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180910 Council AGDThe Corporation of the Town of Tillsonburg COUNCIL MEETING AGENDA Monday, September 10, 2018 6:00 PM Council Chambers 200 Broadway, 2nd Floor 1.Call to Order 2.Closed Session 3.Adoption of Agenda Proposed Resolution #1 Moved By: ________________ Seconded By: ________________ THAT the Agenda as prepared for the Council meeting of Monday, September 10, 2018, be adopted. 4.Moment of Silence 5.Disclosures of Pecuniary Interest and the General Nature Thereof 6.Adoption of Council Minutes of Previous Meeting Proposed Resolution #2 Moved By: ________________ Seconded By: ________________ THAT the Minutes of the Council meeting of Monday, August 13, 2018, be approved. 7.Public Meetings 7.1 Application for Minor Variance- A14-18- Autoneum Canada Ltd., 1451 Bell Mill Side Road Proposed Resolution #3 Moved By: ________________ Seconded By: ________________ THAT the Committee of Adjustment approves Application File A14-18, submitted by Autoneum Canada Ltd (Jeff Miller), for lands described as Part Lot 11, Concession 4, NTR in the Town of Tillsonburg, as it relates to relief from Section 5.24.2.2.2 – Required Number of Accessible Parking Spaces, to reduce the required number of accessible parking spaces from seven to three. 7.2 Application for Minor Variance- A15-18- Martin Petryshen and Lynda Walter, 7 Esseltine Drive Proposed Resolution #4 Moved By: ________________ Seconded By: ________________ THAT the Committee of Adjustment approves Application File A15-18, submitted by Martin Petryshen and Lynda Walter, for lands described as Part Lot 69, Plan 41M- 182 in the Town of Tillsonburg, as it relates to: 1. Relief from Section 7.5.5.2.12.1 (R2-5) – Porch, Balcony, Deck and Step Encroachments into Required Yards - Rear Yard, to increase the maximum permitted projection into a required rear yard for an uncovered deck from 2.5 m (8.2 ft) to 2.98 m (9.7 ft); and, 2. Relief from Table 5.37.1 – Permitted Projections into Required Yards, to permit a minimum setback between the deck and the rear lot line of 3.77 m (12.3 ft), instead of the required 4 m (13.1 ft); Subject to the condition that a building permit for the proposed deck shall be issued within one year of the date of the Committee's decision. 7.3 Application for Minor Variance- A16-18- 2385667 Ontario Ltd., Blocks 7 and 9, Plan 41M-272 (Harvest Avenue) Proposed Resolution #5 Moved By: ________________ Seconded By: ________________ THAT the Committee of Adjustment approves Application File A16-18, submitted by 2385667 Ontario Limited (Michael Higgins), for lands described as Blocks 7 & 9, Plan 41M-272, Town of Tillsonburg, as it relates to relief from Section 7.2, Table 7.2 – Zone Provisions, to increase the maximum permitted lot coverage of an ‘R2-16(H)’ zoned lot from 40% to 60% of the lot area. 8.Planning Applications 8.1 Application for Zone Change - ZN 7-18-05 – Caverley, 610 Broadway Proposed Resolution #6 Page 2 of 265 Moved By: ________________ Seconded By: ________________ THAT Council approves the zone change application submitted by Tom and Kim Caverley, whereby the lands described as Part Lot 7, Concession 10 (Dereham), Town of Tillsonburg, known municipally as 610 Broadway are to be rezoned from ‘Future Development Zone (FD)’ to ‘Special Service Commercial Zone (SC-23)’ to permit the development of one additional residential dwelling unit in an existing commercial building, for a maximum of two residential dwelling units in a non- residential building. 9.Presentations 10.Delegations 10.1 Big Brothers Big Sisters Month Presented by: Nicole Killaire, Development Coordinator Proposed Resolution #7 Moved By: ________________ Seconded By: ________________ THAT Council receives the Big Brothers Big Sisters Month delegation as information. 10.2 Bradburn Area Reconstruction Petition Presented by: Ryan Cox Proposed Resolution #8 Moved By: ________________ Seconded By: ________________ THAT Council receives the Bradburn Area Reconstruction Petition as information. 11.Deputation(s) on Committee Reports 12.Information Items 12.1 Oxford County's SouthwestLynx Proposal Proposed Resolution #9 Moved By: ________________ Seconded By: ________________ THAT Council supports Oxford County's SouthwestLynx proposal for the development of an Integrated High-Performance Public Transportation Solution for Southwestern Ontario. Page 3 of 265 12.2 Emergency Management and Civil Protection Act Compliance Proposed Resolution #10 Moved By: ________________ Seconded By: ________________ THAT Council receives the correspondence in regards to the Emergency Management and Civil Protection Act (EMCPA) Compliance as information. 13.Quarterly Reports 13.1 FIN 18-23, 2018 Second Quarter Financial Results Proposed Resolution #11 Moved By: ________________ Seconded By: ________________ THAT Council receives Report FIN 18-23, 2018 Second Quarter Consolidated Results as information. 13.2 FIN 18-22, 2018 Second Quarter Finance Department Results Proposed Resolution #12 Moved By: ________________ Seconded By: ________________ THAT Council receives Report FIN 18-22, 2018 Second Quarter Finance Department results as information. 13.3 DCS 18-34, 2018 Second Quarter Economic Development and Marketing Results Proposed Resolution #13 Moved By: ________________ Seconded By: ________________ THAT Council receives Report DCS 18-34, 2018 Second Quarter Economic Development & Marketing Results as information. 13.4 FRS 18-06, 2018 Second Quarter Fire Results Proposed Resolution #14 Moved By: ________________ Seconded By: ________________ THAT Council receives Report FRS 18-06, 2018 Second Quarter Fire Results as information. 13.5 RCP 18-26, 2018 Second Quarter Recreation Culture and Parks Results Page 4 of 265 Proposed Resolution #15 Moved By: ________________ Seconded By: ________________ THAT Council receives Report RCP 18-26, 2018 Second Quarter Recreation, Culture and Parks Results as information. 13.6 DCS 18-30, 2018 Second Quarter Building, Planning & By-Law Services Results Proposed Resolution #16 Moved By: ________________ Seconded By: ________________ THAT Council receives Report DCS 18-30, 2018 Second Quarter Building, Planning & By-Law Services Results as information. 13.7 OPS 18-22, 2018 Second Quarter Operations Services Results Proposed Resolution #17 Moved By: ________________ Seconded By: ________________ THAT Council receives Report OPS 18-22, 2018 Second Quarter Operation Services Results as information 14.Staff Reports 14.1 Chief Administrative Officer 14.2 Clerk's Office 14.3 Development and Communication Services 14.4 Finance 14.5 Fire and Emergency Services 14.5.1 FRS 18-05, Fire Communications South Huron Proposed Resolution #18 Moved By: ________________ Seconded By: ________________ THAT Council receives Report FRS 18-05 South Huron Fire Communications Contract; AND THAT the capital costs incurred be debt financed with a term not to exceed five (5) years; Page 5 of 265 AND FURTHER THAT a by-law to authorize an agreement with the Corporation of the Municipality of South Huron for the provision of Fire Dispatch and Communications Services be brought forward for Council consideration. 14.6 Operations 14.6.1 OPS 18-23, Oakpark Estates Subdivision Special Area Levy Proposed Resolution #19 Moved By: ________________ Seconded By: ________________ THAT Council receives Report OPS 18-23, Oakpark Estates Subdivision Special Services Levy; AND THAT By-Law 4220 to adopt the Oakpark Estates Subdivision Special Services Levy be brought forward for Council consideration. 14.6.2 OPS 18-24, Results for Tender RFT 2018-009 Bradburn Area Reconstruction Stage 1 of 2 Proposed Resolution #20 Moved By: ________________ Seconded By: ________________ THAT Council receives Report OPS 18-24, Results for Tender RFT2018- 009 Bradburn Area Reconstruction Stage 1 of 2; AND THAT Council awards Tender RFT2018-009 to Blue-Con Construction of London, ON at a cost of $666,381.72 (net HST included), the lowest bid received satisfying all Tender requirements. 14.6.3 OPS 18-25, Results for Quotation RFQ 2018-002 CCTV Sewer Flushing Proposed Resolution #21 Moved By: ________________ Seconded By: ________________ THAT Council receives Report OPS 18-25, Results for RFQ 2018-004 CCTV & Sewer Flushing; AND THAT Council awards RFQ 2018-004 to DM Robichaud of Oshawa, ON at a cost of $85,071.36 (net HST included), the lowest bid received satisfying all bid requirements. 14.7 Recreation, Culture & Park Services Page 6 of 265 15.New Business 16.Consideration of Committee Minutes 16.1 Committee Minutes Proposed Resolution #22 Moved By: ________________ Seconded By: ________________ THAT Council receives the Heritage, Beautification and Cemeteries Committee minutes dated August 9, 2018, the Development Committee minutes dated July 10, 2018, the Memorial Park Revitalization Committee minutes dated June 18, 2018, and the Cultural Advisory Committee minutes dated July 4, 2018, as information. 17.Motions/Notice of Motions 17.1 Notice of Motion for which Previous Notice is Given - Pool Grading Proposed Resolution #23 Moved By: Councillor Adam Seconded By: ________________ THAT the letter to the Town dated 31 May 2018 from CJDL Consulting Engineers, as well as the associated drawings, referencing their 30 May 2018 pool grading site inspection at 111 Valley View Lane be received by Council as information; AND THAT the issue has been deliberated upon by Council the status of the open permit at 111 Valley View Lane is now to be considered approved or “closed,” although the decision of Council is not intended to be precedent setting in any way; AND FURTHER THAT a letter be prepared by the Town Building department outlining some more common pool, deck and/or fence construction issues/reminders, so that it can be distributed to all engineering firms and contractors from the Tri-County area (Oxford, Elgin, Norfolk) whom have been involved with the construction of a pool in the Town in the last three years. 17.2 Notice of Motion for which Previous Notice is Given - PXO Crosswalk Proposed Resolution #24 Moved By: Councillor Adam Seconded By: ________________ THAT the installation of an accessible PXO crosswalk for the Trans-Canada Trail crossing at North Broadway in 2020 be considered by Council during the 2019 budget deliberations. AND THAT in the meantime a staff report outlining appropriate temporary signage to Page 7 of 265 facilitate increased pedestrian safety at this location is prepared for the first regular meeting of October. 18.Resolutions/Resolutions Resulting from Closed Session 19.By-Laws 19.1 By-Law 4218, authorize an Agreement of Purchase and Sale with Tillsonburg Properties for Community Living 19.2 By-Law 4220, Oakpark Estates Special Services Levy 19.3 By-Law 4222, South Huron Fire Dispatch 19.4 By-Law 4223, To Amend Zoning By-Law 3295, ZN 7-18-05 610 Broadway Amendments Proposed Resolution #25 Moved By: ________________ Seconded By: ________________ THAT By-Law 4218 To Authorize an Agreement of Purchase and Sale with Tillsonburg Properties for Community Living; and By-Law 4220, Oakpark Estates Special Services Levy; and By-Law 4222, South Huron Fire Dispatch; and By-Law 4223, To Amend Zoning By-Law 3295, ZN 7-18-05 610 Broadway Amendments, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 20.Confirm Proceedings By-law Proposed Resolution #26 Moved By: ________________ Seconded By: ________________ THAT By-Law 4221, to Confirm the Proceedings of the Council Meeting held on September 10, 2018, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 21.Items of Public Interest 22.Adjournment Proposed Resolution #27 Moved By: ________________ Seconded By: ________________ Page 8 of 265 THAT the Council Meeting of Monday, September 10, 2018 be adjourned at ______ p.m. Page 9 of 265 1 MINUTES Monday, August 13, 2018 6:00 PM Council Chambers 200 Broadway, 2nd Floor ATTENDANCE: Mayor Molnar Deputy Mayor Beres Councillor Adam Councillor Esseltine Councillor Hayes Councillor Rosehart Staff: David Calder, CAO Donna Wilson, Town Clerk Kevin De Leebeeck, Director of Operations Rick Cox, Director of Recreation, Culture and Parks Dave Rushton, Director of Finance Lana White, Deputy Clerk/Executive Assistant _____________________________________________________________________ 1. Call to Order The meeting was called to order at 4:00 p.m. 2. Closed Session Resolution # 1 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council move into Closed Session to consider: -personal matters about an identifiable individual, including Town employees (CAO Performance and Memorial); and -a proposed or pending acquisition or disposition of land by the Town (1 Parkside Drive). Carried Page 10 of 265 2 2.1 1 Parkside Drive 2.3 Memorial 2.2 UPDATE –CAO Performance Appraisal 3. Adoption of Agenda Resolution # 2 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Agenda as prepared for the Council meeting of Monday, August 13, 2018, be adopted. Carried 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 6. Adoption of Council Minutes of Previous Meeting Resolution # 3 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the Minutes of the Council Meeting of July 9 and July 25, 2018, be approved. Carried 7. Public Meetings 8. Planning Applications 9. Presentations 9.1 Volunteer of the Month Award - Anne Ploss Mayor Molnar presented the Volunteer Recognition Award to Anne Ploss. Page 11 of 265 3 Ms. Ploss thanked Council for the award and invited everyone to the 38th Annual Terry Fox Run, September 16 at the Tillsonburg Soccer Park. Information regarding the event can be found at terryfox.org. 10. Delegations 10.1 Construction of a Splash Pad in Tillsonburg Michelle Webb, Tillsonburg project member and Area Optimist Club Board Member, appeared before Council to present the construction and benefits of a Splash Pad in Tillsonburg. At this point, the group is looking for Council's support of the project, as well as suggestions for location. The group commits to fundraising and to cover the cost of construction. The Canadian Optimist Foundation to hold the funds. Future operating and maintenance costs were discussed. Ms. Webb confirmed that fundraising would continue following construction for the first two years. Resolution # 4 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receives the 'Construction of a Splash Pad in Tillsonburg' delegation as information; AND THAT Council indicates support in principle and direct available staff and Committee resources to assist further preparation for consideration in the 2019 Business Plan deliberations. Carried 10.2 Sea Cadets Storage Container Placement- Lake Lisgar Rick Saxby appeared before Council, speaking against the proposed placement of a storage container for the Sea Cadets. Mr. Saxby stated the neighbours had not been notified or considered. He suggested there are alternatives and those should be considered prior to a decision being made. Page 12 of 265 4 Barbara Scott also appeared before Council, speaking against the proposed placement. Resolution # 5 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives the Sea Cadets Storage Container Placement at Lake Lisgar delegation as information. Carried 10.3 Sea Scout Accessory Building and Storage Facility Pat Carroll addressed the concerns that were brought up at the previous Council Meeting, including CBO requirements and LPRCA review, as well as protection of the butterfly garden or assisting with relocation of the garden. He indicated that the Kinsmen will maintain the building for the next 10 years. John Danbrook, Tillsonburg Kinsmen Club member, spoke in support of the project, stating the proposed facility would offer efficiencies and that the Club will stand behind the project. Opportunity was given for Council to ask questions. Resolution # 6 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives the Sea Scout Accessory Building and Storage Facility delegation, as presented by the Kinsmen, as information. Carried 10. Delegations 10.4 Sea Scout Accessory Building and Storage Facility Floyd Marshall, Leader and Commissioner, Tillsonburg Sea Scouts, appeared before Council in support of the accessory building and storage facility for the Sea Scouts, as boats are currently stored in a number of locations. Page 13 of 265 5 Mark Pick, Leader, Tillsonburg Sea Scouts, appeared before Council in support of the proposal, stating that the facility being proposed would offer safe storage, as well as improved access and egress to the lake. Jacob Wade, member of the Tillsonburg Sea Scouts, appeared in support of the proposal as well. Currently it takes about 5 people to move a sailboat into the water. The proposed facility would allow members to sail more, and the younger scouts would be able to learn more. The Sea Scouts also assist with clean up of the lake. Resolution # 7 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives the Sea Scout Accessory Building and Storage Facility delegation as information. Carried 13. Staff Reports 13.7 Recreation, Culture & Park Services 13.7.1 RCP 18-25, Proposed Equipment Storage Adjacent to Summer Place The Director of Recreation, Culture & Park Services, recapped Report RCP 18-25, and the recommendations contained therein. Drainage and structural issues have been addressed. Opportunity was given for questions from Council. Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT the motion for the proposed equipment storage proposal be deferred until the first regular council meeting of October; AND THAT a staff report outlining at least three options for Sea Scouts boat storage be prepared for the second regular council meeting of September including associated costs, responsibilities/expectations of the Town, and so on for council consideration. Carried Page 14 of 265 6 Resolution # 16 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives Report RCP 18-25, Proposed Equipment Storage Adjacent to Summer Place; AND THAT Council approves Option A as outlined in the report. Deferred 12. Information Items 12.1 2019 Council Award Honouring Outstanding Physicians Resolution # 8 Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT Council receives the correspondence for the 2019 Council Award Honouring Outstanding Physicians as information. Carried 12.2 Water Main Replacement Notice Resolution # 9 Moved By: Councillor Esseltine Seconded By: Deputy Mayor Beres THAT Council receives the Water Main Replacement Notice from Oxford County as information. Carried 12. Information Items 12.3 Mayor 12.3.1 Mayor's Report 18-05, August 2018 Update Resolution # 10 Moved By: Councillor Esseltine Seconded By: Councillor Adam THAT Council receives report MYR 18-05 as information. Page 15 of 265 7 Carried 13. Staff Reports 13.1 Chief Administrative Officer 13.2 Clerk's Office 13.2.1 CL 18-26, Public Notice Requirements Resolution # 11 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receives Report CL 18-26, Public Notice Requirements; AND THAT By-Law 4214, To Prescribe the Form and Manner and Times for the Provision of Notice for the Town, be brought forward for Council consideration. Carried 13.3 Development and Communication Services 13.3.1 DCS 18-33, Construction Agreement - MTO Resolution # 12 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receives Report DCS 18-33, Construction Agreement- MTO; AND THAT By-law 4219 Agreement MTO Hwy 3 and Clearview Drive, be brought forward for Council consideration. Carried 13.4 Finance 13.4.1 FIN 18-21, 2018 OILC Debentures Deputy Mayor Beres assumed the Chair. Page 16 of 265 8 Resolution # 13 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receives Report FIN 18-21, 2018 OILC Debentures as information; AND THAT By-Law 4217, 2018 OILC Debentures, be brought forward to Council consideration. Carried 13.5 Fire and Emergency Services 13.6 Operations 13.6.1 OPS 18-20, Winter Maintenance Level of Service Policy Resolution # 14 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receives Report OPS 18-20, Winter Maintenance Level of Service Policy; AND THAT By-law 4213, To adopt the Winter Maintenance Level of Service Policy, be brought forward for Council consideration. Carried 13.6.2 OPS 18-21, 2018 OCIF Top-Up Application Resolution # 15 Moved By: Councillor Esseltine Seconded By: Councillor Adam THAT Council receives Report OPS 18-21, 2018 OCIF Top-Up Application as information. Carried 14. New Business 15. Consideration of Committee Minutes Page 17 of 265 9 15.1 Committee Minutes Resolution # 17 Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT Council receives the Development Committee minutes dated June 12, 2018, and the Parks and Recreation Advisory Committee minutes dated July 3, 2018 as information. Carried 15.2 Long Point Region Conservation Authority Board of Directors Minutes Resolution # 18 Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT Council receives the Long Point Region Conservation Authority Minutes dated June 6, 2018 as information. Carried 15.3 Tillsonburg Business Improvement Area Board Meeting Minutes Resolution # 19 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives the Tillsonburg Business Improvement Area Board Minutes dated June 27, 2018 and July 18, 2018 as information. Carried 15. Consideration of Committee Minutes 15.4 Police Services Board Minutes Resolution # 20 Moved By: Councillor Esseltine Seconded By: Councillor Adam Page 18 of 265 10 THAT Council receives the Police Services Board Minutes dated May 16, 2018 as information. Carried Mayor Molnar resumed the Chair at 8:57 p.m. 16. Motions/Notice of Motions 16.1 Notice of Motion In terms of timing, and due to current work loads, staff to report back in the new year. Resolution # 21 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT By-Law Staff do a review including public consultation of the animal control by-law to determine if chickens should be allowed to be kept in rear yards of properties in the Town of Tillsonburg. Carried 17. Resolutions/Resolutions Resulting from Closed Session 17.1 MYR 18-06, CAO Performance Appraisal Resolution # 22 Moved By: Councillor Esseltine Seconded By: Deputy Mayor Beres THAT Council receives Report MYR 18-06; AND THAT Council endorses the recommendations for the identified Goals and Objectives and recommended Remuneration; AND THAT the work of the Review Committee be considered complete and that the Committee be disbanded. Carried 17.2 DCS 18-32, Offer to Purchase - 1 Parkside Dr Page 19 of 265 11 Resolution # 23 Moved By: Councillor Esseltine Seconded By: Councillor Adam THAT Council receives Report DCS 18-31, Offer to Purchase – 1 Parkside Dr; AND THAT a by-law be brought forward regarding the agreement of purchase and sale of the property known as 1 Parkside Drive, and more particularly described as Lot 715L, Plan 500, for Council consideration. Carried 18. By-Laws 18.1 By-Law 4213, To Adopt a Winter Level of Service Policy 18.2 By-Law 4217, 2018 OILC Debentures 18.3 By-Law 4218, To Authorize an Agreement of P & S with Tillsonburg Properties for Community Living 18.4 By-Law 4219, To Authorize Agreement with Province Hwy 3 Access Resolution # 24 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT By-Law 4213, Adopt a Winter Level of Service Policy, By-Law 4217, 2018 OILC Debentures, By-Law 4218, Agreement of Purchase and Sale with Community Living, and By-Law 4219, Agreement MTO Hwy 3 and Clearview Drive, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 18. By-Laws 19. Confirm Proceedings By-law Page 20 of 265 12 Resolution # 25 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT By-Law 4216, to Confirm the Proceedings of the Council Meeting held on August 13, 2018, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 20. Items of Public Interest Tillsonburg B.I.A. Sidewalk Sales are scheduled for August 23-25, 2018. An update regarding the reconstruction of North Broadway was provided. Line painting will be done this week, and the project will be completed. Veterans Memorial Walkway Bridge - The fencing has been repaired, and installation of railing is being reviewed. 21. Adjournment Resolution # 26 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT the Council Meeting of Monday, August 13, 2018 be adjourned at 9:12 p.m. Carried Page 21 of 265 Community Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800  Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our Files: A14-18 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: September 10, 2018 REPORT NUMBER: 2018-245 OWNER: Autoneum Canada Ltd. 1451 Bell Mill Road, Tillsonburg ON, N4G 4H8 REQUESTED VARIANCE: 1. Relief from Section 5.24.2.2.2 – Required Number of Accessible Parking Spaces, to reduce the required number of accessible parking spaces from seven to three. The proposed variance has been requested to facilitate the establishment of two new vehicle charging stations on the subject lands. LOCATION: The subject lands are described as Part Lot 11, Concession 4 NTR, in the Town of Tillsonburg. The subject lands are located on the northwest corner of Bell Mill Side Road and Wabash Road and are municipally known as 1451 Bell Mill Side Road. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Industrial TOWN OF TILLSONBURG ZONING BY-LAW: General Industrial Zone (MG) SURROUNDING USES: surrounding uses are predominately industrial uses, with Highway 3 to the north and the Canadian National Railway to the south. Page 22 of 265 File Number: A14-18 Report Number 2018-245 Page 2 COMMENTS: (a) Purpose of the Application: The applicant is requesting to reduce the required number of accessible parking spaces on the subject lands to establish two new electric vehicle charging stations. The applicant has indicated that they would like to replace four existing accessible spaces with the electric vehicle charging stations to better utilize their parking area, and to utilize grant money available to install the proposed vehicle charging stations. The subject property is approximately 6.43 ha (15.9 ac) in area, with approximately 206 m (675.8 ft) of frontage on Bell Mill Side Road. The subject lands contain an existing industrial use (Autoneum Canada Ltd), as well as 238 parking spaces, according to the applicant, 7 of which are currently designated as accessible parking spaces. The applicant has indicated that these spaces are not required for the operation of the factory, which operates in shifts, and that these spaces would be better utilized as electric vehicle charging spaces. Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the zoning in the immediate vicinity. Plate 2, 2015 Aerial Photo, provides an aerial view of the subject lands and surrounding properties. Plate 3, Applicant’s Site Sketch, shows the existing parking configuration on the subject lands, as provided by the applicant. (b) Agency Comments This application was circulated to a number of public agencies. At the time of writing this report no comments of concern had been received from any of the agencies circulated. Public Notice was mailed to surrounding property owners on July 24, 2018. As of the writing of this report, no comments have been received from the public. (c) Intent and Purpose of the Official Plan: The subject lands are designated as Industrial, according to the County of Oxford Official Plan. Lands designated as Industrial are permitted to develop for a wide variety of industrial type land uses. The Official Plan provides that adequate on-site parking will be provided to accommodate both employees and customers on lands designated Industrial to achieve a consistent approach to parking in Industrial areas. The applicant has indicated that the amount of accessible parking currently available on the subject lands in in excess of what it necessary for the current operation. Staff are satisfied that a reduction of the number of accessible parking spaces from seven to three will maintain the intent of the Official Plan as this conversion of four spaces from accessible to electric charging station will be more appropriate in accommodating the needs of the existing use on the property. Page 23 of 265 File Number: A14-18 Report Number 2018-245 Page 3 (d) Intent and Purpose of the Zoning By-law: The subject property is zoned ‘General Industrial Zone (MG)’ in the Town Zoning By-law which permits a wide range of heavy industrial type uses. Parking provisions for lands zoned ‘MG’ are provided in Section 5.24 of the Zoning By-law which further addresses the requirements for accessible parking in Section 5.24.2.2. This section provides locational and design standards for accessible parking spaces and requires 3% + 1 space of the total number of required parking spaces on a parcel of land be dedicated for barrier free use. It is noted that the required number of parking spaces is based on size and use. The applicant has indicated that there are approximately 238 parking spaces on the subject lands to serve the existing industrial use. Measurements approximated by the Planning department using County mapping software result in a minimum parking requirement of 187 spaces (based on approximate gross floor area of the existing industrial use), which results in a minimum of seven accessible parking spaces. The purpose of these minimum parking provisions is to ensure that sufficient space is provided for off-street parking to ensure that patrons and employees with mobility issues have safe and convenient access to buildings. It is noted that the existing industrial use requires a large amount of on-site parking to accommodate two shifts of workers, but the applicant has indicated that their existing accessible parking spaces are minimally occupied by staff and as the existing industrial use does is not frequented by the public who would make frequent use of the accessible spaces, Planning staff are satisfied that the conversion of four accessible parking spaces to electric vehicle charging stations can maintain the intent of the Zoning By-law, which is to adequately accommodate the parking needs for a specific use on lands zoned for industrial purposes. (e) Desirable Development/Use: Planning staff are satisfied that the proposed reduction to the accessible parking requirements on the subject lands can be considered minor and desirable for the subject property. The subject property will maintain three accessible parking spaces and approval of the applicants request will facilitate the creation of two new electric vehicle charging stations, which can be utilized by electric vehicles. In light of the foregoing, it is the opinion of this Office that the requested relief maintains the general intent of the Official Plan and the Zoning By-law and can be given favorable consideration. RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A14-18, submitted by Autoneum Canada Ltd (Jeff Miller), for lands described as Part Lot 11, Concession 4, NTR in the Town of Tillsonburg, as it relates to: 1. Relief from Section 5.24.2.2.2 – Required Number of Accessible Parking Spaces, to reduce the required number of accessible parking spaces from seven to three. As the proposed variance is: (i) a minor variance from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; Page 24 of 265 File Number: A14-18 Report Number 2018-245 Page 4 (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan. Authored by: Heather St. Clair, MCIP RPP, Development Planner Approved by: Eric Gilbert, MCIP, RPP, Senior Planner August 27, 2018 Page 25 of 265 File Number: A14-18 Report Number 2018-245 Page 5 Report Approval Details Document Title: A14-18t_rpt.docx Attachments: - Report Attachments.pdf - a14-18t_appl-20180725.pdf - a14-18t_appl-sketch-20180725.pdf Final Approval Date: Sep 4, 2018 This report and all of its attachments were approved and signed as outlined below: David Calder - Sep 4, 2018 - 1:16 PM Page 26 of 265 August 27, 2018 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 4440 Notes NAD_1983_UTM_Zone_17N 222 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map with Existing Zoning File No.: A14-18, Autoneum Canada Ltd. Part Lot 11, Concession 4, NTR, 1451 Bell Mill Side Road, Tillsonburg Bell Mill Side Road Wabash Road Highway 3 Canadian National Railway Subject Property Norfolk County Page 27 of 265 August 27, 2018 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 1570 Notes NAD_1983_UTM_Zone_17N 78 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Plate 2: 2015 Aerial Photo File No.: A14-18, Autoneum Canada Ltd. Part Lot 11, Concession 4, NTR, 1451 Bell Mill Side Road, Tillsonburg Subject Property Page 28 of 265 Plate 3: Applicant's Sketch File No.: A14-18, Autoneum Canada Ltd. Part Lot 11, Concession 4, NTR, 1451 Bell Mill Side Road, Tillsonburg Page 29 of 265 Page 30 of 265 Page 31 of 265 Page 32 of 265 Page 33 of 265 Page 34 of 265 Page 35 of 265 Community Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800  Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A15-18 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: September 10, 2018 REPORT NUMBER: 2018-246 OWNER: Martin Petryshen and Lynda Walter 7 Esseltine Drive, Tillsonburg ON, N4G 0C3 REQUESTED VARIANCES: 1. Relief from Section 7.5.5.2.12.1 (R2-5) – Porch, Balcony, Deck and Step Encroachments into Required Yards - Rear Yard, to increase the maximum permitted projection into a required rear yard for an uncovered deck from 2.5 m (8.2 ft) to 2.98 m (9.7 ft); and, 2. Relief from Table 5.37.1 – Permitted Projections into Required Yards, to permit a minimum setback between the deck and the rear lot line of 3.77 m (12.3 ft), in lieu of the required 4 m (13.1 ft); to facilitate the construction of an uncovered deck on a single detached dwelling. LOCATION: The subject property is described as Part Lot 69, Plan 41M-182 in the Town of Tillsonburg. The property is located on the south side of Esseltine Drive, east of Quarter Town Line, and is municipally known as 7 Esseltine Drive. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential TOWN OF TILLSONBURG ZONING BY-LAW: Special Low Density Residential Type 2 Zone (R2-5) Page 36 of 265 File Number: A15-18 Report Number 2018-246 Page 2 SURROUNDING USES: Low density residential uses to the south, west and east, consisting of single detached dwellings and Westfield Public School to the north of the subject property. COMMENTS: (a) Purpose of the Application: The applicants are requesting relief from the above noted provisions of the Town Zoning By-law to facilitate the construction of an uncovered deck at the rear of an existing single detached dwelling. The subject property is approximately 458.7 m2 (4,937.5 ft2) in area and contains an existing single detached dwelling, built in 2017. The subject property was created through a plan of subdivision, known as Baldwin Place. Plate 1, Location Map with Existing Zoning and Parcel Lines, shows the location of the subject property and the zoning in the immediate area. Plate 2, 2015 Aerial Photo, provides an aerial view of the subject lands, as they existed in 2015. Plate 3a, Applicants’ Site Sketch, shows the dimensions and setbacks of the existing dwelling on the subject lands, as well as the location of the proposed deck. Plate 3b, Applicants’ Site Sketch, shows the details and dimensions of the proposed deck. (b) Agency Comments: The application was circulated to a number of public agencies. The following comments were received. The Town of Tillsonburg Chief Building Official has commented that if the construction of the proposed deck interferes with the rear yard drainage swale then an updated grading plan will be required. (c) Public Consultation: Public Notice was mailed to surrounding property owners on July 25, 2018. One letter of concern was received from a neighbouring property owner. This letter outlines concerns such as the impact the proposal will have on the quality of the rear yard space in the immediate vicinity and provides that the proposal will not be in keeping with the characteristic of the existing development in the area. These neighbours also indicate that the proposal is not considered minor, in their opinion. (d) Intent and Purpose of the Official Plan: The subject lands are designated Low Density Residential according to the County Official Plan. Within the Low Density Residential designation permitted land uses primarily consist of low density housing forms including single detached dwellings, duplexes and street fronting town Page 37 of 265 File Number: A15-18 Report Number 2018-246 Page 3 houses as well as accessory uses thereto. The use of the lands for a single detached dwelling with an attached deck conforms to the Low Density Residential policies of the Official Plan. (e) Intent and Purpose of the Zoning By-law: The subject property is zoned ‘Special Low Density Residential Type 2 Zone (R2-5)’, which permits the development of single detached dwellings, subject to a number of site specific development criteria, such as minimum lot frontage, lot area and lot depth. Specific to the applicants’ proposal, lands located on the south side of Esseltine Drive that are zoned ‘R2-5’ are required to maintain a minimum rear yard depth of 6.75 m (22.1 ft). Notwithstanding this, or the provisions of Table 5.37.1 of the Zoning By-law which establish permitted projections into required rear yards for specific development purposes, Section 7.5.5.2.12.1 states that an uncovered deck may project into a required rear yard 2.5 m (8.2 ft) for lands zoned ‘R2-5’. These provisions permit the applicant to build up to 4.25 m (13.9 ft) to the rear lot line with an uncovered deck at this location. The applicants are proposing to encroach further into this required rear yard, and is proposing a setback of 3.77 m (12.3 ft) from the lot line to the proposed deck. The intent of the rear yard depth provision is to ensure that single detached dwellings maintain adequate setback to provide a buffer between neighbouring properties, as well as maintaining sufficient space for recreation and amenity areas, and proper area for drainage and regular building and lawn maintenance. With respect to the applicants’ request to permit the encroachment of an uncovered deck into the required rear yard, staff are satisfied that sufficient space will be maintained to accommodate recreational space and the proposed deck can be included in the applicants’ outdoor amenity area. A preliminary lot grading plan will be reviewed as part of the building permit process to ensure the proposal will have no negative impacts on neighbouring properties with respect to drainage. Given this, staff are of the opinion that the proposal maintains the general purpose and intent of the Zoning By-law. (f) Desirable Development/Use: It is the opinion of this Office that the applicants’ request can be considered minor and desirable for the development of the subject property. Staff are satisfied that the proposed relief will add value to the residential dwelling on the subject lands without creating an undesirable precedent for similarly zoned lands in the area. Staff are further satisfied that the proposed deck will be in keeping with the character of the surrounding area, and as further lot grading and drainage review will be undertaken during the building permit process, the proposed relief is not anticipated to have adverse impact on neighbouring property owners. Although the proposed uncovered deck will eliminate some greenspace on the property, the deck will serve a similar function as an outdoor amenity area and the property will continue to comply with the required landscaped open space provisions of the Zoning By-Law. Page 38 of 265 File Number: A15-18 Report Number 2018-246 Page 4 As such, it is the opinion of this Office that the requested relief is in keeping with the general intent and purpose of the County Official Plan and Town Zoning By-law, and can be considered desirable development for the area, and should be given favourable consideration. RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A15-18, submitted by Martin Petryshen and Lynda Walter, for lands described as Part Lot 69, Plan 41M- 182 in the Town of Tillsonburg, as it relates to: 1. Relief from Section 7.5.5.2.12.1 (R2-5) – Porch, Balcony, Deck and Step Encroachments into Required Yards - Rear Yard, to increase the maximum permitted projection into a required rear yard for an uncovered deck from 2.5 m (8.2 ft) to 2.98 m (9.7 ft); and, 2. Relief from Table 5.37.1 – Permitted Projections into Required Yards, to permit a minimum setback between the deck and the rear lot line of 3.77 m (12.3 ft), instead of the required 4 m (13.1 ft); Subject to the following condition: i. A building permit for the proposed deck shall be issued within one year of the date of the Committee's decision. As the proposed variances are: (i) minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan. Authored by: Heather St. Clair, Development Planner Approved for submission by: Eric Gilbert, MCIP, RPP, Senior Planner Page 39 of 265 File Number: A15-18 Report Number 2018-246 Page 5 Report Approval Details Document Title: A15-18_rpt.docx Attachments: - Report Attachments.pdf - a15-18t_appl-20180726.pdf - a15-18t_appl-sketch-20180726.pdf Final Approval Date: Sep 5, 2018 This report and all of its attachments were approved and signed as outlined below: David Calder - Sep 5, 2018 - 8:52 AM Page 40 of 265 August 16, 2018 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 1360 Notes NAD_1983_UTM_Zone_17N 68 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map with Existing Zoning and Parcel Lines File No.: A15-18, Petryshen & Walter Part Lot 69, Plan 41M-182, 7 Esseltine Drive, Tillsonburg Quarter Town Line Subject Property Page 41 of 265 August 16, 2018 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 260 Notes NAD_1983_UTM_Zone_17N 13 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Plate 2: 2015 Aerial Photo File No.: A15-18, Petryshen & Walter Part Lot 69, Plan 41M-182, 7 Esseltine Drive, Tillsonburg Subject Property Page 42 of 265 Plate 3a: Applicant's Site Sketch File No.: A15-18, Petryshen & Walter Part Lot 69, Plan 41M-182, 7 Esseltine Drive, Tillsonburg Page 43 of 265 Plate 3b: Applicant's Site Sketch File No.: A15-18, Petryshen & Walter Part Lot 69, Plan 41M-182, 7 Esseltine Drive, TillsonburgPage 44 of 265 Page 45 of 265 Page 46 of 265 Page 47 of 265 Page 48 of 265 Page 49 of 265 Page 50 of 265 Page 51 of 265 Page 52 of 265 Page 53 of 265 Page 54 of 265 Page 55 of 265 Community Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800  Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A-16 /18 APPLICATION FOR MINOR VARIANCE – 2385667 Ontario Limited TO: Town of Tillsonburg Committee of Adjustment MEETING: September 10, 2018 REPORT NUMBER: 2018-253 OWNER: 2385667 Ontario Limited 9140 Leslie Street Suite 210, Richmond Hill ON, L4B 0A9 AGENT: Michael Higgins MCIP RPP G. Douglas Vallee Limited 2 Talbot Street North, Simcoe ON, N3Y 3W4 VARIANCE REQUESTED: Relief from Section 7.2, Table 7.2 – Zone Provisions, to increase the maximum permitted lot coverage of an ‘R2-16(H)’ zoned lot from 40% to 60% of the lot area; To facilitate the creation of 10 semi-detached dwelling units and 4 street fronting townhouse units. LOCATION: The subject lands are described as Blocks 7 & 9, Plan 41M-272, in the Town of Tillsonburg. The lands are located on the east side of Harvest Avenue, lying between Potters Road and the Ontario Southland Railway. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential TOWN OF TILLSONBURG ZONING BY-LAW: Special Low Density Residential Type 2 Zone (R2-16H) SURROUNDING USES: Future residential lands to the south (Potters Gate Subdivision), open space lands to the west (stormwater management facilities), vacant future development lands to the east and low density residential to the north (along Potters Road). Page 56 of 265 File Number: A-16/18 Report Number 2018-253 Page 2 COMMENTS: (a) Purpose of the Application: The applicant is requesting relief from the above-noted provisions of the Town Zoning By-law to facilitate the construction of 10 new units for semi-detached dwellings and 4 new street fronting townhouse units. The subject lands are comprised of two blocks in a plan of subdivision that was registered in 2011, known as Potters Gate Subdivision. Block 7, which proposes the development of 4 townhouse units and 6 units for semi-detached dwellings is approximately 0.38 ha (0.94 ac) and will have approximately 107.5 m (351.2 ft) of frontage along the extension of Harvest Avenue. Block 9 proposes the development of 4 semi-detached dwelling units, is approximately 0.29 ha (0.72 ac) in area with approximately 56 m (183.7 ft) of frontage along the future extension of Harvest Avenue. Both blocks are currently vacant. The applicants have entered into a pre-servicing agreement with the Town and County and expect to begin servicing and road construction in the near future. Plate 1, Location Map with Existing Zoning and Parcel Lines, shows the location of the subject property and the zoning in the immediate vicinity. Plate 2, 2015 Aerial Map, shows the location of the subject property and surrounding lands. Plate 3, Applicant’s Sketch, shows the location and configuration of the proposed dwellings. (b) Agency Comments The application was circulated to a number of public agencies. To date, no comments have been received from any of the agencies circulated. (c) Public Consultation: Public Notice was mailed to surrounding property owners on August 22, 2018. As of the writing of this report, no comments or concerns had been received from the public. (d) Intent and Purpose of the Official Plan: The subject lands are designated Low Density Residential according to the Official Plan. Within the Low Density Residential designation, permitted land uses primarily consist of low density housing forms including single detached dwellings, duplexes and street fronting town houses as well as accessory uses thereto. The use of the lands for street fronting town houses and semi- detached dwellings conforms to the Low Density Residential policies of the Official Plan. (e) Intent and Purpose of the Zoning By-law: The subject property is zoned ‘Special Residential Zone Type 2, Holding (R2-16H)’, which permits semi-detached dwellings and street fronting townhouse units and establishes site specific development standards with respect to minimum interior side yards, permitted projections into required yards and allows development to a maximum lot coverage of 40% of lot area. This zone is also subject to a holding provision and will require appropriate development agreements to be executed prior to the removal of the holding provision. Page 57 of 265 File Number: A-16/18 Report Number 2018-253 Page 3 At this time the applicant is requesting an increase to the maximum lot coverage provision from 40% to 60% to facilitate the proposed development on the subject lands. The purpose of the lot coverage provision is to limit the extent of buildings/structures on a lot to ensure sufficient area is maintained for parking and private amenity space as well as ensuring the general lot grading for the overall subdivision and the individual lots are not negatively impacted. The lot coverage provision also ensures that the general scale of development is consistent and appropriate for the size of the lot. In this instance, it is not anticipated that the proposed increase in lot coverage will have a negative impact on lot grading or drainage. A preliminary lot grading plan will be reviewed as part of the building permit process to ensure the proposal will have no negative impacts on neighbouring properties. (f) Desirable Development/Use: It is the opinion of this Office that the applicant’s request can be considered minor and desirable for the development of the subject property. As the proposed relief is not anticipated to impact the ability of the property to provide adequate parking and amenity space, or negatively impact drainage, the requested relief can be considered minor. Sufficient separation will also be provided from property lines to allow for normal building maintenance and access. The applicant’s request can also be considered desirable as it will facilitate the construction of low density residential development that is compatible with the existing development in the area and consistent with the proposed development within the draft approved plan of subdivision to the south. In light of the foregoing, it is the opinion of this Office that the requested relief is in keeping with the general intent and purpose of the Official Plan and Town Zoning By-law and should be given favourable consideration. RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A16-18, submitted by 2385667 Ontario Limited (Michael Higgins), for lands described as Blocks 7 & 9, Plan 41M-272, Town of Tillsonburg, as it relates to: 1. Relief from Section 7.2, Table 7.2 – Zone Provisions, to increase the maximum permitted lot coverage of an ‘R2-16(H)’ zoned lot from 40% to 60% of the lot area. As the proposed variance is: (i) a minor variance from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan. Page 58 of 265 File Number: A-16/18 Report Number 2018-253 Page 4 Authored by: Heather St. Clair, MCIP RPP, Development Planner Approved for Submission by: Eric Gilbert, MCIP RPP, Senior Planner Sept.04/18 Page 59 of 265 File Number: A-16/18 Report Number 2018-253 Page 5 Report Approval Details Document Title: A-16-18- 2385667 Ontario Limited.docx Attachments: - Report Attachments.pdf - a16-18t_appl-20180822.pdf - a16-18t_appl-sketch-20180822.pdf Final Approval Date: Sep 4, 2018 This report and all of its attachments were approved and signed as outlined below: David Calder - Sep 4, 2018 - 1:18 PM Page 60 of 265 August 29, 2018 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 2800 Notes NAD_1983_UTM_Zone_17N 140 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map with Existing Zoning and Parcel Lines File No.: A16-18, 2385667 Ontario Limited Blocks 7 & 9, Plan 41M-272, Tillsonburg Subject Property West Town Line Potters Road Simcoe Street Page 61 of 265 August 29, 2018 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 1020 Notes NAD_1983_UTM_Zone_17N 51 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Plate 2: 2015 Aerial Map File No.: A16-18, 2385667 Ontario Limited Blocks 7 & 9, Plan 41M-272, Tillsonburg Subject Property Potters Road Ontario Southland Railway Lorraine Avenue Page 62 of 265 121234567891011131415161718192021222 TALBOT STREET NORTH(519) 426-6270SIMCOE, ONTARIO N3Y 3W4G. DOUGLAS VALLEE LIMITEDPOTTER'S GATE PHASE 2TILLSONBURG18-005LAND USE TABLEPROPOSED DIVISONSPROPOSED LAND USEOVERALL DENSITY: 7.36 UNITS / ACREAREADENSITYPlate 3: Applicant's Sketch File No.: A16-18, 2385667 Ontario Limited Blocks 7 & 9, Plan 41M-272, TillsonburgPage 63 of 265 Page 64 of 265 Page 65 of 265 Page 66 of 265 Page 67 of 265 Page 68 of 265 121234567891011131415161718192021222 TALBOT STREET NORTH(519) 426-6270SIMCOE, ONTARIO N3Y 3W4G. DOUGLAS VALLEE LIMITEDPOTTER'S GATE PHASE 2TILLSONBURG18-005LAND USE TABLEPROPOSED DIVISONSPROPOSED LAND USEOVERALL DENSITY: 7.36 UNITS / ACREAREADENSITYPage 69 of 265 Report No: CP 2018-248 COMMUNITY PLANNING Council Date: September 10, 2018 To: Mayor and Members of Tillsonburg Council From: Heather St. Clair, Development Planner, Community Planning Application for Zone Change - ZN 7-18-05 – Caverley REPORT HIGHLIGHTS  The application for zone change proposes to rezone the subject lands from ‘Future Development Zone (FD)’ to ‘Special Service Commercial Zone (SC-sp)’ to permit 2 accessory residential dwelling units in a non-residential building.  It is proposed that a portion of the main floor will be used for a two bedroom residential dwelling, while a portion will continue to be used for commercial purposes. An existing three bedroom dwelling unit is located on the second floor of the building.  Planning staff are recommending approval of the application as it is generally consistent with the policies of the Provincial Policy Statement respecting the provision of a range and mix of housing types and densities, and maintains the intent and purpose of the Official Plan respecting commercial uses, as the proposal will include the retention of an existing commercial unit in the Service Commercial designation. DISCUSSION Background OWNER/ APPLICANT: Kim and Tom Caverley 9 Woodland Cres, Tillsonburg ON, N4G 4G6 LOCATION: The subject property is described as Part Lot 7, Concession 10 (Dereham), Part 10 Plan 41R- 378, Town of Tillsonburg. The lands are located on the east side of Broadway, north of North Street East, and are municipally known as 610 Broadway. COUNTY OF OXFORD OFFICIAL PLAN: Schedule “T-1” Tillsonburg Land Use Plan – Service Commercial Page 70 of 265 Report No: CP 2018-248 COMMUNITY PLANNING Council Date: September 10, 2018 Page 2 of 7 TOWN OF TILLSONBURG ZONING BY-LAW NO 3295: Existing Zoning: Future Development Zone (FD) Proposed Zoning: Special Service Commercial Zone (SC-sp) PROPOSAL: The applicants are proposing to rezone the subject lands from ‘Future Development Zone (FD)’ to ‘Special Service Commercial Zone (SC-sp)’ to permit the development of a second residential dwelling unit in a non-residential building. It is proposed that a portion of the main floor will be converted to a residential dwelling unit, while a portion of the main floor will be retained for vacant commercial space. An existing residential dwelling unit occupies the upper floor of the building. The subject lands are located on the east side of Broadway, north of North Street East and are approximately 1,920 m2 (20,674 ft2) in area, with approximately 48 m (157.5 ft) of frontage. The subject lands contain an existing commercial building (a former music store), approximately 278.7 m2 (3,000 ft2) in size, with an existing upper floor residential dwelling unit, and approximately 8 parking spaces (as indicated by the applicants). Surrounding land uses include existing service commercial lands to the north, medium density residential lands to the east, a church to the southeast and existing low density residential uses to the west Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the existing zoning in the immediate vicinity. Plate 2, 2015 Aerial Map, provides an aerial view of the subject property. Plate 3a, Applicants’ Sketch, shows the proposed floor plan for the building. Plan 3b, Applicants’ Sketch, provides a conceptual parking plan, as submitted by the applicants. Application Review 2014 Provincial Policy Statement The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions shall be consistent with all policy statements issued under the Act. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Section 1.1.3.3 of the PPS states that Planning authorities shall identify and promote opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. Page 71 of 265 Report No: CP 2018-248 COMMUNITY PLANNING Council Date: September 10, 2018 Page 3 of 7 Section 1.4.3 of the PPS states that Planning Authorities shall provide for an appropriate mix of housing types and densities to meet projected requirements of current and future residents by permitting and facilitating all forms of housing required to meet the social, health, and well-being requirements of current and future residents and permitting and facilitating all forms of residential intensification, including second units, and redevelopment in accordance with policy 1.1.3.3. Official Plan The subject lands are designated as Service Commercial, according to the Land Use Plan for the Town of Tillsonburg, as contained in the County Official Plan. Lands designated for Service Commercial provide locations for a broad range of commercial uses that, for the most part, are not suited to locations within the Central Area because of their site area, access or exposure requirements or due to compatibility conflicts with residential development. Generally, Service Commercial uses cater to vehicular traffic and single purpose shopping trips where customers are typically generated from passing traffic or a wide range market area. Service Commercial areas are generally to be located with direct access or access via a service road to arterial and collector roads. Adequate lot frontage and setback requirements will generally be applied through the Zoning By-law to provide for the development of sites large enough to accommodate free-standing buildings and on-site parking. Section 8.2 of the Official Plan also provides that it is a strategic approach of the Town to facilitate a choice of housing types, tenures, cost and location that meets the changing needs of all types of households by providing a variety and mix of housing throughout the Town. It is also an objective of the Official Plan to promote a range of tenure forms throughout the Town, consistent with demand. The Official Plan provides in Section 8.2.2.2 that Town Council shall encourage the creation of housing opportunities that may result in a mix of tenure forms, such as rental, throughout the Town. Such encouragement will include the provision of opportunities for the development of a variety of housing forms in newly developing areas and by permitting sensitive infilling and accessory apartments in built-up areas. Zoning By-law The subject property is currently zoned ‘Future Development Zone (FD)’ in the Town of Tillsonburg Zoning By-law. Permitted uses within the ‘FD zone are limited to a farm, a seasonal fruit stand, a public use and an existing single detached dwelling and an existing accessory building, together with any alterations made after the passing of the Zoning By-law, provided such alterations do not enlarge the gross floor area of the permitted dwelling or accessory structure by more than 25%. The applicants are proposing to rezone the subject lands to ‘Special Service Commercial Zone (SC-sp)’ to convert a portion of the main floor of the existing commercial building to a residential dwelling unit. Lands zoned ‘Service Commercial (SC)’ permit a wide range of commercial uses such as a hotel, an automobile service station, a personal service establishments and a variety of large scale retail uses. The provisions of the ‘SC’ zone allow for one accessory dwelling unit per lot. Page 72 of 265 Report No: CP 2018-248 COMMUNITY PLANNING Council Date: September 10, 2018 Page 4 of 7 The applicants are proposing to increase this provision to allow for a second dwelling unit to occupy a portion of the main floor of the building. It is proposed that approximately 135.8 m2 (1,462 ft2) of the main floor will be converted to the proposed second dwelling unit, while approximately 67.9 m2 (731 ft2) will be retained for vacant commercial space. Table 5.24 of the Zoning By-law outlines parking requirements and establishes required parking spaces based on proposed use and scale. The applicants will require 3 parking spaces (1.5 spaces per dwelling unit) for the proposed residential uses, while the parking requirements for the commercial component will be dependent on the type of commercial use established. The applicants have indicated that approximately 12 parking spaces are available on the subject lands, which, based on the size of the commercial space on the property, would satisfy the parking requirements for majority of the commercial uses feasible for the proposed commercial space. Agency Comments The application was circulated to various public agencies considered to have an interest in the proposal. The Tillsonburg District Chamber of Commerce has commented that they have no concern with the proposed additional dwelling unit, but note that they would not like to see the property lose its commercial status, as the property has higher value as a commercial use. The Town of Tillsonburg Development Commissioner has commented that approval of the rezoning would marginally increase the supply of commercial lands in a market where