180924 Council ADGThe Corporation of the Town of Tillsonburg
COUNCIL MEETING
AGENDA
Monday, September 24, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #1
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council meeting of Monday, September 24, 2018, be
adopted.
3.Moment of Silence
4.Disclosures of Pecuniary Interest and the General Nature Thereof
5.Adoption of Council Minutes of Previous Meeting
Proposed Resolution #2
Moved By: ________________
Seconded By: ________________
THAT the Minutes of the Council meeting of September 10, 2018, be approved.
6.Public Meetings
Proposed Resolution #3
Moved By: ________________
Seconded By: ________________
THAT Council move into the Committee of Adjustment to hear applications for Minor
Variance at _________pm.
6.1 Application for Minor Variance A17-18, 15 Morning Glory Drive
Proposed Resolution #4
Moved By: ________________
Seconded By: ________________
THAT the Committee of Adjustment approves Application File A17-18, submitted by
Evan Prouse (Brandon Whitehead), for lands described as Lot 33, Plan 41M-145,
Town of Tillsonburg, as it relates to:
Relief from Section 5.37.1, Permitted Projections into Required Yards, to
increase the permitted encroachment into the required rear yard for a
covered deck from 1.5 m (4.9 ft) to 4.27 m (14 ft), and;
1.
Relief from Section 6.2, Lot Coverage, to increase the maximum permitted
lot coverage from 33% to 35%, to construction of a covered deck addition to
an existing single detached dwelling on the subject property,
2.
subject to the following conditions:
That a building permit for the proposed covered deck shall be issued within
one year of the date of the Committee's decision; and
1.
That the applicant provide an updated Building Location Survey, to the
satisfaction of the Town’s Chief Building Official.
2.
Proposed Resolution #5
Moved By: ________________
Seconded By: ________________
THAT Council move out of the Committee of Adjustment and move back into regular
Council session at ____________pm.
7.Planning Applications
8.Presentations
9.Delegations
9.1 2018 Turtlefest Review
Presented by: Les Anderson, Chair, Turtlefest Committee
Proposed Resolution #6
Moved By: ________________
Seconded By: ________________
THAT Council receives the 2018 Turlefest Review delegation as information.
9.2 Sea Scouts Storage Alternative Solutions
Presented by: Oliver Gauld, Lake Lisgar Neighbourhood Association
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Proposed Resolution #7
Moved By: ________________
Seconded By: ________________
THAT Council receives the Sea Scouts Storage Alternative Solutions Delegation,
presented by Oliver Gauld, Lake Lisgar Neighbourhood Association, as information.
9.3 Community Garden Update
Presented by: Karen Robinson
10.Deputation(s) on Committee Reports
11.Information Items
12.Staff Reports
12.1 Chief Administrative Officer
12.2 Clerk's Office
12.2.1 CL 18-28, Community Garden Agreement
Proposed Resolution #8
Moved By: ________________
Seconded By: ________________
THAT Council receives Report CL 18-28, Community Garden Agreement;
AND THAT Council authorizes extending the agreement between the Town
of Tillsonburg and The Multi-Service Centre for a Community Garden for an
additional Five (5) year term ending December 31, 2023.
12.3 Development and Communication Services
12.4 Finance
12.4.1 FIN 18-24, HST Audit Refund Proceeds
Proposed Resolution #9
Moved By: ________________
Seconded By: ________________
THAT Report FIN 18-24, HST Audit Refund Proceeds, be received;
AND THAT the Town portion of HST audit refund proceeds of $101,967.90
be allocated to specific reserves; Tax Rate Stabilization Reserve
$72,804.41 and Asset Management Funding Reserve $29,163.49.
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12.4.2 FIN 18-25, 2019 Budget Survey - Tillsonburg Results
Proposed Resolution #10
Moved By: ________________
Seconded By: ________________
THAT Council receives Report FIN 18-25, 2019 Budget Survey -
Tillsonburg Results, for information.
12.5 Fire and Emergency Services
12.6 Operations
12.6.1 OPS 18-26 2018 - 2021 Highway Coarse Bulk Salt
Proposed Resolution #11
Moved By: ________________
Seconded By: ________________
THAT Council receives Report OPS 18-26, Results for the 2018 – 2021
Supply of Highway Coarse Bulk Salt;
AND THAT Council awards the Supply of Highway Coarse Bulk Salt to
Compass Minerals of Mississauga, Ontario, at a per tonne unit cost of
$76.73 for 2018/2019, $79.03 for 2019/2020, and $81.40 for 2020/2021
(net HST included).
12.7 Recreation, Culture & Park Services
12.7.1 RCP 18-27, Sea Scout Storage Options
Proposed Resolution #12
Moved By: ________________
Seconded By: ________________
THAT Council receives Report RCP 18-27, Sea Scout Storage Options as
information.
12.7.2 RCP 18-28, Licensing the seating area in the Kinsmen Memorial Arena
Proposed Resolution #13
Moved By: ________________
Seconded By: ________________
THAT Council receives Report RCP 18-28, Licensing the seating area in
the Kinsmen Memorial Arena;
AND THAT Council confirms that the permission provided to the
Tillsonburg Thunder to obtain a Special Occasion Permit for the service of
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alcoholic beverages in the tiered seating area of the Kinsmen Memorial
Arena until the end of the 2017-18 season is extended to include both the
Tillsonburg Thunder and the Tillsonburg Hurricanes organization for the
duration of the 2018-2019 season as long as the provisions of the
Municipal Alcohol Policy are complied with.
12.7.3 RCP 18-29, JL Scott McLean Outdoor Recreation Pad Update
Proposed Resolution #14
Moved By: ________________
Seconded By: ________________
THAT Council receives Report RCP 18-29, J.L. Scott McLean Outdoor
Recreation Pad Update for information.
13.New Business
14.Consideration of Committee Minutes
14.1 Committee Minutes
Proposed Resolution #15
Moved By: ________________
Seconded By: ________________
THAT Council receives the Development Advisory Committee minutes dated August
14, 2018, the Museum Advisory Committee minutes dated August 30, 2018, and the
Cultural Advisory Committee minutes dated September 4, 2018, as information.
14.2 Business Improvement Area Minutes
Proposed Resolution #16
Moved By: ________________
Seconded By: ________________
THAT Council receives the Business Improvement Area Board Meeting Minutes
dated August 15, 2018 as information.
15.Motions/Notice of Motions
16.Resolutions/Resolutions Resulting from Closed Session
17.By-Laws
18.Confirm Proceedings By-law
Proposed Resolution #17
Moved By: ________________
Page 5 of 126
Seconded By: ________________
THAT By-Law 4224, to Confirm the Proceedings of the Council Meeting held on September
24, 2018, be read for a first, second, third and final reading and that the Mayor and the Clerk
be and are hereby authorized to sign the same, and place the corporate seal thereunto.
19.Items of Public Interest
20.Adjournment
Proposed Resolution #18
Moved By: ________________
Seconded By: ________________
THAT the Council Meeting of Monday, September 24, 2018 be adjourned at ______ p.m.
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1
MINUTES
Monday, September 10, 2018
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Adam
Councillor Esseltine
Councillor Hayes
Councillor Rosehart
Staff: David Calder, CAO
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Jeff Smith, Fire Chief
Lana White, Deputy Clerk/Executive Assistant
Laura Pickersgill, Legislative Services Coordinator
Regrets: Donna Wilson, Town Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 pm.
2. Closed Session
3. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, September
10, 2018, be adopted, as amended.
Carried
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4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Minutes of the Council meeting of Monday, August 13, 2018, be
approved.
Carried
7. Public Meetings
Resolution # 3
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:04 pm.
Carried
7.1 Application for Minor Variance- A14-18- Autoneum Canada Ltd., 1451
Bell Mill Side Road
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented an overview of Report 2018-245, Minor Variance A-14-18.
Opportunity was given for comments and questions from Council.
The applicant or agent were not in attendance.
No other members of the public appeared before Council in support of, or
opposition to the application.
Council passed the following resolution.
Resolution # 4
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
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THAT the Committee of Adjustment approves Application File A14-18,
submitted by Autoneum Canada Ltd (Jeff Miller), for lands described as
Part Lot 11, Concession 4, NTR in the Town of Tillsonburg, as it relates to
relief from Section 5.24.2.2.2 – Required Number of Accessible Parking
Spaces, to reduce the required number of accessible parking spaces from
seven to three.
Carried
7.2 Application for Minor Variance- A15-18- Martin Petryshen and Lynda
Walter, 7 Esseltine Drive
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented an overview of Report 2018-246, Minor Variance A-15-18.
Opportunity was given for comments and questions from Council.
The applicant, Martin Petryshen was in attendance in support of the
application outlining the proposed changes to the property.
Christopher Wright, 28 Hogarth Drive, owner of property to the rear of the
subject property, appeared before Council in opposition of the
application. Mr. Wright noted concerns that the deck may be too large
and will take over too much grass area in the backyard.
No other members of the public appeared before Council in support of, or
in opposition to the application.
Council passed the following resolution.
Resolution # 5
Moved By: Councillor Rosehart
Seconded By: Councillor Hayes
THAT the Committee of Adjustment approves Application File A15-18,
submitted by Martin Petryshen and Lynda Walter, for lands described as
Part Lot 69, Plan 41M-182 in the Town of Tillsonburg, as it relates to:
1. Relief from Section 7.5.5.2.12.1 (R2-5) – Porch, Balcony, Deck and
Step Encroachments into Required Yards - Rear Yard, to increase the
maximum permitted projection into a required rear yard for an uncovered
deck from 2.5 m (8.2 ft) to 2.98 m (9.7 ft); and,
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2. Relief from Table 5.37.1 – Permitted Projections into Required Yards, to
permit a minimum setback between the deck and the rear lot line of 3.77
m (12.3 ft), instead of the required 4 m (13.1 ft);
Subject to the condition that a building permit for the proposed deck shall
be issued within one year of the date of the Committee's decision.
Carried
7.3 Application for Minor Variance- A16-18- 2385667 Ontario Ltd., Blocks
7 and 9, Plan 41M-272 (Harvest Avenue)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented an overview of Report 2018-253, Minor Variance A-16-18.
Opportunity was given for comments and questions from Council.
The agent, Michael Higgins of G. Douglas Vallee, on behalf of Oxnard
Developments, was in attendance and spoke in support of the application.
No other members of the public appeared before Council in support of, or
in opposition to, the application.
Council passed the following resolution.
Resolution # 6
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT the Committee of Adjustment approves Application File A16-18,
submitted by 2385667 Ontario Limited (Michael Higgins), for lands
described as Blocks 7 & 9, Plan 41M-272, Town of Tillsonburg, as it
relates to relief from Section 7.2, Table 7.2 – Zone Provisions, to increase
the maximum permitted lot coverage of an ‘R2-16(H)’ zoned lot from 40%
to 60% of the lot area.
Carried
Resolution # 7
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
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THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 6:47 pm.
Carried
8. Planning Applications
8.1 Application for Zone Change - ZN 7-18-05 – Caverley, 610 Broadway
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and presented an overview of Report CP 2018-248, Zone Change ZN 7-
18-05.
Opportunity was given for comments and questions from Council.
The applicant, Kim Caverley, was in attendance and presented a
PowerPoint outlining their support of the application.
No other members of the public appeared before Council in support of, or
in opposition to, the application.
Council passed the following resolution.
Resolution # 8
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council approves the zone change application submitted by Tom
and Kim Caverley, whereby the lands described as Part Lot 7, Concession
10 (Dereham), Town of Tillsonburg, known municipally as 610 Broadway
are to be rezoned from ‘Future Development Zone (FD)’ to ‘Special
Service Commercial Zone (SC-23)’ to permit the development of one
additional residential dwelling unit in an existing commercial building, for a
maximum of two residential dwelling units in a non-residential building.
Carried
9. Presentations
10. Delegations
10.1 Big Brothers Big Sisters Month
Nicole Killaire, Development Coordinator for Ingersoll Big Brothers Big
Sisters, presented information on the 'Paint Oxford Purple Campaign' in
support of Big Brothers Big Sisters programs.
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Resolution # 9
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council receives the Big Brothers Big Sisters Month delegation as
information;
AND FURTHER THAT Council supports the 'Paint Oxford Purple'
campaign in Tillsonburg, and that staff facilitate.
Carried
10.2 Bradburn Area Reconstruction Petition
Ryan Cox and Paul Walker presented on behalf of the Bradburn Area
Subdivision residents as to their reasons for wanting to eliminate the
installation of sidewalks and boulevards in the subdivision.
Opportunity was given for questions and comments from Council.
Resolution # 10
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council receives the Bradburn Area Reconstruction Petition as
information.
Carried
Agenda item 14.6.2 was moved up and discussed after agenda item 10.2.
Recess 8:08 pm. Council reconvened at 8:10pm.
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Oxford County's SouthwestLynx Proposal
Resolution # 11
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
THAT Council supports Oxford County's SouthwestLynx proposal for the
development of an Integrated High-Performance Public Transportation
Solution for Southwestern Ontario.
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Carried
12.2 Emergency Management and Civil Protection Act Compliance
Resolution # 12
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
THAT Council receives the correspondence in regards to the Emergency
Management and Civil Protection Act (EMCPA) Compliance as
information.
Carried
13. Quarterly Reports
13.1 FIN 18-23, 2018 Second Quarter Financial Results
Resolution # 13
Moved By: Deputy Mayor Beres
Seconded By: Councillor Adam
THAT Council receives Report FIN 18-23, 2018 Second Quarter
Consolidated Results as information.
Carried
13.2 FIN 18-22, 2018 Second Quarter Finance Department Results
Resolution # 14
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives Report FIN 18-22, 2018 Second Quarter Finance
Department results as information.
Carried
13.3 DCS 18-34, 2018 Second Quarter Economic Development and
Marketing Results
The slideshow presented to the Development Committee listing the names
of businesses opened and closed in Q2 will be added to this agenda
package for reference.
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Resolution # 15
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives Report DCS 18-34, 2018 Second Quarter
Economic Development & Marketing Results as information.
Carried
13.4 FRS 18-06, 2018 Second Quarter Fire Results
Resolution # 16
Moved By: Councillor Adam
Seconded By: Deputy Mayor Beres
THAT Council receives Report FRS 18-06, 2018 Second Quarter Fire
Results as information.
Carried
13.5 RCP 18-26, 2018 Second Quarter Recreation Culture and
Parks Results
Resolution # 17
Moved By: Councillor Adam
Seconded By: Deputy Mayor Beres
THAT Council receives Report RCP 18-26, 2018 Second Quarter
Recreation, Culture and Parks Results as information.
Carried
13.6 DCS 18-30, 2018 Second Quarter Building, Planning & By-Law
Services Results
Resolution # 18
Moved By: Councillor Adam
Seconded By: Deputy Mayor Beres
THAT Council receives Report DCS 18-30, 2018 Second Quarter Building,
Planning & By-Law Services Results as information.
Carried
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13.7 OPS 18-22, 2018 Second Quarter Operations Services Results
Resolution # 19
Moved By: Councillor Adam
Seconded By: Deputy Mayor Beres
THAT Council receives Report OPS 18-22, 2018 Second Quarter
Operation Services Results as information
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Clerk's Office
14.3 Development and Communication Services
14.4 Finance
14.5 Fire and Emergency Services
14.5.1 FRS 18-05, Fire Communications South Huron
Resolution # 20
Moved By: Councillor Adam
Seconded By: Deputy Mayor Beres
THAT Council receives Report FRS 18-05 South Huron Fire
Communications Contract;
AND THAT the capital costs incurred be debt financed with a term
not to exceed five (5) years;
AND FURTHER THAT a by-law to authorize an agreement with the
Corporation of the Municipality of South Huron for the provision of
Fire Dispatch and Communications Services be brought forward for
Council consideration.
Carried
14.6 Operations
14.6.1 OPS 18-23, Oakpark Estates Subdivision Special Area Levy
This item was removed from the agenda.
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14.6.2 OPS 18-24, Results for Tender RFT 2018-009 Bradburn Area
Reconstruction Stage 1 of 2
This item was moved up on the agenda after item after 10.2.
Council discussed the installation and maintenance of sidewalks
and boulevards.
Resolution # 22
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT Council receives Report OPS 18-24, Results for Tender
RFT2018-009 Bradburn Area Reconstruction Stage 1 of 2;
AND THAT Council awards Tender RFT2018-009 to Blue-Con
Construction of London, ON at a cost of $666,381.72 (net HST
included), the lowest bid receiving satisfying all Tender
requirements, less savings gained through the amended scope of
work relating to the decision not to include boulevards and
sidewalks.
