4162 Schedule A - Memorandum of Understanding - Tillsonburg District Graft Guild (TDCG)Memorandum of Understanding
BETWEEN
The Corporation of the Town of Tillsonburg
Hereinafter referred to as the "Town")
and-
Tillsonburg District Craft Guild (operating as the Station Arts Centre)
Hereinafter referred to as the "TDCG")
Dated January 1, 2018
WHEREAS the TDCG and the Town wish to enter into this service agreement to have the
TDCG perform the tourism services described herein accordance with the terms of this
Agreement.
Now therefore in consideration of the mutual covenants of the parties set forth in this
Agreement and other good and valuable consideration the receipt and sufficiency of which
is hereby acknowledged, the TDCG and the Town agree as follows:
1. PURPOSE
The purpose of this Agreement is to continue and expand a framework of cooperation
between the Town and the TDCG for the provision of tourism services in the Town of
Tillsonburg to the benefit of both its residents and visitors.
2. STATEMENT OF BENEFITS
The benefits to the Town include:
1. The provision of an additional tourism information centre that offers a higher
profile location adjacent to Broadway and within the Downtown core.
2. The provision of tourism information and amenities to the general public and
visitors to the Town through a tourism reception person that provides
information and assistance.
3. The provision of a tourism coordinator function to ensure effective liaison
between local tourism initiatives/events and Tourism Oxford as well as other
regional marketing initiatives; and
4. The maintenance of an existing heritage building;
The benefits to the TDCG includes:
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1. Financial support to provide the tourism information and services.
2. RESPONSIBILITIES
The Town shall:
1. Allow the TDGC to occupy the Station Arts Centre building throughout the term
of this agreement for furthering arts, culture and tourism in the Town of
Tillsonburg and surrounding area
2. Pay to the Guild the following sums:
2018 - $40,000
2029 GPl ;
Payment will be made subsequent to the approval of the Town's annual budget.
3. Maintain the property at 41 Bridge St. W. to Town standards including, but not
limited to:
a. Structural maintenance such as roof and all other exterior items
b. Snow removal
c. Sidewalk maintenance
d. Mechanical systems such as electrical and plumbing, heating and air
conditioning systems
4. Maintain the parkette surrounding the Caboose adjacent to the property at 41
Bridge St.W.
S. Appoint an ex -officio liaison between the Town and the TDGC.
The TDCG shall:
1. Provide information and amenities to the general public and visitors during
regular business hours; namely, Monday to Friday from 9am-4pm and Saturdays
from 9am-2pm and with extended Saturday hours during the months of May to
September of 9am-4pm with the exception of Statutory Holidays.
2. Provide staff support for above through a combination of full-time, part-time and
volunteer staff.
Maintain program support for current activities the same as or similar to the list of events
listed in Schedule "A";
3. Partner with local events when applicable and possible. For example, but not
limited to:
a. Shunpikers Tour
b. Oxford Car Rally
c. Oxford Cheese Month
d. Cultural Initiative Agency
e. Representation of the Cultural Advisory Committee
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4. Maintain role as coordinator for the Electronics Recycling Program.
5. Maintain liaison role with Tourism Oxford through promoting local & cultural
initiatives.
6. Maintain the 41 Bridge St. W. property including:
a. Payment of operating and maintenance costs of all utilities such as water
and sanitary services, electricity, heating, cooling, phone and internet
service, etc.
b. Maintain the Caboose displayed at 41 Bridge St. W. parkette west of the
Station.
c. Insurance for the property contents and inside use liability & Town of
Tillsonburg names as an additional insured.
d. Appropriate planning for long-term capital projects in liaison with the
Town.
Notwithstanding above, should any of the above events cause undue financial distress, the
TDCG shall have the right to review the provision of these programs in consultation with
the Town.
6. PROGRAM EXPANSION
To facilitate the provision of cultural and tourism service for the Town, programming must
be kept current. As such the Guild shall assist with new events and expand current events,
namely but not limited to:
a. Other initiatives as proposed and considered by the TDCG board and community
partners.
b. Liaise with Tourism Oxford and other tourism and community groups to develop
new initiatives and approaches, ie. Cooperative marketing opportunities.
c. The Guild with work with the Town and other agencies to build tourism and
cultural awareness and events, where applicable partnering with other groups in
town.
7. AMENDMENT
Amendments within the scope of the instrument shall be made by the issuance of a written
modification, signed and dated by all parties, prior to any changes being performed and by
mutual consent of the parties. Returned email confirmation by the signing parties is also an
acceptable form of amendments should the matter by time 'sensitive in nature.
8. PARTICIPATION IN SIMILAR ACTIVITIES
This instrument in no way restricts the Town from participating in similar activities with
other public or private agencies, organizations and individuals.
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9. EFFECTIVE DATE
This Service Agreement is effective upon signature of the parties and will remain in effect
until December 31, 2020-2018 or until terminated as provided for under the subsequent
section.
10.TERMINATION
This Service Agreement may be terminated by either party at any time by 60 days notice,
delivered in writing provided below:
11. NOTICES
All notices, requests, directions or other communications (" Notices") required or
permitted herein will be in writing and will be delivered to the parties hereto respectively
as follows:
If to the Town of Tillsonburg:
The Corporation of the Town of Tillsonburg
200 Broadway, 2nd Floor
Tillsonburg, ON N4G 5A7
t) 519-688-3009 ext. 3224
f) 519-842-9431
Attn: Clerk
If to the TDCG
Tillsonburg District Craft Guild
41 Bridge St. W.
Tillsonburg ON N4G 5P2
t) 519-842-6151
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IN WITNESS WHEREOF the duly authorized officers of the pave executed this Agreement as
of the date first written.
The Corporation of the Town of Tillsonburg /j
ep5 rhet-A iihar
itle: Mayor of Tillsonburg
By: 0 " l ,l x l•,6
Name: Derma men
Title: G -#2r1{
Date:
We have authority to bind the Corporation.
Tillsonburg District Craft Guild
By:'.D
Name: Heather Benton
Title: President of the Board of Directors
Date:
I have authority to bind the TDCG
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Schedule A"
The Tillsonburg District Craft Guild was instrumental in providing programming support in
the following activities in 2017:
Family Day
Kids Camp/PA Day activities
Farmers Market (May to November)
Oxford Studio Tour
Doors Open Oxford
Tillsonburg Garden Tour
Turtlefest/Creative Imaginations
Canada Day Pancake Breakfast
Summer Camps
Week of Remembrance
Christmas Tour of Homes
Down Home Christmas Craft Show
Help Portrait
BIA Christmas Crawl
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