190117 Budget MIN 1
MINUTES
Thursday, January 17, 2019
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Luciani
Councillor Parker
Councillor Rosehart
Regrets: Councillor Gilvesy
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Jeff Smith, Fire Chief
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 9:00 a.m.
2. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Deputy Mayor Beres
THAT the Agenda as prepared for the Council Budget Meeting of Thursday,
January 17, 2019, be adopted.
Carried
2
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Deputy Mayor Beres
THAT the Minutes of the Council Budget Meeting of Monday, January 7, 2019,
be approved.
Carried
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Finance
6.1 FIN 19-01 - 2019 Rates and Fees
To amend the document under Building Fees – Residential – New Low
Density Single Detached & Townhouses which currently reads $3,330.00
and should be amended to read $2,326.00.
Resolution # 3
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives report FIN 19-03 2019 Rates and Fees;
AND THAT By-Law 4251 to establish Rates & Fees for 2019 be brought
forward for Council consideration.
Carried
6.2 FIN 19-02 - 2019 Community Budget Requests
Resolution # 4
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives FIN19-02 2019 Community Budget Requests as
information;
AND THAT the community grant requests be referred to the 2019 budget
deliberations.
Carried
3
Council took a recess at 9:06 a.m.
Council resumed session at 9:08 a.m.
6.3 10:00 a.m. - Tillsonburg Cultural Advisory Committee - Grants
Summary
Staff to send the application and criteria for grants to council for their
information.
Resolution # 5
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive the Tillsonburg Cultural Advisory Committee grants
summary, as information.
Carried
6.4 10:15 a.m. - Tillsonburg Family Day Committee
Rick Cox representing the committee answered questions of council
regarding the event.
The amount requested is $2900.00.
Resolution # 6
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive the correspondence from the Tillsonburg Family
Day Committee, as information.
Carried
At 9:22 a.m. Council called a recess.
At 10:45 a.m. Council resumed session.
7. Budget Requests
7.1 10:45 a.m. - Tillsonburg Business Improvement Area
4
Mark Renaud, BIA Executive Director and Cedric Tomico , BIA Chair,
appeared before council to present the BIA request for 2019.
The AGM was held yesterday and the Board approved the draft budget.
Council were given the opportunity to ask questions.
Resolution # 7
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT Council receive the Tillsonburg Business Improvement Area 2019
grant request, as information.
Carried
7.2 11:00 a.m. - Tillsonburg Chamber of Commerce
Lindsey Tribble, Past President of the Chamber of Commerce appeared
before Council to request a $4,000 grant for the awards dinner held on an
annual basis.
Resolution # 8
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receive the Tillsonburg Chamber of Commerce 2019 grant
request, as information.
Carried
7.3 11:15 a.m. - Tillsonburg Turtlefest
Jason Cain, Executive member of the Turtlefest Committee appeared
before Council and provided a presentation.
Council were given the opportunity to ask questions.
Resolution # 9
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive the Tillsonburg Turtlefest 2019 grant request, as
information.
Carried
5
7.4 11:30 a.m. - Tillsonburg OPP/ Police Services Board
Larry Scanlan Chair Police Service Board appeared before Council to
present the PSB proposed budget request.
Council were given the opportunity to ask questions.
Resolution # 10
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive the Tillsonburg OPP/ Police Services Board 2019
grant request, as information.
Carried
7.5 12:00 p.m. - Station Arts Centre
Gail Connor, representing the Station Arts Centre appeared before
Council and presented the Station Arts Centre proposed budget and grant
request.
Resolution # 11
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
THAT Council receive the Tillsonburg Station Arts Centre 2019 grant
request, as information.
Carried
Council recessed at 11:49 a.m.
Council resumed session at 1:15 p.m.
The Director of Finance noted that the balance of funds in the draft budget for grants
following this morning’s requests is $16,000.
7.6 1:15 p.m. - Lake Lisgar Revitalization Committee
Joan Weston and Frank Kempf of the Lake Lisgar Revitalization
Committee (LLRC) appeared before Council and went over a review of the
activities of the LLRC. This group is a community group and not a
committee of Council.
Their main focus for 2019 is for shoreline protection.
6
Resolution # 12
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
THAT Council receive the Lake Lisgar Revitalization Committee 2019
grant request, as information.
Carried
7.7 1:30 p.m. - Big Brothers Big Sisters
Deb Landon, Executive Director of the Big Brothers & Big Sisters of
Ingersol, Tillsonburg & Area presented the grant request from that
organization.
To contact the Big Brothers & Sisters - sharethefund.org or by telephone
at 519-485-1801 if anyone has an interest in this organization.
Resolution # 13
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council receive the Big Brothers Big Sisters 2019 grant request, as
information.
Carried
7.8 1:45 a.m. - Tillsonburg & District Multi-Service Centre
Maureen Vandenberghe, of the Tillsonburg District Multi-Service Centre
appeared before council to present their grant request.
Council were given the opportunity to ask questions.
Resolution # 14
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council receive the Tillsonburg & District Multi-Service Centre 2019
grant request, as information.
