181210 Council MIN 1
MINUTES
Monday, December 10, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Councillor Beres
Councillor Esseltine
Deb Gilvesy
Pete Luciani
Chris Parker
Councillor Rosehart
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Amelia Jaggard, Legislative Services Coordinator
Regrets: Jeff Smith, Fire Chief
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council meeting of Monday, December 10,
2018, be adopted.
2
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Minutes of the Council meeting of Monday, November 26, 2018, be
approved.
Carried
7. Presentations
7.1 Volunteer Achievement Award, Greg Mitchell
Presented by: Mayor Molnar and Sam Lamb
8. Public Meetings
9. Planning Applications
10. Delegations
10.1 Tillsonburg Airport Development
Geoffrey Lee and Mark Kniss presented a delegation regarding
Tillsonburg Airport Development.
Opportunity was given for comments and questions from Council.
Resolution # 3
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Delegation regarding Tillsonburg Airport Development be
received;
AND THAT the matter be referred to staff for a report back to Council
which shall include the following:
3
• A legal interpretation of Federal Aviation Rules with regards to the
authority to issue building permits - South-West Oxford or Tillsonburg
no later than the January 28, 2019 Council meeting;
• A new business model incorporating a flight school instructor/manager
model be investigated;
• A risk assessment for the general public accessing the airport;
AND THAT the following be added to the 2019 budget deliberations for
consideration:
• The extension of the 25ft X 230ft taxiway;
• Commercial taxiway repairs; and
• Testing of the load capacity of hydro.
Carried
10.2 Tillsonburg Community Centre Revised Traffic Management
Diane Fish appeared before Council in opposition to Agenda item 14.6.4.
OPS 18-36 - Tillsonburg Community Centre Revised Traffice
Management. Mrs. Fish raised concerns about increased traffic flow on
Sanders Street as a results of the proposed By-law 4242 to amend Traffic
By-law 3701 permitting the closure of the Sanders Street Extension and
restricting Alley Alley to one-way traffic.
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive the Delegation presentation of Diane Fish, as
information.
Carried
11. Deputation(s) on Committee Reports
11.1 Town Hall Project Steering Committee Recommendation
Andrew Gilvesy, Chair of the Town Hall Project Steering Committee,
presented the Town Hall Project Steering Committee Recommendation.
Opportunity was given for comments and questions from Council.
4
Resolution # 4
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council receive the Town Hall Project Steering Committee
Recommendation – Release of Request for Proposals as information;
AND THAT this information be forwarded to staff for a report back to
Council.
Defeated
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receive the Town Hall Project Steering Committee
Recommendation - Release of Request for Proposals as information;
AND THAT staff be directed to move forward with the release of the
Request for Proposal at this time.
Carried
12. Information Items
12.1 OGRA Board of Directors - Call for Nominations
Resolution # 5
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receive OGRA Board of Directors - Call for Nominations as
information;
AND THAT Council Nominate Dave Beres to serve on the OGRA Board of
Directors for the 2019 - 2021 term of Office.
Carried
12.2 Oxford Invitational Youth Robotics Challenge 2018 - Letter
5
Resolution # 6
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council receive the letter regarding the Oxford Invitational Youth
Robotics Challenge 2018, as information.
Carried
12.3 Ministry of Municipal Affairs and Housing - Municipal Reporting
Burden
Resolution # 7
Moved By: Councillor Esseltine
Seconded By: Councillor Beres
THAT Council receive the letter from the Ministry of Municipal Affairs and
Housing regarding Municipal Reporting Burden, as information.
Carried
13. Mayor's Report
13.1 MYR 18-11 - Update - County of Oxford
Resolution # 8
Moved By: Councillor Esseltine
Seconded By: Councillor Beres
THAT Council receives report MYR 18-11, as information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO 18-15 - Retail Cannabis in Ontario revised
Staff to request public input and report back to Council at the
January 14, 2019 Council meeting.
Resolution # 9
Moved By: Councillor Luciani
Seconded By: Councillor Parker
6
THAT Council receive report CAO 18-15 Retail Cannabis in Ontario
for information.
AND THAT report CAO 18-15 Retail Cannabis in Ontario be
provided to the Tillsonburg Police Services Board for comment;
AND FURTHER THAT Staff report at the Council meeting
scheduled for January 14th, 2019, with a recommended option
regarding retail cannabis in Tillsonburg for Town Council’s
consideration.
Carried
14.2 Town Clerk
14.2.1 CLK 18-31 - Committee of Adjustment
Resolution # 10
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
THAT Council receives Report CLK 18-31, Committee of
Adjustment Appointment;
AND THAT all members of Tillsonburg Town Council be appointed
to the Committee of Adjustment;
AND FURTHER THAT an Appointment By-law be brought forward
for Council’s consideration.
