4171 ATT03 - RFT 2017-011 Tillsonburg Community Centre RefrigerationREQUEST FOR TENDER RFT2017-011
TOWN OF TILLSONBURG
TILLSONBURG COMMUNITY CENTRE REFRIGERATION
The Corporation of the Town of Tillsonburg (the Owner) shall ONLY accept
ELECTRONIC PROPOSAL SUBMISSIONS submitted through the Owner's Bidding
System Website. Proposal submissions submitted and/or received by any other method
shall be rejected, unless the Owner has instructed otherwise by published Addendum.
The Town of Tillsonburg has moved to an online bidding system......
ELECTRONIC PROPOSAL SUBMISSIONS ONLY, shall be received by the Bidding
System, no later than 2:00:00 p.m. (14:00:00 hours) local time, on Friday,
July 7, 2017.
Proponents are cautioned that the timing of their Proposal Submission is based on
when the Bid is RECEIVED by the Bidding System, not when a Bid is submitted by a
Proponent, as Bid transmission can be delayed in an "Internet Traffic Jam" due to file
transfer size, transmission speed, etc.
For the above reasons, the Owner recommends that Proponents allow sufficient time to
upload their Proposal Submission and attachment(s) (if applicable) and to resolve any
issues that may arise. The closing time and date shall be determined by the Owner's
Bidding System web clock.
Proponents should contact the Procurement Representative listed below, at least
twenty-four (24) hours prior to the closing time and date, if they encounter any
problems. The Bidding System will send a confirmation email to the Proponent advising
that their bid was submitted successfully. If you do not receive a confirmation email,
contact the Procurement Representative immediately.
Late Proposals shall not be accepted by the Owner's Bidding System.
To ensure receipt of the latest information and updates via email regarding this bid or If
a Proponent has obtained this Proposal Document from a third party, the onus is on the
Proponent to create a Bidding System Vendor account and register as a Plan Taker for
the bid opportunity at tillsonburg.bidsandtenders.ca
Monday June 19, 2017, is the deadline for emailed written questions to the
Procurement Representative or if a Proponent needs to address any discrepancies,
errors and/or omissions in the Proposal Document, or if they be in doubt as to any part
thereof.
Purchasing Coordinator:
Laurie Kirwin
Town of Tillsonburg
Email: Ikirwin@tillsonburg.ca (Do not send proposal submissions to this address,
submit your proposal submission only through the Bidding System, as directed).
CC}NNECTED4elR111:flifl. SPIRED.
Request for Tender RFT 2017-011
TILLSONBURG COMMUNITY CENTRE
REFRIGERATION
Closinq Date: July 7, 2017
ELECTRONIC PURPOSAL SUBMISSIONS ONLY SHALL BE RECEIVED BY THE
BIDDING SYSTEM NO LATER THAN 2:00:00 PM (LOCAL TIME)
PURCHASING COORDINATOR
LAURIE KIRWIN
RFT2017-011 TILLSONBURG COMMUNITY CENTRE REFRIGERATION
INSTRUCTIONS TO BIDDERS
1. Bid Documents
2.1 The following documents form the basis of this bid process (the "Bid
Documents"):
a) Instructions to Bidders;
b) General Conditions and Specifications;
C) Drawings
d) Addenda issued during bidding period;
2.2 Check Bid Documents for completeness upon receipt. Inform the Town
immediately:
a) Should any documents be missing or incomplete; or,
b) Upon finding any discrepancies or omissions.
Complete set of Bid Documents are available at Town of Tillsonburg
online bidding system at https://tillsonburg.bidsandtenders.ca
2.3 The Bid Documents are made available only for the purpose of submitting
bids for the project. Availability and/or use of the Bid Documents do not
confer a license or grant for any other purpose.
3. Amendments to Bid Documents
3.1 Questions in relation to this RFT shall be directed in writing via email to
Laurie Kirwin, Purchasing Coordinator - Ikirwin(d tillsonburq.ca
Deadline for all questions regarding this RFT June 19, 2017. The Town
of Tillsonburg reserves the right to neither accept nor consider any
questions received after 2:00 p.m., local time on this date. The Town of
Tillsonburg will review all questions received and prepare a response that
is sent as an addendum to all Respondents.
3.2 A bid shall be disqualified where contact is made with any person at the
Town other than the individuals outlined above.
3.3 The Town shall not be responsible for instructions, clarifications or
amendments communicated orally. Instructions, clarifications or
amendments which affect the Bid Documents may only be made by
addendum.
3.4 If bidders find discrepancies, omissions, errors, departures from building
RFT2017-011 TILLSONBURG COMMUNITY CENTRE REFRIGERATION
by-laws, codes or good practice, or points considered to be ambiguous or
conflicting, they shall bring them to the attention of the Town as per
Section 3.1 in writing, and not less than seven (7) business days before
the bid closing date, so that the Town may, if the Town deems it
necessary, issue instructions, clarifications, or amendments by addendum
to all bidders prior to the bid closing date. The Town will endeavor to
issue such addenda at least seventy-two (72) hours prior to bid closing.
4. Addendum/Addenda
4.1 Addendum/Addenda, if required, issued by the Purchasing Coordinator
shall form part of the Bid Call Document. Proponents shall acknowledge
receipt of any addenda when submitting their Bid through the Bidding
System. Bidders shall check a box for each addendum/addenda and any
applicable attachments that has been issued before a Bidder can submit
their Bid submission online.
4.2 Addendum/Addenda will typically be issued through the Bidding System,
Seventy -Two (72) Hours prior to Closing Time and Date.
4.3 In the event an addendum is issued within Seventy -Two (72) Hours prior
to Closing Time and Date, it may include an extension of the Closing Time
and Date. It is the responsibility of the Bidder to have received all
Addendum/Addenda that have been issued. Bidders should check online
at https://tillsonburq.bidsandtenders.ca _prior to submitting their Bid and up
until Proposal closing time and date in the event additional addendums
are issued.
4.4 The Owner encourages Bidders not to submit their Bid prior to Seventy -
Two (72) hours before the Bid closing time and date, in the event that an
addendum is issued. If a Bidder submits their bid prior to this or at any
time prior to the bid closing and an addendum/addenda is issued by the
Owner, the Bidding System shall WITHDRAW their Bid submission and
change their Bid submission to an INCOMPLETE STATUS (NOT
accepted by the Owner) and the Withdrawn Bid can be viewed by the
Bidder in the "MY BIDS" section of the Bidding System. The Proponent is
solely responsible to:
a) make any required adjustments to their Bid; and
b) acknowledge the addendum/addenda; and
C) Ensure the re -submitted Bid is RECEIVED by the Bidding System
no later than 2:00:00 p.m. (14:00:00 hours) local time, on the Bid
Closing Date.
3
RFT2017-011 TILLSONBURG COMMUNITY CENTRE REFRIGERATION
NOTE: Additional company contacts are recommended for the reasons outlined
below:
Do not invite any additional contacts that you do not want to have access to
view, edit, submit and/or withdraw or who may be in direct competition for
example (a company may have two divisions that could compete for the same
Bid Opportunity).
You are strongly urged when creating or updating a Bidding System Vendor
account to add additional company contacts to create their own login to the
Bidding System. This will permit your invited contacts that have created their own
login to manage (register, submit, edit and withdraw) Bids which your Company
is a Registered Plan Taker for. In the event you are on vacation, or due to
illness, etc. these additional contacts may act on your Company's behalf and
have the authority to; receive addendum notifications from the Bidding System,
and where permitted by the terms and conditions of the Bid Call Document, to
submit Bids electronically through the Bidding System and/or withdraw and/or
edit and/or acknowledge addendum/addenda, on your behalf.
If you are an invited company contact it is imperative that you create your login
from the link contained in the email invitation. Do NOT go directly to
Tillsonburg's Bid Opportunity website and create a separate vendor account.
5. Bid Completion
The Town of Tillsonburg (the Owner) shall only accept and receive
Electronic Proposal submissions through the Owner's bidding system,
hereafter called the "Bidding System".
6. Bid Submission
6.1 All Bidders shall have a bidding System Vendor account and be
registered as a Plan Taker for this Bid opportunity, which will
enable the Bidder to download the bid document, to receive
Addenda/Addendum email notifications, download addendums and
to submit their bid electronically through the Bidding System.
6.2 The closina time shall be determined by the Biddina Svstem
Web Clock.
6.3 Bidders are cautioned that the timing of the submission is based on
when the Bid is Received by the Bidding System, not when a Bid is
submitted by a bidder, as transmission can be delayed in an
Internet Traffic Jam" due to file transfer size, transmission
RFT2017-011 TILLSONBURG COMMUNITY CENTRE REFRIGERATION
speed.
6.4 The bidder acknowledges that all submitted bids shall become a
record belonging to the Town which makes them all subject to the
Municipal Freedom of Information and Protection Privacy Act,
R.S.O., Chapter M.56, as amended.
7. Bid Withdrawal
A Bidder may edit or withdrawl their Bid submission prior to the closing
time and date. However, the Bidder is solely responsible to ensure the re-
submitted bid is RECEIVED by the Bidding System no later than 2:00:00
p.m. (local time), on the Bid Closing Date.
8. Bid Expiry Period
Bids shall be irrevocable for a period of ninety (90) days from the date of
submission, after which period the bid expires.
9. Bid Openinq and Evaluation
9.1 Bids will not be opened publicly. Bid submissions will be provided to
Council and therefore those bids will become a public document at
that time.
9.2 In the event that more than one bid is received from the same
bidder, only the last bid received will be considered.
9.3 The Town reserves the right to open the bid and negotiate with a
single bidder, in cases where only one bid is received, or to
negotiate with a bidder of the Town's choice, if all bids are over
budget or too high.
9.4 Should the Town receive no compliant bids, the Town, in its
discretion, may re -bid the Project or may negotiate a contract for
the whole or any part of the Project with a bidder which has
submitted a non-compliant bid.
9.5 In the event that two (2) or more compliant, equal bids are
submitted during a competitive bid process, the Town shall
determine the successful bidder by drawing a bidder's name, as
determined by the CAO.
10. Reauests for Clarification
10.1 The Town may contact anyone or more bidders to request
RFT2017-011 TILLSONBURG COMMUNITY CENTRE REFRIGERATION
11. Taxes
clarification or further information without any obligation to contact
other bidders. Such additional clarification shall be provided
promptly by the bidder to the Town. The Town may, but is not
obligated to, amend or revise the bid based on the clarification or
further information.
10.2 Requests for information shall not be construed as acceptance of a
bid
The Harmonized Sales Tax (HST) shall not be included in the bid price.
All other eligible taxes shall be included in the bid price. Any taxes or
increases to taxes announced prior to the date of the issuance of the Bid
Documents and scheduled to come into effect subsequent to it shall be
taken to be included in the bid price.
12. Award of Contract, Execution of the Contract & Documents to be Delivered
12.1 Bidders shall not issue or make any statements or news releases
concerning their bid, the bid process, the Town's evaluation of the
bids, or the Town's award or cancellation of the bid process without
the express written consent of the Town.
12.2 Prior to commencing the work, the bidder shall deliver to the Town:
a) Certified true copies of the insurance policies required by the
Bid Documents; and,
b) A current Clearance Certificate issued by the Workplace
Safety and Insurance Board.
12.3 The bidder shall execute the contract and deliver the executed
original to the Town within ten (10) business days of award
notification from the Town.
12.4 The bidder agrees that the Town shall not be deemed to be the
employer of the bidder nor its personnel under any circumstances
whatsoever.
13. Liabilitv
13.1 If a bidder breaches the "bid contract", including by failing to
execute the contract, for whatever reason, the bidder shall be liable
to pay to the Town, at the Town's election as follows:
a) The difference between the base bid prices of the breaching
RFT2017-011 TILLSONBURG COMMUNITY CENTRE REFRIGERATION
bidder and the bidder who subsequently executes the
contract; or,
b) The amount set out in the bid bond or certified cheque; And
these amounts shall be considered liquidated damages, not
a penalty, and the bidder hereby acknowledges that these
amounts are a reasonable pre -estimate of damages which
will likely be suffered by the Town should a breach of the
bid contract" occur. The Town shall have the right to draw
upon the bid bond or certified cheque should a breach of the
bid contract" occur, irrespective of any other terms or
conditions set out in the bond.