Carried
7
7.9 2:00 p.m. - South Ridge Public School
Jodi Butcher and Cindy Allen appeared before Council and provided a
presentation for their grant request.
Peter Klassen was also in attendance to support the presentation.
The request is for playgrounds on Thames Valley District School Board
property.
They also noted that any assistance for fundraising efforts would be
appreciated such as town owned space at no cost for fundraising events.
Staff to have a conversation with the organization regarding possible
partnership efforts.
Resolution # 15
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive the South Ridge Public School 2019 grant request,
as information.
Carried
7.10 2:15 p.m. - Victoria's Quilts Canada
Carol and Tom Nant appeared before Council to present their grant
request.
Council were given the opportunity to ask questions.
Resolution # 16
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receive the Victoria's Quilts Canada 2019 grant request, as
information.
Carried
7.11 2:30 p.m. - Upper Deck Youth Centre
Rayburn Lansdell appeared before Council and presented the Upper Deck
Youth Centre grant request.
They are celebrating their 25th anniversary this year.
8
The request is for $3,000 to run the facility and then an additional $2,000
to help support the after school programs.
Resolution # 17
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receive the Upper Deck Youth Centre 2019 grant request,
as information.
Carried
7.12 2:45 p.m. - Tillsonburg Tri-County Agricultural Society
Michael and Rosemary Dean and Mary Jane Kekes appeared before
council to present their grant request.
The Fair is celebrating 165 years and will be held on August 16 - 18, 2019.
Resolution # 18
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT Council receive the Tillsonburg Tri-County Agricultural Society 2019
grant request, as information.
Carried
8. Review of Group Presentations
8.1 2019 Group Budget Requests
Discussion took place regarding the group grant requests.
Cultural Grants of $10,000 - the guidelines, application and committee
terms of reference will be provided for council’s review.
It was suggested that the Lake Lisgar project be put into a Town business
plan for a capital project.
Staff to look at adding the South Ridge School playground request to the
Parks Equipment Capital Budget plan. The Town park next to the school
will need to be evaluated in the near future which may offer additional
space for the school’s use.
The following summarizes Council’s deliberations on the group requests:
9
2019 Budget Request
2018 Awarded
Grant
Currently in 2019 Operating
budget
Department Council Deliberated
Amount
Town of Tillsonburg Cultural Advisory
Committee
$10,000 $10,000 $10,000 Council $10,000
Family Day Organizing Committee $2,900 $2,500 $2,500 RCP $2,500
Tillsonburg Business Improvement
Area
2019 Tax levy: $136,621
2019 FIP $25,000
2018 Tax levy: $130,116
2018 FIP $25,000
$25,000
BIA
DCS
$25,000
Tillsonburg District Chamber of
Commerce
$4,000 $4,000 $4,000 EcDev $4,000
Tillsonburg Turtlefest $10,000 $10,000 $10,000 RCP $10,000
Tillsonburg Police Services Board $13,500 $13,500 $13,500 Police $13,500
Tillsonburg Station Arts Centre $40,000 $40,000 $40,000 Council $40,000
Lake Lisgar Revitalization Committee $12,000 $3,500 $0 Council $3,500
Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area
$4,000 $3,000 $0 Council $3,000
Tillsonburg & District Multi-Service
Centre
$10,000 $10,000 $0 Council $10,000
Southridge Public School $10,000
$2,780 via Cultural
Advisory Committee
$0 Council $0
Victorias Quilts $3,000 n/a $0 Council $1,000 Upper Deck Youth Centre $5,000 $2,000 $0 Council $2,500 Tillsonburg Tri-County Agricultural Society
$25,000 $2,000 $0 Council $5,000
Remaining to be allocated in Council budget -$ 8,900
Council passed the following resolution:
Resolution # 19
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council has received applications for grant funding from various
community groups during the 2019 budget sessions;
AND THAT the following groups are awarded the following dollar amounts:
i. Station Arts Centre ($ 40,000 );
ii. Lake Lisgar Revitalization Committee ($ 3,500 );
iii. Big Brothers Big Sisters ($3,000 );
iv. Tillsonburg & District Multi-Service Centre ($10,000 );
10
v. South Ridge Public School ($ 0 );
vi. Victoria’s Quilts Canada ($ 1,000 );
vii. Upper Deck Youth Centre ($ 2,500 );
viii. Tillsonburg Tri-County Agricultural Society ($ 5,000 ).
Carried
9. Motions/Notice of Motions
Moved By: Deputy Mayor Beres
THAT Council limit grant funding request to 1% of the 2019 proposed budget of
15,813,800.00 from taxation being $158,138.00.
10. By-laws
10.1 By-law 4251 - A Schedule of Fees for certain Municipal applications,
service and permits.
Resolution # 20
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT By-law 4251 A Schedule of Fees for certain Municipal applications,
service and permits, be read for a first and second reading.
Carried
11. Confirm Proceedings By-law
Resolution # 21
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT By-Law 4254, to Confirm the Proceedings of the Council meeting held on
January 17, 2019, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
11
12. Adjournment
Resolution # 22
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Council Budget Meeting of Thursday, January 17, 2019, be adjourned
at 4.28 p.m.
Carried