181009 Council Minutes 1
MINUTES
Tuesday, October 9, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Adam
Councillor Esseltine
Councillor Hayes
Councillor Rosehart
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Jeff Smith, Fire Chief
Laura Pickersgill, Legislative Services Coordinator
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 pm.
2. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Tuesday, October 9,
2018 be adopted, as amended.
Carried
3. Moment of Silence
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4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Minutes of the Council meeting of September 24, 2018, be approved.
Carried
6. Presentations
6.1 2018 Canadian Legion Poppy Campaign
Mr. Burton presented the first poppy of the 2018 Poppy Campaign to
Mayor Molnar. The Poppy Campaign runs from October 26-November 10,
2018.
November 11, 2018 will mark the 100th Anniversary of signing of
the Armistice First World War. The silent walk will begin at 10:30am on
November 11, 2018 at the Cenotaph.
Annual Veterans Banquet at the Legion on November 11, 2018. Tickets
are available in advance through the Legion.
7. Public Meetings
7.1 Application for Zone Change ZN 7-18-06, Greg Vermeersch - 80 Frank
Street
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and provided an overview of Report CP2018-295, Application for Zone
Change ZN 7-18-06.
Opportunity was given for Council to ask questions.
The applicant, Greg Vermeersch, was in attendance and spoke in favour
of the application.
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No other persons appeared in support of or in opposition to the
application.
Council passed the following resolution.
Resolution # 3
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council approves the zone change application submitted by Greg
Vermeersch, whereby the lands described as Lot 152 & Part Lot 159, Plan
500, Town of Tillsonburg, known municipally as 80 Frank Street, are to be
rezoned from ‘Low Density Residential Type 1 Zone (R1)’ to ‘Special Low
Density Residential Type 2 Zone (R2-sp)’ to recognize the conversion of
the existing single detached dwelling into a duplex dwelling.
Carried
7.2 Application for Zone Change ZN 7-18-09, Southridge Heights Inc. - 22
Crocus Avenue
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and provided an overview of Report CP2018-275, Application for Zone
Change ZN 7-18-09.
Opportunity was given for Council to ask questions.
John Bamford, representing the applicant Southridge Heights Inc., was in
attendance and spoke in favour of the application.
No other persons appeared in support of or in opposition to the
application.
Council passed the following resolution.
Resolution # 4
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council approves the zone change application submitted by
Southridge Heights Inc, whereby the lands described as Lots 20, 30, 34,
43 & 44, Plan 41M-145, Town of Tillsonburg, known municipally as 22
Crocus Avenue, 11 & 21 Morning Glory Drive, 57 & 59 Trillium Drive are to
be rezoned from ‘Low Density Residential Type 1 Zone (R1)’ to ‘Special
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Low Density Residential Type 1 Zone (R1-21)’ to provide for additional
building envelopes for single detached dwellings.
Carried
8. Planning Applications
8.1 Application for Draft Plan of Condominium and Exemption from Draft
Plan Approval CD 18-07-7, 2563557 Ontario Inc. - 360 Quarter Town
Line
Mr. Eric Gilbert, Senior Planner, County of Oxford, appeared before
Council and presented Report CD 18-07-7 for the Application of Draft Plan
of Condominium and Exemption from Draft Plan Approval.
Opportunity was given for Council to ask questions.
Council passed the following resolution.
Resolution # 5
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council supports the application for exemption from the draft plan of
condominium approval process (Phases 1-5), submitted by 2563557
Ontario Inc., (File No. CD 18-07-7), prepared by CJDL Consulting
Engineers & Kim Husted Surveying, and dated August 27, 2018, for lands
described as Lot 2, Plan 41M-119, in the Town of Tillsonburg, as all
matters relating to the development (Phase 1-5) have been addressed
through the Site Plan Approval process and a registered site plan
agreement with the Town of Tillsonburg.
Carried
8.2 Application for Consent B18-34-7, Lindprop Corporation - 84 North
Street E
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and provided and overview of Report CP 2018-296, Application for
Consent B18-34-7.
Opportunity was given for Council to ask questions.
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Peter Penner, representing Lindprop Corporation, was in attendance and
provided comments on the application.
Council passed the following resolution.
Resolution # 6
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
THAT Council defers consideration of Application for Consent B18-34-7,
Lindprop Corporation- 84 North St E until the November 12, 2018 Council
Meeting.
Carried
8.3 Application for Consent B18-46-7, Patrick Mooney - 32 North Street
W
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and provided and overview of Report CP 2018-276, Application for
Consent B18-46-7.
