taxes-Industrial 3032 Taxes-Industrial Vacant Unit 3034 Taxes-Industrial Vacant Land 3040 Taxes-Pipelines 3050 Taxes-Farmland 3055 Taxes-Farmland Dev. Phase l 3060 Taxes-Large Industrial 3062 Taxes-Large Industrial Vacant Unit 3070 Taxes-Supplementaries 3075 Taxes-Bill 79 Capped Levy 3080 Taxes-Capped Rebates/Claw Backs 3085 Taxes-W/O's 3090 Taxes-PIL's 3095 Local Improvements -Residential 3096 Local Improvements -Commercial 3100 Tax Adjustments 3105 Taxes-Penalty & Interest Government Grants & Subsidies 3200 Grants & Subsidies-Federal 3205 Grants & Subsidies -Provincial 3210 Grants & Subsidies-Other User Charges 3300 Miscellaneous Revenue 3301 Residential Usage 3302 General Usage 3305 Admissions 3310 Fares & Fees 3315 Memberships 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Program Fees 3335 Adult Program Fees 3340 Summer Programs 3345 Participate Programs 3350 Minor Hockey 3355 Figure Skating 3360 Programs 3365 Landscaping 3400 Permit Fees 3410 Licence Fees 3420 Certificates 3430 Inspections 3500 Rentals 3505 Merchandise 3510 Concession Sales 3515 Vending Machines 3600 Interest 3601 Late Payment Charges 3700 Special 3701 Capital Surcbrge-Residential 3702 Capital Surcbrge-General 3705 Donations 3800 Sewer Revenue-Surcharge 3801 Reg 170 Surchrge -Residential 3802 Reg 170 Surcbrge -General 3815 Extraordinary Revenue 3999 Revenue Clearing Account Specified Revenues 3805 Development Charges 3810 Sale of Assets 3820 Debenture Proceeds Contribution fom Reserves 3900 Contribution fom Reserves 3905 Contribution forn DC Reserves H.\Finance'FW~;w;laiPians\2014\2014Budgsls\2014Budget235Streel~hls 11126120133·32PM Page 1 of2 I .. Town of Tillsonburg ~014 Financial Plan 5 year Capital Plan 1 LED Streetlights Conversion 2 3 4 5 1 LED Streetlights 2 3 4 5 \1 LED Streetlights 2 3 4 5 1 LED Streetlights 2 3 4 5 1 LED Streetlights 2 3 4 5 5 yr Capital Plan Capital Costs Contribution to Description Exoenditures Reserves 2,000,000 - 2014 2,000,000 19,200 2015 19,200 19,200 2016 19,200 19,200 2017 19,200 19,200 2018 19,200 Page 1 of 1 11/26/2013 Town ofTillsonburg 260-Storm Sewers 2014 Financial Plan I I 2013 2014 Bud2et Pro'ection Budlet --------------~~~~~~~~~~~~~~--------------Expenditures Labour 5001 Full-time Regular 22,500 34,481 26,525 5002 Full-Time Overtime 1,000 179 1,000 5003 Part-Time Regular 4,025 2,046 5004 Part-Time Overtime Purchases 5105 Equipment Rental 5110 Fuel& Oil 5115 Discounts Taken 5200 Materials/Inventory 5300 Supplies 7,200 64 7,200 5305 Program Suoolies 5310 Equipment Supplies & Repairs 5315 Books & Publications 5320 Building Repairs & Maintenance 5325 Heat, Light & Water 5330 Insurance 5331 Insurance Claims 5335 Telephone, Fax & Modern 5400 Miscellaneous Expense 5405 Meeting Exoenses 5410 Advertising & Promotions 5415 Training & Workshops 5420 Special Events 5425 Special Projects 2,000 2,000 2,000 5430 Membership Expenses 5600 Rent Expense 5605 Interest And Finance Charges 5850 Bad Debt Expense 5800 Tax External Payments Contracted Services 5500 Consultants, Legal & Audit ) 5505 Subcontractors Expense 43,000 43,000 42,000 5510 Equipment Maintenance Contracts Contributions to Reserves 5950 Contributions to Reserves 5955 Contributions to DC Reserves 235 79,725 82,005 78,725 79,725 81,770 78,725 Interfunctional Adjustments 5100 Fleet Allocation 12,361 12,361 12,361 5650 Facilities Allocation 5700 Corp Admin Allocation 5705 Conun Services Allocation 5710 Operations Allocation 12,361 12,361 12,361 92,086 94,131 91,086 Debt Principal and Interest 5900 Debt Interest 12,070 12,074 10,516 5905 Debt Principal 30,355 30,438 31,908 3950 Prior year (surplus) deficit Total Net Levy 134,511 136,643 133,511 H:\FinanceiF.,ilr'lclaiPians\2014\2014Budgets\2014Budget260SionnSII'M1I'$ Page 2 of2 Town ofTillsonburg 200-Operations Administration 2014 Financial Plan I 2013 2014 Bud•et Pro"ection Bud•et Operating Plan-Cost Code Summary Re~~;------r---------------------------------------- Special Levy, Local 1m rovements, PILS 3000 Taxes -Residential 3005 Taxes -Multi-Residential 3010 Taxes-Commercial 3012 Ta."<es -Commercial Vacant Unit 3014 Taxes-Commercial Vancant Land 3020 Taxes -ShoppinP: Centre 3022 Taxes-Shoppine Centre Vacant Unit 3030 Taxes -Industrial 3032 Taxes-Industrial Vacant Unit 3034 Taxes-Industrial Vacant Land 3040 Taxes-Pipelines 3050 Taxes-Fannland 3055 Taxes-Farmland Dev. Phase 1 3060 Taxes-Lar•e Industrial 3062 Taxes-Large Industrial Vacant Unit 3070 Taxes-Supplementaries 3075 Taxes-Bill 79 Canoed Levv 3080 Taxes-Capped Rebates/Claw Backs 3085 Taxes-W/O's 3090 Taxes -PIL's 3095 Local Improvements-Residential 3096 Local Improvements -Commercial 3100 Tax Ad.ustments 3105 Taxes-Penal tv & Interest Government Grants & Subsidies 3200 Grants & Subsidies-Federal 3205 Grants & Subsidies-Provincial 3210 Grants & Subsidies-Other Other Revenues 3300 Miscellaneous Revenue 3301 Residential Us~We 3302 General UsW!e 3305 Admissions 3310 Fares & Fees 3315 Memberships 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Program Fees 3335 Adult Program Fees 3340 Summer Proenuns 3345 Participate Prol!tams 3350 Minor Hockey 3355 Figure Skating 3360 Programs 3365 Landscaping 3400 Pennit Fees 3410 Licence Fees 3420 Certificates 3430 Inspections 3500 Rentals 3505 Merchandise 3510 Concession Sales 3515 Vending Machines 3600 Interest 3601 Late Payment Ch=es 3700 Special 3701 Capital Surchnze-Residential 3702 Capital Surchrge-General 3705 Donations 3800 Sewer Revenue-Surchanie 3801 Reg 170 Surchroe-Residential 3802 Reg 170 Surch~Re-General 3815 Extraordinary Revenue 3999 Revenue Clearin-; Accowtt Specified Revenues 3805 Development Chames 3810 Sale of Assets 3820 Debenture Proceeds Contribution from Reserves 3900 I_ Contribution from Reserves 3905 Contribution from DC Reserves - H:\Finance\Financial Plans\2014\2014 Budgets\2014 Budget 200 Op&Adlllln 11126120133:34PM Page 1 of2 ,TQ\wn of Tillson burg ;u Financial Plan 5 year Capital Plan 1 2 3 4 5 1 2 3 4 5 1 2 Capital Costs Contribution to Descriotion Exoenditures Reserves 2014 2015 r?+-~--------------------------------------------------~--------_,r------------; .J 2016 1 2 3 4 5 2017 1 2 3 4 5 2018 5 yr Capital Plan Page 1 of 1 11/26/2013 Town ofTillsonhurg I 210-Engineering 2014 Financial Plan I 2013 2014 Budoet Pro"ection Budoet --------______ !!f!:.'!f!'!! !!':! ;;._f!!,s!._C.!Ii.!. ~~'!a'L ____ ----------Expenditures Labour 5001 Full-time Regular 310,025 304,791 321,450 5002 Full-Time Overtime 9,000 6,626 9,000 5003 Part-Time Regular 37,060 30,701 37,060 5004 Part-Time Overtime 600 600 5085 Telephone Allowance Purchases 5105 Equipment Rental 5110 Fuel &Oil 5115 Discounts Taken 5200 Materials/Inventory 5300 Suoplies 3,000 2,210 3,000 5305 Program Supplies 814 5310 Equipment Supplies & Repairs 3,500 2,200 3,500 5315 Books & Publications 800 921 800 5320 Building Repairs & Maintenance 5325 Hea~ Light & Water 5330 Insurance 5331 Insurance Claims 5335 Teleohone, Fax & Modem 3,000 2,696 3,000 5400 Miscellaneous Expense 5,000 4,938 5,000 5405 Meeting Expenses 600 610 600 5410 Advertising & Promotions - 5415 Training & Workshops 8,000 7,971 8,000 5420 Special Events 5425 Special Projects 3,000 3,000 20,000 5430 Membership Expenses 2,500 2,493 2,500 5600 Rent Exoense 5605 Interest And Finance Charges 5850 Bad Debt Exoense 5800 Tax External Payments Contracted Services ) 5500 Consultants, Legal & Audit 5505 Subcontractors Expense 5510 Equipment Maintenance Contracts Contributions to Rese!Ves 5950 Contributions to Rese!Ves 5955 Contributions to DC Rese!Ves 386,085 369,971 414,510 338,285 345,191 340,780 Interfunctional Adjustments 5100 Fleet Allocation 12,000 12,000 12,000 5650 Facilities Allocation 5700 Com Admin Allocation 5705 Cornm. Services Allocation 5710 Operations Allocation (161,095 061,095 (167,255) (149,095 (149,095 155,255 189,190 196,096 185,525 Debt Principal and Interest 5900 Debt Interest 5905 Debt Princioal 3950 Prior year {surplus deficit - Total Net Levy 189,190 196,096 185,525 H:\Financ:e~nanelal Plam\201412014 Bll(lgeh\2014 Budget 210 E1'9neering 11126120133:35PM Page2 of2 Town ofTillsonburg I 230-Parking 2014 Financial Plan I 2013 2014 I Budget Pro"edion Budget Operating Plan -Cost Code Summary h~~~------~------------------------------------------ Special Levy, Local Improvements, PILS 3000 Taxes-Residential 15,000 15,044 15,044 3005 Taxes-Multi-Residential 2,450 2,592 2,592 3010 Taxes-Commercial 120,000 118,453 118,453 3012 Taxes-Conunercial Vacant Unit 3014 Taxes-Commercial Vacant Land 342 3020 Taxes-Shoppine: Centre 3022 Taxes-Shopoin"R Centre Vacant Unit 3030 Taxes-Industrial 3032 Taxes-Industrial Vacant Unit 3034 Taxes-Industrial Vacant Land 3040 Taxes-Pipelines 3050 Taxes-Farmland 3055 Taxes-Farmland Dev. Phase 1 3060 Taxes-Large Industrial 3062 Taxes-Lar2e Industrial Vacant Unit 3070 Taxes-Supplementaries 0 3075 Taxes-Bill 79 Capped Lew 3080 Taxes-Capped Rebates/Claw Backs 3085 Taxes-W/O's (2,000) 2,151 2,171 3090 Taxes-PIL's 1,200 1,200 1,200 3095 Local Improvements-Residential 3096 Local Improvements-Commercial 3100 Tax Adjustments 3105 Taxes-Penalty & Interest Government Grants & Subsidies 3200 Grants & Subsidies-Federal 3205 Grants & Subsidies-Provincial 3210 Grants & Subsidies-Other User Charges 3300 Miscellaneous Revenue 3301 Residential Uscme 3302 General Usage 3305 Admissions 3310 Fares & Fees 3315 Memben;hips 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Program Fees 3335 Adult Program Fees 3340 Summer Programs 3345 Participate Proerams 3350 Minor Hockey 3355 Figure Skating 3360 Programs 3365 Landscaping 3400 Permit Fees 3410 Licence Fees 3420 Certificates 3430 Inspections 3500 Rentals 3505 Merchandise 3510 Concession Sales 3515 Vending Machines 3600 Interest 3601 Late Payment Charges 3700 Special 1,430 3701 Capital Surchrge-Residential 3702 Capital Surchme-General 3705 Donations 3800 Sewer Revenue-Surcharl!e 3801 Reg 170 Surchrge-Residential 3802 Reg 170 Surchr e -General 3815 Extraordinary Revenue 3999 Revenue Clearinll Account Specified Revenues 3805 Development Charl!es 5,225 3810 Sale of Assets 3820 Debentwe Proceeds Contribution from Reserves 3900 Contribution from Reserves 3905 Contribution from DC Reserves 16,436 5 225 153,086 151,661 139,460 H:\Finance\Financia1Piansi2014\2014Budgetsi2014Budget230Prui!ing 11/26!20133:36PM Page 1 of2 Town of Tillson burg ) 2014 Financial Plan 5 year Capital Plan 1 303 Future parking lot repairs 2 Rehabilitate Parking Lot 9A 3 Rehabilitate Parking Lots 5A 4 5 1 Rehabilitate Parking Lot 7 A 2 3 Future parking lot repairs 4 5 1 Rehabilitate Parking Lots SA 2 Rehabilitate Parking Lots 11 A 3 Future parking lot repairs 'I 4 5 1 Rehabilitate Parking Lot 6A 2 3 Future parking lot repairs 4 5 1 2 Future parking lot repairs 3 4 5 5 yr Capital Plan Capital Costs Contribution to Description Exoenditures Reserves 32,189 - - 2014 32,189 - 33,155 2015 33,155 -- 34,160 2016 34,160 - 35,195 2017 35,195 36,261 2018 36,261 Page 1 of 1 11/26/2013 Town ofTiUsonburg 280-Solid Waste & Recycling 2014 Financial Plan I 2013 2014 Bud2et Pro"ection Bud2et E;;;.~----_______ £~~~!~~~£~~~~~~~~---------------- Labour 5001 Full-time Re.War 50,432 54,025 50,300 5002 Full-Time Overtime 1,767 1,000 2,430 5003 Part-Time Reoular 22,592 15,058 21,900 5004 Part-Time Overtime 144 - Purchases 5105 Equipment Rental 1,200 1,149 600 5110 Fuel&Oil 5115 Discowtts Taken 5200 Materials/Inventory 83,420 83,415 83,500 5300 Supplies 2,356 500 500 5305 Proorarn Supplies 5310 Equipment Supplies & Repai" 5315 Books & Publications 5320 Building Repairs & Maintenance 5325 Heat, Ligh! & Water 500 499 500 5330 Insurance 16 15 17 5331 Insurance Claims 5335 Telephone, Fax & Modem 5400 Miscellaneous Expense 5405 Meeting Expenses 5410 Advertising & Promotions 1,400 1,540 1,400 5415 Training & Workshops - 5420 Special Events 5425 Special Pro·ects 5430 Membership Expenses 5600 Rent Expense 5605 Interest And Finance Charges 5850 Bad Debt Expense 5800 Tax External Payments Contracted Services 5500 Consultants, Legal & Audit 5505 Subcontractors Expense 107,068 99,640 95,800 5510 Equipment Maintenance Contracts ) Contributions to Reserves 5950 Contributions to Reserves - 5955 Contributions to DC Reserves 270,751 256,986 256 947 25,166 20265 17,287 Interftmctional Ad"ustments 5100 Fleet Allocation 90,285 90,285 90,285 5650 Facilities Allocation 5700 Corp Admin Allocation 30,022 30,022 25,225 5705 Comm. Services Allocation 5710 Operations Allocation 6814 6,814 6 895 127,121 127,121 122 405 152,287 147,386 139,692 Debt Principal and Interest 5900 Debt Interest 5905 / Debt Principal 3950 Prior year (surplus) deficit - Total Net Levy I 152,287 147,386 139,692 H:\Finance1FinanGiaiPia11$\201412014Budgetsi2014Budget280SolidWasle 111261201JJ·J7PM Page2of2 Town ofTillsonburg 130 -Fleet 2014 Financial Plan I 2012 2013 I 2014 Aclual YTD Bud•et Pro·ection Bud•et ~------~l~~z~~~!9~~~~2-------!------Total ----------Revenues Special Levy, Local Improvements, PILS 3000 Taxes -Residential 3005 Taxes-Multi-Residential 3010 Taxes -Commercial 3012 Taxes-Commercial Vacant Unit 3014 Taxes-Commercial Vancant Land 3020 Taxes-Shopping Centre 3022 Taxes-Shopping Centre Vacant Unit 3030 Taxes-Industrial 3032 Taxes-Industrial Vacant Unit 3034 Taxes-Industrial Vacant Land 3040 Taxes-Pipelines 3050 Taxes-Farmland 3055 Taxes-Farmland Dev. Phase 1 3060 Taxes-Large Industrial 3062 Taxes-Large Industrial Vacant Unit 3070 Taxes-Supplementaries 3075 Taxes-Bill 79 Capped Levy 3080 Taxes -Capped Rebates/Claw Backs 3085 Taxes-W/O's 3090 Taxes -PIL's 3095 Local Improvements -Residential 3096 Local Improvements-Commercial 3100 Tax Adjustments 3105 Taxes -Penalty & Interest Government Grants & Subsidies 3200 Grants & Subsidies -Federal 3205 Grants & Subsidies-Provincial 3210 Grants & Subsidies-Other User Charges 3300 Miscellaneous Revenue 23,613 7,407 8,000 7,407 8,000 3301 Residential Usage 3302 General Usage 3305 Admissions 3310 Fares & Fees 3315 Memberships 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Program Fees 3335 Adult Program Fees 3340 Summer Programs 3345 Participate Programs 3350 Minor Hockey 3355 Fi2ure Skatin2 3360 Programs 3365 Landscaping 3400 Permit Fees 3410 Licence Fees 3420 Certificates 3430 Inspections 3500 Rentals 906,304 517,923 1,134,622 1,134,622 1,134,622 3505 Merchandise 3510 Concession Sales 3515 Vending Machines 3600 Interest 3601 Late Payment Charges 3700 Special 3701 Caoital Surchrge -Residential 3702 Capital Surchnte -General 3705 Donations 3800 Sewer Revenue-Surcharge 3801 Reg 170 Surchrge -Residential 3802 Reg 170 Surchrge-General 3815 Extraordinarv Revenue 3999 Revenue Clearing Account Specified Revenues 3805 Development Charges 23,424 15,414 15,414 3810 Sale of Assets 3820 Debenture Proceeds Contribution from Reserves 3900 Contribution from Reserves 3905 Contribution from DC Reserves 953,340 540,744 1,142,622 1,157,443 1,142,622 H:\Flnanee'Finaneia1Pians\2014\2014Budgets\2014Budget130 Fleet 11126120133:38PM Page1of2 5 yr Capital Plan Town ofTillsonburg 2014 Financial Plan 5 year Capital Plan D . ti escnp on !Hvdro bucket Truck replacement #66 carry furward from 2013 I Trackless MT6 replacement #99 -Roads 2 Leaf Loader replacement #100-Roads 3 3/4ton pickup w/ dnmn bndv.Plnw and sander unit #33 -Cemetery 4 Fire Pomper and Rescue replacements for #70 & 72 5 lee resurfucer replacement #166-Parks -Carry Forward 6 Snowolow sander replacement #75 -Roads 7 Pickuu truck replacement #22 -Water 8 Pickup truck replacement #31 -Engineering 9 Zero toru mower replacement #101-Cemetery 10 UndeiSIUill! plow renlacement # 125 -Roads 11 Unders!UDJ[ plow reolacement # 126 -Roads 12 Fleet bay pit repair 13 14 New Capital-pending opprcmol 1 Tiailer mounted HydroVac valve toruer-shared Water/Hydro/Roads 2 New Test Pit-Fleet 2014 1 2 Fire Pnmner and Rescue replacements for #70 & 72 Crew cab Pickup Truck-replacement #43 Parks(move to 2015-Consider reallocate 3 #37 from Fire and replace #37 witb Escape) 4 7 Passenger Mini Van replacement #32 Pool Vehicle (Fleet I Ton Crew cab witb slide-in sander & plow replacement #46 Roads Road Line Pnintinl! Machine rejllacement # 115 -Reads I Ton Service Tiuck replacement #42 -Fleet Front mount mower replacement #203 -Roads Front mount mower replacement #204-Palks 2Way Poly blade replacement#l27 -Roads 2015 2 Fire Pomper and Rescue replacements for #70 & 72 I Forldiftreplacement# 143 -Hydro 2 I Ton wDnmo body renlacement#41-Water 3 I Ton crewcab witb service bndv replacement #23 -Roads 4 Hvbrid Pickno Tiuck reolacement #29-Parks 5 Trackless broom attachment-replacement #95 6 Hybrid Picknp Truck replacement #24-Parks 7 !ton witb dnmn bndv-reolacement #40 Parks Snowplow sander replacement #62 -Roads Gargo van replacement #45-Water Loader replacement #80 -Roads Tmctor backboe -reolacement #86 Water Plow replacement #119 -Roads Plow replacement #120-Roads Plow replacement #121 -Roads Wina replacement #122 -Roads Wing replacement #123-Roads Wing replacement #124-Roads New