190325 Council MIN 1
MINUTES
Monday, March 25, 2019
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Regrets: Councillor Esseltine
Staff: Donna Wilson, Town Clerk
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Lana White, Deputy Clerk/Executive Assistant
Regrets: David Calder, CAO
Kevin De Leebeeck, Director of Operations
_____________________________________________________________________
1. Call to Order
The Meeting was called to order at 5:00 p.m.
2. Closed Session
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council move into Closed Session at 5:00 p.m. to consider personal
matters about an identifiable individual, including Town employees (CAO
Performance Appraisal).
Carried
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3. Adoption of Agenda
Resolution # 2
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council Meeting of Monday, March 25,
2019 be adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 3
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT the Minutes of the Council Meeting of March 11, 2019 be approved.
Carried
7. Presentations
8. Public Meetings
Resolution # 4
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT Council move into the Committee of Adjustment to hear applications for
Minor Variance at 6:04pm.
Carried
8.1 Application for Minor Variance - A02-19 - 59 Trillium Drive (Simon
Wagler Homes)
Eric Gilbert, Senior Planner, County of Oxford, appeared before Council
and provided an overview of Report 2019-75, File A02-19 Application for
Minor Variance.
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Opportunity was given for comments and questions from Council.
No members of the public appeared before Council either in support of, or
opposition to, the application.
Council passed the following resolution.
Resolution # 5
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT the Committee of Adjustment approves Application File A02-19,
submitted by Simon Wagler Homes, for lands described as Lot 43, Plan
41M-145, Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2, Table 6.2 – Zone Provisions, to increase the
maximum permitted lot coverage of an ‘R1-21’ zoned lot from 35% to
36% of the lot area, subject to the condition that a building permit for
the proposed dwelling shall be issued within one year of the date of the
Committee’s decision.
Carried
Resolution # 6
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council move out of the Committee of Adjustment and move back
into regular Council session at 6:06pm.
Carried
8.2 Application for Zone Change - ZN 7-19-02 - 74 Sanders Crescent
(Erica Patenaude)
Eric Gilbert, Senior Planner, County of Oxford, provided an overview of
Report CP 2019-83, Application for Zone Change & Deeming By-Law ZN
7-19-02.
Opportunity was given for comments and questions from Council.
Aaron Pattyn, 90 Denrich Avenue, was in attendance, in support of the
application.
No members of the public appeared before Council either in support of, or
opposition to, the application.
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Council passed the following resolution.
A Deeming By-Law and Zoning By-Law will be brought forward at the April
8, 2019 Council Meeting.
Resolution # 7
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT Council approves the zone change application submitted by Erica
Patenaude, whereby the lands described as Block 47, Plan 41M-241 &
Block A, Plan M60, Town of Tillsonburg, known municipally as 74 Sanders
Crescent are to be rezoned from ‘Low Density Residential Type 1 Zone
(R1)’ & ‘Low Density Residential Type 1A Holding Zone (R1A-H)’ to
‘Special Low Density Residential Type 1 A Zone (R1A-sp)’ to permit a
single detached dwelling with a reduced exterior side yard width;
AND FURTHER THAT the Council approves the request to enact a
deeming by-law, to deem lands known as Block 47, Plan 41M-241 & Block
A, Plan M60, Town of Tillsonburg to not be within a registered plan of
subdivision, to merge the lands to provide a single residential building lot.
Carried
9. Planning Applications
10. Delegations
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Lake Erie Source Protection Committee Municipal Member
Nomination
Resolution # 8
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the Memo regarding the Lake Erie Region Source
Protection Committee Municipal Member Nomination, as information; and
THAT Tillsonburg Town Council supports the appointment of the
Coordinator of Source Protection (Risk Management Official and
Inspector) for the County of Oxford to the Lake Erie Region Source
Protection Committee.
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Carried
12.2 Ontario Senior of the Year Award
Resolution # 9
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives notice of the Ministry of Citizenship and
Immigration's 'Ontario Senior of the Year Award' nomination period;
AND THAT nominations received by the municipality will be considered,
and a submission made to the Ministry, with a deadline of April 30, 2019.