there are limited options. The County of Oxford Public Works Department has commented that a new 150 mm diameter sanitary service was installed to the property line of the subject property in 2017 (as part of Phase C of the Reconstruction of North Street). Benefitting property owners (who received new services as part of the North Street project) will be billed-out their share of the sewer system cost in the future – tentatively in 2019. The building on the subject lands can be connected to the new service once the North Street Sewage Pumping Station is constructed (construction will tentatively be completed by summer, 2019). The Southwestern Public Health Department has commented that the subject lands are less than 2,800 m2 (30,140 ft2), however with municipal water and sewer servicing, this property may be sufficiently large enough to accommodate the proposed development. The applicants are advised to decommission the existing well and septic tank should development proceed. Provided the proposed development with be serviced with municipal water and sewer, this agency has no objection to the proposal. The Ministry of Transportation has indicated that they have no comments regarding the proposal. Public Consultation Notice of complete application and notice of public meeting regarding this application was circulated to surrounding property owners on two occasions, July 18, 2018 & August 24, 2018. One phone call was received from a neighbouring property confirming the proposed residential unit would be self contained and not jeopardize the existing commercial unit. Page 73 of 265 Report No: CP 2018-248 COMMUNITY PLANNING Council Date: September 10, 2018 Page 5 of 7 Planning Analysis It is the opinion of this Office that the proposed zoning application is consistent with the policies of the Provincial Policy Statement and Official Plan and can therefore be supported from a planning perspective. The proposal is consistent with the Provincial Policy Statement direction to provide for an appropriate diversity of housing types and densities to meet the needs of current and future residents. If approved, the proposed dwelling units will provide additional housing options and tenure, and will provide increased rental supply in the Town and represents an efficient use of existing municipal infrastructure. The proposal is also consistent with the policy direction of the Official Plan to provide for a variety and choice of housing types and tenures within the Town, and to facilitate residential intensification throughout the Town. While it is noted that the applicants are requesting residential development in an area generally designated for service commercial purposes, the proposed zoning, being ‘SC-sp’ will continue to allow for commercial type uses, should the opportunity arise in the future. Given this, planning staff are satisfied that as the proposed use will continue to allow for an undetermined commercial component, it can be considered in keeping with the intent of the Official Plan. With respect to the Town Zoning By-law, the applicants have indicated that sufficient area exists to accommodate 12 parking spaces on the subject property. Staff have reviewed the conceptual site plan (Plate 3b), and are of the opinion that 6 parking spaces would be a more realistic estimate for parking on the property, given the potential requirement for access aisles, barrier free parking and firefighting accessibility. The applicants are proposing 2 residential dwelling units on the property, in a non-residential building, which require a minimum of 1.5 parking spaces per dwelling unit, for a total of 3 parking spaces for the residential component of the building. Commercial parking requirements are typically dependent on use and gross floor area. As the applicants have not identified a proposed commercial use at this time, a review of the commercial parking requirements has not been undertaken, but given the proposed size of the commercial component, being approximately 67.9 m2 (731 ft2) in size, staff are satisfied that 6 parking spaces on the lot will be sufficient to accommodate future commercial uses and allow the site to function successfully. The subject lands are currently serviced by a private well and septic system. The applicants are proposing to connect to municipal water and sanitary services, which will be a requirement as part of the building permit process. Based on the foregoing, it is the opinion of this office that the proposed addition to create one additional dwelling unit in the existing commercial building is appropriate from a planning perspective and can be given favourable consideration. Page 74 of 265 Report No: CP 2018-248 COMMUNITY PLANNING Council Date: September 10, 2018 Page 6 of 7 RECOMMENDATIONS 1. It is recommended that the Council of the Town of Tillsonburg approve the zone change application submitted by Tom and Kim Caverley, whereby the lands described as Part Lot 7, Concession 10 (Dereham), Town of Tillsonburg, known municipally as 610 Broadway are to be rezoned from ‘Future Development Zone (FD)’ to ‘Special Service Commercial Zone (SC-23)’ to permit the development of a one additional residential dwelling unit in an existing commercial building, for a maximum of two residential dwelling units in a non-residential building. SIGNATURES Authored by: Heather St. Clair, MCIP RPP, Development Planner Approved for submission: Eric Gilbert, MCIP RPP, Senior Planner Page 75 of 265 Report No: CP 2018-248 COMMUNITY PLANNING Council Date: September 10, 2018 Page 7 of 7 Report Approval Details Document Title: ZN 7-18-05.docx Attachments: - Report Attachments.pdf Final Approval Date: Sep 4, 2018 This report and all of its attachments were approved and signed as outlined below: David Calder - Sep 4, 2018 - 4:34 PM Page 76 of 265 June 29, 2018 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 510 Notes NAD_1983_UTM_Zone_17N 26 Meters Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map with Existing Zoning File No: ZN 7-18-05- Tom & Kim Caverley Part Lot 7, Concession 10 (Dereham), Part 10 of 41R-378, Town of Tillsonburg Broadway Subject Property Page 77 of 265 June 29, 2018 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 510 Notes NAD_1983_UTM_Zone_17N 26 Meters Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Plate 2: 2015 Aerial Map File No: ZN 7-18-05- Tom & Kim Caverley Part Lot 7, Concession 10 (Dereham), Part 10 of 41R-378, Town of Tillsonburg Broadway Subject Property Page 78 of 265 Plate 3a: Applicants' Sketch File No: ZN 7-18-05- Tom & Kim Caverley Part Lot 7, Concession 10 (Dereham), Part 10 of 41R-378, Town of Tillsonburg Page 79 of 265 Plate 3a: Applicants' Sketch File No: ZN 7-18-05- Tom & Kim Caverley Part Lot 7, Concession 10 (Dereham), Part 10 of 41R-378, Town of Tillsonburg Page 80 of 265 Plate 3b: Applicants' Sketch File No: ZN 7-18-05- Tom & Kim Caverley Part Lot 7, Concession 10 (Dereham), Part 10 of 41R-378, Town of Tillsonburg Page 81 of 265 1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Wednesday, August 08, 2018 1:41 PMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Wednesday August 8th 2018 1:40 PM with reference number 2018-08-08-002.  First Name Nicole  Last Name Killaire  Street Address 58 Thames St. S.  Town/City Ingersoll  Postal Code N5C 2T1  Phone Number 519-485-1801  E-mail nicole.killaire@bigbrothersbigsisters.ca  Website sharethefun.org Page 82 of 265 2 Do you or any members of your party require accessibility accommodations? No  Council Meeting Date September 10, 2018  Subject of Delegation Big Brothers Big Sisters Month  Name(s) of Delegates and Position(s) Nicole Killaire, Development Coordinator  Name of Group or Person(s) being represented (if applicable) Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area  I acknowledge Delegations are limited to fifteen (15) minutes each. I accept  Brief Summary of Issue or Purpose of Delegation September is Big Brothers Big Sisters Month and we are looking to raise awareness of the importance of mentoring in our community. We are not asking for funding, but rather are asking for help spreading the word to the citizens and businesses in Tillsonburg & Area. This can be done through simply sharing our messaging and telling others the impact your mentor has had on you. I look forward to discussing this in more detail on September 10th and answering any questions Council may have.  Will there be a Power Point presentation? Yes  Please attach a copy of your presentation.  Have you been in contact with a Staff member regarding the Delegation topic? Yes  If yes, please list the Staff member(s) you have been working with. Deb Landon has been in touch with Mayor Stephen Molnar as well as Laura Pickersgill. Page 83 of 265 3 I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept [This is an automated email notification -- please do not respond] Page 84 of 265 September is Big Brothers Big Sisters Month Page 85 of 265 Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area offers 12 unique mentoring programs and services approximately 250 children and youth each year. Page 86 of 265 Imagine… Page 87 of 265 Page 88 of 265 SPREAD THE WORD #ImagineBBBS #MentoringMatters Page 89 of 265 Thank you for your time! The impact of mentoring video Page 90 of 265 1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Tuesday, August 14, 2018 9:16 AMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Tuesday August 14th 2018 9:15 AM with reference number 2018-08-14-001.  First Name Ryan  Last Name Cox  Street Address Bradburn Subdivision  Town/City Tillsonburg  Postal Code N4G 5A7  Phone Number 519-688-3706  E-mail lpickersgill@tillsonburg.ca  Do you or any members of your party require accessibility accommodations? No Page 91 of 265 2 Council Meeting Date Sept 10-2018  Subject of Delegation Bradburn Area Reconstruction Petition  Name(s) of Delegates and Position(s) Ryan Cox  I acknowledge Delegations are limited to fifteen (15) minutes each. I accept  Brief Summary of Issue or Purpose of Delegation Ryan will be bringing forward a petition signed by the neighbours in regards to not having sidewalks or boulevards installed in the Bradburn Area subdivision. Ryan is to bring materials in by Sept 5 to be included for circulation on the agenda.  Will there be a Power Point presentation? No  Please attach a copy of your presentation.  Have you been in contact with a Staff member regarding the Delegation topic? Yes  If yes, please list the Staff member(s) you have been working with. Laura Pickersgill  I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept [This is an automated email notification -- please do not respond] Page 92 of 265 Page 93 of 265 Page 94 of 265 Page 95 of 265 Page 96 of 265 Page 97 of 265 Page 98 of 265 Page 99 of 265 Page 100 of 265 Page 101 of 265 Page 102 of 265 Page 103 of 265 Report No: CAO 2018-18 CAO/CLERK Council Date: June 27,2018 To:Warden and Members of County Council From:Chief Administrative Officer SouthwestLynx: Integrated High-Performance Public Transportation for Southwestern Ontario RECOMMENDATIONS 1.That Council endorse “SouthwestLynx: Integrated High-Performance Public Transportation for Southwestern Ontario” as outlined in Report CAO 2018-18 and its attachments; 2.And further, that staff submit Report CAO 2018-18 and its attachments to the High Speed Rail Program Office in support of Oxford’s prior position that Southwestern Ontario requires a fully integrated public transportation solution and that the HSR EA Terms of Reference must include the full and comparative assessment of alternatives to the proposed HSR corridor including the optimization of existing rail corridors; 3.And further, that funding in the amount of $175,000, to be financed from General Reserves be approved for the establishment of a High Speed Rail EA Peer Review Team in coordination with the Corridor Impacted Municipalities group and to develop and undertake a Southwestern Ontario Transportation Dialogue and Relationship program as described in Report CAO 2018-18; 4.And further, that Report CAO 2018-18 and its attachments be forwarded to Oxford’s Area Municipalities, the South Central Ontario Region Economic Development Corporation (SCOR), the Western Ontario Wardens Caucus (WOWC), the Mayors of Southwestern Ontario (MOSO), the Member of Parliament (Oxford), Member of Provincial Parliament (Oxford), the Ontario Federation of Agriculture and interested community stakeholders for their information and support. REPORT HIGHLIGHTS The purpose of this report is to seek Council support for, and authorization to advance,the SouthwestLynx proposal for an integrated high performance public transportation system for Southwestern Ontario. Further,this report seeks Council authority to submit the SouthwestLynx proposal to the Provincial High Speed Rail office in support Oxford County’s position that Southwestern Ontario requires a fully integrated public transportation solution and that there is a viable alternative that must be given full and comparative consideration in the Province of Ontario’s Page 1 of 12 Page 104 of 265 Report No: CAO 2018-18 CAO/CLERK Council Date: June 27, 2018 Terms of Reference and the subsequent Individual Environmental Assessment for the Kitchener to London leg of the proposed High Speed Rail project. Implementation Points Upon adoption of this report staff will initiate all actions related thereto and in doing so begin a comprehensive program to address Oxford’s concerns with the High Speed Rail proposal and to stimulate advancement of the dialogue and cooperation necessary amongst key stakeholders and partners critical to advancing a transportation solution for Southwestern Ontario. Financial Impact The adoption of Report CAO 2018-18 approves $175,000, to be financed by the General Reserve, for initiatives outlined in this report and not included within the approved 2018 Budget and Business Plan. The Treasurer has reviewed this report and agrees with the financial impact information. Risks/Implications There are no risks inherent with the adoption of this report. Strategic Plan (2015-2018) County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting held May 27,2015. The initiative contained within this report supports the Values and Strategic Directions as set out in the Strategic Plan as it pertains to the following Strategic Directions: 2. ii. A County that is Well Connected –Advocate for appropriate federal and provincial support, programming and financial initiatives to strengthen the movement of people and goods to, from and through the County 3. i. A County that Thinks Ahead and Wisely Shapes the Future –Influence federal and provincial policy with implications for the County by: -Advocating for federal and provincial initiatives that are appropriate to our county DISCUSSION Background In 2015, County Council demonstrated significant municipal leadership through the adoption of the Future Oxford Community Sustainability Plan and committed to achieving 100% Renewable Energy by 2050,Zero Waste and Zero Poverty. With these commitments Council has also recognized the need to influence public policy well beyond our borders including advocacy for Southwestern Ontario. Page 2 of 12 Page 105 of 265 Report No: CAO 2018-18 CAO/CLERK Council Date: June 27, 2018 This is the fourth in a series of transportation reports Oxford County commissioned Greg Gormick, On Track Strategies, to prepare. This series of reports outline the key issues facing transportation and freight mobility and efficiency across Southwestern Ontario. Previous support for the development of an Integrated Public Transportation Master Plan, as outlined in the New Directions package (2016) and for freight policy reform as outlined in the Empowering Ontario’s Short Line Railways (2017)report is a demonstration of Council understanding that a vibrant economy requires the efficient movement of both people and goods. Most recently, at its June 13, 2018 meeting Council endorsed Steel Corridors of Opportunity which outlines the role and freight rail in Southwestern Ontario and suggested actions related thereto. Finally, as Council is aware, the Province of Ontario is proposing a High Speed Rail project ultimately connecting Toronto to Windsor. The proposal includes a new rail corridor west of Kitchener to London. For this section of new rail corridor, the Province of Ontario has issued a commencement notice for the development of an Environmental Assessment Terms of Reference for a proposed High Speed Rail project. To this point it appears the intent is to exclude from consideration any options to optimize the existing rail corridors. At its March 14, 2018 meeting Council adopted the following resolution upon receipt of the Notice of Commencement: “That the Ministry of Transportation correspondence dated February 27, 2018 regarding the High Speed Rail (HSR) Environmental Assessment (EA) Terms of Reference –Notice of Commencement be received; And further, that the County of Oxford respectfully and unequivocally expects, as is required under the Environmental Assessment Act, the proposed HSR EA Terms of Reference to explicitly include a full and comparative assessment of the High Performance Rail alternative as outlined in Warden Mayberry’s January 18, 2018 letter to Premier Wynne, Minister Del Duca (then Minister of Transportation) and Minister Ballard (Minister of the Environment and Climate Change); And further, that the Premier of Ontario, the Minister of Transportation, the Minister of the Environment and Climate Change, the Leader of the PC Party of Ontario, the Leader of the Ontario New Democratic Party, the Leader of the Green Party of Ontario, Ernie Hardeman (MPP Oxford), and the Executive Director of High Speed Rail be so advised.” The Warden and staff continue to pursue Council’s requirement for a Southwestern Ontario fully integrated public transportation solution and a full and comparative assessment of alternatives to High Speed Rail, to no specific avail at this point. Comments Context It is Oxford’s position that the Province of Ontario has prematurely concluded that High Speed Rail (HSR) is the only possible solution for enhancing public transportation connections between Toronto and Southwestern Ontario. Public transportation ridership, impact and value is not dictated by speed alone. Rather more critical is service frequency, reliability, convenience, quality,cost and extensive service integration amongst other public transportation modes. Page 3 of 12 Page 106 of 265 Report No: CAO 2018-18 CAO/CLERK Council Date: June 27, 2018 Since 2016, Oxford County has advocated for an Integrated Public Transportation Master Plan that would consider a range of public transportation options to connect the larger urban centres of Southwestern Ontario with key points east to Toronto, while at the same time connect the small urban/rural communities of Southwestern Ontario to each other and key urban centres. With this in mind, and prior to the aforementioned issuance of the Notice of Commencement, staff had commissioned the development of a feasibility assessment to understand the potential for improving the existing rail corridors through Southwestern Ontario. The result is a proposed public transportation strategy for Southwestern Ontario that illustrates a viable option to provide a high quality transportation connection to Toronto that focuses on the optimization of the existing rail corridors, referenced as High Performance Rail (HPR).This report demonstrates that a HPR solution, when coupled with critical intercommunity transportation services and properly leveraging other intended rail investments, can achieve dramatic transportation connectivity enhancements across Southwestern Ontario in comparable travel times, markedly earlier and at substantially lower costs than High Speed Rail. SouthwestLynx –Practical and Implementable We have called the proposal SouthwestLynx. Our premise is a Southwestern Ontario centric transportation solution that connects to Toronto, rather than forcing a Toronto centric solution to fit the transportation needs specific to Southwestern Ontario as currently envisioned by the Province’s HSR proposal. The difference between the two approaches is transformational. SouthwestLynx is a practical, affordable plan that can be rapidly deployed to address the public transportation access and mobility deficiencies that are threatening Southwestern Ontario’s economic, community and environmental destiny. SouthwestLynx is based on several successful High Performance Rail (HPR)based services now being offered or emerging in the U.S., which are in turn based on similar examples from around the world.Many of the international HPR based systems laid the groundwork for the subsequent addition of HSR services to further augment the base HPR services. All of these successful global precedents have included major intercommunity transportation components, which have not only acted as feeders to the HPR core routes, but also to provide stand-alone service between the points they serve. While the proponents are making much of the proposed HSR’s Toronto-Kitchener-London unverified 73 minute travel time, optimizing the existing Toronto-Woodstock-London south rail corridor can result in a very competitive 100 minutes travel time. The longer Toronto-Kitchener- London north rail corridor can be optimized to achieve as low as 140 minute travel times. All at a fraction of the cost and impacts associated with any HSR proposal, currently estimated to cost at least $21 billion. Moreover while an optimistic first HSR train date is likely well beyond 2025,the HPR based SouthwestLynx proposal to optimize the existing corridors can create passenger rail capacity within the first year. It is expected that within a single year,the existing corridors could accommodate 5 additional two-way daily Toronto –London trains (from 7 to 12). Further strategic optimization investment in existing rail corridors can create the track capacity for as Page 4 of 12 Page 107 of 265 Report No: CAO 2018-18 CAO/CLERK Council Date: June 27, 2018 many as 30 two-way daily Toronto –London passenger rail trips (from 7 to 30)within the first 5 years.Within the SouthwestLynx plan, daily two-way passenger trains Toronto-Windsor and Toronto-Sarnia can double from 4 to 8 and 2 to 4 respectively in the same time period. Quicker, better, faster is SouthwestLynx! Simply put, SouthwestLynx can begin improving the region’s public transportation system within one year because its focus is within the two existing rail corridors. It is scalable and incremental, and it can be completed at a substantially lower and more readily verifiable cost than the initial $21 billion, 14 years required for the proposed Toronto-London-Windsor HSR project. The HSR proposal costs and implementation time are best case initial estimates only. SouthwestLynx proposes a HPR core system to significantly improve the current Southwestern Ontario rail passenger services,augmented by an extensive and coordinated network of connecting intercommunity transportation services all of which would be linked to intermodal mobility hubs (Attachment 1).SouthwestLynx requires only minor land acquisition, severs no agricultural properties, includes rail freight benefits and provides a broader range of transportation improvements offering better value, compared with HSR. In order of priority, the initial 5 year projects within the two existing rail corridors include: 1.Aldershot-Bayview Junction Capacity Expansion The key obstacle to any thought of passenger rail service improvements using the CN South Main Line (Toronto-Brantford-Woodstock-London) is the capacity constraints on the CN portion of the Oakville Subdivision between Aldershot Station and Bayview Junction in Hamilton’s west end. This 2-km section of track is one of the most heavily used in Canada that often suffers severe conflicts between the passenger and freight trains. Proposed track improvements are a vital first step to improving passenger and freight rail capacity through west Hamilton to Southwestern Ontario. The improvements are also key to VIA Rail services, absolutely essential to any thought of GO Transit Rail services to Brantford, Hamilton (all day) and beyond to Niagara. The proposed track improvement in this area will cost a minimum of $500 million. 2.CN Guelph Subdivision Upgrading The CN-owned portion of the Guelph Subdivision extends 91 km from the western end of the Kitchener to a junction at London East with CN’s Bayview-London Dundas Subdivision, which is used for VIA’s South Main Line passenger service. For passenger service, this section is in only fair condition and unable to sustain a higher-speed service. To bring back up to an appropriate condition for the SouthwestLynx passenger service,major track infrastructure rehabilitation is required throughout the corridor along with a number of short railway sidings that are in need of extensions and/or additions as the train frequency incrementally increases. The line has a modern centralized traffic control (CTC) signaling system which with the SouthwestLynx optimization plan will yield major benefits. Page 5 of 12 Page 108 of 265 Report No: CAO 2018-18 CAO/CLERK Council Date: June 27, 2018 It is estimated that the upgrading of the CN Guelph Subdivision to provide more frequent service at the maximum 160-km/hour passenger speed CN allows on its track will cost approximately $500 million. 3.CN Halton Subdivision (Bramalea-Georgetown) Capacity Expansion The CN Halton Subdivision forms a central and critical part of the North Main Line used by VIA and GO’s Kitchener Line trains. It is a heavily-used main component of CN’s Montreal-Toronto- Chicago freight main line. Along with extensive freight, the Bramalea-Georgetown section is shared with VIA’s two daily North Main Line roundtrips and, on weekdays, with 29 GO commuter trains that originate or terminate at Mount Pleasant, Georgetown or Kitchener, as well as three non-revenue GO train movements. To implement the high-frequency GO RER and proposed HSR services,the Ministry of Transportation of Ontario (MTO) proposes to build a new freight bypass CN (Bramalea to Milton)requiring eight years of construction at an estimated cost of $8 billion. The SouthwestLynx alternative approach would avoid the public cost of this line and eliminate conflicts between the passenger and freight trains by constructing a fly-under between the Mount Pleasant to Georgetown stations to service the Southwestlynx and GO Transit and undertaking some station platform improvements. Within the SouthwestLynx proposal, all passenger trains would stay on the south side of the triple-track line and keep the north track open for exclusive CN freight use until the fly-under. At that point, the CN traffic would be largely confined to the south track and the passenger trains to the north. By substituting SouthwestLynx proposed Toronto-Kitchener-London HPR service for the proposed HSR service, and using it to provide some of the proposed GO RER frequencies, the capacity demands on this line segment would be reduced to an extent that a fully triple-tracked line from Bramalea to Georgetown could accommodate both the passenger and CN freight services. The SouthwestLynx approach of triple-tracking this line segment and building the fly-under to minimize freight/passenger conflicts is a vital requirement of the Southwestlynx North Main Line service and can be delivered at an estimated cost of $1.5 billion. It could be completed within five years or less. 4.CN Dundas Subdivision Capacity Expansion A major point of freight and passenger conflicts on the double-track CN Dundas Subdivision portion of the South Main Line is at Paris Junction, at the top of the grade out of Brantford. At various times, a combination of four passenger and freight trains will routinely pass through this point in both directions within a few minutes of each other. Sidings exist on both the north and south sides of the line, but both are approximately 2,200 metres long and are inadequate for use by today’s freight trains of 3,000 metres or more. To eliminate this choke point, the Southwestlynx plan requires the extension of these short sidings to Princeton to create a 13 km, highly-useful, section of four-track main line. This will not only allow for “meets” between trains operating in opposing directions, but for smooth Page 6 of 12 Page 109 of 265 Report No: CAO 2018-18 CAO/CLERK Council Date: June 27, 2018 overtakes of the CN freight trains, which are limited to 96 km/hour, by the passenger trains, which are now allowed a maximum permissible speed of 130 km/hour. The ability to use this four-track section for planned overtakes under CN’s “precision scheduled railroad” freight operating concept will become even more important as the passenger speed is increased to the 160-km/hour CN allows on shared-use main line trackage. The SouthwestLynx proposed capacity expansion from Paris Junction to Princeton will cost approximately $100 million. 5.CN-CP Woodstock-Komoka Line Consolidation An opportunity to address several intercity and urban transportation challenges is available in what would be the largest capital project in the first phase of Southwestlynx. It would not only yield major rail passenger and freight benefits, it would resolve significant rail crossing issues in London. Leveraging CN and CP proximity in Woodstock and again on the west side of Komoka, the SouthwestLynx proposal identifies the opportunity to adjust existing rail operations to consolidate freight rail separate from passenger rail over a 60 km section. All within the existing rail corridors a 60 km dedicated 200 km/h passenger rail section can be created while still allowing CP and CN freight operations to efficiently continue through Windsor and Sarnia and to US markets as they do today while ensuring local area agricultural and industrial shippers maintain services. Through London, both the all-passenger CN line and the all-freight CP line would be grade separated from all the streets that now cross them, resulting in improved automotive and pedestrian flow on those streets. A minimum of five grade-separated crossings on the CP line and seven on the CN line would require construction. An order-of-magnitude cost estimate is $2 billion. Notwithstanding the construction implications this significant investment would significantly benefit the citizens of London, rail passengers, as well as CN/CP freight operations. 