Capital-pendin2 approval New Snowplow/sander-Roads New Trackless sidewalk tractor-Roads New Trackless snowblower attachment-Roads New Trackless sander attachment-Roads New Trackless broom attachment-Roads Page 1 of 2 Capital Costs ExD d't en 1 ures 325 000 130,000 41,000 72,000 -- 25900 15 500 -- 10000 -- 619,400 - 33,619 125,000 12,360 127,214 20000 20000 22138 360,331 500,000 52,167 69,000 139 010 52 840 17911 52 840 112,743 280 000 35,000 200 000 126677 11069 II 069 11,068 11069 11068 11,069 249,500 141571 9,500 7,500 17911 Contribution to R eserves - 29693 100,000 129,693 11/26/2013 Tillsonb11rg Hydro Inc. 145-Enterprise Services 2014 Financial Plan 2013 2014 Budoet Pro"ection Budoet Operating Plan -Cost Code Summary Consolidated Total Re;;~~-----~r~--------------------------------------- Special Levy, Local Improvements, PILS 3000 Taxes~ Residential - 3005 Taxes-Multi-Residential - 3010 Taxes-Commercial - 3012 Taxes-Commercial Vacant Unit 3014 Taxes-Commercia] Vancant Land - 3020 Ta'<es-Shopping Centre 3022 Taxes-Shopping Centre Vacant Unit 3030 Taxes-Industrial 3032 Taxes-Industrial Vacant Unit 3034 Taxes-Industrial Vacant Land 3040 Taxes-Pipelines 3050 Taxes-Farmland 3055 Taxes-Fannland Dev. Phase 1 3060 Taxes-Large Industrial 3062 Taxes-Large Industrial Vacant Unit 3070 Taxes-Supplementaries - 3075 Taxes-Bill 79 Capped Levy - 3080 Taxes-Capped Rebates/Claw Backs 3085 Taxes-W/O's 3090 Taxes-PIL's 3095 Local Improvements -Residential 3096 Local Improvements -Conunercial 3100 Tax Adjustments 3105 Taxes-Penalty & Interest Government Grants & Subsidies 3200 Grants & Subsidies-Federal 3205 Grants & Subsidies-Provincial - 3210 Grants & Subsidies-Other - User Charges - 3300 Miscellaneous Revenue 3,490,906 1,858,012 2,166,095 3301 Residential Usage 3302 General UsMe 3305 Admissions 3310 Fares & Fees 3315 Memberships 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Prom-am Fees 3335 Adult Program Fees - 3340 Summer Pro~ - 3345 Participate Programs - 3350 Minor Hockey - 3355 Figure Skating 3360 Programs 3365 Landscaping 3400 Pennit Fees 3410 Licence Fees 3420 Certificates 3430 Inspections 3500 Rentals 26,100 27,331 25,900 3505 Merchandise - 3510 Concession Sales 3515 Vending Machines 3600 Interest 205.000 205,026 150,000 3601 Late Payment Charges 3700 Special 3701 Capital Surchrge-Residential 3702 Capital Surchrge-General - 3705 Donations - 3800 Sewer Revenue-surcharge 3801 Reg 170 Surchrge-Residential 3802 Re~ 170 Surchr~e-General 3815 Extraordinary Revenue 3999 Revenue Clearing Account Specified Revenues 3805 Development Charges 3810 Sale of Assets - 3820 Debenture Proceeds Contribution from Reserves 3900 Contribution from Reserves 3905 Contribution from DC Reserves 3,722 006 2,090,369 2,341.995 H;\Financ.e\finanelaiPians\2014\2014Budgels\2014Budij81145EniiHJlriseServiees Page 1 of6 TiUsonburg Hydro Inc. 145-Enterprise Services 2014 Financial Plan 2013 2014 Budzet Pro'ection Budzet Operating Plan -Cost Code Summary h~~~-----~r~-----------------------------Town -----------1- Special Levy, Local Improvements, PILS 3000 Taxes -Residential 3005 Taxes-Multi-Residential 3010 Taxes-Commercial 3012 Taxes-Commercial Vacant Unit 3014 Taxes-Commercial Vancant Land 3020 Taxes-Shopping Centre 3022 Taxes-Shopping Centre Vacant Unit 3030 Taxes-Industrial 3032 Taxes-Industrial Vacant Unit 3034 Taxes-Industrial Vacant Land 3040 Taxes-Pipelines 3050 Taxes-Farmland 3055 Taxes-Farmland Dev. Phase I 3060 Taxes-Large Industrial 3062 Taxes-Large Industrial Vacant Unit 3070 Taxes -Supplementaries 3075 Taxes -Bill 79 Capped Levv 3080 Taxes-Capped Rebates/Claw Backs 3085 Taxes-W/O's 3090 Taxes -PIL's 3095 Local Improvements -Residential 3096 Local Improvements-Commercial 3100 Tax Ad"ustments 3105 Taxes -Penalty & Interest Government Grants & Subsidies 3200 Grants & Subsidies-Federal 3205 Grants & Subsidies-Provincial 3210 Grants & Subsidies-Other User Charges 3300 Miscellaneous Revenue 11,280 20,470 2,580 3301 Residential Usage 3302 General Usage 3305 Admissions 3310 Fares & Fees 3315 Memberships 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Program Fees 3335 Adult Program Fees 3340 Summer Programs 3345 Participate Programs 3350 Minor Hockey 3355 Figure Skating 3360 Programs 3365 Landscaping 3400 Permit Fees 3410 Licence Fees 3420 Certificates 3430 Inspections 3500 Rentals 26,100 27,331 25,900 3505 Merchandise " 3510 Concession Sales 3515 Vending Machines 3600 Interest 205,000 205,026 150,000 3601 Late Payment Charges 3700 Special 3701 Capital Surchrge-Residential 3702 Capital Surchrge-General 3705 Donations 3800 Sewer Revenue-Surcharge 3801 Reg 170 Surchrge-Residential 3802 Reg 170 Surchrge -General 3815 Extraordinary Revenue 3999 Revenue Clearing Account Specified Revenues 3805 Development Charges 3810 Sale of Assets 3820 Debenture Proceeds Contribution from Reserves 3900 Contribution from Reserves 3905 Contribution from DC Reserves 242,380 252,827 178,480 H;\Flnanao\Financial Plan&\201412014 Budgels\2014 Budget 145 En1erprise Sefflces 11126120133;40PM Page 3 of6 Tillsonburg Hydro Inc. 145-Enterprise Services 2014 Financial Plan 2013 2014 Bu~g~t Pro"ection Bud2et Operating Plan-Cost Code Summary Re;~~------r-----------------------------f!.'!!..'?Jt.!.l!./) ------ Special Levy, Local Improvements, PILS 3000 Taxes~ Residential - 3005 Taxes-Multi-Residential 3010 Taxes-Commercial 3012 Taxes-Commercial Vacant Unit 3014 Taxes-Commercial Vancant Land - 3020 Taxes-Shopping Centre - 3022 Taxes-Shopping Centre Vacant Unit - 3030 Taxes-Industrial - 3032 Taxes-Industrial Vacant Unit - 3034 Taxes-Industrial Vacant Land - 3040 Taxes -Pipelines - 3050 Taxes-Fannland - 3055 Taxes-Fannland Dev. Phase l 3060 Taxes-Large Industrial 3062 Taxes-Large Industrial Vacant Unit 3070 Taxes-Supplementaries 3075 Taxes-Bill 79 Capped Levy 3080 Ta'es-Capped Rebates/Claw Backs 3085 Taxes-W/O's 3090 Taxes-Pll..'s 3095 Local Improvements-Residential - 3096 Local Improvements -Commercial - - 3100 Tax A<fustments - 3105 Taxes-Penal tv & Interest - Government Grants & Subsidies 3200 Grants & Subsidies-Federal - 3205 Grants & Subsidies -Provincial 3210 Grants & Subsidies-Other User Charges 3300 Miscellaneous Revenue 3,479,626 1,837,542 2,163,515 3301 Residential Usage 3302 General Usaoe - 3305 Admissions - 3310 Fares & Fees - 3315 Memberships - 3320 Seasonal Revenues - 3325 Sports Fields Fees 3330 Youth Program Fees 3335 Adult Program Fees - 3340 Summer Programs 3345 Participate Programs 3350 Minor Hockey 3355 Figure Skating 3360 Programs 3365 Landscaping 3400 Permit Fees - 3410 Licence Fees - 3420 Certificates - 3430 Inspections - 3500 Rentals 3505 Merchandise 3510 Concession Sales 3515 Vending Machines 3600 Interest 3601 Late Payment Charges 3700 Special - 3701 Capital Surchrge-ResidentiaJ - 3702 Caoital Surchroe-General - 3705 Donations 3800 Sewer Revenue-SurcharJ!:e 3801 Reg 170 Surchrge -Residential 3802 Reg 170 Surchrge -General 3815 Extraordinary Revenue 3999 Revenue CleariDJ:! AccoWlt Specified Revenues - 3805 Development Char2es - 3810 Sale of Assets - 3820 Debenture Proceeds Contribution from Reserves 3900 Contribution from Reserves 3905 Contribution from DC Reserves 3,479,626 1,837,542 2,163 515 H:\FinancelfinanciaiPians\2014\2014Budgets\2014Budgeti45EnterpriseServices Page 5 of6 Town ofTil/sonburg 150-Fire 2014 Financial Plan I 2013 2014 I Bud2et I Pro"ection Bud2et Operating Plan -Cost Code Summary ~--------I--------------------------------------Revenues Special Levy, Local Improvements, PILS 3000 Taxes · Residential 3005 Taxes-Multi-Residential 3010 Taxes -Commercial 3012 Taxes-Commercial Vacant Unit 3014 Taxes -Commercial Van cant Land 3020 Taxes -Shopping Centre 3022 Taxes-Shopping Centre Vacant Unit 3030 Taxes -Industrial 3032 Taxes-Industrial Vacant Unit 3034 Taxes -Industrial Vacant Land 3040 Taxes-Pipelines 3050 Taxes-Farmland 3055 Taxes-Farmland Dev. Phase l 3060 Taxes -Large Industrial 3062 Taxes-Large Industrial Vacant Unit 3070 Taxes-Supplementaries 3075 Taxes-Bill 79 Capped Levy 3080 Taxes -Capped Rebates/Claw Backs 3085 Taxes - W /015 3090 Taxes-Pll../s 3095 Local Improvements-Residential 3096 Local Improvements -Commercial 3100 Tax Adjustments 3105 Taxes -Penalty_ & Interest Government Grants & Subsidies 3200 Grants & Subsidies-Federal -- 3205 Grants & Subsidies-Provincial - -- 3210 Grants & Subsidies-Other -- User Charges 3300 Miscellaneous Revenue 24,000 27,330 25,900 3301 Residential Usage 3302 General Usage 3305 Admissions 3310 Fares& Fees 3315 Memberships 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Program Fees 3335 Adult Program Fees 3340 Summer Programs 3345 Participate Programs 3350 Minor Hockey 3355 Figure Skating 3360 Programs 210,000 210,000 214,200 3365 Landscaping 3400 Permit Fees 3410 Licence Fees 3420 Certificates 3430 Inspections 3,000 -1,200 3500 Rentals - 3505 Merchandise 3510 Concession Sales 3515 Vending Machines 3600 Interest 3601 Late Payment Charges 3700 Special 3701 Capital Surchrge -Residential 3702 Capital Surchrge -General 3705 Donations -- 3800 Sewer Revenue-Surcharge 3801 Reg 170 Surchrge -Residential 3802 Reg 170 Surchrge -General 3815 Extraordinary Revenue 3999 Revenue Clearing Account Specified Revenues 3805 Development Charges -6,511 - 3810 Sale of Assets 3820 Debenture Proceeds Contribution from Reserves 3900 Contribution from Reserves - 3905 Contribution from DC Reserves 237,000 243,841 241,300 H:\Finance\Financial Plaml20141.2014 Budgetll\2014 Budget 150 Fire 11126120133:03PM Page 1 of 2 Town of Tillsonburg 114 Financial Plan I 5 year Capital Plan Descriotion 1 Ice & Water Rescue Equipment 2 Traffic Signal Priority Control system expansion (Phase 1 of 4) 3 Annual replacement of :firefighter Personal Protective Equipment (PPE) 4 Conversion of Analog to Narrow Band Digital radio 5 Hose, nozzles and appliances 6 Emergency Operations Centre enhancements 7 MSA SCBA lease agreement 9th yr of 10 8 Live fire propanel fueled training props 2014 1 Fleet -Purchase triple combination pumper to replace PI 2 Annual replacement of :firefighter Personal Protective Equipment (PPE) 3 MSA SCBA lease agreement 1Oth yr of 10 4 Hoses, nozzles and appliances 5 Traffic Signal Priority Control system expansion (Phase 2 of 4) 6 Server for Computer Voice Digital System and Back-up Server CAD at the CSC 7 Fleet -Purchase rescue apparatus to replace R3 Bunker gear extractor and dryer , Engineering for Fire Station Renovation 2015 5 yr Capital Plan Page 1 of 2 Capital Costs Contribution to Exoenditures Reserves 18,200 7,500 19,000 - 2,500 - 21,027 - 68,227 390,000 19,500 21,027 12,500 33,500 6,000 200,000 10,000 16,000 318,527 390,000 11/26/2013 Town ofTillsonburg 110 -Finance 2014 Financial Plan 2013 2014 Buclget Pro"eetion Buclget Operating Plan-Cost Code Summary -------------R~~~~-----r------------------------~----- Soecial Levv, Local Improvements, PILS 3000 Taxes-Residential 8,3!7,7!8 - 3005 Taxes-Multi-Residential 950,35! -30!0 Taxes-Commercial 2,0!7,699 - 30!2 Taxes-Commercial Vacant Unit !3,720 30!4 Taxes-Commercial Vancant Land 25,598 3020 Taxes-Shopping Centre 3022 Taxes-Shoooin2 Centre Vacant Unit 3030 Ta'Xes-Industrial 6!8,!55 3032 Taxes-Industrial Vacant Unit lO,ll4 3034 Taxes-Industrial Vacant Land ll,047 3040 Taxes-Pioelines 4!,075 3050 Taxes-Fannland 7,448 3055 Taxes-Farmland Dev. Phase 1 3,486 3060 Taxes-Large Industrial 4!4,8!2 - 3062 Taxes-Large Industrial Vacant Unit 2,400 - 3070 Taxes-Supplementaries llO,OOO 75,300 !!0,000 3075 Taxes-Bill 79 Capped Levy 3080 Taxes-Capped Rebates/Claw Backs 0 3085 Taxes-W/O's (350,000) (!38,650) (286,000) 3090 Ta.'tes-PIL's 94,000 84,000 84,000 3095 Local lmorovements -Residential 3096 Local Improvements -Commercial 3!00 Tax Ad· ustments (0) - 3!05 Taxes-Penalty & Interest !68,000 !54,350 !70,000 Government Grants & Subsidies 3200 Grants & Subsidies-Federal 454,664 454,464 454,464 3205 Grants & Subsidies -Provincial 2!0,!00 2!4,!23 !89,!00 32!0 Grants & Subsidies-Other User Charees 3300 Miscellaneous Revenue 8,000 !0,094 8,400 330! Residential Usage 3302 General Usaoe 3305 Admissions 33!0 Fares & Fees 33!5 Memberships 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Proeram Fees 3335 Adult Program Fees 3340 Summer Proerams 3345 Participate Programs 3350 Minor Hockey 3355 Figure Skating 3360 Pro..-ams 3365 Landscaping 3400 Pennit Fees !8,960 4,690 - 34!0 Licence Fees 3420 Certificates !9,!50 !6,890 !6,000 3430 Inspections 3500 Rentals 3505 Merchandise 35!0 Concession Sales 35!5 Vending Machines 3600 Interest !2,000 5!,324 48,000 360! Late Payment Charges 3700 Soecial 370! Capital Surchrge-Residential 3702 Capital Surchr•e-General 3705 Donations 3800 Sewer Revenue-Surcharge 380! Reg !70 Surchrge-Residential 3802 Re• !70 Surchroe-General 38!5 Extraordinary Revenue 3999 Revenue Clearing Account I Soecified Revenues 3805 Development Charges 532 38!0 Sale of Assets 3820 Debenture Proceeds Contribution from Reserves 3900 Contribution from Reserves (307,702) !2,503 (235,!5!) 3905 I Contribution from DC Reserves 20 000 20000 7,000 457,!72 !3,393 24! 565,8!3 H:IFlnallooiF~nanclaJPiansi2014\2014Sodgets\2014Budget110Finance 11/26120132:59PM Page 1 of2 Town of Tillson burg )J4 Financial Plan 5 year Capital Plan 1 File Stora~e solution 2 Laserfiche 3 Computer replacements 4 Server Replacements Descrintion 5 Miscellaneous Computer -hnplementation Items Strategic Plan 2014 1 File Storage solution 2 ACR upgrade/mobile 3 Laserfiche 4 Computer and Server Replacements 5 2015 I ' 1 Budget Software 2 Computer and Server Replacements 3 4 5 2016 1 Computer and Server Replacements 2 3 4 5 2017 1 Computer and Server Replacements - 4 year refresh 2 3 4 ' 2018 5 yr Capital Plan Page 1 of 1 Capital Costs Contribution to Exoenditures Reserves - 28,000 80,000 150,000 50,000 308,000 35,000 24,000 20,000 120,000 - 199,000 50,000 60,000 - 110,000 60,000 60,000 120,000 120,000 11/26/2013 Town of Tillsonhurg 120 -Customer Service Centre 2014 Financial Plan I I 2013 2014 Bud2et Pro'ection Bud2et E;;;;;.Uu~----_______ £~~~!~~~£~~~~~~~~---------------- Labour 5001 Full-time Regular 645,592 625,871 582,250 5002 Full-Time Overtime 1,200 9,293 5,600 5003 Part-Time Regular 11,000 9,093 10,000 5004 Part-Time Overtime - Purchases 5105 Equipment Rental 7,600 3,333 4,900 5110 Fuel&Oil 5115 Discounts Taken 5200 Materials/Inventory 5300 Supplies 47,200 18,353 32,200 5305 Proorarn Supplies 5310 Equipment Supplies & Repairs 16,800 8,465 12,000 5315 Books & Publications 350 396 400 5320 Building Repairs & Maintenance 2,800 2,264 3,000 5325 Heat, Light & Water 38,000 36,007 38,000 5330 Insurance 2,772 3,223 3,706 5331 Insmance Claims 5335 Telephone, Fax & Modem 2,000 858 1,000 5400 Miscellaneous Expense 200 340 300 5405 Meeting Expenses - 5410 Advertising & Promotions 1,400 204 1,400 5415 Trainuig & Workshops 6,000 1,541 8,000 5420 Special Events 5425 Special Pro·ects - 5430 Membership Expenses 5600 Rent Expense 5605 Interest And Finance Charges 5850 Bad Debt Expense 5800 Tax External Payments Contracted Services 5500 Consultants, Legal & Audit 5505 Subcontractors Expense 20,000 40,766 24,000 5510 Equipment Maintenance Contracts Contributions to Reserves 5950 Contributions to Reserves 2,974 5955 Contributions to DC Reserves 802 914 760 005 729,730 530,508 492 331 462,020 lnterftmctional Ad"ustments 5100 Fleet Allocation 385 5650 Facilities Allocation 5700 Corp Admin Allocation (612,462) (600,392) (578,916) 5705 Comm. Services Allocation 5710 Operations Allocation 612,462 600,007 578,916 (81,954) (107,676) (116,896) Debt Principal and Interest 5900 Debt Interest 5,687 3,395 3,751 5905 Debt Principal 9,204 6,981 8,166 3950 Prior year (surplus) deficit - Total Net Levy (67,063) (97,300) (104,979) G:\BuU!ess Plans\2014\2014 Budgets\2014 Budgel\20 Cu$1omer Service Page 2 of2 Town ofTillsonhurg I 160 -Police 2014 Financial Plan I 2013 2014 Bud•et Pro'ection Bud•et Operating Plan-Cost Code Summary Re~~;------r---------------------------------------- Special Levv, Local Im rovements, PILS 3000 Taxes-Residential 3005 Taxes-Multi-Residential 3010 Taxes-Commercial 3012 Taxes -Commercial Vacant Unit 3014 Taxes -Commercial Van cant Land 3020 Taxes-Shopping Centre 3022 Taxes-Shopping Centre Vacant Unit 3030 Taxes -Industrial 3032 Taxes -Industrial Vacant Unit 3034 Taxes-Industrial Vacant Land 3040 Taxes-Pi elines 3050 Taxes -Farmland 3055 Taxes -Farmland Dev. Phase 1 3060 Taxes -Large Industrial 3062 Taxes-Large Industrial Vacant Unit 3070 Taxes -Supplementaries 3075 Taxes-Bill 79 Capped Levv 3080 Taxes-Capped Rebates/Claw Backs 3085 Taxes-W/O's 3090 Taxes-PIL's 3095 Local Improvements-Residential 3096 Local Improvements -Commercial 3100 Tax Ad'ustments 3105 Taxes-Penalty & Interest Government Grants & Subsidies 3200 Grants & Subsidies -Federal 3205 Grants & Subsidies -Provincial 130,000 132,797 130,000 3210 Grants & Subsidies-Other - - Other Revenues 3300 Miscellaneous Revenue 23,600 19,234 19,000 3301 Residential Usage 3302 General Usage 3305 