13.2 A bidder, by submitting a bid, agrees that it will not claim damages,
by any means, in respect to any matter relating to the contract or
bidding process in excess of an amount equivalent to the
reasonable costs incurred by the bidder in preparing its bid and
waives any claim for loss of profits if no contract is made with the
bidder.
14. Disputes
In the event of a dispute arising in connection with this bid process that cannot be
resolved using the complaint resolution process, as stated in "Appendix B" of the
Town's Purchasing Bylaw 3967 including, without limitation, a dispute concerning the
existing of the "bid contract" or a breach of the "bid contract", or a dispute as to whether
the bid of any bidder was submitted on time or whether a bid is compliant, the Town
may refer the dispute to a confidential binding arbitration pursuant to the Arbitration Act,
1991, as amended, before a single arbitrator with knowledge of procurement/bidding
law. In the event that the Town refers the dispute to arbitration, the bidder agrees that it
is bound to arbitrate such dispute with the Town. Unless the Town shall refer such
dispute to binding arbitration, there shall be no arbitration of such dispute.
15. Blackout Period
The Blackout Period begins when the Bid Call Document is issued and ends when the
agreement is signed by the Owner and the selected Bidder. During the Blackout
Period, Bidders must conduct all communication about the procurement only with the
Procurement Representative stated in this Bid Call Document.
Any communication initiated by a Bidder to elected officials or staff of the Owner other
than to the Procurement staff during the "Blackout Period" may be grounds for
disqualifying the offending Bidder from consideration for contract award.
During the competitive period (Blackout Period) Bidders may submit an emailed written
question to the Procurement representative. The Procurement representative may issue
7
RFT2017-011 TILLSONBURG COMMUNITY CENTRE REFRIGERATION
a written addendum to provide clarification or modification to the Bid Call
Document. The addendum will be published on the Owner's Bid Opportunities website.
16. Lobbvina Prohibited
If any director, officer, employee, agent or other representative of a Bidder, including
any other parties that may be involved in a joint venture, consortium or similar business
relationship with the Bidder, makes, from the time the Bid Documents are released until
a contract is executed, any representation or solicitation to any elected representative or
employee or agent of the Owner including project consultants, or to the media, with
respect to the Bidder's Bid, the Owner will be entitled to reject the Bid. This requirement
does not extend to any public deputations.
The Town reserves the sole and exclusive right to accept or reject all or any proposals
which may be received as result of this call. No contract is hereby intended or offered
by the request for proposals.
17. Alternative or Green Products
Prior to the stated deadline for questions to the Procurement Representative, Bidders
may submit to the Procurement Representative via email, alternative or green
product(s) literature for consideration by the Owner; provided the alternative or green
product(s) meet the Owner's minimum specifications. The product information
submitted by the Bidder should include manufacturer name, model, specification sheet,
a similar scope reference project and all other applicable information. The Owner will
issue an Addendum to all Bidders for each alternative or green product that is approved
by the Owner as acceptable for the solicitation. The Owner shall be the sole judge in
determining if an alternative or green product is acceptable. All Bidders may bid on the
original product and/or on any alternative or green products which have been approved
by the Owner through an Addendum. Bids which submit an alternative or green
product(s) that has not received written approval from the Owner by addendum prior to
the Closing Date
18. Claims or Litiaation
18.1 The Town shall not consider bids received from parties with whom
the Town is in litigation, or pending litigation, unless approval
allowing such consideration is obtained by the bidder from the
Council of the Town prior to the close of bidding.
18.2 Bids which are not considered pursuant to the aforementioned
policy shall be returned to the bidder and no contract in regard to
0
RFT2017-011 TILLSONBURG COMMUNITY CENTRE REFRIGERATION
the bid process shall have been created as between the bidder and
the Town.
19. Representation & Warranty
The bidder represents and warrants that its bid is compliant with the
terms set out in the Bid Documents. The bidder acknowledges that the
Town is relying on this representation and warranty. In the event that the
bidder's bid is accepted by the Town and the bid is held by a Court of
competent jurisdiction to be non-compliant with the terms set out in the
Bid Documents in a proceeding commenced by another bidder (the
Claimant"), the bidder will indemnify the Town for any award of
damages. Howsoever characterized, that are payable to the Claimant as
well as for the Town's actual legal expense, including all legal fees and
disbursements as billed to the Town.
20. Freedom of Information
The bidder acknowledges that any bid submitted shall become a record
belonging to the Town and therefore is subject to the Municipal Freedom of
Information and Protection of Privacy Act, R.S.O. 1990, c M.56, as
amended. (MFIPPA)
MFIPPA provides that an individual, businesses and other organizations have a
legal right to request records held by the Town, subject to specific
limitations. The bidder should be aware that it is possible that any records
provided to the Town, including but not limited to, pricing, technical
specifications, drawings, plans, audio visual materials or information about staff,
parties to the bid or suppliers could be requested under this law. If the bidder
believes that all or part of the bid should be protected from release, the
relevant parts should be clearly marked as confidential. Please note that
this will not automatically protect the submission from release, but it will assist
the Town in making a determination on release if a request is made. The Town
will use its best efforts not to disclose any information so marked confidential but
shall not be liable to a Proponent where information is disclosed by virtue of an
order of the Privacy Commissioner or otherwise as required by law.
RFT2017-011 TILLSONBURG COMMUNITY CENTRE REFRIGERATION
Failure to submit the required documents TWENTY-ONE (21) business days
after notification shall be sufficient cause for the Town to cancel the Contract.
PLEASE NOTE THAT STEP 4 IN THE ONLINE SUBMISSION PERMITS THE
BIDDER TO UPLOAD DOCUMENTS TO PROVIDE THE ADDITIONAL
INFORMATION THAT IS REQUESTED ***
10
RFT2017-011- TILLSONBURG COMMUNITY CENTRE REFRIGERATION
SYSTEM UPGRADES
Opening Date: June 5, 2017 3:15 PM
Closing Date: June 27, 2017 2:00 PM
Schedule of Prices
The Bidder hereby Bids and offers to enter into the Contract referred to and to supply and do all or any part of the Work which is set out or
called for in this Bid, at the unit prices, and/or lump sums, hereinafter stated. HST is additional. In lawful money of Canada.
The first table is a Summary Table which provides your Sub -Total for each pricing table and also indicates whether or not the table is
mandatory or not. Asterisk's within the table denotes a "MANDATORY" line item.
If the line item and/or table is "NON -MANDATORY" and you are not bidding on it, Leave the table and/or line item blank. Do not enter a
0.00 dollar value unless you are prepared to provide the line item at zero dollars to the Owner.
If a table is "NON -MANDATORY" and you are bidding on it, you must bid on all line items with an asterisk.
If there are multiple tables, you must click the "EDIT PRICING" button inside the Summary Table to display the applicable Pricing Table that
you wish to bid on.
RFT2017-011 CONTRACT PRICE
STIPULATED PRICE
We, the undersigned, having examined this Tender RFT -2017-011 Tillsonburg Community Centre Refrigeration System Upgrades, the CDCC-
2 2008 Design -Build Stipulated Price Document, all referenced drawings and specifications, and having received, carefully examined and
incorporated from Items in Section 2 and offer to enter into a Contract with the Owner to perform all the work required for the stipulated
Contract Price of:
Line
Description Qty Lump Sum Amount * TotalItem
Lump Sum amount to complete the work as 1
per the products specifications listed in RFT2017-
011
Subtotal Contract Amount:
Summary Table
Bid Form Anwont
RFT2017-011 CONTRACT PRICE
Subtotal Contract Amount:
Documents
Ensure your Bid submission document(s) conforms to the following:
1. Documents should be in PDF format. Documents should NOT be provided in any other format.
2. Documents should NOT have a security password, as the Owner may not be able to open the file. It is the Bidder's sole responsibiLity to
ensure that their uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by
the Owner.
3. The Owner may reject any Bid where any document(s) cannot be opened and viewed by the Owner.
4. If a Bidder requires to upload more than one (1) document, the Bidder should combine the documents into one Zipped file, as per
instructions stated below.
If uploading a zipped file containing more than one (1) document, please ensure each document is named, in relation to the submission
format item responding to, for example, if responding to the Previous Experience category save the document as "Previous Experience".
RFT2017-011 BID SUBMISSION (required)
Additional Document (optional)
BONDING UPLOAD SECTION
Tenderers are required to submit a Bid Deposit and Agreement to Bond
Bid Deposit and Agreement to Bond MUST be submitted in one of two formats:
FORMAT # 1
Online with digital certified Bid Deposit and Agreement to Bond
FORMAT # 2
Online with uncertified (scanned) Bid Deposit and Agreement to Bond AND original copies submitted to the Town of Tillsonburg, Corporate
Office, 200 Broadway, 2nd Floor, Suite 204,Tillsonburg before the date and time of Tender Closing
BID BOND AND AGREEMENT TO BOND (required)
To compress (or zip) a rile or folder, follow these steps
1. Locate the file or folder that want to compress.
2. Right -click the file or folder, point to Send to, and then click Compressed (zipped) folder.
A new compressed folder is created in the same location. To rename it, right -click the folder, click Rename, and then type the new name
To upload a document follow these steps
1. Click on the browse button to locate the file on your computer or network
2. Click the upload button
3. After the file has been successfully uploaded, a link to the document will appear on the screen, along with the time/date that it was
uploaded.
4. ifyou have completed your document upload and are ready to finalize your submission then click the "Continue with Submission" button
at the bottom of the screen. Oryou may save and come back later.
5. ifyou need to remove the document, click the remove button next to the document name.
Addenda, Terms and Conditions
The Bidder hereby acknowledges and agrees:
1. To provide all goods, services and construction, as more specifically set out and in accordance with the Owner's Bid CaLL Document,
including but not Limited to the scope of work, specifications, drawings, Addenda (if issued by the Owner), the terms and conditions, etc.
stated therein, which are expressly acknowledged and made part of this Contract.
2. This Bid is made without any connections, knowledge, comparison of figures or arrangements with any other company, firm or person
making a Bid for the same Work and is in aLL respects fair and without collusion or fraud.
3. I/WE do hereby Bid and offer to enter into a Contract to do all the Work as specified in the Bid Call Document(s) which shall include all
costs but not Limited to; freight, duty, currency, etc. in accordance with the prices and terms as submitted by the Bidder herein.
4. If I/WE withdraw this Bid before the formal Contract is executed by the Awarded Bidder for the said Work or Sixty (60) Calendar Days,
whichever event first occurs, the amount of the Bid Deposit accompanying this Bid (if applicable to this bid) shall be forfeited to the Owner.
5. The Bidder has included with this Bid Submission a bid deposit or other acceptable deposit made payable to the Owner in the amount as
set out in the Bid Documents. This deposit is subject to the conditions set out in the Bidding Regulations.
6. The Bidder agrees that Liquidated Damages shall apply for failure to complete the work within the specified Completion Date in
accordance with the Articles of Agreement.
7. The Bidder understands that the lowest or any Bid may not necessarily be accepted and agrees that the awarding of the Contract by the
Owner shall be acceptance of this Bid.
8. If the Bid is accepted, I/WE agree to furnish all required documentation, as required by the Bid CaLL Document(s) within Ten (10) Calendar
Days after notification of Award.
9. I/We acknowledge and agree that any issued Addendum/Addenda forms part of the Bid CaLL Document.
10. I/We, certify that we are in full compliance with Section 6 of Ontario Regulation 429/07, Accessibility Standards for Customer Service,
made under the Accessibility for Ontarian's with Disabilities Act, 2005. If requested, we are able to provide written proof that all employees
have been trained as required under the act. I/We shall be aware and sensitive to accessibility and disability issues. I/We have read and
agree to the Accessibility Guide
11. I/WE (including any related or affiliated entities and any principal thereof) have no unresolved litigation with the Owner.
