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180924 Council ADGThe Corporation of the Town of Tillsonburg COUNCIL MEETING AGENDA Monday, September 24, 2018 6:00 PM Council Chambers 200 Broadway, 2nd Floor 1.Call to Order 2.Adoption of Agenda Proposed Resolution #1 Moved By: ________________ Seconded By: ________________ THAT the Agenda as prepared for the Council meeting of Monday, September 24, 2018, be adopted. 3.Moment of Silence 4.Disclosures of Pecuniary Interest and the General Nature Thereof 5.Adoption of Council Minutes of Previous Meeting Proposed Resolution #2 Moved By: ________________ Seconded By: ________________ THAT the Minutes of the Council meeting of September 10, 2018, be approved. 6.Public Meetings Proposed Resolution #3 Moved By: ________________ Seconded By: ________________ THAT Council move into the Committee of Adjustment to hear applications for Minor Variance at _________pm. 6.1 Application for Minor Variance A17-18, 15 Morning Glory Drive Proposed Resolution #4 Moved By: ________________ Seconded By: ________________ THAT the Committee of Adjustment approves Application File A17-18, submitted by Evan Prouse (Brandon Whitehead), for lands described as Lot 33, Plan 41M-145, Town of Tillsonburg, as it relates to: Relief from Section 5.37.1, Permitted Projections into Required Yards, to increase the permitted encroachment into the required rear yard for a covered deck from 1.5 m (4.9 ft) to 4.27 m (14 ft), and; 1. Relief from Section 6.2, Lot Coverage, to increase the maximum permitted lot coverage from 33% to 35%, to construction of a covered deck addition to an existing single detached dwelling on the subject property, 2. subject to the following conditions: That a building permit for the proposed covered deck shall be issued within one year of the date of the Committee's decision; and 1. That the applicant provide an updated Building Location Survey, to the satisfaction of the Town’s Chief Building Official. 2. Proposed Resolution #5 Moved By: ________________ Seconded By: ________________ THAT Council move out of the Committee of Adjustment and move back into regular Council session at ____________pm. 7.Planning Applications 8.Presentations 9.Delegations 9.1 2018 Turtlefest Review Presented by: Les Anderson, Chair, Turtlefest Committee Proposed Resolution #6 Moved By: ________________ Seconded By: ________________ THAT Council receives the 2018 Turlefest Review delegation as information. 9.2 Sea Scouts Storage Alternative Solutions Presented by: Oliver Gauld, Lake Lisgar Neighbourhood Association Page 2 of 126 Proposed Resolution #7 Moved By: ________________ Seconded By: ________________ THAT Council receives the Sea Scouts Storage Alternative Solutions Delegation, presented by Oliver Gauld, Lake Lisgar Neighbourhood Association, as information. 9.3 Community Garden Update Presented by: Karen Robinson 10.Deputation(s) on Committee Reports 11.Information Items 12.Staff Reports 12.1 Chief Administrative Officer 12.2 Clerk's Office 12.2.1 CL 18-28, Community Garden Agreement Proposed Resolution #8 Moved By: ________________ Seconded By: ________________ THAT Council receives Report CL 18-28, Community Garden Agreement; AND THAT Council authorizes extending the agreement between the Town of Tillsonburg and The Multi-Service Centre for a Community Garden for an additional Five (5) year term ending December 31, 2023. 12.3 Development and Communication Services 12.4 Finance 12.4.1 FIN 18-24, HST Audit Refund Proceeds Proposed Resolution #9 Moved By: ________________ Seconded By: ________________ THAT Report FIN 18-24, HST Audit Refund Proceeds, be received; AND THAT the Town portion of HST audit refund proceeds of $101,967.90 be allocated to specific reserves; Tax Rate Stabilization Reserve $72,804.41 and Asset Management Funding Reserve $29,163.49. Page 3 of 126 12.4.2 FIN 18-25, 2019 Budget Survey - Tillsonburg Results Proposed Resolution #10 Moved By: ________________ Seconded By: ________________ THAT Council receives Report FIN 18-25, 2019 Budget Survey - Tillsonburg Results, for information. 12.5 Fire and Emergency Services 12.6 Operations 12.6.1 OPS 18-26 2018 - 2021 Highway Coarse Bulk Salt Proposed Resolution #11 Moved By: ________________ Seconded By: ________________ THAT Council receives Report OPS 18-26, Results for the 2018 – 2021 Supply of Highway Coarse Bulk Salt; AND THAT Council awards the Supply of Highway Coarse Bulk Salt to Compass Minerals of Mississauga, Ontario, at a per tonne unit cost of $76.73 for 2018/2019, $79.03 for 2019/2020, and $81.40 for 2020/2021 (net HST included). 12.7 Recreation, Culture & Park Services 12.7.1 RCP 18-27, Sea Scout Storage Options Proposed Resolution #12 Moved By: ________________ Seconded By: ________________ THAT Council receives Report RCP 18-27, Sea Scout Storage Options as information. 12.7.2 RCP 18-28, Licensing the seating area in the Kinsmen Memorial Arena Proposed Resolution #13 Moved By: ________________ Seconded By: ________________ THAT Council receives Report RCP 18-28, Licensing the seating area in the Kinsmen Memorial Arena; AND THAT Council confirms that the permission provided to the Tillsonburg Thunder to obtain a Special Occasion Permit for the service of Page 4 of 126 alcoholic beverages in the tiered seating area of the Kinsmen Memorial Arena until the end of the 2017-18 season is extended to include both the Tillsonburg Thunder and the Tillsonburg Hurricanes organization for the duration of the 2018-2019 season as long as the provisions of the Municipal Alcohol Policy are complied with. 12.7.3 RCP 18-29, JL Scott McLean Outdoor Recreation Pad Update Proposed Resolution #14 Moved By: ________________ Seconded By: ________________ THAT Council receives Report RCP 18-29, J.L. Scott McLean Outdoor Recreation Pad Update for information. 13.New Business 14.Consideration of Committee Minutes 14.1 Committee Minutes Proposed Resolution #15 Moved By: ________________ Seconded By: ________________ THAT Council receives the Development Advisory Committee minutes dated August 14, 2018, the Museum Advisory Committee minutes dated August 30, 2018, and the Cultural Advisory Committee minutes dated September 4, 2018, as information. 14.2 Business Improvement Area Minutes Proposed Resolution #16 Moved By: ________________ Seconded By: ________________ THAT Council receives the Business Improvement Area Board Meeting Minutes dated August 15, 2018 as information. 15.Motions/Notice of Motions 16.Resolutions/Resolutions Resulting from Closed Session 17.By-Laws 18.Confirm Proceedings By-law Proposed Resolution #17 Moved By: ________________ Page 5 of 126 Seconded By: ________________ THAT By-Law 4224, to Confirm the Proceedings of the Council Meeting held on September 24, 2018, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 19.Items of Public Interest 20.Adjournment Proposed Resolution #18 Moved By: ________________ Seconded By: ________________ THAT the Council Meeting of Monday, September 24, 2018 be adjourned at ______ p.m. Page 6 of 126 1 MINUTES Monday, September 10, 2018 6:00 PM Council Chambers 200 Broadway, 2nd Floor ATTENDANCE: Mayor Molnar Deputy Mayor Beres Councillor Adam Councillor Esseltine Councillor Hayes Councillor Rosehart Staff: David Calder, CAO Kevin De Leebeeck, Director of Operations Dave Rushton, Director of Finance Rick Cox, Director of Recreation, Culture and Parks Jeff Smith, Fire Chief Lana White, Deputy Clerk/Executive Assistant Laura Pickersgill, Legislative Services Coordinator Regrets: Donna Wilson, Town Clerk _____________________________________________________________________ 1. Call to Order The meeting was called to order at 6:00 pm. 2. Closed Session 3. Adoption of Agenda Resolution # 1 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Agenda as prepared for the Council meeting of Monday, September 10, 2018, be adopted, as amended. Carried Page 7 of 126 2 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 6. Adoption of Council Minutes of Previous Meeting Resolution # 2 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Minutes of the Council meeting of Monday, August 13, 2018, be approved. Carried 7. Public Meetings Resolution # 3 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council move into the Committee of Adjustment to hear applications for Minor Variance at 6:04 pm. Carried 7.1 Application for Minor Variance- A14-18- Autoneum Canada Ltd., 1451 Bell Mill Side Road Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented an overview of Report 2018-245, Minor Variance A-14-18. Opportunity was given for comments and questions from Council. The applicant or agent were not in attendance. No other members of the public appeared before Council in support of, or opposition to the application. Council passed the following resolution. Resolution # 4 Moved By: Councillor Rosehart Seconded By: Councillor Hayes Page 8 of 126 3 THAT the Committee of Adjustment approves Application File A14-18, submitted by Autoneum Canada Ltd (Jeff Miller), for lands described as Part Lot 11, Concession 4, NTR in the Town of Tillsonburg, as it relates to relief from Section 5.24.2.2.2 – Required Number of Accessible Parking Spaces, to reduce the required number of accessible parking spaces from seven to three. Carried 7.2 Application for Minor Variance- A15-18- Martin Petryshen and Lynda Walter, 7 Esseltine Drive Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented an overview of Report 2018-246, Minor Variance A-15-18. Opportunity was given for comments and questions from Council. The applicant, Martin Petryshen was in attendance in support of the application outlining the proposed changes to the property. Christopher Wright, 28 Hogarth Drive, owner of property to the rear of the subject property, appeared before Council in opposition of the application. Mr. Wright noted concerns that the deck may be too large and will take over too much grass area in the backyard. No other members of the public appeared before Council in support of, or in opposition to the application. Council passed the following resolution. Resolution # 5 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Committee of Adjustment approves Application File A15-18, submitted by Martin Petryshen and Lynda Walter, for lands described as Part Lot 69, Plan 41M-182 in the Town of Tillsonburg, as it relates to: 1. Relief from Section 7.5.5.2.12.1 (R2-5) – Porch, Balcony, Deck and Step Encroachments into Required Yards - Rear Yard, to increase the maximum permitted projection into a required rear yard for an uncovered deck from 2.5 m (8.2 ft) to 2.98 m (9.7 ft); and, Page 9 of 126 4 2. Relief from Table 5.37.1 – Permitted Projections into Required Yards, to permit a minimum setback between the deck and the rear lot line of 3.77 m (12.3 ft), instead of the required 4 m (13.1 ft); Subject to the condition that a building permit for the proposed deck shall be issued within one year of the date of the Committee's decision. Carried 7.3 Application for Minor Variance- A16-18- 2385667 Ontario Ltd., Blocks 7 and 9, Plan 41M-272 (Harvest Avenue) Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented an overview of Report 2018-253, Minor Variance A-16-18. Opportunity was given for comments and questions from Council. The agent, Michael Higgins of G. Douglas Vallee, on behalf of Oxnard Developments, was in attendance and spoke in support of the application. No other members of the public appeared before Council in support of, or in opposition to, the application. Council passed the following resolution. Resolution # 6 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the Committee of Adjustment approves Application File A16-18, submitted by 2385667 Ontario Limited (Michael Higgins), for lands described as Blocks 7 & 9, Plan 41M-272, Town of Tillsonburg, as it relates to relief from Section 7.2, Table 7.2 – Zone Provisions, to increase the maximum permitted lot coverage of an ‘R2-16(H)’ zoned lot from 40% to 60% of the lot area. Carried Resolution # 7 Moved By: Councillor Hayes Seconded By: Councillor Rosehart Page 10 of 126 5 THAT Council move out of the Committee of Adjustment and move back into regular Council session at 6:47 pm. Carried 8. Planning Applications 8.1 Application for Zone Change - ZN 7-18-05 – Caverley, 610 Broadway Eric Gilbert, Senior Planner, County of Oxford, appeared before Council and presented an overview of Report CP 2018-248, Zone Change ZN 7- 18-05. Opportunity was given for comments and questions from Council. The applicant, Kim Caverley, was in attendance and presented a PowerPoint outlining their support of the application. No other members of the public appeared before Council in support of, or in opposition to, the application. Council passed the following resolution. Resolution # 8 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council approves the zone change application submitted by Tom and Kim Caverley, whereby the lands described as Part Lot 7, Concession 10 (Dereham), Town of Tillsonburg, known municipally as 610 Broadway are to be rezoned from ‘Future Development Zone (FD)’ to ‘Special Service Commercial Zone (SC-23)’ to permit the development of one additional residential dwelling unit in an existing commercial building, for a maximum of two residential dwelling units in a non-residential building. Carried 9. Presentations 10. Delegations 10.1 Big Brothers Big Sisters Month Nicole Killaire, Development Coordinator for Ingersoll Big Brothers Big Sisters, presented information on the 'Paint Oxford Purple Campaign' in support of Big Brothers Big Sisters programs. Page 11 of 126 6 Resolution # 9 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receives the Big Brothers Big Sisters Month delegation as information; AND FURTHER THAT Council supports the 'Paint Oxford Purple' campaign in Tillsonburg, and that staff facilitate. Carried 10.2 Bradburn Area Reconstruction Petition Ryan Cox and Paul Walker presented on behalf of the Bradburn Area Subdivision residents as to their reasons for wanting to eliminate the installation of sidewalks and boulevards in the subdivision. Opportunity was given for questions and comments from Council. Resolution # 10 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receives the Bradburn Area Reconstruction Petition as information. Carried Agenda item 14.6.2 was moved up and discussed after agenda item 10.2. Recess 8:08 pm. Council reconvened at 8:10pm. 11. Deputation(s) on Committee Reports 12. Information Items 12.1 Oxford County's SouthwestLynx Proposal Resolution # 11 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council supports Oxford County's SouthwestLynx proposal for the development of an Integrated High-Performance Public Transportation Solution for Southwestern Ontario. Page 12 of 126 7 Carried 12.2 Emergency Management and Civil Protection Act Compliance Resolution # 12 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives the correspondence in regards to the Emergency Management and Civil Protection Act (EMCPA) Compliance as information. Carried 13. Quarterly Reports 13.1 FIN 18-23, 2018 Second Quarter Financial Results Resolution # 13 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives Report FIN 18-23, 2018 Second Quarter Consolidated Results as information. Carried 13.2 FIN 18-22, 2018 Second Quarter Finance Department Results Resolution # 14 Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine THAT Council receives Report FIN 18-22, 2018 Second Quarter Finance Department results as information. Carried 13.3 DCS 18-34, 2018 Second Quarter Economic Development and Marketing Results The slideshow presented to the Development Committee listing the names of businesses opened and closed in Q2 will be added to this agenda package for reference. Page 13 of 126 8 Resolution # 15 Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine THAT Council receives Report DCS 18-34, 2018 Second Quarter Economic Development & Marketing Results as information. Carried 13.4 FRS 18-06, 2018 Second Quarter Fire Results Resolution # 16 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives Report FRS 18-06, 2018 Second Quarter Fire Results as information. Carried 13.5 RCP 18-26, 2018 Second Quarter Recreation Culture and Parks Results Resolution # 17 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives Report RCP 18-26, 2018 Second Quarter Recreation, Culture and Parks Results as information. Carried 13.6 DCS 18-30, 2018 Second Quarter Building, Planning & By-Law Services Results Resolution # 18 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives Report DCS 18-30, 2018 Second Quarter Building, Planning & By-Law Services Results as information. Carried Page 14 of 126 9 13.7 OPS 18-22, 2018 Second Quarter Operations Services Results Resolution # 19 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives Report OPS 18-22, 2018 Second Quarter Operation Services Results as information Carried 14. Staff Reports 14.1 Chief Administrative Officer 14.2 Clerk's Office 14.3 Development and Communication Services 14.4 Finance 14.5 Fire and Emergency Services 14.5.1 FRS 18-05, Fire Communications South Huron Resolution # 20 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives Report FRS 18-05 South Huron Fire Communications Contract; AND THAT the capital costs incurred be debt financed with a term not to exceed five (5) years; AND FURTHER THAT a by-law to authorize an agreement with the Corporation of the Municipality of South Huron for the provision of Fire Dispatch and Communications Services be brought forward for Council consideration. Carried 14.6 Operations 14.6.1 OPS 18-23, Oakpark Estates Subdivision Special Area Levy This item was removed from the agenda. Page 15 of 126 10 14.6.2 OPS 18-24, Results for Tender RFT 2018-009 Bradburn Area Reconstruction Stage 1 of 2 This item was moved up on the agenda after item after 10.2. Council discussed the installation and maintenance of sidewalks and boulevards. Resolution # 22 Moved By: Councillor Esseltine Seconded By: Councillor Adam THAT Council receives Report OPS 18-24, Results for Tender RFT2018-009 Bradburn Area Reconstruction Stage 1 of 2; AND THAT Council awards