Carried
14.6.3 OPS 18-25, Results for Quotation RFQ 2018-002 CCTV Sewer
Flushing
Resolution # 23
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT Council receives Report OPS 18-25, Results for RFQ 2018-
004 CCTV & Sewer Flushing;
AND THAT Council awards RFQ 2018-004 to DM Robichaud of
Oshawa, ON at a cost of $85,071.36 (net HST included), the lowest
bid received satisfying all bid requirements.
Carried
14.7 Recreation, Culture & Park Services
15. New Business
16. Consideration of Committee Minutes
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16.1 Committee Minutes
Resolution # 24
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT Council receives the Heritage, Beautification and Cemeteries
Committee minutes dated August 9, 2018, the Development Committee
minutes dated July 10, 2018, the Memorial Park Revitalization Committee
minutes dated June 18, 2018, and the Cultural Advisory Committee
minutes dated July 4, 2018, as information.
Carried
17. Motions/Notice of Motions
17.1 Notice of Motion for which Previous Notice is Given - Pool Grading
Staff to set up a meeting with the property owner to determine a resolution
for this issue and follow up with a staff report.
Resolution # 25
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT the letter to the Town dated 31 May 2018 from CJDL Consulting
Engineers, as well as the associated drawings, referencing their 30 May
2018 pool grading site inspection at 111 Valley View Lane be received by
Council as information;
AND THAT the issue has been deliberated upon by Council the status of
the open permit at 111 Valley View Lane is now to be considered
approved or “closed,” although the decision of Council is not intended to
be precedent setting in any way;
AND FURTHER THAT a letter be prepared by the Town Building
department outlining some more common pool, deck and/or fence
construction issues/reminders, so that it can be distributed to all
engineering firms and contractors from the Tri-County area (Oxford, Elgin,
Norfolk) whom have been involved with the construction of a pool in the
Town in the last three years.
WITHDRAWN
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Resolution # 25A
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT the letter to the Town dated 31 May 2018 from CJDL Consulting
Engineers, as well as the associated drawings, referencing their 30 May
2018 pool grading site inspection at 111 Valley View Lane be received by
Council as information;
AND THAT the matter be referred to staff for review and a follow up report
for the first regular meeting of November.
Carried
17.2 Notice of Motion for which Previous Notice is Given - PXO Crosswalk
Temporary signage has been ordered to facilitate the safe crossing for
pedestrians at the Trans-Canada Trail crossing at north Broadway.
Resolution # 26
Moved By: Councillor Adam
Seconded By: Councillor Esseltine
THAT the installation of an accessible PXO crosswalk for the Trans-
Canada Trail crossing at North Broadway in 2020 be considered by
Council during the 2019 budget deliberations.
AND THAT in the meantime a staff report outlining appropriate temporary
signage to facilitate increased pedestrian safety at this location is
prepared for the first regular meeting of October.
WITHDRAWN
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 4218, authorize an Agreement of Purchase and Sale with
Tillsonburg Properties for Community Living
19.2 By-Law 4222, South Huron Fire Dispatch
19.3 By-Law 4223, To Amend Zoning By-Law 3295, ZN 7-18-05 610
Broadway Amendments
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Resolution # 27
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT By-Law 4218 To Authorize an Agreement of Purchase and Sale
with Tillsonburg Properties for Community Living; and
By-Law 4222, South Huron Fire Dispatch; and
By-Law 4223, To Amend Zoning By-Law 3295, ZN 7-18-05 610 Broadway
Amendments, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 28
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
THAT By-Law 4221, to Confirm the Proceedings of the Council Meeting held on
September 10, 2018, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21. Items of Public Interest
Community Skating Rink is available for rentals beginning September 15,
2018. Memorial Skating Rink and the mini pad will be available beginning
October 1, 2018.
2018 Municipal Election will be Telephone/Internet Voting. Electors will receive
Voter Information Letters in the mail the last week of September. Contact 519-
688-3099 or visit www.tillsonburg.ca/election to ensure your name is on the
Voters List.
22. Adjournment
Resolution # 29
Moved By: Councillor Esseltine
Seconded By: Councillor Adam
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THAT the Council Meeting of Monday, September 10, 2018 be adjourned at 9:12
p.m.
Carried
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Community Planning
P. O. Box 1614, 21 Reeve Street
Woodstock Ontario N4S 7Y3
Phone: 519-539-9800 Fax: 519-421-4712
Web site: www.oxfordcounty.ca
Our File: A17-18
APPLICATION FOR MINOR VARIANCE
TO: Town of Tillsonburg Committee of Adjustment
MEETING: September 24, 2018
REPORT NUMBER: 2018-274
OWNER: Brandon Whitehead
15 Morning Glory Drive, Tillsonburg ON, N4G 5S8
APPLICANT: Evan Prouse
115 Watson Mill Road, Tillsonburg ON, N4G 4G9
REQUESTED VARIANCES:
Relief from Section 5.37.1, Permitted Projections into Required Yards, to increase the
permitted encroachment into the required rear yard for a covered patio from 1.5 m (4.9 ft) to 2.8
m (9.1 ft);
Relief from Section 6.2, Lot Coverage, to increase the maximum permitted lot coverage from
33% to 35%.
RECOMMENDED VARIANCES:
Relief from Section 5.37.1, Permitted Projections into Required Yards, to increase the
permitted encroachment into the required rear yard for a covered patio from 1.5 m (4.9 ft) to 4.27
m (14 ft) to facilitate the construction of a covered deck addition to an existing single detached
dwelling on the subject property.
LOCATION:
The subject lands are described as Lot 33, Plan 41M-145, in the Town of Tillsonburg. The subject
property is located on the west side of Morning Glory Drive, lying between Trillium Drive and
Crocus Ave, and are municipally known as 15 Morning Glory Drive, in the Town of Tillsonburg.
BACKGROUND INFORMATION:
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential
Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential
Page 21 of 126
File Number: A17-18 Report Number 2018-274
Page 2
TOWN OF TILLSONBURG ZONING BY-LAW: Low Density Residential Type 1 Zone (R1)
SURROUNDING USES: Low density residential uses, consisting of single detached dwellings to
the north, south and east and agricultural lands located in the Township
of South-West Oxford to the west.
COMMENTS:
(a) Purpose of the Application:
The applicant is requesting relief from the above noted provisions of the Town Zoning By-law to
facilitate the construction of a covered patio approximately 4.9 m (16 ft) wide by 4.27 m (14 ft)
deep at the rear of an existing single detached dwelling.
The applicant has requested a variance to allow for an increase to the permitted projection into
the required rear yard from 1.5 m (4.9 ft) to 2.8 m (9.1 ft) to facilitate the proposed patio.
Notwithstanding that the applicant has requested a maximum rear yard projection of 2.8 m (9.1
ft), they are proposing to construct a patio 4.27 m (14 ft) deep, which would result in a required
projection of 4.27 m (14 ft) into the required rear yard, as the existing dwelling is built to the
minimum rear yard depth of 12 m (39.3 ft).
Given this, staff are recommending that a variance be granted to permit a maximum rear yard
projection of 4.27 m (14 ft) into the required rear yard to facilitate the proposed covered patio with
a depth of 4.27 m (14 ft). Notice of this amendment was circulated on September 13, 2018.
Plate 1, Location Map with Existing Zoning and Parcel Lines, shows the location of the subject
properties and the zoning in the immediate vicinity.
Plate 2, Aerial Map (2015 Photo), shows the features on the subject lands, as they existed in
2015.
Plate 3a, Applicant’s Sketch, shows the location of the existing single detached dwelling and
proposed covered patio on the subject property.
Plate 3b, Applicant’s Sketch, shows the proposed roofline for the covered patio.
(b) Agency Comments
The applications were circulated to a number of public agencies. Circulated agencies did not
express any concerns with the proposal.
Public Notice was mailed to surrounding property owners on September 13, 2018 in accordance
with the public notice requirements of the Planning Act. As of the writing of this report, no
comments or concerns had been received from the public.
(c) Intent and Purpose of the Official Plan:
The subject lands are designated ‘Low Density Residential’ according to the Official Plan. Within
the ‘Low Density Residential’ designation, permitted land uses are primarily low density housing
forms including single detached dwellings, duplexes and street fronting town houses and
accessory uses. The use of the lands for a single detached dwelling conforms to the ‘Low Density
Residential’ policies of the Official Plan.
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File Number: A17-18 Report Number 2018-274
Page 3
(d) Intent and Purpose of the Zoning By-law:
The subject property is zoned ‘R1’ in the Town Zoning By-law which permits a single detached
dwelling. The ‘R1’ zone also permits a maximum total lot coverage of 33% for all buildings and
structures, and a minimum rear yard depth of 12 m (39.3 ft).
The purpose of the lot coverage provision is generally to limit the extent of buildings and structures
on a lot to ensure sufficient area is maintained for parking and amenity space and to limit the
impact of development on the normal use and enjoyment of abutting properties. In this case, the
applicant proposes to increase the total lot coverage from 33% to 35% to facilitate the construction
of the proposed covered porch.
Section 5.37.1 of the Zoning By-law permits certain structures, such as covered porches and
patios, to project a maximum of 1.5 m (3.9 ft) into required rear yards, provided a minimum
setback of 7.5 m (24.6 ft) can be maintained between the projection and the rear lot line. The
purpose of this provision is to recognize that structures such as covered porches and patios are
typically smaller in scale and size than single detached dwellings, and often function as additional
amenity space for these residential uses, which is the intent of maintaining the rear yard space.
In this case, the applicant has requested to increase the permitted projection into the required
rear yard from 1.5 m (4.9 ft) to 4.27 m (14 ft) to construct a covered patio with a width of 4.27 m
(14 ft) from the rear of the existing dwelling on the property. In this instance, the proposed
extension will maintain the required 7.5 m (24.6 ft) rear yard setback.
Planning staff are satisfied that the proposed increased in lot coverage and projection into the
required rear yard are not expected to negatively impact drainage patterns on the subject lands
and sufficient space will be maintained on the property for amenity areas, particularly as the
proposed patio will provide additional covered amenity space for the occupants of the dwelling.
Given this, staff are of the opinion that the proposal is in keeping with the general purpose and
intent of the Zoning By-law.
(e) Desirable Development/Use:
It is the opinion of this Office that the applicant’s requests can be considered minor in nature and
desirable for the development of the subject property.
The requested relief can be considered minor as the proposed covered patio will not impact the
ability of the property to provide maintain the intent of the Zoning By-law and can be considered
desirable as it will be in keeping with the characteristics of existing development in the area and
approval of the applicant’s request will not result in undesirable precedent.
In light of the foregoing, it is the opinion of this Office that the requested relief maintains the
general intent of the Official Plan and the Zoning By-law and can be given favorable consideration.
Page 23 of 126
File Number: A17-18 Report Number 2018-274
Page 4
RECOMMENDATION:
That the Town of Tillsonburg Committee of Adjustment approve Application File A17-18,
submitted by Evan Prouse (Brandon Whitehead), for lands described as Lot 33, Plan 41M-145,
Town of Tillsonburg, as it relates to:
1. Relief from Section 5.37.1, Permitted Projections into Required Yards, to increase the
permitted encroachment into the required rear yard for a covered deck from 1.5 m (4.9 ft)
to 4.27 m (14 ft), and;
2. Relief from Section 6.2, Lot Coverage, to increase the maximum permitted lot coverage
from 33% to 35%
To construction of a covered deck addition to an existing single detached dwelling on the subject
property;
Subject to the following conditions:
i. A building permit for the proposed covered deck shall be issued within one year of the
date of the Committee's decision;
ii. The applicant provided an updated Building Location Survey, to the satisfaction of the
Town’s Chief Building Official.
As the proposed variances are:
(i) minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295;
(ii) desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law
No. 3295; and
(iv) in-keeping with the general intent and purpose of the Official Plan.
Authored by: Heather St. Clair, MCIP RPP, Development Planner
Approved by: Eric Gilbert, MCIP, RPP, Senior Planner
September 13, 2018
Page 24 of 126
File Number: A17-18 Report Number 2018-274
Page 5
Report Approval Details
Document Title: A17-18t_rpt.docx
Attachments: - Report Attachments.pdf
- a17-18t_appl-20180823.pdf
Final Approval Date: Sep 17, 2018
This report and all of its attachments were approved and signed as outlined below:
David Calder - Sep 17, 2018 - 3:41 PM
Page 25 of 126
September 13, 2018
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
1490
Notes
NAD_1983_UTM_Zone_17N
75 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
Plate 1: Location Map with Existing Zoning and Parcel Lines
File No.: A17-18, Evan Prouse (Brandon Whitehead)
Lot 33, Plan 41M-145,15 Morning Glory Drive, Tillsonburg
Subject
Property
Page 26 of 126
September 13, 2018
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
260
Notes
NAD_1983_UTM_Zone_17N
13 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
Subject
Property
Plate 2: Aerial Map (2015 Photo)
File No.: A17-18, Evan Prouse (Brandon Whitehead)
Lot 33, Plan 41M-145,15 Morning Glory Drive, Tillsonburg
Page 27 of 126
Plate 3a: Applicant's Sketch
File No.: A17-18, Evan Prouse (Brandon Whitehead)
Lot 33, Plan 41M-145,15 Morning Glory Drive, Tillsonburg
Page 28 of 126
Plate 3b: Applicant's Sketch
File No.: A17-18, Evan Prouse (Brandon Whitehead)
Lot 33, Plan 41M-145,15 Morning Glory Drive, Tillsonburg
Page 29 of 126
Page 30 of 126
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1Laura PickersgillFrom:noreply@esolutionsgroup.caSent:Thursday, August 23, 2018 11:48 AMTo:Clerks OfficeSubject:New Submission Completed for Delegation Request FormHello, Please note the following response to Delegation Request Form has been submitted at Thursday August 23rd 2018 11:47 AM with reference number 2018-08-23-001. First Name Les Last Name Anderson Street Address 137 simcoe st. Town/City tillsonburg Postal Code n4g 2j4 Phone Number 519-488-5219 E-mail les@southernontarioprinting.com Do you or any members of your party require accessibility accommodations? No Page 34 of 126
2 Council Meeting Date sept 24 2018 Subject of Delegation tillsonburg turtleFest Name(s) of Delegates and Position(s) chair person I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Brief Summary of Issue or Purpose of Delegation To let Town council know how TurtleFest Did this past year for 2018 Will there be a Power Point presentation? Yes Please attach a copy of your presentation. Have you been in contact with a Staff member regarding the Delegation topic? Yes If yes, please list the Staff member(s) you have been working with. Colleen Pepper I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept Page 35 of 126
3 [This is an automated email notification -- please do not respond] Page 36 of 126
Page 37 of 126
Report to Council
TurtleFest 2018 Overview
Planning for 2019
By the Numbers
Partners & Volunteers
Town of Tillsonburg Support
Successes
Thank you to all of our sponsors, donors and
volunteers
Page 38 of 126
2018
Overview
8th year for the event
3 Day Event
(Friday/Saturday/Sunday)
4 different event venues
Downtown Block Party
Family Festival @
Fairgrounds
Annandale NHS
Station Arts Centre
The return of old favourites
like the Block Party and
Canine Watersports Canada
as well as introducing a new
EV Car Show component to
the Downtown Block Party.
Page 39 of 126
Planning for
2019
Returning fan favourites:
The Carver Kings
Canine Watersports Canada
Annandale NHS Fun on the Lawn
The Downtown Block Party
The Station Arts Centre
Page 40 of 126
By the Numbers
More than 50 activities throughout
the weekend.
Over $90,000 in sponsorships from
private donors, businesses and in
kind.
Anticipating more sponsorships in
2019.
Attendance:
9,000 - Block Party & Stage
5,000+ - Family Festival
800+ - Annandale NHS
600 - Outdoor movie
Plus other venues
Estimated $811,283 in economic
spinoffs for the Town of
Tillsonburg.
Page 41 of 126
Partnerships in the
Community
New Signature Sponsors including Shaw’s Ice Cream, The Country Table, Breezewood and more!
Continuing sponsorship/partnerships with Country 107.3/Easy 101, Tillsonburg BIA, Discover Tillsonburg, Tillsonburg Hydro, The Town of Tillsonburg, Tim Hortons, Bamford Homes, Breezewood, Tillsonburg KIA, Southern Ontario Printing and many others
112 community partners
120 volunteers
Service Clubs
Businesses
Churches
Individuals
Organizations
Charities
Page 42 of 126
Town of Tillsonburg
Support
Funding support
Staff support
Insurance
Road closures
Signage placement
Maps
Last minute
emergencies!!!
Event clean up for all
three days.