Admissions 3310 Fares & Fees 3315 Memberships 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Program Fees 3335 Adult Program Fees 3340 Swnmer Programs 3345 Participate Programs 3350 Minor Hockey 3355 Figure Skating 3360 Prograrus 3365 Landscaping 3400 Permit Fees 3410 Licence Fees 3420 Certificates 3430 Inspections 3500 Rentals 265,180 265,179 265,180 3505 Merchandise 3510 Concession Sales 3515 Vending Machines 3600 Interest 3601 Late Payment Charges 3700 Special 3701 Capital Surchrge-Residential 3702 Capital Surchrge-General 3705 Donations 3800 Sewer Revenue-Surcharge 3801 Reg 170 Surchrge-Residential 3802 Reg 170 Surchrge-General 3815 Extraordinary Revenue 3999 Revenue Clearing Account Specified Revenues 3805 Development Charges 1,784 3810 Sale of Assets 3820 Debenture Proceeds Contribution from Reserves 3900 Contribution from Reserves -126,866 3905 Contribution from DC Reserves 418,780 418,995 541,046 H:IFinanoo\FIIl3neiaiPians\201412014800get5\20148udget160Police Page 1 of2 1fwn of Tillson burg j) 14 Financial Plan 5 year Capital Plan Descriotion 1 Replace flooring -completion of work started in 2013 2 3 4 5 2014 1 Roof Replacement 2 Hvac and Boiler Replacement (with energy efficient equipment) 3 4 5 2015 2 Capital Costs Contribution to Exoenditures Reserves 25,000 25,000 170,000 60,000 230,000 3n-~r-----------------------------------------------~r-------~----------~ J. I ;) 2016 1 2 ~ 3 4 5 2017 1 2 3 4 5 2018 5 yr Capital Plan Page 1 of 1 11/26/2013 500-Development & Town o[Tillsonburg Communication Services 2014 Financial Plan I 2013 2014 Bud2et Pro·ecfion Bud2et Operating Plan -Cost Code Summary ~~;~----r------------------~-~-------------- Special Levy, Local Improvements, PILS 3000 Taxes-Residential 3005 Taxes-Multi-Residential 3010 Taxes -Commercial 3012 Taxes-Commercial Vacant Unit 3014 Taxes-Commercial Vancant Land 3020 Taxes-Shopping Centre 3022 Taxes-Shoppin_g_ Centre Vacant Unit 3030 Taxes-Industrial 3032 Taxes-Industrial Vacant Unit 3034 Taxes-Industrial Vacant Land 3040 Taxes -Pipelines 3050 Taxes-Farmland 3055 Taxes-Farmland Dev. Phase 1 3060 Taxes -Large Industrial 3062 Taxes-Large Industrial Vacant Unit 3070 Taxes-Supplementaries 3075 Taxes-Bill 79 Capped Levy 3080 Taxes-Capped Rebates/Claw Backs 3085 Taxes-W/O's 3090 Taxes-PIL's 3095 Local Improvements -Residential 3096 Local Improvements -Commercial 3100 Tax Adjustments 3105 Taxes -Penalty & Interest Government Grants & Subsidies 3200 Grants & Subsidies-Federal 3205 Grants & Subsidies -Provincial 3210 Grants & Subsidies-Other - User Charges 3300 Miscellaneous Revenue 117,237 109,610 109,850 3301 Residential Usage 3302 General Usage 3305 Admissions 3310 Fares & Fees 3315 Memberships 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Program Fees 3335 Adult Program Fees 3340 Summer Pro~UantS 3345 Participate Programs 3350 Minor Hockey 3355 Figure Skating 3360 Programs 3365 Landscaping 3400 Permit Fees 7,240 3410 Licence Fees 3420 Certificates 1,320 3430 Inspections 3500 Rentals 80,000 80,000 80,000 3505 Merchandise 3510 Concession Sales 3515 Vendif!E Machines 3600 Interest 3601 Late Payment Charges 3700 Special 3701 Capital Surchrge-Residential 3702 Capital Surchrge-General 3705 Donations 3800 Sewer Revenue-Surcharge 3801 Reg 170 Surchrge -Residential 3802 Reg 170 Surchrge-General 3815 Extraordinary Revenue 3999 Revenue Clearing Account Specified Revenues 3805 Development Charges 3810 Sale of Assets 3820 Debenture Proceeds Contribution from Reserves 3900 Contribution from Reserves 50,000 15,000 120,822 3905 Contribution from DC Reserves 247,237 213,170 310,672 H:\Fnanca\Flnancial Plans\201412014 Budgets\2014 Budget500 Oevelopmanl and Comm~mication ServH:as 11126120133:08PM Page 1 of2 . Town of Tillsonburg j 2014 Financial Plan 5 year Capital Plan Descriotion 1 2 3 4 5 6 7 8 9 2014 1 2 3 Urban Design Recommendation -Green space surrounding the Clock Tower 4 2015 j ) 1 2 3 Urban Design Recommendation -Town Centre Mall 4 5 2016 1 Urban Design Recommendations -Civic Sculpture 2 3 4 5 2017 1 Computer and Server Replacements - 4 year refresh 2 3 4 5 2018 5 yr Capital Plan Page 1 of 1 Capital Costs Contribution to Exoenditures Reserves - - - 120,000 120,000 11/26/2013 Town ofTillsonburg 505-Econ Devlpmt 2014 Financial Plan 2013 2014 Bud2et Pro"ection Bud•et --------------~~~~~~~~~~~~~a~-------------Expenditures Labour 5001 Full-time Regular 105,800 108,756 179,400 5002 Full-Time Overtime 42 - 5003 Part-Time Regular 8,582 - 5004 Part-Time Overtime Purchases 5105 Eouipment Rental 5110 Fuel&Oil 5115 Discounts Taken 5200 Materials/Inventory 5300 Supplies 100 222 200 5305 Program Supplies 5310 Equipment Supplies & Repairs 5315 Books & Publications 400 Ill 200 5320 Building Repairs & Maintenance 5325 Hea~ Light & Water 5330 Insurance 1,400 844 927 5331 Insurance Claims 5335 Telephone, Fax & Modem 2,000 1,698 1,550 5400 Miscellaneous Expense 37,500 37,534 3,000 5405 Meeting Exoenses 10,000 13,243 12,000 5410 Advertising; & Promotions 27,000 17,961 23,749 5415 Training & Workshops 1,500 1,161 2,789 5420 Special Events 5,000 3,809 5425 Special Pro· ects 2,000 463 7,080 5430 Membership Expenses 21,250 1,395 2,422 5600 Rent Expense 5605 Interest And Finance Charges 5850 Bad Debt Expense 5800 Tax External Payments Contracted Services ) 5500 Consultants, Legal & Audit 5,450 7,279 5,000 5505 Subcontractors Expense 5,399 2,400 5510 Equipment Maintenance Contracts Contributions to Reserves 5950 Contributions to Reserves 11,017 24,188 5955 Contributions to DC Reserves 219,400 219,514 264,905 164,087 164,088 213,779 Interfunctional Adjustments 5100 Fleet Allocation 5650 Facilities Allocation 5700 Corp Admin Allocation 5705 Comm. Services Allocation 5710 Operations Allocation - 164,087 164,088 213,779 Debt Principal and Interest 5900 Debt Interest 30,359 30,359 26,172 5905 Debt Principal (I) 3950 Prior year (surplus) deficit Total Net Levy 194,446 194,447 239,951 H:\Fnance\Flnancial Plans\201412014 Budgets\2014 Budget 50S Eeonomie Development 1112&'2{l133:12PM Page 2 of2 Town ofTillsonburg 180-Protection 1014 Financial Plan 2013 2014 Budget Pro"ection Budget Operating Plan-Cost Code Suntmllry Re~:~~------r---------------------------------------- Special Levy, Local Im rovements, PILS 3000 Taxes-Residential 3005 Taxes-Multi-Residential 3010 Taxes-Commercial 3012 Taxes-Commercial Vacant Unit 3014 Taxes-Commercial Vancant Land 3020 Taxes-Shopping Centre 3022 Taxes-Shopping Centre Vacant Unit 3030 Taxes -Industrial 3032 Taxes-Industrial Vacant Unit 3034 Taxes -Industrial Vacant Land 3040 Taxes-Pipelines 3050 Taxes-Farmland 3055 Taxes-Farmland Dev. Phase I 3060 Taxes-Lar•e Industrial 3062 Taxes-Large Industrial Vacant Unit 3070 Taxes-Suoolementaries 3075 Taxes-Bill 79 Capped Levy 3080 Taxes-Capped Rebates/Claw Backs 3085 Taxes-W/O's 3090 Taxes-PIL's 3095 Local Improvements -Residential 3096 Local Improvements -Conunercial 3100 Tax Atl"ustments 3105 Taxes-Penalty & Interest Government Grants & Subsidies 3200 Grants & Subsidies-Federal 3205 Grants & Subsidies-Provincial 3210 Grants & Subsidies-Other User Charges 3300 Miscellaneous Revenue 24,700 21,695 23,650 3301 Residential Usaoe 3302 General Usage 3305 Admissions 3310 Fares & Fees 3315 Memberships 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Program Fees 3335 Adult Pro= Fees 3340 Sununer Programs 3345 Participate Programs 3350 Minor Hockey 3355 Figure Skating 3360 Programs 3365 Landscaping 3400 Permit Fees 3410 Licence Fees 47,600 53,800 44,250 3420 Certificates 3430 Inspections 3500 Rentals 3505 Merchandise 3510 Concession Sales 3515 Vending Machines 3600 Interest 3601 Late Payment Charges 3700 Special 3701 Capital Surchrge-Residential 3702 Capital Surchrge-General 3705 Donations 3800 Sewer Revenue-Surcharge 3801 Reg 170 Surchrge -Residential 3802 Reg 170 Surchrge -General 3815 Extraordinary Revenue 3999 Revenue Clearing AccoWit Specified Revenues 3805 Development Charges 3810 Sale of Assets 3820 Debenture Proceeds Contribution from Reserves 3900 Contribution from Reserves 3905 Contribution from DC Reserves 72,300 75,495 67,900 H:\Finance\Financia1Pians\201412014Budgels\2014Budget 180P/IIIec:tion Page 1 of 2 , Town of Tillsonburg aOJ4 Financial Plan 5 year Capital Plan Descriotion 1 AUTOMATIC HANDHELD TICKET ISSUER 2 TICKET TRACER-INTEGRATION WITII PAYMENT MANAGER-CLASS 3 4 5 2014 1 AUTOMATIC HANDHELD TICKET ISSUER 2 TICKET TRACER -INTEGRATION WITII PAYMENT MANAGER-CLASS 3 4 5 2015 1 2 3 }4 2016 1 2 3 4 5 2017 1 2 3 4 5 2018 5 yr Capital Plan Page 1 of 1 Capital Costs Contribution to Exoenditures Reserves -- 7,000 26,000 33,000 11/26/2013 Town ofTillsonhurg 190 -Building 2014 Financial Plan 2013 2014 Budget Pro·ection Budget ----------_______ £~~~~~~~£~~~~~~~~----------------Expenditures Labour 5001 Full-time Regular 246,400 241,140 249,900 5002 Full-Time Overtime - 5003 Part-Time Regular 5,000 3,557 15,000 5004 Part-Time Overtime Purchases 5105 Equipment Rental 5110 Fuel &Oil 5115 DiscOlmts Taken 5200 Materials/Inventory 5300 Supplies 3,000 2,938 3,000 5305 Program Supplies 5310 Equipment Supplies & Repairs 800 1,763 2,000 5315 Books & Publications 1,000 1,550 1,250 5320 Building Repairs & Maintenance 5325 Heat, Light & Water 5330 Insurance 5331 Insurance Claims 5335 Telephone, Fax & Modem 2,000 1,885 2,000 5400 Miscellaneous Expense 4,750 4,750 4,750 5405 Meeting Expenses 250 250 400 5410 Advertising & Promotions 2,000 1,824 1,800 5415 Training & Workshops 6,000 6,179 6,000 5420 Special Events 500 - 5425 Special Pro·ects - 5430 Membership Expenses 1,450 1,352 1,550 5600 Rent Expense 5605 Interest And Finance Charges 5850 Bad Debt Expense 5800 Tax External Payments Contracted Services 5500 Consultants, Legal & Audit - 5505 Subcontractors Expense 464 - 5510 EQuipment Maintenance Contracts Contributions to Reserves 5950 Contributions to Reserves - 5955 Contributions to DC Reserves 273,150 267,651 287 650 57,150 70,768 71,650 Interftmctional Ad.ustments 5100 Fleet Allocation 13,861 13,861 13,861 5650 Facilities Allocation 5700 Corp Admin Allocation 36,372 36,372 9,107 5105 Conun. Services Allocation 5710 Operations Allocation 50,233 50,233 22968 107,383 121,001 94,618 Debt Principal and Interest 5900 Debt Interest - 5905 Debt Principal 3950 Prior year (surplus) deficit - Total Net LevY 107,383 121,001 94,618 H:\Finance\Financia1Pians\2014\2014Budgets\2014Budgei190Build~g Page 2 of2 Town o[Tillsonburg 240-Airport 2014 Financial Plan 2013 2014 Bud•et Pro"ection Bu~et Operating Plan -Cost Code Summary Re;~;------r---------------------------------------- Special Levy, Local Improvements, PILS 3000 Taxes-Residential 3005 Taxes-Multi-Residential 3010 Taxes-Commercial 3012 Taxes-Commercial Vacant Unit 3014 Taxes-Commercial Vancant Land 3020 Taxes -Shoppina Centre 3022 Taxes-Shopping Centre Vacant Unit 3030 Taxes-Industrial 3032 Taxes-Industrial Vacant Unit 3034 Taxes-Industrial Vacant Land 3040 Taxes-Pipelines 3050 Taxes-Fannland 3055 Taxes -Fannland Dev. Phase l 3060 Taxes -Lar•e Industrial 3062 Taxes-Large Industrial Vacant Unit 3070 Taxes -Supplementaries 3075 Taxes -Bill 79 Capped Levy 3080 Taxes -Capped Rebates/Claw Backs 3085 Taxes-W/O's 3090 Taxes-PIL's 3095 Local Improvements -Residential 3096 Local Improvements -Commercial 3100 Tax Adjustments 3105 Taxes-Penaltv & Interest Government Grants & Subsidies 3200 Grants & Subsidies-Federal 3205 Grants & Subsidies-Provincial 3210 Grants & Subsidies-Other 5,000 5,000 7,000 User Charges 3300 Miscellaneous Revenue 400 3301 Residential Usage 3302 General us .. e 3305 Admissions 3310 Fares &Fees 3315 Memberships 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Program Fees 3335 Adult Program Fees 3340 Summer Proe.rams 3345 Participate Programs 3350 Minor Hockev 3355 Figure Skating 3360 Proe.rams 3365 Landscaping 15,400 3400 Permit Fees 3410 Licence Fees 3420 Certificates 3430 Inspections 3500 Rentals 173,074 177,943 178,606 3505 Merchandise 216,000 216,958 231,028 3510 Concession Sales 600 (609) 3515 Vending Machines 3600 Interest 3601 Late Payment Ch,U.ges 3700 Special 89 3701 Capital Surchrge-Residential 3702 Capital Surchre.e-General 3705 Donations 2,000 3800 Sewer Revenue-SurcharR.e 3801 Reg 170 Surchrge-Residential 3802 Reg 170 Surchroe-General 3815 Extraordinruy Revenue 3999 Revenue Clearine. Account Soecified Revenues 3805 Development Chare.es 3810 Sale of Assets 3820 Debenture Proceeds - Contribution from Reserves 3900 Contribution from Reserves - 3905 Contribution from DC Reserves 394 674 417,181 416,634 H:\Finanoe\Financia1Pians\2014\2014Budgets\2014Budgei240Airpor1 Page 1 of2 ,Town of Tillson burg 'e014 Financial Plan 5 year Capital Plan Descriotion 1 Taxiway Rehabilitation (East Side, Option 1) 2 Airport sign LED and Gateway signs 1 2014 1 Event Ramp -Drainage outlet to Pearce Drain 2 Event Ramp -Excavation, grading & base to fine gravel 3 Event Ramp -Drainage 2015 I 1 Taxiway ''F" Extension f. Event Ramp 3 Taxiway"D" Extension 4 Tie-down zone 5 Private Access road 6 Private Access road (barriers) 2016 1 New industrial Rd -50% completion · 2 3 4 2017 1 Taxiway "B" 2 Paving of2,600' cross runway 3 Taxiway"C" extension 4 Parking Expension 2018 5 yr Capital Plan Page 1 of 1 Capital Costs Contribution to Exoenditures Reserves 44,000 0 44,000 22,000 33,320 53,000 108,320 300,000 222,000 150,000 218,750 150,000 20,000 1,060,750 225,000 225,000 75,000 250,000 75,000 62,500 462,500 11/26/2013 Town of Tillsonburg I I 00 -Council 2014 Financial Plan 2013 2014 Bud2et Pro"ection Bud•et --------------~~~~~~~~~~~~~~2-------------Expenditures Labour 5001 Full-time Regular 137,900 133,601 137,300 5002 Full-Time Overtime 5003 Part-Time Regular 5004 Part-Time Overtime Purchases 5105 Eouivment Rental 5110 Fuel&Oil 5115 Discounts Taken 5200 Materials/Inventory 5300 Supplies 8,775 1,150 12,700 5305 Program Supplies 5310 Equipment Supplies & Repairs 5315 Books & Publications 115 91 100 5320 Building Repairs & Maintenance 5325 Hea~ Light & Water 5330 Insurance 5331 Insurance Claims 5335 Telephone, Fax & Modem 950 2,360 2,400 5400 Miscellaneous Expense 6,500 4,946 56,900 5405 Meeting Expenses 600 2,319 2,000 5410 Advertisinjl & Promotions 900 1,359 8,000 5415 Training & Workshops 14,000 11,982 14,000 5420 Special Events 13,000 13,738 5,650 5425 Special Projects 30,000 30,202 45,000 5430 Membership Expenses 5600 Rent Expense 5605 Interest And Finance Char2es 5850 Bad Debt Exvense 5800 Tax External Payments Contracted Services 5500 Consultants, Legal & Audit 4,500 (708 5505 Subcontractors Expense 6,300 5510 Equipment Maintenance Contracts Contributions to Reserves 5950 Contributions to Reserves 5955 Contributions to DC Reserves 217,900 207,639 290,350 197,900 187,639 260,350 Interfunctional Adjustments 5100 Fleet Allocation 5650 Facilities Allocation 5700 Corp Admin Allocation 5105 Comm. Services Allocation 5710 Ooerations Allocation 197,900 187,639 260,350 Debt Principal and Interest 5900 Debt Interest 5905 Debt Principal 3950 Prior year (surplus) deficit Total Net Levy 197,900 187,639 260,350 H:\FII'Iance\Financial Plans\201412014 BudgGts\2014 BudgGt 100 Cc:nlfld 11126120133.17PM Page 2 of2 U') U') w w u u -- ~ ~ "' z w w U') a: U') ::§ ::J z u. z al 0 0.. 0 0 z U') a: -- 0 t;;c 0 ~ U') U') w 1-w -' w z u a: -' a: -U') w u -u a: 1- ::J w w -a: u. a: al c 0 c 111::1" ~ z z ..... U') s 0 ~ <t N a: e U') ~ ~ a: ~ 2014 Business Objectives-Continued Item (Strategic Plan Reference #) Partner with Trans Canada Trail to initiate using the CASO rail line to connect Tillson burg trails to Elgin and Oxford County (6-4. 6-5) Continue lake lisgar revitalization projects (6-14) Complete Town-wide Asset Management (Facilities) and Energy Management Plans Division Parks PRS Facilities i.I!:UJ£. Parks & Facilities Manager Parks & Facilities Manager Parks & Facilities Manager $0 $112,500 Actual Value Target Date Q2-Q4 Q2-Q3 Q2 Actual Date Risks 1. Deferral of investing in facility renewal, ie Water Park, Indoor Pool, Fire Hall, is stretching lifecycles of existing infrastructure beyond typical lifecycle limits. 2. Rising utility costs increase operational costs 3. Changing volunteer base -capacity and intent is looking for different types of volunteer opportunities 4. Strong competition from private recreational services offered in Town 5. Loss of revenue due to fewer extracurricular sports and trips at schools 6. Aging work force requiring succession planning and modifications to work processes. 