180528 Council AGDTable of Contents
Agenda 3
Application for Minor Variance - A-08/18, Shawn & Michelle
Gaitens, 134 Allen Street
Application A-08/18 11
A-08/18 Report 15
Report Attachments 19
Application for Minor Variance - A-09/18, Oxford Builders Inc.,
150 Maple Lane
A-09/18 Report 26
Report attachments 30
Application A-09/18 33
Neighbourhood Concerns, Langrell Avenue
Neighbourhood Concerns 37
Cindy Allen Delegation Request Form 40
Proposed Amendments to Memorandum of Understanding
Report to council memorandum 2018 42
MOU Working copy FINAL draft 46
Nancy Boutin Delegation Request Form 51
2017 OPP Year End Report
Oxford Detachment 2017 Tillsonburg Town Council
Report_54
Trans Canada Trail Extension - Notice of Public Information
Centre
Trans Canada Trail Extension- Notice of Public
Information Centre 74
Minister of Seniors Affairs - Ontario Senior Achievement Award,
Call for Nominations
Ontario Senior Achievement Award 75
CL 18-20, Joint Compliance Audit Committee
CL 18-20 Joint Compliance Audit Committee 77
FIN18-16, Ontario's Main Street Revitalization Initiative
FIN 18- 16 Ontario's Main Street Revitalization 82
AMO Main St 84
OPS 18-13, Heavy Truck Restriction By-law
OPS 18-13 Heavy Truck Restriction By-law 102
OPS 18-13 Attachment 1 - By-law 4199 Heavy Trucks
Restriction 105
OPS 18-14, Electric Vehicle Charging Stations
OPS 18-14 Electric Vehicle Charging Stations 106
Notice of Annual Meeting of Shareholders of Tillsonburg Hydro
Inc.
Notice of THI AGM 18 109
Committee Minutes
180116 Development MIN 110
1
180503 HBC Committee MIN 113
180508 AAC MIN 115
180509 Cultural Advisory MIN 117
By-Law 4183, to authorize a Municipal Funding Agreement with
the Association of Municipalities of Ontario
By-law 4183 AMO Main Street Funding Revitalization
Initiative 119
By-Law 4199, to amend By-Law 3701, Heavy Trucks
Restriction
By-law 4199 Amend By-Law 3701, Heavy Trucks
Restrictions 120
By-Law 4200, to confirm the proceedings of Council at its
meeting held on the 28th day of May, 2018
By-Law 4200 Confirm Proceedings- May 28-2018 121
2
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1. Call to Order
2. Adoption of Agenda
Proposed Resolution #1
Moved By: Seconded By:
THAT the Agenda as prepared for the Council meeting of Monday, May 28, 2018, be
adopted.
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of May 14, 2018
Proposed Resolution #2
Moved By: Seconded By:
THAT the Minutes of the Council Meeting of May 14, 2018, be approved.
6. Public Meetings
Proposed Resolution #3
Moved By: Seconded By:
THAT Council move into the Committee of Adjustment to hear applications for Minor
Variance.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, May 28, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
3
Council Meeting – Agenda - 2 -
6.1. Application for Minor Variance - A-08/18, Shawn & Michelle Gaitens, 134 Allen Street
Application A-08/18
A-08/18 Report
Report Attachments
Proposed Resolution #4
Moved By: Seconded By:
THAT Tillsonburg Committee of Adjustment approve Application File A-08/18, submitted
by Nathan Kok (Shawn and Michelle Gaitens), for lands described as Part Lots 18 & 19,
Plan 41M-147 and Part 18, Plan 41R-6720 and Parts 15 & 16, Plan 41R-6737, in the
Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2 – Zone Provisions (R1) Rear Yard Minimum Depth, to reduce
the required rear yard from 12 m (39.3 ft) to 9 m (29.5 ft) to facilitate the construction
of a single detached dwelling,
subject to the condition that a building permit for the proposed dwelling shall be issued
within one year of the date of the Committee’s decision.
6.2. Application for Minor Variance - A-09/18, Oxford Builders Inc., 150 Maple Lane
A-09/18 Report
Report attachments
Application A-09/18
Proposed Resolution #5
Moved By: Seconded By:
THAT Tillsonburg Committee of Adjustment approve Application File A-09/18, submitted
by Oxford Builders Inc. (2340764 Ontario Inc.), for lands described as Lot 19, 41M-Plan
229, Town of Tillsonburg, as it relates to:
1. Relief from Section 7.2, – Zone Provisions (R2), Front Yard Minimum Depth, to
reduce the required front yard depth from 7.5 m (24.6 ft) to 6 m (19.7 ft); and
2. Relief from Section 7.2, – Zone Provisions (R2), Exterior Side Yard Minimum
Width, to reduce the required exterior side yard width from 7.5 m (24.6 ft) to 4.5
m (14.8 ft) to facilitate the construction of a single detached dwelling,
subject to the condition that a building permit for the proposed dwelling shall be issued
within one year of the date of the Committee's decision.
4
Council Meeting – Agenda - 3 -
Proposed Resolution #6
Moved By: Seconded By:
THAT Council move out of the Committee of Adjustment and move back into regular Council
session.
7. Planning Applications
8. Delegations and Presentations
8.1. Volunteer of the Month Award
Presented to: Jayden King
Presented by: Mayor Molnar
8.2. Neighbourhood Concerns, Langrell Avenue
Presented by: Cindy Allen
Neighbourhood Concerns
Cindy Allen Delegation Request Form
Proposed Resolution #7
Moved By: Seconded By:
THAT Council receives the delegation on Neighbourhood Concerns, Langrell Avenue,
as information;
AND THAT the matter be referred to staff for review.
8.3. Watersmart Message
Presented by: Sutton Diering, Swimming Student
Proposed Resolution #8
Moved By: Seconded By:
THAT Council receives the Watersmart Message as information.
8.4. Proposed Amendments to Memorandum of Understanding
Presented by: Nancy Boutin, Administrator, Seniors Centre; Karen Smith, Vice-
President, Seniors Centre; and Carlton Ross, Treasurer, Seniors Centre
Report to council memorandum 2018
MOU Working copy FINAL draft
5
Council Meeting – Agenda - 4 -
Nancy Boutin Delegation Request Form
Proposed Resolution #9
Moved By: Seconded By:
THAT Council receives the proposed amendments to the Tillsonburg Seniors Centre
Memorandum of Understanding;
AND THAT the matter be referred to staff for review and report back to Council.
8.5. 2017 OPP Year End Report
Presented by: Staff Sargent Jennifer Hormsby & Larry Scanlan, Police Services Board
Chair
Oxford Detachment 2017 Tillsonburg Town Council Report_
Proposed Resolution #10
Moved By: Seconded By:
THAT Council receives the 2017 OPP Year End Report as information.
9. Committee Reports & Presentations
10. Information Items
10.1. Trans Canada Trail Extension - Notice of Public Information Centre
Trans Canada Trail Extension- Notice of Public Information Centre
10.2. Minister of Seniors Affairs - Ontario Senior Achievement Award, Call for
Nominations
Ontario Senior Achievement Award
Proposed Resolution #11
Moved By: Seconded By:
THAT Council receives Agenda Items 10.1 and 10.2, as information.
11. Mayor
12. Quarterly Reports
6
Council Meeting – Agenda - 5 -
13. Reports from Departments
13.1. Chief Administrative Officer
13.2. Clerk’s Office
13.2.1. CL 18-20, Joint Compliance Audit Committee
CL 18-20 Joint Compliance Audit Committee
Proposed Resolution #12
Moved By: Seconded By:
THAT Council receives Report CL 18-20, Joint Compliance Audit Committee;
AND THAT a By-law to appoint a Joint Compliance Audit Committee be brought
forward for Council consideration.
13.3. Development and Communication Services
13.4. Finance
13.4.1. FIN18-16, Ontario's Main Street Revitalization Initiative
FIN 18- 16 Ontario's Main Street Revitalization
AMO Main St
Proposed Resolution #13
Moved By: Seconded By:
THAT Council receives Report FIN18-16, Ontario's Main Street Revitalization
Initiative;
AND THAT By-Law 4183 to authorize a Municipal Funding Agreement with the
Association of Municipalities of Ontario for the provision of receiving funding for
Ontario’s Main Street Revitalization Initiative, be brought forward for Council
consideration.
13.5. Fire and Emergency Services
13.6. Operations
13.6.1. OPS 18-13, Heavy Truck Restriction By-law
OPS 18-13 Heavy Truck Restriction By-law
OPS 18-13 Attachment 1 - By-law 4199 Heavy Trucks Restriction
7
Council Meeting – Agenda - 6 -
Proposed Resolution #14
Moved By: Seconded By:
THAT Council receives Report OPS 18-13, Heavy Trucks Restriction By-Law;
AND THAT By-Law 4199, to amend By-Law 3701, being a by-law to regulate
traffic and the parking of motor vehicles in the Town of Tillsonburg, be brought
forward for Council consideration.
13.6.2. OPS 18-14, Electric Vehicle Charging Stations
OPS 18-14 Electric Vehicle Charging Stations
Proposed Resolution #15
Moved By: Seconded By:
THAT Council receives Report OPS, 18-14 Electric Vehicle Charging Stations;
AND THAT Council authorizes staff to proceed with the installation of an Electric
Vehicle Charging Station in Municipal Parking Lot 7A and the Tillsonburg
Community Centre;
AND THAT Council authorizes the costs associated with these Electric Vehicle
Charging Station installations be incorporated into the LED Streetlight
Conversion Project budget.
13.7. Recreation, Culture & Park Services
13.7.1 Waterpark Slide Update
14.Unfinished Business
14.1. Notice of Annual Meeting of Shareholders of Tillsonburg Hydro Inc.
Notice of THI AGM 18
Proposed Resolution #16
Moved By: Seconded By:
THAT Council receives the Notice of the Annual Meeting of Shareholders of
Tillsonburg Hydro Inc;
AND THAT Council calls a Special Council Meeting for June 26, 2018 at 12:15
p.m. in order that Council may attend the AGM.
15.Staff Information Reports
8
Council Meeting – Agenda - 7 -
16. Committee Minutes & Reports
16.1. Committee Minutes
180116 Development MIN
180503 HBC Committee MIN
180508 AAC MIN
180509 Cultural Advisory MIN
Proposed Resolution #17
Moved By: Seconded By:
THAT Council receives the Development Committee Minutes dated January 16,
2018, the Heritage, Beautification and Cemetery Advisory Committee Minutes
dated May 3, 2018, the Accessibility Advisory Committee Minutes dated May 8,
2018, and the Cultural Advisory Committee Minutes dated May 9, 2018, as
information.
17. Notice of Motions
18. Resolutions
19. Resolutions Resulting from Closed Session
20. By-Laws
By-Laws from the Meeting of Monday, May 28, 2018
20.1. Proposed Resolution #18
Moved By: Seconded By:
THAT By-Law 4183, to authorize a Municipal Funding Agreement with the
Association of Municipalities of Ontario; and
By-Law 4199, to amend By-Law 3701, Heavy Trucks Restriction
be read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
20.2. Proposed Resolution #19
Moved By: Seconded By:
9
Council Meeting – Agenda - 8 -
THAT By-Law 4200, to confirm the proceedings of Council at its meeting held on
the 28th day of May, 2018 be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
21. Items of Public Interest
22. Adjournment
Proposed Resolution #20
Moved By: Seconded By:
THAT the Council Meeting of Monday, May 28, 2018 be adjourned at _____ p.m.
10
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ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Max Adam
Councillor Jim Hayes
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Jeff Smith, Fire Chief
Lana White, Executive Assistant/Deputy Clerk
Regrets:
Councillor Penny Esseltine
1. Call to Order
The meeting was called to order at 6:00pm.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, May 14, 2018, be
adopted.
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, May 14, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Minutes - 2 -
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of April 23, 2018
180423 Council MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of April 23, 2018 be approved.
Carried
6. Public Meetings
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council move into the Committee of Adjustment to hear applications for Minor
Variance.
Carried
6.1. Application for Minor Variance A-05/18 - Margarita Janzen, 77 Woodland Crescent
A-05/18 Report
Report Attachments
Application A-05/18
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented
Minor Variance Application A-05/18.
Opportunity was given for comments and questions from Council.
The applicant was not in attendance.
No members of the public appeared before Council in support of, or opposition to, the
application.
Council passed the following resolution.
Council Meeting – Minutes - 3 -
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Tillsonburg Committee of Adjustment approve Application File A-05/18, submitted
by Simon Wagler Homes Inc. (Margarita and Henry Janzen), for lands described as Part
Lot 13, Plan 41M-139, Part 1 Plan 41R-5498 Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2 – Zone Provisions (R1) Lot Coverage Maximum, to
increase the maximum lot coverage allowance from 33% to 38.9% of lot area;
and
2. Relief from Section 6.2 – Zone Provisions (R1) Rear Yard Minimum Depth, to
reduce the required rear yard from 12 m (39.3 ft) to 9.2 m (30.2 ft),
subject to the condition that a building permit for the proposed dwelling shall be issued
within one year of the date of the Committee's decision.
Carried
6.2. Application for Minor Variance A-06/18 - 1 Highland Drive
A-06/18 Report
Report Attachments
Application A-06/18
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented
Minor Variance Application A-06/18.
Opportunity was given for comments and questions from Council.
The applicant, Nicole Wilson, was in attendance and appeared before Council and
verified that the curb cut is the proposed entrance to the property on Highland Drive.
No members of the public appeared before Council in support of, or opposition to, the
application.
Council passed the following resolution.
Resolution #5
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Tillsonburg Committee of Adjustment approve Application File A-06/18, submitted
by Steve Wilson (Shane Michael Carpani), for lands described as Lot 3, Plan 986, Town
of Tillsonburg, as it relates to:
1. Relief from Section 6.2, – Zone Provisions (R1) Exterior Side Yard Width, to
Council Meeting – Minutes - 4 -
reduce the required exterior side yard width from 7.5 m (24.6 ft) to 4.5 m (14.7 ft)
to facilitate the construction of a single detached dwelling with an attached
garage,
subject to the condition that a building permit for the proposed dwelling shall be issued
within one year of the date of the Committee's decision.
Carried
6.3. Application for Minor Variance A-07/18 - 38 Delevan Crescent
A-07/18 Report
Report Attachments
Application A-07/18
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented
Minor Variance Application A-07/18. Mr. Gilbert noted that the applicant, had asked for a
deferral, in order to allow opportunity for the applicant to review the site lines with the
CBO.
Marty Carrier, applicant, was in attendance and confirmed his request to defer.
Opportunity was given for comments and questions from Council.
No members of the public appeared before Council in support of, or opposition to, the
application.
Council passed the following resolution.
Resolution #6
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Application File A07-18, submitted by Marty and Erika Carrier, for lands described
as Part Lot 538, Plan 500, in the Town of Tillsonburg, municipally known as 38 Delevan
Crescent, Town of Tillsonburg be deferred to June 14 in order to address additional
comments from the Building department regarding site line issues.
Carried
Resolution #7
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council move out of the Committee of Adjustment and move back into regular Council
session.