Carried
14.2.2 CLK 18-20 - 2019 Council Meeting Calendar
Resolution # 11
Moved By: Councillor Beres
Seconded By: Councillor Luciani
THAT Council receives Report CLK 18-29, 2019 Meeting Calendar;
AND THAT the following regular Council Meetings be re-scheduled
or cancelled for 2019:
Monday, February 25, 2019 is re-scheduled to Thursday, February
28, 2019 due to the OGRA Conference (February 24 - 27, 2019);
7
Monday, April 22, 2019 is re-scheduled to Tuesday, April 23, 2019
due to Easter Monday;
Monday, June 10, 2019 is re-scheduled to Thursday, June 13, 2019
due to the AMCTO Conference (June 9 - 12, 2019);
Monday, July 22, 2019 is cancelled;
Monday, August 26, 2019 is cancelled;
Monday, October 14, 2019 is re-scheduled to Tuesday, October 15,
2019 due to Thanksgiving;
Monday, November 11, 2019 is re-scheduled to Tuesday,
November 12, 2019 due to Remembrance Day; and
Monday, December 23, 2019 is cancelled;
AND THAT the following budget Council Meetings be scheduled:
Monday, December 17, 2018 at 6:00 pm – 8:30 pm;
Monday, January 7, 2019, 9:00 am – 4:00 pm;
Thursday, January 17, 2019, 9:00 am – 4:00 pm;
Monday, January 21, 2019, 5:00 pm – 9:00 pm;
Thursday, January 24, 2019, 5:00 pm – 9:00 pm.
AND THAT the 2019 Meeting Calendar, be approved.
Carried
14.2.3 Appointment to Conservation Authorities
Resolution # 12
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive the correspondence from the County of
Oxford regarding appointments to Conservation Authorities;
8
AND THAT Council recommend Dave Beres as the Town of
Tillsonburg representative to Long Point Region Conservation
Authority for the 2019 - 2022 term.
Carried
14.2.4 CLK 18-32 - Committees of Council
There were three councillors who requested their names be
brought forward for consideration.
The Town Clerk arranged for a selection method which provided
the names to be drawn by the CAO.
As a result of the draw, the following resolution was passed by
council.
Council members will be asked to provide their interest in
committees to the Town Clerk prior to the January Council Meeting.
Resolution # 13
Moved By: Councillor Beres
Seconded By: Councillor Luciani
THAT Council receives report CLK 19-01 Committees of Council;
AND THAT Mayor Stephen Molnar, Councillor Gilvesy, Councillor
Luciani and the Town Clerk form a Council Nominating Committee
for the 2018 – 2022 term of Town Committees.
14.2.5 CLK 18-34 - Deputy Mayor
Resolution # 14
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT Council receives Report CLK 18-34 Deputy Mayor Position;
AND THAT Council appoint Councillor Beres as Deputy Mayor for a
1 year/month term;
AND THAT an additional $1,300.00 remuneration be provided for
this position;
9
AND THAT a By-Law be brought forward for Council consideration.
Carried
14.2.6 CLK 18-35 - Alternate County Council Position
Resolution # 15
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT Council receives Report CLK 18-35, Alternate County
Council Position, as information.
Carried
14.3 Development and Communication Services
14.3.1 DCS 18-42 - Appointment of Building Inspector
Resolution # 16
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT Council receives Report DCS 18-42 – Appointment of
Building Inspector, as information.
AND THAT a By-Law to appoint John Vandenheede as a Building
Official, Property Standards Officer and Provincial Offences Officer
for the Town of Tillsonburg be brought forward for Council
consideration.
Carried
14.3.2 DCS 18-43 - Lease with Oxford County Community Health
Centre
Resolution # 17
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Council receive Report DCS 18-43 Lease with Oxford
County Community Health Centre;
AND THAT the Mayor and Clerk be authorized to enter into a lease
agreement for the lands described as part of Lot 2, Concession 5
10
North of Talbot Road, and more specifically described as Parts 1
and 2, Plan 41R-4211, with the Oxford County Community Health
Centre, subject to the terms and conditions contained within the
lease agreement;
AND THAT a bylaw be brought forward in that regard.
Carried
14.4 Finance
14.5 Fire and Emergency Services
14.6 Operations
14.6.1 OPS 18-33 - Results for RFP2018-004 Old Vienna Road Slope
Stability Study
Resolution # 18
Moved By: Councillor Parker
Seconded By: Councillor Luciani
Deferred Motion
THAT Council receive Report OPS 18-33 Results for RFP 2018-
004 Old Vienna Road Slope Stability Study;
AND THAT Council award RFP 2018-004 to DST Consulting
Engineers Inc. of Sudbury, ON at a cost of $67,272.52 (net HST
included), the highest scoring proposal received;
AND THAT Council authorize the use of Asset Management
Reserves to fund the remaining project costs.
Carried
14.6.2 OPS 18-34 - Results for RFQ 2018-008 Hydro Utility Truck
Resolution # 19
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive Report OPS 18-34, Results for RFQ 2018-
008 Hydro Utility Truck;
11
AND THAT Council award RFQ 2018-008 to Oxford Dodge
Chrysler Ltd. of London, Ontario at a cost of $62,465.38 (net HST
included).