7. Pool of trained, qualified candidates for part-time staff positions is shrinking Future Departmental Directions: 3 year outlook 2015 • Update Recreation & Parks Strategic Master plan • Work with user groups to improve Ball facilities • CASO rail connection to St. Thomas & Oxford County Trails • Seek all opportunities with regard to funding to help support and offset the cost of aging facilities. • Create opportunities for multi-use, multi-generational and multi-seasonal experiences to meet the diverse needs of the community. • Implement County-wide commemoration of the lOQth Anniversary of WWl Future Departmental Directions: 3 year outlook 2017 • Prepare an update to the Master Plan-Five year review • Modernize existing Indoor pool Facility to bring up to a standard that is reflective of aquatic demands. Provisions for Family Change rooms • Continue to work with volunteers and organizations to promote community based delivery of arts and cultural services. Human Resources Allocation I Deployment Pian I Total Part-time FTE Total Part-time Head Count 2010 30.71 97 20.14 65 2012 18.89 65 2013 18.15 65 2014 18.81 67 z cr: ..1 0. U) U) w z CJ .... a:: U) ::» ::» m LL en m 0 z z en a:: 0 0 w .... en u 0 1-.... 1-~ ...I ~ ...I u .... w LLI 1-w a:: a. LL en .... 0 0 z c z 0 .... 3: 5 0 1- w 0. 0 lilt '1"1 0 N 2014 Business Objectives Item Dept Review GIS and Work Engineering Order System and Public Works Voltage Conversion Enterprise 4.16kV to 27.6kV (THI) THI Cost not Town * Replace Unit #99 MT6 Fleet Trackless Owner Budget Value Manager of $0 Engineering and Roads Manager Utility $5001000 * Manager (THI) Fleet $130,000 Manager (Reserves $80;000) Projected Value $0 $0 $0 Target Date Q4 2014 Q4 2014 Q4 2014 Actual Date Risks •Deferred Capital Replacement delays infrastructure replacement which increases life cycle costs therefore funding is critical. •Pre-budget Tender critical for obtaining best pricing. •Keep Capital Replacement (Asset Management) systems current so that have current asset inventory and condition rating listing for the entire business. Need to replace the right things at the right time to minimize life-cycle costs. •May be difficult to fill part time positions vs. full time. •Maintain Sidewalk inspection program by using a summer co-op student required to demonstrate due diligence, conduct annual inspection and maintenance program. Minimize claims issues. •Fleet Replacement becoming an issue in order to maintain fleet in safe good working condition. A lot of replacements coming due in next few years requiring significant resources. Deferral may result in higher annual maintenance costs. Opportunities •Participate in the corporate health and safety program (Ql-Q4). •Assist in implementation of Corporate Wide Asset Management software system to re- establish financial plan necessary for funding replacement of assets and infrastructure and minimize annual maintenance costs (Ql-Q4). •THI Smart Meter System monitoring and tracking to ensure system is delivering expected outcomes(Ql-Q4). •Cost share sidewalks (50°/o) on North Street when County reconstructs roadway and servicing (Q4). Future Departmental Directions: 3 year outlook 2015 Engineering •Rehabilitate Infrastructure as per approved capital replacement Plan. Public Works • Maintain transportation network in accordance with town and minimum maintenance standards (1-4th Quarter). •Reconstruct roads in accordance with Capital Replacement plan (2-4th Quarter). •Assist in implementing new subdivisions (1-4th Quarter). •Review existing Snow plow equipment and potential upgrades /replacements vs. Additional Plow Truck and Sidewalk Unit and operators to maintain new growth areas (4th Quarter). •Improve sidewalk inspection and rehabilitation program (1-4th Quarter). •Replace sign room building at Public Works. Fleet • Continued focus on fire apparatus maintenance of external municipal fleets as an opportunity. •To work with customers to ensure the best possible service is delivered at the appropriate level. •Vehicle replacement schedule aids the budgeting process and allows for planned vehicle replacements •Continue the fleet maintenance standard and PM Program •Further implementation of hybrid vehicles and newer technologies to lower our annual fuel and maintenance costs. •Installation of proper fire pump testing pit with hydrant supply. Future Departmental Directions: 3 year outlook 2015 Sanitary Sewers •Train and provide practical experience to employees for Wastewater Collection Certificates-Level 2. Water Distribution System •Review water staffing and succession plan opportunities in order to maintain/enhance service. Future Departmental Directions: 3 year outlook 2017 • Looking at long range planning power projections to ensure adequate supply of electricity for existing and new customers. •Detailed construction drawings, for inclusion of the Tillsonburg's electrical system. •Asset Management of the Town's infrastructure data, such as sanitary sewer, Street Lights system, Electrical System (both overhead and underground), Watermain etc. •New shop bays for future -Growth Works Yard Est.$600,000. •Rehabilitate parking lot 9A (Avondale Church-South Lot) (Q3) $250,000. •Rebuild and surface Parking Lot llA (North of Sears) Est. $45,000 in conjunction with Urban Design Study. •Review additional engineering technologist to handle development and capital projects work projects. (/) (]) u L :::J 0 (/) (]) ~ c ro c E ra -a. .... :::J c cu I E II) ::J 0 ·;:; Q) L.. a. c E 0 0 L.. ·-..... .... Q) ra 01 u c 0 ro ..c -u <C fl~ tJJIJI ~{rOM TOWN OF TILLSONBURG 2014 BUSINESS PLAN TILLSONBURG FIRE AND RESCUE SERVICES AND THE COMMUNITY EMERGENCY MANAGEMENT PROGRAM 2014 Business Objectives Item Dept Owner MSA SCBA lease (year 9 of 10) Fire Deputy Implement department specific Succession Management Plan Operations Fire Chief Fire Fire Chief Operations Budget Value $21,027 $0 Projected Value Target Date Q2 Q2 Actual Date Risks 5. The 1990 Pumper is no longer recognized as a emergency vehicle by the Fire Underwriters Survey. Will negatively affect home owner insurance rates in 2015. 6. The Nortel telephone system is increasingly less dependable to support a 911 Secondary Public Safety Access Point. System not protected with a redundancy. 7. The 33-year old fire station does not meet current building code, health and safety standards, accessibility standards and the ergonomic needs of the employees who work in it. Opportunities 5. Create a Culture of Safety in fire department through a high commitment to the Occupational Health & Safety Act, especially sector specific Regulations and all applicable Section 21 Guidance Notes. Eg. Develop pre-fire plans, create new and revise existing SOGs. Opportunity to develop and implement Fire Service specific near-miss program. 6. Discuss innovative opportunities at the regional level to share resources. Develop shared purchasing strategies. 7. Market Fire Communications to develop into a more viable Division. Develop partnership prospects and non-core business opportunities. 2016 Future Departmental Directions: 3 year outlook 1. Implementation of Strategic Planning initiatives. 2. Conduct needs assessment for the Fire Station, including evaluation of renovation versus replacement options. 3. Initiate planning to replace Self Contained Breathing Air packs and Rapid Intervention Kits (2017). 4. Replace the hydraulic rescue tools (Jaws of Life). 5. Replacement of the Zetron dispatch console with Event Management Dispatch system, and ergonomic replacement of CAD workstations in Fire Communications. Vl OJ u 1... :::J 0 Vl OJ ~ c co E :::J I c "' -a. ..., c cu E c 0 ·-..., "' u 0 --<C 1ft N . .... 0 0 0 0 U) ::I 0 ·~ A. E 0 .:::: CD c:n ·. c ... ftlftl .CCII • .. u> fl~ tJJIJI iift'iM TOWN OF TILLSONBURG 2014 BUSINESS PLAN DIRECTOR OF DEVELOPMENT & COMMUNICATIONS SERVICES Risks • Delay in development approvals if proper tracking of development applications and follow-up does not take place • Need to support residential marketing to ensure future developer investment in program • Inability to advance airport business development will continue to impact municipal taxpayer subsidy. • No investment in Town owned employment lands will detract from marketability 2015 Future Departmental Directions: 3 year outlook •Study of South-western Ontario and Northern U.S. Impacts •Improved Airport Marketing •Monitor trends in Social media •Residential and Commercial Design/Property awards recognition •Review impact of Community Improvement Plan program •Update of Development Guidelines •Policy and procedure review •Updated Economic Development Strategy 2017 Future Departmental Directions: 3 year outlook •Strategic Plan Review •Community Cultural Promotion •Completion of Fac;ade Improvement Project Tuwn o[Ti//sonhurg Recreation -Parks, Programs, Facilities Consolidated 2014 Financial Plan 2013 2014 Bud•el Pro·edion Budoet ~--------------~---~~~~~~~~~~~~~~2-----------------Revenues Special Levy, Local Imorovements, PIT.S 3000 Taxes-Residential - 3005 Taxes-Multi-Residential - 3010 Taxes-Commercial 3012 Taxes-Commercial Vacant Unit 3014 Taxes-Commercial Vacant Land 3020 Taxes -Shopping Centre 3022 Taxes-Shopping Centre Vacant Unit 3030 Taxes-Industrial 3032 Taxes-Industrial Vacant Unit - 3034 Taxes-Industrial Vacant Land -- 3040 Taxes-Pipelines 3050 Taxes-Farmland - 3055 Taxes-Fannland Dev. Phase l 3060 Taxes-Large Industrial 3062 Taxes -Large Industrial Vacant Unit 3070 Taxes -Supolementaries 3075 Taxes -Bill 79 Capped Levy - 3080 Taxes-Caooed Rebates/Claw Backs - 3085 Taxes-W/O's 3090 Taxes -Pll..'s - 3095 Local Improvements -Residential - 3096 Local Improvements -Commercial 3100 Tax Adjustments 3105 Taxes-Penalty & Interest Government Grants & Subsidies 3200 Grants & Subsidies-Federal 3,500 3205 Grants & Subsidies -Provincial 42,708 42,704 42,700 3210 Grants & Subsidies-Other -15,000 User Charges - 3300 ! Miscellaneous Revenue 9,400 8,186 4,750 3301 Residential Usage 3302 General Usage 3305 Admissions 132,200 109,305 124,300 3310 Fares & Fees 25,000 23,932 25,000 3315 Memberships 180,300 166,079 165,800 3320 Seasonal Revenues 85,000 78,019 85,000 3325 Sports Fields Fees 21,000 24,147 22,800 3330 Youth Program Fees 179,500 184,273 214,000 3335 Adult Program Fees 47,000 37,986 52,000 3340 Summer Programs 90,000 80,917 85,000 3345 Participate Programs 3350 Minor Hockey 186,000 188,066 187,000 3355 Figure Skating 70,000 60,876 60,000 3360 Programs 34,500 34,780 34,500 3365 Landscaping - 3400 PemtitFees 3410 Licence Fees 3420 Certificates 3430 Inspections 3500 Rentals 168,800 145,853 151,400 3505 Merchandise 10,000 14,494 15,000 3510 Concession Sales 42,000 32,107 35,000 3515 Vending Machines 29,000 32,162 30,000 3600 Interest 3601 Late Payment Charges 3700 Special 12,000 15,007 25,000 3701 Capital Surchrge-Residential 3702 Capital Surchrge -General 3705 Donations 10,000 10,500 13,000 3800 Sewer Revenue-Surcharge 3801 Reo 170 Surchroe-Residential - 3802 Reg 170 Surchrge-General 3815 Extraordinary Revenue 3999 Revenue Clearing Account Specified Revenues I 3805 Development Charges -31,236 3810 Sale of Assets 3820 Debenture Proceeds Contribution from Reserves 3900 Contribution from Reserves 3905 Contribution from DC Reserves - 1,377,908 1,320,626 1,387,250 H:\Fanance\Financial Plans\2014\2014 Budgets\2014 Budgel450, 460, 465 Rt¢reabon ·Consolidated 1112&2013 3:19PM Page 1 of2 Town ofTillsonburg 450-Recreation -Parks 2014 Financial Plan 2013 2014 Budget Pro"ectioo Budget Operating Plan-Cost Code Summary ae;;m~------r---------------------------------------- Special Levv, Local Improvements, PILS 3000 Taxes-Residential 3005 Taxes-Multi-Residential 3010 Taxes-Commercial 3012 Taxes-Commercial Vacant Unit 3014 Taxes-Commercial Vacant Land 3020 Taxes-Shopping Centre 3022 Taxes-Shopping Centre Vacant Unit 3030 Taxes-Industrial 3032 Taxes-Industrial Vacant Unit 3034 Taxes-Industrial Vacant Land 3040 Ta'l:es-Pipelines 3050 Taxes-Farmland 3055 Taxes-Farmland Dev. Phase 1 3060 Taxes-Large Industrial 3062 Taxes-Large Industrial Vacant Unit 3070 Taxes-Supplementaries 3075 Taxes-Bill 79 Capped Levy 3080 Taxes-Capped Rebates/Claw Backs 3085 Taxes-W/O's 3090 Taxes-PIL's 3095 Local Improvements-Residential 3096 Local Improvements -Commercial 3100 Tax Ad"ustmenls 3105 Taxes-Penalty & Interest Government Grants & Subsidies 3200 Grants & Subsidies-Federal 3205 Grants & Subsidies-Provincial 3210 Grants & Subsidies-Other User Charges 3300 Miscellaneous Revenue 4,500 3,000 3301 Residential Usage 3302 General Usage 3305 Admissions 3310 Fares & Fees 3315 Memberships 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Program Fees 3335 Adult ProJmll11 Fees 3340 Summer Programs 3345 Participate Programs 3350 Minor Hockey 3355 Fi•ure Skatin• 3360 Programs 3365 Landscanin• 3400 Pennit Fees 3410 Licence Fees 3420 Certificates 3430 Inspections 3500 Renta1s 3505 Merchandise 3510 Concession Sa1es 3515 Vending Machines 3600 Interest 3601 Late Payment Charges 3700 Special 3701 Capital Surchrge-Residential 3702 Capital Surchrge-General 3705 Donations 3,000 3800 Sewer Revenue-Surcharge 3801 Re• 170 Surchr•e -Residential 3802 Reg 170 Surchrge -General 3815 Extraordinary Revenue 3999 Revenue Clearing Account Specified Revenues 3805 Development Charges 3810 Sa1e of Assets 3820 Debenture Proceeds Contribution from Reserves 3900 Contribution from Reserves - 3905 Contribution from DC Reserves 4,500 3,000 3,000 H:\Finance\Fnancia1Pian&\2014\2014Budgei&\2014Budget4SOReaealion-Parks Page 1 of2 Town of Tillsonburg ) 2014 Financial Plan 5 year Capital Plan Descriotion 1 2, Coronation traillo~ 4 Grandstand demolition & area rehabilitation 5 Portable bleachers and staging 6 Annandale Diamond Parking Area (Trees, posts and netting) 7 Lake Lisgar revitalization (Cany forward from 2013) 2014 1 Trail Development 2 Playground Equipment replacement and upgrades 3 Playground Equipment for new park area-Oak park near Victoria Wood 4 Portable bleachers and staging 5 2015 )1 Trail development as part of the trails master plan 2 Playground Equipment 3 4 5 2016 1 Trail development as part ofthe trails master plan 2 Playground Equipment 3 4 5 2017 1 Trail development as part of the trails master plan 2 Playground Equipment 3 4 5 2018 5 yr Capital Plan Page 1 of 1 Capital Costs Contribution to Exvenditures Reserves 35,000 60000 0 27,000 30,000 112500 237,500 27,000 50,000 30,000 35,000 50,000 165,000 50,000 30,000 80,000 50,000 30,000 80,000 50,000 30,000 80,000 11/26/2013 Town ofTillsonburg 460-Recreation -Programs 2014 Financial Plan I 2013 2014 Bud2et Pro"ection Bud2et ----------r-------£~~~~~~~E~~~~i~~~----------------Expenditures Labour 5001 Full-time Remrtar 931,432 924,086 1,021 000 5002 Full-Time Overtime 173 5003 Part-Time Re•u!ar 300,895 286,151 285 445 5004 Part-Time Overtime 33 Purchases 5105 Equipment Rental 2,904 2,919 2,900 5110 Fuel&Oil 5115 Discounts Taken 5200 Materials!InventQ!Y_ 41,300 39,633 41 700 5300 Supplies 9,848 9,843 9,300 5305 ProRram Supplies 33,500 39,101 41500 5310 Equipment Supplies & Repairs 5,800 10,475 5,800 5315 Books & Publications 338 - 5320 Building Repairs & Maintenance 5325 Heat, Light & Water 180 5330 Insurance 42,153 47,139 51,805 5331 Insurance Claims 5335 Telephone, Fax & Modem 12,528 12,705 13,028 5400 Miscellaneous Expense 38,500 31,070 31,000 5405 Meeting Expenses 146 5410 Advertising !ft. Promotions 26,950 25,911 28,000 5415 Training & Workshops 9,150 7,917 8 600 5420 Special Events 2,500 2,500 9,300 5425 Special Pro· ects 3,000 2,117 13 000 5430 Membership __ Expenses 4,400 2,982 3 500 5600 Rent Expense 5605 Interest And Finance Charges - 5850 Bad Debt Expense 5800 Tax External ~ayments Contracted Services 5500 Consultaots, Legal & Audit 5505 Subcontractors Expense - ) 5510 Equipment Maintenance Contracts Contributions to Reserves 5950 Contributions to Reserves 5955 Contributions to DC Reserves 1,464,860 1445,418 I 565 878 102 052 172,619 187,328 Interfunctional A<rustments 5100 Fleet Allocation 5650 Facilities Allocation 5700 Corp Admin Allocation 5705 Comm. Services Allocation 5710 Operations Allocation 102,052 172,619 187,328 Debt Principal and Interest 5900 Debt Interest 5905 I Debt Principal 3950 Prior year (surplus) deficit Total Net Levr_ 102,052 172,619 187,328 H:\Finanee\Financial PlanGI201412014 BU<Igetsl2014 Budget 460 Rea831ion. Progt311'1$ 11126120133.21 PM Page 2 of2 Town of Tillsonhurg 465-Recreation-Facilities 2014 Financial Plan 2013 2014 Bud(et Pro·ection Budget Operating Plan -Cost Code Summary ae:e~;------r----------------------------------------- Special Levv, Local lm rovements, PILS 3000 Taxes-Residential 3005 Taxes-Multi-Residential 3010 Taxes-Commercial 3012 Taxes-Commercial Vacant Unit 3014 Taxes-Commercial Vacant Land 3020 Taxes-Shopping Centre 3022 Taxes-Shopping Centre Vacant Unit 3030 Taxes-Industrial 3032 Taxes-Industrial Vacant Unit 3034 Taxes-Industrial Vacant Land 3040 Taxes-Pipelines 3050 Taxes-Farmland 3055 Taxes-Farmland Dev. Phase l 3060 Taxes-Large industrial 3062 Taxes-Large Industrial Vacant Unit 3070 Taxes-Sui!Plementaries 3075 Taxes-Bill 79 Capped Levy 3080 Taxes-Clljl]led Rebates/Claw Backs 3085 Taxes -W/O's 3090 Taxes-PIL's 3095 Local Improvements-Residential 3096 Local Improvements -Commercial 3100 Tax Ad.ustments 3105 Taxes-Penalty & Interest Government Grants & Subsidies 3200 Grants & Subsidies-Federal 3205 Grants & Subsidies -Provincial 3210 Grants & Subsidies-Other