180514 Council MIN=
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Max Adam
Councillor Jim Hayes
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Jeff Smith, Fire Chief
Lana White, Executive Assistant/Deputy Clerk
Regrets:
Councillor Penny Esseltine
1. Call to Order
The meeting was called to order at 6:00pm.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, May 14, 2018, be
adopted.
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, May 14, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Minutes - 2 -
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of April 23, 2018
180423 Council MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of April 23, 2018 be approved.
Carried
6. Public Meetings
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council move into the Committee of Adjustment to hear applications for Minor
Variance.
Carried
6.1. Application for Minor Variance A-05/18 - Margarita Janzen, 77 Woodland Crescent
A-05/18 Report
Report Attachments
Application A-05/18
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented
Minor Variance Application A-05/18.
Opportunity was given for comments and questions from Council.
The applicant was not in attendance.
No members of the public appeared before Council in support of, or opposition to, the
application.
Council passed the following resolution.
Council Meeting – Minutes - 3 -
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Tillsonburg Committee of Adjustment approve Application File A-05/18, submitted
by Simon Wagler Homes Inc. (Margarita and Henry Janzen), for lands described as Part
Lot 13, Plan 41M-139, Part 1 Plan 41R-5498 Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2 – Zone Provisions (R1) Lot Coverage Maximum, to
increase the maximum lot coverage allowance from 33% to 38.9% of lot area;
and
2. Relief from Section 6.2 – Zone Provisions (R1) Rear Yard Minimum Depth, to
reduce the required rear yard from 12 m (39.3 ft) to 9.2 m (30.2 ft),
subject to the condition that a building permit for the proposed dwelling shall be issued
within one year of the date of the Committee's decision.
Carried
6.2. Application for Minor Variance A-06/18 - 1 Highland Drive
A-06/18 Report
Report Attachments
Application A-06/18
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented
Minor Variance Application A-06/18.
Opportunity was given for comments and questions from Council.
The applicant, Nicole Wilson, was in attendance and appeared before Council and
verified that the curb cut is the proposed entrance to the property on Highland Drive.
No members of the public appeared before Council in support of, or opposition to, the
application.
Council passed the following resolution.
Resolution #5
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Tillsonburg Committee of Adjustment approve Application File A-06/18, submitted
by Steve Wilson (Shane Michael Carpani), for lands described as Lot 3, Plan 986, Town
of Tillsonburg, as it relates to:
1. Relief from Section 6.2, – Zone Provisions (R1) Exterior Side Yard Width, to
Council Meeting – Minutes - 4 -
reduce the required exterior side yard width from 7.5 m (24.6 ft) to 4.5 m (14.7 ft)
to facilitate the construction of a single detached dwelling with an attached
garage,
subject to the condition that a building permit for the proposed dwelling shall be issued
within one year of the date of the Committee's decision.
Carried
6.3. Application for Minor Variance A-07/18 - 38 Delevan Crescent
A-07/18 Report
Report Attachments
Application A-07/18
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented
Minor Variance Application A-07/18. Mr. Gilbert noted that the applicant, had asked for a
deferral, in order to allow opportunity for the applicant to review the site lines with the
CBO.
Marty Carrier, applicant, was in attendance and confirmed his request to defer.
Opportunity was given for comments and questions from Council.
No members of the public appeared before Council in support of, or opposition to, the
application.
Council passed the following resolution.
Resolution #6
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Application File A07-18, submitted by Marty and Erika Carrier, for lands described
as Part Lot 538, Plan 500, in the Town of Tillsonburg, municipally known as 38 Delevan
Crescent, Town of Tillsonburg be deferred to June 14 in order to address additional
comments from the Building department regarding site line issues.
Carried
Resolution #7
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council move out of the Committee of Adjustment and move back into regular Council
session.
Carried
Council Meeting – Minutes - 5 -
7. Planning Applications
8. Delegations and Presentations
8.1. 2018 Ontario Senior of the Year Award Presentation - Liz Bukta
Presented by: Mayor Molnar & Councillor Stephenson
8.2. Presentation - Downtown Parking and Accessibility Study
Presentation
Cephas Panschow, Development Commissioner, presented the Downtown Parking and
Accessibility Study.