Page 43 of 126
Successes
One entrance fee for
Family Festival at
Fairgrounds
No crowd control issues
Extensive community
support
Integration with Discover
Tillsonburg and the
Discover Tillsonburg
Magazine.
Page 44 of 126
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Report Title Community Garden Agreement
Report No. CL 18-28
Author Donna Wilson, Town Clerk
Meeting Type Council Meeting
Council Date September 24, 2018
Attachments Community Garden Agreement
Multi-Service Centre correspondence
Page 1 / 3 Community Garden Agreement
RECOMMENDATION
THAT Council receives Report CL 18-28, Community Garden Agreement;
AND THAT Council authorizes extending the agreement between the Town of Tillsonburg and
The Multi-Service Centre for a Community Garden for an additional Five (5) year term ending
December 31, 2023.
BACKGROUND
On April 11, 2011 a presentation was made to Council by the Tillsonburg Resource Network
(TRN) regarding the establishment of a community garden. The TRN is a group made up of
social agencies within the Town of Tillsonburg that have been formed to share resources for the
purpose of improving the community.
In 2011 Council entered into a land use agreement with the Multi Service Centre for the
development of a communally shared piece of land where individuals, families and groups use
garden plots and plant vegetables, fruits, herbs and flowers of their choice.
The 2011 agreement ended on December 31, 2012 and contained a clause that indicated the
agreement can be extended for one additional one year term upon request in writing, prior to
December 31, 2012. In 2013 they requested a new agreement, this agreement was for a 5 year
term with a provision that it may be extended for a further 5 year term. The terms of the current
agreement are as follows:
1. Use – describing the area, activities and storage on the property;
2. Term - five year term, ending in 2018 with a provision for a 5 year extension;
3. Rent - no charge for the lands;
4. Management of the property is assigned to a group of the User’s discretion in consultation
with the municipality;
Page 48 of 126
Page 2 / 3 CAO
5. Maintenance of the property is for one acre in the centre portion of the site, where the
property is to be maintained in good condition.
6. Insurance - $2,000,000 Liability with proof provided annually to the Director of Finance;
7. Indemnification – the municipality is free from any claims, action, demands loss as a
result of actions that may occur.
8. Non-transferrable – the contact is not transferrable to another party without permission of
the Town.
9. Termination for Cause – the contract could be cancelled with cause with no less than (30)
days notice.
10. Termination for Convenience - allows the agreement to be cancelled with (90) days
notice, in writing. In 2011, it was noted that the Town had verbally agreed that if the
agreement is terminated by convenience by the Town, the Town agrees to assist in the
search for an alternative site.
11. Interpretation – the provisions of the agreement shall be in accordance with the laws of
the Province of Ontario.
12. Neither party is responsible for damages caused by events beyond anyone’s control.
CONSULTATION/COMMUNICATION
The Town has received correspondence from the Multi Service Centre requesting an extension
of the agreement for an additional 5 year term. The agreement has been in good standing since
2011 and Staff is recommending that the 5 year extension be granted.
FINANCIAL IMPACT/FUNDING SOURCE
N/A
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
Section 3. 2 – Demographic Balance and;
Section 4.3 Culture & Community. provide opportunities for families to thrive.
Page 49 of 126
Page 3 / 3 CAO
Report Approval Details
Document Title: Community Garden Agreement.docx
Attachments: - Community Garden Agreement.pdf
- Multi-Service Correspondence 2018.pdf
Final Approval Date: Sep 18, 2018
This report and all of its attachments were approved and signed as outlined below:
David Calder - Sep 18, 2018 - 11:28 AM
Page 50 of 126
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Page 56 of 126
Report Title HST Audit Refund Proceeds
Report No. FIN 18-24
Author SHEENA HINKLEY, CPA, CGA
Meeting Type Council Meeting
Council Date September 24, 2018
Attachments
Page 1 / 4 HST Audit Refund Proceeds
RECOMMENDATION
THAT FIN 18-24 HST Audit Refund Proceeds be received;
AND THAT the Town portion of HST audit refund proceeds of $101,967.90 be allocated to
specific reserves; Tax Rate Stabilization Reserve $72,804.41 and Asset Management Funding
Reserve $29,163.49.
EXECUTIVE SUMMARY
To allocate HST audit refund proceeds from identified input tax credits (ITC’s) related to
commercial activity to specific reserve accounts.
BACKGROUND
The Finance department retained the services of FairTax Funding & Taxation Experts to assess the
Town’s operations and identify sales tax recovery opportunities. FairTax holds the necessary tools and
expertise required to perform this analysis and has an established reputation with the Canada Revenue
Agency (CRA) regarding the quality and reliability of their assessments.
The Finance department takes care in recording daily financial operations and capturing available tax
rebates, however additional tax savings opportunities are often embedded within operations when
evaluating commercial activity within various departments.
Transactions were analyzed from a period of June 2014 to May 2018 capturing the maximum four year
period permitted for refund by the CRA.
Input Tax Credit (ITC) is the term used for the recoverable GST/HST paid on purchases and operating
expenses related to commercial activities.
Full ITC’s are available on sales taxes paid on expenses which have an extent of use greater than 90%
(e.g. sales taxes paid on Hydro, Cemetery, and Airport expenses). Mixed ITC’s are available on the sales
taxes paid on expenses that have an extent of use greater than 10% and less than 90% in commercial
activities (e.g. Admin, Recreation and Museum expenses).
Page 57 of 126
Page 2 / 4 CAO
FairFax determined commercial activity over the four year period to be as follows:
*Admin is a combination of Hydro, Recreation, Museum, and all other departments.
FINANCIAL IMPACT/FUNDING SOURCE
It is a combination of this full and mixed ITC analysis prepared on an individual GL account basis which
determined a gross CRA refund claim of $155,758.59. This gross refund less FairTax’s fee calculated at
30% of identified savings equates to $102,956.41 in funds to be distributed.
Staff recommends allocating the Town’s portion of net refund between Capital and Operating reserves
respectively as per the rebate calculation; Tax Rate Stabilization Reserve $72,804.41 and Asset
Management Funding Reserve $29,163.49.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
Ensuring that the Town optimizes rebates on HST with the Federal Government demonstrates
accountability to the taxpayers by ensuring the effective use of taxpayer dollars. Saving this
refund in Reserves demonstrates good stewardship of Town resources.
Department Commercial Activity (%)
Hydro 100%
Museum 80%
Recreation 78%
Admin* 61%
Capital Operating THI Total
Jun-Dec 2014 7,432.46$ 20,131.71$ 84.90$ 27,649.07$
2015 15,651.52$ 28,766.02$ 787.21$ 45,204.75$
2016 9,057.86$ 28,138.34$ 580.43$ 37,776.63$
2017 11,291.55$ 30,252.15$ 36.67$ 41,580.37$
Jan-May 2018 686.87$ 2,854.62$ 6.27$ 3,547.76$
Gross Rebate 44,120.26$ 110,142.84$ 1,495.48$ 155,758.58$
% Split 28.33%70.71%0.96%100%
Fee (30%)14,956.77$ 37,338.43$ 506.97$ 52,802.17$
Net Rebate 29,163.49$ 72,804.41$ 988.51$ 102,956.41$
Page 58 of 126
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Page 4 / 4 CAO
Report Approval Details
Document Title: FIN 18-24 HST Audit Refund Proceeds .docx
Attachments:
Final Approval Date: Sep 17, 2018
This report and all of its attachments were approved and signed as outlined below:
David Calder - Sep 17, 2018 - 3:51 PM
Page 60 of 126
Report Title 2019 Budget Survey - Tillsonburg Results
Report No. FIN 18 - 25
Author DAVE RUSHTON, Director of Finance
Meeting Type Council Meeting
Council Date September 24, 2018
Attachments Tillsonburg Full Results
Page 1 / 3 2019 Budget Survey - Tillsonburg Results
RECOMMENDATION
THAT Council receives report FIN 18 - 25 2019 Budget Survey - Tillsonburg Results for
information.
EXECUTIVE SUMMARY
In conjunction with Oxford County and most of the lower tier municipalities, the Town of
Tillsonburg entered into a survey to engage taxpayers. The County had 596 respondents last
year and this year 655 respondents, of which 94 were from Tillsonburg participated. The survey
results will be reviewed interpreted and incorporated in the County’s and Town’s 2019 budget
proposals as needed.
OBJECTIVE
The objective is to allow an avenue for taxpayer input into the budget process.
BACKGROUND
Oxford County offered the opportunity for the lower tier municipalities to join them in their budget
survey process. Tillsonburg included 10 questions that were specific to the Town. The results of
these 10 questions and comments from participants are in the attached document Tillsonburg
Full Results.
The Top Three areas requesting reductions were Parks, Police and General Government and
the Top Three areas recommended for increases were Physician, Transit and Roads. For
overall value the majority of taxpayers 83% (74% in 2018) felt the Town provided positive value
for the tax spending and 17% did not. We do need to recognize that this is only 1% of taxpayers
responding so we cannot assume that this is representative of the total taxpayer base.
Page 61 of 126
Page 2 / 3 CAO
FINANCIAL IMPACT/FUNDING SOURCE
The costs for the Town was limited to staff time with the County paying for flyer and web survey
development, printing, advertising and webhosting. The distribution of the notices was done through tax
bills at no additional cost to the Town.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This process contributes to the Town’s goal to have EXCELLENCE IN LOCAL GOVERNMENT
by providing communication with taxpayers to have their feedback and to further demonstrate
accountability by utilizing the information in the 2019 budget.
Page 62 of 126
Page 3 / 3 CAO
Report Approval Details
Document Title: FIN 18- 25 2019 Budget Survey - Tillsonburg Results .docx
Attachments: - Tillsonburg Full Results.pdf
Final Approval Date: Sep 18, 2018
This report and all of its attachments were approved and signed as outlined below:
David Calder - Sep 18, 2018 - 11:33 AM
Page 63 of 126
9.57%9
43.62%41
26.60%25
20.21%19
0.00%0
Q115 Should this service be:
Answered: 94 Skipped: 561
TOTAL 94
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Maintained.png
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ANSWER CHOICES RESPONSES
118 / 200
Budget 2019 SurveyMonkeyQ1. General government
What you will pay in Town of Tillsonburg taxes this year: $230 Page 64 of 126
Q116 My Comments:
Answered: 12 Skipped: 643
#RESPONSES DATE
1 Please enhance in several areas: info, outlets for response, etc. For non-computer people. This
town is served by good people, but there are too many barriers for those with shaky hands who
cannot operate computers. I was tempted to circle a reduced for the overuse of information
technology.
8/29/2018 3:16 PM
2 The introduction state's the dollar amount's are based on a home value of $250,000.00. The $230
per year doesn't appear to add up compared to what I actually pay in taxes.. Perhaps I am
missing something or further along once I know the Counties portion this will make sense. It would
be nice if you included in the introduction a more detailed equation that one could fill in to get a
more accurate dollar amount paid by using the estimate provided to each home.
8/18/2018 10:04 AM
3 See plenty of town trucks with too many people and killing time doing nothing.8/17/2018 12:02 AM
4 I believe that there are more employees than necessary.8/12/2018 11:58 AM
5 that is 7.5 % of my property taxes- I have no idea how to benchmark if this is a reasonable
number. Please provide how much a similar Town the size of Tillsonburg would pay...…..
8/8/2018 6:22 PM
6 Definitely not increased please 8/3/2018 8:27 PM
7 Don't understand this question. In fact, I pay 10 times that amount ($230) in municipal taxes 8/3/2018 10:35 AM
8 It seems as if there are too many people that don't really need to be there. I see several sitting
around socializing every time I go in to the office.
8/1/2018 6:12 PM
9 I see a lot of wasted outside employee hours 8/1/2018 7:11 AM
10 I think there is gross duplication in the "pipes" area. Why does there need to be separate Directors
in Tillsonburg for provision of water services, storm drains and sanitary sewers? For that matter,
why wouldn't it be better to have jurisprudence for such services at the County level only given the
degree of provincial legislation for clean drinkable water and proper handling of sewage?
7/31/2018 5:01 PM
11 Don`t kill the Goose(tax payers) that lay the Golden Egg.7/24/2018 6:34 PM
12 Enhanced to keep up with growth and the reality that everything increases and if the costs are not
met then the quality of life in Tillsonburg will decrease.
7/10/2018 8:32 PM
119 / 200
Budget 2019 SurveyMonkeyPage 65 of 126
8.60%8
65.59%61
20.43%19
5.38%5
0.00%0
Q117 Should this service be:
Answered: 93 Skipped: 562
TOTAL 93
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Budget 2019 SurveyMonkeyQ2. Municipal By-law Enforcement, Licensing, Building Services
What you will pay in Town of Tillsonburg taxes this year: $29
Page 66 of 126
Q118 My Comments:
Answered: 12 Skipped: 643
#RESPONSES DATE
1 But you might wish to ease up on parking - time limit enforcement. Several friends cite this as the
reason that although they liv e in the rural zone with Tillsonburg the nearest town by far, they have
moved their shopping, transferred dentists, to other towns (Aylmer, st.thomas, are favorites)
8/29/2018 3:18 PM
2 My understanding is that the money collected under these services for permits , tickets licensing is
an income therefore should offset the cost's of these service's without the need to tack on a dollar
amount for these services onto the general tax levy..
8/18/2018 10:09 AM
3 that is about 1 % of my property taxes I have no clue if this is reasonable 8/8/2018 6:23 PM
4 There are ongoing problems with dog owners allowing their dogs to be off leash in
neighbourhoods and school yards. This needs to be more strongly enforced so that a child is not
bitten. I have had to restrict my kids from playing at local parks and schools because of off leash
dogs and I’m worried about safety. The dog park is a good start. Please educate the public and
enforce that dogs must be on a leash.
8/3/2018 8:29 PM
5 It would be nice if they actually enforced the bylaws. I'm sure they are out and about but they must
be driving with their eyes closed!
8/1/2018 8:08 PM
6 I have had very bad and unreasonable experiences with the building permit, inspection etc office.
they treated me very rudely and disrespectfully when I went in to ask questions. They also did not
tell me the whole truth so I had to suffer expensive consequences with the misinformation. Also
there seems to be gray areas for when a building permit is required. I had to suffer expensive
consequences in that area too.
8/1/2018 6:16 PM
7 There is far too much red tape. Much more needs to be done to streamline the processes and
make it less top heavy. It seams that all decisions made whether it be by-law enforcement but
especially building inspections is done with the fear of liability. This is poor practice and more
common sense should be used. Also the building permit is astronomically high. 10 minute down
the road in Baham township, the permit is less then half! This must be addressed.
7/31/2018 7:37 PM
8 My neighbour just put up a 10 x15 shed in the backyard. No evidence of a building permit or
whether it was or was not needed.
7/31/2018 5:02 PM
9 Too many Licenses. Money grab 7/31/2018 3:49 PM
10 people seem to do what every they want, when they want as there is no one in bylaw enforcing
past 5 pm or on wknd!
7/16/2018 5:53 PM
11 Having more monies means that enforcement of bylaws licensing and building services can be
enhanced and better maintained . Enchasing this ervice will make living in Tillsonburg even better.
7/10/2018 8:32 PM
12 Need more by-law officers to enforce town by-laws 6/18/2018 3:40 PM
121 / 200
Budget 2019 SurveyMonkeyPage 67 of 126
13.48%12
70.79%63
11.24%10
4.49%4
0.00%0
Q119 Should this service be:
Answered: 89 Skipped: 566
TOTAL 89
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0%10%20%30%40%50%60%70%80%90%100%
ANSWER CHOICES RESPONSES
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Budget 2019 SurveyMonkeyQ3. Fire Department
What you will pay in Town of Tillsonburg taxes this year: $165
Page 68 of 126
Q120 My Comments:
Answered: 9 Skipped: 646
#RESPONSES DATE
1 Maintained in top-flight readiness to respond quickly and effectively if at any point in the future this
capacity to respond appears to be slipping or in danger of diminishing then circle "enhanced" and
act on it without delay.
8/29/2018 3:18 PM
2 This is a vital service but in recognition of the service along with wages, should still be reflective of
wgaes connected to the private sector considering the job losses and what negative reaction's
employer's took to the increase to the minimum wage. i.e. Tim Horton's employee's
8/18/2018 10:16 AM
3 Greedy little volunteers waiting in line for the next fire 8/17/2018 1:33 PM
4 5% of my total taxes 8/8/2018 6:23 PM
5 I hope I never need their services. They seem very cordial about offering good and practical
advice. Thanks
8/1/2018 6:17 PM
6 Wages and benefits should be cut from the top down. The fire department spend money without
ever caring where its going and nobody asks questions because its the fire department. They must
be held accountable to the tax payer!