User Charges 3300 Miscellaneous Revenue -- 3301 Residential Usage 3302 General Usage 3305 Admissions 3310 Fares & Fees 3315 Memberships 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Program Fees 3335 Adult Program Fees 3340 Swnmer Programs 3345 Participate Programs 3350 Minor Hockey 3355 Figure Skating 3360 Programs 3365 Landscaping 3400 Pennit Fees 3410 Licence Fees 3420 Certificates 3430 Inspections 3500 Rentals 10,600 10,591 5,700 3505 Merchandise 3510 Concession Sales 3515 Vending Machines 3600 Interest 3601 Late Payment Charges 3700 Special 3701 Capital Surchrge-Residential 3702 Capital Surchrge-General 3705 Donations 3,000 3800 Sewer Revenue-Surcharge 3801 Reg 170 Surchrge-Residential 3802 Reg 170 Surchrge-General 3815 Extmordinary Revenue 3999 Revenue Cleari~ AccoWlt Specified Revenues 3805 Development Charg~s 31,236 3810 Sale of Assets 3820 Debenture Proceeds Contribution from Reserves 3900 _l Contribution from Reserves 3905 Contribution from DC Reserves 10,600 44,827 5,700 H:\Finanoe\Finaneia!Pians\2014\2014Budgets\2014Budget465Re.creallon·Faciities 111261'20133:23PM Page 1 of2 Town of Tillsonburg aoJ4 Financial Plan 5 year Capital Plan Descriotion 1 672 Roofing repairs {Seniors Centre, Auditorium) 2 TCC Accessibility Renovations 3 Refrigeration Room Compressor #3 r~acement 4 Summer Place Roof (concrete roof new coating) 5 5-yr Resurfacer replacement 2018 2014 Waterpark slide stairs reQlaced Roofing repairs {Seniors Centre, Auditorium) L Indoor Pool Maintenance/repairs Energy Management Plan compliance Community Centre Roofing { detailed report to follow) plate & frame chiller conversion-contribution to reserve for 2017 5-yr Resurfacer replacement 2018 2015 5 yr Capital Plan Page 1 of 2 Capital Costs Contribution to Exoenditures Reserves -22,000 50,000 40,000 - - 90,000 22,000 35,000 100,000 55,000 50,000 90,000 50,000 20,000 330,000 11/26/2013 Town of Tillsonburg 467-Elliott Fairbairn Centre 1014 Financial Plan I J 2013 I 2014 Budget Pro'ection Budget ----------r-------~~~~~~~~E~~~~~~~-----------------Revenues Special Levy, Local Improvements, PILS 3000 Taxes-Residential 3005 Taxes-Multi-Residential 3010 Taxes-Commercial 3012 Taxes-Commercial Vacant Unit 3014 Taxes-Commercial Vancant Land 3020 Taxes -Shoooi.Qg_ Centre 3022 Taxes-Shopping Centre Vacant Unit 3030 Taxes-Industrial 3032 Taxes-Industrial Vacant Unit 3034 Taxes -Industrial Vacant Land 3040 Taxes-Pipelines 3050 Taxes-Farmland 3055 Taxes -Farmland Dev. Phase 1 3060 Taxes-Lar~e Industrial 3062 Taxes-Large Industrial Vacant Unit 3070 Taxes-Supp}ementaries 3075 Taxes-Bill 79 Capped Levy 3080 Taxes-C31>oed Rebates/Claw Backs 3085 Taxes-W/O's 3090 Taxes-PIL's 3095 Local Improvements -Residential 3096 Local Improvements -Conunercial 3100 Tax A<fustments 3105 Taxes-PenaJty & Interest Government Grants & Subsidies 3200 Grants & Subsidies-Federal 3205 Grants & Subsidies-Provincial 3210 Grants & Subsidies-Other Other Revenues 3300 Miscellaneous Revenue 3301 Residential Usage 3302 General Usage 3305 Admissions 3310 Fares & Fees 3315 Memberships 3320 Seasonal Revenues 3325 Sports Fields Fees 3330 Youth Program Fees 3335 Adult Program Fees 3340 Summer Programs 3345 Participate Programs 3350 Minor Hockey 3355 Figure Skating 3360 Programs 3365 Landscaping 3400 Pennit Fees 3410 Licence Fees 3420 Certificates 3430 Inspections 3500 Rentals 74,980 65,881 74,980 3505 Merchandise 3510 Concession Sales 3515 Vending Machines 3600 Interest 3601 Late Payment Charges 3700 Special 3701 Capital Surchrge-Residential 3702 Capital Surchrge-General 3705 Donations 3800 Sewer Revenue-Surcharg~ 3801 Reg 170 Surchrge-Residential 3802 Reg_ 170 Surchrge-General 3815 E.xtraordinary Revenue 3999 Revenue Clearin_g_ Account Specified Revenues 3805 Development Char_Ees 3810 Sale of Assets 3820 Debenture Proceeds Contribution from Reserves 3900 Contribution from Reserves -- 3905 Contribution from DC Reserves 74,980 65,881 74,980 H:\Fin3nce\Finandal Plans\2014\2014 Sudgets\2014 Budget 467 EFC 1112.6rl0133:24PM Page 1 of2 , Town of Tillson burg )2014 Financial Plan 5 year Capital Plan 1 2 3 4 5 1 2 3 4 5 1 2 3 Capital Costs Contribution to Descriotion EXIJenditures Reserves 2014 2015 )~~+--r----------------------------------------r-------+-------~ 2016 1 New Gymnasium HV AC 12,000 2 3 4 5 2017 12,000 1 New Gymnasium Roof 60,000 2 3 4 5 2018 60,000 5 yr Capital Plan Page 1 of 1 11/26/2013 ) Town ofTillsonburg I 475-Museum 2014 Fillallcial Plan 5001 5002 Full-Time Overtime 5003 Part-Time Regular 5004 Part-Time Overtime I 2013 2014 Budeet Pro· ection Bud•et 21,000 20,112: 21,000 i --------~~ooo:--------~~ooo _____________ T ____________ _ 5115 Discounts Taken -------------+-----------------------5200 _________ M.i"t~~iaiS!fu~;~;cy------------------------------------------------- 5300 Supplies 3,450 2,159! 3,200 5305 Program Supplies 1,100 1,085 l 1,100 _________ _5]_~_() _________ -~'Lui£!!!e_~~§!'.P~~~~-~-~_ep_!li!'!__________________________ -------~,QQQ --------~c'!~Q-J---------~cQ_Q_Q 5315 Books & Publications 100 54 i I 00 5320 Building Repairs & Maintenance 12,300 7,332 ! 12,000 5325 ··-··-··-··-_ _1-!e.~t,_!,iJ>I.t~.!£.'!\'_at_e_r________________ -----------------------·--16,000 19,528 i _1_8,_()0_0_ 5330 Insurance ---4,7s:i·· ------····-·4);-o7)·--·----· 5,063 5331 Insurance Claims 5,692 ' 5335 Telephone, Fax & Modem 3,200 5,920 i 3,500 5400 Miscellaneous Expense 800 1,369 ! 5405 Meeting Expenses I DO 6 ! 60 5410 __________ .A~~_e!fis_i_n_&_§<_P.!~Ill-~ti~~s _____ ---·--·------------------·--·--·--___ Ll,_I)IJ_D__ _______ 7,079: 1_0,!!0_0_ 5415 Training & Workshops 1,550 ··----·-73T________ 1,500 ---------~-m----------~~~~~-~~~;15-------------------------------------------~~~66 ------~~c~n+------2~c~~Q 5430 Membership Expenses 300 300 5600 Rent Expense 5605 Interest And Finance Charges 5850 ~~~_l)_e]>)_Exp_e_ns_e ______________________________________ _ ------58oo _________ Tax External Payments Contracted Services i ----------s-soo_________ -c:~~~;;~;;;;;-t~~r:;!l;J&A.;;&!_____________________________ --------------------------:------------- _______________ ?.~P.~----------------~~~~-~l!!!M.!!?!~.g_~_e~~-~~---·-··-··----------·-····-··-··-··-····-··-··-···· ··-··-····----~.?.!~ .. -··-··-····}±._9_~.!.4.·-··-··-·JJz~~-q-5510 Equipment Maintenance Contracts I ~.9-l!l!i~~~~_!l_s_t<!..B~~~~~s --------------------------------------------------------------------------------+-------------5950 Contributions to Reserves ! 5955 Contributions to DC Reserves ! 266,375 269,245 I 273,473 175 991 185 939: 183 059 Interfunctional Ad. ustments 5100 Fleet Allocation 5650 Facilities Allocation _________ _5}D__() __________ <;:~!P_i\_clrriin_Al_lo_c_~~~-----------------------------i 5705 Comrn. Services Allocation --··-··-··-····s·?-io···--·--··-··-·op~;ari~~~-AJi~-~~ti~~--····-·--··-L 175,991 185,939' 183,059 ------------------------------------------------------------------------------f------,~-:-:-f----:-~:-:+--:-:~:-:-1 Debt Principal and Interest j 5900 Debt Interest 5905 Debt Principal 3950 /Prior year {sUI]Jlus) deficit Total Net Le....IT.. 175 991 185 939' 183 059 H\F"IIlllll<:e\F"1'13ncia1Pians\2014\Z014Budgets\Z01<18udget475Museum 11/26120133:25PM Page 2 of 2 Town of Tillsonburg 300-Cemetery 2014 Financial Plan I 2013 2014 Budoet Pro"ection Budoet -------------------~~~~~~~~~£~!~~~~-----------Revenues i "SP:e~-i~i:~:I.O~;,J-i-;;;;;~~~--;;;~~~~:-PiLs-···-·-··-··----··-----------····-·-··-· ·------·-···· ------·------·-····-----------··-·--··· ----···--··-··-·--·· ·-·--··-------··-·· 3000 ! Taxes-Residential 3005 ! Taxes-Multi-Residential 3010 i Taxes-Commercial 3012 i Taxes-Commercial Vacant Unit 3014 i Taxes-Commercial Vancant Land =========~Q~2=========~r~~=~K~~p~g=~~~t!~=============================== ============== ============== ============== ============== 3022 t Taxes-Shopping Centre Vacant Unit 3030 ! Taxes-Industrial ---------3032·---------::r~~;=fu~fti"stri~vac~tu~it---------------------------------------------------------------------------------- 3034 1 Taxes-Industrial Vacant Land 3040 I Taxes-Pipelines ---------~Q~Q _________ .j.I-""<es_:I'!'!"!'!".~----------------------------------------------------------------------------------------------Joss l Taxes-Farmland Dev. Phase 1 3060 ! Taxes-Large Industrial 3075 : Taxes-Bill 79 Capped Levy 3080 i Taxes-Capped Rebates/Claw Backs 3085 ! Taxes-W/O's 3090 : Taxes-PIL's ·----~Q2~--;_~~.!!L~.e.~'!~!l-~~!!~~-.:-~~~L4£I_t_~!!!. _______ ·--·--·--·----·--·--·--·-· ·--·--·----·-----·-·--·----·--·-·-----·--·-·· ·--·--·-·--··-·--·--·---·--·--·-··-·--·--·-3096 ! Local Improvements-Commercial ---------~l~.P _________ -f.I~~~l!~~!l.!.l~---------------------------------------------------- ------------------------------------------3105 ' Taxes-Penalty & Interest Government Grants & Subsidies 3200 : Grants & Subsidies. Federal 3205 l Grants & Subsidies -Provincial 3210 : Grants & Subsidies-Other u;~~ch;;g~~----------r------------------------------------------------------------------------------------------------------------- ---------~1Q9 _________ j_~s_c_~l~~~~~-~!l~~.!_l_l!_~--------------------------------_______ 1_3_'!_,QQQ. ______ _1_3_~.§_8_?_ _ ____ lj92~~9--------------- 3301 i Residential Uslll(e --·--··-···---~~-Q~---··-·-------·l-~!i_t::!.!':!."!:!~~~-----··-··-···--··-··-··-····-··-·--·--·-·--·--···--·--··-·---··· ·--··-···---·-··-···----··-·-----·-·--·--···· ·--··-····-··-··-··-·· ·-··----···--··-·--·-3305 j Admissions ---------~~lQ _________ -i-!'-"'~~-8<_1'~~~-------------------------------------------------------- ------------------------------------------3315 'Membershij>s 3320 ! Seasonal Revenues 8,500 10,288 11,800 3325 i S~orts Fields Fees 3330 i Youth Program Fees 3335 i Adult Program Fees 3340 i Summer Programs 3345 i Particij>ate Programs ---------~~5Q _________ lMi"Q~!!ock!)' _________________________________________ ---·------________________________________ -------------- ·-··-··-··-p~~--_ ----.V~r"-~k_atiJl_g_ ______ ·-___ ·-··-·-__ ·-·----_______ . ·-··-_ ·-··-·-····-·-·--·--····-··-··-· _ ·--·-····-·-·-··-_____ ·-· ______ . 3360 i Programs ---------~~§_5 _________ -t.!c'!".~~~~_g_ _________________________________________ -------------- -------------- ---------------------------- 3400 ' Permit Fees 3410 l Licence Fees 3420 i Certificates 3430 ! ln~_p~ctions 3500 : Rentals ~=~=~=~~=H1~~==~~~=~~±~~~~~~~~~;~=~~~==~~~=~~~==~=~=~==~=~=~~~~=~=~~~~= ~~=~====~=~==~ ~=~=========== ============== ============== 3515 l Vendin_gMachines 3600 i Interest 13,900 13,900 13,900 ----------36iii--------Ti:~I~Pa;;-~;;;-~!Cil;;g;;-;· --------. -----------------------· ---------------------------.. ------------------------- _________ 3J9Q _________ _;.§p_e_0~------------------------------------------------------------- ------------------------------------------ 3701 ' c_aeital Surchrge-Residential 3702 ! Capital Surchrge-General 3705 I Donations 500 ·-·--·--···--·;!.~QQ __ ··-··-·--·-.L~~~t::!_~~-'(~-~-1!~~-~!:!!~.~~-~~----·--····-··-··-· ·--··-·--····-·--··-·--···· ·--··-· ·--··-··-····---·--··--3801 : Reg 170 Surchrge-Residential 3802 i Reg 170 Surchrge-General ---------~~l.? _________ lP~t.!"~!~!:I!.~~I!Y~!!~~----------------------------------------------- ------------------------------------------3999 I Revenue Clearing Account 3810 : Sale of Assets ---------3820 ________ TD~b~~h;~;p~~~~~Xs ____________________________________ -------------------------------------------------------- Contribution from Reserves 3900 : Contribution from Reserves 3905 1 Contribution from DC Reserves 156,900 155,877 166 380 1-t\Fnance\FIOOIICial Plans\2014\2014 Budgets\2014 Budget 300Cemelefy 11126120133:26PM Page 1 of 3 j Cell: H135 ,comment:JGott: Fleet increase for this department for distribution fonmula purposes only ) H\F~nanceiFiflancial Plans\2014"12014 Oudgets\2014 Budget 300 Cemetery 11126/20133:26PM Page 3 of3 CJ a: z ::» c( ..I £a D. II-z U) 0 GJ 0 U) L. u U) w 0 c ..I z ...., ftJ u c ..I t-1 GJ ·-t-1 U) L. 1&. 1-::» ·-1&. 0 £a Q ~ z '1""1 ~ 0 0 N 1- "' cu > ·-.... u cu ·-(1) :s m ~ .... 0 N Opportunities • With Harris Northstar upgrade, automation is available and processes can be streamlined • With Harris reports training, more staff able to better utilize the software • Potential elimination of Class software at esc may save license fees ' / \ j (/) Q) u L ::J 0 (/) Q) c! c 0 co c E ftJ -D. .... 0 ::J c QJ I E s... ro <LI >- Ill ::J 0 ·:;: ~ 0. c E 0 0 ·-~ .... RS <LI u Cl c 0 ro -..s:::: -u <C (/) ..:::t. (/) ·-£::! . .......... u -1-1 (1) -1-1 ro (1) !..... l9 a.:· 0. u "-"' Vl (1) !..... ::l (J) Vl (1) !..... 0. (1) -1-1 co 0:: -1-1 i.i= (1) c (1) co • Future Departmental Directions: 3 year outlook 2015-2017 • Annual review all HR policies, including Personnel Policy • Annual review of Benefit plan and associated costs • Complete salary survey as needed \ Town of Tillsonburg 2014 Business Plan and Budget Highlights November 28, 2013 About the budget planning process ) The Town's annual budget, subject to Council approval, is financed by the tax levies it collects from its taxpayers; government funding; reserve funding; user fee charges; and debt. The Town's fiscal year is from January 1 to December 31. The budget planning process begins in the summer when Town departments assess their needs and priorities for the coming year and their current financial state in order to develop preliminary budgets. The CAO and the Director of Finance lead the Senior Management Team in reviewing the budgets and then developing a budget submission to Council. The budget process involves presenting to Council the budget and business plans in November with the aim of securing final budget approval early in 01 of the following year. The budget consists of an operating budget that covers day-to-day expenses such as employee salaries, maintenance and utilities at various work sites, and the cost of providing services to people in the community. The capital budget covers the cost of replacing or adding to the infrastructure for the Town. 2014 Draft Budget Highlights Total draft budget for 2014 The 2014 draft budget presents a total requirement from taxation of $12.8 million (2013-$12.4 million), resulting in a net levy increase of $0.4 million or a total increase of 3.44%. The Operating net levy has increased $379,960, 3.3%, or 2.3% before the police budget operating increase of $111,867 Js included. Twenty-nine percent of the net levy operating increase is attributed to providing police services, after a contribution from reserves of $126,866 is taken into account. The Capital net levy has increased $46,842 or 6.1 %. The total gross expenditure budget is $24.9 million (2013-$23.6 million). The revenues budget for the Town, prior to the taxation revenue, is $12.1 million (2013-$11.2 million) and is used to finance the operations, reserves and capital expenditures of the Town. Please refer to the pie charts and table at the end of this report for further information. Budget pressures in 2014 result from: wage increases ($130,000); insurance increase ($39,000); OPP contract increase ($230,000); and a net FTE reduction ($55,000). Tax dollars spent by department are: Council 2.0%; Finance 12.6%; Development and Communication Services 6.2%; Police services 26.7%; Fire services 7.7%; Parks and Recreation 24.8%; and Operations 20.0%. New debt may be issued in 2014 should Council approve a LED streetlight conversion project ($2,000,000). A portion of the existing debt matures in 2014 and will require that it either be raised from taxation, re-financed or paid down from reserves ($390,397). Capital Budget overview )The following is the 2014 proposed capital expenditures that will be funded from various sources including grants, reserves, debt and taxation. 