Carried
Council Meeting – Minutes - 5 -
7. Planning Applications
8. Delegations and Presentations
8.1. 2018 Ontario Senior of the Year Award Presentation - Liz Bukta
Presented by: Mayor Molnar & Councillor Stephenson
8.2. Presentation - Downtown Parking and Accessibility Study
Presentation
Cephas Panschow, Development Commissioner, presented the Downtown Parking and
Accessibility Study.
Opportunity was given for Council to ask questions.
Discussion included employee parking, accommodation for bicycle parking, current
parking spots being too small for full-size vehicles, timing proposed by the consultant,
and ensuring we are working in conjunction with the consultant.
Resolution #8
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives the Downtown Parking and Accessibility Study presentation, as
information.
Carried
Council moved to DCS 18-21, Agenda Item 13.3.3.
9. Committee Reports & Presentations
10. Information Items
10.1. Woodlands Conservation By-law - County of Oxford - Public Meeting
Woodlands Conservation Bylaw 2018
10.2. Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area - Appreciation for 2018
Municipal Grant
Big Brothers Big Sisters
Council Meeting – Minutes - 6 -
10.3. Premier’s Award for Agri-Food Innovation Excellence program
Agre-Food Award
10.4. 2018 Champion of Diversity Award- Ministry of Citizenship and Immigration
Champion of Diversity Award
Resolution #9
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives Agenda Items 10.1, 10.2, 10.3 and 10.4, as information.
Carried
11. Mayor
11.1. MYR 18-03, CAO Performance Evaluation 2017
REPORTmayor18-03CAOevaluation2017
Resolution #10
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives MYR 18-03, CAO Performance Evaluation 2017, as
Information;
AND THAT Council establishes and appoints a CAO Performance Review
Committee;
AND THAT Council appoints Mayor Molnar and Deputy Mayor Beres and
Councillor Stephenson to the CAO Performance Review Committee;
AND FURTHER THAT Council approves the proposed 2017 CAO Performance
Evaluation Process as outlined in MYR 18-03.
Carried
12. Quarterly Reports
12.1. FIN 18-15, 2018 First Quarter Consolidated Results
FIN18-15 2018 First Quarter Consolidated Results
FIN18-15 2018 Q1 Results - Consolidated
Resolution #11
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives FIN 18-15, 2018 First Quarter Consolidated Results, as
information.
Carried
Council Meeting – Minutes - 7 -
12.2. FIN 18-14, 2018 First Quarter Report, Finance Department
FIN18-14 2018 First Quarter Finance Department Results
FIN18-14 2018 Q1 Results - Finance
Resolution #12
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives FIN 18-14, 2018 First Quarter Report, Finance
Department, as information.
Carried
12.3. OPS 18-11, 2018 First Quarter Report, Operations Services
OPS 18-11 2018 First Quarter Operations Services
OPS 18-11 Attachment 1 - Operating Summaries
Resolution #13
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives OPS 18-11, 2018 First Quarter Report, Operations
Services, as information.
Carried
12.4. RCP 18-22, 2018 First Quarter Report, Recreation, Culture and Parks
RCP 18-22 - Recreation Culture and Parks 2018 Q1 Results
RCP 2018 Q1 Operational Financial Summaries
Resolution #14
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives RCP 18-22, 2018 First Quarter Report, Recreation,
Culture and Parks, as information.
Carried
12.5. FRS 18-04, 2018 First Quarter Report, Fire Department
FRS 18-04 First Quarter 2018 Fire Department Results
Financial Plan Summary
Council Meeting – Minutes - 8 -
Resolution #15
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives FRS 18-04, 2018 First Quarter Report, Fire Department,
as information.
Carried
12.6. DCS 18-22, 2018 First Quarter Report, Building, Planning & By-Law Services
DCS 18-22 - 2018 First Quarter Building, Planning & By-Law Services
Q1 Building Financial Summary
Protection Financial Summary
Resolution #16
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives DCS 18-22, 2018 First Quarter Report, Building, Planning
& By-Law Services, as information.
Carried
12.7. DCS 18-23, 2018 First Quarter Report, Economic Development & Marketing
Report DCS 18-23
2018 Q1 Financial Summary
Resolution #17
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives DCS 18-23, 2018 First Quarter Report, Economic
Development & Marketing, as information.
Carried
13. Reports from Departments
13.1. Chief Administrative Officer
13.2. Clerk’s Office
13.2.1. CL 18-15, Community Strategic Plan Update
CL 18-15 Community Strategic Plan Update
Community Strategic Plan Status Update Chart
A Public Meeting will be scheduled.
Council Meeting – Minutes - 9 -
Resolution #18
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report CL 18-15, Community Strategic Plan Update, as
information.
Carried
13.2.2. CL 18-18, Amend Smoking By-Law: Cannabis
CL 18-18 Amend Smoking By-Law- Cannabis
Resolution #19
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives Report CL 18-12, Amend Smoking By-Law: Cannabis;
AND THAT an amending By-Law be brought forward for Council consideration.
Carried
13.2.3. CL 18-19, Mobile Storage Shelving
CLK 18-19 shelving
CL 18-19 Mobil Shelves Drawing
CL 18-19 3D view
Resolution #20
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives Report CL 18-19, Mobile Storage Shelving;
AND THAT Council authorizes the additional expenditure for the Mobile Storage
Shelving Project to come from the IT reserve fund;
AND THAT Council awards the project to Ronan Systems Ltd. at the cost of
$29,190.00 plus HST.
Carried
13.3. Development and Communication Services
13.3.1. DSC 18-19, Appointment of By-Law Enforcement Officer Assistant
DSC 18-19 Appointment of By-Law Enforcement Officer Assistant
Resolution #21
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
Council Meeting – Minutes - 10 -
THAT Council receives Report DSC 18-19, Appointment of By-Law Enforcement
Officer Assistant, as information;
AND THAT a By-Law to appoint Spencer McDowell as a By-Law Enforcement
Officer for the Town of Tillsonburg be brought forward for Council consideration.
Carried
13.3.2. DCS 18-20, Development Committee - Vacant Industrial and Commercial Land
Inventory
Report DCS 18-20
Resolution #22
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report DCS 18-20 Development Committee - Vacant
Industrial and Commercial Land Inventory;
AND THAT Report DCS 18-20 Development Committee - Vacant Industrial and
Commercial Land Inventory be forwarded to the County of Oxford Planning
Department as part of their Vacant Industrial and Commercial Land Inventory
update;
AND THAT Council requests that the industrial properties identified in Report
DCS 18-20 be removed from the inventory.
Carried
13.3.3. DCS 18-21, Downtown Parking and Accessibility Study
Report DCS 18-21
Parking and Accessibility Study
Resolution #23
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report DCS 18-21, Downtown Parking and Accessibility
Study;
AND THAT Downtown Parking and Accessibility Study be approved in principle
to guide future parking needs, including potential redevelopment of municipal
parking lots, improvements around the Town Centre Mall, accessible parking
spaces, and electric vehicle charging stations.
Carried
Council Meeting – Minutes - 11 -
13.4. Finance
13.4.1. FIN18-12, 2018 Budgetary Estimates and Tax Rates
2018 Final Tax Levy Report
2018 FinalTax Levy By-law
Resolution #24
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report FIN18-12, 2018 Budgetary Estimates and Tax
Rates;
AND THAT By-Law 4194, to provide for the adoption of budgetary estimates, tax
rates, installment due dates and to further provide for penalty and interest on
default of payment thereof for 2018, be brought forward for Council
consideration.
Carried
13.4.2. FIN18-13, Bank Signing Authorities
Resolution #25
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report FIN18-13, Bank Signing Authorities;
AND THAT Council appoints the following as designated signing authorities for
the Town’s general banking needs:
- Mayor Stephen Molnar or Deputy Mayor Dave Beres; and
- Director of Finance/Treasurer, Dave Rushton or Manager of
Finance/Deputy Treasurer, Sheena Hinkley.
Carried
13.5. Fire and Emergency Services
13.6. Operations
13.6.1. OPS 18-12, Connecting Link Program Contribution Agreement
OPS 18-12 Connecting Link Program Contribution Agreement
OPS 18-12 Connecting Link Contribution Agreement
Council Meeting – Minutes - 12 -
Resolution #26
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report OPS 18-12, Connecting Link Program
Contribution Agreement;
AND THAT a By-law authorizing the Mayor and Clerk to execute the Connecting
Link Contribution Agreement with the Province of Ontario be brought forward for
Council consideration.
Carried
13.7. Recreation, Culture & Park Services
13.7.1. RCP 18-21, Ontario Sport and Recreation Communities Fund Grant 2018-19
RCP 18-21 - Ontario Sport and Recreation Communities Fund Grant 2018-19
2018-19 OSRCF Minister Letter
Grant Application: Personal Training Studio
Resolution #27
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Report RCP 18-21, Ontario Sport and Recreation Communities Fund
Grant 2018-19 be received;
AND THAT the Mayor and Clerk be and are hereby authorized to sign the
documents required by the Province of Ontario to secure the approved grant
funding of $58,472;
AND THAT Town Council approve the spending and development required to
execute the grant’s intention.
Carried
14. Unfinished Business
15. Staff Information Reports
15.1. Planning for Non-Therapeutic Cannabis Retail Stores
Tillsonburg Cannabis Retail Land Use Options Report
Resolution #28
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
Council Meeting – Minutes - 13 -
THAT Council receives Planning Report No: CP 2018-123 as information;
AND THAT Town staff and Planning staff be directed to monitor the release of
final implementation and regulation details by the Province affecting cannabis
retail stores and report to Council on a recommended approach to siting new
cannabis retail stores in the Town of Tillsonburg;
AND THAT a copy of Planning Report No: CP 2018 123 be provided to the
Tillsonburg Police Services Board, Downtown Tillsonburg BIA and Chamber of
Commerce for review and consideration regarding the potential siting of a
cannabis retail store within the Town of Tillsonburg.
Carried
16. Committee Minutes & Reports
16.1. Committee Minutes
180213 Fire Strat Planning Committee MIN
180417 Parks & Recreation Committee MIN
180405 HBC Committee MIN
180430 Special Awards MIN
180426 Museum Advisory MIN
Resolution #29
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives the Fire Strategic Planning Committee Minutes dated
February 13, 2018; the Parks and Recreation Advisory Committee Minutes dated
April 17, 2018; the Heritage, Beautification & Cemetery Committee Minutes dated
April 5, 2018; the Special Awards Committee Minutes dated April 30, 2018; and
the Museum Advisory Committee Minutes dated April 26, 2018, as information.
Carried
16.2. Tillsonburg Police Services Board Minutes dated March 21, 2018
March 2018 - Signed Minutes
Resolution #30
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT Council receives the Tillsonburg Police Services Board Minutes dated
March 21, 2018, as information.
Carried
Council Meeting – Minutes - 14 -
16.3. Tillsonburg Business Improvement Area Board Minutes dated April 18, 2018
180418 BIA MIN
Resolution #31
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives the Minutes of the Tillsonburg B.I.A. Board dated April
18, 2018, as information.
Carried
16.4. Long Point Region Conservation Authority Minutes
Long Point Region Conservation Authority Minutes- 180404
Resolution #32
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives the Long Point Region Conservation Authority Minutes
dated April 4, 2018, as information.
Carried
17. Notice of Motions
18. Resolutions
19. Resolutions Resulting from Closed Session
20. By-Laws
By-Laws from the Meeting of Monday, May 14, 2018
20.1. Resolution #33
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT By-Law 4172, to amend By-Law 3596, to prohibit smoking in certain
public places within the Town of Tillsonburg (to include cannabis);
By-Law 4194, to provide for the Adoption of Budgetary Estimates, Tax Rates and
Penalties for 2018;
By-Law 4195, to appoint a Manager of Finance and a Deputy Treasurer for the
Town of Tillsonburg;
By-Law 4196, to enter into a Connecting Links Funding Agreement; and
Council Meeting – Minutes - 15 -
By-Law 4197, to appoint Spencer McDowell as a By-Law Enforcement Officer
be read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
Carried
20.2. Resolution #34
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT By-Law 4198, to confirm the proceedings of Council at its meeting held on
the 14th day of May, 2018, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21. Items of Public Interest
A reminder to check smoke alarms. Recall information is posted on the Town website.
The LED street light conversion project is underway.
The asphalt program is underway.
Appreciation was expressed to community volunteers that participated in the annual Keep
Tillsonburg Beautiful Day.
Annandale Ball Diamonds are now open, and a reminder to use designated crossing areas.
The Citizen of the Year event is scheduled for May 29.
Tillsonburg Fire Services Strategic Plan – Engagement Survey can be found on the Town
website and in hard copy at the Customer Service Centre and the Corporate Office.
22. Adjournment
Resolution #35
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the Council Meeting of Monday, May 14, 2018 be adjourned at 8:23 p.m.
Carried
11
12
13
14
Community Planning
P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3
Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcounty.ca
Our File: A-08/18
APPLICATION FOR MINOR VARIANCE
TO: Town of Tillsonburg Committee of Adjustment
MEETING: May 28, 2018 REPORT NUMBER: 2018-152
OWNER: Shawn and Michelle Gaitens 127 Glendale Drive, Tillsonburg ON, N4G 5V9
APPLICANT: Nathan Kok,
210 Main Street, Otterville ON, N0J 1R0 REQUESTED VARIANCE:
1. Relief from Section 6.2 – Zone Provisions (R1) Rear Yard Minimum Depth, to reduce
the required rear yard from 12 m (39.3 ft) to 9 m (29.5 ft). The proposed relief has been requested to facilitate the construction of a single detached
dwelling with an attached garage.
LOCATION:
The subject property is described as Part Lots 18 & 19, Plan 41M-147, Part 18, Plan 41R-6720 and Parts 15 & 16 Plan 41R-6737 in the Town of Tillsonburg. The property is located on the
east side of Allen Street, north of Glendale Drive, and is municipally known as 134 Allen Street, Tillsonburg. BACKGROUND INFORMATION:
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential
Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential
TOWN OF TILLSONBURG ZONING BY-LAW: Low Density Residential Type 1 Zone (R1)
Regulatory Flood/Fill Line (rear portion)
15
File Number: A-08/18 Report Number 2018-152 Page 2
SURROUNDING USES: Low density residential uses to the north, south and west, with land designated Environmental Protection and zoned ‘Open Space’ to the
east.
COMMENTS:
(a) Purpose of the Application:
The applicant is requesting relief from the above-noted provision of the Town Zoning By-law to facilitate the construction of a single detached dwelling with an attached garage. The proposed dwelling will be approximately 245 m2 (2,637.2 ft2) in size, and the applicant has indicated that
the requested relief is required to accommodate for wheel chair accessibility within the dwelling.
The subject lands are approximately 734 m2 (7,900 ft2) in area, with approximately 19.3 m (63.4
ft) of frontage along Allen Road and are currently vacant. The subject lands are affected by the Long Point Region Conservation Authority’s Regulation Limit at the rear, and surrounding land
uses are predominately low density residential, with lands zoned ‘Open Space’ to the immediate
east.
Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the
zoning in the immediate vicinity.
Plate 2, 2015 Aerial Photo, provides an aerial view of the vacant subject lands. Plate 3, Applicant’s Sketches, shows the dimensions and setbacks of the proposed single
detached dwelling, as well as the proposed floor plans and building elevations.
(b) Agency Comments:
The application was circulated to a number of public agencies. No comments have been received to date.
(c) Public Consultation:
Public Notice was mailed to surrounding property owners on May 2, 2018. To date no comments or concerns have been received from the public.
(d) Intent and Purpose of the Official Plan:
The subject lands are designated Low Density Residential according to the County Official Plan.
Within the Low Density Residential designation, permitted land uses primarily consist of low density housing forms including single detached dwellings, duplexes and street fronting town
houses as well as accessory uses thereto. The use of the lands for a single detached dwelling
and accessory building conforms to the Low Density Residential policies of the Official Plan.
(e) Intent and Purpose of the Zoning By-law: The subject property is zoned ‘Low Density Residential Type 1 Zone (R1)’, which permits the
development of a single detached dwelling. The ‘R1’ zone also permits a maximum total lot coverage of 33% (including accessory buildings/structures), a minimum rear yard depth of 12 m
(39.3 ft) and a minimum front yard depth of 7.5 m (24.6 ft).
16
File Number: A-08/18 Report Number 2018-152 Page 3
The applicant is proposing a reduction to the required rear yard depth from 12 m (39.3 ft) to 9 m
(29.5 ft) to facilitate the construction of a single detached dwelling, approximately 245 m2
(2,637.2 ft2) in size.
The intent of the rear yard depth provision is to ensure that single detached dwellings maintain adequate setbacks to provide a buffer between neighbouring properties, and establishes space for recreation and amenity purposes, while ensuring sufficient area is maintained for lot grading
and drainage. In this instance, it is not anticipated that the reduced rear yard depth will have a negative impact
on amenity space, and sufficient buffering can be maintained between properties, particularly given the presence of the wooded are (owned by the Town of Tillsonburg) adjacent to the rear
of the subject lands. Further, it is noted that a lot grading plan will be required as part of the
building permit process to ensure the proposal will have no adverse drainage impacts.
The subject lands are also affected by the Long Point Region Conservation Authority’s
Regulated Limit and as such a permit from their office will be required prior to any development on these lands.
Given this, staff are satisfied that the proposal is in keeping with the general purpose and intent of the Town Zoning By-law.
(f) Desirable Development/Use:
It is the opinion of this Office that the applicant’s request can be considered minor and desirable
development for the subject lands. As the proposed relief is not anticipated to impact the ability of the property to provide adequate parking and amenity space, or negatively impact drainage,
the request can be considered minor. In light of the foregoing, staff are satisfied that the proposal can be given favourable
consideration.
RECOMMENDATION:
That the Town of Tillsonburg Committee of Adjustment approve Application File A-08/18,
submitted by Nathan Kok (Shawn and Michelle Gaitens), for lands described as Part Lots 18 &
19, Plan 41M-147 and Part 18, Plan 41R-6720 and Parts 15 & 16 Plan 41R-6737, in the Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2 – Zone Provisions (R1) Rear Yard Minimum Depth, to reduce the required rear yard from 12 m (39.3 ft) to 9 m (29.5 ft) to facilitate the construction of a
single detached dwelling.
Subject to the following condition:
i. A building permit for the proposed dwelling shall be issued within one year of the date of the Committee’s decision.
As the proposed variance is:
17
File Number: A-08/18 Report Number 2018-152 Page 4
(i) a minor variance from the provisions of the Town of Tillsonburg Zoning By-law No. 3295;
(ii) desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law
No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan.
Authored by: Heather St. Clair, MCIP, RPP, Development
Planner
Approved for submission by: Eric Gilbert, MCIP, RPP, Senior Planner
18
May 22, 2018
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
1020
Notes
NAD_1983_UTM_Zone_17N
51 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
19
May 22, 2018
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
260
Notes
NAD_1983_UTM_Zone_17N
13 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
20
21
22
23
24
25
Community Planning P. O. Box 1614, 21 Reeve Street
Woodstock Ontario N4S 7Y3
Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcounty.ca
Our File: A-09/18
APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment
MEETING: May 28, 2018 REPORT NUMBER: 2018-155
OWNER: 2340764 Ontario Inc.
474 Dodge Line, Woodstock ON, N4S 7V6
APPLICANT: Oxford Builders Inc.
504875 Old Stage Road, Woodstock ON N4S 7V8
REQUESTED VARIANCES:
1. Relief from Section 7.2, – Zone Provisions (R2), Front Yard Minimum Depth, to
reduce the required front yard depth from 7.5 m (24.6 ft) to 6 m (19.7 ft), and; 2. Relief from Section 7.2, – Zone Provisions (R2), Exterior Side Yard Minimum Width,
to reduce the required exterior side yard width from 7.5 m (24.6 ft) to 4.5 m (14.8 ft) to
facilitate the construction of a single detached dwelling on the subject lands.
LOCATION:
The subject property is described as Lot 19, Plan 41M-229 in the Town of Tillsonburg. The
subject lands are located on the northeast corner of Pine Street and Maple Lane and are
municipally known as 150 Maple Lane in the Town of Tillsonburg.
BACKGROUND INFORMATION:
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential
TOWN OF TILLSONBURG ZONING BY-LAW: Low Density Residential Type 2 Zone (R2)
26
File Number: A-09/18 Report Number 2018-155 Page 2
SURROUNDING USES: Low density residential development to the north, east and west, with ‘Open Space Zone (OS1)’ lands to the south (Annandale Heights
Subdivision). COMMENTS:
(a) Purpose of the Application: The applicant is requesting relief from the above-noted provisions of the Town Zoning By-law to
facilitate the construction of a single detached dwelling, with an attached garage on the subject lands.
The subject lands are approximately 622.9 m2 (6,705 ft2) in area, and are currently vacant. The subject lands are located on the northeast corner of Maple Lane and Pine Street and have
approximately 19.4 m (63.6 ft) of frontage along Maple Lane. Surrounding land uses are
predominately low density residential.
Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the
zoning in the immediate vicinity.
Plate 2, 2015 Aerial Photo, provides an aerial view of the vacant subject lands.
Plate 3, Applicant’s Site Sketch, shows the location and setbacks of the proposed dwelling on
the subject lands. (b) Agency Comments:
The application was circulated to a number of public agencies. To date, no comments have been received from the public agencies circulated.
(c) Public Consultation:
Public Notice was mailed to surrounding property owners on May 2, 2018. To date no comments of concern have been received from the public.
(d) Intent and Purpose of the Official Plan:
The subject lands are designated Low Density Residential according to the County of Oxford
Official Plan. Within the Low Density Residential designation, permitted land uses primarily consist of low density housing forms including single detached dwellings, duplexes and street
fronting town houses as well as accessory uses thereto. The use of the lands for a single detached dwelling with an attached garage conforms to the Low Density Residential policies of the Official Plan.
(e) Intent and Purpose of the Zoning By-law:
The subject property is zoned ‘Low Density Residential Type 2 Zone (R2)’ in the Town Zoning By-law, which permits a range of low density residential development, including single detached dwellings, and establishes a number of development standards for this use. Specifically, the
‘R2’ zone requires a minimum lot area of 450 m2 (4,843.9 ft2) and a minimum lot frontage of 15 m (49.2 ft) for the development of a single detached dwelling on a corner lot. The ‘R2 zone also
requires a minimum front yard depth and a minimum exterior side yard width of 7.5 m (24.6 ft),
27
File Number: A-09/18 Report Number 2018-155 Page 3
but the Zoning By-law stipulates that an exterior side yard of 6 m (19.7 ft) is required for a lot created after the passing of the By-law. As Zoning By-law 3295 came into effect in April, 2008,
and Lot 19 Plan 41M-229 was registered in September 2006, the minimum exterior side yard
width for the subject lands is required to be 7.5 m (24.6 ft).
The purpose of the front yard and exterior side yard requirements is to ensure that dwellings are sufficiently setback from the street line to ensure sightlines and typical road maintenance efforts remain unimpeded, and to ensure that traffic and pedestrian safety is unaffected by the
presence of a dwelling. Front yard setbacks are also intended to ensure that adequate space is maintained on private property to accommodate for parking and amenity space, while ensure sufficient area for grading and drainage.
In this case, staff are satisfied that sufficient area can be maintained on the subject lands to
accommodate for parking and private amenity space and it is not anticipated that the proposed
variances will have a negative impact on lot grading or drainage. The reduced front yard depth will accommodate a parking space within the private driveway. A preliminary lot grading plan
will be reviewed as part of the building permit process to ensure the proposal will have no
negative impacts on neighbouring properties.
Further, Town Engineering staff have indicated that they have no concerns with the proposal and the proposed dwelling is not anticipated to have negative impacts on sightlines for vehicle and pedestrian traffic, or road maintenance efforts.
Given this, staff are satisfied that the proposal is in keeping with the general purpose and intent of the Town Zoning By-law.
(f) Desirable Development/Use:
The applicant is proposing to reduce the required front yard depth by 1.5 m (4.9 ft) and to reduce the required exterior side yard width by 3 m (9.8 ft) to facilitate the construction of a single detached dwelling with an attached garage.
It is the opinion of this Office that the applicant’s request can be considered minor and desirable
for the development of the subject property. As the proposed relief is not anticipated to have an
adverse effect on traffic safety or adjacent neighbouring properties, staff are satisfied that the applicant’s request is appropriate in this instance.
In light of the foregoing, it is the opinion of this Office that the requested relief is in keeping with the general intent and purpose of the County Official Plan and Town Zoning By-law and should
be given favourable consideration.
RECOMMENDATION:
That the Town of Tillsonburg Committee of Adjustment approve Application File A-09/18, submitted by Oxford Builders Inc. (2340764 Ontario Inc.), for lands described as Lot 19, 41M-
Plan 229, Town of Tillsonburg, as it relates to:
1. Relief from Section 7.2, – Zone Provisions (R2), Front Yard Minimum Depth, to
reduce the required front yard depth from 7.5 m (24.6 ft) to 6 m (19.7 ft), and;
28
File Number: A-09/18 Report Number 2018-155 Page 4
2. Relief from Section 7.2, – Zone Provisions (R2), Exterior Side Yard Minimum Width, to reduce the required exterior side yard width from 7.5 m (24.6 ft) to 4.5 m (14.8
ft) to facilitate the construction of a single detached dwelling on the subject lands.
Subject to the following condition:
i. A building permit for the proposed dwelling shall be issued within one year of the date of the Committee's decision.
As the proposed variances are:
(i) minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295;
(ii) desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law
No. 3295; and
(iv) in-keeping with the general intent and purpose of the Official Plan.
Authored by: Heather St. Clair, MCIP, RPP, Development
Planner
Approved for submission by: Eric Gilbert, MCIP, RPP, Senior Planner
29
May 22, 2018
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
1020
Notes
NAD_1983_UTM_Zone_17N
51 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
30
May 22, 2018
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
260
Notes
NAD_1983_UTM_Zone_17N
13 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
31
32
33
34
35
36
ISSUES REQUIRING ATTENTION
AGENDA
1.ROAD SURFACING
2.SIDEWALKS
3.GREEN SPACE
4.LIGHT POLLUTION BYLAW
5.RESIDENT QUESTIONS FOR COUNCIL
ROAD SURFACING
➢Water puddles and freezes, especially by road drains
➢Some road drains are higher than the actual road
surface
➢Constant potholes in same areas, new road
deterioration starting
➢Damage concerns to vehicles hitting corners of sewer
grades and broken curbs to enter their driveways
➢Road is the only option to walk on and is uneven and
not the standard expected from Town of Tillsonburg
➢Langrell has met the occupancy level 75-80% to have
this service completed
ROAD CONTINUED
ROAD CONTINUED
ROAD CONTINUED
CURBS
CURBS CONTINUED
SEWERS HIGHER THAN ROAD SURFACE
SEWERS HIGHER THAN ROAD CONTINUED
ROAD HEIGHT
TOWN OF TILLSONBURG ROAD MAINTENANCE
BYLAW
SIDEWALKS
➢Langrell Ave has over 50 children that live on this street.
➢This poses a huge safety concern for all residents
➢People are forced to walk on the road which is disrepair because there are
no sidewalks as planned for this area
➢Blind corner for vehicular traffic turning onto Fairview, need sidewalks to
minimize risk
CORNER OF FAIRVIEW AND QUARTERTOWN LINE
GREEN SPACE
➢Dirt pile has weeds over the 8” maximum allowed by Town of Tillsonburg
bylaw. Weeds include an abundance of ragweed which some residents are
allergic to
➢Dirt pile is interrupting natural drainage causing several backyards to be
constantly wet
➢Home to wildlife and several varieties of birds
➢Safety Equipment or fencing for the pond
OVERGROWN WEEDS
GREEN SPACE CONTINUED
TOWN OF TILLSONBURG FILL BYLAW
TOWN OF TILLSONBURG VACANT LAND BYLAW
POND SAFETY
LIGHT POLLUTION
➢Stauffer lights are not pointing downward like the Exterior Bylaw for lighting
states
➢Lights are blinding and people are dealing with layers of window coverings
to try and cope
➢Stauffer lights affect Langrell residents on all parts of the street
➢With rumour of another dealership, residents want to make sure bylaws are
followed
LIGHTS
LIGHTS FROM DOWN LANGRELL AVE BY POND
EXTERIOR LIGHTING BYLAW
LANGRELL AND TRILLIUM INTERSECTION
➢Traffic issues arise when turning left on Langrell Ave and left on Trillium Dr
➢What are Town of Tillsonburg’s plans to ensure vehicular and pedestrian
traffic can safely navigate this area now and with new development of 64
units
➢What are the 4 new pedestrian crossovers for Quartertown line?
RESIDENT QUESTIONS FOR COUNCIL
•When can we expect answers and resolution to outstanding issues?
•How will this be done and by whom?
•What is the complaint process if the Town of Tillsonburg does not comply to
adhere to Development Agreement and enforcing bylaws?