7/31/2018 7:37 PM
7 Fire is a notoriously difficult service to evaluate. After all you hope you never need the service and
the degree to how well a response will be provided. I do see some evidence of preventative work
which should be the priority for Tillsonburg.
7/31/2018 5:03 PM
8 Seems a little top heavy, brand new pickup trucks for management when there were other cheaper
suggestions made at town counsel.
7/31/2018 1:30 PM
9 The town is growing and the fire service has grow to meet the expanding town and to keep all the
residents safe. Saftey is worth every dollar.
7/10/2018 8:34 PM
123 / 200
Budget 2019 SurveyMonkeyPage 69 of 126
12.36%11
56.18%50
24.72%22
5.62%5
1.12%1
Q121 Should this service be:
Answered: 89 Skipped: 566
TOTAL 89
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Budget 2019 SurveyMonkeyQ4. Police Department and Court Security
What you will pay in Town of Tillsonburg taxes this year: $373
Page 70 of 126
Q122 My Comments:
Answered: 19 Skipped: 636
#RESPONSES DATE
1 For the meeting of emergencies and threats of danger component of policing the comments in
regard to question q3 fire department apply equally.
8/29/2018 3:19 PM
2 There has been a rash of thefts in town. Shoplifting in the stores in the town mall. People littering.8/20/2018 5:24 PM
3 In my opinion , considering the (OPP ) and the average wages received there should be some
control especially the traffic police having a ticket quota to obtain each month. The facts identified
do not reflect what is going on in the traffic division!
8/18/2018 10:23 AM
4 OPP should not be the burden of the Tillsonburg taxpayers 8/17/2018 1:33 PM
5 upward trend of residential break ins suggests a need for increased nightly patrols 8/16/2018 9:52 AM
6 12.2 % of my total taxes 8/8/2018 6:24 PM
7 There seem to be a lot of break ins, especially vehicle break ins. I would like to see somewhat
more police patrol presence to help prevent this.
8/7/2018 1:34 PM
8 More presence in Adult areas policing speeding would be beneficial. Teaching people [walkers,
bikers, etc.] the rules of the road is necessary.
8/6/2018 11:49 AM
9 OPP are used to dispatch injured or diseased wildlife, this is a waste of their valuable time. The
town of Tillsonburg should use their animal control company to capture and euthanize, these
animals. It would cost much less and make more sense.
8/5/2018 9:59 AM
10 I don't agree with the militarization of the police forces. More information on money allocation is
necessary.
8/1/2018 10:35 PM
11 enhance or have our own police 8/1/2018 8:11 PM
12 I have never needed their services but am very thankful for all they do.8/1/2018 6:18 PM
13 I had concerns for road safety, but OPP not approachable 8/1/2018 7:13 AM
14 The police is an essential service to serve and protect however the budget is also getting out of
hand. I would like to see the police force changed back the oxford community police. The
community aspect is leaving where police used to be local officers
7/31/2018 7:37 PM
15 OPP seems to provide a service that would otherwise expose Tillsonburg to huge potential costs if
a difficult case comes forth - which a small town force could not sustain with the expertise that
would then in any case be required to hired from outside. The OPP buffers that eventuality.
7/31/2018 5:04 PM
16 Too many thefts in this town, hardly see police around at night 7/31/2018 3:50 PM
17 It is totally ridiculous how much the town MUST pay for OPP. Please inform the public in a written
document with our next tax assessment, how many officers we are paying for and what
percentage of their time is spent with each activity they are performing for the city.
7/30/2018 5:18 PM
18 There seems to be a lack of effective policing in this town. Lots of theft that appears to be ignored 7/23/2018 10:55 PM
19 I believe we are at the mercy of the OPP contract costs. But if we need better police services then
it should be enhanced. However, before it is increased a review of what we get for the costs
should be done. There may be services we do not use and others that could be expanded.
7/10/2018 8:37 PM
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Budget 2019 SurveyMonkeyPage 71 of 126
12.22%11
47.78%43
33.33%30
4.44%4
2.22%2
Q123 Should this service be:
Answered: 90 Skipped: 565
TOTAL 90
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Budget 2019 SurveyMonkeyQ5. Parks and Recreation
What you will pay in Town of Tillsonburg taxes this year: $421
Page 72 of 126
Q124 My Comments:
Answered: 20 Skipped: 635
#RESPONSES DATE
1 Facilities, fields, parks here are excellent. Just wish I were young again that new outdoor ice pad is
an answer to dreams of yore...
8/29/2018 3:21 PM
2 These programs are vital to the environment of this town.8/18/2018 10:24 AM
3 no one comes to Tillsonburg on purpose, creating events people would enjoy, and making the
town more inviting would certainly help
8/16/2018 9:54 AM
4 14% of my taxes- too high 8/8/2018 6:24 PM
5 In general, I really like the community complex especially the pool. However, there aren't many
family-friendly or child-friendly swims offered and I would like more of this. I am unsure what
should be done with Lake Lisgar water park. I enjoy going there but I wonder if the town would be
better served by a splash pad (that wouldn't need lifeguards). Or perhaps there is room for a
splash pad in addition to the outdoor pool at Lake Lisgar water park. We need a splash pad that is
free or very low cost. When you have a two year old, you don't want to pay $7 to go to the water
park when they only want to stay for half an hour. (I do appreciate the lower cost options they have
though, such as half price after 4 pm.) The playground equipment through town is quite good and
seems to be well maintained.
8/7/2018 1:38 PM
6 Parks are beautifully maintained and organized 8/3/2018 10:37 AM
7 Need to know more about money allocation.8/1/2018 10:36 PM
8 We have lots of parks, trails, game areas, pet places, sport fields, pool, etc. We have not even
been able to use all of them because there are so many.
8/1/2018 6:21 PM
9 I think we should be paying more in Policing than for town parks!!! Seems to be quite high 8/1/2018 10:01 AM
10 What's with the Lake lisgar water park water slide ?8/1/2018 7:14 AM
11 This can also be done with far less resources. I can see the money spent just by looking at the
vehicles and gear used that no other private enterprise would be able to afford
7/31/2018 7:37 PM
12 The park system in Tillsonburg is abysmal. There is no current master plan for parks and
recreation in Tillsonburg. Clearly there is infrastructure (such as the outdoor pool) that has to be
replaced after over 50+ years of service as I remember taking lessons there as a child. Look at
parks that are poorly located, serve no one except to add to the property value of a nearby
homeowner (parks that are remnant and unwanted parcels by developers). The Town needs a
MASTER PLAN and a development charges bylaw that provides for indoor and outdoor costs
created by new homes in the community.
7/31/2018 5:07 PM
13 Perhaps, volunteer groups would like to take on some activities. I have personally seen town staff
water and weed flower beds on park trails.
7/31/2018 1:33 PM
14 The town is doing an excellent job for this category 7/30/2018 5:19 PM
15 This is a lot of money for these services. Perhaps there could be donation money or user fee for
some of these things. I believe strongly in activity for health benefits. I sense part of the big
expense is the town works workers wages/unionized.
7/21/2018 11:32 AM
16 keep funding trails, parks 7/17/2018 8:24 AM
17 rec programs should not be more than what is allocated to the fire and police dept. Also should
have something in place to allow all residents to enjoy, costly.
7/16/2018 5:56 PM
18 If costs are increasing than user fees need to be added to cover the added cost. No everyone
uses these services so what the public purse does not cover than a user fee has to implemented.
With a provision for the low income earners or the poor.
7/10/2018 8:40 PM
19 Users from outside of Tillsonburg whose taxes do no contribute to paying for Parks and Rec,
should have to pay User Fee's where possible (pool or ice pads).
6/19/2018 2:55 PM
20 Need more play structures in Town parks. Town assets are falling apart- Lake Lisgar Waterpark
slide. Seem to do everything half way- i.e. Memorial Park bandshell. Let's do it right once, with
paving, asphalt, everything.
6/18/2018 3:42 PM
127 / 200
Budget 2019 SurveyMonkeyPage 73 of 126
18.68%17
63.74%58
13.19%12
4.40%4
0.00%0
Q125 Should this service be:
Answered: 91 Skipped: 564
TOTAL 91
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Budget 2019 SurveyMonkeyQ6. Town Roads
What you will pay in Town of Tillsonburg taxes this year: $377
Page 74 of 126
Q126 My Comments:
Answered: 20 Skipped: 635
#RESPONSES DATE
1 Maintained mostly with enhancement in a few bottle neck areas and deteriorated stretches. These
have been called to the attention of the works department who budget permitting usually get into
action and remedy the situation.
8/29/2018 3:24 PM
2 a job well done - we have lovely roads 8/27/2018 12:43 PM
3 Fairway Hills Blvd. & Greeneagle Drive need repair.8/21/2018 12:11 PM
4 Good job!8/18/2018 10:25 AM
5 The town or Norfolk County ???8/17/2018 1:34 PM
6 Our street is need of repair. The second layer of payment is still needed. Most of the houses on
this street have been here for more than 10 years. This is extremely disappointing, considering the
second layer of pavement has already been applied to the extension of the Glendale subdivision,
which is only started three years ago.
8/17/2018 12:33 PM
7 Who decides which sidewalks are plowed?8/14/2018 5:38 PM
8 Every year during the winter months the quality of the services provided have decreased, The
roads and the sidewalks aren't getting cleaned in time and as a result there is always a lot of
buildup of uneven ice which makes it impossible to go for a walk safely and to apply your brakes in
a timely fashion. This is an issue that needs to be seriously addressed.
8/12/2018 12:02 PM
9 some of your projects took far too long and I question the need for some of the work 12.3% of my
taxes
8/8/2018 6:25 PM
10 I find that the reaction time toward snow removal is quite slow town-wide. The main arteries AND
corresponding sidewalks need to be maintained in a speedier fashion. We have a growing senior
population that needs to get around safely. I've personally, pushed someone riding their scooter
along the sidewalk because they are unable to move freely. Not acceptable. I also notice a trend
that snow removal is not performed if the weather forecast shows mild/rainy weather. Also, not
acceptable.
8/8/2018 1:08 PM
11 Sometimes it takes a while for snow to be cleared from streets and sidewalks, but overall it's pretty
good.
8/7/2018 1:39 PM
12 The roads are so bumpy and uneven. More of this needs to be put in to fix the roads instead of just
patching them up.
8/1/2018 10:37 PM
13 Snowplowing should be done a bit more quickly if possible.8/1/2018 6:22 PM
14 Maybe the Road Manager should get out of his/her office more often !8/1/2018 7:15 AM
15 Town of Tillsonburg roads are in good shape 7/31/2018 7:38 PM
16 Looks like roads are well maintained on a timely basis.7/31/2018 5:07 PM
17 fix some potholes and cracking road surface 7/31/2018 12:43 PM
18 The town is doing an excellent job for this category.7/30/2018 5:19 PM
19 pick the worse roads first, oxford/simcoe street is falling apart.7/16/2018 5:57 PM
20 This town has excellent roads and our maintained top notch. This should be continued which the
acception of sidewalk plowing. This should only be done in downtown core. Everywhere else it
should be the property owners resposibilty like most of the other municipalities I have lived.
Sidewalk plowing is a waste of tax dollars.
7/10/2018 8:43 PM
129 / 200
Budget 2019 SurveyMonkeyPage 75 of 126
23.08%21
47.25%43
15.38%14
7.69%7
6.59%6
Q127 Should this service be:
Answered: 91 Skipped: 564
TOTAL 91
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Budget 2019 SurveyMonkeyQ7. Public Transit
What you will pay in Town of Tillsonburg taxes this year: $4
Page 76 of 126
Q128 My Comments:
Answered: 21 Skipped: 634
#RESPONSES DATE
1 Enhanced - greatly with more hours of service, including weekends. and please do pursue out of
town links to nearby towns, cities, airports, (London & Tillsonburg airports). and the railhead
(Woodstock & Ingersoll).
8/29/2018 3:26 PM
2 I'm not too sure how well known this service is. not sure how much use it gets. It is an important
service to have. I've always believed a circular route maybe every other day, every 1/2 hour on the
hour should exist to Zehr's Via Tilson and return to Sobeys via Broadway.
8/27/2018 12:46 PM
3 I an unaware of any public transit service existing.8/18/2018 10:27 AM
4 What is that ? Delivery of public transit services 8/17/2018 12:12 AM
5 financial upward mobility is unattainable as mass transit is unavailable. gainful employment is not
always available here, why not a daily bus to London, Woodstock and surrounding areas, this
would also bring day trippers to Tillsonburg
8/16/2018 9:56 AM
6 Great service, need more of it.8/13/2018 6:27 PM
7 Either provide a regular bus service or don't.8/12/2018 12:03 PM
8 what public transit?????????????8/8/2018 6:26 PM
9 The most important problem with Tillsonburg is it's lack of transportation 8/7/2018 5:38 PM
10 I really like the idea of the TGo but I think it needs enhancement so people will use it. Maybe it
needs a better schedule, or maybe it should just be a couple of smaller vehicles with more
frequent and shorter runs. Is there a way to use the cab companies to provide this service?
Shared low cost taxis in lieu of transit?
8/7/2018 1:41 PM
11 This 'seems' to work better than previous 'bus' services we have tried, at least for the passengers.
Bus service is so difficult to set up until a full service convenient to the whole town is done. Until
parents understand a bus is good for their kids and stop driving them we will always have a
problem.
8/5/2018 10:06 AM
12 More education about TGO please! A great program that should be better used.8/3/2018 8:31 PM
13 how will this apply as T:GO is being taken over by a private company 8/1/2018 8:14 PM
14 It seems to have very limited use.8/1/2018 6:23 PM
15 We have public transit in Tillsonburg?????? where? when?8/1/2018 10:02 AM
16 One T-GO bus is enough.7/31/2018 5:08 PM
17 Why do I pay for something I don't use? Raise the toll a little 7/31/2018 3:51 PM
18 people who use the service pay as they go and can be paid out of that. Also doesn't seem to
popular.
7/16/2018 5:58 PM
19 public transit services are important; difficult balance to strike. Public transit for folks offers
opportunities for them...not sure if the existing offerings are adequate.
7/13/2018 9:41 AM
20 This must be enhanced. With an aging population and the poverty increasing public transit needs
to become a better reality. It needs to be expanded over next 10 years. Also if the County wants to
get to Net Zero - reducing greenhouse gases will only be achieved by have a better transit service.
7/10/2018 8:46 PM
21 This is a wonderful service and should be enhanced. Nothing but high praise, very efficient and
drivers are courteous. This service has to continue.
6/19/2018 7:47 AM
131 / 200
Budget 2019 SurveyMonkeyPage 77 of 126
14.29%13
58.24%53
23.08%21
2.20%2
2.20%2
Q129 Should this service be:
Answered: 91 Skipped: 564
TOTAL 91
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Budget 2019 SurveyMonkeyQ8. Cultural Services
What you will pay in Town of Tillsonburg taxes this year: $42
Page 78 of 126
Q130 My Comments:
Answered: 20 Skipped: 635
#RESPONSES DATE
1 Really valuable is the work being done to provide opportunities and happiness to youth with an
artistic bent and budding talent.
8/29/2018 3:28 PM
2 I hope the supplemental fund raising done for these venues helps fill in the gaps 8/27/2018 12:46 PM
3 It is important to maintain and enhance effort's to further educational services.8/18/2018 10:28 AM
4 Pathetic waste of money and while we are n the subject stop funding Community Care Access
Center waste of money and a blight on the town
8/17/2018 1:36 PM
5 cultural services needs to be drastically improved on all counts, ie: Tillsonburg's history is seen
through white, male viewpoints, there are barely any turtles at turtle fest, and the fall fair is a
laughing stock
8/16/2018 10:02 AM
6 Annandale requires additional funds? Research what could possibly be discovered at this point in
time? I suspect preservation as well display has been accomplished.
8/14/2018 5:45 PM
7 this is only 1.3% of my taxes- I think more should be allocated to our community causes 8/8/2018 6:27 PM
8 I would prefer some of this money to be set aside for transportation 8/7/2018 5:39 PM
9 I enjoyed free Family Day and Turtlefest activities this year. I am not sure what to say about the
Fair. If it is so difficult to have a midway, then maybe we shouldn't. I don't agree with having the fair
in June so close to Turtlefest, plus this takes away the agricultural heritage of the fair. I would
rather these celebrations were spaced out more.
8/7/2018 1:43 PM
10 Sports, like the arts are a personal choice to enjoy. I can understand the Town owing and
maintaining the historic buildings the Station Arts uses but if you support their programming, why
not give money to other groups such as sports, theatre and dance etc. Annandale NHS needs
expansion for accessibility and archival storage and research. Money from arts programing would
help that project.