2014 CAPITAL PROJECT LISTING Csoital Costs Deot Descriotion Exoenditures Reserves Council Placeholder for future capital 5 000 Customer Service Roof Replacement/repair spalling brick 120 000 - Fleet Hydro bucket Truck replacement #66 carry forward from 2013 325 000 Fleet Trackless MT6 replacement #99 -Roads 130 000 Fleet Leaf Loader replacement #100 -Roads 41000 Fleet 3/4 ton pickup w/ dump body, plow and sander unit #33-Cemetery 72 000 Fleet Ice Resurfacer replacement #166-Parks -Carry Forward 29,693 Fleet Snowplow sander re_placement #75 -Roads 100 000 Fleet Pickup truck replacement #31 -Engineering 25 900 Fleet Zero turn mower replacement #201-Cemetery 15-'500 Fleet Fleet bay pit repair 10,000 Fire Ice & Water Rescue Equipment 18 200 Fire Traffic Signal Priority Control system expansion (Phase 1 of 4) 7 500 Fire Annual replacement of firefighter Personal Protective Equipment (PPE) 19 000 Fire Hose nozzles and appliances 2J500 Fire MSA SCBA lease agreement 9th vr of 10 21 027 Police Replace flooring -completion of work started in 2013 25 000 Roads Thistle Court -Surface As12_halt 23 900 Roads Glendale Area Recon -Stage 1 -Parkside 1 Hawethorne 174 802 Roads Glendale Area Recon -Stage 2 -Glendale Dr -Victoria to Poplar 419 580 Roads North Street -Tillson Ave to RR Tracks (Sidewalk-128,750 Phase 1) Roads Annual Resurfacing (Baldwin Stl 180 000 Roads Veterans Walkway I Kinsmen Bridge Rehab (Mise Areas -Rolph to Howe) (80m2 of patching, 250 l.m of path replacement) 20 000 Parking Future parking lot re,:>_airs 32 189 Airp_ort Taxiway Rehabilitation (East Side Option 1) 44 000 Street lights LED Street lights conversion 2 000 000 Storm Sewer Swance Drain -Norwich 38 000 Solid Waste Tar and chip -2nd Coat 25JOOO Cemetery Columbarium unit 20,000 Cemetery Landscaping plan for columbaria garden & scattering . grounds plus survey mapping 27,500 Cemetery Pioneer Cemetery rehabilitation (Carry forward from 2013) 15 000 ) 2014 Capital Projects Falling Below Funding Level Finance File Storage solution 35 000 Fleet Fire Pumper and Rescue replacements for #70 & 72 260 000 Fleet Pickup truck replacement #22 -Water 25 900 Fleet Under slung pJow replacement # 125 -Roads 14 000 Fleet Under slung plow replacement # 126 -Roads 14 000 Fleet Trailer mounted H_ydro Vac valve turner -shared Water/Hydro/Roads 80 000 Fleet New Pump Drafting Test Pit -Fleet 48,000 Fire Conversion of Analog to Narrow Band Digital radio 39 500 Fire Emergency Operations Centre enhancements 6 000 Fire Live fire pro panel fueled training props 46 000 Protection Automatic Handheld Ticket Issuer 7 000 Protection Ticket Tracer-Integration with Payment Manqger-Class 26 000 ) Roads Ridge Blvd Recon -Ridge Blvd -Lady Ave to Woodhaven Sub 162 624 Remaining Annual Resurfacing ( Bell Mill Side road to Soccer Park Roads Entrance) 320,000 Roads Traffic Study for Hospital Area (PPP) 15 000 Roads QTL Gabion Wall Rehab 40 000 Roads Kinsmen Bridge Rehabilitation 300 000 Roads Lake Lisgar Bridge Rehabilitation 200 000 Parking Rehabilitate Parking Lot 9A 250 000 Parking Rehabilitate Parking Lots SA 45 000 Airport Airport sign LED and Gateway signs 35 000 Facilities Summer Place Roof (concrete roof new coating) 7 000 Facilities 5-yr Resurfacer replacement 2018 20 000 Econ. Dev. Gateway Signage 60 000 $ 1.776.024 $ 280.000 ) Building Permit Fees, $210,000 PRS Memberships, $165,800 PRS Minor Hockey, $187,000 PRS Admissions, $131,300 2014 Sources of User Fees Revenue _Nier,d1andise -Aviation fuel; bag tags, $336,178 iiiii;;;;;;:::::::-------Fees/sales-primarily PRS, Budget User Fees Revenue: $7.Q81.740 THI-Offsetting Costs, $2,171,979 $612,500 Miscellaneous Revenue, $175,500 Interest/Dividend, $211,900 ------------~--- Town of Tillson burg Services: Cost per household Protection, $29 #of House Holds= 7,065 {2013 data) Total Cost per House hold =$1,830 # of House Holds = 7,065 (2012 data) Total Cost per House hold =$1 ,830 (20 13 Total Cost per House hold =$1 , 754) Development & Communication, $58 I General Admin/ IT, $269 Police, $472 Cemetery, $11 -------------------------------------------- Parks & Recreation: Cost per Household Rec. Facilities, $316 Parks & Recreation :$415 per House Hold ) Report Title: Report No.: Author: Meeting Type: Council Date: Attachments: RECOMMENDATIONS; STAFF REPORT FINANCE 2014 Draft Budget Changes FIN 13-54 Darrell Eddington COUN CIL MEETING NOVEMBER 28, 2013 THAT Council receives report FIN 13-54 2014 Draft Budget Adjustments as information. EXECUTIVE SUMMARY The draft 2014 budget was published late October 2013. The preliminary requirement from taxation totaled $12,915,795, an increase of 4.23%. Subsequently, required budget changes were identified by Staff and/or requested by Council. FINANCIAL IMPACT /FUNDING SOURCE The attached listing identifies all budget adjustments, (favorable) or unfavorable, currently. made to the 2014 draft budget. In aggregate, a $97,113 favorable reduction has been made. The total requirement from taxation is currently $12,818,682, an increase of 3.44%. Council 2014 Budget Binders have been updated accordingly. Tabs 3, 4, 5, 6, 7, 8, 9, 10 and 11 have changed. APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature Darrell Eddington Date: 11/20/2013 Darrell Eddington Date: 11/20/13 Darrell Eddington Date: 11/20/13 Page 3 I 3 CAO · ·· Budget Delegation Presentations Nov. 20: MSC Response to Questions (: ··'!) ~:aureen Vandenberghe ~~~ Amber Zimmer/Tillsonburg (AZimrner@Tillsonburg.ca) 26/11/2013 01:19PM Cc: Page 1 of2 "jlessif@tillsonburg.ca", "Darrell Eddington/Tillsonburg (DEddington@tillsonburg.ca)", William Hett, Chris Riley Hide Details From: Maureen Vandenberghe <mvandenberghe@multiservicecentre.com> To: "Amber Zimmer/Tillsonburg (AZimmer@Tillsonburg.ca)" <AZimmer@Tillsonburg.ca>, Cc: "jlessif@tillsonburg.ca" <jlessif@tillsonburg.ca>, "Darrell Eddington/Tillsonburg (DEddington@tillsonburg.ca)" <DEddington@tillsonburg.ca>, William Hett <whett@multiservicecentre.com>, Chris Riley <criley@multiservicecentre.com> Dear Mayor Lessif and Members of Town of Tillson burg Council: Thank you for hosting a budget delegation session on Nov. 20 and supporting MSC's Grant/Assistance application at that session. We are very grateful. At that gathering, attended by Chris Riley, there were a few questions requiring a response-please see below. Re: Oxford County's support of MSC programming: The county is supporting MSC employment programming initiatives through the sponsorship of an employment retention specialist position. Re: support from other municipalities: • Besides having the support of Oxford County and the Town of Tillsonburg, MSC submits annual appeals to Elgin, Norfolk, Bayham, SWO and Norwich • MSC is scheduled to make a presentation in Norwich and SWO (date not yet set for the latter) • While MSC requests to make presentations to all municipals partners, not all require it and/or hold such opportunities (e.g., Elgin, Norfolk, Bayham) Re: Home First • Please see: http://www.ccac-ont.ca/Upload/sw/Generai/Home% 20First/HFFactSheetCCACWebsite.pdf • MSC is aware of the program and participates as a provider of home care services depending on patient need • MSC's Home at Last program (which aligns with the Home First intent) is an effective partnership between the SWLHIN, SWCCAC case managers and TDMH Thank You, Maureen Vandenberghe Maureen Vandenberghe, Communications & Development Coordinator & Adult Literacy & Essential Skills Instructor; M.A. Multi-Service Centre (MSC) (within The Livingston Centre) 96 Tillson Ave, Tillsonburg, ON N4G 3A 1 Phone: 519-842-9008 Ext. 270 Fax: 519-842-4727 Email: mvandenberghe@multiservicecentre.com Website: www.multiservicecentre.com file:///C:/Users/azimmer/AppData/Local/Temp/notes39A320/-web2398.htm 26/11/2013 Ministry of Finance Office of the Minister 7th Floor Frost Building South 7 Queen's Park Cr Toronto ON M7A 1Y7 Tel (416) 325-0400 Fax (416) 325-0374 www.fin.gov.on.ca November 14,2013 Dear Head of Council: Ministry of Municipal Affairs and Housing Office of the Minister 17th Floor 777 Bay Street Toronto, ON M5G 2E5 Tel (416) 585-7000 Fax (416) 585-6470 www.mah.gov.on.ca We are writing to announce the release of the redesigned Ontario Municipal Partnership Fund (OMPF) and program allocations for 2014. In 2014, the province will provide a total of$550 million in unconditional funding through the OMPF to 388 municipalities across the province. This funding, combined with the municipal benefit resulting from the provincial uploads, will total more than $2 billion in 2014. This is over three times the level of funding provided in 2004. As you know, 2013 was a transition year for the 0 MPF. The transition year provided us with the opportunity to consult with the Association ofMunicipalities of Ontario and other municipal representatives on how best to redesign the program to support municipal needs. We also received valuable input from a number of municipalities across the province. These consultations helped to shape the redesign of the program. With respect to the redesign of the program, municipal representatives emphasized that the OMPF should: • continue to support municipalities with limited property assessment; • continue to recognize the challenges of northern and rural municipalities, while better targeting funding to those municipalities with more challenging fiscal circumstances; and • include support to assist municipalities as they transition to the redesigned program. We are pleased to announce that the 2014 OMPF will continue to provide support to municipalities through the Assessment Equalization, Northern Communities, and Rural Communities grants. In addition, a new Northern and Rural Fiscal Circumstances Grant is being introduced to better target funding to northern and rural municipalities with more challenging fiscal circumstances. The $550 million OMPF for 2014 also includes a significant amount of transitional assistance which is intended to provide stability and support to local governments as they transition to the redesigned program. More specifically, the transitional assistance provided through the 2014 OMPF will ensure that municipalities receive a guaranteed level of support based on their 2013 OMPF allocation. .../cont'd -3- In addition to this ongoing support, the province has made significant investments in municipal infrastructure. Since 2003, we have provided municipalities with approximately $13 billion in infrastructure funding. In August 2012, the province launched the Municipal Infrastructure Strategy. As part of the strategy, we have provided $9 million to help municipalities prepare asset management plans, and nearly $90 million for critical projects through the Municipal Infrastructure Investment Initiative. As a continuation of the strategy, we are providing $100 million through the Small, Rural and Northern Municipal Infrastructure Fund. We have consulted with our municipal partners on the design of the fund and a potential permanent program for consideration in the 2014 Budget. We look forward to continuing to build on our partnership with municipalities as we move forward to address our shared challenges. Sincerely, Information Copy Original Signed By Charles Sousa Minister Ministry of Finance Information Copy Original Signed By Linda Jeffrey Minister Ministry of Municipal Affairs and Housing Building Permit Fees, $210,000 PRS Memberships, $165,800 2014 Sources of User Fees Revenue Merchandise-Aviation fuel; bag tags, $336,178 ........::::: Fees/sales-primarily PRS, $612,500 THI-Offsetting Costs, $2,166,095 Cemetery-Plot sales, $140,680 Miscellaneous Revenue, $175,500 Interest/Dividend, $211,900 Town of Tillson burg Services: Cost per household Protection, Building, $13 ::..;;;i #of House Holds= 7,065 (2013 data) Total Cost per House hold =$1,830 Development & Communication, $133 I Museum, Pollee, $472 Public Works: Cost per household ~Operations Admin $15 Storm Sewer $19 H:\Finance\Financial P\ans\2014\2014 Council Presentation\2014 Pie Charts-Cost per HH & Revenue Roads, Fleet, Enterprise Services $180 25/11/2013 ...... _ .. / 2013 Reserves Projected Ending Balances Parking, $47,473 Mise IT, $15,000 General-Cash, $635,109 Museum, $5,000 AlrDDn:. $37,000 Total: $3,148,644 2014 CAPITAL PROJECT LISTING ~~~;-:_-:_::_-:_::_::_-:_:::_r:::-:_=:::::::::::::::-=--_--:_:::=::::..~.::~---------------T~: ... d;:,. ReS<>rY<>s I ~;,,..,. I ~ I oebentu"' ~ I Qtl1<u: I s..urceofOtherFundlno T•~•tlon -----l------caette~~osts ------Fiindflt9 Source ~;~r_5jrvlc.-~~~:~~~:~!~!r:~u;:p~~;~~~~TrigbnCk------------~-J-~~~-'2o;Doo--=--=---~'~Q-~~-=---~~T_c-c_ -rc_-ccccf' n '"" --------------, "~f;:;g:: Fl~et _ t:!'f~~~~~tTruckrep\acem~~t#66~~~for~ai__<!_~_!!l_2_Q!:_3 ____ ---~,000 _______ _ ______ ____ ------------~300 _ __9~_ZOO THIDividend _ --:-_B~ei==--=-=---= TracklessMT6replace~~#992~~~------------__ 130,00Q_ ______ _ ____ _____ _ 80000 ~---~--=-_-=--.---=--=-~-=---=-==-=-==--==-=---=----_50,000 Fleet Leaf Loader replacement #100-Roads 41,000 41 000 ;;; -~-~~~~-!~~~;~ii.~:~~~~~ii~l~~i~--~c~=:.~:~ ---;~~~~-;;~~;~~ -~;;~~~ ;;;~;;;;;~;~~~ ;~~;;:::__-------~ ~~=~-;-~;----~~==--~-ji~~f Fleet PiCkup truckrepTaCement-#-31-=-EnQIOeeriOg-24-900 Aeet Zero turn mower replacement #201-Cemetery 15,000 Fleet fleet baY Pli: reP<iir 10 000 Fire Ice&. Water Rescue Equipment 18.200 Fire Traffic Signal Priority Control system expansion (Phase 1 of 4) Fire Fire Fire Police Roads Roads Roads Roads Roads Roads Annual replacement of firefighter Personal Protective Equipment (PPE) Hose, nozzles and appliances MSA SCBA lease agreement 9th -yr Ofl.O Replace flOoiirig-completion of work started in 2013 Thistle Court -Surface Asphalt Glendale Area Recon -Stage 1 -Parks! de I Hawethorne Glendale Area Recon -Stage 2 -Glendale Dr-VIctoria to Poplar North Street-Tillson Ave to RR Tracks (Sidewalk-Phase 1 Annual Resurfacin_g_(Baldwin St veterans Walkway f Kinsmen Bridge Rehab (Mise Areas-Rolph to Howe) (80m2 of patching, 250 I. m of path replacement) 19,000 2,500 21,027 25,000 23,900 174,802 419,580 128,750 180,000 20,000 Parkl_!!g_ - -rFUture parking tot repairs Taxiway Rehabilitation (East Side, Option 1) 44,000 LED Street II hts conversion 2 000 000 Swance Drain -Norwich 38,000 Solid Waste ~ndctl\P---=20d-Co~f --_ _ 25,000 ~iffiet~--ColufnbariUrTiUO!t _____ ----------------------------20,ooo- Cemetery andscapLng plan for cOIUiT\tiarla garaer\1§: scattering grounaspfus -~ ·-------- Cemetery-----·-~~:~~at~onccarrv-torwardtrOm2ot3)----------1~~~- ~~~L~l"L-__ . ___ g~ve shoring equipment {H&S) ______ _____!,.P..Q_'!_ Parks Coronation trail loop 35,000 Parks Grandstand demolition & area rehabilitation 60000 Parks Portable bleachers and staatna ------~-- Parks Annandale Diamond Parking Area (Trees, posts and netting) 30,000 Parks ------- - -112 500 Programs 35,000 Proorams Recreation Master P1an Implementation {Trails, Cycling master plans) 20,000 Facilities Roofing repairs (Seniors Centre, Auditorium) Facilities TCC Accessibility Renovations 50,000 Facilities Refrigeration Room Compressor #3 replacement 40,000 ep acemeht A{CBOJTers{Emergy emcren equ pmem1 l/.) o reserves Museum for 2016 Museum Annandale House porch rebuilds 10,000 DC5 Laserflche 28,000 DCS Computer replacements 80,000 DC5 Server Replacements 150,000 DCS Miscellaneous Computer -Implementation Items Strategic Plan 50,000 Econ. Dev. Des! n/Bulld lndust Park -CFWD 75,366 Econ. Dev. Project Satellite_ -CFWD 395 000 $ 5,12_8,_0,_$ H:\Finance\Financial Plans\2014\2014 Council Presentation\2014 Capital Project List Summary 25/11/2013 32,189 ------ 27,000 22,000 15,000 $ 230,882 2.000,000 7~500 23,900 174.802 419,580 76,250 1-80~000 20,000 :l7~oo·o 38,000 DC Reserves GaSiax Gas Tax Gas Tax 52,500 I County of Oxford $-14k Gas-lax 7 ;coo ! Tenant Contributions 19,000 .M®: 21,027 25,000 32,189 -------1--:_::_::_::_~t==-=-=----t===-==--=t:~ Z';~~~crs;~:;.fr. __ :::::_::__::_ ... :.:::::::.f::::j05b~ =t---rsoa--==:==i==~~~±==::=::t.!~~~~;;~;;;;;-~== ~! ·~ --27,000 3,000 DC Reserves; Sa user qroucs 56.250 46,250 I 10,000 fCIIF grant; LLRC funds, carrv forward 35,000 20 000 DC and general reserves 22 000 50 000 - 40 000 15 000 10 000 ANHS Trust -28 000 80 000 132 759 17.241 50 000 General reserves 75 366 220 000 175 000 2011 THI Oividend $56,250 $1,500 ! 2,ooo,ooo ! 2,041,607 $439,200 $826,350 ~_/' iii ... ·;::; 1: ·;;: .... lS .. a $15,000,000 $14,000,000 $13,000,000 $12,000,000 $11,000,000 $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- Debt Principal Balance at Year End ~~~~ ~~+~ •::..:••4•~ r==l ···+=~~~ ~= ~1=1 ~-~~:::::t-:-~-· =+::..:::+::..:~ ~::4~ · :::::~ ~ ~=~· ~::::· · =--~t=-~:t=-t=::•~:-~·•~t~ t•-••••t= L• I.~b:=LI-•••·::J ~~=t··~ l-•-•=l•~ J•·~-~ ~ ~~~ ~ •• I I · ~~~~ ~~~~~~1~:::~~+--~~ ~---:-~(::-~+-:-:-~ 1 Notes ~~~~ -~-~~~. ---~ ~~~-~~~~~~~~ +~~-- 1 :::: 1\:: .. : 1 ::: j:::: ~--~~--~ ~ ~ ~ ~-~ ~ ~-· ··:+:: ::: i~::: 1~---The following two years below will require refinancing or · ~ ~ ~~ ~ 1 ~~ ~-· ~ -~~~~~--~ ·~~· ~ · _, ~-~ ~-~~ ~--f--a "balloon" payment to pay off the remaining principal in -~-~-~~ .. -~~ +/ ~~ -~-~ ~ ::: +--that year. r---···~f--~·····~. :=;:.: 2014-$ 390,397.11 2015-$ 181,702.51 1:::::::: r--- f-- : : 1 __ ~ ••. J~ •• ~.~.~~.~ •• ~·· +• +:::: ·-~-~ ~~~-~ ~: : t -=+ 1-·F\· :::r:: ~~+~~-p=r~~=--~-~r~=r~=f=f~=f~~~i=i=i-~~~~~-~~~~~~~~~r---1:::: ::::j::: :::\~~~ ~~~~--~~~-1 ~ ~~~~~~-·-··::1 ::::::::~-~J.~~~ ~ •• ~.~~····~ ~~~~~~-~-~··· ~ •••• 1 •• ~~~ ::::~::::t:::· I---~ ~I~-~-:-~ f--f---~ ........ 1.:::~---~ -··--·): .... :.J:::: .... p, ..... ~: ................ ::: .. ~---.: ... :::. ~~~-~~~~-~ I~~~~~ 1~ ~~~~~-~~-~ ~-~~--···· ......... -··--··-· .......•. ··-···· ·-·---~-·······, :::: ....... :.:: ... _____ :: , ~~~ ~·· 1--1-+---1 . -~1---1--- ~·::: ··.:.:j :·:::.:.:•.:::=;. .. 1~~~.~~-~~~f~l~f_.,~.·~~ -·-··~~~-~> ___ :·······~··~' +~~~~~-,:::~::: I + ~ .~~~~ ~ ~~~~~ .~ ••••••. :·.:::::. -~-:···: ?~ I I ~ ~ ~ L~ -~~ ·--~-~ I J r ! • ·: t ~ ·~-~.~ ~ ... ~ I i ~· m[: ::::~ : ~~ • : . ,_-I ~ ..... ! .,~~ I I -.~~~.