12. I/WE have read and agree to the the Health and Safetv Declaration
I/We the undersigned declare that:
1. Work will be commenced on June 4th, 2018, and shall achieve Substantial Performance of Work by August 17th, 2018
2. No person, firm or corporation other than the undersigned has any interest in this stipulated price agreement or in the proposed
Contract for which this stipulated price agreement is made.
3. This Price Proposal is open to acceptance and irrevocable for a period of ninety (90) days.
4. This agreement supersedes all prior negotiations, representations, or agreements, either written or oral, relating in any manner to the
Work.
5. The Contract Documents consist of this Price Form; all sections of this document; Definitions and General Conditions of the CCDC
Document 2-2008 Stipulated Price Contract, and all Supplementary Conditions and Amendments issued. For the purposes of the
Definitions and General Conditions of the CCDC Document 2-2008, the Owner is the Town of TiLLsonburg and the Contractor is listed below.
r
I/WE agree to be bound by the terms and conditions contained in the Bid Document and any applicable Addenda, and the person named
below has the authority to submit this bid on behalf of the Bidder.
The bidder shall declare any potential conflict of interest that could arise from bidding on this bid.
r Yes r No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
lease check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name below addendum and
Pagesattachments (if
applicable)
There have not been any addenda issued for this bid.
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
1. General
1.1. Background
1.1.1. The Tillsonburg Community Centre, located in Tillsonburg, ON, has two ice rinks. Other
facilities on site include a gym and a pool. This tender encompasses a new high
efficiency refrigeration plant, with the tie-ins and capacity for an additional outdoor ice
sheet in the future, and the installation of artificial ice on the small slap shot pad.
1.1.2. This contractual form of a tender agreement between the owner and contractor. Arising
from this tender shall be a CCDC 2-2008 stipulated price contract.
1.1.3. The key functional objectives of this contract are to:
1 Install a new high efficiency refrigeration plant, including:
1 Compressors
2 Chiller with surge drum
3 Evaporative condenser, with water tank and pump
4 Inverter duty motors and VFD's for cold brine pumps
2 Provide the tie-ins and additional capacity required for the future expansion to an
additional outdoor ice sheet.
3 Install artificial ice on the small slap shot pad and isolate cooling lines from the
zone, reducing the load on the refrigeration system
1.1.4. The scope of work for the contractor sought by this tender comprises all required
refrigeration, mechanical, civil, and automation work required for a fully -functional turn-
key system.
1.2. Mandatory Site Visits
1.2.1. Contractor walkthroughs will be scheduled for June 13th, 2017 at 8:30 AM (Eastern
Time). Interested parties are requested to email Ikirwin@tillsonburg.ca to indicate their
intention to participate in the mandatory contractor walk though. No allowance will be
given for any oversight or misjudgment on the part of the bidder in the absence of this
site visit.
1.2.2. In the event that no potential bidders or only one potential bidder attends the site visit,
the Town, at their sole discretion, reserves the right to re -schedule a second visit, to
ensure competitive submissions are received.
1.3. Drawings Package
1.3.1. A set of drawings is issued with the Request for Tender 2017-011.
1.4. Related Documents
1.4.1. All work of this Division shall be coordinated and provided by the Contractor.
1.4.2. The work of this Division shall be as required by the Specifications and Schematic.
1.4.3. If the Contractor believes there are conflicts or missing information in the project
documents, the Contractor shall promptly request clarification and instruction from the
design team.
1
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
1.5. Milestone Dates
Mandatory Contractor Walkthrough June 13th, 2017
Deadline for Questions June 19th, 2017
Addendum Issued June 27th, 2017
Tender Closing July 7th, 2017
1.6. Definitions
1.6.1. Refrigeration Upgrades: The intent of this project to provide a life cycle replacement to
aging refrigeration equipment while upgrading to a modern, high efficiency refrigeration
system. The project comprises all fully operational and functional elements, including
equipment, software, and programming, interfaced to the associated work of other
related trades. This includes the compressors, chiller, and evaporative condenser.
1.6.2. Contractor: The single Contractor to provide the work of this tender. This Contractor
shall be the primary manufacturer, installer, commissioner and ongoing service provider
for the all required work. This party shall be the contractor signatory to the tender
contract, and shall take on all responsibilities therein.
1.6.3. The Town: For the specifications herein the Town of Tillsonburg shall be referred to as
The Town.
1.6.4. The Consultant: For the specifications herein, the owner's consultant, I.B. Storey Inc.,
shall be referred to as the Consultant.
1.7. Refrigeration Upgrade Description
1.7.1. The removal and disposal of existing, and design, supply, and installation of equipment,
testing, startup and warranty of the Refrigeration system as outlined.
1.7.2. The intent of the refrigeration plant upgrade is that no loss of ice time will occur. This
contractor must be able to demonstrate to the Town of Tillsonburg that a proper plan be
implemented such that the allotted time for installation is satisfied.
1.7.3. Supply and install all required components, including, but not limited to, compressors,
compressor motors, chiller with surge drum, evaporative condenser, condenser water
tank, condenser pump and brine pump motors and VFDs.
1.7.4. The work shall consist of the provision of all labor, materials, tools, equipment, testing,
commissioning, training services, transportation, shipping, handling, administration,
supervision, management, insurance, temporary protection, cleaning, removal,
installation, cutting and patching, warranties, services, and items, even though these
may not be specifically mentioned in this documents which are required for the
complete, fully functional and commissioned refrigeration system.
1.7.5. Provide a complete, neat and workmanlike installation. Use only employees who are
red seal iournevman or registered aaorentices (under the supervision of a journeyman).
The labour used to carry out the work shall be skilled, experienced, trained, and familiar
with the specific equipment, software, standards and configurations to be provided for
this Project.
2
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
1.7.6. Manage and coordinate the work in a timely manner in consideration of the Project
schedules. Coordinate with the associated work of other trades so as to not impede or
delay the work of associated trades
1.8. Quality Assurance
1.8.1. General
1 The Contractor shall be regularly engaged in the engineering, programming,
installation and service of refrigeration systems in the province of Ontario.
2 The Contractor shall have a branch facility within a four (4) hour drive from the site
location supplying complete maintenance and support services on a 24 hour, 7 -
days -a -week basis.
3 The system components included in this upgrade shall consist of the products from
manufacturers regularly engaged in the production of mechanical equipment, and
shall be the manufacturer's latest standard of design at the time of bid.
1.8.2. Workplace Safety and Hazardous Materials
1 Provide a safety program in compliance with the Contract Documents.
2 The Contractor shall have a corporately certified comprehensive Safety certification
Manual and a designated Safety Supervisor for the Project.
3 The Contractor, its employees, and sub -trades comply with federal, provincial and
local safety regulations.
4 The Contractor shall ensure that all subcontractors and employees have written
safety programs in place that covers their scope of work, and that their employees
receive the training required by the Health and Safety Commission in the
jurisdiction for at least each topic listed in the Safety Certification Manual.
5 Hazards created by the Contractor or its subcontractors shall be eliminated before
any further work proceeds.
6 Hazards observed but not created by the Contractor or its subcontractors shall be
reported to either the General Contractor or the Owner within the same day. The
Contractor shall be required to avoid the hazard area until the hazard has been
eliminated.
7 The Contractor shall sign and date a safety certification form prior to any work
being performed, stating that the Contractors' company is in full compliance with
the Project safety requirements.
8 The Contractor's safety program shall include written policy and arrangements for
the handling, storage and management of all hazardous materials to be used in the
work in compliance with the requirements of the Authorities Having Jurisdiction at
the Project site.
9 The Contractor's employees and subcontractor's staff shall have received training
as applicable in the use of hazardous materials and shall govern their actions
accordingly.
1.8.3. Quality Management Program
3
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
Designate a competent and experienced employee to provide Project Management. The
designated Project Manager shall be empowered to make technical, scheduling and
related decisions on behalf of the Contractor. At minimum, the Project Manager shall:
1 Manage the scheduling of the work to ensure that adequate materials, labor and
other resources are available as needed.
2 Manage the financial aspects of the Contract.
3 Coordinate as necessary with other trades.
4 Be responsible for the work and actions of the workforce on site.
1.9. References
1.9.1. The Contractor shall fully comply with all codes and standards applicable to this type of
work, including;
1 Canadian Electric Code (CEC) and applicable local Electric Code.
2 CSA B-52 (Mechanical Refrigeration Code)
3 CAS B-51 (Boiler, Pressure Vessel, and Pressure Piping Code)
4 Underwriters Laboratories (UL) listing and labels.
5 American National Standards Institute (ANSI).
6 Occupational Safety and Health Administration (OSHA).
7 American Society for Testing and Materials (ASTM).
8 Provincial Building Code.
9 Canadian Fire Code.
1.9.2. In the case of conflicts or discrepancies, the more stringent regulation shall apply.
1.9.3. All work shall meet the approval of the Authorities Having Jurisdiction at the project site.
1.10. Record Documentation
1.10.1. Provide three (3) paper copies and one (1) electronic copy (on a USB flash drive) of
operating and maintenance manuals for all installed equipment pertaining to this
contract, including as -built drawings.
1.10.2. After completion of all tests and adjustments, the contractor shall provide a copy of all
as -built information and product data.
1.10.3. On Site documents: Maintain at job site, one copy each of the following (but is not
limited to):
1 Contract drawings.
2 Specifications.
3 Addenda.
4 Reviewed shop drawings.
5 List of outstanding shop drawings.
6 Change orders.
7 Other modifications to Contract.
8 Copy of approved Work schedule.
9 Health and Safety Plan and other Safety related documents.
10 Manufacturers' installation and application instructions.
4
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
11 Labour conditions and wage schedules.
12 Other documents as specified.
1.10.4. Manual shall be bound in 3 ring binders and contain, as a minimum, the following:
1 System operation and maintenance instructions, trouble shooting guidelines and
operating log.
2 Safety bulletins and material safety data sheets.
3 Reviewed and approved (stamped) shop drawings
4 Completed and approved Application for water connection form (As Required).
Contractor to comply with all local and provincial backflow prevention
requirements, where applicable
5 Approvals by all Authorities having jurisdiction.
6 Equipment operation and maintenance instructions
1.10.5. As -built drawings must each be stamped by a professional engineer licensed in the
province of Ontario and shall contain, as a minimum, the following;
1 Refrigeration equipment layout and schedule
2 Mechanical system equipment layout and schedule
3 Electrical distribution schematics and layout drawing
4 Automation System points and sequence of operation
5 All wiring schematics
6 All architectural and structural renovation plans.
1.10.6. Prepare an index of all submittals and shop drawings for the installation. Index shall
include a shop drawing identification number, Contract Documents reference and item
description.
1.10.7. The contractor shall correct any errors or omissions noted in the first review.
1.10.8. Within two (2) weeks of contract award the contractor shall provide a schedule, in a
Gantt Chart to the owner and the consultant, which summarizes all construction
timelines and milestone dates. Including, but not limited to:
1 Shop drawing submittal and review time;
2 Equipment order dates;
3 Lead time;
4 Off-site package construction;
5 Site construction milestones (demolition, package placement, etc.)
6 On-site completion;
7 System startup;
8 Substantial completion;
9 Training and owner turnover.
1.11. Warranty
1.11.1. Standard Material and Labor Warranty:
1 Provide a one-year labor and material warranty on the refrigeration system.
2 If within twelve (12) months from the date of acceptance of a product, upon
written notice from the owner, it is found to be defective in operation,
5
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
workmanship or materials, it shall be replaced, repaired or adjusted at the option of
the Contractor at the cost of the Contractor.