8/5/2018 10:11 AM
11 Museum is well organized and offers many important services 8/3/2018 10:39 AM
12 The family activities are great.8/1/2018 6:23 PM
13 Wonderful to have some many art program in a mid size town!!8/1/2018 10:05 AM
14 Spending more on the historical aspect of the town would create a "St. Jacobs" like atmosphere.7/31/2018 7:39 PM
15 There will continue to be many new people moving into Tillsonburg. Tillsonburg Fair is a dinosaur
and Turtlefest at least is downtown. Needs more activities and appreciation of and awareness of
town amenities.
7/31/2018 5:09 PM
16 Seems high amount this 7/31/2018 3:51 PM
17 except for the fair, why are tax dollars spent on it?7/31/2018 1:36 PM
18 This is an important element for this town 7/30/2018 5:20 PM
19 If this needs more funds then user fees with the provision for the working poor and special needs
persons to have pad fully. The special community events should be reviewed to make sure the
funds they recieve are being well spend if not cut that event.
7/10/2018 8:50 PM
20 Have a concern about Turtlefest and that is the fact people are being charged entrance into the
vendors and events held on the Saturday at the fair grounds. This should be scrapped. Ingersoll
have the Canterbury Festival in July and there is absolutely "no charge"
6/19/2018 7:52 AM
133 / 200
Budget 2019 SurveyMonkeyPage 79 of 126
50.55%46
31.87%29
12.09%11
3.30%3
2.20%2
Q131 Should this service be:
Answered: 91 Skipped: 564
TOTAL 91
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Budget 2019 SurveyMonkeyQ9. Physician Recruitment
What you will pay in Town of Tillsonburg taxes this year: $10
Page 80 of 126
Q132 My Comments:
Answered: 21 Skipped: 634
#RESPONSES DATE
1 Big Time 8/29/2018 3:29 PM
2 I hope what we are doing to date is working because I think our town has had 3 new doctors
recently replace 3 retired doctors. I am not sure what the doctor to patient/population ratio should
be so don't know if we are above or below where we need to be.
8/27/2018 12:48 PM
3 Need more beds in the hospital; there is room. The population of this 'Seniors Town' is increasing,
but hospital care is not.
8/21/2018 12:13 PM
4 Based on the latest announcement's from various hospital's , salaries of general manager's for a
hospitals should be reduced. The money saved here would probably offset increasing wages to
attract physician's to the are and more. Example taken from London Ontario. As a public service
once wages get higher than $100,000.00 a year this should be printed in the paper similar to the
disclosure required for municipal worker's.
8/18/2018 10:36 AM
5 Due to the fact that we are becoming a "Seniors" community, Tillsonburg Hospital needs to be
opening more beds and hiring more staff to take care of people. When the population was about
half of what it is now, the entire hospital was used for patients.
8/17/2018 12:36 PM
6 we need more doctors, nurses, and education so elderly people don't clog up A&E with easily self
managed complaints
8/16/2018 11:51 AM
7 With the population rising as people move here from larger centers we definitely need more
physicians!
8/13/2018 6:28 PM
8 With the older population increasing we need more family Doctors and Specialists.8/12/2018 12:04 PM
9 this isn't even .5 % of my taxes. spend more on Medical Doctors to reduce wait times.8/8/2018 6:28 PM
10 Would be nice to see more Family Physicians in Tillsonburg. Takes forever to get an appointment
with the family doctor. Two doctors working during peek hours would help reduce wait times at
Tillsonburg ER.
8/7/2018 8:22 PM
11 We desperately need more doctors and other medical services available. In particular, we need a
fully staffed walk in clinic with broad hours. Ideally, we should have a full time urgent care clinic
that people could use instead of going to the ER. It could be at the hospital or somewhere else. I
also think that a nurse-practitioner led clinic could work well in Tillsonburg and would reduce the
need for family doctors slightly. My two year old currently has a family doctor in London, which is
not convenient when he is ill.
8/7/2018 1:46 PM
12 This is improving and probably less money can be spent on this 8/3/2018 8:32 PM
13 We need more doctors!8/3/2018 10:39 AM
14 It is very difficult to get a doctor apt when needed. My doctor is more retired than available and no
other doctor will take on a patient that is already registered with another doctor in town.
8/1/2018 6:26 PM
15 Great program!! Tillsonburg's population is ageing so great program 8/1/2018 10:06 AM
16 Important for the aging population.7/31/2018 7:39 PM
17 With a more than average seniors population, this service is obviously required.7/31/2018 5:09 PM
18 Having a Hospital with excellent facilities and a well trained staff is an MAJOR plus for this town.7/30/2018 5:22 PM
19 we need doctors that want to be doctors not ones who don't seem to have time for you or end up
being like robots! Have a better criteria other than someone with a degree, interview and make
sure they are passionate about what they do!!
7/16/2018 6:01 PM
20 Doesn't seem very effective.7/15/2018 11:05 PM
21 The number doctors and quality of doctors is the worst thing about Tillsonburg since we moved
here in 2017. We only had one choice for a GP and this doctor is useless and we should have
more with a growing town. Also we need prepare for doctor retirements.
7/10/2018 8:52 PM
135 / 200
Budget 2019 SurveyMonkeyPage 81 of 126
9.09%8
31.82%28
42.05%37
11.36%10
4.55%4
1.14%1
Q133 Rate the overall value:
Answered: 88 Skipped: 567
TOTAL 88
Excellent
Good
Fair
Poor
Very Poor
Don't Know/NotApplicable
0%10%20%30%40%50%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Excellent
Good
Fair
Poor
Very Poor
Don't Know/Not Applicable
136 / 200
Budget 2019 SurveyMonkeyQ10. Value
How would you rate the overall value received for your Town of Tillsonburg tax
dollars: $1,913
Page 82 of 126
Q134 My Comments:
Answered: 18 Skipped: 637
#RESPONSES DATE
1 I'd like to say good or even excellent, as most town employees are very helpful and patient with
this senior. But when enforcement and control take over one hundred times the funds for transit
(q7) one can only say "ouch"
8/29/2018 3:33 PM
2 We used to live in Oakville and paid high taxes but the mill rate is higher here. I understand that
we need to share expenses amongst a smaller population however feel the rate here is quite high.
8/27/2018 12:49 PM
3 Amount is high don't see a lot of improvements in the town 8/10/2018 7:32 PM
4 I pay $3055/year in property taxes- where do the rest of my tax dollars get allocated to.. I have no
children- I have an issue with my taxes going to ANY school board- I should get a tax credit for
NOT having children..
8/8/2018 6:30 PM
5 Students need access to public transportation to a college and/or a university.8/8/2018 3:27 PM
6 I feel our taxes should go towards more affordable housing. The last time I checked, there was a
5-10 year waiting list for geared to income housing. We need more. Too many people are left
struggling to find a place because theres nothing available. I'd also love to see more being done
for our mental health. My son suffers immensely. Again, the waiting list for help is so long that we
can't get the help that he needs NOW.
8/8/2018 2:06 PM
7 I would like better quality roads and free garbage pick up. I would also like my street properly
plowed and salted in the winter.
8/1/2018 10:39 PM
8 Our town has a lot to offer and seems to be very busy.8/1/2018 6:27 PM
9 Great town to live and work in!!! Great place to raise a family.8/1/2018 10:07 AM
10 Overall, OK for the services received.7/31/2018 5:09 PM
11 Moved here from Hamilton 3 years ago; pleasantly surprised at the levels of service in Tillsonburg!7/31/2018 4:04 PM
12 Too many money grabs nowadays. Biggest peeve is $2 for a bag of garbage. Really? I can see $1
to encourage people to recycle but $2 is a complete money grab for what takes a total of 2 sec to
pick bag off ground
7/31/2018 3:54 PM
13 For the population base of Tillsonburg (and still growing), this town is doing very well. I have no
issue with the taxes that I pay in order to maintain the town's vitality and identity.
7/30/2018 5:24 PM
14 The amount of taxes dollars should be reduced. The cost of living has increased income has
remained the same for the average salary earner. Better management is required.
7/24/2018 6:42 PM
15 There should be a yearly large item waste collection. Compost pick up would be great as well. My
only complaint about living here is the waste collection. With no large item pick ups and the
transfer station only having limited hours it is difficult to dispose of items
7/23/2018 10:58 PM
16 It is frustrating that my taxes increase due to people getting increases, when in fact, many people
have lost their jobs or do not get an increase.
7/21/2018 11:32 AM
17 In some ways it is good, but in some cases it just seems we have nothing to show. Should stop
the leaf program and just have curb side pick up in the summer so as to not make a mess for
everyone or the safety of drivers on the road. Infractions happen down the street from the Town
office yet nothing happens. Yard maintenance and up keep is over looked all the time and having
a street cleaner is a complete waste. Home owners should be responsible for cleaning their
sidewalks in the winter, it is impossible to get everywhere.
7/16/2018 6:23 PM
18 Taxes are much better than the communties in the Golden Horseshoe and GTA. But they have to
be maintained and reviewed regularly to make sure the rate payers are getting value for the tax
dollars. If the town keeps up being clean safe and well maintained then the tax payers will not
mine paying a bit more.
7/10/2018 8:55 PM
137 / 200
Budget 2019 SurveyMonkeyPage 83 of 126
10.29%46
15.66%70
73.15%327
50.11%224
31.77%142
41.61%186
3.13%14
6.94%31
Q155 How would you like to be involved in the budget process?
Answered: 447 Skipped: 208
Total Respondents: 447
Attend specialbudget meetings
Attend
in-person fo...
Fill outonline surve...
Submit
feedback online
Learn about it
through loca...
Learn about it
from the...
Other
Would not like
to participate
0%10%20%30%40%50%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Attend special budget meetings
Attend in-person focus groups or information sessions
Fill out online surveys, questionnaires or budget tools
Submit feedback online
Learn about it through local news sources
Learn about it from the municipal/County websites and social media
Other
Would not like to participate
191 / 200
Budget 2019 SurveyMonkeyPage 84 of 126
Q156 My Comments:
Answered: 38 Skipped: 617
#RESPONSES DATE
1 I think more transparency is required and i am sure more people will engage, especially if there
points are taken on board.
8/30/2018 1:42 AM
2 If held locally I would attend.8/29/2018 3:47 PM
3 Believe you have to use as many strategies/avenues as possible to reach the greatest # of
citizens...even info ..more info.. included in tax bills.
8/27/2018 5:00 PM
4 Due to hearing 8/27/2018 12:25 PM
5 My husband and I work full time, have a toddler and only 1 car between the 2 of us. Additionally,
my husband works shift work, so we can't predict when we'd be available to go to meetings or in-
person sessions. That's the reason I chose more online things.
8/24/2018 4:24 PM
6 This survey explains very clearly how the money is used - transparent and reader friendly Thank-
you to the designers of the survey!
8/24/2018 11:11 AM
7 Attend a special "All Candidates Meeting" prior to the 2018 Municipal Election with a singular focus
on the municipal and county budgets. The Chamber of Commerce could manage this event.
8/21/2018 10:26 PM
8 Willing to consider sitting on special committees setup to accomplish a specific goal.Thank you for
this opportunity
8/18/2018 11:17 AM
9 there is no credible media anymore. Use direct mailouts 8/14/2018 6:18 PM
10 Email budget agenda's and minutes to help determine involvement and keep informed.8/14/2018 4:55 PM
11 A referendum for every single thing 8/14/2018 1:32 PM
12 i have been to many meetings, etc, tired of wasting time when nothing happens, i don't mind doing
these types of things, i can do it on my own time and not a terrible waste of time, provided you
listen to the feedback.
8/12/2018 8:01 PM
13 In my experience those who make points are often discounted because the leadership has already
made up its mind, their hope is to just have enough input that leans in the direction which they
already want to go.
8/8/2018 4:49 PM
14 The residents should be able to provide their e-mail address to the county in order to have budget
information sent to them and to respond and give input. Those without e-mail, should have the
information mailed to them with an option of sending back their input.
8/7/2018 6:22 PM
15 DIRECT FROM COUNCIL REPS 8/2/2018 10:09 AM
16 Would like to see an open-house/presentation in Thamesford, but provide some details in the
Zorra Now, if that is not possible. Past presentations have not always provided enough notice time.
A newsletter to the residents of the county would be nice.
7/30/2018 4:49 PM
17 No point in surveys or feedback if ignored by 'whoever'7/30/2018 8:38 AM
18 Radio, social media 7/25/2018 7:33 PM
19 More coverage in print would be helpful for rural and senior residents 7/25/2018 10:07 AM
20 Online tools can work so long as they are read and properly considered by management/council.7/24/2018 10:07 AM
21 The big wigs will do what they want. We're just being dragged along behind.7/21/2018 8:48 AM
22 Only if they are read and put in place, not disposed of without judgement and reaserch 7/20/2018 12:49 PM
23 This survey alone shared great information that I was never aware of.7/18/2018 10:36 PM
24 Social media is where you need to be. Thank you for this!7/18/2018 8:18 PM
25 council should be more approachable then maybe people would speak up 7/16/2018 6:29 PM
26 Good luck!7/13/2018 11:08 AM
27 Other: by informing community groups of their opportunity to participate in this and other surveys,
in public and council meetings and at the ballot box.
7/10/2018 3:01 PM
28 Getting to old for this now.7/9/2018 8:36 PM
192 / 200
Budget 2019 SurveyMonkeyPage 85 of 126
29 The biggest problem is that any input provided by citizens doesnt seem to be implemented by
staff/council, so the thought it why bother participating? If the County truly wants people to be
involved they need to be accepting of outside ideas and the fact that they may not be efficient in
what they currently do. Until that can happen no one will care to participate.
7/6/2018 9:14 AM
30 No one looks at the news anymore, everyone should be informed in their tax bill or general flyer of
where to go to get the information.
7/5/2018 3:26 PM
31 There are NO LOCAL NEWS SOURCES (non-online) . If one does not use Social media, difficult
to know what is what. Difficult to keep abreast of event when "paper" is out of fashion.
7/4/2018 12:11 PM
32 Due to past experience .. I don't feel that me completing surveys, questionnaires or submitting
feedback will be heard or used. It's just a way to make us think that we're being heard.
7/3/2018 5:00 PM
33 I want to be more a part of these meetings/not just siting there![same for the groups and info
sessions].
6/22/2018 4:16 PM
34 I will go to council meetings and write my councillor 6/20/2018 3:06 PM
35 Local news sources aren't reliable, "local" or widely available. More/additional social media,
please.
6/20/2018 7:03 AM
36 Not everyone is computer literate. I prefer in person info sessions. I heard about this survey on the
radio news report.
6/19/2018 8:34 AM
37 No further comments.6/19/2018 8:05 AM
38 live feeds 6/18/2018 5:17 PM
193 / 200
Budget 2019 SurveyMonkeyPage 86 of 126
21.16%95
74.83%336
57.24%257
51.00%229
4.01%18
Q157 Please select as many options from the list below that you feel
would enhance or help your understanding of the Asset Management
program so that you feel prepared to give your feedback and input.
Answered: 449 Skipped: 206
Total Respondents: 449
#OTHER (PLEASE EXPLAIN)DATE
1 I think having county employees at certain shops such as Walmart or in town, asking simple
questions or informing the public always works, especially as we have a mature community and
not everyone has the internet.
8/30/2018 1:46 AM
2 Pamphlets, print-outs available "on the racks" at places such as library and the town office at lisgar
avenue where we pay tax and hydro bills.
8/29/2018 3:48 PM
3 Participant did not answer this question 8/27/2018 12:26 PM
4 Please consider using free software (definition at fsf.org) for some of the projects as I'm told it
should enhance both the privacy and security of the information.
8/12/2018 9:09 PM
5 Mail outs 8/7/2018 11:20 AM
6 No, thank you 8/6/2018 8:48 PM
7 IMPROVED COMMUNICATION W/COUNCIL REPS 8/2/2018 10:10 AM
8 printed materials sent to our home 7/30/2018 4:50 PM
9 involvement in selecting private companies that are contracted by the county to provide services to
fill the gaps that the county has ie snow removal contractors, road construction contractors this
process should be done by a non-council committee of residents thereby making it a transparent
process
7/30/2018 11:02 AM
10 advertisements and information circulars 7/25/2018 10:10 AM
Attend
in-person fo...
Fill out
online surve...