Opportunity was given for Council to ask questions.
Walter Kleer, the agent on behalf of the applicant, Patrick Mooney was in
attendance.
Mr. Kleer agreed with the Planner's comments that the applicant would
have adequate time to devise an alternate solution for driveway access.
County of Oxford Land Division Committee is scheduled to meet
November 1, 2018 to hear the application.
Council passed the following resolution.
Resolution # 7
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT Council advises the Oxford County Land Division Committee that it
is in favour of the proposal to sever the subject property, subject to the
following conditions:
1. The owner enter into a Severance Agreement with the Town of
Tillsonburg, to the satisfaction of the Town.
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2. The owner shall provide payment to the County of Oxford for the
provision of water and wastewater services to the lot to be severed, to
the satisfaction of the Oxford County Public Works Department.
3. The owner shall provide a preliminary lot grading plan for the lot to be
severed, to the satisfaction of the Town of Tillsonburg Engineering
Services Department.
4. The owner shall provide a building location survey, prepared by an
Ontario Land Surveyor, to confirm the setback between the existing
buildings on the lot to be retained and the new interior lot line, to the
satisfaction of the Town Chief Building Official.
5. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of
the Land Division Committee that all requirements of the Town,
financial, services and otherwise, have been complied with.
Carried
8.4 Application for Site Plan Amendment TSPC 7-168-2, JMR Properties
Inc., 253 Broadway
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented an overview of Report CP 2018-268, Application for Site
Plan Approval, TSPC 7-168-2.
Opportunity was given for questions from Council.
Council passed the following resolution.
Resolution # 8
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT Council directs staff to approve the submitted revised site plan for
Application TSPC 7-168-2, to facilitate a 3 storey mixed use development,
submitted by JMR Properties Inc., on lands legally described as Part Lot
945 & Lot 944, Plan 500, Tillsonburg, known municipally as 253 Broadway
Street.
Carried
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9. Delegations
9.1 Sea Scouts Storage Container Placement
Oliver Gauld, representing the Lake Lisgar Neighbourhood Association,
appeared before Council to request clarification on Report RCP 18-30-
Sea Scout Storage Update
10. Deputation(s) on Committee Reports
11. Information Items
12. Staff Reports
12.1 Chief Administrative Officer
12.1.1 CAO 18-13, Transit Governance - Recommendations from
Tillsonburg Transit Advisory Committee
Resolution # 9
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT the Council of the Town of Tillsonburg receives Report CAO
18-13, Tillsonburg Transit Advisory Committee Terms of Reference;
AND THAT the Community Transportation Pilot Program Steering
Committee recommends to Council that a Tillsonburg Transit
Advisory Committee be established;
AND THAT the Terms of Reference for the Tillsonburg Transit
Advisory Committee as reviewed by the Community Transportation
Pilot Program Steering Committee be approved;
AND FURTHER THAT since the mandate of the Community
Transportation Pilot Program Steering Committee has been
completed, the Committee be disbanded from this day forward.
Carried
12.2 Clerk's Office
12.3 Development and Communication Services
12.4 Finance
12.5 Fire and Emergency Services
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12.6 Operations
12.6.1 OPS 18-27, Development Cost-Sharing Agreement
Resolution # 10
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT Council receives Report OPS 18-27, Development Cost-
Sharing Agreement;
AND THAT a By-law authorizing the Mayor and Clerk to execute
the Development Cost-Sharing Agreement with Performance
Communities Realty Incorporated be brought forward for Council
consideration.
Carried
12.6.2 OPS 18-28, Results for RFP 2018-002 Aerial Platform Fire
Apparatus
Resolution # 11
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT Council receives Report OPS 18-28, Results for RFP 2018-
002 Aerial Platform Fire Apparatus;
AND THAT Council awards RFP 2018-002 at the negotiated price
of $1,424,538.24 (net HST included) to Darch Fire Inc. of Ayr,
Ontario;
AND THAT Council approves the full utilization of additional DC
Reserves towards this project;
AND FURTHER THAT Council authorizes the use of Asset
Management Reserves to fund the remaining project costs.
Carried
12.7 Recreation, Culture & Park Services
12.7.1 RCP 18-30, Sea Scout Storage Update
Council recommended that the Scouts look at fundraising for the
project.
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Resolution # 12
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
THAT Council receives Report RCP 18-25, Proposed Equipment
Storage Adjacent to Summer Place;
AND THAT Council approves Option A as outlined in the report.