3 Maintain an adequate supply of materials within a four (4) hour drive from the site
location such that replacement of key parts and labor support, including
programming. Warranty work shall be done during Contractor's normal business
hours. The contractor shall be required to provide repair and maintenance services
24 hours a day, 7 days a week for a period of four (4) years from the date of
acceptance. The first year of the maintenance and warranty shall be provided at no
additional cost to the owner.
0
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
2. Products and Specifications
2.1. Refrigeration Scope of Work
2.1.1. Refrigeration Compressors
1 Two (2) Reciprocating Compressors c/w 100 HP Premium Efficiency Motors
1 Refrigerant: Ammonia
2 Design SST: 12°F
3 Design SDT: 95°F
4 Motor Size: 100 HP
5 Speed: 1150 RPM
6 Capacity: 82.4 TR
7 Power Draw: 73.4 kW
8 Standard of Acceptance: MYCOM N4MII, or approved Equivalent.
2 One (1) Reciprocating Compressor c/w 75 HP Premium Efficiency Motor
1 Refrigerant: Ammonia
2 Design SST: 12°F
3 Design SDT: 957
4 Motor Size: 75 HP
5 Speed: 880 RPM
6 Capacity: 63.5 TR
7 Power Draw: 55.4 kW
8 Standard of Acceptance: MYCOM N4MIl, or approved Equivalent.
3 New compressor gauge boards and stands, pressure gauges and limit switches
including low oil pressure, high oil temp, high discharge pressure, and suction cut
in/out) shall be provided and connected to each compressor package.
4 Pressure relief valves shall be included on the compressor packages, in compliance
with CSA -652.
5 All compressor relief valves shall be connected to the relief header. The contractor
shall carry the cost of any supplemental branch piping and fittings to facilitate this
connection.
6 Contractor to provide new contactors, fuse blocks, starters, and wiring for the
installed compressor motor.
7 Contractor to provide new appropriately sized belt guards for the equipment.
8 Three (3) Oil Separators, one (1) for each compressor package
1 Oil Separator Size: 16 in by 42 in. MYCOM MP -16 model or equivalent.
2 The contractor is to verify that the selected oil separator will function with an
operating discharge pressure as low as 100 psig, with no oil management
issues.
9 Three (3) Oil Separator Check Valves, one (1) for each compressor package
1 The contractor is to replace all compressor branch piping to the suction and
discharge headers. Suction line to be insulated to the compressor isolation
va Ive.
7
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
k
10 The compressor suction and discharge branch stubs shall be cut back to the line of
the ceiling, and shall protrude no more than 12" from the Compressor Package
Valves - Sized in accordance with Manufacturers Recommendations.
11 Three (3) Suction Valves c/w Seal Cap, one (1) for each compressor package
12 Three (3) Discharge Valves c/w Seal Cap, one (1) for each compressor package
13 Three (3) Oil Return Valves, one (1) for each compressor package
14 Three (3) shell and tube oil coolers, one (1) for each compressor package
1 Flowrate: 7.5 GPM
2 The interconnecting lines between the oil cooler and compressor jacket shall
be nylon reinforced flexible hose. Oil coolers shall be connected to oil cooling
lines to/from the new evaporative condenser.
3 Temperature Sensors/Gauges
4 The heat exchanger selection shall be in co-ordination with the compressor
manufacturer, the pressure drop through the oil cooler and jacket shall not
exceed 25 ft. H2O.
5 Each oil cooling inlet line shall have a solenoid valve on the branch from the oil
cooling header, and a manual isolation valve on the oil cooling branches to the
return header.
6 Sized to reject all oil heat rejection, at the maximum oil temperature of 60°C,
with a maximum leaving glycol temperature of 50°C.
15 The contractor shall remove the existing concrete compressor supports to be
replaced. Install new steel C -channel supports; concrete with expanding grout shall
fill the C -channel section to limit noise and vibration.
2.1.2. One (1) Plate and Frame Chiller with Low Profile Surge Drum and High Pressure Receiver
1 One (1) Plate and Frame Chiller
1 Capacity: 260 TR
2 Side 1: Ammonia
3 SST: 12°F
4 Side 2: 22% CaC12
5 EBT: 17.6°F
6 LBT: 15.0°F
7 Flow Rate: 2825 USGPM
8 Maximum Pressure Drop: 10 PSI
9 Plate Material: Stainless Steel
10 Semi -welded Plates (Glycol Side Gaskets)
11 A drip pan shall be installed underneath the chiller.
12 Standard of Acceptance: Alfa Laval TK20 series or approved equivalent.
2 One (1) Low Profile Surge Drum
The contractor is to supply and install a low profile surge drum, as per the
following specifications:
1 Separation Capacity: 260 TR
H
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
2 Liquid Feed Temperature: 95°F
3 The operating level shall be higher than the outlet of the plate chiller.
4 Surge drum shall be complete with:
1. Level Column c/w sight glasses (above and below the NOL by a
minimum of 2").
2. High-level float switch (on column).
3. Extended liquid leg with oil drain.
4. Isolation valves (all relevant connections including dry suction).
5. Relief valve, including diverting valve.
6. Bucket trap, drain valve, and equalizer connection.
7. Hand expansion valve (normally closed) in parallel with bucket trap
8. Isolation valves surrounding bucket trap and HEV assembly
9. Charge port on liquid inlet line.
10. Insulated with fire code compliant foam in-place surrounded with
fiberglass polymer jacketing.
5 Standard of Acceptance: Alfa Laval U -Turn Separator, or approved
equivalent.
3 One (1) high pressure receiver
1 High pressure receiver to be sized for the ammonia charge of the system.
2 To be located on the roof near the evaporative condenser.
3 Receiver shall be insulated with foam in place insulation, wrapped with
weatherproof jacketing, to ensure the pressure in the vessel is
maintained.
2.1.3. One (1) Forced Draft Evaporative Condenser c/w One (1) 25 hp Fan and Premium
Efficiency Motor
1 Capacity: 3,809 MBH @ 96.37 CT/78°F WB
2 Fan Motor: 25 hp
3 Standard of Acceptance: Evapco LSC -355E, or approved equivalent.
4 The condenser shall be equipped with all isolation and relief valves required by
applicable codes, and as recommended by the manufacturer's best practices.
5 Contractor to reuse contactors, fuse blocks, starters, and wiring for the installed
condenser fan if possible.
6 Condenser supports
The contractor is required to provide an adequate supporting structure for the
evaporative condenser, including the cost of any 3rd party structural evaluations.
1 The contractor may at their option, reuse the existing supporting stands for the
new condenser, modifying as needed to match the support profile of the new
condenser.
2 If the existing stand is to be re -used the contractor shall fully grind and re -paint
the structure and hot dip galvanized steel "sleeper" supports.
E
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
3 The contractor shall provide stamped structural drawings for all condenser
stand modifications or new stand as applicable. The drawings shall be
approved by a practicing structural engineer licensed to practice in the
Province of Ontario.
7 Condenser Drop Leg Piping
1 Vertical Drop Leg to be a minimum of 5 ft in length at the diameter of the
condenser outlet before reducing to the liquid ammonia distribution piping.
2 Condenser drop leg piping shall also, at a minimum, meet all recommendations
with the manufacturer's piping manual, and be in compliance with CSA B52
requirements for pressure relief devices.
3 The drop leg shall terminate and re -connect with the existing ammonia return
lines with a new P -Trap, immediately after the reducer at the end of the liquid
leg.
8 One (1) secondary condenser coil is to be installed to allow for compressor oil heat
rejection.
1 Capacity: 100.5 MBH
2 Fluid: 40% Ethylene Glycol
3 EGT: 95°F
4 LGT: 85°F
5 Flow Rate: 22.5 USGPM
6 Max Allowable Pressure Drop: 10 PSI
9 One (1) Glycol Oil Cooling Vertical Inline Pump
1 Flow Rate: 22.5 USGPM
2 Head Pressure: 50 ft H2O
3 Pump Speed: 1760 RPM
4 Working Fluid: 40% Ethylene Glycol
5 Motor Size: 1.5 hp
6 Butterfly -style Isolation valves with a lever actuator shall be installed on the
inlet and outlet of the glycol oil cooling pump.
7 Contractor to provide a new contactor, fuse block, and upgrade any required
wiring for the new glycol oil cooling pump.
8 Standard of acceptance: Armstrong 4380, or approved equivalent
10 One (1) Glycol Expansion Tank
1 Installed on the discharge line of the compressor oil coolers.
2 Standard of acceptance: Amtrol, or approved equivalent
2.1.4. One (1) Condenser Water Tank
1 Capacity: 340 USGAL
2 Chemical water treatment system to be implemented for the tank.
3 Size to be confirmed on site by contractors.
2.1.5. One (1) Condenser End Suction Base -Mounted pump
1 Flow Rate: 515 USGPM
10
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
2 Head Pressure: 50 ft. H2O
3 Pump Speed: 1770 RPM
4 Working Fluid: Water
5 Motor Size: 10 HP
6 Standard of Acceptance: Armstrong 4030, or approved equivalent
2.1.6. Two (2) Premium Efficiency Inverter Duty Motors for Cold Brine Pumps
1 Motor Size: 25 HP
2 Standard of Acceptance: WEG, Baldor, or approved equivalent
2.1.7. Two (2) Variable Frequency Drives for Cold Brine Pumps
1 Power Supply: 575/3/60
2 Non -regenerative braking
3 Installed with line -side reactors
4 Shall include a built-in contractor bypass
5 Shall have auto -bypass functionality in the event of failure
6 Shall have auto -reset functionality configured
7 Standard of acceptance: ABB ACS, or approved equivalent
2.1.8. One (1) Synthetic Ice Pad
1 Dimensions: approximately 20'x 35'
2 Contractor is to isolate ice pad from main ice sheet
3 Contractor to reuse existing boards.
4 Standard of acceptance: Glice or approved equivalent
2.2. Additional Contractor Items
2.2.1. All installed piping shall conform with the minimum selection standards outlined herein:
Fluid Temp. Range Material Pipe Grade
22% CaCIZ Any Black Steel Schedule 40
40% Ethylene Glycol 10°F — 50°F Stainless Steel Schedule 10
40% Ethylene Glycol 50°F — 1007 PVC Schedule 80
Water 60°F —100°F PVC Schedule 80
Ammonia Any Black Steel Schedule 80
2.2.2. All installed indoor piping shall be insulated in accordance with the table below:
Fluid Temp. Range Insulation Thickness Jacket
22% CaCl2 Any Mineral Fibre 2" PVC
Ethylene Glycol 65°F — 100°F None N/A N/A
Water 65°F —100°F N/A N/A N/A
Ammonia 10°F — 70°F Foam in Place 2" FRP or PVC
Ammonia 70°F+ None N/A N/A
2.2.3. Provision of all required ammonia, glycol, and water isolation and solenoid (control)
valves, for a fully functional system.
11
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
2.2.4. The contractor shall install analog thermometers on the inlets and outlets of all heat
exchangers, and pressure gauges on all new pumps. Pressure gauges are to be dial type
and temperature gauges are linear scale type.
2.2.5. Contractor is responsible for isolating the existing cold brine piping to the mini practice
pad, such that cooling may be provided to the Memorial and Community arenas without
being provided to the mini practice pad.
2.2.6. Contractor is responsible for the removal and storage of any required refrigerant charge
using a recover/transport vehicle, the refrigerant charge shall be stored in a secure
offsite location. This work will be performed at no extra cost to the Owner. The
contractor shall draw the system down to a 10" vacuum, and recover all vapor from
existing system, using a portable refrigeration system. This will ensure there are no
vapours released into the atmosphere. Existing arena equipment shall not be used to
pump down the system.
2.2.7. Cutting, patching, sleeving, sealing, and fireproofing of floor, wall and ceiling necessary
for all delivery and installation of refrigeration system piping and electrical conduits shall
be provided by the contractor.
2.2.8. The contractor shall install dust enclosures while performing work in occupied facility
zones, which generates large amounts of particulates.
