190131 PBC MIN The Corporation of the Town of Tillsonburg
Parks, Beautification and
Cemetery Advisory Committee
January 31, 2019
9:00 a.m.
Suite 203, 200 Broadway, 2nd Floor
MINUTES
Present:
Bob Marsden, Paul Wareing, Christine Nagy, Maurice Verhoeve, Paul De Cleot, Ken
Butcher, Donna Scanlan, Sue Saelens, Penny Esseltine
Absent with Regrets:
Marian Smith, Michael Dean
Also Present:
Corey Hill, Donna Wilson, Amelia Jaggard
1. Call to Order
The meeting was called to order at 9:00 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Bob Marsden
Seconded by: Christine Nagy
THAT the Agenda as prepared for the Parks, Beautification and Cemetery Advisory
Committee meeting of January 31, 2019, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Proposed Resolution #2
Moved by: Bob Marsden
Seconded by: Sue Saelens
THAT the Parks, Beautification and Cemetery Advisory Committee Meeting Minutes
of January 10, 2019, be approved.
Carried
5. Presentations/Deputations
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Date: January 31, 2019
6. General Business & Reports
6.1. Orientation - Donna Wilson, Town Clerk
Amelia Jaggard, Legislative Services Coordinator, provided an overview of the
materials available to members of the committee. Donna Wilson provided an
overview of the roles of the Chair/ Vice Chair, members, staff and council
representative.
6.2. Election of Chair and Vice Chair - Donna Wilson, Town Clerk
Motion
Moved by: Christine Nagy
Seconded by: Sue Saelens
THAT Paul De Cleot be nominated for the position of Chair.
Carried
Motion
Moved by: Paul De Cleot
Seconded by: Christine Nagy
THAT Paul Wareing be nominated for the position of Vice Chair.
Carried
Donna Wilson left the meeting at 9:30 a.m.
6.3. Review of Terms of Reference - Corey Hill, Committee Staff Liaison
To be discussed at the next meeting.
6.4. Summary of previous committee initiatives - Corey Hill, Committee Staff
Liaison
The Heritage, Beautification and Cemetery Advisory Committee drafted and
submitted to Council an updated cemetery by-law, as well as a Tree By-Law.
The committee also started a sub-committee to develop an in-house
beautification program which was approved by Council in 2017 and enhanced in
2018.
6.5. “Keep Tillsonburg Beautiful” Event - Corey Hill, Committee Staff Liaison
The Heritage, Beautification and Cemetery Advisory Committee organized an
annual event on the first weekend in May called “Keep Tillsonburg Beautiful.”
Participation was poor the past couple years.
The Oxford County Trails Council has planned a Trails Festival for the first
weekend of June. This event is focused on the unveiling of a memorial bench for
Brian Stephenson.
Penny Esseltine suggested that a sub-committee be struck to coordinate the
event.
Committee: Parks, Beautification and Cemetery Advisory Committee Page - 3 - of 3
Date: January 31, 2019
Motion
Moved by: Christine Nagy
Seconded by: Sue Saelens
THAT the two events, Keep Tillsonburg Beautiful and the Trails Festival be
combined for 2019;
AND THAT the committee strike a sub-committee to coordinate the event for the
first weekend of June.
Carried
Motion
Moved by: Bob Marsden
Seconded by: Donna Scanlan
THAT the committee meet on the first Thursday of every month at 9:00 a.m. at
this location.
Carried
7. Correspondence
8. Other Business
9. Next Meeting
Thursday, February 7, 2019 at 9:00 a.m.
10. Adjournment
Resolution #3
Moved by: Paul Wareing
Seconded by: Christine Nagy
THAT the January 31, 2019 Parks, Beautification and Cemetery Advisory Committee
meeting be adjourned at 9:54 a.m.
Carried