6.Continuous Corridor Enhancements There are other infrastructure projects that can be undertaken to increase the speed and the reliability of the Southwestlynx rail passenger services, although none would produce the dramatic benefits that can be derived from the projects described above. However, in concert with these larger projects, they can assist in incrementally reduced schedule times and further enhanced by minimizing conflicts between the passenger and freight trains.The SouthwestLynx plan has identified a number of station, crossovers and switching locations where safety, speed and capacity can be significantly enhanced incrementally. Costing this aspect of the first phase of the Southwestlynx project will be difficult until the situation is analyzed by both the freight and passenger operators, and the number of replacements determined. Nonetheless, it should be a component of the project on the basis that every minute of time that can be incrementally bled from the running times translates into greater passenger attraction and revenue.At a high level, significant station improvements at Page 7 of 12 Page 110 of 265 Report No: CAO 2018-18 CAO/CLERK Council Date: June 27, 2018 the locations identified may well cost upwards of $20 million, crossing and switching improvements perhaps $2 million for each location. A SouthwestLynx Demonstration A two-part demonstration project has been outlined in the report to provide opportunity for early improvements and to establish a template for the roll out of the full SouthwestLynx program: A joint VIA-GO “pool agreement” to blend their operations on the Toronto-Kitchener- London North Main Line route to provide faster, more frequent service at lower passenger cost; and Development of a multi-county network of intercommunity transportation connections between major points on the two VIA Rail routes and numerous off-line Oxford County points, which can act as a template for other county, regional and municipal governments. Combined, these demonstration project options could be used to validate the approach proposed in SouthwestLynx. The SouthwestLynx Advantage Southwestern Ontario’s public transportation access and mobility require timely and strategic action now. The provincial government is contemplating the construction of a high-cost HSR that will not be fully operational for at least a decade.Further, there is no indication of how the Province proposes to substantially address intercommunity transportation requirements in concert with their HSR proposal. Southwestern Ontario’s need for an alternative that will deliver more effective, more affordable mobility quicker is urgent. SouthwestLynx is that fulsome alternative. By considering key improvements within both rail corridors SouthwestLynx can be the catalyst to accelerate GO Transit Rail service improvements not only to Kitchener along the north rail corridor but to Hamilton, Brantford and Niagara as well through the south rail which is given no consideration in the Province’s HSR proposal. This is possible because the very obstacles to those long awaited service improvement are leveraged by the SouthwestLynx plan strategically. The result is a public transportation investment that will serve Kitchener and Southwestern Ontario while also enhancing service opportunity to over 1 million more people than the Province of Ontario’s HSR proposal. All while also solving key freight movement issues across the Greater Toronto and Hamilton Area as well as across Southwestern Ontario. Moreover, by investing in partnership with the Canada’s Class 1 Railways (CN/CP) every dollar invested enhances the freight rail capacity through these key corridors as well as the passenger rail capacity. Partnerships and Cooperation There are three prerequisites for the implementation of SouthwestLynx: Page 8 of 12 Page 111 of 265 Report No: CAO 2018-18 CAO/CLERK Council Date: June 27, 2018 Complete replacement of the Southwestern Ontario rail passenger fleet with new, proven high-performance diesel-electric locomotives,rolling stock, and rail infrastructure improvements; Coordination and cooperation among the Government of Canada, federally-owned VIA Rail, the Government of Ontario and provincially-owned Metrolinx/GO Transit; and A new governance and service delivery strategy based on the successful concepts employed on three integrated California high-performance rail corridors and Southwestern Ontario’s SWIFT ultra-high-speed broadband project. Multiple infrastructure upgrading projects must be undertaken on the two passenger rail routes linking Southwestern Ontario with the Greater Toronto and Hamilton Area. These projects may be spaced over a number of years, dependent on available public funding. These include the easing of several speed-restricting curves, grade separating numerous road crossings, station improvements and track additions to minimize or eliminate conflicts between passenger and freight trains. Each project will incrementally and progressively contribute to reducing current rail journey times, increasing rail frequency, reducing operating costs, reducing government operating subsidies and reducing passenger fares. All would work hand-in-glove with new, high- performance locomotives and rolling stock to offer benefits equal to or greater than those promised under the controversial Ontario HSR proposal. Successful integrated public transportation services,as SouthwestLynx proposes, are highly complex in nature. Multiple levels of jurisdiction, varied stakeholders interests,complex funding and operating partnerships will be crucial to success. SouthwestLynx incents cooperation because its plan offers the potential to significantly advance rail freight and rail passenger transportation across Southwestern Ontario and to Hamilton, Brantford and the Niagara Peninsula. Further, by including strong intercommunity transportation services serving both as passenger rail feeder routes and community connection services, Southwestern Ontario can have the broader high quality transportation service it needs and deserves. These intercommunity services need not be solely traditional municipally operated systems. In fact, a system of complementary municipal and contracted services in partnership with the existing motor coach industry has considerable potential. SouthwestLynx Governance SouthwestLynx is premised on a Southwestern Ontario centric transportation solution that connects to Toronto, not a Toronto centric solution as envisioned by the province’s HSR proposal. We believe it must be governed as such. Like Ontario Northland serves Northern Ontario and Metrolinx serves the Greater Golden Horseshoe,SouthwestLynx must be a Southwestern Ontario based entity premised on serving the needs of Southwestern Ontario. As a distinct entity, its Board would comprise key funding partners and stakeholders including the Government of Canada, Government of Ontario, Western Ontario Wardens Caucus,the Mayors of Southwest Ontario, Indigenous Communities Page 9 of 12 Page 112 of 265 Report No: CAO 2018-18 CAO/CLERK Council Date: June 27, 2018 and appropriate business representatives.Similar successful governance models indicate this approach is not only viable,it is essential to the successful planning, implementation and operations that will be SouthwestLynx. Moving Forward A new Provincial government does not resolve the HSR issues, nor does it ensure firm action and cooperation necessary to addresses the Southwestern Ontario transportation issues identified in the Oxford reports. The SouthwestLynx proposal was developed as a means to demonstrate that viable alternatives to the Province’s proposed HSR do exist.SouthwestLynx is a practical, affordable plan that can be rapidly deployed to provide the public transportation access and mobility vital to Southwestern Ontario’s economic vitality,community wellbeing and environmental health. To ensure consideration of the SouthwestLynx proposal and the related freight opportunities raised in this report,and the prior Steel Corridors of Opportunity, Empowering Ontario’s Short Line Railways and New Directions, two avenues for action include: active pursuit of the HSR EA Terms of Reference expansion to include all viable comparative route alternatives;and active pursuit of the required coordination and cooperation necessary between all stakeholders necessary to address the transportation system issues raised in Oxford’s transportation compendium. High Speed Rail Environmental Assessment Terms of Reference The Corridor Impacted Municipalities group comprising the Municipality of Thames Centre and the Townships of Zorra, East Zorra-Tavistock, and Wilmot is being coordinated by Zorra Township.The Region of Waterloo, along with the counties of Oxford and Middlesex will be working with the group to ensure a common voice. On behalf of the group, Zorra Township has approached the Ministry of Transportation to seek funding assistance to provide the technical support and capacity to peer review any and all work, as appropriate,emanating from the High Speed Rail Program Office on this file. While receptive, the Ministry has not provided any indication of funding at this time. Given the potential for a lame duck Council situation in late July, and the complete uncertainty of any provincial funding, it is proposed that Oxford County work with Zorra Township to fund the formation of an appropriate expert Peer Review Team. Upset cost exposure to ensure able action through the remainder of 2018 is estimated at a net $100,000. Any further funding requirements would be identified through the 2019 Budget and Business Plan process. Southwestern Ontario Transportation Dialogue and Relationship Program A change in provincial government does not resolve the issues raised to date. The advancement of a transportation solution for Southwestern Ontario will not just happen. To encourage,and as appropriate stimulate,the necessary dialogue it will be necessary to seek the advice and support in approaching key industry players along with the Federal and Provincial governments and their agencies (VIA Rail and Metrolinx respectively). Staff believe Page 10 of 12 Page 113 of 265 Report No: CAO 2018-18 CAO/CLERK Council Date: June 27, 2018 this initiative requires a level of sustained action that is not practical without strategic advice and support. It is proposed that Oxford County lead the development and implementation of an effective Southwestern Ontario Transportation Dialogue and Relationship program. To develop a plan and begin implementation an additional $75,000 is proposed. Working with the Corridor Impacted Municipalities group, we will seek municipal partners through the Western Wardens Caucus, the Mayors of Southwest Ontario,the City of Hamilton and the Regions of Waterloo and Niagara. Any further funding would be identified through the 2019 Budget and Business Plan process and take into consideration any partnership funding support available through the aforementioned municipal group. Conclusions The complex issues raised in this report are largely the result of years of evolution in the absence of a long term strategy, public policy and public/private investment that ensures: A rail network that addresses rail freight needs and opportunities; A rail network that concurrently provides effective and integrated passenger rail; A fully integrated intercommunity transportation system. A system that addresses the efficient movement of people and goods across Southwestern Ontario is in the broader public interest, is fundamental to addressing climate change and should be of significant concern at the federal, provincial and municipal levels of government. Such a system should also be of significant interest and concern amongst the freight and passenger transportation system providers (CN, CP, VIA Rail, Metrolinx and the Motor Coach Industry). There is nothing technologically or legislatively untested in the SouthwestLynx plan. In fact the work undertaken cites three successful U.S. examples that demonstrate all elements are service proven. This report demonstrates that SouthwestLynx is a viable alternative worthy of consideration within a proper Individual Environmental Assessment of the High Speed Rail proposal. Moreover, it demonstrates strategic solutions that can significantly advance the economic, community and environmental wellbeing of not only Southwestern Ontario residents and businesses but its many service partners, industries, and stakeholders. As such, staff recommend that Oxford County submit this report and its attachments to the High Speed Rail Program Office in support of Oxford’s prior position that Southwestern Ontario requires a fully integrated public transportation solution and that the HSR EA Terms of Reference must include the full and comparative assessment of alternatives to the proposed HSR corridor including the optimization of existing rail corridors. Staff also recommend Council approval of initial funding in the amount of $175,000 to be used to establish a High Speed Rail EA Peer Review Team in coordination with the Corridor Impacted Municipalities group and to develop and undertake a Southwestern Ontario Transportation Dialogue and Relationship program as described herein. Page 11 of 12 Page 114 of 265 Report No: CAO 2018-18 CAO/CLERK Council Date: June 27, 2018 Finally, staff recommend that Oxford County seek the support of Oxford’s Area Municipalities, the South Central Ontario Region Economic Development Corporation (SCOR), the Western Ontario Wardens Caucus (WOWC),the Mayors of Southwestern Ontario (MOSO), the Region of Waterloo, City of Hamilton, Region of Niagara, the MP (Oxford),the MPP (Oxford),and the Ontario Federation of Agriculture. Staff would also inform and seek the support of interested community stakeholders. SIGNATURE Approved for submission: Original signed by: Peter M. Crockett, P.Eng. Chief Administrative Officer ATTACHMENT Attachment 1 SouthwestLynx Proposal Map Attachment 2 SouthwestLynx:Integrated High-Performance Public Transportation for Southwestern Ontario,June 2018 Page 12 of 12 Page 115 of 265 Page 116 of 265 Connecting Southwestern Ontario Taking the Southwestern regional transportation discussion further August 2018 oxfordcounty.ca Connecting Southwestern Ontario Taking the Southwestern regional transportation discussion further Recognizing the critical role mobility plays in achieving Oxford’s vision of economic, community and environmental sustainability, Oxford County commissioned Greg Gormick, On Track Strategies, to develop a four-part Southwestern Ontario transportation compendium. As a body of work, the compendium outlines the key issues facing public and freight transportation, freight mobility and effi ciency across Southwestern Ontario, and poses actions that would set the stage for positive transformation. Page 117 of 265 2 Intercommunity Transportation SouthwestLynx: Integrated High-Performance Public Transportation for Southwestern Ontario Community connectivity and mobility is critical to the vitality of small urban/rural Southwestern Ontario. SouthwestLynx recognizes the dramatic reduction to intercommunity busing that has occurred since 2009 and proposes to re-establish intercommunity connections across Southwestern Ontario. In partnership with municipalities, the Province of Ontario and the motor coach industry, an integrated intercommunity transportation system can provide key transportation links between communities and to the existing passenger rail corridors for residents across Southwestern Ontario. This connects the residents of small urban/rural Southwestern Ontario to the large urban centres, to each other, to work, to healthcare services and to shopping, recreation and entertainment activities. As the fourth and fi nal of Greg Gormick’s commissioned reports, “SouthwestLynx: An Integrated High-Performance Public Transportation for Southwestern Ontario” is the anchor report underlying the rationale for Oxford County’s commission of the entire compendium. Released in June 2018, the SouthwestLynx report presents the unquestionable viability of High Performance Rail (HPR) complemented by a fully integrated intercommunity transportation system as a logical, practical, aff ordable and deliverable public transportation solution for Southwestern Ontario. SouthwestLynx: Integrated High-Performance Public Transportation for Southwestern Ontario As the fourth and fi nal of Greg Gormick’s commissioned reports, “SouthwestLynx: An Integrated High-Performance Public Transportation for Southwestern Ontario” is the anchor report underlying the rationale for Oxford County’s commission of the entire compendium. Released in June 2018, the SouthwestLynx report presents the unquestionable viability of High Performance Rail (HPR) complemented by a fully integrated intercommunity transportation system as a logical, practical, aff ordable and deliverable public transportation solution for Southwestern Ontario. SouthwestLynx: Integrated High-Performance Public Transp o r t a t i o n f o r S o u t h w e s t e r n O n t a r i o By Greg Gormick On Track Strategies June 2018 !( !( !( !( !( !( !( !(!(!( !( !( !( !(!( !(!( !( !(!( !(!( !(!( !( !( !( !( !( !( !( !( !( !(!( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( Tillsonburg Lake Erie Lake Huron Georgian Bay Lake Ontario Lake St. Clair Lake Simcoe Sturgeon Lake Lake Scugog Balsam Lake Scone Angus Milton Arthur Fergus Barrie Guelph Oshawa Simcoe LondonSarnia Buffalo Detroit Toronto Meaford Wingham Wyoming Orillia Welland Grimsby Windsor Chatham Penetang Alliston ListowelGoderich Hamilton Brampton Cambridge St. Marys Stratford Kitchener Fort ErieStrathroy Woodstock Ingersoll Brantford Owen Sound Port Elgin Kincardine Burlington Leamington St. Thomas Collingwood Thamesville Orangeville Mississauga Port Stanley Mount Forest Niagara Falls Port Colborne St. Catharines Michigan New York Pennsylvania C Small Urban/Rural SWO Intercommunity Bus Connections anada-USA Border Oxford County Boundary Intercity Motor CoachRoutes 2018 Greyhound Megabus Ontario Northland Go Transit Bus - not all routes shown ³0 20 40 6010 Kilometers Proposed Intercommunity Busing System Page 118 of 265 3 Passenger Rail SouthwestLynx proposes a High Performance Rail (HPR) solution that can be accommodated within the existing rail corridors serving Southwestern Ontario. SouthwestLynx identifies five key constraint areas within the existing North Mainline (Toronto - Brampton - Guelph - Kitchener - Stratford - St. Marys - London) and South Mainline (Toronto - Hamilton - Brantford - Woodstock - Ingersoll - London) rail corridors. SouthwestLynx then identifies specific improvement opportunities for the CN-Halton Subdivision and CN-Guelph Subdivision along the North Mainline and Bayview Junction, the CN-Dundas Subdivision on the South Mainline, as well as a CN-CP Woodstock-Komoka line consolidation to dramatically improve freight and passenger rail travel in/out and through London. !! !! ! ! !! ! ! ! ! P ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! !! ! ! ! ! ! ! ! ! !! !! ! ! ! ! !! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! CN - GuelphSubdivision CN - Halton Subdivision CN - CPWoodstock - Komoka CN - Dundas Subdivision Bayview Junction VIA Rail Lake Huron Lake Ontario NiagaraRiver Lake Erie LakeSt. Clair Current Proposed515 Toronto - Brantford/Woodstock/Ingersoll Current Proposed730Toronto - London Current Proposed215 Toronto - Kitchener/Stratford/St Marys Current Proposed14Toronto - Sarnia Current Proposed48 Toronto - Windsor (( (( ( ( ( ( ( ( ((((( ( ( (( ((( ( ( (( ( ( (( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( (( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( (( ( ( ( ( ( ( ( ( ( ( (( ( ( ( (( ( ( ( ( ( ( ( ( ( ( ( ( Michigan Ohio Pennsylvania Pickering Ajax Whitby Oshawa Bowmanville Vaughan MarkhamRichmond Hill Whitchurch-Stouffville AuroraNewmarket King City Toronto Mississauga Brampton Caledon Orangeville Guelph Oakville Burlington Milton Halton Hills Stoney Creek Bayview Junction Hamilton Fort EriePort Colborne Welland Thorold Niagara Falls Niagara-on-the-Lake St. Catharines Lincoln Grimsby Dunnville Simcoe Brantford Cambridge KitchenerWaterloo New HamburgStratford St. Marys Tillsonburg Ingersoll Woodstock AylmerSt. Thomas Chatham LeamingtonKingsville Amherstburg Windsor Tecumseh St. ClairBeach Lakeshore Belle River Petrolia Sarnia Forest Strathroy London Parkhill South Huron Exeter Bluewater Clinton Goderich Seaforth Huron East Wingham Paris Komoka Princeton 0 10 20 30 405 Kilometers ³ !! !! ! ! ! ! !!! ! ! !! ! ! !! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! !! ! ! ! ! ! ! ! ! ! ! !!!!! ! ! !! ! ! ! ! !! ! !!! !! ! ! ! ! ! ! ! ! Current Proposed Two-ways Daily Trains Existing Rail Corridors Improvement AreasStations(Freight (Passenger Oxford County Boundary Canada-USA Border ! !SouthernOntario RailwayOntario SouthlandRailway Inc.Canadian NationalCanadian NationalCanadian PacificCanadian P a c i f i c Gode r i c h - E x e t e r R a i l w a y Proposed High Performance Rail (HPR) Corridors Page 119 of 265 4 ! ! Lake Erie Lake Huron Georgian Bay Lake Ontario Lake St. Clair Lake Simcoe Sturgeon Lake Lake Scugog Balsam Lake Current Proposed515 Toronto - Brantford/Woodstock/Ingersoll Current Proposed730 Toronto - London Current Proposed215 Toronto - Kitchener/Stratford/St Marys Current Proposed14 Toronto - Sarnia Current Proposed48 Toronto - Windsor Current Proposed Two-ways Daily TrainsTwo-ways Daily Trains K ! ! ! ! !! ! !! ! ! !! ! ! ! ! ! ! ! !! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ( ( ( ( ( ( ( ((( ( ( ( ( ( (( ( (( (( (( ( ( ( ( ( ( ( ( ( (( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( Tillsonburg Scone Angus Milton Arthur Fergus Barrie Guelph Oshawa Simcoe London Sarnia Buffalo Detroit Toronto Meaford Wingham Wyoming Orillia Welland Grimsby Windsor Chatham Penetang Alliston ListowelGoderich Hamilton Brampton Cambridge St. Marys Stratford itchener Fort Erie Strathroy Woodstock Ingersoll Brantford Owen Sound Port Elgin Kincardine Burlington Leamington St. Thomas Collingwood Thamesville Orangeville Mississauga Port Stanley Mount Forest Niagara Falls Port Colborne St. Catharines Michigan New York Pennsylvania C Small Urban/Rural SWO Inter-Community Bus Connections anada-USA Border Oxford County Boundary ³0 20 40 6010 Kilometers Existing Rail Corridors The SouthwestLynx Plan Page 120 of 265 ! ! Lake Erie Lake Huron Georgian Bay Lake Ontario Lake St. Clair Lake Simcoe Sturgeon Lake Lake Scugog Balsam Lake Current Proposed515 Toronto - Brantford/Woodstock/Ingersoll CurrentProposed730 Toronto - London CurrentProposed215 Toronto - Kitchener/Stratford/St Marys CurrentProposed14 Toronto - Sarnia CurrentProposed48 Toronto - Windsor Current Proposed Two-ways Daily TrainsTwo-ways Daily Trains K ! ! ! ! !! ! !! ! ! !! ! ! ! ! ! ! ! !! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ( ( ( ( ( ( ( ((( ( ( ( ( ( (( ( (( (( (( ( ( ( ( ( ( ( ( ( (( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( ( Tillsonburg Scone Angus Milton Arthur Fergus Barrie Guelph Oshawa Simcoe London Sarnia Buffalo Detroit Toronto Meaford Wingham Wyoming Orillia Welland Grimsby Windsor Chatham Penetang Alliston ListowelGoderich Hamilton Brampton Cambridge St. Marys Stratford itchener Fort Erie Strathroy Woodstock Ingersoll Brantford Owen Sound Port Elgin Kincardine Burlington Leamington St. Thomas Collingwood Thamesville Orangeville Mississauga Port Stanley Mount Forest Niagara Falls Port Colborne St. Catharines Michigan New York Pennsylvania C Small Urban/Rural SWO Inter-Community Bus Connections anada-USA Border Oxford County Boundary ³0 20 40 6010 Kilometers Existing Rail Corridors Page 121 of 265 6 An Integrated Solution for Southwestern Ontario SouthwestLynx proposes a fully integrated public transportation solution that will serve the people and businesses of Southwestern Ontario. As well, because both existing rail corridors are utilized, the SouthwestLynx proposal enhances the passenger rail opportunities to more than 1 million more people in Hamilton, Brantford and Niagara Region. All of the SouthwestLynx passenger rail improvements have the added benefi t of providing much needed freight rail enhancements and capacity improvements that will serve Southwestern Ontario. Key elements of the SouthwestLynx Plan • Practical, aff ordable and implementable alternative to High Speed Rail • Optimizes existing north and south rail corridors, proposing solutions to key capacity constraint areas including: -CN-Halton Subdivision -CN-Guelph Subdivision -Bayview Junction -CN-Dundas Subdivision -CN-CP Woodstock-Komoka • Major passenger rail service improvements Toronto to London: increase from 7 return trips daily to 30 return trips daily Toronto to Windsor: increase from 4 return trips daily to 8 return trips daily Toronto to Sarnia: increase from 1 return trip daily to 4 return trips daily Key elements of the SouthwestLynx Plan • • • increase increase increase SouthwestLynx: Integrated High-Performance Public Transp o r t a t i o n f o r S o u t h w e s t e r n O n t a r i o By Greg Gormick On Track Strategies June 2018 • Enhances existing rail service to: Toronto to Brantford/Woodstock/Ingersoll: increase from 5 return trips daily to 15 return trips daily Toronto to Kitchener/Stratford/St. Marys: increase from 2 return trips daily to 15 return trips daily • Southwestern Ontario-centric proposal that maintains passenger rail connections to Woodstock, Ingersoll, Stratford and St. Marys • Fully integrated intercommunity transportation network connecting people across Southwestern Ontario • Leverages GTHA planned rail improvements to enhance passenger rail opportunities to over 1 million people in Hamilton, Brantford and Niagara • Enhances freight rails capacity and negates costly options that delay other planned works Page 122 of 265 7 Building a Transportation Strategy for Southwestern Ontario Additional Reports Supporting SouthwestLynx Proposal New Directions: Advancing Southwestern Ontario’s Public Transportation Opportunities Released in June 2016, with an update in August 2017, “New Directions: Advancing Southwestern Ontario’s Public Transportation Opportunities” was timed to inform public policy and funding decisions on the future of our national and provincial transportation systems. The New Directions report proposes the design of a fully integrated public transportation system that contributes to Southwestern Ontario’s competitiveness and long-term sustainability. Empowering Ontario’s Short Line Railways Released in February 2017, “Empowering Ontario’s Short Line Railways” tells the story of short line railways in Ontario: understanding their value and understanding their challenges. Short line railways evolved as Class 1 railways exited the business of short rail operations. The report says that now is time for meaningful dialogue on the future of short line rail. Steel Corridors of Opportunity “Steel Corridors of Opportunity: Maximizing the Benefi ts of Southwestern Ontario’s freight railways” was released in June 2018. The report focuses on Southwestern Ontario’s freight railway system, which is a vital component of our economic, community and environmental prosperity. New Directions: Advancing Southwestern Ontario’s Public Transportation Opportunities Released in June 2016, with an update in August 2017, “New Directions: Advancing Southwestern Ontario’s Public Transportation Opportunities” was timed to inform public policy and funding decisions on the future of our national and provincial transportation systems. The New Directions report proposes the design of a fully integrated public transportation system that contributes to Southwestern Ontario’s competitiveness and long-term sustainability. New Directions Advancing Southwestern Ontario’s Public Transportation OpportunitiesApril 2016 oxfordcounty.caoxfordcounty.ca Empowering Ontario’s Short Line Railways Released in February 2017, “Empowering Ontario’s Short Line Railways” tells the story of short line railways in Ontario: understanding their value and understanding their challenges. Short line railways evolved as Class 1 railways exited the business of short rail operations. The report says that now is time for meaningful dialogue on the future of short line rail. 1 Empowering Ontario’s Short Line Railways By Greg Gormick On Track Strategies For Oxford County November 9, 2016 oxfordcounty.ca Photo by Michael Berry Steel Corridors of Opportunity “Steel Corridors of Opportunity: Maximizing the Benefi ts of Southwestern Ontario’s freight railways” was released in June 2018. The report focuses on Southwestern Ontario’s freight railway system, which is a vital component of our economic, community and environmental prosperity. Steel Corridors of Opportunity: Maximizing the Benefits of Southwestern Ontario’s Fr e i g h t R a i l w a y s Prepared by Greg GormickApril 2018 oxfordcounty.ca Page 123 of 265 Oxford County’s advocacy role Oxford County Council continues to demonstrate municipal leadership through the adoption of, and ongoing financial support to advance, the Future Oxford Community Sustainability Plan and its related commitments to achieving 100% Renewable Energy by 2050, Zero Waste and Zero Poverty. Through these commitments and ongoing support, Council