Tender RFT2018-009 to Blue-Con Construction of London, ON at a cost of $666,381.72 (net HST included), the lowest bid receiving satisfying all Tender requirements, less savings gained through the amended scope of work relating to the decision not to include boulevards and sidewalks. Carried 14.6.3 OPS 18-25, Results for Quotation RFQ 2018-002 CCTV Sewer Flushing Resolution # 23 Moved By: Councillor Esseltine Seconded By: Deputy Mayor Beres THAT Council receives Report OPS 18-25, Results for RFQ 2018- 004 CCTV & Sewer Flushing; AND THAT Council awards RFQ 2018-004 to DM Robichaud of Oshawa, ON at a cost of $85,071.36 (net HST included), the lowest bid received satisfying all bid requirements. Carried 14.7 Recreation, Culture & Park Services 15. New Business 16. Consideration of Committee Minutes Page 16 of 126 11 16.1 Committee Minutes Resolution # 24 Moved By: Councillor Esseltine Seconded By: Councillor Adam THAT Council receives the Heritage, Beautification and Cemeteries Committee minutes dated August 9, 2018, the Development Committee minutes dated July 10, 2018, the Memorial Park Revitalization Committee minutes dated June 18, 2018, and the Cultural Advisory Committee minutes dated July 4, 2018, as information. Carried 17. Motions/Notice of Motions 17.1 Notice of Motion for which Previous Notice is Given - Pool Grading Staff to set up a meeting with the property owner to determine a resolution for this issue and follow up with a staff report. Resolution # 25 Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT the letter to the Town dated 31 May 2018 from CJDL Consulting Engineers, as well as the associated drawings, referencing their 30 May 2018 pool grading site inspection at 111 Valley View Lane be received by Council as information; AND THAT the issue has been deliberated upon by Council the status of the open permit at 111 Valley View Lane is now to be considered approved or “closed,” although the decision of Council is not intended to be precedent setting in any way; AND FURTHER THAT a letter be prepared by the Town Building department outlining some more common pool, deck and/or fence construction issues/reminders, so that it can be distributed to all engineering firms and contractors from the Tri-County area (Oxford, Elgin, Norfolk) whom have been involved with the construction of a pool in the Town in the last three years. WITHDRAWN Page 17 of 126 12 Resolution # 25A Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT the letter to the Town dated 31 May 2018 from CJDL Consulting Engineers, as well as the associated drawings, referencing their 30 May 2018 pool grading site inspection at 111 Valley View Lane be received by Council as information; AND THAT the matter be referred to staff for review and a follow up report for the first regular meeting of November. Carried 17.2 Notice of Motion for which Previous Notice is Given - PXO Crosswalk Temporary signage has been ordered to facilitate the safe crossing for pedestrians at the Trans-Canada Trail crossing at north Broadway. Resolution # 26 Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT the installation of an accessible PXO crosswalk for the Trans- Canada Trail crossing at North Broadway in 2020 be considered by Council during the 2019 budget deliberations. AND THAT in the meantime a staff report outlining appropriate temporary signage to facilitate increased pedestrian safety at this location is prepared for the first regular meeting of October. WITHDRAWN 18. Resolutions/Resolutions Resulting from Closed Session 19. By-Laws 19.1 By-Law 4218, authorize an Agreement of Purchase and Sale with Tillsonburg Properties for Community Living 19.2 By-Law 4222, South Huron Fire Dispatch 19.3 By-Law 4223, To Amend Zoning By-Law 3295, ZN 7-18-05 610 Broadway Amendments Page 18 of 126 13 Resolution # 27 Moved By: Councillor Esseltine Seconded By: Councillor Adam THAT By-Law 4218 To Authorize an Agreement of Purchase and Sale with Tillsonburg Properties for Community Living; and By-Law 4222, South Huron Fire Dispatch; and By-Law 4223, To Amend Zoning By-Law 3295, ZN 7-18-05 610 Broadway Amendments, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 20. Confirm Proceedings By-law Resolution # 28 Moved By: Councillor Esseltine Seconded By: Councillor Adam THAT By-Law 4221, to Confirm the Proceedings of the Council Meeting held on September 10, 2018, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 21. Items of Public Interest Community Skating Rink is available for rentals beginning September 15, 2018. Memorial Skating Rink and the mini pad will be available beginning October 1, 2018. 2018 Municipal Election will be Telephone/Internet Voting. Electors will receive Voter Information Letters in the mail the last week of September. Contact 519- 688-3099 or visit www.tillsonburg.ca/election to ensure your name is on the Voters List. 22. Adjournment Resolution # 29 Moved By: Councillor Esseltine Seconded By: Councillor Adam Page 19 of 126 14 THAT the Council Meeting of Monday, September 10, 2018 be adjourned at 9:12 p.m. Carried Page 20 of 126 Community Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: 519-539-9800  Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A17-18 APPLICATION FOR MINOR VARIANCE TO: Town of Tillsonburg Committee of Adjustment MEETING: September 24, 2018 REPORT NUMBER: 2018-274 OWNER: Brandon Whitehead 15 Morning Glory Drive, Tillsonburg ON, N4G 5S8 APPLICANT: Evan Prouse 115 Watson Mill Road, Tillsonburg ON, N4G 4G9 REQUESTED VARIANCES: Relief from Section 5.37.1, Permitted Projections into Required Yards, to increase the permitted encroachment into the required rear yard for a covered patio from 1.5 m (4.9 ft) to 2.8 m (9.1 ft); Relief from Section 6.2, Lot Coverage, to increase the maximum permitted lot coverage from 33% to 35%. RECOMMENDED VARIANCES: Relief from Section 5.37.1, Permitted Projections into Required Yards, to increase the permitted encroachment into the required rear yard for a covered patio from 1.5 m (4.9 ft) to 4.27 m (14 ft) to facilitate the construction of a covered deck addition to an existing single detached dwelling on the subject property. LOCATION: The subject lands are described as Lot 33, Plan 41M-145, in the Town of Tillsonburg. The subject property is located on the west side of Morning Glory Drive, lying between Trillium Drive and Crocus Ave, and are municipally known as 15 Morning Glory Drive, in the Town of Tillsonburg. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential Page 21 of 126 File Number: A17-18 Report Number 2018-274 Page 2 TOWN OF TILLSONBURG ZONING BY-LAW: Low Density Residential Type 1 Zone (R1) SURROUNDING USES: Low density residential uses, consisting of single detached dwellings to the north, south and east and agricultural lands located in the Township of South-West Oxford to the west. COMMENTS: (a) Purpose of the Application: The applicant is requesting relief from the above noted provisions of the Town Zoning By-law to facilitate the construction of a covered patio approximately 4.9 m (16 ft) wide by 4.27 m (14 ft) deep at the rear of an existing single detached dwelling. The applicant has requested a variance to allow for an increase to the permitted projection into the required rear yard from 1.5 m (4.9 ft) to 2.8 m (9.1 ft) to facilitate the proposed patio. Notwithstanding that the applicant has requested a maximum rear yard projection of 2.8 m (9.1 ft), they are proposing to construct a patio 4.27 m (14 ft) deep, which would result in a required projection of 4.27 m (14 ft) into the required rear yard, as the existing dwelling is built to the minimum rear yard depth of 12 m (39.3 ft). Given this, staff are recommending that a variance be granted to permit a maximum rear yard projection of 4.27 m (14 ft) into the required rear yard to facilitate the proposed covered patio with a depth of 4.27 m (14 ft). Notice of this amendment was circulated on September 13, 2018. Plate 1, Location Map with Existing Zoning and Parcel Lines, shows the location of the subject properties and the zoning in the immediate vicinity. Plate 2, Aerial Map (2015 Photo), shows the features on the subject lands, as they existed in 2015. Plate 3a, Applicant’s Sketch, shows the location of the existing single detached dwelling and proposed covered patio on the subject property. Plate 3b, Applicant’s Sketch, shows the proposed roofline for the covered patio. (b) Agency Comments The applications were circulated to a number of public agencies. Circulated agencies did not express any concerns with the proposal. Public Notice was mailed to surrounding property owners on September 13, 2018 in accordance with the public notice requirements of the Planning Act. As of the writing of this report, no comments or concerns had been received from the public. (c) Intent and Purpose of the Official Plan: The subject lands are designated ‘Low Density Residential’ according to the Official Plan. Within the ‘Low Density Residential’ designation, permitted land uses are primarily low density housing forms including single detached dwellings, duplexes and street fronting town houses and accessory uses. The use of the lands for a single detached dwelling conforms to the ‘Low Density Residential’ policies of the Official Plan. Page 22 of 126 File Number: A17-18 Report Number 2018-274 Page 3 (d) Intent and Purpose of the Zoning By-law: The subject property is zoned ‘R1’ in the Town Zoning By-law which permits a single detached dwelling. The ‘R1’ zone also permits a maximum total lot coverage of 33% for all buildings and structures, and a minimum rear yard depth of 12 m (39.3 ft). The purpose of the lot coverage provision is generally to limit the extent of buildings and structures on a lot to ensure sufficient area is maintained for parking and amenity space and to limit the impact of development on the normal use and enjoyment of abutting properties. In this case, the applicant proposes to increase the total lot coverage from 33% to 35% to facilitate the construction of the proposed covered porch. Section 5.37.1 of the Zoning By-law permits certain structures, such as covered porches and patios, to project a maximum of 1.5 m (3.9 ft) into required rear yards, provided a minimum setback of 7.5 m (24.6 ft) can be maintained between the projection and the rear lot line. The purpose of this provision is to recognize that structures such as covered porches and patios are typically smaller in scale and size than single detached dwellings, and often function as additional amenity space for these residential uses, which is the intent of maintaining the rear yard space. In this case, the applicant has requested to increase the permitted projection into the required rear yard from 1.5 m (4.9 ft) to 4.27 m (14 ft) to construct a covered patio with a width of 4.27 m (14 ft) from the rear of the existing dwelling on the property. In this instance, the proposed extension will maintain the required 7.5 m (24.6 ft) rear yard setback. Planning staff are satisfied that the proposed increased in lot coverage and projection into the required rear yard are not expected to negatively impact drainage patterns on the subject lands and sufficient space will be maintained on the property for amenity areas, particularly as the proposed patio will provide additional covered amenity space for the occupants of the dwelling. Given this, staff are of the opinion that the proposal is in keeping with the general purpose and intent of the Zoning By-law. (e) Desirable Development/Use: It is the opinion of this Office that the applicant’s requests can be considered minor in nature and desirable for the development of the subject property. The requested relief can be considered minor as the proposed covered patio will not impact the ability of the property to provide maintain the intent of the Zoning By-law and can be considered desirable as it will be in keeping with the characteristics of existing development in the area and approval of the applicant’s request will not result in undesirable precedent. In light of the foregoing, it is the opinion of this Office that the requested relief maintains the general intent of the Official Plan and the Zoning By-law and can be given favorable consideration. Page 23 of 126 File Number: A17-18 Report Number 2018-274 Page 4 RECOMMENDATION: That the Town of Tillsonburg Committee of Adjustment approve Application File A17-18, submitted by Evan Prouse (Brandon Whitehead), for lands described as Lot 33, Plan 41M-145, Town of Tillsonburg, as it relates to: 1. Relief from Section 5.37.1, Permitted Projections into Required Yards, to increase the permitted encroachment into the required rear yard for a covered deck from 1.5 m (4.9 ft) to 4.27 m (14 ft), and; 2. Relief from Section 6.2, Lot Coverage, to increase the maximum permitted lot coverage from 33% to 35% To construction of a covered deck addition to an existing single detached dwelling on the subject property; Subject to the following conditions: i. A building permit for the proposed covered deck shall be issued within one year of the date of the Committee's decision; ii. The applicant provided an updated Building Location Survey, to the satisfaction of the Town’s Chief Building Official. As the proposed variances are: (i) minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and (iv) in-keeping with the general intent and purpose of the Official Plan. Authored by: Heather St. Clair, MCIP RPP, Development Planner Approved by: Eric Gilbert, MCIP, RPP, Senior Planner September 13, 2018 Page 24 of 126 File Number: A17-18 Report Number 2018-274 Page 5 Report Approval Details Document Title: A17-18t_rpt.docx Attachments: - Report Attachments.pdf - a17-18t_appl-20180823.pdf Final Approval Date: Sep 17, 2018 This report and all of its attachments were approved and signed as outlined below: David Calder - Sep 17, 2018 - 3:41 PM Page 25 of 126 September 13, 2018 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 1490 Notes NAD_1983_UTM_Zone_17N 75 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map with Existing Zoning and Parcel Lines File No.: A17-18, Evan Prouse (Brandon Whitehead) Lot 33, Plan 41M-145,15 Morning Glory Drive, Tillsonburg Subject Property Page 26 of 126 September 13, 2018 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 260 Notes NAD_1983_UTM_Zone_17N 13 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Subject Property Plate 2: Aerial Map (2015 Photo) File No.: A17-18, Evan Prouse (Brandon Whitehead) Lot 33, Plan 41M-145,15 Morning Glory Drive, Tillsonburg Page 27 of 126 Plate 3a: Applicant's Sketch File No.: A17-18, Evan Prouse (Brandon Whitehead) Lot 33, Plan 41M-145,15 Morning Glory Drive, Tillsonburg Page 28 of 126 Plate 3b: Applicant's Sketch File No.: A17-18, Evan Prouse (Brandon Whitehead) Lot 33, Plan 41M-145,15 Morning Glory Drive, Tillsonburg Page 29 of 126 Page 30 of 126 Page 31 of 126 Page 32 of 126 Page 33 of 126 1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Thursday, August 23, 2018 11:48 AMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Thursday August 23rd 2018 11:47 AM with reference number 2018-08-23-001.  First Name Les  Last Name Anderson  Street Address 137 simcoe st.  Town/City tillsonburg  Postal Code n4g 2j4  Phone Number 519-488-5219  E-mail les@southernontarioprinting.com  Do you or any members of your party require accessibility accommodations? No Page 34 of 126 2 Council Meeting Date sept 24 2018  Subject of Delegation tillsonburg turtleFest  Name(s) of Delegates and Position(s) chair person  I acknowledge Delegations are limited to fifteen (15) minutes each. I accept  Brief Summary of Issue or Purpose of Delegation To let Town council know how TurtleFest Did this past year for 2018  Will there be a Power Point presentation? Yes  Please attach a copy of your presentation.  Have you been in contact with a Staff member regarding the Delegation topic? Yes  If yes, please list the Staff member(s) you have been working with. Colleen Pepper  I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept Page 35 of 126 3 [This is an automated email notification -- please do not respond] Page 36 of 126 Page 37 of 126 Report to Council TurtleFest 2018 Overview Planning for 2019 By the Numbers Partners & Volunteers Town of Tillsonburg Support Successes Thank you to all of our sponsors, donors and volunteers Page 38 of 126 2018 Overview 8th year for the event 3 Day Event (Friday/Saturday/Sunday) 4 different event venues Downtown Block Party Family Festival @ Fairgrounds Annandale NHS Station Arts Centre The return of old favourites like the Block Party and Canine Watersports Canada as well as introducing a new EV Car Show component to the Downtown Block Party. Page 39 of 126 Planning for 2019 Returning fan favourites: The Carver Kings Canine Watersports Canada Annandale NHS Fun on the Lawn The Downtown Block Party The Station Arts Centre Page 40 of 126 By the Numbers More than 50 activities throughout the weekend. Over $90,000 in sponsorships from private donors, businesses and in kind. Anticipating more sponsorships in 2019. Attendance: 9,000 - Block Party & Stage 5,000+ - Family Festival 800+ - Annandale NHS 600 - Outdoor movie Plus other venues Estimated $811,283 in economic spinoffs for the Town of Tillsonburg. Page 41 of 126 Partnerships in the Community New Signature Sponsors including Shaw’s Ice Cream, The Country Table, Breezewood and more! Continuing sponsorship/partnerships with Country 107.3/Easy 101, Tillsonburg BIA, Discover Tillsonburg, Tillsonburg Hydro, The Town of Tillsonburg, Tim Hortons, Bamford Homes, Breezewood, Tillsonburg KIA, Southern Ontario Printing and many others 112 community partners 120 volunteers Service Clubs Businesses Churches Individuals Organizations Charities Page 42 of 126 Town of Tillsonburg Support Funding support Staff support Insurance Road closures Signage placement Maps Last minute emergencies!!! Event clean up for all three days. Page 43 of 126 Successes One entrance fee for Family Festival at Fairgrounds No crowd control issues Extensive community support Integration with Discover Tillsonburg and the Discover Tillsonburg Magazine. Page 44 of 126 Page 45 of 126 Page 46 of 126 Page 47 of 126 Report Title Community Garden Agreement Report No. CL 18-28 Author Donna Wilson, Town Clerk Meeting Type Council Meeting Council Date September 24, 2018 Attachments Community Garden Agreement Multi-Service Centre correspondence Page 1 / 3 Community Garden Agreement RECOMMENDATION THAT Council receives Report CL 18-28, Community Garden Agreement; AND THAT Council authorizes extending the agreement between the Town of Tillsonburg and The Multi-Service Centre for a Community Garden for an additional Five (5) year term ending December 31, 2023. BACKGROUND On April 11, 2011 a presentation was made to Council by the Tillsonburg Resource Network (TRN) regarding the establishment of a community garden. The TRN is a group made up of social agencies within the Town of Tillsonburg that have been formed to share resources for the purpose of improving the community. In 2011 Council entered into a land use agreement with the Multi Service Centre for the development of a communally shared piece of land where individuals, families and groups use garden plots and plant vegetables, fruits, herbs and flowers of their choice. The 2011 agreement ended on December 31, 2012 and contained a clause that indicated the agreement can be extended for one additional one year term upon request in writing, prior to December 31, 2012. In 2013 they requested a new agreement, this agreement was for a 5 year term with a provision that it may be extended for a further 5 year term. The terms of the current agreement are as follows: 1. Use – describing the area, activities and storage on the property; 2. Term - five year term, ending in 2018 with a provision for a 5 year extension; 3. Rent - no charge for the lands; 4. Management of the property is assigned to a group of the User’s discretion in consultation with the municipality; Page 48 of 126 Page 2 / 3 CAO 5. Maintenance of the property is for one acre in the centre portion of the site, where the property is to be maintained in good condition. 