181112 Council MIN 1
MINUTES
Monday, November 12, 2018
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Hayes
Councillor Rosehart
Regrets: Councillor Adam
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Amelia Jaggard, Legislative Services Coordinator
Regrets: Jeff Smith, Fire Chief
Laura Pickersgill, Legislative Services Coordinator
_____________________________________________________________________
3. Adoption of Agenda
Resolution # 2
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT the Agenda as prepared for the Council meeting of Monday, November 12,
2018, be adopted.
Carried
1. Call to Order
The meeting was called to order at 5:00 p.m.
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2. Closed Session
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council move into Closed Session to consider personal matters about an
identifiable individual, including Town employees; (Union Negotiations)
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 3
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT the Minutes of the Council meeting of October 9, 2018, be approved.
Carried
7. Presentations
7.1 Volunteer Achievement Award, Sandi Pake
Presented by: Mayor Molnar and Mary Anne Van Geertruyde
8. Public Meetings
Resolution # 4
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:11 p.m.
Carried
8.1 Application for Minor Variance - A 18-18 - Tillsonburg Non-Profit
Housing Corp., 43 Queen Street
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Opportunity was given for comments and questions from Council.
The applicant or agent were not in attendance.
No members of the public appeared before Council in support of, or
opposition to, the application.
Council passed the following resolution.
Resolution # 5
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
That the Committee of Adjustment approve Application File A18-18,
submitted by Tillsonburg Non-Profit House Corp. (Reid and Deleye
Contractors Ltd.), for lands described as Lot 459, Part Lots 460-462, Plan
500, municipally known as 43 Queen Street in the Town of Tillsonburg, as
it relates to:
1. Relief from Table 5.24.1.6 – Parking Space and Aisle Standards –
Aisle Width, to reduce the minimum required aisle width from 7.3 m
(24 ft) to 5.8 m (19 ft), and
2. Relief from Table 5.24.1.6 – Parking Space and Aisle Standards –
Minimum Depth of Parking Space, to reduce the minimum parking
space depth from 5.5 m (18 ft) to 4.6 m (15.1 ft).
To allow for the creation of four (4) parking spaces for ‘compact cars’ on
the subject lands.
Subject to the following conditions:
1. the existing light standard to be removed be relocated, to the
satisfaction of the Town;
2. any trees required to be removed be replaced, at a substantial size, to
the satisfaction of the Town;\
3. proposed parking spaces be controlled by the owner through a parking
permitting system, and;
4. appropriate signage be erected to identify a permit is required for the
parking of compact cars only;
5. the applicant provide confirmation by an Ontario Land Surveyor of the
aisle width.
Carried
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8.2 Application for Minor Variance - A 19-18 - Simon Wagler Homes, 24
Morning Glory Drive
Adam Ager, County Planner, County of Oxford, appeared before Council
and presented Minor Variance Application A-19-18.
Opportunity was given for comments and questions from Council.
The applicant or agent were not in attendance.
No members of the public appeared before Council in support of, or
opposition to, the application.
Council passed the following resolution.
Resolution # 6
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
That the Committee of Adjustment approve Application File A19-18,
submitted by Simon Wagler Homes, for lands described as Lot 143, Plan
41M-145, Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2, Table 6.2 – Zone Provisions, to increase the
maximum permitted lot coverage of an ‘R1’ zoned lot from 33% to
36.7% of the lot area; and,
2. Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the
minimum required rear yard depth from 12 m (39.3 ft) to 10.3 m (33.9
ft), to facilitate the construction of a single detached dwelling.
Subject to the condition that a building permit for the proposed dwelling
shall be issued within one year of the date of the Committee's decision.
Carried
Amendment:
Resolution # 7
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 6:21 p.m.
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Carried
8.3 Application for Zone Change - ZN 7-18-10_2385667-Ontario-Ltd_rpt
Adam Ager, County Planner, County of Oxford, appeared before Council
and provided an overview of Report CP2018-317, Application for Zone
Change ZN 7-18-10.
Opportunity was given for comments and questions from Council.
The agent, Michael Higgins, GD Vallee Ltd., was in attendance and spoke
in favour of the application.