1Laura PickersgillFrom:C Allen <cindy.allen19@gmail.com>Sent:Tuesday, May 22, 2018 12:24 PMTo:Laura PickersgillSubject:RE: Presentation MaterialsHello Laura. I will not have the PowerPoint presentation ready for tomorrow but here are the issues. 1. Why isn’t Langrell paved? ‐meets occupancy rate for final grading services, such as final layer of asphalt. ‐water drainage issues after rainfall, road is not flat and water pools beside road drains. Winter is dangerous when these huge puddles freeze by the corner. ‐riddled with unfixable potholes and broken curbs 2. Where are the sidewalks ‐meets occupancy rate ‐there are over 50 children living on Langrell Ave and forced to walk on the road which is in disrepair. This is an accident waiting to happen. ‐Town of Tillsonburg initiative to get people walking more, out of their cars....we need somewhere to walk. 3. Undeveloped Green Space (currently huge pile of dirt) ‐dirt is interrupting natural water drainage at the rear of properties, backyards are soaked ‐home to wild life and birds, becoming a huge issue ‐3’ ragweed and trees growing out of the dirt. Town cut the grass at the ground level of the dirt, otherwise remains untouched. People are highly allergic to ragweed and it is allowed to take over this area. There are bylaws pertaining to piles of dirt and length of weeds 4) Stauffer lights ‐residents want the Bylaw for Exterior Lighting to be followed ‐lights are not clearly pointing downward and houses everywhere are affected by the positioning of Stauffer’s lights. There is no reason those lights need to shine that bright or for that distance. ‐the rumour of another Car Dealership going in, residents are demanding the bylaw be followed. Some of the other issues residents want to address are the pond safety and the intersection of Langrell Ave/Trillium Dr. Residents are preparing a list of questions for Council for that night. We do not expect all of them answered at that time so we have created a Facebook page and email address for Council to post responses to. For our PowerPoint presentation, do I bring my laptop or thumb drive? I will have paper copies for back up. Let me know if you need any further information. We are all looking forward to meeting next week! Have a great day! 37
2Cindy Sent from Mail for Windows 10 From: Laura Pickersgill Sent: May 22, 2018 9:24 AM To: cindy.allen19@gmail.com Subject: Presentation Materials Good Morning Cindy, I am just following up with you in regards to your Council delegation on Monday, May 28, 2018 at 6pm. If you’re able to send me your presentation materials by Wednesday afternoon that would be appreciated. This will ensure the materials get included with the agenda that is circulated to council members ahead of time. I look forward to hearing back from you. Have a great day! Laura Pickersgill Legislative Services Coordinator Town of Tillsonburg 200 Broadway, Suite 204 Tillsonburg, ON N4G 5A7 Phone: 519‐688‐3009 Ext. 3221 www.Tillsonburg.ca www.DiscoverTillsonburg.ca www.Facebook.com/TillsonburgON 38
3DISCLAIMER: This E‐mail contains legally privileged information intended only for the individual or entity named in the message. If the reader of this message is not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, dissemination, distribution or copying of this communication is prohibited. If this communication was received in error, please notify us by reply E‐mail and delete the original message. Please consider the environment before printing this email. 39
1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Thursday, May 03, 2018 8:55 AMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Thursday May 3rd 2018 8:54 AM with reference number 2018-05-03-010. First Name Cindy Last Name Allen Street Address 48 Langrell Avenue Town/City Tillsonburg Postal Code N4G 5X8 Phone Number 705-978-1871 E-mail cindy.allen19@gmail.com Do you or any members of your party require accessibility accommodations? No 40
2 Council Meeting Date May 28-2018 Subject of Delegation Neighbourhood Concerns Name(s) of Delegates and Position(s) to be provided I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Brief Summary of Issue or Purpose of Delegation road and sidewalk concerns, by-law issues Will there be a Power Point presentation? Yes Please attach a copy of your presentation. Have you been in contact with a Staff member regarding the Delegation topic? Yes If yes, please list the Staff member(s) you have been working with. Geno VanHaelewyn, Eric Flora I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept [This is an automated email notification -- please do not respond] 41
We love swimming and so
will you!
What are the benefits of swimming
for kids?
Safety
Physical
Health
Emotional
Health
Make your
child a
swimmer!
TILLSONBURG
SENIOR
CENTRE
May, 2017 Memorandum of Understanding,
Proposed changes
42
Tillsonburg Senior Centre
Page 1
Tillsonburg Senior Centre
PROPOSED CHANGES
MEMORANDUM OF UNDERSTANDING
BY NANCY BOUTIN, ADMINISTRATOR
After a period of evaluating various options, the Board of the Senior Centre decided, like the
Town, to pursue a contract with Legend software. It was further decided that it would be in both parties’
The Tillsonburg Senior Centre is provider of social, recreational and educational programs and activities
for adults age 50-plus from Tillsonburg and the surrounding area. We offer more than 30 regular activities
designed to keep our members healthy and happy in body, mind and spirit, and we draw members from
Tillsonburg, north to Ingersoll, south to Port Burwell, and all points in between. At the end of 2017, our
membership topped out at almost 450, and to date, we have a combination of 360 new and renewed members.
Although we’re not an arm of the Town, our Centre offers a great deal of value in terms of Tillsonburg’s
recreational offerings. Our location, at the Tillsonburg Community Centre, offers one-stop shopping for residents
seeking programs and activities. We routinely see seniors who are either new to the area or who are
contemplating a move, and they are always pleased not only with the variety of programs offered, but at how
affordable these are. Also a benefit to the town is the fact that we are independently governed and operated.
By way of background, our 2018 operating budget is $141,000, the majority of which is generated by
annual membership fees and related program fees charged to members. The Centre also receives an annual
grant of $42,700 through the Seniors’ Active Living Centres Act (formerly known as the Elderly Persons’ Centres
Act). Of the total grant amount, the town transfers $31,000 to the Senior Centre, retaining the balance to offset
the cost of services such as maintenance and provision of telephone and internet. There has been no increase in the
amount of the SALC grant, or the amount transferred to the Centre by the Town, since 2011.
Over the years, the Senior Centre and the Town have maintained a positive and mutually-beneficial
working relationship, due in part to a Memorandum of Understanding drafted and signed by the two
organizations in 2011. This document sets out each party’s responsibilities and financial obligations. As with any
such document, periodic review is necessary to ensure that each party’s interests are accurately represented, and
that current business practices are reflected. To that end, a committee of the Senior Centre Board consisting of
Karen Smith, Vice-President, Carlton Ross, Treasurer, Toni Keuls, Director, and myself as Senior Centre
Administrator, recently undertook a review of the document, and are proposing several changes for council’s
consideration. Many of these changes are simply housekeeping matters or issues of semantics, designed to ensure
the Memorandum accurately reflects our current business practices with and relationship to the Town. All proposed
changes, additions or deletions to the MOU have been highlighted in red on the document provided to you.
We have two proposed changes to the MOU which are more than mere housekeeping; The first relates to
the Town’s move away from the CLASS software suite and the resulting financial implications for the Senior
Centre, while the second deals with our annual transfer payment from the Town.
Up to now, the CLASS system been provided to us free of charge by the Town. However with CLASS no
longer supported by the manufacturer and the Town notifying us that they would no longer be using it, the Senior
Centre had to find a new software system. After evaluating various options, the Board of the Senior Centre
decided to enter into a contract with Legend software, the same company currently being used by the Town. It
was recommended to us to maintain a separate contract and database from the Town, in the interest of member
privacy and security.
43
Tillsonburg Senior Centre
Page 2
The Senior Centre has paid the up-front cost of implementing the Legend system - an expenditure
of over $5,800 - but we are requesting some additional assistance with ongoing licensing costs, via an
amendment to the MOU. At present, the Town has agreed to fund the cost of two concurrent Legend
licenses for year one, and a single Legend license for year two. Our Board would like to ask Council to
consider amending the MOU to include ongoing financial support for two concurrent Legend licenses, in
lieu of providing us with the CLASS software suite. At present, monthly licensing fees are $358, with
prices subject to change at Legend’s discretion. This proposed amendment can be found in section 1e.
The second proposed amendment we’re asking Council to consider relates to the amount of grant
funding transferred to the Senior Centre by the Town each year. As stated earlier, neither the amount of
the SALC grant nor the portion of the grant transferred to the Senior Centre has changed since the MOU
was signed in 2011. The cost of doing business, however, has continued to rise. Everything from basic
office and programming supplies to instructor costs, audit and insurance fees, has increased.
In an effort to deal with these increases, the Senior Centre has undertaken a variety of measures
including seeking out competitive and bulk pricing initiatives, hosting several fundraising events, increasing
user fees, membership dues and rental rates, and efforts to attract new ongoing renters. Despite our best
efforts, however, we closed out 2017 with a deficit of $4,719.
While council can rest assured that all spending decisions at the Senior Centre have been and will
continue to be made with fiscal responsibility in mind, we also feel that given the value our organization
adds to the Town, it would be appropriate for council to consider increasing the amount of the transfer
payment to the Senior Centre. We are seeking an annual increase of $3,000. This proposed increase
would boost our total annual transfer payment to $34,000, which is where it would be if we had asked
for and received an increase of just $427 every year since the MOU was signed.
We enjoy a positive working relationship with the Town of Tillsonburg, and look forward to this
continuing in the future. We strive to be an asset in terms of attracting seniors to the area, and would
appreciate the town considering the aforementioned investments in our Senior Centre.
We would be pleased to answer any questions council may have, and also to have members of
council come and tour our facility, if they have never visited.
44
Tillsonburg Senior Centre
Page 3
45
CORPORATION OF THE TOWN OF
TILLSONBURG BY-LAW NO. 3523
BEING A BY-LAW TO ADOPT A
MEMORANDUM OF UNDERSTANDING WITH THE TILLSONBURG
SENIORS CENTRE
WHEREAS the Municipal Act, S.O. 2001 requires a municipality to have a procurement policy;
AND WHEREAS the Council of the Town Of Tillsonburg recognizes the need for a clear and concise
memorandum of understanding with the Tillsonburg Seniors Centre;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS
AS FOLLOWS:
1. THAT effective upon passage of the Memorandum of Understanding attached hereto as
Schedule "A" and forming part of this By-law is hereby adopted.
2. THAT this Memorandum of Understanding By-law may be amended from time to time as
directed and deemed necessary by the Council of the Corporation of the Town of Tillsonburg.
3. THAT by-Law 3467 and any Memorandum of Understanding previously adopted are hereby
repealed;
4. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST AND SECOND TIME THIS 27th DAY OF JUNE, 2011.
READ A THIRD AND FINAL TIME AND PASSED THIS 27th DAY OF JUNE, 2011. Z- CLERK- Donna Hemeryck
46
Schedule "A" to By-law 3523 - 2 -
MEMORANDUM OF UNDERSTANDING
MEMORANDUM OF UNDERSTANDING made this 27TH day of JUNE, 2011
Made Between
The Board of Directors of the Tillsonburg Senior Centre, Hereinafter called the
"Senior Centre".
AND
The Town of Tillsonburg, Hereinafter called the
“Town".
1. This Memorandum of Understanding pertains to the management, operation, use and maintenance of the Senior Centre proper. 2. This Memorandum of Understanding supersedes all prior documents and agreements pertaining to all aspects of the Senior Centre. 3. It is the desire of both parties that the Senior Centre: enjoy and exercise maximum authority in the operation of the Tillsonburg Senior Centre in accordance with the terms of this memorandum. 1.1 PERSONNEL (a) The Senior Centre shall be the employer for their programming staff. The Senior
Centre Executive shall exercise all daily management of their staff including payroll
and statutory deductions. Further, the Town of Tillsonburg assumes no liability
relating to the staff of the Senior Centre.
(b) In cooperation, should the Town host staff-wide training, the Town will make
every reasonable effort to advise the Senior Centre Executive in advance to
determine if their staff ought to participate. Generally, in the spirit of goodwill, the
Town will not charge the Senior Centre for the training opportunities. (c) The Town Community Centre Recreation Manager, through his or her staff
complement (Town employees) shall be solely responsible for the execution of all
facility maintenance and repairs. The Senior Centre staff shall utilize the work order
request system to log maintenance and repair issues. (d) The Town agrees that the Senior Centre personnel shall continue to have access
to the following software applications: CLASS, WEBB. Further, The Town agrees that
the existing internal telephone system and internet shall continue to be
provided free of charge for the staff, members and executive of the Senior Centre
proper. Due to operational restrictions, Lotus Notes can no longer be provided to
the Senior Centre proper.
(e) The Town agrees to fund the cost of two Legend software Licenses, with the amount
based on Legend invoices.
47
Schedule "A" to By-law 3523 - 3
2.1 SECURITY (a)AII entrances to the Senior Centre, whether from outside or from within the Community Centre proper, shall be capable of being locked and secured. (b) Keys to all entrances and rooms within the Senior Centre shall be the joint responsibility of the Senior Centre and the Town of Tillsonburg. As a Town asset, the Town needs to ensure appropriate controls are in place. Equally, the chattels within the centre are the property of the Senior Centre and the Centre needs to ensure appropriate controls are in place. The Town requires all keys for all internal facility rooms. Personnel designated by the Town will have regular access to the Senior Centre for maintenance, caretaking and repair purposes. (c) With as much advance notice as possible, Town staff may enter the Senior Centre for the purpose of showing the facilities to visitors, provided there is no disruption or interference with activities in progress. (d) Subject to the above, and subject to rental of the facilities as hereinafter set out, access to the Senior Centre will be controlled by the Senior Centre without exception. However, access to the Town of Tillsonburg will not be unreasonably withheld by the Senior Centre.
3.1 MAINTENANCE, REPAIR, CARETAKING, ETC. (a) The Town will be responsible for the regular cleaning of the Senior Centre at no cost. There will be a charge for the set-up of tables and chairs on a monthly basis for external events (excluding duplicate bridge, horticultural and square dancing events) at a cost of $52 for 2 operators for one hour or $104 for 2 operators for two hours. The schedule will be submitted by the Senior Centre Programming Administrator. Should a special cleaning initiative be scheduled, the Town will make every effort to provide the Senior Centre with a minimum of two weeks advance notice. (b) The Town will be responsible for general maintenance and repair, and any general or specialized areas of cleaning requested by the Senior Centre. The Senior Centre shall provide the Town of Tillsonburg with any special requests by October of each year for inclusion with the annual business plans. (c) The Senior Centre will assist in the painting, decoration and furnishing of the Senior Centre by mutual agreement with the Town concerning colours, style and layout, etc. Any structural and/or physical modifications within the Senior Centre proper, requires the support and approval of the Town Facilities Manager. In cases where said will be completed, the Town Facilities Manager will execute as part of their annual business plan within the confines of the Procurement By-law. (d) As this structure is part of the Tillsonburg Community Centre, the Town will be
responsible for all costs of heating, utilities and insurance on the premises, and for any
major repairs.
(e) Liability insurance protection for the Senior Centre facility and walkways will be
under the Town's insurance coverage.
(f) The Senior Centre will be responsible for insuring their chattels.
(g) Only The Auditorium, Crafts Room, Rotary Room B, lower bowling area and Board
Room may be rented to outside parties from time to time by the Town staff. The
Senior Centre will self manage the rentals that are within the Senior Centre proper. All
Town policies must be complied with (i.e., Alcohol & Gaming Commission, SOCAN).
(h) The Town of Tillsonburg requires that all requests for electrical, HVAC, Plumbing be submitted to maintenance personnel electronically using the work order template for inclusion with the normal day to day operations of the Tillsonburg Community Centre building. (i) Rentals within the Senior Centre shall be according to the following guidelines: (a) The Senior Centre rental rates shall be provided annually to the Town for inclusion to the User Fees & Charges By-law.
(b) The Senior Centre will make all arrangements for the rental and charge accordingly, including if the rental is to the Town of Tillsonburg. The reciprocal will apply should the Senior Centre choose to rent a room within the Town; and
48
Schedule "A" to By-law 3523 - 4 appropriate rates will apply.