Opportunity was given for Council to ask questions.
Discussion included employee parking, accommodation for bicycle parking, current
parking spots being too small for full-size vehicles, timing proposed by the consultant,
and ensuring we are working in conjunction with the consultant.
Resolution #8
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives the Downtown Parking and Accessibility Study presentation, as
information.
Carried
Council moved to DCS 18-21, Agenda Item 13.3.3.
9. Committee Reports & Presentations
10. Information Items
10.1. Woodlands Conservation By-law - County of Oxford - Public Meeting
Woodlands Conservation Bylaw 2018
10.2. Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area - Appreciation for 2018
Municipal Grant
Big Brothers Big Sisters
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10.3. Premier’s Award for Agri-Food Innovation Excellence program
Agre-Food Award
10.4. 2018 Champion of Diversity Award- Ministry of Citizenship and Immigration
Champion of Diversity Award
Resolution #9
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives Agenda Items 10.1, 10.2, 10.3 and 10.4, as information.
Carried
11. Mayor
11.1. MYR 18-03, CAO Performance Evaluation 2017
REPORTmayor18-03CAOevaluation2017
Resolution #10
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives MYR 18-03, CAO Performance Evaluation 2017, as
Information;
AND THAT Council establishes and appoints a CAO Performance Review
Committee;
AND THAT Council appoints Mayor Molnar and Deputy Mayor Beres and
Councillor Stephenson to the CAO Performance Review Committee;
AND FURTHER THAT Council approves the proposed 2017 CAO Performance
Evaluation Process as outlined in MYR 18-03.
Carried
12. Quarterly Reports
12.1. FIN 18-15, 2018 First Quarter Consolidated Results
FIN18-15 2018 First Quarter Consolidated Results
FIN18-15 2018 Q1 Results - Consolidated
Resolution #11
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives FIN 18-15, 2018 First Quarter Consolidated Results, as
information.
Carried
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12.2. FIN 18-14, 2018 First Quarter Report, Finance Department
FIN18-14 2018 First Quarter Finance Department Results
FIN18-14 2018 Q1 Results - Finance
Resolution #12
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives FIN 18-14, 2018 First Quarter Report, Finance
Department, as information.
Carried
12.3. OPS 18-11, 2018 First Quarter Report, Operations Services
OPS 18-11 2018 First Quarter Operations Services
OPS 18-11 Attachment 1 - Operating Summaries
Resolution #13
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives OPS 18-11, 2018 First Quarter Report, Operations
Services, as information.
Carried
12.4. RCP 18-22, 2018 First Quarter Report, Recreation, Culture and Parks
RCP 18-22 - Recreation Culture and Parks 2018 Q1 Results
RCP 2018 Q1 Operational Financial Summaries
Resolution #14
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives RCP 18-22, 2018 First Quarter Report, Recreation,
Culture and Parks, as information.
Carried
12.5. FRS 18-04, 2018 First Quarter Report, Fire Department
FRS 18-04 First Quarter 2018 Fire Department Results
Financial Plan Summary
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Resolution #15
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives FRS 18-04, 2018 First Quarter Report, Fire Department,
as information.
Carried
12.6. DCS 18-22, 2018 First Quarter Report, Building, Planning & By-Law Services
DCS 18-22 - 2018 First Quarter Building, Planning & By-Law Services
Q1 Building Financial Summary
Protection Financial Summary
Resolution #16
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives DCS 18-22, 2018 First Quarter Report, Building, Planning
& By-Law Services, as information.
Carried
12.7. DCS 18-23, 2018 First Quarter Report, Economic Development & Marketing
Report DCS 18-23
2018 Q1 Financial Summary
Resolution #17
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives DCS 18-23, 2018 First Quarter Report, Economic
Development & Marketing, as information.
Carried
13. Reports from Departments
13.1. Chief Administrative Officer
13.2. Clerk’s Office
13.2.1. CL 18-15, Community Strategic Plan Update
CL 18-15 Community Strategic Plan Update
Community Strategic Plan Status Update Chart
A Public Meeting will be scheduled.
Council Meeting – Minutes - 9 -
Resolution #18
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report CL 18-15, Community Strategic Plan Update, as
information.