Glen Gilvesy, 80 B Potters Road, owner of the property across from the
subject properties, appeared before Council in opposition of the
application. Mr. Gilvesy noted concerns about increased traffic flow on
Potters Road and concerns about the proposed parking space size on the
subject properties. Mr. Gilvesy also raised concerns about Unit 1 of the
subject properties obstructing the sight triangle at Potters Road and
Harvest Road.
Council passed the following resolution.
Resolution # 8
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council approve the zone change application (ZN 7-18-10)
submitted by 2385667 Ontario Limited, to amend the existing ‘Special Low
Density Residential Type 2 Zone – Holding (R2-16H)’ to include several
site specific provisions related to minimum lot frontage, exterior side yard
width and front yard depth to facilitate the development of 14 semi-
detached dwellings and 8 street fronting townhouses.
Carried
9. Planning Applications
9.1 CAO 18-14 - Application for Consent B18-34-7 - Lindprop Corporation
CAO, David Calder, Town of Tillsonburg, presented CAO 18-14.
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Opportunity was given for comments and questions from Council.
Mr. Penner, a representative for Lindprop Corporation, was in
attendance and spoke in favour of the application.
Mark Vanderpoole, owner of a property adjacent to the subject lands,
appeared before Council in opposition of the application. Mr.
Vanderpoole noted concerns regarding the timing of development of
Street 3. His concern was that if Street 3 was not constructed then
Tanager becomes the main entrance to the development. He was also
concerned about the grading and drainage as a result of the
development.
Council passed the following resolution.
Resolution # 9
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council receive report CAO 18-14 Application for Consent B18-34-7
– Lindprop Corporation for information;
AND THAT Council advise the Land Division Committee that the Town
supports the proposal to sever the property subject to the conditions as
contained in report CAO 18-14 Application for Consent B18-34-7 –
Lindprop Corporation.
Carried
10. Delegations
11. Deputation(s) on Committee Reports
12. Information Items
12.1 PW 2018-40 Carmeuse Lime Category 3 Permit
Resolution # 10
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council receive PW 2018-40 Carmeuse Lime Category 3 Permit as
information.
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Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Clerk's Office
13.3 Development and Communication Services
13.3.1 DCS 18-35 Fence Variance – 68 Concession Street West
Resolution # 11
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council receive report DCS 18-35 Fence Variance – 68
Concession Street West.
AND THAT a variance to Fence By-Law 4007 be approved for the
construction of a 2.15 m (7 feet) fence along a portion of the front
(south) property line and a portion along the side (east) property
line at 68 Concession Street West with the following conditions:
1. The fence is constructed entirely on the owner’s property; and
2. Pedestrian movement can be maintained as proposed in the
variance request.
Carried
13.3.2 DCS 18-36 DocuPet Animal Licencing
Kevin MacKenzie presented to Council the DocuPet animal
licencing software solution.
Opportunity was given for comments and questions from Council.
Resolution # 12
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council receives Report DCS 18-36 - DocuPet Animal
Licencing as information.
Carried
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13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations
13.6.1 OPS 18 - 30 Gibson Pedestrian Bridge Replacement
Resolution # 13
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receive Report OPS 18-30 Gibson Pedestrian Bridge
Replacement Strategies;
AND THAT Council refer the recommended strategy for the Gibson
Pedestrian Bridge replacement in the amount of $200,000 to the
2019 capital budget deliberations.
Defeated
13.6.2 OPS 18-31 Hanger 6 - Land Lease
Resolution # 14
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receive Report OPS 18-31 Hanger 6 – Land Lease;
AND THAT the Land Lease between the Corporation of the Town
of Tillsonburg and Jeffery Wilkins for Hanger No. 6 be approved for
assignment to George Gilvesy;
AND THAT the Mayor and Clerk be authorized to execute the Land
Lease Assignment with Jeffery Wilkins and George Gilvesy;
AND THAT Council approve the termination of the recently
assigned Land Lease Agreement between the Corporation of the
Town of Tillsonburg and George Gilvesy for Hanger 6;
AND FURTHER THAT a By-law authorizing Mayor and Clerk to
execute a new Land Lease Agreement with George Gilvesy for
Hanger 6 be brought forward for Council consideration.
