181126 Council MIN 1
MINUTES
Monday, November 26, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Hayes
Councillor Rosehart
Regrets: Councillor Adam
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Jeff Smith, Fire Chief
Amelia Jaggard, Legislative Services Coordinator
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, November 26,
2018, be adopted.
Carried
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4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Minutes of the Council meeting of Monday, November 12, 2018, be
approved.
Carried
Public Meetings
7.1 Application for Zone Change - ZN 7-18-07 - Escalade Property
Corporation - 136 Concession Street East
Eric Gilbert, County Planner, County of Oxford, appeared before Council
and provided an overview of Report CP 2018-334, Application for Zone
Change ZN 7-18-07.
The planner provided written submission from a resident, Kelly Thibodeau,
who was not in favour of the application. The correspondence has been
added to the record.
Opportunity was given for comments and questions from Council.
The agent, Barbara G. Rosser, was in attendance and spoke in favour of
the application.
No members of the public appeared before Council in support of the
application.
Shawn Winters, 4 Maple Crt., owner of the property across from the
subject properties, appeared before Council in opposition of the
application. Mr. Winters' noted concerns about the aesthetics of the
ground level units. Mr. Winters' also noted concerns about traffic control at
the intersection of Maple Court and Concession Street.
No other members of the public appeared before Council in support of, or
opposition to, the application.
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Council passed the following resolution.
Resolution # 3
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council approve the zone change application (ZN 7-18-07)
submitted by Escalade Property Corporation, to rezone the subject
property from ‘Special Medium Density Residential Zone (RM-3)’ to ‘High
Density Residential Zone (RH) to permit a five storey apartment building
with 49 apartment dwelling units.
Carried
8. Planning Applications
9. Presentations
10. Delegations
11. Deputation(s) on Committee Reports
11.1 Tillsonburg Fire Services Strategic Plan
Shane Curtis presented the Tillsonburg Fire Services Strategic Plan
prepared by the Tillsonburg Fire Services Strategic Planning Committee.
Opportunity was given for comments and questions from Council.
Staff to provide incoming Council members with the Tillsonburg Fire
Services Strategic Plan.
The following resolution was passed by Council.
Resolution # 4
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council receives the Tillsonburg Fire Services Strategic Plan
deputation, as presented by Shane Curtis, member of the Fire Services
Strategic Planning Committee, as information.
AND FURTHER, that material be forwarded to 2019 Business Plan and
Budget deliberations for consideration.
Carried
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11.2 DCS 18-39 - Highway 3 Business Park Marketing
Jesse Goossens was unable to attend.
Cephas Panschow, Development Commissioner, presented Report DCS
18-39 Highway 3 Business Park Marketing on behalf of the Development
Committee.
Opportunity was given for comments and questions from Council.
The following resolution was passed by Council.
Resolution # 5
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receive Report DCS 18-39 Highway 3 Business Park
Marketing;
AND THAT advice from the Development Committee as contained in the
attached letter be received;
AND THAT a new name, highlighting innovation and/or growth, be
developed for the Highway 3 Business Park;
AND THAT target sectors be Advanced Manufacturing, Information
Technology and Food Processing;
AND THAT the current property listing sheet be expanded to include
competitive advantages;
THAT lots in the Highway 3 Business Park be priced at a flat rate of
$40,000 per acre with the exception of the corner lot, which is
recommended to be priced at $50,000/acre;
Carried
12. Information Items
13. Quarterly Reports
13.1 FIN 18-28 - 2018 Third Quarter Consolidated Results
Resolution # 6
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
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THAT Council receives report FIN 18-28 Third Quarter 2018 Consolidated
Results, as information.
Carried
13.2 FIN 18-27 - 2018 Third Quarter Department Results
Resolution # 7
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receives report FIN 18-27 Third Quarter 2018 Department
Results, as information.
Carried
13.3 DCS 18-41 - 2018 Third Quarter Department Results - Economic
Development and Marketing
Staff to include in quarter reports moving forward the names of new
businesses which have opened in the Town of Tillsonburg.
The following resolution was passed by Council.
Resolution # 8
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receives report DCS-18-41 Third Quarter 2018 Department
Results, as information.
Carried
13.4 DCS 18-37 - 2018 Third Quarter Department Results - Building,
Planning and By-Law
Resolution # 9
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives report DCS 18-37 Third Quarter 2018 Department
Results, as information.
Carried
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13.5 FRS 18-07 - 2018 Third Quarter Department Results
Resolution # 10
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives report FRS-18-07 Third Quarter 2018 Department
Results, as information.
Carried
13.6 RCP 18-37 - 2018 Third Quarter Department Results
Resolution # 11
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council receives Report RCP 18-37 Third Quarter 2018 Department
Results, as information.
Carried
13.7 OPS 18-32 - 2018 Third Quarter Department Results
Resolution # 12
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council receives report OPS 18-32 Third Quarter 2018 Department
Results, as information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Clerk's Office
14.2.1 CLK 18-30 - 2018 Municipal Election
Resolution # 13
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
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THAT Council receive Report CLK 18-30, 2018 Municipal Election,
as information.
Carried
14.2.2 CLK 18-33 - 2018 Municipal Election Accessibility Report
Resolution # 14
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council received CLK 18-33 2018 Municipal Election
Accessibility Report, as information.
Carried
14.3 Development and Communication Services
14.3.1 DCS 18-38 - Bylaw to Establish a Public Highway – Glendale
Drive
Resolution # 15
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receive Report DCS 18-38 - Bylaw to Establish a
Public Highway – Glendale Drive;
AND THAT a by-law be brought forward to establish Part 2, Plan
41R-9692 as a Public Highway.