(c) Insofar as rentals of rooms or other facilities or amenities with the Senior
Centre proper by third party groups or individuals, and in the interests of both
the Town and the Board of Directors of the Senior Centre, a security deposit of
$150.00 will be paid by the renter(s) to cover any malicious damage to the
rented premises, or extra clean-up necessary due to carelessness. Such security
deposit to be paid in advance at the time of approval of the rental application to
the Senior Centre, and is in addition to the rental amount charged. Should any
damage be incurred, the Senior Centre shall reimburse the Town for actual costs
of repair. The town shall be responsible for executing the repair. It will be
refunded in full to the renter (s) provided both the Town and the Senior Centre
are fully satisfied that there has been no malicious damage or excessive clean-up
required after the event and upon inspection. The renter(s) will have the option
of applying the security deposit to the rental amount owing, less any charges
that may have had to be applied for the reasons stated above.
(d) The Senior Centre shall provide, preferably in electronic format, to the Facilities Manager monthly, every two weeks with set-up and tear-down requirements. The Town staff will provide set- up and take-down of chairs, tables, equipment, etc., in the meeting or activity rooms and areas, and will also be responsible for cleaning after third party rentals at no charge. The labour requirements of this arrangement will be reviewed annually to ensure its fairness to both parties.
4.0 TRANSFER PAYMENT The Town of Tillsonburg shall obtain the annual grant from the Ministry of Health and
Long-Term Care Elderly Persons Centres Budget. The actual costs highlighted in this agreement shall be reimbursed to the town on a quarterly basis. The Senior Centre shall submit the annual financial statements and cash balances to the Town of Tillsonburg no later than March 31, of each year. The Town shall credit the Senior Centre account for the value of $34,000 annually, unless the annual grant is reduced from the 2011 level of $42,700. Should the annual grant change, either be reduced or increased, then a meeting is required to review the change and its distribution. Such a meeting is to be held in a timely matter.
5.0 AGREEMENT This agreement shall be in effect from date of signing and will be subject to annual review in the month of August, at which time the parties will meet to discuss any required amendments. Further, this agreement may be amended at any time by mutual consent.
IN WITNESS WHEREOF the parties have hereunto set their hands and seals the day and year first above written.
SIGNED, and DELIVERED on the 27th day of June, 2011.
49
Schedule "A" to By-law 3523 - 5
50
1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Thursday, April 05, 2018 1:38 PMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Thursday April 5th 2018 1:37 PM with reference number 2018-04-05-002. First Name Nancy Last Name Boutin Street Address 45 hardy Avenue Town/City Tillsonburg Postal Code N4G 3W9 Phone Number 519-688-2520 E-mail nboutin.seniorcentre@gmail.com Website www.tillsonburgseniors.ca 51
2 Do you or any members of your party require accessibility accommodations? No Council Meeting Date Mon. May 28 Subject of Delegation Proposed amendments to our Memorandum of Understanding Name(s) of Delegates and Position(s) Nancy Boutin, Administrator Karen Smith, Vice-President Carlton Ross, Treasurer Name of Group or Person(s) being represented (if applicable) Nancy Boutin I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Brief Summary of Issue or Purpose of Delegation In 2011 the Town and the Senior Centre entered into a Memorandum of Understanding prior to the Senior Centre going on its own as an independent organization. The MOU spells out each parties' responsibilities and financial obligations. Some minor amendments have been made to the document over the years, the most recent being a clause governing reciprocal use of space in 2015. The Board of the Senior Centre has recently reviewed the MOU and is recommending several additional changes. Some of these are mainly issues of semantics/housekeeping, however the Board does wish to discuss increasing the amount of the annual transfer payment made to the Senior Centre, and also, the ongoing licensing costs associated with the new Legend software system. There will be a report to be distributed to council in advance of the meeting; The report will be approved at a meeting on April 12 and will be forwarded to the Clerk at that time. Will there be a Power Point presentation? No Have you been in contact with a Staff member regarding the Delegation topic? Yes 52
3 If yes, please list the Staff member(s) you have been working with. Rick Cox I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept [This is an automated email notification -- please do not respond] 53
Oxford OPP
Tillsonburg Detachment
January to December 2017 Report
Ontario Provincial Police
Oxford Detachment Personnel
Staff Strength
Uniform (Oxford County)
Inspector – 1
Staff Sergeant – 2
Sergeant – 8
Constable – 90 (authorized strength)
Civilian
3 Court Officers
6 Clerical—Tillsonburg
2 Clerical--Ingersoll
Excludes Unclassified Civilians and Casual Part-Time Police. As of May 23rd, 2018
Tillsonburg
R.I.D.E. Spot checks
2015 2016 2017
R.I.D.E. Spot
Checks 89 82 88
Source: Ontario Provincial Police, BI Cube UCR Code 8870 January – December 2017
Prisoner Escort Refund – Tillsonburg 2017
January $675 July $810
February 405 August 1,080
March 540 September 945
April 135 October 945
May 540 November 945
June 810 December 945
TOTAL $3,105 $5,670
Dollar amounts reflect refunded amounts January – December 2017
9-1-1 & Alarm Calls For Service
2015 2016 2017
Alarms
(All alarm calls reported,
excluding Fire UCR 8501)
268 244 202
9-1-1 Calls
(Misdial, Accidental,
UCR 8892)
399 455 473
Source: Ontario Provincial Police, BI Cube May 23rd, 2018
Provincial Offence Notices
Tickets written inTillsonburg
2015 2016 2017
968 895 1,161
Type of Ticket # of Tickets % of tickets issued
Speeding 249 21%
Failure to Obey Sign/Light 84 7%
Plate/Permit/Insurance 271 23%
Trespass/Liquor 78 7%
Seatbelt 18 2%
Drive Handheld Device 41 4%
Improper Turn/Fail to Yield 92 8%
Other 61 5%
By-law 267 23%
Total 1,161 100%
Tickets written in Tillsonburg 2017
MOTOR VEHICLE COLLISIONS
IN TILLSONBURG 2017
(All Collison Type Categories)
Motor Vehicle Collision Type Incidents
Personal Injury 29
Personal Injury Fail to Remain 3
Property Damage Non-Reportable 95
Property Damage Reportable 109
Property Damage Fail to Remain 24
Fatality 0
Other Motor Vehicle Collision 4
Total 264
The above table represents the number of incidents per collision
category in 2017
Source RMS UCR Code 8521 and subcategories .0010 to .0070 May 23rd, 2018
Prominent Collision Locations within Tillsonburg 2017
Accident Locations Incidents
200 Broadway (Town Centre Mall Parking Lots) 27
Broadway at Brock 9
Brock at Tillson 9
Broadway at Carolina 7
Broadway at Bridge 6
Broadway at Ridout 6
Broadway at Baldwin 6
560 Broadway (Tim Hortons Parking Lot) 4
Source RMS UCR Code 8521 for Tillsonburg
Drug Crime
Source: BI Cube PSB Reports Tillsonburg Drug Crime January – December 2017
Number of
Persons in
Tillsonburg
8
2017 Intelligence-
Led Policing –
Crime Abatement
Strategy
Source: RMS ILP-CAS Report
BI Cube UCR 8910
May 23rd, 2018
Incident Type 2016 2017
Possession 15 30
Trafficking 5 3
Importation/Production 2 0
Total 22 33
Crime
2015 2016 2017
Offence Oxford Tillsonburg Oxford Tillsonburg Oxford Tillsonburg
Sexual Assault 28 10 46 21 44 20
Robbery 4 0 5 2 3 1
Assault 185 74 152 61 178 57
Break & Enter 156 16 185 34 290 62
Auto Theft 83 11 80 16 135 12
Theft Over 28 4 29 5 28 3
Theft Under 322 83 364 117 497 140
Mischief 345 108 333 121 409 136
Impaired 74 18 88 21 80 17
Source: Ontario Provincial Police BI Cube May 23rd, 2018
Town of Tillsonburg Break and Enter Report
Five Year Trend Analysis
2013 2014 2015 2016 2017
Reported 30 77 19 39 69
Unfounded 2 10 3 5 7
Actual 28 67 16 34 62
Clearance Rate 21.43% 19.40% 12.50% 23.53% 27.42%
The above chart shows the 5-year trend in the number of Break and
Enter Incidents in the Town of Tillsonburg from 2013 to 2017.
Source BI Cube Crime Stats UCR Code 2120 May 23rd, 2018
Breakdown of Break and Enter Types
Residential – 16
Business – 10
Other (shed/out buildings) – 29
** Total 69 Reported, 7 Unfounded, 62 Actual
FRAUD
Town of Tillsonburg Fraud Incidents 2015 – 2017
2015 2016 2017
Total Incidents 78 65 60
Scam Related 53 31 32
Source RMS Query 2015-2017 Reported Incidents UCR 2160 for Tillsonburg Note: Frauds are captured as a sub-category of Property Crime. Any increases due to phone and internet scams will increase Fraud stats and subsequently drive up Property Crime statistics.
Types of SCAMS
Anti-Bullying Campaign soliciting funds A.O.L
Bank Managers Computer/Microsoft
C.R.A. Canada Revenue Agency Community Teddy Bear
Banks Grandparent Emergency
Home Alarms Lottery
Property Rentals Romance
Video Chat lines
www.antifraudcentre.ca 1-888-495-8501
Citizen Self Reporting
Online Citizen Self Reporting
www.opp.ca/reporting
Using the Citizen Self Reporting system, specific
incidents can be reported online at your convenience
without attending a detachment or waiting for an
officer.
Do NOT use if there is an EMERGENCY.
Citizen Self Reporting
Use this online reporting system to report:
Theft Under $5,000
Mischief/Damage to Property Under $5,000
Mischief/Damage to Vehicle Under $5,000
Theft From Vehicle
Lost/Missing Property
Stolen Licence Plates
Driving Complaint (after the fact)
Citizen Self Reporting
All submissions will be reviewed by an officer, and you
may be contacted to provide more information. You
must have a valid e-mail address in order to submit a
report.
“Our Community”
“Our Safety”
9-1-1 EMERGENCIES ONLY
Police- Crimes in progress, motor vehicle collisions, home invasion, assaults, child abduction.
NON-EMERGENCY: 1-888-310-1122
Police- Traffic concerns, suspicious activity, drug location, crimes where suspect has left scene, community issues
Tillsonburg Office 519-688-6540
Police – For admin purposes only, clearance letters, community events
Questions?
Thank You
Staff Sergeant Jennifer Ormsby
Oxford County OPP
74
Minister of Ministre des Affaires
Seniors Affairs des personnes âgées
6th Floor 6e étage
400 University Avenue 400, avenue University
Toronto ON M7A 2R9 Toronto ON M7A 2R9
Tel.: (416) 314-9710 Tél.: (416) 314-9710
Fax: (416) 325-4787 Téléc.: (416) 325-4787
May 2018
Dear Friends,
It is my pleasure to invite you to submit a nomination for the Ontario Senior
Achievement Award.
Each year, the program recognizes extraordinary seniors who, after the age of 65, have
made significant contributions to their community and/or province.
To submit a nomination for this award:
1. Visit ontario.ca/honoursandawards.
2. Select the Community category.
3. Click on Ontario Senior Achievement Award.
4. Download the PDF form by right clicking on the link and save it to your desktop.
5. Read the eligibility criteria and instructions carefully.
6. Fill out the form and submit it no later than June 15, 2018. Instructions for
submitting your nomination package can be found on the website.
Did you know that June is Seniors’ Month in Ontario? Take this opportunity to promote
the Senior Achievement Awards in your community and to recognize an exceptional
senior. Attached is a promotional image you can use. The program will also be
promoted on my ministry’s social media channels. Please like and share our content.
If you have questions about the Ontario Senior Achievement Award, please call
416-314-7526, toll free 1-877-832-8622 or TTY 416-327-2391, or email
ontariohonoursandawards@ontario.ca.
Thank you in advance for taking the time to consider putting forward the name of a
special senior in your community.
Sincerely,
Dipika Damerla
Minister
75
Minister of Ministre des Affaires
Seniors Affairs des personnes âgées
6th Floor 6e étage
400 University Avenue 400, avenue University
Toronto ON M7A 2R9 Toronto ON M7A 2R9
Tel.: (416) 314-9710 Tél.: (416) 314-9710
Fax: (416) 325-4787 Téléc.: (416) 325-4787
Mai 2018
Madame, Monsieur,
J’ai le plaisir de vous inviter à présenter une candidature au Prix d’excellence de
l’Ontario pour les personnes âgées.
Chaque année, le programme rend hommage aux aînés extraordinaires qui, après l’âge
de 65 ans, ont apporté une contribution exceptionnelle à leur communauté et / ou à la
province.
Pour présenter une candidature pour ce prix :
1. Visitez la page ontario.ca/distinctionsetprix.
2. Sélectionnez la Communauté.
3. Cliquez sur Prix d’excellence de l’Ontario pour les personnes âgées.
4. Téléchargez le formulaire PDF en faisant un clic droit sur le lien et enregistrez-le
sur votre ordinateur.
5. Lisez attentivement les critères d’admissibilité et les instructions.
6. Remplissez le formulaire et présentez-le au plus tard le 15 juin 2018.
Les instructions pour la présentation de la candidature se trouvent sur le site
Web.
Saviez-vous que juin est le Mois des personnes âgées en Ontario? Profitez de cette
occasion pour faire la promotion des Prix d'excellence pour les aînés dans votre
collectivité et reconnaître un aîné exceptionnel. Vous trouverez ci-joint une image
promotionnelle que vous pouvez utiliser. Le programme sera également promu sur les
canaux de médias sociaux de mon ministère. S'il vous plaît aimez et partagez notre
contenu.
Si vous avez des questions au sujet du Prix d’excellence de l’Ontario pour les
personnes âgées, veuillez appeler au 416 314 7526, sans frais au
1 877 832 8622 ou ATS 416 327 239, ou écrire à l’adresse
ontariohonoursandawards@ontario.ca.
Je vous remercie d’avance de prendre le temps de songer à proposer le nom d’une
personne âgée exceptionnelle de votre collectivité.
Veuillez agréer, Madame, Monsieur, l’expression de mes sentiments les meilleurs.
La ministre,
L’honorable Dipika Damerla
76
Report Title Joint Compliance Audit Committee
Report No. CL 18-20
Author Donna Wilson, Town Clerk
Meeting Type Council Meeting
Council Date May 28, 2018
Attachments
Page 1 / 5 CL 18-20 Joint Compliance Audit Committ
RECOMMENDATION
THAT Council receives Report CL 18-20, Joint Compliance Audit Committee;
AND THAT a By-law to appoint a Joint Compliance Audit Committee be brought forward for
Council consideration.