6. Insurance - $2,000,000 Liability with proof provided annually to the Director of Finance; 7. Indemnification – the municipality is free from any claims, action, demands loss as a result of actions that may occur. 8. Non-transferrable – the contact is not transferrable to another party without permission of the Town. 9. Termination for Cause – the contract could be cancelled with cause with no less than (30) days notice. 10. Termination for Convenience - allows the agreement to be cancelled with (90) days notice, in writing. In 2011, it was noted that the Town had verbally agreed that if the agreement is terminated by convenience by the Town, the Town agrees to assist in the search for an alternative site. 11. Interpretation – the provisions of the agreement shall be in accordance with the laws of the Province of Ontario. 12. Neither party is responsible for damages caused by events beyond anyone’s control. CONSULTATION/COMMUNICATION The Town has received correspondence from the Multi Service Centre requesting an extension of the agreement for an additional 5 year term. The agreement has been in good standing since 2011 and Staff is recommending that the 5 year extension be granted. FINANCIAL IMPACT/FUNDING SOURCE N/A COMMUNITY STRATEGIC PLAN (CSP) IMPACT Section 3. 2 – Demographic Balance and; Section 4.3 Culture & Community. provide opportunities for families to thrive. Page 49 of 126 Page 3 / 3 CAO Report Approval Details Document Title: Community Garden Agreement.docx Attachments: - Community Garden Agreement.pdf - Multi-Service Correspondence 2018.pdf Final Approval Date: Sep 18, 2018 This report and all of its attachments were approved and signed as outlined below: David Calder - Sep 18, 2018 - 11:28 AM Page 50 of 126 Page 51 of 126 Page 52 of 126 Page 53 of 126 Page 54 of 126 Page 55 of 126 Page 56 of 126 Report Title HST Audit Refund Proceeds Report No. FIN 18-24 Author SHEENA HINKLEY, CPA, CGA Meeting Type Council Meeting Council Date September 24, 2018 Attachments Page 1 / 4 HST Audit Refund Proceeds RECOMMENDATION THAT FIN 18-24 HST Audit Refund Proceeds be received; AND THAT the Town portion of HST audit refund proceeds of $101,967.90 be allocated to specific reserves; Tax Rate Stabilization Reserve $72,804.41 and Asset Management Funding Reserve $29,163.49. EXECUTIVE SUMMARY To allocate HST audit refund proceeds from identified input tax credits (ITC’s) related to commercial activity to specific reserve accounts. BACKGROUND The Finance department retained the services of FairTax Funding & Taxation Experts to assess the Town’s operations and identify sales tax recovery opportunities. FairTax holds the necessary tools and expertise required to perform this analysis and has an established reputation with the Canada Revenue Agency (CRA) regarding the quality and reliability of their assessments. The Finance department takes care in recording daily financial operations and capturing available tax rebates, however additional tax savings opportunities are often embedded within operations when evaluating commercial activity within various departments. Transactions were analyzed from a period of June 2014 to May 2018 capturing the maximum four year period permitted for refund by the CRA. Input Tax Credit (ITC) is the term used for the recoverable GST/HST paid on purchases and operating expenses related to commercial activities. Full ITC’s are available on sales taxes paid on expenses which have an extent of use greater than 90% (e.g. sales taxes paid on Hydro, Cemetery, and Airport expenses). Mixed ITC’s are available on the sales taxes paid on expenses that have an extent of use greater than 10% and less than 90% in commercial activities (e.g. Admin, Recreation and Museum expenses). Page 57 of 126 Page 2 / 4 CAO FairFax determined commercial activity over the four year period to be as follows: *Admin is a combination of Hydro, Recreation, Museum, and all other departments. FINANCIAL IMPACT/FUNDING SOURCE It is a combination of this full and mixed ITC analysis prepared on an individual GL account basis which determined a gross CRA refund claim of $155,758.59. This gross refund less FairTax’s fee calculated at 30% of identified savings equates to $102,956.41 in funds to be distributed. Staff recommends allocating the Town’s portion of net refund between Capital and Operating reserves respectively as per the rebate calculation; Tax Rate Stabilization Reserve $72,804.41 and Asset Management Funding Reserve $29,163.49. COMMUNITY STRATEGIC PLAN (CSP) IMPACT Ensuring that the Town optimizes rebates on HST with the Federal Government demonstrates accountability to the taxpayers by ensuring the effective use of taxpayer dollars. Saving this refund in Reserves demonstrates good stewardship of Town resources. Department Commercial Activity (%) Hydro 100% Museum 80% Recreation 78% Admin* 61% Capital Operating THI Total Jun-Dec 2014 7,432.46$ 20,131.71$ 84.90$ 27,649.07$ 2015 15,651.52$ 28,766.02$ 787.21$ 45,204.75$ 2016 9,057.86$ 28,138.34$ 580.43$ 37,776.63$ 2017 11,291.55$ 30,252.15$ 36.67$ 41,580.37$ Jan-May 2018 686.87$ 2,854.62$ 6.27$ 3,547.76$ Gross Rebate 44,120.26$ 110,142.84$ 1,495.48$ 155,758.58$ % Split 28.33%70.71%0.96%100% Fee (30%)14,956.77$ 37,338.43$ 506.97$ 52,802.17$ Net Rebate 29,163.49$ 72,804.41$ 988.51$ 102,956.41$ Page 58 of 126 Page 3 / 4 CAO Page 59 of 126 Page 4 / 4 CAO Report Approval Details Document Title: FIN 18-24 HST Audit Refund Proceeds .docx Attachments: Final Approval Date: Sep 17, 2018 This report and all of its attachments were approved and signed as outlined below: David Calder - Sep 17, 2018 - 3:51 PM Page 60 of 126 Report Title 2019 Budget Survey - Tillsonburg Results Report No. FIN 18 - 25 Author DAVE RUSHTON, Director of Finance Meeting Type Council Meeting Council Date September 24, 2018 Attachments Tillsonburg Full Results Page 1 / 3 2019 Budget Survey - Tillsonburg Results RECOMMENDATION THAT Council receives report FIN 18 - 25 2019 Budget Survey - Tillsonburg Results for information. EXECUTIVE SUMMARY In conjunction with Oxford County and most of the lower tier municipalities, the Town of Tillsonburg entered into a survey to engage taxpayers. The County had 596 respondents last year and this year 655 respondents, of which 94 were from Tillsonburg participated. The survey results will be reviewed interpreted and incorporated in the County’s and Town’s 2019 budget proposals as needed. OBJECTIVE The objective is to allow an avenue for taxpayer input into the budget process. BACKGROUND Oxford County offered the opportunity for the lower tier municipalities to join them in their budget survey process. Tillsonburg included 10 questions that were specific to the Town. The results of these 10 questions and comments from participants are in the attached document Tillsonburg Full Results. The Top Three areas requesting reductions were Parks, Police and General Government and the Top Three areas recommended for increases were Physician, Transit and Roads. For overall value the majority of taxpayers 83% (74% in 2018) felt the Town provided positive value for the tax spending and 17% did not. We do need to recognize that this is only 1% of taxpayers responding so we cannot assume that this is representative of the total taxpayer base. Page 61 of 126 Page 2 / 3 CAO FINANCIAL IMPACT/FUNDING SOURCE The costs for the Town was limited to staff time with the County paying for flyer and web survey development, printing, advertising and webhosting. The distribution of the notices was done through tax bills at no additional cost to the Town. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This process contributes to the Town’s goal to have EXCELLENCE IN LOCAL GOVERNMENT by providing communication with taxpayers to have their feedback and to further demonstrate accountability by utilizing the information in the 2019 budget. Page 62 of 126 Page 3 / 3 CAO Report Approval Details Document Title: FIN 18- 25 2019 Budget Survey - Tillsonburg Results .docx Attachments: - Tillsonburg Full Results.pdf Final Approval Date: Sep 18, 2018 This report and all of its attachments were approved and signed as outlined below: David Calder - Sep 18, 2018 - 11:33 AM Page 63 of 126 9.57%9 43.62%41 26.60%25 20.21%19 0.00%0 Q115 Should this service be: Answered: 94 Skipped: 561 TOTAL 94 Enhanced.png Maintained.png Reduced.png Don't know.png doesnotmatter.p ng 0%10%20%30%40%50%60%70%80%90%100% ANSWER CHOICES RESPONSES 118 / 200 Budget 2019 SurveyMonkeyQ1. General government What you will pay in Town of Tillsonburg taxes this year: $230 Page 64 of 126 Q116 My Comments: Answered: 12 Skipped: 643 #RESPONSES DATE 1 Please enhance in several areas: info, outlets for response, etc. For non-computer people. This town is served by good people, but there are too many barriers for those with shaky hands who cannot operate computers. I was tempted to circle a reduced for the overuse of information technology. 8/29/2018 3:16 PM 2 The introduction state's the dollar amount's are based on a home value of $250,000.00. The $230 per year doesn't appear to add up compared to what I actually pay in taxes.. Perhaps I am missing something or further along once I know the Counties portion this will make sense. It would be nice if you included in the introduction a more detailed equation that one could fill in to get a more accurate dollar amount paid by using the estimate provided to each home. 8/18/2018 10:04 AM 3 See plenty of town trucks with too many people and killing time doing nothing.8/17/2018 12:02 AM 4 I believe that there are more employees than necessary.8/12/2018 11:58 AM 5 that is 7.5 % of my property taxes- I have no idea how to benchmark if this is a reasonable number. Please provide how much a similar Town the size of Tillsonburg would pay...….. 8/8/2018 6:22 PM 6 Definitely not increased please 8/3/2018 8:27 PM 7 Don't understand this question. In fact, I pay 10 times that amount ($230) in municipal taxes 8/3/2018 10:35 AM 8 It seems as if there are too many people that don't really need to be there. I see several sitting around socializing every time I go in to the office. 8/1/2018 6:12 PM 9 I see a lot of wasted outside employee hours 8/1/2018 7:11 AM 10 I think there is gross duplication in the "pipes" area. Why does there need to be separate Directors in Tillsonburg for provision of water services, storm drains and sanitary sewers? For that matter, why wouldn't it be better to have jurisprudence for such services at the County level only given the degree of provincial legislation for clean drinkable water and proper handling of sewage? 7/31/2018 5:01 PM 11 Don`t kill the Goose(tax payers) that lay the Golden Egg.7/24/2018 6:34 PM 12 Enhanced to keep up with growth and the reality that everything increases and if the costs are not met then the quality of life in Tillsonburg will decrease. 7/10/2018 8:32 PM 119 / 200 Budget 2019 SurveyMonkeyPage 65 of 126 8.60%8 65.59%61 20.43%19 5.38%5 0.00%0 Q117 Should this service be: Answered: 93 Skipped: 562 TOTAL 93 Enhanced.png Maintained.png Reduced.png Don't know.png doesnotmatter.p ng 0%10%20%30%40%50%60%70%80%90%100% ANSWER CHOICES RESPONSES 120 / 200 Budget 2019 SurveyMonkeyQ2. Municipal By-law Enforcement, Licensing, Building Services What you will pay in Town of Tillsonburg taxes this year: $29 Page 66 of 126 Q118 My Comments: Answered: 12 Skipped: 643 #RESPONSES DATE 1 But you might wish to ease up on parking - time limit enforcement. Several friends cite this as the reason that although they liv e in the rural zone with Tillsonburg the nearest town by far, they have moved their shopping, transferred dentists, to other towns (Aylmer, st.thomas, are favorites) 8/29/2018 3:18 PM 2 My understanding is that the money collected under these services for permits , tickets licensing is an income therefore should offset the cost's of these service's without the need to tack on a dollar amount for these services onto the general tax levy.. 8/18/2018 10:09 AM 3 that is about 1 % of my property taxes I have no clue if this is reasonable 8/8/2018 6:23 PM 4 There are ongoing problems with dog owners allowing their dogs to be off leash in neighbourhoods and school yards. This needs to be more strongly enforced so that a child is not bitten. I have had to restrict my kids from playing at local parks and schools because of off leash dogs and I’m worried about safety. The dog park is a good start. Please educate the public and enforce that dogs must be on a leash. 8/3/2018 8:29 PM 5 It would be nice if they actually enforced the bylaws. I'm sure they are out and about but they must be driving with their eyes closed! 8/1/2018 8:08 PM 6 I have had very bad and unreasonable experiences with the building permit, inspection etc office. they treated me very rudely and disrespectfully when I went in to ask questions. They also did not tell me the whole truth so I had to suffer expensive consequences with the misinformation. Also there seems to be gray areas for when a building permit is required. I had to suffer expensive consequences in that area too. 8/1/2018 6:16 PM 7 There is far too much red tape. Much more needs to be done to streamline the processes and make it less top heavy. It seams that all decisions made whether it be by-law enforcement but especially building inspections is done with the fear of liability. This is poor practice and more common sense should be used. Also the building permit is astronomically high. 10 minute down the road in Baham township, the permit is less then half! This must be addressed. 7/31/2018 7:37 PM 8 My neighbour just put up a 10 x15 shed in the backyard. No evidence of a building permit or whether it was or was not needed. 7/31/2018 5:02 PM 9 Too many Licenses. Money grab 7/31/2018 3:49 PM 10 people seem to do what every they want, when they want as there is no one in bylaw enforcing past 5 pm or on wknd! 7/16/2018 5:53 PM 11 Having more monies means that enforcement of bylaws licensing and building services can be enhanced and better maintained . Enchasing this ervice will make living in Tillsonburg even better. 7/10/2018 8:32 PM 12 Need more by-law officers to enforce town by-laws 6/18/2018 3:40 PM 121 / 200 Budget 2019 SurveyMonkeyPage 67 of 126 13.48%12 70.79%63 11.24%10 4.49%4 0.00%0 Q119 Should this service be: Answered: 89 Skipped: 566 TOTAL 89 Enhanced.png Maintained.png Reduced.png Don't know.png doesnotmatter.p ng 0%10%20%30%40%50%60%70%80%90%100% ANSWER CHOICES RESPONSES 122 / 200 Budget 2019 SurveyMonkeyQ3. Fire Department What you will pay in Town of Tillsonburg taxes this year: $165 Page 68 of 126 Q120 My Comments: Answered: 9 Skipped: 646 #RESPONSES DATE 1 Maintained in top-flight readiness to respond quickly and effectively if at any point in the future this capacity to respond appears to be slipping or in danger of diminishing then circle "enhanced" and act on it without delay. 8/29/2018 3:18 PM 2 This is a vital service but in recognition of the service along with wages, should still be reflective of wgaes connected to the private sector considering the job losses and what negative reaction's employer's took to the increase to the minimum wage. i.e. Tim Horton's employee's 8/18/2018 10:16 AM 3 Greedy little volunteers waiting in line for the next fire 8/17/2018 1:33 PM 4 5% of my total taxes 8/8/2018 6:23 PM 5 I hope I never need their services. They seem very cordial about offering good and practical advice. Thanks 8/1/2018 6:17 PM 6 Wages and benefits should be cut from the top down. The fire department spend money without ever caring where its going and nobody asks questions because its the fire department. They must be held accountable to the tax payer! 7/31/2018 7:37 PM 7 Fire is a notoriously difficult service to evaluate. After all you hope you never need the service and the degree to how well a response will be provided. I do see some evidence of preventative work which should be the priority for Tillsonburg. 7/31/2018 5:03 PM 8 Seems a little top heavy, brand new pickup trucks for management when there were other cheaper suggestions made at town counsel. 