Carried
14.3.2 DCS 18-40 - Bylaw to Close a Public Highway and Authorize a
Conveyance - Brookside Lane
Resolution # 16
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receive Report DCS 18-40 – Bylaw to Close a Public
Highway and Authorize a Conveyance – Brookside Lane;
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AND THAT a By-law be brought forward to close a portion of
Brookside Lane, described as Part 1, Plan 41R-9642, as a Public
Highway;
AND THAT Part 1, Plan 41R-9642, be re-conveyed back to the
developer; namely, Broadway Estates Inc.
Carried
14.4 Finance
14.4.1 FIN 18-26 - Customer Service Delivery Model Update
Resolution # 17
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives report FIN 18-26 Customer Service Delivery
Model Update, as information.
Carried
14.5 Fire and Emergency Services
14.6 Operations
14.6.1 OPS 18-33 - Results for RFP 2018-004 Old Vienna Road Slope
Stability Study
Opportunity was given for questions and comments from Council.
Motion:
Moved by: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT the resolution to award RFP 2018-004 be deferred.
Carried
Resolution # 18
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receive Report OPS 18-33 Results for RFP 2018-
004 Old Vienna Road Slope Stability Study;
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AND THAT Council award RFP 2018-004 to DST Consulting
Engineers Inc. of Sudbury, ON at a cost of $67,272.52 (net HST
included), the highest scoring proposal received;
AND THAT Council authorize the use of Asset Management
Reserves to fund the remaining project costs.
Deferred
14.7 Recreation, Culture & Park Services
14.7.1 RCP 18-39 - A Memorandum of Understanding with the
Tillsonburg Senior Centre
Staff to provide the total number of resident memberships and non-
resident memberships at the Tillsonburg Senior Centre.
Resolution # 19
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives Report RCP 18-39 – A Memorandum of
Understanding with the Tillsonburg Senior Centre;
AND THAT Council approves the Memorandum of Understanding
with the Tillsonburg Senior Centre and authorizes the Mayor and
Clerk to sign the document;
AND THAT a by-law is brought forward for Council to consider.
Carried
14.7.2 RCP 18-36 - Awarding RFT 2018-011 Housekeeping Services
Resolution # 20
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives Report RCP 18-36 – Awarding RFT 2018-
011 TOWN OF TILLSONBURG – HOUSEKEEPING SERVICES;
AND THAT Council award janitorial services contracts for January
1-July 31, 2019 with options to extend for up to four 1-year periods
at the rates submitted through the tender process;
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AND THAT Council award a janitorial services contract for
Annandale National Historic Site and Zones 1, 2 & 3 at the
Tillsonburg Community Centre to SQM Janitorial at a monthly cost
of $15,628 before taxes:
AND THAT Council award a janitorial services contract for the OPP
Station to Horizon Maintenance at a monthly cost of $2,405 before
taxes;
AND THAT Council award a janitorial services contract for the
Customer Service Centre to Supreme Cleaning at a monthly cost of
$1,550 before taxes;
AND THAT Council award a janitorial services contract for the
Corporate Offices, the Public Works building and the Fire Hall to VS
Contracting at a monthly cost of $2,814 before taxes.
Carried
14.7.3 RCP 18-38 - Lease Extension – 31 Earle Street
Resolution # 21
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council receives Report RCP 18-38;
AND THAT Council approve the attached agreement and authorize
the Mayor and Clerk to enter into the lease extension for 31 Earle
Street (Elliott Fairbairn Centre) with Her Majesty The Queen In
Right Of Ontario;
AND THAT the revenue from rental rate increases over the 2018
rate is contributed to the Asset Management Reserve to offset
future capital expenditures at this facility;
AND THAT a by-law be brought forward for Council consideration.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
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Resolution # 22
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council receives the Special Awards Committee minutes dated
November 6, 2018, the Development Committee minutes dated
September 18, 2018, and the Museum Advisory Committee minutes dated
October 25, 2018, as information.
Carried
17. Motions/Notice of Motions
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 4230 To Establish a Highway - 1 Parkside
19.2 By-Law 4237 To Close Part of Brookside Lane and Convey those
Lands
19.3 By-Law 4236 Being A By-Law to Amend Zoning By-Law 3295 (ZN 7-
18-07)
Resolution # 23
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT By-Law 4230, To Establish a Highway – 1 Parkside; and
By-Law 4237, To Close Part of Brookside Lane and Convey those Lands,
and
By-Law 4236, Being a By-Law to Amend Zoning By-Law 3295 (ZN 7-18-
07) be read for a first, second, third and final reading and that the Mayor
and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
20.1 By-Law 4238 To Confirm the Meeting of November 26, 2018
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Resolution # 24
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT By-Law 4238, to Confirm the Proceedings of the Council Meeting
held on November 26, 2018, be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
21. Items of Public Interest
Tillsonburg residents are being asked to take part in a Tillsonburg Aquatics
Facility Study survey which will help the Town understand the types of aquatic
activities and design features that residents value most. Staff will use this
feedback when evaluating future options for reinvesting in the pools at the
Tillsonburg Community Centre and Lake Lisgar Waterpark.
A Down Home Christmas Party will be at Lion's Auditorium, Tillsonburg
Community Centre in Tillsonburg, ON on Saturday, December 8th, 2018 at 6:00
p.m.
Tillsonburg and District Historical Society presents A Christmas Dance with Back
to the 50's on Saturday, December 1st, from 7:00 p.m. to 11:00 p.m. at Branch
153, Royal Canadian Legion, 16 Durham Street, Tillsonburg, ON.
Council Inaugural will be held on Monday, December 3, 2018 and the first
Regular Meeting of the new Council will be on Monday, December 10, 2018.
22. Adjournment
Resolution # 25
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT the Council Meeting of Monday, November 26, 2018, be adjourned at 8:48
p.m.
Carried