Submit
feedback online
Interactiveweb tools
Other (please
explain)
0%10%20%30%40%50%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Attend in-person focus groups or information sessions
Fill out online surveys, questionnaires
Submit feedback online
Interactive web tools
Other (please explain)
194 / 200
Budget 2019 SurveyMonkeyPage 87 of 126
11 Prefer to do this online 7/23/2018 4:30 PM
12 Nothing... staff should be competent enough to make the best decisions.7/16/2018 9:03 PM
13 D 7/16/2018 2:29 PM
14 I 7/13/2018 11:02 AM
15 As stated in prior question -> due to past experience I don't feel that completing
surveys/questionnaires, etc. do anything other than make us think that we're being heard and our
opinions matter.
7/3/2018 5:03 PM
16 be more involed and hands on![in person!].6/22/2018 4:17 PM
17 municipal employees 6/20/2018 3:07 PM
18 Instead of in person meetings, use available tools for webinars and video conferencing. Encourage
libraries to host online sessions.
6/20/2018 7:05 AM
195 / 200
Budget 2019 SurveyMonkeyPage 88 of 126
Q158 My Comments:
Answered: 12 Skipped: 643
#RESPONSES DATE
1 I think the above points mentioned are a cost effective way to get feedback.8/30/2018 1:46 AM
2 The asset management is a governance thing that is the responsibility of the elected people. They
need to make sure that we are ready to replace infrastructure as needed and that we are not
downloading this responsibility to future generations. A good plan for the future is essential, and
funding it by collecting resources on an ongoing basis is good planning. I have little interest in
reading the asset plan, I trust our elected people to make sure they follow and fund it.
8/29/2018 12:25 PM
3 NC 8/21/2018 5:38 PM
4 In the busy lives of everyone today online is the most efficient. Important process and we need to
continue to spend developing and maintaining water and wastewater facilities as across Canada
this has been pushed aside for too long.
8/14/2018 4:58 PM
5 i would be willing to do the online pieces as i can do them on my own time.8/12/2018 8:02 PM
6 If there truly is a water shortage, perhaps this should be addressed before further development is
authorized. If we spend half a million dollars for a new home, we expect the Town of Tillsonburg to
have the resources to support the new development. We need to have the freedom to water our
new lawns, wash our cars, shower or bath, do laundry etc without restriction or water pressure
restriction controls. We should be able to do this when it is convenient to us like when we are
home and not at work. Sprinkler systems are not the answer.
8/8/2018 4:13 PM
7 Why, most decisions are already made. These focus meetings are just going through the motions,
and people think they can change things.
8/6/2018 8:48 PM
8 I know about asset mgmt as I helped run the largest federal) fleet in Canada 8/1/2018 7:26 AM
9 I am a retired CPA and would be happy to help out and make a contribution.7/24/2018 10:11 AM
10 too bad the social environments that residents use arent listed as assets above. your arenas,
community centres, libraries, social service buildings. Those are the true assets. Healthy people
are your biggest economical driver, not the roads or bridges or wastewater systems.
7/18/2018 3:05 PM
11 no comment 7/17/2018 5:24 PM
12 Again, if not keen on social media -- difficult to participate 7/4/2018 12:12 PM
196 / 200
Budget 2019 SurveyMonkeyPage 89 of 126
Q159 What questions do you have about the budget process?
Answered: 40 Skipped: 615
#RESPONSES DATE
1 I think the key is transparency, I appreciate it's impossible to do everything within a limited budget,
however through consultation we can get the best results, after all it is the public's money.
8/30/2018 1:48 AM
2 I am wondering weather there will be a budget survey like this one in future years and if so how
frequently...if so please have paper copies available. thank you.
8/29/2018 3:51 PM
3 thank you for doing this, I want to offer my comments.8/29/2018 12:26 PM
4 Can you bring out a budget that will reduce taxes ? Why does every budget have to have
increases ? If an household has to live within their budget why can`t the Govt/Municipalities ?
8/27/2018 6:37 PM
5 Not at this time 8/24/2018 4:26 PM
6 Why is Oxford County and Norfolk County so different 8/17/2018 1:45 PM
7 none 8/13/2018 1:10 PM
8 Time lines? Multi year plans 8/13/2018 10:43 AM
9 Keep it simple, moral, logical, non-ideological, common sense, without special interest group
pressure and influence.
8/9/2018 12:19 PM
10 What's the story on here in reserve funds? How are they administered? I read online a candidate
wants to use reserve funds to increase policing to combat speeding. I agree speeding is a concern,
but do not feel reserve fun money should be used to address it. Reserve funds should be used for
emergencies, like repairing the roads after the horrible flooding in February. Using reserve funds
for staffing or other identified budget items that aren't emergencies or unexpected costs relating to
storm damage is not prudent.
8/7/2018 11:24 AM
11 none 8/6/2018 12:02 PM
12 None 8/6/2018 9:52 AM
13 NO 8/2/2018 10:10 AM
14 accessibility to the process 8/1/2018 7:27 AM
15 Why does it cost $2 for a guy to throw a bag of garbage in a truck?7/31/2018 4:03 PM
16 Try to remember every household is facing increasing costs not just taxes 7/30/2018 5:06 PM
17 none at this time 7/30/2018 4:52 PM
18 The property taxes in a community are not equitably assessed. There are properties that should
be assessed higher then others, but are actually paying much less. Unfair
7/29/2018 2:31 PM
19 Will the results of this survey be shared with the public?7/27/2018 2:52 PM
20 How can I get a detailed copy of the budget 7/25/2018 8:12 PM
21 Taxes should be reduced. How are you going the reduce taxes ?7/24/2018 7:01 PM
22 Does management have the necessary skill sets to properly manage the budget process to arrive
at a budget that is fair and equitable to all taxpayers?
7/24/2018 10:14 AM
23 I think budget is good but would like to see that the budget is spent properly and it is ok that the
department spending the money would keep I mind that if it is not right to use up all the budget for
the year so that we can ask for more budget next year we should look at accountability and I
would think that if all department l works towards it and with the increase I the number of new
house build and the increase in the value of property, we may be looking at lowering the property
tax and what other tax
7/23/2018 6:20 PM
24 Eliminate the special interest business groups and their attempts to gain as much funding for their
narrow views on oxford county
7/18/2018 11:26 AM
25 Again, there has been no mention of how much county and township councillors are paid.7/18/2018 9:48 AM
26 Why do we still have large item pick up, however have a zero waste goal? Aren’t they
contradicting each other?
7/16/2018 9:04 PM
27 more with less 7/16/2018 7:52 PM
197 / 200
Budget 2019 SurveyMonkeyPage 90 of 126
28 let the people decide by votes where the money should go not office employees 7/16/2018 6:30 PM
29 It seems you only talk with business owners and elites.7/15/2018 11:34 PM
30 Keep the process transparent for every citizen.7/15/2018 7:12 PM
31 None 7/13/2018 11:11 AM
32 No 7/9/2018 8:38 PM
33 Provide feedback from this survey to the citizens along with what citizen engagement actually
resulted in changes/savings!
7/6/2018 9:15 AM
34 none 7/5/2018 2:08 PM
35 None ..7/3/2018 5:03 PM
36 How much goes towards youth programs?6/22/2018 8:56 PM
37 nil 6/22/2018 4:18 PM
38 Could the budget meetings not be recorded and posted online? Most of the meetings are held
during the day when people are at work and unable to attend. At least if the meetings were online,
we could potentially watch them afterwards.
6/22/2018 11:32 AM
39 None at this time 6/21/2018 2:08 PM
40 Well thought out and planned.6/20/2018 6:11 AM
198 / 200
Budget 2019 SurveyMonkeyPage 91 of 126
Q160 Other Comments
Answered: 25 Skipped: 630
#RESPONSES DATE
1 Thank you for the opportunity to give input 8/29/2018 8:57 PM
2 Canadians' tax bills outpaced housing, food in 2017 Despite rising mortgage costs, rents, and
grocery bills, these were not the biggest drain on the average Canadian household income last
year. The Fraser Institute says that taxes accounted for 43% of a typical family’s income in 2017,
more than double the amount spent on housing costs. With an average income of $85,883, taxes
totaled $37,058 while the cost of housing (including mortgage payments and rents) was $30,597.
“Many Canadians will be surprised to learn that taxes—and not life’s basic necessities, including
housing—is the biggest household expense,” said Charles Lammam, director of fiscal studies at
the Fraser Institute and co-author of the Canadian Consumer Tax Index, which tracks the total tax
bill of the average Canadian family from 1961 to 2017. In 1961, the average family would have
paid 33.5% of income on taxes and 56.5% on housing, food, and clothing. But tax bills have
soared 2,112% since, the study says, with housing costs rising 1,480% in the same period. “Taxes
help fund important public services that Canadians rely on, but the issue is the amount of taxes
governments take compared to what Canadians get in return,” Lammam said. “With 43% of their
income going to taxes, Canadians might ask whether they’re getting the best value for their tax
dollars.
8/27/2018 6:37 PM
3 Have council announce to management their requirements as a whole "percentage increase's"
ensuring management will return to Council with a budget that fit's the request. This will save on
deliberation time spent by council arguing back and forth what needs or should or should not be
cut. Leave this to the professional's. Council has much better thing's to do than to try to control
what is done in a year. Most councillor's have their own agenda , don't let that get in the way of
progressing rationally..
8/18/2018 11:23 AM
4 my taxes increasing at too high rate (farmland). Will force many of us out.8/14/2018 6:20 PM
5 Good idea with online feedback 8/14/2018 4:58 PM
6 All tax payers could log on and vote on every issue. Non tax payers dont get a vote 8/14/2018 1:33 PM
7 Oxford County Councillors should each have an 80% active role in meetings/planning or step
down.
8/8/2018 3:31 PM
8 Woodstock is full of junkies and thefts are out of control - moved as a result 8/8/2018 1:45 PM
9 Urban sprawl seems to be a growing issue. Hopefully new development pays for itself and isn't
subsidized.
8/7/2018 11:24 AM
10 None 8/6/2018 9:52 AM
11 Appreciate being part of the process. Also provides means of commenting on county services.
This vehicle looks to the future. How about a means for residents to comment on their experience
with county services in the year just passed? In other words: Shouldn't the County ask: "How are
we doing?"
8/3/2018 10:58 AM
12 Don't waste my money on pet projects. You don't have to spend every dollar in the budget.8/1/2018 11:42 AM
13 Please do not cater to special interest groups that represent a very minor percentage of the
population. This is how taxation begins to get out of control and it's an injustice to the majority. Do
what is best for the majority of residents.
8/1/2018 9:59 AM
14 $1 bag tags, its enough to encourage recycling yet not gouging your residents 7/31/2018 4:03 PM
15 The squeaky wheel gets the grease. I'm appalled that we pay more tax dollars to obtain a doctor
than we spend on public transit in Tillsonburg, with vastly different results. Can the County scope
and subsidize a county-wide transit system to interconnect our municipalities? Residents could
travel across the county to access resources like hospitals, libraries, rail, greyhound, and (of
course) social services. If residents live in Tillsonburg and industry is in Woodstock they have no
choice but to own a vehicle and drive 80 km per day. Net income is reduced by and average of
$7500/yr to own, maintain and operate reliable private transportation. Your zero poverty initiative
has totally missed this key factor in household economics. High speed rail or an inter (big) city bus
depot in Woodstock really only serves Woodstock residents, the rest of the county still needs
private transportation to access these resources.
7/25/2018 11:27 AM
16 I presume we live in a affluent/rich, country /province. Government managers from Bob Ray to
Kathleen Wynne have promised lower taxes but have not delivered.
7/24/2018 7:01 PM
199 / 200
Budget 2019 SurveyMonkeyPage 92 of 126
17 why do we continue to have double digit increases? For many years before the last 2 mayors we
ah none.......
7/20/2018 12:50 PM
18 the amount of traffic in the early mornings ... the winter roads should be plowed earlier then 5am 7/17/2018 1:36 PM
19 Hopefully you have someone employed that has a business degree!7/13/2018 11:11 AM
20 Thanks.7/10/2018 3:02 PM
21 perhaps having town hall meetings or council meetings later in the evening so that people that
work can attend would be ideal!
7/9/2018 2:09 PM
22 This is a good vehicle to get information about where our tax dollars are spent. Thank you.6/25/2018 12:53 PM
23 I appreciate being asked for my feedback. I like this format very much and hope it continues. I don't
have time to go to "meetings".
6/23/2018 2:23 AM
24 Tax increases about inflation are unacceptable 6/20/2018 9:52 AM
25 No other comments except those indicated in the survey 6/19/2018 8:06 AM
200 / 200
Budget 2019 SurveyMonkeyPage 93 of 126
Report Title Results for 2018- 2021 Supply of Highway Coarse Bulk
Salt
Report No. OPS 18-26
Author Dan Locke, C.E.T., Manager of Public Works
Meeting Type Council Meeting
Council Date September 24, 2018
Attachments None
Page 1 / 3
RECOMMENDATION
THAT Council receive Report OPS 18-XX, Results for the 2018 – 2021 Supply of Highway
Coarse Bulk Salt;
AND THAT Council award the Supply of Highway Coarse Bulk Salt to Compass Minerals
of Mississauga, Ontario, at a per tonne unit cost of $76.73 for 2018/2019, $79.03 for
2019/2020, and $81.40 for 2020/2021 (net HST included).
SUMMARY
The Town of Tillsonburg may participate with other government agencies or public authorities in
co-operative purchasing. The policies of the government agency or public authority calling the
co-operative bid are deemed to be the accepted policy of that particular Bid, as per section 9.0
of the Town of Tillsonburg’s Purchasing By-Law No. 3967.
A joint tender, administered by the City of Woodstock, was called by the County of Oxford Co-
operative group for the supply and delivery of highway coarse bulk salt. The vendor bids
received by September 7th 2018, at the tender closing, are summarized below on a unit cost per
tonne basis (net HST of 1.76% included). The other two plan takers have been traditional
vendors who typically provide bids in this market; however at this time we are unsure as to why
they did not submit a bid.
Bidder 2018-2019 2019-2020 2020-2021
1. Compass Minerals (Sifto Canada) $76.73 $79.03 $81.40
2. Cargill Deicing Technology Ltd. - - - - - - No Bid received - - - - - - -
3. K & S Windsor Salt Ltd. - - - - - - No Bid received - - - - - - -
The 2018-2019 price represents an increase of 10.25% from last year’s price of $69.61 from
Compass Minerals.
Page 94 of 126
Page 2 / 3
FINANCIAL IMPACT/FUNDING SOURCE
The rising cost of salt will be incorporated into the Public Works winter maintenance operating
budget over the next three years.
COMMUNITY STRATEGIC PLAN
This project supports Objective 2 – Economic Sustainability of the Community Strategic Plan
through appropriate winter maintenance of infrastructure.
Page 95 of 126
Page 3 / 3
Report Approval Details
Document Title: OPS 18-26 2018 - 2021 Highway Coarse Bulk Salt.docx
Attachments:
Final Approval Date: Sep 17, 2018
This report and all of its attachments were approved and signed as outlined below:
Dave Rushton - Sep 17, 2018 - 10:44 AM
David Calder - Sep 17, 2018 - 3:46 PM
Donna Wilson - Sep 17, 2018 - 4:56 PM
Page 96 of 126
Report Title Sea Scout Storage Options
Report No. RCP 18-27
Author Rick Cox
Meeting Type Council Meeting
Council Date September 24, 2018
Attachments
Sketch of Gibson House with proposed storage
RCP 18-25 – Proposed Equipment Storage
Adjacent to Summer Place
Page 1 / 4 11224835489,,,RCP 18-27 - Sea Scout Storage Options
RECOMMENDATION
THAT Council receives Report RCP 18-27 – Sea Scout Storage Options as information.
EXECUTIVE SUMMARY
As requested by Council at their meeting of August 13. 2018, this report provides Council with
additional options to consider with respect to provision of storage near Lake Lisgar for the
Tillsonburg Sea Scouts. Council requested this report through the following resolution:
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT the motion for the proposed equipment storage proposal be deferred until the first
regular council meeting of October;
AND THAT a staff report outlining at least three options for Sea Scouts boat storage be
prepared for the second regular council meeting of September including associated costs,
responsibilities/expectations of the Town, and so on for council consideration. Carried
BACKGROUND
This report provides four storage location options for Council’s consideration.
Gibson House
This location provides storage very close to the lake, more or less at water level. Depending on
the construction methods and additional components (e.g. viewing deck), implementation cost
may be considerable. The current estimate prepared by the Tillsonburg Scout Association is in
the range of $30,000, which includes a small floating dock (preferred by the LPRCA). Operating
costs (a Town responsibility) include ongoing maintenance of the new building and any
additional utility costs. This location is clearly identified in the Memorial Park & Lake Lisgar
Master Plan as the preferred location, mainly because of the potential benefits to other users.