7/31/2018 1:30 PM 9 The town is growing and the fire service has grow to meet the expanding town and to keep all the residents safe. Saftey is worth every dollar. 7/10/2018 8:34 PM 123 / 200 Budget 2019 SurveyMonkeyPage 69 of 126 12.36%11 56.18%50 24.72%22 5.62%5 1.12%1 Q121 Should this service be: Answered: 89 Skipped: 566 TOTAL 89 Enhanced.png Maintained.png Reduced.png Don't know.png doesnotmatter.p ng 0%10%20%30%40%50%60%70%80%90%100% ANSWER CHOICES RESPONSES 124 / 200 Budget 2019 SurveyMonkeyQ4. Police Department and Court Security What you will pay in Town of Tillsonburg taxes this year: $373 Page 70 of 126 Q122 My Comments: Answered: 19 Skipped: 636 #RESPONSES DATE 1 For the meeting of emergencies and threats of danger component of policing the comments in regard to question q3 fire department apply equally. 8/29/2018 3:19 PM 2 There has been a rash of thefts in town. Shoplifting in the stores in the town mall. People littering.8/20/2018 5:24 PM 3 In my opinion , considering the (OPP ) and the average wages received there should be some control especially the traffic police having a ticket quota to obtain each month. The facts identified do not reflect what is going on in the traffic division! 8/18/2018 10:23 AM 4 OPP should not be the burden of the Tillsonburg taxpayers 8/17/2018 1:33 PM 5 upward trend of residential break ins suggests a need for increased nightly patrols 8/16/2018 9:52 AM 6 12.2 % of my total taxes 8/8/2018 6:24 PM 7 There seem to be a lot of break ins, especially vehicle break ins. I would like to see somewhat more police patrol presence to help prevent this. 8/7/2018 1:34 PM 8 More presence in Adult areas policing speeding would be beneficial. Teaching people [walkers, bikers, etc.] the rules of the road is necessary. 8/6/2018 11:49 AM 9 OPP are used to dispatch injured or diseased wildlife, this is a waste of their valuable time. The town of Tillsonburg should use their animal control company to capture and euthanize, these animals. It would cost much less and make more sense. 8/5/2018 9:59 AM 10 I don't agree with the militarization of the police forces. More information on money allocation is necessary. 8/1/2018 10:35 PM 11 enhance or have our own police 8/1/2018 8:11 PM 12 I have never needed their services but am very thankful for all they do.8/1/2018 6:18 PM 13 I had concerns for road safety, but OPP not approachable 8/1/2018 7:13 AM 14 The police is an essential service to serve and protect however the budget is also getting out of hand. I would like to see the police force changed back the oxford community police. The community aspect is leaving where police used to be local officers 7/31/2018 7:37 PM 15 OPP seems to provide a service that would otherwise expose Tillsonburg to huge potential costs if a difficult case comes forth - which a small town force could not sustain with the expertise that would then in any case be required to hired from outside. The OPP buffers that eventuality. 7/31/2018 5:04 PM 16 Too many thefts in this town, hardly see police around at night 7/31/2018 3:50 PM 17 It is totally ridiculous how much the town MUST pay for OPP. Please inform the public in a written document with our next tax assessment, how many officers we are paying for and what percentage of their time is spent with each activity they are performing for the city. 7/30/2018 5:18 PM 18 There seems to be a lack of effective policing in this town. Lots of theft that appears to be ignored 7/23/2018 10:55 PM 19 I believe we are at the mercy of the OPP contract costs. But if we need better police services then it should be enhanced. However, before it is increased a review of what we get for the costs should be done. There may be services we do not use and others that could be expanded. 7/10/2018 8:37 PM 125 / 200 Budget 2019 SurveyMonkeyPage 71 of 126 12.22%11 47.78%43 33.33%30 4.44%4 2.22%2 Q123 Should this service be: Answered: 90 Skipped: 565 TOTAL 90 Enhanced.png Maintained.png Reduced.png Don't know.png doesnotmatter.p ng 0%10%20%30%40%50%60%70%80%90%100% ANSWER CHOICES RESPONSES 126 / 200 Budget 2019 SurveyMonkeyQ5. Parks and Recreation What you will pay in Town of Tillsonburg taxes this year: $421 Page 72 of 126 Q124 My Comments: Answered: 20 Skipped: 635 #RESPONSES DATE 1 Facilities, fields, parks here are excellent. Just wish I were young again that new outdoor ice pad is an answer to dreams of yore... 8/29/2018 3:21 PM 2 These programs are vital to the environment of this town.8/18/2018 10:24 AM 3 no one comes to Tillsonburg on purpose, creating events people would enjoy, and making the town more inviting would certainly help 8/16/2018 9:54 AM 4 14% of my taxes- too high 8/8/2018 6:24 PM 5 In general, I really like the community complex especially the pool. However, there aren't many family-friendly or child-friendly swims offered and I would like more of this. I am unsure what should be done with Lake Lisgar water park. I enjoy going there but I wonder if the town would be better served by a splash pad (that wouldn't need lifeguards). Or perhaps there is room for a splash pad in addition to the outdoor pool at Lake Lisgar water park. We need a splash pad that is free or very low cost. When you have a two year old, you don't want to pay $7 to go to the water park when they only want to stay for half an hour. (I do appreciate the lower cost options they have though, such as half price after 4 pm.) The playground equipment through town is quite good and seems to be well maintained. 8/7/2018 1:38 PM 6 Parks are beautifully maintained and organized 8/3/2018 10:37 AM 7 Need to know more about money allocation.8/1/2018 10:36 PM 8 We have lots of parks, trails, game areas, pet places, sport fields, pool, etc. We have not even been able to use all of them because there are so many. 8/1/2018 6:21 PM 9 I think we should be paying more in Policing than for town parks!!! Seems to be quite high 8/1/2018 10:01 AM 10 What's with the Lake lisgar water park water slide ?8/1/2018 7:14 AM 11 This can also be done with far less resources. I can see the money spent just by looking at the vehicles and gear used that no other private enterprise would be able to afford 7/31/2018 7:37 PM 12 The park system in Tillsonburg is abysmal. There is no current master plan for parks and recreation in Tillsonburg. Clearly there is infrastructure (such as the outdoor pool) that has to be replaced after over 50+ years of service as I remember taking lessons there as a child. Look at parks that are poorly located, serve no one except to add to the property value of a nearby homeowner (parks that are remnant and unwanted parcels by developers). The Town needs a MASTER PLAN and a development charges bylaw that provides for indoor and outdoor costs created by new homes in the community. 7/31/2018 5:07 PM 13 Perhaps, volunteer groups would like to take on some activities. I have personally seen town staff water and weed flower beds on park trails. 7/31/2018 1:33 PM 14 The town is doing an excellent job for this category 7/30/2018 5:19 PM 15 This is a lot of money for these services. Perhaps there could be donation money or user fee for some of these things. I believe strongly in activity for health benefits. I sense part of the big expense is the town works workers wages/unionized. 7/21/2018 11:32 AM 16 keep funding trails, parks 7/17/2018 8:24 AM 17 rec programs should not be more than what is allocated to the fire and police dept. Also should have something in place to allow all residents to enjoy, costly. 7/16/2018 5:56 PM 18 If costs are increasing than user fees need to be added to cover the added cost. No everyone uses these services so what the public purse does not cover than a user fee has to implemented. With a provision for the low income earners or the poor. 7/10/2018 8:40 PM 19 Users from outside of Tillsonburg whose taxes do no contribute to paying for Parks and Rec, should have to pay User Fee's where possible (pool or ice pads). 6/19/2018 2:55 PM 20 Need more play structures in Town parks. Town assets are falling apart- Lake Lisgar Waterpark slide. Seem to do everything half way- i.e. Memorial Park bandshell. Let's do it right once, with paving, asphalt, everything. 6/18/2018 3:42 PM 127 / 200 Budget 2019 SurveyMonkeyPage 73 of 126 18.68%17 63.74%58 13.19%12 4.40%4 0.00%0 Q125 Should this service be: Answered: 91 Skipped: 564 TOTAL 91 Enhanced.png Maintained.png Reduced.png Don't know.png doesnotmatter.p ng 0%10%20%30%40%50%60%70%80%90%100% ANSWER CHOICES RESPONSES 128 / 200 Budget 2019 SurveyMonkeyQ6. Town Roads What you will pay in Town of Tillsonburg taxes this year: $377 Page 74 of 126 Q126 My Comments: Answered: 20 Skipped: 635 #RESPONSES DATE 1 Maintained mostly with enhancement in a few bottle neck areas and deteriorated stretches. These have been called to the attention of the works department who budget permitting usually get into action and remedy the situation. 8/29/2018 3:24 PM 2 a job well done - we have lovely roads 8/27/2018 12:43 PM 3 Fairway Hills Blvd. & Greeneagle Drive need repair.8/21/2018 12:11 PM 4 Good job!8/18/2018 10:25 AM 5 The town or Norfolk County ???8/17/2018 1:34 PM 6 Our street is need of repair. The second layer of payment is still needed. Most of the houses on this street have been here for more than 10 years. This is extremely disappointing, considering the second layer of pavement has already been applied to the extension of the Glendale subdivision, which is only started three years ago. 8/17/2018 12:33 PM 7 Who decides which sidewalks are plowed?8/14/2018 5:38 PM 8 Every year during the winter months the quality of the services provided have decreased, The roads and the sidewalks aren't getting cleaned in time and as a result there is always a lot of buildup of uneven ice which makes it impossible to go for a walk safely and to apply your brakes in a timely fashion. This is an issue that needs to be seriously addressed. 8/12/2018 12:02 PM 9 some of your projects took far too long and I question the need for some of the work 12.3% of my taxes 8/8/2018 6:25 PM 10 I find that the reaction time toward snow removal is quite slow town-wide. The main arteries AND corresponding sidewalks need to be maintained in a speedier fashion. We have a growing senior population that needs to get around safely. I've personally, pushed someone riding their scooter along the sidewalk because they are unable to move freely. Not acceptable. I also notice a trend that snow removal is not performed if the weather forecast shows mild/rainy weather. Also, not acceptable. 8/8/2018 1:08 PM 11 Sometimes it takes a while for snow to be cleared from streets and sidewalks, but overall it's pretty good. 8/7/2018 1:39 PM 12 The roads are so bumpy and uneven. More of this needs to be put in to fix the roads instead of just patching them up. 8/1/2018 10:37 PM 13 Snowplowing should be done a bit more quickly if possible.8/1/2018 6:22 PM 14 Maybe the Road Manager should get out of his/her office more often !8/1/2018 7:15 AM 15 Town of Tillsonburg roads are in good shape 7/31/2018 7:38 PM 16 Looks like roads are well maintained on a timely basis.7/31/2018 5:07 PM 17 fix some potholes and cracking road surface 7/31/2018 12:43 PM 18 The town is doing an excellent job for this category.7/30/2018 5:19 PM 19 pick the worse roads first, oxford/simcoe street is falling apart.7/16/2018 5:57 PM 20 This town has excellent roads and our maintained top notch. This should be continued which the acception of sidewalk plowing. This should only be done in downtown core. Everywhere else it should be the property owners resposibilty like most of the other municipalities I have lived. Sidewalk plowing is a waste of tax dollars. 7/10/2018 8:43 PM 129 / 200 Budget 2019 SurveyMonkeyPage 75 of 126 23.08%21 47.25%43 15.38%14 7.69%7 6.59%6 Q127 Should this service be: Answered: 91 Skipped: 564 TOTAL 91 Enhanced.png Maintained.png Reduced.png Don't know.png doesnotmatter.p ng 0%10%20%30%40%50%60%70%80%90%100% ANSWER CHOICES RESPONSES 130 / 200 Budget 2019 SurveyMonkeyQ7. Public Transit What you will pay in Town of Tillsonburg taxes this year: $4 Page 76 of 126 Q128 My Comments: Answered: 21 Skipped: 634 #RESPONSES DATE 1 Enhanced - greatly with more hours of service, including weekends. and please do pursue out of town links to nearby towns, cities, airports, (London & Tillsonburg airports). and the railhead (Woodstock & Ingersoll). 8/29/2018 3:26 PM 2 I'm not too sure how well known this service is. not sure how much use it gets. It is an important service to have. I've always believed a circular route maybe every other day, every 1/2 hour on the hour should exist to Zehr's Via Tilson and return to Sobeys via Broadway. 8/27/2018 12:46 PM 3 I an unaware of any public transit service existing.8/18/2018 10:27 AM 4 What is that ? Delivery of public transit services 8/17/2018 12:12 AM 5 financial upward mobility is unattainable as mass transit is unavailable. gainful employment is not always available here, why not a daily bus to London, Woodstock and surrounding areas, this would also bring day trippers to Tillsonburg 8/16/2018 9:56 AM 6 Great service, need more of it.8/13/2018 6:27 PM 7 Either provide a regular bus service or don't.8/12/2018 12:03 PM 8 what public transit?????????????8/8/2018 6:26 PM 9 The most important problem with Tillsonburg is it's lack of transportation 8/7/2018 5:38 PM 10 I really like the idea of the TGo but I think it needs enhancement so people will use it. Maybe it needs a better schedule, or maybe it should just be a couple of smaller vehicles with more frequent and shorter runs. Is there a way to use the cab companies to provide this service? Shared low cost taxis in lieu of transit? 8/7/2018 1:41 PM 11 This 'seems' to work better than previous 'bus' services we have tried, at least for the passengers. Bus service is so difficult to set up until a full service convenient to the whole town is done. Until parents understand a bus is good for their kids and stop driving them we will always have a problem. 8/5/2018 10:06 AM 12 More education about TGO please! A great program that should be better used.8/3/2018 8:31 PM 13 how will this apply as T:GO is being taken over by a private company 8/1/2018 8:14 PM 14 It seems to have very limited use.8/1/2018 6:23 PM 15 We have public transit in Tillsonburg?????? where? when?8/1/2018 10:02 AM 16 One T-GO bus is enough.7/31/2018 5:08 PM 17 Why do I pay for something I don't use? Raise the toll a little 7/31/2018 3:51 PM 18 people who use the service pay as they go and can be paid out of that. Also doesn't seem to popular. 7/16/2018 5:58 PM 19 public transit services are important; difficult balance to strike. Public transit for folks offers opportunities for them...not sure if the existing offerings are adequate. 7/13/2018 9:41 AM 20 This must be enhanced. With an aging population and the poverty increasing public transit needs to become a better reality. It needs to be expanded over next 10 years. Also if the County wants to get to Net Zero - reducing greenhouse gases will only be achieved by have a better transit service. 7/10/2018 8:46 PM 21 This is a wonderful service and should be enhanced. Nothing but high praise, very efficient and drivers are courteous. This service has to continue. 6/19/2018 7:47 AM 131 / 200 Budget 2019 SurveyMonkeyPage 77 of 126 14.29%13 58.24%53 23.08%21 2.20%2 2.20%2 Q129 Should this service be: Answered: 91 Skipped: 564 TOTAL 91 Enhanced.png Maintained.png Reduced.png Don't know.png doesnotmatter.p ng 0%10%20%30%40%50%60%70%80%90%100% ANSWER CHOICES RESPONSES 132 / 200 Budget 2019 SurveyMonkeyQ8. Cultural Services What you will pay in Town of Tillsonburg taxes this year: $42 Page 78 of 126 Q130 My Comments: Answered: 20 Skipped: 635 #RESPONSES DATE 1 Really valuable is the work being done to provide opportunities and happiness to youth with an artistic bent and budding talent. 8/29/2018 3:28 PM 2 I hope the supplemental fund raising done for these venues helps fill in the gaps 8/27/2018 12:46 PM 3 It is important to maintain and enhance effort's to further educational services.8/18/2018 10:28 AM 4 Pathetic waste of money and while we are n the subject stop funding Community Care Access Center waste of money and a blight on the town 8/17/2018 1:36 PM 5 cultural services needs to be drastically improved on all counts, ie: Tillsonburg's history is seen through white, male viewpoints, there are barely any turtles at turtle fest, and the fall fair is a laughing stock 8/16/2018 10:02 AM 6 Annandale requires additional funds? Research what could possibly be discovered at this point in time? I suspect preservation as well display has been accomplished. 8/14/2018 5:45 PM 7 this is only 1.3% of my taxes- I think more should be allocated to our community causes 8/8/2018 6:27 PM 8 I would prefer some of this money to be set aside for transportation 8/7/2018 5:39 PM 9 I enjoyed free Family Day and Turtlefest activities this year. I am not sure what to say about the Fair. If it is so difficult to have a midway, then maybe we shouldn't. I don't agree with having the fair in June so close to Turtlefest, plus this takes away the agricultural heritage of the fair. I would rather these celebrations were spaced out more. 8/7/2018 1:43 PM 10 Sports, like the arts are a personal choice to enjoy. I can understand the Town owing and maintaining the historic buildings the Station Arts uses but if you support their programming, why not give money to other groups such as sports, theatre and dance etc. Annandale NHS needs expansion for accessibility and archival storage and research. Money from arts programing would help that project. 8/5/2018 10:11 AM 11 Museum is well organized and offers many important services 8/3/2018 10:39 AM 12 The family activities are great.8/1/2018 6:23 PM 13 Wonderful to have some many art program in a mid size town!!8/1/2018 10:05 AM 14 Spending more on the historical aspect of the town would create a "St. Jacobs" like atmosphere.7/31/2018 7:39 PM 15 There will continue to be many new people moving into Tillsonburg. Tillsonburg Fair is a dinosaur and Turtlefest at least is downtown. Needs more activities and appreciation of and awareness of town amenities. 