has also recognized the need to influence public policy well beyond its borders, including advocacy for Southwestern Ontario. Oxford County’s transportation reports are available for download at www.oxfordcounty.ca Oxford County acknowledges and thanks Rhonda Franks of Baseline Creative for design of the four Oxford County regional transportation reports. Acknowledgment and thanks are also extended to Walter Pfefferle of Railpast for his generous donation of photography across all four reports. Acknowledgments ©Oxford County, 2018 For questions or permission to reproduce contact: 519-539-9800 | 1-800-755-0394 communications@oxfordcounty.ca oxfordcounty.ca Page 124 of 265 August 29, 2018 Your Worship Stephen Molnar Town of Tillsonburg 200 Broadway, 2nd Floor Tillsonburg, ON N4G 5A7 Dear Mayor Molnar: Ministry of Community Safety and Correctional Services Office of the Fire Marshal and Emergency Management 25 Morton Shulman Avenue Toronto ON M3M 0B1 Tel: 647-329-1100 Fax: 647-329-1143 Ministère de la Sécurité communautaire et des Services correctionnels Bureau du commissaire des incendies et de la gestion des situations d'urgence 25, avenue Morton Shulman Toronto ON M3M 0B1 Tél. : 647-329-1100 Téléc. : 647-329-1143 It is the responsibility of municipalities to ensure they are in compliance with the Emergency Management and Civil Protection Act (EMCPA). The Office of the Fire Marshal and Emergency Management (OFMEM) has reviewed the documentation submitted by your Community Emergency Management Coordinator (CEMC) and has determined that your municipality was compliant with the EMCPA in 2017. The safety of your citizens is important, and one way to ensure that safety is to ensure that your municipality is prepared in case of an emergency. You are to be congratulated on your municipality's efforts in achieving compliance in 2017. I look forward to continuing to work with you to ensure your continued compliance in 2018. If you have any questions or concerns about the compliance monitoring process, please contact your Emergency Management Field Officer. Sincerely, Jon Pegg Chief of Emergency Management Jeff Smith - CEMCcc: Christopher Pape - Field Officer - St.Clair Sector Page 125 of 265 Report Title 2018 Second Quarter Financial Results Report No. FIN 18-23 Author SHEENA HINKLEY, CPA, CGA Meeting Type Council Meeting Council Date September 10, 2018 Attachments 2018 Q2 Consolidated Results Page 1 / 2 2018 Second Quarter Financial Results RECOMMENDATION THAT Council receives report FIN 18-23 2018 Second Quarter Consolidated Results as information. EXECUTIVE SUMMARY To provide Council with the January 1, 2018 to June 30, 2018 Town wide actual financial results. FINANCIAL IMPACT/FUNDING SOURCE The attached spreadsheet summarizes by department the variances between 2018 actual results for the quarter ending June 30, 2018 and the 2018 YTD budget. The Q2 results show an overall Town wide consolidated 2018 surplus of $224,845. Questions or comments relative to the departmental 2018 Q2 revenues and expenditures should be referred to the other members of the Senior Leadership Team for commentary. Page 126 of 265 Page 2 / 2 CAO Report Approval Details Document Title: FIN 18-23 2018 Second Quarter Financial Results.docx Attachments: - FIN 18-23 2018 Second Quarter Consolidated Results.docx Final Approval Date: Sep 3, 2018 This report and all of its attachments were approved and signed as outlined below: David Calder - Sep 3, 2018 - 1:33 PM Page 127 of 265 Report Title 2018 Second Quarter Financial Results Report No. FIN 18-23 Author SHEENA HINKLEY, CPA, CGA Meeting Type Council Meeting Council Date SEPTEMBER 10, 2018 Attachments 2018 Q2 Consolidated Results Page 1 / 1 9385175686,,,FIN 18-23 2018 Second Quarter Consolidated Results RECOMMENDATION THAT Council receives report FIN 18-23 2018 Second Quarter Consolidated Results as information. SUMMARY To provide Council with the January 1, 2018 to June 30, 2018 Town wide actual financial results. SUMMARY OF OPERATIONAL RESULTS The attached spreadsheet summarizes by department the variances between 2018 actual results for the quarter ending June 30, 2018 and the 2018 YTD budget. The Q2 results show an overall Town wide consolidated 2018 surplus of $224,845. Questions or comments relative to the departmental 2018 Q2 revenues and expenditures should be referred to the other members of the Senior Leadership Team for commentary. Page 128 of 265 Report Title 2018 Second Quarter Finance Department Results Report No. FIN 18-22 Author SHEENA HINKLEY, CPA, CGA Meeting Type Council Meeting Council Date September 10, 2018 Attachments 2018 Q2 Results - Finance Page 1 / 4 2018 Second Quarter Finance Department Results RECOMMENDATION THAT Council receives report FIN 18-22 2018 Second Quarter Finance Department results as information. BACKGROUND To provide Council with the actual January 1, 2018 to June 30, 2018 Finance Department financial results and the projected Finance Department 2018 financial results. Table 1: 2018 Operations Business Plan Objective Target Date Status Monthly reporting to Management Q1 In progress for Q2 Improve alignment of budget and actuals to reduce timing variances Q1 Complete Virtual Town Hall Q1 Complete IT Reserves Q1 Complete IT Annual Replacements Q2 In progress for Q3 Asset Management Implementation Q2 Complete Audit of HST by Recovery Specialist Q2 Complete Increase customer transactions on website through new customer online registration Q2 Development started going live in Q3 Page 129 of 265 Page 2 / 4 CAO Audit of MPAC and Assessment by Recovery Specialist Q2 In progress by County Work Order Management System Q2 In progress Transit Q2 In progress for Q3 New Town Hall Q3 In progress Implement County AMANDA software Q3 Building and planning in 2018 balance in 2019 Customer Service Delivery Model: Review of current activity Customer consultation Final Report Q1 Q2 Q3 Complete In progress Local Government Week Q4 Election Q4 In progress Physician Recruitment Q4 In progress Table 2: 2018 Additional Information Objective Target Date Status Audited 2017 Financial Statements Q2 Complete Key Indicators 06/30/2018 06/30/2017 Tax Receivables $423,811 $594,079 Accounts Receivable $578,586 $387,217 GOALS FOR NEXT QUARTER (Q3 2018)  Strategic Asset Management Plan policy  Manage cash flows and investments to maximize interest revenue Page 130 of 265 Page 3 / 4 CAO FINANCIAL IMPACT/FUNDING SOURCE The 2018 second quarter Finance Department deficit is $469. This is broken down as follows: Department 100 – Council 3,478 Department 110 - Finance (41,457) Department 120 - Customer Service 37,510 $ 469 Details on major variances can be found in the attached Q2 results spreadsheet. Page 131 of 265 Page 4 / 4 CAO Report Approval Details Document Title: FIN 18-22 2018 Second Quarter Finance Department Results.docx Attachments: - FIN 18-22 2018 Q2 Results - Finance.pdf Final Approval Date: Sep 3, 2018 This report and all of its attachments were approved and signed as outlined below: David Calder - Sep 3, 2018 - 1:35 PM Page 132 of 265 2018 2018 Actual % Note YTD Budget YTD Actuals Variance Variance Reference Revenues Total Revenues Expenditures Labour 77,259 76,893 (366) Purchases 171,600 175,434 3,834 2% Interfunctional Adjustments 12,500 12,510 10 Total Expenditures 261,359 264,837 3,478 1% Total Net Levy 261,359 264,837 3,478 1% Notes: Page 133 of 265 2018 2018 Actual % Note YTD Budget YTD Actuals Variance Variance Reference Revenues Grants (167,850) (167,850) - User Charges (16,252) (11,083) 5,169 32% Other Revenue (11,498) (14,867) (3,369)29% Contribution from Reserves - (239,589) (239,589)100% Total Revenues (195,600) (433,389) (237,789)122% 0 Expenditures Labour 651,136 661,226 10,090 2% Purchases 232,180 219,630 (12,550)5% Contracted Services 257,945 217,686 (40,259)16% 1 Contribution to Reserves - 239,589 239,589 100% Interfunctional Adjustments (233,850) (233,850) - Debt Principal & Interest 57,517 56,979 (538)1% Total Expenditures 964,928 1,161,260 196,332 20% 0 Total Net Levy 769,328 727,871 (41,457)5% Development Charges DC Revenue Collected - (3,175) (3,175) DC Contribution to Reserves - 3,175 3,175 Notes: 1 Licensing & Software Support Fees Page 134 of 265 2018 2018 Actual % Note YTD Budget YTD Actuals Variance Variance Reference Revenues User Charges (129,042) (131,787) (2,745)2% Total Revenues (129,042) (131,787) (2,745)2% Expenditures Labour 223,732 242,303 18,571 8% 1 Purchases 52,670 60,024 7,354 14% 2 Contracted Services 9,000 23,550 14,550 162% 3 Interfunctional Adjustments (118,102) (118,322) (220) Debt Principal & Interest 1,442 1,442 0 Total Expenditures 168,742 208,997 40,255 24% 0 Total Net Levy 39,700 77,210 37,510 94% 0 Notes: 1 Leave Coverage 2 Building Maintenance 3 Timing Page 135 of 265 Report Title 2018 Second Quarter Report, Economic Development & Marketing Report No. Report DCS 18-34 Author Cephas Panschow Meeting Type Council Meeting Council Date September 10, 2018 Attachments Page 1 / 4 1604073135,,,DCS 18-34, 2018 Second Quarter Economic Development and Marketing Results RECOMMENDATION THAT Council receive Report DCS 18-34, 2018 Second Quarter Report, Economic Development & Marketing for information purposes. EXECUTIVE SUMMARY The purpose of this report is to provide Council with an overview of second quarter activity, financial results and business plan objectives. BACKGROUND Economic Development Activity Q1 2017 (ACTUAL) Q2 2018 (TARGET) Q2 2018 (ACTUAL) Lead Files Opened 21 50 29 Lead Files Closed 18 60 26 Corporate Visits 7 12 14 Client Visits 15 10 12 New Businesses Opened 5 7 12 Businesses Closed 2 N/A 5 Website Activity (Main Business Page) 1,131* 1,700 1,048 Website Activity (Business Directory) N/A* 3,200 2,058 Page 136 of 265 Page 2 / 4 CAO In general, 2018 metrics are at or below targets; however, client (investor) visits to Tillsonburg, corporate visits (to local business) and new businesses opened continue to be above 2018 targets. The following table summarizes the status of the 2018 Business Plan objectives: Item Budget Value Target Date Status Branding – Wayfinding Signage and Ongoing $25,000 Q1 – Q4 Report to Council in Q3 Community Improvement Plan $20,000 Q1 - Q4 Four applications received and processed Manufacturing Acceleration Program (RED Application) $20,000 Q4 In process. Capabilities Assessments underway Mission to Europe – Trade Development $5,000 Q2 Delayed. Residential Marketing Campaign $45,000 Q1 – Q4 Not initiated Chamber Sponsorship (Awards) $3,800 Q2 Completed Chamber Sponsorship (Grant for Gala) $4,000 Q2 Completed Downtown Revitalization $2,000 Q2 In process. Business recruitment underway Youth Robotics Challenge $1,000 Q4 Sponsorship confirmed Bridges to Better Business $1,000 Q4 Sponsorship confirmed Vacant 5 Year Rebates $0 Q2 Not initiated Highway #3 Business Park – Storm Water Pond Facility $565,000 Detailed design underway Highway #3 Business Park – Clearview Dr Extension $1,650,000 Detailed design underway Page 137 of 265 Page 3 / 4 CAO CONSULTATION/COMMUNICATION Not applicable. The Development Committee is provided with a summary of this report at their regular meetings. FINANCIAL IMPACT/FUNDING SOURCE The Economic Development & Marketing Department variances for the second quarter of 2018 are as follows: Department Variance (Brackets denote under budget) Explanation Economic Development $8,969 Meeting (trade show, etc) expenses. Anticipated to meet budget. Development & Communications (532) Anticipated to meet budget COMMUNITY STRATEGIC PLAN (CSP) IMPACT Not applicable. Page 138 of 265 Page 4 / 4 CAO Report Approval Details Document Title: DCS 18-34, 2018 Second Quarter Report Economic Development and Marketing.docx Attachments: Final Approval Date: Sep 4, 2018 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - Aug 30, 2018 - 9:59 AM David Calder - Sep 3, 2018 - 1:23 PM Donna Wilson - Sep 4, 2018 - 8:20 AM Page 139 of 265 Report Title Second Quarter 2018 Department Results Report No. FRS 18-06 Author Jeff Smith Meeting Type Council Meeting Council Date Attachments  Financial Plan Summary Page 1 / 5 1614232687,,,FRS 18-06, 2018 Second Quarter Fire Results RECOMMENDATION THAT Report FRS 18-06 Second Quarter 2018 Department Results be received for information. EXECUTIVE SUMMARY To provide Council with the April 1, 2018 to June 30, 2018 Fire & Rescue Services performance results. SUMMARY OF OPERATIONAL RESULTS 2018 Business Objectives Objective Target Date Status Creation of Special Operations Captain position Q1 Complete Traffic pre-emption equipment Q2 Incomplete Multi-year training plan for firefighters Ongoing Progressing CAD system enhancements Q3 Installation scheduled mid-September Strategic Planning Committee Ongoing Progressing Succession Management Ongoing Progressing Aerial apparatus specification documentation Q2 RFP issued Digital Road Sign Q3 Installation scheduled mid-September Update Emergency Management By-law Q3 Incomplete Contribution to reserves Q4 Incomplete Page 140 of 265 Page 2 / 5 CAO Key Indicators 24 Firefighters on average attended training exercises with an average participation rate of 82%. The year to date average is 22 Firefighters attending an average of 78% of training exercises. The Average firefighter, year to date, has attended 75% of “Platoon” calls and 54% of “All Calls”. Fire Suppression Division emergency calls to end of Q2 are 14% lower than the same period last year and 5% higher than the three year call volume average for the same period. 2018 Alarm Data (Year to Date) OFM Response Type Total Incidents Total Staff Hours Property Fires/Explosions 6 285 Overpressure Rupture/Explosion (No Fire) 2 15 Pre Fire Conditions/ No Fire 18 107 False Fire Calls 37 185 Carbon Monoxide False Calls 17 90 Public Hazard 18 108 Rescue 18 134 Medical/Resuscitator Call 10 35 Other Response 5 25 YTD 131 984 2018 Dollar Loss / Loss Prevention Number of Property Fire Incidents Estimated Property Value at Risk Estimated Structure Fire Loss Estimated Content Fire Loss Property Fire Loss Prevented Q1 1 $315,000 $215,000 $75,000 $10,000 Q2 4 $680,000 $25,000 $14,500 $640,500 Q3 Q4 Year to Date Total Fire Loss (structure & contents): $329,500 Fire Prevention Inspections 2nd Quarter 2018 Year to Date Assigned 9 19 In Progress 0 1 Follow Up 0 0 Legal Action 0 0 Rescinded 0 0 Closed 9 22 Page 141 of 265 Page 3 / 5 CAO Apparatus Utilization Apparatus 2018 2nd Quarter 2018 Year to Date 2017 2nd Quarter 2017 Year End Car 1 14 23 10 49 Car 2 19 39 16 80 Pumper 1 50 96 65 235 Pumper 2 20 32 26 106 Rescue 3 20 35 30 123 Ladder 4 40 69 44 155 Public Education Types 2018 2nd Quarter 2018 Year to Date 2017 2nd Quarter 2017 Year End Station Tours 4 5 0 5 Presentations 5 8 6 24 Newspaper/Media 0 1 1 2 Charity Event 4 4 1 4 Fire Communication Report Town of Tillsonburg Calls 2018 2nd Quarter On Call Called Out 2018 YTD On Call Called Out YTD Customer Service 378 N/A 568 N/A OPP 41 N/A 67 N/A WORKS 19 18 38 31 HYDRO 54 36 90 46 WATER 14 14 23 17 KENNEL 9 6 9 6 Tillsonburg Fire 2018 2ndQuarter 2018 YTD Administration Lines 52 128 Emergency Calls 57 139 Non Emergent Calls 267 398 Side Door 140 275 Fire Incidents 69 131 Fire Comm 2018 2nd Quarter 2018 YTD Emergency Calls 646 1594 Non Emergent Calls 3065 4523 Fire Incidents 727 1517 Page 142 of 265 Page 4 / 5 CAO FINANCIAL IMPACT/FUNDING SOURCE Fire & Rescue Service is currently $39,686 under budget. Suppression supplies are $9,826 under budget and Communication Equipment – Licensing is $15,390 under budget. Both are timing issues. Police Services is $6,464 under budget. The financial forecast for Fire & Rescue Services through to December 31, 2018 is to be on budget. Page 143 of 265 Page 5 / 5 CAO Report Approval Details Document Title: FRS 18-06, FRS Second Quarter Report.docx Attachments: Final Approval Date: Sep 4, 2018 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - Aug 31, 2018 - 2:58 PM David Calder - Sep 3, 2018 - 1:28 PM Donna Wilson - Sep 4, 2018 - 8:21 AM Page 144 of 265 Report Title Recreation Culture and Parks 2018 Q2 Results Report No. RCP 18-26 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council meeting Council Date September 10, 2018 Attachments RCP 2018 Q1 Operational Financial Summaries Page 1 / 3 Recreation Culture and Parks 2018 Q2 Results RECOMMENDATION THAT Council receives Report RCP 18-26, Recreation, Culture and Parks 2018 Q2 Results, as information. EXECUTIVE SUMMARY This report provides Council with the April 1, 2018 to June 30, 2018 Department year to date status of business objectives, capital projects, key indicators and financial results for Recreation, Culture & Parks. BACKGROUND 2018 Business Objectives and Capital Projects Division Item Target Date Status Programs & Services Recreation Program and Business Service Review Q 2 - 3 delayed to Q3-Q4 Procure Recreation Leisure Guide Production Q1 Complete Implementation and Training of the new Recreation Software - Legend Q1 - 4 In progress Lifesaving Society updates to Leadership Programs and Learn to Swim Program Q1 Culture & Heritage Museum Anniversary Events Q1 - 4 In progress Final Year of Oxford Remembers – Oxford’s Own commemoration of the 100th Anniversary of W.W. I. Q 1 - 4 In progress Book Publications: Tillsonburg’s Architectural Gems and The Tillson Empire. Q 1 - 4 In progress Museum Souvenirs Q 1 - 4 In progress 2018 Exhibits & Events Q 1 – 4 In progress Parks & Facilities Support J.L. Scott McLean Outdoor Recreation Pad Q1-Q4 In progress Support Gibson House Boathouse and Deck initiative Q1-Q4 In progress Develop 2019-2024 Town Energy Conservation & Demand Management Plan Q2 In progress Support development of Community GHG Plan Q2-Q4 Deferred pending funding Implementation of the Asset Management Action Plan Q1-Q4 In progress Page 145 of 265 Page 2 / 3 Review of contracted cleaning services model Q1 Delayed to Q2-Q3 Physical security report on all facilities Q3 Not started Enhanced Beautification (beyond 2017 pilot) Q2-Q3 In progress Cemetery Master Plan Implementation. Q2-Q4 In progress Enhanced Ball Diamond maintenance. Q2-Q3 In progress Renewal of Housekeeping and Grass Cutting contracts. Q3-Q4 Not started Capital Projects Kiwanis/Sam Lamb/Optimist Hardball Diamond Rehab Q1-Q2 In progress Annual Memorial Park Revitalization Q2-Q3 In progress Annandale Baseball Park – Lights Q2 In progress Accessible connection to Trans-Canada Trail New In progress Lake Lisgar Water Park Inflatables Q2 Completed Facility Asset Management Q1-Q4 In progress Floor Scrubber Replacement Q1 Complete Consolidated Roofing Projects at TCC Q2-Q3 In progress Tables & Chairs Replacement Q1 Complete Aquatic Facility Design Study Q2 In progress TCC Energy Retrofit Q1-Q4 In progress Station Arts Roof 2019 N/A Bay Lights conversion to LED Q2 In progress Water Park Renovations Q1-Q2 Complete New Sand Filters at Water Park (x2) Q2 Complete Museum Repairs and Maintenance Q3-Q4 In Progress Servant Porch Q2 Not started Connect Fire doors into FAS Q1 Not started Key Indicators Key Indicators 2018 2017 % change Comment Museum: attendance - headcount 3,855 5,187 -26%Closure in Jan, no Hevenor exhibit Programs: Advanced/Leadership - headcount 76 64 19% Programs: Aquatic registrations - headcount 2,786 2,784 0% Programs: Public Swim attendance - headcount 8,992 7,892 14% Programs: Memberships sold 894 1,070 -16%Implementation of Legend Programs: Health Club attendance - headcount 10,618 13,850 -23%Implementation of Legend Programs: Water Fitness attendance - headcount 7,295 6,380 14% Programs: Land Fitness attendance - headcount 1,503 1,084 39% Programs: Public Skating attendance - headcount 1,482 2,931 -49%Implementation of Legend Programs: Roller Skating attendance - headcount 164 306 -46%Implementation of Legend Programs: Squash Courts - headcount 379 787 -52%Implementation of Legend Programs: Waterpark attendance - headcount - 650 -100%Not open in June Programs: Youth registrations - headcount 849 744 14% Programs: Advertising revenue (guide,boards,fences)28,962 18,983 53%change in fence advertising Programs: Rink bookings (ice) -hours 2,377 2,747 -13%No ice as of June 15 Programs: Rink bookings (floor) - hours 230 46 399% Programs: Tournaments (ice/pool/field)8 10 -20% Programs: Room rentals (non-admin)455 446 2% Programs: Aquatic user fees collected 3,827 2,098 n/a Programs: Rental insurance program 1,200 2,740 n/a Cemetery: Niche & Plot sales (count)22 33 -33% Cemetery: Interments (count)58 63 -8% Data for Q1-Q2 Page 146 of 265 Page 3 / 3 FINANCIAL IMPACT/FUNDING SOURCE The RCP Department’s 2018 Q2 operational financial variance summary is as follows: The RCP Department is in an overall in-year surplus position at the end of Q2. Positive variances in Cemetery, Facilities, & Parks are mostly due to vacancy-related labour savings. The negative variance in Community Programs is due to labour allocations to community events and budget timing. The negative variance in Recreation Programs is a result of lower than expected youth program revenue, although the implementation of Legend RMS has made the reporting less clear. Of concern in Q3 is a projected lower than budget revenue at the LLWP. RCP leadership continues to monitor expenses and revenue with the objective of mitigating negative variances within the overall department budget by year-end. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This report provides information in alignment with the following Objectives of the Community Strategic Plan:  Objective 1 – Excellence in Local Government  Objective 2 – Sustainable Economy  Objective 4 – Culture & Community Division YTD Budget YTD Actual Variance (surplus)/deficit Cemetery 56,322.00 47,006.00 (9,316.00) Parks 327,051.00 306,329.00 (20,722.00) Community Programs 1,950.00 16,776.00 14,826.00 Recreation Programs 174,508.00 218,656.00 44,148.00 Facilities 1,066,760.00 1,029,568.00 (37,192.00) EFC (24,805.00)(29,595.00)(4,790.00) Museum 181,022.00 168,983.00 (12,039.00) Totals 1,782,808.00 1,757,723.00 (25,085.00) Page 147 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues User Charges (59,698) (66,505) (6,807)11% 1 Total Revenues (59,698) (66,505) (6,807)11% 0 Expenditures Labour 48,872 48,463 (409)1% Purchases 14,346 14,426 80 1% Contracted Services 10,000 7,854 (2,146)21% Interfunctional Adjustments 42,802 42,768 (34) Total Expenditures 116,020 113,511 (2,509)2% Total Net Levy 56,322 47,006 (9,316)17% 0 Notes: 1Service & Foundation Revenue ‐ Mapping Issue Page 148 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues User Charges ‐(5,295) (5,295) Other Revenue ‐(2,070) (2,070) Total Revenues ‐(7,365) (7,365) Expenditures Labour 100,544 93,322 (7,222)7% Purchases 56,942 51,637 (5,305)9% 1 Contracted Services 83,704 83,073 (631)1% Interfunctional Adjustments 43,896 43,902 6 Debt Principal & Interest 41,965 41,760 (205) Total Expenditures 327,051 313,694 (13,357)4% Total Net Levy 327,051 306,329 (20,722)6% 0 Notes: 1 Equipment ‐ Truck Mount Pressure Washer System should have been capitalized Page 149 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues Grants (22,500) (22,500) 0 Total Revenues (22,500) (22,500) 0 Expenditures Labour 5,800 11,110 5,310 92% 1 Purchases 18,650 28,166 9,516 51% 2 Total Expenditures 24,450 39,276 14,826 61% 0 Total Net Levy 1,950 16,776 14,826 760% 1 Notes: 1Labour Allocation 2 Timing on Fireworks invoice Page 150 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues Grants (21,352) (17,792) 3,560 17% User Charges (615,090) (568,645) 46,445 8% 1 Other Revenue (13,556) (15,947) (2,391)18% Total Revenues (649,998) (602,384) 47,614 7% 0 Expenditures Labour 660,629 657,171 (3,458)1% Purchases 126,645 126,645 0 Interfunctional Adjustments 29,896 29,886 (10) Debt Principal & Interest 7,336 7,338 2 Total Expenditures 824,506 821,040 (3,466) Total Net Levy 174,508 218,656 44,148 25% 0 Notes: 1Youth Programs Page 151 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues User Charges (3,150) (2,100) 1,050 33% Specified Revenue 0 (5,158) (5,158) Total Revenues (3,150) (7,258) (4,108)130% Expenditures Labour 400,237 374,932 (25,305)6% 1 Purchases 339,830 349,094 9,264 3% Contracted Services 103,650 82,614 (21,036)20% 2 Contribution to Reserves 0 3,990 3,990 Interfunctional Adjustments 21,652 21,654 2 Debt Principal & Interest 204,541 204,542 1 Total Expenditures 1,069,910 1,036,826 (33,084)3% Total Net Levy 1,066,760 1,029,568 (37,192)3% Development Charges DC Revenue Collected ‐(31,498) (31,498) DC Contribution to Reserves ‐31,498 31,498 Notes: 1Labour Allocation ‐ Vacancy 2 Timing Page 152 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues User Charges (43,748) (49,988) (6,240)14% 0 Total Revenues (43,748) (49,988) (6,240)14% 0 Expenditures Labour 01515 Purchases 1,852 2,745 893 48% Contracted Services 0 541 541 Debt Principal & Interest 17,091 17,092 1 Total Expenditures 18,943 20,393 1,450 8% Total Net Levy (24,805) (29,595) (4,790)19% Page 153 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues Grants (502) (150) 352 70% User Charges (7,848) (9,062) (1,214)15% Other Revenue (14,498) (2,738) 11,760 81% 1 Total Revenues (22,848) (11,950) 10,898 48% 0 Expenditures Labour 136,814 127,513 (9,301)7% 1 Purchases 51,854 39,168 (12,686)24% 1 Contracted Services 6,000 5,030 (970)16% Interfunctional Adjustments 9,202 9,222 20 Total Expenditures 203,870 180,933 (22,937)11% 0 Total Net Levy 181,022 168,983 (12,039)7% 0 Notes: 1 Timing Page 154 of 265 Report Title 2018 Second Quarter Building, Planning & By-Law Services Report No. DCS 18-30 Author Geno Vanhaelewyn, Chief Building Official Meeting Type Council Meeting Council Date SEPTEMBER 10, 2018 Attachments Q2 Financial Summary RECOMMENDATION THAT Council receives Report DCS 18-30 - 2018 Second Quarter Building, Planning & By- Law Services as information. EXECUTIVE SUMMARY This report contains information on activity volumes, trends over time, financials and updates on major initiatives. The statistics provided are inclusive from January 1, 2018 to June 30, 2018. BUILDING SERVICES Tillsonburg has continued to witness strong activity in construction in terms of overall permits issued and the total value of construction. The residential housing market has continued to be the main contributor of these statistics. The commercial sector experienced a major increase while the industrial sector experienced a slight decrease. These activities are noted in the tables below. 