Carried
13.2.2. CL 18-18, Amend Smoking By-Law: Cannabis
CL 18-18 Amend Smoking By-Law- Cannabis
Resolution #19
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives Report CL 18-12, Amend Smoking By-Law: Cannabis;
AND THAT an amending By-Law be brought forward for Council consideration.
Carried
13.2.3. CL 18-19, Mobile Storage Shelving
CLK 18-19 shelving
CL 18-19 Mobil Shelves Drawing
CL 18-19 3D view
Resolution #20
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives Report CL 18-19, Mobile Storage Shelving;
AND THAT Council authorizes the additional expenditure for the Mobile Storage
Shelving Project to come from the IT reserve fund;
AND THAT Council awards the project to Ronan Systems Ltd. at the cost of
$29,190.00 plus HST.
Carried
13.3. Development and Communication Services
13.3.1. DSC 18-19, Appointment of By-Law Enforcement Officer Assistant
DSC 18-19 Appointment of By-Law Enforcement Officer Assistant
Resolution #21
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
Council Meeting – Minutes - 10 -
THAT Council receives Report DSC 18-19, Appointment of By-Law Enforcement
Officer Assistant, as information;
AND THAT a By-Law to appoint Spencer McDowell as a By-Law Enforcement
Officer for the Town of Tillsonburg be brought forward for Council consideration.
Carried
13.3.2. DCS 18-20, Development Committee - Vacant Industrial and Commercial Land
Inventory
Report DCS 18-20
Resolution #22
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report DCS 18-20 Development Committee - Vacant
Industrial and Commercial Land Inventory;
AND THAT Report DCS 18-20 Development Committee - Vacant Industrial and
Commercial Land Inventory be forwarded to the County of Oxford Planning
Department as part of their Vacant Industrial and Commercial Land Inventory
update;
AND THAT Council requests that the industrial properties identified in Report
DCS 18-20 be removed from the inventory.
Carried
13.3.3. DCS 18-21, Downtown Parking and Accessibility Study
Report DCS 18-21
Parking and Accessibility Study
Resolution #23
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report DCS 18-21, Downtown Parking and Accessibility
Study;
AND THAT Downtown Parking and Accessibility Study be approved in principle
to guide future parking needs, including potential redevelopment of municipal
parking lots, improvements around the Town Centre Mall, accessible parking
spaces, and electric vehicle charging stations.
Carried
Council Meeting – Minutes - 11 -
13.4. Finance
13.4.1. FIN18-12, 2018 Budgetary Estimates and Tax Rates
2018 Final Tax Levy Report
2018 FinalTax Levy By-law
Resolution #24
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report FIN18-12, 2018 Budgetary Estimates and Tax
Rates;
AND THAT By-Law 4194, to provide for the adoption of budgetary estimates, tax
rates, installment due dates and to further provide for penalty and interest on
default of payment thereof for 2018, be brought forward for Council
consideration.
Carried
13.4.2. FIN18-13, Bank Signing Authorities
Resolution #25
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report FIN18-13, Bank Signing Authorities;
AND THAT Council appoints the following as designated signing authorities for
the Town’s general banking needs:
- Mayor Stephen Molnar or Deputy Mayor Dave Beres; and
- Director of Finance/Treasurer, Dave Rushton or Manager of
Finance/Deputy Treasurer, Sheena Hinkley.
Carried
13.5. Fire and Emergency Services
13.6. Operations
13.6.1. OPS 18-12, Connecting Link Program Contribution Agreement
OPS 18-12 Connecting Link Program Contribution Agreement
OPS 18-12 Connecting Link Contribution Agreement
Council Meeting – Minutes - 12 -
Resolution #26
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report OPS 18-12, Connecting Link Program
Contribution Agreement;
AND THAT a By-law authorizing the Mayor and Clerk to execute the Connecting
Link Contribution Agreement with the Province of Ontario be brought forward for
Council consideration.