Carried
13. Mayor Reports
13.1 MYR 19-05 - Update - CAO Performance Appraisal
Resolution # 10
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
THAT Council receives Report MYR 19-05;
AND THAT Council endorses the recommendations for the identified
Goals and Objectives and recommended Remuneration;
AND THAT the work of the Review Committee be considered complete
and that the Committee be disbanded.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Clerk's Office
14.2.1 CLK 19-08 - Committees of Council Additional Appointments
Resolution # 11
Moved By: Councillor Parker
Seconded By: Councillor Luciani
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THAT Council receives Report CLK 19-08 - Committees of Council
Additional Appointments;
AND THAT By-Law 4281 to amend Schedule A of By-Law 4247, be
brought forward for Council consideration.
Carried
14.2.2 CLK 19-09 - Appointments to the Property Standards
Committee
Resolution # 12
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council receives Report CLK 19-09 Appointments to the
Property Standards Committee;
AND THAT By-Law 4282 to establish and appoint members to the
Property Standards Committee by The Corporation of The Town of
Tillsonburg, be brought forward for Council consideration.
Carried
14.3 Development and Communication Services
14.4 Finance
14.4.1 FIN 19-06 - 2018 Remuneration and Expenses
Resolution # 13
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT FIN19-06 - 2018 Remuneration and Expenses be received
as information.
Carried
14.4.2 FIN 19-07 - Plotter Replacements
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Resolution # 14
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT FIN19-07 - Plotter Replacements be received as information;
AND THAT two plotter/scanners be purchased by the IT
department to replace failing units not included in the 2019 Budget;
AND FURTHER THAT the funding for these units comes from the
IT Reserve and the Asset Management Reserve ($11,072) using
unutilized funds from the purchase of survey equipment.
Carried
14.5 Fire and Emergency Services
14.6 Operations
14.6.1 OPS 19-06 - Results for RFP 2019-002 Survey Equipment
Resolution # 15
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report OPS 19-06 - Results for RFP 2019-
002 Survey Equipment;
AND THAT Council award RFP 2019-002 to Cansel of Richmond
Hill, ON at a cost of $36,012.87 (net HST included), the highest
scoring proposal received.
Carried
14.7 Recreation, Culture & Park Services
14.7.1 RCP 19-13 - Cogeneration Turbines Factory Protection Plan
Resolution # 16
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report RCP 19-12 – Cogeneration
Turbines Factory Protection Plan;
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AND THAT Council authorizes the Mayor and Clerk to sign the
Factory Protection Plan with Whitby Hydro Energy Services
Corporation at Level C for 9 years at an annual cost of $39,976
plus applicable taxes.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 17
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives the Cultural, Heritage and Special Awards
Advisory Committee Minutes dated March 6, 2019, the Recreation and
Sports Advisory Committee Minutes dated March 7, 2019, the Parks,
Beautification and Cemetery Advisory Committee Minutes dated March 7,
2019, and the Accessibility Advisory Committee Minutes dated March 12,
2019, as information.
Carried
17. Motions/Notice of Motions
17.1 Councillor Gilvesy - Council Staff Relations Policy
Councillor Gilvesy introduced a Motion in regards to the Council Staff
Relations Policy.
Resolution # 18
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Council Staff Relations Policy be reviewed in April 2020.
Carried
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
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19.1 By-Law 4281, To Amend Schedule A of By-Law 4247, to Define the
Mandate and Membership for Committees
19.2 By-Law 4282, To establish and appoint members to the Property
Standards Committee
Resolution # 19
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT By-Law 4281, To Amend Schedule A of By-Law 4247, to Define the
Mandate and Membership for Committees; and
By-Law 4282, To Establish and Appoint Members to the Property
Standards Committee, be read for a first, second, third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the
same, and place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 20
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law 4284, to Confirm the Proceedings of the Council Meeting held on
March 25, 2019, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
21. Items of Public Interest
The Customer Service Centre will be temporarily relocated from 10 Lisgar
Avenue to 200 Broadway, Suite 203, for the period April 4 - 8, 2019, to
accommodate construction. Appropriate notice, as well as signage at both
locations, will be provided.
A Special Council Meeting has been called for April 1, 2019, 5:00 to 6:30 p.m. in
the Council Chambers, Development Charges Review.
The outdoor ice pad has been turned off for the season.
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22. Adjournment
Resolution # 21
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT the Council Meeting of Monday, March 25, 2019 be adjourned at 7:11 p.m.
Carried