2018 – Building Permit Activity Overview – (Jan 1/18 – June 30/18 inclusive) Total Permits Issued 239 Total Construction Value $26,732,028 Total Permit Revenue $284,826 Page 155 of 265 2 CAO VALUE OF CONSTRUCTION COMPARISON Value of Construction Comparisons – Jan 1, 2018 – June 30, 2018 TYPE 2013 2014 2015 2016 2017 2018 Residential (Value) 6,169,114 7,854,086 7,614,660 10,673,174 12,416,246 17,441,481 Commercial (Value) 565,057 693,799 154,300 1,615,705 1,205,305 6,245,180 Industrial (Value) 2,146,100 1,052,500 92,600 92,000 488,254 708,702 Institutional (Value) 791,175 4,393,400 1,362,173 13,114 4,000 2,336,665 TOTAL 9,671,446 13,993,785 9,223,733 12,393,993 14,113,805 26,732,028 RESIDENTIAL $17,441,481 COMMERCIAL $6,245,180 INDUSTRIAL $708,702 INSTITUTIONAL $2,336,665 Page 156 of 265 3 CAO Number of Permits Issued - Jan 1, 2018 – June 30, 2018 TYPE 2012 2013 2014 2015 2016 2017 2018 Single Detached Dwellings 32 26 38 27 50 48 50 Total Dwelling Units 32 29 41 50 50 52 78 Total All Permits 150 162 185 155 202 239 239 Residential Development - Jan 1, 2018 – June 30, 2018 DEVELOPER NUMBER OF SINGLE DETACHED DWELLINGS Hayhoe Homes 39 Wagler Homes 2 Bamford Homes – South Ridge Heights 2 Oxford Builders – Annandale Phase 7 2 Trevalli Homes Ltd – William Street 3 Gentrac Homes 0 Riviera Homes 0 Misc. 1 Private 1 Inspection Activity Comparisons - Jan 1, 2018 – June 30, 2018 Output Measures/Activity 2014 2015 2016 2017 2018 Building Inspections Completed 703 741 871 1022 988 Major Construction/Development Projects:  360 Quarter Town Line – new townhouse condos  45 Hardy Ave - Complex Co-Gen project  10 Clearview - Shaw’s Ice Cream renovations  2 Clearview Drive- Tillsonburg Mini Storage  67 Oxford Street – new Tim Hortons  253 Broadway – new commercial/residential  Andrews Crossing Subdivision Page 157 of 265 4 CAO Building Financial Impact Financial records indicate that the Building sector has a surplus of $136,239 ending Q2. The ongoing permit activity is a direct result of the increased revenue found in the attached financial summary to this report. The forecast at this time for year end is to be under budget. PLANNING SERVICES 2018 – Planning Activity - Jan 1, 2018 – June 30, 2018 Output Measures/Activity 2014 2015 2016 2017 2018 Minor Variance Applications 1 5 7 6 13 Zone Change Application 2 4 4 8 4 Site Plan Formal Consultations 2 2 2 3 0 Site Plan Approvals 4 3 2 2 5 Site Plan Applications (in progress) 3 6 7 3 9 Subdivision Agreements 0 2 2 2 0 Pre-Servicing Agreements 0 0 0 0 3 Site Plan Applications (in progress)  11 Wren Court – Townhouse Apartments  17 Wren Court – Apartment Building  183 Lisgar Avenue – Condo Conversion  183 Tillson Avenue – Existing Site  3 Simcoe Street – Parking Lot  3 John Pound – Apartment Building  150 Concession Street West – Church Addition  45 Hardy Ave – Outdoor Ice Pad  6 Rouse Street – New Church BY-LAW SERVICES Records indicate that by-law and property standard activities and occurrences are fairly consistent with previous years. These activities are noted in the tables below. Page 158 of 265 5 CAO 2018 – By-Law Activity - Jan 1, 2018 – June 30, 2018 Output Measures– Quantity 2014 2015 2016 2017 2018 Parking Tickets Issued 240 337 573 394 366 Animal Tags Issued Cats 886 845 1121 948 848 Dogs 1686 1815 1842 1973 2254 Enforcement – Complaints and Occurrences Parking, Noise, Garbage, Taxi 96 103 62 86 90 Property Stds, Zoning, Clean Yard, Sign, Fence, etc. 116 113 143 152 137 Animal Control 196 184 179 160 139 By-Law Financial Impact Financial records indicate that the Protection/By-Law sector has a surplus of $33,383 ending Q2. The forecast at this time for year end is to be under budget due to the animal control subcontractor savings thus far. A copy of the financial summary has been attached to this report. DEPARTMENTAL TASKS/BUSINESS OBJECTIVES Second quarter misc. tasks/projects:  Outstanding Deposit Project - ongoing  Open Permit Project - closed over 70 open permits  Updated Crossing Guard Handbook policies & procedures  2018 Animal licence renewal program  2018 Façade Improvement Program – ongoing  Central Area Design Study review – ongoing  Noise By-Law Review – ongoing Page 159 of 265 6 CAO Report Approval Details Document Title: DCS 18-30 - 2018 Second Quarter Building, Planning and By-Law Services.docx Attachments: - 2018 Q2 - Dept. 190 - Building - Quarterly Report Budget vs Actuals.pdf - 2018 Q2 - Dept 180 - Protection - Quarterly Report Budget vs Actuals.pdf Final Approval Date: Sep 4, 2018 This report and all of its attachments were approved and signed as outlined below: David Calder - Sep 4, 2018 - 1:13 PM Page 160 of 265 DEPT. 190 - BUILDING 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues User Charges (184,748)(305,146)(120,398)65%1 Total Revenues (184,748)(305,146)(120,398)65%0 Expenditures Labour 189,208 177,381 (11,827)6%2 Purchases 19,468 14,413 (5,055)26%3 Contracted Services 6,600 7,629 1,029 16% Interfunctional Adjustments 16,350 16,362 12 Total Expenditures 231,626 215,785 (15,841)7%0 Total Net Levy 46,878 (89,361)(136,239)291%0 Notes: 1 Permit Fees 2 Maternity Leave 3 Timing Page 161 of 265 DEPT 180- PROTECTION 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues User Charges (52,748)(67,455)(14,707)28%1 Total Revenues (52,748)(67,455)(14,707)28%0 Expenditures Labour 113,339 113,987 648 1% Purchases 16,557 5,640 (10,917)66%2 Contracted Services 11,498 3,063 (8,435)73%3 Interfunctional Adjustments 14,198 14,226 28 Total Expenditures 155,592 136,916 (18,676)12%0 Total Net Levy 102,844 69,461 (33,383)32%0 Notes: 1 Licensing Fees 2 Timing 3 Sub Contractor Savings Page 162 of 265 Report Title 2018 Second Quarter Operations Services Report No. OPS 18-22 Author Kevin De Leebeeck, P.Eng. Director of Operations Meeting Type Council Meeting Council Date August 13, 2018 Attachments  Operating Summaries Page 1 / 4 RECOMMENDATION: THAT Council receive Report OPS 18-22, 2018 Second Quarter Operations Services as information. SUMMARY To provide Council with the January 1, 2018 to June 30, 2018 Operations Services financial results. Table 1: 2018 Operations Business Plan Objective Target Project Status Continue review of Public Works, Engineering & Water/ Wastewater procedures and records management Q1 – Q4 In Progress Airport Feasibility Analysis Q2 Q4 Not Started Comprehensive Sidewalk Review Q1 Completed Winter Maintenance Level of Service Policy Q2 Completed Continue Corporate Fleet CVOR Compliance Initiative Q1 – Q4 In Progress Renegotiations of Solid Waste and Recycling Collection Agreement with Oxford County Q2/Q3 In Progress Renegotiations of Urban Road Maintenance Agreement with Oxford County Q3/Q4 Not Started Renegotiations of Water Distribution and Wastewater Collection Agreement with Oxford County Q3/Q4 In Progress Develop & Implement Leak Detection Program Q2/Q3 Delayed Develop & Implement Manhole Inspection Program Q1 – Q3 In Progress Develop a Water Efficiency Program specific to Tillsonburg Residents Q2/Q3 Delayed Page 163 of 265 Page 2 / 4 Water Transmission Main Maintenance Review Q2 In Progress Update Engineering Design Criteria to current industry standards & practices Q4 In Progress Review and Revise Engineering Rates & Fees structure Q2 Delayed Review of Outstanding deficiencies and Legacy issues related to stale Developments Q1 – Q4 In Progress Asset Management Q2 – Q4 Bid Issued  Storm Sewer CCTV Inspections Big Otter Creek / Old Vienna Rd Slope Stability Design Study Q2/Q3 Not Started Railway Crossing Safety Assessments Q3 Completed Broadway & Brock Intersection Audible and Accessibility Upgrades Q3 Completed Quarter Town Line Corridor Management Implementation Q2/Q3 Completed Future Kinsmen Pedestrian Bridge Enhanced OSIM Inspection Q3 Completed LED Streetlight Conversion Project Q3/Q4 In Progress Concession Street E. Reconstruction Q2/Q3 Completed Annandale Ball Diamonds – Parking Lot Q2/Q3 Completed Bradburn Reconstruction – Stage 1 of 2 Q3/Q4 Bid Issued Broadway Connecting Link Rehabilitation – Town limit to south of North St. Q3/Q4 Completed Asphalt Resurfacing Program Q2/Q3 Completed Heavy Duty Vehicle Replacements  Fire Unit #73 – 1998 Aerial Truck Q3 Bid Issued Key indicators measure growth in terms of infrastructure i.e. Roads, Sewers, Watermain, Sidewalk, etc. and the associated maintenance level of service. The Towns ability to mitigate the associated incremental costs to maintain the additional infrastructures demonstrates the efficiencies of continuous internal improvement. Key Indicators 2017 2016 2015 2014 2013 2012 Roads (Lane km) 233.6 229.4 226.8 226.1 225.5 224.5 Sidewalks (km) 96.6 94.2 91.6 89.5 89.1 88.1 Page 164 of 265 Page 3 / 4 GOALS FOR NEXT QUARTER  Issue remaining infrastructure capital projects and commence construction  Complete traffic management capital initiatives  Continue records management and LED streetlight conversion  Issue RFP for Vienna Rd. slope stability  Continue summer maintenance operations FINANCIAL IMPACT/FUNDING SOURCE The consolidated 2018 Q2 Operations Services overall variance is summarized in Table 2. Table 2: Second Quarter Budget vs. Actual Variance Summary Department (Surplus) / Deficit Operations Administration 1,479 Engineering Services 5,742 Public Works (33,957) Airport Operations 18,715 Waste Management (7,340) Fleet Services 513 Total Variance (14,848) Projection of variances to December 31, 2018 is summarized in Table 3. Table 3: 2018 Annual Projection Summary Department (Surplus) / Deficit Operations Administration - Engineering Services 55,000 Public Works - Airport Operations 10,000 Waste Management - Fleet Services - Total Variance 65,000 Page 165 of 265 Page 4 / 4 Report Approval Details Document Title: OPS 18-22 2018 Second Quarter Operations Services.docx Attachments: - OPS 18-22 Attachment 1 - Operating Summaries.pdf Final Approval Date: Sep 4, 2018 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - Sep 4, 2018 - 4:37 PM David Calder - Sep 4, 2018 - 4:41 PM Donna Wilson - Sep 4, 2018 - 5:19 PM Page 166 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues User Charges (674,424)(674,402)22 Total Revenues (674,424)(674,402)22 Expenditures Labour 150,863 151,025 162 Purchases 263,745 263,114 (631) Contracted Services 2,752 2,258 (494)18% Interfunctional Adjustments 0 1,400 1,400 100% Debt Principal & Interest 133,733 133,787 54 Total Expenditures 551,093 551,584 491 Total Net Levy (123,331)(122,818)513 Development Charges DC Revenue Collected -(65,908)(65,908) DC Contribution to Reserves -65,908 65,908 Page 167 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues Total Revenues Expenditures Labour 115,768 116,099 331 Purchases 5,800 6,960 1,160 20% Interfunctional Adjustments (3,300)(3,312)(12) Total Expenditures 118,268 119,747 1,479 1% Total Net Levy 118,268 119,747 1,479 1% Page 168 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues User Charges (9,000)(9,798)(798)9% Total Revenues (9,000)(9,798)(798)9% Expenditures Labour 219,474 179,814 (39,660)18%1 Purchases 13,000 53,621 40,621 312%2 Interfunctional Adjustments (74,048)(68,469)5,579 8%1 Total Expenditures 158,426 164,966 6,540 4% Total Net Levy 149,426 155,168 5,742 4% Notes: 1 Labour Vacancies 2 Third Party Engineering Services Page 169 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues User Charges 0 (105)(105) Total Revenues 0 (105)(105) Expenditures Labour 296,625 280,698 (15,927)5%1 Purchases 127,192 136,563 9,371 7%2 Contracted Services 80,508 83,193 2,685 3% Interfunctional Adjustments 137,002 136,998 (4) Debt Principal & Interest 154,886 154,846 (40) Total Expenditures 796,213 792,298 (3,915)0% Total Net Levy 796,213 792,193 (4,020)1% Development Charges DC Revenue Collected -(159,746)(159,746) DC Contribution to Reserves -159,746 159,746 Notes: 1 Net Labour Allocation within Public Works 2 Safety Training over $8,000 Page 170 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues --- Total Revenues Expenditures Labour 162,125 191,238 29,113 18%1 Purchases 96,000 65,605 (30,395)32%2 Contracted Services 2,000 10,962 8,962 448%3 Interfunctional Adjustments 102,802 102,798 (4) Total Expenditures 362,927 370,603 7,676 2% Total Net Levy 362,927 370,603 7,676 2% Notes: 1 FT OT over $27,400 2 Supplies under $30,400 - No salt top-up due to required roof rafter repairs 3 Subcontractor over $8,600 - Parking lot clearing assistance Page 171 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues Levy, PILS (70,548)(67,934)2,614 4% Other Revenue -(21,887)(21,887)100%1 Total Revenues (70,548)(89,821)(19,273)27%0 Expenditures Labour 17,825 11,193 (6,632)37%2 Purchases 7,748 7,183 (565)7% Contracted Services 18,750 21,396 2,646 14% Contribution to Reserves -21,887 21,887 100%1 Interfunctional Adjustments 19,206 19,194 (12) Debt Principal & Interest 7,082 7,101 19 Total Expenditures 70,611 87,954 17,343 25%0 Total Net Levy 63 (1,867)(1,930)3,063% Development Charges DC Revenue Collected -(34)(34) DC Contribution to Reserves -34 34 Notes: 1 Cash in lieu of Parking - 253 Broadway 2 Net labour under $6,600 - Sweeping and line painting timing Page 172 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues Total Revenues Expenditures Labour 14,100 9,408 (4,692)33% Purchases 131,534 125,946 (5,588)4% Contracted Services 1,500 3,750 2,250 150% Interfunctional Adjustments 9,998 10,002 4 Total Expenditures 157,132 149,106 (8,026)5% Total Net Levy 157,132 149,106 (8,026)5% Page 173 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues Grants (5,000)(5,000)0 User Charges (254,856)(217,274)37,582 15%1 Other Revenue -(11)(11) Total Revenues (259,856)(222,285)37,571 14%0 Expenditures Labour 56,676 56,799 123 Purchases 119,845 103,090 (16,755)14%2 Contracted Services 20,998 18,786 (2,212)11% Interfunctional Adjustments 5,648 5,670 22 Debt Principal & Interest 18,946 18,912 (34) Total Expenditures 222,113 203,257 (18,856)8%0 Total Net Levy (37,743)(19,028)18,715 50%0 Notes: 1 Fuel Sales under $36,700 2 Material/Inventory under $23,600 -fuel purchase, Building Repairs over $7,400 - basement flooding Page 174 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues Total Revenues Expenditures Labour 19,450 14,573 (4,877)25% Purchases 990 2,173 1,183 119% Contracted Services 15,000 6,541 (8,459)56%1 Interfunctional Adjustments 12,952 12,948 (4) Debt Principal & Interest 15,500 0 (15,500)100%2 Total Expenditures 63,892 36,235 (27,657)43%0 Total Net Levy 63,892 36,235 (27,657)43%0 Development Charges DC Revenue Collected -(9,208)(9,208) DC Contribution to Reserves -9,208 9,208 Notes: 1 Subcontractor Expense - Timing 2 Timing Page 175 of 265 2018 2018 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues User Charges (61,104)(68,178)(7,074)12%1 Total Revenues (61,104)(68,178)(7,074)12%0 Expenditures Labour 18,998 20,134 1,136 6% Purchases 50,948 52,427 1,479 3% Contracted Services 53,702 50,781 (2,921)5% Interfunctional Adjustments 62,048 62,088 40 Total Expenditures 185,696 185,430 (266) Total Net Levy 124,592 117,252 (7,340)6%0 Notes: 1 Scrap Metal Revenue over $4,700 Page 176 of 265 Report Title South Huron Fire Communications Contract Report No. FRS 18-05 Author Jeff Smith, Fire Chief Meeting Type Council Meeting Council Date September 10, 2018 Attachments Agreement Page 1 / 3 9403410062,,,FRS 18-05, Fire Communications South Huron RECOMMENDATION THAT Council receives report FRS 18-05 South Huron Fire Communications Contract; AND THAT the capital costs incurred be debt financed with a term not to exceed five (5) years; AND FURTHER THAT Council authorizes the Mayor and Clerk to enter into an agreement with the Corporation of the Municipality of South Huron for the provision of Fire Dispatch and Communications Services. EXECUTIVE SUMMARY The Corporation of the Municipality of South Huron issued a Request for Proposal for the provision of Fire Dispatch Services on January 22, 2018. Our submission was one of three received by South Huron. After a comprehensive review and analysis, the Fire Chief and evaluation committee recommended that the Proposal from the Town of Tillsonburg be accepted. The Corporation of South Huron approved the award to Tillsonburg at their April 3, 2018 Council meeting and passed By-law 72-2018 on August 13, 2018. The agreement is for a five (5) year contract with an option for renewal for an additional five (5) year period. The contract start date will be January 1, 2019. Our success in obtaining this contract is in part due to our demonstrated ability to successfully dispatch area fire departments utilizing Radio over Internet Protocol (RoIP) technology. Our submission scored 95 out of 100 marks in South Huron’s evaluation. There will be no staffing impact or changes as a result of this contract. The additional emergency call volume and non-emergency call volume (burn permits, alarm testing, etc.) can be accommodated well within our existing capacity. The contract attached for approval is the standard template used by Tillsonburg Fire Communications for our current customers, and has been signed by authorized representatives of The Corporation of the Municipality of South Huron. Page 177 of 265 Page 2 / 3 CAO CONSULTATION/COMMUNICATION N/A FINANCIAL IMPACT/FUNDING SOURCE To ensure competitiveness and being consistent with our existing pricing philosophy, Tillsonburg offered a pricing structure of $2.25 per capita for the first contract year and a fixed increase of 2.0% each year thereafter for a five (5) year period Total revenue for the five (5) year period will be $96,927.85 (excluding tax) with expenditures (capital purchase of equipment, connectivity charges and licensing fees) for the same period of $78,300.21. The net profit for the Town will be $18,627.64 over the five years of the contract. Any renewal period or future contracts with the Municipality of South Huron will not require any additional capital outlay. Further, the capital equipment purchased, such as RoIP interfaces, network cards, etc., will remain the property of Tillsonburg and can be re-used for future customers should a renewal with the Municipality of South Huron not be secured. It is recommended that the costs be debt financed with the annual revenue received paying the principal and interest. It is further recommended that the debt term matches the contract term at five (5) years. COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A Page 178 of 265 Page 3 / 3 CAO Report Approval Details Document Title: FRS 18-05, Fire Communications South Huron.docx Attachments: - By-Law 4222 South Huron Fire Dispatch.docx - Schedule A- By-Law 4222- Agreement.pdf Final Approval Date: Sep 3, 2018 This report and all of its attachments were approved and signed as outlined below: David Calder - Sep 3, 2018 - 1:25 PM Page 179 of 265 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4222 A By-Law to authorize an agreement between The Corporation of the Town of Tillsonburg and The Corporation of the Municipality of South Huron for the provision of fire dispatch and communications services. WHEREAS The Fire Protection and Prevention Act, S.O. 1997, c. 4, as amended, authorizes a municipality to provide and/or receive fire protection services to or from other municipalities; AND WHEREAS The Town of Tillsonburg operates fire protection services and holds fire protection assets including fire communications personnel and equipment suitable to meet municipal responsibilities required by the Fire Protection and Prevention Act, through a fire department situated within the Town of Tillsonburg; AND WHEREAS The Corporation of the Town of Tillsonburg is desirous of entering into an agreement with the Corporation of the Municipality of South Huron, to provide fire dispatch and communications services. THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT the Agreement attached hereto as Schedule “A” and forming part of this By-Law between the Corporation of the Town of Tillsonburg and the Corporation of the Municipality of South Huron is hereby approved; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule “A” on behalf of The Corporation of the Town of Tillsonburg; 3. THAT this By-Law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 10th day of September, 2018. READ A THIRD AND FINAL TIME AND PASSED THIS 10th day of September, 2018. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson Page 180 of 265 Page 181 of 265 Page 182 of 265 Page 183 of 265 Page 184 of 265 Page 185 of 265 Page 186 of 265 Page 187 of 265 Page 188 of 265 Page 189 of 265 Page 190 of 265 Report Title Oakpark Estates Subdivision Special Services Levy Report No. OPS 18-23 Author Kevin De Leebeeck, P.Eng. Director of Operations Meeting Type Council Meeting Council Date September 10, 2018 Attachments  Special Services Levy By-law Page 1 / 5 RECOMMENDATION THAT Council receive Report OPS 18-23 Oakpark Estates Subdivision Special Services Levy; AND THAT By-law 4220 to adopt the Oakpark Estates Subdivision Special Services Levy be brought forward for Council consideration. BACKGROUND The Oakpark Estates plan of subdivision was approved and registered in 1994. The original developer entered into a subdivision agreement to develop the lots (construction of single detached homes) including the construction of streets, sewers, water and other infrastructure in a phased manner. Some of the phases were developed, however an area of the subdivision remains undeveloped. For whatever reason the original developer ceased to have the ability to continue with the development. At some point in time, a number of lots were transferred to individuals pursuant to tax sales under the Municipal Act. There are currently a number of lots owned by a new developer who is willing to enter into a subdivision agreement(s) with the Town to develop an area of approximately 109 lots, however 19 of the 109 lots are owned by other individuals. SUMMARY Staff have reached out to the Town Solicitor to provide a mechanism that would allow for the development of the remaining lots, including the apportioning of costs to the 19 individual lot owners. This can be achieved in a two-step process. 1. The Town would enter into a Subdivision Agreement with the new developer pursuant to the Planning Act and pursuant to the existing subdivision agreement that provides for amendments to the agreement. The Subdivision Agreement will estimate the cost of installing municipal infrastructure/services for the subdivision with the new developer being responsible to pay 90/109th share of the costs and the Town responsible to pay the remaining 19/109th share of costs. Page 191 of 265 Page 2 / 5 2. The Town would recover its share of costs against the 19 individual lot owners by enacting a Special Services Levy by by-law pursuant to s.326 of the Municipal Act. This levy will require each of the 19 individual lot owners to pay, as part of their property taxes, 1/109th share of the costs determined above. This process, subject to Council approval, would allow for the development of all remaining lots. There will be no controls on the 19 individual lots (i.e. no holding provision under the Planning Act, no one foot reserve across each lot) and building permits would be available once the municipal infrastructure/services are installed. The Town would have to pay the up-front cost of its portion, but can be reassured recovery of these monies from the individual lot owners. It should also be recognized that there may be push back from the individual lot owners as their tax bill will increase significantly to pay for their portion of the municipal infrastructure/services, however it is a reasonable position that such lots will substantially increase in value once building permits are available. If the current individual lot owners are not able to afford the levy, they could sell the lot(s) at the increased value, the special area levy would be paid and the new lot owner would be in a position to develop the lot(s). CONSULTATION/COMMUNICATION The Towns Solicitor was consulted to provide assistance in determining a process that would allow the new developer to resume development of the subdivision, but also hold the individual lot owners accountable for their fair share of infrastructure costs. If approved by Council, staff will provide a written Notice of the Special Services Levy By-law to the 19 individual lot owners in accordance with Strategy 2 – Inform (Specific) of the Towns Public Engagement Policy. FINANCIAL IMPACT/FUNDING SOURCE The 2018 estimated cost to install the municipal infrastructure/services within the Oakpark Estates Subdivision is approximately $45,000 per lot (adjusted to actuals). Therefore the Towns total up-front cost would be limited to approximately $855,000 (adjusted to actuals) over time as the remaining development phases proceed. As previously mentioned through the enactment of a Special Services Levy By-law the Town will be able to recover these up-front costs. Individual lot owners would be provided the flexibility to pay the encumbrance all at once or over a maximum of five (5) years, after actual Developer costs are justified to the Town, in conjunction with an associated debenture interest rate. COMMUNITY STRATEGIC PLAN (CSP) Implementing this Special Area Levy allows for the next phase of the Oakpark Estates Subdivision to proceed while limiting the Towns financial involvement supports Objective 1 – Excellence in Local Government of the Community Strategic Plan by demonstrating strong leadership and accountability. Page 192 of 265 Page 3 / 5 Page 193 of 265 Page 4 / 5 Page 194 of 265 Page 5 / 5 Report Approval Details Document Title: OPS 18-23 Oakpark Estates Subdivision Special Area Levy.docx Attachments: - OPS 18-23 Attachment 1 - Special Services Levy By-law.docx Final Approval Date: Sep 4, 2018 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - Sep 4, 2018 - 4:34 PM David Calder - Sep 4, 2018 - 4:36 PM Donna Wilson - Sep 4, 2018 - 5:19 PM Page 195 of 265 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 4220 A BY-LAW TO AUTHORIZE A SPECIAL LOCAL MUNICIPAL LEVY ON RATEABLE PROPERTY WHEREAS Section 326 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the “Municipal Act”), provides that a municipality may by by-law: (a) identify a special service, (b) determine which of the costs of the municipality are related to that special service, (c) designate the area of the municipality in which the residents and property owners receive or will receive an additional benefit from the service, (d) determine the portion and set out the method of determining the portion of the costs, and (e) determine whether all or a specified portion of the additional costs shall be raised by a special local municipality levy; AND WHEREAS a Subdivision Agreement applies to lands described in Schedule “A” (the “Lands”); AND WHEREAS 1300908 Ontario Inc. (the “Owner”) represents that it is the registered owner of a number of lots forming part of the Lands described in Schedule “A1” (the “Owner’s Lands”); AND WHEREAS a number of lots within the Lands are owned by other persons (the “Neighbouring Owners”) described in Schedule “A2” (the “Designated Area”); AND WHEREAS The Corporation of the Town of Tillsonburg (the “Town”) deems it appropriate to enact a by-law to provide special services such as the construction of roads, installation of water and sanitary services, drainage facilities and other facilities to the lands within the Designated Area, the full cost of which is to be recovered by the Town through special local municipality levy on all rateable property within the Designated Area; THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. In this By-law, a. “Town Treasurer” means the Treasurer of the Town; b. “Designated Area” means the area shown on Schedule “A2”, attached to and forming part of this By-law, and designated under section 2 of this By-law to receive Special Services; Page 196 of 265 2 c. “Special Services” means the construction of roads, installation of water and sanitary services, drainage facilities and other facilities within the Designated Area; d. “Special Services Levy” means the special local municipality levy imposed under this By-law against all rateable properties in the Designated Area to cover the costs of providing and administering the Special Services; e. “Tax” or “Taxes” means any sum payable for the purposes of the Special Services Levy’. 2. The Designated Area is hereby designated as an area to receive Special Services. 3. The Town shall pay to the Owner the costs of providing the Special Services. 4. The Town hereby establishes a Special Services Levy to recover the costs of providing the Special Services to the Designated Area. 5. The Town Treasurer shall calculate all amounts payable for the Special Services Levy based on the actual cost to provide the Special Services as approved by Town Council. The Special Services Levy shall take the form of a levy imposed on the first $100,000.00 for real property of a residential tax class assessment within the Designated Area. 6. The Town Treasurer shall determine the dates on which the installment payments are due for the Special Services Levy for the rateable properties within the Designated Area. 7. A penalty of 1.25% shall be added on all taxes of the Special Services Levy which are in default on the first day of default, and thereafter a penalty of 1.25% per month will be added on the first day of each and every month the default continues, until December 31st, 2018. 8. On all Taxes in default on January 1st, 2019, interest shall be added at the rate of 1.25% per month for each month or fraction thereof in which the default continues. 9. Penalties and interest added in default shall become due and payable and shall be collected as if the same had originally been imposed and former part of such unpaid Tax levy. Page 197 of 265 3 10. The Town Treasurer may mail, or cause the same to be mailed to the residence or of such person indicated on the last revised assessment roll, a written or printed notice specifying the amount of Taxes payable. 