2.2.9. The contractor shall carry the cost of all piping, valves, fittings, and adaptors required to
make a fully functional system as outlined in the specification herein, even if not
specifically mentioned.
2.2.10. Contractor is responsible for all necessary wiring, permits and inspections where
applicable.
2.2.11. Job site cleanup, removal of debris and disposal of unnecessary equipment shall be the
responsibility of the contractor.
2.2.12. Equipment layout shall allow adequate clearances for cleaning and maintenance
purposes. The proposed clearances must be documented on a Clearance and Interface
drawing and submitted to the Town of Tillsonburg and I.B. Storey Inc. for comment,
prior to commencing work.
2.2.13. Form and pour concrete housekeeping pads with steel reinforcing as required for the
new equipment. Concrete base to be finished level. Grouting as required.
2.2.14. All piping shall be labeled with at 30 ft. intervals with 12" x 6" stick -on labels indicating
flow medium and direction. Additional labels shall be placed within S' of any wall or
floor penetration, on both sides.
2.2.15. All installed equipment shall be labeled with placards, and shall be labeled by equipment
type in sequential order (Pumps, Heat Exchangers, etc.)
2.2.16. All inlets and outlets to heat exchangers shall be labeled with placards indicating flow
medium and whether the connection is an inlet or outlet.
2.2.17. Glycol, brine, and water piping shall be sized in accordance with the following table:
Allowable Glycol/Water/Brine Pipe Sizes
Pipe Size (in) I Flowrate
Min Max
2 30 1 40
12
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
2.5 40 70
3 70 125
4 125 250
6 250 850
8 850 1150
2.2.18. Any necessary structural modifications, cutting and patching shall be the responsibility
of the contractor.
2.2.19. Contractor shall seal all building penetrations created/modified under the scope of this
contract with a watertight sealant; the penetration shall be painted to match the
surrounding building finishes.
2.2.20. The contractor shall furnish, supply and install all required ammonia isolation and
control valves in accordance with all applicable codes and standards.
2.2.21. The contractor shall provide all required fluids required for a fully functional and
operational system including:
1 Ethylene Glycol Charge
2 Compressor Oil
3 Ammonia Charge (Adjustment to charge only)
4 Brine Salt (Adjustment to charge only)
2.2.22. All equipment installation must be constructed in conformance with the current edition
of the CSA B52 Mechanical Refrigeration Code. Any additional requirements from the
latest codes and standards supersede any requirements as written in this document.
2.2.23. All equipment shall be installed such that it meets or exceeds the manufacturer's
recommended installation practices and requirements.
2.2.24. Prior to commencing work the contractor shall determine the location of any utility
entrances (power, water, sewer), which may interfere with carrying out this work. This
shall be done in conjunction with the utility companies, and shall be at the cost of the
contractor.
2.2.25. Manual Isolation valves shall be of the type specified in the table below:
Pipe Size Vale Type
2.5" in Diameter Ball Valve
2.5" in Diameter Butterfly Valve
2.2.26. The contractor shall provide a new log book ("Ice Rink Log Book") for the facility at
turnover, for logging pressures and temperatures.
2.2.27. Contractor to provide all electrical connections and entrances required for a functional
upgrade.
2.2.28. Contractor is to provide all power wiring per this contract. 24V wiring is required for
automation components.
2.3. Demolition Scope of Work
2.3.1. The contractor is responsible for the removal and safe disposal of the following
equipment:
1 Three (3) Compressors
13
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
2 Three (3)Chillers
3 One (1)Evaporative Condenser
4 One (1)Condenser Water Tank
S One (1)Condenser Pump
6 One (1)High Pressure Liquid Receiver
7 Two (2)Brine pump motors
8 One (1) Glycol oil cooling pump
14
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
3. Execution
3.1. Contractor Requirements Overview
As part of this Tender, the contractor is responsible for, but not limited to the following:
3.1.1. Supply and installation of all components described in Section 2.
3.1.2. Removal and disposal of existing piping and valves; refrigeration system components;
mechanical system components; and safe recovery, storage, and reclaim of the
ammonia charge as possible.
3.1.3. All cutting and patching with finishes consistent to CSA B-52 requirements.
3.1.4. Relocation of any existing equipment required to allow for new components.
3.1.5. Obtaining and following all applicable/required permits and inspections.
3.2. Training
3.2.1. The contractor shall provide the following training services:
1 Two separate one (1) day on-site training sessions shall be provided by a system
technician who is fully knowledgeable of the specific installation details of the
project. This orientation shall, at a minimum, consist of a review of the project as -
built drawings, the control system layout, user -defined options, naming
conventions, and an overview of the functionality of all components.
Troubleshooting and issue detection shall also be covered through this Training.
3.3. Commissioning
3.3.1. Upon completion of the work, the contractor shall start up and calibrate the system to
ensure all installed components start, and are installed properly.
3.3.2. The contractor shall provide the Owner's Engineer with a Start Up checklist four (4)
weeks prior to project completion for review and approval. The checklist shall include,
but is not limited to, the following elements:
1 Equipment Status
2 Time of day
3 Inlet temperatures
4 Outlet temperatures
5 Suction pressures
6 Discharge pressures
7 Liquid flow rates
8 Oil temperatures
9 Valve positions
10 Power readings including: Power draw, voltage, current, power factor
3.3.3. An initial equipment check shall occur three (3) days prior to start up to ensure
functionality of all components. Prior to this check, all equipment shall be visually
inspected.
3.3.4. Once startup has occurred, the Startup Checklist shall be completed. The checklist shall
be completed when the system is under load and at steady state to ensure all
equipment is running. The contractor shall be immediately available in the hours
IW
RFT2017-01I
GENERAL CONDITIONS & SPECIFICATIONS
following start up|o provide start upservices and 10rectify issues immediately asthey
arise.
33.5. After substantial completion independent performance commissioning shall be
completed by the consultant and e deficiency list shall be provided to the contractor.
Following receipt of the deficiency list the contractor shall provide weekly updates in
writing of the completion status of the deficiencies, including proof of completion. After
completion of all deficiencies the consultant shall perform one final inspection, any
requisite subsequent inspections shall be at the cost of the contractor ($950 per day per
inspector).
16
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
4. Tender Submission Content
4.1. Submission Content
The Contractor's Submission shall consist of the following items, the items are intended to
provide clarity of the organizations ability to do the work, as well as the firm's understanding of
the requirements of this project.
A. Summary/Cover Letter
Provide a short letter from the key person who is submitting the bid on behalf of the
company which confirms the major project scope intent. This shall outline the contractors
understanding of the parallel and simultaneous contracts, and the logistical implications
therein. Any specific strategy which the contractor has to improve the coordination and
deliver the project on-time and on -budget shall be provided here. Confirmation that the
Contractors' key personnel will be available throughout the duration of this contract will
also be required in this section.
Additionally the Bidders should provide a "filled in" check sheet (see end of section) to
ensure that they have provided all requested information.
B. Project Team Information
Organization
Provide:
An organizational chart for the project team which will be assigned to this project,
as well as the role which they will serve as it relates to it, and contact information.
Specifically this shall include:
o Branch Manager/ Company Principal
o Project Manager (if Different from other personnel)
o Site Foreman (if Different from other personnel)
o Red -Seal Tradespersons
Project Team
Provide:
Short Resumes (maximum of One (1) 8 %" x 11" pages, one sided, each) for all
members clearly indicating their experience, educational qualifications,
professional affiliations, number of years with the firm, and outlining relevant
experience (i.e. a summary of past projects)
C. Experience and References
Provide a list of three (3) similar refrigeration upgrade projects in ice rinks in a summary
table, along with contact information for a verbal reference. Specifically provide:
Simplified Upgrade Description
Provide Project Budget
Contact information of the client for a verbal reference.
D. Project Specifics
The Contractor shall provide:
Equipment Submittals (limit 2 pages per equip) for all Major Equipment, which
summarizes all relevant operating conditions and sizing information Including:
17
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
o Compressors
Compressor Motors
o Chiller
Surge Drum
o Evaporative Condenser
Condenser Water Tank
Condenser Pump
o Cold Brine Pump Motors and Variable Frequency Drives
List of All Subcontractors, denoting what trade/scope of work they will perform.
Schedule outlining key milestones.
E. Financial and Insurance
The contractor shall provide the following information:
o Certificate of Insurance or Letter of Good Standing in compliance with the
General and Automotive policies listed herein.
o Bid Surety or Bond from a bonding company.
o Performance (Material and Labour Bond) for the Project Value.
o Completed Bid Form.
18
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
4.2. Submissions Check Sheet
Please use this sheet as a reminder to complete and provide all requested sections.
Included in
Description of Factor Mandatory Bid Package
Y/N) (
Check)
A. Bid Submission Summary
Brief Cover Letter Y
Filled in Check Sheet N
B. Project Team Information
Organizational Chart Y
Resume's
Project Manager
Y
Site Foreman
Other Key Staff (Limit to max 3)
C. Experience and References
Reference Project #1
Reference Project #2 Y
Reference Project #3
D. Project Specifics
Equipment Submittals
List of Subcontractors Y
Proposed Schedule (Milestones)
E. Financial and Insurance
Certificate of Insurance
Bid Bond or Surety Y
Performance Bond (Labour and Material)
Completed Price Sheet
19
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
4.3. Acceptance or Non -Acceptance of Proposals
4.3.1. Contractors are advised that the Town of Tillsonburg reserves the right to accept any
proposal or reject all. Proposals shall be irrevocable and remain open for acceptance by
the Town for a period of ninety (90) days from the proposal closing date. The lowest
bid) or any proposal shall not necessarily be accepted.
4.3.2. The Town may refuse to consider a proposal should any of the following conditions
exist:
1 A proposal is not submitted as required (e.g. proposal submitted after the due time
and date, required information not provided, etc.)
2 All addenda are not acknowledged in the Submission.
3 Any other defect which, in the opinion of the Town of Tillsonburg brings the validity
of the proposal into question.
4.3.3. In order to obtain the most advantageous offer for the Town of Tillsonburg, it reserves
the right in its sole discretion:
1 To waive irregularities and/or minor non-compliance by any Contractor with the
requirements of this Tender,
2 To request clarification and/or further information from one or more Contractor
after closing without obligation to offer the same opportunity to all Contractors,
3 To enter into negotiations with one or more Contractors without obligation to
negotiate with, or, offer the same opportunity to, all Contractors,
4 If negotiations with a Successful Contractor do not result in a Contract Agreement,
to enter into negotiations with any other Contractor regardless of such Contractor's
evaluation score, or to discontinue negotiations and terminate this Tender, at its
option.
4.3.4. Contractors are advised however to submit a complete offer as their proposal. Any
waiver, clarification or negotiation will not be considered as an opportunity for
Contractors to correct errors in their proposal.
4.3.5. It is understood and accepted by the Contractor that all decisions on whether a Proposal
satisfies the Mandatory Requirements and meets, or to what degree it meets, the stated
evaluation criteria are the judgment of The Town in its sole discretion.
4.3.6. The Town is not obligated to award any contract as a result of the tender and reserves
the right in its sole discretion to cancel this tender process at any time before or after
closing without providing reasons for such cancellation.
4.3.7. The Town reserves the right to negotiate provisions in addition to those stipulated in
this tender or proposed by the Successful Contractor.
20
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
5. Instructions to Contractor and Contract Compliance
5.1. General Information
This Standard Construction Document (CCDC-2 2008) for a Stipulated Price Contract shall be
used as the form of agreement between Owner and Contractor. The general conditions set
forth in CCDC-2 are to be used to same extent as if written out in full herein. These conditions
are to be made part of the requirements for this Design -Build Project unless otherwise
amended in this document. The supplementary conditions presented in this document are to
be provided in addition to the general conditions in CCDC-2 and will govern over any applicable
General Conditions in CCDC-2.
5.2. Supplementary Conditions
5.2.1. Examination of Site
1 All bidders submitting tenders for this work shall first examine the site and all
conditions thereon and/or therein. All tenders shall take into consideration all such
conditions as may affect the work under the Contract.