This location does present some potential conflict with other users of the Lake (RC Boaters,
fisherfolk, etc.) and neighbours but as this location has been the historic site for Sea Scout
operations, the additional impact would be limited to the physical footprint of the storage
building. If this option is selected, considerable communication with the community and
neighbouring property owners is recommended with respect to the aesthetic impact of the
building. If Council supports this option, it is worth considering whether or not the aesthetic of
the boat house and raised deck should match the existing gazebo & raised walkway, which
could add considerable cost and are not what is being proposed at this time. The largest
drawback to this location is the potential capital cost.
Page 97 of 126
Page 2 / 4 11224835489,,,RCP 18-27 - Sea Scout Storage Options
Summer Place
This location provides storage close to the lake, with easy access to the water via boat launch
and dock. The capital costs of the proposed structure are in the range of $15,000-$20,000,
however the project has been offered as a community-funded donation to the Town. Operating
costs (a Town responsibility) include ongoing maintenance of the building and any utility costs.
This location is not aligned with the Memorial Park & Lake Lisgar Master Plan, but as the
proposed structure can be removed relatively easily it does not compromise the long-term vision
of the Plan. This location presents potential conflict with other users of the Lake (rowing club,
fisher folk). Although the project is not visible from their property, neighbouring property owners
have made significant objection to the proposed structure and to some extent, the location. The
largest drawback to this location is the objections from the neighbourhood.
Crystal Palace
This location provides considerable storage relatively close to the Lake, however access to the
water is not convenient. There would be some capital costs associated with this option to
establish some security and separation within the building. Operating costs (a Scouting
responsibility) would include the rental cost for the space, and the need to temporarily relocate
leading up to and during the annual Fair. This location is not aligned with the Memorial Park &
Lake Lisgar Master Plan but does not compromise the long term vision of the plan. Using this
location may conflict with the Fair and the Agricultural Society’s use of the building, depending
on how the space was arranged. Staff has not approached the Agricultural Society to see if
there would be any willingness on their part, but would be prepared to do that if directed by
Council. Staff considers this option to be worse than off-site storage due to the impact on other
users.
Off-Site
This option is not convenient to Sea Scout operations, however it has no impact on other users
or the neighbourhood. There are no capital costs for this option. Operating costs (a Scouting
responsibility) include the rental cost for the space, and the cost of transporting equipment to
and from the Lake, neither of which would be paid by the Town. This location is not impacted by
the Memorial Park & Lake Lisgar Master Plan.
Summary of Options Presented
Gibson HouseSummer PlaceCrystal PalaceOff-siteProximity to Lake 5 4 2 1
Ease of water entry 4 5 1 1
Capital costs 1 5 4 5
Operating Costs (Town &/or TSA costs)3 4 3 3
Supported by Master Plan 5 3 3 N/A
Potential benefits to other users 5 4 1 1
Conflict with neighbours 4 1 5 5
Conflict with other existing users 4 3 2 5
Preference of Sea Scouts 5 3 1 2
Overall 4.0 3.6 2.4 2.9
Page 98 of 126
Page 3 / 4 11224835489,,,RCP 18-27 - Sea Scout Storage Options
In summary, the Gibson House location is seen by staff and the Sea Scouts as the best long-
term solution, but it has the highest implementation cost. The Summer Place location is a cost-
effective alternative but is not supported by the neighbourhood and has more potential conflict
with other users of the site.
FINANCIAL IMPACT/FUNDING SOURCE
This report does not have any direct financial impact, however Council may consider including
an allocation of funding in the 2019 budget.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This report provides information in alignment with the following Objectives of the Community
Strategic Plan:
Objective 1 – Excellence in Local Government
Objective 2 – Sustainable Economy
Objective 4 – Culture & Community
Page 99 of 126
Page 4 / 4 11224835489,,,RCP 18-27 - Sea Scout Storage Options
Report Approval Details
Document Title: RCP 18-27 - Sea Scout Storage Options.docx
Attachments: - RCP 18-25 - Proposed Equipment Storage Adjacent to Summer Place.docx
Final Approval Date: Sep 17, 2018
This report and all of its attachments were approved and signed as outlined below:
David Calder - Sep 17, 2018 - 4:03 PM
Page 100 of 126
Floating
Dock (6’x20’’)
Boathouse with
rooftop deck (16’x20’)
Location Sketch
Elevation Sketch, Gibson House Storage from the West
Page 101 of 126
Report Title Proposed Equipment Storage Adjacent to Summer
Place
Report No. RCP 18-25
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date August 13, 2018
Attachments
RCP 15-42 – Storage for Tillsonburg Scout
Association
RCP 17-45 – Proposed Gibson House & Deck
Vision for Gibson House
Page 1 / 5 10414460430,,,RCP 18-25 - Proposed Equipment Storage Adjacent to Summer Place
RECOMMENDATION
THAT Council receives Report RCP 18-25 – Proposed Equipment Storage Adjacent to Summer
Place;
AND THAT Council approves Option ___ as outlined in the report.
EXECUTIVE SUMMARY
AT their meeting of July 9, 2018, Council heard a proposal to create storage adjacent to
Summer Place for use by the Tillsonburg Sea Scouts. A delegation and a petition in opposition
to the project, especially the use of a shipping container as the structure, was also presented.
Council requested a report from staff providing additional information about the project.
BACKGROUND
In 2014, Council approved an agreement with the Tillsonburg Scout Association (TSA) which
changed the organization’s ability to use Gibson House for equipment storage. In September
2015, TSA proposed the use of a shipping container adjacent to Summer Place as an
alternative. Report RCP 15-42 (attached) was prepared to outline the project. Council received
the report for information.
The 2016 RCP Business Plan included a non-Town funded item with a budget of $5,000 to
establish storage for the Sea Scouts and model boaters, but the project did not move forward.
In March 2017, the TSA proposed placing a boathouse and deck on the back of Gibson House.
Council requested a report from staff. Report RCP 17-45 (attached) was provided to Council in
October, 2017. Council received the report for information and directed the project be
considered during the 2018 budget process.
The 2018 RCP workplan includes direction (with no budget allocation) to “support the Gibson
House Boathouse and Deck Initiative.” A “Vision for Gibson House” document (attached) was
prepared for discussion with potential funders of the project.
Page 102 of 126
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The proposal currently before Council to provide storage adjacent to Summer Place/Rowing
Club and exterior refurbishment of Summer Place was developed in May & June 2018, and
provided to the Parks & Recreation Advisory Committee for comment before it was provided to
Council via delegation on July 9. The Advisory Committee endorsed the project as proposed, as
noted by the Chair of the Advisory Committee in his presentation to Council.
Planning Context
Zoning By-Law: Sea Containers or "cargo containers", as defined in the Town's Zoning By-
Law, are regulated by Section 5.2 of the Zoning By-Law. Provisions respecting their use are as
follows:
Where a cargo container is used for the purpose of storage accessory to a principal use, the
following provisions shall apply:
A cargo container may only be permitted in an Industrial Zone;
A cargo container may only be located in the rear yard and must comply with the rear
yard depth provisions of the zone in which the said cargo container is located;
Other than the rear yard depth requirement as set out above, the placement of a cargo
container shall comply with Table 5.1.1.4- Regulations for Accessory Buildings and
Structures.
Notwithstanding these provisions, Section 5.27 - Public Uses provides that the provisions of the
Zoning By-Law shall not apply to the use of any lot or to the erection or use of any building or
structure for the purpose of providing public services by the Corporation of the Town of
Tillsonburg. Planning staff recommends that, if the project proceeds as outlined, that the sea
container be modified such to be a regular accessory structure, rather than remain a sea
container as defined by the Zoning By-Law.
Memorial Park & Lake Lisgar Master Plan(MPMP): The MPMP includes the following relevant
items:
Add a cantilevered deck or terrace on the back of Gibson House, overlooking the Lake.
Boathouse storage should be incorporated under elevated deck structure. Status: Approved.
Develop [Summer Place] as a banquet / event facility, with a new four-season structure
featuring windows and a terrace overlooking the Lake, as well as space for the Rowing Club.
Consult with the Rowing Club to determine their needs in terms of facilities and storage.
Renovate the surrounding grounds with gardens to create a picturesque setting for wedding
photos. The existing dock can also be used for photos. Add 90 degree accessible parking on
the east side of Ross Street. For large events, guests can use the parking lot by the
Waterpark entrance. Consider operating a nature interpretation / education centre out of the
new building. Consider adding a roof-top observation platform overlooking both the
Waterpark and Lake Lisgar. Status: Tabled for further discussion.
The proposed project does not align directly with either of these items, but does not impede
either from proceeding in the future. The proposed project addresses the immediate storage
need for the TSA & Sea Scouts in a manner that is relatively easily and cheaply reversed if plans
change in the future.
The MPMP proposes an expanded waterpark, but the current conceptualization of that
expansion is to the north and would not be impacted by the proposed project.
Page 103 of 126
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Long Point Conservation Authority: To construct in either location, a permit from the LPRCA
would be required. The Summer Place location has far fewer implications under the CA
regulations than the Gibson House location in terms of shoreline impact, water quality and flood
limits.
Building Code Requirements
In review of the preliminary design the CBO has the following comments and requirements:
A shipping container proposed to be used as a storage building requires a building permit.
Shipping containers are designed to be stacked and are capable of withstanding tremendous
loads in specific locations; however, they are not designed to be backfilled to resist lateral
loads on the side walls and therefore will most likely have to be reinforced. A structural
engineer will need to be retained to review the container and provide a design that will
withstand the lateral backfilled loads as per the proposed sketch.
The design will need to include details on the damp proofing/waterproofing product used that
is subject to be applied to buried metal.
The design will need to provide details along the existing Summer Place wall to account for
potential irregular shifting movements.
The proposed concept as an addition beside the existing building seems to tie in very well,
however, a shipping container is not the recommended construction solution for this proposed
design. Shipping containers tend to be more cost effective when used as a stand-alone storage
building that are separated from a main building and are not buried. Therefore, the location and
overall design concept is acceptable with a recommendation that the addition be constructed of
poured concrete. Alternatively, explore potential locations for a standalone location that is not
backfilled.
Butterfly Garden
The Butterfly Garden located between Summer Place and the lake was established in 2016 by
the Oxford County Stewardship Council. The Council secured a grant to fund the purchase of
plant materials, and two locations on Town property (Summer Place, and Tillsonburg Cemetery)
were established. In line with the MPMP guidelines of providing more naturalized spaces,
increasing biodiversity and maintaining habitat, butterfly gardens are a suitable component of
Memorial Park and the Lake Lisgar area and should be maintained. In general, butterfly
gardens do not need to be ‘manicured’ and can be
low-maintenance.
The proposed storage project would significantly
impact the existing butterfly garden, and the
affected plants would need to be moved. The
garden could be shifted towards the lake to allow
for the storage project, and the proponents of the
project have incorporated this into their plan.
Alternatively, the entire garden could be relocated
to another area of Memorial Park.
Page 104 of 126
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Staff proposes the former ‘Turtle Garden’ area East of
McLaughlin Way as a good alternative location, although
it has a much lower profile. The representative of the
Stewardship Council involved in establishing the Butterfly
Gardens has not indicated a preference regarding these
two alternatives, although she has made it clear that
there is an expectation that the garden and the plants in
it would be preserved.
Gibson House
According to the existing agreement, the Tillsonburg Scout Association is able to use the
basement of Gibson House for storage of equipment and to use the main floor in a manner that
doesn’t impede the use of the space by others. The impact of this change to TSA’s traditional
use of that space has been that the Sea Scouts have not been easily able to use Lake Lisgar for
their activities and, based on anecdotal observations, have more or less stopped doing so.
The boathouse and deck concept is one that has resonated with many and as noted above is
incorporated in to the Master Plan. However, it is a complicated project involving considerable
cost to design and construct. As it would likely involve in-water pilings and be right on the
shoreline, additional regulatory issues from the LPRCA and other levels of government will need
to be addressed. Formal designs and costing have not been established, and Council has not
authorized any expenditure to obtain such documentation.
Summer Place & Rowing Club
Summer Place is used during July and August by the Town’s summer camp programs. The
Rowing Club space is rented to the Tillsonburg Rowing Club and is used by them May-October
for rowing programs and year-round for storage. The building has been open on a seasonal
basis only since 2013, achieving considerable savings in utility costs. The building exterior was
last repainted in 2014 by RCP staff. A facility condition study was conducted in 2017 that
identified some capital repairs in the short to medium term, but the overall condition was deemed
as fair and serviceable. The proposed project is unlikely to have any negative impact on the
facility, provided the appropriate building code requirements are met, and the method of
installation deals appropriately with any water or moisture between the new storage and the
existing rowing club wall.
Public Consultation
The applicable sections of the Town’s Public Engagement Policy suggest a whole range of tools
and methods for a high profile, non-routine, controversial initiative. The review and input from
the Parks and Recreation Advisory Committee covers the requirements of the policy, but as
there has been considerable public interest in the project, staff recommends that council
consider having a public information session if a decision to proceed with the project is made.
Page 105 of 126
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Precedent Setting
If the project is allowed to proceed in a manner compliant with the above noted zoning by-law
and building code restrictions, then Council is following established precedent.
Options
A: Allow the project to proceed as proposed, provided that as per the CBO’s direction,
engineering and design documents are provided confirming structural integrity and the protection
of the existing building. RCP staff and the Parks & Recreation Advisory Committee recommend
this option.
B: Allow the project to proceed if the proponents are prepared to change the structural
component to poured concrete as per the recommendation of the CBO.
C: Do not allow the project to proceed.
CONSULTATION/COMMUNICATION
Staff consulted with the proponents, planning staff, and the Chief Building Official.
FINANCIAL IMPACT/FUNDING SOURCE
There is no cost to the Town for the storage as a direct result of this report. The proponents of
the project have committed to meeting the costs of the project, including repainting the exterior
of Summer Place and the Rowing Club. There may be some staff time and minor expenses
arising from moving the Butterfly Garden. Once in place, there will be ongoing maintenance and
utility costs associated with the storage. Recovering some of these costs through a rental
agreement with the TSA is an option.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This report supports the following CSP priorities:
1.1 Demonstrate excellence in local government initiatives
1.3 Demonstrate accountability
Page 106 of 126
Report Title Licensing the seating area in the Kinsmen Memorial
Arena
Report No. RCP 18-28
Author Rick Cox
Meeting Type Council Meeting
Council Date September 24, 2018
Attachments
Page 1 / 3 1042768739,,,RCP 18-28 - Licensing the seating area in the Kinsmen Memorial Arena
RECOMMENDATION
THAT Council receives Report RCP 18-28 – Licensing the seating area in the Kinsmen
Memorial Arena;
AND THAT Council confirms that the permission provided to the Tillsonburg Thunder to obtain a
Special Occasion Permit for the service of alcoholic beverages in the tiered seating area of the
Kinsmen Memorial Arena until the end of the 2017-18 season is extended to include both the
Tillsonburg Thunder and the Tillsonburg Hurricanes organization for the duration of the 2018-
2019 season as long as the provisions of the Municipal Alcohol Policy are complied with.
EXECUTIVE SUMMARY
In February 2018, Council gave approval on a trial basis for the Tillsonburg Thunder to get a
license to serve alcohol in the tiered seating area of the Kinsmen Memorial Arena until the end
of the 2017-18 season and playoffs. This report recommends that similar approval be given for
the 2018-19 season and playoffs, and also extended to both the Tillsonburg Thunder and the
Tillsonburg Hurricanes organizations.
BACKGROUND
At their meeting on February 12, 2018, Council passed the following motion:
Moved By: Deputy Mayor Beres Seconded By: Councillor Stephenson
THAT the Delegation regarding Memorial Arena Licensing be received, as information;
ANDTHAT Council authorize the SOP be extended to the tiered seating area in the
Memorial Arena on a trial basis for the Tillsonburg Thunder Hockey Club until the end of
the season. Carried
There were no incidents during the trial period that would cause staff to recommend that Council
not extend this approval to the 2018-19 season and to the Tillsonburg Hurricanes organization.
The main point of contention between staff and the Thunder organization during the trial period
was the number and location of licensed security staff. The purpose for licensed security staff
under the Municipal Alcohol Permit (MAP) is to ensure that no alcohol is taken out of the
licensed area. This requires them to be at each entrance/exit. There are seven exits from the
licensed area and two additional emergency exits, so the number and location of security staff is
important. Staff preferred a minimum of three licensed security guards, however the cost is a
concern to organizers.
Page 107 of 126
Page 2 / 3 1042768739,,,RCP 18-28 - Licensing the seating area in the Kinsmen Memorial Arena
As a result, the agreed protocol for the trial was that a 2-Guard security plan would be in place
for game attendance levels of 350 or less. If attendance increased beyond that level the
preferred 3-Guard plan would be in place. In addition the Town reserved the right to amend and
augment these requirements if an unruly atmosphere developed.