BACKGROUND
The Municipal Elections Act, 1996 requires that municipalities appoint a Compliance Audit
Committee prior to October 1st in an election year. The committee shall be composed of not
fewer than three and not more than seven members. The Oxford County Clerks have met to
discuss continuing to utilize a Joint Compliance Audit Committee similar to the 2010-2014 term
and the 2014-2018 term of Council. It was determined that continuing with a joint committee
would be the most effective way to ensure we have the members required to form the
committee. In the past it was difficult for each municipality on their own to attract applications for
a compliance audit committee. It was determined that it would be best to continue with the three
members willing to continue and to include two additional members to fulfill the requirement.
This would ensure that there is a good range of backgrounds including municipal, accounting,
legal and audit.
DISCUSSION
All Municipal Election Candidates, who spend money or receive funding, are required to file
detailed financial statements of contributions received and expenses for their campaign (those
who exceed $10,000 require audited statements).
Any elector can request an audit of those financial statements if they reasonably believe an
individual has contravened the Election Act. The audit is to be received by the Town Clerk and
within 10 days sent to a compliance audit committee. That committee is required to respond
within 30 days if they agree that an audit request should be granted or rejected. The decision of
the committee may be appealed to the Ontario Court of Justice within 15 days.
77
Page 2 / 5
If the committee orders an audit then an outside auditor is appointed, an audit is conducted, and
a report is prepared. The completed report is provided to the candidate, council, and the Town
Clerk. The Town Clerk has 10 days to provide the report to the compliance audit committee,
and the committee then has 30 days to consider it. If the report finds that the candidate
contravened the Municipal Elections Act, then the committee must decide whether or not to
commence a legal proceeding against the contributor for an apparent contravention. If the
report finds that the candidate did not contravene the Act, then the committee must determine if
the applicant had reasonable grounds to request the audit, and if not, may attribute the costs of
the audit to the applicant.
Given the judicial nature of the compliance audit committee, candidates with a legal, accounting,
municipal or academic background are the first choice.
Committee Composition
The Municipal Elections Act, specifically states in Section 88.37:
Compliance audit committee (1) A council or local board shall establish a compliance audit committee before October 1 of
an election year for the purposes of this Act.
Composition
(2) The committee shall be composed of not fewer than three and not more than seven
members and shall not include: (a) employees or officers of the municipality or local board; (b) members of the council or local board; or
(c) any persons who are candidates in the election for which the committee is established.
(d) any persons who are registered third parties in the municipality in the election for
which the committee is established.
The legislation does not prohibit municipalities from appointing the same committee members for
a Compliance Audit Committee. In the past, some municipalities in the County of Oxford have
had difficulty soliciting members to join an audit committee. Therefore, the Returning Officers (Clerks) of the County of Oxford have proposed that all municipalities within Oxford appoint the
same members to their respective committees as has been done for the last two terms of
Council. This would create a joint compliance audit committee for Oxford County.
Mandate The mandate of the Municipal Election Compliance Audit Committee is to hear and determine all
applications filed in accordance with section 88.33 of the MEA, in accordance with the
procedures established by the Municipal Clerk under the provisions of the MEA.
Any application which does not meet the legislative deadline for submission will not be
presented to the committee for review (being 90 days after the filing of the financial statements).
78
Page 3 / 5
The committee is required by legislation to meet the requirements of the Act including
responding to requests for audit and making determinations regarding the reasonableness of the
request as outlined above. The Act specifically points out the role of the Clerk as follows:
Role of Clerk or Secretary
“The Clerk of the municipality or the secretary of the local board, as the case may be, shall
establish administrative practices and procedures for the committee and shall carry out any
other duties required under the MEA to implement the committee’s decisions.”
New for this election is the review of contributions. The Act says:
Review of contributions to candidates
88.34 (1) “The clerk shall review the contributions reported on the financial statements submitted by a candidate under section 88.25 to determine whether any contributor appears to have
exceeded any of the contribution limits under section 88.9. 2016, c. 15, s. 64.”
Review of contributions to registered third parties
88.36 (1) The clerk shall review the contributions reported on the financial statements submitted by a registered third party under section 88.29 to determine whether any contributor appears to
have exceeded any of the contribution limits under section 88.13. 2016, c. 15, s. 65.
Sections 88.34 (1) and 88.36(1) have the potential to increase the amount of reviews but doesn’t
necessarily mean there will be more work for the committee.
In the case of our joint committee, the Clerk for the municipality that receives a request for audit will act as the secretary to the compliance audit committee.
Staff has developed administrative practices and procedures for the committee as follows:
Term
The committee shall be established before October 1 of an election year. The term of appointment is the same as the new Council. The purpose is to deal with applications from each
regular election and any by-elections during the term of the municipal council. The committee
will meet as needed with meetings to be scheduled when a compliance audit application is
received.
Membership and Roles and Responsibilities
The joint committee shall be appointed by each Oxford County Municipal Council and shall be
composed of five (5) members.
Committee members must reside in Oxford County.
Qualifications
Given the judicial nature of the committee, members should have accounting and audit
experience, academic qualifications (college or university professors with expertise in political
science or local government administration), legal professionals, municipal experience and those
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with knowledge of campaign financing rules under the MEA, 1996. The suggested members are
as follows:
David Hodgson Previous member - Provincial Audit and Account experience, Ingersoll resident
David Morris Previous member - former municipal employee, Tillsonburg resident
Keith Reibling New member - former municipal employee, Innerkip resident
Brenda Junker New member – former municipal employee, resident EZT
Carol Symons New member - Previous member of Woodstock grant committee, Woodstock
resident
This committee membership provides a good background for dealing with compliance audits and
has a widespread representation across the County.
Meeting Schedule The committee shall meet as required to consider any applications for an audit that have been
filed in accordance with the legislation.
Reporting Requirements and Method
Meetings of the committee will be conducted in accordance with the open meeting provisions of the Municipal Act, 2001. Meeting notices, agendas and minutes shall be posted on the website
of all participating municipalities.
CONSULTATION/COMMUNICATION
Meetings were held with Oxford County Municipal Clerks to ensure compliance with the act to
provide a Compliance Audit Committee.
FINANCIAL IMPACT/FUNDING SOURCE
Staff is suggesting that the committee members be paid $150 Per diem for every day that the
committee is required to meet. The committee would be required to meet at least once to
participate in an orientation session. Thereafter the committee would only meet if a request for
audit is received.
The per diem costs will be paid by the municipality that receives the compliance audit request.
Also any costs incurred due to the decisions of the committee will be paid by the respective
municipality that receives the request.
The orientation costs of the committee will be split evenly between the municipalities and all
other costs for compliance audit requests and any costs incurred due to the decisions of the
committee will be paid by the respective municipality that received the request.
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The Act states:
Costs
88.37 (7) The council or local board, as the case may be, shall pay all costs in relation to the
committee’s operation and activities.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
Section 1 – Excellence in Local Government
1.3 Demonstrate accountability – Ensure proper procedures are in place to comply with the
provision of the Municipal Elections Act to form a Compliance Audit Committee.
81
Report Title ONTARIO’S MAIN STREET REVITALIZATION
INITIATIVE
Report No. FIN 18-16
Author DAVE RUSHTON – DIRECTOR OF FINANCE
Meeting Type Council Meeting
Council Date MAY 28, 2018
Attachments AMO MUNICIPAL FUNDING AGREEMENT
Page 1 / 2 FIN 18- 16 Ontario's Main Street Revital
RECOMMENDATION
THAT Council receives report FIN18-16 ONTARIO’S MAIN STREET REVITALIZATION
INITIATIVE.
AND THAT By-Law No. 4183 to authorize a Municipal Funding agreement with the
Association of Municipalities of Ontario for the provision of receiving funding for Ontario’s
Main Street Revitalization Initiative, be brought forward for Council consideration.
EXECUTIVE SUMMARY
To present the By-Law authorizing the Mayor and Clerk to sign the agreement with AMO for
funding of Tillsonburg’s Main Street.
BACKGROUND
This past winter, the Provincial Government announced a program to improve the downtowns in
Ontario. This funding has committed $51,686.75 to support Tillsonburg in this effort. Council
was generally aware of this program coming while preparing the budget and agreed to put $20,000 of this funding towards an enhanced beautification program in the downtown.
A defined list of eligible projects is now available and the Town can use the fund for façade
improvements, preserving heritage buildings, affordable housing, building code upgrades,
energy efficiency, and accessibility enhancements. In addition it will cover signage,
streetscaping, and landscape improvements as well as marketing plans for business attraction activities including events.
CONSULTATION
Staff has discussion with the BIA on related activities in the last few months and will be
continuing this dialogue in regards to LED light replacement in the downtown.
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FINANCIAL IMPACT/FUNDING SOURCE
Council has already committed $20,000 to be put towards enhanced beautification leaving
$31,686.75 to be allocated to other projects. The agreement also calls for the Town to define
the projects now that will be done by March 31, 2020. Some of the project ideas for Downtown Tillsonburg include but are not limited to lighting, wayfinding, trash receptacles, trees, benches and bike racks. Staff will bring forward recommendations for the use of the balance of the funds
at a future council meeting.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This funding will support both Economic Sustainability by building a more attractive downtown as
well as Demographic Balance by attracting young families and professionals and active seniors
through greater utilization of the downtown.
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Report Title Heavy Truck Restriction By-law
Report No. OPS 18-13
Author Eric Flora, P.Eng., Manager of Engineering
Meeting Type Council Meeting
Council Date May 28, 2018
Attachments • By-law 4199 - Heavy Truck Restriction
Page 1 / 3
RECOMMENDATION
THAT Council receive Report OPS 18-13 Heavy Trucks Restriction By-Law;
AND THAT Council adopt By-Law 4199 to amend By-Law 3701, being a by-law to regulate
traffic and the parking of motor vehicles in the Town of Tillsonburg.
BACKGROUND
At the April 9, 2018 Council meeting, through report OPS 18-08, Council authorized Newell Road, Baldwin Street and Quarter Town Line to be marked with signs to prohibit their use as a Heavy Truck Route. A request was also made for the consultant’s report entitled ‘Quarter Town
Line Corridor Management Study’ to be made readily available, and that staff report back to
Council on the specifics surrounding truck restriction signage and enforcement of these signs.
SUMMARY
The consultant report has since been posted on the Town’s website. If individual requests are
received, Operations staff are also able to provide a copy as required.
The Ontario Traffic Manual (OTM), Book 5 – Regulatory Signs states that the ‘No Heavy Trucks’ sign (referred to as Rb-62) shall be 60cm x 60cm in size and must be used at locations where
the municipality wishes to prohibit truck movements. Figure 1 shows the locations of the ‘No
Heavy Trucks’ signs to be installed along Newell Road, Baldwin Street and Quarter Town Line.
Furthermore, it should be understood that ‘No Heavy Trucks’ signage does not prohibit the use of a roadway by a heavy truck, but rather its continued repeated use as a heavy truck route.
From a legal status perspective and to be enforceable under Highway Traffic Act, Regulation
615, Section 33 (R.R.O. 1990) ‘No Heavy Trucks’ signs must also be supported by municipal by-
law. As a result staff have identified the necessity to amend the current Traffic By-law and recommend the following additions/revisions as follows:
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1. Add new SCHEDULE 24 – “NO HEAVY TRUCKS”
HIGHWAY SIDE FROM TO TIME OF DAY COMMENTS
Newell Road Both
Directions
West Town
Limit
Baldwin Street All Day
Baldwin
Street
Both
Directions
Quarter
Town Line
Broadway All Day
Quarter
Town Line
Both
Directions
Baldwin
Street
Broadway/Highway
19
All Day
2. Revise Section 27. Heavy Truck Restrictions (5) to read:
“The Town Council is hereby authorized to cause the streets not listed in Schedule 13 to be
marked with signs to prohibit their use by heavy trucks as more specifically identified in
Schedule 24.”
3. Revise Section 1. Definitions to include a definition of a Heavy Truck as follows:
“Heavy Truck” includes any heavy vehicle having a registered gross weight in excess of 4,000 kilograms, but excludes buses, fire-fighting equipment, authorized emergency vehicles, public
utility vehicles and vehicles operated by the Town of Tillsonburg.
CONSULTATION/COMMUNICATION
OTM Book 5 also recommends that municipalities provide information about heavy truck prohibitions on streets to trucking companies operating within the municipality. By-law staff will
be undertaking this assignment.
FINANCIAL IMPACT/FUNDING SOURCE
The cost to implement the designated heavy truck restriction signs can be accommodated within
the 2018 Roads Operating maintenance budget.
COMMUNITY STRATEGIC PLAN (CSP)
Implementation of the No Heavy Trucks restriction signage along Newell Road, Baldwin Street
and Quarter Town Line supports Objective 1 – Excellence in Local Government.
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104
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4199
A BY-LAW to amend By-Law 3701, being a by-law to regulate traffic and the parking of motor
vehicles in the Town of Tillsonburg.
WHEREAS the Council of the Town of Tillsonburg deems it necessary and expedient to amend
By-Law 3701.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows:
1. THAT Schedule 24- “No Heavy Trucks” be added to By-Law 3701;
HIGHWAY SIDE FROM TO TIME OF
DAY
COMMENTS
Newell Road Both
Directions
West Town
Limit
Baldwin Street All Day
Baldwin
Street
Both
Directions
Quarter
Town Line
Broadway All Day
Quarter
Town Line
Both
Directions
Baldwin
Street
Broadway/Highway
19
All Day
Revise Section 27. Heavy Truck Restrictions (5) to read:
“The Town Council is hereby authorized to cause the streets not listed in Schedule 13 to be
marked with signs to prohibit their use by heavy trucks as more specifically identified in Schedule 24.”
Revise Section 1. Definitions to include a definition of a Heavy Truck as follows:
“Heavy Truck” includes any heavy vehicle having a registered gross weight in excess of 4,000 kilograms, but excludes buses, fire-fighting equipment, authorized emergency
vehicles, public utility vehicles and vehicles operated by the Town of Tillsonburg.
2. THAT these amendments to By-Law 3701 are hereby declared to be part of that By-Law as
if written therein.
3. THAT this By-Law be passed pursuant to the Highway Traffic Act, and shall become
effective upon enactment.
READ A FIRST AND SECOND TIME THIS 28th DAY OF MAY, 2018.
READ A THIRD AND FINAL TIME AND PASSED THIS 28th DAY OF MAY, 2018.
_____________________________ Mayor – Stephen Molnar
______________________________
Town Clerk – Donna Wilson
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Report Title Electric Vehicle Charging Stations
Report No. OPS 18-14
Author Kevin De Leebeeck, P.Eng. Director of Operations
Meeting Type Council Meeting
Council Date May 28, 2018
Attachments
Page 1 / 3
RECOMMENDATION
THAT Council receive Report OPS 18-14 Electric Vehicle Charging Stations;
AND THAT Council authorize staff to proceed with the installation of an Electric Vehicle
Charging Station in Municipal Parking Lot 7A and the Tillsonburg Community Centre.
AND THAT Council authorize the costs associated with these Electric Vehicle Charging
Station installations be incorporated into the LED Streetlight Conversion Project budget.
BACKGROUND
One of the value added items from the LED streetlight conversion contractor included the supply
of two Electric Vehicle (EV) charging stations for the Town to install in locations of their
choosing. At the May 14th 2018 Council meeting, through report DCS 18-21, the Downtown Parking and Accessibility study findings and recommendations were presented where a number of items were suggested for implementation including EV charging stations in the downtown
core.