2 No extra payment will be made to the Contractor, above the Contract Price, for
costs resultant from failure to determine the conditions that affect the work.
5.2.2. Document Interpretation
1 Neither Owner nor Consultant will be responsible for any verbal instructions. All
instructions during the tender period will be issued in the form of Addendum.
5.2.3. Bid Guarantees
1 Tenders must be accompanied by a Bid Bond issued by a recognized bonding
company or a certified cheque on a bank to which the Canadian Bank Act applies
in an amount not less than 10% of the bid amount. The bid bond shall be made
payable to the Town of Tillsonburg. The Contractor's bid bond must be
accompanied by a Surety's Letter of Consent indicating the willingness of the Surety
to provide a Performance Bond and a Labour and Material Payment Bond, in favor
of the Owner, each in the amount of 100% of the bid amount.
The Bid Bond or certified cheque will guarantee that the Bidder will not withdraw
the bid for the period indicated on the Tender Form, following the scheduled
closing time of the receipt of bids; and that, the bidder will enter into a formal
agreement with the Owner in accordance with the agreement included as part of
the contract documents and that the required Bonds or certified cheque as
Contract Security will be given; and that in the event of withdrawal of said bid
within said period, or the failure to enter into said Agreement and give said Bonds
or certified cheque within ten (10) days after notice of the acceptance of the bid,
the Bidder shall be liable to the Owner for the full amount of the bid guarantee as
representing the liquidating damages to the Owner on account of the default of the
Bidder in any particular hereof and shall not be construed as a penalty.
21
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
Bid Bonds or certified cheques will be returned to unsuccessful bidders within forty-
eight hours after the Owner and the successful Contractor have executed the
contract and the duly executed Bonds or Certified Cheque(s) have been received
and approved by the Owner.
2 Only bonds issued by insurers licensed in Canada and authorized to do business in
the Province of Ontario will be accepted as per the terms and conditions of the
tender documents.
3 BID DEPOSIT AND AGREEMENT TO BOND CAN BE SUBMITTED IN ONE OF TWO
FORMATS:
Online with digital certified Bid Deposit and Agreement to Bond OR
Online with digital uncertified (scanned) Bid Deposit and Agreement to Bond AND
original copies submitted to the Town of Tillsonburg, 200 Broadway, 2"d Floor
Suite 204, Tillsonburg
5.2.4. Contract Security
1 If in accordance with the Bid Guarantee Requirements the successful Contractor
has submitted a Bid Bond as a bid guarantee, this Contractor must deliver to the
Owner an executed Performance Bond and Labour and Material Payment Bond,
each in a form acceptable to the Owner, from a company which is acceptable to the
Owner, and each in an amount equal to 100% of the total amount payable by the
Owner to the Contractor for the performance of the work of the Contract, (i.e.
including all Value Added taxes) as security for the faithful performance of the
Contract Work.
2 If in accordance with the Bid Guarantee requirements the successful Contractor has
used a certified cheque as a bid guarantee, the cheque will be deposited in a safety
deposit box in a bank to which the Canada Bank Act applies and, subject the
progress of the Work being acceptable to the Owner and Consultant, will be held
until the date of Substantial Performance for the Contract, as defined under
Definition 20 of CCDC-2 2008, at which time it will be returned to the Contractor,
without interest.
3 Should all or part of the work of the Contract not be acceptable to the Owner and
Consultant, and the Contractor refuses or fails to replace, or make -good
unacceptable Work to the Owner's and the Consultant's satisfaction and the Owner
subsequently declare the Contractor in Default, the Owner shall have the right to
cash the cheque and retain all or part of the monies, as determined by the
Consultant, to be fair and reasonable recompense for the costs incurred by the
Owner to replace or repair the unacceptable work and/or complete the work,
including ancillary costs incurred by the Owner.
5.2.5. Conditions of Work and Employment in Ontario
1 All Construction Companies and Contractors and Subcontractors submitting tenders
for this work, or a portion thereof, are advised, in their own interest, to contact the
Construction Association of Ontario, the accredited association for the commercial
22
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
and industrial sectors of the construction industry, to enquire and determine the
terms and conditions of work and employment in Tillsonburg.
2 The Company awarded this tender will be required to provide proof that their
Company complies with all the provisions of the Ontario Occupational Health and
Safety Act as well as the Workplace health, safety, and Compensation Act. During
the process of contracted work, Companies will be required on the request of the
Town to provide written verification that their work is in compliance.
5.2.6. Liability Insurance, Indemnification And Hold Harmless
1 The Contractor shall take out and keep in force until the date of acceptance of the
entire work the following policies of insurance issued by an Insurer acceptable to
the Owner.
2 The contractor shall provide to the contract administrator, proof of said insurance
with the tender submission. The owner shall be listed as an additional insured and
held harmless with respect to any actions or operations of the contractor. The
contractor shall retain insurance policies in the following amounts:
1. Comprehensive General Liability of $5,000,000 per occurrence.
2. Automotive insurance for all corporate vehicles (or fleet insurance policy) with
coverage of at least $2,000,000.
5.2.7. Subcontract Work
1 Contractor is to ensure that all subcontractors and sub -trades understand the full
extent of their responsibilities in order to complete the entire work of the project.
Subcontract work may appear in various Sections of Specifications and on various
Drawings.
5.2.8. Timing Requirements
The contractor shall be required to achieve all milestone dates listed. These dates are for
reference and planning purposes only, and can be adjusted in consultation with the
Town and Consultant.
1 Project Milestones:
1 Submittals submitted —five (5) business days after contractor award.
2 Ordering Long -Lead Items — one (1) business day after submittal approval.
3 On-site Construction Period —June 4th — August 17th, 2018
4 Ice Sheets in Place — September 15th, 2018
5.2.9. Site Assessment
1 Visit project site and surrounding area before submitting Tender at the date
provided in this Tender.
2 All Bidders must visit the project site and Tender should reflect any conditions that
may affect their work.
5.2.10. Responsibility
1 The Contractor shall be responsible to be fully familiar with the complete
documents and shall include in his bid those items which are named, implied, or
traditionally a part of the general contract work.
23
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
5.2.11. Warranty and Guarantee
1 The Contractor shall be required to guarantee the work of this Contract for a period
of twelve months after the Owner's acceptance of work, against improper of
defective materials and workmanship, and shall repair and make good at his own
expense any damage to the building and contents though any of the above causes
during this period. Any contract omissions and/or deficiencies to the Contractor
within twelve months after the acceptance of the work shall be made good by the
Contractor at his own expense.
5.2.12. Codes and Standards
1 Perform work in accordance with the National Building Code of Canada, National
Fire Code of Canada, Ontario Occupational Health and Safety Act, Canada Labour
Code Part II, and any other code of provincial or local application including all
amendments, provided that in any case of conflict or discrepancy, the more
stringent requirements shall apply.
2 Materials and workmanship must meet or exceed requirements of specified
standards, codes and reference documents.
3 The latest editions of referenced standards, codes and documents will apply.
5.2.13. Work Schedule
1 A schedule is to be produced within 10 business days after Contract award showing
anticipated progress stages and final completion of the work within the time period
given.
2 Work progress will be reviewed by the Consultant and the schedule updated in
conjunction with the Contractor.
3 Works shall commence within 4 weeks of Contract award.
4 Work will not be undertaken on Saturdays, Sundays, or statutory holidays unless
permitted by the Engineer.
5.2.14. Existing Services
1 Where works involves breaking into or connecting to existing services, carry out
work at times directed by governing authorities, with minimum of disturbance to
tenant operations.
2 Before commencing work, establish location and extent of service lines in area of
work and notify Engineer of findings.
3 Make all required connections to existing services; carry out such operations at the
times directed by governing authorities, with minimum of disturbance to building
tenants operations.
4 Submit a schedule to and obtain approval from the Town for any shut -down or
closure of active services or facility. This includes disconnection of electrical power
and communication services to tenant's operational areas. Adhere to approved
schedule and provide notice to affected parties, locals authorities and public
utilities.
24
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
5 Where unknown services are encountered, immediately advise Engineer and
confirm findings in writing.
6 Protect, relocate or maintain any existing active services as required. When inactive
services are encountered, cap off in manner approved by authorities having
jurisdiction over service.
7 Record locations of maintained, re-routed and abandoned service lines. Include on
the record of drawings.
5.2.15. Cost Breakdown
1 Provide a minimum fourteen (14) days before submitting first application for
payment, a Schedule of Values, aggregating the Total Contract Price. After approval
by the Consultant the Schedule of Values will be used as a basis for the application
for progress payments.
5.2.16. Contractor's Use of Site
1 Do not unreasonably encumber site with materials or equipment.
2 Move stored products or equipment, which interfere with operations of Consultant
of other Contractors.
3 Contain work to those areas designated for renovation.
5.3. Amendments
5.3.1. General
1 The Definitions and General Conditions governing the Work shall be those specified
in CCDC-2 2008 unless otherwise stated in the following amendments to those
provisions, and shall apply to all Sections of this Specification.
2 Where any Article or portion of Article conflicts with the Laws of the Province
concerned, such Article or portion of the Article is hereby stricken.
5.3.2. Definitions
1 The following amendments shall apply to the Definitions of CCDC-2 2008.
2 Paragraph 4 Consultant add the following:
The Consultant shall be the Owner's Prime Consultant, I.B. Storey Inc. — Professional
Energy Solutions, 151 Great George Street, Suite 302, Charlottetown, PE.
3 Paragraph 12 Owner, add the following:
The Owner shall be the Town of Tillsonburg.
4 Paragraph 19 Subcontractor, add the following:
AIII dealings with the Subcontractor shall be through the medium of the Contractor,
who will be responsible for the proper coordination and execution of the
Subcontractors work.
5 Add new Paragraph 27 Engineer:
This shall mean the designated engineering representative(s) of the Consultant.
5.3.3. Control of the Work
1 Paragraph 3.1.1— add new Sub -Clause 3.1.1.1 as follows:
The Contractor shall co-ordinate his own work and the work of all Subcontractors so
as to facilitate and expedite the progress of the work.
25
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
2 Paragraph 3.1.1— add new Sub -Clause 3.1.1.2 as follows:
It is the responsibility of the Contractor to immediately notify the Consultant of
signs of distress or any other indications of actual or potential damage to the
contract work, without regard to his awareness of any errors, inconsistencies or
omissions in the Contract Documents.
3 Add new Paragraph 3.1.3 as follows:
Before ordering any materials or doing any Work Contractor shall verify all
compensation has been allowed on account of differences between actual site
dimensions and the measurements indicated on the drawings. Any difference,
which may be found, shall be submitted to the Consultant for consideration before
proceeding with the work.
4 Add new Paragraph 3.1.4 as follows:
The Contractor will be responsible for effecting the removal from the site of any
trade, firm, group or person who is delaying the Work, or whose Work is
unsatisfactory. The contractor will arrange for other competent trades people to
complete the Work at no expense to the Owner.
5.3.4. Cash Allowances
1 Article GC4.1— Delete This article
5.3.5. Contingency Allowance
1 Article GC4.2 — Delete this article
5.3.6. Applications for Progress Payment
1 Payment shall be less any holdback release, which may have been made in
accordance with the specific terms of this Agreement as dictated by GC 5.6. Any
such holdback release by the Owner to the Contractor shall be a payment to the
Contractor in trust for the specific Subcontractor in respect of whose work the
release is made.
2 Paragraph 5.2.6 — Add new sentences as follows:
Authorized Change Orders shall be listed on the application for payment indication
the amount claimed against each to date of claim.
3 Paragraph 5.2.7 —Add new sentences as follows:
Payment for materials will be considered only if such materials are properly stored
on site in a secure enclosure acceptable to the Consultant. Security of materials so
stored is the responsibility of the Contractor.