Carried
13.7. Recreation, Culture & Park Services
13.7.1. RCP 18-21, Ontario Sport and Recreation Communities Fund Grant 2018-19
RCP 18-21 - Ontario Sport and Recreation Communities Fund Grant 2018-19
2018-19 OSRCF Minister Letter
Grant Application: Personal Training Studio
Resolution #27
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Report RCP 18-21, Ontario Sport and Recreation Communities Fund
Grant 2018-19 be received;
AND THAT the Mayor and Clerk be and are hereby authorized to sign the
documents required by the Province of Ontario to secure the approved grant
funding of $58,472;
AND THAT Town Council approve the spending and development required to
execute the grant’s intention.
Carried
14. Unfinished Business
15. Staff Information Reports
15.1. Planning for Non-Therapeutic Cannabis Retail Stores
Tillsonburg Cannabis Retail Land Use Options Report
Resolution #28
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
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THAT Council receives Planning Report No: CP 2018-123 as information;
AND THAT Town staff and Planning staff be directed to monitor the release of
final implementation and regulation details by the Province affecting cannabis
retail stores and report to Council on a recommended approach to siting new
cannabis retail stores in the Town of Tillsonburg;
AND THAT a copy of Planning Report No: CP 2018 123 be provided to the
Tillsonburg Police Services Board, Downtown Tillsonburg BIA and Chamber of
Commerce for review and consideration regarding the potential siting of a
cannabis retail store within the Town of Tillsonburg.
Carried
16. Committee Minutes & Reports
16.1. Committee Minutes
180213 Fire Strat Planning Committee MIN
180417 Parks & Recreation Committee MIN
180405 HBC Committee MIN
180430 Special Awards MIN
180426 Museum Advisory MIN
Resolution #29
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives the Fire Strategic Planning Committee Minutes dated
February 13, 2018; the Parks and Recreation Advisory Committee Minutes dated
April 17, 2018; the Heritage, Beautification & Cemetery Committee Minutes dated
April 5, 2018; the Special Awards Committee Minutes dated April 30, 2018; and
the Museum Advisory Committee Minutes dated April 26, 2018, as information.
Carried
16.2. Tillsonburg Police Services Board Minutes dated March 21, 2018
March 2018 - Signed Minutes
Resolution #30
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives the Tillsonburg Police Services Board Minutes dated
March 21, 2018, as information.
Carried
Council Meeting – Minutes - 14 -
16.3. Tillsonburg Business Improvement Area Board Minutes dated April 18, 2018
180418 BIA MIN
Resolution #31
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives the Minutes of the Tillsonburg B.I.A. Board dated April
18, 2018, as information.
Carried
16.4. Long Point Region Conservation Authority Minutes
Long Point Region Conservation Authority Minutes- 180404
Resolution #32
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives the Long Point Region Conservation Authority Minutes
dated April 4, 2018, as information.
Carried
17. Notice of Motions
18. Resolutions
19. Resolutions Resulting from Closed Session
20. By-Laws
By-Laws from the Meeting of Monday, May 14, 2018
20.1. Resolution #33
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT By-Law 4172, to amend By-Law 3596, to prohibit smoking in certain
public places within the Town of Tillsonburg (to include cannabis);
By-Law 4194, to provide for the Adoption of Budgetary Estimates, Tax Rates and
Penalties for 2018;
By-Law 4195, to appoint a Manager of Finance and a Deputy Treasurer for the
Town of Tillsonburg;
By-Law 4196, to enter into a Connecting Links Funding Agreement; and
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By-Law 4197, to appoint Spencer McDowell as a By-Law Enforcement Officer
be read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
Carried
20.2. Resolution #34
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT By-Law 4198, to confirm the proceedings of Council at its meeting held on
the 14th day of May, 2018, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21. Items of Public Interest
A reminder to check smoke alarms. Recall information is posted on the Town website.
The LED street light conversion project is underway.
The asphalt program is underway.
Appreciation was expressed to community volunteers that participated in the annual Keep
Tillsonburg Beautiful Day.
Annandale Ball Diamonds are now open, and a reminder to use designated crossing areas.
The Citizen of the Year event is scheduled for May 29.
Tillsonburg Fire Services Strategic Plan – Engagement Survey can be found on the Town
website and in hard copy at the Customer Service Centre and the Corporate Office.
22. Adjournment
Resolution #35
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the Council Meeting of Monday, May 14, 2018 be adjourned at 8:23 p.m.
Carried