SUMMARY
Through the parking demand surveys completed as part of the Downtown Parking and
Accessibility study some off-street municipal parking lots were identified to operate near or at capacity and are considered prime locations for EV charging stations. In an attempt to spatially
distribute the EV charging stations throughout the Downtown parking system the study
recommended that the first two EV charging stations be located in Municipal Parking Lots 7A
and 3B. These two parking lots are the largest in terms of capacity reducing the relative impact
on parking operations and are located on opposite sides and ends of the Downtown.
The study further suggested that Municipal Parking Lot 4A and Broadway on-street parking
immediately adjacent to the Town Centre Mall as also potential candidates. These locations
support the spatial distribution of EV charging stations within the Downtown while also being
located in areas that experience high parking demand.
In addition to the four EV charging station locations suggested by the Downtown Parking and
Accessibility study staff have also considered placing EV charging stations at the Tillsonburg
Community Centre and at the Customer Service Centre. Both locations also experience high
parking demand and would provide high community exposure.
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CONSULTATION/COMMUNICATION
Once EV charging station locations have been selected, staff will finalize public communication
message on the Towns website and in the local newspaper. FINANCIAL IMPACT/FUNDING SOURCE
The estimated cost to install the EV charging stations at the various locations is summarized
below. Staff are requesting that the installation costs associated with recommended Municipal
Parking Lot 7A and Tillsonburg Community Centre locations be incorporated into the overall $1.5
Million LED Streetlight Conversion project budget for 2018.
COMMUNITY STRATEGIC PLAN (CSP)
The installation of Elective Vehicle charging stations supports Objective 1 – Excellence in Local Government and Objective 4 – Culture & Community through the promotion of environmentally sustainable living.
Location Estimated Cost
Municipal Parking Lot 7A $6,400
Municipal Parking Lot 3B $7,800
Municipal Parking Lot 4A $6,400
On-Street adjacent to Town Centre Mall $27,700
Tillsonburg Community Centre $6,400
Customer Service Centre $9,600
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108
Report Title LLWP Slide Options
Report No. RCP 18-20
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date April 23, 2018
Attachments •
Page 1 / 3 RCP 18-20 - LLWP Slide options.docx
RECOMMENDATION
THAT Council receives Report RCP 18-20 – LLWP Slide Options;
AND THAT staff proceed with waterslide tower rehabilitation including replacing the lower stair
riser in order to have a safe and TSSA certified waterslide ready for the 2018 summer season.
EXECUTIVE SUMMARY
Council requested more detailed options regarding the LLWP slide and future repairs that might
be required.
BACKGROUND
As described in RCP 18-18 - LLWP Capital Forecast and Slide Tower Replacement, despite the
annual maintenance and inspection program that has been in place, the LLWP waterslide tower has a considerable amount of rusted metal on the stairs, railings and landings. The TSSA has issued an order to “remove rust from all slide support and tower steel structures. Replace
damaged members and rust coat and repaint same.”
The initial quote to do this work provided last September by our Licensed Slide Mechanic
contractor (Acapulco Pools Ltd.) was $16,720 before taxes plus materials. When Acapulco began their work in late October, they uncovered substantially more damaged metal and cement particularly on the tower’s lower stair riser and so work was halted for further review. RCP staff
secured an engineer’s report from JADE+ Engineering on the structural integrity of the slide
tower, which was received in November. There are 10 recommendations in this report, including
a specific recommendation (#4) to remove and replace the stairs.
RCP staff asked Acapulco to develop a specification for and cost for the repairs needed to meet the requirements of the TSSA order and implement the recommendations from JADE+. That
cost was received in March 2018 and totaled $150,055 before taxes. This quote is to replace all
stairs, railings and landings, and to rehabilitate the two main tower support piers. Acapulco’s
engineers felt that the landings also needed replacing based on their review of the JADE+ report
and the photographs contained in the report. This was a verbal recommendation only and has not been documented.
Page 2 / 3 RCP 18-20 - LLWP Slide options.docx
Staff sought Council’s direction regarding the future of the waterslide at the April 9-10 Council meeting. After some discussion the following motion was passed:
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives RCP 18-18, LLWP Capital Forecast and Slide Tower
Replacement; AND THAT staff provide more detailed information regarding recommissioning of the slide
and future repairs that may be required at the April 23, 2018 Council Meeting.
RCP staff has assembled the following information for Council’s consideration:
1. A brand new slide tower and flume would cost $250,000-$300,000. A recent similar sized
structure in Brantford cost $280,000. There is a 1-year timeline between placing the order and having the structure installed. 2. The existing slide flume was identified in the Facility Condition Analysis done in 2017 as
needing to be replaced within 5 years.
3. The Town has an engineer’s report recommending replacement of the tower’s stairs and
handrails. Quotes to do this work range from $17,640 up to $30,000 per riser. 4. The lower stair riser must be replaced. It may be possible to rehabilitate the upper riser enough to get permission open for 2018 without replacing it. If not, both risers will have to
be replaced to get TSSA approval.
5. If the tower replacement option is selected, Acapulco Pools has identified that work to
replace the tower structure must be initiated by May 11, 2018 if it is to be completed by July 1, 2018. However, TSSA approvals must then be secured before it can be used in 2018.
6. Any further rust or deterioration that develops over this coming summer and winter will
have to be repaired before opening for 2019. The potential cost of this is not known at
this time.
At this time, staff understands that Council’s expectation is that all reasonable actions will be
taken to have an operational and safe waterslide ready for the projected July 1 opening. Staff
recommends proceeding with the replacement of the lower stair riser and the rehabilitation of the
tower and slide supports immediately, using the existing budget allocation and design
documents from ProSlide Technology Inc. and Aqua Plan. Updates will be provided to Council with respect to progress and cumulative costs.
CONSULTATION/COMMUNICATION
RCP staff has been working with Aquatic Design & Engineering to secure TSSA guidance,
analyse the options, and develop a workable plan. Cost estimates for various elements of the
work have been secured from Acapulco Pools, Lonestar Welding, Pre-Fect Fab Inc., and Iron Works. ProSlide Technology Inc. are the original manufacturers of the slide and have provided their design documentation. It is expected that JADE+ Engineering and the TSSA will be
involved in recertifying the slide for use this summer.
Page 3 / 3 RCP 18-20 - LLWP Slide options.docx
FINANCIAL IMPACT/FUNDING SOURCE
The current $50,000 waterslide repair capital project allocation is funded $25,000 from reserves
and $25,000 from user-pay debt. Work done and commitments made to date total $15,000. By
the time that all of the required work that is known about at this time is completed, and all of the
engineering and TSSA certifications are in place, it is likely that costs will approach $70,000. If
both risers must be replaced, it will be even more expensive.
With the information available at this time, this expenditure will gain the town one season’s worth
of waterpark operations and allow for consideration of a more comprehensive approach in 2019
and beyond.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT This report provides information in alignment with the following Objectives of the Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
Report Title LLWP Slide Options - Supplemental
Report No. RCP 18-20b
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date April 23, 2018
Attachments •
Page 1 / 2 RCP 18-20b - LLWP Slide options - supplemental.docx
RECOMMENDATION
THAT Council receives Report RCP 18-20b – LLWP Slide Options – Supplemental for information.
EXECUTIVE SUMMARY
Council members provided additional questions prior to the Council meeting at which RCP 18-20
was to be considered.
BACKGROUND Question: Please forward a list of the recommendations provided by JADE+ Inc. Are
these recommendations prioritized? Which of the recommendations do we expect to
complete using the $70,000 budgeted amount in this pre-2018 opening fix?
The recommendations provided by
JADE+ Inc. are shown in the adjacent graphic: They are not prioritized in the
list or in the report.
All of the issues noted in the
recommendations are expected to be
addressed prior to 2018 opening. The solution implemented may not be an
exact match with that proposed in the
recommendation. As noted in RCP
18-20, at this time the plan is to
replace the lower stair riser and attempt to rehabilitate the upper riser
(Recommendation #4). Where steel
thickness is an issue on support arms
and saddle plates (Recommendations
#7 & 9) reinforcement is the more likely approach rather than
replacement.
Page 2 / 2 RCP 18-20b - LLWP Slide options - supplemental.docx
Question: What is the TSSA? The Technical Standards & Safety Authority (TSSA) is the agency that regulates amusement
devices in Ontario. The waterslide comes under TSSA jurisdiction. This information is from the
TSSA website (www.tssa.org):
We deliver public safety services on behalf of the government of Ontario in four key sectors:
• Boilers and Pressure Vessels and Operating Engineers
• Elevating Devices, Amusement Devices and Ski Lifts
• Fuels
• Upholstered and Stuffed Articles
Established in 1997, we are a not-for-profit and self-funded organization. Our head office is in Toronto and we employ approximately 400 employees, 70% of whom work in operations. We
are governed by a 13-member board of directors and accountable to the government of
Ontario, the residents of Ontario and our other stakeholders. We fund our operations by
charging industry customers a fee for the services that we provide.
Question: Is there one company coordinating the assessment and/or the repair that is responsible for the final outcome? At this time this responsibility rests with the Town. Our lead advisor on the situation is Aquatic
Design and Engineering, and JADE+ is the firm we are working with on the structural analysis.
As our contracted Licensed Slide Mechanic, Acapulco Pools will be responsible for the majority
of the rust removal and repairs as well as maintenance through the operating season. We have not yet selected a vendor for the fabrication and installation of stair risers, but we have solicited
costs and timing from Lonestar, Pre-Fect, and Iron Works.
Question: Is there a possibility that the $70,000 fix could last longer than one year?
It is a possibility. There will be some deterioration over the 2018-19 winter that will need to be addressed prior to 2019 start-up. Assuming fall 2018 and spring 2019 maintenance is
performed properly, the majority of the work that is being done this year should be adequate to
support operations in 2019. However, even if the upper stair can be salvaged for 2018, it may
need to be replaced in 2019.
Question: Is there any information with regard to what the option of removing the slide
for this year and replacing it with a different feature might look like?
Further investigation has revealed that it is not a cost effective option, and also that many
potential alternative features would not easily be safely accommodated in the slide exit basin. If
the slide is not able to be utilized in 2018, staff recommends that it remain in place and that the removal be incorporated into the scope of work for procuring a new replacement slide.
Question: What is the source of any additional funding required for the projected
variance from budget?
At this point in the year, it is expected the projected variance will likely be offset through in-year savings in other capital and operational budgets town-wide, essentially utilizing a portion of any
2018 year-end Town-wide surplus. If additional resources are required for the upper stair riser,
staff will report back to Council to seek permission to deploy a different funding source.
Page 1 / 2 RCP 18-20c - LLWP Water Slide Chronology.docx
Water Slide Chronology
April 23
• Council directs staff to proceed with efforts to get the waterslide tower lower tier replaced and
maintenance work completed for July 1 opening.
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report RCP 18-20 – LLWP Slide Options;
AND THAT staff proceed with waterslide tower rehabilitation including replacing the lower
stair riser in order to have a safe and TSSA certified waterslide ready for the 2018 summer
season. Carried
April 24
• RCP staff meets with LoneStar to confirm scope of work for lower tier replacement. LoneStar
conduct site review to prepare quote and inspect entire slide tower at staff request.
• RCP staff sends urgent communication to Acapulco to immediately mobilize slide maintenance
work and complete declaration for TSSA approvals.
April 25
• LoneStar submits quote for lower tier replacement and advises assessment revealed upper tier
and platforms may need some spot repair, but should be okay for this season and possibly next
season.
• PO issued to LoneStar for lower tier design, fabrication & install.
• Repeated attempts to contact Acapulco unsuccessful. RCP staff initiates discussion with PPL to
become official contracted Slide Mechanic for operating season.
April 26
• LoneStar added as subcontractor under PPL so access to LLWP can be granted for lower tier
work.
April 27
• PPL officially signs on as Slide Mechanic and TSSA declaration completed and submitted for 2018
operating season. PPL requested to review outstanding slide maintenance items and submit
quotes for completion. PPL & RCP staff agree on a phased quotation process 1) assessment to
determine scope of repair & 2) repair work completion.
May 4
• PPL conducts initial review of slide maintenance to be completed on upper tier, platforms &
slide structure itself. Reports that further investigation is needed and a test section will be
gently sandblasted the following week to determine full scope of repair.
Page 2 / 2 RCP 18-20c - LLWP Water Slide Chronology.docx
May 11
• PPL experienced technical problems with equipment onsite and reports sandblasting to occur
following week. PPL advises they will proactively subcontract a metal repair company in
anticipation of repairs required. RCP staff recommends using LoneStar as they are familiar with
structure and are already listed a subcontractor for site access.
May 23
• PPL reports that LoneStar has been secured as subcontractor for upper tier & platform repairs.
Commencement on the assessment of repair to be scheduled ASAP.
May 25
• PPL reports that LoneStar has been to site with a lift and thoroughly examined the underside of
the upper tier and platforms. This assessment concludes that the metal deterioration is much
worse than initially concluded and repair is not a viable option. RCP staff receives verbal report
of findings with a written report to follow
• RCP staff briefs SLT. Update item added to Council Agenda with information to follow.
• LoneStar advised to hold on lower tier fabrication until a decision is made on direction of larger
tower. To date, only design costs have been incurred for lower tier (approx. $2,000).
May 26
• PPL submits written slide report to RCP staff.
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
TAKE NOTICE that the annual meeting (the “Meeting”) of the holders of common shares of Tillsonburg Hydro Inc. (the “Corporation”) will be held on June 26, 2017,
12:15 pm, at the offices of the Corporation, 200 Broadway, 2nd Floor, Council
Chambers, Tillsonburg, Ontario for the following purposes:
(a) Consideration and approval of the Minutes of the Annual General Meeting
of Tillsonburg Hydro Inc. of June 27, 2017; and
(b) To receive the audited financial statements of Tillsonburg Hydro Board for
the year ended December 31, 2017, together with the report of the auditor
thereon; and
(c) To appoint an auditor of Tillsonburg Hydro Inc. for the ensuing year; and
(d) Election of the Directors of Tillsonburg Hydro Inc. Board; and
(e) To appoint Legal Counsel for Tillsonburg Hydro Inc. for the ensuing year;
and
(c) To consider such other matters as may properly come before the Meeting.
Dated this 15th day of May, 2018.
BY ORDER OF THE BOARD OF DIRECTORS
Donna Wilson
Secretary Tillsonburg Hydro Inc.
109
=
ATTENDANCE
Andrew Burns, Deb Gilvesy, Lisa Gilvesy, Jesse Goossens, Councillor Jim Hayes, Kirby Heckford (Arrived 7:56 AM), Mayor Stephen Molnar (Left 8:40 AM), Ashton Nembhard, Steve Spanjers, Randy Thornton, John Veldman
Staff Present: David Calder, Cephas Panschow
MEMBERS ABSENT/REGRETS
Mel Getty, Lindsay Morgan, Cedric Tomico
1. Call to Order
The meeting was called to order at 7:35 AM.