11. All such Taxes are payable at the Town of Tillsonburg Municipal Office, 10 Lisgar Avenue, Tillsonburg, Ontario. Enacted this day of __________, 2018. Blank Signature Stephen Molnar, Mayor Donna Wilson, Clerk Page 198 of 265 4 Schedule “A” Description of the Lands All and singular certain parcels or tracts of land and premises, situate, lying and being in the Town of Tillsonburg, County of Oxford, Province of Ontario, being described in the following Table A: Table A Lot Plan PIN 1 40 Plan 41M143 00025-0231 2 41 Plan 41M143 00025-0232 3 43 Plan 41M143 00025-0234 4 44 Plan 41M143 00025-0235 5 45 Plan 41M143 00025-0236 6 46 Plan 41M143 00025-0237 7 47 Plan 41M143 00025-0238 8 48 Plan 41M143 00025-0239 9 49 Plan 41M143 00025-0240 10 50 Plan 41M143 00025-0241 11 51 Plan 41M143 00025-0242 12 52 Plan 41M143 00025-0243 13 53 Plan 41M143 00025-0244 14 54 Plan 41M143 00025-0245 15 55 Plan 41M143 00025-0246 16 56 Plan 41M143 00025-0247 17 57 Plan 41M143 00025-0248 18 Block 122 Plan 41M144 00025-0313 19 1 Plan 41M144 00025-0329 20 2 Plan 41M144 00025-0330 21 3 Plan 41M144 00025-0331 22 4 Plan 41M144 00025-0332 23 5 Plan 41M144 00025-0333 24 6 Plan 41M144 00025-0334 25 7 Plan 41M144 00025-0335 26 8 Plan 41M144 00025-0336 27 9 Plan 41M144 00025-0337 28 10 Plan 41M144 00025-0338 29 11 Plan 41M144 00025-0339 30 12 Plan 41M144 00025-0340 31 13 Plan 41M144 00025-0341 32 14 Plan 41M144 00025-0342 33 15 Plan 41M144 00025-0343 34 16 Plan 41M144 00025-0344 35 17 Plan 41M144 00025-0345 36 18 Plan 41M144 00025-0346 Page 199 of 265 5 37 19 Plan 41M144 00025-0347 38 20 Plan 41M144 00025-0348 39 21 Plan 41M144 00025-0349 40 22 Plan 41M144 00025-0350 41 23 Plan 41M144 00025-0351 42 24 Plan 41M144 00025-0352 43 25 Plan 41M144 00025-0353 44 26 Plan 41M144 00025-0354 45 27 Plan 41M144 00025-0355 46 28 Plan 41M144 00025-0356 47 29 Plan 41M144 00025-0357 48 30 Plan 41M144 00025-0358 49 31 Plan 41M144 00025-0359 50 32 Plan 41M144 00025-0360 51 33 Plan 41M144 00025-0361 52 34 Plan 41M144 00025-0362 53 35 Plan 41M144 00025-0363 54 36 Plan 41M144 00025-0364 55 37 Plan 41M144 00025-0365 56 38 Plan 41M144 00025-0366 57 39 Plan 41M144 00025-0367 58 40 Plan 41M144 00025-0368 59 41 Plan 41M144 00025-0369 60 42 Plan 41M144 00025-0370 61 43 Plan 41M144 00025-0371 62 44 Plan 41M144 00025-0372 63 45 Plan 41M144 00025-0373 64 46 Plan 41M144 00025-0374 65 47 Plan 41M144 00025-0375 66 48 Plan 41M144 00025-0376 67 49 Plan 41M144 00025-0377 68 50 Plan 41M144 00025-0378 69 51 Plan 41M144 00025-0379 70 52 Plan 41M144 00025-0380 71 53 Plan 41M144 00025-0381 72 54 Plan 41M144 00025-0382 73 55 Plan 41M144 00025-0383 74 56 Plan 41M144 00025-0384 75 57 Plan 41M144 00025-0385 76 58 Plan 41M144 00025-0386 77 59 Plan 41M144 00025-0387 78 60 Plan 41M144 00025-0388 79 61 Plan 41M144 00025-0389 80 62 Plan 41M144 00025-0390 Page 200 of 265 6 81 64 Plan 41M144 00025-0392 82 65 Plan 41M144 00025-0393 83 66 Plan 41M144 00025-0394 84 67 Plan 41M144 00025-0395 85 68 Plan 41M144 00025-0396 86 69 Plan 41M144 00025-0397 87 70 Plan 41M144 00025-0398 88 71 Plan 41M144 00025-0399 89 72 Plan 41M144 00025-0400 90 73 Plan 41M144 00025-0401 91 74 Plan 41M144 00025-0402 92 75 Plan 41M144 00025-0403 93 76 Plan 41M144 00025-0404 94 77 Plan 41M144 00025-0405 95 78 Plan 41M144 00025-0406 96 79 Plan 41M144 00025-0407 97 80 Plan 41M144 00025-0408 98 81 Plan 41M144 00025-0409 99 82 Plan 41M144 00025-0410 100 83 Plan 41M144 00025-0411 101 84 Plan 41M144 00025-0412 102 85 Plan 41M144 00025-0413 103 86 Plan 41M144 00025-0414 104 87 Plan 41M144 00025-0415 105 88 Plan 41M144 00025-0416 106 89 Plan 41M144 00025-0417 107 90 Plan 41M144 00025-0418 108 91 Plan 41M144 00025-0419 109 92 Plan 41M144 00025-0420 Page 201 of 265 7 SCHEDULE “A1” Description of the Owner’s Lands All and singular certain parcels or tracts of land and premises, situate, lying and being in the Town of Tillsonburg, County of Oxford, Province of Ontario, being described in the following Table A1: Table A1 Lot Plan PIN 1 40 Plan 41M143 00025-0231 2 41 Plan 41M143 00025-0232 3 43 Plan 41M143 00025-0234 4 44 Plan 41M143 00025-0235 5 45 Plan 41M143 00025-0236 6 46 Plan 41M143 00025-0237 7 47 Plan 41M143 00025-0238 8 48 Plan 41M143 00025-0239 9 49 Plan 41M143 00025-0240 10 50 Plan 41M143 00025-0241 11 51 Plan 41M143 00025-0242 12 52 Plan 41M143 00025-0243 13 53 Plan 41M143 00025-0244 14 54 Plan 41M143 00025-0245 15 55 Plan 41M143 00025-0246 16 56 Plan 41M143 00025-0247 17 57 Plan 41M143 00025-0248 18 Block 122 Plan 41M144 00025-0313 19 2 Plan 41M144 00025-0330 20 4 Plan 41M144 00025-0332 21 5 Plan 41M144 00025-0333 22 6 Plan 41M144 00025-0334 23 7 Plan 41M144 00025-0335 24 8 Plan 41M144 00025-0336 25 9 Plan 41M144 00025-0337 26 10 Plan 41M144 00025-0338 27 11 Plan 41M144 00025-0339 28 12 Plan 41M144 00025-0340 29 13 Plan 41M144 00025-0341 30 14 Plan 41M144 00025-0342 31 15 Plan 41M144 00025-0343 32 17 Plan 41M144 00025-0345 33 18 Plan 41M144 00025-0346 34 19 Plan 41M144 00025-0347 35 20 Plan 41M144 00025-0348 36 21 Plan 41M144 00025-0349 Page 202 of 265 8 37 22 Plan 41M144 00025-0350 38 23 Plan 41M144 00025-0351 39 24 Plan 41M144 00025-0352 40 25 Plan 41M144 00025-0353 41 26 Plan 41M144 00025-0354 42 27 Plan 41M144 00025-0355 43 28 Plan 41M144 00025-0356 44 29 Plan 41M144 00025-0357 45 41 Plan 41M144 00025-0369 46 42 Plan 41M144 00025-0370 47 46 Plan 41M144 00025-0374 48 47 Plan 41M144 00025-0375 49 48 Plan 41M144 00025-0376 50 49 Plan 41M144 00025-0377 51 50 Plan 41M144 00025-0378 52 51 Plan 41M144 00025-0379 53 52 Plan 41M144 00025-0380 54 53 Plan 41M144 00025-0381 55 54 Plan 41M144 00025-0382 56 55 Plan 41M144 00025-0383 57 56 Plan 41M144 00025-0384 58 59 Plan 41M144 00025-0387 59 60 Plan 41M144 00025-0388 60 61 Plan 41M144 00025-0389 61 62 Plan 41M144 00025-0390 62 64 Plan 41M144 00025-0392 63 65 Plan 41M144 00025-0393 64 66 Plan 41M144 00025-0394 65 67 Plan 41M144 00025-0395 66 68 Plan 41M144 00025-0396 67 69 Plan 41M144 00025-0397 68 70 Plan 41M144 00025-0398 69 71 Plan 41M144 00025-0399 70 72 Plan 41M144 00025-0400 71 73 Plan 41M144 00025-0401 72 74 Plan 41M144 00025-0402 73 75 Plan 41M144 00025-0403 74 76 Plan 41M144 00025-0404 75 77 Plan 41M144 00025-0405 76 78 Plan 41M144 00025-0406 77 79 Plan 41M144 00025-0407 78 80 Plan 41M144 00025-0408 79 81 Plan 41M144 00025-0409 80 82 Plan 41M144 00025-0410 Page 203 of 265 9 81 83 Plan 41M144 00025-0411 82 84 Plan 41M144 00025-0412 83 85 Plan 41M144 00025-0413 84 86 Plan 41M144 00025-0414 85 87 Plan 41M144 00025-0415 86 88 Plan 41M144 00025-0416 87 89 Plan 41M144 00025-0417 88 90 Plan 41M144 00025-0418 89 91 Plan 41M144 00025-0419 90 92 Plan 41M144 00025-0420 Page 204 of 265 10 SCHEDULE “A2” Description of the Designated Area All and singular certain parcels or tracts of land and premises, situate, lying and being in the Town of Tillsonburg, County of Oxford, Province of Ontario, being described in the following Table A2: Table A2 Lot Plan PIN 1 1 Plan 41M144 00025-0329 2 3 Plan 41M144 00025-0331 3 16 Plan 41M144 00025-0344 4 30 Plan 41M144 00025-0358 5 31 Plan 41M144 00025-0359 6 32 Plan 41M144 00025-0360 7 33 Plan 41M144 00025-0361 8 34 Plan 41M144 00025-0362 9 35 Plan 41M144 00025-0363 10 36 Plan 41M144 00025-0364 11 37 Plan 41M144 00025-0365 12 38 Plan 41M144 00025-0366 13 39 Plan 41M144 00025-0367 14 40 Plan 41M144 00025-0368 15 43 Plan 41M144 00025-0371 16 44 Plan 41M144 00025-0372 17 45 Plan 41M144 00025-0373 18 57 Plan 41M144 00025-0385 19 58 Plan 41M144 00025-0386 Page 205 of 265 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 4220 A BY-LAW TO AUTHORIZE A SPECIAL LOCAL MUNICIPAL LEVY ON RATEABLE PROPERTY WHEREAS Section 326 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the “Municipal Act”), provides that a municipality may by by-law: (a) identify a special service, (b) determine which of the costs of the municipality are related to that special service, (c) designate the area of the municipality in which the residents and property owners receive or will receive an additional benefit from the service, (d) determine the portion and set out the method of determining the portion of the costs, and (e) determine whether all or a specified portion of the additional costs shall be raised by a special local municipality levy; AND WHEREAS a Subdivision Agreement applies to lands described in Schedule “A” (the “Lands”); AND WHEREAS 1300908 Ontario Inc. (the “Owner”) represents that it is the registered owner of a number of lots forming part of the Lands described in Schedule “A1” (the “Owner’s Lands”); AND WHEREAS a number of lots within the Lands are owned by other persons (the “Neighbouring Owners”) described in Schedule “A2” (the “Designated Area”); AND WHEREAS The Corporation of the Town of Tillsonburg (the “Town”) deems it appropriate to enact a by-law to provide special services such as the construction of roads, installation of water and sanitary services, drainage facilities and other facilities to the lands within the Designated Area, the full cost of which is to be recovered by the Town through special local municipality levy on all rateable property within the Designated Area; THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. In this By-law, a. “Town Treasurer” means the Treasurer of the Town; b. “Designated Area” means the area shown on Schedule “A2”, attached to and forming part of this By-law, and designated under section 2 of this By- law to receive Special Services; Page 206 of 265 2 c. “Special Services” means the construction of roads, installation of water and sanitary services, drainage facilities and other facilities within the Designated Area; d. “Special Services Levy” means the special local municipality levy imposed under this By-law against all rateable properties in the Designated Area to cover the costs of providing and administering the Special Services; e. “Tax” or “Taxes” means any sum payable for the purposes of the Special Services Levy’. 2. The Designated Area is hereby designated as an area to receive Special Services. 3. The Town shall pay to the Owner the costs of providing the Special Services. 4. The Town hereby establishes a Special Services Levy to recover the costs of providing the Special Services to the Designated Area. 5. The Town Treasurer shall calculate all amounts payable for the Special Services Levy based on the actual cost to provide the Special Services as approved by Town Council. The Special Services Levy shall take the form of a levy imposed on the first $100,000.00 for real property of a residential tax class assessment within the Designated Area. 6. The Town Treasurer shall determine the dates on which the installment payments are due for the Special Services Levy for the rateable properties within the Designated Area. 7. A penalty of 1.25% shall be added on all taxes of the Special Services Levy which are in default on the first day of default, and thereafter a penalty of 1.25% per month will be added on the first day of each and every month the default continues, until December 31st, 2018. 8. On all Taxes in default on January 1st, 2019, interest shall be added at the rate of 1.25% per month for each month or fraction thereof in which the default continues. Page 207 of 265 3 9. Penalties and interest added in default shall become due and payable and shall be collected as if the same had originally been imposed and former part of such unpaid Tax levy. 10. The Town Treasurer may mail, or cause the same to be mailed to the residence or of such person indicated on the last revised assessment roll, a written or printed notice specifying the amount of Taxes payable. 11. All such Taxes are payable at the Town of Tillsonburg Municipal Office, 10 Lisgar Avenue, Tillsonburg, Ontario. Enacted this day of __________, 2018. Blank Signature Stephen Molnar, Mayor Donna Wilson, Town Clerk Page 208 of 265 4 Schedule “A” Description of the Lands All and singular certain parcels or tracts of land and premises, situate, lying and being in the Town of Tillsonburg, County of Oxford, Province of Ontario, being described in the following Table A: Table A Lot Plan PIN 1 40 Plan 41M143 00025-0231 2 41 Plan 41M143 00025-0232 3 43 Plan 41M143 00025-0234 4 44 Plan 41M143 00025-0235 5 45 Plan 41M143 00025-0236 6 46 Plan 41M143 00025-0237 7 47 Plan 41M143 00025-0238 8 48 Plan 41M143 00025-0239 9 49 Plan 41M143 00025-0240 10 50 Plan 41M143 00025-0241 11 51 Plan 41M143 00025-0242 12 52 Plan 41M143 00025-0243 13 53 Plan 41M143 00025-0244 14 54 Plan 41M143 00025-0245 15 55 Plan 41M143 00025-0246 16 56 Plan 41M143 00025-0247 17 57 Plan 41M143 00025-0248 18 Block 122 Plan 41M144 00025-0313 19 1 Plan 41M144 00025-0329 20 2 Plan 41M144 00025-0330 21 3 Plan 41M144 00025-0331 22 4 Plan 41M144 00025-0332 23 5 Plan 41M144 00025-0333 24 6 Plan 41M144 00025-0334 25 7 Plan 41M144 00025-0335 26 8 Plan 41M144 00025-0336 27 9 Plan 41M144 00025-0337 28 10 Plan 41M144 00025-0338 29 11 Plan 41M144 00025-0339 30 12 Plan 41M144 00025-0340 31 13 Plan 41M144 00025-0341 32 14 Plan 41M144 00025-0342 33 15 Plan 41M144 00025-0343 34 16 Plan 41M144 00025-0344 Page 209 of 265 5 35 17 Plan 41M144 00025-0345 36 18 Plan 41M144 00025-0346 37 19 Plan 41M144 00025-0347 38 20 Plan 41M144 00025-0348 39 21 Plan 41M144 00025-0349 40 22 Plan 41M144 00025-0350 41 23 Plan 41M144 00025-0351 42 24 Plan 41M144 00025-0352 43 25 Plan 41M144 00025-0353 44 26 Plan 41M144 00025-0354 45 27 Plan 41M144 00025-0355 46 28 Plan 41M144 00025-0356 47 29 Plan 41M144 00025-0357 48 30 Plan 41M144 00025-0358 49 31 Plan 41M144 00025-0359 50 32 Plan 41M144 00025-0360 51 33 Plan 41M144 00025-0361 52 34 Plan 41M144 00025-0362 53 35 Plan 41M144 00025-0363 54 36 Plan 41M144 00025-0364 55 37 Plan 41M144 00025-0365 56 38 Plan 41M144 00025-0366 57 39 Plan 41M144 00025-0367 58 40 Plan 41M144 00025-0368 59 41 Plan 41M144 00025-0369 60 42 Plan 41M144 00025-0370 61 43 Plan 41M144 00025-0371 62 44 Plan 41M144 00025-0372 63 45 Plan 41M144 00025-0373 64 46 Plan 41M144 00025-0374 65 47 Plan 41M144 00025-0375 66 48 Plan 41M144 00025-0376 67 49 Plan 41M144 00025-0377 68 50 Plan 41M144 00025-0378 69 51 Plan 41M144 00025-0379 70 52 Plan 41M144 00025-0380 71 53 Plan 41M144 00025-0381 72 54 Plan 41M144 00025-0382 73 55 Plan 41M144 00025-0383 74 56 Plan 41M144 00025-0384 75 57 Plan 41M144 00025-0385 76 58 Plan 41M144 00025-0386 77 59 Plan 41M144 00025-0387 78 60 Plan 41M144 00025-0388 Page 210 of 265 6 79 61 Plan 41M144 00025-0389 80 62 Plan 41M144 00025-0390 81 64 Plan 41M144 00025-0392 82 65 Plan 41M144 00025-0393 83 66 Plan 41M144 00025-0394 84 67 Plan 41M144 00025-0395 85 68 Plan 41M144 00025-0396 86 69 Plan 41M144 00025-0397 87 70 Plan 41M144 00025-0398 88 71 Plan 41M144 00025-0399 89 72 Plan 41M144 00025-0400 90 73 Plan 41M144 00025-0401 91 74 Plan 41M144 00025-0402 92 75 Plan 41M144 00025-0403 93 76 Plan 41M144 00025-0404 94 77 Plan 41M144 00025-0405 95 78 Plan 41M144 00025-0406 96 79 Plan 41M144 00025-0407 97 80 Plan 41M144 00025-0408 98 81 Plan 41M144 00025-0409 99 82 Plan 41M144 00025-0410 100 83 Plan 41M144 00025-0411 101 84 Plan 41M144 00025-0412 102 85 Plan 41M144 00025-0413 103 86 Plan 41M144 00025-0414 104 87 Plan 41M144 00025-0415 105 88 Plan 41M144 00025-0416 106 89 Plan 41M144 00025-0417 107 90 Plan 41M144 00025-0418 108 91 Plan 41M144 00025-0419 109 92 Plan 41M144 00025-0420 Page 211 of 265 7 SCHEDULE “A1” Description of the Owner’s Lands All and singular certain parcels or tracts of land and premises, situate, lying and being in the Town of Tillsonburg, County of Oxford, Province of Ontario, being described in the following Table A1: Table A1 Lot Plan PIN 1 40 Plan 41M143 00025-0231 2 41 Plan 41M143 00025-0232 3 43 Plan 41M143 00025-0234 4 44 Plan 41M143 00025-0235 5 45 Plan 41M143 00025-0236 6 46 Plan 41M143 00025-0237 7 47 Plan 41M143 00025-0238 8 48 Plan 41M143 00025-0239 9 49 Plan 41M143 00025-0240 10 50 Plan 41M143 00025-0241 11 51 Plan 41M143 00025-0242 12 52 Plan 41M143 00025-0243 13 53 Plan 41M143 00025-0244 14 54 Plan 41M143 00025-0245 15 55 Plan 41M143 00025-0246 16 56 Plan 41M143 00025-0247 17 57 Plan 41M143 00025-0248 18 Block 122 Plan 41M144 00025-0313 19 2 Plan 41M144 00025-0330 20 4 Plan 41M144 00025-0332 21 5 Plan 41M144 00025-0333 22 6 Plan 41M144 00025-0334 23 7 Plan 41M144 00025-0335 24 8 Plan 41M144 00025-0336 25 9 Plan 41M144 00025-0337 26 10 Plan 41M144 00025-0338 27 11 Plan 41M144 00025-0339 28 12 Plan 41M144 00025-0340 29 13 Plan 41M144 00025-0341 30 14 Plan 41M144 00025-0342 31 15 Plan 41M144 00025-0343 32 17 Plan 41M144 00025-0345 33 18 Plan 41M144 00025-0346 34 19 Plan 41M144 00025-0347 35 20 Plan 41M144 00025-0348 Page 212 of 265 8 36 21 Plan 41M144 00025-0349 37 22 Plan 41M144 00025-0350 38 23 Plan 41M144 00025-0351 39 24 Plan 41M144 00025-0352 40 25 Plan 41M144 00025-0353 41 26 Plan 41M144 00025-0354 42 27 Plan 41M144 00025-0355 43 28 Plan 41M144 00025-0356 44 29 Plan 41M144 00025-0357 45 41 Plan 41M144 00025-0369 46 42 Plan 41M144 00025-0370 47 46 Plan 41M144 00025-0374 48 47 Plan 41M144 00025-0375 49 48 Plan 41M144 00025-0376 50 49 Plan 41M144 00025-0377 51 50 Plan 41M144 00025-0378 52 51 Plan 41M144 00025-0379 53 52 Plan 41M144 00025-0380 54 53 Plan 41M144 00025-0381 55 54 Plan 41M144 00025-0382 56 55 Plan 41M144 00025-0383 57 56 Plan 41M144 00025-0384 58 59 Plan 41M144 00025-0387 59 60 Plan 41M144 00025-0388 60 61 Plan 41M144 00025-0389 61 62 Plan 41M144 00025-0390 62 64 Plan 41M144 00025-0392 63 65 Plan 41M144 00025-0393 64 66 Plan 41M144 00025-0394 65 67 Plan 41M144 00025-0395 66 68 Plan 41M144 00025-0396 67 69 Plan 41M144 00025-0397 68 70 Plan 41M144 00025-0398 69 71 Plan 41M144 00025-0399 70 72 Plan 41M144 00025-0400 71 73 Plan 41M144 00025-0401 72 74 Plan 41M144 00025-0402 73 75 Plan 41M144 00025-0403 74 76 Plan 41M144 00025-0404 75 77 Plan 41M144 00025-0405 76 78 Plan 41M144 00025-0406 77 79 Plan 41M144 00025-0407 78 80 Plan 41M144 00025-0408 79 81 Plan 41M144 00025-0409 Page 213 of 265 9 80 82 Plan 41M144 00025-0410 81 83 Plan 41M144 00025-0411 82 84 Plan 41M144 00025-0412 83 85 Plan 41M144 00025-0413 84 86 Plan 41M144 00025-0414 85 87 Plan 41M144 00025-0415 86 88 Plan 41M144 00025-0416 87 89 Plan 41M144 00025-0417 88 90 Plan 41M144 00025-0418 89 91 Plan 41M144 00025-0419 90 92 Plan 41M144 00025-0420 Page 214 of 265 10 SCHEDULE “A2” Description of the Designated Area All and singular certain parcels or tracts of land and premises, situate, lying and being in the Town of Tillsonburg, County of Oxford, Province of Ontario, being described in the following Table A2: Table A2 Lot Plan PIN 1 1 Plan 41M144 00025-0329 2 3 Plan 41M144 00025-0331 3 16 Plan 41M144 00025-0344 4 30 Plan 41M144 00025-0358 5 31 Plan 41M144 00025-0359 6 32 Plan 41M144 00025-0360 7 33 Plan 41M144 00025-0361 8 34 Plan 41M144 00025-0362 9 35 Plan 41M144 00025-0363 10 36 Plan 41M144 00025-0364 11 37 Plan 41M144 00025-0365 12 38 Plan 41M144 00025-0366 13 39 Plan 41M144 00025-0367 14 40 Plan 41M144 00025-0368 15 43 Plan 41M144 00025-0371 16 44 Plan 41M144 00025-0372 17 45 Plan 41M144 00025-0373 18 57 Plan 41M144 00025-0385 19 58 Plan 41M144 00025-0386 Page 215 of 265 Report Title Results for Tender RFT2018-009 Bradburn Area Reconstruction Stage 1 of 2 Report No. OPS 18-24 Author Kevin De Leebeeck, P.Eng., Director of Operations Meeting Type Council Meeting Council Date September 10, 2018 Attachments  None Page 1 / 6 RECOMMENDATION THAT Council receive Report OPS 18-24, Results for Tender RFT2018-009 Bradburn Area Reconstruction Stage 1 of 2; AND THAT Council award Tender RFT2018-009 to Blue-Con Construction of London, ON at a cost of $666,381.72 (net HST included), the lowest bid received satisfying all Tender requirements. SUMMARY Tenders were called for the Bradburn Area Stage 1 of 2 Reconstruction project of Woodland Crescent (between North St. and James Ave.), James Ave. (between Woodland Crescent and Brad Ave.) and Brad Ave. as shown in Figure 1. There were twenty-five (25) plan takers and a total of three (3) bids were received on August 30th 2018, with the lowest bid from Blue-Con Construction at $ 666,381.72 (net HST included). The reconstruction of Woodland Crescent, James Ave., and Brad Ave. will involve the rehabilitation of storm sewers and catch basins, partial granular replacement and new watermain, accessible sidewalks and asphalt road surface including curb and gutter as well as any required boulevard and driveway restoration. The tender was advertised on the Town of Tillsonburg website, the Tillsonburg News, ESolutions and Biddingo. Results of the tender are summarized as follows: Bidder Location Bid Amount 1. Blue-Con Construction London, ON $666,381.72 2. Oxford Civil Group Inc. Woodstock, ON $685,919.44 3. Sierra Infrastructure Inc. Woodstock, ON $785,098.20 The above bids include net HST of 1.76%. The lowest bid amount is comprised of $250,956.11 County and $415,425.71 Town costs. The bids also include a $50,000 contingency allowance for any unforeseen expenses encountered during construction. The references for Blue-Con Construction were also satisfactory. Page 216 of 265 Page 2 / 6 It should be noted that the reconstruction of the Bradburn Area has always contemplated the installation of sidewalks to separate pedestrian activity from the portion of the road allowance designed for motor vehicles that will naturally flow to and complement the recent request for sidewalks on the opposite side of Quarter Town Line in the Langrell Ave. area. This project is also no different than other recent reconstruction projects and was approached using the same standards and principles outlined in established documents, such as the Provincial Policy Statement, Official Plan, Community Strategic Plan, Multi-Year Accessibility Plan and the Towns Residential Design Criteria, as summarized below: Section 1.5.1 of the Provincial Policy Statement (PPS) states that healthy, active living should be promoted by “planning public streets, spaces and facilities to be safe, meet the needs of pedestrians, foster social interaction and facilitate active transportation and community connectivity” The Official Plan states that the Town of Tillsonburg is to “Provide a safe, convenient and aesthetically pleasing pedestrian environment, responsive to all population, age and health groups, linking all part of the Town by a logical system of sidewalks, pathways and footbridges.” Under Section 8.7.4 Pedestrians, the Official Plan establishes the pedestrian requirements for the Town of Tillsonburg which states: “Town Council shall make the pedestrian environment safer and more convenient to use in both new and existing development by requiring the provision of sidewalks in or adjacent to development as follows:  on both sides of arterial and collector roads;  on at least one side of local streets;  Ensuring that sidewalks are sufficiently setback from adjacent roadways and adequately drained;  Ensuring that new or replacement pedestrian facilities provide barrier free access from the road network for the disabled and elderly and persons pushing a stroller or cart.” Town of Tillsonburg Community Strategic Plan Under Goal 3.3 – Support the aging population and active senior citizenship through the installation of universal accessible infrastructure and under Goal 4.3 – Improve mobility and promote environmentally sustainable living. The installation of sidewalks also supports the goal of the Town’s approved Multi- Year Accessibility Plan by continuing to provide accessible sidewalks within the Town. The design of this project also matches the standard road cross-section for local roadways provided in the Town’s Residential Design Criteria. Page 217 of 265 Page 3 / 6 CONSULTATION/COMMUNICATION An information letter was hand delivered to residents on August 9th 2018, advising of the reconstruction project, and that the drawing set was available for public viewing at the Customer Service Centre between regular business hours of 8:00 AM to 4:00 PM from August 10th to August 24th. Staff discussed the scope of work with a number of residents on-site and received six (6) follow-up requests for information mainly related to construction timing, impact to driveways, sidewalks, road alignment and lot drainage. Any planned full roadway or lane closures in order to facilitate the work will be kept to a minimum and communicated to affected residents in advance. Residents in the construction area will also be notified of the overall construction schedule and potential impacts prior to and during the course of construction, as necessary. FINANCIAL IMPACT/FUNDING SOURCE The Town’s portion of contracted items is $415,425.71. The 2018 capital budget of $430,000 is comprised of $105,000 in Gas Tax proceeds and $325,000 from Taxation. The total tendered price for the County’s portion of contract items is $250,956.11 COMMUNITY STRATEGIC PLAN (CSP) This project supports Objective 2 – Economic Sustainability of the Community Strategic Plan through the renewal of infrastructure, Goal 3.3 – by supporting the aging population and an active senior citizenship through the installation of universal accessible infrastructure, and Goal 4.3 – by improving mobility and promoting environmentally sustainable living. Page 218 of 265 Page 4 / 6 Page 219 of 265 Page 5 / 6 Page 220 of 265 Page 6 / 6 Report Approval Details Document Title: OPS 18-24 Results for Tender RFT 2018-009 Bradburn Area Reconstruction Stage 1 of 2.docx Attachments: Final Approval Date: Sep 4, 2018 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - Aug 31, 2018 - 5:47 PM David Calder - Sep 3, 2018 - 1:44 PM Donna Wilson - Sep 4, 2018 - 8:21 AM Page 221 of 265 Report Title Results for Quotation RFQ 2018-004 CCTV & Sewer Flushing Report No. OPS 18-25 Author Stephen Gradish, Manager of Water/Wastewater Meeting Type Council Meeting Council Date September 10, 2018 Attachments  None Page 1 / 3 RECOMMENDATION THAT Council receive Report OPS 18-25, Results for RFQ 2018-004 CCTV & Sewer Flushing; AND THAT Council award RFQ 2018-004 to DM Robichaud of Oshawa, ON at a cost of $85,071.36 (net HST included), the lowest bid received satisfying all bid requirements. SUMMARY Tenders were called for the CCTV and Sewer Flushing Program with six (6) plan takers and a total of five (5) bids received on August 31st 2018 with the lowest bid from DM Robichaud from Oshawa, Ontario at a cost of $85,071.36 (net HST included). The project includes the CCTV Video inspection and flushing of storm and sanitary sewers in various locations throughout the Town. Information obtained from these inspections will be incorporated into the Town’s asset management plan and will assist in prioritizing the scope of road segment work for future maintenance, rehabilitation or reconstruction. Additionally, routine flushing of sewers is part of a proper maintenance schedule to clear blockages and remove sewer debris. The bid was advertised on the Tillsonburg website, the Tillsonburg News, and on Biddingo. Results of the bid are summarized below: Bidder Location Bid Amount 1. DM Robichaud Oshawa, ON $ 85,071.36 2. Infrastructure Service Milton, ON $ 95,298.24 3. Hurricane London, ON $ 115,243.20 4. Nieltech Cambridge, ON $ 118,021.25 5. CC Dance Alymer, ON $ 142,667.52 The above bids include net HST of 1.76%. Page 222 of 265 Page 2 / 3 DM Robichaud has successfully performed similar scope of work in other municipalities as contemplated for this assignment. Therefore it is staff’s recommendation that DM Robichaud be retained for this assignment. CONSULTATION/COMMUNICATION Any planned roadway or lane closures in order to facilitate the work will be kept to a minimum and communicated to the public or any directly affect residents in advance. FINANCIAL IMPACT/FUNDING SOURCE The combined budget for this project is $90,000 which consists of $40,000 from the 2018 Storm CCTV Inspection capital budget ($21,000 OCIF Formula based funding, $19,000 Taxation) and $50,000 from the sanitary sewer maintenance operating budget. COMMUNITY STRATEGIC PLAN This project supports Objective 2 – Economic Sustainability of the Community Strategic Plan through appropriate maintenance and assessment of infrastructure. Page 223 of 265 Page 3 / 3 Report Approval Details Document Title: OPS 18-25 Results for Quotation RFQ 2018-002 CCTV Sewer Flushing.docx Attachments: Final Approval Date: Sep 4, 2018 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - Aug 31, 2018 - 5:49 PM David Calder - Sep 3, 2018 - 1:45 PM Donna Wilson - Sep 4, 2018 - 8:20 AM Page 224 of 265 = ATTENDANCE MEMBERS PRESENT: Ken Butcher, Reg Butcher, Paul DeCloet, Penny Esseltine, Corey Hill, Robert Marsden, Christine Nagy, Laura Pickersgill, Sue Saelens, Marian Smith, Maurice Verhoeve, Paul Wareing. Guest Robert Verhoeve MEMBERS ABSENT/REGRETS: Charles Baldwin 1. Call to Order The meeting was called to order at 9:00 a.m. by the Chair, R. Marsden 2. Adoption of Agenda Moved By: P. DeCloet Seconded By: K. Butcher Proposed Resolution #1_ THAT the Agenda for the Heritage, Beautification & Cemetery Advisory Committee meeting of August 9, 2018 be adopted with additions. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof: None 4. Adoption of Minutes of Previous Meeting Moved By: R. Butcher Seconded By: P. DeCloet Proposed Resolution #2 THAT the minutes for the June 7, 2018 meeting be approved. Carried. 5. Delegations and Presentations – None 6. General Business & Reports 6.1 Report from Tillsonburg Horticultural Society (THS) – Beyond the Garden Gate tour sold almost twice the number of tickets this year, very successful. Newman Park is outstanding and people are taking advantage of photo ops. Broadway planters are disappointing with thriller grass not developing. Yellow cannas in the commercial planters were far more exceptional. THS is not accepting any more projects due to a shortage of volunteers. Moved By: S. Saelens Seconded by: P. Esseltine Proposed Resolution #3 THAT the Heritage, Beautification & Cemetery Advisory Committee accept the report as submitted. Carried 7. Correspondence 8. Other Business The Corporation of the Town of Tillsonburg HERITAGE, BEAUTIFICATION & CEMETERY ADVISORY COMMITTEE August 9, 2018, 9:00 a.m. Corporate Annex 200 Broadway MINUTES Page 225 of 265 8.1 Century Home plaques – slight change to the title on the plaque to “Century” plaque program instead of “Heritage”. Laura also read an e-mail from Laurel Beechey regarding the Century Plaques. No action taken on the e-mail. Moved By: S. Saelens Seconded by: K. Butcher Proposed Resolution #4 THAT a second plaque be initiated for businesses which would say “Century Building” rather than “Century House”. Carried 8.2 Town beautification – has been successful despite staffing challenges. Parks, Oxford Parkette, Clock Tower, Customer Service, etc. looking beautiful. Planters not up to expectations but planning for next year. 8.3 Appointment of Secretary for the remaining meetings – M. Smith will be unavailable due to surgery to take minutes from October until the end of the year. 8.4 Keep Tillsonburg Beautiful – attendance not as successful due to no tree planting taking place as has been the focus in previous years. Need an appropriate site for tree planting for 2019. P. DeCloet advised that memorial stones need to be kept to a smaller size because of possible impaction of roots and damage to trunks. It was suggested that there be guidelines developed for memorial trees and stones (new committee task). 8.5 Cemetery tour – P. Wareing suggested that this committee tour the cemetery thoroughly in the fall. Dates to be suggested. Corey responded to a complaint about the work yard in the cemetery. It is a working area with service trucks etc. in and out. A privacy fence is in the plans. Another concern was the lack of personnel to sell cemetery sites. This is because of the resignation of the Cemetery Registrar and retirement of other staff. Town is trying to hire a replacement. 8.6 Letter of Recognition was requested by P. Wareing who is applying for a volunteer position with the Bereavement Authority of Ontario. Paul is to forward details to Laura for clarification. Moved By: M. Verhoeve Seconded by: C. Nagy Proposed Resolution #5 THAT a letter be given to P. Wareing acknowledging his participation and membership on this committee. Carried. 8.7 Scattering Garden – C. Hill presented a slide of the draft design for the scattering garden in the cemetery. Discussion took place and questions were fielded by C. Hill. Moved By: P. Wareing Seconded by: P. DeCloet Proposed Resolution #6 THAT this presentation be accepted as information only for the future scattering garden. Carried. 8.8 Veterans grave restoration – Commonwealth Graves Commission has provided funding for restoration of individual World War 1 monuments in the cemetery. 9. Next Meeting The next meeting of the Heritage, Beautification & Cemetery Advisory Committee will be on September 6, 2018 at 9:00 a.m. in the Annex Meeting Room, 200 Broadway. 