190121 Budget MIN 1
COUNCIL BUDGET MEETING
MINUTES
Monday, January 21, 2019
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Jeff Smith, Fire Chief
1. Call to Order
The meeting was called to order at 5:00 p.m.
2. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council Budget Meeting of Monday,
January 21, 2019, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
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4. Adoption of Council Minutes of Previous Meeting
5. Delegations
5.1 Ken Abbott - Regarding J. L. Scott McLean Outdoor Recreation Pad
Mr. Abbott provided an overview of his concerns regarding the J.L. Scott
McLean Outdoor Recreation Pad.
Council were given the opportunity to ask questions.
Staff and the Mayor will be available to meet to discuss the concerns.
Resolution # 3
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receive the delegation from Ken Abbott, as information.
Carried
6. Budget Requests
6.1 Tab 3 - Corporate Services 2019 Business Plan and Operating
Budget Details
The Director of Finance went over the Corporate Services Business Plan
and Budget Details.
Council were given the opportunity to ask questions.
Resolution # 4
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Tab 3 - Corporate Services 2019 Business Plan
and Operating Budget Details, as information.
Carried
6.2 Tab 4 - Human Resources 2019 Business Plan and Operating Budget
Details
The Manager of Human Resources provided an overview of the business
plan and budget details.
Council were given the opportunity to ask questions.
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To park the additional FTE for Human Resources to discuss later in the
budget process.
Resolution # 5
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Tab 4 - Human Resources 2019 Business Plan
and Operating Budget Details, as information.
Carried
6.3 Tab 5 - Operations 2019 Business Plan and Operating Budget Details
The Director of Operations went over the Operations Business Plan and
budget.
Council were given the opportunity to ask questions.
Hawkins Bridge and slope stabilization issues to be reviewed and possibly
included in this budget.
Council ask that the new proposed position for CVOR and Transit
Operations be parked at this point.
Staff to provide council with a copy of the contract between the Town and
the Transit Contractor.
Staff to provide a cost analysis on the ridership rate for this system in
order for it to break even.
Resolution # 6
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Tab 5 – Operations 2019 Business Plan and
Operating Budget Details, as information.
Carried
6.4 Tab 6 - Recreation, Culture and Parks 2019 Business Plan and
Operating Budget Details
The Director of Recreation, Culture and Parks reviewed the department
business plan and budget.
Council were given the opportunity to ask questions.
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Staff to review the hours of operation for the health club and possibly
expanding those hours.
Staff to provide the costs for the concert series in 2018 which were not
successful and to provide the number of tickets sold for the upcoming
event on February 14, 2019.
Staff to provide the contract with Carruthers Entertainment for council's
information.
Staff to contact the community group from South Ridge School parent
group regarding the upgrades to the playground at the park and possible
partnerships for that effort.
Resolution # 7
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Tab 6 - Recreation, Culture and Parks 2019
Business Plan and Operating Budget Details, as information.
Carried
6.5 Tab 7 - Fire Services 2019 Business Plan and Operating Budget
Details
The Fire Chief provided a review of the department business plan and
budget.
Council were given the opportunity to ask questions.
Staff to provide page 6, 7 & 8 of the business plan, with a more detailed
target date and budget value for council consideration.
To park the Fire Strategic Plan implementation until more information is
provided.
Fire Prevention Officer is an additional FTE for this department.
Resolution # 8
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Tab 7 - Fire Services 2019 Business Plan and Fire
and Police Operating Budget Details, as information.
Carried
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6.6 Tab 8 - Building, Planning and By-Law 2019 Business Plan and
Operating Budget Details
The CBO provided a review of the department business plan and budget.
Council were given the opportunity to ask questions.
Council has requested that the Smoking, Cemetery, Signs and Tree
Planting by-Laws also be reviewed going forward.
Resolution # 9
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Tab 8 - 2019 Building, Planning and By-Law
Business Plan and Operating Budget Details, as information.
Carried
6.7 Tab 9 - Economic Development and Marketing 2019 Business Plan
and Operating Budget Details
The Development Commissioner appeared before council to provide an
overview of the department business plan and budget.
Council were given the opportunity to ask questions.
Staff to park SOMA and bring background information for council's
deliberations.
Wayfair signage should be added to the business plan.
Resolution # 10
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receives Tab 9 - Economic Development and Marketing
2019 Business Plan and Operating Budget Details, as information.
Carried
6.8 Tab 10 - Hydro Operations 2019 Business Plan and Operating Budget
Details
The General Manager of THI appeared before Council and provided an
overview of the business plan and budget.
Council were given the opportunity to ask questions.
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Resolution # 11
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives Tab 10 - Hydro Operations 2019 Business Plan
and Operating Budget Details, as information.
Carried
7. Staff Reports
7.1 RCP 19-03 - Enabling Accessibility Grant Updates
Resolution # 12
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report RCP 19-02 - Enabling Accessibility Grant
Updates;
AND THAT Council authorizes the Mayor and Clerk to sign the Amended
Agreement with the Government of Canada for EAF Project 1511576
which provides an extension to the project period, shifts the project from
the overpass location to the Broadway crossing, and gives pre-budget
approval to execute the project;
AND THAT Council authorizes the Mayor and Clerk to sign the Agreement
with the Government of Canada for EAF Project 1591684 to improve
auditory accessibility at various Town facilities;
AND THAT the 2019 draft budget and RCP workplan be amended to
include Project X97 at a cost of $75,000, including the Enabling
Accessibility Grant of $48,750 and funding from the 2019 Asset
Management program of $26,250, with pre-budget approval to execute the
project.
Carried
7.2 RCP 19-04 - Draft Results for Aquatics Facility Survey
Resolution # 13
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives Report RCP 19-04 - Draft Results for Aquatics
Facility Survey, as information.
Carried
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8. Motions/Notice of Motions
Moved By: Councillor Esseltine
THAT Council direct staff to include the Lake Lisgar Revitalization Hawkins
Bridge Shoreline Protection Project including funding options in their 2019 budget
and business plans for Council deliberations.
Moved By: Councillor Esseltine
THAT Council direct staff to include the South Ridge School accessible
playground development as a cooperative project between the Town and the
South Ridge Parent Council in their 2019 Budget and Business Plans for Council
deliberation.
9. Confirm Proceedings By-law
Resolution # 14
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT By-Law 4256, to Confirm the Proceedings of the Council meeting held on
January 21, 2019, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
10. Adjournment
Resolution # 15
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council Budget Meeting of January 21, 2019, be adjourned at 8:16
p.m.
Carried