The cost of securing a Special Occasion Permit (SOPs) from the Alcohol and Gaming
Commission of Ontario (AGCO) has significantly increased from $75 for a single and/or multi-
date license to $150 per license per day. Applications are submitted online and may be
approved by the AGCO without any input or knowledge of the Town. Obtaining an SOP from the
AGCO does not automatically mean that the applicant has the Town’s approval under the MAP.
Licensing of tiered seating under the MAP requires the applicant meet security and approval of
the Director of Recreation, Culture and Parks. Given the increased cost for obtaining an SOP,
staff does not expect that very many of them will be initiated.
FINANCIAL IMPACT/FUNDING SOURCE
This report does not have any direct financial impact.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This report provides information in alignment with the following Objectives of the Community
Strategic Plan:
Objective 1 – Excellence in Local Government
Objective 4 – Culture & Community
Page 108 of 126
Page 3 / 3 1042768739,,,RCP 18-28 - Licensing the seating area in the Kinsmen Memorial Arena
Report Approval Details
Document Title: RCP 18-28 - Licensing the seating area in the Kinsmen Memorial
Arena.docx
Attachments:
Final Approval Date: Sep 17, 2018
This report and all of its attachments were approved and signed as outlined below:
David Calder - Sep 17, 2018 - 4:03 PM
Page 109 of 126
Report Title J.L. Scott McLean Outdoor Recreation Pad Update
Report No. RCP 18-29
Author Rick Cox, Director of Recreation, Culture & Parks
Dave Rushton, Director of Finance
Meeting Type Council Meeting
Council Date September 24, 2018
Attachments
Page 1 / 3 11252628787,,,RCP 18-29 - JL Scott McLean Outdoor Recreation Pad Update 1
RECOMMENDATION
THAT Council receives Report RCP 18-29 – J.L. Scott McLean Outdoor Recreation Pad Update
for information.
EXECUTIVE SUMMARY
The J.L. Scott McLean Outdoor Recreation Pad project received site plan approval from Council
in July, 2018 and received their building permit in September, 2018. This report provides
Council with an update on the status of the project, the financial position of the Legacy Trust,
and the current project timelines.
BACKGROUND
The construction of the J.L. Scott McLean Outdoor Recreation Pad project is expected to begin
during the week of September 17-21, 2018. Phase 1 construction is expected to be completed
by December 1, 2018, in time to be ready for winter operations.
The pad will be completed in 2 phases. The pad and boards will be the main components of
phase 1, with a construction value of approximately $663,000. Phase 2 will be completed when
funds or in-kind donations to cover the approximately $120,000 cost has been secured, and
consists of the amenities like wind shelters, benches, an information kiosk, a donor monument,
etc. Town staff have been provided documentary evidence that the Legacy Trust committee has
secured the required funding or donations to move forward with Phase 1 without risk to the
Town.
The project will be built by P.K. Construction under contract to the Legacy Trust committee.
When Phase 1 is completed, the ownership of the pad will be turned over to the Town. The
agreement between the Town and the Committee documenting this transfer, the financing of the
project, and the operating principles that will govern how the Town manages the outdoor pad
moving forward will be brought to Council for authorization.
Implementation of the surrounding parking, asphalt, curbing and sidewalk components which are
not part of the Legacy Trust Committee’s project will be brought forward for Council’s
consideration as part of the 2019 budget deliberations. Once construction begins, the adjacent
hardball diamond will not be able to be used. The minimal remaining seasonal use planned by
baseball user groups will be accommodated on the Sam Lamb hardball diamond.
Page 110 of 126
Page 2 / 3 11252628787,,,RCP 18-29 - JL Scott McLean Outdoor Recreation Pad Update 1
FINANCIAL IMPACT/FUNDING SOURCE
The committee has been actively fundraising for the last year and has secured adequate funding
to ensure the Town of Tillsonburg will have no financial obligations in Phase 1 of the project.
The Town will provide the support from the Finance and RCP departments to work with the
committee to ensure an orderly transition of this asset. Finance will pay the contractor from
available funds in the trust account and issue tax receipts for donations. There is no financial
risk for the Town in completing Phase 1.
Phase 1 of JL Scott McLean Outdoor Pad
Total Budget (per contract with PK Construction) $663,205
Funds in JL Scott McLean Memorial Trust $379,264
In-kind donations $175,000
Committed funding from committee $108,941
Total funds available for Phase 1 $663,205
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This report provides information in alignment with the following Objectives of the Community
Strategic Plan:
Objective 1 – Excellence in Local Government
Objective 4 – Culture & Community
Page 111 of 126
Page 3 / 3 11252628787,,,RCP 18-29 - JL Scott McLean Outdoor Recreation Pad Update 1
Report Approval Details
Document Title: RCP 18-29 - JL Scott McLean Outdoor Recreation Pad Update
1.docx
Attachments:
Final Approval Date: Sep 18, 2018
This report and all of its attachments were approved and signed as outlined below:
David Calder - Sep 18, 2018 - 11:31 AM
Page 112 of 126
prev=
ATTENDANCE
Mel Getty, Deb Gilvesy, Lisa Gilvesy (Left 9 AM), Jesse Goossens, Councillor Jim Hayes, Kirby
Heckford (Arrived 8:25 AM), Mayor Stephen Molnar (Left 9 AM), Lindsay Morgan, Ashton
Nembhard (Left 9:10 AM), Steve Spanjers, Randy Thornton (Left 9:10 AM)
Staff Present: David Calder, Cephas Panschow, Shelley Imbeault (Arrived 9 AM, Left 9:20 AM)
MEMBERS ABSENT/REGRETS
Andrew Burns, Cedric Tomico, John Veldman
1. Call to Order
The meeting was called to order at 7:32 AM.
2. Adoption of Agenda
Moved By: D. Gilvesy Seconded By: R. Thornton
Resolution # 1
THAT the Agenda for the Development Committee meeting of August 14, 2018 be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof – None Declared
4. Adoption of Minutes of Previous Meeting – July 10, 2018
Moved By: S. Molnar Seconded By: M. Getty
Resolution # 2
THAT the Minutes of the Development Committee Meeting of July 10, 2018 be approved.
Carried
4.1. Business Arising from the Minutes – Reminder to provide any comments on
Fanshawe Business Entrepreneurship Program
5. Delegations and Presentations
5.1. Education & Training Survey Results
Shelley Imbeault provided an overview of the 2018 survey, which received 102
responses (vs 91 in 2015). Survey request was accompanied by letter from the mayor
The Corporation of the Town of Tillsonburg
Development Committee
August 14, 2018
7:30 AM
Boardroom, Customer Service Centre
10 Lisgar Ave, Tillsonburg
MINUTES
Page 113 of 126
Development Committee Meeting Minutes (August 14, 2018) - 2 -
on behalf of the partners. Survey results were similar to 2015 and re-inforced need for
a collaborative approach to making available training and education opportunities
locally. Health & Safety training is regarded as being the most crucial of areas with
significant needs in the manufacturing sector. Survey indicated a lack of skilled trade
workers and the need for local training. This training would have a positive impact
through increased productivity and growth. There is a need for more administrative,
computer, business and sales training. Training and skills updating is limited by budget
and infrastructure. A shared or collaborated approach should be explored in detail,
particularly for small businesses. Suggestion that the question on training expenditures
as a percentage of revenue might be a challenge. Perhaps actual data would be better.
6. Information Items
6.1. Community Strategic Plan
No update.
6.2. Tillsonburg Hydro Inc – No update
6.3. Town Hall Task Force – No update
7. General Business & Reports
7.1. Monthly Project Update
Council approved tender from Coco Paving Inc for Hwy 3 intersection enhancements.
Scheduled to start in early September. Mayor advised that Council approved the
construction agreement with the Ministry of Transportation at their meeting yesterday.
7.2. Q2 Economic Development Report
Staff provided an overview of activity to date. Lead files opened and closed are ahead
of 2017. Corporate and client visits are ahead of targets while outcalls are below target.
Businesses opened in Q2 are Janzen-Tenk Realty Inc, Coyote Restaurant, Tillsonburg
Fire while pending openings include Shaw's Ice Cream, Titan Trailers, Betty's
Marketplace, Personal Coffee Service.
7.3. Town Delegations at Associations of Municipalities Ontario Conference
Mayor provided overview of delegations obtained and some of the key issues. Good
scope of issues. Suggestion to ask about improving capacity of Highway 19 through
widening.
- Ministry of Transportation (Yakabuski)
- Ministry of Economic Development, Job Creation and Trade (Wilson)
- Ministry of Labour (Scott)
- Ministry of Colleges, Training and Universities (Ellerton)
Page 114 of 126
Development Committee Meeting Minutes (August 14, 2018) - 3 -
7.4. Development Charge Background Study (Members)
D. Gilvesy reported on the session held on August 13, which was a preliminary session
to highlight the process. The study will commence with a draft report expected in
February/March and final approval by May 2019. It was identified that transit and
parking lots (community centre) should be considered for Tillonburg’s rate review.
Development Committee should review reports as they become available. She will
send presentation when it is available.
7.5. Highway 3 Business Park – Industrial Land Subcommittee Recommendation
Development Commissioner provided information requested at the last meeting as
follows:
Divided 6.7 acre block south of future Street “A” into three parcels. Included two
different lot layouts with building footprints from 10 to 30% of the lot area.
Moved By: K. Heckford Seconded By: R. Thornton
Resolution # 3
THAT a new name, highlighting innovation and/or growth, be developed for the Highway
3 Business Park;
AND THAT target sectors be Advanced Manufacturing, Information Technology and
Food Processing;
AND THAT the current property listing sheet be expanded to include competitive
advantages;
THAT lots in the Highway 3 Business Park be priced at a flat rate of $40,000 per acre
with the exception of the corner lot, which is recommended to be priced at $50,000/acre;
AND THAT this information be provided to Council for their consideration.
Carried
Bring back re-naming of the business park for future discussion with information on
potential process.
Circulate Town’s development agreement for industrial land sales.
8. Committee Minutes & Reports
8.1. Tillsonburg District Chamber of Commerce – Integrated President & CEO Sandy
Jansen of the Tillsonburg and Ingersoll hospitals provided an update to the chamber
board and suggestion was to invite her to the Development Committee. TDCC Open
scheduled for Thursday, August 16. Tapa event scheduled for September 14 at 7 PM.
8.2. Downtown Business Improvement Association – No update
Page 115 of 126
Development Committee Meeting Minutes (August 14, 2018) - 4 -
8.3. Tillsonburg District Real Estate Board – Monthly average residential sale price up
25% and year to date up10% from 2017. Monthly units sold up 21% while listings are
down from 2017.
8.4. Physician Recruitment – No update.
9. Correspondence – None
10. Other Business
10.1. Roundtable
11. Closed Session - None
12. Next Meeting
Agreed to reschedule next meeting of the Development Committee to 7:30 AM on Tuesday,
September 18, 2018 due to staff conflicts.
13. Adjournment
Moved By: J. Hayes Seconded By: K. Heckford
Proposed Resolution 4
The meeting adjourned at 9:30 AM.
Carried
Page 116 of 126
=
ATTENDANCE
Bob Marsden, Patty Phelps, Chris Rosehart, Marianne Sandham, Mary Lou Sergeant, Dianne
MacKeigan,
MEMBERS ABSENT/REGRETS
Jami Stephenson
1. Call to Order
The meeting was called to order at 4:35 pm
2. Adoption of Agenda
Moved By- Mary Lou Sergeant Seconded By- Chris Rosehart
Proposed Resolution #_1
THAT the Agenda for the Museum Advisory Committee meeting of August 30, 2018, be
adopted as circulated Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof- none
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of May 31, 2018
Moved By: Marianne Sandham Seconded By: Mary Lou Sergeant
Proposed Resolution #_2
THAT the Minutes of the Museum Advisory Committee Meeting of May 31, 2018 be
approved. Carried
5. Delegations and Presentations-none
The Corporation of the Town of Tillsonburg
Museum Advisory Committee
Thursday, August 30, 2018
4:30 pm
Program Room- 2nd floor Annandale NHS
30 Tillson Ave., Tillsonburg
MINUTES
Page 117 of 126
6. General Business & Reports
6.1. Financial- $118,081.90 in the account
6.2. Tour Guides- Two of our new guides are being recruited for a tour Sept. 7.
6.3. Curator’s Report- The Curator’s report was circulated and included the following
highlights:
1. Attendance numbers for May through July were down for this year. The Hevenor
Art Show was the big draw last year.
2. A Few of Our Favourite Things has been well received with 77 people attending the
opening and $2 125 in donations collected through the “share the celebration”
campaign.
3. Next exhibit,” Life in Miniature” will run from October 9-28.
4. Three school classes visited the museum in June to take part in the Butterfly Tour
program.
5. The CMOG application has been sent and a confirmation of application email has
been received. Some concern that the provincial government may cut Heritage
funding.
6. It has been a productive summer with many tasks completed with the summer
students whose term ends tomorrow.
7. The museum has sold its share of the Rotary Trip of the Month tickets.
8. A successful Turtlefest in June saw just under 600 people visiting. The return of live
turtles was a hit as was the henna artist.
9. Canada Day was also successful with over 900 visitors.
10. In the OCCI Corner Gallery, total sales to date are $2,085 with our commission of
$417 for the Trust Fund.
11. CSR position remains unfilled with the job reposted and a closing date of Sept. 5
12. Souvenir postcards have arrived with other souvenirs to arrive soon.
13. Repairs to soffits and eaves have been completed. RFP for porch repair to be re-
issued next week with a completion date by the end of October.
Moved by Dianne MacKeigan Seconded by Chris Rosehart
Page 118 of 126
Proposed Resolution # 3 THAT the reports be adopted as circulated.
Carried
7. Correspondence- none
8. Other Business
1. Souvenirs- covered in the curator’s report.
2. Update on porch repairs and eaves- covered in curator’s report.
3. No word yet on monitors for the Corner Gallery or upstairs hall.
9. Closed Session
10. Next meeting- Thursday September 20, 2018 (note change of date)
11. Adjournment
Moved by Chris Rosehart
Proposed Resolution #4
THAT the museum advisory committee meeting be adjourned at 5:20 pm
Page 119 of 126
Page 120 of 126
The corporation of the Town of Tillsonburg
Cultural Advisory Committee
September 4th 2018
Time 5:00pm
Annex Room
200 Broadway Tillsonburg ON
Minutes
ATTENDANCE
Heather Benton Chair, Jami Stephenson Secretary, Patty Phelps staff
liason , Terry Fleming,Vern Fleming, Erin Getty, Maxwell Adam
MEMBERS ABSENT/REGRETS
Josianne DeCloet
1. Call to Order at 5:08pm
2. Adoption of Agenda moved by : Erin Getty seconded by: Terry
Fleming
Resolution#1
THAT the agenda as prepared for the Cultural Advisory Committee meeting
of Wednesday September 4th, 2018 be adopted.
3. Disclosures of Pecuniary Interest and the General Nature Thereof :
none
4.Adoption of Minutes of Previous Meeting moved by: Erin Getty and
seconded by: Terry Fleming
Resolution#2
THAT the minutes of the July 4th,2018 Cultural Advisory Committee
meeting be approved.
5. Delegations and Presentations - none
6. General Business & Reports - none
7. Correspondence - none
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Cultural Advisory Committee Meeting Minutes Wednesday, September 4th ,
2018
8. Other Business
The Chair Heather Benton, has informed the committee that she will be
tendering her resignation to the clerks office and that the September
meeting is the last meeting she will be able to attend. The committee
wishes her well in her new adventures.
9. Round table discussion of upcoming events
10. Closed Session
11. Next Meeting
The next meeting of the Cultural advisory Committee will be on Thursday
October 4th, 2018 at 5pm at the Annex 200 Broadway Street Tillsonburg.
12. Adjournment
moved by : Erin Getty seconded by: Jami Stephenson
Resolution#4
THAT the Cultural Advisory Committee Meeting of September 4th, 2018 be
adjourned at 5:40 pm.
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4224
BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 24th
day of September, 2018
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held
on September 24, 2018, with respect to every report, motion, by-law, or other action passed
and taken by the Council, including the exercise of natural person powers, are hereby
adopted, ratified and confirmed as if all such proceedings were expressly embodied in this
or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to
in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 24th DAY OF SEPTEMBER, 2018.
READ A THIRD AND FINAL TIME AND PASSED THIS 24th DAY OF SEPTEMBER, 2018.
________________________________
Mayor – Stephen Molnar
________________________________
Town Clerk – Donna Wilson
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