~. ~-~ :I\ ••t:: ! ; ~--•~~· ~ ••••• ~~: ~· . -~~~~~~~ ~~ -+ ~~~-~~~~ ~~~ 1 ~~~ ~~-+~~ ::~~':: ~ -<f: :J::~~ ~f--~~~~--~~1--f _:r. ~ ~-~--f----1:-:::::: ~=----.~1---~ ~----. ~-· +--- !:::: •.••• ~ : ... : ---············ ~~~-·~·· :::: .. :::: : ·····~·~~~~ ............... : ..... : .. :.··=~~~::.:.:~a;.;;;::.::::::.:.:.: ~~~~~~~~~~~~~~~~~~~*~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Year H:\Finance\Financial Plans\2014\2014 Council Presentation\2014 Debt Summary-Graph (version 1) 11/22/2013 Annual Principal and Interest payments $2,500,000 ,-----------------------------------~ • TOTAL PRINCIPAL PAYMENTS •TOTAL INTEREST PAYMENTS $2,000,000 +---------------------------------~ $1,500,000 +---------------------- $1,000,000 $500,000 $- 2010 2011 2012 2013 2014 Year • ···n-~ 1.1.111 December 22, 2004 The Corporation of the Town ofTillsonb\lig 200 Broadway, 2nd Floor Tillsonburg, Ontario N4G5A7 Dear Sir/Madam Re: Rate and Payment Terms Notice Q Loan Number(the "Loan') 921592&001 Credit Compliance Group 1907 Oxford Street East London, ON N5V 4L9 Phone No; (519) 457·6961 Fax No. (519} 457-3227 tJPY This Notice is provided pursuant to the Letter Agreement signed by The Corporation of the Town of Tillsonburg and The Toronto-Dominion Bank, through its 275 Dundas Street, 9th Floor branch, in London, Ontario and dated December 10, 2004. A drawdown under FacilitY Number 2 was funded iri the amount of$9.-Z:l~$:$8.00 on December 22, 2004 at a fi,x!!:iFrat~:'~,fi.4:tf1$.%.:per annum for a :R_ate Term expiring December 3 i, 2014. Based on the agreed amortization period of 15 years, quarterly blended payments of principal and interest on the Loan are $21,868.39 due on the 31st ®,y Qf eaQh successive quarter commencing on March 31, 2005. We will contact you prior to the expiration of the Rate Term to advise you of future Rate Term options if applicable. Any questions with respect to this Rate and Payment Terms Notice should be directed to your TD Commercial Banking Account Manager Kenda Allen. ~truly, ~7~ p.p,rBo~e Janos~ . f l.....f Credit Compliance Officer cc: Kenda Allen Account Manager Health Dental Life AD & D Dependent LTD $700,000 $600,000 $500,000 $400,000 304,859 $300,000 $200,000 $100,000 4,527 $- Health Dental Life AD & D Dependent H:\Finance\Human Resources\Compensation\2014\2014-cost of Benefits OMERS EI CPP 607,925 LTD OMERS El CPP EHT EHT WSIB Total Budgeted Total Budgeted Benefit Costs FT Labour Costs WSIB "lo- Benefits of Labour Page 1 ofl Town Training Costs )1\s at November 30 2013 Degartment Council Finance Customer Service Fleet Fire \ / Police-PSB BuildinglBll-Law Oeerations Engineering Roads I i Aireort Cemeterv l:!~i!:rlgtion AMO Ontario Good Roads Accessible Documents Training AMCTO AMO AMO/MMAH Ontario West Muncipal Conference Basic Certification CGACourses DPA Program Courses HR Law Leadership in Organizations Management Training Management Training Municipal Administration Program Project Management Time Management WHMIS Supervisory Training MDMR Training WHMIS JHSC Management Training Hydraulic Training, Mohawk College WHMIS Snowplow Maintenance & Repair Training Purchasing Training, Competitive Bidding Process Purchasing Training, Ontario Public Buyers Association, Legal Liabilities Purchasing Training, Construction Bidding Process Management Training CFC Beyond Hoses & Helmets C0701/FP601 OFM College Course Railway & Dangerous Goods Awareness Rope Rescue Levell WHMIS First Aid/SPR Water Rescue Auto Extrication OPC Drug Awareness Authority & Jurisdiction for Fireworks and Pyro Display Emergency Management OFM Pump Operations Ontario Association of Police Services Management Training OPIA Annual Conference & Training WHMIS OB Part 12-SB-10 Energy Efficiency Proper! Stds. Appeal Committee Training OBOA Part 3-Fire Rated Materials Part 9 Energy Effie. Updates Management Training OGRA WHMIS Sewer Watermain Road Design Storm Water Management WHMIS Project Management Management Training Management Training Supervisory Training WHMIS First Aid/CPR Winter Plow Training Ground School WHMIS Go From Sales 101 to Advanced Deal Closing Professional Business Writing Introduction to Public Speaking H:\Finance\Financial Plans\2014\2014 Council Presentation\2013 Training Costs 11/22/2013 Budoet $ 14,000 13,940 6,000 3,000 14,475 4,100 8,700 4,100 8,000 4,500 600 600 YTD Additional YE Projection Variance $ 7,210 $ $ 7,210 $ 6,790 11,268 1,307 12,575 1,365 - - - - - - 2,581 179 2,760 3,240 - - - 3,519 177 3,696 (696) 7,295 8,104 15,399 (924) - - - - - - - 5,922 5,922 (1,822) 8,012 177 8,189 511 - - - 2,330 599 2,929 1,171 3,971 3,971 4,029 - - - - 4,545 178 4,723 (223) - - - 1,625 -1,625 (1,025) - - - 76 76 524 - - .. .. Ontario Provincial Police Police provinciale de !'Ontario · November 20, 2013 CAO The Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg, ON N4G 5A7 Dear Sir/Madame: Municipal Pollcing Bureau Bureau des services pollciers des municipaliUa 777 Memorial Ave. 777, ave Memorial Orillia ON L3V 7V3 Orillia (ON) L3V 7V3 Tel: (705)329-6200 Fax: (705)330-4191 File number/Reference: 6208 Re: 2014 Municipal Policing Cost Estimate-Ontario Provincial Pollee fOPP) Please find attached the 2014 estimated OPP policing costs for the The Town of Tillsonburg, in accordance with the contract between the The Town of Tillsonburg and the Ministry of Community-Safety and Correctional Services. The estimated salaries· are based on the tenns of the 2011 -2014 Compensation Framework Agreement between the Ministry of ·Government Services and the Ontario Provincial Police Association. The Agreement states that following a two-year across the board salary freeze, ending December 31, 2013; the general salary increas·e in 2014 will be determined by the salary of the highest paid police service in Ontario. In May of this year, we communicated to our municipalities that we projected the 2014 salary increase to be 8.55 percent. The final rates for 2014 remain unsettled; however the current projection continues to be at the same level reported in May. A general salary rate increase of 8.55% has been included in this cost estimate. The Ministry of Government Services sets OPP benefit rates each year. The current benefit rates have been included in the estimated costs and will be applied to the final year end reconciliation (26.6% for uniform offieers and 25.5% for civilian staff). The increased cost of termination and severance payments resulting from recently higher attrition rates has resulted in an increase in the uniform officer rates in comparison to last year's rate. The costing formula applied to municipal policing costs has been subjected to the regularly scheduled annual review. The 2013 Cost-Recovery Formula has been integrated into the 2014 estimated policing costs, as applicable. A copy of the 2014 OPP Cost Schedule for Municipal Policing has been attached for your reference. For additional information regarding the Cost-Recovery Formula please refer to the document Understanding Ontario Provincial Police (OPP) Municipal Policing Costs available to the public at http://www.opp.ca/ecms/index.php?id=595. O.P.P. COSTING SUMMARY TOWN OF TILLSONBURG Estimated Policing Costs for the period January 01, 2014 to December 31, 2014 Salaries and Benefits Uniform Members Inspector ................................ . Staff Sergeant-Detachment Commander .......... . Staff Sergeant ...............•............. Sergeant .................•............... Constables .....................•.......... Total Uniform Salaries (Note 1) Overtime . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Prov. Avg. Positions $ 0.27 38,623 0.27 32.421 1.85 196,994 19.32 1.829.643 Contrac.tual Payout (Vacation & Statutory Holidays ) .•....••.......•........ Shift Premiums ......................•.•.......•...•.•.............. Benefits (26.6% of Salaries; 2% of Overtime) .......................•..... Total Uniform Salaries & Benefits Civilian Members Court Officer ............. ; ............... . Detachment Administrative Clerk ............... . Communication Operators ............•........ Prisoner Guards Salaries & Benefits ............ . Office Automation Support Salaries & Benefits ...... . Telephone Support Salaries & Benefits ........... . Operational Support Salaries & Benefits ........... . Sub-total Civilian (Note 1) Positions 1.00 1.51 $ 62,152 90,81'3 112,110 29,482 8,445 2,540 83,757 Benefits (25.5% of Detachment staff Salaries; 19.1% Part-time) .............. . Total Civilian Salaries & Benefits Other Direct Operating Expenses Communication Centre ........................ · . Operational Support .......................... . RHQ Municipal Support ....................... . Vehicle Usage ............................ ; .. Telephone ................................. . Detachment Supplies & Equipment ................ . Accommodation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 2) Uniform & Equipment •........•................ Uniform & Equipment -Court Officer ..........•.... Cleaning Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 21 Mobile Radio Equipment Repairs & Maintenance ..... . Mobile Radio Equipment Maintenance -Court Officer .. . Office Automation -Uniform .................... . Office Automation -Civilian . . . . . . . . . . . . . . • . . . . . . . (Note 3) Total Other Direct Operating Expenses 2,097,680 135,898 79,712 14,290 560,701 389,360 39,021 5,514 19,604 43,550 174,939 24,576 11,506 25,488 687 17,173 791 30,437 5,999 2,888,280 428,382 360,265 Provincial Services Usage ................ , ....••.............................. ___ ...J(.=.95:=.J''-'-4.:...78=.J) Notes: 1) Uniform salaries are estimated 2014 salary rates. The civilian salaries (excluding Support Staff) are estimated.2014 salary rates. The formula rates applied for Support Staff salaries and benefrts are based on.fiscal2012-13 costs. 2) Accommodation and Cleaning are provided by the municipality. 3} Office Automation-Civilian is calculated at $1 ,687 per civilian member pius the annual lease of a standard desktop computer in the amount of $1,765. Aerobics Aqua-Fit Court HCAdult HC Family HCGHS HC Student HC Student 14+ HCTown HC Firefighter HC Special Pool Program Parent Skating/Swimming Squash Synchro Ticket Ice LLWP Passes Weight Training Grow Fins Advanced Make Friends TOTAL 2011 49 339 0 543 22 49 0 114 10 14 0 194 18 11 81 10 87 26 18 1585 MEMBERSHIPS 2011 Rev 2012 $ 4,936.00 46 $ 31,372.00 321 $ - $ 105,874.00 330 $ 12,916.00 42 $ 4,210.00 49 $ -16 $ 13,795.00 90 $ 180.00 8 $ -12 $ -0 $ 18,735.00 192 $ 544.00 6 $ 529.00 11 $ 5,210.00 56 $ 4,000.00 6 $ 6,565.00 80 $ 2,184.00 18 $ 900.00 10 $ 211,950.00 1293 2012 Rev 2013 2013 Rev $ 6,016.00 50 $ 4,917.00 $ 30,615.00 356 $ 30,600.00 $ -31 $ 679.00 $ 63,372.00 214 $ 34,800.00 $ 3,550.00 20 $ 2,113.00 $ 4,336.00 39 $ 3,451.00 $ 1,266.00 17 $ 2,153.00 $ 8,431.00 51 $ 5,211.00 $ -8 $ - $ -21 $ - $ -159 $ 40,093.00 $ 17,892.00 158 $ 15,145.00 $ 195.00 4 $ 131.00 $ 480.00 15 $ 813.00 $ 4,744.00 48 $ 4,433.00 $ 2,700.00 9 $ 4,131.00 $ 5,850.00 66 $ 4,531.00 $ 1,450.00 20 $ 1,654.00 $ 504.00 8 $ 415.00 $ 151,401.00 1294 $ 155,270.00 January February March April May June July August September October November December Total May June July August September October November December January February March April Average 2009 2428 2825 2799 2386 1864 1910 1798 1488 1872 2008 2047 1757 25182 2009-10 1864 1910 1798 1488 1872 2008 2047 1757 2473 2198 2266 1879 1963.333 2010 2011 2473 2198 2266 1879 1868 1800 1497 1439 1639 1830 2119 1744 22752 2446 2063 2259 2039 2031 1686 1463 1602 1667 2055 2174 1922 23407 May-April period 2010-11 2011-12 1868 2031 1800 1686 1497 1463 1439 1639 1830 2119 1744 2446 2063 2259 2039 1602 1667 2055 2174 1922 2587 2506 2328 1929 Health Club monthly usage statistics 2009-2013 2012 2587 2506 2328 1929 2036 1526 1490 1374 1256 1951 1665 1324 21972 2012-13 2036 1526 1490 1374 1256 1951 1665 1324 1880 1773 1845 1895 2013 1880 1773 1845 1895 1722 1362 1639 1601 1708 1947 17372 2013-14 1722 1362 1639 1601 1708 1947 3000 2500 2000 1500 1000 +----------------------; 500 ..)'b-<::\ »'b<:\ _ "'1}0' tt-Q~~ ~?4.. .... ~~e .... ~4.. ..)~~ ~'0~ r;(§>e(,. ~l ~'OV )'b<:> «~' ~-"?" ~w...e 0 o4.e e"e "''" "' <;) 1895.25 1995.833 1667.917 1663.167 3000 2ooo -t--r-~'\. H · --~--- 1500 1000 +-----·--·-----·~· 500 -t..."b4.. ~~e ...,.s-4.. ~t}-.,.....e' ~l ~~ :s>r/ ~<:\ ~<:\ ~0' !f~ ,.. ~ "',. r l}o <$' <$' ,.., ,., ~,. ~ \I' c.,'l~w....e 0 ~o~e -ve"Q.; -...,<?; «.~ 2009-10 2010-11 Linear (2012-13) Linear (2013-14) 2011-2013 PRS Cost Centre Analysis Cost Centre Allocation 2011 2012 2013 to end of 3 b area Gross Costs Revenue Net Cost Recover % Net Cost er da Gross Costs Revenue Net Cost Recover Ofo Net Cost er da Gross Costs Revenue Net Cost Recove % Net Cost er da Auditorium SO% 49 577.00 32 945.00 16 632.00 66% 22.78 25 769.00 36 294.00 10 525.00 141% _1_ 14.42 _$ 37 143.21 25 233.90 11 909.31 68% 21.65 Lions Den 20% _$ 19 830,80 _$ 13 178.00 6 652.80 66% $ 3.65 10 307,60 14 517.60 4 210.00 141% 2.31 14 736.72 10 093.00 643.72 68% _1_ 3.38 Rota Room 10% 9 915.40 6 589.00 3 326.40 66% 0.91 5 153.80 7 258.80 2 105.00 141% 0.58 0.00 Marwood Loun e 20% 19 830.80 13 178.00 6 652.80 66% 3.65 10 307,60 _1_ 14 517.60 4 210.00 141% 2.31 24 561.33 16 822.00 7 739,33 68% 5.63 Health Club 100% 205 170.00 170 119.00 35 051.00 83% 96.03 192 208.00 131 916.00 60 292.00 69% 165.18 166 710.61 112 382.00 54 328.61 67% 197.56 Memorial Arena 50% 534 711.00 241 486.00 293 225.00 45% 803.36 672 570.50 251 148.00 421 422.50 37% 1154.58 530 128.91 145 250.00 84 878.91 27% 1 399.56 Communlt Arena 50°/o 534 711.00 241 486.00 293 225.00 45% 803.36 673 070,50 251 148.00 421 922.50 37% 1155.95 530 128.91 145 250.00 384 878.91 27% 1 399.56 General Admin bookin etc. 100% 1 031 165.00 23 780.00 1 007 385.00 2% 2 759.96 1 062 395.00 14 173.00 1 048 222.00 1% 2 871.84 864 448.00 l1_ 11 838.53 $_?52 609.47 1% $ 3 100.40 A uatics 100% 661 226.00 266 427.00 394 799.00 40% 1 081.64 675 399.00 262 315.00 413 084.00 39% 1131.74 554 399.37 211 220.29 343 179.08 38% __ $ 1 247.92 Water ark 75 da season 100% 179 096.00 148 064.00 31 032.00 83% 413.76 157 720.00 128 917.00 28 803.00 82% 384.04 125 387.32 114 110.23 _!_11 277.09 91% $ 150.36 Seniors 100% 152 096.00 40 014.00 112 082.00 26% 307.07 108 961.00 45 800.00 63 161.00 42% 173.04 101 639.28 35 226.00 i§6 413.28 35% 241.50 Summer Place 100% 20 025.00 20 025.00 0% 54.86 9 384.00 9 384.00 0% 25.71 5 474.00 5 474.00 0% 19.91 Youth 100% 91 304.00 86 123.00 5 181.00 94% 14.19 36 042.00 73 262.00 37 220.00 203% 101.97 26 753.68 64 335.06 37 581.38 240% 136.66' uash 100% 15 658.00 a 708.00 6 950.00 56% 19.04 7 419.00 8 706.00 1 287.00 117% 3.53 4 667.42 5 643.72 976.30 121% _1_ 3.55 Concessions and Vendin 100% 18 283.00 29 965.00 11 682.00 164% 32.01 24 294.00 26 303.00 2 009.00 108% 5.50 12 311.00 __!_ 18 103.47 ($_15 735.02 147% 57.22' Pro rams & facilities Total 100% 3 542 599.00 1322 062.00 2 220 537.00 370/o 6 352.26 3 671001.00 1 266 276.00 2 404 725.00 34% 6 931.48 2 998 489.75 915 508.20 2 073 039.00 31% 7 590.00 s ortsflelds 180 da season 100% 148 945.00 19 309.00 129 636.00 13% 720.20 116 204.00 22 737.00 93 467.00 20% 519.26 115 983.00 23 347.00 92 636.00 20% _j _ 514.64 _ $ Trails 180 da season 100% 112 887.00 112 887.00 0% 627.15 93 816.00 93 816.00 0% 521.20 71 331.00 0 71 331.00 0% 396.28 _1_ Parks 100% 177 082.00 14 657.00 162 425.00 8% 445.00 278 526.00 3 530.00 274 996.00 1.28% 763.08 138 790.00 2 500.00 136 290.00 2% 380.25 Fields Trails Parks Total 1000_.b 438 914.00 33 966.00 404948.00 8% 1 792.35 488 546.00 26 267.00 462 279.00 6% 1803.55 326 104.00 25 847.00 300 257.00 8% 1291.17 Museum 100% 209 584.00 72 767.00 136 818.00 35% 374.84 248 489.00 68 484.00 180 005.00 28% 493.16 222 164.00 71900.00 150 263.00 32°/o 546A1 PRSTotal 100% 4191 097.00 1428 795.00 2 762 303.00 34% _1_ 8 519.45 _l_ 4 408 036.00 _l_1 361 027.00 __ $ 3 047 009.00 31°..b $ 9 228.19 $ 3 546 757.75 $ 1 013 255.20 2 523 559.00 29°/o 9 427.59 STAFF REPORT PARKS & RECREATION SERVICES DEPARTMENT Report Title: PRS Selected Rental Rates Comparison Report No.: PRS 13-32 Author: Rick Cox Meeting Type: COUNCIL MEETING Council Date: NOVEMBER 28, 2013 Attachments: RECOMMENDATION: THAT Council receives Staff Report PRS 13-32 PRS Selected Rental Rates Comparison as information. EXECUTIVE SUMMARY Council requested information about where Tillsonburg's ice and room rental rates stood in comparison to the surrounding areas. The rates shown in this comparison are in effect for 2013 as most municipalities have not yet published any rate changes for 2014. BACKGROUND Room and ice rates are compared with neighbouring municipalities on an ongoing basis and updated at least 2x per year. Current comparison: Arena Rates . Dorchester $163.85 Alymer $163.69 TOI~~«fl:g:t~~··;. ;".: 2 ,:r~~I:sJ~\1; ... Woodstock $154.86 Norfolk County $153.98 Thamesford $153.32 Tavistock $147.78 Embro $146.02 Norwich $133.26 Ingersoll $129.56 PRS 13-32-PRS selected rental rates oomparisondocx Arena Rates -Minor Sports $139.16 Dorchester $98.21 Alymer ',;:,·~~'llai:74 -T...:ha_m_e-sf-o-rd-- $113.27 Woodstock $110.62 Embro -----$120.79 Tavistock $152.25 $130.95 $120.79 $118.58 $115.00 $114.15 $83.74 $98.21 $92.93 $92.92 TtiJ~p"~bqrg $115.04 Ingersoll $101.06 Norfolk County $79.12 Norwich ' · .