7/31/2018 5:09 PM 16 Seems high amount this 7/31/2018 3:51 PM 17 except for the fair, why are tax dollars spent on it?7/31/2018 1:36 PM 18 This is an important element for this town 7/30/2018 5:20 PM 19 If this needs more funds then user fees with the provision for the working poor and special needs persons to have pad fully. The special community events should be reviewed to make sure the funds they recieve are being well spend if not cut that event. 7/10/2018 8:50 PM 20 Have a concern about Turtlefest and that is the fact people are being charged entrance into the vendors and events held on the Saturday at the fair grounds. This should be scrapped. Ingersoll have the Canterbury Festival in July and there is absolutely "no charge" 6/19/2018 7:52 AM 133 / 200 Budget 2019 SurveyMonkeyPage 79 of 126 50.55%46 31.87%29 12.09%11 3.30%3 2.20%2 Q131 Should this service be: Answered: 91 Skipped: 564 TOTAL 91 Enhanced.png Maintained.png Reduced.png Don't know.png doesnotmatter.p ng 0%10%20%30%40%50%60%70%80%90%100% ANSWER CHOICES RESPONSES 134 / 200 Budget 2019 SurveyMonkeyQ9. Physician Recruitment What you will pay in Town of Tillsonburg taxes this year: $10 Page 80 of 126 Q132 My Comments: Answered: 21 Skipped: 634 #RESPONSES DATE 1 Big Time 8/29/2018 3:29 PM 2 I hope what we are doing to date is working because I think our town has had 3 new doctors recently replace 3 retired doctors. I am not sure what the doctor to patient/population ratio should be so don't know if we are above or below where we need to be. 8/27/2018 12:48 PM 3 Need more beds in the hospital; there is room. The population of this 'Seniors Town' is increasing, but hospital care is not. 8/21/2018 12:13 PM 4 Based on the latest announcement's from various hospital's , salaries of general manager's for a hospitals should be reduced. The money saved here would probably offset increasing wages to attract physician's to the are and more. Example taken from London Ontario. As a public service once wages get higher than $100,000.00 a year this should be printed in the paper similar to the disclosure required for municipal worker's. 8/18/2018 10:36 AM 5 Due to the fact that we are becoming a "Seniors" community, Tillsonburg Hospital needs to be opening more beds and hiring more staff to take care of people. When the population was about half of what it is now, the entire hospital was used for patients. 8/17/2018 12:36 PM 6 we need more doctors, nurses, and education so elderly people don't clog up A&E with easily self managed complaints 8/16/2018 11:51 AM 7 With the population rising as people move here from larger centers we definitely need more physicians! 8/13/2018 6:28 PM 8 With the older population increasing we need more family Doctors and Specialists.8/12/2018 12:04 PM 9 this isn't even .5 % of my taxes. spend more on Medical Doctors to reduce wait times.8/8/2018 6:28 PM 10 Would be nice to see more Family Physicians in Tillsonburg. Takes forever to get an appointment with the family doctor. Two doctors working during peek hours would help reduce wait times at Tillsonburg ER. 8/7/2018 8:22 PM 11 We desperately need more doctors and other medical services available. In particular, we need a fully staffed walk in clinic with broad hours. Ideally, we should have a full time urgent care clinic that people could use instead of going to the ER. It could be at the hospital or somewhere else. I also think that a nurse-practitioner led clinic could work well in Tillsonburg and would reduce the need for family doctors slightly. My two year old currently has a family doctor in London, which is not convenient when he is ill. 8/7/2018 1:46 PM 12 This is improving and probably less money can be spent on this 8/3/2018 8:32 PM 13 We need more doctors!8/3/2018 10:39 AM 14 It is very difficult to get a doctor apt when needed. My doctor is more retired than available and no other doctor will take on a patient that is already registered with another doctor in town. 8/1/2018 6:26 PM 15 Great program!! Tillsonburg's population is ageing so great program 8/1/2018 10:06 AM 16 Important for the aging population.7/31/2018 7:39 PM 17 With a more than average seniors population, this service is obviously required.7/31/2018 5:09 PM 18 Having a Hospital with excellent facilities and a well trained staff is an MAJOR plus for this town.7/30/2018 5:22 PM 19 we need doctors that want to be doctors not ones who don't seem to have time for you or end up being like robots! Have a better criteria other than someone with a degree, interview and make sure they are passionate about what they do!! 7/16/2018 6:01 PM 20 Doesn't seem very effective.7/15/2018 11:05 PM 21 The number doctors and quality of doctors is the worst thing about Tillsonburg since we moved here in 2017. We only had one choice for a GP and this doctor is useless and we should have more with a growing town. Also we need prepare for doctor retirements. 7/10/2018 8:52 PM 135 / 200 Budget 2019 SurveyMonkeyPage 81 of 126 9.09%8 31.82%28 42.05%37 11.36%10 4.55%4 1.14%1 Q133 Rate the overall value: Answered: 88 Skipped: 567 TOTAL 88 Excellent Good Fair Poor Very Poor Don't Know/NotApplicable 0%10%20%30%40%50%60%70%80%90%100% ANSWER CHOICES RESPONSES Excellent Good Fair Poor Very Poor Don't Know/Not Applicable 136 / 200 Budget 2019 SurveyMonkeyQ10. Value How would you rate the overall value received for your Town of Tillsonburg tax dollars: $1,913 Page 82 of 126 Q134 My Comments: Answered: 18 Skipped: 637 #RESPONSES DATE 1 I'd like to say good or even excellent, as most town employees are very helpful and patient with this senior. But when enforcement and control take over one hundred times the funds for transit (q7) one can only say "ouch" 8/29/2018 3:33 PM 2 We used to live in Oakville and paid high taxes but the mill rate is higher here. I understand that we need to share expenses amongst a smaller population however feel the rate here is quite high. 8/27/2018 12:49 PM 3 Amount is high don't see a lot of improvements in the town 8/10/2018 7:32 PM 4 I pay $3055/year in property taxes- where do the rest of my tax dollars get allocated to.. I have no children- I have an issue with my taxes going to ANY school board- I should get a tax credit for NOT having children.. 8/8/2018 6:30 PM 5 Students need access to public transportation to a college and/or a university.8/8/2018 3:27 PM 6 I feel our taxes should go towards more affordable housing. The last time I checked, there was a 5-10 year waiting list for geared to income housing. We need more. Too many people are left struggling to find a place because theres nothing available. I'd also love to see more being done for our mental health. My son suffers immensely. Again, the waiting list for help is so long that we can't get the help that he needs NOW. 8/8/2018 2:06 PM 7 I would like better quality roads and free garbage pick up. I would also like my street properly plowed and salted in the winter. 8/1/2018 10:39 PM 8 Our town has a lot to offer and seems to be very busy.8/1/2018 6:27 PM 9 Great town to live and work in!!! Great place to raise a family.8/1/2018 10:07 AM 10 Overall, OK for the services received.7/31/2018 5:09 PM 11 Moved here from Hamilton 3 years ago; pleasantly surprised at the levels of service in Tillsonburg!7/31/2018 4:04 PM 12 Too many money grabs nowadays. Biggest peeve is $2 for a bag of garbage. Really? I can see $1 to encourage people to recycle but $2 is a complete money grab for what takes a total of 2 sec to pick bag off ground 7/31/2018 3:54 PM 13 For the population base of Tillsonburg (and still growing), this town is doing very well. I have no issue with the taxes that I pay in order to maintain the town's vitality and identity. 7/30/2018 5:24 PM 14 The amount of taxes dollars should be reduced. The cost of living has increased income has remained the same for the average salary earner. Better management is required. 7/24/2018 6:42 PM 15 There should be a yearly large item waste collection. Compost pick up would be great as well. My only complaint about living here is the waste collection. With no large item pick ups and the transfer station only having limited hours it is difficult to dispose of items 7/23/2018 10:58 PM 16 It is frustrating that my taxes increase due to people getting increases, when in fact, many people have lost their jobs or do not get an increase. 7/21/2018 11:32 AM 17 In some ways it is good, but in some cases it just seems we have nothing to show. Should stop the leaf program and just have curb side pick up in the summer so as to not make a mess for everyone or the safety of drivers on the road. Infractions happen down the street from the Town office yet nothing happens. Yard maintenance and up keep is over looked all the time and having a street cleaner is a complete waste. Home owners should be responsible for cleaning their sidewalks in the winter, it is impossible to get everywhere. 7/16/2018 6:23 PM 18 Taxes are much better than the communties in the Golden Horseshoe and GTA. But they have to be maintained and reviewed regularly to make sure the rate payers are getting value for the tax dollars. If the town keeps up being clean safe and well maintained then the tax payers will not mine paying a bit more. 7/10/2018 8:55 PM 137 / 200 Budget 2019 SurveyMonkeyPage 83 of 126 10.29%46 15.66%70 73.15%327 50.11%224 31.77%142 41.61%186 3.13%14 6.94%31 Q155 How would you like to be involved in the budget process? Answered: 447 Skipped: 208 Total Respondents: 447 Attend specialbudget meetings Attend in-person fo... Fill outonline surve... Submit feedback online Learn about it through loca... Learn about it from the... Other Would not like to participate 0%10%20%30%40%50%60%70%80%90%100% ANSWER CHOICES RESPONSES Attend special budget meetings Attend in-person focus groups or information sessions Fill out online surveys, questionnaires or budget tools Submit feedback online Learn about it through local news sources Learn about it from the municipal/County websites and social media Other Would not like to participate 191 / 200 Budget 2019 SurveyMonkeyPage 84 of 126 Q156 My Comments: Answered: 38 Skipped: 617 #RESPONSES DATE 1 I think more transparency is required and i am sure more people will engage, especially if there points are taken on board. 8/30/2018 1:42 AM 2 If held locally I would attend.8/29/2018 3:47 PM 3 Believe you have to use as many strategies/avenues as possible to reach the greatest # of citizens...even info ..more info.. included in tax bills. 8/27/2018 5:00 PM 4 Due to hearing 8/27/2018 12:25 PM 5 My husband and I work full time, have a toddler and only 1 car between the 2 of us. Additionally, my husband works shift work, so we can't predict when we'd be available to go to meetings or in- person sessions. That's the reason I chose more online things. 8/24/2018 4:24 PM 6 This survey explains very clearly how the money is used - transparent and reader friendly Thank- you to the designers of the survey! 8/24/2018 11:11 AM 7 Attend a special "All Candidates Meeting" prior to the 2018 Municipal Election with a singular focus on the municipal and county budgets. The Chamber of Commerce could manage this event. 8/21/2018 10:26 PM 8 Willing to consider sitting on special committees setup to accomplish a specific goal.Thank you for this opportunity 8/18/2018 11:17 AM 9 there is no credible media anymore. Use direct mailouts 8/14/2018 6:18 PM 10 Email budget agenda's and minutes to help determine involvement and keep informed.8/14/2018 4:55 PM 11 A referendum for every single thing 8/14/2018 1:32 PM 12 i have been to many meetings, etc, tired of wasting time when nothing happens, i don't mind doing these types of things, i can do it on my own time and not a terrible waste of time, provided you listen to the feedback. 8/12/2018 8:01 PM 13 In my experience those who make points are often discounted because the leadership has already made up its mind, their hope is to just have enough input that leans in the direction which they already want to go. 8/8/2018 4:49 PM 14 The residents should be able to provide their e-mail address to the county in order to have budget information sent to them and to respond and give input. Those without e-mail, should have the information mailed to them with an option of sending back their input. 8/7/2018 6:22 PM 15 DIRECT FROM COUNCIL REPS 8/2/2018 10:09 AM 16 Would like to see an open-house/presentation in Thamesford, but provide some details in the Zorra Now, if that is not possible. Past presentations have not always provided enough notice time. A newsletter to the residents of the county would be nice. 7/30/2018 4:49 PM 17 No point in surveys or feedback if ignored by 'whoever'7/30/2018 8:38 AM 18 Radio, social media 7/25/2018 7:33 PM 19 More coverage in print would be helpful for rural and senior residents 7/25/2018 10:07 AM 20 Online tools can work so long as they are read and properly considered by management/council.7/24/2018 10:07 AM 21 The big wigs will do what they want. We're just being dragged along behind.7/21/2018 8:48 AM 22 Only if they are read and put in place, not disposed of without judgement and reaserch 7/20/2018 12:49 PM 23 This survey alone shared great information that I was never aware of.7/18/2018 10:36 PM 24 Social media is where you need to be. Thank you for this!7/18/2018 8:18 PM 25 council should be more approachable then maybe people would speak up 7/16/2018 6:29 PM 26 Good luck!7/13/2018 11:08 AM 27 Other: by informing community groups of their opportunity to participate in this and other surveys, in public and council meetings and at the ballot box. 7/10/2018 3:01 PM 28 Getting to old for this now.7/9/2018 8:36 PM 192 / 200 Budget 2019 SurveyMonkeyPage 85 of 126 29 The biggest problem is that any input provided by citizens doesnt seem to be implemented by staff/council, so the thought it why bother participating? If the County truly wants people to be involved they need to be accepting of outside ideas and the fact that they may not be efficient in what they currently do. Until that can happen no one will care to participate. 7/6/2018 9:14 AM 30 No one looks at the news anymore, everyone should be informed in their tax bill or general flyer of where to go to get the information. 7/5/2018 3:26 PM 31 There are NO LOCAL NEWS SOURCES (non-online) . If one does not use Social media, difficult to know what is what. Difficult to keep abreast of event when "paper" is out of fashion. 7/4/2018 12:11 PM 32 Due to past experience .. I don't feel that me completing surveys, questionnaires or submitting feedback will be heard or used. It's just a way to make us think that we're being heard. 7/3/2018 5:00 PM 33 I want to be more a part of these meetings/not just siting there![same for the groups and info sessions]. 6/22/2018 4:16 PM 34 I will go to council meetings and write my councillor 6/20/2018 3:06 PM 35 Local news sources aren't reliable, "local" or widely available. More/additional social media, please. 6/20/2018 7:03 AM 36 Not everyone is computer literate. I prefer in person info sessions. I heard about this survey on the radio news report. 6/19/2018 8:34 AM 37 No further comments.6/19/2018 8:05 AM 38 live feeds 6/18/2018 5:17 PM 193 / 200 Budget 2019 SurveyMonkeyPage 86 of 126 21.16%95 74.83%336 57.24%257 51.00%229 4.01%18 Q157 Please select as many options from the list below that you feel would enhance or help your understanding of the Asset Management program so that you feel prepared to give your feedback and input. Answered: 449 Skipped: 206 Total Respondents: 449 #OTHER (PLEASE EXPLAIN)DATE 1 I think having county employees at certain shops such as Walmart or in town, asking simple questions or informing the public always works, especially as we have a mature community and not everyone has the internet. 8/30/2018 1:46 AM 2 Pamphlets, print-outs available "on the racks" at places such as library and the town office at lisgar avenue where we pay tax and hydro bills. 8/29/2018 3:48 PM 3 Participant did not answer this question 8/27/2018 12:26 PM 4 Please consider using free software (definition at fsf.org) for some of the projects as I'm told it should enhance both the privacy and security of the information. 8/12/2018 9:09 PM 5 Mail outs 8/7/2018 11:20 AM 6 No, thank you 8/6/2018 8:48 PM 7 IMPROVED COMMUNICATION W/COUNCIL REPS 8/2/2018 10:10 AM 8 printed materials sent to our home 7/30/2018 4:50 PM 9 involvement in selecting private companies that are contracted by the county to provide services to fill the gaps that the county has ie snow removal contractors, road construction contractors this process should be done by a non-council committee of residents thereby making it a transparent process 7/30/2018 11:02 AM 10 advertisements and information circulars 7/25/2018 10:10 AM Attend in-person fo... Fill out online surve... Submit feedback online Interactiveweb tools Other (please explain) 0%10%20%30%40%50%60%70%80%90%100% ANSWER CHOICES RESPONSES Attend in-person focus groups or information sessions Fill out online surveys, questionnaires Submit feedback online Interactive web tools Other (please explain) 194 / 200 Budget 2019 SurveyMonkeyPage 87 of 126 11 Prefer to do this online 7/23/2018 4:30 PM 12 Nothing... staff should be competent enough to make the best decisions.7/16/2018 9:03 PM 13 D 7/16/2018 2:29 PM 14 I 7/13/2018 11:02 AM 15 As stated in prior question -> due to past experience I don't feel that completing surveys/questionnaires, etc. do anything other than make us think that we're being heard and our opinions matter. 7/3/2018 5:03 PM 16 be more involed and hands on![in person!].6/22/2018 4:17 PM 17 municipal employees 6/20/2018 3:07 PM 18 Instead of in person meetings, use available tools for webinars and video conferencing. Encourage libraries to host online sessions. 