4 Add new Paragraph 5.2.8 as follows:
With the second and all subsequent applications for payment the Contractor shall
include a statutory declaration form CCDC 96, or other similar form acceptable to
the Consultant, declaring that all labour and materials entering into the work,
including Subcontractors, covered by the previous application, have been paid.
With application for release of lien holdback, the Contract shall include a statutory
declaration form CCDC 9A, or other similar form acceptable to the Consultant.
5.3.7. Progress Payment
1 Paragraph 5.3.1—Add new Sentences as follows:
26
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
When any claim for payment during the course of construction includes completed
or partially completed Work, which in the opinion of the Consultant is defective or
otherwise unacceptable, a sum of monies determined by the Consultant to be ten
10) times the value of the defective or unacceptable Work, or ten (10) times the
value of the work required to correct the defect or an amount solely at the
Consultants discretion, will be withheld from the claim.
2 Paragraph 5.3.1— Add new Sentences as follows:
1 Deficiency monies may be held back at any time during the course of the
project for Work deemed incomplete or unacceptable.
2. It remains the Contractor's responsibility to undertake his own deficiency
reviews and ensure the entire Work conforms to the Contract including quality,
completeness and commissioning.
3 Two final deficiency reviews will be conducted by the Consultant. The first
review with the Owner and Contractor will identify any minor items which may
remain outstanding, and the second review will be charged at cost to the
Contractor. The invoice for the additional reviews will be submitted to the
Owner with a corresponding amount deducted from the Contractor's progress
payment.
5.3.8. Final Payment
1 Paragraph 5.7.2 — Add new Sentences as follows:
Any delay in delivering the required Project Record Drawings (As -Built drawings) as
described in and/or Material & Equipment Information as described will have the
effect of delaying the final payment to the Contractor until the Consultant has
received them complete and in good condition
5.3.9. Change Order
1 Add new Paragraph 6.2.3 as follows:
The method of adjustment or an amount of adjustment for the Contract Price and
of adjustment in the Contract Time for a Change Order shall be the same as for a
Change Directive as described under GC6.3 Change Directive.
5.4. Disclaimer
While every attempt has been made to provide interested parties with detailed and
comprehensive information on which to prepare their submission, the Town of Tillsonburg, in
conjunction with 1.13 Storey Inc., accepts no responsibility for any omissions or errors on content
within the request. It is the responsibility of each interested party to satisfy themselves that
they have sufficient and adequate information upon which to prepare and submit a proposal.
The interested party shall be deemed to have fully acquainted themselves with all conditions
likely to affect the services required to be performed and to be performed and to have visited
The Tillsonburg Community Centre's Community Rink and Memorial Rink, and environs to
satisfy themselves of the nature and extent of the services required. No claim by any
interested party for additional payment or adjustment for terms or conditions will be accepted
or allowed by The Town on the grounds of any misunderstanding or misrepresentation due to
27
RFT2017-011
GENERAL CONDITIONS & SPECIFICATIONS
lack of knowledge of any of these conditions or any regulations or requirements. The Town
reserves the sole and exclusive right to accept or reject all or any proposals which may be
received as result of this call. No contract is hereby intended or offered by the request for
proposals.
28
A B C D E
SITE KEY NOTES
M
NEW O
EXISTING
1
AMMONIA C) I
ETHYLENE GLYCOL a
22°6 CaC12 BRINE
WATER
RELIEF
11unE
NO
HIGH PRESSURE 2RECEIVERJ
V 1 V 1
I EC -1
ME - IPL RIr"R ,F",
P 2 I _
GO MUNITYRNK 3
DRIP PAN HX1
BRINEPUMP
AHI: 7 -'ll, 41
Rim
PU MP
ARM.`,iRI -31G P
OLI— OLORWN
t0 GY.S+tO FRAME CNILLL]tWIM INIEORAL
11, 17' hFFJ 5; Fi h_N
I—
I25
SIE
0 1GFT USGHAHPLE51F:O
III
III
SUITE
MEUROSMUMUVAL TK -20HATH U-TURN
SUR DRUMSURGEDRUM
SFF:016L0 F4i1 li 0 I 'INEWINVERTERDUTYMOTORANDNEWINVERTERNEWINVERTER
DUTY MOTOR AND .„ Vi!
CAPAITYMCO
CAPACITY 260 TR
SST:ITF
VPD IIi VFO LBP 178'F
LRT: iSF REVISIONS DATE BY
BRINE FLOW RATE: 2825 USGPM EVAPORATIVE CONDENEERWTH
Ia
COIL ISSUED FOR TENDER 1JUNE-17 EFMODEL
VAPCOCOL
EVAFCOLSCJ%E
CAPACITY ],BOB MBM BB 3'F CT/7B'FWBTCAPACITY IQFANMOTOR25HP
3 TYN,ENIOR.IIAIL, COMMUNITY
ICE P.INP. ICE RIIIK,
ProfeaslonalEaer9llSoluttonaACHFMICAL
NA TREATIJEN
TI
151 GREAT GEORGE ST., SUITE 302
CHARLOTTETOWN, PEI, CIA AKS
I 400 APPLEMOO CRES , SUITE IOO
Por*.ROanw nlxv aavAR ORery nlxv,• III
VAUGHAN,ON, LAK 003
WWWIBSTOREY CA
w w w I STAMP
C-1 C-2 63 F 4 I I I 4
r LFLI0.ER r"r LmoL J rr LCOaP NEWIICONDENSER
1 1 1 1 1 1
TANKS
y I TWATERANK (T-1)
IDRAWING NUMBER
I 0-17-011 M603
L
P.5 DRAWING NAME
P.3T-1
CILCOOLING PUMP I NMCONOENSERWAIERUNK
CONDENSER PUMP
POWER' 10HP REFRIGERATION SYSTEM
POWER I.5HP
ARMSTRONG UBO
CAPACITY 310 USGAL
FLOOR SRETOBECONFIRMEDONSITE
ARMSTRONG A030
FLOW. 515 USGRA PROJECT CLIENT
FLCW.225USG FTI CP,AIN BYCONTRACTORS HEAD: SO FT. H2O
PHEA50 FT H2O SPEED1770 RRA REFRIGERATION ANDSPEED17WRMFACILITY TILLSONSURG
IMPROVEMENTS COMMUNITY CENTER
5 DATE DRAWN 13Y cJ25 -MAY -2017 E. FERGUSON
SHEET SIZE CHECKEDEV
C I. STOREY
REVISION SHEET NO.
1.0 1012
A B C D E
A
1
2
3
PUMP
SKID
4
CONDENSER
TANK
B p I E
2
NOTES
M
NEW O
FrotesalonalEnergySolmtoos
CD
151 GREAT GEORGE ST, SURE 302
EXISTING
AMMONIA 1O
VAUGHAN, ON, LAK OC3
t`
ETHYLENE GLYCOL
22%CaC12 BRINE
WATER
4
HEAT
WGER \
RINK CHILLER
COMPRESSOR COMPRESSOR
PINK
REFRIGERAPON f --- roc
COMPRESSOR
2
REVISIONS DATE BY
ISSUED FOR TENDER 1 -JUNE -17 EF
3
1.
FrotesalonalEnergySolmtoos
151 GREAT GEORGE ST, SURE 302
CHARLOTTETOVM, PEI, CIA 41KB
400 APPLEVAOOD CRES., SURE 100
VAUGHAN, ON, LAK OC3
VV MM IBSTOREY CA
STAMP
4
DRAWING NUMBER
17-011 M603
DRAWING NAME
REFRIGERATION ROOM LAYOUT
PROJECT CLIENT
REFRIGERATION AND
FACILITY TILLSONBURG
IMPROVEMENTS COMMUNITY CENTER
DATE DRAWN BY 525 -MAY -2017 E. FERGUSON
SHEET SIZE CHECKED B/
C I. STOREY
REVISION SHEET NO.
1.0 2 o12
E
0
CONNECTED. ENRIr_HED. INSPIRED.
ADDENDUM # 1
RFT 2017-011
TILLSONBURG COMMUNITY CENTRE
REFRIGERATION
1. This addenda material is issued to modify previously issued bid documents
2. All other information not affected by Addenda #1 as contained within the Request for
Tender remains unchanged.
Laurie Kirwin
Purchasing Coordinator
Town of Tillsonburg
200 Broadway, 2nd Floor
Tillsonburg, Ontario
N4G 5A7
RFT2017-011 TILLSONBURG COMMUNITY CENTRE
REFRIGERATION
Bid Extension:
Please see below for the revisions to RFT2017-011— General Conditions and
Specifications:
General Conditions and Specifications
1.5 Milestone Dates:
Mandatory Contractor Walkthrough June 13th, 2017
Deadline for Questions June 26th, 2017
Addendum Issued July 4th, 2017
Tender Closing July 14th, 2017
21Page
U
CONNECTED. ENRICHED. INSPIRED.
ADDENDUM # 2
RFT 2017-011
TILLSONBURG COMMUNITY CENTRE
REFRIGERATION
1. This addenda material is issued to address questions submitted by interested parties.
2. All other information not affected by Addenda #1 and #2 as contained within the Request for
Tender remains unchanged.
Laurie Kirwin
Purchasing Coordinator
Town of Tillsonburg
200 Broadway, 2nd Floor
Tillsonburg, Ontario
N4G 5A7
11Page
RFT2017-011 TILLSONBURG COMMUNITY CENTRE
REFRIGERATION
Q.1— During the site walk it was noted that the ammonia plant is providing waste
heat for heating a concrete ramp. Will this system be retained on the refrigeration
system or will this be handled in the HVAC scope of work?
A. 1— The heat recovery for this ramp is to be taken over by the new co -gen heat
recovery system.
Q. 2. — If layout will allow it, will locating the HPR in the refrigeration room be an
acceptable alternative to placing the High Pressure Receiver on the roof?
A. 2. — If there is sufficient room after accounting for proper clearances on all
equipment the high pressure receiver may be placed in the room.
Q.3. — If the High Pressure Receiver is to be located on the roof, will structural review
and modifications, and support structure be required?
A.3. — Structural review and any support modifications necessary will be required.
Q.4. — Is the refrigeration scope to include replacing all exterior ammonia/water piping
outside to the roof level?
A.4. — Ammonia and water piping to the evaporative condenser is to be replaced.
Q.5. — Confirm that the existing refrigeration MCC center to be retained and modified
as required for reuse?
A. 5. — The existing refrigeration MCC is to be reused.
Q.6. — Would alternates to the Glice product be entertained? Please see attached
documents for similar locally sourced product (5 attachments)
A.6.- This alternative is rejected as we are unable to confirm previous commercial use.
Q.7— Will existing ammonia detection system be retained?
A.7 — Yes
Q.8 — Confirming the existing 6000E control system is to be reused following the
upgrades
A.S. — The existing refrigeration control system is to be reused following the upgrades.
Q.9. — How would Tillsonburg like to handle the possible fluctuation in US Dollar
exchange rates in the term between the tender and project award and execution?
A. 9. - Price based on current US Dollar exchange rates. Changes to the US Dollar
exchange rate will be treated as a valid change order at the time of construction.
2 1 P a g e
Q10. — Please confirm the new forced draft evaporative condenser is a like for like
replacement of the existing condenser, Roof access to the condenser was not given
during the site meeting.
A10. - The new evaporative condenser is an updated version of the existing LSCB-355.
Small differences in weights and dimensions are reported by the manufacturer. See
the attached cutsheets.
Q11. — Please confirm the existing water treatment equipment is to be re -used as
applicable.
A11. — Existing water treatment equipment is to be re -used as applicable.
Q12. — Does the mini practice pad have to be drained of the brine solution, or can it
just isolated using the existing ball valves?
Al2.—The mini practice pad should be drained of the brine solution to prevent
potential issues in the future.
Q13. —Will the synthetic ice pad floor extend underneath the dasher boards, or butt
up against the edge of the dasher boards?
A13. — The synthetic floor will extend as far as the edge of the dasher boards
Q14. — Is the existing refrigeration control system (Cimco 6000E) to be re -used and
modified to suit?