· .c$~W!774 $104.42 $88.50 $91.15 .. :;~;PQ $79.12 1/3 $106.68 $100.88 N/A $89.16 $89.16 CAO budget despite the significant difference between the 2013 budget and the 2013 year end projections. The additional revenue anticipated from rate increases is directed towards achieving the revenue targets set in the 2014 budget. APPROVALS Author Name/Signature Director Name/Signature Finance Name/Signature PRS 13-32-PRS selected rental rates comparison.docx Rick Cox, Director of Parks & Recreation Rick Cox, Director of Parks & Recreation Darrell Eddington Director of Finance 3/3 Date: Nov 25, 2013 Date: Nov 25, 2013 Date: Nov 25, 2013 CAO STAFF REPORT PARKS 8r. RECREATION SERVICES DEPARTMENT Report Title: PRS Waterpark Entrance Affordability Report No.: PRS 13-33 Author: Rick Cox Meeting Type: COUNCIL MEETING Council Date: NOVEMBER 28, 2013 Attachments: RECOMMENDATION: THAT Council receives Staff Report PRS 13-33 PRS Waterpark Entrance Affordability as information. EXECUTIVE SUMMARY Council has directed staff to provide information about the initiatives PRS plans to implement in 2014 to ensure that there is affordable access to the Lake Lisgar Waterpark. BACKGROUND Tillsonburg currently does not have a splash park or cooling spot that is free to access for the public. During the summer heat waves, it would be good policy to ensure families with young children have access to affordable cooling opportunities. Rather than invest in the capital cost and ongoing operational expense of establishing a splash park, staff recommends that a strategy of making access to the Lake Lisgar Waterpark affordable to all residents of Tillsonburg will be more cost effective and easier to implement. In addition to the discounted rates available to grandparents on Tuesdays and Thursdays, staff recommends establishing a Tillsonburg resident membership available for $25+HST and available regardless of age but only to individuals who reside in Tillsonburg. Further, staff recommends that free admission be extended to children under 5. Currently, free admission is limited to children under 2. FINANCIAL IMPACT The impact of raising the minimum age for paid admission is estimated a reduction in revenue of $6,000-$6,500 annually based on the paid admissions for that age range over the last 3 years. 1/2 PRS 13-33 -Waterpark Entrance Affordability.docx CAO z :5 A. {/) {/) w z g .... {/) :::) :::) 10 u. {/) 10 0 z z {/) D:: 0 0 w .... {/) u 0 .... .... .... ~ ...I ~ ...I u .... w w \ .... w D:: A. l u. {/) .... 0 0 z Q z 0 .... 3: 5 0 .... w A. 0 ~ 'P'I 0 N -~ 2014 Business Objectives Risks •Deferred Capital Replacement delays infrastructure replacement which increases life cycle costs therefore funding is critical. •Pre-budget Tender critical for obtaining best pricing. •Keep Capital Replacement (Asset Management) systems current so that have current asset inventory and condition rating listing for the entire business. Need to replace the right things at the right time to minimize life-cycle costs. •May be difficult to fill part time positions vs. full time. •Maintain Sidewalk inspection program by using a summer co-op student required to demonstrate due diligence, conduct annual inspection and maintenance program. Minimize claims issues. •Fleet Replacement becoming an issue in order to maintain fleet in safe good working condition. A lot of replacements coming due in next few years requiring significant resources. Deferral may result in higher annual maintenance costs. Opportunities •Participate in the corporate health and safety program (Q1-Q4). •Assist in implementation of Corporate Wide Asset Management software system to re- establish financial plan necessary for funding replacement of assets and infrastructure and minimize annual maintenance costs (Q1-Q4). •THI Smart Meter System monitoring and tracking to ensure system is delivering expected outcomes(Q1-Q4). •Cost share sidewalks (50°/o) on North Street when County reconstructs roadway and servicing (Q4). Future Departmental Directions: 3 year outlook 2015 Engineering •Rehabilitate Infrastructure as per approved capital replacement Plan. Public Works • Maintain transportation network in accordance with town and minimum maintenance standards (1-4th Quarter). •Reconstruct roads in accordance with Capital Replacement plan (2-4th Quarter). •Assist in implementing new subdivisions (1-4th Quarter). •Review existing Snow plow equipment and potential upgrades /replacements vs. Additional Plow Truck and Sidewalk Unit and operators to maintain new growth areas (4th Quarter). •Improve sidewalk inspection and rehabilitation program (1-4th Quarter). •Replace sign room building at Public Works. Fleet • Continued focus on fire apparatus maintenance of external municipal fleets as an opportunity. •To work with customers to ensure the best possible service is delivered at the appropriate level. •Vehicle replacement schedule aids the budgeting process and allows for planned vehicle replacements •Continue the fleet maintenance standard and PM Program •Further implementation of hybrid vehicles and newer technologies to lower our annual fuel and maintenance costs. •Installation of proper fire pump testing pit with hydrant supply. Future Departmental Directions: 3 year outlook 2015 Sanitary Sewers •Train and provide practical experience to employees for Wastewater Collection Certificates-Level 2. Water Distribution System •Review water staffing and succession plan opportunities in order to maintain/enhance service. Future Departmental Directions: 3 year outlook 2017 • Looking at long range planning power projections to ensure adequate supply of electricity for existing and new customers. •Detailed construction drawings, for inclusion of the Tillsonburg's electrical system. •Asset Management of the Town's infrastructure data, such as sanitary sewer, Street Lights system, Electrical System (both overhead and underground), Watermain etc. •New shop bays for future -Growth Works Yard Est.$600,000. •Rehabilitate parking lot 9A (Avondale Church-South Lot) (Q3) $250,000. •Rebuild and surface Parking Lot llA (North of Sears) Est. $45,000 in conjunction with Urban Design Study. •Review additional engineering technologist to handle development and capital projects work projects. (/) QJ u 1... :::J 0 (/) QJ c! c ro E :::J I c ta -D. ..., c GJ E c 0 ·-..., ta u 0 - Simcoe Street Hill Construe Project Name Budget Year Total Project Cost Young St. Storm Outlet 2015 $ 250,000.00 -Young St. to Otter Creek Cedar St. Storm Outlet 2020 $ 150,000.00 -Cedar St. to Ravine Young St. 2018 $ 731A45.00 -Vienna Rd to S. Limit Oak Street 2020 $ 117,535.00 -Tillson St to Earle St Earle Street 2020 $ 520,657.50 -Tillson St to Cedar St Verna Drive 2020 $ 408,622.50 -Pine St to Tillson St Pine Avenue 2018 $ 360,607.50 -Simcoe St to Verna Dr Ball Street 2021 $ 894,272.50 -Simcoe St to Town line Rd Ontario Street 2022 $ 758,230.00 -Simcoe St to Town line Rd Duncan Street 2023 $ 472,642.50 -Tillson St to Goshen Rd Lincoln Street 2023 $ 472,642.50 -Tillson St to Goshen Rd Total $ 5,136,655.00 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3778 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 28th day of November, 2013 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 {3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting and regular meeting held on November 28, 2013, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 28th DAY OF NOVEMBER, 2013. READ A THIRD AND FINAL TIME AND PASSED THIS 281h DAY OF November, 2013. MAYOR -John Lessif CAO -David Calder .. The Corporation of the Town of Tillsonburg June 18,2015 Fanshawe College-Oxford Regional Campus 369 Finkle Street, Woodstock, Ontario N4V 1A3 . . RE: Message from the Mayor ofTillsoJlburg Office of the Mayor On behalf of Municipal Council and the residents of the Town of Tillsonburg .it is a privilege to offer heartfelt congratulations to the graduates of the FanShawe College Spq Commencement for 2015. It is with regrets that I am unable to join your exciting ce~ebration in Pers<>n this evening due to a scheduling conflict.· · Tillsonburg has been proud of the historical relationship with Fanshawe College, as we ~ye worked together well to provide educational and training opportunities for otlr leaders of tomorrow. We understand and endorse your Missi~ns Statement, ''to provide pathways to success, an exceptionalleaming experience, and a global· outlook to meet student and employer needs;" · I would personally like to recognize Fanshawe College as a center of excellence. Through your President Peter Devlin, your Board of Governors and your dedicated Faculty you have collectively ensured. the access to quality educational and skilled trades options in our region. The knowledge and sk:ills learned at Fanshawe will translate into future employment and personal growth and most importantly the ~on of m;t environment where all graduates will have the opportunity to make your own choices. Congratulations to all those graduates assembled this evening. Your hard work and perseverance has paid off and you are most deserving of all the rewards that lay ahead. Please enjoy your evening and Best Wishes for a safe, healthy and productive summer! Stephen Molnar Mayor 519 688-3009 (3234) CORPORATE OFFICE 200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone# (519) 842-6428, Fax# (519) 842-9431 Web: www.town.tillsonburg.on.ca C:\Usmlsmallw\Dosktop\GIIADliaahawo1015.doc COUNCIL RESOLUTION AGENDA ITEM NO.: _1=-----Date: November 28, 2013 RESOLUTION NO.: 3 A~ SECONDED BY: ______ "?""'7".:::..__//_ ~-- MOVED BY: THAT Council receive the Budget Request from the BIA; AND THAT Council support the budget request in the amount of$ ... / 1.. --------_; l I ~ {'.J(JD Ttl~o-1 {~~l ,~"t "-"',~ ~lfl {),'-J td-o t'-s(-'LJ 060 · ¥~ ~ . F /) -{) ~ [( #;; .. '20\;L~/~ fijl /./· I LJ ~_;-:/ r) c(.rried D Recorded Vote D Defeated D Deferred D Tabled ~or's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: ---'2=---Date: November 28, 2013 RESOLUTION NO.: MOVED BY: THAT Council receive Report OPS 13-30 as information; AND THAT Council Replace Fleet Units #99 and# 75 as per the 2014 Operations Business Plan. ~arried D Recorded Vote D Defeated D Deferred D Tabled ~yor's Initials 7~ COUNCIL RESOLUTION AGENDA ITEM NO.: _4-=----Date: November 28, 2013 RESOLUTION NO.: 5 ~-MOVED BY: SECONDEDBY: -----------·~~~/~~~=: _____ .... _ ... _··_ THAT Council receives report FIN 13-54, 2014 Draft Budget Adjustments as information. D Recorded Vote D Defeated D Deferred D Tabled ~ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: __ _ Date: November 28, 2013 THAT Council receives, Multi Service Centre Grant/Assistance Application Follow-up, 2:014 Draft Budget-~efimd--a&dJ\ClUi 11 tJf(fufiital-9-eclara:ti'OII, 2014 OMPF, 2014 Budgeted User Fees Revenue, 2014 Draft Budget-Public Works Cost per Household, 2014 Draft Budget-Reserves, 2014 Draft Budget-2014 Capital Projects, 2014 Draft Budget-Debt Summary, 2014 Draft Budget-Maturing Debt Term, 2014 Draft Budget-Cost of Benefits, 2014 Draft Budget-2013 Training Costs, 2014 Municipal Policing Cost Estimate, PRS 13-35 Proposed Disc Golf Facility, PRS Memberships & Programs 2011-2013, PRS Cost Centre Review 2011-2013, PRS 13-32, Selected Rental Rates Comparison, PRS 13-33, Waterpark Entrance Affordability, Updated 2014 Operations Services Business Plan, and Simcoe Street South Road Reconstruction Costs as information. ~arried D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO.: -----'2=3"--Date: November 28, 2013 RESOLUTION NO.: MOVED BY: THAT By-Law 3778, To Confirm the Proceedings of the Council Meeting of November 28, 2013, be read for a first and second time and this constitutes the first and second reading thereof; AND THAT By-Law 3778, be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. D Recorded Vote D Defeated D Deferred D Tabled ~Mayor's Initials AGENDA ITEM NO. 1b __ _ RESOLUTION NO. _8 MOVED BY SECONDED BY COUNCIL RESOLUTION DATE: November 28, 2013 THAT Council receive the Budget Request from the Rotary. AND THAT Council support including the budget request from the Rotary in the amount of up to 50% of the cost or up to $3,500, subject to confirmation that no grant funding is available and that there is no other solution. \ \ \ ~arried D Defeated D Deferred D Tabled AGENDA ITEM NO._ 4 __ _ RESOLUTION NO,.. . ......_:o-__ _ MOVED BY SECONDED BY COUNCIL RESOLUTION DATE: November 28, 2013 THAT Council support the use of Police reserves in the amount of $137,823. COUNCIL RESOLUTION AGENDA ITEM NO._ 4 __ _ DATE: November 28, 2013 THAT Council support the reduction in the grant for MSC in the amount of $5,000, to $5,000. ~ried D Defeated 0 Recorded Vote D Deferred Or~ Mayor's Initials COUNCIL RESOLUTION AGENDA ITEM NO. ___ _ DATE: November 28, 2013 RESOLUTION NO. MOVED BY SECONDED BY THAT Council directs that the LED conversion project be removed from the 2014 budget. ~arried D Defeated D Recorded Vote D Deferred D Tabled ~ ~ Mayor's Initials Budget Delegation Presentations Nov. 20: MSC Response to Questions Maureen Vandenberghe to: Amber Zimmer/Tillsonburg (AZimmer@Tillsonburg.ca) 26/11/2013 01:19PM Cc: Page 1 ot l "jlessif@tillsonburg.ca", "Darrell Eddington/Tillsonburg (DEddington@tillsonburg.ca)", William Hett, Chris Riley Hide Details From: Maureen Vandenberghe <mvandenberghe@multiservicecentre.com> To: "Amber Zimmer/Tillsonburg (AZimmer@Tillsonburg.ca)" <AZimmer@Tillsonburg.ca>, Cc: "j lessif@tillsonburg.ca" <j lessif@tillsonburg.ca>, "Darrell Eddington/Tillsonburg (DEddington@tillsonburg.ca)" <DEddington@tillsonburg.ca>, William Hett <whett@multiservicecentre.com>, Chris Riley <criley@multiservicecentre.com> Dear Mayor Lessif and Members of Town of Tillsonburg Council: Thank you for hosting a budget delegation session on Nov. 20 and supporting MSC's Grant/Assistance application at that session. We are very grateful. At that gathering, attended by Chris Riley, there were a few questions requiring a response-please see below. Re: Oxford County's support of MSC programming: The county is supporting MSC employment programming initiatives through the sponsorship of an employment retention specialist position. Re: support from other municipalities: • Besides having the support of Oxford County and the Town of Tillsonburg, MSC submits annual appeals to Elgin, Norfolk, Bayham, SWO and Norwich • MSC is scheduled to make a presentation in Norwich and SWO (date not yet set for the latter) • While MSC requests to make presentations to all municipals partners, not all require it and/or hold such opportunities (e.g., Elgin, Norfolk, Bayham) Re: Home First • Please see: http://www.ccac-ont.ca/Upload/sw/Generai/Home% 20First/HFFactSheetCCACWebsite.pdf • MSC is aware of the program and participates as a provider of home care services depending on patient need • MSC's Home at Last program (which aligns with the Home First intent) is an effective partnership between the SWLHIN, SWCCAC case managers and TDMH Thank You, Maureen Vandenberghe Maureen Vandenberghe, Communications & Development Coordinator & Adult Literacy & Essential Skills Instructor; M .A Multi-Service Centre (MSC) (within The Livingston Centre) 96 Tillson Ave, Tillsonburg, ON N4G 3A1 Phone: 519-842-9008 Ext. 270 Fax: 519-842-4727 Email: mvandenberghe@multiservicecentre.com Website: www.multiservicecentre.com file:///C:/Users/azimmer/AppData/Local/Temp/notes39A320/~web2398.htm 26/1112013 December 16, 2013 Virginia Armstrong Executive Director Tillsonburg BIA P.O. Box 192, Stn. Main Tillsonburg, ON N4G 4HS The Corporation of the Town of Tillsonburg RE: COUNCil Resolution-BIA 2014 Budget Request At the Tillsonburg Town Council Meeting of November 28, 2013, Council passed the following resolution: "THAT Council receive the Budget Request from the BIA; AND THAT Council support the budget request in the amount of $107 000; AND THAT Council support an additional grant of $2000 from the 2014 Economic Development Budget." If you have any questions, please do not hesitate to contact me at 688-3009 Ext. 3221. Regards, ~}~ ~~ .. Amber Zim . er Deputy Clerk Town of Tillsonburg CORPORATE OFFICE 200 Broadway, 2"d Floor, Till sonburg, Ontario, N4G SA 7, Telephone (51 9) 688-3 009, Fax (519) 842-9431 www.tillsonburg.ca ~-h-~ ~~~~·~; ~.;. ; rzg··J13 ( . t:o1~ --~1t~L-~ "~~ -e.c~ -() \ A< ·l(\~~ D -L. "L ~l "'~ B ,\ ~ . .n. .t s\ ()/) a.v;--r~· .. , . ' . ·--:-L.t.~i~~~ ~~~~ ~ -e. tl\--.-~-u ~ Q ,~ .. "~t'-t ~ ~ ~ .. 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