Carried
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13.7 Recreation, Culture & Park Services
13.7.1 RCP 18-32 - Awarding RFT2018-013 Tillsonburg Public Works
Fleet Bay Lighting Upgrades
Resolution # 15
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives Report RCP 18-032 – Awarding RFT2018-
013 Tillsonburg Public Works Fleet Bay Lighting Upgrades;
AND THAT Council award RFT2018-013 to Toews Power Systems
for their tendered price of $35,603.00 before taxes.
Carried
13.7.2 RCP 18-33 2019 Rates and Fees for Recreation, Culture &
Parks
Resolution # 16
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives report RCP 18-33 – 2019 Rates and Fees
for Recreation, Culture & Parks;
AND THAT the proposed 2019 rates & fees for RCP be approved
AND THAT the changes be included in the 2019 Rates & Fees By-
Law.
Carried
13.7.3 RCP 18-34 J.L. Scott McLean Outdoor Recreation Pad
Agreement
Resolution # 17
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives Report RCP 18-34 – J.L. Scott McLean
Outdoor Recreation Pad Agreement;
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AND THAT Council agrees that when the pad is complete it will be
turned over to the Town, which will fund the ongoing operational
and maintenance costs;
AND THAT a By-law authorizing the Mayor and Clerk to execute a
Permission to Access and Modify Lands Agreement be brought
forward for Council consideration
Carried
13.7.4 RCP 18-35 Resurfacing the TCC's Emergency Route and Snow
Melt Area
Resolution # 18
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives Report RCP 18-35 – Resurfacing the TCC’s
Emergency Route and Snow Melt Area;
AND THAT Council authorize the resurfacing to base-course
asphalt of the emergency route and snow melt area and installation
of removable bollards east of the Tillsonburg Community Centre at
the quoted price of $49,005 before taxes;
AND THAT the funds come from the Tax Rate Stabilization
Reserve.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
15.1.1 Business Improvement Area Board Minutes
Resolution # 19
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council receives the Business Improvement Area Board
Minutes dated September 19, 2018 as information.
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Carried
15.1.2 LPRCA Board Minutes
Resolution # 20
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council receives the Long Point Region Conversation
Authority Board Minutes dated September 5, 2018 and October 3,
2018, as information.
Carried
16. Motions/Notice of Motions
The report to be provided in January 2019.
Resolution # 21
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT a full and complete report detailing the Town of Tillsonburg's current
recycling program for municipal facilities be brought forward for information;
AND THAT both comparison information of municipal facility recycling programs
in similar sized communities, and cost implications of implementing a more
robust municipal facility recycling program be brought forward for Council
consideration;
AND THAT any enhancement proposed in the municipal facility recycling
program be considered in the 2019 budget deliberations.
Carried
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 4232, To Enter into an Airport Hanger Land Lease with
George Gilvesy
18.2 By-Law 4231, Being a By-Law to Amend Zoning By-Law 3295 (ZN 7-
18-10)
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18.3 By-Law 4235 Permission to Access & Modify Town Lands Agreement
Resolution # 22
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT By-Law 4232, To Enter into an Airport Hanger Land Lease with
George Gilvesy; and
By-Law 4231, To amend Zoning By-Law 3295 (ZN 7-18-10), and
By-Law 4235, Permission to Access & Modify Town Lands Agreement be
read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
19. Confirm Proceedings By-law
19.1 By-Law 4234 To Confirm the Meeting of November 12, 2018
Resolution # 23
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT By-Law 4234, to Confirm the Proceedings of the Council Meeting
held on November 12, 2018, be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
20. Items of Public Interest
Staff will bring the budget to the new council on December 17, 2018.
The Tillsonburg & Area Optimist Club Christmas Parade is November 17, 2018.
Reminder that the Town's Traffic Bylaw prohibits overnight parking on all streets
from November 15 to March 31, between 2:00 a.m. and 6:00 a.m. This allows
snowplow operators to safely and efficiently remove snow from local roadways.
21. Adjournment
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Resolution # 24
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT the Council Meeting of Monday, November 12, 2018 be adjourned at 8:49
p.m.
Carried