10. Adjournment Moved By: C. Nagy Proposed Resolution #7 THAT the Meeting of Heritage, Beautification & Cemetery Advisory Committee on August 9, 2018 be adjourned at 9:50 a.m. Carried. Page 226 of 265 prev= ATTENDANCE Andrew Burns, Mel Getty, Deb Gilvesy, Lisa Gilvesy, Jesse Goossens, Kirby Heckford (Arrived 8 AM), Mayor Stephen Molnar, Steve Spanjers, Randy Thornton (Left 9 AM), Cedric Tomico, John Veldman Staff Present: David Calder, Cephas Panschow, Eric Gilbert (Arrived 9:05 AM, Left 9:20 AM) MEMBERS ABSENT/REGRETS Councillor Jim Hayes, Lindsay Morgan, Ashton Nembhard, 1. Call to Order The meeting was called to order at 7:30 AM. 2. Adoption of Agenda Moved By: S. Molnar Seconded By: A. Burns Resolution # 1 THAT the Agenda for the Development Committee meeting of July 10, 2018 be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof – None Declared 4. Adoption of Minutes of Previous Meeting – June 12, 2018 Moved By: D. Gilvesy Seconded By: L. Gilvesy Resolution # 2 THAT the Minutes of the Development Committee Meeting of June 12, 2018 be approved. Carried 4.1. Business Arising from the Minutes 5. Delegations and Presentations 5.1. Central Area Design Study E. Gilbert indicated that the study was approved by Council in 2012 and has been instrumental in providing guidance for various development projects and studies (E.g. façade committee, 138 Broadway, 253, parking study, recommended designs for rear The Corporation of the Town of Tillsonburg Development Committee July 10, 2018 7:30 AM Boardroom, Customer Service Centre 10 Lisgar Ave, Tillsonburg MINUTES Page 227 of 265 Development Committee Meeting Minutes (July 10, 2018) - 2 - alley facades, etc). This study also resulted in the sign bylaw being revised to not include backlit or neon type signs on storefronts. Any further discussions regarding parkland spaces? Not much work done on the public realm sites. Overall, study has been used to inform responses on private sector proposals. What funding is available to convert second floor? None, this program was removed from the new CIP program as it had not been utilized nor funded. Improvements to second floor units can potentially be supported through rebates of building permit fees or taxes offered through the new CIP program. Overall, the study is still relevant. Provide information to Town Hall Project Committee for their information. E. Gilbert to provide summary of downtown façade program since implemented. 6. Information Items 6.1. Community Strategic Plan D. Calder advised that Town Hall style meeting was held on July 5. Good information, but unfortunately not well attended. Circulate information. 6.2. Tillsonburg Hydro Inc – AGM was held on June 26 with appointment of officers and Memorandum of Understanding and Direction approved. Direction to complete Master Service Plan. Strong financial position. There will also be an increase in the annual dividend. 6.3. Town Hall Task Force – Update presentation was provided to Council on July 9. Colliers Project Leaders working on completing Financial Options Analysis and working with Town on Functional Space Review. Next steps include completion of Request for Proposal document with release in Q4. The Downtown Parking & Accessibility Study was a useful document in terms of identifying potential sites. Council approved $25K in funding for the project in 2018. 7. General Business & Reports 7.1. Monthly Project Update 253 Broadway – Can remove from list. Hwy 3 Business Park – Two bids for Hwy 3 intersection construction received with report recommending contractor approved at July 9 Council meeting. Work is anticipated to take 8 weeks in the August to October period. Post-Secondary Education Enhancement – An update to the 2015 survey has been released with a response deadline of July 9. Delegation status with new minister of Training, Colleges and Universities has been requested at AMO. Page 228 of 265 Development Committee Meeting Minutes (July 10, 2018) - 3 - 7.2. Review of Fanshawe Business Entrepreneurship Program – Update version of the program was circulated to the committee with a request to review and provide comments on any gaps in the program. This is further to the earlier version circulated. 7.3. Highway 3 Business Park – Funding and Pricing Report Development Commissioner provided information requested at the last meeting as follows: o Provide information on industrial land prices in other municipalities  Prices as low as $45,000 in St Thomas and as high as $325,000 in Guelph. Ingersoll ranges from $100 - $150,000/acre and Woodstock ranges from $85-$125,000. In general, Tillsonburg prices are fair, but some larger municipalities in the Southwest are able to offer land prices from $55-$75,000/acre, which puts downward pressure on Tillsonburg prices.  Norwich has had success selling land to local contractors, etc, in their newest industrial area. The zoning permits a home/shop on each site, which has proven attractive. o Current costs of raw land – Estimated market values provided o Include a projection of future tax revenue  Based on 37 acres of land, the Highway 3 Business park is projected to generate 478,681 square feet of development with annual tax revenue to the Town estimated at $226,467. At full buildout, simple payback is reasonable even at different scenarios (and assuming other rebates not provided). o What is the opportunity cost of selling land at a price in the future versus a price now – To be determined Discussion included balancing a flat price with higher valued locations, more favourable pricing for larger lots or initial transactions, and attracting investment interest sooner rather than later. Pricing could also include consideration for type of investment, lot coverage, job creation, etc. Suggestions to (1) identify one block (perhaps rear) to be divided into smaller lots, (2) prepare a variety of lot layouts with building footprints, (3) prepare three different pricing scenarios, and (4) prepare different lot coverage scenarios (20% versus 30%). Agreed that a subcommittee would be created to investigate these options further and report back. Members K. Heckford, S. Spanjers, D. Gilvesy, and A. Burns agreed to be part of the committee Page 229 of 265 Development Committee Meeting Minutes (July 10, 2018) - 4 - and work with staff to complete. Circulate Town’s development agreement for industrial land sales. 7.4. Simcoe St Redevelopment Options – Development Commissioner provided overview of current vacancies on Simcoe Street as per request from earlier meeting. Staff are using to recruit new companies and are preparing specific marketing information to support recruitment. Suggestion to send out Community Improvement Plan information to local realtors and also potential investors. 8. Committee Minutes & Reports 8.1. Tillsonburg District Chamber of Commerce – TDCC Open scheduled for Thursday, August 16. Tapa event scheduled for September 14 at 7 PM. 8.2. Downtown Business Improvement Association Canada Day banners placed in time for July 1. Upgrade of Electronic Bulletin board (LED) is possible and will be considered in future budgets. In discussions with Town regarding upgrade of 70 lights in BIA area to heritage lighting. 8.3. Tillsonburg District Real Estate Board – Monthly average residential sale price up 12% and year to date up 7% from 2017. Monthly units sold and listings down from 2017, but year to date is still up year over year due to activity earlier in 2018. 8.4. Physician Recruitment – Incentive program being expanded to include hospital internists due to hospital need. Joint recuirtment at County level still ongoing. City of Woodstock has approved $50K in funding to support their own recruiter managed by Economic Development department. Meeting to coordinate efforts being planned. 9. Correspondence – None 10. Other Business 10.1. Roundtable Mayor Molnar advised that the Town has requested meetings with Ministries of Transportation, Economic Development, Job Creation and Trade, and Training, Colleges & Universities at the upcoming AMO conference. Meetings will include discussion of funding received, Hwy 3 BP, business needs, and post secondary. Members asked to provide input on potential areas of interest with respect to these meetings. Development Commissioner advised that the sale of the 32 Clearview Dr property for a 10,000 square foot concrete product manufacturer is moving towards close (10 jobs). Anticipating announcement regarding significant investment in the near future. J. Veldman – Kudos to Heritage and Beautification committee regarding their work on the flower pots for businesses. Page 230 of 265 Development Committee Meeting Minutes (July 10, 2018) - 5 - Existing developer advised that they are working on planning for a new residential subdivision that will bring 109 units (67 single family and 42 townhouses) to the Tillsonburg market in a prestige location. Will likely be focused on adult lifestyle. D. Calder advised that the North Broadway construction project (North Street to town limits) will be underway starting today with most traffic movement being accommodated. BTS Transit has been approved to provide ongoing transit services within the town, building on the T:GO pilot project. Town has been advised of $1.4 M for interregional transportation between Town and other projects in the area (Brant, Elgin, etc) and will be working to integrate with those projects. 11. Closed Session - None 12. Next Meeting The next meeting of the Development Committee is scheduled for 7:30 AM on Tuesday, August 14, 2018. 13. Adjournment Moved By: K. Heckford Seconded By: J. Veldman Proposed Resolution 3 The meeting adjourned at 10 AM. Carried Page 231 of 265 = ATTENDANCE Members Present: Mel Getty: Co-Chair, Mike Cerna Co-Chair, Terry Smith (Skate Park), Jane Ann McLean (Outdoor rink/Ball), Ken Patterson (Rotary), Joan Weston (Lake Lisgar), Pete Luciani (Dog Park), Paul DeCloet (Lions), Rick Cox- Staff, Margaret Puhr – Secretary MEMBERS ABSENT/REGRETS Ball, Kinsmen Club, Susie Wray 1. Call to Order The meeting was called to order at 5:40pm, by Co-chair Mel Getty. 2. Adoption of Agenda Moved By: Ken Patterson Seconded By: Mike Cerna Resolution #1_ THAT the agenda as prepared for the Memorial Park Revitalization Committee meeting of June 18, 2018, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of May 28, 2018 Moved By: Ken Patterson Seconded By: Mike Cerna Resolution #2_ THAT the Minutes of the Memorial Park Revitalization Committee Meeting of May 28, 2018 be approved as revised. Carried. The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee June 18, 2018 5:30pm Annex 200 Broadway MINUTES Page 232 of 265 Memorial Park Revitalization Committee Meeting Minutes, May 28, 2018 - 2 - 5. General Business & Reports 5.1. Staff update – there will be a presentation by Pat Carroll to the Parks & Recreation Advisory Committee tomorrow, regarding Sea Scouts storage project next to the Summer Place; update on work completed at the park: two events have tested the space as created to date, Kinsmen concert and Turtlefest. The layout is proving to be effective with the bandshell and surrounding site being well designed for both large and small events, thanks to this committee’s work. The town had to invest in curtaining for the bandshell to improve use; parking near the dog park needs to be addressed as it’s not included in the Master Plan; need to think of alternative pavilion for family picnics, as the current one can’t always be used along bandshell events and vice versa. 5.2. Master Plan review - parking: Moved by: Ken Patterson Seconded by: Joan Weston Resolution #3 THAT the Memorial Park Revitalization Committee endorse prioritizing of parking in this order: 1. Parking lot near water park and Crystal Palace to be delineated and expanded with fencing but not resurfacing AND at the same time safe access created to the North end of ball diamonds; #2 Expand current parking lot North East of the Community Centre as far East as possible with gravel; #3 Extend parking around the cattle barn and dog park; #4 Expand Welding Street parking to be forwarded to the Parks & Recreation Advisory committee and council for approval. Carried. 5.3. Member updates: Dog Park: very good grand opening/dedication, well received, attendance around 100 people. 6. Next Meeting The next meeting of the Memorial Park Revitalization Committee will be on Monday September 17, 2018 at 7:30am – at the Annex, Corporate Office. 7. Adjournment Moved By: Terry Smith Resolution #3 THAT the Memorial Park Revitalization Committee Meeting of June 18, 2018 be adjourned at 6:55pm. Carried. Page 233 of 265 The corporation of the Town of Tillsonburg Cultural Advisory Committee July 4th 2018 Time 5:00pm Annex Room 200 Broadway Tillsonburg ON Minutes ATTENDANCE Heather Benton Chair, Jami Stephenson Secretary, Patty Phelps staff liason , Josianne DeCloet , Terry Fleming,Vern Fleming, Erin Getty MEMBERS ABSENT/REGRETS Maxwell Adam 1. Call to Order at 5:00pm 2. Adoption of Agenda moved by : Josianne DeCloet seconded by: Jami Stephenson Resolution#1 THAT the agenda as prepared for the Cultural Advisory Committee meeting of Wednesday July 4th, 2018 be adopted. 3. Disclosures of Pecuniary Interest and the General Nature Thereof : none 4.Adoption of Minutes of Previous Meeting moved by: Terri Fleming and seconded by: Jami Stephenson Resolution#2 THAT the minutes of the June 6th,2018 Cultural Advisory Committee meeting be approved. 5. Delegations and Presentations - none 6. General Business & Reports - none 7. Correspondence - grant application from Forge Fest. Page 234 of 265 Cultural Advisory Committee Meeting Minutes Wednesday, July 4th ,2018 Upon review the committee has deemed the Forge Fest Application ineligible. Unable to meet all the criteria necessary. 8. Other Business 9. Round table discussion of upcoming events 10. Closed Session 11. Next Meeting The next meeting of the Cultural advisory Committee will be on Wednesday August 1st, 2018 at 5pm at the Annex 200 Broadway Street Tillsonburg. 12. Adjournment moved by : Erin Getty seconded by: Jami Stephenson Resolution#4 THAT the Cultural Advisory Committee Meeting of July 4th, 2018 be adjourned at 5:35 pm. Page 235 of 265 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4218 A BY-LAW to authorize an Agreement of Purchase and Sale with Tillsonburg Properties for Community Living. WHEREAS The Town of Tillsonburg is desirous of entering into an agreement of purchase and sale with Tillsonburg Properties for Community Living. THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT the purchase and sale agreement attached hereto forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement of purchase and sale on behalf of the Corporation of the Town of Tillsonburg. READ A FIRST AND SECOND TIME THIS 10TH DAY OF SEPTEMBER, 2018. READ A THIRD AND FINAL TIME AND PASSED THIS 10TH DAY OF SEPTEMBER, 2018. MAYOR-Stephen Molnar TOWN CLERK-Donna Wilson Page 236 of 265 Page 237 of 265 Page 238 of 265 Page 239 of 265 Page 240 of 265 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 4220 A BY-LAW TO AUTHORIZE A SPECIAL LOCAL MUNICIPAL LEVY ON RATEABLE PROPERTY WHEREAS Section 326 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the “Municipal Act”), provides that a municipality may by by-law: (a) identify a special service, (b) determine which of the costs of the municipality are related to that special service, (c) designate the area of the municipality in which the residents and property owners receive or will receive an additional benefit from the service, (d) determine the portion and set out the method of determining the portion of the costs, and (e) determine whether all or a specified portion of the additional costs shall be raised by a special local municipality levy; AND WHEREAS a Subdivision Agreement applies to lands described in Schedule “A” (the “Lands”); AND WHEREAS 1300908 Ontario Inc. (the “Owner”) represents that it is the registered owner of a number of lots forming part of the Lands described in Schedule “A1” (the “Owner’s Lands”); AND WHEREAS a number of lots within the Lands are owned by other persons (the “Neighbouring Owners”) described in Schedule “A2” (the “Designated Area”); AND WHEREAS The Corporation of the Town of Tillsonburg (the “Town”) deems it appropriate to enact a by-law to provide special services such as the construction of roads, installation of water and sanitary services, drainage facilities and other facilities to the lands within the Designated Area, the full cost of which is to be recovered by the Town through special local municipality levy on all rateable property within the Designated Area; THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. In this By-law, a. “Town Treasurer” means the Treasurer of the Town; b. “Designated Area” means the area shown on Schedule “A2”, attached to and forming part of this By-law, and designated under section 2 of this By- law to receive Special Services; Page 241 of 265 2 c. “Special Services” means the construction of roads, installation of water and sanitary services, drainage facilities and other facilities within the Designated Area; d. “Special Services Levy” means the special local municipality levy imposed under this By-law against all rateable properties in the Designated Area to cover the costs of providing and administering the Special Services; e. “Tax” or “Taxes” means any sum payable for the purposes of the Special Services Levy’. 2. The Designated Area is hereby designated as an area to receive Special Services. 3. The Town shall pay to the Owner the costs of providing the Special Services. 4. The Town hereby establishes a Special Services Levy to recover the costs of providing the Special Services to the Designated Area. 5. The Town Treasurer shall calculate all amounts payable for the Special Services Levy based on the actual cost to provide the Special Services as approved by Town Council. The Special Services Levy shall take the form of a levy imposed on the first $100,000.00 for real property of a residential tax class assessment within the Designated Area. 6. The Town Treasurer shall determine the dates on which the installment payments are due for the Special Services Levy for the rateable properties within the Designated Area. 7. A penalty of 1.25% shall be added on all taxes of the Special Services Levy which are in default on the first day of default, and thereafter a penalty of 1.25% per month will be added on the first day of each and every month the default continues, until December 31st, 2018. 8. On all Taxes in default on January 1st, 2019, interest shall be added at the rate of 1.25% per month for each month or fraction thereof in which the default continues. Page 242 of 265 3 9. Penalties and interest added in default shall become due and payable and shall be collected as if the same had originally been imposed and former part of such unpaid Tax levy. 10. The Town Treasurer may mail, or cause the same to be mailed to the residence or of such person indicated on the last revised assessment roll, a written or printed notice specifying the amount of Taxes payable. 11. All such Taxes are payable at the Town of Tillsonburg Municipal Office, 10 Lisgar Avenue, Tillsonburg, Ontario. Enacted this day of __________, 2018. Blank Signature Stephen Molnar, Mayor Donna Wilson, Town Clerk Page 243 of 265 4 Schedule “A” Description of the Lands All and singular certain parcels or tracts of land and premises, situate, lying and being in the Town of Tillsonburg, County of Oxford, Province of Ontario, being described in the following Table A: Table A Lot Plan PIN 1 40 Plan 41M143 00025-0231 2 41 Plan 41M143 00025-0232 3 43 Plan 41M143 00025-0234 4 44 Plan 41M143 00025-0235 5 45 Plan 41M143 00025-0236 6 46 Plan 41M143 00025-0237 7 47 Plan 41M143 00025-0238 8 48 Plan 41M143 00025-0239 9 49 Plan 41M143 00025-0240 10 50 Plan 41M143 00025-0241 11 51 Plan 41M143 00025-0242 12 52 Plan 41M143 00025-0243 13 53 Plan 41M143 00025-0244 14 54 Plan 41M143 00025-0245 15 55 Plan 41M143 00025-0246 16 56 Plan 41M143 00025-0247 17 57 Plan 41M143 00025-0248 18 Block 122 Plan 41M144 00025-0313 19 1 Plan 41M144 00025-0329 20 2 Plan 41M144 00025-0330 21 3 Plan 41M144 00025-0331 22 4 Plan 41M144 00025-0332 23 5 Plan 41M144 00025-0333 24 6 Plan 41M144 00025-0334 25 7 Plan 41M144 00025-0335 26 8 Plan 41M144 00025-0336 27 9 Plan 41M144 00025-0337 28 10 Plan 41M144 00025-0338 29 11 Plan 41M144 00025-0339 30 12 Plan 41M144 00025-0340 31 13 Plan 41M144 00025-0341 32 14 Plan 41M144 00025-0342 33 15 Plan 41M144 00025-0343 34 16 Plan 41M144 00025-0344 Page 244 of 265 5 35 17 Plan 41M144 00025-0345 36 18 Plan 41M144 00025-0346 37 19 Plan 41M144 00025-0347 38 20 Plan 41M144 00025-0348 39 21 Plan 41M144 00025-0349 40 22 Plan 41M144 00025-0350 41 23 Plan 41M144 00025-0351 42 24 Plan 41M144 00025-0352 43 25 Plan 41M144 00025-0353 44 26 Plan 41M144 00025-0354 45 27 Plan 41M144 00025-0355 46 28 Plan 41M144 00025-0356 47 29 Plan 41M144 00025-0357 48 30 Plan 41M144 00025-0358 49 31 Plan 41M144 00025-0359 50 32 Plan 41M144 00025-0360 51 33 Plan 41M144 00025-0361 52 34 Plan 41M144 00025-0362 53 35 Plan 41M144 00025-0363 54 36 Plan 41M144 00025-0364 55 37 Plan 41M144 00025-0365 56 38 Plan 41M144 00025-0366 57 39 Plan 41M144 00025-0367 58 40 Plan 41M144 00025-0368 59 41 Plan 41M144 00025-0369 60 42 Plan 41M144 00025-0370 61 43 Plan 41M144 00025-0371 62 44 Plan 41M144 00025-0372 63 45 Plan 41M144 00025-0373 64 46 Plan 41M144 00025-0374 65 47 Plan 41M144 00025-0375 66 48 Plan 41M144 00025-0376 67 49 Plan 41M144 00025-0377 68 50 Plan 41M144 00025-0378 69 51 Plan 41M144 00025-0379 70 52 Plan 41M144 00025-0380 71 53 Plan 41M144 00025-0381 72 54 Plan 41M144 00025-0382 73 55 Plan 41M144 00025-0383 74 56 Plan 41M144 00025-0384 75 57 Plan 41M144 00025-0385 76 58 Plan 41M144 00025-0386 77 59 Plan 41M144 00025-0387 78 60 Plan 41M144 00025-0388 Page 245 of 265 6 79 61 Plan 41M144 00025-0389 80 62 Plan 41M144 00025-0390 81 64 Plan 41M144 00025-0392 82 65 Plan 41M144 00025-0393 83 66 Plan 41M144 00025-0394 84 67 Plan 41M144 00025-0395 85 68 Plan 41M144 00025-0396 86 69 Plan 41M144 00025-0397 87 70 Plan 41M144 00025-0398 88 71 Plan 41M144 00025-0399 89 72 Plan 41M144 00025-0400 90 73 Plan 41M144 00025-0401 91 74 Plan 41M144 00025-0402 92 75 Plan 41M144 00025-0403 93 76 Plan 41M144 00025-0404 94 77 Plan 41M144 00025-0405 95 78 Plan 41M144 00025-0406 96 79 Plan 41M144 00025-0407 97 80 Plan 41M144 00025-0408 98 81 Plan 41M144 00025-0409 99 82 Plan 41M144 00025-0410 100 83 Plan 41M144 00025-0411 101 84 Plan 41M144 00025-0412 102 85 Plan 41M144 00025-0413 103 86 Plan 41M144 00025-0414 104 87 Plan 41M144 00025-0415 105 88 Plan 41M144 00025-0416 106 89 Plan 41M144 00025-0417 107 90 Plan 41M144 00025-0418 108 91 Plan 41M144 00025-0419 109 92 Plan 41M144 00025-0420 Page 246 of 265 7 SCHEDULE “A1” Description of the Owner’s Lands All and singular certain parcels or tracts of land and premises, situate, lying and being in the Town of Tillsonburg, County of Oxford, Province of Ontario, being described in the following Table A1: Table A1 Lot Plan PIN 1 40 Plan 41M143 00025-0231 2 41 Plan 41M143 00025-0232 3 43 Plan 41M143 00025-0234 4 44 Plan 41M143 00025-0235 5 45 Plan 41M143 00025-0236 6 46 Plan 41M143 00025-0237 7 47 Plan 41M143 00025-0238 8 48 Plan 41M143 00025-0239 9 49 Plan 41M143 00025-0240 10 50 Plan 41M143 00025-0241 11 51 Plan 41M143 00025-0242 12 52 Plan 41M143 00025-0243 13 53 Plan 41M143 00025-0244 14 54 Plan 41M143 00025-0245 15 55 Plan 41M143 00025-0246 16 56 Plan 41M143 00025-0247 17 57 Plan 41M143 00025-0248 18 Block 122 Plan 41M144 00025-0313 19 2 Plan 41M144 00025-0330 20 4 Plan 41M144 00025-0332 21 5 Plan 41M144 00025-0333 22 6 Plan 41M144 00025-0334 23 7 Plan 41M144 00025-0335 24 8 Plan 41M144 00025-0336 25 9 Plan 41M144 00025-0337 26 10 Plan 41M144 00025-0338 27 11 Plan 41M144 00025-0339 28 12 Plan 41M144 00025-0340 29 13 Plan 41M144 00025-0341 30 14 Plan 41M144 00025-0342 31 15 Plan 41M144 00025-0343 32 17 Plan 41M144 00025-0345 33 18 Plan 41M144 00025-0346 34 19 Plan 41M144 00025-0347 35 20 Plan 41M144 00025-0348 Page 247 of 265 8 36 21 Plan 41M144 00025-0349 37 22 Plan 41M144 00025-0350 38 23 Plan 41M144 00025-0351 39 24 Plan 41M144 00025-0352 40 25 Plan 41M144 00025-0353 41 26 Plan 41M144 00025-0354 42 27 Plan 41M144 00025-0355 43 28 Plan 41M144 00025-0356 44 29 Plan 41M144 00025-0357 45 41 Plan 41M144 00025-0369 46 42 Plan 41M144 00025-0370 47 46 Plan 41M144 00025-0374 48 47 Plan 41M144 00025-0375 49 48 Plan 41M144 00025-0376 50 49 Plan 41M144 00025-0377 51 50 Plan 41M144 00025-0378 52 51 Plan 41M144 00025-0379 53 52 Plan 41M144 00025-0380 54 53 Plan 41M144 00025-0381 55 54 Plan 41M144 00025-0382 56 55 Plan 41M144 00025-0383 57 56 Plan 41M144 00025-0384 58 59 Plan 41M144 00025-0387 59 60 Plan 41M144 00025-0388 60 61 Plan 41M144 00025-0389 61 62 Plan 41M144 00025-0390 62 64 Plan 41M144 00025-0392 63 65 Plan 41M144 00025-0393 64 66 Plan 41M144 00025-0394 65 67 Plan 41M144 00025-0395 66 68 Plan 41M144 00025-0396 67 69 Plan 41M144 00025-0397 68 70 Plan 41M144 00025-0398 69 71 Plan 41M144 00025-0399 70 72 Plan 41M144 00025-0400 71 73 Plan 41M144 00025-0401 72 74 Plan 41M144 00025-0402 73 75 Plan 41M144 00025-0403 74 76 Plan 41M144 00025-0404 75 77 Plan 41M144 00025-0405 76 78 Plan 41M144 00025-0406 77 79 Plan 41M144 00025-0407 78 80 Plan 41M144 00025-0408 79 81 Plan 41M144 00025-0409 Page 248 of 265 9 80 82 Plan 41M144 00025-0410 81 83 Plan 41M144 00025-0411 82 84 Plan 41M144 00025-0412 83 85 Plan 41M144 00025-0413 84 86 Plan 41M144 00025-0414 85 87 Plan 41M144 00025-0415 86 88 Plan 41M144 00025-0416 87 89 Plan 41M144 00025-0417 88 90 Plan 41M144 00025-0418 89 91 Plan 41M144 00025-0419 90 92 Plan 41M144 00025-0420 Page 249 of 265 10 SCHEDULE “A2” Description of the Designated Area All and singular certain parcels or tracts of land and premises, situate, lying and being in the Town of Tillsonburg, County of Oxford, Province of Ontario, being described in the following Table A2: Table A2 Lot Plan PIN 1 1 Plan 41M144 00025-0329 2 3 Plan 41M144 00025-0331 3 16 Plan 41M144 00025-0344 4 30 Plan 41M144 00025-0358 5 31 Plan 41M144 00025-0359 6 32 Plan 41M144 00025-0360 7 33 Plan 41M144 00025-0361 8 34 Plan 41M144 00025-0362 9 35 Plan 41M144 00025-0363 10 36 Plan 41M144 00025-0364 11 37 Plan 41M144 00025-0365 12 38 Plan 41M144 00025-0366 13 39 Plan 41M144 00025-0367 14 40 Plan 41M144 00025-0368 15 43 Plan 41M144 00025-0371 16 44 Plan 41M144 00025-0372 17 45 Plan 41M144 00025-0373 18 57 Plan 41M144 00025-0385 19 58 Plan 41M144 00025-0386 Page 250 of 265 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4222 A By-Law to authorize an agreement between The Corporation of the Town of Tillsonburg and The Corporation of the Municipality of South Huron for the provision of fire dispatch and communications services. WHEREAS The Fire Protection and Prevention Act, S.O. 1997, c. 4, as amended, authorizes a municipality to provide and/or receive fire protection services to or from other municipalities; AND WHEREAS The Town of Tillsonburg operates fire protection services and holds fire protection assets including fire communications personnel and equipment suitable to meet municipal responsibilities required by the Fire Protection and Prevention Act, through a fire department situated within the Town of Tillsonburg; AND WHEREAS The Corporation of the Town of Tillsonburg is desirous of entering into an agreement with the Corporation of the Municipality of South Huron, to provide fire dispatch and communications services. THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT the Agreement attached hereto as Schedule “A” and forming part of this By-Law between the Corporation of the Town of Tillsonburg and the Corporation of the Municipality of South Huron is hereby approved; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule “A” on behalf of The Corporation of the Town of Tillsonburg; 3. THAT this By-Law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 10th day of September, 2018. READ A THIRD AND FINAL TIME AND PASSED THIS 10th day of September, 2018. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson Page 251 of 265 Page 252 of 265 Page 253 of 265 Page 254 of 265 Page 255 of 265 Page 256 of 265 Page 257 of 265 Page 258 of 265 Page 259 of 265 Page 260 of 265 Page 261 of 265 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4223 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to ‘SC-23’ the zone symbol of the lands so designated ‘SC-23’ on Schedule “A” attached hereto. 2. That Section 14.5 to By-Law Number 3295, as amended is hereby further amended by the following: “14.5.23 LOCATION: EAST SIDE OF BROADWAY, NORTH OF NORTH STREET EAST, Part Lot 7, Concession 10 (Dereham) (Key Map 2) 14.5.23.1 Notwithstanding any provisions of this By-Law, no person shall within any SC-23 Zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: All uses permitted in Table 14.1. 14.5.23.2 Notwithstanding any provisions of this By-Law, no person shall within any SC-23 Zone use any lot, or erect, alter, or use any building or structure except in accordance with the following provisions: 14.5.23.2.1 NUMBER OF ACCESSORY DWELLING UNITS PER LOT Maximum Two (2) 14.5.23.2.2 R EQUIRED NUMBER OF PARKING SPACES Minimum Six (6) Spaces 14.5.23.3 That all of the provisions of the SC Zone in Section 14.2 of this By- Law, as amended, shall apply; and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. Page 262 of 265 The Corporation of the Town of Tillsonburg By-law Number 4223 Page 2 READ a first and second time this 10th day of September, 2018. READ a third time and finally passed this 10th day of September, 2018. Mayor Clerk Page 263 of 265 L O T 1 3 0P L A N M - 1 6 P A R T 1 04 1 R - 3 7 8 N11°23'30"W7.36N52°47'50"E 27.86 N11°06'40"W 45.58N37°39'00"W 48.46N53°49'00"E 51.50 L O T 6 L O T 7C O N C E S S I O N 1 0BROADWAYPT LOT 7, CONCESSION 10 (DEREHAM)PART 10, REFERENCE PLAN 41R-378TOWN OF TILLSONBURG AREA OF ZONE CHANGE TO SC-23 NOTE: ALL DIMENSIONS IN METRES MAYOR CLERK THIS IS SCHEDULE "A" TO BY-LAW No. 4223, PASSED THE 10th DAY OF SEPTEMBER, 2018 SCHEDULE "A" TO BY-LAW No. 4223 © 5 0 5 10 152.5 METRES ÞPage 264 of 265 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4221 BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 10th day of September, 2018 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held on September 10, 2018, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 10th DAY OF SEPTEMBER, 2018. READ A THIRD AND FINAL TIME AND PASSED THIS 10th DAY OF SEPTEMBER, 2018. ________________________________ Mayor – Stephen Molnar ________________________________ Town Clerk – Donna Wilson Page 265 of 265