Carried
14.6.3 OPS 18-35 - Broadway and Trans Canada Trail Crossing
RCP Staff to determine if Oxford County would become a partner
on this project.
Resolution # 20
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receive Report OPS 18-35 Broadway and Trans
Canada Trail Crossing;
AND THAT Council approves a mid-block controlled pedestrian
crossing at Broadway and the Trans Canada Trail;
AND THAT Council refer the pedestrian crossing facility costs in the
amount of $90,000 to the 2019 capital budget deliberations.
Carried
14.6.4 OPS 18-36 - Tillsonburg Community Centre Revised Traffic
Management;
Resolution # 21
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receive Report OPS 18-36 Tillsonburg Community
Centre Revised Traffic Management;
AND THAT By-law 4242 to amend Traffic By-law 3701 permitting
the closure of the Sanders Street Extension and restricting Alley
Alley to one-way traffic, be brought forward for council
consideration.
Defeated
12
14.6.5 OPS 18-23 - Oak Park Estates Subdivision Special Area Levy
Resolution # 22
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receive Report OPS 18-23 OakPark Estates
Subdivision Special Services Levy;
AND THAT By-law 4220 to adopt the OakPark Estates Subdivision
Special Services Levy be brought forward for Council
consideration.
Carried
14.6.6 OPS 18-37 - Hanger 4 - Land Lease Amendment
Resolution # 23
Moved By: Councillor Beres
Seconded By: Councillor Luciani
THAT Council receive Report OPS 18-37 Hangar 4 - Land Lease
Amendment;
AND THAT Council approve the amendments to the Hangar 4 Land
Lease Agreement with Rick Lee;
AND THAT Mayor and Clerk be authorized to execute the Airport
Hangar Land Lease Amendment with Rick Lee.
Carried
14.7 Recreation, Culture & Park Services
14.7.1 RCP 18-43 - Child Recreation Program Fee Subsidy Contract
2019-2021
Resolution # 24
Moved By: Councillor Beres
Seconded By: Councillor Luciani
THAT Council receives Report RCP 18-43 - Child Recreation
Program Fee Subsidy Contract 2019-2021;
13
AND THAT the Town of Tillsonburg enters a three-year agreement
with the County of Oxford to provide subsidized recreation
programs;
AND THAT Council authorizes the Mayor and Clerk to sign the
Service Contract.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 25
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive the Museum Advisory Committee minutes dated
November 22, 2018, and the Airport Advisory Committee minutes dated
November 26, 2018, as information.
Carried
17. Motions/Notice of Motions
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 4233 To Appoint a Committee of Adjustment for the Town of
Tillsonburg
19.2 By-law 4220, To Authorize A Special Local Municipal Levy On
Rateable Property
19.3 By-Law 4241, To appoint a Deputy Chief Building Official, John
Vandenheede
19.4 By-Law 4239, To Authorize a Memorandum of Understanding
between the Corporation of the Town of Tillsonburg and the Board of
Directors of the Tillsonburg Senior Centre.
19.5 By-Law 4240 to enter into an agreement with Her Majesty The Queen
In Right Of Ontario, 31 Earle Street
14
Resolution # 26
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT By-Law 4233 To Appoint a Committee of Adjustment for the Town
of Tillsonburg; and
By-law 4220, To Authorize A Special Local Municipal Levy On Rateable
Property; and
By-Law 4241, To appoint a Deputy Chief Building Official, John
Vandenheede; and
By-Law 4239, To Authorize a Memorandum of Understanding between the
Corporation of the Town of Tillsonburg and the Board of Directors of the
Tillsonburg Senior Centre; and
By-Law 4240 to enter into an agreement with Her Majesty The Queen In
Right Of Ontario, 31 Earle Street, be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 27
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT By-Law 4243, to Confirm the Proceedings of the Council meeting held on
December 10, 2018, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21. Items of Public Interest
Swim with Santa at the Tillsonburg Community Centre pool on Saturday,
December 22, 2018 from 2:30 p.m. to 4:00 p.m.
There will be free public skates at the Tillsonburg Community Centre on the
following dates, December 27, 28, 30 and 31, 2018 and January 2, 3 and 4,
2019.
15
Visit Annandale National Historic Site to see the Christmas at Annandale display
throughout the holidays.
Tillsonburg residents are being asked to take part in a Tillsonburg Aquatics
Facility Study survey which will help the Town understand the types of aquatic
activities and design features that residents value most.
Staff will be conducting a budget deliberations education session for Council
Members on Monday, December 17, 2018 at 6:00 p.m.
Tillsonburg & District Historical Society are currently selling tickets for their
"Christmas Raffle."
The Mayor's Levy is on January 6, 2018 between 2:00 p.m. to 4:00 p.m. at the
Annandale National Historic Site.
22. Adjournment
Resolution # 28
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Council Meeting of Monday, December 10, 2018, be adjourned at 9:42
p.m.
Carried