A14. — Yes
Q15. — Is the existing MCC to be re -used and modified to suit?
A15. -Yes
3 1 P a g e
Engineering Dimensions & Data Models LS0185 to 385
r
L3-1/2' 1
13FNA0
l I u LSCB 185 to 250AI
BF1lAEFAiG Gui I `I
O ,
z)aCCFss L4 -5/a'
DGGA I MP,T, MAXE.UP I
H
E
a
I -
MAP) evmkow 113 y l
The side view motor dimension for LSCB 280 to 385 equals 22"
Table 25 Engineering Data
Spray Pump Remote Pump DimensionsFans
Gallons
Weights
Operating
Refrigerant
HP GPM
LSCD
Size Weieht H U E A L
2 345 230 8"
Operating Coil
Model R-717
8" 9,110 9'10-3/4" 57-5/8" 61-1/8" 30-3/4" 11' 11-1/2"
2 345
Heaviest Charge Volume
No.' Tans' HP CFM Shipping Ooeralinq_ Secliont Ibs.tt 113
185 131 10 32,900 7,550 9,760 5,110 165 22
200 142 15 35,700 7,700 9,910 5,110 165 22
210 149 20 37,600 7,830 10,040 5,110 165 22
225 160 15 34,700 8,620 10,870 6,130 200 28
240 170 20 37,200 8,750 11,000 6,130 200 28
250 177 20 36,800 9,670 11,940 7,160 240 33
280 199 15 47,300 11,530 14,400 7,790 240 33
300 213 20 52,000 11,660 14,530 7,790 240 33
315 223 25 55,500 11,860 14,730 7,790 240 33
335 238 20 50,400 13,090 15,990 9,310 300 41
355 252 25 54,300 13,290 16,190 9,310 300 41
370 262 30 57,700 13,440 16,340 9,310 300 41
385 273 30 56,500 14,770 17,710 10,840 360 49
Spray Pump Remote Pump Dimensions
Gallons Conn. Operating Height Upper Lower Coil Length
HP GPM Ree'd" Size Weieht H U E A L
2 345 230 8" 8,960 9' 10-3/4" 57-5/8" 61-1/8" 30-3/4" 11' 11-1/2"
2 345 230 8" 9,110 9'10-3/4" 57-5/8" 61-1/8" 30-3/4" 11' 11-1/2"
2 345 230 8" 9,240 9' 10-3/4" 57-5/8" 61-1/8" 30-3/4" 11' 11-1/2"
2 345 230 8" 10,070 10'7-114" 66-1/8" 61-118" 39-1/4" 11' 11-1/2"
2 345 230 8" 10,200 10'7-114" 66-1/8" 61-1/8" 39-1/2" 11' 11-1/2"
2 345 230 8" 11.140 11'3-3/4" 74-5/8" 61-1/8" 47-3/4" 11'11-1/2"
3 515 340 8" 13,200 9' 10-3/4" 57-5/8" 61-118" 30-3/4" 18' 1/8"
3 515 340 8" 13,330 9' 10-3/4" 57-5/8" 61-1/8" 30-3/4" 18' 1/8"
3 515 340 8" 13,530 9'10-3/4" 57-5/8" 61-1/8" 30-3/4" 18' 1/8"
3 515 340 8" 14,790 10'7-1/4" 66-1/8" 61-1/8" 39-1/4" 18' 1/8"
3 515 340 8" 14,990 1 10 7-114" 66-1/8" 61-1/8" 39-1/4" 18' 118"
3 515 340 8" 15,140 10' 7-1/4" 66-1/8" 61-1/8" 39-1/4" 18' 1/8"
3 515 340 8" 16,510 11'3-3/4" 74-5/8" 61-1/8" 47-3/4" 18' 118"
Tons at standard conditions: HCFC -22 and HFC -134a. 105°F condensing, 40'F suction and 78T W.B.; ammonia 96XF condensing, 20°F suction and 78°F W.B. For dry operation or for external static pressure up to 1/2" use next larger size fan motor.
Gallons shown is water in suspension in unit and piping. Allow for additional water in bottom of remote sump to cover pump suction and strainer during operation.
12" would normally be sufficient.)
t Heaviest section is the coil section.
tt Refrigerant charge is shown for R-717. Multiply by 1.93 for R-22 and 1.98 for R-1 34a.
Dimensions are subject to change. Do not use for pre -fabrication.
0
4
Engineering Data & Dimensions
Models LSC -185E-19 to 385E -1g
E 5
48FWREFg`c.IN
A
0
I LSC -185 -E -1g to 250E-19 LSC -280E -1g to 385E -1g
48FWREFRIG.OUT H H H
2) ACCESS 4-5/8
DOOR 1 MPT2FPT
OVERFLOW
MAKE-UP E
3-1/8-119-1/ 214 Iffill
29
31
2 DRMAIIN
32 3/ 13 L 15 3/4 L
5'5' 1 •
The side view motor dimension for LSC 280E-1 g to 385E-1 g equals 22"
Table 11 Engineering Data
Fans Weights Refrigerant Spray Pump Remote Pump Dimensions
Operating Coil
Model R-717 Heaviest Charge Volume Gallons.Cann.Operating Height Upper Lower Coil Length
No.' Tons' HP CFM Shipping Operating Sectiont Ibs.tt ft3 HP GPM Req'd" Size Weight H U E A L
LSC -185E-19 131 10 29,300 7,500 10,240 5,110 163 22 2 345 230 6" 8,550 9'10-5/8" 57-112" 61-1/8" 30-3/4" 11'11-1/2"
LSC -200E -1g 142 15 33,600 7,620 10,360 5,230 163 22 2 345 230 6" 8,670 9'10-5/8" 57-112" 61-118" 30-3/4" 1111-1/2"
LSC -210E -1g 149 20 37,000 7,680 10,420 5,290 163 22 2 345 230 6" 8,730 9' 10-5/8" 57.112" 61-118" 30-3/4" 11' 11-1/2"
LSC -225E -1g 160 15 32,900 8,620 11,430 6,230 202 28 2 345 230 6" 9,750 10'7-1/8" 66" 61-1/8" 39-1/4" 11'11-1/2"
LSC -240E -1g 170 20 36,200 8,680 11,490 6,290 202 28 2 345 230 6" 9,810 10'7-1/8" 66" 61-118" 39-1/4" 11'11-1/2"
LSC -250E -1g 177 20 35,500 9,660 12,550 7,270 240 33 2 345 230 6" 10,880 111-5/8" 74-1/2" 61-1/8" 47-3/4" 11'11-1/2"
LSC -280E -1g 199 15 44,100 11,270 15,160 7,690 242 33 3 515 340 8" 12,180 9' 10-5/8" 57-1/2" 61-1/8" 30-314" 17' 11-7/8"
LSC -300E -1g 213 20 48,500 11,330 15,220 7,750 242 33 3 515 340 8" 12,240 9' 10-518" 57-1/2" 61-1/8" 30-3/4" 17' 11-7/8"
LSC -315E -1g 223 25 52,300 11,360 15,250 7,780 242 33 3 515 340 8" 12,270 9' 10-5/8" 57-1/2" 61-118" 30-3/4" 17' 11-7/8"
LSC -335E -1g 238 20 47,600 12,840 16,840 9,260 301 41 3 515 340 8" 13,880 10'7-1/8" 66" 61-1/8" 39.1/4" 17' 11-7/8"
LSC -355E -1g 252 25 51,200 12,870 16,870 9,290 301 41 3 515 340 8" 13,910 10'7-1/8" 66"61.1/8" 39-1/4" 17' 11-7/8"
LSC -370E -1g 262 30 54,400 12,920 16,920 9,340 301 41 3 515 340 8" 13,960 10'7-1/8' 66" 61-1/8" 139-1/4"117' 11-7/8"
LSC -385E -1g 273 30 53,300 14,390 18,500 10,810 359 49 3 515 340 8" 15,570 11'3-518" 74.1/2" 61-1/8" 47-3/4" 17' 11-7/8"
Tons at standard conditions: HCFC -22 and HFC -134a. 105°F condensing, 40°F suction and 78°F W.B.; ammonia 96.3°F condensing, 20°F suction and 78°F W.B.
For dry operation or for external static pressure up to 1/2" use next larger size fan motor.
Gallons shown is water in suspension in unit and piping. Allow for additional water in bottom of remote sump to cover pump suction and strainer during operation.
12" would normally be sufficient.)
t Heaviest sedionas the GoiJ seclioo.
ft Refrigerant charge is shown for R-717. Multiply by 1.93 for R-22 and 1.98 for R -134a.
Dimensions are subject to change. Do not use for pre -fabrication.
20
AA
CONMeCTEQ. ENRICHED INSPIRED.
ADDENDUM # 3
RFT 2017-011
TILLSONBURG COMMUNITY CENTRE
REFRIGERATION
1. This addenda material is issued to modify previously issued bid documents
2. All other information not affected by Addenda #1, #2, and #3 as contained within
the Request for Tender remains unchanged.
Laurie Kirwin
Purchasing Coordinator
Town of Tillsonburg
200 Broadway, 2nd Floor
Tillsonburg, Ontario
N4G 5A7
RFT 2017-011 TILLSONBURG COMMUNITY CENTRE
REFRIGERATION
Instructions to Bidders Section 14. Disputes has been amended as
follows:
14. Disputes
PROCESS FOR COMPLAINT RESOLUTION
The following procedure shall apply to the conduct of Complaint Resolutions by the
Town of Tillsonburg.
An unsuccessful Supplier shall request a meeting with the Department Manager
and the Director. Such request will be in writing and shall (i) provide a detailed
statement of the legal and factual grounds of the protest, including copies of
relevant documents, and (ii) identify the form of relief requested.
2. Where, after a meeting with the Department Manager and the Director, the
Supplier is satisfied that its concerns have been addressed and that the
purchasing process was conducted in a fair and equitable manner, no further
action shall be required. Documentation in respect of the protest in question shall
be maintained by the Buyer(s) for future reference.
3. Where, after a meeting between the Supplier, the Department Manager and the
Director, it is concluded that the purchasing process was materially flawed, for
any reason, the Director shall issue a report to the Chief Administration Officer
for his approval recommending corrective action.
4. Where, after a meeting between the Supplier, the Department Manager and the
Director, the parties fail to achieve a mutually satisfactory resolution, the Supplier
may request an opportunity to present its case to the Chief Administration
Officer, provided that the supplier's request is in writing.
5. In the event of a dispute arising in connection with this bid process that cannot
be resolved with the above "complaint resolution process" including, without
limitation, a dispute concerning the existing of the "bid contract" or a breach of
the "bid contract", or a dispute as to whether the bid of any bidder was submitted
on time or whether a bid is compliant, the Town may refer the dispute to a
confidential binding arbitration pursuant to the Arbitration Act, 1991, as amended,
before a single arbitrator with knowledge of procurement/bidding law. In the
event that the Town refers the dispute to arbitration, the bidder agrees that it is
bound to arbitrate such dispute with the Town. Unless the Town shall refer such
dispute to binding arbitration, there shall be no arbitration of such dispute.
2 1 Page
C^3N1lECTED41111CIM. SHIeD.
ADDENDUM # 4
RFT 2017-011
TILLSONBURG COMMUNITY CENTRE
REFRIGERATION
1. This addenda material is issued to modify previously issued bid documents
2. All other information not affected by Addenda Numbers 1,2,3 & 4 as contained within the
Request for Tender remains unchanged.
Laurie Kirwin
Purchasing Coordinator
Town of Tillsonburg
200 Broadway, 2nd Floor
Tillsonburg, Ontario
N4G 5A7
RFT2017-011 TILLSONBURG COMMUNITY CENTRE
REFRIGERATION
Please see below for the revisions to RFT2017-011— General Conditions and
Instructions to Bidders:
8. Bid Expiry Period
The bid expiry period will be extended until October 31, 2017.
2 1 Page