6/20/2018 7:05 AM 195 / 200 Budget 2019 SurveyMonkeyPage 88 of 126 Q158 My Comments: Answered: 12 Skipped: 643 #RESPONSES DATE 1 I think the above points mentioned are a cost effective way to get feedback.8/30/2018 1:46 AM 2 The asset management is a governance thing that is the responsibility of the elected people. They need to make sure that we are ready to replace infrastructure as needed and that we are not downloading this responsibility to future generations. A good plan for the future is essential, and funding it by collecting resources on an ongoing basis is good planning. I have little interest in reading the asset plan, I trust our elected people to make sure they follow and fund it. 8/29/2018 12:25 PM 3 NC 8/21/2018 5:38 PM 4 In the busy lives of everyone today online is the most efficient. Important process and we need to continue to spend developing and maintaining water and wastewater facilities as across Canada this has been pushed aside for too long. 8/14/2018 4:58 PM 5 i would be willing to do the online pieces as i can do them on my own time.8/12/2018 8:02 PM 6 If there truly is a water shortage, perhaps this should be addressed before further development is authorized. If we spend half a million dollars for a new home, we expect the Town of Tillsonburg to have the resources to support the new development. We need to have the freedom to water our new lawns, wash our cars, shower or bath, do laundry etc without restriction or water pressure restriction controls. We should be able to do this when it is convenient to us like when we are home and not at work. Sprinkler systems are not the answer. 8/8/2018 4:13 PM 7 Why, most decisions are already made. These focus meetings are just going through the motions, and people think they can change things. 8/6/2018 8:48 PM 8 I know about asset mgmt as I helped run the largest federal) fleet in Canada 8/1/2018 7:26 AM 9 I am a retired CPA and would be happy to help out and make a contribution.7/24/2018 10:11 AM 10 too bad the social environments that residents use arent listed as assets above. your arenas, community centres, libraries, social service buildings. Those are the true assets. Healthy people are your biggest economical driver, not the roads or bridges or wastewater systems. 7/18/2018 3:05 PM 11 no comment 7/17/2018 5:24 PM 12 Again, if not keen on social media -- difficult to participate 7/4/2018 12:12 PM 196 / 200 Budget 2019 SurveyMonkeyPage 89 of 126 Q159 What questions do you have about the budget process? Answered: 40 Skipped: 615 #RESPONSES DATE 1 I think the key is transparency, I appreciate it's impossible to do everything within a limited budget, however through consultation we can get the best results, after all it is the public's money. 8/30/2018 1:48 AM 2 I am wondering weather there will be a budget survey like this one in future years and if so how frequently...if so please have paper copies available. thank you. 8/29/2018 3:51 PM 3 thank you for doing this, I want to offer my comments.8/29/2018 12:26 PM 4 Can you bring out a budget that will reduce taxes ? Why does every budget have to have increases ? If an household has to live within their budget why can`t the Govt/Municipalities ? 8/27/2018 6:37 PM 5 Not at this time 8/24/2018 4:26 PM 6 Why is Oxford County and Norfolk County so different 8/17/2018 1:45 PM 7 none 8/13/2018 1:10 PM 8 Time lines? Multi year plans 8/13/2018 10:43 AM 9 Keep it simple, moral, logical, non-ideological, common sense, without special interest group pressure and influence. 8/9/2018 12:19 PM 10 What's the story on here in reserve funds? How are they administered? I read online a candidate wants to use reserve funds to increase policing to combat speeding. I agree speeding is a concern, but do not feel reserve fun money should be used to address it. Reserve funds should be used for emergencies, like repairing the roads after the horrible flooding in February. Using reserve funds for staffing or other identified budget items that aren't emergencies or unexpected costs relating to storm damage is not prudent. 8/7/2018 11:24 AM 11 none 8/6/2018 12:02 PM 12 None 8/6/2018 9:52 AM 13 NO 8/2/2018 10:10 AM 14 accessibility to the process 8/1/2018 7:27 AM 15 Why does it cost $2 for a guy to throw a bag of garbage in a truck?7/31/2018 4:03 PM 16 Try to remember every household is facing increasing costs not just taxes 7/30/2018 5:06 PM 17 none at this time 7/30/2018 4:52 PM 18 The property taxes in a community are not equitably assessed. There are properties that should be assessed higher then others, but are actually paying much less. Unfair 7/29/2018 2:31 PM 19 Will the results of this survey be shared with the public?7/27/2018 2:52 PM 20 How can I get a detailed copy of the budget 7/25/2018 8:12 PM 21 Taxes should be reduced. How are you going the reduce taxes ?7/24/2018 7:01 PM 22 Does management have the necessary skill sets to properly manage the budget process to arrive at a budget that is fair and equitable to all taxpayers? 7/24/2018 10:14 AM 23 I think budget is good but would like to see that the budget is spent properly and it is ok that the department spending the money would keep I mind that if it is not right to use up all the budget for the year so that we can ask for more budget next year we should look at accountability and I would think that if all department l works towards it and with the increase I the number of new house build and the increase in the value of property, we may be looking at lowering the property tax and what other tax 7/23/2018 6:20 PM 24 Eliminate the special interest business groups and their attempts to gain as much funding for their narrow views on oxford county 7/18/2018 11:26 AM 25 Again, there has been no mention of how much county and township councillors are paid.7/18/2018 9:48 AM 26 Why do we still have large item pick up, however have a zero waste goal? Aren’t they contradicting each other? 7/16/2018 9:04 PM 27 more with less 7/16/2018 7:52 PM 197 / 200 Budget 2019 SurveyMonkeyPage 90 of 126 28 let the people decide by votes where the money should go not office employees 7/16/2018 6:30 PM 29 It seems you only talk with business owners and elites.7/15/2018 11:34 PM 30 Keep the process transparent for every citizen.7/15/2018 7:12 PM 31 None 7/13/2018 11:11 AM 32 No 7/9/2018 8:38 PM 33 Provide feedback from this survey to the citizens along with what citizen engagement actually resulted in changes/savings! 7/6/2018 9:15 AM 34 none 7/5/2018 2:08 PM 35 None ..7/3/2018 5:03 PM 36 How much goes towards youth programs?6/22/2018 8:56 PM 37 nil 6/22/2018 4:18 PM 38 Could the budget meetings not be recorded and posted online? Most of the meetings are held during the day when people are at work and unable to attend. At least if the meetings were online, we could potentially watch them afterwards. 6/22/2018 11:32 AM 39 None at this time 6/21/2018 2:08 PM 40 Well thought out and planned.6/20/2018 6:11 AM 198 / 200 Budget 2019 SurveyMonkeyPage 91 of 126 Q160 Other Comments Answered: 25 Skipped: 630 #RESPONSES DATE 1 Thank you for the opportunity to give input 8/29/2018 8:57 PM 2 Canadians' tax bills outpaced housing, food in 2017 Despite rising mortgage costs, rents, and grocery bills, these were not the biggest drain on the average Canadian household income last year. The Fraser Institute says that taxes accounted for 43% of a typical family’s income in 2017, more than double the amount spent on housing costs. With an average income of $85,883, taxes totaled $37,058 while the cost of housing (including mortgage payments and rents) was $30,597. “Many Canadians will be surprised to learn that taxes—and not life’s basic necessities, including housing—is the biggest household expense,” said Charles Lammam, director of fiscal studies at the Fraser Institute and co-author of the Canadian Consumer Tax Index, which tracks the total tax bill of the average Canadian family from 1961 to 2017. In 1961, the average family would have paid 33.5% of income on taxes and 56.5% on housing, food, and clothing. But tax bills have soared 2,112% since, the study says, with housing costs rising 1,480% in the same period. “Taxes help fund important public services that Canadians rely on, but the issue is the amount of taxes governments take compared to what Canadians get in return,” Lammam said. “With 43% of their income going to taxes, Canadians might ask whether they’re getting the best value for their tax dollars. 8/27/2018 6:37 PM 3 Have council announce to management their requirements as a whole "percentage increase's" ensuring management will return to Council with a budget that fit's the request. This will save on deliberation time spent by council arguing back and forth what needs or should or should not be cut. Leave this to the professional's. Council has much better thing's to do than to try to control what is done in a year. Most councillor's have their own agenda , don't let that get in the way of progressing rationally.. 8/18/2018 11:23 AM 4 my taxes increasing at too high rate (farmland). Will force many of us out.8/14/2018 6:20 PM 5 Good idea with online feedback 8/14/2018 4:58 PM 6 All tax payers could log on and vote on every issue. Non tax payers dont get a vote 8/14/2018 1:33 PM 7 Oxford County Councillors should each have an 80% active role in meetings/planning or step down. 8/8/2018 3:31 PM 8 Woodstock is full of junkies and thefts are out of control - moved as a result 8/8/2018 1:45 PM 9 Urban sprawl seems to be a growing issue. Hopefully new development pays for itself and isn't subsidized. 8/7/2018 11:24 AM 10 None 8/6/2018 9:52 AM 11 Appreciate being part of the process. Also provides means of commenting on county services. This vehicle looks to the future. How about a means for residents to comment on their experience with county services in the year just passed? In other words: Shouldn't the County ask: "How are we doing?" 8/3/2018 10:58 AM 12 Don't waste my money on pet projects. You don't have to spend every dollar in the budget.8/1/2018 11:42 AM 13 Please do not cater to special interest groups that represent a very minor percentage of the population. This is how taxation begins to get out of control and it's an injustice to the majority. Do what is best for the majority of residents. 8/1/2018 9:59 AM 14 $1 bag tags, its enough to encourage recycling yet not gouging your residents 7/31/2018 4:03 PM 15 The squeaky wheel gets the grease. I'm appalled that we pay more tax dollars to obtain a doctor than we spend on public transit in Tillsonburg, with vastly different results. Can the County scope and subsidize a county-wide transit system to interconnect our municipalities? Residents could travel across the county to access resources like hospitals, libraries, rail, greyhound, and (of course) social services. If residents live in Tillsonburg and industry is in Woodstock they have no choice but to own a vehicle and drive 80 km per day. Net income is reduced by and average of $7500/yr to own, maintain and operate reliable private transportation. Your zero poverty initiative has totally missed this key factor in household economics. High speed rail or an inter (big) city bus depot in Woodstock really only serves Woodstock residents, the rest of the county still needs private transportation to access these resources. 7/25/2018 11:27 AM 16 I presume we live in a affluent/rich, country /province. Government managers from Bob Ray to Kathleen Wynne have promised lower taxes but have not delivered. 7/24/2018 7:01 PM 199 / 200 Budget 2019 SurveyMonkeyPage 92 of 126 17 why do we continue to have double digit increases? For many years before the last 2 mayors we ah none....... 7/20/2018 12:50 PM 18 the amount of traffic in the early mornings ... the winter roads should be plowed earlier then 5am 7/17/2018 1:36 PM 19 Hopefully you have someone employed that has a business degree!7/13/2018 11:11 AM 20 Thanks.7/10/2018 3:02 PM 21 perhaps having town hall meetings or council meetings later in the evening so that people that work can attend would be ideal! 7/9/2018 2:09 PM 22 This is a good vehicle to get information about where our tax dollars are spent. Thank you.6/25/2018 12:53 PM 23 I appreciate being asked for my feedback. I like this format very much and hope it continues. I don't have time to go to "meetings". 6/23/2018 2:23 AM 24 Tax increases about inflation are unacceptable 6/20/2018 9:52 AM 25 No other comments except those indicated in the survey 6/19/2018 8:06 AM 200 / 200 Budget 2019 SurveyMonkeyPage 93 of 126 Report Title Results for 2018- 2021 Supply of Highway Coarse Bulk Salt Report No. OPS 18-26 Author Dan Locke, C.E.T., Manager of Public Works Meeting Type Council Meeting Council Date September 24, 2018 Attachments  None Page 1 / 3 RECOMMENDATION THAT Council receive Report OPS 18-XX, Results for the 2018 – 2021 Supply of Highway Coarse Bulk Salt; AND THAT Council award the Supply of Highway Coarse Bulk Salt to Compass Minerals of Mississauga, Ontario, at a per tonne unit cost of $76.73 for 2018/2019, $79.03 for 2019/2020, and $81.40 for 2020/2021 (net HST included). SUMMARY The Town of Tillsonburg may participate with other government agencies or public authorities in co-operative purchasing. The policies of the government agency or public authority calling the co-operative bid are deemed to be the accepted policy of that particular Bid, as per section 9.0 of the Town of Tillsonburg’s Purchasing By-Law No. 3967. A joint tender, administered by the City of Woodstock, was called by the County of Oxford Co- operative group for the supply and delivery of highway coarse bulk salt. The vendor bids received by September 7th 2018, at the tender closing, are summarized below on a unit cost per tonne basis (net HST of 1.76% included). The other two plan takers have been traditional vendors who typically provide bids in this market; however at this time we are unsure as to why they did not submit a bid. Bidder 2018-2019 2019-2020 2020-2021 1. Compass Minerals (Sifto Canada) $76.73 $79.03 $81.40 2. Cargill Deicing Technology Ltd. - - - - - - No Bid received - - - - - - - 3. K & S Windsor Salt Ltd. - - - - - - No Bid received - - - - - - - The 2018-2019 price represents an increase of 10.25% from last year’s price of $69.61 from Compass Minerals. Page 94 of 126 Page 2 / 3 FINANCIAL IMPACT/FUNDING SOURCE The rising cost of salt will be incorporated into the Public Works winter maintenance operating budget over the next three years. COMMUNITY STRATEGIC PLAN This project supports Objective 2 – Economic Sustainability of the Community Strategic Plan through appropriate winter maintenance of infrastructure. Page 95 of 126 Page 3 / 3 Report Approval Details Document Title: OPS 18-26 2018 - 2021 Highway Coarse Bulk Salt.docx Attachments: Final Approval Date: Sep 17, 2018 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - Sep 17, 2018 - 10:44 AM David Calder - Sep 17, 2018 - 3:46 PM Donna Wilson - Sep 17, 2018 - 4:56 PM Page 96 of 126 Report Title Sea Scout Storage Options Report No. RCP 18-27 Author Rick Cox Meeting Type Council Meeting Council Date September 24, 2018 Attachments  Sketch of Gibson House with proposed storage  RCP 18-25 – Proposed Equipment Storage Adjacent to Summer Place Page 1 / 4 11224835489,,,RCP 18-27 - Sea Scout Storage Options RECOMMENDATION THAT Council receives Report RCP 18-27 – Sea Scout Storage Options as information. EXECUTIVE SUMMARY As requested by Council at their meeting of August 13. 2018, this report provides Council with additional options to consider with respect to provision of storage near Lake Lisgar for the Tillsonburg Sea Scouts. Council requested this report through the following resolution: Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT the motion for the proposed equipment storage proposal be deferred until the first regular council meeting of October; AND THAT a staff report outlining at least three options for Sea Scouts boat storage be prepared for the second regular council meeting of September including associated costs, responsibilities/expectations of the Town, and so on for council consideration. Carried BACKGROUND This report provides four storage location options for Council’s consideration. Gibson House This location provides storage very close to the lake, more or less at water level. Depending on the construction methods and additional components (e.g. viewing deck), implementation cost may be considerable. The current estimate prepared by the Tillsonburg Scout Association is in the range of $30,000, which includes a small floating dock (preferred by the LPRCA). Operating costs (a Town responsibility) include ongoing maintenance of the new building and any additional utility costs. This location is clearly identified in the Memorial Park & Lake Lisgar Master Plan as the preferred location, mainly because of the potential benefits to other users. This location does present some potential conflict with other users of the Lake (RC Boaters, fisherfolk, etc.) and neighbours but as this location has been the historic site for Sea Scout operations, the additional impact would be limited to the physical footprint of the storage building. If this option is selected, considerable communication with the community and neighbouring property owners is recommended with respect to the aesthetic impact of the building. If Council supports this option, it is worth considering whether or not the aesthetic of the boat house and raised deck should match the existing gazebo & raised walkway, which could add considerable cost and are not what is being proposed at this time. The largest drawback to this location is the potential capital cost. Page 97 of 126 Page 2 / 4 11224835489,,,RCP 18-27 - Sea Scout Storage Options Summer Place This location provides storage close to the lake, with easy access to the water via boat launch and dock. The capital costs of the proposed structure are in the range of $15,000-$20,000, however the project has been offered as a community-funded donation to the Town. Operating costs (a Town responsibility) include ongoing maintenance of the building and any utility costs. This location is not aligned with the Memorial Park & Lake Lisgar Master Plan, but as the proposed structure can be removed relatively easily it does not compromise the long-term vision of the Plan. This location presents potential conflict with other users of the Lake (rowing club, fisher folk). Although the project is not visible from their property, neighbouring property owners have made significant objection to the proposed structure and to some extent, the location. The largest drawback to this location is the objections from the neighbourhood. Crystal Palace This location provides considerable storage relatively close to the Lake, however access to the water is not convenient. There would be some capital costs associated with this option to establish some security and separation within the building. Operating costs (a Scouting responsibility) would include the rental cost for the space, and the need to temporarily relocate leading up to and during the annual Fair. This location is not aligned with the Memorial Park & Lake Lisgar Master Plan but does not compromise the long term vision of the plan. Using this location may conflict with the Fair and the Agricultural Society’s use of the building, depending on how the space was arranged. Staff has not approached the Agricultural Society to see if there would be any willingness on their part, but would be prepared to do that if directed by Council. Staff considers this option to be worse than off-site storage due to the impact on other users. Off-Site This option is not convenient to Sea Scout operations, however it has no impact on other users or the neighbourhood. There are no capital costs for this option. Operating costs (a Scouting responsibility) include the rental cost for the space, and the cost of transporting equipment to and from the Lake, neither of which would be paid by the Town. This location is not impacted by the Memorial Park & Lake Lisgar Master Plan. Summary of Options Presented Gibson HouseSummer PlaceCrystal PalaceOff-siteProximity to Lake 5 4 2 1 Ease of water entry 4 5 1 1 Capital costs 1 5 4 5 Operating Costs (Town &/or TSA costs)3 4 3 3 Supported by Master Plan 5 3 3 N/A Potential benefits to other users 5 4 1 1 Conflict with neighbours 4 1 5 5 Conflict with other existing users 4 3 2 5 Preference of Sea Scouts 5 3 1 2 Overall 4.0 3.6 2.4 2.9 Page 98 of 126 Page 3 / 4 11224835489,,,RCP 18-27 - Sea Scout Storage Options In summary, the Gibson House location is seen by staff and the Sea Scouts as the best long- term solution, but it has the highest implementation cost. The Summer Place location is a cost- effective alternative but is not supported by the neighbourhood and has more potential conflict with other users of the site. FINANCIAL IMPACT/FUNDING SOURCE This report does not have any direct financial impact, however Council may consider including an allocation of funding in the 2019 budget. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This report provides information in alignment with the following Objectives of the Community Strategic Plan:  Objective 1 – Excellence in Local Government  Objective 2 – Sustainable Economy  Objective 4 – Culture & Community Page 99 of 126 Page 4 / 4 11224835489,,,RCP 18-27 - Sea Scout Storage Options Report Approval Details Document Title: RCP 18-27 - Sea Scout Storage Options.docx Attachments: - RCP 18-25 - Proposed Equipment Storage Adjacent to Summer Place.docx Final Approval Date: Sep 17, 2018 This report and all of its attachments were approved and signed as outlined below: David Calder - Sep 17, 2018 - 4:03 PM Page 100 of 126 Floating Dock (6’x20’’) Boathouse with rooftop deck (16’x20’) Location Sketch Elevation Sketch, Gibson House Storage from the West Page 101 of 126 Report Title Proposed Equipment Storage Adjacent to Summer Place Report No. RCP 18-25 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date August 13, 2018 Attachments  RCP 15-42 – Storage for Tillsonburg Scout Association  RCP 17-45 – Proposed Gibson House & Deck  Vision for Gibson House Page 1 / 5 10414460430,,,RCP 18-25 - Proposed Equipment Storage Adjacent to Summer Place RECOMMENDATION THAT Council receives Report RCP 18-25 – Proposed Equipment Storage Adjacent to Summer Place; AND THAT Council approves Option ___ as outlined in the report. EXECUTIVE SUMMARY AT their meeting of July 9, 2018, Council heard a proposal to create storage adjacent to Summer Place for use by the Tillsonburg Sea Scouts. A delegation and a petition in opposition to the project, especially the use of a shipping container as the structure, was also presented. Council requested a report from staff providing additional information about the project. BACKGROUND In 2014, Council approved an agreement with the Tillsonburg Scout Association (TSA) which changed the organization’s ability to use Gibson House for equipment storage. In September 2015, TSA proposed the use of a shipping container adjacent to Summer Place as an alternative. Report RCP 15-42 (attached) was prepared to outline the project. Council received the report for information. The 2016 RCP Business Plan included a non-Town funded item with a budget of $5,000 to establish storage for the Sea Scouts and model boaters, but the project did not move forward. In March 2017, the TSA proposed placing a boathouse and deck on the back of Gibson House. Council requested a report from staff. Report RCP 17-45 (attached) was provided to Council in October, 2017. Council received the report for information and directed the project be considered during the 2018 budget process. The 2018 RCP workplan includes direction (with no budget allocation) to “support the Gibson House Boathouse and Deck Initiative.” A “Vision for Gibson House” document (attached) was prepared for discussion with potential funders of the project. Page 102 of 126 Page 2 / 5 10414460430,,,RCP 18-25 - Proposed Equipment Storage Adjacent to Summer Place The proposal currently before Council to provide storage adjacent to Summer Place/Rowing Club and exterior refurbishment of Summer Place was developed in May & June 2018, and provided to the Parks & Recreation Advisory Committee for comment before it was provided to Council via delegation on July 9. The Advisory Committee endorsed the project as proposed, as noted by the Chair of the Advisory Committee in his presentation to Council. Planning Context Zoning By-Law: Sea Containers or "cargo containers", as defined in the Town's Zoning By- Law, are regulated by Section 5.2 of the Zoning By-Law. Provisions respecting their use are as follows: Where a cargo container is used for the purpose of storage accessory to a principal use, the following provisions shall apply:  A cargo container may only be permitted in an Industrial Zone;  A cargo container may only be located in the rear yard and must comply with the rear yard depth provisions of the zone in which the said cargo container is located;  Other than the rear yard depth requirement as set out above, the placement of a cargo container shall comply with Table 5.1.1.4- Regulations for Accessory Buildings and Structures. Notwithstanding these provisions, Section 5.27 - Public Uses provides that the provisions of the Zoning By-Law shall not apply to the use of any lot or to the erection or use of any building or structure for the purpose of providing public services by the Corporation of the Town of Tillsonburg. Planning staff recommends that, if the project proceeds as outlined, that the sea container be modified such to be a regular accessory structure, rather than remain a sea container as defined by the Zoning By-Law. Memorial Park & Lake Lisgar Master Plan(MPMP): The MPMP includes the following relevant items:  Add a cantilevered deck or terrace on the back of Gibson House, overlooking the Lake. Boathouse storage should be incorporated under elevated deck structure. Status: Approved.  Develop [Summer Place] as a banquet / event facility, with a new four-season structure featuring windows and a terrace overlooking the Lake, as well as space for the Rowing Club. Consult with the Rowing Club to determine their needs in terms of facilities and storage. Renovate the surrounding grounds with gardens to create a picturesque setting for wedding photos. The existing dock can also be used for photos. Add 90 degree accessible parking on the east side of Ross Street. For large events, guests can use the parking lot by the Waterpark entrance. Consider operating a nature interpretation / education centre out of the new building. Consider adding a roof-top observation platform overlooking both the Waterpark and Lake Lisgar. Status: Tabled for further discussion. The proposed project does not align directly with either of these items, but does not impede either from proceeding in the future. The proposed project addresses the immediate storage need for the TSA & Sea Scouts in a manner that is relatively easily and cheaply reversed if plans change in the future. The MPMP proposes an expanded waterpark, but the current conceptualization of that expansion is to the north and would not be impacted by the proposed project. Page 103 of 126 Page 3 / 5 10414460430,,,RCP 18-25 - Proposed Equipment Storage Adjacent to Summer Place Long Point Conservation Authority: To construct in either location, a permit from the LPRCA would be required. The Summer Place location has far fewer implications under the CA regulations than the Gibson House location in terms of shoreline impact, water quality and flood limits. Building Code Requirements In review of the preliminary design the CBO has the following comments and requirements:  A shipping container proposed to be used as a storage building requires a building permit.  Shipping containers are designed to be stacked and are capable of withstanding tremendous loads in specific locations; however, they are not designed to be backfilled to resist lateral loads on the side walls and therefore will most likely have to be reinforced. A structural engineer will need to be retained to review the container and provide a design that will withstand the lateral backfilled loads as per the proposed sketch.  The design will need to include details on the damp proofing/waterproofing product used that is subject to be applied to buried metal.  The design will need to provide details along the existing Summer Place wall to account for potential irregular shifting movements. The proposed concept as an addition beside the existing building seems to tie in very well, however, a shipping container is not the recommended construction solution for this proposed design. Shipping containers tend to be more cost effective when used as a stand-alone storage building that are separated from a main building and are not buried. Therefore, the location and overall design concept is acceptable with a recommendation that the addition be constructed of poured concrete. Alternatively, explore potential locations for a standalone location that is not backfilled. Butterfly Garden The Butterfly Garden located between Summer Place and the lake was established in 2016 by the Oxford County Stewardship Council. The Council secured a grant to fund the purchase of plant materials, and two locations on Town property (Summer Place, and Tillsonburg Cemetery) were established. In line with the MPMP guidelines of providing more naturalized spaces, increasing biodiversity and maintaining habitat, butterfly gardens are a suitable component of Memorial Park and the Lake Lisgar area and should be maintained. In general, butterfly gardens do not need to be ‘manicured’ and can be low-maintenance. The proposed storage project would significantly impact the existing butterfly garden, and the affected plants would need to be moved. The garden could be shifted towards the lake to allow for the storage project, and the proponents of the project have incorporated this into their plan. Alternatively, the entire garden could be relocated to another area of Memorial Park. Page 104 of 126 Page 4 / 5 10414460430,,,RCP 18-25 - Proposed Equipment Storage Adjacent to Summer Place Staff proposes the former ‘Turtle Garden’ area East of McLaughlin Way as a good alternative location, although it has a much lower profile. The representative of the Stewardship Council involved in establishing the Butterfly Gardens has not indicated a preference regarding these two alternatives, although she has made it clear that there is an expectation that the garden and the plants in it would be preserved. Gibson House According to the existing agreement, the Tillsonburg Scout Association is able to use the basement of Gibson House for storage of equipment and to use the main floor in a manner that doesn’t impede the use of the space by others. The impact of this change to TSA’s traditional use of that space has been that the Sea Scouts have not been easily able to use Lake Lisgar for their activities and, based on anecdotal observations, have more or less stopped doing so. The boathouse and deck concept is one that has resonated with many and as noted above is incorporated in to the Master Plan. However, it is a complicated project involving considerable cost to design and construct. As it would likely involve in-water pilings and be right on the shoreline, additional regulatory issues from the LPRCA and other levels of government will need to be addressed. Formal designs and costing have not been established, and Council has not authorized any expenditure to obtain such documentation. Summer Place & Rowing Club Summer Place is used during July and August by the Town’s summer camp programs. The Rowing Club space is rented to the Tillsonburg Rowing Club and is used by them May-October for rowing programs and year-round for storage. The building has been open on a seasonal basis only since 2013, achieving considerable savings in utility costs. The building exterior was last repainted in 2014 by RCP staff. A facility condition study was conducted in 2017 that identified some capital repairs in the short to medium term, but the overall condition was deemed as fair and serviceable. The proposed project is unlikely to have any negative impact on the facility, provided the appropriate building code requirements are met, and the method of installation deals appropriately with any water or moisture between the new storage and the existing rowing club wall. Public Consultation The applicable sections of the Town’s Public Engagement Policy suggest a whole range of tools and methods for a high profile, non-routine, controversial initiative. The review and input from the Parks and Recreation Advisory Committee covers the requirements of the policy, but as there has been considerable public interest in the project, staff recommends that council consider having a public information session if a decision to proceed with the project is made. Page 105 of 126 Page 5 / 5 10414460430,,,RCP 18-25 - Proposed Equipment Storage Adjacent to Summer Place Precedent Setting If the project is allowed to proceed in a manner compliant with the above noted zoning by-law and building code restrictions, then Council is following established precedent. Options A: Allow the project to proceed as proposed, provided that as per the CBO’s direction, engineering and design documents are provided confirming structural integrity and the protection of the existing building. RCP staff and the Parks & Recreation Advisory Committee recommend this option. B: Allow the project to proceed if the proponents are prepared to change the structural component to poured concrete as per the recommendation of the CBO. C: Do not allow the project to proceed. CONSULTATION/COMMUNICATION Staff consulted with the proponents, planning staff, and the Chief Building Official. FINANCIAL IMPACT/FUNDING SOURCE There is no cost to the Town for the storage as a direct result of this report. The proponents of the project have committed to meeting the costs of the project, including repainting the exterior of Summer Place and the Rowing Club. There may be some staff time and minor expenses arising from moving the Butterfly Garden. Once in place, there will be ongoing maintenance and utility costs associated with the storage. Recovering some of these costs through a rental agreement with the TSA is an option. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This report supports the following CSP priorities: 1.1 Demonstrate excellence in local government initiatives 1.3 Demonstrate accountability Page 106 of 126 Report Title Licensing the seating area in the Kinsmen Memorial Arena Report No. RCP 18-28 Author Rick Cox Meeting Type Council Meeting Council Date September 24, 2018 Attachments Page 1 / 3 1042768739,,,RCP 18-28 - Licensing the seating area in the Kinsmen Memorial Arena RECOMMENDATION THAT Council receives Report RCP 18-28 – Licensing the seating area in the Kinsmen Memorial Arena; AND THAT Council confirms that the permission provided to the Tillsonburg Thunder to obtain a Special Occasion Permit for the service of alcoholic beverages in the tiered seating area of the Kinsmen Memorial Arena until the end of the 2017-18 season is extended to include both the Tillsonburg Thunder and the Tillsonburg Hurricanes organization for the duration of the 2018- 2019 season as long as the provisions of the Municipal Alcohol Policy are complied with. EXECUTIVE SUMMARY In February 2018, Council gave approval on a trial basis for the Tillsonburg Thunder to get a license to serve alcohol in the tiered seating area of the Kinsmen Memorial Arena until the end of the 2017-18 season and playoffs. This report recommends that similar approval be given for the 2018-19 season and playoffs, and also extended to both the Tillsonburg Thunder and the Tillsonburg Hurricanes organizations. BACKGROUND At their meeting on February 12, 2018, Council passed the following motion: Moved By: Deputy Mayor Beres Seconded By: Councillor Stephenson THAT the Delegation regarding Memorial Arena Licensing be received, as information; ANDTHAT Council authorize the SOP be extended to the tiered seating area in the Memorial Arena on a trial basis for the Tillsonburg Thunder Hockey Club until the end of the season. Carried There were no incidents during the trial period that would cause staff to recommend that Council not extend this approval to the 2018-19 season and to the Tillsonburg Hurricanes organization. The main point of contention between staff and the Thunder organization during the trial period was the number and location of licensed security staff. The purpose for licensed security staff under the Municipal Alcohol Permit (MAP) is to ensure that no alcohol is taken out of the licensed area. This requires them to be at each entrance/exit. There are seven exits from the licensed area and two additional emergency exits, so the number and location of security staff is important. Staff preferred a minimum of three licensed security guards, however the cost is a concern to organizers. Page 107 of 126 Page 2 / 3 1042768739,,,RCP 18-28 - Licensing the seating area in the Kinsmen Memorial Arena As a result, the agreed protocol for the trial was that a 2-Guard security plan would be in place for game attendance levels of 350 or less. If attendance increased beyond that level the preferred 3-Guard plan would be in place. In addition the Town reserved the right to amend and augment these requirements if an unruly atmosphere developed. The cost of securing a Special Occasion Permit (SOPs) from the Alcohol and Gaming Commission of Ontario (AGCO) has significantly increased from $75 for a single and/or multi- date license to $150 per license per day. Applications are submitted online and may be approved by the AGCO without any input or knowledge of the Town. Obtaining an SOP from the AGCO does not automatically mean that the applicant has the Town’s approval under the MAP. Licensing of tiered seating under the MAP requires the applicant meet security and approval of the Director of Recreation, Culture and Parks. Given the increased cost for obtaining an SOP, staff does not expect that very many of them will be initiated. FINANCIAL IMPACT/FUNDING SOURCE This report does not have any direct financial impact. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This report provides information in alignment with the following Objectives of the Community Strategic Plan:  Objective 1 – Excellence in Local Government  Objective 4 – Culture & Community Page 108 of 126 Page 3 / 3 1042768739,,,RCP 18-28 - Licensing the seating area in the Kinsmen Memorial Arena Report Approval Details Document Title: RCP 18-28 - Licensing the seating area in the Kinsmen Memorial Arena.docx Attachments: Final Approval Date: Sep 17, 2018 This report and all of its attachments were approved and signed as outlined below: David Calder - Sep 17, 2018 - 4:03 PM Page 109 of 126 Report Title J.L. Scott McLean Outdoor Recreation Pad Update Report No. RCP 18-29 Author Rick Cox, Director of Recreation, Culture & Parks Dave Rushton, Director of Finance Meeting Type Council Meeting Council Date September 24, 2018 Attachments Page 1 / 3 11252628787,,,RCP 18-29 - JL Scott McLean Outdoor Recreation Pad Update 1 RECOMMENDATION THAT Council receives Report RCP 18-29 – J.L. Scott McLean Outdoor Recreation Pad Update for information. EXECUTIVE SUMMARY The J.L. Scott McLean Outdoor Recreation Pad project received site plan approval from Council in July, 2018 and received their building permit in September, 2018. This report provides Council with an update on the status of the project, the financial position of the Legacy Trust, and the current project timelines. BACKGROUND The construction of the J.L. Scott McLean Outdoor Recreation Pad project is expected to begin during the week of September 17-21, 2018. Phase 1 construction is expected to be completed by December 1, 2018, in time to be ready for winter operations. The pad will be completed in 2 phases. The pad and boards will be the main components of phase 1, with a construction value of approximately $663,000. Phase 2 will be completed when funds or in-kind donations to cover the approximately $120,000 cost has been secured, and consists of the amenities like wind shelters, benches, an information kiosk, a donor monument, etc. Town staff have been provided documentary evidence that the Legacy Trust committee has secured the required funding or donations to move forward with Phase 1 without risk to the Town. The project will be built by P.K. Construction under contract to the Legacy Trust committee. When Phase 1 is completed, the ownership of the pad will be turned over to the Town. The agreement between the Town and the Committee documenting this transfer, the financing of the project, and the operating principles that will govern how the Town manages the outdoor pad moving forward will be brought to Council for authorization. Implementation of the surrounding parking, asphalt, curbing and sidewalk components which are not part of the Legacy Trust Committee’s project will be brought forward for Council’s consideration as part of the 2019 budget deliberations. Once construction begins, the adjacent hardball diamond will not be able to be used. The minimal remaining seasonal use planned by baseball user groups will be accommodated on the Sam Lamb hardball diamond. Page 110 of 126 Page 2 / 3 11252628787,,,RCP 18-29 - JL Scott McLean Outdoor Recreation Pad Update 1 FINANCIAL IMPACT/FUNDING SOURCE The committee has been actively fundraising for the last year and has secured adequate funding to ensure the Town of Tillsonburg will have no financial obligations in Phase 1 of the project. The Town will provide the support from the Finance and RCP departments to work with the committee to ensure an orderly transition of this asset. Finance will pay the contractor from available funds in the trust account and issue tax receipts for donations. There is no financial risk for the Town in completing Phase 1. Phase 1 of JL Scott McLean Outdoor Pad Total Budget (per contract with PK Construction) $663,205 Funds in JL Scott McLean Memorial Trust $379,264 In-kind donations $175,000 Committed funding from committee $108,941 Total funds available for Phase 1 $663,205 COMMUNITY STRATEGIC PLAN (CSP) IMPACT This report provides information in alignment with the following Objectives of the Community Strategic Plan:  Objective 1 – Excellence in Local Government  Objective 4 – Culture & Community Page 111 of 126 Page 3 / 3 11252628787,,,RCP 18-29 - JL Scott McLean Outdoor Recreation Pad Update 1 Report Approval Details Document Title: RCP 18-29 - JL Scott McLean Outdoor Recreation Pad Update 1.docx Attachments: Final Approval Date: Sep 18, 2018 This report and all of its attachments were approved and signed as outlined below: David Calder - Sep 18, 2018 - 11:31 AM Page 112 of 126 prev= ATTENDANCE Mel Getty, Deb Gilvesy, Lisa Gilvesy (Left 9 AM), Jesse Goossens, Councillor Jim Hayes, Kirby Heckford (Arrived 8:25 AM), Mayor Stephen Molnar (Left 9 AM), Lindsay Morgan, Ashton Nembhard (Left 9:10 AM), Steve Spanjers, Randy Thornton (Left 9:10 AM) Staff Present: David Calder, Cephas Panschow, Shelley Imbeault (Arrived 9 AM, Left 9:20 AM) MEMBERS ABSENT/REGRETS Andrew Burns, Cedric Tomico, John Veldman 1. Call to Order The meeting was called to order at 7:32 AM. 2. Adoption of Agenda Moved By: D. Gilvesy Seconded By: R. Thornton Resolution # 1 THAT the Agenda for the Development Committee meeting of August 14, 2018 be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof – None Declared 4. Adoption of Minutes of Previous Meeting – July 10, 2018 Moved By: S. Molnar Seconded By: M. Getty Resolution # 2 THAT the Minutes of the Development Committee Meeting of July 10, 2018 be approved. Carried 4.1. Business Arising from the Minutes – Reminder to provide any comments on Fanshawe Business Entrepreneurship Program 5. Delegations and Presentations 5.1. Education & Training Survey Results Shelley Imbeault provided an overview of the 2018 survey, which received 102 responses (vs 91 in 2015). Survey request was accompanied by letter from the mayor The Corporation of the Town of Tillsonburg Development Committee August 14, 2018 7:30 AM Boardroom, Customer Service Centre 10 Lisgar Ave, Tillsonburg MINUTES Page 113 of 126 Development Committee Meeting Minutes (August 14, 2018) - 2 - on behalf of the partners. Survey results were similar to 2015 and re-inforced need for a collaborative approach to making available training and education opportunities locally. Health & Safety training is regarded as being the most crucial of areas with significant needs in the manufacturing sector. Survey indicated a lack of skilled trade workers and the need for local training. This training would have a positive impact through increased productivity and growth. There is a need for more administrative, computer, business and sales training. Training and skills updating is limited by budget and infrastructure. A shared or collaborated approach should be explored in detail, particularly for small businesses. Suggestion that the question on training expenditures as a percentage of revenue might be a challenge. Perhaps actual data would be better. 6. Information Items 6.1. Community Strategic Plan No update. 6.2. Tillsonburg Hydro Inc – No update 6.3. Town Hall Task Force – No update 7. General Business & Reports 7.1. Monthly Project Update Council approved tender from Coco Paving Inc for Hwy 3 intersection enhancements. Scheduled to start in early September. Mayor advised that Council approved the construction agreement with the Ministry of Transportation at their meeting yesterday. 7.2. Q2 Economic Development Report Staff provided an overview of activity to date. Lead files opened and closed are ahead of 2017. Corporate and client visits are ahead of targets while outcalls are below target. Businesses opened in Q2 are Janzen-Tenk Realty Inc, Coyote Restaurant, Tillsonburg Fire while pending openings include Shaw's Ice Cream, Titan Trailers, Betty's Marketplace, Personal Coffee Service. 7.3. Town Delegations at Associations of Municipalities Ontario Conference Mayor provided overview of delegations obtained and some of the key issues. Good scope of issues. Suggestion to ask about improving capacity of Highway 19 through widening. - Ministry of Transportation (Yakabuski) - Ministry of Economic Development, Job Creation and Trade (Wilson) - Ministry of Labour (Scott) - Ministry of Colleges, Training and Universities (Ellerton) Page 114 of 126 Development Committee Meeting Minutes (August 14, 2018) - 3 - 7.4. Development Charge Background Study (Members) D. Gilvesy reported on the session held on August 13, which was a preliminary session to highlight the process. The study will commence with a draft report expected in February/March and final approval by May 2019. It was identified that transit and parking lots (community centre) should be considered for Tillonburg’s rate review. Development Committee should review reports as they become available. She will send presentation when it is available. 7.5. Highway 3 Business Park – Industrial Land Subcommittee Recommendation Development Commissioner provided information requested at the last meeting as follows: Divided 6.7 acre block south of future Street “A” into three parcels. Included two different lot layouts with building footprints from 10 to 30% of the lot area. Moved By: K. Heckford Seconded By: R. Thornton Resolution # 3 THAT a new name, highlighting innovation and/or growth, be developed for the Highway 3 Business Park; AND THAT target sectors be Advanced Manufacturing, Information Technology and Food Processing; AND THAT the current property listing sheet be expanded to include competitive advantages; THAT lots in the Highway 3 Business Park be priced at a flat rate of $40,000 per acre with the exception of the corner lot, which is recommended to be priced at $50,000/acre; AND THAT this information be provided to Council for their consideration. Carried Bring back re-naming of the business park for future discussion with information on potential process. Circulate Town’s development agreement for industrial land sales. 8. Committee Minutes & Reports 8.1. Tillsonburg District Chamber of Commerce – Integrated President & CEO Sandy Jansen of the Tillsonburg and Ingersoll hospitals provided an update to the chamber board and suggestion was to invite her to the Development Committee. TDCC Open scheduled for Thursday, August 16. Tapa event scheduled for September 14 at 7 PM. 8.2. Downtown Business Improvement Association – No update Page 115 of 126 Development Committee Meeting Minutes (August 14, 2018) - 4 - 8.3. Tillsonburg District Real Estate Board – Monthly average residential sale price up 25% and year to date up10% from 2017. Monthly units sold up 21% while listings are down from 2017. 8.4. Physician Recruitment – No update. 9. Correspondence – None 10. Other Business 10.1. Roundtable 11. Closed Session - None 12. Next Meeting Agreed to reschedule next meeting of the Development Committee to 7:30 AM on Tuesday, September 18, 2018 due to staff conflicts. 13. Adjournment Moved By: J. Hayes Seconded By: K. Heckford Proposed Resolution 4 The meeting adjourned at 9:30 AM. Carried Page 116 of 126 = ATTENDANCE Bob Marsden, Patty Phelps, Chris Rosehart, Marianne Sandham, Mary Lou Sergeant, Dianne MacKeigan, MEMBERS ABSENT/REGRETS Jami Stephenson 1. Call to Order The meeting was called to order at 4:35 pm 2. Adoption of Agenda Moved By- Mary Lou Sergeant Seconded By- Chris Rosehart Proposed Resolution #_1 THAT the Agenda for the Museum Advisory Committee meeting of August 30, 2018, be adopted as circulated Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof- none 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of May 31, 2018 Moved By: Marianne Sandham Seconded By: Mary Lou Sergeant Proposed Resolution #_2 THAT the Minutes of the Museum Advisory Committee Meeting of May 31, 2018 be approved. Carried 5. Delegations and Presentations-none The Corporation of the Town of Tillsonburg Museum Advisory Committee Thursday, August 30, 2018 4:30 pm Program Room- 2nd floor Annandale NHS 30 Tillson Ave., Tillsonburg MINUTES Page 117 of 126 6. General Business & Reports 6.1. Financial- $118,081.90 in the account 6.2. Tour Guides- Two of our new guides are being recruited for a tour Sept. 7. 6.3. Curator’s Report- The Curator’s report was circulated and included the following highlights: 1. Attendance numbers for May through July were down for this year. The Hevenor Art Show was the big draw last year. 2. A Few of Our Favourite Things has been well received with 77 people attending the opening and $2 125 in donations collected through the “share the celebration” campaign. 3. Next exhibit,” Life in Miniature” will run from October 9-28. 4. Three school classes visited the museum in June to take part in the Butterfly Tour program. 5. The CMOG application has been sent and a confirmation of application email has been received. Some concern that the provincial government may cut Heritage funding. 6. It has been a productive summer with many tasks completed with the summer students whose term ends tomorrow. 7. The museum has sold its share of the Rotary Trip of the Month tickets. 8. A successful Turtlefest in June saw just under 600 people visiting. The return of live turtles was a hit as was the henna artist. 9. Canada Day was also successful with over 900 visitors. 10. In the OCCI Corner Gallery, total sales to date are $2,085 with our commission of $417 for the Trust Fund. 11. CSR position remains unfilled with the job reposted and a closing date of Sept. 5 12. Souvenir postcards have arrived with other souvenirs to arrive soon. 13. Repairs to soffits and eaves have been completed. RFP for porch repair to be re- issued next week with a completion date by the end of October. Moved by Dianne MacKeigan Seconded by Chris Rosehart Page 118 of 126 Proposed Resolution # 3 THAT the reports be adopted as circulated. Carried 7. Correspondence- none 8. Other Business 1. Souvenirs- covered in the curator’s report. 2. Update on porch repairs and eaves- covered in curator’s report. 3. No word yet on monitors for the Corner Gallery or upstairs hall. 9. Closed Session 10. Next meeting- Thursday September 20, 2018 (note change of date) 11. Adjournment Moved by Chris Rosehart Proposed Resolution #4 THAT the museum advisory committee meeting be adjourned at 5:20 pm Page 119 of 126 Page 120 of 126 The corporation of the Town of Tillsonburg Cultural Advisory Committee September 4th 2018 Time 5:00pm Annex Room 200 Broadway Tillsonburg ON Minutes ATTENDANCE Heather Benton Chair, Jami Stephenson Secretary, Patty Phelps staff liason , Terry Fleming,Vern Fleming, Erin Getty, Maxwell Adam MEMBERS ABSENT/REGRETS Josianne DeCloet 1. Call to Order at 5:08pm 2. Adoption of Agenda moved by : Erin Getty seconded by: Terry Fleming Resolution#1 THAT the agenda as prepared for the Cultural Advisory Committee meeting of Wednesday September 4th, 2018 be adopted. 3. Disclosures of Pecuniary Interest and the General Nature Thereof : none 4.Adoption of Minutes of Previous Meeting moved by: Erin Getty and seconded by: Terry Fleming Resolution#2 THAT the minutes of the July 4th,2018 Cultural Advisory Committee meeting be approved. 5. Delegations and Presentations - none 6. General Business & Reports - none 7. Correspondence - none Page 121 of 126 Cultural Advisory Committee Meeting Minutes Wednesday, September 4th , 2018 8. Other Business The Chair Heather Benton, has informed the committee that she will be tendering her resignation to the clerks office and that the September meeting is the last meeting she will be able to attend. The committee wishes her well in her new adventures. 9. Round table discussion of upcoming events 10. Closed Session 11. Next Meeting The next meeting of the Cultural advisory Committee will be on Thursday October 4th, 2018 at 5pm at the Annex 200 Broadway Street Tillsonburg. 12. Adjournment moved by : Erin Getty seconded by: Jami Stephenson Resolution#4 THAT the Cultural Advisory Committee Meeting of September 4th, 2018 be adjourned at 5:40 pm. Page 122 of 126 Page 123 of 126 Page 124 of 126 Page 125 of 126 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4224 BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 24th day of September, 2018 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held on September 24, 2018, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 24th DAY OF SEPTEMBER, 2018. READ A THIRD AND FINAL TIME AND PASSED THIS 24th DAY OF SEPTEMBER, 2018. ________________________________ Mayor – Stephen Molnar ________________________________ Town Clerk – Donna Wilson Page 126 of 126