WITHDRAWN
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
THAT Council receives RCP 18-25 – Proposed Equipment Storage
Adjacent to Summer Place;
AND THAT the Sea Scout Storage be located at the Gibson House
site;
AND THAT the Storage Facility be forwarded to the 2019 business
plans and budget deliberations.
Carried
Resolution # 13
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT RCP 18-30 - Sea Scout Storage Update be received for
information.
Carried
12.7.2 RCP 18-31, Transfer Payment Agreement – Seniors Active
Living Centres Program
Resolution # 14
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council receives RCP 18-31 – Transfer Payment Agreement
– Seniors Active Living Centres Program;
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AND THAT Council authorizes the Mayor and Clerk to execute the
Transfer Payment Agreement.
Carried
13. New Business
14. Consideration of Committee Minutes
14.1 Committee Minutes
Resolution # 15
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT Council receives the Airport Advisory Committee Minutes dated
September 11, 2018; and the Accessibility Advisory Committee Minutes
dated September 18, 2018, as information.
Carried
15. Motions/Notice of Motions
Moved By: Councillor Esseltine
THAT a full and complete report detailing the Town of Tillsonburg's current
recycling program for municipal facilities be brought forward for information;
AND THAT both comparison information of municipal facility recycling programs
in similar sized communities, and cost implications of implementing a more
robust municipal facility recycling program be brought forward for Council
consideration;
AND THAT any enhancement proposed in the municipal facility recycling
program be considered in the 2019 budget deliberations.
16. Resolutions/Resolutions Resulting from Closed Session
17. By-Laws
17.1 By-Law 4225, to Amend Zoning By-Law 3295 (ZN 7-18-06), 80 Frank
St.
17.2 By-Law 4226, to Amend Zoning By-Law 3295 (ZN 7-18-09), 22 Crocus
Ave.
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17.3 By-Law 4227, to Amend Zoning By-Law 3295 (ZN 7-18-04), Oxnard
Developments, between Harvest Avenue/West Town Line
17.4 By-Law 4229, To Authorize a Development Cost Sharing Agreement
(Performance Communities Realty Inc.)
Resolution # 16
Moved By: Councillor Adam
Seconded By: Deputy Mayor Beres
THAT By-Law 4225, to Amend Zoning By-Law 3295 (ZN 7-18-06); and
By-Law 4226, to Amend Zoning By-Law 3295 (ZN 7-18-09); and
By-Law 4227, to Amend Zoning By-Law 3295 (ZN 7-18-04); and
By-Law 4229, to Authorize a Development Cost Sharing Agreement
(Performance Communities Realty Inc.) be read for a first, second, third
and final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Carried
18. Confirm Proceedings By-law
18.1 Confirm Proceedings By-Law #4228 October 9, 2018
Resolution # 17
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
THAT By-Law 4228, to Confirm the Proceedings of the Council Meeting
held on October 9, 2018, be read for a first, second, third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the
same, and place the corporate seal thereunto.
Carried
19. Items of Public Interest
Fire Prevention Week is October 7-13, 2018. Fire Hall Open House October 11,
2018 from 6-8pm.
Coffee with a Firefighter is at McDonalds on October 12, 2018 from 10am-12pm.
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A reminder to change and check the batteries in your carbon monoxide alarms,
including plug in alarms.
Leaf collection begins November 5, 2018.
Leaves can be taken to the yard waste depot from Monday-Friday 9am to
5pm. Residents should be mindful to not cover catch basins and storm drains
when raking.
A public information meeting will be held on November 8, 2018, regarding the
upcoming sanitary service installation near Lowrie Cres.
Vehicular traffic from Sanders Street is now restricted to the public behind the
community centre due to the construction of the outdoor ice pad. The community
centre will need to be accessed from another pre-existing route.
Trail signage is going to be installed at the Broadway Trans-Canada Trail
crossing to ensure a safer passage for pedestrians. Pedestrians must use the
designated crosswalk until approvals are in place to construct a pedestrian
crosswalk at this location.
Voting Period commences Friday, October 12 at 9am and ends Monday, October
22 at 8pm. Voter Help Centres are open Monday-Friday 8:30am-4:30pm at the
Customer Service Centre (10 Lisgar Ave) and at the Corporate Office (200
Broadway, Suite 204).
20. Adjournment
Resolution # 18
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT the Council Meeting of Tuesday, October 9, 2018 be adjourned at 8:40
p.m.
Carried