2. Adoption of Agenda
Moved By: R. Thornton Seconded By: A. Burns
Resolution # 1
THAT the Agenda for the Development Committee meeting of January 16, 2017 be
adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof – None Declared
4. Adoption of Minutes of Previous Meeting – December 12, 2017
Moved By: S. Molnar Seconded By: D. Gilvesy
Resolution # 2
THAT the Minutes of the Development Committee Meeting of December 12, 2017 be
approved.
Carried
5. Delegations and Presentations
6. Information Items
6.1. Community Strategic Plan – An update and public open house is being planned.
6.2. Post-Secondary Education – No update
The Corporation of the Town of Tillsonburg
Development Committee
January 16, 2018
7:30 AM
Boardroom, Customer Service Centre
10 Lisgar Ave, Tillsonburg
MINUTES
110
Development Committee Meeting Minutes (January 16, 2018) - 2 -
6.3. Tillsonburg Hydro Inc – No update
6.4. Town Hall Task Force – Consultant working on base case space analysis to assist
with decision making.
7. General Business & Reports
7.1. Monthly Project Update – Discussed status of projects. Remove Tillsonburg Hub
Consortium until update available. Provide Central Area Design Study and Wayfinding
signage update for future meeting. Regarding investment wins for consideration for the
Business Awards Gala, suggested to track throughout the year to assist with decision
making.
7.2. Chamber of Commerce Awards Selection
Staff reviewed the list of investments from the past year. Discussion regarding the
investment that best met the award criteria.
Moved By: J. Veldman Seconded By: A. Burns
Resolution # 3
THAT the Lisgar Ave investment company be selected as the New Commercial Investment
Award based on total investment amount and jobs retained/created.
Carried
Moved By: S. Molnar Seconded By: S. Spanjers
Resolution # 4
THAT staff survey Tillsonburg manufacturers regarding their Capital Expenditures in the last
year to assist with the selection of the New Industrial Investment Award.
Carried
Review selection criteria at a future meeting and consider updating.
8. Committee Minutes & Reports
8.1. Tillsonburg District Chamber of Commerce – Chamber Board has approved the
hiring of part-time support staff person, which will assist with growing the Chamber.
Business Awards Gala is scheduled for Thursday, May 10.
8.2. Downtown Business Improvement Association – No update. Committee asked for
list of Façade Improvement Plan projects. Question regarding status of downtown
lighting plan from the past. There is a Town LED conversion project being planned for
2018 and there are discussions with the BIA regarding upgrades to heritage lighting.
8.3. Tillsonburg District Real Estate Board – December report has not been released yet,
but will be circulated when available.
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Development Committee Meeting Minutes (January 16, 2018) - 3 -
8.4. Physician Recruitment – Meeting scheduled for Jan 23. Is it possible to track
Tillsonburg students entering the medical sector?
9. Correspondence - None
10. Other Business
10.1. Roundtable
Development Commissioner provided info on Medpoint attraction, which had resulted from a
call made following a profile on the company in CTV News and regular follow-up. The
Learning Centre of St Thomas has also purchased the First Baptist church on Bidwell.
S. Spanjers was in a neighbouring community and overheard a conversation that
complimented Tillsonburg’s downtown so he wanted to pass them along.
D. Gilvesy requested info on breakdown of assessment growth by new construction and
increases on existing properties.
J. Veldman expressed kudos to the Town and property owner for attracting this company.
Could truck transportation routes be made more clear using wayfinding signage?
11. Closed Session - None
12. Next Meeting
The next meeting of the Development Committee is scheduled for 7:30 AM on Tuesday,
February 13, 2018.
13. Adjournment
Moved By: A. Burns Seconded By:
Proposed Resolution 5
The meeting adjourned at 9:30 AM.
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ATTENDANCE MEMBERS PRESENT: Reg Butcher, Paul DeCloet, Corey Hill, Robert Marsden, Christine Nagy, Laura
Pickersgill, Sue Saelens, Marian Smith
MEMBERS ABSENT/REGRETS: Charles Baldwin, Ken Butcher, Penny Esseltine, Maurice Verhoeve, Paul
Wareing 1. Call to Order The meeting was called to order at 9:06 a.m. 2. Adoption of Agenda
Moved By: C. Nagy Seconded By: S. Saelens
Proposed Resolution #1_
THAT the Agenda for the Heritage, Beautification & Cemetery Advisory Committee meeting of May 3, 2018 be adopted with additions. Carried.
3. Disclosures of Pecuniary Interest and the General Nature Thereof: None
4. Adoption of Minutes of Previous Meeting
Moved By: P. DeCloet Seconded By: R. Butcher
Proposed Resolution #2
THAT the minutes for the April 5, 2018 meeting be approved. Carried.
5. Delegations and Presentations – None 6. General Business & Reports
6.1 Report from Tillsonburg Horticultural Society (THS) – Commercial Beautification program is down in numbers this year to 47 (last year 54 businesses took part). Garden Auction takes place May 15 with
doors opening at 5:30 p.m.
Moved By: P. DeCloet Seconded by: S. Saelens
Proposed Resolution #3 THAT the Heritage, Beautification & Cemetery Advisory Committee accept the report as submitted. Carried
7. Correspondence - none
8. Other Business 8.1 Heritage Designations for church windows – still no response from the churches.
The Corporation of the Town of Tillsonburg
HERITAGE, BEAUTIFICATION &
CEMETERY ADVISORY COMMITTEE
May 3, 2018 9:00 a.m.
Corporate Annex
200 Broadway
MINUTES
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8.2 Century Home plaques – Laura reported on progress and showed samples from different
suppliers. Branding requirements to be checked and if need be, ask Tillsonburg Memorials to resubmit design. Some discussion about how to advertise to the public and determine costs.
8.3 Keep Tillsonburg Beautiful – May 5 from 9:30 a.m. Different model this year as focus will be on
clean up rather than tree planting. Two big trees will be planted in Lions Memorial Grove and existing trees mulched. Caterers will be ready for lunch at 11 a.m.
8.4 Letter from Ministry of Government & Consumer Services – Laura explained that members of H,B & C Committee can request free info from Land Registry Office. 8.5 Memorial stone policy – a question was put forward as to the length of time a memorial stone
stays in place. It was suggested that the stones be gathered together in one place after a certain length of time. General feeling of the members was that stones should remain with the tree
indefinitely.
8.6 Pioneer Cemetery Actors – top be referred to Corey Hill for restoration of pioneer stones. 8.7 Restructuring of advisory committees – C. Hill advised that Town will meet with committee liaisons to discuss restructuring of committees. Parks, Beautification and Cemetery is proposed for this
committee. Heritage portion would go to Heritage & Culture. All suggestions to go to Council for approval. Members have to re-apply to continue on a committee.
8.8 Scattering Gardens - C. Hill gave update on scattering garden plans outlining the area that will be
used. 8.9 Rotary Club is having a BBQ May 27 at Home Hardware to raise money for children’s playground
equipment in the park on the west side of complex.
9. Next Meeting The next meeting of the Heritage, Beautification & Cemetery Advisory Committee will be on June 7,
2018 at 9:00 a.m. in the Annex Meeting Room, 200 Broadway.
10. Adjournment
Moved By: R. Butcher
Proposed Resolution #5 THAT the Meeting of Heritage, Beautification & Cemetery Advisory Committee on April 5, 2018 be adjourned at 9:57 a.m. Carried.
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ATTENDANCE: Peter Staley (Chair)
Mike Cerna
Robert Doerr Michael Kadey
Margaret McCrimmon
Staff:
Eric Flora, Manager of Engineering Lana White, Deputy Clerk
Regrets: Councillor Stephenson Laura Pickersgill, Legislative Services Coordinator
1. Call to Order
The meeting was called to order at 3:17pm.
2. Adoption of Agenda
Resolution #1
Moved By: Mike Cerna Seconded By: Robert Doerr
THAT the Agenda as prepared for the Accessibility Advisory Committee meeting of May 8,
2018 be adopted, with the addition of an Engineering Update.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
The Corporation of the Town of Tillsonburg
ACCESSIBILITY ADVISORY COMMITTEE
May 8, 2018
3:15 p.m.
Board Room
Customer Service Centre, Tillsonburg
MINUTES
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Accessibility Advisory Committee Meeting – Minutes - 2 -
4. Adoption of Minutes of Previous Meeting
Resolution #2
Moved By: Margaret McCrimmon Seconded By: Michael Kadey
THAT the Accessibility Advisory Committee Meeting Minutes of March 13, 2018, be
approved.
Carried
5. General Business & Reports
Joint AAC Meeting –
Correspondence was received from Tammy MacDonald, Oxford County, regarding
Tillsonburg hosting a Joint Oxford County AAC Meeting.
Joint meetings would include local politicians/ mayors, lower tier municipal AAC’s and AAC
staff representatives. The total number of attendees is usually 30-35.
Discussion was held in regards to a special guest/speaker.
Suggestions to be brought forward for discussion at the June meeting.
Engineering Update –
Eric Flora provided an update in regards to the Downtown Parking and Accessibility Study.
The study has been finalized and will be presented at the May 14 Council Meeting.
The Council Agenda will be posted on the Town’s website.
Discussion took place regarding the location of accessibility upgrades at the
Broadway/Brock intersections (tactile plates at ramps, audible signals), future accessible
crossings along Broadway, Pedestrian Crossovers and 40 km/h speed limits within the 3
school zones on Quarter Town Line, future automated speed enforcement program within
the County and Tillsonburg.
6. Next Meeting
Tuesday, June 26, 2018 at 3:15 p.m. Board Room, Customer Service Centre.
7. Adjournment
Resolution #3
Moved By: Mike Cerna Seconded By: Robert Doerr
THAT the May 8, 2018 Accessibility Advisory Committee meeting be adjourned at 4:00p.m.
Carried
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The corporation of the Town of Tillsonburg
Cultural Advisory Committee
May 9th 2018
Time 4:30pm
Annandale Program Room
30 Tillson Avenue Tillsonburg ON
Minutes
ATTENDANCE
Heather Benton Chair, Jami Stephenson Secretary, Patty Phelps staff
liason , Josianne DeCloet , Terry Fleming, Vern Fleming, Max Adam
MEMBERS ABSENT/REGRETS
Erin Getty
1. Call to Order at 4:35pm
2. Adoption of Agenda moved by : Vern Fleming seconded by: Jami
Stephenson
Resolution#1
THAT the agenda as prepared for the Cultural Advisory Committee meeting
of Wednesday May 9th, 2018 be adopted.
3. Disclosures of Pecuniary Interest and the General Nature Thereof :
none
4.Adoption of Minutes of Previous Meeting moved by: Jami
Stephenson and seconded by: Maxwell Adam
Resolution#2
THAT the minutes of the March 7th,2018 Cultural Advisory Committee
meeting be approved.
5. Delegations and Presentations- none
6. General Business & Reports - none
7. Correspondence - none
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Cultural Advisory Committee Meeting Minutes Wednesday, May 9th ,2018
8. Other Business
8.1 Christmasfest Sub Committee -call for members
Resolution #3
Moved by: Terry Fleming and Seconded by: Josianne DeCloet Motion
Carried : All in Favour
That the Cultural Advisory Committee after several attempts to form a 2018
Christmasfest Sub Committee, was unable to do so and therefore advises
council that there will be no 2018 Christmasfest Sub Committee.
9. Round table discussion of upcoming events
10. Closed Session
11. Next Meeting
The next meeting of the Cultural advisory Committee will be on Wednesday
June 6th, 2018 at 5pm at the Annex 200 Broadway Street Tillsonburg.
12. Adjournment
moved by : Maxwell Adam seconded by: Josianne DeCloet
Resolution#4
THAT the Cultural Advisory Committee Meeting of May 9th, 2018 be
adjourned at 5:30 pm.
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4183
A BY-LAW to authorize a Municipal Funding agreement with the Association of Municipalities of
Ontario for the provision of receiving funding for Ontario’s Main Street Revitalization Initiative.
WHEREAS The Corporation of the Town of Tillsonburg is desirous of entering into
a Municipal Funding Agreement with the Association of Municipalities of Ontario for the purpose
of receiving funding for Ontario’s Main Street Revitalization Initiative.
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Agreement attached hereto as Schedule "A" and forming part of this By-law
between the Corporation of the Town of Tillsonburg and is hereby approved;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement
marked as Schedule "A" on behalf of the Corporation of the Town of Tillsonburg.
This By-Law shall come into force and take effect immediately after the final passing hereof.
READ A FIRST AND SECOND TIME THIS 28th DAY OF MAY, 2018.
READ A THIRD AND FINAL TIME AND PASSED THIS 28th DAY OF MAY, 2018.
_____________________________
Mayor – Stephen Molnar
______________________________ Town Clerk – Donna Wilson
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4199
A BY-LAW to amend By-Law 3701, being a by-law to regulate traffic and the parking of motor
vehicles in the Town of Tillsonburg.
WHEREAS the Council of the Town of Tillsonburg deems it necessary and expedient to amend
By-Law 3701.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows:
1. THAT Schedule 24- “No Heavy Trucks” be added to By-Law 3701;
HIGHWAY SIDE FROM TO TIME OF
DAY
COMMENTS
Newell Road Both
Directions
West Town
Limit
Baldwin Street All Day
Baldwin
Street
Both
Directions
Quarter
Town Line
Broadway All Day
Quarter
Town Line
Both
Directions
Baldwin
Street
Broadway/Highway
19
All Day
Revise Section 27. Heavy Truck Restrictions (5) to read:
“The Town Council is hereby authorized to cause the streets not listed in Schedule 13 to be
marked with signs to prohibit their use by heavy trucks as more specifically identified in Schedule 24.”
Revise Section 1. Definitions to include a definition of a Heavy Truck as follows:
“Heavy Truck” includes any heavy vehicle having a registered gross weight in excess of 4,000 kilograms, but excludes buses, fire-fighting equipment, authorized emergency
vehicles, public utility vehicles and vehicles operated by the Town of Tillsonburg.
2. THAT these amendments to By-Law 3701 are hereby declared to be part of that By-Law
as if written therein.
3. THAT this By-Law be passed pursuant to the Highway Traffic Act, and shall become
effective upon enactment.
READ A FIRST AND SECOND TIME THIS 28th DAY OF MAY, 2018.
READ A THIRD AND FINAL TIME AND PASSED THIS 28th DAY OF MAY, 2018.
_____________________________ Mayor – Stephen Molnar
______________________________
Town Clerk – Donna Wilson
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4200
BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 28th
day of May, 2018
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held
on May 28, 2018, with respect to every report, motion, by-law, or other action passed and
taken by the Council, including the exercise of natural person powers, are hereby adopted,
ratified and confirmed as if all such proceedings were expressly embodied in this or a
separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to
in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 28th DAY OF MAY, 2018.
READ A THIRD AND FINAL TIME AND PASSED THIS 28th DAY OF MAY, 2018.
________________________________ Mayor – Stephen Molnar
________________________________ Town Clerk – Donna Wilson
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